Agenda packet, regular meeting, second session — Banning City Council, March 26, 2024

March 26, 2024
4:00 p.m.

In Chambers
Council Chambers
99 E. Ramsey Street
Banning, CA 92220

1. CALL TO ORDER

2. PUBLIC COMMENTS - Agenda Items Only

3. WORKSHOP ITEMS

3.1 Candidate Interviews for, and Appointments to, the Banning Youth Council

4. ADJOURNMENT
AGENDA

SPECIAL CITY COUNCIL MEETING (WORKSHOP) OF THE BANNING CITY COUNCIL

CITY OF BANNING, CALIFORNIA
The following information comprises the agenda for the regular meeting of the Banning City Council, a joint meeting of the City Council and Banning Utility Authority, and the Banning City Council sitting in its capacity as the Banning Successor Agency Board.

Per City Council Resolution 2016-44, matters taken up by the Council before 10 p.m. may be concluded, but no new matters shall be taken up except upon a unanimous vote of the council members present and voting. Such an extension shall only be valid for one hour and each hour thereafter shall require a renewed action for the meeting to continue.

Recommendation: Interview qualified candidates for, and make appointments to, the Banning Youth Council.

AFFIDAVIT • DECLARACIÓN JURADA
IT IS HEREBY CERTIFIED under the laws of the State of California that the above agenda was posted on the City's website (www.banningca.gov) as well as the Bulletin Board at Banning City Hall, located at 99 E Ramsey Street, Banning, CA 92220, at least 24 hours in advance of the meeting.
__________________________
Caroline Patton, Administrative City Clerk
Secretario adjunto de la ciudad
Special City Council Meeting (Workshop) Agenda
March 26, 2024
1 PUBLIC NOTICE • NOTICIA PÚBLICA
Meeting Agendas and Notices
Interested in receiving email and/or text notifications of upcoming City Council meetings? Sign up for meeting notifications through the City's website. Pursuant to amended Government Code §54957.5(b), staff reports and other public records related to open session agenda items are available on the City's website (www.banningca.gov/).

Public Comment
Agenda Items
Any member of the public may address this meeting of the City Council on any item appearing on the agenda. A five-minute limitation shall apply to each member of the public and no member of the public shall be permitted to share their time with any other person.

Non-Agenda Items
Any member of the public may address this meeting of the Council on any item which does not appear on the regular meeting agenda but is of interest to the general public and is an item upon which the Council may act. A three-minute limitation shall apply to each member of the public and no member shall be permitted to share their time with any other person. No action shall be taken, nor discussion held by the Council, on any item which does not appear on the agenda, unless the action is otherwise authorized in accordance with the provisions of subdivision (b) of §54954.2 of the Government Code.

Special Assistance/Accessibility Requests
In compliance with the Americans with Disabilities Act, any member of the public may request that the agenda and agenda packet be mailed to them. If you need special assistance to participate in this meeting (such as translation services), please contact the City Clerk's Office. Advanced notification of at least 48 hours prior to the meeting will allow the city to make arrangements to ensure your accessibility.
¿Necesita servicios de traducción para participar? Contacto Oficina del Secretario de la Ciudad.

CONTACT • CONTACTO
City Clerk's Office | 951-922-3102 | [email protected] 99 East Ramsey Street, Banning, California 92220
Special City Council Meeting (Workshop) Agenda
March 26, 2024
2 CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Douglas Schulze, City Manager
PREPARED BY: Caroline Patton, Administrative City Clerk Ralph Wright, Parks and Recreation Director
MEETING DATE: March 26, 2024
SUBJECT: Candidate Interviews for, and Appointments to, the Banning Youth Council
RECOMMENDATION:

Interview qualified candidates for, and make appointments to, the Banning Youth Council.

BACKGROUND:

The Banning Youth Council is as an advisory board to the City Council established under Chapter 2.42 of the Banning Municipal Code (BMC). The purpose of the Youth Council is to provide City youth with a vehicle to learn about government, participate in the process of city government, represent and articulate the needs of City youth, as well as advise the City Council on matters affecting the youth and teen population, especially City programs relating to youth and teens.

The Youth Council is composed of five to nine members who are appointed for two-year terms that can be extended once. The City Council appointed four members to the Youth Council at their February 27, 2024 meeting. City Council may choose to appoint one, two, or all three applicants to the Banning Youth Council.

Several applicants will be returning to interview at a later date. Today's interviews will include:

Amaya Diaz;
Adan Fragas; and,
Maya Geronimo.

JUSTIFICATION:

The City opened the application period for receipt of applications from those wishing to be appointed to the Youth Council in November 2023. The City Clerk's Office publicly noticed the vacancies in the Record Gazette. The Parks and Recreation Department led recruitment efforts. After a 100-day application period, the City Clerk’s Office received seven (7) applications. All seven applicants meet the requirements and are qualified to serve.

FISCAL IMPACT:

No Fiscal Impact
ALTERNATIVES:

1. Interview qualified candidates for appointment to the Youth Council and appoint members to the Youth Council.

2. Do not make appointments to the Youth Council and provide alternate direction to staff. 3 ATTACHMENTS:

1. Youth Council Applications.pdf

2. Banning, CA Code of Ordinances.pdf

3. BYC Public Noticing.pdf

4. Interview Questions - Youth Council Applicants.pdf
4 5
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10 11
Banning Youth Council Application Page 2 of 2

2. What unique skills and traits would you bring to the Banning Youth Council?

3. Why are you interested in serving on the Banning Youth Council?

4. If appointed to the Youth Council, what is a subject matter you would be interested in discussing about the City of Banning?
In accordance with Banning’s City Council Resolution 2012-67, if selected you will be required to submit to a criminal background investigation, including LiveScan fingerprinting prior to your formal appointment.

Please return to: City of Banning
City Clerk’s Office
99 E. Ramsey Street
PO Box 998
Banning, CA 92220
Return by: December 29, 2023
5:00 p.m.

Or email to: [email protected] Remember to sign your application.

S Date
12/28/23
I would bring skills like problem-solving, goal driven, and abilty to bring people together to brainstorm ideas.

I would like to be involved with the City of Banning and learn more about the city as well. I like the people who live in Banning, who enjoy the surroundings and events.

By serving the City of Banning I will be more knowledgeable about what the city offers and can then encourage my highschool students to discover and become involved with the community.

The City of Banning offer many resources, activites and events. I would like to discuss how we can continue to outreach more to familes who would benefit; as I currently know about many families who are not informed. 12 13
14 15
Banning Youth Council Application Page 2 of 2

2. What unique skills and traits would you bring to the Banning Youth Council?

3. Why are you interested in serving on the Banning Youth Council?

Please return to: City of Banning
City Clerk’s Office
99 E. Ramsey Street
PO Box 998
Banning, CA 92220
Return by: 9, 202
5:00 p.m.

Or email to: [email protected] Remember to sign your application.

Date
2/01/24
I think one of the skills I can bring to the Banning Youth City Council is that I'm very versaltile. I always try to see things from every point of view possible. I am willing to compromise but am not about to be taken advantage of.My motto in life is "Love your enemies, for they tell you your faults." -Benjamin Franklin.I would be a new fresh mind if chosen for this esteemed position.

I am interested in this position because throughout my life I have always had a passion for leadership. It has been my dream since I was 6 years old to someday become a politican, or even a governor someday in the distant future. I love being around people with similar ideas of leadership, and the idea that together we can build a strong, beautiful, and diverse community. I have an intense love for Banning and its people, all so different but so the same in our love for our wonderful town. As a little kid I would go to the Booster Club and Stagecoach meeting with my parents who were on that commitee and I just loved watching them work as a team.

Growing up, I always loved the quaint town feel of Banning. From the Stagecoach days to the Battle for the Wheel football game. I think maybe there is only one thing I would change about Banning. Starting with the beautification of Banning, I love the towny vintage feel of the town and that doesn't mean I want to completely change it just make it a bit more modern. That is why I love this town because it is so warm and welcoming, I feel like we are not just a town but a community. 16 17
Banning Youth Council Application Page 2 of 2

2. What unique skills and traits would you bring to the Banning Youth Council?

3. Why are you interested in serving on the Banning Youth Council?

Please return to: City of Banning
City Clerk’s Office
99 E. Ramsey Street
PO Box 998
Banning, CA 92220
Return by: December 29, 2023
5:00 p.m.

Or email to: [email protected] Remember to sign your application.

Signature Date
12/28/23
The unique skills I would provide to the Banning Youth Council are my outspokenness and my analytical mind, But most importantly, I've been an active citizen of Banning most my life having used essentially every means of getting from place to place. I've biked, I've walked, I've skated and even taken the bus to most places in and around town.

I most interested in serving on the Youth Council in order to make changes to a community in which owe so much. Banning is my hometown and I would love to be able to work through it's flaws and be able to make the best possible experience for both citizens and tourist.

If appointed, I would be most interested in discussing public infrastructure and connectivity in Banning. I have always been someone that believes, in order to have a strong city the residents must have an easy and accessible place to meet one another.
18 2/13/24, 6:45 PM Banning, CA Code of Ordinances
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Chapter 2.42 - YOUTH COUNCIL

2.42.010 - Established—Purpose.

There is hereby established a youth council of the city. The youth council shall serve as an advisory board to the city council. The purpose of the youth council is to provide city youth with a vehicle to learn about government, participate in the process of city government, represent and articulate the needs of city youth, and advise the city council on matters affecting the youth and teen population, especially city programs relating to youth and teens. ( Ord. No. 1590 , § 2, 7-11-23)

2.42.020 - Duties and responsibilities.

The youth council shall have the following duties and responsibilities:

The youth council shall foster increased youth involvement in the affairs of city government.

The youth council shall study problems and hold forums on issues, activities, and concerns of city youth.

The youth council shall comment on existing or proposed legislation, ordinances, resolutions, and policies that impact city youth.

The youth council shall present methods to resolve youth-related conflicts between youths and between youths and adults.

The youth council shall recommend the implementation of community programs to improve the lives of youth.

The youth council shall monitor programs and policies that affect youth to ensure they are achieving the intended results.

The youth council shall work with other youth organizations in the city to collaborate on shared issues and interests.

The youth council shall submit to the city council an annual report of its activities prior to the end of the school year for the Banning unified school district.

The youth council shall utilize social networking sites and/or technology to engage and inform city youth of important city activities.

The youth council shall participate in an annual workshop that will introduce the members of the youth council to the city council meeting agenda process, a mock city council meeting, and the role of city officials.

At the first regular meeting following appointment of members, the youth council shall select a chairperson and vice-chairperson from among its members. The chairperson and vice-chairperson shall serve for one term.

The chairperson shall preside at the regular and special meetings of the youth council.

The chairperson shall serve as the youth council's liaison to the city council.

The vice-chairperson shall assume the duties of the chairperson in their absence.

The chairperson of the youth council shall attend the regular meetings of the city council and serve as a non-voting liaison to the city council. ( Ord. No. 1590 , § 2, 7-11-23)

2.42.030 - Qualifications; composition and compensation; appointment; term; vacancies.

Qualifications. Members of the youth council:

Shall be residents of the city;
Shall be high school students in the 9 , 10 , 11 , or 12 grades; and Shall demonstrate, in their application, a sincere interest and motivation to work for the community.

Composition and compensation. The youth council shall consist of nine members who shall not receive compensation.

Appointment. The city council shall appoint members of the youth council. Applications shall be made available and the closing date announced by July 1 of each year.

Term. Youth council members shall serve two-year terms. Members may be appointed for a subsequent one-year term, provided that no member shall serve more than three years. Youth council members shall serve at the pleasure of the city council and may be removed at any time by a majority vote of the entire council.

Vacancies.

Any member who is unexcused for two consecutive regular meetings of the youth council or six meetings within a twelve-month period, whether the six meetings are excused or not, will be deemed to have resigned their office and the city council shall appoint a new member to serve in the resigned youth council member's place for the remainder of their term. th th th th
19 2/13/24, 6:45 PM Banning, CA Code of Ordinances
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To be excused from any such meeting, a member shall notify the staff liaison, at least forty-eight hours prior to any such meeting. If a member is unable to attend due to illness, injury, or family matters, a statement by the member at the next regular meeting of the youth council shall constitute an excused absence.
( Ord. No. 1590 , § 2, 7-11-23)

2.42.040 - Meeting times and place; conduct of meetings; rules of procedure; staff liaison.

Meeting times and place. The youth council shall meet on the third Tuesday of each month, except the months of July and December, at a regular time established by resolution of the youth council, at the City Council Chambers located at 99 E. Ramsey Street.

Conduct of meetings.

The youth council shall be subject to the Brown Act.

A quorum of the youth council shall consist of a majority of the members (including any vacancies). A quorum must be present in order for the youth council to hold a meeting.

A vote of the majority of members present constituting a quorum shall be required to constitute action taken by the youth council.

Rules of procedure. That certain "Manual of Procedural Guidelines for the Conduct of City Council and Constituent Body/Commission Meetings for the City of Banning" adopted on October 23, 2012, as may be amended from time to time (the "manual"), shall govern the conduct and procedures applicable to meetings of the youth council.

Staff liaison. The city manager shall designate the staff liaison to the youth council. The staff liaison to the youth council shall support the youth council in carrying out its purpose, duties, and responsibilities and provide facilities for meetings and other activities, as necessary. ( Ord. No. 1590 , § 2, 7-11-23)
20 Noticing for Banning Youth Council

1. Recruitment Flyers developed by Parks and Recreation Staff 21 Noticing for Banning Youth Council
22 Noticing for Banning Youth Council

2. Facebook Posts throughout December and January
(December 5, 21 & 28, January 22 & 30)
23 Noticing for Banning Youth Council

3. Public Notice in the Record Gazette
24 Youth Council
Interview Questions

1. Why would you like to be on the Banning Youth Council?

2. What kind of work or volunteering have you done in the community or school?

3. What other sports or clubs have you participated in?

4. What do you feel are the biggest challenges for teenagers in Banning today?

5. What is your proudest accomplishment so far?

6. We have concluded the interview. Do you have any questions for us? 25

Banning City CouncilMarch 26, 2024

Banning City Council
March 26, 2024