Banning City Council
February 27, 2024

RESOLUTION 2024-29

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA, APPROVING FINAL TRACT MAPS NOS. 37388-1, 37388-2, AND 37388-3; AUTHORIZING

STAFF TO SIGN THE FINAL TRACT MAPS AND SUBDIVISION IMPROVEMENT AGREEMENTS; RELEASING THE MAPS FOR RECORDATION; AND ACCEPTING THE

PERFORMANCE AND LABOR AND MATERIAL BONDS FOR PUBLIC IMPROVEMENTS WHEREAS, Tentative Tract Map (TTM) No. 37388 was approved by City Council on January 10, 2023. The proposed map implements the Atwell Specific Plan (also known as the Butterfield Specific Plan; “Specific Plan”) originally approved by the City Council in March of 2012, with minor modifications approved in 2017 and provides for the development as allowed by the Specific Plan; and
WHEREAS, Final Tract Map (TM) No. 37388-1, 37388-2, and 37388-3 will subdivide approximately 38.27 acres of vacant land into 195 numbered lots and 50 lettered lots for street and public utility purposes and retention basin; and is located north of Meadowline Way and west of and along Highland Home Road within the Specific Plan area; and WHEREAS, the property owner has signed a Subdivision Agreement and has submitted bonds to assure that the required improvements including street, sewer, water, sand storm drain improvements are constructed; and
WHEREAS, the TM 37388-1, 37388-2, and 37388-3 have been deemed technically correct and that they conform to the requirements of the Subdivision Map Act and the City Engineer has verified that TM 37388-1, TM 37388-2, and TM 37388-3 are in substantial conformance with the approved TTM 37388.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:

SECTION 1. City Council adopts Resolution 2024-29 approving TM 37388-1, TM 37388-2, and TM 37388-3, copies of which are hereby attached as Exhibit “A”, Exhibit “B”, and Exhibit “C” and made part of this Resolution.

SECTION 2. Approves the execution of the Subdivision Improvement Agreement to be signed by the Mayor and directs the Deputy City Clerk to transmit TM 37388-1, TM 37388-2, and TM 37388-3 to the County Recorder of the County of Riverside for filing.

PASSED, APPROVED AND ADOPTED this 27th day of February 2024.

Alberto Sanchez, Mayor
City of Banning
166
Resolution 2024-29

ATTEST:

Caroline Patton, Administrative City Clerk
City of Banning

APPROVED AS TO FORM AND
LEGAL CONTENT:

Serita R. Young, City Attorney
Richards, Watson & Gershon
167
Resolution 2024-29

CERTIFICATION:

I, Caroline Patton, Administrative City Clerk of the City of Banning, California, do hereby certify that the foregoing Resolution 2024-29, was duly adopted by the City Council of the City of Banning, California, at a regular meeting thereof held on the 27th day of February 2024 by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Caroline Patton, Administrative City Clerk
City of Banning, California
168
Resolution 2024-29

Exhibit A
Final Tract Map 37388-1
169
Resolution 2024-29

Exhibit B
Final Tract Map 37388-2
170
Resolution 2024-29

Exhibit C
Final Tract Map 37388-3
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RESOLUTION 2023-04

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA,

TO APPROVE AN ADDENDUM TO THE PREVIOUSLY PREPARED

ENVIRONMENTAL IMPACT REPORT ( EIR) FOR THE BUTTERFIELD SPECIFIC PLAN AND APPROVE TENTATIVE TRACT MAP 37388, WHICH IS A PROPOSAL TO SUBDIVIDE APPROXIMATELY 119.90 GROSS ACRES OF VACANT LAND FOR THE PURPOSES OF CREATING 530 SINGLE- FAMILY RESIDENTIAL LOTS, SIX PARK LOTS, 26 OPEN SPACE AND LETTERED LOTS, PRIVATE COMMON DRIVEWAYS,

AND PUBLIC STREETS ALL WITHIN THE BUTTERFIELD SPECIFIC PLAN ( THE ATWELL" PROJECT)
WHEREAS, an application for Tentative Tract Map No. 37388, attached hereto as Exhibit " A," to subdivide approximately 119.90 gross acres of vacant real property into residential, park, and open space lots, along with private common drives and public streets ( the "Project").

WHEREAS, pursuant to Title 16 of the Banning Municipal Code, the Planning Commission has the authority to review and make recommendations to the City Council concerning Tentative Tract Map No. 37388 and on, December 7, 2022 at a duly notice public hearing, the Planning Commission recommended the City Council approve the project;
WHEREAS, the Community Development Department has evaluated the Project' s potential effects on the environment as required under the California Environmental Quality Act (" CEQA") ( Cal. Pub. Res. Code, § 21000 et seq.) and determined that an Addendum to the previously approved Final Environmental Impact Report for the Butterfield Specific Plan project ( SCH No. 2007091149) is required; WHEREAS, in accordance with Government Coce Sections 66451.3, 65090 and 65091, on December 30, 2022 the City gave public notice, by advertisement in the Record Gazette Newspaper, and by mailing to the owner of the subject real property, the owner' s duly authorized agent, the Project applicant, and property owners within 300-feet of the Project site, of a public hearing concerning the Project; and WHEREAS, in accordance with Banning Municipal Code Section 16.12.080, on January 10, 2023, the City Council held a public hearing at which time interested persons had an opportunity to testify in support of, or opposition to, the Project, and at which the City Council considered Tentative Tract Map No. 37388.

NOW THEREFORE, the City Council of the City of Banning does hereby resolve, determine, find, and order as follows
SECTION 1. California Environmental Quality Act and Multiple Species Habitat Conservation Plan Findings. The City Council of the City of Banning accepts the Planning Commissions __ recommendation_ of_ approval and __ makes the JoUowing_ environmental findings and determinations in connection with the approval of the Project:

Resolution 2023- 04

517
The EIR prepared for the Butterfield Specific Plan analyzed the potential development of residential, potential golf course, parks, open space, school sites, and commercial uses.

The total acreage proposed within the Specific Plan is 1,543 acres. A maximum of 5,387 dwelling units resulting average overall gross residential density of the Project is 5.7 dwelling units per acre. The Project proposes a total of 937.4 acres (60.8 percent) of the Specific Plan area for residential development in Planning Areas which vary in density from 3 du/ac to 18 du/ac. The residential planning areas propose a mix of conventional single-family detached homes on lots anticipated to range in size from a minimum size of 2,000 square feet for medium-density residential to a minimum average of 10,000 square feet ( SF) for some low-density residential areas. In addition, multifamily housing is proposed, and clustering of housing is permitted.

The EIR analyzed the potential environmental impacts from this type of development in the areas of: aesthetics: light and glare, agricultural resources, air quality, biological resources, climate change, cultural resources, geology: spoils and seismicity, greenhouse gas emissions, hydrology and water quality, land use and planning, noise, traffic circulation, water supply, and public services and utilities. The EIR concluded that the minor modification to the Butterfield Specific Plan ( approved on February 14, 2017) had the potential for significant and unavoidable Project-related and/or cumulative impacts would occur if the Butterfield Specific Plan Project is implemented as currently proposed. The result of the Project upon Aesthetics, Light and Glare; Air Quality; Climate Change/Greenhouse Gases; Noise; and Traffic and Transportation would be significant and unavoidable even after the imposition of mitigation and regulatory compliance. The City Council determined that the benefits of the Butterfield Specific Plan outweighed the Project's environmental impacts and adopted a Statement of Overriding Considerations on February 14, 2017. The EIR was certified on February 14, 2017 and was never challenged. It is now final, beyond challenge, and conclusive in all respects.

The minor modification, to the Butterfield Specific Plan, was adopted on February 14, 2017, by way of City Council Resolution No. 2017-007. General Plan Amendment No. 16- 2501 reflected the removal of the proposed extension of Highland Home Road to Brookside Avenue and Cherry Valley Boulevard. That EIR was certified on February 14, 2017 and became effective immediately. Itwas never challenged and is now final, beyond challenge, and in effect for all purposes.

The Project proposes development consistent with that analyzed in the EIR. The Project proposes to subdivide approximately 119.90 gross acres of vacant land for the purposes of creating 530 single-family residential lots, 6 park lots, 26 open space lettered lots, private common driveways, and public streets, all within the Butterfield Specific Plan.

The mitigation measures imposed as part of the prior EIR remain valid and applicable to the Project and are incorporated into the Project Conditions ofApproval No. 2. The same benefits described in the Statement of Overriding Considerations for to the Specific Plan remain applicable to the Project.

Fhe prior·EIRhasbeen ·reviewed to determine ifthe-Project is within the seopeof-what was analyzed in the EIR. Based on this review and analysis, an addendum has been Resolution 2023- 04

518
prepared pursuant to Public Resources Code Section 21166 and CEQA Guidelines Sections 15162, 15164, and 15168(c). CEQA Guidelines Section 15164(a) provides that the lead agency "shall prepare an addendum to a previously certified EIR ifsome changes or additions are necessary but none of the conditions described in Section 15162 calling for preparation of a subsequent EIR have occurred." CEQA Guidelines Section 15164(c) further provides that an " addendum need not be circulated for public review but can be included in or attached to the final EIR" and CEQA Guidelines Section 15164(e) provides that a " brief explanation of the decision not to prepare a subsequent EIR pursuant to Section 15162 should be included" in the addendum, the agency's findings, or elsewhere in the administrative record.

The Addendum evaluated the Project's potential environmental effects in light of those effects previously disclosed in the prior EIR to determine whether any of the conditions described in CEQA Guidelines Section 15162 calling for subsequent CEQA review have occurred.

All environmental impacts of Butterfield Specific Plan (including those impacts related to the subdivision, such as those proposed by the Project) were analyzed, disclosed, and mitigated as set forth in the EIR (SCH# 2007091149) that was certified on February 14, 2017; this conclusion is supported by the detailed Addendum. Therefore, any potential environmental impacts resulting from the types of land development proposed by the Project already have been analyzed and disclosed in the certified EIR that is now final in all respects and is beyond challenge. Furthermore, a subsequent EIR is not required as discussed below.

Public Resources Code Section 21166 and the corresponding CEQA Guidelines Section 15162 provide that no subsequent EIR shall be prepared for a project unless, on the basis of substantial evidence in the light of the whole record, " major revisions" of the EIR are needed to reflect ( i) substantial changes to the project involving new significant environmental effects or a substantial increase in the severity of previously identified significant effects; (ii) substantial changes to the circumstances under which the project is undertaken involving new significant environmental effects or a substantial increase in the severity of previously identified significant effects; or (iii) new information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR was certified as complete, showing that the project will have one or more significant effects not discussed in the previous EIR, or significant effects previously examined will be substantially more severe than shown in the previous EIR, or mitigation measures or alternatives previously found not to be feasible would in fact be feasible and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt the mitigation measure or alternative, or mitigation measures or alternatives which are considerably different from those analyzed in the previous EIR would substantially reduce one or more significant effects on the environment, but the project proponents decline to adopt the mitigation measure or alternative. At this point in the process, " in-depth review has already occurred, the time for challenging the sufficiency of the original EIR has long since expired,. and the question is whether circumstances have changed enough to Justify repeating a substantial portion of the process." ( Bowman v. City of Petaluma ( 2008) 185 Resolution 2023-04

519
Cal.App.3d 1065, 1073-1074.) As a result, any issues with the earlier Subsequent EIR that were raised or could have been raised are barred from further consideration. ( Comm. for Green Foothills v. Santa Clara County Bd. of Supervisors ( 2010) 48 Cal.4th 32, 50.) No information has been presented to the City demonstrating that any of the criteria set forth in Public Resources Code Section 21166, or CEQA Guidelines Sections 15162 or 15163, are present.
1) No information has been presented to the City to demonstrate that any substantial changes have occurred with respect to the Project involving new significant environmental effects or a substantial increase in the severity of previously identified significant effects.

Rather, the Project proposes the same type of land uses analyzed in the EIR and approved as part of Butterfield Specific Plan. The Project therefore serves to implement the vision for the area described in Butterfield Specific Plan and is consistent the land use envisioned in the Specific Plan and its Subsequent EIR. Furthermore, the Addendum comprehensively analyzed the Project in comparison to the EIR in each environmental impact area and concluded that there are no new or substantially greater impacts than those previously disclosed, analyzed, and mitigated ( to the extent feasible) in the EIR.

City Staff finds that the Addendum, including its supporting technical reports, constitutes substantial evidence in support of this conclusion.
2) No information has been presented to the City to demonstrate that any substantial changes have occurred with respect to the circumstances under which the Project is undertaken involving new significant environmental effects or a substantial increase in the severity of previously identified significant effects. The Project remains consistent with the Project described in the prior EIR for Butterfield Specific Plan. There have been no changes to the Specific Plan area that would alter the ability of the Project to remain consistent with the Specific Plan and the environmental impacts analyzed in the prior EIR. 3) No information has been presented to the City to demonstrate that there is any new information of substantial importance that was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR was certified as complete showing that the Project will have any significant or more severe effects than those discussed in the prior EIR, or that additional mitigation measures or alternatives would substantially reduce any significant effects on the environment disclosed in the prior EIR. No information, let alone substantial evidence, has been presented to suggest that the current Project has environmental impacts beyond those previously analyzed, disclosed, and mitigated as set forth in the SEIR. No information regarding any purported greater environmental impacts, or the need for additional mitigation or alternatives, has been presented.

The City Staff finds, in the exercise of its independent judgment and based on substantial evidence in the whole of the record, that no further environmental review is required, including pursuant to Public Resources Code Section 21166, or CEQA Guidelines Sections 15162 or 15163 because ( i) the Project will not have new or substantially more severe; mpactsthanwhatwas- disctosed- in-the-EIR;-(ii)-all-applicabfe- mitigation- measures in the EIR remain applicable to the Project and are imposed on the Project as a condition Resolution 2023- 04

520
of approval; and ( iii) the Project will not require any new mitigation measures, all as documented in the Addendum. The Addendum and its supporting technical reports and memoranda constitute substantial evidence in support of the City Council' s conclusion and findings. The City Council hereby adopts the Addendum.

Multiple Species Habitat Conservation Plan ( MSHCP). The Project EIR's mitigation measures, including submittal of a Determination of Biologically Equivalent of Superior Preservation ( DBESP), ensure consistency with the Western Riverside County MSHCP.

These mitigation measures will be incorporated into future development approvals as required by the Project Mitigation Monitoring and Reporting Program to ensure consistency with the MSHCP.

SECTION 2. Findings for Recommendation of Approval of Tentative Tract Map No. 37388. The City Council of the City of Banning does hereby find and determine that Tentative Tract Map No. 37388 should be approved because:

A. Finding: Tentative Tact Map No. 37388 is consistent with the objectives, policies, general land uses, and programs specified in the City's General Plan and the Butterfield Specific Plan.

Findings of Fact:

The General Plan land use designation for the site is classified as Specific Plan; the Butterfield Specific Plan includes land use designations of Low Density Residential, Medium Density Residential, Open Space, and Parks uses within the proposed Project area. The proposed Tentative Tract Map No. 37388 is consistent with the City's General Plan in that as it will provide for a range of housing types, parks, and open space as envisioned by the General Plan's Land Use element and an efficient transportation system as envisioned by the General Plan's Circulation element. It is consistent with the Butterfield Specific Plan as it provides for land uses consistent with those designated for the Project area by the Specific Plan land use map. As such, the proposed Tentative Tract Map No. 37388 is consistent with the objectives, policies, general land uses, and programs specified in the City's General Plan and the Butterfield Specific Plan.

B. Finding: The design and improvement of the subdivision proposed under Tentative Tract Map No. 37388 is consistent with the City's General Plan and the Butterfield Specific Plan.

Findings of Fact:

The design and improvement of the proposed subdivision is consistent with the City's General Plan and the Butterfield Specific Plan in that it will provide for a range of housing to meet the needs of the City's residents, and an efficient transportation system as envisioned by the General Plan, and is designed to meet City standards, including providing satisfactory pedestrian and- vehicular--- cireulaUan, emergency-- vehtcle access and - on Stte Resolution 2023- 04

521
improvements, such as streets, utilities, and drainage facilities consistent with the Specific Plan.

C. Finding: The subject site is physically suitable for the type of development proposed under Tentative Tract Map No. 37388.

Findings of Fact:

The Project site transitions from relatively flat land at the northeast corner of Highland Springs Avenue and Wilson Street to the foothills of the San Bernardino Mountains. Major access to the Project site is provided by Highland Springs Avenue and Wilson Street. Analysis of the Project site relative to the physical suitability of the site for development was included in previous approvals for the Butterfield Specific Plan and the site is physically suitable for the proposed development as allowed under the Butterfield Specific Plan.

D. Finding: The site is physically suitable for the proposed density of development under Tentative Tract Map No. 37388.

Findings of Fact:

The Project site transitions from relatively flat land at the northeast corner of Highland Springs Avenue and Wilson Street to the foothills of the San Bernardino Mountains. Major access to the site is provided by Highland Springs Avenue and Wilson Street. Analysis of the Project site relative to the physical suitability for density of development was included in the approvals for the Butterfield Specific Plan, and the proposed number of dwelling units is lower than that allowed under the Butterfield Specific Plan.

E. Finding: The design of the subdivision and improvements proposed under Tentative Tract Map No. 37388 is not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat.

Findings of Fact:

Potential environment issues associated with the proposed Tentative Tract Map No. 37388 were analyzed in the previously certified Environmental Impact Report for the Butterfield Specific Plan project ( SCH No. 2007091149), as amended by the Addendum approved by the City Council in February 2017. With the imposition of mitigation measures, the Project will not have a significant effect on biological resources. There have been no substantial changes in the Project, nor in the circumstances under which the Project is undertaken, that will require major revisions of the prior certified EIR; nor is there new information that shows that the Project will have a significant environmental effect or an effect more severe than originally thought. Therefore, the proposed Tentative Tract Map No. 37388 is not-likely-to cause-substantia I environmental- damage· or-substantially- and avoidably injure fish or wildlife or their habitat.

Resolution 2023- 04

522
F. Finding: The design of the subdivision and improvements proposed under Tentative Tract Map No. 37388 is not likely to cause serious health problems.

Findings of Fact:

The proposed Tentative Tract Map No. 37388 is in conformance with the City's General Plan, Zoning Ordinance, and Subdivision Ordinance and the Butterfield Specific Plan, and the Project has been conditioned to comply with all applicable Specific Plan requirements and requirements of the City's ordinances, codes, and standards. In addition, the design and construction of improvements are conditioned to be in conformance with adopted City street and public works standards. The City's ordinances, codes, and standards have been created based on currently accepted standards and practices for the preservation of the public health, safety, and welfare.

G. Finding: The design of the subdivision and improvements proposed under Tentative Tract Map No. 37388 will not conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision.

Findings of Fact:

Tentative Tract Map No. 37388 does not conflict with any easements for access through or use of property within the proposed subdivision.

H. Finding: The design of the proposed Tentative Tract Map No. 37388 provides, to the extent feasible, for future passive or natural heating or cooling opportunities in the subdivision.

Findings of Fact:

Tentative Tract Map No. 37388 does not propose any design features that would conflict with future passive or natural heating or cooling opportunities.

SECTION 2. The City Council approves Tentative Tract Map No. 37388 with Conditions.

Based on the foregoing, the City Council of the City of Banning hereby approves Tentative Tract Map No. 37388, attached hereto as Exhibit " A," a subdivision of approximately 119.90 gross acres into 530 single family lots, six lots for parks, 26 open space lots, common private drives and public streets on real property located north of Meadowline Way, east of Highland Springs Avenue, and west of Highland Home Road/Meridian Avenue.

APNs: 408-570-001 and 002, 408-570-005 through 008, 408-570-018 and 019, and portions of 408-570-003 and 004, 408-570-023 and 408-580-046, subject to the recommended Conditions of Approval attached as Exhibit "B".

SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.

Resolution 2023- 04

523
PASSED, APPROVED AND ADOPTED this 10th January 2023 .

ATTEST:

Caroline Patton, Dep
City of Banning

APPROVED AS TO FORM AND
LEGAL CONTENT:

Seri~~
Richards, Watson & Gershon
Resolution 2023- 04

524
CERTIFICATION:

I, Caroline Patton , Deputy City Clerk of the City of Banning, California, do hereby certify that the foregoing Resolution 2023-04 , was duly adopted by the City Council of the City of Banning, California , at a regular meeting thereof held on the 10th day of January 2023 by the following vote , to wit:

AYES: Flynn, Gonzales , Minjares, Sanchez , and Wallace.

NOES:

ABSENT:

ABSTAIN:

Resolution 2023- 04

Caroline Patton , De u City Clerk
City of Banning , California
525
Resolution 2023- 04

Exhibit A
Tentative Tract Map No. 37388
526

BROOKSIDE
AVE
42B
LOR

3.0AC
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44B
LOR

2.3 AC
100U
28 LOR

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PROPOSED
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LEGEND
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l 1·18 DU/AC)
Open Space• Parks
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School
Commercial
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Project Boundary
1 1 ...,. City Boundary
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PARDEE HOMES • BUTTERFIELD SPECIFIC PLAN
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TITLE SHEET/ SHEET INDEX !
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ABBREVIATIONS .

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RCW
i
Fr.

Df,' WJNGLNf
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UTILITIES
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afi'ii"IWW! l
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PLANNING AREA SUMMARY
PROPOSED TENTATIVE TRACT 313B8
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PER BUTTERFIELD
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PREPARED FOR:
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PREPARED BY:
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BASIS OF BEARINGS
MENf' QJ: 01: ntl~ AIIESAE0N11£ ltEIETI/ ESlltA1JONS~
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BENCHMARK
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LEGAL !) ESCRll'] lON ...
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CflllEIXDffYJKamCFll4llat: IXlUlffi, C' Al' CIM'.
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ASSl: SSORS PARCEL NUMBERS
CM1) Gl5,~QHT. lml',~4GM'IIIOII,
Ul,,! c, l'Ol' i1D, l&O,.~~~ OPJ. 6154" 0 -
NOTES
II PIIOPOOEDSEWEAEASEMEM'{ SHEEfS&- 7,9,10
@ PROPOM: DSTOAMCIWHEASEliENT{ St€Et$$-"l
@ PROPOSEDWATERD. SEMENr! SHEEnls. et
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III ff\OPOSEDfWVl:« AYOPMN( SIGTI)
ffi JOINWATUl!'~ PHASeM( SI-EETSJ
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fill l'ROPOSEDWATtAPEJ! l'HASEV.( SHEEJSS- 7)
ill PROPOSEONON- POTA8LEWA1BIPER~ MISHEETS5& 6)
@ l:Xl811HG3ll' GMl'. StEEfS. 5& 61
2J PftOPOSaJPUeLlc: TMl.EASEMENT( S!-IEETSS, 8&11)
fill PROPOS9) ROIJNDA& OUflSt£! lS5', 74'11)
I!!] PROPOSED SEWER PEI PHASE 2A ( SHEET 61
lz9 f'ROPOSEDSfORMIW. INPER ~ 2ACSHEE' tf}
PIIOPOSEtl EMEllGENCY ACCEBS( SHEETSl'- 9)
gj PfiDPOSBJLOt221! AOCESSFROM,.. SU£ 6Tl$ f'EET5'

LAND USE SUMMARY
tNl>USE
9'&$, F...,,._ V~ ....

Slft:IS~--
COWO! ll~A- Q
TENTATIVE TRACT NO. 37388
l,.\ IIIID. CftOlt. 11ml. St
stlGLEJM- Y~ . 5» -' --. """"""' .

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STREET AREA SUMMARY
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TOJN. ACIDGE

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GENERAL INFORMATION

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11. 1HS1ENDilM: 1MCT\ Wliiv. mtf? 1£Al' ffllYEDIIISl18ilfBDIP£ CA: PIAM.

IL ~ l'IIDIOSEQr. w«;fACI\ RQ! UIP". SSIWJ. IIEllliWMAtDl'~. IIUS! ICITltfl' MSfWU!! lltHElEMAMtR. aWP.

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11. TK: f£ftN) HMf' Ml£$ Tll. aUEl"' 7ltiftE~ Ofll8TIN! IIT' M. 11V. Cl~. 17, AL\..PIIOPQSED& Tl&T8~?1e~TIW: l'NE.KBJ:Nlll! IW.I.IIEIWffll! EDll'f llECm' CfMN( l.

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PHASE 2B / TENTATIVE TRACT NO. 37388 ! I II Itri pointe· ..... =- P.A.'s 14, 1SA, 1ss, 16A, 168, 21, ... 33, 35B, 48B ~ j:::j;:::l==:::;:t=t=t============:::;:==:::;;; t::::t:============:::!:::!:::! !; l,;?. _!:'.! .!". S ••••••• =""- cm' OF BAHNING, COUNnf OF RIVERSIO~ STAl'!~~ :

DAJE: IIO. R£ W$ IQlfS t.~HU, CAl2' 1t SHEET 2 OF 16 1
CH1J o,-ouc w._____ ,.._:,:, __ .., __ a_ -~--™
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AA' -'BB STREETS (PUBUC)
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Uf. Q; Sltf6$" AlllElNCSCNEI
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ATWELL !
PHASE 28 / TENTATIVE TRACT NO. 37388 ~ I II Itr pointe· ..... =- P.A.'s 14, 15A, 1se, 16A, 1se, 21, , 2, ... 35B, .. e ~ l=l=l I ~,?. .. ~.~ 5 ...... =--=- cnv o, ....... ~] t!~~J~~~.£!!2~~ i DA1Ei NO.. ll£lll5IONS eo, oH. ,;:,11_ Ul7f SHEET 3 Of 16 ~ lffl•H•HtC Q.. _,.. ___ ,_ _
t:~~--... .,;::
531

RESIDENTIAL LOT SUMMARY
PLANNING AREA 14 (MOR) PLANNING AREA 15A ( MOR) PLANNING AREA 15B ( LOR) PLANNING AREA 16A ( MOR) PLANNING AREA 16B ( LOR) PLANNING AREA 48B ( MOR)

LOT AREA SUMMARY LOT AREA SUMMARY LOT AREA SUMMARY LOT AREA SUMMARY LOT AREA SUMMARY LOT AREA SUMMARY LOTS 171 • 335 LOTS 338•452 LOTS 453 • 530 LOTS 73- 140 LOTS 1 •72 LOTS 141 • 170 I~"' "'"" ..... "' ...... ..... "' ..... ..... "'"'"" ...... "'"'"" ...... "' ...... , ..... "'"'"" ...... "' ...... ...... "'''"'" .. tH. Ft. l (& 11. n) 4' '""' .. .,, . .... .. .,, . ..... .. .,, . 114. ft! """ . .. .. .. .,, . ..... ... ,,, . """ .... . '""' ... .., . ..,,,, .. ., . "'-"' .. ., . ..... .. ., . '""' .... . """' """ i:r :. i:11:.r: ,, a.sat U-' O 2ls "" = "'•= .. ,, NT 3,ffl "" : s,e 4,257 ,.,. 376 :!. 8118 .. ,. ""' '·"' 4n a.uo .,~ n ·-. .,, "" ,_ • m 8,715 u .... ,.-,., ·-'"' ' M .... .~ .,,, < N .. - uu * 8,~ .... S37 M50 "" 90 ... .... ..., "" -•= 7. eet 4» MN .... ,. ·- u:r, 1011 : r.-.,.. , 7,181 ~ .,,, , .... 1,tt 4,MO uoo 157 $. 34e t "'7« 1 2\'S un = 257 • U<:17 "" ,.. ,,., ··--... ""' "' -.... ..., •= 455 8.1$2' .... ~ 5. 1M 5,1118 " .... 4,B7. 10\1 O,ffl .... . .... .... :! Ill &,~ II ,,,,. ,~ 4.8«1 '·"' 158, 4,ae.G J , t,_ ZO 2fll , 1e11 UM "'·-• no -,, oc.o •= -··-.... 37a , 4,057 .... 417 5,,707 ··-.., ... ..,. ~ 5. tN 5.1$0 " .... 4.873 110 ! 1,79\ "" . . .,, . .,, 4a 1, 111) '"" u1 ,.,,, . .., ~ , .. .,,. 301 4,"' 3 '·"" -"" . .,, U& ~ 1111 .. ~ 4.141 •= .., -, a, Q s. 1te "" " ,.,. .,,. ~ 1'111 ", 12.' . 12.«! IO 10.715 ., '""' .,,, lfn• , a, ... , -..... = = •= '"' "' 4.313 un --: 11.1111 ••• 2.~ Ul' llli::I 15.113 " '·"' ..,, .,., '·"' . .... 11.1t1 ., .... ·- 1411 ! i.ff2 u9 s.11112 ', 31111 2111 5.071 .,. .., ·-. .. -•= ·- N1 S.54,0 •= -.... .... 450 t.lt! O ..,. 10.?M Un n ··-.,., 113 S.1ll7 .,,, ' t.212 .,,, ~ 11.155 .... , __ 2:!p e,Q1 .... = ·-·--·-··-: SU : t,HO ... .., ·-·-" 21 S.11112 ,. 1n 4e,:; IW70 .... -·-•= M .... .... ..,, •= . 1.275 .,.. ~ .,,, ,..,. u111 IJ1esl 11,215 J M11S m .., 4.3i:;t •." 51 -.... .,., . ..... -~· "' •= .... -•= ·-.., ..., •·= ., ·-·- 9, 1eo < no . ,,., ,,., 45 UM , 0, IMS 4AM ..,., 3M ... 144 ..... '" 23 •. mo •= 4112 11,1141 ! i.1174 "' ·-, u, " rn1111 , o.m 7,45e ..,. 10 e,2!17 ..,, ~ 2: iJ ,~ . .,, 205 4.nt ... "" . .. . .. :,.. ws a.1oa .,,. "' "" ··- 424 3.174 3.21111 ...... . ... "',,., .,., ~ a.ere UM •= .... " . ... l,$1:S ., •= ....

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OIH3500S OF OFRCIAL RECORDS.

DOCUMENT OECt. NUNG MOOIFICATION THEREOF
RECORDED NOVEMBER 4, 2000 AS INSlRUMENT NO. ........,..., DOCUMENT DECt. AfflNQ MOOlACATlON lHEREOF
RECORDED NOVEMBER 4, 2020AS l'NSlRUMENTNO. ._._
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Exhibit B
Tentative Tract Map No. 37388 Conditions of Approval
Resolution 2023- 04

545
PROJECT:

SUBJECT:

APPLICANT:

City of Banning
Community Development Department
Conditions of Approval
Tentative Tract Map 37388
Conditions of Approval (City Council Resolution 2023-04) Tri Pointe Homes
LOCATION: North of Meadowline Way, east of Highland Springs Avenue, and west of Highland Home Road/Meridian Avenue. APNs: 408-570-001 and 002, 408-570-005 through 008, 408-570-018 and 019, and portions of 408-570-003 and 004, 408-570-023 and 408-570- 046.

EXHIBIT B
To City Council Resolution 2023-04
All fair share agreements, covenant agreements and agreements subject to recordation will be subject to review and approval by the City Attorney and will include appropriate enforcement provisions by the City and be properly securitized.

Community Development Department

1. The City and Developer are parties to a Development Agreement, recorded on July 17, 2012, as document number 2012-0332888 ("DA"). In the event of any direct inconsistency or conflict between these Conditions of Approval and the DA, the DA shall control. The Developer shall indemnify the City as described in the DA.

2. Approval of this entitlement shall not waive compliance with any sections of the DA, Butterfield Specific Plan, or other applicable City Ordinances in effect at the time of building permit issuance to the extent such City Ordinances are applicable to the project and not vested under the DA.

3. Approval of Tentative Tract Map 37388 shall run with the term of the DA. All conditions of approval must be met on or before the expiration date orthe applicant must request an extension of time at least thirty ( 30) days prior to the expiration date, and receive approval of said extension; otherwise, the approval shall expire and become null and void.

4. Unless approved otherwise by City, the developer shall comply with all applicable conditions of City Council Ordinance No. 1450 approving the Butterfield Specific Plan and conditions of City Council Resolution No. 2017-07 approving Minor Modifications to the Butterfield Specific Plan.

5. All mitigation measures required by the Butterfield Specific Plan Environmental Impact Report Mitigation Monitoring and Reporting Program ( MMRP), as modified pursuant to the approved Addendum, and conditions of the project's Settlement Agreement shall be implemented if those 99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 546
measures/ conditions relate to this phase or part of the development or are required to be satisfied in connection with this phase or part of the development.

6. A copy of the signed resolution of approval and all conditions of approval and any applicable mitigation measures shall be reproduced in legible form on the grading plans submitted for review and approval as required by the reviewing department.

7. The Developer shall pay all applicable development impact fees and other fees as required under the DA. Adjustments and/or fee credits to the applicable DIFs may be provided as allowed in the DA and any applicable implementing DIF credit agreement. The project proponent shall provide written evidence to the City that school mitigation fees have been paid or other arrangements acceptable to the applicable school district and Developer have been met.

8. Deposits shall be handled per the executed Deposit Agreement dated May 7, 2019.

9. A copy of the final grading and erosion control plan, approved by Engineering, shall be submitted to the Planning Department for review and approval of the landscaping plans when graded cut slopes exceed five (5) feet in height and fill slopes exceed five (5) feet in height.

10. Per DA Exhibit E, Section 5.2, the Developer shall stabilize according to the City Grading and Landscaping Ordinance [ as it may be vested under the DA] the rear slope of all residential lots prior to issuance of a certificate of occupancy but shall not be required to landscape and/or irrigate the slopes. It is the intention that the rear yard landscaping will be required and installed within the time specified in the CC&Rs by the homeowner.

11. Per DA Section 6.5.2, Phasing Plans specifying when the lots within Tract 37388 will be developed and when all appropriate public infrastructure within Tract 37388 will be constructed shall be approved prior to commencement of development within the tract. Prior to approval of the Final Map, all conditions requiring the provision or proposed project facilities and subdivision improvements for the area covered by the Tentative Map must be satisfied either through performance or through the provision of suitable security prior to recordation of the Final Map or deferred with City approval under the terms of the DA.

12. Prior to precise grading plan approval, a conceptual ( non-structural) project wall/fencing plan to include retaining walls, perimeter walls, and interior walls shall be developed and shall be subject to design review approval by the Planning Department.

13. Prior to precise grading plan approval for PA 358, a Design Review application for Open Space 358 shall be reviewed and approved by the Planning Commission. The Design Review application for PA 358 shall include conceptual details on recreational uses to be provided within PA 358, including how these facilities will be linkable to other tracts, parks and open space including public access.

14. Prior to construction of the six proposed parks, the Developer shall obtain approval of a detailed site plan demonstrating the facilities to be provided from the Director of Community Development.

15. All res@eiitiar ana commerrcial neighborhoods and public facilities shall require Design Review approval by the Planning Director.
99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • { 951) 922- 3100 547

16. Temporary construction fencing shall be installed around portions of the tract under construction until replacement by permanent walls/fencing or completion of improvements.

17. Developer shall meet all legal requirements of responsible agencies.

Engineering/Public Works: The Department of Public Works provides the Conditions of Approval listed herein for the above-mentioned project. Unless otherwise stated, all conditions shall be completed by the applicant at no cost to any government agency. The Applicant may contact the Engineering Division at (951) 922-3130 for compliance with the following conditions.

GENERAL CONDITIONS

18. The subject property shall substantially conform to the approved tentative map and specific plan.

The City Engineer may approve minor design modifications to the project plans during the plan check process if such modifications conform to the provisions of the Banning Municipal Code.

Substantial changes shall not be permitted except upon application for, and approval of modification of this entitlement in compliance with all applicable procedures and requirements.

19. Revisions to the approved Tentative Map during Final Map plan check process including, but not limited to, lot line alignments, easements, improvement plan revisions, and similar minor changes that are in substantial compliance with the Tentative Map, or associated Conditions of Approval, shall be administratively approved through the plan check process with the mutual consent and approval of the Developer, the Community Development Director, and the City Engineer. Changes that are not administratively approved, through the process referenced above and herein shall be amended in accordance. with the Subdivision Map Act, as amended and codified within the Banning Municipal Code (BMC).

20.AII Ordinances, Policy Resolutions, and Standards of the City in effect at the time this project is approved shall be complied with as a condition of this approval.

21.AII applicable mitigation measures specified in the approved Environmental Impact Report (EIR) and the approved Traffic Impact Analysis (TIA) shall be incorporated as conditions of approval for this project and shall be addressed to the satisfaction of the Public Works Director and City Engineer.

22. The applicant shall comply with the approved site plan, the preliminary grading plan, the preliminary WQMP ( pWQMP), and other relevant documents approved during project entitlement. Any significant omission to the representation of the site conditions may require the plans to be resubmitted for further review and revision.

23.A Public Works Permit shall be required prior to commencement of any work within the public right-of-way. The contractor working within the public right-of-way shall submit proof of a Class A" State Contractor's License, City of Banning Business License, and Liability Insurance.

24. Prior to the issuance of any grading, construction, or public works permit by the City, the Applicant shall obtain any necessary clearances and/or permits from the following agencies.

Permits will not be unreasonably withheld if the developer has met all typical standards for a permit and satisfied all relevant conditions of approval for the appropriate permit:

City of Banning Fire Marshall
City of Banning Community Development Department
City ofBanning Public Works Department
City of Banning Water/Wastewater Department
99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 548
City of Banning Electric Department
Riverside County Flood Control and Water Conservation District California Regional Water Quality Control Board Colorado River Basin Army Corps of Engineers
California Department of Fish and Wildlife
South Coast Air Quality Management District
The applicant is responsible for meeting all requirements of permits and/or clearances from the agencies from the non-inclusive list above. When the requirements include approval of approved plans, the applicant shall furnish such proof of approvals when submitting improvement plans to the City. The applicant shall comply with all conditions and mitigation measures and submit copies of all correspondence with the agencies to the Engineering Division.

25.AII required plans and studies shall be prepared by a Registered Professional Engineer, Registered Professional Geologist. Registered Professional Landscape Architect or Registered Professional Surveyor in the State of California and submitted to the Public Works Department for review and approval.

26. The design of public infrastructure elements shall conform to the requirements of these Conditions of Approval, City General Plan, City/Regional Master Plans, City of Banning Grading Manual, City of Banning codes/standards, Standard Specifications for Public Works Construction ( current edition), and Caltrans Standards and Specifications at no cost to any governmental agency unless otherwise agreed upon by the affected parties.

27. The design of private grading and improvements outside of public right of way shall comply with the City of Banning Grading Manual, Title 18 of the City of Banning Municipal Code, California Building Code, State Water Resources Control Board orders, rules, and regulations, and City of Banning standards and practices.

28. The following is a list of items that are required by the Public Works Department. Unless otherwise authorized in writing by the City Engineer, plans shall utilize the minimum scale specified and shall be drawn on 24"x36" Mylar film. Plans should be drawn at a larger scale if additional detail and/or clarity is desired ( Note: The applicant may be required to prepare other improvement plans not listed here pursuant to improvement required by other agencies and utility purveyors):

Plans
Clearing Plan 1 "=40' Horizontal
Includes Fuel Modification and Construction Fencing)
Rough Grading Plan 1 "=40' Horizontal
Retaining Wall Plan 1 "=40' Horizontal
For wall proposed on RGP)
Haul Route Plan 1"=100' Horizontal
If soil is exported offsite)
Erosion and Sediment Control Plan 1"=100' Horizontal
These 5 plan sets shall be combined and reviewed concurrently as a stand- alone plan set Borrow Site/Stockpile Plan
If necessary)
1 "=40' Horizontal
Street Improvement Plans 1 "=40 Horiz./1 "=4' Vert.
99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 549
Includes Curb Ramp Details)
Traffic Signing and Striping Plan 1 "=40 Horizontal
Traffic Signal Plan 1 "=1 O' Horizontal
Traffic Control Plan 1 "=40' Horizontal
For street classifications of Secondary Highway and greater) Landscape Improvement Plan 1 "=40' Horizontal
Improvements within R/lN, BMP identified in WQMP)
Storm Drain Plan ( City Maintained)
Storm Drain Plan (City Maintained)
Potable Water Plan
Non-Potable Water Plan
Sewer Plan
Precise Grading Plan
1 "=40 Horiz./1 "=4' Vert.

Per RCFCD Standards
1 "=40 Horiz./1 "=4' Vert.
1 "=40 Horiz./1 "=4' Vert.
1 "=40 Horiz./1 "=4' Vert.
1 "=20' Horizontal
Other engineered improvement plans prepared for City approval that are not listed herein shall be prepared in formats approved by the City Engineer prior to commencing plan preparation.

All off-site plan and profile, street improvement plans, and signing and striping plans shall show all existing improvements for a minimum distance of 200 feet beyond the project limits, and to a distance sufficient to show any required design transitions.

An index map shall be provided on the title sheet of all plan sets showing the overall view of the entire work area.

All plans shall be complete, to the satisfaction of the City Engineer, prior to final map recordation and determination of surety estimates.

Reports and Studies
Final Hydrologic and Hydraulic Report
Final Water Quality Management Plan

CLOMR/LOMR
Traffic Impact Verification
Water Supply Verification
Geotechnical Report
Fault Hazard Report
Liquefaction Hazard Report
Dust Control and Prevention Plan
Engineers Cost Estimates
Compaction Report
Grading and Pad Certifications
Permits and Agreements
Permission to Grade and Construction Agreements ( if applicable) City Grading Permit
City Encroachment/Public Works Permit
WQMP Covenant and Agreement
99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 550
Non-Interference Letters
Performance Bonds
Labor and Material Bond
Maintenance Bond
Survey Documents
Final Map
Easement Dedications
Corner Records
Record of Survey

29. If a CFO is considered for this tract, prior to first COO, the applicant shall either demonstrate that the CFO has already been created or that a CFO application has been submitted and accepted as complete by the City of Banning Financial Services Division and shall include all maps, related Engineers report, and the required information ( CFO boundary maintenance areas by location and type, etc.) to the satisfaction of the City Engineer.

30.A Homeowners' Association ( HOA) or other mechanism as approved by the City Engineer, shall be responsible for the maintenance of the public parkways and median island landscaping, slopes adjacent to public rights-of-way, debris basins, detention and retention basins, public parks, linear parks and trails along the creeks, open space areas, BMP's referenced in the approved WQMP, and other items as required by the City Engineer. The maintenance mechanism shall be established prior to the first COO. In the event that the Applicant creates a Homeowners' Association ( HOA), the Covenants, Conditions, and Restrictions ( CC&Rs) and Articles of Incorporation of the Homeowners' Association are subject to the approval of the Planning and Engineering Divisions and the City Attorney. A recorded copy shall be provided to the City Engineer. The Homeowners' Association shall submit to the Planning Division a list of the name and address of their officers on or before January 1 of each and every year and whenever said information changes.

31. The conditions, covenants and restrictions shall contain provisions which prohibit dissolution of the Homeowners' Association unless another entity has agreed to assume the operation and maintenance responsibilities of the Homeowners' Association. The conditions, covenants and restrictions shall contain provisions that prohibit the Applicant and his/her successors- in-interest from amending said covenants, conditions and restrictions to conflict with these conditions of approval unless the subject property is reverted to acreage and the subdivision abandoned.

32. The conditions, covenants and restrictions shall include provisions for the City of Banning to maintain landscaping of the public parkways and median island landscaping, slopes adjacent to public rights-of-way, debris basins, detention and retention basins, public parks, linear parks and trails along the creeks, open space areas, BMP's referenced in the approved WQMP, and other items as required by the City Engineer, in the event that the Homeowners Association fails to meet this obligation. The Applicant shall enter into an agreement that allows for the City of Banning to charge the Homeowners Association for the maintenance cost incurred in this condition.

33. The applicant is responsible for resolving any conflicts with existing or proposed easements. All easement( s) of record and proposed easements shall be shown on the final map, grading plan, and improvement plans where applicable.

34. Wheresurveymonuments exist, such monuments- shall-be protected or shall be referenced- and reset, pursuant to the Business and Professions Code, Sections 8700 to 8805 ( Land Surveyors Act)
99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 551

35.AII future utility systems including gas, electric, telephone, water, sewer, and cable TV, except for temporary utility systems as defined under the DA, shall be provided for underground, with easements provided as required, and designed and constructed in accordance with City codes and the utility provider. Telephone, cable TV, and/or security systems shall be pre-wired.

36.Any existing public improvements that are damaged during construction shall be removed and replaced as determined by the City Engineer or his/her representative.

37. Prior to the release of surety and upon completion of construction, the Applicant shall furnish the City with reproducible record drawings on Mylar film of all improvement plans that were approved by the City Engineer. Each sheet shall be clearly marked " As-Built" or "As-Constructed" and shall be stamped and signed by the engineer or surveyor certifying the accuracy and completeness of the drawings. The applicant shall have all AutoCAD files submitted to the City, revised to reflect the "As-Built" conditions.

MAPPING AND SURVEY

38. The submittal, approval, and recordation of the final map shall be in accordance with the provisions of the State Subdivision Map Act and Title 16, Subdivisions, of the Banning Municipal Code.

39. The final map shall have adequate reservations for public ingress and egress as well as public and/or private utility easements and abandonment of existing utility easements to the satisfaction of the City Engineer. The applicant shall be responsible for contacting all utility providers to establish appropriate easements required to provide services to each development area.

40. In the event that the applicant in unsuccessful in acquiring necessary property rights outside the project/ development, the City will consider and potentially act on the option to acquire through eminent domain. Permits ( or portions of permits) that are not affected by ROW acquisition will not be held up during the property acquisition or eminent domain process. 41 . During the improvement plan checking process, turning radius template checks shall be submitted for access to all storm drain facilities, open space, and other utility easements that are accessed from a publicly accessible paved street. These templates shall clearly show that the easements are sufficient for full access under emergency conditions. The City of Banning' s review of the easements shall include appropriateness of the vehicle turning radius, easement slopes and easement widths. Additional easement widths shall be required when the design vehicle is likely to use outriggers or other means of load stabilization.

42. Any public right-of-way or streets to be vacated from public use, pursuant to Street and Highway Codes Sections 8300 through 8363, shall conform to the complete vacation procedure and show specific circulation alternative, where required. All street vacations shall be shown on the final tract map.

43.AII public facilities including sewer, water, reclaimed water and drainage shall be located in a public right of way or public utility easement. All final maps shall include appropriate easements per the approved tentative map and as required by the City Engineer and/or RCFC&WCD. All easements shall meet minimum width and access requirements as mandated by the City or governing agency.

44. Submit a copy of the title report, closure calculations, and any separate instruments or necessary right-of-way documents to the Engineering Division prior to final map approval.

45. A map of the proposed subdivision drawn at-11'=200' showing the outline of the streets .including street names shall be submitted to the City to update the city atlas map. 99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 552

46. The Applicant shall be responsible for research on private utility lines ( Gas, Edison, Telephone, Cable, Internet, etc.) to ensure there are no conflicts with site development. All existing on- site utility lines that conflict with this project shall be relocated, removed, or sealed to the satisfaction of the City Engineer.

Prior to Issuance of a Grading Permit, Public Works Permit, or Construction Permit

47. The applicant, at its sole expense, shall obtain all right of way or easement acquisitions necessary to implement any portion of condition of this project, including public improvements, off- site grading and construction, offsite street requirements, offsite public utility requirements, storm drain improvements, or any other requirement of these conditions.

48. The applicant shall provide an easement over, across, and which provides ingress and egress to all private water quality, stormwater, drainage basins, public water facilities, public sewer facilities, public electric facilities, and fire department access to be dedicated to the City, for ingress, egress, and right to inspect, repair, remove, and replace unless otherwise directed by the City Engineer.

49. The applicant shall offer for dedication on the Final Map, within Final Map boundaries, all public street right- of- way and public utility easements in conformance with project entitlement documents, including this tentative tract map, Butterfield Specific Plan, and associated Development Agreements. The City may reject the dedications and leave them open for future acceptance when all required public street improvements for the map are installed by the applicant in the rights of way.

50. The applicant shall offer to dedicate to the City of Banning additional Right of Way as described below:

HIGHLAND HOME ROAD ( modified) ( 32 Foot Additional R/W) fronting the site as a MODIFIED MAJOR HIGHWAY for public street and utility purposes. Dedication shall include for a 1O' Landscape Lot adjacent to the ultimate west R/W. Dedication shall include a 3' PUE within the Landscape Lot adjacent to the west R/W.

MEADOWLINE WAY ( 46 Foot Half Width) fronting the site as a MODIFIED COLLECTOR for public street and utility purposes. Road was dedicated with FM 37389- 1. This map shall dedicate a 3' PUE adjacent to the northern right of way to the City of Banning. This map shall dedicate a 5' trail easement adjacent to the northern right of way to the City of Banning.

STREET D, E, R, W ( 70 Foot R/ W)- NEIGHBIRHOOD ENTRY as depicted on TTM 37388. This map shall dedicate a 3' PUE adjacent to the proposed ultimate right of way on both sides of the street to the City of Banning.

STREET A, B, C, D, F, G, H, I, J, K, L, M, N, 0 P, Q, S, T, U, V, X, Y, Z, AA, BB ( 56 Foot R/W) as a MODIFIED LOCAL RESIDENTIAL STREET for public street and utility purposes. This map shall dedicate a 3' PUE adjacent to the proposed ultimate right of way on both sides of the street to the City of Banning.

PA 15A DRIVE A ( PRIVATE) - This map shall dedicate public utility easements over the entire roadway to the City of Banning. This map shall further dedicate a 4.5' PUE ( s'ly) and 3' PUE n'ly) adjacent to the roadway lot to the City of Banning.

PA 15A DRIVE B, C, D, E, F, G, H, I, J, K, L, M, N, 0, P, Q ( PRIVATE)- This map shall dedicate public utility easements over the entire roadway to the City of Banning. This map shall further dedicate a 3' PUE( s' ly) and 3' PUE ( n'ly) adjacent to the roadway lot to the City of Banning. 99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 553
This map shall dedicate all other rights of way and easements as shown on the approved TTM exhibit.

This map shall dedicate public utility and emergency access easement over the PA158 Access Road to the City of Banning at a minimum width of 28 feet.

All offers of dedication shall include the corner cut- back at all intersections.

51. Legal descriptions and plans of street dedication shall be provided to the Engineering Division for review and approval before acceptance by the City Council and recorded by the County of Riverside.

52. The TTM indicates that phased final maps will be processed. If the maps are to be processed individually, then each map shall make allowances to provide required points of access for utility and emergency access to the satisfaction of the City Engineer, City Fire Marshall, and the City Community Development Director.

Prior to Map Recordation

53. The Applicant shall dedicate right- of-way or provide temporary easements beyond either the phased construction and/ or tract boundary required to provide utility service, public and/ or emergency vehicular ingress and egress access to the nearest paved and publicly maintained street to the satisfaction of the City Engineer, City Fire Marshall, and the City Community Development Director.

54. Applicant shall construct on- site and off- site improvements required for the development of the property in accordance with the approved plans and satisfy its obligations for same, or shall furnish secured and executed Subdivision Improvement Agreements on terms agreed to by the parties guaranteeing the construction of such improvements and the and the satisfaction of its obligations for same, or shall agree to any combination thereof, unless such improvements are deferred with City approval under the terms of the DA or as otherwise set forth under the terms of the DA. For off- site improvements, the procedures and requirements of Government Code Section 66462. 5 shall apply, including the potential acquisition of those rights by the City or waiver of the City' s requirement to obtain those rights.

55. Security for the construction of public improvements in accordance with Government Code Section 66499 shall be as follows:

Faithful Performance Bond
Labor and Material Bond
100% of estimated cost
100% of estimated cost
Monumentation Bond In the amount as supplied by the Record Engineer/ Land Surveyor and as approved by the City
Engineer
Securities for the public improvements shall be on file with the City Clerk prior to scheduling the final map for approval by City Council. Unit prices for bonding estimates shall be those specified or approved by the City Engineer.

56. The applicant shall submit a list of street names and addresses in Microsoft Excel spread sheet format for review and approval. The house number system shall be in accordance with Section

12. 32 of the Banning Municipal Code. A reduced copy of the subdivision map shall be included with the submittal. Approval of street names shall be completed prior to the final submittal of the final map.
99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 554

57. Prior to the recordation of Final Map or the issuance of the first grading permit (whichever occurs first), the applicant shall obtain approval from the Fire Marshall in consultation with the City Engineer, for an access plan to provide the site two (2) points of emergency access should final maps be phased.

Prior to the Issuance of a Certificate of Occupancy

58. The applicant shall not grant any easements over any property subject to a requirement of dedication or irrevocable offer of dedication to the City of Banning or the Riverside County Flood Control and Water Conservation District unless such easements are expressly made subordinate to the easements to be offered for dedication to the City or RCFCD or unless such easements do not conflict with the City's or RCFCD' s intended purposes or uses. Prior to granting any of said easements, the applicant shall furnish a copy of the proposed easement to the City Engineer for review and approval. Further, a copy of the approved easement shall be furnished to the City Engineer prior to the issuance of any certificate of use and/or occupancy.

Prior to the Release of Surety

59. Public improvements shall be completed and accepted by City of Banning prior to release of Faithful Performance Bond and Labor and Material Bond for such improvements. Faithful Performance Bond for applicable public improvements shall be reduced to 10% once City accepts improvements into maintenance period. Final 10% to serve as the maintenance bond for the 1-year maintenance period.

60.The Applicant shall comply with Assembly Bill 1414, which was enacted on January 1, 1995, and amended Section 8771 of the Business and Professions Code of the Land Surveyors Act.

Assembly Bill 1414 requires that two (2) corner records be filed when:

Monuments exist that control the location of subdivisions or tracts, streets or highways; or provides survey control. The monuments are located and referenced by a licensed Land Surveyor before any streets or highways are reconstructed or relocated. The corner record(s) of the references are filed with the County Surveyor.

Monuments are reset in the surface of the new construction and a corner record is filed with the County Surveyor before recording of a Certificate of Completion for the project.

61. Permanent survey monuments shall be set at the intersection of street centerlines, beginning, and end of curves in centerlines, and at other locations designated by the Director of Public Works and City Engineer. All other centerline monuments shall be placed in accordance with standard survey practice. A complete set of street centerline ties shall be submitted to the Engineering Division upon completion of improvements or prior to release of the monumentation bond.

62.A record of all street centerline monument ties shall be submitted to the Engineering Division upon completion of improvements or prior to the release of the Monumentation Bond.

STREETS AND TRAFFIC

63.A minimum of 36' of asphalt pavement are required for all new roadways. For LOCAL, COLLECTOR, DIVIDED COLLECTOR, and SECONDARY HIGHWAYS, applicant shall provide additional pavement opposite the street centerline of the project to meet the 36' pavement requirement.

64.A minimum width of 20 feet for a paved or all-weather emergency access. If requirements for other departments differ, the greater roadway width is required; 99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 555

65.AII street designs shall provide pavement and lane transitions per City of Banning and Caltrans standards for transitions to existing street sections.

66. The following street improvements are required per the Butterfield Specific Plan, Development Agreement, and Tentative Map 37388.

HIGHLAND HOME ROAD: Construct partial width street improvements for MODIFIED MAJOR HIGHWAY roadway per Butterfield Specific Plan, ( 38' AC Pavement, 40' offset to C&G, 8' shoulder) including the following: Curb and Gutter, AC Pavement, Driveways, Street Lighting, Sidewalk, Parkway Landscaping, Traffic Signs, Roadway Striping.

D, E, R, W STREETS: Construct full width street improvements for MODIFIED LOCAL roadway per the Butterfield Specific Plan and TIM 37388 including the following: Curb and Gutter, AC Pavement, Landscaped Median ( where driveways do not exist), Driveways, Street Lighting, Sidewalk, Parkway Landscaping, Traffic Signs, Roadway Striping.

A, B, C, D, F, G, H, I, J, K ,L, M, N, 0 P, Q, S, T, U, V, X, Y, Z, AA, BB STREET: Construct full width street improvements for MODIFIED LOCAL roadway per the Butterfield Specific Plan and TTM 37388 including the following: Curb and Gutter, AC Pavement, Driveways, Street Lighting, Sidewalk, Parkway Landscaping, Traffic Signs, Roadway Striping.

PRIVATE DRIVES: Construct full width street improvements for PRIVATE DRIVES roadway per the Butterfield Specific Plan and TTM 37388 including the following: Curb, Curb and Gutter, AC Pavement, Driveways. Parking shall be prohibited Private Drives, as indicated on the tentative map.

67. Grading and excavations in the public right-of-way shall be supplemented with a soils and geology report prepared by a professional engineer or geologist licensed by the State of California.

68.Applicant's geotechnical engineer shall provide the design of the pavement section and field measured " R-Values" based upon the Caltrans Method. The minimum pavement section shall be consistent with published City standards at the time of construction.

69. Street pavement design shall take into account the subgrade soil strength, the projected traffic loading, and have a design life of 20 years.

70. In accordance with the California Building Code, Title 24, and the requirements of the Americans with Disabilities Act ( ADA), facilities for disabled persons shall be constructed in locations specified by the City Engineer (i.e., accessible paths of travel, curb ramps, etc.).

71. Parking areas shall be designed and improved with grades not to exceed five percent slope. All applicable ADA standards will be adhered to.

72. The street improvement plans shall include details for all ADA ramps, indicating elevations and grades in accordance with City of Banning standard drawings.

73.AII streets shall have a maximum grade of 15 percent. Wherever feasible street grades should be kept to 12 percent or less.

74.Access drives to the public right-of-way shall be restricted to those approved by the City Engineer as shown on the approved plans.

75. Residential driveway grades shall not exceed twelve percent unless approved by the City Engineer.

76. Mitigation measure TRF-2 requires a Traffic Impact Analysis ( TIA) Validation Report to be submitted to the City Engineer for review for each map phase. 99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 556

77. Traffic improvements shall adhere to Traffic Verification Letter for Atwell Phase 28. Per the letter approved on 3/24/22, traffic impacts are to be mitigated prior to the Phase 2A Buildout Scenario.

If this project is phased and constructed prior to the 2A buildout Scenario, the following items shall be completed prior the issuance of building permits within Phase 28. a. Installation of traffic signal at the intersection of Wilson Street and Highland Home Road b. Applicant shall revise the traffic sensitivity analysis for Phase 2A and 28 to reflect anticipated construction sequencing with regard to Wilson Street improvements at Smith Creek prior to the issuance of any building permit within Phase 2B. The recommendations in said report shall allow for the phased construction of a specified number of units in Phase 2A and 28 prior to the widening of Wilson Street at the Smith Creek. After unit threshold has been met, widening of Wilson Street at the Smith Creek will be required.

78. Signing and Striping Plans shall show the following at a minimum: stop signs, limit lines and legends, no parking signs, raised pavement markers ( including blue raised pavement markers at fire hydrants), and street name signs.

79. Street names signs and traffic control devices including traffic legends and traffic striping shall be installed or relocated in accordance with applicable City or Caltrans standards and as shown on the approval plans and/or as directed by the City Engineer.

80. Streetlights shall be installed in accordance with the City of Banning Electric Department Standards.

81.AII existing overhead utility lines located on or adjacent to the site shall be undergrounded prior to public improvement acceptance and surety release, to the satisfaction of the Public Works Director, including but not limited to, electrical distribution, telephone, and cable lines, with the exception of electric utility lines over 33 kV in accordance with Ordinance 1500.

82.Access to any phased construction site shall be restricted by a temporary installation of a chain link fence with locks to restrict public access but allowing emergency vehicle access per City acceptable arrangements as required by the City Engineer.

83.Applicant shall provide horizontal and vertical site distance calculations per Riverside County Transportation Department and Caltrans Standards for review and approval by the City Engineer. Safe horizontal traffic sight distances and vertical curve sight distances shall be maintained regardless of street intersection angles, street grades, landscaping, or the lot configuration shown on the approved tentative tract map, as follows:

All vertical curve sight line design shall be per the Caltrans Design Manual ( Figures 201- latest, Topic 405-latest, et al).

All horizontal curve sight line design shall be per Riverside County Standards ( Plates 114, 821, et al). Horizontal curve design speeds shall be noted on the plan sheets.

Horizontal and vertical sight distances shall be maintained even if such compliance results in reconfigured lots and/or a reduction in the lot count shown on the approved tentative map. All Butterfield Specific Plan requirements and City of Banning Ordinances shall be met while achieving the required safety requirements.

Prior to Recordation of a Final Map

84. The applicant shall provide estimates to construct, improve, or finance the proposed public improvements to the City Engineer for review and approval. The estimate shall differentiate between·· public··· improvements··· •within· the··property· boundaries · of the tentative map, improvements outside the project boundaries and public improvements which abut the boundary of the property to be subdivided.
99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 557

85. Prior to map recordation for any subsequent development phases, detailed phasing plans shall be submitted for review and approval by the Public Works Director, Community Development Director and City Engineer. Each phasing plan shall identify construction access, public access and emergency access routes.

Prior to Issuance of a Public Works Permit

86.A Traffic Control Plan based on the Work Area Traffic Control Handbook ( WATCH) shall be submitted, for review and approval by the City Engineer. The Traffic Control Plan shall be prepared by a California Registered Traffic Engineer or Civil Engineer experienced in this type of plan preparation. Traffic control shall be included as a line item in the Engineer's Estimate for bonding purposes. No construction for a particular improvement shall be allowed prior to the approval of this plan.

87.AII required public improvements for the project shall be completed, tested, and approved by City of Banning to the satisfaction of the City Engineer or their designee. The City will provide inspections in a timely manner and any inspections exceeding two (2) inspections will require a meeting with the City Engineer to address.

88.AII fire hydrants shall have a blue reflective pavement marker indicating the hydrant location on the street/access driveway as approved by the Fire Marshall and must be maintained in good condition by the property owner until the street is accepted for maintenance.

Prior to Release of Bonds/Surety

89.Applicant shall install all street name signs, striping, and related signage as shown on the approved plans to the satisfaction of the City Engineer and Public Works Director.

90.Applicant shall make pavement repairs necessary to mitigate the impacts of project construction traffic on affected City of Banning accepted streets within the Specific Plan. This condition does not apply to Highland Springs Avenue or Wilson Street, where due to the regional nature of these facilities, it would be impossible to validate the amount of pavement damage caused by ongoing construction activities.

LANDSCAPING

91. A homeowners' association shall be established and the applicable Conditions, Covenants & Restrictions ( CC & R's), shall be prepared for review and approval of the City Engineer at the time set forth in the DA providing for maintenance of the parkway on-site lighting and landscaping, slopes adjacent to public rights-of-way, onsite private parking/roadway, any debris basins, BMPs referenced in the approved WQMP, and median island landscaping. The developer shall appoint the initial members of the Board of Directors of the homeowners' association or take such other steps as may be reasonably necessary to assure that members have been appointed or elected to such Board of Directors, until under the terms ofthe applicable CC & R's individual lot owners have the power to elect the members of the Board of Directors in accordance with the CC & R's.

92. The conditions, covenants, and restrictions shall contain provisions which prohibit dissolution of the homeowners' association unless another entity has agreed to assume the operation and maintenance responsibilities of the homeowners' association. The conditions, covenants and restrictions shall contain provisions that prohibit the developer and his/her successors-in-interest from amending said covenants, conditions and restrictions to conflict with these Conditions of Approval.

93.Alternatively, to having an HOA provide maintenance of the parkway on-site lighting and landscaping, slopes adjacent to public rights-of-way, any debris basins, BMPs referenced in the 99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 558
approved WQMP, and median island landscaping, a Landscaping Maintenance District (LMD), or other public financing mechanism, can be formed to provide for the landscape maintenance.

94. Prior to laying of the aggregate base layer for any new streets, all landscaping irrigation services or sleeves to accommodate said services) shall be installed. Any street cuts in roadways less than 5 years old may require full width grind and overlay to the City Engineer's discretion.

95. The applicant shall plant and maintain trees, shrubs, and ground cover placed in the parkway, slopes adjacent to public rights-of-way, and median islands constructed in connection with the project in accordance with applicable City standards until maintenance of such area is turned over to the HOA or other public financing District. This includes ensuring that irrigation systems are operating properly, the clearing of debris, and regular weed removal.

96. The Applicant shall install landscaping using xeriscape principles. " Xeriscape" shall mean a combination of landscape features and techniques that in the aggregate reduce the demand for and consumption of water, including appropriate low water using plants, non-living groundcover, a low percentage of turf coverage ( limited to 25% of the planted area), and water conserving irrigation techniques and systems. A low water-using drought tolerant plant includes species suited to our climate, requiring less water in order to grow well.

97.An automatic sprinkler system and landscaping shall be installed, prior to certificate of occupancy for the portion of the project for which certificates of occupancy are requested, within the common areas including perimeter slopes and the interior collector streets. Each system shall include a smart landscape irrigation controller ( including remote communication), a separate water meter and electric meter, and plantings as approved by the Community Development Director. Landscaping plans and specifications shall be reviewed and approved by the City Engineer.

98. Landscape improvements shall be certified by a licensed landscape architect or licensed landscape contractor as having been installed in accordance with the approved detailed plans and specifications. The applicant shall furnish said certification, including an irrigation management report, for each landscape irrigation system and any other required implementation report determined applicable to the City Engineer for review and approval.

99. Landscape improvement plans shall incorporate the City's letter, dated May 11 2019, providing construction level recommendations to the landscape working drawings.

Prior to Map Recordation
100. Landscape and irrigation plans for all required facilities shall be submitted for approval.

The final design of the parkways, walls, landscaping, and sidewalks shall be included in the plans and shall be subject to approval by the Community Development Director and City Engineer.

GRADING AND DRAINAGE
101. The project grading shall be designed in a manner that perpetuates the existing natural drainage patterns with respect to tributary drainage areas, outlet points and outlet conditions.

Otherwise, a drainage easement shall be obtained for the release of concentrated or diverted storm flows. The project shall accept and convey storm flows from the adjacent property within the property boundaries, or within drainage devices and easements obtained by the applicant. 102. The applicantshallcomplywith Chapter 13.24 "StormwaterManagementSystems" ofthe Banning Municipal Code.
99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 559
103. The applicant shall comply with Title 18 of the Banning Municipal Code "Grading, Erosion, and Sediment Control", the City of Banning Grading Manual, California Building Code related to excavation and grading, and State Water Resources Control Board orders, rules, and regulations.
104. Grading work shall be balanced on-site, wherever possible. If export is required as a result of the final grading plan, then measures will be taken to be in compliance with the applicable City of Banning Ordinances at time of final grading plan approval. 105. Grading and excavations in the public right of way shall be supplemented with a soils and geology report prepared by a professional engineer or geologist licensed by the State of California.
106. Rough grading plans shall include retaining walls with top of wall and top of footing elevations shown. All footings shall meet minimum Building and Safety Department requirements and/or sufficient cover to clear any obstructions. The Applicant shall submit design calculations and obtain permits for all perimeter and retaining walls from the Building and Safety Department.
107. The applicant shall submit a Drainage Study with hydrologic and hydraulic analysis for developed and undeveloped ( existing) conditions to the Engineering Division for review and approval. The study and analysis shall be prepared by a civil engineer licensed by the State of California. Drainage design shall be in accordance with Banning Master Drainage Plan adopted by Riverside County Flood Control and Water Conservation District ( RCFCD), RCFCD Hydrology Manual, and standard plans and specifications. The 10-year storm flow shall be contained within the street curbs, and the 100-year storm shall be contained within the street right-of-way; when this criterion is exceeded, additional drainage facilities shall be designed and constructed.
108. The proposed drainage improvement plans shall be designed such that drainage facilities will maintain or reduce the 100-year peak runoff rates presently exiting all Project boundaries.

The project shall be designed to detain the 100 year/3 hour storm. Detention facilities shall have a maximum draw down time of 72 hours.
109. Applicant shall submit drainage improvement plans for the proposed subdivision with the accompanying hydrology and hydraulic analysis and shall be designed per the RCFC&WCD Hydrology Manual and the City of Banning flood control standards. Finalized studies shall verify the size of flood control facilities. Drainage facilities shall be in accordance with the approved tentative map and specific plan. Plans shall be submitted to RCFC&WCD and/or the City of Banning for review and approval for facilities that are to be owned and/or maintained by RCFC&WCD.
110. If the site is located in a Flood Area as identified in Flood Insurance Rate Map dated August 28, 2008, the applicant is responsible for providing a certification by a registered professional engineer or architect demonstrating that encroachments shall not result in any increase in flood levels during the occurrence of the base flood discharge. 111. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. Prior to issuance of any grading permits, FEMA may require a hydrologic and hydraulic analysis to be submitted and approved that demonstrates that the development will not cause any rise in base flood levels. 112. · Impacts to jurisdictional streams, ereeks- and draina{les shall be-reviewed- and approved by the appropriate regulatory agencies with jurisdiction in this area and will require the appropriate required permits issued.
99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 560
113. Prior to the issuance of any grading or building permit, the applicant shall install trash filters on newly constructed storm drain systems that are not tributary to any onsite water quality/ detention basin in compliance with the Trash Amendment as amended and approved in accordance with California Regional Water Quality Control Board Colorado River Basin Region Order No. R?-2013-0011.

Prior to Issuance of a Grading Permit
114. A grading permit shall be obtained from the Public Works Department prior to the commencement of any grading work.
115. Detailed grading plans shall be prepared and approved by the City prior to any on-site grading for the project.
116. Prepare an erosion control plan that provides the developed phases with the required flood protection. Flood protection shall be determined by the size of the undeveloped areas and the flow patterns.
117. Temporary basins shall be constructed to meet detention requirements and earthen channels/ berms shall be used to divert and convey flows during construction. 118. Within park areas or areas accessible to the public, detention/ retention basins will be protected from public entry as required.
119. The applicant shall submit a PM10 Management Plan for construction operations to the City Engineer and/or SCAQMD for review and approval.
120. The applicant shall submit a construction haul route plan to the City Engineer for review and approval if dirt will be imported/ exported from the project site. Deviation during construction from the approved plan shall constitute a violation of the conditions of the grading permit. 121. A soils report and geotechnical study shall be submitted in conjunction with the grading plan with further analyses of on-site soil conditions and appropriate measures to control erosion and dust. Any issues or recommendations provided in the report shall be addressed to the satisfaction of the City Engineer. The responsible geotechnical engineer shall sign and stamp all grading plans indicating the plan complies with the recommendations of the comprehensive soils and geotechnical report.
122. The applicant shall retain a qualified archeologist, paleontologist, and biologist for observation of grading and excavation activities in accordance with the approved mitigation program.
123. The applicant shall prepare a Final Water Quality Management Plan in accordance with the California Regional Water Quality Control Board Colorado River Basin Region Order No. R?- 2013-0011. The WQMP shall identify if the project meets the criteria of a Priority Development Project and identify project Site Design BMP's and Treatment Control BMP's as applicable. The WQMP shall be reviewed and approved by the City Engineer. 124. For construction activities including clearing, grading or excavation of land that disturbs one ( 1) acre or more of land, or that disturbs less than one ( 1) acre of land, but which is a part of a construction project that encompasses more than one ( 1) acre of land, the applicant shall be required to submit a Storm Water Pollution Protection Plan ( SWPPP) and file a Notice of Intent ( NOi) with the Regional Water Quality Control Board ( RWQCB). The applicant shall provide proof that the SWPPP has been approved by the RWQCB prior to issuance of any permits: The appffcanfshailensure fhaflhe required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. The 99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 561
applicant' s SWPPP shall include provisions for all of the following Best Management Practices BMPs"):

Temporary Soil Stabilization ( erosion control).

Temporary Sediment Control.

Wind Erosion Control.

Tracking Control.

Non-Storm Water Management.

Waste Management and Materials Pollution Control.

All erosion and sediment control BMPs proposed by the applicant shall be designed using the CASQA BMP handbook and approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. The approved SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City.
125. Construction documents shall include language that requires all construction contractors to strictly control the staging of construction equipment and the cleanliness of construction equipment stored or driven beyond the limits of the construction work area. Construction equipment shall be parked and staged within the project site. Staging areas shall be screened from view from adjacent properties. Vehicles shall be kept clean and free of mud and dust before leaving the development site. Surrounding streets shall be swept daily and maintained free of dirt and debris.
126. The applicant shall execute a Stormwater Management Facilities Agreement on terms agreed to by the parties guaranteeing the maintenance of stormwater pollution controls. Said agreement shall be recorded with the Riverside County Recorder and run with the land. 127. If this project includes areas within a designated Federal Emergency Management Agency ( FEMA) National Flood Insurance Program ( NFIP) Special Flood Hazard Zone, a conditional letter of map revision ( CLOMR) shall be processed through FEMA and provided to the City Engineer.
128. Notation shall be placed on all applicable rough grading plan(s) that states " Compliance with Mitigation Measures BIO-1 and BIO-2 is required."
Prior to the Issuance of a Building Permit
129. A precise grading plan shall be submitted to the City Engineer for review and approval.

A grading permit shall be obtained prior to commencement of any grading activity. 130. The applicant shall provide a lot pad certification. The pad certification shall include an elevation and compaction certification. The elevation certification shall be stamped and signed by a licensed civil engineer or land surveyor and shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. The compaction certification shall list the relative compaction of the pad soil and shall be certified by a licensed geotechnical engineer.

Prior to Recordation of a Final Map
131. A Grading Plan and Erosion Control Plan shall be submitted to the City Engineer for review and approval.
132. The applicantshall identify_ and include in its improvement plans those routine structural and non-structural Best Management Practices ( BMP's) as outlined in Supplement A to the Riverside County Drainage Area Management Plans and any attachments or revisions. 99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • { 951) 922- 3100 562
Prior to any Certificate of Occupancy ( COO)
133. If this project includes areas within a designated Federal Emergency Management Agency ( FEMA) National Flood Insurance Program ( NFIP) Special Flood Hazard Zone, a letter of map revision ( LOMR) shall be processed through FEMA and provided to the City Engineer prior to occupancy of affected lots.

POTABLE WATER IMPROVEMENTS
134. All public potable water improvements shall be constructed per City of Banning Standards and Specifications, Standard Specifications for Public Works Construction, current edition, or as otherwise approved in writing by the City Engineer.
135. All private potable water improvement shall be designed and constructed per California Building Code, California Plumbing Code, and California Fire Code, latest editions. All private improvements shall be concurrently reviewed by the Building and Safety Department. 136. All private fire suppression systems shall be reviewed and approved by the City Fire Marshall.
137. Applicant shall install facilities within public rights of way. Where public right of way is not available, applicant shall provide easement rights to the City of Banning covering existing and proposed facilities necessary for the project.
138. All water lines and fittings shall be a minimum of 8-inch in diameter and shall be DIP.

Water line easements shall be a minimum width of 20 feet if installed outside of right-of-way or public utility easement.
139. Fire hydrants shall be installed within and on the tract boundaries as per approved plans, at a 300-foot maximum spacing.
140. The fire service will require a RPDA backflow protection device. Private fire hydrants shall be painted red, and approval of location and materials to be coordinated with the Fire Department.
141. Detailed water demand calculations shall be submitted to justify meter sizing and to determine annual water demands, both for indoor and outdoor use at community facilities and landscape meters.
142. Submit Water Improvement Plans along with the infrastructure phasing plan to the City Engineer for review and approval. The phasing plan, which shall be supported by a hydraulic analysis, shall identify all required water infrastructure ( e.g. water mains, wells, booster stations, pressure reducing stations, reservoirs, etc.) required to meet the demands of this tract map.

Design and construct water lines throughout and to property boundaries to tract as needed. The proposed new water lines shall connect to the City's water system as needed. 143. Submit a hydraulic analysis report demonstrating adequate pressures throughout the project' s water system during max day demand ( MOD) with fire flow conditions. The hydraulic analysis, based on the City's latest calibrated water model, shall identify when and if additional facilities would be required to meet Project water demands. 144. A backflow device must be installed on all common- area buildings and at each irrigation water connection. The backflow device must be in compliance with City of Banning standards and specifications.
99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 563
145. Sizing and timing of the construction of the water storage tanks shall be identified in the phasing plan as determined by the water system analysis or as agreed to by the Developer and the City of Banning.
146. All water mains shall be looped whenever feasible. Applicant will work with the City Engineer and Water Department on agreeable design to either eliminate or reduce to the greatest extent possible dead-end lines within the subdivision.

Prior to Recordation of a Final Map
147. As required by the City Engineer and prior to recordation of the final tract map, Applicant shall prepare, and the City shall approve a Focused Water Study. The Focused Water Study shall include but not be limited to identifying well production facility locations, treatment requirements, define on/off site transmission facilities, location and volume of system storage, define system points of connection and booster or reducing stations. The report must verify that water pipeline sizes and pressures meet all required water flow rates and identify offsite system improvements and phase in which they shall be constructed. 148. Prior to recordation of the final tract map, improvement plans for water facilities shall be prepared by a Licensed Engineer and submitted for review and approval by the City Engineer.

The Applicant is required to design and construct all those water facilities identified in the approved Focused Water Study and in accordance with the phasing plan selected and approved by the City Engineer. All the proposed new waterlines shall connect into the City's water supply and be designed and constructed to City Standards.

Prior to the Issuance of a Building Permit
149. All required water lines and fire hydrants shall be installed and made operable before any building permits are issued. This may be done in phases if the construction work is in progress for emergency vehicles.

Prior to any Certificate of Occupancy
150. Prior to occupancy release, an RP backflow device must be installed on all irrigation water connections. The backflow device must be in compliance with the Titles 17 and 22 California Code of Regulations.

NON-POTABLE WATER IMPROVEMENTS
151. All public non-potable water improvements shall be constructed per City of Banning Standards and Specifications, Standard Specifications for Public Works Construction, current edition, or as otherwise approved in writing by the City Engineer. 152. Applicant shall install facilities within public rights of way. Where public right of way is not available, applicant shall provide easement rights to the City of Banning covering existing and proposed facilities necessary for the project.
153. Submit non-potable water Improvement Plans along with a non-potable water Master Plan that includes a written phasing plan to the City Engineer for review and approval. Design and construct non-potable water lines throughout to parks, schools, and other large irrigation areas and to tie-in points at the tract boundary as agreed to in the Development Agreement, Developer, and City of Banning.
154. All non-potable water lines to be constructed within the Public right-of-way shall be a minimum of 8-inches in diameter DIP ( Class 350) with restrained joints conforming to DIRPA design guidelines where required. Final sizes shall be approved by the City Engineer based on hydraulic calculations provided by the design engineer. Where non-potable water line 99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 564
easements are necessary, they shall be a minimum of 20 feet wide if improvements are installed outside of right-of-way or public utility easements. All non-potable water DIP mains shall be protected with purple-colored V-Bio polyethylene encasement. 155. A backflow device must be installed on each irrigation water connection, and in compliance with the State of California Department of Health Regulations. Contact the City of Banning, Water Operations Division, prior to the installation. 156. The non-potable water plans shall include appropriate signage for the irrigation of publicly accessible areas with non-potable water as required by the California Code of Regulations.

Prior to the Recordation of a Final Map
157. As required by the City Engineer and prior to recordation of the final tract map, applicant shall prepare, and City shall approve a supplemental Focused Recycled Water Study (may be combined with the Focused Water Study) to define system components and shall include a phasing plan for all recycled water facilities. Prior to map recordation, recycled water plans shall be submitted to the City for review and approval and shall be substantially complete to the satisfaction of the City Engineer. Design and installation of recycled water facilities shall be in accordance with the requirements and specifications of the State Division of Drinking Water, Riverside County Environmental Health, and the City of Banning. If interim use of potable water is required until Recycled water becomes available, a potable-to-non-potable above ground connection shall be designed, with a reduced pressure backflow preventer. The number of potable-to-non-potable connections shall be kept to a minimum and are subject to approval by the State Division of Drinking Water.
158. Prior to recordation of the final tract map, improvement plans for water facilities shall be prepared by a Licensed Engineer and submitted for review and approval by the City Engineer.

The Applicant is required to design and construct all those water facilities identified in the approved Focused Water Study and in accordance with the phasing plan selected and approved by the City Engineer. All the proposed new waterlines shall connect into the City's water supply and be designed and constructed to City Standards.

Prior to the Issuance of a Building Permit
159. All required water lines and fire hydrants shall be installed and made operable before any building permits are issued. This may be done in phases at the discretion of the City Engineer.

Prior to any Certificate of Occupancy
160. Prior to occupancy release, an RP backflow device must be installed on all irrigation water connections. The backflow device must be in compliance with the Titles 17 and 22 California Code of Regulations.
99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 565

SEWER IMPROVEMENTS
161. All public sewer improvements shall be constructed per City of Banning Standards and Specifications, Standard Specifications for Public Works Construction, current edition, or as otherwise approved in writing by the City Engineer.
162. Applicant shall install facilities within public rights of way. Where public right of way is not available, applicant shall provide easement rights to the City of Banning covering existing and proposed facilities necessary for the project.
163. Submit Sewer Improvement Plans along with the infrastructure phasing plan to the City Engineer for review and approval. The phasing plan shall identify all required sewer infrastructure ( e.g. sewer mains, lift stations, treatment facilities, manholes, etc.) required to meet the demands of the tract map. A hydraulic analysis will need to be prepared and submitted that demonstrates the maximum discharge that can be accommodated by the existing collections system before a new trunk line is needed. Design and construct sewer lines throughout and to property boundaries of this tract. The proposed new sewer lines shall connect into the City's sewer system.
164. All sewer lines to be constructed within the public right-of-way shall be extra strength Vitrified Clay Pipe ( VCP) or Polyvinyl Chloride ( PVC) SOR 26 Pipe. All sewer mains shall be minimum of 8 inches in diameter. Any sewer main less than or equal to 15-inches (15") shall be PVC. Any sewer main greater than 15-inches (15") shall be extra strength VCP. Any sewer with more than 15' cover (FG/FS to top of pipe) shall be extra strength VCP. Final sizes shall be approved by the City Engineer based on calculations submitted by the design engineer accounting for ultimate discharge flows for phase and all upstream areas. Sewer line easements shall be a minimum of 20 feet wide if installed outside of right-of-way or public utility easement. 165. Each residential unit shall have its own sewer lateral and shall be PVC SOR 26. 166. A sewer check valve shall be provided for each building with a finish pad elevation lower than the rim elevation of the immediate up-stream sewer manhole. 167. Sewer mains shall maintain a straight alignment from manhole to manhole whenever feasible. Bends in PVC pipe shall not be allowed. The required radius, when necessary, shall be achieved by use of deflection at the joint with VCP pipe, following manufacturer's guidelines.

Prior to Recordation of a Final Map
168. As required by the City Engineer and prior to recordation of the final tract map, the applicant shall submit a redline revised copy of the previously approved Specific Plan Sewer Study with updates to reflect the final built condition through this phase and demonstrate that the current buildout is substantially consistent with the approved sewer study. 169. Prior to recordation of the final tract map, associated improvement plans for sewer facilities shall be submitted to the City for review and approval and shall be substantially complete to the satisfaction of the City Engineer.

Prior to the Issuance of a Building Permit
170. All required sewer lines and sewer laterals shall be installed and made operable before any building permits are issued. This may be done in phases at the discretion of the City Engineer.

Prior to any Certificate of Occupancy
171. The Wilson Sewer Lift Station shall be constructed and fully operational 99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 566
Prior to Surety Release
172. The applicant shall inspect with CCTV all new public sewer mains and submit to the City for review and approval prior to surety release and acceptance of sewer improvements.

TRASH/ REFUSE/ RECYCLING/ ORGANICS
173. Prior to the issuance of a Building Permit: For any alley loaded and multi-family project, the applicant shall supply a Trash Management Plan indicating where bin placement will occur on the specified trash collection day. Appropriate signage shall be required to restrict parking in trash collection zones on collection day, and the 24-hour period prior to and after collection day.

SOLID WASTE COLLECTION SERVICES
174. Effective January 1, 2022, all residential, single-family units shall subscribe to City's threecontainer ( trash, recycling, organics), Collection Services per Banning Municipal Code, Title

8.28, "Garbage Collection and Disposal". Information on the program is available on the City of Banning website and made available at the following link:
https://library.municode.com/ca/banning/codes/code of ordinances.

CONSTRUCTION & DEMOLITION PROJECTS
175. Pursuant to CAL Green Building Standards Code section code 5.408. Construction and demolition wastes must be recycled and or salvaged for a reuse minimum of 65% of nonhazardous construction demolition waste materials. All projects require construction waste reduction, disposal and recycling services that comply with the 2019 California Green Building Standards Code ( CALGreen) as described in the Non-Residential (5.408). 176. Applicants are required to use the City's exclusive franchise hauler unless otherwise approved in writing by the Public Works Department.
177. Applicants are encouraged to review the referenced sections in the 2019 California Green Building Standard Code:https://calgreenenergyservices. com/wp/wpcontent/uploads/2019 california green code.pdf. 178. Applicants shall submit a Construction and Demolition Waste Diversion Plan to the City's Solid Waste Program Coordinator (SWPC) prior to commencement of construction or demolition.

Contact the SWPC at jgrunewald@banningca. gov or 951.922.3193 for further details and to obtain a plan template.
179. Applicants shall submit a Construction and Demolition Waste Diversion Reporting Form FEES
to the City's Solid Waste Program Coordinator upon completion of the project to obtain diversion approval prior to final sign-off. Contact the SWPC at jgrunewald@banningca. gov or 951.922.3193 for further details and to obtain a report form template. 180. All fees must be paid in full at the thresholds identified below, and as identified in the project Development Agreement.
181. Any development impact fee that is reimbursable per the terms of the Development Agreement must be identified and provided to the City Engineer for concurrence. 182. Evidence of paid fees to agencies outside the City of Banning is required prior to the issuance of any applicable permit.
99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 567
183. A fee shall be paid to Riverside County Flood Control and Water Conservation District in the amount specified by them to perform plan checking for drainage purposes for the proposed subdivision.
184. Plan check fees for professional report review and all improvement plan reviews shall be paid at the time of submittal of said documents in accordance with the fee schedule in effect at the time of the submittal.

Prior to the Issuance of a Grading Permit
185. Fees for a Grading Permit and related NOPES and Inspection Fees shall be paid prior to the issuance of any Grading Permit.

Prior to the Issuance of an Encroachment Permit
186. Public Works Permit and Inspection fees shall be paid prior to the issuance of any permits in accordance with the fee schedule in effect at the time of scheduling.

Prior to Issuance of Certificate of Occupancy
187. Water connection fees and water meter installation charges shall be paid in accordance with the fee schedule in effect at that time and the Development Agreement. 188. Sewer connection fees will be paid prior to permit issuance. 189. Traffic Impact Fees shall be paid prior to occupancy of the first structure in each tract map.
190. A plan storage fee shall be paid for any engineering plans that may be required prior to issuance of certificate of occupancy in accordance with the fee schedule in effect at the time the fee is paid.

Electric Utility:
191. The City of Banning Electric Utility ("Utility") will require adequate easements needed to service the project. An easement area behind sidewalk will be required on Highland Home Rd, Meadowline Way, and Apex St for vaults, conduits, streetlights and pad mounted transformers and switches. Adequate easements will be required to serve all parcels of this project. These easements shall be offered for dedication to the City of Banning for public utility purposes. A non-exclusive easement shall be provided to the City of Banning to include the installation of electric distribution facilities within all common areas. 192. Streetlight infrastructure is to be installed by the developer and are assumed to be publicly owned and maintained by the Utility.
193. Prior to constructing the Utility's electric distribution system, the developer shall submit a detailed engineering plan showing design, location, and schematics for the utility system to be approved by the Utility. It will also be required that the developer follow the Electric Utility Maps Records requirement ( per attachment). This will allow the utility to assist with the completion of a distribution plan and provide a cost estimate to service the project. Design conditions and 99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 568
requirements to serve the project with electricity shall be discussed and reviewed following approval of TTM No. 37388.
194. The Developer shall execute one or more line extension agreements with the Utility providing for the installation, construction, improvement, and dedication of the utility system following approval of tentative tract map.
195. All electric utility equipment will require to have adequate working clearances per local and state requirements, because of this some trees and bushes shown on the landscape plan might be eliminated. This equipment includes substructures, transformers, pad mounted switch gear and meter locations.

Fire Department:
196. Fire Hydrants and Fire Flow: Prior to the issuance of building permits, plans for the water system shall be submitted to the fire department for review and approval. The water system shall be capable of delivering the required fire flow. Fire hydrant( s) location and spacing shall comply with the fire code. An approved water supply for fire protection during construction shall be made available prior to the arrival of combustible materials on site. Reference 2016 California Fire Code ( CFC) 507.5.1, 3312, Appendices Band C.
197. Fire Department Access: Prior to building permit issuance, provide a site plan showing the fire lanes. Access roads shall be provided to within 150 feet to all portions of the exterior building walls and shall have an unobstructed width of not less than 24 feet. The construction of the access roads shall be all weather and capable of sustaining 40,000 lbs. over two axles for areas of residential development and 60,000 lbs. over two axels for commercial developments.

Approved vehicle access, either permanent or temporary, shall be provided during construction Ref. CFC 503.1.1, 3310.1 and 503.2.1
198. Requests for installation of traffic calming designs/ devices on fire apparatus access roads shall be submitted and approved by the Office of the Fire Marshal. Ref. CFC 503.4.1 199. Construction Permits Fire Department Review: Submittal of house construction plans to the Office of the Fire Marshal for development, construction, installation, and operational use permitting will be required. Final fire and life safety conditions will be addressed when the Office of the Fire Marshal reviews these plans. These conditions will be based on occupancy, use, California Building Code ( CBC), California Fire Code, and related codes, which are in effect at the time of building plan submittal.
200. Phased Construction Access: If construction is phased, each phase shall provide approved access for fire protection prior to any construction. Ref. CFC 503.1 Banning Fire Services - Office of the County Fire Marshal Planning Case Conditions - Page 2 99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220-0998 • (951) 922-3100 7. Residential Fire Sprinklers:

Residential fire sprinklers are required in all one and two-family dwellings per the California Residential Code ( CRC). Plans must be submitted to the Office of the Fire Marshal for review and approval prior to installation. Ref. CRC 313.2
99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 569
201. All electronically operated gates shall be provided with Knox key switches and automatic sensors for access. Ref. CFC 506.1
202. Addressing: All residential dwellings shall display street numbers in a prominent location on the street side of the residence. All commercial buildings shall display street numbers in a prominent location on the address side and additional locations as required. Ref. CFC 505.1 and County of Riverside Office of the Fire Marshal Standard # 07-01 END***
99 E. Ramsey Street• P.O. Box 998 • Banning, CA 92220- 0998 • ( 951) 922- 3100 570

CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Douglas Schulze, City Manager
PREPARED BY: Ralph Wright, Parks and Recreation Director Ralph Wright, Parks and Recreation Director
MEETING DATE: February 27, 2024
SUBJECT: Consideration of Resolution 2024-30, Approving an Agreement with Pyro Spectaculars, Inc. for Production of the Fourth of July Aerial Fireworks Display
RECOMMENDATION:

That the City Council approve the Production Agreement with Pyro Spectaculars, Inc. of Rialto, CA in the amount of $32,000 for the aerial fireworks show on July 4, 2024 and authorize the City Manager to execute the agreement.

BACKGROUND:

For over a dozen years, other than the COVID restriction year of 2020, the City of Banning has offered an annual July 4th Celebration including vendors, music, kids and family activities as well as stunning aerial fireworks display and it has become a well-known, and community supported event.

Last year’s event had an estimated 1,800 people in attendance at Nicolet Middle School and thousands of other community members watching the fireworks show from their home, local parks, and adjacent neighborhoods. The feedback from the community was that the event was a beneficial and well-liked event that brought the community together.

Pyro Spectaculars, Inc. is the single source providing most of the aerial fireworks shows on July 4th in California and throughout the United States. Staff has inquired and with Pyro Spectaculars, Inc. as to the secure the best pricing for aerial fireworks show and received a quote of $32,000. This fee includes a $2,000 increase over last year’s show price. This higher price has come about due to many increases that can be seen throughout the supply chain including insurance costs, shipping and labor costs.

Pyro Spectacular continues to provide a significant discount to the City of Banning as a returning customer for multiple years. New customers that request a July 4th show for 2024 will pay a minimum of $39,000. Customers that cancel annual shows and choose to return in subsequent years will no longer be offered the retuning customer discount.

If the production agreement is approved and executed, the City of Banning will pay 50% or $16,000 on April 1st and the remaining 50%, or $16,000 after the show takes place on July 4th.

JUSTIFICATION:

Staff feels providing a July 4th event and including the aerial fireworks display provides a tremendous community benefit. Pyro Spectaculars, Inc. has performed over a dozen July 4th shows in Banning and proven themselves to deliver an exciting and safe show for the community. Funding is currently allocated 571
in the FY 2023-24 budget (Account 001-5400-446-41.58) to support the annual July 4th event including the Aerial Fireworks Display. Additionally, Pyro Spectaculars, Inc. will provide liability insurance naming the City of banning as additional insured and works closely with our fire marshal each year to mitigate the risk associated with fireworks show.

FISCAL IMPACT:

Sufficient funds are available and were budgeted in the July 4th Celebration account 001-5400-446-

41.58. A 50% payment for the aerial fireworks display will take place on April 1st and the balance will be paid after the show takes place on July 4th.

ALTERNATIVES:

1. Adopt Resolution 2024-30, Approving the Agreement with Pyro Spectaculars, Inc. for production of the fireworks display at the July 4
th,

2. Provide alternate direction.

ATTACHMENTS:

1. Resolution 2024-30, Pyro Spectaculars.docx

2. Banning, City of_Proposal & Agreement_7-4-24_.pdf
572
Resolution 2024-30

RESOLUTION 2024-30

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA, APPROVING AGREEMENT WITH PYRO SPECTACULARS, INC. FOR PRODUCTION OF THE

FOURTH OF JULY AERIAL FIREWORKS DISPLAY
WHEREAS, The City desires to hold a community event with an aerial fireworks display on July 4, 2024; and
WHEREAS, The July 4th Celebration was held in July of 2023 and it was a huge success with 1,800 people estimated in attendance inside the fence at Nicolet Middle School Field and thousands more watching the show from throughout Banning; and WHEREAS, Pyro Spectaculars is a single source provider of fireworks shows on July 4th providing over 200 shows each year in California and throughout the United States; and WHEREAS, Pyro Spectacular has performed the annual show in Banning for over a dozen years and proven themselves to deliver an exciting and safe show for the community; and WHEREAS, Pyro Spectaculars, Inc., of Rialto, CA has provided these services for the City in the past and has proved able to perform to set expectations; and WHEREAS, Pyro Spectaculars, Inc., of Rialto, CA submitted pricing of $32,000 through an informal request; and
WHEREAS, Sufficient funding for the Aerial Fireworks show and Fourth of July Celebration is budgeted and is available in account 001-5400-446.41.58 for FY 2023-24.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:

SECTION 1. Approves the Production Agreement with Pyro Spectaculars, Inc. in the amount of $32,000.

SECTION 2. Authorizes the City Manager to execute the Production Agreement, sign all necessary documents, and make all necessary budget adjustments to facilitate the Production Agreement.

SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 27th day of February 2024.

Alberto Sanchez, Mayor
City of Banning
573
Resolution 2024-30

ATTEST:

Caroline Patton, Administrative City Clerk
City of Banning

APPROVED AS TO FORM AND
LEGAL CONTENT:

Serita R. Young, City Attorney
Richards, Watson & Gershon
574
Resolution 2024-30

CERTIFICATION:

I, Caroline Patton, Administrative City Clerk of the City of Banning, California, do hereby certify that the foregoing Resolution 2024-29, was duly adopted by the City Council of the City of Banning, California, at a regular meeting thereof held on the 27th day of February 2024 by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Caroline Patton, Administrative City Clerk
City of Banning, California
575
Resolution 2024-30

Exhibit A
Agreement with Pyro Spectaculars, Inc.
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CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Douglas Schulze, City Manager
PREPARED BY: Patrick Safari, Capital Improvement Projects Manager Art Vela, Director of Public Works
MEETING DATE: February 27, 2024
SUBJECT: Consideration of Resolution 2024-31, Awarding a Professional Services Agreement for the Design of Lions Park Non-Potable Water Irrigation Conversion Project to Kimley-Horn and Associates, Inc. in the amount of $98,749 and Approving a 10% Contingency for a Total Project Budget of “Not-to-Exceed” $108,623.90
RECOMMENDATION:

Adopt Resolution 2024-31.

BACKGROUND:

Lions Park is an 8.9-acre facility located at 955 South Hargrave Street. The facility consists of three baseball fields, a children’s playground and a 500 square-feet concession stand. The consultant, Kimley-Horn and Associates, will provide a design that splits the existing potable water irrigation system into a non-potable water system for irrigation and a potable water system for facilities such as drinking fountains and restrooms. The existing irrigation system at Lions Park is a mix of PVC, HDPE, and copper piping that has gone beyond its useful life.

On June 13, 2023, the City Council approved Resolution 2023-113 authorizing a City representative to execute an agreement with the State of California Department of Water Resources for a Proposition 1 Round 2 Integrated Regional Water Management (IRWM) Implementation Grant.

On October 31, 2023, the City entered into a Grant Agreement with the Department of Water Resources of the State of California to provide funding from the Water Quality, Supply, and Infrastructure Improvement Act of 2014 (Proposition 1) to assist in the financing of this project. A copy of the Grant Agreement can be found attached hereto.

On December 1, 2023, Public Works and Purchasing staff advertised a Request for Proposals (RFP-23- 045) on the City’s electronic bidding system ProcureNow. Additionally, email notifications were sent out to all vendors by ProcureNow. In response to these efforts, on January 11, 2024, the City received three (3) proposals. An evaluation committee was assembled to score each proposal based on qualifications, project approach, overall quality of project and pricing. The resulting evaluation scores are as follows:

Consultant Score (Out of 100)
1) Kimley-Horn and Associates, Inc. 91.17
2) Community Works Design Group 89.67
3) Civiltec Engineering, Inc. 84
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The scope of work includes the design of hundreds of feet of PVC piping, including recycled water identification valve boxes, lids, and tags; recycled water signs; sprinkler head retrofits to water efficient, color-coded purple heads; and a smart irrigation controller and backflow preventer.

JUSTIFICATION:

Staff evaluated the proposals based on qualifications, cost, and experience. As a result, staff recommends the award of a professional services agreement to Kimley-Horn and Associates, Inc., in the amount of $98,749.

Kimley-Horn and Associates, Inc. is a reputable qualified firm that has successfully provided services to the City in the past.

FISCAL IMPACT:

Staff recommends awarding an agreement to Kimley-Horn and Associates, Inc. in the amount of $98,749 and approving a 10% contingency in the amount of $9,874.90 for a total “not-to-exceed” project budget of $108,623.90.

The project will be funded through the IRWM Implementation Grant valued at $490,269. The City will receive quarterly reimbursements from the State of California for the costs incurred during the design phase of the project. An appropriation in the amount of $98,749 from General Fund 001 to Account 001- 3600-461.90-05 is needed to cover the consultant’s design cost while waiting for IRWM quarterly reimbursements.

ALTERNATIVES:

Do not adopt Resolution 2024-31, which will result in not moving forward with the design project and likely forfeiting the related grant funding.

ATTACHMENTS:

1. Resolution 2024-31, Kimley Horn PSA.docx

2. PSA C00981 KH - Design of Lions Parks Water Irrigation.pdf

3. Kimley-Horn Proposal.pdf

4. CC Resolution No. 2023-113.pdf

5. IRWM Planning Grant.pdf
585
Resolution 2024-31

RESOLUTION 2024-31

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA,

AWARDING A PROFESSIONAL SERVICES AGREEMENT FOR THE DESIGN OF LIONS

PARK NON-POTABLE WATER IRRIGATION CONVERSION PROJECT TO KIMLEY-HORN AND ASSOCIATES, INC. IN THE AMOUNT OF $98,749 AND APPROVING A 10% CONTINGENCY FOR A TOTAL PROJECT BUDGET NOT-TO-EXCEED $108,623.90 WHEREAS, Lions Park is an 8.9-acre facility located at 955 South Hargrave Street and consists of three baseball fields, a children’s playground and a 500 square-feet concession stand.

Lions Park’s existing irrigation piping is a mix of PVC, HDPE, and copper piping that has gone beyond its useful life; and
WHEREAS, on June 13, 2023, City Council approved Resolution 2023-113 authorizing City representative to execute an agreement with the State of California Department of Water Resources for a Proposition 1 Round 2 Integrated Regional Water Management (IRWM) Implementation Grant; and
WHEREAS, on October 31, 2023, the City entered into a Grant Agreement with the Department of Water Resources of the State of California to provide funding from the Water Quality, Supply, and Infrastructure Improvement Act of 2014 (Proposition 1) to assist in the financing of this project; and
WHEREAS, on December 1, 2023, Public Works and Purchasing staff advertised a Request for Proposals (RFP-23-045) on the City’s electronic bidding system ProcureNow. In response to these efforts, on January 11, 2024 the City received three (3) proposals; and WHEREAS, an evaluation committee was assembled to score each proposal based on qualifications, project approach, overall quality of project and pricing. As a result the highest scored proposal was submitted by Kimley-Horn and Associates, Inc.; and WHEREAS, the scope of work includes the design of hundreds of feet of PVC piping including recycled water identification valve boxes, lids, and tags; recycled water signs; sprinkler head retrofits to water efficient, color-coded purple heads; and a smart irrigation controller and backflow preventer; and
WHEREAS, staff recommends awarding an agreement to Kimley-Horn and Associates, Inc. in the amount of $98,749 and approving a 10% contingency in the amount of $139,805.15 for a total “not-to-exceed” project budget of $108,623.90; and WHEREAS, the project will be funded through the IRWM Implementation Grant valued at $490,269. The City will receive quarterly reimbursements from the State of California for the costs incurred during the design phase of the project; and
WHEREAS, an appropriation in the amount of $98,749 from General Fund 001 to Account 001-3600-461.90-05 is needed to cover the consultant’s design cost while waiting for IRWM quarterly reimbursements. General Fund 001 has a current balance of $1,310,719. 586
Resolution 2024-31

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:

SECTION 1. The City Council approves the Professional Services Agreement with Kimley-Horn and Associates, Inc., attached hereto as Exhibit “A,” for the design of Lions Park Non-Potable Water Irrigation Conversion Project in the amount of $98,749 and approves a 10% contingency in the amount of $9,874.90, for a total project budget of $108,623.90 and rejects all other bids.

SECTION 2. The City Council authorizes the City Manager or his designee to make necessary budget adjustments, appropriations, and transfers; and approving change orders within the approved contingency related to the Professional Services Agreement with Kimley-Horn and Associates, Inc for the design of Lions Park Non-Potable Water Irrigation Conversion Project.

SECTION 3. The City Council authorizes the City Manager to make necessary non-substantive changes to and to execute the Professional Services Agreement with Kimley-Horn and Associates, Inc.

SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 27th day of February 2024.

Alberto Sanchez, Mayor
City of Banning
ATTEST:

Caroline Patton, Administrative City Clerk
City of Banning

APPROVED AS TO FORM AND
LEGAL CONTENT:

Serita R. Young, City Attorney
Richards, Watson & Gershon
587
Resolution 2024-31

CERTIFICATION:

I, Caroline Patton, Administrative City Clerk of the City of Banning, California, do hereby certify that the foregoing Resolution 2024-31, was duly adopted by the City Council of the City of Banning, California, at a regular meeting thereof held on the 27th day of February 2024 by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Caroline Patton, Administrative City Clerk
City of Banning, California
588
Resolution 2024-31

Exhibit A
Professional Services Agreement with Kimley-Horn and Associates, Inc. 589
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2344655v8
AGREEMENT FOR PROFESSIONAL SERVICES (C00981) FOR DESIGN

LIONS PARK WATER IRRIGATION CONVERSION PROJECT BY AND

BETWEEN CITY OF BANNING AND KIMLEY-HORN AND
ASSOCIATES, INC.

THIS AGREEMENT FOR PROFESSIONAL SERVICES (herein “Agreement”) is made and entered into this day: ___________________, (“Effective Date”) by and between the CITY OF BANNING, a California municipal corporation (“City”) and Kimley-Horn and Associates, Inc., a California Corporation, (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has sought by issuance of a Request for Proposal (RFP 23-045) for the performance of the services for the Engineering Design Services for the Lions Park Water Irrigation Conversion Project and as further defined and described particularly in Article 1 of this Agreement.

B. Consultant, following submission of a proposal for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by City to perform those services.

C. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

D. Pursuant to the City of Banning’s Municipal Code, City has authority to enter into this Agreement.

NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

ARTICLE 1. SERVICES OF CONSULTANT

1.1 Scope of Services.

In compliance with all terms and conditions of this Agreement, Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit A and incorporated herein by this reference, which services may be referred to herein as the “Services” hereunder. As a material inducement to City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the Services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services described herein. Consultant covenants that it shall follow the highest professional standards in performing the Services required hereunder and that all materials will be of good quality, and fit 590
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for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.

1.2 Contract Documents and Exhibits.

This Agreement includes the Request for Proposal and Consultant’s accepted proposal (“Contract Documents”), both of which are on file with the City and incorporated herein by this general reference as though fully set forth herein. Exhibit A (Scope of Services), Exhibit B (Special Requirements), Exhibit C (Schedule of Compensation), and Exhibit D (Schedule of Performance) also constitute a part of this Agreement and are incorporated into this Agreement by this reference. Except as set forth in Section 1.10 regarding Exhibit B, this Agreement controls over the Contract Documents and the provisions in Exhibits A, B and C.

1.3 Compliance with Law.

Consultant shall keep itself informed concerning all ordinances, resolutions, statutes, rules, and regulations of City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered, and shall render all Services hereunder in accordance therewith.

1.4 Licenses, Permits, Fees and Assessments.

Consultant shall obtain and maintain during the term of this Agreement, at its sole cost and expense, all necessary licenses, permits, certificates and approvals required by law for the performance of Services under this Agreement, including a City business license. Consultant shall have the sole obligation to pay for all fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for Consultant’s performance of the Services required by this Agreement. Consultant shall indemnify, defend and hold harmless City, its officers, employees or agents, against all such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.5 Familiarity with Services.

By executing this Agreement, Consultant warrants that Consultant: (i) has thoroughly investigated and considered the Scope of Services to be performed, (ii) has carefully considered how the Services should be performed, and (iii) fully understands the facilities and any difficulties and restrictions attending performance of the Services under this Agreement. If the Services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions existing therein, prior to commencement of Services hereunder. Should Consultant discover any latent or unknown conditions, which will materially affect the performance of the Services hereunder, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the Contract Officer (defined in Section 1.12. A). 591
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1.6 Prevention of Loss and Damages.

Consultant shall adopt reasonable methods during the Term (defined in Section 3.4) to furnish continuous protection to the work product, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence.

1.7 Further Responsibilities of Parties.

Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonable necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither Party shall be responsible to perform the Services of the other.

1.8 Additional Services.

City shall have the right at any time during the performance of the Services, without invalidating this Agreement, to order extra services beyond that specified in the Scope of Services or to make changes by altering, adding to or deducting from the Services. No such extra services may be undertaken unless a written order is first given by the Contract Officer to Consultant, which written order incorporates therein an adjustment in (i) the Contract Sum (as defined in Section

2.1), and/or (ii) the Schedule of Performance, (as defined in Section 3.2), and which written order is approved in writing by Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum, or $25,000, whichever is less; or in the Schedule of Performance of up to one hundred eighty (180) days may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to Services which are specifically set forth in the Scope of Services or which are reasonably contemplated therein. Consultant hereby acknowledges that it accepts the risk that the Services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor.

1.9 Facilities and Equipment.

Except as otherwise provided, Consultant shall, at its own cost and expense, provide all facilities and equipment necessary to perform the Services required by this Agreement. City shall make available to Consultant only physical facilities such as desks, filing cabinets, and conference space (“City Facilities”), as City deems, in its sole discretion, to be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of City. The location, quality, and time of furnishing City Facilities shall be in the sole discretion of City. In no event shall City be required to furnish any facilities that may involve incurring any direct expense, including but not limited to a computer, long distance telephone, network data, internet or other communication charges, vehicles and reproduction facilities. 592
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1.10 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit B and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit B and any other provisions of this Agreement, the provisions of Exhibit B shall govern.

1.11 Corrections.

In addition to the indemnification obligations set forth in Article 4, and Sections 1.4, 1.13,

5.3, 5.4, and 6.3, Consultant shall correct, at its expense, all errors in the Services which may be disclosed during City’s review of Consultant’s report or plans. Should Consultant fail to make such correction(s) in a reasonably timely manner, such correction(s) may be made by City, and the cost thereof shall be charged to Consultant. In addition to all other available remedies, City may deduct the cost of such correction(s) from any retention amount held by City, or may withhold payment otherwise owed Consultant under this Agreement up to the amount of the cost of correction(s), as provided in Section 6.3.

1.12 Party Representatives.

A. Contract Officer: For the purposes of this Agreement, the Contract Officer shall be the City Manager, or such other person designated in writing by the City Manager (“Contract Officer”). Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement.

B. Principals and Personnel of Consultant.
1) Consultant Representative: The following principal of Consultant is hereby designated as being the Consultant Representative authorized to act on Consultant’s behalf regarding the Services specified herein and make all decisions in connection therewith:

Name Title
Michael Madsen Project Manager
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing Consultant Representative were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Consultant Representative shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Consultant Representative. For purposes of this Agreement, the foregoing Consultant Representative may not be replaced nor may their responsibilities be substantially reduced or reassigned by Consultant without the express written approval of City. It shall be Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the Services, and Consultant shall refer any decisions which must be made by City to the Contract Officer. 593
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2) Consultant’s Personnel: Consultant has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the Services shall be qualified to perform such Services. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and sub-contractors, if any, assigned to perform the Services required under this Agreement.

Consultant shall notify City of all changes in Consultant’s staff and sub-contractors, if any, assigned to perform the Services required under this Agreement, prior to and during any such performance. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires to reassign any staff or sub-contractor of Consultant, City shall give notice as set forth in Section 8.1. Consultant shall, immediately upon the receipt of the notice to re-assign staff from City, reassign such person or persons.

1.13 Independent Contractor.

A. Consultant is an independent contractor and not an employee of City.

Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. All Services provided pursuant to this Agreement shall be performed by Consultant or under its supervision. Consultant will determine the means, methods, and details of performing the Services. Any additional personnel performing Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

B. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Consultant’s personnel practices. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.

1.14 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Consultant, the Consultant Representative and employees were a substantial inducement for City to enter into this Agreement.

Therefore, Consultant shall not contract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this 594
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Agreement shall be void. No approved transfer shall release Consultant or any surety of Consultant of any liability hereunder without the express consent of City.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, as full compensation for Services satisfactorily rendered, City shall pay Consultant at the hourly rates set forth in the “Schedule of Compensation” attached hereto as Exhibit C and incorporated herein by this reference. In no event shall Consultant be paid more than Ninety-Eight Thousand Seven Hundred Forty-Nine Dollars ($98,749.00) (the “Contract Sum”). The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by City. Coordination of the performance of the Services with City is a critical component of the Services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending those meetings.

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion of the Services, (ii) payment in accordance with specified tasks or the percentage of completion of the Services, (iii) payment for time and materials based upon Consultant’s rates as specified in the Schedule of Compensation, provided that time estimates are provided for the performance of sub tasks, but not exceeding the Contract Sum or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

City shall only reimburse Consultant for those actual and necessary expenses expressly set forth in Exhibit C. Reimbursable expenses may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual sub-contractor expenses of an approved sub-contractor pursuant to Section 1.14, and only if specified in the Schedule of Compensation.

2.4 Unauthorized Services and Expenses.

City will not pay for any Services or reimburse for any expenses incurred which are not specified in the Scope of Services, unless authorized in writing as set forth in Section 1.8 of this Agreement. City shall make payment for such authorized additional Services and expenses in accordance with Article 2 of this Agreement.

2.5 Invoices.

Each month Consultant shall furnish to City an original invoice for all Services performed and expenses incurred during the preceding month. Each such invoice shall contain all of the information set forth in Section III of Exhibit C to this Agreement. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the 595
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Agreement. Consultant shall not invoice City for any duplicate Services performed by more than one person.

City shall independently review each invoice submitted by Consultant to determine whether the Services performed and expenses incurred are in compliance with the provisions of this Agreement. City will use its best efforts to cause Consultant to be paid within thirty (30) days of receipt of Consultant’s correct and undisputed invoice, except as to any charges for Services performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 6.3. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City of any invoice provided by Consultant shall not constitute waiver of any rights or remedies provided herein or any applicable law.

2.6 Waiver.

Payment to Consultant for Services performed pursuant to this Agreement shall not be deemed to waive any defects in Services performed by Consultant.

ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

3.2 Schedule of Performance.

Consultant shall commence the Services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all Services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit D and incorporated herein by this reference.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement may be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant. Such unforeseeable consequences include, but are not restricted to, acts of God or public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including City, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified, subject to the provisions of Section 1.8. The Contract Officer’s determination (or the City Council’s determination, in the event the period of enforced delay exceeds the period specified in Section

1.8) shall be final and conclusive upon the Parties to this Agreement. In no event shall Consultant 596
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be entitled to recover damages against City for any delay in the performance of this Agreement, however caused; Consultant’s sole remedy shall be the extension of the Agreement pursuant to this Section.

3.4 Term.

The Term of this Agreement shall be from the Effective Date through December 31, 2024, unless sooner terminated as provided in Article 6 of this Agreement or extended as provided in Sections 1.8 and 3.3 of this Agreement. Maximum term and any subsequent amendment or modification shall not exceed five (5) years.

ARTICLE 4. INSURANCE AND INDEMNIFICATION

4.1 Minimum Scope and Limits of Insurance.

Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:

A. Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $2,000,000.00 per project or location. If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, members, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.

B. Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Consultant shall obtain a non-owned auto endorsement to the Commercial General Liability policy.

C. Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Consultant has no employees while performing Services under this Agreement, workers’ compensation policy is not required; however, Consultant shall execute a declaration that it has no employees.

D. Professional Liability/Errors and Omissions Insurance with minimum limits of $1,000,000.00 per claim and in the aggregate.

4.2 Acceptability of Insurers.

The insurance policies required under this Article shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest 597
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edition of the A.M. Best Insurance Rating Guide. Self-insurance shall not be considered to comply with the insurance requirements under this Article.

4.3 Additional Insured.

The commercial general and automobile liability policies shall contain an endorsement naming City, its officers, employees, agents and volunteers as additional insureds.

4.4 Primary and Non-Contributing.

The insurance policies required under this Article shall apply on a primary noncontributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

4.5 Consultant’s Waiver of Subrogation.

The insurance policies required under this Article shall not prohibit Consultant and Consultant’s employees, agents or sub-contractors from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

4.6 Deductibles and Self-Insured Retentions.

Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City; or Consultant shall procure a bond guaranteeing payment of losses and expenses.

4.7 Cancellations or Modifications to Coverage.

Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Article during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Article is canceled or reduced in coverage or limits, Consultant shall, within two (2) Business Days (as defined in Section 8.12) of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

4.8 City Remedy for Noncompliance.

If Consultant does not maintain the policies of insurance required under this Article in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Article, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

Consultant shall promptly reimburse City for any premium paid by City, or City may withhold amounts sufficient to pay the premiums from payments due to Consultant. 598
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4.9 Evidence of Insurance.

Prior to the performance of Services under this Agreement, Consultant shall furnish the City Clerk with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Article. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with the City Clerk.

Consultant shall provide proof to the City Clerk that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall furnish such proof at least two (2) weeks prior to the expiration of the coverages.

4.10 Indemnity Requirements not Limiting.

Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under this Agreement.

4.11 Sub-contractor Insurance Requirements.

Consultant shall require each of its sub-contractors that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Article.

4.12 Indemnification, Hold Harmless, and Duty to Defend.

A. Indemnification of City.
1) To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, sub-contractors, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith.
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2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2. 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Article from each and every sub-contractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement.

If Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s sub-contractor, its officers, agents, servants, employees, sub-contractors, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant’s sub-contractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

B. Workers’ Compensation Acts not Limiting. Consultant’s indemnifications and obligations under this Article, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Article shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Consultant’s indemnifications and obligations under this Article shall survive the expiration or termination of this Agreement.

ARTICLE 5. RECORDS, REPORTS, AND RELEASE OF INFORMATION

5.1 Service Records.

Consultant shall keep, and require sub-contractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and Services performed hereunder (the “Service Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer 600
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to evaluate the performance of such Services. Any and all such Service Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such Service Records at all times during normal business hours of City, including the right to inspect, copy, audit and make copies and transcripts from such Service Records. Such Service Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Service Records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the Service Records may be given to City, and access shall be provided by Consultant’s successor in interest (“Consultant’s Successor”). If custody of the Service Records is given to Consultant’s Successor, Consultant shall give written notice to City of the transfer of the Service Records to Consultant’s Successor. The notice shall include contact information (address and telephone number) for Consultant’s Successor, and access shall be provided to City by Consultant’s Successor.

5.2 Reports.

Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that City is greatly concerned about the cost of Services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein, Consultant shall promptly notify the Contract Officer of that fact, circumstance, technique or event and the estimated increased or decreased cost related thereto.

5.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “Consultant Documents”) prepared by Consultant, its employees, sub-contractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement. Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Consultant Documents hereunder. Any use, reuse or assignment of such completed Consultant Documents for other projects and/or use of uncompleted Consultant Documents without specific written authorization by Consultant will be at City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use or assignment. Consultant may retain copies of such Consultant Documents for its own use. Consultant shall have an unrestricted right to use the concepts embodied therein. All sub-contractors shall provide for assignment to City of all Consultant Documents prepared by them; and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom.

5.4 Confidentiality and Release of Information.

A. All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the 601
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public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.

B. Consultant, its officers, employees, agents or sub-contractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the Services performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.

C. If Consultant, or any officer, employee, agent or sub-contractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Consultant’s conduct.

D. Consultant shall promptly notify City should Consultant, its officers, employees, agents or sub-contractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any Party regarding this Agreement and the Services performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite the response.

ARTICLE 6. ENFORCEMENT OF AGREEMENT AND TERMINATION

6.1 California Law.

This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be interpreted, construed and governed both as to validity and to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.

6.2 Disputes; Default.

A. In the event that City determines Consultant is in default under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any Services performed after the date of default. In addition to the provisions of Section 4.8, and the right to terminate pursuant to Section 6.7, if the City Manager determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, City may serve Consultant with written notice of the default. Consultant shall have ten (10) calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance. 602
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In the event that Consultant fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

B. In the event of termination pursuant to this Section, City may take over the Services and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of set-off or partial payment of the amounts owed City as provided in Section 6.3.

6.3 Retention of Funds.

Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement): (i) any payment amount of which may be in dispute hereunder or which is necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, (ii) all amounts retained pursuant to the provisions of Section 4.8, (iii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement, and (iv) all payments due or that become due to Consultant during the period that Consultant or any of its sub-contractors fail to maintain any required insurance in full force and effect, until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City, as provided in Section 4.9, above. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of Consultant to insure, indemnify, and protect City as elsewhere provided herein.

6.4 Waiver.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any Services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver.

Any waiver by either Party of any default must be in writing, and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

6.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party 603
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of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

6.6 Legal Action.

In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant must file a statutory claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action against City under this Agreement.

6.7 Termination Prior to Expiration of Term.

This Article 6 shall govern any termination of this Agreement except as specifically provided in Section 6.2 for termination for default of Consultant. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of Consultant, the period of notice may be a shorter time as may be determined by the Contract Officer. In addition, Consultant reserves the right to terminate this Agreement at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of City, the period of notice may be a shorter time as Consultant may determine. Upon receipt of any notice of termination, Consultant shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer. Except where Consultant has initiated termination, Consultant shall be entitled to compensation for all Services rendered prior to the effective date of the notice of termination and for any Services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 6.3. In the event Consultant has initiated termination, Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating Party need not provide the non-terminating Party with the opportunity to cure pursuant to Section 6.2.

6.8 Attorneys’ Fees.

In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees. Attorneys’ fees shall include attorney’s fees on any appeal, and in addition the Party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. 604
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ARTICLE 7. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

7.1 Non-liability of City Officers and Employees.

No officer or employee of City shall be personally liable to Consultant, or Consultant’s Successor, in the event of any default or breach by City or for any amount which may become due to Consultant or Consultant’s Successor, or for breach of any obligation of the terms of this Agreement.

7.2 Conflict of Interest.

Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of Services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or sub-contractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of City shall have any direct or indirect financial interest in this Agreement within the scope of Government Code section 1090, nor shall any such officer or employee make, participate in making, or use his or her official position to influence, any City decision relating to the Agreement which has a material financial effect on his or her financial interests or the financial interests of any corporation, partnership or association in which he or she is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given, and will not pay or give any third party any money or other consideration for obtaining this Agreement.

Consultant and its officers, employees, associates and sub-contractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant may perform similar services for other clients; but Consultant and its officers, employees, associates and subcontractors shall not, without the Contract Officer’s prior written approval, perform services for another person or entity for whom Consultant is not currently performing services that would require Consultant or one of its officers, employees, associates or sub-contractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section into any subcontract that Consultant executes in connection with the performance of this Agreement.

7.3 Covenant Against Discrimination.

Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, or ancestry in the performance of this Agreement.

Consultant shall take affirmative action to insure that applicants are employed, and that employees 605
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are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, or ancestry, or other protected class.

7.4 Unauthorized Aliens.

Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of Services covered by this Agreement, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City.

ARTICLE 8. MISCELLANEOUS PROVISIONS

8.1 Notices.

Any notice, demand, request, document, consent, approval, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: (a) on confirmed delivery by courier service or overnight delivery service during Consultant’s and City’s regular business hours; or (b) three (3) Business Days after deposit in the United States mail, by certified or registered mail, and addressed to the Party to be notified as set forth below:

If to City Attn: Patrick Safari
City of Banning
99 East Ramsey Street
Banning, California 92220
Email: [email protected]
With a courtesy copy to: Serita R. Young, City Attorney Richards, Watson & Gershon
350 South Grand Avenue, 37th Floor
Los Angeles, California 90071
Email: [email protected]
If to Consultant: Attn: Michael Madsen, Project Manager Kimley-Horn and Associates, Inc.
401 B. Street, Suite 600
San Diego, CA 92101
Email: Michael.madsen@kimley-horn@com
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8.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

8.3 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

8.4 Integration; Amendment.

This Agreement, and all exhibits referred to in this Agreement, constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the Parties, and none shall be used to interpret this Agreement. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty except those expressly set forth in this Agreement. No amendment to or modification of this Agreement, nor any provision or breach hereof waived, shall be valid unless made in writing and approved by Consultant and by City Council. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

8.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the Parties hereunder unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.

8.6 Mutual Cooperation.

A. City’s Cooperation. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for Consultant’s proper performance of the Services required under this Agreement.

B. Consultant’s Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance of Services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires. 607
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8.7 No Third Party Beneficiaries Intended.

This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

8.8 Final Payment Acceptance Constitutes Release.

The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished or relating to Consultant’s Services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-contractors and agents for the accuracy and competency of the information provided and/or Services performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the Services prepared by Consultant, its employees, sub-contractors and agents.

8.9 Non-Appropriation of Funds.

Payments to be made to Consultant by City for Services performed within the current fiscal year which are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Consultant’s Services beyond the current fiscal year, this Agreement shall cover payment for Consultant’s Services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

8.10 Headings.

The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.

8.11 Word Usage.

Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

8.12 Business Days.
“Business Days” refers to days that the Banning City Hall is open for business.

8.13 Corporate Authority.

The persons executing this Agreement on behalf of the Parties hereto warrant that (i): such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver 608
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this Agreement on behalf of that Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which that Party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

8.14 Electronic Signatures.

Each Party may adopt as its signature an electronic identification consisting of a symbol or code that is affixed to or contained in each document transmitted by such Party (“electronic signature”). The Parties hereto herby agree that electronic signatures are acceptable, shall have the same force and effect under the law as original wet signatures, and shall be sufficient to verify that the Parties have executed this Agreement and such other documents transmitted by the Parties.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF the Parties hereto have executed this Agreement the day and year first hereinabove written.

CITY OF BANNING CONSULTANT
Douglas Schulze, Date
City Manager
NAME: Date
TITLE:

NAME: Date
TITLE:

ATTEST:

Tax ID No.

Caroline Patton Date
Deputy City Clerk
Address:

APPROVED AS TO FORM:

Richards, Watson & Gershon
City Council Approval: _____________
Serita R. Young Date
City Attorney
NOTE: PROOF OF AUTHORITY TO BIND CONTRACTING PARTY REQUIRED. APPROPRIATE

ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
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Exhibit “A”-1
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EXHIBIT “A”

SCOPE OF SERVICES
I. Consultant will perform the following Services in connection with providing Engineering Design Services for Lions Park Water Irrigation Conversion prepared in connection therewith:

II. As part of the Services, Consultant will prepare and deliver the following tangible work products and services to City:
611
City of Banning  LPPL80008.2023  1
A. STATEMENT OF UNDERSTANDING AND APPROACH
Kimley-Horn’s project manager Michael Madsen, PLA, CLIA, ASLA had the opportunity to attend the City’s pre-proposal meeting and was able to visit Lions Park, meet City staff, and gain a better understanding of the goals and objectives of this project.

Per the RFP document, and our site visit, it is our understanding that the existing irrigation piping infrastructure has gone beyond its useful life and the City now desires to abandon the existing lines and install a new system supplied by a non-potable water source. The non-potable water source is a new 24-inch line that has been installed on Charles Street. Per conversations on site with City staff, the desired point of connection is at the SE corner of the park at the intersection of Charles and Hargrave Streets.

Below are the main project objectives as noted from the pre-proposal meeting:
a. New Non-Potable Irrigation System Design – The City desires a brand-new irrigation design to provide complete coverage to all turf/ landscape areas at Lions Park. The system shall utilize the most efficient water emission devices and include quick couplers for washing down and watering the fields.
b. Maintain Potable Water Connection – There are approximately eight (8) drinking fountains, and a concession/restroom facility that require a potable water connection. Current potable water connections shall be maintained, if possible. During initial utility research, our team will determine if any retrofit work is needed to maintain the existing potable water connections. c. Schedule – It is understood that the contract will be awarded in February 2024, but could take two months to “start” as the City process will require Council approval. Once started, the City desires that this project be completed within 8 – 12 months. d. Funding/Budget – The City has funding of $499,000 inclusive of the design and construction costs.

Implementation Plan
Irrigation design is a straight-forward, objective process based on the size of the area to be irrigated, the type of plant material to be planted, and the method of irrigation to be used. For this project, we will start our irrigation design by gathering this information to generate a performance baseline for the new recycled water irrigation system, which would include:
• Area to be Irrigated: 300,000 SF • Plant material: Sports Fields – Turf • Method of Irrigation: Pop-up Turf Rotors We will use this information to calculate how much water is needed to keep the grass alive. There are a number of ways to calculate this, but one of the checks we will use is the Water Use Calculator from the Environmental Protection Agency (EPA).

This information tells us that Lion’s Park will need approximately 1,800,000 gallons per month during the hottest months, typically July and August. We will design the irrigation system for the worst-case scenario with the understanding that during cooler months of the year and the rainy season the system will typically use less water.

Knowing the total amount of water needed each month, we will run some simple calculations to determine how much capacity the system will need to provide on any given day to meet those requirements.

Next, we will work with the City to determine how many days a week the irrigation system can be run and what our watering window is. For the purposes of this example, we’ll assume irrigating every other day (15 days a month) and our watering window is 10PM – 6AM (8 HRS).

Based on those parameters, in order to lay down 1,800,000 gallons a month, we’ll need to size our Point of Connection (POC) and mainline to provide 250 gallons per minute (GPM) to meet the needs of the park in a single day. Below is a demonstration of our math:
• 1,800,000 / 15 days = 120,000 Gal/Day
• 120,000 / 8 hrs = 15,000 Gal/Hour
• 15,000 / 60 minutes = 250 GPM (this is the requirement to irrigation the entire park in a day)
This gives us confidence to properly size the water meter and mainline to deliver the gallonage we need to the field. For this example, at 250 GPM, the project will require a 3” or 4” meter depending on available static pressure, and a 6” PVC mainline loop to deliver the 250 GPMs to the field. That gives us a starting point, but knowing that the City would like us use the existing irrigation water meter and backflow preventer, and that there are limited funds to build this project, we may need to find ways to bring those numbers down by increasing the number of water days. If we irrigate half the park every day of the month, our GPM requirement gets cut in half. When the system only needs 125 GPM, we can reduce down to a 2” meter and a 4” looped main, which represents considerable savings versus the larger capacity system that could water the entire park in a single day.

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This is a glimpse into the step-by-step process we’ll conduct, in conjunction with the City’s project team, to develop a design that can be installed within the budget. Once we’ve determined the size of the existing meter and backflow preventer and determined the most costeffective approach to sizing the mainline, we can start looking at the available static pressure and determine if a booster pump would be needed in order to meet the watering requirements.

Why Kimley-Horn?
During the pre-proposal meeting, the City expressed that they are seeking a consultant to provide value. Kimley-Horn is that consultant. We have outlined a few of the benefits that Kimley-Horn offers below.

Passion, Qualifications, and Experience: The Kimley-Horn team understands that irrigation design is an integral part of every landscape.

We pride ourselves on doing our own irrigation design work in-house, as we feel it is essential to look at our designs as a whole and with the understanding that the plant palette selection and water use demand go hand in hand. Our team understands that water is a precious resource, and we push ourselves to constantly be learning about the latest and greatest technologies so we can apply them in our daily designs. We are excited to bring this knowledge to the City of Banning for this project by including Landscape Architects, a Certified Irrigation Designer, a Certified Landscape Water Manager, and Certified Landscape Irrigation Auditors. These credentials have given our team the opportunity to work on numerous projects like yours. We are excited to bring our skillset to the table for the City of Banning.

Individualized Approach: Although we have experience working on similar projects, no two projects are the same. Our team tailors our designs to specific project sites, caters to the needs of the local stakeholders, and ensures that our solutions are fine-tuned for the individual client. We pride ourselves on our communication, and we look forward to working closely with City staff and stakeholders, including maintenance personnel, to develop a design for Lions Park that meets the needs of the local community.

Solutions That Last: Our team develops design solutions based off our collective knowledge of the latest and greatest technologies to ensure solid irrigation designs that will be effective and relevant for years to come. Our designs are not based on the latest trends, but instead, proven innovative solutions that can evolve over time with a community as it grows.

The Kimley-Horn team is thrilled to bring to the table the value that the City of Banning is seeking for Lions Park.

Scope of Work
Task 1. Project Management

1.1 Meetings
Kimley-Horn will organize and conduct meetings throughout the duration of the project. For all meetings related to this contract, Kimley-Horn will prepare meeting agendas to be distributed within forty-eight (48) hours of each meeting, and complete meeting minutes during each meeting to be distributed to the City’s Project Team within seven (7) calendar days of each meeting.

1.11 Kick-off Meeting
Within two (2) weeks of the contract’s execution, Kimley-Horn will organize and conduct an in-person kick-off meeting with City’s Project Team to discuss the project scope, goals and objectives, and finalize the project schedule. Design parameters, such as material preferences for various irrigation equipment, locations for POCs and controller, general maintenance practices, and the site’s water window will all be discussed. A complete list of stakeholders and review agencies will be discussed and prepared during the kick-off meeting.

1.12 Progress Meetings (PDTs)
During the design phase of the project, Kimley-Horn will organize and conduct monthly Project Design Team (PDT) meetings with the City’s Project Team throughout the duration of the project. Based on the attached schedule we assume a max of (6) PDT meetings will be required as part of this contract. The first PDT meeting shall be an in-person meeting at the site to review existing conditions and completed survey and base mapping prior to the start of 30% Design. The remaining PDT meetings shall be conducted virtually utilizing software such as Microsoft Teams or Zoom.

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1.13 Additional Meetings (TBD)
During the design phase of the project, Kimley-Horn will organize and conduct a max of four (4) additional meetings with City Departments and other stakeholder groups when required for the preparation or approval of the design plans. We assume at least one (1) of the additional meetings included as part of this contract will be to review the project and plans with recycled water purveyor to discuss project and confirm location of existing recycled water main located in Charles Street and select location and size for Point-of-Connection.

1.2 Project Set-up and Invoicing
Upon completion of an executed contract, Kimley-Horn will set-up the Project with the City and complete subconsultant agreements as required.

1.21 Work Plan
Kimley-Horn will prepare and deliver to the City a work plan for the development and execution of the Project Plans, Specifications, and Estimate (PS&E). The work plan shall include an outline of tasks to be completed, anticipated schedule related to each task, milestone submittal dates and list of anticipated deliverables related to each milestone. The work plan will also provide a summary of Kimley-Horn staff that is schedule to work on the project including their names, contact information and project responsibilities.

1.22 Invoicing
Kimley-Horn shall prepare and submit monthly invoices to the City. Where applicable, invoices shall include sub-consultant invoices and direct costs. Direct costs shall be supported by a copy of receipts. Monthly invoices shall include detail of percent complete for each task and remaining budget for each task.

1.3 Quality Control and Quality Assurance
The Quality Control/Quality Assurance (QC/QA) plan that Kimley-Horn and its team members will follow in the execution of services is used firmwide to maintain consistency with our clients. It includes the following six key elements:
• Structure: Each QC/QA plan includes a project manager responsible for contract delivery, technical managers responsible for discipline design development, and a QC/QA manager responsible for verifying implementation of QC/QA plan. • Procedures: Intradisciplinary checking of documents will be performed by a competent individual within each discipline other than the designer. We have established a color-coded comment process that involves the following steps: an initial check (performed by the checker); a review of comments to verify their adequate consideration and documented resolution (performed by the designer); a review of the completed changes in the original documents (performed by the designer); and a review that confirms accurate completion of changes to the documents (performed by the checker).
• Interdisciplinary Reviews: Interdisciplinary reviews are performed throughout the project and prior to key submittals when senior staff from the discipline groups meet to discuss overall project elements. • Quality Assurance Audit: The QC/QA manager will be responsible for conducting a QC audit after completion of the checking and review process and prior to the submittal of any document or deliverable. • Deliverables and Document Control: The project manager will manage the submission of design documents after the QC/QA audit is complete and at milestone completion dates.
• Corrective Action Measures: Corrective action measures will be taken if incorrect or nonconforming work is discovered in deliverable items that have already completed the QC/QA process.

1.4 Deliverables
During this Task, Kimley-Horn will prepare various deliverables as outlined above including Meeting Agendas, Meeting Minutes, Monthly Invoices, and Project Schedule and Work Plan.

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Task 2. Project Development

2.1 Data Collection

2.11 Site Visit
After the kick-off meeting, Kimley-Horn will perform a site visit and coordinate with the City and the project survey team, The Holt Group, to obtain base information and document existing conditions. The site visit will be conducted by the design team to review above-ground conditions, observe site constraints, and to develop a general understanding of the proposed improvements and contextual conditions. The following are observations the team will strive to record:
• Point-of-connection
• The existing potable meter/meters size(s)
• The flow capacity/gallons per minute (GPM)
at the potable point-of-connection, and
the flow/capacity at the reclaimed water
point-of connection
• The available water pressure for both the
potable system, and the reclaimed lines
(if applicable)
• Potential locations and power sources for any
pump stations that might be needed
• Elevation changes from high to
low point on-site
It is Kimley-Horn’s strong belief that a successful project involves working closely with the maintenance team. Our design team will connect with the maintenance staff during the site visit to understand their approach to managing and maintaining the irrigation system and will work to incorporate approaches to the project design that the maintenance team can seamlessly support.

2.12 Site Survey
Kimley-Horn will work with the survey team to identify the location of existing utilities, tap locations, surrounding roadways, buildings, site access points, and other site features. Existing trees will also be recorded. Kimley-Horn will research the location and status of relevant utilities at Lions Park using publicly available information. The Holt Group, our survey subconsultant, will locate and identify underground utilities. Kimley-Horn will coordinate all tasks with the City as well as other stakeholders identified at the Project Kick-off Meeting and the initial site visit. Kimley-Horn will document all meetings and interactions and provide written correspondence summarizing those conversations.

The Holt Group will prepare an aerial/photogrammetric topographic survey for all project areas specified by Kimley Horn and the City up to the entire 8.9-acre Lions Park facility. The survey will include mapping of all irrigated areas and their service meters including identification of all potable water services to the drinking fountains, bathrooms and concession stand facilities.

The location of meter boxes, pipe network, controllers, valve boxes, sprinkler heads and backflow prevention devices will be included in the survey. The survey will also include an inventory of other utilities such as electricity that may conflict with the new irrigation system once it is in place. All elevations will originate from the City of Banning benchmark system. The Vertical Control and Horizontal Control will be illustrated on the Title Sheet of the survey within the Vicinity Map. All raw data including aerial line work or topographic points will be submitted to the City.

The Holt Group will prepare a map of the existing irrigation system and submit to the City along with field notes, a photo log and utility as-built maps.

2.2 Due Diligence and Site Reconnaissance
Kimley-Horn will provide due diligence and will conduct thorough research to obtain all available utility documents within the project area.

Kimley-Horn shall review any available plans, specifications, and operating data applicable to the project site. Kimley-Horn shall evaluate the available information with emphasis on conversion of the potable irrigation system to non-potable irrigation system. Kimley-Horn will meet with the City’s Project Team to determine which of the information available should be included in the design and construction phases. Kimley-Horn will provide due diligence for all publicly documented data, but field work such as potholing, is not included in this proposal since specific tasks cannot be determined at this time. Should Kimley-Horn and the City’s Project Team agree that field potholing is required, a separate scope and fee will be submitted to the City for approval.

After reviewing the as-built irrigations plans and getting the completed survey and base map, Kimley-Horn will perform a site visit to evaluate the irrigation system at Lions Park. The on-site evaluation will include:

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a. Mapping of all irrigated areas and their service meters including identification of all services that should remain on potable water such as drinking fountains, bathrooms and concession stand facilities. The Consultants should devise a plan to protect drinking fountains and children’s playground equipment from getting sprayed with recycled water. b. Investigating all potential cross connection points with the existing potable water system at the park and surrounding areas and devising a plan to split the two systems.
c. Identification of key construction work needed to complete the conversion such as non-potable water meter, backflow devices etc. d. Inventory of other utilities such as electric that may conflict with the new irrigation system once it is put in place.

2.3 Presentation of Preliminary Findings
Kimley-Horn will prepare a report of preliminary findings and present it to City staff for review and comments. The report shall contain the mapping of the existing irrigation system including the location of meter boxes, pipe network, controllers, valve boxes, sprinkler heads and backflow prevention devices.

2.4 Deliverables
During this Task, Kimley-Horn will prepare deliverables such as Field Review Notes, Photo Logs, Letters to Utility Owners, Utility As-Built Maps, Preliminary Findings Report. Our subconsultants shall prepare and deliver topographic survey and underground utility survey in CAD and PDF format.

Task 3. Irrigation Design Plans

3.1 30% Irrigation Design Plans
Kimley-Horn will prepare 30% recycled water irrigation design drawings for Lion’s Park which depict the location(s) and connections of the overall irrigation system to be installed. This shall include but not be limited to; recycled water and potable water Point of Connection(s), recycled water and potable water mainline routing with anticipated cross-connection locations, required street improvements, demolition and construction, to make the connection to the 24” recycled water main in Charles Street, proposed location(s) for Automatic SMART Controller(s), irrigation legend and general irrigation notes, recycled water irrigation notes, and calculations for water use and pressure loss used to determine irrigation system sizing. All proposed enhancements will be compliant with local codes and agency requirements, and account for the State of California Model Water Efficient Landscape Ordinance (MWELO). 30% Irrigation Plans Page Turn Meeting – Kimley-Horn will organize and conduct a virtual page turn meeting with the City Project Team and present the 30% Irrigation Plans, going through each page and presenting the proposed layout, calculations, and overall design of the project.

Kimley-Horn will provide one (1) round of revisions based on consolidated City and any regulatory agency comments and incorporate them into the 100% Final Design Plans.
30% Deliverables
Kimley-Horn will provide a set of plans formatted at 24”x36”, in electronic PDF format for the submittal. Plan sheets for the 30% Plans shall include:
a. Cover Sheet and General Notes
b. Demo and Contruction plan Enlargement
c. Irrigation Plan and Details: Kimley-Horn will review the available water pressure and capacity information and prepare an Irrigation Plan indicating point-of-connection and mainline routing. Point of connection and mainline sizing will be reflective of the available water window during the month with the highest Reference Evapotranspiration Rate of the year in the City of Banning (July). The plans will portray proposed system components such as booster pumps, backflow preventers, and sleeving. The plans will include irrigation details, notes, and calculations. Specifications: Preparation of specifications will be done in a format provided by the City. Unless otherwise directed by the City, these will be included on the plans.

3.2 100% Irrigation Design Plans
Kimley-Horn will prepare Final 100% recycled water irrigation design drawings for Lion’s Park which address the comments received from the 30% design plans and depict the completed irrigation system including spray head and rotor layout, locations for remote control valve EXHIBIT "A" A - 6
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manifolds, lateral piping with sizing, and additional equipment such as isolation valves and QCVs. All proposed enhancements will be compliant with local codes and agency requirements, and account for the State of California Model Water Efficient Landscape Ordinance (MWELO). 100% Irrigation Plans Page Turn Meeting – Kimley-Horn will organize and conduct a virtual page turn meeting with the City Project Team and present the 100% Irrigation Plans, going through each page and presenting the completed layout, updated calculations, and overall design of the project.

Kimley-Horn will provide one (1) round of revisions based on consolidated City and any regulatory agency comments and incorporate them into the 100% Final Design Plans ready for bidding.
100% Deliverables
Kimley-Horn will provide a set of plans formatted at 24”x36”, in electronic PDF format for the submittal for the purposes of permitting and bidding the project. Plan sheets for the 100% Plans shall include:
a. Cover Sheet and General Notes: Depicting information schedules and general notes b. Legend and Calculation sheets: Depicting materials legends, water usage and conservation calculations, pressure loss calculations, and water schedules
c. Finalized Irrigation Plan and Details: In addition to the information listed above in Task 3, the final irrigation plans will depict equipment downstream from the Point of Connection including the location and sizes of heads, lateral line and sizes, quick coupler valves, isolation valves, pressure compensating equipment (if necessary), flow sensors, weather sensors, automatic control valves, and other necessary equipment. In addition, the plans will show the controller location, recommended station designations, and any associated weather sensors necessary for controlling the irrigation system.

Hard copies of the final Construction Documents will be provided to Client for bidding and implementation. Additional permitting submittals not identified above will be considered an additional service.

Task 4. Specifications and Cost Estimates
Specifications and Cost Estimates will not be included as part of the 30% Design Plans mentioned above in Task 3.

As part of the 100% Irrigation Plans mentioned above in Task 3, Kimley-Horn shall prepare a complete set of technical specifications based on the City’s general and special provisions. Kimley-Horn shall also prepare cost estimates based on construction bid items and quantities from the final design plans. A design contingency will be included in the cost estimate.

Deliverables: Kimley-Horn will provide final specification sections in Word and PDF, and Cost Estimate in electronic PDF version as part of the 100% Irrigation Plan submittal.

Kimley-Horn will provide up to two (2) rounds of revisions to the specifications and cost estimate based on consolidated City and any regulatory agency comments and incorporate them into the 100% Final Design Plans ready for bidding.

Task 5. Bidding/Construction Support
Task 5.1 Bidding Support:

Kimley-Horn staff will be available during the bidding process to answer telephone or email questions and Requests for Information/ Clarifications up to eight (8) hours for a project manager and up to twelve (12) hours for a production or analyst staff member.

Kimley-Horn’s project manager will be available to attend the pre-bid meeting. We assume the meeting will be in person and on-site and up to two (2) hours long.

Task 5.2 Construction Support
Kimley-Horn will provide limited construction phase services for the landscape architecture portion of the project, as directed by the City. The scope of services listed below will be provided as part of the construction phase services. The budgeted fees for this task are based upon approximately sixteen (16) hours of effort for a principal-in-charge or project manager and twenty-four (24) hours for the production and analyst staff. Any additional effort beyond the specified amount will be billed to the City hourly, according to the approved Kimley-Horn rates, as authorized by the City or its representatives.

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Kimley-Horn’s project manager will be available to attend the pre-construction meeting. We assume the meeting will be in person and on-site and up to two (2) hours long.

Kimley-Horn will support the City with the services listed below during the project construction:
a. Request for Information (RFI): Kimley-Horn will respond to Contractor requests for information and issue clarifications and interpretations of the Contract Documents to the Client within this fee. Any authorization of variations from the Contract Documents will be made by the Client. Additional RFI requests, beyond the estimated hours above, will be considered additional services. b. Submittals and Shop Drawing Review: Kimley-Horn will review material submittals and material cut sheets Shop Drawings, Samples, and other data which Contractor is required to submit, but only for conformance with the information given in the Contract Documents. c. Substitutions: Kimley-Horn will review and make recommendations related to substitutions submitted or proposed by the Contractor.

Kimley-Horn will evaluate and determine the acceptability of substitute or “or-equal” materials and equipment proposed by Contractor in accordance with the Contract Documents, but subject to the provisions of applicable standards of state or local government entities. d. Site Visits: Kimley-Horn will provide up to three (3) visits to the site to observe construction of improvements designed by Kimley-Horn.

Visits will be periodic, and observations will not be exhaustive or extend to every aspect of Contractor’s work in progress. Kimley-Horn shall not, during such visits or as a result of such observations supervise, direct, control, influence, or have responsibility over Contractor’s work.

Kimley-Horn neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor’s failure to furnish and perform its work in accordance with the Contract Documents or permits. This task includes up to three (3) field visits and site observation by Kimley-Horn staff, and one (1) punch walk visits.
e. Plan Revisions: Upon written authorization from the City of additional fees, Kimley-Horn will provide engineering design services for revisions to construction documents resulting from changes in the field or unforseen conditions encountered by the Contractor, or other change order work required due to actions of the City.

Task 5.3 As-Built Drawings
Upon completion of the project Kimley-Horn will use information based on redlined drawings provided by the Contractor and the City to prepare a set of As-built drawings incorporating any change orders or bulletins generated during the construction phase. Kimley-Horn will update the 100% PS&E with the as-built information.

As-built plans prepared by Kimley-Horn shall be submitted to the City within one (1) month of receipt of as-built redlines, field notes and all RFI, shop drawings and change orders from the Contractor.

Assumptions/Exclusions
Any services not specifically provided for in the above scope as well as any changes in scope made at the City’s request, will be considered additional services, and will be performed at our then current hourly rates. This will require approval in writing before any work shall continue. • The information used in the preparation of this proposal was provided by the Client. Kimley-Horn shall be entitled to rely on the completeness and accuracy of all information provided by the client. • Hours noted for tasks are estimates only. If more time is required for the scope of work, additional budget will be requested. • This proposal assumes that the standards and practices in effect at the City of Banning, at the time of this proposal, will remain in effect throughout the course of development
• Meetings beyond those identified in this Scope and Fee Proposal • Supplemental Exhibits or 3D modeling/imagery
• Formal Value Engineering Process and/or Value Engineering • Public Improvement Plans, Offsite improvements
• Submittal and/or Permitting Fees
• Environmental, Bio-Assay and/or Geotechnical Services • Existing Plant Inventory or Landscape Preservation Plans • Site and/or Landscape Lighting
• Warranty and/or Maintenance Administration
• If applicable, a soils consultant and soil analysis will be coordinated/prepared by the contractor upon the completion of mass grading.

The existing soil nutrient information will be compared against the proposed plant palette to determine the appropriate amendment recommendations.

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Schedule
Kimley-Horn will provide services as expediently as practical to meet a mutually agreed upon schedule.

Schedule graphic should follow this timeline:

Task
Month Jan Feb Mar Apr May Jun
Week 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Start date of January 23rd, 2024
Survey/Underground/Data Gathering
Start Initial Design March 5th
Submit 30% plans March 26th
City review and comment by April 9th
Start Final Design
Submit 100% PS&E by May 14th
City review and comment by May 28th
Submit final Bid ready plans by June 18th
12 weeks of construction – Complete by
end of September
Complete by
End of September
Listing of City-Provided Information from the RFP:
• Available As-Built Drawings
• Boilerplate Special Provisions and Contract Documents • Project Bidding Dervices and Inspection
List of City Personnel Participation:

Task 1: Project Management
A City representative should be present at the various review meetings and provide comment and weigh in on discussion items. • Estimated hours: 20
Task 2: Project Development
Surveying and Base Mapping
A City representative should be at the site visit and kickoff meeting and review and comment on final survey and base sheets. • Estimated hours: 20
Utility Research
A City representative should be available to represent the City for issues relating to Agency requirements. The City should provide contacts, if possible, to Kimley-Horn for allied agencies.
• Estimated hours: 20
Kimley-Horn will work closely with the City’s Parks
and Recreation Director to help schedule construction
in phases to ensure the park can still be operational
during the entire irrigation installation process.

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Task 3: Irrigation Design Plans
A City representative should be available to answer design-related questions. City representatives should participate in the initial concept presentation and review and comment. City representatives should review and comment on the 30% and 100% PS&E plans. • Estimated hours: 30-40
Task 4: Specifications and Cost Estimates
A City representative should be available to answer specification or cost estimate-related questions. • Estimated hours: 10-20
Task 5: Bidding & Construction Support
A representative for the City should be present as the Owner’s representative at all construction functions, meetings and observations/ inspections. The Owner’s representative should review, route and approve all RFI’s, submittals and shop drawings. The representative should be available at all times to discuss Contractor issues during construction and make decisions on the expertise required to resolve construction issues.

Estimated hours: Full-time employee during construction phase EXHIBIT "A" A - 10
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C. COMPANY PERSONNEL
We have assembled an exceptional team of professionals who possess experience providing similar irrigation design services, have proven project management capabilities, and are committed to providing the City of Banning with timely and high-quality deliverables. We know how to perform the types of work we are submitting on and are immediately available to serve you.

Our project team, including project manager Michael Madsen, PLA, CLIA, ASLA, quality manager Michael Ledbetter, PLA, and lead irrigation designer Paul Reed, CID, CLWM, CLIA, collectively bring decades of experience in irrigation design for public and private sector clients across the country. This team has experience working together to provide the same services the City is seeking for this project and are exceptionally qualified to serve the City.

An organizational chart delineating our proposed key personnel and support staff is provided below with full resumes for key staff included on the following pages.

Organizational Chart
Project Manager
Michael Madsen, PLA, CLIA, ASLA
Landscape Analysts
Luke Davies
Alexis Cross
Irrigation Design Lead
Paul Reed, CID, CLWM, CLIA
Potable Water
Momo Savovic, P.E.

Survey/Dry Utility Subconsultant
Robert Holt, P.E.
(The Holt Group)
QC/QA
Michael Ledbetter, PLA
Teaming Partner
Founded in 1984 in Palm Springs, California, The Holt Group, Inc. is a full-service consulting firm offering engineering, construction management, inspection, resident engineering, plan checking, surveying, labor standards compliance, planning, environmental, grant administration, and related professional services to both private and public sector clients throughout Southern California and Western Arizona.

They are headquartered in El Centro with additional office locations in Palm Desert and Blythe. If selected, services will be provided to the City out of their office located at 36951 Cook Street, Suite 103, Palm Desert, CA 92211. Due to their extensive local experience, The Holt Group is intimately familiar with the local engineering and planning standards, regulations, and guidelines as well as local seismic, geotechnical, groundwater and extreme temperature conditions which significantly impact engineering projects in Riverside and Imperial Counties.

Key Personnel Resumes
Resumes for our team highlighting each team member’s qualifications and experience can be found on the following pages.

All assigned key professional staff are
properly licensed to practice in California.

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Exhibit A - 12
11303-0008\2344655v8.doc
III. In addition to the requirements of Parts I and II of this Scope of Services, during the performance of the Services, Consultant will keep City appraised through periodic status reports regarding the performance of the Services under this Agreement as set forth below and in Section 5.2, by the following means:
a. In-person meetings and/or teleconferences.
b. Email updates/questions to applicant team and City while reviews are underway.
c. Conference calls.

IV. All work product is subject to review and acceptance by City. If the City determines that any work product is unacceptable, for any reason, it must be revised by Consultant without additional charge to City until found satisfactory and accepted by City. 622
Exhibit “B”-1
11303-0008\2344655v8.doc
EXHIBIT “B”

SPECIAL REQUIREMENTS

TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS

1. This Agreement calls for services that, in whole or in part, constitute “public works” as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code (“Chapter 1”). Further, Consultant acknowledges that this Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. Therefore, as to those Services that are “public works,” Consultant shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.

2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above.

3. Consultant shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5, and has provided proof of registration to City prior to the Effective Date of this Agreement. Consultant shall not perform work with any subcontractor that is not registered with DIR pursuant to Section 1725.5. Consultant and subcontractors shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If the Consultant or any subcontractor ceases to be registered with DIR at any time during the duration of the project, Consultant shall immediately notify City.

4. Pursuant to Labor Code Section 1771.4, Consultant’s Services are subject to compliance monitoring and enforcement by DIR. Consultant shall post job site notices, as prescribed by DIR regulations.

5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Consultant acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Consultant shall post such rates at each job site covered by this Agreement.

6. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Consultant shall, as a penalty to City, forfeit $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subcontractor.

7. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform City of the location of the records.
623
Exhibit “B”-2
11303-0008\2344655v8.doc

8. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations.

Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, Consultant and each of its subcontractors shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.

9. The Consultant shall not perform Work with any Subcontractor that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. The Consultant and Subcontractors shall not be debarred or suspended throughout the duration of this Agreement pursuant to Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. If the Consultant or any subcontractor becomes debarred or suspended during the duration of the project, the Consultant shall immediately notify City.

10. Consultant acknowledges that eight hours labor constitutes a legal day’s work.

Consultant shall comply with and be bound by Labor Code Section 1810. Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Consultant shall, as a penalty to City, forfeit $25.00 for each worker employed in the performance of this Agreement by the Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay.

11. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Date______________ Signature___________________________ 624
Exhibit “B”-3
11303-0008\2344655v8.doc

12. For every subcontractor who will perform work on the project, Consultant shall be responsible for such subcontractor’s compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Consultant shall include in the written contract between it and each subcontractor a copy of those statutory provisions and a requirement that each subcontractor shall comply with those statutory provisions. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor’s compliance, including, without limitation, conducting a periodic review of the certified payroll records of the subcontractor and upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take corrective action to halt or rectify any failure.
625
Exhibit “C”-1
11303-0008\2344655v8.doc
EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks (“Tasks”) at the following rates:

II. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task sub-budget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.8.

III. City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all personnel describing the Services performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved sub-contractor labor, supplies, equipment, materials, and travel properly charged to the Services. 626
Exhibit “C-1”-1
11303-0008\2344655v8.doc
EXHIBIT “C-1”
CONSULTANT’S BILLING RATE AND TASK SCHEDULE
627
Exhibit “D”- 1
11303-0008\2344655v8.doc
EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Consultant shall perform all Services timely, and deliver the specified tangible work products to City in accordance with the schedule attached as Exhibit D-1.

II. The Contract Officer may approve extensions for performance of the Services in accordance with Sections 1.8 and 3.3.
628
Exhibit “D-1”- 1
11303-0008\2344655v8.doc
EXHIBIT “D-1”

PROPOSED PROJECT SCHEDULE
629













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653
Category/Title
Billing Rate $350 $255 $200 $160
Task 1 Project Management 8 11 13 32 $ 8,205

1.1 Meetings

1.11 Kick-Off Meeting 2 2 4 $ 1,210 1.12 Progress Meeting (6) 4 5 3 12 $ 3,275 1.13 Additional Meetings (4) 4 5 9 $ 2,020

1.2 Project Set-Up and Invoicing

1.21 Work Plan/Schedule 2 2 $ 700 1.22 Invoicing 5 5 $ 1,000 Task 2 Project Development 5 6 7 18 $ 4,680

2.1 Data Collection 1 2 3 $ 860 2.2 Site Reconnaissance 2 2 4 8 $ 2,010 2.3 Preliminary Findings 2 2 3 7 $ 1,810 Task 3 Irrigation Design Plans 16 34 50 73 173 $ 35,950

3.1 30% Irrigation Design Plans 6 10 25 35 76 $ 15,250
QA/QC 2 6 8 $ 2,230

3.2 100% Irrigation Design Plans 4 10 20 30 64 $ 12,750 QA/QC 2 5 7 $ 1,975

3.3 Comments 2 3 5 8 18 $ 3,745
Task 4 Specifications and Estimates 8 8 9 25 $ 5,080

4.1 Specifications 4 4 4 12 $ 2,460 4.2 Cost Estimates 4 4 5 13 $ 2,620 Task 5 Bidding/Construction Support 9 9 16 18 52 $ 11,525

5.1 Bidding support 5 6 11 $ 2,950
Pre bid meeting 2 2 $ 700

5.2 Construction Support 2 8 6 16 $ 3,070 5.3 Site Visits 2 4 2 2 10 $ 2,440 5.4 As-Build Plans 3 10 13 $ 2,365 TOTAL HOURS 38 68 94 100 300
Subtotal Labor: $13,300 $17,340 $18,800 $16,000 $ 65,440 Other Direct Costs $ 33,309
Labor Escalation $ 1,309
Subconsultant #1 (Survey & Underground Utility) $ 32,000 TOTAL COST: $ 98,749
City of Banning
Lions Park Non-Portable Water Irrigation Conversion
Kimley-Horn and Associates, Inc.

TOTAL HOURS TOTAL COST
Sr. Professional II Sr. Professional I Analyst II Analyst I BR00PUSTD.A.001
654
RESOLUTION 2023- 113

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA,

DESIGNATING AN AUTHORIZED REPRESENTATIVE TO EXECUTE AN

AGREEMENT WITH THE STATE OF CALIFORNIA DEPARTMENT OF WATER RESOURCES FOR A PROPOSITION 1 ROUND 2 INTEGRATED REGIONAL WATER

MANAGEMENT IMPLEMENTATION GRANT
WHEREAS, on January 10 , 2023 City Council adopted Resolution 2023- 11 authorizing the submittal of a grant application to the Department of Water Resources to obtain Proposition ( Prop) 1 Round 2 Integrated Regional Water Management ( IRWM) Implementation Grant funds; and
WHEREAS, pursuant to the Water Quality, Supply, and Infrastructure Improvement Act of 2014 the City of Banning, on behalf of the San Gorgonio IRWM Region, submitted a Prop 1 Round 2 IRWM grant application (" Proposal"); and WHEREAS, on May 18, 2023 the City of Banning received an award notification that the submitted Proposal was awarded the requested funds in the amount of 1,912, 755.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:

SECTION 1. The City Council authorizes and directs the City Manager of the City of Banning , or designee, to prepare the necessary data, conduct investigations, file the Proposal and execute a Prop 1 Round 2 grant agreement or any amendments related thereto with the California Department of Water Resources.

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 13th day of June 2023.

ATTEST:

Caroline Patton, De
City of Banning
Resolution 2023-113