Agenda packet, regular meeting, second session — Banning City Council, October 8, 2024 (part 1 of 5)

October 8, 2024
5:00 p.m.

In Chambers
Council Chambers
99 E. Ramsey Street
Banning, CA 92220

1. CALL TO ORDER

2. AGENDA APPROVAL

3. PRESENTATIONS

3.1 Proclamation - Fire Prevention Week

4. REPORT ON CLOSED SESSION

5. PUBLIC COMMENTS, CORRESPONDENCE, APPOINTMENTS, AND REPORTS AGENDA

CITY COUNCIL - REGULAR MEETING OF THE BANNING CITY COUNCIL

CITY OF BANNING, CALIFORNIA
The following information comprises the agenda for the regular meeting of the Banning City Council, a joint meeting of the City Council and Banning Utility Authority, and the Banning City Council sitting in its capacity as the Banning Successor Agency Board.

Per City Council Resolution 2016-44, matters taken up by the Council before 10 p.m. may be concluded, but no new matters shall be taken up except upon a unanimous vote of the council members present and voting. Such an extension shall only be valid for one hour and each hour thereafter shall require a renewed action for the meeting to continue.

1.1 INVOCATION
Performed by Todd Oldenburg of Thrive Church

1.2 PLEDGE OF ALLEGIANCE

1.3 ROLL CALL

2.1 AGENDA APPROVAL
Recommendation: Staff respectfully recommends City Council proclaim October 6 through 12, 2024 as Fire Prevention Week.

Serita Young, City Attorney

5.1 PUBLIC COMMENTS

5.2 CORRESPONDENCE

5.3 APPOINTMENTS
Consideration of the Appointment of Two Members of the City Council to a 2x2x2 Ad Hoc City Council - Regular Meeting Agenda
October 8, 2024
1 6. CONSENT ITEMS

6.1 Approval of the Meeting Minutes for the September 24, 2024 City Council Meetings

6.2 Accept an Easement for Public Street and Utility Purposes from the San Gorgonio Memorial Hospital for the Construction and Operation of a Two-Bay Bus Stop on Highland Springs Avenue South of Wilson Street

6.3 Authorize the City Manager to Sign the Notice of Completion for “Well M12A Groundwater Production Well Drilling, Construction, Development and Testing” and Direct the City Clerk to Record the Notice of Completion

6.4 Consideration of Resolution 2024-156, Approving a Professional Services Agreement with UBEO Business Services LLC for Scanning and Indexing Services for $55,000

6.5 Consideration of Resolution 2024-157, Authorizing the Purchase of 10 Additional Getac Body Worn Cameras, Accessories, and Multi-dock Charging Stations

6.6 Consideration of Resolution 2024-158, Amending the Classification and Compensation Plan

6.7 Consideration of Resolution 2024-159, Accepting Community Development Block Grant (CDBG) Funds for Fiscal Year 2024/2025 in the Amount of $159,408 for the Banning Senior Center (5.BN.61-24) in the Amount of $43,144; Dysart Park Improvement Project (5.BN.62- 24) in the Amount of $105,000; and Banning Peace Center Food Program (5.BN.63-24) in the amount of $11,264

6.8 Consideration of Resolution 2024-160, Authorizing the City Manager, or Designee, to Execute Agreements with the California Department of Transportation for the City of Banning

6.9 Consideration of Resolution 2024-161, Authorizing the City Manager to Execute a Grant Agreement with the Riverside County Transportation Commission for $5,000,000 in Contribution to the Hargrave Grade Separation Project
Committee for the Purpose of Discussing Truck Routes in the Pass Area Recommendation: Appoint two members of the City Council to serve on a 2x2x2 Ad Hoc committee with City Council representatives from the City of Beaumont and City of Calimesa for the purpose of discussing truck routes in the Pass Area.

5.4 CITY COUNCIL COMMITTEE REPORTS

5.5 CITY MANAGER'S REPORT

5.6 CITY ATTORNEY'S REPORT

5.7 CITY TREASURER'S REPORT
The following items have been recommended for approval and will be acted upon simultaneously, unless a member of the City Council/Banning Utility Authority/Successor Agency Board wishes to remove an item for separate consideration.

Recommendation: Approve the minutes of the September 24, 2024 City Council Meetings.

Recommendation: Accept the easement from San Gorgonio Memorial Hospital.

Recommendation: Approve the Notice of Completion.

Recommendation: Adopt Resolution 2024-156.

Recommendation: Adopt Resolution 2024-157.

Recommendation: Adopt Resolution 2024-158.

Recommendation: Adopt Resolution 2024-159.

Recommendation: Adopt Resolution 2024-160.

City Council - Regular Meeting Agenda
October 8, 2024
2 6.10Consideration of Resolution 2024-162, Approving Payment Processing Fee Changes for Utility Billing as of November 1, 2024

6.11Consideration of Resolution 2024-163, Approving Additional Funding for the City's Weed Abatement Program from a total of $120,000 to $300,000 for Fiscal Year 2024/2025 and Approving Amendment No. 1 to Professional Service Agreements with CM Landscapes, Integrity Arborist & Ecoscape, Inc, and Mariposa Landscapes, Inc.

6.12Accept Street Monuments for Tracts 37389-2 and 37389-3 (Atwell Planning Areas 10 and 11) and Release Monumentation Bonds

7. PUBLIC HEARINGS

8. REPORTS OF OFFICERS

8.1 Consideration of Resolution 2024-164, Adopting the Revised Banning Procedural Manual

8.2 Presentation and Update on the Banning Electric Utility Public Benefits Fund

9. DISCUSSION ITEMS

9.1 Reconsideration Request by Sun Lakes Highland, LLC on the City Council's Decision of September 10, 2024 to Adopt Resolution 2024-151, Denying Entitlement Applications (Tentative Parcel Map 38164 and Design Review DR 21-7008) for the Banning Point Project

9.2 Discussion of the Topics Covered at the August 8, 2024 General Plan Advisory Committee Meeting

9.3 Receive and File Opportunity Village Project Update

10. ITEMS FOR FUTURE AGENDAS
Recommendation: Adopt Resolution 2024-161.

Recommendation: Adopt Resolution 2024-162.

Recommendation: Adopt Resolution 2024-163.

Recommendation: City Council accept the street monuments and release the related monumentation bonds.

Recommendation: Adopt Resolution 2024-164.

Recommendation: Receive and File.

Recommendation: It is recommended that the City Council review the materials submitted by Sun Lakes Highland, LLC, in accordance with Section 17.68.140 of the Municipal Code and Section 11.3(d) of the City Council Manual of Procedural Guidelines, and provide direction to staff on whether the City Council believes it is warranted to reconsider its September 10, 2024 denials of the Tentative Parcel Map and Design Review applications by scheduling the matter for a future public hearing by the City Council. In order for the matter to be reconsidered and scheduled for a new public hearing, a member of the City Council who voted with the majority to deny the two applications and adopt Resolution 2024-151 would need to make a motion to reconsider that action.

The motion would need to be seconded by any member of the City Council, and the motion would need to pass with a majority vote.

Recommendation: Receive, File, and Discussion Only.

Recommendation: Receive and File

10.1 NEW ITEMS

10.2 EXISTING ITEMS

1. Grow Banning (Sanchez)
City Council - Regular Meeting Agenda
October 8, 2024
3 11. ADJOURNMENT

2. Neighborhood Groups/Identities (Minjares)

3. Update on Community Garden (Flynn)

4. Zencity Contract (Flynn)

5. Zoom Options for Public Meetings (Flynn)

6. Developer Presentation for Sunset Crossroads Project (Flynn)

7. City Manager Evaluation (Flynn)

8. All Active Lawsuits against the City (Flynn)

9. Increased Compensation for City Treasurer and City Clerk (Flynn) Next Regular Meeting – October 22, 2024
AFFIDAVIT • DECLARACIÓN JURADA
IT IS HEREBY CERTIFIED under the laws of the State of California that the above agenda was posted on the City's website (www.banningca.gov) as well as the Bulletin Board at Banning City Hall, located at 99 E Ramsey Street, Banning, CA 92220, at least 72 hours in advance of the meeting.
__________________________
Caroline Patton, Administrative City Clerk
Secretario adjunto de la ciudad
City Council - Regular Meeting Agenda
October 8, 2024
4 PUBLIC NOTICE • NOTICIA PÚBLICA
Meeting Agendas and Notices
Interested in receiving email and/or text notifications of upcoming City Council meetings? Sign up for meeting notifications through the City's website. Pursuant to amended Government Code §54957.5(b), staff reports and other public records related to open session agenda items are available on the City's website (www.banningca.gov/).

Public Comment
Agenda Items
Any member of the public may address this meeting of the City Council on any item appearing on the agenda. A five-minute limitation shall apply to each member of the public and no member of the public shall be permitted to share their time with any other person.

Non-Agenda Items
Any member of the public may address this meeting of the City Council on any item which does not appear on the regular meeting agenda but is of interest to the general public and is an item upon which the City Council may act. A three-minute limitation shall apply to each member of the public and no member shall be permitted to share their time with any other person. No action shall be taken, nor discussion held by the City Council, on any item which does not appear on the agenda, unless the action is otherwise authorized in accordance with the provisions of subdivision (b) of §54954.2 of the Government Code.

Special Assistance/Accessibility Requests
In compliance with the Americans with Disabilities Act, any member of the public may request that the agenda and agenda packet be mailed to them. If you need special assistance to participate in this meeting (such as translation services), please contact the City Clerk's Office. Advanced notification of at least 48 hours prior to the meeting will allow the city to make arrangements to ensure your accessibility.
¿Necesita servicios de traducción para participar? Contacto Oficina del Secretario de la Ciudad.

CONTACT • CONTACTO
City Clerk's Office | 951-922-3102 | [email protected] 99 East Ramsey Street, Banning, California 92220
City Council - Regular Meeting Agenda
October 8, 2024
5 CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Douglas Schulze, City Manager
PREPARED BY: Caroline Patton, Administrative City Clerk MEETING DATE: October 8, 2024
SUBJECT: Proclamation - Fire Prevention Week
RECOMMENDATION:

Staff respectfully recommends City Council proclaim October 6 through 12, 2024 as Fire Prevention Week.

BACKGROUND:

N/A
JUSTIFICATION:

N/A
FISCAL IMPACT:

None
ALTERNATIVES:

N/A
BUDGETED?:

No
CONTRACT/AGREEMENT:

No
ATTACHMENTS:

1. Proclamation - Fire Prevention Week.pdf
6 CITY OF BANNING

OFFICE OF THE MAYOR
WHEREAS Fire Prevention Week is observed each year during the week of October 9th in commemoration of the Great Chicago Fire, which began on October 8, 1871, and caused devastating damage; and WHEREAS since 1922, the NFPA has sponsored the public
observance of Fire Prevention Week; and
WHEREAS in 1925, President Calvin Coolidge proclaimed Fire Prevention Week a national observance, making it the longest-running public health observance in our country; and
WHEREAS during Fire Prevention Week, children, adults, and teachers learn how to stay safe in case of a fire; and
WHEREAS in a fire, mere seconds can mean the difference between a safe escape and a tragedy.

NOW THEREFORE, the City of Banning City Council do hereby proclaim:

October 6 - 12, 2024
as
Fire Prevention Week
in the City of Banning and encourage the
citizens of our community to join us in this
special observance.

BE IT PROCLAIMED this 8th day of October, 2024.

Alberto Sanchez, Mayor
7 CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Douglas Schulze, City Manager
PREPARED BY: Doug Schulze, City Manager
MEETING DATE: October 8, 2024
SUBJECT: Consideration of the Appointment of Two Members of the City Council to a 2x2x2 Ad Hoc Committee for the Purpose of Discussing Truck Routes in the Pass Area
RECOMMENDATION:

Appoint two members of the City Council to serve on a 2x2x2 Ad Hoc committee with City Council representatives from the City of Beaumont and City of Calimesa for the purpose of discussing truck routes in the Pass Area.

BACKGROUND:

The Beaumont City Council directed City Manager Elizabeth Gibbs to contact the cities of Banning and Calimesa to entertain forming a 2x2x2 Ad Hoc Committee for the purpose of discussing truck routes in the Pass Area. The City of Beaumont will appoint two members to the Ad Hoc committee at its October 1, 2024 meeting.

JUSTIFICATION:

Coordination and communication between the Pass area elected officials will improve relationships between the cities and lead to better decisions for residents in all communities.

FISCAL IMPACT:

None.

ALTERNATIVES:

An alternative is for the City Council to not participate in the 2x2x2 Ad Hoc Committee.

BUDGETED?:

No
CONTRACT/AGREEMENT:

No
8 CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Douglas Schulze, City Manager
PREPARED BY: Caroline Patton, Administrative City Clerk Doug Schulze, City Manager
MEETING DATE: October 8, 2024
SUBJECT: Approval of the Meeting Minutes for the September 24, 2024 City Council Meetings
RECOMMENDATION:

Approve the minutes of the September 24, 2024 City Council Meetings.

BACKGROUND:

After every meeting, the City Clerk's Office prepares meeting minutes. The City Council reviews and approves these minutes either as presented or with modifications.

JUSTIFICATION:

These minutes have been prepared as Action Minutes in accordance with City Council Resolution 1995- 21 and Government Code Sections 36814, 40801, and 54953(c)(2).

FISCAL IMPACT:

None
ALTERNATIVES:

1. Approve as recommended.

2. Approve with modifications.

BUDGETED?:

No
CONTRACT/AGREEMENT:

No
ATTACHMENTS:

1. 2024 09 24_Minutes_Special Meeting - Closed Session.pdf

2. 2024 09 24_Minutes_Special Meeting - Workshop.pdf

3. 2024 09 24_Minutes_Regular Meeting.pdf
9 The following information comprises the minutes for a special meeting of the City Council, a joint meeting of the Banning City Council and Banning Utility Authority and a joint meeting of the Banning City Council and the Banning City Council sitting in its capacity as the Successor Agency Board.

MINUTES 9/24/2024

CITY COUNCIL SPECIAL MEETING
COUNCIL MEMBERS PRESENT: Council Member Sheri Flynn* Arrived at 3:01 p.m.

Council Member David Happe
Mayor Alberto Sanchez
Council Member Colleen Wallace
COUNCIL MEMBERS ABSENT: Mayor Pro Tem Rick Minjares
OTHERS PRESENT: Lincoln Bogard, Administrative Services Director Serita Young, City Attorney
Caroline Patton, Administrative City Clerk
Art Vela, Director of Public Works
Nicole Jews, Human Resources Manager
Oliver Yee, City Counsel (Liebert, Cassidy, and Whitmore)

1. CALL TO ORDER
Mayor Sanchez called the special meeting to order at 3:00 p.m.

1.1 Roll Call
COUNCIL MEMBER PRESENT: ABSENT
Flynn, Sheri* 
Happe, David 
Minjares, Rick 
Sanchez, Alberto 
Wallace, Colleen 
*Arrived at 3:01 p.m.

2. PUBLIC COMMENT – Agenda Items
None

3. CLOSED SESSION
Serita Young, City Attorney, read the closed session citation.

3.1 CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
10 Special Meeting Minutes 9/24/2024 Page 2 of 2
Agency Designated Representatives: Doug Schulze, City Manager; Lincoln Bogard, Administrative Services Director; Art Vela, Director of Public Works; Nicole Jews, Human Resources Manager; Oliver Yee, City Counsel (Liebert, Cassidy and Whitmore) Employee Organization: International Brotherhood of Electrical Workers (IBEW) General Unit; International Brotherhood of Electrical Workers (IBEW) Utility Unit; Teamsters; Banning Police Management Association (BPMA)

4. ADJOURNMENT
The Special City Council meeting adjourned at 3:24 p.m.

Minutes Prepared by:

Caroline Patton, Administrative City Clerk
These minutes have been prepared as Action Minutes in accordance with City Council Resolution 1995-21 and Government Code Sections 36814, 40801, and 54953(c)(2).

This entire meeting and all associated documents may be viewed here:
https://banningca.granicus.com/ViewPublisher.php?view_id=1:
11 The following information comprises the minutes for a special meeting of the City Council, a joint meeting of the Banning City Council and Banning Utility Authority and a joint meeting of the Banning City Council and the Banning City Council sitting in its capacity as the Successor Agency Board.

MINUTES 9/24/2024

CITY COUNCIL SPECIAL MEETING
COUNCIL MEMBERS PRESENT: Council Member Sheri Flynn
Council Member David Happe
Mayor Alberto Sanchez
Council Member Colleen Wallace
COUNCIL MEMBERS ABSENT: Mayor Pro Tem Rick Minjares
OTHERS PRESENT: Lincoln Bogard, Administrative Services Director Serita Young, City Attorney
Laurie Sampson, Assistant City Manager
Caroline Patton, Administrative City Clerk
Art Vela, Director of Public Works
Nate Smith, Deputy Director of Public Works/City Engineer John Garside, Multimedia Specialist

1. CALL TO ORDER
Mayor Sanchez called the special meeting to order at 4:00 p.m.

1.1 Roll Call
COUNCIL MEMBER PRESENT: ABSENT
Flynn, Sheri 
Happe, David 
Minjares, Rick 
Sanchez, Alberto 
Wallace, Colleen 

2. PUBLIC COMMENT – Agenda Items
• Kathleen Dale

3. WORKSHOP

3.1. City of Banning Reinstatement in County Service Area ("CSA") 152 - National Pollution Discharge Elimination System ("NPDES") Stormwater Assessment Nate Smith, Deputy Director of Public Works/City Engineer, presented the staff report.

4. ADJOURNMENT
12 Special Meeting Minutes 9/24/2024 Page 2 of 2
The Special City Council meeting adjourned at 4:45 p.m.

Minutes Prepared by:

This entire meeting and all associated documents may be viewed here:
https://banningca.granicus.com/ViewPublisher.php?view_id=1 13 The following information comprises the minutes for a regular meeting of the City Council, a joint meeting of the Banning City Council and Banning Utility Authority and a joint meeting of the Banning City Council and the Banning City Council sitting in its capacity as the Successor Agency Board.

MINUTES 9/24/2024

CITY COUNCIL REGULAR MEETING
COUNCIL MEMBERS PRESENT: Council Member Sheri Flynn
Council Member David Happe
Mayor Pro Tem Minjares
Mayor Alberto Sanchez
Council Member Colleen Wallace
COUNCIL MEMBERS ABSENT: None
OTHERS PRESENT: Lincoln Bogard, Administrative Services Director Laurie Sampson, Assistant City Manager
Serita Young, City Attorney
Caroline Patton, Administrative City Clerk
John Garside, Multimedia Specialist
Art Vela, Director of Public Works
David Newell, Community Development Director
Emery Papp, Planning Manager

1. CALL TO ORDER
Mayor Sanchez called the regular meeting to order at 5:06 p.m.

1.1. Invocation – Reverend Bill Dunn of St. Stephen's Episcopal Church led the invocation.

1.2. Pledge of Allegiance

1.3. Roll Call

COUNCIL MEMBER PRESENT ABSENT
Flynn, Sheri 
Happe, David 
Minjares, Rick 
Sanchez, Alberto 
Wallace, Colleen 

2. AGENDA APPROVAL

2.1. Approve Agenda
Motion to approve the agenda.

Motion by Council Member Wallace
Seconded by Council Member Happe
14 Regular Meeting Minutes 9/24/2024 Page 2 of 8

COUNCIL MEMBER YES NO ABSTAIN RECUSE ABSENT
Flynn, Sheri 
Happe, David 
Minjares, Rick 
Sanchez, Alberto 
Wallace, Colleen 
Motion approved by a vote of 5-0.

3. PRESENTATIONS
None

4. REPORT ON CLOSED SESSION
Serita Young, City Attorney reported that there was discussion and direction provided to staff, with no final nor reportable action.

5. PUBLIC COMMENTS, CORRESPONDENCE, APPOINTMENTS, CITY COUNCIL

COMMITTEE REPORTS, CITY MANAGER REPORT, AND CITY ATTORNEY REPORT

5.1. PUBLIC COMMENTS
The following individuals addressed City Council during Public Comment:
• Lynnea Hagen
• Inge Schuler
• Sue Savage
• Angela Watson
• Fran Hanratty
• Diego Rose
• John Hagen
• Kathleen Dale
• Bill Hobbs

5.2. CORRESPONDENCE
None

5.3. APPOINTMENTS

5.3.1 Consideration of the Appointment of Two Council Members to the Community Development Block Grant (CDBG) Ad-Hoc Committee for FY 2025/2026 Motion to appoint Council Member Flynn and Council Member Happe to the CDBG Ad-Hoc Committee.

Motion by Mayor Pro Tem Minjares
Seconded by Council Member Wallace
15 Regular Meeting Minutes 9/24/2024 Page 3 of 8

COUNCIL MEMBER YES NO ABSTAIN RECUSE ABSENT
Flynn, Sheri 
Happe, David 
Minjares, Rick 
Sanchez, Alberto 
Wallace, Colleen 
Motion approved by a vote of 5-0.

5.4. CITY COUNCIL COMMITTEE REPORTS
Council Member Wallace had no report.

Mayor Pro Tem Minjares had no report.

Mayor Sanchez reported on the Hispanic Heritage Month event put on by the Parks and Recreation Department.

Council Member Flynn reported on a Budget and Finance Committee meeting and the Police Chief Meet and Greet event.

Council Member Happe reported on the Police Chief Meet and Greet event and a Riverside County Transportation Commission (RCTC) meeting.

5.5. CITY MANAGER REPORT
Administrative Services Director Bogard introduced David Newell, the new Community Development Director.

5.6. CITY ATTORNEY REPORT
City Attorney Young had no report.

5.7. CITY TREASURER REPORT
City Treasurer Geronimo reported on the recent Budget and Finance Committee meeting.

6. CONSENT AGENDA

6.1 Approval of the Meeting Minutes for the September 10, 2024 City Council Meetings

6.2 Receive and File Accounts Payable and Payroll Warrants Issued in the Month of August 2024

6.3 Receive and File Cash and Investments Report for the Month of August 2024

6.4 Receipts, Disbursements, & Fund Balances Reporting for Fiscal Year 2024-25, Period 2, August 2024

6.5 Receive and File Police Department Statistics for the Month of August 2024

6.6 Receive and File Fire Protection Services Statistics for the Month of August 2024

6.7 Public Works Capital Improvement Project Tracking List

6.8 Code Enforcement Update and Statistics for the Month of August 2024

6.9 Receive and File Contracts Approved Under the City Manager’s Signature Authority and Inventory Reports for August 2024

6.10 City Council Travel and Conference Expense Report Year to Date August 2024 16 Regular Meeting Minutes 9/24/2024 Page 4 of 8

6.11 Accept an Easement from Tri Pointe Homes for Electric Utility Purposes on Accessor’s Tract Map No. 37388-3, within the Atwell Development for the Maintenance of the City-Owned Electric Distribution System

6.12 Consideration of Resolution 2024-152, Approving a Professional Services Agreement with Finley Engineering Company, Inc. for the Electric System Master Plan in the Amount of $125,000

6.13 Consideration of Resolution 2024-153, Authorizing the Funding of a New Full-Time Fire Permit Specialist Position and Directing Staff to Prepare for Future Council Review a Second Amendment to the Cooperative Agreement with Riverside County to Provide Fire Protection, Fire Prevention, Rescue and Medical Emergency Services for the City of Banning
Public Comment
• Kathleen Dale
Motion to adopt consent agenda items 6.1, 6.3 to 6.6, and 6.8 to 6.11.

Motion by Council Member Wallace
Seconded by Mayor Pro Tem Minjares

COUNCIL MEMBER YES NO ABSTAIN RECUSE ABSENT
Flynn, Sheri 
Happe, David 
Minjares, Rick 
Sanchez, Alberto 
Wallace, Colleen 
Motion approved by a vote of 5-0.

6.2 Receive and File Accounts Payable and Payroll Warrants Issued in the Month of August 2024
Lincoln Bogard, Administrative Services Director, answered City Council questions about the report.

Public Comments
• Diego Rose
Motion to continue this item to after the next regular meeting of the Budget and Finance Committee (to the October 22, 2024 regular meeting of the City Council).

Motion by Council Member Flynn
Seconded by Council Member Happe
17 Regular Meeting Minutes 9/24/2024 Page 5 of 8

COUNCIL MEMBER YES NO ABSTAIN RECUSE ABSENT
Flynn, Sheri 
Happe, David 
Minjares, Rick 
Sanchez, Alberto 
Wallace, Colleen 
Motion approved by a vote of 4-1.

6.7 Public Works Capital Improvement Project Tracking List Art Vela, Director of Public Works, answered City Council questions about the report.

Public Comments
None

6.12 Consideration of Resolution 2024-152, Approving a Professional Services Agreement with Finley Engineering Company, Inc. for the Electric System Master Plan in the Amount of $125,000
Art Vela, Director of Public Works, answered City Council questions about the report.

Public Comments
• Diego Rose
• Kathleen Dale
Motion to adopt Resolution 2024-152.

Motion by Mayor Pro Tem Minjares
Seconded by Council Member Wallace

COUNCIL MEMBER YES NO ABSTAIN RECUSE ABSENT
Flynn, Sheri 
Happe, David 
Minjares, Rick 
Sanchez, Alberto 
Wallace, Colleen 
Motion approved by a vote of 5-0.

6.13 Consideration of Resolution 2024-153, Authorizing the Funding of a New Full-Time Fire Permit Specialist Position and Directing Staff to Prepare for Future Council Review a Second Amendment to the Cooperative Agreement with Riverside County to Provide Fire Protection, Fire Prevention, Rescue and Medical Emergency Services for the City of Banning
David Newell, Community Development Director, reported to City Council.

Public Comment
None
18 Regular Meeting Minutes 9/24/2024 Page 6 of 8
Motion to adopt Resolution 2024-153, amended to correct the position title to Fire Permit Technician.

Motion by Council Member Wallace
Seconded by Council Member Happe

COUNCIL MEMBER YES NO ABSTAIN RECUSE ABSENT
Flynn, Sheri 
Happe, David 
Minjares, Rick 
Sanchez, Alberto 
Wallace, Colleen 
Motion approved by a vote of 5-0.

Mayor Sanchez announced a recess at 6:52 p.m. The meeting was reconvened at 7:10 p.m.

7. PUBLIC HEARING(S)

7.1. Consideration of Resolution 2024-154, Making an Environmental Determination of Exemption under CEQA Guidelines Section 15162 (Subsequent EIRs and Negative Declarations) and Approving A 12-Month Extension of Time for Tentative Tract Map 36710 and Variance 19-3001, a Proposal to Subdivide 10.6 Acres of Land Into 39 Single Family Residential Lots and Three Lettered Lots and a Variance to Allow a Reduced Lot Size and Dimension for Lot 7 Located on the Northeast Corner of East Wilson Street and North Florida Street (APNs: 534-183-014, 534-200-004, 534-200- 008, and 534-200-047) within the Low Density Residential Zoning District Emery Papp, Planning Manager, presented the staff report.

Public Comment
• Beau Cooper spoke on behalf of the applicant in favor of the project Motion to adopt Resolution 2024-154.

Motion by Mayor Pro Tem Minjares
Seconded by Council Member Wallace

COUNCIL MEMBER YES NO ABSTAIN RECUSE ABSENT
Flynn, Sheri 
Happe, David 
Minjares, Rick 
Sanchez, Alberto 
Wallace, Colleen 
Motion approved by a vote of 5-0.

7.2. Consideration of Resolution 2024-155, Making an Environmental Determination of Exemption under CEQA Guidelines Section 15135, and Approving Tentative Parcel Map 38797, for Real Property Located on the South Side of W. Wilson Street, East of 8th Street, in the City of Banning, CA 92220 (APN 540-033-045, -046, -047) 19 Regular Meeting Minutes 9/24/2024 Page 7 of 8
Mayor Pro Tem Minjares recused himself from this agenda item for a non-financial conflict.

Emery Papp, Planning Manager, presented the staff report.

Public Comment
• Amy Minjares spoke on behalf of the applicant in support of the project Motion to adopt Resolution 2024-155, with an added condition of approval requiring either a circular driveway or a hammerhead driveway for the two lots fronting Wilson Street and a hammerhead driveway for the lot fronting 8th Street.

Motion by Council Member Happe
Seconded by Mayor Sanchez

COUNCIL MEMBER YES NO ABSTAIN RECUSE ABSENT
Flynn, Sheri 
Happe, David 
Minjares, Rick 
Sanchez, Alberto 
Wallace, Colleen 
Motion approved by a vote of 4-0, with 1 abstention.

8. REPORTS OF OFFICERS
None

9. DISCUSSION ITEM(S)

9.1 Overview and Presentation of Industrial Development Projects in the City of Banning

Emery Papp, Planning Manager, presented the staff report.

Public Comment
• John Hagen

9.2 Discussion of the Banning Electric Utility Emergency Rate Increase Scenarios

Art Vela, Director of Public Works, presented the staff report.

Public Comment
• Kathleen Dale

10. ITEMS FOR FUTURE AGENDAS

10.1. New Items

10.2. Pending Items:

1. Grow Banning (Sanchez)
20 Regular Meeting Minutes 9/24/2024 Page 8 of 8

2. Neighborhood Groups/Identities (Minjares)

3. Update on Community Garden (Flynn)

4. Zencity Contract (Flynn)

5. Zoom Options for Public Meetings (Flynn)

6. Developer Presentation on Sunset Crossroads Project (Flynn)

7. City Manager Evaluation (Flynn)

8. All Active Lawsuits against the City (Flynn)

9. Plot Map for Warehouses (Current/Planned) in the City (Flynn)

10. Increased Compensation for City Treasurer and City Clerk (Flynn)

11. ADJOURNMENT
Motion to adjourn.

Motion by Mayor Sanchez
Seconded by Council Member Wallace

COUNCIL MEMBER YES NO ABSTAIN RECUSE ABSENT
Flynn, Sheri 
Happe, David 
Minjares, Rick 
Sanchez, Alberto 
Wallace, Colleen 
Motion approved by a vote of 5-0.

The meeting was adjourned at 9:24 p.m.

Minutes Prepared by:

This entire meeting and all associated documents may be viewed here:
https://banningca.granicus.com/ViewPublisher.php?view_id=1 ATTACHMENTS:

Exhibit A – Public Comment Received
Exhibit B – Agenda Item 7.1: Staff Presentation
Exhibit C – Agenda Item 7.2: Staff Presentation
Exhibit D – Agenda Item 9.2: Staff Presentation
21 Public Health and Safety
I would like to address health and safety in our city. I have the following items to be addressed:

1.I live in Sun Lakes. Along Sun Lakes Boulevard,
between the Country Club main gate and The
Lakes on the north side of the street, there are
pepper trees that have not been maintained in
several years. The branches are dropping down to
the ground. There are a couple of palm trees that
have not been maintained either as well as a dead
tree. I have recent pictures to show the proper
departments.

2.1 shop at Sun Lakes Village early in the morning to
avoid a crowd of shoppers. On the southwest
corner of the former Banning Point property
across from the bus stops, shopping carts are left
and the area has a collection of trash. The
shopping center is not being maintained by the
property owners as the trash cans are not emptied
regularly and the parking lot is not being swept.

Exhibit A
22 3.1 would like to see a fence along the west side of the former Banning Point project and along the
north side of the Sun Lakes Village Shopping
Center to keep people from going on the railroad
tracks and mitigate the accumulation of trash.

4.1 would like to see our Public Works department
and Caltrans clean up along Joshua Palmer on
both sides of the fence. Also, Livingston Street
between 6th St. and San Gorgonio needs attention
as tumble weeds are growing along the freeway
side of the street and collecting trash.

I have already addressed these items with the Sun
Lakes HOA, Banning Public Works, Caltrans, and
Senator Ochoa-Bogh's office. Each one points to the
other as responsible. So where does the "buck"
stop?
Thank you for your attention and consideration.

Fran Hanratty
4806 W. Glen Abbey Way
Banning, CA 92220
23 951-330-9194
24 CITY COUNCIL
PUBLIC HEARING ITEM NO. 7.1
SEPTEMBER 24, 2024
Consideration of Resolution 2024-154, Recommending Approval of an Extension of Time For Tract 36710/Variance 19-3001, a Proposal to subdivide 10.6-acres of land into 39 singlefamily residential lots, lettered lots and a Variance to allow a reduced lot size for Lot 7 located on the northwest corner of East Wilson Street and North Florida Street (APN’s 534- 183-014, 534-200-004, 534-200-008 and 534-200-047) within the Low-Density Residential zoning district.

Exhibit B
25 26
Land Use Summary
Existing Land Use Zoning Classification General Plan Designation Subject Site Vacant Single-Family
Residential Low Density Residential (LDR) Low Density Residential (LDR) North Existing Single-Family
Residential LDR LDR
South Existing School Public Facilities - School Public Facilities - School East Existing Single-Family
Residential LDR LDR
West Existing Single-Family
Residential LDR LDR
27 Site Photos, Street Frontage
View East from
Wilson Street near
Alessandro Road
View West from
Wilson Street near
Florida Street
Background
¾ Originally submitted September 2015 as a PUD, TTM, with a ZC ¾ Project was recommended for approval by PC on 9/6/17
¾ Project was “tabled” by CC on 9/26/17
¾ Applicant submitted revised plans in September 2018
¾ The revised submittal is the project you are reviewing for an EOT today ¾ The project was reviewed by ALUC on November 8, 2018 and found to be consistent with the ALUCP
¾ The Project was approved by the City Council on June 11, 2019 with a MND ¾ On September 1, 2021, staff approved an 18-month EOT per AB 1561 ¾ On May 9, 2023, the City Council approved a one-year EOT ¾ On September 4, 2024, the Planning Commission recommended a 2nd Extension of Time
28 Project Description
Applicant, Beau Cooper, has requested approval of:
¾ EOT for TPM 36710, a 42-lot subdivision of land in the LDR Zoning District; with 39 numbered lots and 3 lettered lots dedicated for detention basins ¾ 38 numbered lots meet the development standards for LDR (Section 17.08.030 BMC):

Lot Size of 7,000 square feet (Range in size from 7,000 to 13,550 s.f.) Lot Width of 70 linear feet
Lot Depth of 90 linear feet
¾ Lot 7 is 5,880 s.f. and a Variance was approved for this lot ¾ Total density for the Project is 3.84 d.u./acre
TTM 36710
29 Public Notice/Comment
Public Notice was Published in the Record Gazette on September 13, 2024 ¾ Notices mailed to property owners within 300’ on September 12, 2024 ¾ No comments were received opposed to or for the project Environmental Determination
In accordance with the California Environmental Quality Act (CEQA), Planning Division staff has determined that this Project does not require additional or subsequent environmental review, pursuant to the requirements of the California Environmental Quality Act (“CEQA”) Guidelines Section 15162 (Subsequent EIRS and Negative Declaration) because:

There are no substantial changes proposed, there are no new environmental effects, and there is no increase in the severity of previously identified significant effects that require revisions to the previously approved Mitigated Negative Declaration.

There are no substantial changes to the project with respect to the circumstances under which the project is undertaken.

There is no new information of substantial importance, which was not known and could not have been known at the time the previous negative declaration was adopted. 30 Planning Commission Action
On September 4, 2024, the Planning Commission took the following action:
• Adopted PC Resolution 2024-17, A Resolution of the Planning Commission recommending that the City Council approve an Extension of Time for Tentative Tract Map 36710.

Recommendation
Staff recommends the City Council take the following action:

Adopt Resolution 2024-154, A Resolution of the City Council approving Tentative Parcel Map 36710.
31 Thank you!
Staff is Available for Questions
Contact Information:

Emery J. Papp, Planning Manager
[email protected]
32 CITY COUNCIL
PUBLIC HEARING ITEM NO. 7.2
SEPTEMBER 24, 2024
Consideration of Resolution 2024-155, Recommending Approval of Tentative Tract Map 38797 for a Proposal to Subdivide 0.6 Acres (26,143 square feet) of Land Into Three SingleFamily Residential Lots Located at the Southwest Corner of Wilson Street and 8th Street, in the Low Density Residential Zoning District (APN’s 540-033-045, 540-033-046, and 540-033- 047).

Exhibit C
33 34
Land Use Summary
Existing Land Use Zoning Classification General Plan Designation Subject Site Vacant Single-Family
Residential Low Density Residential (LDR) Low Density Residential (LDR) North Existing School Public Facilities - School Public Facilities - School South Existing Single-Family
Residential LDR LDR
East Existing Single-Family
Residential LDR LDR
West Existing Single-Family
Residential LDR LDR
35 Site Photos, Street Frontage
Background
Habitat for Humanity of the San Gorgonio Pass Area
¾ Is a locally run affiliate of Habitat for Humanity International ¾ Founded 1999, serves Banning, Beaumont, Cabazon, Calimesa, Cherry Valley ¾ Has constructed or rehabilitated 15 homes in the City of Banning ¾ Applied for Tentative Parcel Map on 2/27/2024 (Smart Gov Portal) ¾ Deemed Complete for Processing on 6/3/2024
¾ Subject Site is currently vacant land, zoned Low Density Residential (LDR) 36 Project Description
Applicant, Amy Minjares, Representing Habitat For Humanity of the San Gorgonio Pass Area has requested approval of:
¾ TPM 38797, a 3-lot subdivision of land in the LDR Zoning District:
¾ All lots meet the development standards for LDR (Section 17.08.030 BMC):

Lot Size of 7,000 s.f. (Lot 1 = 7850, Lot 2 = 7851, Lot 3 = 10443 Lot Width of 70 linear feet (Lot 1 = 81, Lot 2 = 81, lot 3 = 107.93) Lot Depth of 90 linear feet (All lots are approximately 97 feet deep) ¾ An 8-foot easement shall be dedicated for sewer access in 8th Street TPM 38797
37 Public Notice/Comment
Public Notice was Published in the Record Gazette on September 13, 2024 ¾ Notices mailed to property owners within 300’ on September 12, 2024 ¾ No comments were received opposed to or for the project Environmental Determination
In accordance with the California Environmental Quality Act (CEQA), Planning Division staff has determined that this Project is exempt from the requirements of the California Environmental Quality Act (“CEQA”) and State CEQA Guidelines Section 15315 (Minor Subdivision of Land – Class 15 Categorical Exemption). A Notice of Exemption has been prepared for the project.
38 Planning Commission Action
On September 4, 2024, the Planning Commission took the following action:
• Considered adding a Condition of Approval to require circular driveways on lots fronting Wilson Street, and an onsite turnaround for the lot at the southwest corner of 8th Street and Wilson Street; OR
• Considered adding a Condition for a fire lane along the southerly extent of all three parcels to provide access to/from 8th Street
The Planning Commission opted not to add either condition because the Applicant was not present to address access issues/preferred points of access • Adopted PC Resolution 2024-16, A Resolution of the City Council approving Tentative Parcel Map 38797.

Recommendation
Staff recommends the City Council take the following action:

Adopt Resolution 2024-155, A Resolution of the City Council approving Tentative Parcel Map 38797.
39 Thank you!
Staff is Available for Questions
Contact Information:

Emery J. Papp, Planning Manager
[email protected]
40 BANNING ELECTRIC UTILITY
EMERGENCY RATE INCREASE SCENARIOS –PART II

PRESENTATION TO CITY COUNCIL
September 24, 2024
2 Background & Objective
` Staff and NHA Advisors presented four options to City Council at the August 27th meeting
` Options ranged from no emergency rate increase (“Do Nothing”) to a onetime 64% rate increase (“Cash Recovery in 1 Year”) with additional options modeling rate increases in between
` Majority of City Council identified a preference for Option 3B (two 22% rate increases in FY 2025 and 2026), but some council members requested Staff and NHA to explore additional options:
` Cash Recovery in 3 Years – Modeled here as Option 3C
` Smaller Bond financing option – Modeled here as Option 4B Exhibit D
41 3
Summary of the Updated Options
Option 3B Option 3C Option 4B
Description
Raise Rates over 2-year period to
generate sufficient revenues such
that the cash balance becomes
positive by the end of FYE 2026
Only difference from what was
shown to Council on 8/27 is that this
analysis assumes first rate increase
occurs November 1st (vs Oct 1
previously)
Raise Rates over 3-year period to
generate sufficient revenues such
that the cash balance becomes
positive by the end of FYE 2027
Use a combination of rate
increases and bond financing to
replenish cash balance by the end
of FYE 2026:

Issue $7.2M in debt, in a into a
taxable series to raise $3.8M for
replenishing cash balance and a
tax-exempt series to raise $2.2M
to fund capital projects in FYE
2025 and FYE 2026
Rate Increases
Needed

22.7% in FYE 2025

22.7% in FYE 2026

14.7% in FYE 2025

14.7% in FYE 2026

14.7% in FYE 2027

13.9% in FYE 2025

13.9% in FYE 2026

5.0% in FYE 2027
Key Next Steps
• Raise rates 22.7%, effective
November 1, 2024
• Engage Rate Consultant for
2025 Cost of Service Study
• Raise rates 14.7%, effective
November 1, 2024
• Engage Rate Consultant for
2025 Cost of Service Study
• Raise rates 13.9% effective
November 1, 2024
• Engage Rate Consultant for
2025 Cost of Service Study
• City’s financing team brings
request for authorization to
issue bonds at a future City
Council meeting
NHA is not a rate consultant; these required rate increases are estimates, subject to a cost of service study
4 Impact on Average Single Family Residential Ratepayer FYE 2025 FYE 2026 FYE 2027
Date Rate Increases Effective November 1 November 1 November 1 Scenario 3B (Very Similar to what was Presented to Council on 8/27) Rate Increase (Energy Charge Only) 22.7% 22.7% 0%
Cost per kWh $0.174 $0.214 $0.214
Basic Service Charge* $37 $45 $45
Avg SFR Monthly Bill** $136 $165 $165
Scenario 3C – 3-Year Recovery of Cash Balance
Rate Increase (Energy Charge Only) 14.7% 14.7% 14.7%
Cost per kWh $0.163 $0.187 $0.214
Basic Service Charge* $34 $39 $45
Avg SFR Monthly Bill** $127 $145 $166
Scenario 4B – Smaller Bond Financing (Raise $6M)
Rate Increase (Energy Charge Only) 13.9% 13.9% 5%
Cost per kWh $0.162 $0.184 $0.194
Basic Service Charge* $34 $39 $41
Avg SFR Monthly Bill** $126 $143 $150
* Shown rounded to the nearest dollar
**Estimated bill amount shown includes Basic Service charge, energy consumption charge, Power Cost Adjustment Factor and Public Benefits Surcharge. Assumes rate increases apply to both the energy charge per kWh and Basic Service Charge. Assumes 520 kWh/month of usage.

NHA is not a rate consultant; these required rate increases are estimates, subject to a cost of service study 42
5 Projected Monthly Avg Bill and Debt Service Coverage

22.65%

22.65% 0.00%

0.00%

14.70%

0.00%

13.89%

5.00%

5.00% 5.00%
$120.00
$130.00
$140.00
$150.00
$160.00
$170.00
2024-25 2025-26 2026-27 2027-28 2028-29
BEU Projected Monthly Average Bill
(Single Family Residential, 520 kWh monthly usage)
Scenario 3B (2 Yr Recovery) Scenario 3C (3 Yr Recovery) Scenario 4B

0.00%

0.00% 14.70%

0.00%

5.00%

5.00% 5.00%
2026-27 2027-28 2028-29
Future Years are Subject to Adjustment pending COSS
0%
100%
200%
300%
400%
500%
2024-25 2025-26 2026-27 2027-28 2028-29
BEU Projected Debt Service Coverage
Scenario 3B (2 Yr Recovery)
Scenario 3C (3 Yr Recovery)
Scenario 4B (Taxable & Tax-Exempt Bonds)
Minimum Required Coverage
2026-27 2027-28 2028-29
Future Years are Subject to Adjustment pending COSS
6 Projected Ending Cash Balances
-$15.0
-$10.0
-$5.0
$0.0
$5.0
$10.0
$15.0
$20.0
2024-25 2025-26 2026-27 2027-28 2028-29
Millions
BEU Projected Ending Cash Balance
Scenario 3B (2 Yr Recovery)
Scenario 3C (3 Yr Recovery)
Scenario 4B (Taxable & Tax-Exempt Bonds)
$11M Cash Reserve Policy
2026-27 2027-28 2028-29
YR )
Future Years are Subject to Adjustment pending COSS
43 CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Douglas Schulze, City Manager
PREPARED BY: Nate Smith, Deputy Director of Public Works/City Engineer Art Vela, Director of Public Works
MEETING DATE: October 8, 2024
SUBJECT: Accept an Easement for Public Street and Utility Purposes from the San Gorgonio Memorial Hospital for the Construction and Operation of a Two-Bay Bus Stop on Highland Springs Avenue South of Wilson Street RECOMMENDATION:

Accept the easement from San Gorgonio Memorial Hospital.

BACKGROUND:

In connection with the Atwell project, Tri-Pointe Homes will construct an expanded bus bay on Highland Springs Ave adjacent to the San Gorgonio Memorial Hospital, replacing a current under developed bus stop at the same location. The bus bay will include space for two (2) busses to be able to pull out of traffic lanes to service the stop. This will provide an improvement over existing operations, as this stop is a time stop for the transit service, meaning that busses can dwell at the current stop for an extended period of time to ensure that the schedule is met. In the current configuration, busses block the dedicated right turn land from Highland Springs Avenue to Wilson Street. In the revised condition, the busses will be clear of the vehicle lanes, removing an obstruction to traffic flow. The expanded bus bay also allows for two busses from Banning Connect or other transit providers to share the space, facilitating transfers between lines and systems.

The plan was developed in coordination with the San Gorgonio Memorial Hospital, who participated in initial design considerations as this project does impact their private property. This final plan was presented to the Hospital for acceptance prior to the Hospital granting an easement to the City of Banning.

JUSTIFICATION:

It is necessary to obtain the Easement for Public Streets and Utilities Purposes in order to construct and maintain the new bus stop on Highland Springs Avenue.

FISCAL IMPACT:

The Easement for Public Streets and Utility Purposes is being offered to the City of Banning by the San Gorgonio Memorial Hospital at no cost to the City.

The construction costs of the facility will be borne by Tri-Pointe Homes.

ALTERNATIVES:

Do no accept the easement and provide alternative direction. 44 BUDGETED?:

No
CONTRACT/AGREEMENT:

No
ATTACHMENTS:

1. Easement, Plat and Legal Description.pdf

2. Certificate of Acceptance.docx

3. Certificate of Acceptance.pdf

4. Att. 3 - Highland Spring Bus Bay Plans - REFERENCE.pdf 45 46
47

Page 1 of 2 ends

EXHIBIT “A”
CITY OF BANNING PROJECT ID NO. RW 24-0002

PUBLIC STREET & UTILITY EASEMENT

LEGAL DESCRIPTION
APN: 419-050-018
BEING A PORTION OF THE NORTHWEST QUARTER OF SECTION 12, TOWNSHIP 3 SOUTH, RANGE 1 WEST, SAN BERNARDINO MERIDIAN, IN THE CITY OF BANNING, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, LYING WITHIN PARCEL ‘C’ AS DESCRIBED IN A CORPORATION QUITCLAIM DEED, RECORDED MAY 24, 1995, AS INSTRUMENT NO. 165930, RECORDS OF SAID COUNTY, MORE PARTICULARLY DESCRIBED AS FOLLOWS:

COMMENCING AT THE CENTERLINE INTERSECTION OF WILSON STREET, HAVING A HALF WIDTH OF 30.00 FEET AND HIGHLAND SPRINGS AVENUE, HAVING A HALF WIDTH OF 40.00 FEET, AS SHOWN ON PACEL MAP NO. 77-08, IN THE CITY OF BANNING, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, AS FILED IN BOOK 43, PAGES 14 AND 15, RECORDS OF SAID COUNTY; THENCE ALONG THE CENTERLINE OF SAID HIGHLAND SPRINGS AVENUE SOUTH 0°49’00” EAST 156.86 FEET;
THENCE PERPENDICULAR TO SAID HIGHLAND SPRINGS AVENUE NORTH 89°11’00” EAST 40.00

FEET TO THE EAST RIGHT OF WAY LINE OF SAID HIGHLAND SPRINGS AVENUE, SAID POINT ALSO BEING ON THE WEST LINE OF SAID PARCEL ‘C’ AND THE TRUE POINT OF BEGINNING;

THENCE LEAVING SAID EAST LINE OF HIGHLAND SPRINGS AVENUE AND SAID WEST LINE OF PARCEL ‘C’ NORTH 89°11”00” EAST 15.00 FEET TO THE BEGINNING OF A NON-TANGENT CURVE, CONCAVE NORTHEASTERLY, HAVING A RADIUS OF 53.00 FEET, A RADIAL LINE TO THE BEGINNING OF SAID NON-TANGENT CURVE BEARS SOUTH 89°11’00” WEST;

THENCE SOUTHEASTERLY ALONG SAID NON-TANGENT CURVE, THROUGH A CENTRAL ANGLE OF 22°37’12”, AN ARC LENGTH OF 20.92 FEET TO THE BEGINNING OF A REVERSE CURVE, CONCAVE SOUTHWESTERLY, HAVING A RADIUS OF 77.00 FEET, A RADIAL LINE TO THE BEGINNING OF SAID REVERSE CURVE BEARS NORTH 66°33’48” EAST;

THENCE SOUTHEASTERLY ALONG SAID REVERSE CURVE, THROUGH A CENTRAL ANGLE OF 22°37’12”, AN ARC LENGTH OF 30.40 FEET;
THENCE SOUTH 0°49’00” EAST 110.00 FEET TO THE BEGINNING OF A TANGENT CURVE, CONCAVE NORTHWESTERLY, HAVING A RADIUS OF 77.00 FEET;

THENCE SOUTHWESTERLY ALONG SAID TANGENT CURVE, THROUGH A CENTRAL ANGLE OF 22°37’12”, AN ARC LENGTH OF 30.40 FEET TO THE BEGINNING OF A REVERSE CURVE, CONCAVE SOUTHEASTERLY, HAVING A RADIUS OF 53.00 FEET, A RADIAL LINE TO THE BEGINNING OF SAID REVERSE CURVE BEARS NORTH 68°11’48” WEST;

THENCE SOUTHWESTERLY ALONG SAID REVERSE CURVE, THROUGH A CENTRAL ANGLE OF 22°37’12”, AN ARC LENGTH OF 20.92 FEET, A RADIAL LINE THERETO BEARS SOUTH 89°11’00” WEST;
THENCE SOUTH 89°11’00” WEST 15.00 FEET TO SAID WEST LINE OF PARCEL ‘C’ AND SAID EAST LINE OF HIGHLAND SPRINGS AVENUE;
48

Page 2 of 2 ends

THENCE ALONG SAID WEST LINE OF PARCEL ‘C’ AND SAID EAST LINE OF HIGHLAND SPRINGS AVENUE NORTH 0°49’00” WEST 210.00 FEET TO THE TRUE POINT OF BEGINNING.

SAID PUBLIC STREET AND UTILITY EASEMENT CONTAINS 4,782 SQUARE FEET, MORE OR LESS.

SUBJECT TO ALL CONDITIONS, RESERVATIONS, EASEMENTS AND RIGHTS OF RECORDS, IF ANY.

AS SHOWN ON EXHIBIT “B” ATTACHED HERETO AND MADE A PART HEREOF.

PREPARED UNDER THE SUPERVISION OF:
_________________________________________
DARYL J. CHRISTIAN, PLS 8554 DATE
49 P L A N N E R S E N G I N E E R S S U R V E Y O R S
SHEET 1 OF 2

BOUNDARY PLAT

PUBLIC STREET & UTILITY EASEMENT
CITY OF BANNING PROJECT ID NO. RW 24-0002

BEAUMONT

COUNTY OF

RIVERSIDE

BANNING
60 10
10 PROJECT
SITE
50 N 89°11'00" E

40.00'
N 0°49'00" W 210.00' N 0°49'00" W 110.00'
L1
C1
C2
C2
C1
L1 N 89°11'00" E (RAD)
N 89°11'00" E (RAD)
N 66°33'48" E (RAD)
N 68°11'48" W (RAD)
N 0°49'00" W 156.86'
N 88°51'30" W

CURVE TABLE
CURVE #
C1
C2
DELTA
22°37'12"
22°37'12"
RADIUS

53.00'

77.00'
LENGTH

20.92'

30.40'

TANGENT

10.60'

15.40'

LINE TABLE
LINE #
L1

BEARING
N 89°11'00" E

DISTANCE

15.00' HIGHLAND SPRINGS AVENUE

PUBLIC STREET & UTILITY EASEMENT

P L A N N E R S E N G I N E E R S S U R V E Y O R S
SHEET 2 OF 2

BOUNDARY PLAT
SCALE: 1" = 40'
P.O.C.
40'
40' 30'

SAN GORGONIO

MEMORIAL HOSPITAL
INST. NO. 165930
T.P.O.B.

WILSON STREET

ABBREVIATIONS
P.O.C. POINT OF COMMENCEMENT
P.O.T. POINT OF TERMINATION
T.P.O.B. TRUE POINT OF BEGINNING
LEGEND:

PUBLIC STREET &

UTILITY EASEMENT
4,782 SF
CL
CL

PARCEL 'C'
REC. 05/24/1995
A.P.N. 419-050-018
CITY OF BANNING PROJECT ID NO. RW 24-0002

DISTRICT
P.M. NO. 77-8
PMB 43/ 14-15
51 When Recorded Mail To:

City Clerk
City of Banning
P.O. Box 998
Banning, CA 92220
NO RECORDING FEE PER SECTION SPACE FOR RECORDER’S USE
6103 OF THE GOVERNMENT CODE.

CERTIFICATE OF ACCEPTANCE
This is to certify that the PUBLIC STREET AND UTILITY EASEMENT from San Gorgonio Memorial Hospotal dated 9/23/2024, is hereby accepted by THE CITY OF BANNING pursuant to authority conferred by the City Council this 8th day of October, 2024, and the grantees consent to recordation thereof by its duly authorized agent.

Dated:______________

CITY OF BANNING
By_________________________
Marie A. Calderon, City Clerk
52 When Recorded Mail To:

City Clerk
City of Banning
P.O. Box 998
Banning, CA 92220
NO RECORDING FEE PER SECTION SPACE FOR RECORDER’S USE
6103 OF THE GOVERNMENT CODE.

Dated:______________

CITY OF BANNING
By_________________________
Marie A. Calderon, City Clerk
53 2600

WILSON STREET HIGHLAND SPRINGS AVENUE

SAN GORGONIO

MEMORIAL

HOSPITAL
A.P.N. 419-050-018
8TH STREET

SHEET INDEX MAP
SCALE: 1"=50'
1 IN THE CITY OF BANNING, STATE OF CALIFORNIA

TITLE SHEET/SHEET INDEX
(1"=50')
50 0 25 50 100 200
RECOMMENDED FOR ACCEPTANCE BY:

JOHN M. BRUDIN, R.C.E. 41836
ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA, INC.

HIGHLAND SPRINGS AVENUE BUS BAY

STREET IMPROVEMENT PLAN HIGHLAND SPRINGS AVENUE BUS BAY, STREET IMPROVEMENT PLAN MDS File: 99460-HSA Bus Bay - SHT01.dwg
Plot Scale: 0.386863 Dwg Scale: ---- Plot Date: 02.06.2024 4:36:41 PM By: mtran MDS Proj. Data: I:\99460\ENGINEERING\Plans\Street
Created: 02.06.2024 04:13:58 PM Author:---- Last Edit: 02.06.2024 04:15:52 PM By: Mtran

REVISIONS

MARK APPR DATE
Call before you D g W.O. No.

CIP No.

PROJECT No.

P L A N N E R S E N G I N E E R S S U R V E Y O R S
(949) 251-8821
5 PETERS CANYON ROAD
SUITE 305
IRVINE, CA 92606
WWW.MDSCONSULTING.NET
PLANS PREPARED BY: SUBMITTED BY:

EDWARD J. LENTH
RCE# 052496
DATE
2/6/2024
SHEET OF 15
SUBMITTAL NO. 2 FOR PLAN CHECK, NOT FOR CONSTRUCTION, 02-06-2024

CITY OF BANNING
RECOMMENDED FOR APPROVAL BY: FOR

HIGHLAND SPRINGS AVENUE BUS BAY
APPROVED BY:

KEVIN D. SIN, RCE #71299

SENIOR CIVIL ENGINEER
DATE
NATHAN C. SMITH, RCE #74754

DEPUTY DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE

STREET IMPROVEMENT PLAN

CITY OF BANNING
99 EAST RAMSEY STREET
BANNING, CA. 92220
GENERAL STREET NOTES:

1. ALL WORK SHALL BE IN ACCORDANCE WITH THESE PLANS, THE CITY OF BANNING STANDARD PLANS, THE CONTRACT PROVISIONS AND THE STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION (“GREENBOOK”). ALL REFERENCE SPECIFICATIONS AND STANDARDS SHALL BE THE LATEST EDITION UNLESS OTHERWISE NOTED.

2. WHEN A TECHNICAL CONFLICT IS FOUND TO EXIST IN THE CONTRACT DOCUMENTS THAT CANNOT BE RESOLVED BY REFERENCE TO PRECEDENCE PROVISIONS IN THE “GREENBOOK,” THE CONTRACTORS SHALL IMMEDIATELY REPORT SAID CONFLICT TO THE CITY ENGINEERS FOR RESOLUTION.

3. ALL MATERIALS AND METHODS ARE SUBJECT TO THE APPROVAL OF THE CITY ENGINEER.

4. CONSTRUCTION PERMITS SHALL BE OBTAINED FROM THE CITY OF BANNING, ENGINEERING DEPARTMENT, PRIOR TO THE START OF ANY WORK. INSPECTION COORDINATION SHALL BE REQUESTED AT LEAST TWO WORKING DAYS PRIOR TO THE START OF ANY WORK IN PUBLIC RIGHT-OF-WAY WITHIN THE CITY LIMITS. CALL (951) 922-3130 FOR AN INSPECTION REQUEST.

5. THE CONTRACTOR SHALL CONFORM TO ALL TRAFFIC CONTROL POLICIES, METHODS AND PROCEDURES DESCRIBED IN STATE OF CALIFORNIA MANUAL OF TRAFFIC

CONTROLS, LATEST NON-METRIC EDITION, AND THE CURRENT EDITION OF THE CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES (CA MUTCD), UNLESS OTHERWISE DIRECTED BY THE CITY ENGINEER.

6. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO MAINTAIN BARRICADES, DELINEATORS OR OTHER TRAFFIC CONTROL DEVICES AT ALL TIMES.

7. THE CONTRACTORS SHALL OBTAIN A PERMIT TO PERFORM EXCAVATION OR TRENCH WORK FOR TRENCHES FIVE (5) FEET OR GREATER IN DEPTH FROM THE CALIFORNIA STATE DIVISION OF INDUSTRIAL SAFETY.

8. THE WALLS AND FACES OF ALL EXCAVATIONS GREATER THAN FIVE (5) FEET IN DEPTH SHALL BE GUARDED BY SHORING, SLOPING OF THE GROUND OR OTHER APPROVED MEANS PURSUANT TO THE REQUIREMENTS OF THE DIVISION OF INDUSTRIAL SAFETY OF THE STATE OF CALIFORNIA. TRENCHES LESS THAN FIVE (5) FEET SHALL ALSO BE GUARDED WHEN THE POTENTIAL EXISTS FOR GROUND MOVEMENT.

9. NO MATERIAL OR EQUIPMENT SHALL BE STORED IN THE PUBLIC RIGHT-OF-WAY WITHOUT OBTAINING A SEPARATE PERMIT FOR THAT PURPOSE.

10. THE LOCATIONS OF UTILITIES SHOWN HAVE BEEN DETERMINED FROM AVAILABLE INFORMATION; HOWEVER, IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO DETERMINE, IN THE FIELD, THE TRUE LOCATION AND ELEVATION OF ANY EXISTING UTILITIES, AND TO EXERCISE PROPER PRECAUTION TO AVOID DAMAGE THERETO.

THE CONTRACTOR SHALL CONTACT UNDERGROUND SERVICE ALERT AT 1-800-422-4133 TWO WORKING DAYS BEFORE EXCAVATION.

11. THE CONTRACTOR SHALL COORDINATE CONSTRUCTION WITH ALL UTILITY COMPANIES INCLUDING, BUT NOT LIMITED TO, GAS, TELEPHONE, ELECTRIC, CABLE TELEVISION, LANDSCAPING, LANDSCAPE IRRIGATION, DOMESTIC WATER, RECLAIMED WATER, SEWER, STORM DRAIN, FLOOD CONTROL AND CALTRANS. ALL UTILITY COMPANIES SHALL BE GIVEN TWO WORKING DAYS' NOTICE PRIOR TO WORK AROUND THEIR FACILITIES.

12. THE CONTRACTOR SHALL NOT OPERATE ANY FIRE HYDRANT OR WATER MAIN VALVES WITHOUT APPROPRIATE AGENCY AUTHORIZATION. CONTRACTOR SHALL COORDINATE WITH THE WATER DEPARTMENT, CITY OF BANNING, FOR VALVE OPERATION AND WATER REQUIREMENTS.

13. CURVE DATA REFERS TO THE FACE OF CURB, UNLESS OTHERWISE NOTED.

14. STATIONING REFERS TO THE CENTERLINE OF STREETS EXCEPT WHERE OTHERWISE NOTED.

15. ADEQUATE CONSTRUCTION CONTROL STAKES SHALL BE SET BY THE ENGINEER TO ENABLE THE CONTRACTOR TO CONSTRUCT THE WORK TO THE PLAN GRADE. THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE PRESERVATION OF BENCHMARKS AND CONSTRUCTION CONTROL STAKING DURING CONSTRUCTION.

16. THE CONTRACTOR SHALL NOT DISTURB EXISTING SURVEY MONUMENTS, MONUMENT TIES OR BENCHMARKS WITHOUT PRIOR NOTIFICATION TO THE CITY ENGINEER.

17. REMOVAL AND REPLACEMENT OF EXISTING SURVEY CONTROL, INCLUDING SURVEY MONUMENTS, MONUMENT TIES AND BENCHMARKS, SHALL BE DONE BY A REGISTERED CIVIL ENGINEER OR LICENSED LAND SURVEYOR. SURVEY MONUMENTS THAT WILL BE DESTROYED AS A RESULT OF THIS CONSTRUCTION SHALL BE REPLACED. THE CONTRACTOR SHALL NOTIFY THE ENGINEER ONE WEEK PRIOR TO CONSTRUCTION SO THAT TIES TO MONUMENTS CAN BE ESTABLISHED FOR LATER REPLACEMENT OF THE MONUMENT.

18. THE CONTRACTOR SHALL MAINTAIN ACCESS FOR LOCAL RESIDENTS AND BUSINESSES AT ALL TIMES. A MINIMUM TWELVE (12) FOOT LANE SHALL BE MAINTAINED AT ALL TIMES IN THE CONSTRUCTION AREA FOR RESIDENTS AND EMERGENCY VEHICLES.

19. THE CONTRACTOR SHALL PROVIDE AND MAINTAIN AN EFFECTIVE MEANS OF DUST CONTROL, INCLUDING ADEQUATE WATERING, AT ALL TIMES.

20. ALL GRADING OPERATIONS SHALL BE DISCONTINUED WHEN SUSTAINED WIND VELOCITIES EXCEED 25 MILES PER HOUR.

21. THE CONTRACTOR SHALL NOT CAUSE ANY EXCAVATED MATERIAL, MUD, SILT, OR DEBRIS TO BE DEPOSITED ONTO PUBLIC OR PRIVATE PROPERTY ADJACENT TO THE RIGHT-OF-WAY DURING CONSTRUCTION WITHOUT PRIOR WRITTEN APPROVAL.

22. NO TRENCH BACKFILL SHALL TAKE PLACE WITHOUT PRIOR APPROVAL OF THE CITY INSPECTOR.

23. A GEOTECHNICAL ENGINEER SHALL CERTIFY ALL BACKFILL COMPACTION; FAILURE TO OBTAIN THE REQUIRED DENSITY SHALL REQUIRE REWORKING OF THAT PORTION OF THE WORK UNTIL THE SPECIFIED DENSITY IS OBTAINED.

24. CARE SHOULD BE TAKEN TO PREVENT GRADES, DITCHES, AND SWALES FROM UNDERMINING STREET IMPROVEMENTS. UPON INSPECTION OF THE SITE, THE CITY ENGINEER MAY REQUIRE TEMPORARY NON-ERODIBLE SWALES ENTERING OR LEAVING IMPROVEMENTS.

25. THE FINAL LOCATION AND WIDTH OF DRIVEWAY APPROACH APRONS SHALL BE APPROVED AT THE TIME OF CONSTRUCTION AND SHALL CONFORM TO THE CITY OF BANNING STANDARD DETAILS.

26. ALL EXPOSED CONCRETE SURFACES SHALL CONFORM IN GRADE, COLOR AND FINISH TO MATCH EXISTING CONCRETE.

27. THE CONTRACTOR SHALL STAMP AN “S” IN THE FACE OF THE CURB AT THE LOCATION OF THE SEWER LATERAL.

28. NO CONCRETE SHALL BE PLACED UNTIL THE FORMS AND REINFORCING STEEL HAVE BEEN PLACED, INSPECTED AND APPROVED.

29. ALL UNDERGROUND UTILITIES SHALL BE INSTALLED, TESTED AND APPROVED PRIOR TO PAVING OF STREETS.

30. PAVEMENT STRUCTURAL SECTIONS SHOWN ARE MINIMUM AND SUBJECT TO REVISION AND APPROVAL OF THE CITY ENGINEER AS DETERMINED BY SOILS TESTS TAKEN AFTER COMPLETION OF ROUGH GRADING AND IN CONSIDERATION OF THE APPROPRIATE R-VALUE.

31. ACTUAL THICKNESS OF A.C. PAVEMENT AND/OR BASE COURSE MATERIAL FOR STRUCTURAL STREET SECTIONS SHALL BE RECOMMENDED BY A GEOTECHNICAL REPORT AND SUBMITTED TO THE CITY OF BANNING FOR APPROVAL UPON COMPLETION OF ROUGH GRADING.

32. ALL MANHOLES, CLEANOUT FRAMES, COVERS AND VALVE BOXES SHALL BE RAISED TO FINISHED GRADE BY THE PAVING CONTRACTOR UPON COMPLETION OF PAVING AND PER THE CITY OF BANNING'S REQUIREMENTS.

33. UPON COMPLETION OF CONSTRUCTION, CONTRACTOR SHALL RESTORE ALL SIGNING, STRIPING, BARRICADES, AND OTHER TRAFFIC CONTROL DEVICES TO THE SATISFACTION OF THE CITY ENGINEER.

34. CONTRACTOR SHALL RELOCATE AND/OR REPLACE LANDSCAPING, SPRINKLERS AND SIDEWALKS AFFECTED BY THE CONSTRUCTION TO THE SATISFACTION OF THE CITY ENGINEER.

35. AS-BUILT DRAWINGS SHALL BE PROVIDED BY THE CONTRACTOR TO THE ENGINEER OF RECORD, WHO SHALL PROVIDE RECORD DRAWINGS TO THE CITY ENGINEER.

36. IF AND WHEN TRAFFIC LOOP DETECTORS ARE DISTURBED, THEY SHALL BE REPLACED AS SOON AS POSSIBLE, PER THE CITY ENGINEER'S DIRECTION.

37. STREET NAME AND DIRECTIONAL SIGNS SHALL MEET ALL CA MUTCD AND CITY REQUIREMENTS.

CENTERLINE

HIGHLAND SPRING AVE & WILSON STREET
N 2283766.54
E 6350263.54

CENTERLINE INTERSECTION

HIGHLAND SPRINGS AVENUE & SUNDANCE DRIVE
N 2286406.55
E 6350271.59
CCS ZONE 6

MATH (LAKE MATHEWS)
N 2257398.558
E 6201355.292

TRAK (BOMMER CANYON)
N 2171990.406
E 6088762.992
SEWER

CITY OF BANNING
99 E. RAMSEY ST.

BANNING, CA. 92220
(951) 922-3281

TELEPHONE

FRONTIER COMMUNICATIONS
280 S. LOCUST ST.

POMONA, CA. 92363
(909) 397-0042

CABLE GAS

SPECTRUM CABLE
3317 W. RAMSEY ST.

BANNING, CA. 92220
(866) 417-1039

STORM DRAIN

CITY OF BANNING
99 E. RAMSEY ST.

BANNING, CA. 92220
(951) 922-3130
(951) 922-3130
OWNER

UTILITIES

CALIFORNIA COORDINATES
ENGINEER'S NOTE TO CONTRACTORS:

THE EXISTENCE AND LOCATION OF ANY UNDERGROUND UTILITY PIPES OR STRUCTURES SHOWN ON THESE PLANS WERE OBTAINED BY A SEARCH OF AVAILABLE RECORDS. THESE LOCATIONS ARE APPROXIMATE AND SHALL BE CONFIRMED IN FIELD BY THE CONTRACTOR, SO THAT ANY NECESSARY ADJUSTMENT CAN BE MADE IN ALIGNMENT AND/OR GRADE OF THE PROPOSED IMPROVEMENT. THE CONTRACTOR IS REQUIRED TO TAKE DUE PRECAUTIONARY MEASURES TO PROTECT ANY UTILITY LINES SHOWN AND ANY OTHER LINES NOT OF RECORD OR NOT SHOWN ON THESE PLANS.

WATER

CITY OF BANNING
99 E. RAMSEY ST.

BANNING, CA. 92220
(951) 922-3281

ELECTRIC

CITY OF BANNING
176 E. LINCOLN STREET
BANNING, CA. 92220
(951) 922-3260

WASTE MANAGEMENT
(800) 423-9986

SOUTHERN CALIFORNIA GAS COMPANY
1981 W. LUGONIA AVE.

REDLANDS, CA. 92374
(909) 335-3928
THE BEARINGS FOR THIS SURVEY ARE BASED ON THE LINE BETWEEN STATIONS "TRAK" AND "MATH" (PORTIONS PER NATIONAL GEODETIC SURVEY, NAD 83, EPOCH 1995.5), AS SHOWN ON THE MAP FILED IN BOOK 102, PAGES 50 THROUGH 65 OF RECORDS OF SURVEY, IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CALIFORNIA, BEING NORTH 52° 49' 02.84" EAST.

ELEVATIONS SHOWN HEREON ARE BASED ON BENCHMARK MWD 401 1992 - A 3 ¼” STANDARD ALUMINUM MWD DISK, FLUSH, IN BANNING, 0.6 MILES SOUTH ALONG HIGHLAND SPRINGS AVENUE FROM THE INTERSECTION OF HIGHLAND SPRINGS AVENUE AND THE SOUTHERN PACIFIC RAILROAD BRIDGE, 17.5 FEET EAST OF THE CENTERLINE OF HIGHLAND SPRINGS AVENUE AT THE NORTHWEST CORNER OF CATCH BASIN AT THE TOP OF CURB, 0.5 FEET EAST OF FACE OF CURB.

ELEVATION = 772.395m = 2534.10 ft (NAVD 88).

CONVERSION TO NGVD 29 CAN BE ACCOMPLISHED BY SUBTRACTING 2.66 ft FROM ALL ELEVATIONS PER VERTCON CALCULATION AT THE BENCHMARK.

ELEVATION = 2531.44 ft (NGVD 29).

CONTRACTOR AGREES THAT HE SHALL ASSUME SOLE AND COMPLETE RESPONSIBILITY FOR JOB SITE CONDITIONS DURING THE COURSE OF CONSTRUCTION OF THIS PROJECT, INCLUDING SAFETY OF ALL PERSONS AND PROPERTY; THAT THIS REQUIREMENT SHALL APPLY

CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING HOURS, AND THAT THE CONTRACTOR SHALL DEFEND, INDEMNIFY AND HOLD

THE OWNER AND THE ENGINEER HARMLESS FROM ANY ALL LIABILITY, REAL OR ALLEGED, IN CONNECTION WITH THE PERFORMANCE OF WORK ON THIS PROJECT, EXCEPTING FOR LIABILITY ARISING FROM THE SOLE NEGLIGENCE OF THE OWNER OR ENGINEER.

THE EXISTENCE AND LOCATION OF ANY UNDERGROUND UTILITIES OF STRUCTURES SHOWN ON THESE PLANS ARE OBTAINED BY A

DILIGENT SEARCH OF AVAILABLE RECORDS, THE CONTRACTOR IS REQUIRED TO TAKE ALL PRECAUTIONARY MEASURES TO PROTECT THE

UTILITIES SHOWN AND ANY OTHER LINES OR STRUCTURES NOT SHOWN ON THESE PLANS AND IS RESPONSIBLE FOR THE PROTECTION OF, ANY DAMAGE TO THESE LINES OR STRUCTURES. THE CONTRACTOR SHALL CALL UNDERGROUND SERVICE ALERT (USA) AT 1-800-422-4133 AT LEAST TWO WORKING DAYS PRIOR TO EXCAVATION IN ORDER TO DETERMINE ACTUAL FIELD LOCATION OF EXISTING UTILITIES.

BASIS OF BEARINGS

BENCHMARK
ENGINEER'S NOTES:

ASSESSOR'S PARCEL NUMBERS
A.P.N. 419-050-018 SHEET 1 TITLE SHEET / SHEET INDEX
SHEET 2 GENERAL NOTES, CONSTRUCTION NOTES

AND ESTIMATED QUANTITIES
SHEET 3 DEMOLITION PLAN
SHEET 4 STREET IMPROVEMENT PLAN
SHEET 5 PAVING, GRADING, DRAINAGE, EROSION &

SEDIMENT CONTROL PLAN
SHEET 6 SIGNING AND STRIPING IMPROVEMENT PLAN
SHEET 7 STREET CROSS SECTIONS
SHEET 8 BUS SHELTER DETAILS
SHEET 9 TRAFFIC SIGNAL MODIFICATION PLAN
SHEET 10 -15 MONUMENT WALL PLANS

SHEET INDEX

THE IMPROVEMENTS CONSIST OF THE FOLLOWING WORK TO BE DONE ACCORDING TO THESE PLANS, AND THE SPECIFICATIONS AND STANDARD DRAWINGS NOTED HEREIN.

1. CITY OF BANNING “PUBLIC WORKS STANDARD DRAWINGS”, LATEST EDITION

2. COUNTY OF RIVERSIDE TRANSPORTATION DEPARTMENT “ROAD IMPROVEMENT STANDARDS & SPECIFICATIONS”, ORDINANCE NO. 461, AS AMENDED BY ORDINANCE NO. 461.10, EFFECTIVE DECEMBER 20, 2007

3. CALIFORNIA DEPARTMENT OF TRANSPORTATION “2018 STANDARD PLANS", LATEST REVISION

4. CALIFORNIA DEPARTMENT OF TRANSPORTATION “2018 STANDARD SPECIFICATIONS”, LATEST

REVISION

5. CALIFORNIA DEPARTMENT OF TRANSPORTATION “CA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES”, 2014 EDITION, LATEST REVISION

6. AMERICAN PUBLIC WORKS ASSOCIATION STANDARD SPECIFICATIONS FOR PUBLIC WORKS

CONSTRUCTION (GREENBOOK), LATEST EDITION

7. RIVERSIDE COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT STANDARD

DRAWINGS, LATEST EDITION
WORK TO BE DONE:

LEGEND

SIDEWALK

PROPOSED CURB & GUTTER

CENTERLINE
RIGHT OF WAY (R.O.W.)
EXISTING 12" WATER LINE

PROPOSED AC PAVEMENT

REMOVE EXISTING SIDEWALK
E x EXISTING ELECTRIC LINE
12" W x
CATV x EXISTING CABLE TELEVISION

PROPOSED CONCRETE

GRIND EXISTING AC PAVEMENT AND

CONSTRUCT AC OVERLAY
TELE x EXISTING TELEPHONE

WILSON STREET

BEAUMONT
INTERSTATE 10
RAMSEY STREET HIGHLAND SPRINGS AVE.

COUNTY OF

RIVERSIDE

BANNING
8TH STREET
6TH STREET
SUN LAKES BLVD.

WESTWARD AVE.

BROOKSIDE AVE.

DUTTON STREET BELLFLOWER AVE.

SUNSET AVE.

LINCOLN ST. PENNSYLVANIA AVE. SAN GORGONIO AVE. STREET
MORONGO RD.

E GEORGE ST. INTERSTATE 10
OAK VALLEY PKWY.PALM AVE. BEAUMONT AVE. CANYON
60 10
22ND
10 ST. RD. LAMB HARGRAVE NORTH CHERRY VALLEY BLVD. HIGHLAND HOME RD.

PROJECT
SITE

VICINITY MAP

TRI POINTE HOMES
1250 CORONA POINTE COURT, SUITE 600
CORONA, CA 92879
(951) 428-4400
CONTACT: MICHAEL HEISHMAN

APPLICANT/DEVELOPER
6 5
4 STREET IMPROVEMENT PLAN
3 DEMOLITION PLAN

SIGNING & STRIPING

IMPROVEMENT PLAN

PAVING, GRADING, DRAINAGE,

EROSION & SEDIMENT CONTROL PLAN

REMOVE EXISTING AC PAVEMENT OVER BASE

ABBREVIATIONS

AC ASPHALT CONCRETE

APN ASSESSOR'S PARCEL NUMBER

BC BEGIN CURVE
BEG. BEGIN
BNDY. BOUNDARY

BVC BEGIN VERTICAL CURVE

CATV CABLE TELEVISION

CB CATCH BASIN

CF CURB FACE

C & G CURB AND GUTTER

CL CENTERLINE

CLF CHAIN LINK FENCE

CY CUBIC YARD

CONC CONCRETE

DWY DRIVEWAY

EA EACH

EC END OF CURVE

EP EDGE OF PAVEMENT

EVC END OF VERTICAL CURVE

EX EXISTING

FG FINISHED GRADE

FH FIRE HYDRANT

FL FLOW LINE

FS FINISH SURFACE

GB GRADE BREAK

HP HIGH POINT

INT INTERSECTION

INV INVERT
L= LENGTH

LF LINEAR FEET

LP LOW POINT

LS LUMSUM
LT. LEFT

MH MANHOLE

MAX MAXIMUM

MIN MINIMUM

MOC MIDDLE OF CURVE

MVC MIDDLE OF VERTICAL CURVE
NO. NUMBER
O.C. ON CURVE

PA PLANNING AREA
P.C.C. PORTLAND CEMENT CONCRETE

PCC POINT OF COMPOUND CURVE

PP POWER POLE

PRC POINT OF REVERSE CURVE

PUE PUBLIC UTILITY EASEMENT
PVMT. PAVEMENT
PROP. PROPOSED
PT. POINT

RCB REINFORCED CONCRETE BOX
RET. RETAINING
R.O.W. RIGHT OF WAY
RT. RIGHT

SWK SIDEWALK

SF SQUARE FEET

SD STORM DRAIN

SMH SEWER MANHOLE

ST STREET

STLT STREET LIGHT

STA STATION

TB TOP OF BERM

TC TOP OF CURB
TR. TRACT
BEG. TRANSITION
U.C. UNDER GROUND

VC VERTICAL CURVE

WV WATER VALVE
X-GUTR. CROSS GUTTER
GRADING GENERAL NOTES:

SEE SHEET NO. 2
NPDES GENERAL NOTES:

SEE SHEET NO. 2
EROSION & SEDIMENT CONTROL GENERAL NOTES:

SEE SHEET NO. 2
6 5
4 3
2/6/2024

ACKNOWLEDGEMENT OF RESPONSIBILITY FOR WORK
I HEREBY DECLARE THAT I AM THE ENGINEER OF WORK FOR THIS PROJECT. THAT I HAVE EXERCISED RESPONSIBLE CHARGE OVER THE DESIGN OF THE PROJECT AS DEFINED IN SECTION 6703 OF THE BUSINESS AND PROFESSIONS CODE, AND THAT I UNDERSTAND THAT THE CHECK OF PROJECT DRAWINGS AND SPECIFICATIONS BY THE CITY OF BANNING IS CONFINED TO A REVIEW ONLY AND DOES NOT RELIEVE ME, AS ENGINEER OF WORK, OF MY RESPONSIBILITIES FOR PROJECT DESIGN.

EDWARD J. LENTH
R.C.E. # 052496
DATE
N.T.S.
54 CL E'LY R/W
EXIST.

R/W
PROP.
40'
65'
43' 22'
12' 12'
2' 2' 2'
25'
9'
S/W
±6'
1%
2%

EXISTING

HOSPITAL PARKING
VAR.

EXISTING 6"

CURB ONLY
VAR.

EXISTING AC

PAVEMENT
7 31
30 32
33 35
42 1 2
3 14

EXISTING AC

PAVEMENT HIGHLAND SPRINGS AVENUE BUS BAY, STREET IMPROVEMENT PLAN MDS File: 99460-HSA Bus Bay - SHT02.dwg
Plot Scale: 0.386863 Dwg Scale: ---- Plot Date: 02.06.2024 4:02:16 PM By: mtran MDS Proj. Data: I:\99460\ENGINEERING\Plans\Street
Created: 02.06.2024 07:41:36 AM Author:---- Last Edit: 02.06.2024 07:41:46 AM By: Mtran

REVISIONS

MARK APPR DATE
Call before you D g W.O. No.

CIP No.

PROJECT No.

P L A N N E R S E N G I N E E R S S U R V E Y O R S
(949) 251-8821
5 PETERS CANYON ROAD
SUITE 305
IRVINE, CA 92606
WWW.MDSCONSULTING.NET
PLANS PREPARED BY: SUBMITTED BY:

EDWARD J. LENTH
RCE# 052496
DATE
2/6/2024
SHEET OF 15
SUBMITTAL NO. 2 FOR PLAN CHECK, NOT FOR CONSTRUCTION, 02-06-2024

CITY OF BANNING
RECOMMENDED FOR APPROVAL BY: FOR

HIGHLAND SPRINGS AVENUE BUS BAY
APPROVED BY:

KEVIN D. SIN, RCE #71299

SENIOR CIVIL ENGINEER
DATE
NATHAN C. SMITH, RCE #74754

DEPUTY DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE

STREET IMPROVEMENT PLAN
CONSTRUCTION NOTES AND ESTIMATED QUANTITIES:

QUANTITY
SF
SF
LF
DEMOLITION: UNIT
990
EA
LF
EA
EA
EA
EA
EA
EA
LF
EA
1 REMOVE EXISTING AC PAVEMENT OVER BASE (2’ MINIMUM WIDTH). 2 3
4 5
6 7
8 9
10 11
12 13
14 SF
15 EA
17 EA
REMOVE EXISTING CURB & GUTTER.

REMOVE EXISTING SIDEWALK.

REMOVE EXISTING CURB ONLY.

REMOVE EXISTING STREET LIGHT.

REMOVE EXISTING STREET LIGHT HANDHOLE.

CONSTRUCT SAWCUT LINE.

REMOVE EXISTING TREE.

REMOVE EXISTING R3-7 SIGN AND SALVAGE.

REMOVE EXISTING “BEAUMONT TRANSIT” SIGN AND SALVAGE.

REMOVE EXISTING “BUS STOP” SIGN AND SALVAGE.

REMOVE EXISTING BUS ROUTE/SCHEDULE SIGNAGE AND SALVAGE.

REMOVE EXISTING SIGN POST.

REMOVE EXISTING LANDSCAPE AND IRRIGATION, INCLUDING IRRIGATION CONTROL VALVES WITH BOXES.

REMOVE EXISTING BUS SHELTER AND SALVAGE PER DIRECTION OF PUBLIC WORKS DEPARTMENT. 18 19
20 REMOVE EXISTING BUS STOP SEATING BENCH AND SALVAGE PER DIRECTION OF THE PUBLIC WORKS DEPARTMENT.

REMOVE EXISTING BUS STOP TRASH CAN AND SALVAGE PER DIRECTION OF THE PUBLIC WORKS DEPARTMENT.

REMOVE EXISTING BUS STOP CONTAINER AND SALVAGE PER DIRECTION OF THE PUBLIC WORKS DEPARTMENT.

EA
EA
EA
REMOVE EXISTING CHURCH DIRECTIONAL SIGN AND SALVAGE.
210
1,727
26 1
1 315
5 1
1 1
1 3
3,504
1 1
2 1
1 STREET IMPROVEMENTS:

SF
SF
LF
563
SF
SF
LF
30 INSTALL AC PAVEMENT OVER CL II AB IN KIND.
31 32
33 34
35 CONSTRUCT 0.15’ MINIMUM AC GRIND AND 0.15’ MINIMUM AC OVERLAY PER DETAIL ON SHT. NO. 2.

CONSTRUCT BUS BAY PER CITY STD. DWG. NO. C-216.

CONSTRUCT CURB (8” CF) PER CITY STD. DWG. NO. C-201 & C-216.

CONSTRUCT CURB (VARIABLE CF) PER CITY STD. DWG. NO. C-201 & C-216.

CONSTRUCT MODIFIED SIDEWALK (6” THICK) PER CITY STD. DWG. NO. C-213 AND C-216 (W=PER PLAN). 436
2,020
58 154
1,908
EA
EA
EA
EA
36 37
38 39
CONSTRUCT CURB RAMP CASE ‘F’ PER CALTRANS STD. DWG. NO. A88A (W=5’). 1 1
2 4
EA
EA
SF
40 41
42 INSTALL LANDSCAPE AND IRRIGATION, INCLUDING IRRIGATION CONTROL VALVES WITH BOXES, ALL IN KIND. 2 2
1,730
INSTALL ACKER-STONE OR APPROVED EQUAL, PALAZZO 12” SQ. TRUNCATED DOMES, COLOR ONYX FM PTD-610, FINISH: STANDARD PER MANUFACTURER’S SPECIFICATIONS. TRUNCATED DOMES SHALL BE INSTALLED IN STACKED FORMAT AND NOT RADIAL AT CURVES (DEPTH=36”, WIDTH=60”).

SIGNING AND STRIPING IMPROVEMENTS:

EA
EA
EA
3 EA
EA
LF
60 INSTALL SIGN POST PER DETAIL SHT. NO. 6.
61 62
63 64
65 INSTALL SALVAGED R3-7 SIGN PER CA MUTCD STD. AND DETAIL SHT. NO. 6.

INSTALL TYPE IV (R) ARROW PAVEMENT MARKING PER CALTRANS STD. DWG. NO. A24A.

INSTALL “BUS STOP” SIGN PER CITY STD.

PAINT 4” SINGLE BLUE PARKING STRIPE.

INSTALL CONCRETE WHEEL STOP PER DETAIL SHT. NO. 6.
1 2
2 125
22 EROSION & SEDIMENT CONTROL
80 INSTALL SANDBAG VELOCITY REDUCER/SEDIMENT TRAP PER CASQA BMP NO. SE-6 & DETAIL SHT. NO. 5 LF 60

1. CONTRACTOR MUST ENSURE THAT THE CONSTRUCTION SITE IS PREPARED PRIOR TO THE ONSET OF ANY STORM. CONTRACTOR SHALL HAVE ALL EROSION AND SEDIMENT CONTROL MEASURES IN PLACE.

2. ALL EROSION AND SEDIMENT CONTROL MEASURES SHALL BE MAINTAINED UNTIL DISTURBED AREAS ARE STABILIZED. CHANGES TO

THIS EROSION AND SEDIMENT CONTROL PLAN SHALL BE MADE TO MEET FIELD CONDITIONS ONLY WITH THE APPROVAL OF OR AT THE DIRECTION OF A REPRESENTATIVE OF THE ENGINEERING DEPARTMENT.

3. ALL EROSION AND SEDIMENT CONTROL MEASURES SHALL BE CHECKED BEFORE AND AFTER ALL STORMS TO ENSURE MEASURES ARE FUNCTIONING PROPERLY.

4. CONTRACTOR SHALL MAINTAIN A LOG AT THE SITE OF ALL INSPECTIONS OR MAINTENANCE OF BMP AS WELL AS ANY CORRECTIVE CHANGES TO THE BMPS OR EROSION AND SEDIMENT CONTROL PLAN.

5. IN AREAS WHERE SOIL IS EXPOSED, PROMPT REPLANTING WITH NATIVE COMPATIBLE DROUGHT-RESISTANT VEGETATION SHALL BE PERFORMED.

6. THE CONTRACTOR SHALL INSTALL THE STABILIZED CONSTRUCTION ENTRANCE PRIOR TO COMMENCEMENT OF GRADING. LOCATION OF THE ENTRANCE MAY BE ADJUSTED BY THE CONTRACTOR TO FACILITATE GRADING OPERATIONS. ALL CONSTRUCTION TRAFFIC ENTERING A PAVED ROAD MUST CROSS A STABILIZED CONSTRUCTION ENTRANCE. THE STABILIZED CONSTRUCTION ENTRANCE SHALL REMAIN IN PLACE UNTIL THE ROAD BASE ROCK COURSE IS COMPLETED.

7. ALL SEDIMENT DEPOSITED ON PAVED ROADWAYS SHALL BE SWEPT AT THE END OF EACH WORKING DAY OR AS NECESSARY.

8. CONTRACTOR SHALL PLACE BMPS AROUND ALL NEW DRAINAGE STRUCTURE OPENINGS IMMEDIATELY AFTER THE STRUCTURE OPENING IS CONSTRUCTED. THESE SHALL BE MAINTAINED AND REMAIN IN PLACE UNTIL THE CONSTRUCTION IS COMPLETED.

9. CONTRACTOR SHALL IMPLEMENT HOUSEKEEPING PRACTICES AS FOLLOWS:

A. SOLID WASTE MANAGEMENT: PROVIDE DESIGNATED WASTE COLLECTION AREAS AND CONTAINERS. ARRANGE FOR REGULAR REMOVAL AND DISPOSAL. CLEAR SITE OF TRASH INCLUDING ORGANIC DEBRIS, PACKAGING MATERIALS, SCRAP OR SURPLUS BUILDING MATERIALS AND DOMESTIC WASTE DAILY.

B. MATERIAL DELIVERY AND STORAGE: PROVIDE A DESIGNATED MATERIAL STORAGE AREA WITH SECONDARY CONTAINMENT SUCH AS BERMING. STORE MATERIAL ON PALLETS AND PROVIDE COVERING FOR SOLUBLE MATERIALS. RELOCATE STORAGE AREA INTO BUILDING SHELL WHEN POSSIBLE. INSPECT AREA WEEKLY.

C. CONCRETE WASTE: PROVIDE A DESIGNATED AREA FOR A TEMPORARY PIT TO BE USED FOR CONCRETE TRUCK WASH-OUT.

DISPOSE OF HARDENED CONCRETE OFFSITE. AT NO TIME SHALL A CONCRETE TRUCK DUMP ITS WASTE AND CLEAN ITS TRUCK INTO THE CITY STORM DRAINS VIA CURB AND GUTTER. INSPECT DAILY TO CONTROL RUNOFF AND WEEKLY FOR REMOVAL OF HARDENED CONCRETE.

D. PAINT AND PAINTING SUPPLIES: PROVIDE INSTRUCTION TO EMPLOYEES AND SUBCONTRACTORS REGARDING REDUCTION OF POLLUTANTS INCLUDING MATERIAL STORAGE, USE, AND CLEANUP. INSPECT SITE WEEKLY FOR EVIDENCE OF IMPROPER DISPOSAL.

E. VEHICLE FUELING, MAINTENANCE AND CLEANING: PROVIDE A DESIGNATED FUELING AREA WITH SECONDARY CONTAINMENT SUCH AS BERMING. DO NOT ALLOW MOBILE FUELING OF EQUIPMENT. PROVIDE EQUIPMENT WITH DRIP PANS. RESTRICT ONSITE MAINTENANCE AND CLEANING OF EQUIPMENT TO A MINIMUM. INSPECT AREA.

F. HAZARDOUS MATERIALS MANAGEMENT: PREVENT THE DISCHARGE OF POLLUTANTS FROM HAZARDOUS MATERIALS TO THE DRAINAGE SYSTEM THROUGH PROPER MATERIAL USE, WASTE DISPOSAL AND TRAINING OF EMPLOYEES. HAZARDOUS WASTE

PRODUCTS COMMONLY FOUND ONSITE INCLUDE, BUT ARE NOT LIMITED TO, PAINTS & SOLVENTS, PETROLEUM PRODUCTS,

FERTILIZERS, HERBICIDES & PESTICIDES, SOIL STABILIZATION PRODUCTS, ASPHALT PRODUCTS AND CONCRETE CURING PRODUCTS.

10. IN CASE OF EMERGENCY, CALL THE CITY ENGINEER'S OFFICE AT (951) 922-3130.

11. EQUIPMENT AND WORKS FOR EMERGENCY WORK SHALL BE MADE AVAILABLE AT ALL TIMES DURING THE RAINY SEASON BY THE CONTRACTOR. NECESSARY MATERIALS SHALL BE AVAILABLE ON THE SITE AND STOCKPILED AT CONVENIENT LOCATIONS TO FACILITATE RAPID CONSTRUCTION OF EROSION CONTROL DEVICES WHEN RAIN IS EMINENT.

12. DEVICES SHALL NOT BE MOVED OR MODIFIED WITHOUT APPROVAL OF THE DESIGN CIVIL ENGINEER.

13. ALL REMOVABLE PROTECTIVE DEVICES SHALL BE IN PLACE AT THE END OF EACH WORKING DAY WHEN THE 5-DAY RAIN PROBABILITY FORECAST EXCEEDS 40% (DURING THE RAINY SEASON).

14. AFTER A RAINSTORM, ALL SILT AND DEBRIS SHALL BE REMOVED FROM CHECK BERMS, SILT FENCES AND SILT BASINS. EACH BASIN SHALL BE PUMPED DRY.

15. GRADED AREAS AROUND THE PROJECT BOUNDARY MUST DRAIN AWAY FROM THE FACE OF THE SLOPE AT THE CONCLUSION OF EACH WORKING DAY.

16. THE LOCAL GOVERNING AGENCY RESERVES THE RIGHT TO MAKE CHANGES OR MODIFICATIONS TO THESE NOTES AS DEEMED NECESSARY.

17. AREA SHALL BE MAINTAINED IN SUCH A STATE THAT FIRE ACCESS SHALL BE MAINTAINED AT ALL TIMES (INCLUDING THE NEIGHBORING PROPERTIES).

18. GRAVEL BAGS AND SILT FENCES SHALL BE INSTALLED AROUND CATCH BASINS.

19. CURB MARKERS SHALL BE PLACED ADJACENT TO ALL INLETS FOLLOWING THE CONSTRUCTION OF STREET IMPROVEMENTS AND AT THE DIRECTION OF THE PUBLIC WORKS INSPECTOR.

NPDES GENERAL NOTES:

1. INFORMATION ON THIS PLAN IS FOR EROSION PREVENTION AND SEDIMENT CONTROL ONLY. THESE NOTES ARE COMPREHENSIVE AND SHOULD BE APPLIED ACCORDING TO THE SITE-SPECIFIC CONDITIONS FOR EACH INDIVIDUAL PROJECT. THIS DISCHARGER IS RESPONSIBLE FOR THE INSTALLATION AND MAINTENANCE OF A COMBINATION OF EROSION AND SEDIMENT CONTROLS BY OCTOBER 1ST

OF EACH YEAR FOR ALL APPLICABLE SOIL-DISTURBING ACTIVITIES (CLEARING, GRADING, EXCAVATING) AND ON ALL EXPOSED SLOPES THROUGHOUT THE ENTIRE SITE. THE DISCHARGER IS ALSO RESPONSIBLE FOR ANY DISCHARGES FROM SUBCONTRACTORS.

2. STORMWATER RUNOFF SHOULD BE FILTERED PRIOR TO DISCHARGING TO A STORMWATER CONVEYANCE SYSTEM (NATURAL WATERCOURSES, STREETS, FLOW-LINES, DRAINAGE INLETS, ETC.). ALL NON-PERMITTED DISCHARGES ARE PROHIBITED FROM ENTERING ANY STORMWATER CONVEYANCE SYSTEM YEAR-ROUND.

DISCHARGER CONTACT INFORMATION:

JERRY DOLBEE

TRI POINTE HOMES
PHONE: (951) 534-6734

3. IF SOIL DISTURBANCE MEETS OR EXCEEDS ONE ACRE, THE SITE MUST BE COVERED UNDER THE STATE GENERAL CONSTRUCTION

PERMIT, A NOTICE OF INTENT (NOI) MUST BE FILED WITH THE STATE WATER RESOURCES CONTROL BOARD (SWRCB), A WASTE

DISCHARGE IDENTIFICATION (WDID) NUMBER SHALL BE PROVIDED TO THE CITY, AND A STORMWATER POLLUTION PREVENTION PLAN (SWPPP) SHALL BE IMPLEMENTED THROUGHOUT THE DURATION OF THE PROJECT AND BE READILY AVAILABLE ONSITE TO CITY AND STATE INSPECTORS. AN SWPPP TEMPLATE CAN BE DOWNLOADED FROM THE CITY'S WEBSITE AT WWW.BANNING.CA.US UNDER NPDES INFORMATION.

4. DURING THE RAINY SEASON (OCTOBER 1 - APRIL 30), THE DISCHARGER SHALL MAKE AVAILABLE, AS NECESSARY, EQUIPMENT AND WORKERS FOR EMERGENCY WORK TO PROTECT THE SITE. ADDITIONAL EROSION AND SEDIMENT CONTROL MATERIALS SHALL BE STOCKPILED AT VARIOUS LOCATIONS THROUGHOUT THE SITE FOR IMMEDIATE IMPLEMENTATION.

5. ALL EROSION AND SEDIMENT CONTROLS SHALL BE INSPECTED, RESTORED, REPAIRED, OR MODIFIED REGULARLY THROUGHOUT THE

SITE TO PROTECT DOWNGRADE PERIMETERS, ADJACENT PROPERTIES, ENVIRONMENTALLY SENSITIVE AREAS, AND ALL PRIVATE AND PUBLIC STORMWATER CONVEYANCE SYSTEMS. IF ANY EROSION AND SEDIMENT CONTROLS FAIL DURING THE RAINY SEASON, MORE EFFECTIVE ONES WILL BE REQUIRED IN THEIR PLACE.

6. DURING THE RAINY SEASON, CLEARING SHALL BE LIMITED TO AREAS THAT WILL RECEIVE IMMEDIATE GRADING. A COMBINATION OF EROSION AND SEDIMENT CONTROLS SHALL BE IMPLEMENTED IN AREAS THAT HAVE BEEN CLEARED.

7. DURING THE RAINY SEASON, EROSION CONTROL FOR GRADED SLOPES SHALL INCLUDE 100% VEGETATIVE COVERAGE, WOOD MULCH, STAPLED OR PINNED BLANKETS (STRAW OR COCONUT), PLASTIC SHEETING (10-MIL), POLYPROPYLENE MATS, OR OTHER MEASURE APPROVED BY THE DIRECTOR OF PUBLIC WORKS. FOR SPRAY-ON CONTROLS, ONLY BONDED AND STABILIZED FIBER MATRIX PRODUCTS WITH MINIMUM APPLICATION RATES OF 3500 LB/ACRE AND 10 GAL/ACRE, RESPECTIVELY, SHALL BE USED FOR GRADES OF 4:1 AND GREATER. JUTE NETTING SHALL NOT BE USED AS A STANDALONE EROSION CONTROL. IF HYDROSEEDING IS IMPLEMENTED, THE APPLICATION MUST ALLOW SUFFICIENT TIME FOR ADEQUATE SEED GROWTH. INACTIVE GRADED PADS SHALL BE PROTECTED WITH ACRYLIC/LATEX POLYMERS, SOIL STABILIZERS, FIBER MATRIX, OR OTHER MEASURE APPROVED BY THE CITY ENGINEER.

8. SEDIMENT CONTROLS SHALL INCLUDE DESILTING BASINS, GRADED BERMS, FIBER ROLLS, SILT FENCES, GRAVEL-BAG CHEVRONS (3/4” GRAVEL), CHECK DAMS, DRAINAGE INLET PROTECTION, ETC.

9. ALL ONSITE AND OFFSITE FLOW-LINES (V-DITCHES, BROW-DITCHES, TERRACE DRAINS, RIBBON GUTTERS, CURB GUTTERS, ETC.) AND

DRAINAGE INLETS SHALL BE FREE OF SEDIMENT, CONSTRUCTION MATERIALS, CONSTRUCTION WASTE, MISCELLANEOUS DEBRIS, AND DETERIORATED EROSION AND SEDIMENT CONTROLS AT ALL TIMES.

10. CONSTRUCTION WASTE AND MISCELLANEOUS DEBRIS SHALL BE PLACED IN WATERTIGHT BINS. WIRE MESH TRASH RECEPTACLES WILL NOT BE ALLOWED. WASH-OUT STATIONS SHALL BE PROVIDED FOR CONCRETE, PAINTS, AND STUCCO AND SHALL BE LINED WITH PLASTIC AND LOCATED AWAY FROM STREETS, SIDEWALK RIGHTS-OF-WAY, AND DRAINAGE INLETS. PRIOR TO ANY FORECASTED RAIN, BINS AND WASH-OUTS SHALL BE COVERED WITH A LID OR PLASTIC TARP PREVENTING ANY OVERFLOW INTO THE DRAINAGE SYSTEM.

11. CONSTRUCTION ACCESSES SHALL BE STABILIZED WITH A COMBINATION OF GRAVEL AND SHAKER PLATES YEAR-ROUND TO PREVENT TRACK-OUT ONTO STREETS. FOR RESIDENTIAL DEVELOPMENTS WITH STREET GRADES EXCEEDING 2%, INDIVIDUAL DRIVEWAYS SHALL ALSO BE PROTECTED WITH GRAVEL TO PREVENT TRACK-OUT ONTO INTERIOR STREETS. GRAVEL SHALL ALSO BE PLACED ON DRIVEWAYS THAT ARE USED TO ACCESS INDIVIDUAL LOTS. ROUTINE STREET SWEEPING SHALL BE PERFORMED ON ALL PAVED STREETS WHERE TRACKING IS OBSERVED. VACUUM SWEEPERS SHALL BE USED WHEN STREET SWEEPERS BECOME INEFFECTIVE. CONTROLLED STREET WASHING WILL BE ONLY BE ALLOWED PRIOR TO THE APPLICATION OF ASPHALTS SEAL COATS. HOWEVER, DRAINAGE INLETS SHALL BE PROTECTED TO FILTER THE WASH WATER.

12. SILT AND DEBRIS SHALL BE REMOVED FROM CHECK DAMS, CHEVRONS, SILT FENCES, DESILTING BASINS, STREETS, ONSITE AND OFFSITE

FLOWLINES, DOWNGRADIENT DRAINAGE INLETS AFFECTED BY A DISCHARGE FROM THE SITE, AND OTHER PRIVATE AND PUBLIC STORMWATER CONVEYANCE SYSTEMS PRIOR TO AND AFTER EACH STORM EVENT. FOR RESIDENTIAL DEVELOPMENTS, SILT FENCE

SHALL BE INSTALLED ALONG INTERIOR STREETS AND COMBINED WITH GRAVEL-BAG OR SILT-FENCE-CHEVRONS INSIDE THE SIDEWALK RIGHT-OF-WAY, WHERE APPLICABLE.

13. DESILTING BASINS SHALL BE CONSTRUCTED AT THE START OF ALL GRADING OPERATIONS AND SIZED ACCORDING TO THE STATE GENERAL CONSTRUCTION PERMIT (3600 CUBIC FEET OF STORAGE PER ACRE DRAINED), EVEN IF THE SITE DOES NOT REQUIRE COVERAGE UNDER THIS PERMIT. WATER SHALL BE FILTERED AND DRAINED FROM THE BASINS BETWEEN STORM EVENTS.

14. STORMWATER RUNOFF SHALL NOT BE DIRECTED OVER ANY SLOPES WITHOUT PERMANENT DOWNDRAINS INSTALLED. TEMPORARY

EROSION AND SEDIMENT CONTROLS ARE REQUIRED ON ALL EXPOSED SLOPES UNTIL SUFFICIENT PERMANENT LANDSCAPING HAS BEEN ESTABLISHED. FIBER ROLLS SHALL BE INSTALLED IN INCREMENTS OF 10 FEET MEASURED VERTICALLY ON THE FACE OF SLOPE FOR GRADES OF 3:1 AND GREATER IN COMBINATION WITH FIBER MATRIX PRODUCTS OR BLANKETS. SILT FENCE SHALL BE INSTALLED AT THE TOE OF ALL EXPOSED SLOPES 3' OR MORE IN HEIGHT.

15. MATERIAL STORAGE AREAS SHALL BE ESTABLISHED. FUEL TANKS, PORTABLE TOILETS, LIQUIDS, GELS, AND POWDERS SHALL BE STORED AWAY FROM STREETS, SIDEWALK RIGHTS-OF-WAY, AND DRAINAGE INLETS AND SHALL HAVE SECONDARY CONTAINMENT.

STOCKPILES OF SOIL SHALL BE PROTECTED PRIOR TO A FORECASTED RAIN.

16. ALL PORTABLE MIXERS SHALL HAVE PLASTIC UNDER-LINERS TO CONTAIN SPILLAGE. GRAVEL BAGS SHALL ALSO BE PLACED ON THE DOWNHILL SIDE OF THE LINERS TO CONTAIN DISCHARGES.

17. THE DISCHARGER SHALL PROPERLY POST AND SECURE SITE AREAS WHERE IMPOUNDED WATER, DUE TO EROSION AND SEDIMENT CONTROL DEVICES OR ANYTHING ELSE, CREATES A HAZARDOUS CONDITION TO THE PUBLIC. HOWEVER, EMERGENCY ACCESSES SHALL BE MAINTAINED AT ALL TIMES.

18. NO OBSTRUCTIONS, OTHER SEDIMENT CONTROLS, SHALL BE ALLOWED AT ANY EXISTING PUBLIC, OR PRIVATE, STORMWATER

CONVEYANCE SYSTEM, UNLESS ADEQUATE TEMPORARY OR PERMANENT DRAINAGE FACILITIES HAVE BEEN APPROVED BY THE DIRECTOR OF PUBLIC WORKS TO CARRY SURFACE WATER TO THE NEAREST PRACTICAL STORM DRAIN OR NATURAL WATERCOURSE.

19. FILL AREAS SHALL HAVE EROSION AND SEDIMENT CONTROLS IMPLEMENTED WHILE BEING BROUGHT UP TO GRADE. THESE MEASURES INCLUDE: TEMPORARY DOWNDRAINS (PIPES OR PAVED DITCHES WITH PROTECTED OUTFALLS); EARTH BERMS AT THE TOP OF SLOPES; VEGETATION; MULCH; FIBER MATRIX PRODUCTS; BLANKETS; PONDING AREAS; CHECK DAMS; FIBER ROLLS; GRAVEL BAGS AROUND DRAINAGE INLETS; AND APPROPRIATE GRADING TO DIRECT DRAINAGE AWAY FROM THE EDGE OF THE TOP OF SLOPES.

20. SLOPE PROTECTION MUST BE IN PLACE DURING THE RAINY SEASON PRIOR TO THE ISSUANCE OF A CERTIFICATE OF OCCUPANCY TO PREVENT EROSION.

21. THE DEPARTMENT OF PUBLIC WORKS RESERVES THE RIGHT TO MAKE CHANGES TO THIS PLAN. THE DEPARTMENT'S APPROVAL OF THIS PLAN DOES NOT RELIEVE THE DISCHARGER FOR CORRECTIONS OF ERRORS AND OMISSIONS DISCOVERED DURING CONSTRUCTION.

EROSION AND SEDIMENT CONTROL GENERAL NOTES:
2 ABOVE QUANTITIES ARE ENGINEER'S ESTIMATE ONLY. CONTRACTOR TO VERIFY ALL QUANTITIES FOR BID SUBMITTAL.

1. ALL GRADING AND RELATED ACTIVITIES SHALL CONFORM TO THE GRADING, EROSION & SEDIMENT CONTROL ORDINANCE NO. 1388, AND IF APPLICABLE, TO THE STATE WATER RESOURCES CONTROL BOARD NPDES GENERAL PERMIT FOR CONSTRUCTION ACTIVITIES.

2. BUILDING PAD AND DRAINAGE SWALE SLOPES SHALL BE A MINIMUM OF 1%. DRAINAGE SWALES SHALL BE A MINIMUM OF 0.2' DEEP AND BE CONSTRUCTED A MINIMUM OF 2' AWAY FROM THE TOP OF GRADED SLOPES. FINISH GRADE SHALL SLOPE AWAY FROM ALL EXTERIOR WALLS AT NOT LESS THAN ¼” PER FOOT FOR A MINIMUM OF 3 FEET.

3. MAXIMUM CUT AND FILL SLOPES SHALL BE 2:1.

4. PROVIDE, AS APPLICABLE, CONCRETE BROW DITCHES DESIGNED TO CONVEY 100-YEAR STORM FLOWS, OR PROVIDE GRADED BERMS, ALONG THE TOP OF ALL GRADED SLOPES OVER 3' IN VERTICAL HEIGHT OR THAT ARE ADJACENT TO GRADED AREAS TO DIRECT SURFACE RUNOFF AWAY FROM THE TOP OF SLOPES.

5. ALL GRADING SHALL BE DONE UNDER THE SUPERVISION OF A REGISTERED CIVIL ENGINEER, SOIL ENGINEER, OR ENGINEERING GEOLOGIST

WHO SHALL CERTIFY THAT ALL FILLS HAVE BEEN PROPERLY PLACED AND WHO SHALL SUBMIT A FINAL COMPACTION REPORT FOR ALL FILLS OVER 1' DEEP.

6. A REGISTERED CIVIL ENGINEER SHALL SUBMIT TO THE CITY OF BANNING'S PUBLIC WORKS DEPARTMENT A WRITTEN CERTIFICATION OF COMPLETION OF ROUGH GRADING IN ACCORDANCE WITH THE APPROVED GRADING PLAN PRIOR TO ISSUANCE OF THE BUILDING PERMIT.

CERTIFICATION SHALL BE TO LINE, GRADE, ELEVATION, AND LOCATION OF CUT/FILL SLOPES.

7. FINAL COMPACTION REPORT WILL BE REQUIRED FOR ALL FILLS GREATER THAN ONE FOOT.

8. ALL GRADING SHALL BE DONE IN CONFORMANCE WITH RECOMMENDATIONS OF THE PRELIMINARY SOILS INVESTIGATION BY GEOCON WEST, INC. DATED OCTOBER 21, 2019. TWO SETS OF THE FINAL COMPACTION REPORT SHALL BE SUBMITTED TO THE PUBLIC WORKS

DEPARTMENT WHICH SHALL INCLUDE FOUNDATION DESIGN RECOMMENDATIONS AND CERTIFICATION THAT GRADING HAS BEEN DONE IN CONFORMANCE WITH THE RECOMMENDATIONS OF THE PRELIMINARY SOILS REPORT.

9. THE CONTRACTOR SHALL NOTIFY THE PUBLIC WORKS DEPARTMENT AT LEAST 48 HOURS IN ADVANCE REQUESTING FINISH LOT GRADE AND DRAINAGE INSPECTION. THIS INSPECTION MUST BE APPROVED PRIOR TO BUILDING PERMIT CLEARANCE FOR EACH LOT. PUBLIC WORKS DEPARTMENT PHONE: (951) 922-3130.

10. CUT AND FILL SLOPES SHALL BE PROTECTED WITH A COMBINATION OF EROSION AND SEDIMENT CONTROLS TO PROTECT THE SLOPE FROM EROSION AND INSTABILITY DURING THE GRADING PHASE.

11. POST-GRADING ACTIVITIES SHALL INCLUDE, BUT NOT BE LIMITED TO, INSTALLING, WHERE APPLICABLE, GROUNDCOVER, TREES, SHRUBS, OR A COMBINATION THEREOF IN ACCORDANCE WITH CITY CODES PRIOR TO THE APPROVAL OF FINAL INSPECTION. SLOPES OVER 4' IN VERTICAL HEIGHT SHALL HAVE PERMANENT IRRIGATION SYSTEMS WITH BACKFLOW PREVENTION DEVICES PER THE U.P.C.

12. FILL MATERIAL SHALL NOT BE PLACED ON EXISTING GROUND UNTIL THE GROUND HAS BEEN CLEARED OF WEEDS, DEBRIS, TOPSOIL, AND OTHER DELETERIOUS MATERIAL. IF STEEP SLOPING TERRAIN OCCURS UPON WHICH FILL IS TO BE PLACED, THE TERRAIN MUST BE CLEARED, KEYED, AND BENCHED INTO FIRM NATURAL SOIL FOR FULL SUPPORT. A REGISTERED CIVIL ENGINEER, SOIL ENGINEER, OR ENGINEERING GEOLOGIST SHALL APPROVE PLACEMENT OF FILL.

13. TEMPORARY DRAINAGE SHALL BE PROVIDED UNTIL PERMANENT DRAINAGE STRUCTURES ARE INSTALLED. PROTECTIVE MEASURES SHALL

BE IMPLEMENTED TO PROTECT ADJOINING AND DOWNSTREAM PROPERTIES FROM SILT DEPOSITION AND PONDING WATER DURING GRADING OPERATIONS.

14. DUST SHALL BE CONTROLLED BY METHODS APPROVED BY THE CITY ENGINEER.

15. STABILITY CALCULATIONS WITH A FACTOR-OF-SAFETY OF AT LEAST ONE AND FIVE-TENTHS (1.5) SHALL BE SUBMITTED TO THE PUBLIC

WORKS DEPARTMENT BY A REGISTERED CIVIL ENGINEER, SOIL ENGINEER, OR ENGINEERING GEOLOGIST FOR CUT AND FILL SLOPES OVER 30' IN VERTICAL HEIGHT.

16. A REGISTERED CIVIL ENGINEER OR LICENSED LAND SURVEYOR SHALL SUBMIT CERTIFICATION OF BUILDING PAD ELEVATIONS. WHERE SPECIFIC ELEVATIONS ARE REQUIRED, THE ELEVATION (WITH RESPECT TO MEAN SEA LEVEL) SHALL BE GIVEN. IF AN ELEVATION WITH RESPECT TO ADJACENT GROUND SURFACE IS REQUIRED, THE ACTUAL DISTANCE ABOVE THE ADJACENT GROUND SHALL BE GIVEN.

17. EROSION AND SEDIMENT CONTROL: THE PERMITTEE SHALL ABIDE BY THE REQUIREMENTS OUTLINED IN THE CITY OF BANNING GRADING, EROSION & SEDIMENT CONTROL ORDINANCE NO. 1388 THROUGHOUT THE DURATION OF THE PROJECT, INCLUDING ADHERENCE TO THE STATE NPDES PERMIT FOR CONSTRUCTION ACTIVITIES, IF APPLICABLE.

18. EXISTING DRAINAGE COURSES SHALL CONTINUE TO FUNCTION DURING THE RAINY SEASON. NO OBSTRUCTION OF FLOODPLAINS OR NATURAL WATER COURSES SHALL BE PERMITTED.

19. ALL PROPERTY CORNERS SHALL BE CLEARLY DELINEATED IN THE FIELD PRIOR TO COMMENCEMENT OF ANY CONSTRUCTION / GRADING.

20. THE PERMITTEE MUST OBTAIN AN ENCROACHMENT PERMIT PRIOR TO ANY WORK WITH A PUBLIC RIGHT-OF-WAY.

21. APPROVAL OF THESE PLANS BY THE CITY OR ITS AGENTS DOES NOT RELIEVE THE APPLICANT AND HIS ENGINEER FROM THE RESPONSIBILITY FOR THE CORRECTION OF ERRORS AND OMISSIONS DISCOVERED DURING CONSTRUCTION. UPON REQUEST, THE APPROPRIATE PLAN REVISIONS SHALL BE PROMPTLY SUBMITTED TO THE CITY ENGINEER FOR REVIEW AND APPROVAL.

22. THE ISSUANCE OF THIS PERMIT BY THE CITY OF BANNING DOES NOT IMPLY OR PROVIDE ANY CLEARANCES FROM STATE OR FEDERAL AGENCIES REGULATING THE PROVISIONS OF STATE OR FEDERAL ENDANGERED SPECIES ACTS OR WATER QUALITY REGULATIONS. THE

CONTRACTOR/OWNER/DEVELOPER IS RESPONSIBLE FOR OBTAINING THE APPROPRIATE CLEARANCES FROM THESE AGENCIES PRIOR TO ANY SITE DISTURBANCES OR GRADING.

23. CONSTRUCTION CONTRACTOR TO ADHERE TO SOUTH COAST AQMD RULE 403 FOR IMPLEMENTATION OF FUGITIVE DUST CONTROL MEASURES IN COORDINATION WITH LATEST "RULE 403 FUGITIVE DUST IMPLEMENTATION HANDBOOK." GRADING GENERAL NOTES:
43 CONSTRUCT SIDEWALK PER CITY STD. DWG. NO. C-213 (W=PER PLAN). SF 76

GENERAL NOTES, CONSTRUCTION

NOTES & ESTIMATED QUANTITIES

HIGHLAND SPRINGS AVENUE (PUBLIC)
ARTERIAL HIGHWAY TI=9.5
(LOOKING NORTH AT BUS BAY)
SCALE HORIZ - 1"=10'
VERT - 1"=5'
8 9

DISPOSITION NOTES
3 5 EXISTING UNDERGROUND CATV PROTECT IN PLACE.
6 7
2 4 EXISTING CURB ONLY PROTECT IN PLACE.

EXISTING TREE PROTECT IN PLACE.

EXISTING CURB & GUTTER PROTECT IN PLACE.

EXISTING UNDERGROUND TELEPHONE PROTECT IN PLACE.

EXISTING HOSPITAL PARKING LIGHT PROTECT IN PLACE. CONTRACTOR

TO VERIFY EXISTING LOCATION OF UNDERGROUND HOSPITAL PARKING LIGHTING SERVICES AND RELOCATE AS NEEDED.
10 PROPOSED 5’W X 8’L ADA BOARDING/LANDING AREA.

EXISTING TRAFFIC SIGNAL HANDHOLE TO BE RELOCATED PER TRAFFIC SIGNAL MODIFICATION PLAN, SHT. NO. 9.

PROPOSED STREET LIGHT HANDHOLE PER DRY UTILITY CONSULTANT’S RECOMMENDATIONS.
44 ADJUST EXISTING CATV VAULT TO GRADE. EA 1
45 ADJUST EXISTING TELEPHONE VAULT TO GRADE. EA 1

NO LIP SURFACING
R=1/2"
2%
NOTES:

1. CONCRETE SHALL BE CLASS 520-C-2500 P.C.C. CURED
WITH WHITE PIGMENTED CURING COMPOUND.

2. FINISH SHALL BE STEEL TROWEL FINISH.

3. FLOWLINE SHALL BE STEEL TROWEL FINISH.

4. CURB SHALL HAVE WEAKENED PLANE JOINTS AT 10'
INTERVAL; NO SCORE LINES ALLOWED.

5. SUBGRADE SHALL BE COMPACTED PER SOILS

ENGINEER'S RECOMMENDATIONS UNDER CURB AND
GUTTER.

6. WHEN CURB AND GUTTER IS PLACED BY AN EXTRUSION

MACHINE, FINISHING WORK SHALL PROVIDE AN

ACCEPTABLE FINISH AND WEAKENED PLANE JOINTS MAY
BE SAWCUT.

7. MINIMUM GRADE = 0.40%.

8. A MIN. 1' WIDE AC PAVEMENT REPAIR SECTION SHALL BE

CONSTRUCTED WHEN CURB AND GUTTER IS PLACED
ADJACENT TO EXISTING AC PAVEMENT.

9. PAVEMENT SURFACE SHALL BE FLUSH WITH THE EDGE

OF GUTTER (NO LIP) WHEN FRONTING THE BOTTOM OF
AN ACCESS RAMP. CITY STD. DWG. NO. C-200 (NO CLASS 2 AGGREGATE) NTS
R=1/2"12"
12" 24" 0.50'
R=1/2"
VAR. C.F. 0.52'
SEE NOTE 9

1.5" 22.5"

SUBGRADE COMPACTED PER SOILS

ENGINEER'S RECOMMENDATION

1.00%

NO LIP SURFACING
R=1/2"
2%
CITY STD. DWG. NO. C-200 (NO CLASS 2 AGGREGATE)
NTS
R=1/2"
6" 24" 0.50'
R=1/2"
6" C.F. 0.52'
SEE NOTE 9

1.5" 22.5"

SUBGRADE COMPACTED PER SOILS

ENGINEER'S RECOMMENDATION

1.00% CURB LINE CURB LINE 12"
R=1/2" 14"
6" CURB LINE1.5" VAR. CF R=1/2"

SUBGRADE COMPACTED PER SOILS

ENGINEER'S RECOMMENDATION
CITY STD. DWG. NO. C-203 (NO CLASS 2 AGGREGATE BASE)
NTS
46 CONSTRUCT MODIFIED TYPE "A" CURB & GUTTER (VAR. CF PER PLAN, 12" BAND) PER CITY STD. NO. LF C-200 (NO CLASS II AB). SEE DETAIL ON SHEET NO. 2.
26 47 CONSTRUCT MODIFIED TYPE "A" CURB & GUTTER (6" CF, 1% GUTTER PAN) PER CITY STD. NO. LF C-200 (NO CLASS II AB). SEE DETAIL ON SHEET NO. 2.
16 48 CONSTRUCT MODIFIED TYPE "A" CURB & GUTTER (VAR." CF, 0.5% GUTTER PAN) PER CITY STD. NO. LF C-200 (NO CLASS II AB). SEE DETAIL ON SHEET NO. 2.
17 50 CONSTRUCT MODIFIED UNDER SIDEWALK DRAIN PER R.C.T.D. STD. NO. 309. & DETAIL ON SHEET NO. 5. EA 1 49 CONSTRUCT MODIFIED TYPE "D" CURB ONLY (VAR. CF PER PLAN) PER CITY STD. NO. C-203 (NO LF CLASS II AB). SEE DETAIL ON SHEET NO. 2.
9 NO LIP SURFACING
R=1/2"
2%
CITY STD. DWG. NO. C-200 (NO CLASS 2 AGGREGATE)
NTS
R=1/2"
6" 24" 0.50'
R=1/2"
VAR. C.F. 0.51'
SEE NOTE 9

1.5" 22.5"

SUBGRADE COMPACTED PER SOILS

ENGINEER'S RECOMMENDATION

0.50% CURB LINE 12"

NOT TO SCALE
@ 0.10' / 0.15' MIN. SAWCUT LINE
2' MIN.OVERLAY

THICK OR AS

DIRECTED

EXISTING

PAVEMENT PROPOSED

PAVEMENT
INSTALL BUS SHELTER WITH LIGHTING (TOLAR MANUFACTURING COMPANY, INC. MODEL NO. SIERRA-32) PER MANUFACTURER SPECIFICATIONS AND DETAILS ON SHT. NO. 8.

INSTALL BUS STOP SEATING BENCH (TOLAR MANUFACTURING COMPANY, INC. MODEL NO. SIERRA-32) PER MANUFACTURER SPECIFICATIONS.

INSTALL BUS STOP TRASH CAN (TOLAR MANUFACTURING COMPANY, INC. MODEL NO. SIERRA-32) PER MANUFACTURER SPECIFICATIONS.
51 CONSTRUCT 0.10’ MINIMUM AC GRIND AND 0.10’ MINIMUM AC OVERLAY PER DETAIL ON SHT. NO. 2. SF 148 81 STREET SWEEPING & VACUUMING - CASQA BMP SE-7. LS 1
52 CONSTRUCT MONUMENT WALL PER DETAIL ON SHT. NO. 10 THROUGH SHT. 15. EA 1 67 INSTALL ADA DIRECTIONAL SIGNAGE PER DETAIL SHT. NO. 6. EA 1 66 INSTALL SALVAGED CHURCH DIRECTIONAL SIGN. EA 1
INSTALL LED STREET LIGHT AND HANDHOLE (200 HPS, 22,000 LUMENS EQUIVALENT) PER CITY STD. DWG. NO.

SD600-30 & MODIFIED CITY STD. DWG. NO. SD600-34 (BEHIND 9’ WIDE SIDEWALK). HANDHOLE AND CONDUIT TO BE INSTALLED PER DIRECTION OF PUBLIC WORKS AND ELECTRIC DEPARTMENTS. 55 2600 EX. ELEC.

TELE
13 12 11 10 9 8
2 3
3 4
4 4
7 5 7.75' 7.75'
7 7
5 7
7 9
17 8
8 8
8 11 12 13
19 6 2'
1 40' 40'
210.00'
1 23' 32' 43' ±17' 39'
1 2 3 7 14

CITY LIMITS

HIGHLAND SPRINGS AVENUE

CITY OF BANNING
EX. PRIVATE

FIRE HYDRANT

EXISTING

DRIVEWAY
EX. STREET LIGHT

HANDHOLE
EX. MONUMENT SIGN
7 EX. 8" CURB
& GUTTER
12" W x
CATV x
TELE x TELE x
CATV x 12" W x CATV x
TELE x
CATV x
CATV x TELE x EX. ELEC

SAN GORGONIO

MEMORIAL

HOSPITAL
A.P.N. 419-050-018
EX. FLUSH

CURB ONLY

EXISTING

BICYCLE
RACK
3 7
EX. FLAG
POLE

EXISTING
SIDEWALK ±17'
EX. IRRIGATION

VALVE TO BE
REMOVED (TYP.)
EX. IRRIGATION

VALVE TO BE
REMOVED (TYP.)
14 14
6 44
EX. R/W
PROP. R/W
EX. R/W
EX. STREET
LIGHT 12+02.76 END 9+92.76 BEGIN
EX. 8" CURB
& GUTTER
EX. FH
7 14
14 EX. HOSPITAL

PARKING
EX. HOSPITAL

PARKING WILSON STREET
EX. R/W
EX. R/W
EX. R/W
2 2
7 15 95' 55' 40' 25'
3 3
EX. 8" CURB
& GUTTER EX. 8" CURB
& GUTTER
10 13 20 18 80'
45 7
4 1
7 9 9
E x
E x
E x
E x E x
E x
E x
13 HIGHLAND SPRINGS AVENUE BUS BAY, STREET IMPROVEMENT PLAN MDS File: 99460-HSA Bus Bay - SHT03 (Demo).dwg
Plot Scale: 0.386863 Dwg Scale: ---- Plot Date: 02.06.2024 3:59:23 PM By: mtran MDS Proj. Data: I:\99460\ENGINEERING\Plans\Street
Created: 02.06.2024 05:38:35 AM Author:---- Last Edit: 02.06.2024 05:55:47 AM By: Mtran

REVISIONS

MARK APPR DATE
Call before you D g W.O. No.

CIP No.

PROJECT No.

P L A N N E R S E N G I N E E R S S U R V E Y O R S
(949) 251-8821
5 PETERS CANYON ROAD
SUITE 305
IRVINE, CA 92606
WWW.MDSCONSULTING.NET
PLANS PREPARED BY: SUBMITTED BY:

EDWARD J. LENTH
RCE# 052496
DATE
2/6/2024
SHEET OF 15
SUBMITTAL NO. 2 FOR PLAN CHECK, NOT FOR CONSTRUCTION, 02-06-2024

CITY OF BANNING
RECOMMENDED FOR APPROVAL BY: FOR

HIGHLAND SPRINGS AVENUE BUS BAY
APPROVED BY:

KEVIN D. SIN, RCE #71299

SENIOR CIVIL ENGINEER
DATE
NATHAN C. SMITH, RCE #74754

DEPUTY DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE

STREET IMPROVEMENT PLAN

DEMOLITION PLAN
(1"=20')
20 0 10 20 40 80
CONSTRUCTION NOTES:

REMOVE EXISTING AC PAVEMENT OVER BASE (2’ MINIMUM WIDTH). 2 REMOVE EXISTING CURB & GUTTER.
1 4 REMOVE EXISTING CURB ONLY.
5 REMOVE EXISTING STREET LIGHT.
6 REMOVE EXISTING STREET LIGHT HANDHOLE.
7 CONSTRUCT SAWCUT LINE.
3 REMOVE EXISTING SIDEWALK.
8 REMOVE EXISTING TREE.
9 REMOVE EXISTING R3-7 SIGN AND SALVAGE.
10 REMOVE EXISTING “BEAUMONT TRANSIT” SIGN AND SALVAGE. 12 REMOVE EXISTING BUS ROUTE/SCHEDULE SIGNAGE AND SALVAGE. 13 14
15 11 REMOVE EXISTING “BUS STOP” SIGN AND SALVAGE.

REMOVE EXISTING SIGN POST.

REMOVE EXISTING LANDSCAPE AND IRRIGATION, INCLUDING IRRIGATION CONTROL VALVES WITH BOXES.

REMOVE EXISTING CHURCH DIRECTIONAL SIGN AND SALVAGE.
3 DISPOSITION NOTES
3 5 EXISTING UNDERGROUND CATV PROTECT IN PLACE.
6 7
2 4 EXISTING CURB ONLY PROTECT IN PLACE.

EXISTING TREE PROTECT IN PLACE.

EXISTING CURB & GUTTER PROTECT IN PLACE.

EXISTING UNDERGROUND TELEPHONE PROTECT IN PLACE.

EXISTING HOSPITAL PARKING LIGHT PROTECT IN PLACE. CONTRACTOR

TO VERIFY EXISTING LOCATION OF UNDERGROUND HOSPITAL PARKING LIGHTING SERVICES AND RELOCATE AS NEEDED.
44 ADJUST EXISTING CATV VAULT TO GRADE.
45 ADJUST EXISTING TELEPHONE VAULT TO GRADE.
17 18
19 20
REMOVE EXISTING BUS STOP SEATING BENCH AND SALVAGE PER DIRECTION OF THE PUBLIC WORKS DEPARTMENT.

REMOVE EXISTING BUS SHELTER AND SALVAGE PER DIRECTION OF PUBLIC WORKS DEPARTMENT.

REMOVE EXISTING BUS STOP TRASH CAN AND SALVAGE PER DIRECTION OF THE PUBLIC WORKS DEPARTMENT.

REMOVE EXISTING BUS STOP CONTAINER AND SALVAGE PER DIRECTION OF THE PUBLIC WORKS DEPARTMENT. 9 EXISTING TRAFFIC SIGNAL HANDHOLE TO BE RELOCATED PER TRAFFIC SIGNAL MODIFICATION PLAN, SHT. NO. 9.

LEGEND

REMOVE EXISTING SIDEWALK

REMOVE EXISTING AC PAVEMENT OVER BASE
56 2600
EX. TELE

HIGHLAND SPRINGS AVENUE

WILSON STREET
TELE x
TELE x
CATV x CATV x
CATV x
CATV x
TELE x
W x
W x
30 7
7 7
35 35
36 38
39 38
40 39 39 40 39
31 42
42 42
9 10 11
12 13
CL
(2596.12 TC)
(2595.48 FL)
2596.57 TC
2595.90 FS
2597.02 TC
2596.35 FS
2598.80 TC
2598.30 FS
2599.31 TC
2598.64 FS
(2599.65 TC)
(2599.02 FL)
BEG WORK 9+92.76 10+17.76 PRC
10+42.76 EC
11+52.76 BC ST LIGHT 12+02.76 END WORK 11+77.76 PRC 65' 22' 43' 3' 9' 10' 3' C1 N 0°28'41" W C1
C1
C1 2' 2'
312' 40' 7.75'
S/W
9' 7.75'
R=41'
R=41'
9' S/W
33 34 10+75.00
33 34
CL

EXISTING

DRIVEWAY
(0.64' CF)
7 EX. S/W
EX. MONUMENT
WALL

CURB RAMP
PER SHT. NO. 5 210.00'
32 44
2597.48 TC
2596.81 FS
SEE SHT. NO. 5 FOR PAVING,
GRADING & DRAINAGE PLAN 12'
32 12'
32 6" CF
(0.63' CF)
7 EX. S/W EX. ELECTRIC

STRUCTURE
EX. FH 3' 3'
8" CF ±6'
EX. STREET
LIGHT HANDHOLE ±17' ±17'
2 10
8 4
7 4
3 3
5 6
6 6
6 7
6 10
2 CITY OF BANNING

STREET LIMITS
EX. TRAFFIC SIGNAL

PULLBOX
8" CF
45 SEE SHEETS
10 - 15
E x
E x
E x
E x E x
E x
E x
9 9
43 8" CF
34 34
8" CF
51 30
51 30 BCEC E x
E x
52 PROFILE SCALES
VERT. 1"=2'
HORIZ. 1"=20'
(+1.82%)
(+1.94%)
(+1.66%)
(+1.64%)
(+1.38%)
(+1.32%)
(+1.24%) 9+50.00 (2596.45 FS) 10+00.00 (2597.07 FS) 10+50.00 (2597.76 FS) 10+75.00 (2598.09 FS) 11+00.00 (2598.50 FS) 11+50.00 (2599.33 FS)12+00.00 (2600.30 FS)12+50.00 (2601.21 FS) (+1.64%) 12+02.76 EC (0.63' CF, 2599.65 TC) 12+50.00 (2600.42 TC) (+1.15%) 9+67.76 (0.64' CF, 2595.83 TC) BEG. WORK 9+92.76 (0.64' CF, 2596.12 TC) 11+00.00 0.62' CF, 2597.91 TC +1.42%
+1.70%
+1.75%
+1.65%
+1.79%
+1.99%
+1.27% +1.81% 10+75.00 0.67' CF, 2597.48 TC/ GB 11+52.76 BC, 53' RT. 0.50' CF, 2598.80 TC/ GB 10+42.76 EC, 53' RT.
2597.02 TC/ GB
10+00.00, 43.41' RT.
2596.24 TC/ GB
10+17.76 PRC, 48' RT.
2596.57 TC/ GB
11+77.76 PRC, 48' RT.
2599.31 TC/ GB
12+00.00, 43.06' RT.

0.67' CF, 2599.60 TC/ GB
11+50.00, 53' RT.

0.51' CF, 2598.76 TC
10+50.00, 53' RT. 2597.12 TC
L= 25.66'
O.C.

L= 25.66'
O.C.

L= 25.66'
O.C. JOIN
(+1.01%) (+1.15%) 9+50.00 (2595.01 FL) 9+67.76 (2595.19 FL) 9+92.76 (2595.48 FL) (+1.64%) 12+02.76 (2599.02 FL) 12+50.00 (2599.80 FL) 11+00.00 2597.09 FL +1.92%
+1.76%
+2.90%
+1.10%
+1.38%
+1.42% 11+52.76 2598.10 FL/ GB 12+00.00 2598.93 FL/ GB 10+00.00 2595.56 FL/ GB 10+42.76 2596.15 FL/ GB 10+75.00 2596.61 FL/ GB 10+17.76 2595.80 FL 10+50.00 2596.25 FL 11+50.00 2598.05 FL11+77.76 2598.54 FL JOIN - END WORK 0.67' CF 10 11
2600
RT. CURB
2595
RT. CURB

EXISTING FS
@ ST. CL
9 12 13
2600
CL
2595
CL

PROPOSED TOP OF

EASTERLY CURB
2600
CL
2595
RT. CURB
PROPOSED FL @

EASTERLY CURB

EXISTING TOP OF

EASTERLY CURB

EXISTING TOP OF

EASTERLY CURB

CURVE TABLE
CURVE #
C1
DELTA
22°37'12"
RADIUS

65.00'
LENGTH

25.66'

TANGENT

13.00'

HIGHLAND SPRINGS AVENUE BUS BAY, STREET IMPROVEMENT PLAN MDS File: 99460-HSA Bus Bay - SHT04 (ST IMP).dwg
Plot Scale: 0.386863 Dwg Scale: ---- Plot Date: 02.06.2024 3:56:52 PM By: mtran MDS Proj. Data: I:\99460\ENGINEERING\Plans\Street
Created: 02.06.2024 09:04:03 AM Author:---- Last Edit: 02.06.2024 09:08:41 AM By: Mtran

REVISIONS

MARK APPR DATE
Call before you D g W.O. No.

CIP No.

PROJECT No.

P L A N N E R S E N G I N E E R S S U R V E Y O R S
(949) 251-8821
5 PETERS CANYON ROAD
SUITE 305
IRVINE, CA 92606
WWW.MDSCONSULTING.NET
PLANS PREPARED BY: SUBMITTED BY:

EDWARD J. LENTH
RCE# 052496
DATE
2/6/2024
SHEET OF 15
SUBMITTAL NO. 2 FOR PLAN CHECK, NOT FOR CONSTRUCTION, 02-06-2024

CITY OF BANNING
RECOMMENDED FOR APPROVAL BY: FOR

HIGHLAND SPRINGS AVENUE BUS BAY
APPROVED BY:

KEVIN D. SIN, RCE #71299

SENIOR CIVIL ENGINEER
DATE
NATHAN C. SMITH, RCE #74754

DEPUTY DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE

STREET IMPROVEMENT PLAN

STREET IMPROVEMENT PLAN
(1"=20')
20 0 10 20 40 80
4 8
9 DISPOSITION NOTES
3 5 EXISTING UNDERGROUND CATV PROTECT IN PLACE.
6 7
2 4 EXISTING CURB ONLY PROTECT IN PLACE.

EXISTING TREE PROTECT IN PLACE.

EXISTING CURB & GUTTER PROTECT IN PLACE.

EXISTING UNDERGROUND TELEPHONE PROTECT IN PLACE.

EXISTING HOSPITAL PARKING LIGHT PROTECT IN PLACE. CONTRACTOR

TO VERIFY EXISTING LOCATION OF UNDERGROUND HOSPITAL PARKING LIGHTING SERVICES AND RELOCATE AS NEEDED.
10 PROPOSED 5’W X 8’L ADA BOARDING/LANDING AREA.

EXISTING TRAFFIC SIGNAL HANDHOLE TO BE RELOCATED PER TRAFFIC SIGNAL MODIFICATION PLAN, SHT. NO. 9.

PROPOSED STREET LIGHT HANDHOLE PER DRY UTILITY CONSULTANT’S RECOMMENDATIONS.

INSTALL AC PAVEMENT OVER CL II AB IN KIND.
31 30
33 34
35 36
32 CONSTRUCT BUS BAY PER CITY STD. DWG. NO. C-216.

CONSTRUCT CURB (8” CF) PER CITY STD. DWG. NO. C-201 & C-216.

CONSTRUCT CURB (VARIABLE CF) PER CITY STD. DWG. NO. C-201 & C-216.

INSTALL LED STREET LIGHT AND HANDHOLE (200 HPS, 22,000 LUMENS EQUIVALENT) PER CITY STD. DWG. NO. SD600-30 & MODIFIED CITY STD. DWG. NO. SD600-34 (BEHIND 9’ WIDE SIDEWALK). HANDHOLE AND CONDUIT TO BE INSTALLED PER DIRECTION OF PUBLIC WORKS AND ELECTRIC DEPARTMENTS.

CONSTRUCT 0.15’ MINIMUM AC GRIND AND 0.15’ MINIMUM AC OVERLAY PER DETAIL ON SHT. NO. 2.

CONSTRUCT MODIFIED SIDEWALK (6” THICK) PER CITY STD. DWG. NO. C-213 AND C-216 (W=PER PLAN).
7 CONSTRUCT SAWCUT LINE.

CONSTRUCTION NOTES:
38 39
40 INSTALL BUS SHELTER WITH LIGHTING (TOLAR MANUFACTURING COMPANY, INC. MODEL NO.

SIERRA-32) PER MANUFACTURER SPECIFICATIONS AND DETAILS ON SHT. NO. 8.

INSTALL BUS STOP SEATING BENCH (TOLAR MANUFACTURING COMPANY, INC. MODEL NO.

SIERRA-32) PER MANUFACTURER SPECIFICATIONS.

INSTALL BUS STOP TRASH CAN (TOLAR MANUFACTURING COMPANY, INC. MODEL NO. SIERRA-32) PER MANUFACTURER SPECIFICATIONS.

PROPOSED AC PAVEMENT

PROPOSED CONCRETE

GRIND EXISTING AC PAVEMENT AND

CONSTRUCT AC OVERLAY
LEGEND
42 INSTALL LANDSCAPE AND IRRIGATION, INCLUDING IRRIGATION CONTROL VALVES WITH BOXES, ALL IN KIND.
43 CONSTRUCT SIDEWALK PER CITY STD. DWG. NO. C-213 (W=PER PLAN). 44 ADJUST EXISTING CATV VAULT TO GRADE.
45 ADJUST EXISTING TELEPHONE VAULT TO GRADE.
51 CONSTRUCT 0.10’ MINIMUM AC GRIND AND 0.10’ MINIMUM AC OVERLAY PER DETAIL ON SHT. NO. 2.
52 CONSTRUCT MONUMENT WALL PER DETAIL ON SHT. NO. 10 THROUGH SHT. 15. 57 12 11 10
41 41
37 80
80 80
2 10
4 4
7 4
3 3
5 6
6 6
10 7.75' 9.00'
32 7.75'
32 10.00' 10.00' 65' 12' 3' 43' 10'
3'±
7 7
38 39
39 38
39 39
40 40
42 42
35 35

HIGHLAND SPRINGS AVENUE
TELE x
TELE x
CATV x CATV x
12" W x
12" W x
SEE SHEET 4 FOR STREET IMPROVEMENT PLAN
2596.75
BW/GB
2596.95
FS

1.60%
2596.87
2596.85 FS
BW/GB

0.83%

0.95%
(2596.12 TC)
(2595.48 FL)
(0.64' CF)
(2596.35)
BW
(1.15%)
(3.02%)
2596.39
BW/GB

0.66%
2596.61
BW/GB

2.18%
2596.57 TC
2595.90 FS
GB
2596.24 TC
2595.57 FS
GB 1.79%
2597.02 TC
2596.35 FS
GB

1.75%
2596.15
FL/GB
2597.48 TC
2596.81 FS

0.67' CF
GB
2598.80 TC
2598.30 FS

0.50' CF
GB
2599.31 TC
2598.64 FS

0.67' CF
GB

1.42% 1.70%
2597.49
FS
2597.86 BW
2598.00
BW
2598.57
BW 2598.80
BW
2598.90
BW

2.02%
2599.60 TC
2598.93 FS

0.67' CF
GB
(2599.65 TC)
(2599.02 FL)
(0.63' CF)
JOIN
(1.64%)
(2.47%)
(2599.84) BW
JOIN
(2598.66 TC)
(2598.28 FL)
(2598.86 TC)
(2598.46 FL)
2599.57
BW/GB
2599.49
BW/GB 1.00%

2.00%

1.70%

1.99%

1.27%

1.67%

1.28%

1.70% 1.00%
2597.21
BW1.00%

2.00%
2597.11
BW
(1.78%)
(2598.24 TC)
(2597.82 FL)
GB
GB
(1.08%)
(2597.81 TC)
(2597.42 FS)
GB
(2597.50 TC)
(2597.03 FS)
GB
(2597.18 TC)
(2596.74 FS)
GB
(1.12%)
(0.81%) (0.67%)
(2597.03 TC)
(2596.59 FS)
GB
(0.68%)
(2596.68 TC)
(2596.25 FL)
(0.66%) GB
(2596.49 TC)
(2596.10 FL)
GB
(2596.77 FS) (2596.92 FS)
(2596.91 FS)
(2596.97 FS)
FL/GB

FL/GB FL/GB
2598.10
FL/GB 2.00%2.00% 2.00% 2.00% 2.00% 2.00%

1.38% 1.42% 1.92% 1.92% 1.76%
FL/GB
JOIN
(1.11%)

EXISTING R/W EXISTING R/W
PROP. R/W
PROP. R/W
46 0" C.F.
0" C.F.
0" C.F. 0" C.F.

EX. BIKE RACK
(2596.79)
FS
EX. FLAG POLE
(2596.98)
FS
(1.91%)
5'
(2596.78)
FS/GB
EX. FLUSH CURB ONLY
EX. FLUSH CURB ONLY
EX. PARKING
(0.84%) (0.71%)
2595.56
2596.25 2596.61

2.24%
33 7

1.65% 1.7% 4.9' 9' 35
32 33 34 10'
(0.67%) (0.89%)
(0.89%) 4.9' 10'
(1.16%) (1.72%)
(1.64%)
EX. SIDEWALK
(6.81%)

1.81%

3.26%
2598.93
7 33
34 1.33%
31 30
31 30 10.3%
PA
PROP. R/W
80 36 18.6% 16.0% 16.6%
PA 9.5% 8.0% 10.2%3%PA PA
7 80 80
(2596.47)
FS
(2596.38)
FS
(2596.69)
FS
(2596.78)
FS

1.10%
EX. STREET LIGHT

PROTECT IN PLACE
EX. MONUMENT SIGN

PROTECT IN PLACE
EX. ELEC PULLBOX
PROTECT IN PLACE 40'
CL
CL (0.44%)
8 45
44 7
51 30
51 30
SEE SHEET 7 FOR SIGNING

AND STRIPING PLAN
(2596.85 TC)
(2596.41 FL) 50
46 47 47
7 49
48 49
48 (2597.11)
FS
(2596.52)
FS (0.92%) (0.72%)
(2596.70)
FS
(2596.55)
FS
(2596.69)
FS
(2596.90)
FS/GB
(0.89%)
(0.94%)(1.30%)

SEE DETAIL 'A'
HEREON
SEE SHTS.
10 - 15
81 81
81 81
52 2597.57 BW
2597.64
BW
E x
E x E x
E x
E x
L1 L2 L3
L4 L5 L6
L7 C1 C2

LINE TABLE
LINE #
L1
L2
L3
L4
L5
L6
L7

BEARING
N 0°22'36" W
N 0°22'36" W
N 0°22'36" W
N 0°22'36" W
N 89°37'24" E N 89°37'24" E N 0°22'36" W

DISTANCE

8.45' 9.00' 8.45' 17.90' 13.00' 13.00' 11.90'

CURVE TABLE
CURVE #
C1C2
DELTA
90°00'00" 90°00'00"
RADIUS

3.00' 3.00'
LENGTH

4.71' 4.71'

TANGENT

3.00' 3.00'
2596.87 TC
2596.43 FL

0.44' CF 2597.01 TC
2596.57 FL

0.44' CF
2596.95
FS 1.14% 1.67%
41 1.51%

1.51%
2596.85
BW/GB
37 R/W
PA
PA

1.00%

1.00%
4 4
35 (2597.03 TC) GB
(2596.59 FS)

0.44' CF
(2596.85 TC)
(2596.41 FL)
(0.44' CF)

JOIN EXISTING JOIN EXISTING
(0.67%) 2'
(0.67%)
51 (0.71%)
7 2'
2'
(0.68%)
(2596.60)
FS
2597.05 TC/GB
2596.55 FL/GB

0.50' CF
2596.58
FS
2597.04 TC
2596.56 FL 0.48' CF
2597.01 TC
2596.52 FL

0.49' CF 2596.99 TC
2596.50 FL

0.49' CF
2596.95 TC
2596.45 FL

0.50' CF

1.00%
(2596.50)
FS
(2596.52)
FS
(2596.55)
FS
(2596.64)
FS
2596.63
FS

0.50%
2597.13 TC
2596.63 FL
2596.65
FS
(2596.70)
FS
(2596.67)
FS
2596.64
FS
2597.11 TC
2596.61 FL
HP
(2596.66)
FS
2597.12 TC
2596.62 FL

0.85%

0.50%
(2596.58)
FS
2597.06 TC
2596.56 FL
2597.00 TC
2596.50 FL
2596.52
FS
2596.58
FS
(2596.60)
FS
2597.08 TC
2596.58 FL
2597.10 TC
2596.60 FL

0.50% 0.50%
2597.05
FS/0"CF
2597.07
FS/0"CF

0.50% 7.23% 7.23% 0.67% 0.67%

1.27%

1.00% 1.00% 1.00% 1.00% 1.00% 1.00%
(2596.64)
FS
(0.66%) (0.33%) 2'
2596.99 TC
2596.49 FL

0.50' CF
2596.95 TC
2596.46 FL 0.49' CF
2597.01 TC
2596.51 FL

0.50' CF
2597.06
FS
2597.03
FS 2.64% 1.00%
2597.03
FS

0.60%
RIDGE
GB 0.5%

0.56% 0.5%
GB 0.38%0.31%
(2596.42)
FS
2596.44
FS

1.00%

4.00%

1.00%

2.00%

1.00%

1.00%
(0.61%) 0.62% 0.38% (0.33%)

0.50' CF

0.50' CF 0.50' CF

0.50' CF

0.50' CF
30 30
7 7
30 46 46
47 47
48 48
49 49 2'
50 51
51 5'6.5'
43 43

LINE TABLE
LINE #
L1
L2
L3
L4
L5
L6
L7

BEARING
N 0°22'36" W
N 0°22'36" W
N 0°22'36" W
N 0°22'36" W
N 89°37'24" E
N 89°37'24" E
N 0°22'36" W

DISTANCE

8.45'

9.00'

8.45'

17.90'

13.00'

11.90'

CURVE TABLE
CURVE #
C1
C2
DELTA
90°00'00"
90°00'00"
RADIUS

3.00'

3.00'
LENGTH

4.71'

TANGENT

3.00'

HIGHLAND SPRINGS AVENUE BUS BAY, STREET IMPROVEMENT PLAN MDS File: 99460-HSA Bus Bay - SHT05 (PG EROSION).dwg
Plot Scale: 0.386863 Dwg Scale: ---- Plot Date: 02.06.2024 4:23:47 PM By: mtran MDS Proj. Data: I:\99460\ENGINEERING\Plans\Street
Created: 02.06.2024 03:27:10 PM Author:---- Last Edit: 02.06.2024 03:54:38 PM By: Mtran

REVISIONS

MARK APPR DATE
Call before you D g W.O. No.

CIP No.

PROJECT No.

P L A N N E R S E N G I N E E R S S U R V E Y O R S
(949) 251-8821
5 PETERS CANYON ROAD
SUITE 305
IRVINE, CA 92606
WWW.MDSCONSULTING.NET
PLANS PREPARED BY: SUBMITTED BY:

EDWARD J. LENTH
RCE# 052496
DATE
2/6/2024
SHEET OF 15
SUBMITTAL NO. 2 FOR PLAN CHECK, NOT FOR CONSTRUCTION, 02-06-2024

CITY OF BANNING
RECOMMENDED FOR APPROVAL BY: FOR

HIGHLAND SPRINGS AVENUE BUS BAY
APPROVED BY:

KEVIN D. SIN, RCE #71299

SENIOR CIVIL ENGINEER
DATE
NATHAN C. SMITH, RCE #74754

DEPUTY DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE

STREET IMPROVEMENT PLAN

PAVING, GRADING, DRAINAGE, EROSION & SEDIMENT CONTROL PLAN (1"=10')
10 0 5 10 20 40
81 STREET SWEEPING & VACUUMING - CASQA BMP SE-7.
5 INSTALL AC PAVEMENT OVER CL II AB IN KIND.
31 30
33 34
35 36
32 37
38 39
41 40
CONSTRUCT BUS BAY PER CITY STD. DWG. NO. C-216.

CONSTRUCT CURB (8” CF) PER CITY STD. DWG. NO. C-201 & C-216.

CONSTRUCT CURB (VARIABLE CF) PER CITY STD. DWG. NO. C-201 & C-216.

CONSTRUCT CURB RAMP CASE ‘F’ PER CALTRANS STD. DWG. NO. A88A (W=5’). 42 INSTALL BUS SHELTER WITH LIGHTING (TOLAR MANUFACTURING COMPANY, INC. MODEL NO.

SIERRA-32) PER MANUFACTURER SPECIFICATIONS AND DETAILS ON SHT. NO. 8.

INSTALL BUS STOP SEATING BENCH (TOLAR MANUFACTURING COMPANY, INC. MODEL NO.

SIERRA-32) PER MANUFACTURER SPECIFICATIONS.

INSTALL BUS STOP TRASH CAN (TOLAR MANUFACTURING COMPANY, INC. MODEL NO. SIERRA-32) PER MANUFACTURER SPECIFICATIONS.

INSTALL ACKER-STONE OR APPROVED EQUAL, PALAZZO 12” SQ. TRUNCATED DOMES, COLOR ONYX FM PTD-610, FINISH: STANDARD PER MANUFACTURER’S SPECIFICATIONS. TRUNCATED DOMES SHALL BE INSTALLED IN STACKED FORMAT AND NOT RADIAL AT CURVES (DEPTH=36”, WIDTH=60”).

INSTALL LANDSCAPE AND IRRIGATION, INCLUDING IRRIGATION CONTROL VALVES WITH BOXES, ALL IN KIND.
43 CONSTRUCT SIDEWALK PER CITY STD. DWG. NO. C-213 (W=PER PLAN). 44 ADJUST EXISTING CATV VAULT TO GRADE.
45 ADJUST EXISTING TELEPHONE VAULT TO GRADE.
46 CONSTRUCT MODIFIED TYPE "A" CURB & GUTTER (VAR. CF PER PLAN, 12" BAND) PER CITY STD. NO. C-200 (NO CLASS II AB). SEE DETAIL ON SHEET NO. 2. 47 CONSTRUCT MODIFIED TYPE "A" CURB & GUTTER (6" CF, 1% GUTTER PAN) PER CITY STD.

NO. C-200 (NO CLASS II AB). SEE DETAIL ON SHEET NO. 2.
49 CONSTRUCT MODIFIED TYPE "D" CURB ONLY (VAR. CF PER PLAN) PER CITY STD.

NO. C-203 (NO CLASS II AB). SEE DETAIL ON SHEET NO. 2.
50 CONSTRUCT MODIFIED UNDER SIDEWALK DRAIN PER R.C.T.D. STD. NO. 309. & DETAIL ON SHEET NO. 5.
48 CONSTRUCT MODIFIED TYPE "A" CURB & GUTTER (VAR. CF, 0.5% GUTTER PAN) PER CITY STD. NO. C-200 (NO CLASS II AB). SEE DETAIL ON SHEET NO. 2. 51 CONSTRUCT 0.10’ MINIMUM AC GRIND AND 0.10’ MINIMUM AC OVERLAY PER DETAIL ON SHT. NO. 2.

CONSTRUCT 0.15’ MINIMUM AC GRIND AND 0.15’ MINIMUM AC OVERLAY PER DETAIL ON SHT. NO. 2.

CONSTRUCT MODIFIED SIDEWALK (6” THICK) PER CITY STD. DWG. NO. C-213 AND C-216 (W=PER PLAN).
52 CONSTRUCT MONUMENT WALL PER DETAIL ON SHT. NO. 10 THROUGH SHT. 15. % ROADBED WIDTH 31' - 40' 7' EXCAVATED
9'
12'

10.5'
41' - 50'
61' - 70'
51' - 60'
8' MIN. SPACING FOR VEHICLE ACCESS

PLAN VIEW ROADBED

VERTICAL CUT

SUBGRADE

STREET FLOW
DIRECTION OF W=75
X
20' - 30' 5'
W
200' MAX.

SANDBAGS (TYP.)

VELOCITY REDUCER/SEDIMENT TRAP

TYPICAL SECTION AND ELEVATION
2 BAGS MIN.

STREET SUBGRADE
80 2 BAGS MIN.
7 CONSTRUCT SAWCUT LINE.

PROPOSED AC PAVEMENT

PROPOSED CONCRETE

GRIND EXISTING AC PAVEMENT AND

CONSTRUCT AC OVERLAY

CONSTRUCTION NOTES

DETAIL 'A'
(1"=5')

DISPOSITION NOTES
3 5 EXISTING UNDERGROUND CATV PROTECT IN PLACE.
6 2
4 EXISTING CURB ONLY PROTECT IN PLACE.

EXISTING TREE PROTECT IN PLACE.

EXISTING CURB & GUTTER PROTECT IN PLACE.

EXISTING UNDERGROUND TELEPHONE PROTECT IN PLACE.
8 9
7 EXISTING HOSPITAL PARKING LIGHT PROTECT IN PLACE. CONTRACTOR

TO VERIFY EXISTING LOCATION OF UNDERGROUND HOSPITAL PARKING LIGHTING SERVICES AND RELOCATE AS NEEDED.
10 PROPOSED 5’W X 8’L ADA BOARDING/LANDING AREA.

EXISTING TRAFFIC SIGNAL HANDHOLE TO BE RELOCATED PER TRAFFIC SIGNAL MODIFICATION PLAN, SHT. NO. 9.

PROPOSED STREET LIGHT HANDHOLE PER DRY UTILITY CONSULTANT’S RECOMMENDATIONS.
49 50 49
48 48 0.50' 6"

0.50%
9'
SLIP RESISTANT 1/4"

CHECKERED PLATE
43 ALSO SEE R.C.T.D. STD. DWG. NO. 309
NTS

0.56% 0.50%
43 6" 2' 6"
CONSTRUCT MODIFIED UNDER SIDEWALK DRAIN PER R.C.T.D. STD. NO. 309. & DETAIL ON THIS SHEET.

LEGEND 0.49'
CASQA BMP # SE-6
NTS
INSTALL SANDBAG VELOCITY REDUCER/SEDIMENT TRAP PER CASQA BMP NO. SE-6 & DETAIL ON THIS SHEET.
80 58
9 10 11 12 13
60 63
65 HIGHLAND SPRINGS AVENUE
60 63 WILSON STREET

EXISTING

DRIVEWAY
EX. MONUMENT WALL
EX. FLUSH

CURB ONLY
EX. 8" CURB
& GUTTER
EXIST. RIGHT

TURN POCKET

CL CL CL
BUS BAY 10' 18' TYP. 18' TYP.
62 62
9'
TYP. TYP.
65 TYP.
65 TYP.
9'
TYP.
64 64
36"
O.C.
5' 13' 11' 11' 11' 4' 11' 14'

MONUMENT WALL
SEE SHEETS 10-15
EX. 4" WHITE

PARKING
STRIPE (TYP.)

SAN GORGONIO

MEMORIAL

HOSPITAL
A.P.N. 419-050-018 43' 32' 105' 8' 12'
10 10
EX. CURB
ONLY

CITY LIMITS

CITY OF BANNING
EX. R/W
EX. HOSPITAL PARKING
EX. R/W
EX. R/W
EX. 8" CURB
& GUTTER
EX. 8" CURB
& GUTTER
EX. R/W
PROP. R/W
60 61
67 66 HIGHLAND SPRINGS AVENUE BUS BAY, STREET IMPROVEMENT PLAN MDS File: 99460-HSA Bus Bay - SHT06 (STRIPING).dwg
Plot Scale: 0.386863 Dwg Scale: ---- Plot Date: 02.06.2024 4:44:37 PM By: mtran MDS Proj. Data: I:\99460\ENGINEERING\Plans\Street
Created: 02.06.2024 02:22:35 PM Author:---- Last Edit: 02.06.2024 03:46:40 PM By: Mtran

REVISIONS

MARK APPR DATE
Call before you D g W.O. No.

CIP No.

PROJECT No.

P L A N N E R S E N G I N E E R S S U R V E Y O R S
(949) 251-8821
5 PETERS CANYON ROAD
SUITE 305
IRVINE, CA 92606
WWW.MDSCONSULTING.NET
PLANS PREPARED BY: SUBMITTED BY:

EDWARD J. LENTH
RCE# 052496
DATE
2/6/2024
SHEET OF 15
SUBMITTAL NO. 2 FOR PLAN CHECK, NOT FOR CONSTRUCTION, 02-06-2024

CITY OF BANNING
RECOMMENDED FOR APPROVAL BY: FOR

HIGHLAND SPRINGS AVENUE BUS BAY
APPROVED BY:

KEVIN D. SIN, RCE #71299

SENIOR CIVIL ENGINEER
DATE
NATHAN C. SMITH, RCE #74754

DEPUTY DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE

STREET IMPROVEMENT PLAN

SIGNING & STRIPING IMPROVEMENT PLAN
6 EDGE OF SIGN TO BE LOCATED 24" MIN. FROM FACE
1'-0"

ROUND OR
SQUARE
3"
2'-0"
SIGN
SLOPE TO DRAIN AWAY FROM POST.

FLUSH WHERE SIGN IS LOCATED IN
SIDEWALK.

TELESPAR SQUARE POST
(SEE NOTE #9 OF SIGNING AND

STRIPING GENERAL NOTES HEREON)
FLAT POUND IN POST CAP 7' MIN.

TYPE OF SIGN

PER PLAN
CONCRETE FOOTING 3,000
P.S.I. @ 28 DAYS

COMPACTED AGGREGATE BASE

COMPACTED OR UNDISTURBED

SUBGRADE

FINISH SURFACE

OF CURB UNLESS OTHERWISE NOTED ON PLAN

NOT TO SCALE

ANCHOR & SLEEVE
(SEE NOTE #9 OF SIGNING

AND STRIPING GENERAL

NOTES HEREON)
65 NOT TO SCALE
6'-0"
4"
9"
6-1/2"

PRECAST

CONCRETE

WHEELSTOP
TYP. #4 REBAR

TIE / ANCHOR
NTS 61
SIGNING AND STRIPING GENERAL NOTES:

1. ALL MATERIAL AND WORK SHALL CONFORM TO THE LATEST EDITION OF CITY OF BANNING STANDARD PLANS, CALTRANS STANDARD PLANS AND STANDARD SPECIFICATIONS, AND CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES.

2. ALL TRAFFIC STRIPES, PAVEMENT MARKINGS, AND SIGNS SHALL BE REFLECTORIZED AND IN STANDARD SIZE. ALL STRIPING AND MARKING DETAILS SHALL MATCH CALTRANS STANDARD PLANS DETAILS. STENCILS FOR PAVEMENT MARKING SHALL MATCH CALTRANS STANDARD PLANS.

3. THE CONTRACTOR SHALL REMOVE ALL CONFLICTING STRIPES, PAVEMENT MARKINGS, AND RAISED PAVEMENT MARKERS IN ACCORDANCE WITH THE PLANS AND AS DIRECTED BY THE ENGINEER. WORD OR SYMBOL PAVEMENT MARKINGS SHALL BE REMOVED BY SANDBLASTING OR GRINDING A RECTANGULAR AREA COVERING THE WHOLE MARKING.

4. ALL CROSSWALKS SHALL HAVE 10 FEET IN BETWEEN THE 12-INCH WHITE OR YELLOW STRIPES.

5. ALL DOUBLE YELLOW STRIPES SHALL HAVE 3-INCH PAINTED BLACK LINE SEPARATING THE YELLOW STRIPES.

6. THE CONTRACTOR SHALL FURNISH AND INSTALL ALL TRAFFIC STRIPES, RAISED PAVEMENT MARKERS (RPMS), PAVEMENT MARKINGS, AND SIGNS IN ACCORDANCE WITH THE PLANS AND AS DIRECTED BY THE ENGINEER.

7. ALL TRAFFIC STRIPING AND PAVEMENT MARKINGS, INCLUDING CROSSWALKS, LIMIT LINES, AND STOP BARS, SHALL BE APPLIED WITH THERMOPLASTIC MATERIAL PER CALTRANS STANDARD SPECIFICATIONS SECTION 84-2.

8. ALL RPMS SHALL BE INSTALLED WITHIN SEVEN WORKING DAYS OF ROADWAY STRIPING. ALL EXISTING RPMS WITHIN THE PROJECT AREA SHALL BE REPLACED IN KIND OR REMOVED IN ACCORDANCE WITH THE PLANS, OR AS DIRECTED BY THE ENGINEER.

9. THE CONTRACTOR SHALL INSTALL STANDARD SIZE SIGN PANEL ON TELESPAR SQUARE POST PER RIVERSIDE COUNTY TRANSPORTATION DEPARTMENT STANDARD NO. 1222 WITH ANCHOR AND SLEEVE PER RIVERSIDE COUNTY TRANSPORTATION DEPARTMENT STANDARD NO. 1222, STANDARD MODIFIED TO INCLUDE CONCRETE FOOTING PER TRAFFIC SIGN POST DETAIL THIS SHEET.

10. THE CONTRACTOR SHALL REMOVE SIGNS IN ACCORDANCE WITH THE PLANS AND AS DIRECTED BY THE ENGINEER. THE CONTRACTOR SHALL DELIVER REMOVED SIGNS TO THE CITY YARD OR AS DIRECTED BY THE ENGINEER.

11. THE CONTRACTOR SHALL SUBMIT A TRAFFIC SIGNAL TIMING SHEET TO THE CITY FOR REVIEW AND APPROVAL PRIOR TO THE BEGINNING OF CONSTRUCTION OF ANY NEW OR MODIFIED TRAFFIC SIGNAL. THE TIMING SHEET WILL MEET ALL REQUIREMENTS PER THE LATEST CALIFORNIA MUTCD, PART 4 “HIGHWAY TRAFFIC SIGNALS”.

12. THE CONTRACTOR SHALL REPLACE ALL SIGNING AND STRIPING WITHIN PROJECT LIMITS DAMAGED OR ALTERED BY THE PROJECT, AS DETERMINED BY THE CITY ENGINEER.

CONSTRUCTION NOTES:

INSTALL SIGN POST PER DETAIL SHT. NO. 6.
61 60
63 64
65 62
INSTALL SALVAGED R3-7 SIGN PER CA MUTCD STD. AND DETAIL SHT. NO. 6.

INSTALL TYPE IV (R) ARROW PAVEMENT MARKING PER CALTRANS STD. DWG. NO. A24A.

INSTALL “BUS STOP” SIGN PER CITY STD.

PAINT 4” SINGLE BLUE PARKING STRIPE.

INSTALL CONCRETE WHEEL STOP PER DETAIL SHT. NO. 6.
66 INSTALL SALVAGED CHURCH DIRECTIONAL SIGN.
67 INSTALL ADA DIRECTIONAL SIGNAGE PER DETAIL SHT. NO. 6.

DISPOSITION NOTES
10 PROPOSED 5’W X 8’L ADA BOARDING/LANDING AREA.
(1"=20')
20 0 10 20 40 80
THIS SHEET.

THIS SHEET.

THIS SHEET.
2" SQ.

ALUMINUM
POST
2 B
1 A
3 B 36"
1 2
3 0.90" ALUMINUM PANEL PAINTED

REFLECTIVE VINYL COPY
2" SQUARE ALUMINUM POST PAINTED
A
B

FEDERAL BLUE
WHITE
FACE PANEL ATTACHED TO 2"

SQUARE ALUMINUM POST WITH
MECHANICAL FASTENERS. POST
MOUNT INTO CONCRETE. 3"24"
12"
67 NOT TO SCALE
THIS SHEET.

CONCRETE

FOOTING
59 HIGHLAND SPRINGS AVENUE BUS BAY, STREET IMPROVEMENT PLAN MDS File: 99460-HSA Bus Bay - SHT07 (SECTIONS).dwg
Plot Scale: 0.386863 Dwg Scale: ---- Plot Date: 02.06.2024 2:51:00 PM By: mtran MDS Proj. Data: I:\99460\ENGINEERING\Plans\Street
Created: 08.23.2023 04:37:57 PM Author:---- Last Edit: 08.23.2023 06:16:18 PM By: Station178

REVISIONS

MARK APPR DATE
Call before you D g W.O. No.

CIP No.

PROJECT No.

P L A N N E R S E N G I N E E R S S U R V E Y O R S
(949) 251-8821
5 PETERS CANYON ROAD
SUITE 305
IRVINE, CA 92606
WWW.MDSCONSULTING.NET
PLANS PREPARED BY: SUBMITTED BY:

EDWARD J. LENTH
RCE# 052496
DATE
2/6/2024
SHEET OF 15
SUBMITTAL NO. 2 FOR PLAN CHECK, NOT FOR CONSTRUCTION, 02-06-2024

CITY OF BANNING
RECOMMENDED FOR APPROVAL BY: FOR

HIGHLAND SPRINGS AVENUE BUS BAY
APPROVED BY:

KEVIN D. SIN, RCE #71299

SENIOR CIVIL ENGINEER
DATE
NATHAN C. SMITH, RCE #74754

DEPUTY DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE

STREET IMPROVEMENT PLAN

STREET SECTIONS
7 PROFILE SCALES
1"=10'
0' 20'
10+00.00
2596
2594
2598
40' 60'
CL
(2597.07) FS

EXISTING IMPROVEMENT TO REMAIN
(3.46%) (2595.79) FS/GB
2' AC GRIND

OVERLAY
2596.24
TC
2595.57 FS
(37.00')
PROP.

R/W

30.73'

2.00%

SAWCUT, REMOVE &

CONSTRUCT NEW IMPRV'T
(2595.65 FL)
(2596.44) BW
(2596.68 TC)
(2596.25 FL)

12.23'
(3.10%)
2595.71 LIP
2595.56 FL
EX.

R/W
(40.00')

0.41'

BUS BAY

7.83'

SIDEWALK

4.27'

0.50'
EX. CURB
(2596.20) TC
2596.39 BW

1.76% (1.41%)
(2595.65 LIP)
0' 20'
10+50.00
2596
2598
40' 60' 80'
CL
(2597.76) FS
(3.37%)
(2596.51) FS/GB
2' AC GRIND

OVERLAY
2597.12
TC
2596.45
FS
PROP.

R/W
(37.00') 31.32'

SAWCUT, REMOVE &

CONSTRUCT NEW IMPRV'T

2.00%

1.00% 2.92%

2.75%
(2597.04 TC) (2596.58 FL)

EXISTING IMPROVEMENT TO REMAIN
(2597.17 ) BW

3.32'
(3.35%)
2596.40 LIP
2596.25 FL

10.00'

BUS BAY

9.00'

SIDEWALK
EX.

R/W
(40.00')

3.00'

0.50'
EX. CURB 0.67' CF 2597.21 BW
(2596.38 LIP)
(2596.25 FL)
(0.76%)
(2596.91 ) TC
0' 20'
10+75.00
2596
2598
40' 60'
CL
(2398.09) FS
(3.39%)
(2596.84) FS/GB
2' AC GRIND
OVERLAY 2597.48
TC
PROP.

R/W

2.00%
2596.81
FS 0.67' CF
(37.00')

2.00%
(2596.58 FL)

30.87'

SAWCUT, REMOVE &

CONSTRUCT NEW IMPRV'T

1.00%

EXISTING IMPROVEMENT TO REMAIN
(2597.56) BW
(2597.22 TC)
(2596.78 FL)

2.87'
(4.26%)
2596.76 LIP
2596.61 FL

10.00'

BUS BAY

9.00'

SIDEWALK
R/W
(40.00')

3.00'

0.50'
EX. CURB
(2596.70) LIP
(2597.23) TC 2597.57 BW
(1.99%)

5.96%
0' 20'
11+00.00
2596
2598
40' 60'
2600
CL
(2398.50)
FS
(3.10%)
(2597.35) FS/GB
2' AC GRIND

OVERLAY
2597.91
TC
PROP.

R/W
(37.00')
2597.29
FS
(2597.10 FL)

2.00%

2.75%

1.00%

9.48%

SAWCUT, REMOVE &

CONSTRUCT NEW IMPRV'T

30.91' 0.62' CF
80'

EXISTING IMPROVEMENT TO REMAIN
(2598.07) BW
(2597.44 TC)
(2596.97 FL)

2.91'
(4.13%)
2597.24 LIP
(2597.23 LIP) 2597.09 FL

10.00'

BUS BAY

9.00'

SIDEWALK
EX.

R/W
(40.00')

3.00'

0.50'
EX. CURB 2598.00 BW
(3.67%)
(2597.75) TC
20'
11+50.00
2598
40' 60'
2600
CL
(2599.33) FS
(2.85%)
(2598.28) FS/GB
2' AC GRIND

OVERLAY
2598.76
TC
(2598.06 FL)
PROP.

R/W

SAWCUT, REMOVE &

CONSTRUCT NEW IMPRV'T

2.00%

2.00%
2598.25
FL

1.00%
(37.00') 31.00'
0'

EXISTING IMPROVEMENT TO REMAIN
(2598.95) BW
(2597.91 TC)
(2597.48 FL)

3.00'
(3.35%)
2598.20 LIP
(2598.16 LIP) 2598.05 FL

10.00'

BUS BAY
EX.

R/W (40.00')

9.00'

SIDEWALK

3.00'

0.50'
EX. CURB 2598.85 BW
(6.03%)

15.67% 0.51' CF
(2598.69) TC
0' 20'
12+00.00
2602
2600
40' 60'
2598
CL
(2600.30) FS
(3.07%)
(2599.16) FS/GB
2' AC GRIND

OVERLAY
PROP.

R/W

2.44%

2.00%

SAWCUT, REMOVE &

CONSTRUCT NEW IMPRV'T
(37.00') 31.09'
(2599.02 FL)

EXISTING IMPROVEMENT TO REMAIN
(2599.79) BW
(2598.61 TC)
(2595.23 FL)

13.02'
2599.08 LIP
(2599.04 LIP) 2598.93 FL
EX.

R/W
(40.00')
2598.93
FS
2599.60 TC
(2599.60 TC)

7.75'

SIDEWALK

0.04'

BUS BAY

4.23'

0.50'
EX. CURB

6.84%
(6.81%)
2599.79 BW
0' 20'
9+50.00
2596
2594
2598
40' 60'
CL
(2596.45) FS
(3.17%) (5.20%)
EX.

R/W
(40.00')
(2595.15) LIP (2595.01) FL
(2595.44) FS/GB
(2595.86) FS
(3.75')
EX. SIDEWALK
(8.08')
(7.73%)
(3.15%)
(2601.21)
FS
(2599.58 TC)
(2599.19 FL)
(2600.42 TC)
(2599.80 FL)
0' 20'
12+50.00
2602
2600
40' 60' 80'
(5.02%)
(2599.92) LIP
(0.77%)
EX.

R/W
(40.00') CL
(43.00') (7.75')
EX. SIDEWALK
(17.43')

0.50'
EX. CURB
60 HIGHLAND SPRINGS AVENUE BUS BAY, STREET IMPROVEMENT PLAN MDS File: 99460-HSA Bus Bay - SHT08 (BUS SHELTER DETAIL).dwg Plot Scale: 0.386863 Dwg Scale: ---- Plot Date: 02.06.2024 2:53:25 PM By: mtran MDS Proj. Data: I:\99460\ENGINEERING\Plans\Street
Created: 02.06.2024 02:52:50 PM Author:---- Last Edit: 02.06.2024 02:52:50 PM By: Mtran

REVISIONS

MARK APPR DATE
Call before you D g W.O. No.

CIP No.

PROJECT No.

SHEET OF 15
SUBMITTAL NO. 2 FOR PLAN CHECK, NOT FOR CONSTRUCTION, 02-06-2024

CITY OF BANNING
RECOMMENDED FOR APPROVAL BY: FOR

HIGHLAND SPRINGS AVENUE BUS BAY
APPROVED BY:

KEVIN D. SIN, RCE #71299

SENIOR CIVIL ENGINEER
DATE
NATHAN C. SMITH, RCE #74754

DEPUTY DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE

STREET IMPROVEMENT PLAN
8 BUS SHELTER DETAILS
61 62
63 64
65 66
67 68

CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Douglas Schulze, City Manager
PREPARED BY: Holly Stuart, Public Works Program Manager Arturo Vela, Director of Public Works
MEETING DATE: October 8, 2024
SUBJECT: Authorize the City Manager to Sign the Notice of Completion for “Well M12A Groundwater Production Well Drilling, Construction, Development and Testing” and Direct the City Clerk to Record the Notice of Completion
RECOMMENDATION:

Approve the Notice of Completion.

BACKGROUND:

On October 10, 2023, City Council adopted Resolution 2023-10UA, approving an award of a construction agreement with Nor-Cal Pump & Well Drilling, Inc., in the amount of $2,049,096 for drilling, construction, development and testing of the new potable well. With contingency, the overall budget approved by Council for this project was $2,254,005.

The contractor performed all work in a good and workmanlike manner for the identified project which included the replacement of the existing, abandoned M-12 Well with the redrilling of a new potable well at the same site, Well M12A, as described in the contract and bid documents.

The final contract amount for drilling, construction, development and testing amounted to $2,168,707.80, under the approved project budget.

JUSTIFICATION:

Public Works staff verified through inspections that the workmanship, materials, and procedures were satisfactory and that the contractor had met the required contract obligations.

FISCAL IMPACT:

The original contract was awarded in the amount of $2,049,096 and the final contract amount for this project is $2,168,707.80 which is under the allocated project budget approved under Resolution 2023- 10UA. The project was funded by an Urban and Multibenefit Drought Relief Grant.

ALTERNATIVES:

City Council may elect to not accept the project as complete which would keep the project open and prevent the release of retention funds to the contractor.

BUDGETED?:

Yes
69 CONTRACT/AGREEMENT:

No
ATTACHMENTS:

1. Notice of Completion.docx

2. Attachment 1_Nor-Cal Contract.pdf

3. Attachment 2_BidScope.pdf
70 Notice of Completion Page 1 of 3
1 Recording Requested by:
2 Office of the City Clerk
3 City of Banning
4 P.O. Box 998
5 Banning, California 92220
6 7 Exempt from Recording Fees Pursuant to Government Code §6103 8 9 NOTICE OF COMPLETION
10 “WELL M12A GROUNDWATER PRODUCTION WELL DRILLING,
11 CONSTRUCTION, DEVELOPMENT AND TESTING”
12 13 THIS NOTICE OF COMPLETION IS HEREBY GIVEN by the OWNER, the City 14 of Banning, a municipal corporation, pursuant to the provisions of Section 9204 of the Civil 15 Code of the State of California, and Project “Well M12A Groundwater Production Well 16 Drilling, Construction, Development and Testing” is hereby accepted by the City of 17 Banning, pursuant to authority conferred by the City Council this October 8, 2024 and the 18 grantees consent to recordation thereof by its duly authorized agent. 19 20 That the OWNER, the City of Banning, and Nor-Cal Pump & Well Drilling, Inc., the 21 vendee, entered into an agreement dated October 10, 2023, for “Well M12A Groundwater 22 Production Well Drilling, Construction, Development and Testing”. 23 24 The principal items of work included the drilling, construction, development and testing of 25 a new potable well, Well M12A. The work was performed at the well site location at 26 Westward Avenue between Sunset Avenue and Highland Home Road, City of Banning, 27 CA 92220.
28 29 That the work was substantially completed on July 19, 2024, for “Well M12A Groundwater 30 Production Well Drilling, Construction, Development and Testing”:
31 (1) Nature of Interest was the drilling, construction, development and testing of 32 a new potable water well, M12A completed on July 19, 2024 for “Well M12A 33 Groundwater Production Well Drilling, Construction, Development and Testing”. 71 Notice of Completion Page 2 of 3
1 (2) That the City of Banning, a municipal corporation, whose address is 2 Banning City Hall, 99 E. Ramsey Street, Banning, California 92220, is completing 3 maintenance work.
4 (3) That said services were performed at the well site location on Westward 5 Avenue, between Sunset Avenue and Highland Home Road, within the City of Banning, 6 California 92220.
7 (4) That the original contractor for said improvement was Nor-Cal Pump & 8 Well Drilling, Inc., State Contractor’s License No. 908591. 9 (5) That Performance and Payment bonds were required for this project. 10 (6) The nature of interest is in fee.
11 Dated: October 8, 2024
12 CITY OF BANNING
13 A Municipal Corporation
14 15
16 By
17 Douglas Schulze
18 City Manager
19 ATTEST:
20 21
22 Caroline Patton
23 Administrative City Clerk
24 25 APPROVED AS TO FORM:
26 27
28 Serita R. Young, Esq.
29 City Attorney
30 Richards, Watson & Gershon
31 72
Notice of Completion Page 3 of 3
1 2 JURAT
3 A notary public or other officer completing this certificate verifies only the identity 4 of the individual who signed the document to which this certificate is attached, 5 and not the truthfulness, accuracy, or validity of that document. 6 7 State of California
8 County of Riverside
9 10 Subscribed and sworn to (or affirmed) before me on this ____ day of ____________, 2024 11 by ______________________________, who proved to me on this basis of satisfactory 12 evidence to be the person(s) who appeared before me. 13 14 (S e a l)
15 16 ______________________________
17 Notary Public in and for said County
18 and State
19 STATE OF CALIFORNIA
20 COUNTY OF RIVERSIDE
21 22 CAROLINE PATTON, being duly sworn, deposes and says:
23 24 That I am the Administrative City Clerk of the City of Banning, which City caused 25 the work to be performed on the real property hereinabove described, and is authorized to 26 execute this Notice of Completion on behalf of said City; that I have read the foregoing 27 Notice and know the contents thereof, and that the facts stated therein are true based upon 28 information available to the City of Banning, and that I make this verification on behalf of 29 said City of Banning. I declare under perjury that the forgoing is true and correct. 30 Executed on ______________________, 2024 at Banning, California. 31 32 _
33 Caroline Patton
34 Administrative City Clerk
35 City of Banning
}
73 C-1 Richards, Watson & Gershon - 2020
11303-0001\2443165v1.doc
CONTRACT (C00904)

CITY OF BANNING CONTRACT FOR
WELL M-12 A GROUNDWATER PRODUCTION WELL DRILLING, CONSTRUCTION, DEVELOPMENT, AND TESTING (IFB 23-035)
THIS CONTRACT (“Contract”) is made and entered this ___________________, (“Effective Date”), by and between the CITY OF BANNING, a California municipal corporation (“City”) and Nor-Cal Pump & Well Drilling, Inc., a California corporation (“Contractor”). Contractor’s California State Contractor’s license number is 908591; Class B, C-57, C-61. Contractor’s DIR registration number is 1000012947.

In consideration of the mutual covenants hereinafter set forth, the parties hereto agree as follows:

1. Contract Documents. The Contract Documents consist of this Contract, the Notice Inviting Bids, Instructions to Bidders, Bid (including documentation accompanying the Bid and any postBid documentation submitted before the Notice of Award), the Bonds, permits from regulatory agencies with jurisdiction, General Provisions, Special Provisions, Plans, Standard Plans, Standard Specifications, Reference Specifications, Addenda, Change Orders, and Supplemental Agreements. The Contract Documents are incorporated herein by reference.

2. Scope of Services. Contractor shall perform the Work in a good and workmanlike manner for the project identified as Street Improvements at Various Locations (“Project”), as described in this Contract and in the Contract Documents.

3. Compensation. In consideration of the services rendered hereunder, City shall pay Contractor a not to exceed amount of Two Million Forty-Nine Thousand Ninety-Six Dollars ($2,049,096.00) in accordance with the prices as submitted in the Bid.

4. Incorporation by Reference. All of the following documents are attached hereto and incorporated herein by this reference: Workers’ Compensation Certificate of Insurance, Additional Insured Endorsement (Comprehensive General Liability), Additional Insured Endorsement (Automobile Liability), and Additional Insured Endorsement (Excess Liability).

5. Antitrust Claims. In entering into this Contract, Contractor offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. § 15) or under the Cartwright Act (Business and Professions Code Section 16700 et seq.) arising from purchases of goods, services, or materials pursuant to the Contract. This assignment shall be made and become effective at the time City tenders final payment to Contractor without further acknowledgment by the parties.

6. Prevailing Wages. City and Contractor acknowledge that the Project is a public work to which prevailing wages apply.

7. Workers’ Compensation. Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of Labor Code Section 1861, by signing this Contract, the Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ DocuSign Envelope ID: 6551BC35-6559-49E2-84E6-9751CDC85A4B October 10, 2023
81274
C-2 Richards, Watson & Gershon - 2020
11303-0001\2443165v1.doc
compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this Contract.”

8. Titles. The titles used in this Contract are for convenience only and shall in no way define, limit or describe the scope or intent of this Contract or any part of it.

9. Authority. Any person executing this Contract on behalf of Contractor warrants and represents that he or she has the authority to execute this Contract on behalf of Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.

10. Entire Agreement. This Contract, including the Contract Documents and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between City and Contractor. This Contract supersedes all prior oral or written negotiations, representations or agreements. This Contract may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties that expressly refers to this Contract.

11. Counterparts. This Contract may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.

IN WITNESS WHEREOF, the parties hereto have executed the Contract the day and year first above written.

CITY OF BANNING
By:

City Manager Date
ATTEST: APPROVED AS TO FORM:

By: By:

Deputy City Clerk Date City Attorney Date
City Council Approval:
(“CONTRACTOR”)
By:

Name: Date
Title:

By:

Name: Date
Title:

DocuSign Envelope ID: 6551BC35-6559-49E2-84E6-9751CDC85A4B 10/23/2023
10/27/2023
Vice President
Nor-Cal Pump & Well Drilling, Inc.

Harkrishan Heer
10/27/2023
10/27/2023
2023-10UA
81375
76 77
78 79
80 CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Douglas Schulze, City Manager
PREPARED BY: Caroline Patton, Administrative City Clerk Doug Schulze, City Manager
MEETING DATE: October 8, 2024
SUBJECT: Consideration of Resolution 2024-156, Approving a Professional Services Agreement with UBEO Business Services LLC for Scanning and Indexing Services for $55,000
RECOMMENDATION:

Adopt Resolution 2024-156.

BACKGROUND:

On May 23, 2024, the City published a Request for Proposals (RFP) for Scanning and Indexing Services across multiple departments. There was a mandatory pre-proposal meeting held on June 5, 2024 and proposals were due by July 5, 2024.

Departments/Divisions choosing to participate in this RFP included:

Public Works - Engineering
Public Works - Water/Wastewater
Public Works - Planning
Community Development
The City has a large volume of records in hardcopy that need to be digitized. Digitizing these records will allow staff to more quickly access documents and information they are seeking. In addition to just scanning the records, the RFP specifies that the documents will come with associated indexing of metadata. This will allow staff to more readily import documents into our existing records storage (e.g. in Laserfiche, to provide access to the public).

JUSTIFICATION:

UBEO Business Services, LLC was selected based on the evaluation criteria (see aggregate scores below).

Vendor Total Score
UBEO Business Services 87.25
URM Technologies 83.75
ARC Document Solutions, LLC 78.75
Xerox 61.5
FISCAL IMPACT:
81 The vendor will invoice the City by department/division. The total budgets for each department/division are as follows:

Public Works - Water/Wastewater $10,000
Public Works - Engineering $10,000
Community Development $35,000
TOTAL $55,000
Account coding is budgeted in the following accounts and amounts:

Account Coding Estimated Amount
001-3000-442.23-02 $10,000
660-6300-471.23-02 $5,000
680-8000-454.23-02 $5,000
001-2700-442.38-05 $15,000
001-2800-441.23-02 $15,000
001-2740-442.38-05 $5,000
TOTAL $55,000
ALTERNATIVES:

Do no adopt Resolution 2024-156 and provide staff alternate direction.

BUDGETED?:

Yes
CONTRACT/AGREEMENT:

Yes
ATTACHMENTS:

1. Resolution 2024-156, UBEO Scanning.docx

2. Exhibit A - C01077 UBEO Business Services - Scanning and Indexing.pdf

3. Proposal_Banning_Project_ID_RFP-24-062 (4).pdf
82 Resolution 2024-156

Page 1 of 4 ends

RESOLUTION 2024-156

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA,

APPROVING THE PROFESSIONAL SERVICES AGREEMENT WITH UBEO BUSINESS SERVICES, LLC FOR SCANNING AND INDEXING SERVICES IN THE AMOUNT OF $55,000 WHEREAS, the City currently has a large volume of hardcopy (paper) documents in both the Public Works and Community Development departments; and WHEREAS, many of these records are in large formats, such as architectural plans and schematics drawings, making it difficult for staff to digitize these records in house; and WHEREAS, it is desired to have these records digitized for easier storage; and WHEREAS, once digitized, these records will be indexed and loaded into the City’s records repository (Laserfiche); and
WHEREAS, digitizing these documents and loading them into the City’s repository will increase access for both staff and the public to these records; and WHEREAS, UBEO Business Services, LLC was determined to be the most suitable vendor based on a Request for Proposals (RFP) process.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:

SECTION 1. The City Council approves the Professional Services Agreement with UBEO Business Services, LLC for the Scanning and Indexing Project for a one-year term in an amount of $55,000 and the option to extend for 4 one-year terms.

SECTION 2. The City Council authorizes the City Manager to make non-substantive changes to the Professional Services Agreement and to execute the Professional Services Agreement with UBEO Business Services, LLC on behalf of the City Council.

SECTION 3. The City Council authorizes the City Manager, or designee, to make necessary budget adjustments, appropriations, and transfers related to this resolution.

SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 8th day of October 2024.

Alberto Sanchez, Mayor
City of Banning
83 Resolution 2024-156

Page 2 of 4 ends

ATTEST:

Caroline Patton, Administrative City Clerk
City of Banning
APPROVED AS TO FORM:

Serita R. Young, City Attorney
Richards, Watson & Gershon
84 Resolution 2024-156

Page 3 of 4 ends

CERTIFICATION:

I, Caroline Patton, Administrative City Clerk of the City of Banning, California, do hereby certify that the foregoing Resolution 2024-156, was duly adopted by the City Council of the City of Banning, California, at a regular meeting thereof held on the 8th day of October 2024 by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Caroline Patton, Administrative City Clerk
City of Banning, California
85 Resolution 2024-156

Page 4 of 4 ends

EXHIBIT A
Professional Services Agreement with UBEO Business Services, LLC 86 -1-
2344655v8
AGREEMENT FOR PROFESSIONAL SERVICES (C01077) FOR

SCANNING AND INDEXING SERVICES BY AND BETWEEN CITY OF

BANNING AND UBEO WEST, LLC DBA UBEO BUSINESS SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES (herein “Agreement”) is made and entered into this day: ___________________, (“Effective Date”) by and between the CITY OF BANNING, a California municipal corporation (“City”) and UBEO West, LLC dba UBEO Business Services, a California Limited Liability Company, (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has sought by issuance (of RFP # or a request for a proposal)the performance of the services for the Scanning and Indexing Services and as further defined and described particularly in Article 1 of this Agreement.

B. Consultant, following submission of a proposal for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by City to perform those services.

C. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

D. Pursuant to the City of Banning’s Municipal Code, City has authority to enter into this Agreement.

NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

ARTICLE 1. SERVICES OF CONSULTANT

1.1 Scope of Services.

In compliance with all terms and conditions of this Agreement, Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit A and incorporated herein by this reference, which services may be referred to herein as the “Services” hereunder. As a material inducement to City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the Services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services described herein. Consultant covenants that it shall follow the highest professional standards in performing the Services required hereunder and that all materials will be of good quality, and fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional 87 -2-
standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.

1.2 Contract Documents and Exhibits.

This Agreement includes the Request for Proposal and Consultant’s accepted proposal (“Contract Documents”), both of which are on file with the City and incorporated herein by this general reference as though fully set forth herein. Exhibit A (Scope of Services), Exhibit B (Special Requirements), Exhibit C (Schedule of Compensation), and Exhibit D (Schedule of Performance) also constitute a part of this Agreement and are incorporated into this Agreement by this reference. Except as set forth in Section 1.10 regarding Exhibit B, this Agreement controls over the Contract Documents and the provisions in Exhibits A, B and C.

1.3 Compliance with Law.

Consultant shall keep itself informed concerning all ordinances, resolutions, statutes, rules, and regulations of City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered, and shall render all Services hereunder in accordance therewith.

1.4 Licenses, Permits, Fees and Assessments.

Consultant shall obtain and maintain during the term of this Agreement, at its sole cost and expense, all necessary licenses, permits, certificates and approvals required by law for the performance of Services under this Agreement, including a City business license. Consultant shall have the sole obligation to pay for all fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for Consultant’s performance of the Services required by this Agreement. Consultant shall indemnify, defend and hold harmless City, its officers, employees or agents, against all such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.5 Familiarity with Services.

By executing this Agreement, Consultant warrants that Consultant: (i) has thoroughly investigated and considered the Scope of Services to be performed, (ii) has carefully considered how the Services should be performed, and (iii) fully understands the facilities and any difficulties and restrictions attending performance of the Services under this Agreement. If the Services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions existing therein, prior to commencement of Services hereunder. Should Consultant discover any latent or unknown conditions, which will materially affect the performance of the Services hereunder, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the Contract Officer (defined in Section 1.12. A).

1.6 Prevention of Loss and Damages.

Consultant shall adopt reasonable methods during the Term (defined in Section 3.4) to furnish continuous protection to the work product, and the equipment, materials, papers, 88 -3-
documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence.

1.7 Further Responsibilities of Parties.

Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonable necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither Party shall be responsible to perform the Services of the other.

1.8 Additional Services.

City shall have the right at any time during the performance of the Services, without invalidating this Agreement, to order extra services beyond that specified in the Scope of Services or to make changes by altering, adding to or deducting from the Services. No such extra services may be undertaken unless a written order is first given by the Contract Officer to Consultant, which written order incorporates therein an adjustment in (i) the Contract Sum (as defined in Section

2.1), and/or (ii) the Schedule of Performance, (as defined in Section 3.2), and which written order is approved in writing by Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum, or $25,000, whichever is less; or in the Schedule of Performance of up to one hundred eighty (180) days may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to Services which are specifically set forth in the Scope of Services or which are reasonably contemplated therein. Consultant hereby acknowledges that it accepts the risk that the Services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor.

1.9 Facilities and Equipment.

Except as otherwise provided, Consultant shall, at its own cost and expense, provide all facilities and equipment necessary to perform the Services required by this Agreement. City shall make available to Consultant only physical facilities such as desks, filing cabinets, and conference space (“City Facilities”), as City deems, in its sole discretion, to be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of City. The location, quality, and time of furnishing City Facilities shall be in the sole discretion of City. In no event shall City be required to furnish any facilities that may involve incurring any direct expense, including but not limited to a computer, long distance telephone, network data, internet or other communication charges, vehicles and reproduction facilities.

1.10 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit B and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit B and any other provisions of this Agreement, the provisions of Exhibit B shall govern. 89 -4-

1.11 Corrections.

In addition to the indemnification obligations set forth in Article 4, and Sections 1.4, 1.13,

5.3, 5.4, and 6.3, Consultant shall correct, at its expense, all errors in the Services which may be disclosed during City’s review of Consultant’s report or plans. Should Consultant fail to make such correction(s) in a reasonably timely manner, such correction(s) may be made by City, and the cost thereof shall be charged to Consultant. In addition to all other available remedies, City may deduct the cost of such correction(s) from any retention amount held by City, or may withhold payment otherwise owed Consultant under this Agreement up to the amount of the cost of correction(s), as provided in Section 6.3.

1.12 Party Representatives.

A. Contract Officer: For the purposes of this Agreement, the Contract Officer shall be the City Manager, or such other person designated in writing by the City Manager (“Contract Officer”). Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement.

B. Principals and Personnel of Consultant.
1) Consultant Representative: The following principal of Consultant is hereby designated as being the Consultant Representative authorized to act on Consultant’s behalf regarding the Services specified herein and make all decisions in connection therewith:

Name Title
Nick Sabatini VP, Managed Services West Region
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing Consultant Representative were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Consultant Representative shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Consultant Representative. For purposes of this Agreement, the foregoing Consultant Representative may not be replaced nor may their responsibilities be substantially reduced or reassigned by Consultant without the express written approval of City. It shall be Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the Services, and Consultant shall refer any decisions which must be made by City to the Contract Officer. 2) Consultant’s Personnel: Consultant has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the Services shall be qualified to perform such Services. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and sub-contractors, if any, assigned to perform the Services required under this Agreement. 90 -5-
Consultant shall notify City of all changes in Consultant’s staff and sub-contractors, if any, assigned to perform the Services required under this Agreement, prior to and during any such performance. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires to reassign any staff or sub-contractor of Consultant, City shall give notice as set forth in Section 8.1. Consultant shall, immediately upon the receipt of the notice to re-assign staff from City, reassign such person or persons.

1.13 Independent Contractor.

A. Consultant is an independent contractor and not an employee of City.

Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. All Services provided pursuant to this Agreement shall be performed by Consultant or under its supervision. Consultant will determine the means, methods, and details of performing the Services. Any additional personnel performing Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

B. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Consultant’s personnel practices. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.

1.14 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Consultant, the Consultant Representative and employees were a substantial inducement for City to enter into this Agreement.

Therefore, Consultant shall not contract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this 91 -6-
Agreement shall be void. No approved transfer shall release Consultant or any surety of Consultant of any liability hereunder without the express consent of City.

1.15 Debarment or Suspension.

Consultant represents and warrants that, as of the Effective Date of this Agreement, Consultant is not debarred or suspended pursuant to any applicable Federal or State law providing for the debarment of contractors. Consultant shall not perform the Services with any subcontractor that has been debarred or suspended pursuant to any applicable Federal or State law providing for the debarment. Consultant and its subcontractors shall not be debarred or suspended throughout the Term of this Agreement pursuant to any applicable Federal or State law providing for the debarment of contractors. If Consultant or any subcontractor becomes debarred or suspended during the Term of this Agreement, Consultant shall immediately notify City.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, as full compensation for Services satisfactorily rendered, City shall pay Consultant at the hourly rates set forth in the “Schedule of Compensation” attached hereto as Exhibit C and incorporated herein by this reference. In no event shall Consultant be paid more than Fifty-Five Thousand Dollars ($55,000.00) (the “Contract Sum”). The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by City. Coordination of the performance of the Services with City is a critical component of the Services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending those meetings.

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion of the Services, (ii) payment in accordance with specified tasks or the percentage of completion of the Services, (iii) payment for time and materials based upon Consultant’s rates as specified in the Schedule of Compensation, provided that time estimates are provided for the performance of sub tasks, but not exceeding the Contract Sum or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

City shall only reimburse Consultant for those actual and necessary expenses expressly set forth in Exhibit C. Reimbursable expenses may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual sub-contractor expenses of an approved sub-contractor pursuant to Section 1.14, and only if specified in the Schedule of Compensation.

2.4 Unauthorized Services and Expenses.
92 -7-
City will not pay for any Services or reimburse for any expenses incurred which are not specified in the Scope of Services, unless authorized in writing as set forth in Section 1.8 of this Agreement. City shall make payment for such authorized additional Services and expenses in accordance with Article 2 of this Agreement.

2.5 Invoices.

Each month Consultant shall furnish to City an original invoice for all Services performed and expenses incurred during the preceding month. Each such invoice shall contain all of the information set forth in Section III of Exhibit C to this Agreement. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. Consultant shall not invoice City for any duplicate Services performed by more than one person.

City shall independently review each invoice submitted by Consultant to determine whether the Services performed and expenses incurred are in compliance with the provisions of this Agreement. City will use its best efforts to cause Consultant to be paid within thirty (30) days of receipt of Consultant’s correct and undisputed invoice, except as to any charges for Services performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 6.3. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City of any invoice provided by Consultant shall not constitute waiver of any rights or remedies provided herein or any applicable law.

2.6 Waiver.

Payment to Consultant for Services performed pursuant to this Agreement shall not be deemed to waive any defects in Services performed by Consultant.

ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

3.2 Schedule of Performance.

Consultant shall commence the Services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all Services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit D and incorporated herein by this reference.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement may be extended because of any delays due to 93 -8-
unforeseeable causes beyond the control and without the fault or negligence of Consultant. Such unforeseeable consequences include, but are not restricted to, acts of God or public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including City, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified, subject to the provisions of Section 1.8. The Contract Officer’s determination (or the City Council’s determination, in the event the period of enforced delay exceeds the period specified in Section

1.8) shall be final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover damages against City for any delay in the performance of this Agreement, however caused; Consultant’s sole remedy shall be the extension of the Agreement pursuant to this Section.

3.4 Term.

The Term of this Agreement shall be from the Effective Date through October 31, 2025 with an option to extend for an additional four (4) one-year terms, unless sooner terminated as provided in Article 6 of this Agreement or extended as provided in Sections 1.8 and 3.3 of this Agreement. Maximum term and any subsequent amendment or modification shall not exceed five (5) years.

ARTICLE 4. INSURANCE AND INDEMNIFICATION

4.1 Minimum Scope and Limits of Insurance.

Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:

A. Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $2,000,000.00 per project or location. If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, members, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.

B. Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Consultant shall obtain a non-owned auto endorsement to the Commercial General Liability policy.

C. Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Consultant has no employees while performing Services under this 94 -9-
Agreement, workers’ compensation policy is not required; however, Consultant shall execute a declaration that it has no employees.

D. Professional Liability/Errors and Omissions Insurance with minimum limits of $1,000,000.00 per claim and in the aggregate.

4.2 Acceptability of Insurers.

The insurance policies required under this Article shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide. Self-insurance shall not be considered to comply with the insurance requirements under this Article.

4.3 Additional Insured.

The commercial general and automobile liability policies shall contain an endorsement naming City, its officers, employees, agents and volunteers as additional insureds.

4.4 Primary and Non-Contributing.

The insurance policies required under this Article shall apply on a primary noncontributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

4.5 Consultant’s Waiver of Subrogation.

The insurance policies required under this Article shall not prohibit Consultant and Consultant’s employees, agents or sub-contractors from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

4.6 Deductibles and Self-Insured Retentions.

Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City; or Consultant shall procure a bond guaranteeing payment of losses and expenses.

4.7 Cancellations or Modifications to Coverage.

Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Article during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Article is canceled or reduced in coverage or limits, Consultant shall, within two (2) Business Days (as defined in Section 8.12) of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy. 95 -10-

4.8 City Remedy for Noncompliance.

If Consultant does not maintain the policies of insurance required under this Article in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Article, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

Consultant shall promptly reimburse City for any premium paid by City, or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.

4.9 Evidence of Insurance.

Prior to the performance of Services under this Agreement, Consultant shall furnish the City Clerk with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Article. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with the City Clerk.

Consultant shall provide proof to the City Clerk that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall furnish such proof at least two (2) weeks prior to the expiration of the coverages.

4.10 Indemnity Requirements not Limiting.

Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under this Agreement.

4.11 Sub-contractor Insurance Requirements.

Consultant shall require each of its sub-contractors that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Article.

4.12 Indemnification, Hold Harmless, and Duty to Defend.

A. Indemnification of City.
1) To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, sub-contractors, materialmen, consultants or their officers, agents, servants or employees (or any entity or 96 -11-
individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith.
2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2. 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Article from each and every sub-contractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement.

If Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s sub-contractor, its officers, agents, servants, employees, sub-contractors, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant’s sub-contractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

B. Workers’ Compensation Acts not Limiting. Consultant’s indemnifications and obligations under this Article, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Article shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Consultant’s indemnifications and obligations under this Article shall survive the expiration or termination of this Agreement. 97 -12-
ARTICLE 5. RECORDS, REPORTS, AND RELEASE OF INFORMATION

5.1 Service Records.

Consultant shall keep, and require sub-contractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and Services performed hereunder (the “Service Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer to evaluate the performance of such Services. Any and all such Service Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such Service Records at all times during normal business hours of City, including the right to inspect, copy, audit and make copies and transcripts from such Service Records. Such Service Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Service Records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the Service Records may be given to City, and access shall be provided by Consultant’s successor in interest (“Consultant’s Successor”). If custody of the Service Records is given to Consultant’s Successor, Consultant shall give written notice to City of the transfer of the Service Records to Consultant’s Successor. The notice shall include contact information (address and telephone number) for Consultant’s Successor, and access shall be provided to City by Consultant’s Successor.

5.2 Reports.

Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that City is greatly concerned about the cost of Services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein, Consultant shall promptly notify the Contract Officer of that fact, circumstance, technique or event and the estimated increased or decreased cost related thereto.

5.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “Consultant Documents”) prepared by Consultant, its employees, sub-contractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement. Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Consultant Documents hereunder. Any use, reuse or assignment of such completed Consultant Documents for other projects and/or use of uncompleted Consultant Documents without specific written authorization by Consultant will be at City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use or assignment. Consultant may retain copies of such Consultant Documents for its own use. Consultant shall have an unrestricted right to use the concepts embodied therein. All 98 -13-
sub-contractors shall provide for assignment to City of all Consultant Documents prepared by them; and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom.

5.4 Confidentiality and Release of Information.

A. All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.

B. Consultant, its officers, employees, agents or sub-contractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the Services performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.

C. If Consultant, or any officer, employee, agent or sub-contractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Consultant’s conduct.

D. Consultant shall promptly notify City should Consultant, its officers, employees, agents or sub-contractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any Party regarding this Agreement and the Services performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite the response.

ARTICLE 6. ENFORCEMENT OF AGREEMENT AND TERMINATION

6.1 California Law.

This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be interpreted, construed and governed both as to validity and to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside. 99 -14-

6.2 Disputes; Default.

A. In the event that City determines Consultant is in default under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any Services performed after the date of default. In addition to the provisions of Section 4.8, and the right to terminate pursuant to Section 6.7, if the City Manager determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, City may serve Consultant with written notice of the default. Consultant shall have ten (10) calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance.

In the event that Consultant fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

B. In the event of termination pursuant to this Section, City may take over the Services and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of set-off or partial payment of the amounts owed City as provided in Section 6.3.

6.3 Retention of Funds.

Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement): (i) any payment amount of which may be in dispute hereunder or which is necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, (ii) all amounts retained pursuant to the provisions of Section 4.8, (iii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement, and (iv) all payments due or that become due to Consultant during the period that Consultant or any of its sub-contractors fail to maintain any required insurance in full force and effect, until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City, as provided in Section 4.9, above. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of Consultant to insure, indemnify, and protect City as elsewhere provided herein.

6.4 Waiver.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any Services by Consultant shall not constitute a waiver of any of the 100
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provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver.

Any waiver by either Party of any default must be in writing, and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

6.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

6.6 Legal Action.

In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant must file a statutory claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action against City under this Agreement.

6.7 Termination Prior to Expiration of Term.

This Article 6 shall govern any termination of this Agreement except as specifically provided in Section 6.2 for termination for default of Consultant. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of Consultant, the period of notice may be a shorter time as may be determined by the Contract Officer. In addition, Consultant reserves the right to terminate this Agreement at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of City, the period of notice may be a shorter time as Consultant may determine. Upon receipt of any notice of termination, Consultant shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer. Except where Consultant has initiated termination, Consultant shall be entitled to compensation for all Services rendered prior to the effective date of the notice of termination and for any Services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 6.3. In the event Consultant has initiated termination, Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating Party need not provide the non-terminating Party with the opportunity to cure pursuant to Section 6.2.

6.8 Attorneys’ Fees.

In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party in such action or proceeding, in addition to any other 101
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relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees. Attorneys’ fees shall include attorney’s fees on any appeal, and in addition the Party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

ARTICLE 7. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

7.1 Non-liability of City Officers and Employees.

No officer or employee of City shall be personally liable to Consultant, or Consultant’s Successor, in the event of any default or breach by City or for any amount which may become due to Consultant or Consultant’s Successor, or for breach of any obligation of the terms of this Agreement.

7.2 Conflict of Interest.

Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of Services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or sub-contractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of City shall have any direct or indirect financial interest in this Agreement within the scope of Government Code section 1090, nor shall any such officer or employee make, participate in making, or use his or her official position to influence, any City decision relating to the Agreement which has a material financial effect on his or her financial interests or the financial interests of any corporation, partnership or association in which he or she is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given, and will not pay or give any third party any money or other consideration for obtaining this Agreement.

Consultant and its officers, employees, associates and sub-contractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant may perform similar services for other clients; but Consultant and its officers, employees, associates and subcontractors shall not, without the Contract Officer’s prior written approval, perform services for another person or entity for whom Consultant is not currently performing services that would require Consultant or one of its officers, employees, associates or sub-contractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section into any subcontract that Consultant executes in connection with the performance of this Agreement. 102
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7.3 Covenant Against Discrimination.

Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, or ancestry in the performance of this Agreement.

Consultant shall take affirmative action to insure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, or ancestry, or other protected class.

7.4 Unauthorized Aliens.

Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of Services covered by this Agreement, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City.

ARTICLE 8. MISCELLANEOUS PROVISIONS

8.1 Notices.

Any notice, demand, request, document, consent, approval, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: (a) on confirmed delivery by courier service or overnight delivery service during Consultant’s and City’s regular business hours; or (b) three (3) Business Days after deposit in the United States mail, by certified or registered mail, and addressed to the Party to be notified as set forth below:

If to City Attn: Caroline Patton
Administrative City Clerk
City of Banning
99 East Ramsey Street
Banning, California 92220
Email: [email protected]
With a courtesy copy to: Serita R. Young, City Attorney Richards, Watson & Gershon
350 South Grand Avenue, 37th Floor
Los Angeles, California 90071
Email: [email protected]
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If to Consultant: Attn: Nick Sabatini
VP, Managed Services West Region
UBEO West, LLC dba UBEO Business Services
3131 Espalanade
Chico, CA 95973
Email: [email protected]

8.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

8.3 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

8.4 Integration; Amendment.

This Agreement, and all exhibits referred to in this Agreement, constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the Parties, and none shall be used to interpret this Agreement. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty except those expressly set forth in this Agreement. No amendment to or modification of this Agreement, nor any provision or breach hereof waived, shall be valid unless made in writing and approved by Consultant and by City Council. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

8.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the Parties hereunder unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.

8.6 Mutual Cooperation.

A. City’s Cooperation. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for Consultant’s proper performance of the Services required under this Agreement. 104
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B. Consultant’s Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance of Services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

8.7 No Third Party Beneficiaries Intended.

This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

8.8 Final Payment Acceptance Constitutes Release.

The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished or relating to Consultant’s Services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-contractors and agents for the accuracy and competency of the information provided and/or Services performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the Services prepared by Consultant, its employees, sub-contractors and agents.

8.9 Non-Appropriation of Funds.

Payments to be made to Consultant by City for Services performed within the current fiscal year which are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Consultant’s Services beyond the current fiscal year, this Agreement shall cover payment for Consultant’s Services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

8.10 Headings.

The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.

8.11 Word Usage.

Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

8.12 Business Days.
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“Business Days” refers to days that the Banning City Hall is open for business.

8.13 Corporate Authority.

The persons executing this Agreement on behalf of the Parties hereto warrant that (i): such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of that Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which that Party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

8.14 Electronic Signatures.

Each Party may adopt as its signature an electronic identification consisting of a symbol or code that is affixed to or contained in each document transmitted by such Party (“electronic signature”). The Parties hereto herby agree that electronic signatures are acceptable, shall have the same force and effect under the law as original wet signatures, and shall be sufficient to verify that the Parties have executed this Agreement and such other documents transmitted by the Parties.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF the Parties hereto have executed this Agreement the day and year first hereinabove written.

CITY OF BANNING CONSULTANT
Douglas Schulze, Date
City Manager
NAME: Date
TITLE:

NAME: Date
TITLE:

ATTEST:

Tax ID No.

Caroline Patton Date
Administrative City Clerk
Address:

APPROVED AS TO FORM:

Richards, Watson & Gershon
City Council Approval: _____________
Serita R. Young Date
City Attorney
NOTE: PROOF OF AUTHORITY TO BIND CONTRACTING PARTY REQUIRED. APPROPRIATE

ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
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Exhibit “A”-1
EXHIBIT “A”

SCOPE OF SERVICES
I. Consultant will perform the following Services in connection with providing Scanning and Index Services prepared in connection therewith:

II. As part of the Services, Consultant will prepare and deliver the following tangible work products and services to City:
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Prepared exclusively for City of Banning by UBEO Business Services UBEO Business Services is pleased to present this proposal to the City of Banning for the digitization of your significant paper records. Our project understanding and executive summary outlines our comprehensive approach towards this transformation, centered on accuracy, security, and accessibility of your essential data.

In this proposal, we emphasize:

Our understanding of your unique needs, City of Banning is requesting a proposal for Digital Transformation which consists of conversion of various physical paper documents being scanned, Plans and Boxes of standard size paper and large-format documents that were provided in attachments: (B) Public Works – Planning Department, (C) Public Works – Engineering Department, (D) Water – Wastewater Department, and (E) Community Development Department for City of Banning. File folders may contain, but are not limited to, flat, folded, or bound documents of varying sizes from business cards, index cards, photographs, and plans up to 36”x48”. Plan rolls will vary in size from under an inch to 12” or more in diameter and file size from finished multi-page images shall not exceed 25 megabytes. Should multi-page file exceed the 25-megabyte limit, file shall be divided into smaller components. Documents contain a mix of black and white and/or colored pages.
• UBEO will scan all paper documents and then will store and hold original documents for an agreed upon time by the City. Once the City of Banning formally accepts electronic files and signs off on project completion. UBEO will then coordinate with the City to return content as it was received. UBEO Business Services offers destruction services with a certificate of completion as well should the City choose alternative options for some content. • Our proficient team, led by seasoned professionals, leveraging our broad experience in document management, enhanced with notable qualifications such as Project Management Professional (PMP) certification and Government Archives and Records Administration (GARA) certification.

EXHIBIT "A" Exhibit "A" - 2
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Prepared exclusively for City of Banning by UBEO Business Services • Laserfiche Repository: We recognize the need for delivery to your existing system. Our team has the technical know-how to ensure a seamless integration, thereby facilitating the accessibility and administration of digitized documents.
• Detailed Work Plan that includes document preparation, scanning using production scanners, stringent quality assurance, precise data entry, OCR for searchable text, and careful migration to your Laserfiche EDMS.
• Pick-Up Coordination: We understand the importance of coordinating efficiently with the City of Banning to establish approved dates and times for the pick-up of items to be scanned. Our team will work closely with City officials to accommodate their schedules and ensure a seamless pick-up process. Clear communication channels will be established to facilitate any necessary adjustments to the pick-up schedule and to address any concerns promptly. • Inventory Management and Tracking: UBEO will implement a comprehensive process for managing inventory and tracking all plans and documents throughout the scanning process. Each box will be carefully logged upon receipt at our facility, assigned a unique identifier, and tracked through every stage of the digitization process. Regular audits and quality checks will be conducted to maintain accuracy and accountability, with detailed records kept to provide transparency and traceability.
• Proposed Schedule of Processing Phases: We will provide a detailed schedule outlining the proposed processing phases and the anticipated date of completion for the entire project. This schedule will be developed in consultation with the City to ensure alignment with their priorities and deadlines. Milestones and key deliverables will be clearly defined, allowing for progress monitoring and effective project management. Flexibility will be built into the schedule to accommodate any unforeseen challenges or changes in project scope. • Document Retrieval Request Process: City personnel will have access to a user-friendly request portal or contact point where they can submit their requests. Upon receipt of a request, our team will expedite the retrieval, digitization, and delivery process, ensuring timely access to the requested materials. Our recommended document retrieval request process will prioritize efficiency and responsiveness, aiming to return digital versions of requested documents to the City within 5 hours to 24 hours. Regular communication will be maintained with the City to provide status updates and address any concerns promptly. • Reassemble for Return of Plans and Documents: Upon completion of scanning, our team at UBEO Business Services will place papers back in folders/boxes in their original order. This ensures that the original order of files received is maintained. Our team will ensure that the digitized materials are returned in their original order and condition, with appropriate packaging and labeling to facilitate easy identification and handling. We will coordinate closely with City personnel to schedule the return and ensure a smooth transition back into City possession. • Return:

UBEO will work with the City for delivery, pickup & return schedules. UBEO can hold your content in our warehouse for up to 45 days after each digital delivery unless the City would like an alternative schedule we could accommodate.
• Transportation: Our secure, climate-controlled vehicles will transport the securely packaged and reassembled documents back to the City of Banning or designated location. • Verification: Upon delivery, our team will provide a circular chain of custody and verify the pickup – delivery.

EXHIBIT "A" Exhibit "A" - 3
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Prepared exclusively for City of Banning by UBEO Business Services • Our Commitment: to adhere to the proposed timeline, ensuring seamless delivery without compromise on quality.

We firmly believe in not only providing successful project completion but also offering valuable insights that could enhance your future document management practices. Rest assured, we aim to provide a closing experience that is as smooth and efficient as every other step in our work plan.

Our strategy commences with an onsite assessment, The initial aspect of our project's inception consists of a comprehensive briefing with The City of Banning. This step is essential for our mutual comprehension and alignment regarding the project's objectives, deliverables, and schedule. We conduct an in-depth analysis of your requirements and the scope of the project in order to formulate a strategic plan that suits your needs the most effectively.

During the orientation, we will acquire a thorough understanding of the current condition of your physical documents and identify potential obstacles that may arise during the course of the project. In addition, our team will familiarize itself with the operating environment, security protocols, and any task-specific operational procedures.

Following the initial orientation, We firmly believe that routine and open communication can streamline operations and nurture a prosperous partnership. Throughout the duration of the project, our project manager and BPO Production Manager will maintain regular, scheduled communication with your team.

UBEO utilizes Smartsheet for our projects providing client complete visibility of project status, milestones, tasks, time projections and more. UBEO will customize per The City of Banning goals.

In addition, your UBEO team will provide the below:
• Biweekly Updates: A detailed email will be sent to keep you abreast of the steps scheduled for the following weeks as well as the progress made during the previous weeks. This will encompass all aspects of the project, including document preparation, scanning, quality assurance, optical character recognition, migration, and other tasks according to the project schedule. • Scheduled Meetings: The purpose of these meetings is to review progress, provide updates, resolve any issues, and plan the next steps. Daily, weekly, or biweekly meetings can be scheduled according to your specifications.

EXHIBIT "A" Exhibit "A" - 4
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Prepared exclusively for City of Banning by UBEO Business Services • Meeting Minutes: Following each meeting, we will provide a concise yet thorough summary of what was discussed, decisions made, and next steps. This ensures that everyone is on the same page and can refer back to key points as necessary.
• Methodology Updates: As we progress through the project, we may identify areas where adjustments to the methodology could improve results. These modifications will be extensively discussed with you and implemented only with your approval. • Dashboard Access: We will build a customized Dashboard in Smartsheet that will allow you to easily request files, see project updates, meeting minute notes, and more. This dashboard will also show the current progress of the past milestones, and how much has been processed to help keep you (the client) on budget!
Our ultimate goal is to ensure that our operations are transparent and to maintain your participation and contentment throughout the duration of the project. We believe this level of communication is crucial for delivering a project that not only meets, but exceeds, your expectations.

To ensure the successful Digital Transformation, a well-defined team structure is essential. The recommended team structure will include both City of Banning personnel and UBEO Business Services staff, each with clearly defined roles and responsibilities. This collaborative approach will ensure all aspects of the project are effectively managed and executed.

Recommended Team Structure

1. Project Steering Committee
Role: Provide overall project governance, strategic direction, and decision-making authority.

Members:
• City of Banning Representatives:
o Senior Executive Sponsor (e.g., CIO or Department Head) o Senior Department Managers
• UBEO Business Services Representatives:
o Senior Project Manager
o BPO Manager
o BPO Facilities Director
o ECM Manager
Responsibilities:
• Approve project scope, objectives, and key deliverables • Monitor project progress and resolve high-level issues • Ensure alignment with City and UBEO strategic goals
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2. Project Management Team
Role: Oversee day-to-day project activities, coordinate between teams, and ensure project milestones are met.

Members:
• City of Banning:
o Project Manager
o Assistant Project Manager or Project Coordinator
• UBEO Business Services:
o BPO Manager
o Project Manager
Responsibilities:
• Develop and maintain project plans and schedules
• Coordinate resources and tasks
• Manage project risks and issues
• Communicate project status to stakeholders

3. Technical Implementation Team
Role: Handle the technical aspects of Laserfiche Briefcase Import and Quickfields session, including system configuration, integration, and testing.

Members:
• City of Banning:
o IT Infrastructure Specialist
o Database Administrator
o Security Analyst
• UBEO Business Services:
o Project Manager
o Laserfiche Solution Architect
o Technical Support Specialist
Responsibilities:
• Configure and import
EXHIBIT "A" Exhibit "A" - 6
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Prepared exclusively for City of Banning by UBEO Business Services • Integrate with existing City systems
• Ensure data migration accuracy and completeness
• Implement security measures and protocols

2.5 IV.F Document Indexing and Quick Fields
A. All records shall be named and indexed according to conventions determined by the City. Fields may change based on the document type.

B. Consultant shall be required to structure the indexes in a text file to meet Laserfiche import format.

C. The City shall provide detailed instructions for each project.

D. Consultant shall implement “Quick Fields” application allowing for automatic entering of indexed fields which follow electronic document management system templates in Laserfiche.

1. For Example.

1. Naming Scheme (Indexing)

1. Folder Tab/Name

2. If not folder, Document/Binder title or Type.

2. Plan Set Naming Scheme (Indexing) On Tag

1. Project Name

2. Most Recent Date
E. The Consultant will produce a Pilot or sample to each Department to insure Indexing (Folder Structure & File Naming) for process approval from City of Banning prior to producing entire collection UBEO Understands and Agrees.

Classification
This step is crucial for our shared understanding and agreement on the project's goals, outcomes, and timeline. Preparation Classification (Identification) and Sorting of Documents, The next step involves classifying, prioritizing, and categorizing documents to be scanned. This procedure guarantees the efficiency of the digitization process and facilitates navigation of the digital archive.

We will create a well-defined, mutually-agreed-upon sorting and pick-up strategy for your documents that is compatible with organizational schedules, deliveries, and parking. This collaborative procedure will ensure precision and facilitate a more seamless system integration. By involving all relevant parties in the review and approval of the classification and categorizing strategy, we ensure consensus on the project.

UBEO Business Services recommends classifying at the file level or entire box level.

1. Standardized Formatting Guidelines:
• We will develop comprehensive formatting guidelines to ensure consistency across all digitized documents. This includes specifications for file format, resolution, and any other relevant parameters to maintain uniformity and readability.

2. File Naming Conventions:
• Our team will work with the City of Banning to establish clear and intuitive file naming conventions to facilitate easy identification and retrieval of documents. This may include EXHIBIT "A" Exhibit "A" - 7
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Prepared exclusively for City of Banning by UBEO Business Services incorporating relevant metadata such as project name, document type, date, and other identifying information into the file names.

3. Indexing Workflow Process:
• We will establish a structured indexing workflow process that outlines the steps involved in categorizing and tagging digitized documents.

4. Utilization of Data Tables and Lists:
• Our team will leverage data tables and lists to create a standardized set of indexing criteria.

This may include tables for project names, document types, permit numbers, and other relevant metadata. By utilizing pre-defined lists, we can ensure accuracy and uniformity in indexing across all documents.

5. Quality Assurance and Validation:
• To maintain data integrity and accuracy, we will implement quality assurance measures to validate indexed information against the master database. Any discrepancies or inconsistencies will be promptly addressed and resolved to ensure the reliability of the indexed data.

6. Automatic Capture and Indexing:
• We will deploy advanced document capture technologies, such as Optical Character Recognition (OCR) and Intelligent Document Recognition (IDR), to automatically extract ‘clear handwritten text’ and metadata from digitized documents. This automated process ensures efficient and accurate indexing of documents without manual intervention. • Metadata extracted through automatic capture will be used to populate indexing fields, including project names, document types, dates, and other relevant information. This streamlined approach minimizes the need for manual data entry and reduces the risk of human error.
• Our team will configure the document capture system to recognize and classify documents based on predefined rules and templates. This ensures consistent and standardized indexing across all digitized documents, enhancing searchability and retrieval efficiency.

Physical Preparation
Once an identification strategy has been agreed upon, we move on to the physical preparation of documents. This phase entails preparing the physical documents for scanning by removing physical obstructions such as staples, bindings, paper clips, and other impediments.

Our team manages this process meticulously, preserving the original documents' integrity while preparing them for digitization. Aged or fragile documents will be handled with special care to prevent damage. This preparation guarantees a smooth scanning process, enabling the production of digital copies that are of high quality, clear, and readable.

The physical preparation phase is a meticulous procedure that sets the stage for a successful digitizing process and lays the groundwork for a seamless transition from paper-based documents to an entirely digital archive.

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Prepared exclusively for City of Banning by UBEO Business Services UBEO Production centers are supervised by onsite BPO Production Managers that monitor every step of the process. Our facilities are equipped to meet all security requirements and compliance. • Document Inspection: The first step of the procedure involves a comprehensive examination of all documents. This will assist us in comprehending their current condition and identifying any potential obstacles that may arise during the scanning procedure. • Poor Original Image Quality: These documents will be noted and a disclaimer cover page indicating poor original quality will be included with the scan.
• Removal of Bindings: To prepare the documents for the scanning procedure, all staples, bindings (Velo), paper clips, coil binders, fold-over tab binders and other physical attachments will be removed.
• Sticky Notes: Attached sticky notes will be meticulously removed, reapplied to the back of the respective documents, or placed on a new sheet of paper. This ensures that no original text is obscured during the digitizing process.
• Folder Preparation: On the Manila folders, any notes or essential information can be preserved. If necessary, the team can remove the folder dividers and any accompanying notes to ensure that this information is captured during scanning. We can cut the folders to ensure they’re scanned with the entire process.
• Flattening Content: Curled (dog ears) or crumpled pages will be carefully flattened in order to assure high-quality scanning.
• Document Repair, “Non – Reflective Tape”: Damaged documents, including shredded pages, will be repaired to an extent to ensure the digital copy maintains the document's integrity. • Special Treatment for Fragile Documents: Older, delicate, or fragile documents will be handled with special care to prevent further harm during the preparation and scanning process. Our team will mark these contents separately, to ensure we use them on a scanner that is gentler with fragile work. • Box Monitoring: Each document or document collection will be monitored to ensure that no documents are misplaced or lost during the preparation process. This monitoring will happen throughout the project.
*If a record file contains no pages, we will add a disclaimer cover page and notify the city.

2.6 IV.D Document Imaging (Scanning) Specifications

1. The City’s originals are NOT to be altered in any way. All images are to be representative of the original records.

2. Blank pages (with no text or image) are to be eliminated.

3. Black borders shall be removed.

4. Scan all documents at a minimum of 600 dpi with Auto-Color PDF images (only) for all departments. Each document, binder or file will be output as a multipage PDF.

5. Images shall be de-skewed to the best possible alignment and auto-rotated (in readable format) in Laserfiche.

6. Images are to be de-speckled to the degree that will afford improved readability but not erase characters.

7. File size from finished multi-page images shall not exceed 25 megabytes. Should multi-page file exceed the 25-megabyte limit, file shall be divided into smaller components.

1. Blueprints/plans can exceed this size limit since we want to maintain the document's quality. Other documents may be tagged that will override the 25 megabytes limit. The EXHIBIT "A" Exhibit "A" - 9
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Prepared exclusively for City of Banning by UBEO Business Services department rep will indicate which documents will exceed this requirement during the project.

8. Quality inspection of documents shall occur at the time of scanning.

9. Illegible images shall be rescanned by the Consultant at no charge so that the document is as legible as the original.

UBEO Understands.

Scanning and Digital Conversion
After the document preparation phase is complete, our highly trained team members will load the prepared documents into our cutting-edge production scanners. To ensure the acquisition of high-quality, clean images, our staff have received extensive training in the maintenance and cleaning of scanners, as well as the detection of potential scan lines. We use a combination of automated software and manual inspections to ensure that each page is accurately and thoroughly captured. All pages will be scanned in, and in the end merged to a multi-page document in a tiff, pdf, or a preferred format per the City of Banning.

We comply with industry standards by scanning all documents at a resolution of 300 dpi and in accordance with standards set by the American National Standards Institute (ANSI) and Association for Information and Image Management (AIIM). Per the City of Banning all documents will be scanned at 600 dpi. This, combined with our optimized gamma, brightness, and contrast settings, produces a black-andwhite output that is crisp and readily readable. To ensure efficient storage of older content, we recommend keeping photographs in black and white for archival documents and infrequently accessed files. However, we can modify this dependent on the needs of the client.

Special Document Handling (Large Format, Fragile Items, etc.), For large format or fragile documents, we handle them with extra caution and utilize specialized scanning equipment to guarantee that they are digitized accurately. Depending on the condition and quantity of each special document, the optimal digitization method is determined. In certain instances, this may entail scanning on a flatbed scanner.

Wide format (large format) contents will be scanned on a specialized scanner with sensors made to handle the larger content.

Optimized Configuration and Quality Assurance, we employ border removal and deskewing techniques to ensure that the scanned image is as accurate to the original as possible and to improve the effectiveness of the Optical Character Recognition (OCR) process further down the line. Our scanners are endowed with double-feed detection technology to ensure that no content is lost when scanning in duplex mode. In addition, we use technology to eliminate any blank pages, followed by a manual (human) check to ensure that no content has been omitted inadvertently. UBEO will keep a log of items that do not produce OCR text and inform the City of Banning upon discovery.

Post-Scanning Quality Verifications, after each page of a document has been digitized, our specialized QA team examines each page. Our scanning team conducts a preliminary check during the scanning process.

During this post-scan QA step, we take a more thorough evaluation to ensure that no discrepancies were overlooked.

UBEO will work with The City's Information Technology Department Staff to understand their preferred methods of data transfer to the Laserfiche EDMS.We will comply with the City's security and compatibility standards and configure the chosen delivery method outlined in the RFP which requires a hard drive for each department.

EXHIBIT "A" Exhibit "A" - 10
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Prepared exclusively for City of Banning by UBEO Business Services

2.7 IV.H Quality Control

1. Consultant shall ensure digital entries accurately match the scanned hardcopy record at the time of scanning and ensure the appropriate references are in place.

Consultant shall provide ongoing quality assurance/quality control (QC/QA) and review of records indexed.

2. The City desires the option to destroy some or all original documents scanned, thus the quality of scanned documents and diligence of quality control must be superior. Consultant will provide ongoing quality assurance/quality control (QC/QA) review of records scanned.

UBEO Understands.

UBEO also offers secure document destruction services, which include a certificate of completion to ensure proper documentation and compliance.

The QA staff executes the following tasks:
• Thorough Page Review: Examine each digitized document page by page to ensure there are no errors and omissions and that all documents were scanned appropriately. • Blank Page Verification: During the scanning process, technology is used to automatically eliminate any vacant pages. To ensure that no content is omitted inadvertently, our QA team examines all removed "blank" pages. If significant content is discovered, these pages are added back to the digital file.
• Legibility Checks: Ensure the legibility of each scanned document by looking for text that is obscured by sticky notes, creases, or other physical damage. Our team will address these issues to improve readability.
• Resolution and Quality Checks: Each image undergoes checks for resolution, clarity, skew correction, and elimination of borders to ensure that the digital version is an accurate representation of the original.
• Process of Verification and Validation: Our quality assurance procedure concludes with the verification and validation of the digitized documents. This includes randomly comparing the digital files to the original documents to ensure the digitization process was accurate and thorough. This rigorous verification and validation procedure ensures a near-zero error rate, delivering digitized documents that are accurate representations of their original counterparts. • Validation for Errors and Omissions: After completing the process of quality assurance, we move on to data entry and indexing. In accordance with your specific requirements and instructions, our data entry team enters the necessary data into the document management system. This data could include that we agree on at a later time. This data can be the folder names, box name, and other pertinent information to help with easy file retrieval.

To ensure the accuracy of this crucial stage, another team member cross-checks the data entered against the original document, fostering a culture of accountability and precision. This system further ensures that EXHIBIT "A" Exhibit "A" - 11
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Prepared exclusively for City of Banning by UBEO Business Services our data entry process has a near-zero error rate. Once the indexing is completed, a supervisor verifies the data entered and checks it for quality issues, spelling mistakes, and performs a final quality check.

2.8 IV.E Optical Character Recognition (OCR)
A. All text records must be OCR’d and the OCR files delivered with the images. The OCR is to be delivered with a native within the image.

UBEO Understands.
• OCR Process Review: After the document images have been scanned, indexed, and subjected to our stringent quality assurance procedure, Optical Character Recognition (OCR) is performed.

OCR is a powerful technology that converts various document formats, such as scanned paper documents, PDF files, and digital camera images, into searchable data. Our procedure begins by applying advanced OCR software to scanned images. This software identifies and converts the text within each document into digital text. It effectively "reads" the text from the image and converts it into text data that can be searched. Our technology also attempts ICR (Intelligent Character Reading) to try and decipher human handwriting. For clear human handwriting it will be available to be searched.
• Quality Control for OCR Output: To guarantee the accuracy of our OCR output, each document undergoes an additional level of quality assurance. Our devoted staff compares the OCR output to the original image in order to identify and remedy any discrepancies. This assures a high level of precision in the text data output, making the documents fully searchable and significantly more useful than static images.
• Overcoming OCR Challenges: OCR is a powerful instrument, but it is not without its difficulties.

Poor-quality originals, intricate page layouts, messy handwriting, and uncommon fonts can result in less-than-perfect OCR results. However, we constantly train and retrain our OCR software, and work with OCR vendors to improve results. We’re confident we have the best OCR technology on the market at this time.

In addition, we are dedicated to the ongoing enhancement of our OCR capabilities, routinely updating our software, and training our staff in the most recent OCR techniques. This ongoing commitment enables us to deliver consistently high-quality results, regardless of the task's complexity.

2.9 IV.G Importing of Data
(1) The scanned pdf images and a text file which will include the index values will be delivered on a hard drive for each department.
(2) The index values must be formatted to successfully import into Laserfiche.

EXHIBIT "A" Exhibit "A" - 12
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Prepared exclusively for City of Banning by UBEO Business Services UBEO Understands.

UBEO is a Laserfiche Platinum VAR with 26 years of experience.

2.10 Preparation for Migration
Preparing the scanned, indexed, and OCR-processed data for transmission is the initial step in the migration process. Our team meticulously organizes all files and documents in accordance with the client’s existing Laserfiche file structures or a structure proposed to meet the client's requirements.

Our software migration procedure begins with a thorough examination of the associated metadata for each document. This metadata, gathered during the scanning and indexing phases, is utilized to structure and organize digital files in accordance with system requirements.

After the files have been structured, our software generates a highly compatible file format that can be easily imported. This expedites the migration process and reduces the likelihood of errors or compatibility issues.

1. Selection of Test Documents:
• We will collaborate with the City to select a representative sample of documents for inclusion in the test set for each department per the City of Banning. These documents will encompass a variety of types, formats, and content to adequately assess the digitization process's performance across different scenarios.

2. Scanning and Indexing Process:
• The selected test documents will undergo scanning using the designated equipment and settings. Concurrently, metadata indexing will be applied based on predefined criteria to simulate the full production process.

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Prepared exclusively for City of Banning by UBEO Business Services

3. Validation of Search and Retrieval:
• The test sets will be uploaded into a testing environment, where functionality such as search, and retrieval will be evaluated. This ensures that users can effectively locate, and access documents based on indexed metadata, validating the searchability and usability of the digitized content.

4. Feedback and Iteration:
• Feedback will be solicited from stakeholders, including City personnel and IT staff, regarding their experience with the test sets and any areas for improvement identified.

Based on this feedback, iterative refinements to the digitization process will be implemented as necessary.

2.11 Validation, Post-Migration
After the migration is complete, we undertake a post-migration validation to ensure that all documents were transferred accurately and are indexed correctly in the new system. This requires a thorough comparison of the transferred files to the original document inventory. To ensure the integrity and exhaustiveness of your digital archives, all discrepancies are resolved expeditiously.

2.12 Resolution Steps and Responsiveness
UBEO acknowledges that in every project, issues and challenges may arise. Responsiveness and efficiency in addressing these issues are crucial to project success. Here are our outlined resolution steps:

2.13 Regular Communication and Project Meetings
Proactive communication is a key component of our project management approach. Our Project Manager and the BPO Production Manager will maintain regular communication with the designated point of contact at the City of Banning.

In addition to formal project meetings, we will ensure a constant line of communication for any immediate concerns, questions, or suggestions. This communication will take place through various means such as email, phone calls, or instant messaging, as per the preference of the City of Banning. The aim is to ensure that the client is always aware of the project's status and any developments. By promoting an open and proactive communication environment, we aim to foster a collaborative relationship that aids in the project's successful execution.

2.14 IV.K Damage To Records

1. Any damage to City records, or other issues, irregularities, difficulties, or challenges shall be reported immediately in writing, via email.

UBEO Understands.

2.15 Issue Identification, Reporting, and Responsiveness EXHIBIT "A" Exhibit "A" - 14
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Prepared exclusively for City of Banning by UBEO Business Services In the event of any issues during scanning, indexing, OCR, or data migration, our team has a robust system for issue identification and reporting.

Issue Identification: Our quality assurance process is designed to catch any issues promptly, and our project team is trained to be attentive to any potential problems that might affect the quality of the work or the project timeline. Issues can be technical, related to document quality, or involve challenges with data migration.

Issue Reporting: Once identified, issues will be immediately documented. The report will include a detailed description of the issue, the time it was identified, its current and potential impact on the project, and any immediate action taken. Per the City of Banning this communication will be sent in writing via email to City contact.

Responsiveness: We prioritize prompt responsiveness in our approach. Once an issue is identified and reported, our team will begin working on its resolution immediately. This commitment to responsiveness minimizes the potential for any delays or quality concerns, maintaining the integrity and timeline of the project.

2.16 Corrective Action and Resolution
Once an issue is reported, we initiate our corrective action process. This process is designed to not only address the immediate concern/issue but also to prevent similar issues from occurring in the future. Our team, including the project manager, technical specialists, and quality assurance personnel, will collaboratively work on issue resolution. The corrective action might include modifying scanning or indexing procedures, adjusting OCR settings, or revising migration scripts. The resolution's details, including the actions taken and their results, will be documented and communicated to the City of Banning.

2.17 Client Feedback and Iterative Adjustments
We highly value client feedback and consider it crucial for the project's success. The iterative nature of our work plan allows us to implement any changes or improvements based on the client's feedback at each milestone. Once a milestone is reached and the deliverables are submitted to the City of Banning, we will seek their feedback. This feedback will then be reviewed and incorporated into the upcoming iterations. This iterative adjustment process ensures that the final deliverables meet the City of Banning's expectations to the fullest extent.

2.18 Escalation Process
Despite all preventive measures and corrective actions, some issues may require higher-level intervention.

For such situations, we have an escalation process in place. If an issue can't be resolved at the project level or if it has substantial potential implications for the project, it will be escalated to our senior management team. The escalation process ensures that critical issues receive the necessary attention and resources for their resolution. In addition, they will have the option to escalate issues directly to our senior management if they feel that it's necessary.

2.19 IV.B Reassemble Records After Scanning

1. All documents shall be returned to the original box, container, file, etc. in which they were received.

2. Plans shall be re-rolled unless instructed otherwise by the City.

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Prepared exclusively for City of Banning by UBEO Business Services

3. Consultant will not have to rebind materials (no re-staple, no rebinding, no reclipping) unless instructed otherwise by the City. The City expects that the documents will be returned nearly in the same files folders as received.

2.20 IV.L Document Return

1. Consultant shall return all scanned boxes of paper and plans.

UBEO Understands.

After the backfile scanning process is complete, our team at UBEO Business Services will meticulously reassemble all the original physical documents. This process involves a number of crucial steps, which are detailed below:
• Document Reassembly:

Documents disassembled for digitization will be meticulously reassembled in their original order.

Plans received in a rolled format will be returned in the same manner unless the City specifies otherwise. This process ensures the preservation of the original file order, facilitating easier access for district personnel to locate specific information.
• Quality Assurance: reassembly, we will implement a thorough quality assurance process to verify the accuracy and completeness of the reassembled documents. This comprehensive quality check will ensure that all documents have been correctly reassembled, with no documents missing or improperly filed. Our meticulous approach guarantees the integrity and reliability of your document management system, providing you with confidence in the precision and organization of your records.
• Secure Transportation:

Our transportation process ensures the utmost security and care for your documents. Utilizing secure, climate-controlled vehicles, we will transport the securely packaged and reassembled documents back to the City’s designated location. This approach ensures that the documents are maintained in excellent condition during transit, preserving both their integrity and confidentiality. • Verification: Upon delivery, our team will facilitate a meticulous verification process. This involves comparing the returned documents against the initial inventory list to ensure that every document is accounted for and in the expected condition. To maintain the highest standards of security and accountability, we employ a robust chain of custody protocol. This protocol meticulously tracks the movement and handling of documents from the moment they leave your possession until their return. By doing so, we guarantee the integrity and security of your documents throughout the entire process.
• Meticulous Measures for Document Integrity: By implementing these meticulous measures, UBEO Business Services ensures that the City’s physical documents will remain organized and easily accessible throughout the entire backfile digitization project. This comprehensive approach safeguards the integrity of your valuable records, maintaining their accuracy and reliability from start to finish.
• Content Storage and Management: We will securely store your content in our warehouse for 45 days following each iteration of the project. Should the City prefer an alternative schedule, we are more than willing to accommodate your needs. Upon your acceptance of the delivered iteration, we will promptly seek your approval to return the contents to your facility.

EXHIBIT "A" Exhibit "A" - 16
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Prepared exclusively for City of Banning by UBEO Business Services In addition to storage and delivery services, UBEO offers secure document destruction services, complete with a certificate of completion to ensure proper documentation and compliance with all relevant regulations.

We are committed not only to delivering a successful project completion but also to offering valuable insights to enhance your future document management practices. You can be assured that our goal is to provide a closing experience that is as smooth and efficient as every other step in our work plan.

2.21 IV.M Final Inspection and Acceptance

1. Based on the specifications described in this document, the City will make the final inspection of scanned images once imported.

2. Inspection is to be completed within 90 days of receipt of images.

3. Acceptance will be achieved when the inspection is completed, and the Consultant made all corrections, if necessary.

4. 10% of contract total will be withheld until all corrections are made and the City accepts the work.

5. Proponent invoices shall denote the number of scanned pages being billed for the current invoice as well as the total number of pages billed to date.

UBEO Understands and agrees to the final inspection and acceptance terms outlined by the City of Banning.

We will ensure that all scanned images are thoroughly reviewed, and any necessary corrections are promptly addressed to meet the City's specifications. We understand that the City will complete the inspection within 90 days of receipt of the images and that acceptance will be granted upon satisfactory completion of this inspection.

We also understand the terms regarding the 10% contract retention until all corrections are made and the work is accepted by the City. Our invoices will clearly denote the number of scanned pages being billed for the current invoice as well as the total number of pages billed to date, in compliance with the City's requirements.
3 V.B Proposal (B.) Company Information
We aim to clearly convey that UBEO is the premier strategic partner to support the City of Banning’s mission through this RFP for Document Scanning Services.

With 68 years of experience in the industry, UBEO has established a proven track record of excellence in customer service. Our longstanding history and commitment to quality make us uniquely qualified to meet and exceed the City’s expectations for this project.

We look forward to the opportunity to demonstrate our expertise and dedication to your success.

EXHIBIT "A" Exhibit "A" - 17
124
Prepared exclusively for City of Banning by UBEO Business Services UBEO Leadership and Size
Local UBEO office for The City of Banning: 5855 Rickenbacker Rd., Commerce, CA 90040 Website: https://www.ubeo.com/
UBEO has also invested in the development of industry leading technology support. UBEO ProIT specializes in supporting technology solutions for our clients. This expertise allows UBEO to blend a complete suite of best-in-class technology solutions in the following areas.

Year Founded: 1956
# of locations in the U.S: 56
# of employees: 1,200+
Annual Revenue: $400 million
EXHIBIT "A" Exhibit "A" - 18
125
Prepared exclusively for City of Banning by UBEO Business Services ✓ Document Scanning, Digital Imaging and
Conversion Services
✓ Enterprise Document Management
✓ Print Management and Advanced Scanning
Software Solutions
✓ Multi-Function Devices
✓ Managed Print Services ✓ Wide Format and Specialty Print Solutions
✓ Production Print Solutions ✓ Integrated Fax Server Solutions ✓ Business Process Outsourcing ✓ On-Site Managed Workplace Services
4 V.B Proposal (C.) Company Personnel
o This section shall contain names, contact numbers and description of experience, including licenses and/or certifications, of all key personnel who would be assigned to perform the Services.

Members of the Company’s professional team (managers, contact person, etc.) should be identified by name, title, phone number, and description of the portion of work they will be assigned to perform under this Agreement. Also include major subcontractors (if any) and their degree of involvement in this program. If the Company is including any subcontractors, the Company shall identify how long the Company has worked with the subcontractor. o An affirmative statement should be included that the proposer and all assigned key professional staff are properly licensed to practice in California.

UBEO Understands and agrees all assigned key professional staff are properly licensed to practice in California.

Key Personnel
UBEO Business Services takes great pride in its team of devoted professionals who are at the vanguard of providing our clients with exceptional service. Our project team, which specializes in document management and business process outsourcing, is comprised of seasoned industry professionals who are outfitted to comprehend and meet your specific needs.

Our team offers comprehensive solutions by combining practical experience, in-depth industry knowledge, and technical expertise. From Project Managers with PMP certification to our BPO Manager with a business doctorate and a Government Archives and Records Administration (GARA) certification, our entire team is trained to prioritize client satisfaction and deliver superior results.

In the following section, we will describe the roles, qualifications, and experiences of our essential team leaders. This will provide a clear comprehension of the team dedicated to the successful completion of your digitization project.
• Nick Sabatini – Vice President Managed Services
o Decorated career in Business Outsourcing and Conversion Services. o Very involved executive who checks in on all clients and projects actively. o Oversees all Conversion Services, Onsite, Mailroom and other outsourced projects and clients. • Kristen Sparkes – Business Process Outsourcing Manager o Decorated project manager for Conversion Services projects.

EXHIBIT "A" Exhibit "A" - 19
126
Prepared exclusively for City of Banning by UBEO Business Services o Extensive experience customer service, project management & working with clients to fully understand scope & deliver client needs in the ever-changing modern world of data. • Lance White – Business Process Outsourcing Operations Manager o Decorated career spanning 30+ years in document management and Conversion Services. o Vast experience with enterprise and government accounts. *Additional team resources will be assigned when the project is allocated. 5 V.B Proposal (E.) Experience and References
UBEO fully understands the requirements outlined in your RFP. Based on the information provided, our response will demonstrate UBEO’s capability to deliver the desired scope of services effectively.

Additionally, we will share industry best practices with the City to help identify and address potential challenges, ensuring the most cost-effective solutions.

Our executive summary outlines our comprehensive approach to this digital transformation project, focusing on three core pillars: accuracy, security, and accessibility of your essential data. We are committed to providing solutions that not only meet but exceed your expectations, ensuring a seamless and efficient transition to a more streamlined document management system.

EXHIBIT "A" Exhibit "A" - 20
127
Prepared exclusively for City of Banning by UBEO Business Services UBEO possesses extensive expertise and experience in handling highly sensitive and confidential information, including human resource files, plans, permits, financial records, and mission-critical documents. Our proven track record in managing such vital data ensures that we are well-equipped to meet the stringent requirements of the City of Banning.

We will develop and implement a comprehensive project plan tailored to ensure a smooth and efficient transition for the City of Banning’s Document Scanning project. This plan will encompass all aspects of the process, from initial assessment to final delivery, guaranteeing the highest standards of security, accuracy, and efficiency throughout the entire project lifecycle.

Additionally, we are including a case study that showcases our experience and expertise in digital transformation and scanning highly sensitive documents, further demonstrating our capability to handle this important project with the utmost professionalism and care. UBEO is committed to customer excellence and guarantees the best customer service, ensuring that your specific needs and expectations are not only met but exceeded.

EXHIBIT "A" Exhibit "A" - 21
128
Prepared exclusively for City of Banning by UBEO Business Services Customer Contra Costa County
Vertical Government

THE PROJECT
• Needed to convert all paper files to digital – (5.4 million images) ahead of moving to new county headquarters
• Needed to decide on an enterprise document management solution • Wanted a solution to improve the management of paper-based files • Looking to improve both the internal and external customer experience • Multiple locations throughout the county
• Provide a fully managed program for the internal county customers

THE HISTORY
• 44 locations in Contra Costa County
• UBEO Team:
• Account Executives -Martin Soares and Jamie Williams
• UBEO – Analyst & Specialist Team
• Nick Sabatini – VP, Managed Services
• They had current IT and Document Management support challenges due to headcount limitations.
• Moving to new facility with the goal of moving virtually paperless

LIMITATIONS
• Multiple locations throughout the county
• Confidential county council documents
• They were researching with three (3) other Service Providers • Limited expertise for an enterprise document management solution • Upon award and post implementation Covid 19 hit
• Business continuity
• Staff safety

APPROACH
• Introduced our team, methodology and approach.
• Discussed the UBEO Managed Services model which includes dedicated onsite UBEO Managed service personnel.
• Discussed our proven processes (discovery, design, transition, post support, documentation, and reporting and reviews)
• Performed a digital transformation and service assessment. • Created our Finding and Recommendations (FRD) Documented to collaborate on and presented our solution.
• Incorporated all three key aspects of the customer request. • File conversion from paper to digital on premise.
• Engineered enterprise LaserFiche solution.
• Incorporated SharePoint expertise
EXHIBIT "A" Exhibit "A" - 22
129
Prepared exclusively for City of Banning by UBEO Business Services

BENEFITS
• CCC IT leadership and UBEO collaborating on Managed Services and additional digital transformation opportunities:
• DoIT – Digital transformation services
✓ Document conversion
✓ Document management engineering
➢ Laserfiche
➢ SharePoint
✓ Cloud Migration
✓ Onsite managed services team performing document conversion services • UBEO Relationship management
➢ Account Management
➢ Technical Consulting
➢ Process Documentation
➢ SLA compliance reporting
➢ Technology and Services Road mapping
EXHIBIT "A" Exhibit "A" - 23
130
Prepared exclusively for City of Banning by UBEO Business Services

5.1 Company shall provide at least (3) references

1. Contra Costa County UBEO has been converting client records to digital for over 3 years.

Work Commenced in early 2020 and continues on project basis– 38K files and 5.2 million images. Ijeoma Chukwunyelu 925.6084051 [email protected] 30 Douglas Drive Martinez, CA 94553

2. Valley Transportation Authority – Human Resources, Accounting, Various Other Departments UBEO was awarded the RFP for Valley Transportation Authority. Work Commenced late 2022 and continues – 16.5K files & 2.7 million Images.

Jon Maier 408-321-7121 [email protected] , 3331 North First Street, San Jose, CA 95134.

3. Aaron Riechert Carpol & Riffle, APC UBEO has been converting client records to digital for over 2 years. Work Commenced late 2021 and continues – 10K files and 1.2 million images.

Jaedra McSweeney (650) 368-4662, ext. 103 [email protected] 333 Twin Dolphin Dr # 350, Redwood City, CA 94065

5.2 IV.J Schedule

1. The Consultant shall provide a project schedule indicating a timeline of activities to perform imaging services from start to finish.

2. City of Banning will assign a Point Of Contact(s) in coordination with the Consultant Project manager to insure timely feedback & authorization.

5.3 Example Detailed Project Schedule
Key Dates
As we will not be able to know the exact dates until the project formally kicks off. Here is an example schedule based upon the number of weeks. This is divided into multiple parts based upon the standard content per department in 171 boxes and the large format per department which consists of a combined estimate of 6,090 plans. These will be processed simultaneously. UBEO will complete the project within the agreed upon schedule with the City of Banning. This of course is adjustable, example broken down below.

EXAMPLE SCHEDULE: UBEO TO PROJECT PLAN BASED ON CITY OF BANNING TIMETABLE AND FLUCTUATION OF SERVICE NEEDS AND ASSOCIATED PRICE ADJUSTMENTS.

EXHIBIT "A" Exhibit "A" - 24
131
Prepared exclusively for City of Banning by UBEO Business Services Standard Content / Boxes
This content will be processed in UBEO Processing Center simultaneously for all departments. We will negotiate with the City of Banning on the processing speed and scale up or down from these points to the full capacity of UBEO’s processing center(s).

This is an example schedule that can be altered to City of Banning’s liking.

This content which consists of an estimated 171 Boxes will be processed in UBEO Processing Center. We will negotiate with the City of Banning on the processing speed and scale up or down from these points to the full capacity of UBEO’s processing center(s). This is an example schedule that can be altered to City of Banning’s liking.
• Week 1-2 (August 1st – 14th): Initial assessment of files, project kickoff meeting, and discussions with the client's staff.
• Week 3 (August 15th – 21st): A team from UBEO will arrive at the City of Banning and work on packing up all files carefully and safely. These boxes will be barcoded, given a basic inventory, and be prepared for the UBEO pickups.
• Week 4 (August 22nd – 28th): First pickup, UBEO Business Services to pick up all standard boxes.

EXHIBIT "A" Exhibit "A" - 25
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Prepared exclusively for City of Banning by UBEO Business Services • Week 5 (August 29th - September 4th): Start of document processing for the first 60 boxes (Deliverable 1).
• Week 6 (September 5th – 11th): Completion of Deliverable 1. • Week 7 (September 12th – 18th): Start of document processing for the second 60 boxes (Deliverable 2).
• Week 8 (September 19th – 25th): Completion of Deliverable 2. • Week 9 (September 26th – October 2nd): Start of document processing for the remaining 51 boxes (Deliverable 3).
• Week 10 (October 3rd – 9th): Completion of final deliverable. • Week 11 (October 10th – 16th): Client Final Acceptance and Project Closeout for small format documents.

Week TBD: Scheduling continues should the City have additional content for scanning.

Large Format Documents
This content, which consists of an estimated 6,090 large format plans will be processed simultaneously with the standard content in a UBEO processing center with specialized equipment for wide formats. To help differentiate these from the smaller formats, we call these deliverables by the alphabet (A, B, C, D) versus numerical (1, 2, 3).
• Week 1-2 (August 1st – 14th): Initial assessment of files, project kickoff meeting, and discussions with the client's staff.
• Week 3 (August 15th – 21st): A team from UBEO will arrive at the City of Banning and work on packing up all wide format documents carefully and safely. These sheets will be barcoded, given a basic inventory, and be prepared for the courier pickups. • Week 4 (August 22nd – 28th): First pickup, UBEO Business Services to pick up all content:
~8 boxes which consist of 6,090 wide format sheet that have been inventoried by the City of Banning.
• Week 5 (August 29th - September 4th): Start of large format document processing for the first 2,100 sheets (Deliverable A).
• Week 6 (September 5th – 11th): Completion of Deliverable A. • Week 7 (September 12th – 18th): Start of large format document processing for the second 2,100 sheets (Deliverable B).
• Week 8 (September 19th – 25th): Completion of Deliverable B. • Week 9 (September 26th – October 2nd): Start of large format document processing for the remaining 1,890 sheets (Deliverable C).
• Week 10 (October 3rd – 9th): Completion of final deliverable. • Week 11 (October 10th – 16th): Client Final Acceptance and Project Closeout for large format documents.

Week TBD: Scheduling continues should the City have additional content for scanning.

7.2 Small Format Milestones
• Milestone 1 (Week 6, September 5th – 11th): Completion and delivery of the first 60 boxes.

An invoice will be issued upon client acceptance, payable within NET 45 terms. • Milestone 2 (Week 8, September 19th – 25th):Completion and delivery of the next 60 boxes (120 total). An invoice will be issued upon client acceptance, payable within NET 45 terms. • Milestone 3 (Week 10, October 3rd – 9th): Completion and delivery of the next 51 boxes (171 total). An invoice will be issued upon client acceptance, payable within NET 45 terms.

EXHIBIT "A" Exhibit "A" - 26
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Prepared exclusively for City of Banning by UBEO Business Services Large Format Milestones
• Milestone 1 (Week 6, September 5th – 11th): Completion and delivery of the first 2,100 sheets (Deliverable A – 2,100 Total). An invoice will be issued upon client acceptance, payable within NET 45 terms.
• Milestone 2 (Week 8, September 19th – 25th): Completion and delivery of the next 2,100 sheets (Deliverable B – 4,200 Total). An invoice will be issued upon client acceptance, payable within NET 45 terms.
• Milestone 3 (Week 10, October 3rd – 9th): Completion and delivery of the next 1,890 sheets (Deliverable C – 6,090 Total). An invoice will be issued upon client acceptance, payable within NET 45 terms.

The example project plan provided is designed to showcase our extensive expertise and experience in managing similar projects. It serves as a comprehensive template to illustrate our capabilities and the structured approach we employ to ensure successful outcomes. This plan demonstrates our proficiency in assessing needs, implementing state-of-the-art technology, and maintaining rigorous quality control standards.

However, we fully recognize that each project is unique and requires a tailored approach. We are committed to customizing a plan that aligns perfectly with the City of Banning's specific needs, preferences, and goals. Our team is prepared to work closely with your staff to understand the nuances of your current systems and workflows, ensuring a seamless integration of our solutions.

We will adapt our strategies to meet your timeline, budget constraints, and any other unique requirements you may have.

By leveraging our flexible project management methodologies, we can modify the scope, scale, and focus of our efforts to best serve the City of Banning.

In summary, while our example project plan highlights our general approach and capabilities, We are fully prepared to develop and implement a plan tailored to the City of Banning's distinct objectives, ensuring that all your goals are met with precision and care.

We look forward to meeting with you to discuss the combination of your digital transformation goals and our services for a winning outcome!
Thank you for the opportunity to earn your business – we look forward to the next steps! Sincerely,
UBEO Business Services Team
EXHIBIT "A" Exhibit "A" - 27
134
Exhibit “A”-28
III. In addition to the requirements of Parts I and II of this Scope of Services, during the performance of the Services, Consultant will keep City appraised through periodic status reports regarding the performance of the Services under this Agreement as set forth below and in Section 5.2, by the following means:
a. In-person meetings and/or teleconferences.
b. Email updates/questions to applicant team and City while reviews are underway.
c. Conference calls.

IV. All work product is subject to review and acceptance by City. If the City determines that any work product is unacceptable, for any reason, it must be revised by Consultant without additional charge to City until found satisfactory and accepted by City. 135
Exhibit “B”-1
EXHIBIT “B”

SPECIAL REQUIREMENTS
None
136
Exhibit “C”-1
EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks (“Tasks”) at the following rates stated in Exhibit “C-1”:

II. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task sub-budget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.8.

III. City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all personnel describing the Services performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved sub-contractor labor, supplies, equipment, materials, and travel properly charged to the Services. 137
Exhibit “C-1”-1
EXHIBIT “C-1”
CONSULTANT’S BILLING RATE AND TASK SCHEDULE
138

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Prepared exclusively for City of Banning by UBEO Business Services

COST PROPOSAL

REQUEST FOR PROPOSAL FINDINGS AND RECOMMENDATIONS
SCANNING AND INDEXING SERVICES RFP-24-062 CITY OF BANNING, CA Response From:

UBEO Business Services
7076 S Revere Pkwy
Centennial, CO 80112
RFP Respondent's Point of Contact:

Nick Sabatini
Telephone: 650-400-5966
Email: [email protected]
Response To:

REQUEST FOR PROPOSAL
SCANNING AND INDEXING SERVICES RFP-24-
062
City of Banning
99 E. Ramsey Street
Banning, CA 92220
RFP’s Point of Contact:

Attention: Barbara Mason, Purchasing Manager
Telephone: 951-922-3121
Email: [email protected]
EXHIBIT “C-1” Exhibit “C-1”-2
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Prepared exclusively for City of Banning by UBEO Business Services 6 V.C Price Proposal
All proposals submitted shall have a stated dollar bid amount for providing the services outlined in the Scope of Services. The total shall be an all-inclusive maximum price and to contain all direct and indirect costs including all out-of-pocket expenses with a full and complete breakdown of all said costs, and proposed fees including but not limited to hourly rates, reimbursable expenses and/or rates, mileage and/or travel cost, miscellaneous fees, etc., for the first year's audit engagement.

In addition, a statement must be included in this section that if the proposer is charging travel costs, the proposer's charges invoiced to the City for travel, lodging and subsistence shall not exceed the current IRS rates.

UBEO Understands.

6.1 IV.N Department Pricing
Each department will receive a detailed breakdown of the costs that pertain to their department (see attachments). Each department provided an estimate of the number of documents required to be scanned and indexed. Due to budget, each department reserves the right to reduce the SOW or withdraw from the RFP. After the initial work, if a department still has remaining funds available and locates additional documents, it reserves the right to include those documents until the budget is exhausted, so a detail rate schedule is required.

Other departments within the City reserve the right to simultaneously include their documents as the listed departments within this RFP request service.

Those departments will receive a separate invoice.

UBEO Understands.

Below is a list of cost estimates based upon the assumption of volumes provided by the City of Banning during the Pre-Mandatory onsite visit. Estimated 171 Standard boxes and estimated 6,090 wide format plans/sheets. Industry standards suggest, a standard banker box of small format (10 X 15 X 12) can contain around 2,250 – 2,500 pages of content while wide format may average 10-35 sheets per roll. Wide format box (24 X 24 X 48) holding approx. UBEO leveraged these industry standards to estimate the quantity of boxes (Standard & Large Format Size), pallet counts, logistical trips as well as project conversion timetables. *City of Banning, requests all content be scanned at 600 DPI.

UBEO Business Services are transactional and will be invoiced based on the volumes produced.

UBEO remains committed to being transparent with our pricing and the total page count delivered to the City of Banning.

UBEO proposed rates are applicable for any day forward scanning as requested by the City.

EXHIBIT “C-1” Exhibit “C-1”-3
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Prepared exclusively for City of Banning by UBEO Business Services UBEO Business Services understands that the City of Banning seeks a valued partner for the conversion of standard size as well as large format documents relative to Community Development, Water-Wastewater, Public Works – Planning and Engineering Departments. We appreciate the opportunity to provide end-to-end professional services for the above and more.

The details and specifications of this cost proposal are prepared to deliver the validation of our understanding of City of Banning’s project scope, current state and to further develop a plan to move forward towards accomplishing internal departmental goals and objectives.

UBEO Business Services provides a plethora of business technology, solutions and services that will deliver and fulfill your RFP request as well as provide options and services that the City may be interested in to further leverage your investment in digitization.

Please find the following Findings & Recommendations to include:

Objective, media assessment, volumes for conversion along with recommendations for digitization & access.

Objective
The City of Banning requests Scanning and Indexing services for their paper and wide format records in accordance with standards set by the American National Standards Institute and Association for Information and Image Management for the Community Development, Water-Wastewater, Public Works – Planning and Engineering Departments.

Digitization within the departments can help achieve the following:

1. Improvement in efficiency with quick retrieval and efficient data handling.

2. Encouragement of interdepartmental communication and collaboration.

3. Establishment of an automated workflow foundation to streamline operational tasks and reporting.

4. Elimination of physical storage and fees associated.

5. Safeguarding documents from environmental threats such as moisture, fire and theft.

Media Types
The below media types are presented in the RFP within each department. ☒ Paper Files
☐ Microfiche
☐ Microfilm
☒ Wide Format Documents
☐ Books
☐ Other
EXHIBIT “C-1” Exhibit “C-1”-4
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Prepared exclusively for City of Banning by UBEO Business Services Public Works Planning Department:

Volume and Storage Details:
• File location: Physical files are currently stored in the Public Works – Planning Department Office.
o 99 E. Ramsey Street Banning, CA 92220
• Storage Method:
o Physical files include Wide Format documents and are currently stored in drawers. ▪ Wide Format:
o Currently stored loose, within drawers. Dimensions are estimated at 24”x36”.
• Volume:

The City of Banning, Public Works – Planning
Department reported a total of 20 drawers
containing an estimated total of 50 wide formats
each.
o The overall estimation of Wide Format
documents for this department includes
1,000 sheets.
**UBEO can provide large
boxes for Wide Format
Transport
Document/File
Types Rolls Sheets Per
Estimated
Papers
Single Sided
Estimated
images
with 10%
Double
Side
Plans 20 50 1,000 1,000
Estimated
Totals 1,000 1100
EXHIBIT “C-1” Exhibit “C-1”-5
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Prepared exclusively for City of Banning by UBEO Business Services Public Works Water Department:

Volume and Storage Details:
• File location: Physical files are currently stored in the Public Works – Water Department Office.
o 99 E. Ramsey Street Banning, CA 92220
• Storage Method:
o Physical files include standard paper sized documents and wide format documents:
▪ Paper Files:
o Currently stored in binders ranging from a width of 2” – 4”. Binders are currently housed on 2 shelving units with 4 shelves each and an approximate width of 72”.
▪ Wide Format:
o Currently stored loose, within drawers. Dimensions are estimated at 24”x36” – 36”x42”.

EXHIBIT “C-1” Exhibit “C-1”-6
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Prepared exclusively for City of Banning by UBEO Business Services • Volume:
o Paper Files:
▪ UBEO estimates your project volume with industry standard variables for ‘Standard Box’ volume. In 1” of space, there are typically 150 pieces of paper and each standard Banker’s Box is 15” in depth. UBEO has added a 10% variation for consideration of double-sided paper.
o Wide Format:
▪ The City of Banning, Public Works – Water Department reported a total of 20 drawers containing an estimated overall total of 150 wide format documents across all drawers.

**UBEO can provide large boxes for Wide Format Transport Quantity of
Lateral
Shelves
Width of
Lateral
Shelves
Estimated with
10% Double
Side
Estimated
Boxes
8 72 95040 38.4
Document/File Types Rolls Sheets
Per
Estimated
images with 10%
Double Side
Plans 20 8 150
EXHIBIT “C-1” Exhibit “C-1”-7
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Prepared exclusively for City of Banning by UBEO Business Services Community Development Department:

Volume and Storage Details:
• File location: Physical files are currently stored in the Community Development Department Office.
o 99 E. Ramsey Street Banning, CA 92220
• Storage Method:
o Physical files include standard paper sized documents and wide format documents:
▪ Paper Files:
o Currently stored in a combination of ways including binders, folders within filing cabinets and folders stored within standard sized Banker’s Boxes.
o It was reported there are:
o 17 Binders with a width of 4”.
o 54 standard sized Banker’s Boxes.
o 4 standard-sized filing cabinets with 4
drawers. All drawers are full except for one.
o The majority of files are 8.5”x11” in size, but
there are instances of wide formats existing within
folders.

EXHIBIT “C-1” Exhibit “C-1”-8
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Prepared exclusively for City of Banning by UBEO Business Services • Wide Formats:
o Currently stored as rolls within shelves. The dimensions are approximately 24”x36”. o Most wide formats are tagged with black circular tags for identification. • Volume:
o Paper Files:
o UBEO estimates your project volume with industry standard variables for ‘Standard Box’ volume. In 1” of space, there are typically 150 pieces of paper and each standard Banker’s Box is 15” in depth. UBEO has added a 10% variation for consideration of double-sided paper.
o Wide Format:
▪ The City of Banning, Community Development Department reported a total of 274 rolled plans in addition to approximately 220 full-size building plans. o Quantity
of Rows
Depth
of Row
in
Drawer
Qty.

Standard
Boxes
Binders Width of
Binder?
Estimated
with 10%
Double Side
Estimated
Boxes
15 24 54 17 4 204270 82.53333333
EXHIBIT “C-1” Exhibit “C-1”-9
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Prepared exclusively for City of Banning by UBEO Business Services Water - Wastewater Department:

Volume and Storage Details:
• File location: Physical files are currently stored in the Water - Wastewater Department Office.
o 99 E. Ramsey Street Banning, CA 92220
• Storage Method:
o Physical files include standard paper sized documents and are currently stored in boxes.
▪ Paper Files:
o Stored in double sized Banker’s boxes.

Document/File
Types Rolls Sheets Per
Estimated Papers
Single Sided
Estimated
images with
10% Double
Side
Plans

494

10 4,940

4,940
EXHIBIT “C-1” Exhibit “C-1”-10
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Prepared exclusively for City of Banning by UBEO Business Services o Physical files within range from 8.5”x11” to 11”x17”. • Volume:
o Paper Files:
▪ UBEO estimates your project volume with industry standard variables for ‘Standard Box’ volume. In 1” of space, there are typically 150 pieces of paper and each standard Banker’s Box is 15” in depth. UBEO has added a 10% variation for consideration of double-sided paper.

Water - Wastewater Department:

Volume and Storage Details:
• File location: Physical files are currently
stored in the Water - Wastewater Department
Office.
• Storage Method:
o Physical files include standard paper
sized documents and are currently stored in
boxes.
▪ Paper Files:

EXHIBIT “C-1” Exhibit “C-1”-11
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Prepared exclusively for City of Banning by UBEO Business Services o Stored in double sized Banker’s boxes.
o Physical files within range from

8.5”x11” to 11”x17”.
• Volume:
o Paper Files:
▪ UBEO estimates your project volume with
industry standard variables for ‘Standard
Box’ volume. In 1” of space, there are
typically 150 pieces of paper and each
standard Banker’s Box is 15” in depth.

UBEO has added a 10% variation for
consideration of double-sided paper.

Overview of Departmental Findings

1. Current Media Types: The City of Banning and applicable Departments within have varying physical files for conversion, including Wide Format documents and standard physical files.

2. Volume: Wide Format documents and physical files are stored in varying ways such as filing cabinets, shelves, boxes of varying sizes, and binders. An estimation of volume per department based on reported data is as follows:
a. Public Works Planning Department:

Qty.

Oversized
Box
Estimated with
10% Double
Side
Estimated
Boxes
25 123750 50
EXHIBIT “C-1” Exhibit “C-1”-12
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Prepared exclusively for City of Banning by UBEO Business Services i. Wide Formats: 1,000
b. Public Works Water Department:
i. Physical Files: 95,040
ii. Wide Formats: 150
c. Community Development Department:
i. Physical Files: 204,270
ii. Wide Formats: 4,940
d. Water-Wastewater Department:
i. Physical Files: 123,750
e. Total Estimation of all Departments:
i. Physical Files: 423,060
ii. Wide Formats: 6,090
Current State Risk Assessment
Importance of Digitizing Paper Records and Processes: While still common, paper records are vulnerable to being destroyed by earthquakes, floods, wildfires, and other calamities.

According to a study published in the International Journal of Information Management, physical documents are vulnerable, and the loss of such information could seriously impair the administrative capabilities, historical archiving, and important services provided by counties and municipalities. Additionally, digitized documents, according to the National Archives and documents Administration (NARA), provide better accessibility, efficiency, and long-term costeffectiveness in addition to improved security against disasters.

Potential Losses from Non-Digitization
Wildfire and Natural Disasters: Unforeseen circumstances such as fire and other natural disaster activity has at times caused a devastating impact on the communities and their administrative systems. Maintaining and accessing crucial government administrative records can not only assist the community and expedite relief efforts but is essential in maintaining the City’s historical narrative.

Environmental Hazards and Pest Damage: Documents stored in physical format may become susceptible to damage by heat, moisture, or pests such as silverfish and rodents. The impacts of such hazards may render documents inaccessible due to health concerns or cause irreparable damage to vital documents.

Security Threats and Human Error: Documents stored in physical format are vulnerable to theft, vandalism, and arson amongst environmental concerns. Maintaining all records in digital format in an electronic content management system allows for well-maintained security to efficiently safeguard critical documents. Additionally, human errors, such as misplacing important documents, also present a threat and have wide-ranging consequences. Creating a uniform digital record will prevent such negative consequences and improve efficiency of access.

Recommendations:

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Prepared exclusively for City of Banning by UBEO Business Services

1. Develop a Statement of Work and Project Plan
a. UBEO will develop a Statement of Work to establish the foundation of the digital transformation effort for City of Banning.
b. We will use a collaborative approach to develop a detailed project plan and establish expectations for project implementation and duration. We will include details on deliverables, timeline projections, define milestones and establish reporting measures.

2. Digital Conversion: Initiate a comprehensive digital conversion process to transition from paper-based to digital records for applicable files. This should involve scanning and digitizing all boxed records as well as wide format rolls. The objective of this digital transformation should move towards the departmental goals of improving efficiency, laying groundwork towards workflow automation, and reclaiming and saving future space previously dedicated to storing physical files.

3. Digital Migration: Initiate a comprehensive digital migration process to securely migrate all existing digital records to a singular electronic content management system that can integrate current practices and provide further development towards workflow automation.

4. Phased Implementation: Project implementation should prioritize high-frequency files and will ultimately be determined by the volume of physical files to be digitized and digital files to be migrated. Following a secondary assessment, a detailed project plan will be generated through a collaborative approach.

5. Software Selection: UBEO Business Services specializes in Electronic Content Management solutions. We can provide recommendations for the most suitable and effective for your city’s needs related to access and security. Additionally, we can implement workflow automation features for common processes to improve efficiency and reduce manual handling of files in current state and move towards day forward digitization practices.

UBEO Business Services partners with many organizations with regards to Converting paper and media to digital as well as implementing and supporting software solutions. UBEO provides a solid solution for the management of both hardcopy and softcopy documents. This expertise benefits our clients on every level. UBEO’s goal is to be a valued partner and consultant for the City of Banning. UBEO is large enough to handle enterprise-wide support and small enough to respond quickly to a client’s needs. The best of both worlds.

6.2 Color Images Note
With past experience most content in black and white is adequate for archival purposes. If there is a large quantity of color, the cost estimate may be updated. For infrequent corrections of color, it is typically included. All contents can be scanned in color if preferred as well. For example, most Building, Engineering and Housing will be in black and white and Planning will be ‘color for color’.

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Banning City CouncilOctober 8, 2024

Banning City Council
October 8, 2024