The following information comprises the minutes for a special meeting of the City Council, a joint meeting of the Banning City Council and Banning Utility Authority and a joint meeting of the Banning City Council and the Banning City Council sitting in its capacity as the Successor Agency Board.
MINUTES 9/10/2024
CITY COUNCIL SPECIAL MEETING
COUNCIL MEMBERS PRESENT: Council Member Sheri Flynn
Council Member David Happe
Mayor Pro Tem Rick Minjares
Mayor Alberto Sanchez
Council Member Colleen Wallace
COUNCIL MEMBERS ABSENT: None
OTHERS PRESENT: Doug Schulze, City Manager
Serita Young, City Attorney
Laurie Sampson, Assistant City Manager
Caroline Patton, Administrative City Clerk
John Garside, Multimedia Specialist
1. CALL TO ORDER
Mayor Sanchez called the special meeting to order at 4:00 p.m.
1.1 Roll Call
COUNCIL MEMBER PRESENT: ABSENT
Flynn, Sheri
Happe, David
Minjares, Rick
Sanchez, Alberto
Wallace, Colleen
2. PUBLIC COMMENT – Agenda Items
• Inge Schuler
• Frank Connolly
• Kathleen Dale
3. WORKSHOP
3.1. Discussion of Revised Banning Procedural Manual
Caroline Patton, Administrative City Clerk, presented the staff report.
4. ADJOURNMENT
Special Meeting Minutes 9/10/2024 Page 2 of 2
The Special City Council meeting adjourned at 4:59 p.m.
Minutes Prepared by:
Caroline Patton, Administrative City Clerk
These minutes have been prepared as Action Minutes in accordance with City Council Resolution 1995-21 and Government Code Sections 36814, 40801, and 54953(c)(2).
This entire meeting and all associated documents may be viewed here:
https://banningca.granicus.com/ViewPublisher.php?view_id=1 ATTACHMENTS:
Exhibit A – Agenda Item 3.1 Staff Presentation
MANUAL OF PROCEDURAL
GUIDELINES UPDATE
Banning City Council
September 10, 2024
Why the Manual?
•Provides direction for meeting
procedures for all City constituent
bodies
• Helps set guidelines and
expectations for members and
the public
•Sets out punitive measures for
lack of decorum
Exhibit A
Why Update It?
• Make clerical changes
• Increase accessibility of
the document
• Clarify procedures that are
unclear (e.g. adjournment)
What’s Changed?
• Overall formatting clean-up
• Additional boards
• Added definitions
• Title
• Agreements
Article 1 – Scope of Manual
Revised to provide that: (i) the procedures in the
Manual are in addition to Robert’s Rules of Order
(“Robert’s Rules”); and (ii) if there is any conflict
between Robert’s Rules and the Manual, the
provisions of the Manual shall govern.
Article 1 – Scope of Manual
Article 1 – Scope of Manual
Section 3.5 – Preparation of Agendas
Revised to clarify the process for Legislative
Body members to place business items on the
regular meeting agenda under “Items for Future
Agendas (New Items; Existing Items).”
Section 3.5 – Preparation of Agendas
Section 3.5 – Preparation of Agendas
Section 3.14 – Minutes and Recordings
Revised to specify that the minutes are a record
of the actions taken by the Legislative Body.
This Section was also revised to prohibit
Legislative Body members from attaching
written comments to the minutes.
Section 3.14 – Minutes and Recordings
Section 4.1 – Closed Sessions
Removed the reference
to no minutes taken as it
contradicts language in
the same section.
Section 4.1 – Closed Sessions
Section 5.1 – Order of Business
Revised to reflect the order of
business practiced by the
Banning City Council.
Section 5.1 – Order of Business
Section 8.3 – Email and Social
Media Policy
Revised to provide a social media
policy for Legislative Body members.
Complies with Assembly Bill 992, which
amended certain provisions of the Brown Act
to clarify allowable uses of social media
under the Act.
Section 8.3 – Email and Social
Media Policy
Section 8.5 – City Manager
Revised to include a subsection on the City
operating under the city manager form of
government. This subsection provides that City
Council Members may not individually provide
direction to the City Manager.
Section 8.5 – City Manager
Section 10.3(d) – Reconsider
Revised to limit the timeframe for making a
motion to reconsider to the same meeting that
the action was taken or at an adjourned
meeting following the meeting at which the
action was taken.
Section 10.3(d) – Reconsider
Section 10.3(e) – Adjournment
Added to clarify the process
for adjourning a meeting.
Section 10.3(e) – Adjournment
Section 10.9 – Curfew
Added to the Manual to provide a 10:00 p.m. curfew
for City Council meetings.
This Section provides that no new matters shall be taken up after 10:00 p.m., except that the meeting may be extended in one-hour increments upon a majority vote of Council members present.
This Section supersedes Resolution No. 2016-44.
What other change(s) are needed?
What changes would you like to see?
What’s Next?
¾ Work to make requested
updates
¾ Research potential
changes as requested
¾ Adopt a resolution
amending the Manual
Thank you!
Contact Information
Caroline Patton
[email protected]