Agenda packet, regular meeting, third session — Banning City Council, February 11, 2025 (part 2 of 2)

CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Douglas Schulze, City Manager
PREPARED BY: Ralph Wright, Parks and Recreation Director Ralph Wright, Parks and Recreation Director
MEETING DATE: February 11, 2025
SUBJECT: Receive and File Parks and Recreation Report of Monthly Activities through the 1st Quarter of Fiscal Year 2024/2025
RECOMMENDATION:

Receive and file.

BACKGROUND:

To better track the participation levels of parks and recreation program offerings and the facilities usage for parks and recreation programs and services, staff developed a monthly report that is used to compile and present our numbers, help tell our story and allow for easy year over year comparison.

The ten-page report includes parks staff activities, park and facility usage, sports and classes participation, Senior activities, Banning Connect ridership and passes sold, aquatics programming, special events and the last page is a tracking page for trips and activities associated with the Outdoor Equity Program grant. The report is aligned with the fiscal year, July through June of each year and compiled each month.

Staff brings the report to the Council after each quarter of the Fiscal Year. Attached in this item, is the December 2024 report that contains participation information through the end of the 2nd quarter of FY 2024-25 and includes participation data for the first six months of this Fiscal year.

The 2nd quarter report shows strong growth in park and facility usage as well as overall programming and participation. Many of our regular ongoing programs continue to be at capacity or nearing capacity.

The December report continues to show great participation throughout all programming and services offered in the Senior Center. The daily meal program has grown to nearly 60 daily meals The report shows that we successfully ran a number of seasonal events in December celebrating the holiday season. We also offered our first Winter Day Camp over the Christmas and New Year's holiday.

Although there has been a reduction in the total number of incidents of graffiti in the first half of the Fiscal Year, the scale of the incidents still have a significant impact on our department. These negative incidents significantly impact our parks' staff ability to perform ongoing park’s maintenance.

JUSTIFICATION:

This report provides quantitative information pertinent to parks and recreation services offered for the City of Banning's residents.

FISCAL IMPACT:
353
There is no fiscal impact associated with this item,
ALTERNATIVES:

N/A
BUDGETED?:

No
CONTRACT/AGREEMENT:

No
ATTACHMENTS:

1. Parks and Recreation MRA - Dec 2024.pdf
354
*Fiscal Year *
*The Monthly Reports are based on a fiscal year*
July 1, 2024- June 30, 2025
Six parks with approximately 58 developed acres maintained P1
P2
P3
P4
P5
P6
P7
P8
P9
P10
Parks Maintenance
Parks Usage
Facility Usage
Sports/Volunteers
Senior Center
Classes / Programs
Transit
Aquatics
Special Events
OEP
PARK and REC Stats
Monthly Year-to-Date
2023-2024 2024-2025 2023-2024 2024-2025
# of trees PLANTED 0 0 0 0
# of trees REMOVED 0 1 0 2
# of trees TRIMMED 2 3 33 12
Service requests completed by
Parks 6 9 44 46
Vandalism incidents repaired 7 7 46 51
Graffiti incidents repaired 28 22 136 101
Happy December!! We
have a month full of
holiday cheer and fun
for all to enjoy in the
community.
355
2 Park/Field Usage
# of uses
Monthly Year-to-Date
2023-2024 2024-2025 2023-2024 2024-2025
Dysart Park 0 3 34 24
Lion’s Park 11 6 113 117
Repplier Park 14 12 122 129
Richard Sanchez 0 0 0 0
Roosevelt Williams 0 0 0 3
Sylvan Park 0 0 30 37
TOTAL 26 21 302 310
East Ramsey Lot 0 0 1 0
Carpenter Hamilton Park 1 0 2 0
Picnic Area Usage
(scheduled)
# of uses
Monthly Year-to-Date
2023-2024 2024-2025 2023-2024 2024-2025
Repplier Park 0 1 10 35
Roosevelt Williams Small 0 0 2 1
Sylvan Park 0 0 33 33
TOTAL 0 1 57 75
Roosevelt Williams Large 0 0 11 3
Lion’s Park 0 0 1 2
Dysart Park
Dysart Park had the privilege of hosting Barrels of Joy that was put on by Stagecoach Days Association. This was a
toy drive and barrel race event that was full of kindness and fun.
356
3 n/a - Figures not available
Community Center
# of uses
Monthly Year-to-Date
2023-2024 2024-2025 2023-2024 2024-2025
Small Meeting Room 12 9 98 78
Large Dance Room 17 9 91 95
Gymnasium 59 64 431 516
Kitchen 2 6 7 18
Parking Lot 3 2 18 14
TOTAL 57 90 609 721
Senior Center
# of uses
Monthly Year-to-Date
2023-2024 2024-2025 2023-2024 2024-2025
Nutrition Site 21 24 146 152
Multi-purpose Room 27 37 191 179
TOTAL 48 61 340 331
Playhouse Bowl
# of uses
Monthly Year-to-Date
2023-2024 2024-2025 2023-2024 2024-2025
Meeting Room 6 6 74 61
Amphitheater 0 0 14 6
TOTAL 6 6 88 67
Roosevelt Williams
and Armory
# of uses
Monthly Year-to-Date
2023-2024 2024-2025 2023-2024 2024-2025
Roosevelt Will. Meeting Room 0 0 11 34
TOTAL 0 8 56 67
Armory 0 8 45 33
Facility Use
We are so happy to host Riverside County EMD and Building Resilient Communities’ annual Winter Wonderland Health and Safety Fair at our community center. 357
4 n/a - Figures not applicable min - Minimum participation not met NO - Not offered Youth Sports # of Participants # of Participants # of Teams Facility Visits Monthly Year to Date Year-to-Date Year To Date
2024-2025 2024-2025 2024-2025 2024-2025
Youth Basketball 245 245 0 245
Youth Flag Football 0 0 0 0
Youth Soccer 0 161 11 1445
Smart Start 0 0 0 0
TOTAL 245 406 11 1690
Adult Sports # of Participants # of Participants # of Teams Facility Visits Monthly Year to Date Year-to-Date Year To Date
2024-2025 2024-2025 2024-2025 2024-2025
Adult Softball NO NO NO NO
Adult Basketball NO NO NO NO
TOTAL 0 0 0 0
Volunteers # of Volunteers Hours volunteered # of Volunteers Hours volunteered Monthly Monthly Year to Date Year To Date
2024-2025 2024-2025 2024-2025 2024-2025
Coaches 0 0 10 150
Events 20 160 20 1760
Senior Center 22 177 112 1718
TOTAL 42 337 142 3628
We have a Men’s Basketball League starting in January, which has received a lot of excitement and interest from many community members. 358
5 # of Participants # of Participants
Classes/Programs
Monthly Year to Date
2024-2025 2024-2025
Games & Puzzles 45 301
Bingo & Loteria 55 512
Health & Wellness Classes 84 945
Crafts & Activities 43 381
Pool Table 16 181
Education Classes 36 186
Movies 38 236
Events 231 874
Sponsored Social Programs 64 261
Presentations 92 314
TOTAL 704 4346
# of Participants # of Participants
Services Monthly Year to Date
2024-2025 2024-2025
Fill the Cupboard 82 203
Computer Lab 60 308
Daily Meals 546 4467
Paralegal 0 3
Phone / Walk-in Referrals 196 1322
Morning Greeters 110 660
Food Vouchers / Salvation
Army/Other Services 1 5
Happiness Campaign 86 325
Boutique 88 601
Cool/Warm Center 0 43
Morongo Moravian Gifts 66 66
Total 1235 8003
We are so blessed to have such an incredible senior
center team between the staff and volunteers who make
the holiday fun happen like our the walker decoration
contest, hot cocoa parties, and the list of fun goes on! 359
6 n/a - Figures not applicable min - Minimum participation not met NO - Not offered Classes/Programs # of Participants # of Participants Facility Visits Monthly Year to Date Year To Date
2024-2025 2024-2025 2024-2025
Adult Programs/Classes 129 1044 1346
Youth Programs/Classes 92 515 2795
Day Camp 16 316 1264
Open Gym Basketball 35 455 455
Open Gym Pickleball 49 467 467
Open Gym Volleyball 0 0 0
TOTAL 346 3393 6269
Special Needs Programs/Classes 25 596 596
We had our first Winter Day Camp over the holiday break! It appears the kids had a blast and enjoyed the fun and games that was provided by the staff. 360
7 n/a - Figures not applicable min - Minimum participation not met NO - Not offered # of Passes # of Passes
Bus Passes Purchased Monthly Year to Date
2024-2025 2024-2025
Day Pass n/a n/a
Disabled Bus Pass 0 0
General Bus Pass 0 2
Senior Bus Pass 0 0
Youth Bus Pass n/a n/a
Banning Student Bus Pass 0 0
General Ticket Book 0 27
Senior Disabled Ticket Book 0 2
Dial-A-Ride 10 ticket Pass n/a n/a
TOTAL 0 31
We have come to know and bond with our bus riders either through phone call, from when they check in on the schedule, or in person, when they come to purchase their pass. We are grateful to be of service to them and to notify them that bus rides will be free for all Banning residents.
# of Passengers # of Passengers
Ridership Numbers Monthly Year to Date
2024-2025 2024-2025
Senior/Disabled Passengers 2317 18077
General Passengers 2921 21347
Non Resident Riders 631 5442
Cabazon Zone Passengers 675 4337
Youth Passengers 108 786
Student Passengers 669 4925
Veteran Passengers 27 253
Dial-A-Ride Passengers 299 2280
TOTAL 7647 57448
361
n/a - Figures not applicable min - Minimum participation not met NO - Not offered 8 December
Monthly Monthly Yearly
Visits Visits
2024-2025 2024-2025 2024-2025
Child Admission 0 0 3409
Adult Admission 0 0 1856
Lap Swim Adult 0 0 58
Lap Swim Senior 0 0 290
Adult Swim Lessons 0 0 8
Children's Lessons 0 0 2928
Senior Water Exercise 0 0 73
Aqua Zumba 0 0 280
Pool Rentals: 0 0 1440
Cabana Rentals 0 0 725
TOTAL 0 0 12234
Senior Admission 0 0 324
Aquatic Center Lobby Rentals: 0 0 N/A
Dive-In Movie Admission 0 0 843
Our pool season has come to an end, but we are looking forward to enjoying ourselves in the sun again next summer!
362
9 n/a - Figures not applicable min - Minimum participation not met NO - Not offered Special Events Year-to-Date
# Participants/Attendees 2024-2025
Monthly 2024-2025
Evening Concert Series 0 8000
Hispanic Heritage 0 1000
Total: 1238 13840
July 4th Celebration 0 2000
Glow Party 0 180
Lego Party 0 15
Halloween Trunk or Treat 0 1400
Family Color Run 0 0
Beary Party 0 0
Santa Shoppe & Pancake Breakfast 304 304
Paint Party 0 7
Polar Express Party 34 34
Christmas at the Ranch 900 900
We celebrated our annual events of Santa Shoppe, Christmas at the Ranch, and our Pajama Movie Party with the community. Each event had such a wonderful turnout and we are so thankful for everyone who participated, volunteered, or worked together to make such awesome holiday events happen each year.
363
10 December
The Outdoor Equity Program seeks to provide outdoor experiences and opportunities to the Banning community. Combining education and the outdoors, the Outdoor Equity Program allows participants to seek enriching outdoor experiences through trips, programs and activities focusing on the surrounding outdoors. It has been wonderful to offer these opportunities to our community to explore Gilman Ranch by doing an Agents of Discovery mission to see the trails! This program funded by the Outdoor Equity Grants Program, created through AB 209 and administered by California State Parks, Office of Grants and Local Services.

December
Monthly Monthly Yearly
Events/
Activities
Participants Participants
2024-2025 2024-2025 2024-2025
Community Clean Ups 0 0 70
Events 0 0 0
Programs 1 10 143
Trips 0 0 360
TOTALS 1 10 573
364

CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Douglas Schulze, City Manager
PREPARED BY: Yvette Vaca, Administrative Sergeant
Vincent Avila, Chief of Police
MEETING DATE: February 11, 2025
SUBJECT: Consideration of Resolution 2025-16, Authorizing the Purchase of Four New Police Units Using Capital Expenditures/Vehicles Funds in an Amount Not-to-Exceed $252,545
RECOMMENDATION:

Adopt Resolution 2025-16.

BACKGROUND:

The City of Banning Police Department is committed to enhancing public safety through a strategic and comprehensive approach to law enforcement. As part of its ongoing efforts to improve service delivery and address the evolving needs of the community, the department is seeking to acquire four new specialized police units. These units will be incorporated into the department’s Administration and Detective Bureau, with a focus on increasing investigative capacity, improving case management, and supporting proactive law enforcement initiatives. The acquisition of these units reflects a commitment to meeting the growing demands of a dynamic urban environment while maintaining high standards of accountability, professionalism, and community trust.

The new units will play a pivotal role in the department’s ability to conduct thorough investigations, respond to emerging criminal trends, and ensure that all aspects of law enforcement operations are managed effectively. By enhancing the Detective Bureau with specialized personnel, the Banning Police Department aims to streamline case processing, improve investigative outcomes, and ensure a timely response to complex cases. Additionally, these units will provide administrative support to improve overall operational efficiency, data management, and strategic planning. Together, they will strengthen the department’s capacity to solve crimes, enhance public safety, and deliver high-quality law enforcement services to the residents of Banning.

JUSTIFICATION:

The purchase of four new police units for the Banning Police Department is a critical investment in enhancing the department’s operational capacity and ensuring the continued safety and security of our community. These units will be integrated into the department’s Administration and Detective Bureau, providing specialized resources to improve the efficiency and effectiveness of our law enforcement operations. The need for these units is driven by several key factors, including the growing demand for comprehensive investigative services, the increasing complexity of modern criminal activity, and the necessity to maintain high standards of service as our city continues to grow.

As Banning continues to expand both in population and economic activity, the demands placed on the 365
Police Department’s investigative and administrative functions have increased substantially. The four new units will significantly bolster the department’s ability to handle a rising caseload, address emerging crime trends, and ensure that investigative efforts are both thorough and timely. These units will directly enhance the Detective Bureau’s capacity to manage complex investigations, ranging from property crimes to more serious offenses, by providing dedicated resources for case follow-up, evidence collection, and collaboration with other law enforcement agencies. The additional units will also improve the department’s administrative functions, ensuring that resources are allocated effectively, strategic planning is more data-driven, and case management processes are streamlined.

Furthermore, the purchase of these units is justified by the ongoing need to maintain and expand public safety services in a growing city. Investing in modern, reliable police units will enable the department to better meet the demands of a rapidly evolving law enforcement environment while maintaining a high level of professionalism and community trust. The vehicles will be equipped with the necessary tools to support both investigative and administrative operations, ensuring that officers are equipped to handle their responsibilities in the most efficient and effective manner possible.

The funding for this purchase will come from the department’s Capital Expenditures / Vehicles account, ensuring that the investment does not place an undue burden on specific revenue sources while still enabling the Police Department to meet its mission. The long-term benefits of these vehicles, including enhanced investigative capabilities, improved case management, and overall public safety, far outweigh the initial expenditure. This investment will not only support the Police Department’s day-to-day operations but also position the City of Banning for continued growth and prosperity by ensuring that the police force has the tools and resources necessary to maintain a safe and secure environment for all residents.

FISCAL IMPACT:

The cost for the purchase of four police units is $198,402 and up-fitting will cost an estimated $31,185 to equip the vehicles with the necessary equipment and technology. The department is including a 10% contingency for equipment, based on police equipment availability and the possibility of part prices increasing prior to the up-fitting being complete, bringing the expected total not to exceed $252,545. This expenditure will be funded through the department's Capital Expenditures / Vehicles budget account (001-2200-421.90.52).

ALTERNATIVES:

The City Council may choose to reject staff’s recommendation and provide alternative direction.

BUDGETED?:

Yes
CONTRACT/AGREEMENT:

No
ATTACHMENTS:

1. Resolution 2025-16, PD Vehicle Purchases.docx

2. Raceway Ford Banning Two Explorer Qoutes.pdf

3. Diamond Traverse Quote.pdf

4. Diamond Silverado 1500.pdf

5. Est_15951_from_WEST_COAST_LIGHTS__SIRENS_INC._36996.pdf

6. Est_15952_from_WEST_COAST_LIGHTS__SIRENS_INC._36996.pdf

7. Est_15953_from_WEST_COAST_LIGHTS__SIRENS_INC._36996.pdf 366
Resolution 2025-16

Page 1 of 3 ends

RESOLUTION 2025-16

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA,

AUTHORIZING THE PURCHASE OF FOUR NEW POLICE UNITS USING CAPITAL EXPENDITURES/VEHICLE FUNDS IN AN AMOUNT NOT TO EXCEED $252,545 WHEREAS, the Banning Police Department requires the purchase of four new police vehicles along with upfitting, using Capital Expenditures/Vehicles funds in the amount of $198,402 for purchase, $31,185 for up-fitting, and 10% contingency of $22,958 for possible emergency equipment price increases;
WHEREAS, the City of Banning will purchase the vehicles through an approved vendor based on the lowest bid / proposal, and will upfit the vehicles using an approved vendor, vetted through multiple quotes, using funding from the department's Capital Expenditures / Vehicles budget account (001-2200-421.90.52);
WHEREAS, pursuant to the adoption of the resolution, the Banning Police Department will gather quotes from at least 3 different vendors to find the most cost-effective vendor to utilize for the up-fitting.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:

SECTION 1. The City Council approves the Purchase of four police vehicles through an approved vendor, or similar, using funding from the department's Capital Expenditures / Vehicles budget account (001-2200-421.90.52) in an amount not to exceed $198,402. The price includes all applicable taxes and delivery fees.

SECTION 2. The City Council approves the upfit of the four police vehicles through funds from the Capital Expenditures / Vehicles Funds. The cost of upfitting will include all applicable graphics, computer equipment, radio equipment, and specialized police equipment, not to exceed $31,185.

SECTION 3. The City Council authorizes the City Manager, or designee, to make necessary budget adjustments, appropriations, and transfers related to this resolution.

SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 11th day of February, 2025.

Sheri Flynn, Mayor
City of Banning
367
Resolution 2025-16

Page 2 of 3 ends

ATTEST:

Caroline Patton, Administrative City Clerk
City of Banning
APPROVED AS TO FORM:

John Pinkney, City Attorney
Slovak, Baron, Empey, Murphy, & Pinkney LLP
368
Resolution 2025-16

Page 3 of 3 ends

CERTIFICATION:

I, Caroline Patton, Administrative City Clerk of the City of Banning, California, do hereby certify that the foregoing Resolution 2025-16, was duly adopted by the City Council of the City of Banning, California, at a regular meeting thereof held on the 11th day of February, 2025 by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Caroline Patton, Administrative City Clerk
City of Banning, California
369
370
371

BUSINESS
NAME

CONTACT

VEHICLE
New
372

BUSINESS
NAME

CONTACT

VEHICLE
New
373

PROPOSAL
Date
1/24/2025
Estimate #
15951 Name / Address

BANNING POLICE DEPARTMENT
125 EAST RAMSET STREET
PO BOX 1177
BANNING, CA 92220
W E S T C O A S T LIG H T S & SIR E N S, IN C .

UNIT "B"
RIVERSIDE, CA 92507
Terms
Net 30

VEHICLE TYPE
Phone # 951-779-9257
Fax # 951-779-9256
[email protected]
WCLS.US
Total
Subtotal
Sales Tax (7.75%)
Item Description Qty Cost Total
>>TO INSTALL THE FOLLOWING IN X2 FORD
EXPLORERS<<
135/HOUR LABOR TO INSTALL THE FOLLOWING 64 135.00 8,640.00T >>LIGHTING EQUIPMENT<<
ES100C ES100C SPEAKER W/O BRACKET 2 215.00 430.00T
ESB-U KIT, UNIVERSAL BAIL BRACKET , ALL VEHICLES 2 28.35 56.70T MPS63U-RBW-SMK MICROPULSE ULTRA 6, TRI COLOR, SMOKE LENS

RED/BLUE/WHITE
- GRILLE LIGHTS
2 160.00 320.00T
FABRICATED FABRICATION TO MOUNT GRILLE LIGHTS 2 165.00 330.00T MPS63U-RBW MICROPULSE ULTRA TRI-COLOR

RED/BLUE/WHITE
- VISOR LIGHTS
4 130.21 520.84T
MPSM6U-WIN ADHESIVE MOUNT KIT FOR (1) MPS6U LIGHT KIT
INCLUDES 90 , 67,46. & 30 DEGREES SHROUDS
4 40.04 160.16T
PW100S6 PATHWAY SIREN/LIGHT CONTROLLER WITH
SIX-BUTTON CONTROLLER, 100 W
2 514.23 1,028.46T
WCLS-ROTARY1 ROTARY SWITCH FOR PATHFINDER 2 225.00 450.00T OBDCABLE20-6 2025+ UTILITY OBD CABLE
20-FT OBDII INTERFACE CABLE
2 131.63 263.26T
MPS63U-RBA MICROPULSE ULTRA TRI-COLOR

RED/BLUE/AMBER
- SIDE WINDOW & REAR WINDOW LIGHTS
8 130.00 1,040.00T

Page 1 ends

374

PROPOSAL
Date
1/24/2025
Estimate #
15951 Name / Address

BANNING POLICE DEPARTMENT
125 EAST RAMSET STREET
PO BOX 1177
BANNING, CA 92220
W E S T C O A S T LIG H T S & SIR E N S, IN C .

UNIT "B"
RIVERSIDE, CA 92507
Terms
Net 30

VEHICLE TYPE
Phone # 951-779-9257
Fax # 951-779-9256
[email protected]
WCLS.US
Total
Subtotal
Sales Tax (7.75%)
Item Description Qty Cost Total
MPSM6U-WIN ADHESIVE MOUNT KIT FOR (1) MPS6U LIGHT KIT
INCLUDES 90 , 67,46. & 30 DEGREES SHROUDS
8 40.04 320.32T
FHL-TAIL FLASHER,TAILLIGHT, UNIVERSAL APPLICATIONS , 18"

WIRE LEADS
2 76.64 153.28T
>>ELECTRONICS BOARD<<
ELECTRONICS BO... ELECTRONICS BOARD WITH CARPET 2 65.00 130.00T 7185B 70 AMP CIRCUIT BREAKER 2 29.30 58.60T
CBB-BK-S SEDAN / 2020 UTILITY CIRCUIT BREAKER BRACKET 2 22.58 45.16T 5025B FUSE BLOCK STBLADE 6 CIRC W/GRND/CVR 2 25.31 50.62T EVM-IDM308VS IGNITION DELAY MODULE 30 MIN TO 8HRS - VOLTAGE SENSE
2 54.08 108.16T
90-201 (PC775-1A-12... 75 AMP RELAY 2 37.55 75.10T
JOB MATERIALS MISC. PARTS, WIRE, ZIP TIES, CLAMPS, FASTENERS, RELAYS, ETC.
2 150.00 300.00T

Page 2 ends

*ESTIMATES ARE VALID FOR 30 DAYS.
*ORDERS WILL BE INVOICED UPON NOTIFICATION OF COMPLETION *RETURNS/CANCELLATIONS ARE SUBJECT TO A 25% RESTOCKING FEE AND SHIPPING CHARGES.
*PLEASE MAKE SURE YOU HAVE ALL CUSTOMER SUPPLIED PARTS WHEN VEHICLE IS DROPPED OFF TO AVOID DELAYS. IF DELAYS CONTINUE, WE WILL SUPPLY NEEDED PARTS AT CUSTOMERS EXPENSE.
*CALIFORNIA CERTIFIED SMALL BUSINESS #49878
*NOTE: SALES TAX WILL BE CHARGED ON INSTALLATION LABOR ON A VEHICLE WITH 500 MILES OR LESS OR UNDER 6 MONTHS SINCE

REGISTRATION WITH THE DMV
$15,602.91
$14,480.66
$1,122.25
375

PROPOSAL
Date
1/24/2025
Estimate #
15952 Name / Address

BANNING POLICE DEPARTMENT
125 EAST RAMSET STREET
PO BOX 1177
BANNING, CA 92220
W E S T C O A S T LIG H T S & SIR E N S, IN C .

UNIT "B"
RIVERSIDE, CA 92507
Terms
Net 30

VEHICLE TYPE
Phone # 951-779-9257
Fax # 951-779-9256
[email protected]
WCLS.US
Total
Subtotal
Sales Tax (7.75%)
Item Description Qty Cost Total
>>TO INSTALL THE FOLLOWING IN CHEVY TRAVERSE<<
135/HOUR LABOR TO INSTALL THE FOLLOWING 32 135.00 4,320.00T >>LIGHTING EQUIPMENT<<
ES100C ES100C SPEAKER W/O BRACKET 1 215.00 215.00T
ESB-U KIT, UNIVERSAL BAIL BRACKET , ALL VEHICLES 1 28.35 28.35T MPS63U-RBW-SMK MICROPULSE ULTRA 6, TRI COLOR, SMOKE LENS

RED/BLUE/WHITE
- GRILLE LIGHTS
1 160.00 160.00T
FABRICATED FABRICATION TO MOUNT GRILLE LIGHTS 1 165.00 165.00T MPS63U-RBW MICROPULSE ULTRA TRI-COLOR

RED/BLUE/WHITE
- VISOR LIGHTS
2 130.21 260.42T
MPSM6U-WIN ADHESIVE MOUNT KIT FOR (1) MPS6U LIGHT KIT
INCLUDES 90 , 67,46. & 30 DEGREES SHROUDS
2 40.04 80.08T
PW100S6 PATHWAY SIREN/LIGHT CONTROLLER WITH
SIX-BUTTON CONTROLLER, 100 W
1 514.23 514.23T
WCLS-ROTARY1 ROTARY SWITCH FOR PATHFINDER 1 225.00 225.00T OBDCABLE25-1 25-FT OBDII INTERFACE CABLE
•TAHOE/SUBURBAN 2018-2020
•TRAVERSE
•SILVERADO 1500; 2500
•EQUINOX; IMPALA; CAMARO
•VARIOUS OLDER FORDS
1 131.56 131.56T

Page 1 ends

376

PROPOSAL
Date
1/24/2025
Estimate #
15952 Name / Address

BANNING POLICE DEPARTMENT
125 EAST RAMSET STREET
PO BOX 1177
BANNING, CA 92220
W E S T C O A S T LIG H T S & SIR E N S, IN C .

UNIT "B"
RIVERSIDE, CA 92507
Terms
Net 30

VEHICLE TYPE
Phone # 951-779-9257
Fax # 951-779-9256
[email protected]
WCLS.US
Total
Subtotal
Sales Tax (7.75%)
Item Description Qty Cost Total
MPS63U-RBA MICROPULSE ULTRA TRI-COLOR

RED/BLUE/AMBER
- SIDE WINDOW & REAR WINDOW LIGHTS
4 130.00 520.00T
MPSM6U-WIN ADHESIVE MOUNT KIT FOR (1) MPS6U LIGHT KIT
INCLUDES 90 , 67,46. & 30 DEGREES SHROUDS
4 40.04 160.16T
M50910 LED FLASHER CONTROL MODULE
- FLASH HEADLIGHTS & TAILLIGHT
- IF POSSIBLE
1 32.50 32.50T
>>ELECTRONICS BOARD<<
ELECTRONICS BO... ELECTRONICS BOARD WITH CARPET 1 65.00 65.00T 7185B 70 AMP CIRCUIT BREAKER 1 29.30 29.30T
CBB-BK-S SEDAN / 2020 UTILITY CIRCUIT BREAKER BRACKET 1 22.58 22.58T 5025B FUSE BLOCK STBLADE 6 CIRC W/GRND/CVR 1 25.31 25.31T EVM-IDM308VS IGNITION DELAY MODULE 30 MIN TO 8HRS - VOLTAGE SENSE
1 54.08 54.08T
90-201 (PC775-1A-12... 75 AMP RELAY 1 37.55 37.55T
JOB MATERIALS MISC. PARTS, WIRE, ZIP TIES, CLAMPS, FASTENERS, RELAYS, ETC.
1 150.00 150.00T

Page 2 ends

REGISTRATION WITH THE DMV
$7,753.82
$7,196.12
$557.70
377

PROPOSAL
Date
1/24/2025
Estimate #
15953 Name / Address

BANNING POLICE DEPARTMENT
125 EAST RAMSET STREET
PO BOX 1177
BANNING, CA 92220
W E S T C O A S T LIG H T S & SIR E N S, IN C .

UNIT "B"
RIVERSIDE, CA 92507
Terms
Net 30

VEHICLE TYPE
Phone # 951-779-9257
Fax # 951-779-9256
[email protected]
WCLS.US
Total
Subtotal
Sales Tax (7.75%)
Item Description Qty Cost Total
>>TO INSTALL THE FOLLOWING IN CHEVY
SILVERADO<<
135/HOUR LABOR TO INSTALL THE FOLLOWING 32 135.00 4,320.00T >>LIGHTING EQUIPMENT<<
ES100C ES100C SPEAKER W/O BRACKET 1 215.00 215.00T
ESB-U KIT, UNIVERSAL BAIL BRACKET , ALL VEHICLES 1 28.35 28.35T MPS63U-RBW-SMK MICROPULSE ULTRA 6, TRI COLOR, SMOKE LENS

RED/BLUE/WHITE
- GRILLE LIGHTS
1 160.00 160.00T
FABRICATED FABRICATION TO MOUNT GRILLE LIGHTS 1 165.00 165.00T MPS63U-RBW MICROPULSE ULTRA TRI-COLOR

Page 1 ends

378

PROPOSAL
Date
1/24/2025
Estimate #
15953 Name / Address

BANNING POLICE DEPARTMENT
125 EAST RAMSET STREET
PO BOX 1177
BANNING, CA 92220
W E S T C O A S T LIG H T S & SIR E N S, IN C .

UNIT "B"
RIVERSIDE, CA 92507
Terms
Net 30

VEHICLE TYPE
Phone # 951-779-9257
Fax # 951-779-9256
[email protected]
WCLS.US
Total
Subtotal
Sales Tax (7.75%)
Item Description Qty Cost Total
OBDCABLE20-5 20FT OBDII CABLE - GM
*2022-2024 TAHOE
*2023-2024 COLORADO/CANYON
*2023-2024 SIERRA/SILVERADO 1500
*2024 SIERRA/SILVERADO 2500/3500
*2024 TRAVERSE
1 131.56 131.56T
MPS63U-RBA MICROPULSE ULTRA TRI-COLOR

RED/BLUE/AMBER
- SIDE WINDOW & REAR WINDOW LIGHTS
4 130.00 520.00T
MPSM6U-WIN ADHESIVE MOUNT KIT FOR (1) MPS6U LIGHT KIT
INCLUDES 90 , 67,46. & 30 DEGREES SHROUDS
2 40.04 80.08T
MPSM6-LB FEDERAL SIGNAL SINGLE L-BRACKETS
- FOR REAR SIDE WINDOW LIGHTS
2 10.93 21.86T
FHL-TAIL FLASHER,TAILLIGHT, UNIVERSAL APPLICATIONS , 18"

WIRE LEADS
1 76.64 76.64T

FHL-CHG FLASHER, HEADLIGHT,
>>IF POSSIBLE<<
1 83.06 83.06T
>>ELECTRONICS BOARD<<
ELECTRONICS BO... ELECTRONICS BOARD WITH CARPET 1 65.00 65.00T 7185B 70 AMP CIRCUIT BREAKER 1 29.30 29.30T
CBB-BK-S SEDAN / 2020 UTILITY CIRCUIT BREAKER BRACKET 1 22.58 22.58T 5025B FUSE BLOCK STBLADE 6 CIRC W/GRND/CVR 1 25.31 25.31T EVM-IDM308VS IGNITION DELAY MODULE 30 MIN TO 8HRS - VOLTAGE SENSE
1 54.08 54.08T
90-201 (PC775-1A-12... 75 AMP RELAY 1 37.55 37.55T

Page 2 ends

379

PROPOSAL
Date
1/24/2025
Estimate #
15953 Name / Address

BANNING POLICE DEPARTMENT
125 EAST RAMSET STREET
PO BOX 1177
BANNING, CA 92220
W E S T C O A S T LIG H T S & SIR E N S, IN C .

UNIT "B"
RIVERSIDE, CA 92507
Terms
Net 30

VEHICLE TYPE
Phone # 951-779-9257
Fax # 951-779-9256
[email protected]
WCLS.US
Total
Subtotal
Sales Tax (7.75%)
Item Description Qty Cost Total
JOB MATERIALS MISC. PARTS, WIRE, ZIP TIES, CLAMPS, FASTENERS, RELAYS, ETC.
1 150.00 150.00T

Page 3 ends

REGISTRATION WITH THE DMV
$7,828.15
$7,265.10
$563.05
380

CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Douglas Schulze, City Manager
PREPARED BY: Nicole Jews, Human Resources Manager
Lincoln Bogard, Administrative Services Director
MEETING DATE: February 11, 2025
SUBJECT: Consideration of Resolution 2025-17, Amending the Classification and Compensation Plan to Reclassify the Senior Accountant Position RECOMMENDATION:

Adopt Resolution 2025-17.

BACKGROUND:

It is necessary to amend the City’s Classification & Compensation Plan from time to time to maintain a current plan that reflects budget amendments, organizational structure, and department needs.

Past City Council resolutions have identified the necessity to maintain a current Classification & Compensation Plan that reflects the nature of work and organizational structure, that the plan is updated to reflect both market changes and appropriate compensation for work performed.

JUSTIFICATION:

Proposed changes to the Classification and Compensation plan include:

Administrative Services-Finance
Reclassify the salary range for the Senior Accountant (Job Code 2051) as a G68 to a T75. Staff completed a salary survey with neighboring cities which concluded this position needed to be adjusted to current market range. The Senior Accountant position is a senior-level lead position reporting to and assisting the Deputy Finance Director with general financial, assets, and special budget projects. The duties assigned to this position also require increased analytical skills and a higher level of knowledge related to financial comprehension and advanced calculations.

This reclassification will move this position classification from the IBEW General union to the supervisory/management Teamsters union.

FISCAL IMPACT:

Position / Range Current Salary Proposed Salary
Proposed Wage
Difference
Sr. Accountant / G68 $97,417.34 - $97,417.34
Sr. Accountant / T75 - $115,211.24 $115,211.24
Total Annual Fiscal
Impact:
$17,793.90
381
ALTERNATIVES:

Do not adopt Resolution 2025-17 and provide alternative direction to staff.

BUDGETED?:

Yes
CONTRACT/AGREEMENT:

No
ATTACHMENTS:

1. Resolution 2025-17, Class and Comp - Senior Accountant.docx

2. Senior Accountant 2025.docx

3. Salary Comparison-Sr Acct..pdf
382
Resolution 2025-17

Page 1 of 4 ends

RESOLUTION 2025-17

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA,

AMENDING THE CLASSIFICATION & COMPENSATION PLAN FOR THE CITY OF BANNING

TO RECLASSIFY THE SENIOR ACCOUNTANT POSITION
WHEREAS, it is necessary to amend the City’s Classification & Compensation Plan from time to time to maintain a current plan that reflects the nature of work, organizational structure, or otherwise; and
WHEREAS, staff completed a salary survey with local cities and concluded the Sr.

Accountant position was under market rate. Staff would like to adjust the salary to a rate that is mid-range of the cities surveyed. This adjustment will assist in keeping this position competitive to attract knowledgeable candidates; and
WHEREAS, changes to job descriptions, job titles, and/or pay ranges require City Council approval.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:

SECTION 1. The City Council approves reclassification of the Sr. Accountant to T75 for Fiscal Year 2024-25
SECTION 2. The City Council authorizes the City Manager, or designee, to make necessary budget adjustments, appropriations, and transfers related to this resolution.

SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 11th day of February, 2025.

Sheri Flynn, Mayor
City of Banning
ATTEST:

Caroline Patton, Administrative City Clerk
City of Banning
383
Resolution 2025-17

Page 2 of 4 ends

APPROVED AS TO FORM:

John Pinkney, Interim City Attorney
Slovak, Baron, Empey, Murphy & Pinkney LLP
384
Resolution 2025-17

Page 3 of 4 ends

CERTIFICATION:

I, Caroline Patton, Administrative City Clerk of the City of Banning, California, do hereby certify that the foregoing Resolution 2025-17, was duly adopted by the City Council of the City of Banning, California, at a regular meeting thereof held on the 11th day of February, 2025 by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Caroline Patton, Administrative City Clerk
City of Banning, California
385
Resolution 2025-17

Page 4 of 4 ends

Exhibit A
Sr. Accountant Job Description
386

JOB DESCRIPTION
TITLE: Senior Accountant JOB CODE: 2051
DEPARTMENT: Finance Department EFFECTIVE DATE: 11/12/2024 REPORTS TO: Deputy Finance Director FLSA STATUS: Exempt SUPERVISES: n/a UNION STATUS: Represented
SALARY RANGE: T75 ($85,160.15-$115,211.24)

JOB PURPOSE/SUMMARY
Under the general direction of the Deputy Finance Director, performs a full range of complex, professional accounting and financial analysis in the preparation and maintenance of the City's financial records, reports and systems; provides a basis for sound operational and financial planning through financial review, analysis, monitoring, reconciliation and maintenance of assigned financial accounts, programs and activities; and performs related duties as assigned.

PERFORMANCE EXPECTATIONS
 Leadership: Contributes to a positive work culture consistent with the City of Banning Leadership Philosophy, actively welcomes new approaches to public service and supports change and process improvements at all levels within the organization.  Teamwork: Demonstrates ability and willingness to work collaboratively with a team.  Communication: Communicates effectively with peers, supervisors, subordinates, and individuals to who service is provided.

ABOUT THE CITY OF BANNING
The City of Banning is located in the San Gorgonio Pass area of Southern California. The community of over 30,000 people is diverse with income levels slightly lower than other areas of Riverside County.

However, growth and development is occurring rapidly, which will create new jobs, increase the population and raise income levels. Our employees are the most important asset in preserving our Proud History, Creating a Prosperous Tomorrow, and in responding to the community’s needs. The City provides competitive salaries, outstanding benefits and professional growth opportunities.

CITY VISION
The City of Banning promotes and supports a high quality of life that ensures a safe and friendly environment, fosters new opportunities and provides responsible, fair treatment to all and is the pride of its citizens.

Core Values - R.E.A.D.Y.
 Respectful
 Enthusiastic
 Accountable
 Dedication
 Yes Minded
387

ESSENTIAL FUNCTIONS
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
 Performs complex and technical accounting work in the maintenance and analysis of records of revenues, expenditures and special program/project funds; prepares analyses, schedules, summaries, journal entries and reconciliations to produce accurate periodic financial reports in accordance with GAAP.
 Performs warrant review activities; ensures proper accounting for purchase requisitions, invoices, claims, fixed assets and sales tax accruals.
 Performs grant financial administration, monitoring, and reporting; coordinates with other department program managers and the grant manager to gather grant information, update grant records, research information, and provide financial data to aid program managers in managing their grants. Prepares the Schedule of Expenditures of Federal Awards (SEFA) for annual Single Audit.
 Serves as liaison with accounting and fiscal personnel from other departments by responding to questions and issues; monitors department’s budgets and expenditures.  Participates in the development of the City’s annual comprehensive budget; ensures that the development of the City’s annual budget adheres to established accounting procedures.  Reconciles a variety of financial ledgers and records; participate in the compilation and preparation of financial statements, general and subsidiary ledgers and supporting schedules; researches and resolves discrepancies.
 Prepares a variety of financial statistical reports related to various City accounts, fixed assets and spending practices; conducts month and year end closing duties.  Reviews and reconciles monthly bank statements and cash receipts to the general ledger.

Maintains a variety of City accounts including subsidiary accounts, investment accounts and grant accounts; prepare cash transfers and loans between funds and accounts; ensures all activities are in compliance with accounting principles and standards  Maintains a variety of City accounts including subsidiary accounts, investment accounts and grant accounts; prepare cash transfers and loans between funds and accounts; ensures all activities are in compliance with accounting principles and standards.  Participates in the development of the City’s biennial comprehensive budget; ensures that the development of the City’s budget adheres to established accounting procedures. Performs duties in monitoring the City budget; ensures proper authorization and journaled transactions; tracks expenditures and resolves discrepancies; provides assistance to City departments in budget preparation
 Participate in the inventory of the City’s electric, water, wastewater, and fleet divisions and operations.
 Oversee the submission of financial and accounting reports required by outside agencies; answer related questions as needed.
 Coordinates and assists with annual and special audits; prepares audit schedules; analyzes, reconciles and prepares revenue and expenditure accounts and prepares year-end adjusting entries, accruals and closing entries. May act as a lead accountant in the audit of City financial records, statements and reports.
 Provides guidance to other accounting support staff in performing accounting entries; works directly with staff from other departments to resolve technical accounting issues and problems.  Monitor program compliance with laws, rules and regulations governing municipal accounting and public finance services.
 Maintain awareness of new development in the fields of municipal accounting and public finance; incorporate new development as appropriate into programs.  Performs other duties as assigned or required.
388
KNOWLEDGE OF:
 Generally accepted accounting principles
 Theory, principles and practices of municipal finance, budgeting, auditing, and accounting, including audit principles and practices
 Principles and practices of public finance and financial reporting.  Recent development, current literature and information related to municipal accounting and public finance.
 Modern office equipment including computers and supporting work processing and spreadsheet applications.
 Pertinent Federal, State and local laws, codes and ordinances.  Various types of grants and related compliance requirements.  Laws regulating public finance, fiscal operations, and governmental financial reporting at the federal, state, and/or local level.
 City policies and procedures for cash control, accounts payable processing, and payroll reporting.  Accounting Standards and requirements applicable to City operations and funding sources.  The uses of spreadsheets and other standard financial and business software.  Standard office procedures and practices.
 Safe driving principles and practices
Ability to:
 Perform professional level accounting duties.
 Coordinate municipal accounting and public finance programs.  Analyze, post, balance and reconcile financial data ledgers and accounts.  Work independently and/or with a team.
 Analyze data and draw logical conclusions
 Interpret and apply related laws, ordinances, rules, regulations, policies, and procedures.  Generate journal entries and inter-departmental transfers.  Review and interpret financial reports and transactions.  Prepare a variety of financial reports.
 Maintain a detailed budget for assigned divisions and programs.  Interpret and explain City policies and procedures.
 Communicate clearly and concisely, both orally and in writing.  Operate office equipment including computers and supporting word processing and spreadsheet applications.
 Establish and maintain effective working relationships with those contacted in the course of work.  Maintain physical condition appropriate to the performance of assigned duties and responsibilities.

MINIMUM QUALIFICATIONS: Equivalent to a Bachelor’s degree from an accredited college or university with major course-work in accounting, finance, business administration or a related field. Three years of professional level accounting experience. Experience in governmental accounting is highly desirable.

ADDITIONAL REQUIREMENTS: May be required to work outside the traditional work schedule.

WORKING CONDITIONS: May require maintaining physical condition necessary for sitting; occasional walking and standing. May be required to lift and/or carry materials, equipment and/or items weighing up to 15 pounds.

PHYSICAL AND ENVIRONMENTAL WORKING CONDITIONS
While performing the duties of this job, the employee is frequently required to walk, sit, talk, and hear. The employee is frequently required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee is frequently required to climb, balance, stoop, kneel, crouch, or crawl.
389
The employee must regularly lift and/or move up to one hundred (100) pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus The City of Banning is an equal opportunity employer. All employees and candidates for employment will be recruited, selected, trained, promoted, compensated and, if necessary, disciplined or terminated without regard to sex/gender, race, national origin, religion, creed, color, marital status, veteran status, age, national origin, pregnancy, sexual orientation, gender identity, disability, genetic information or any other basis prohibited by law.

While requirements may be representative of minimum levels of knowledge, skills and abilities to perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.

This job description does not constitute an employment agreement between the Employer and Employee and is subject to change as the needs of the Employer and requirements of the job change.

Previous position Accountant II
390
Salary Comparsion
Agency Name Classification Title Pay Start Pay End
City of Cathedral City Senior Accountant $ 97,818.84 $ 128,041.68 City of Palm Desert Senior Accountant $ 87,816.00 $ 120,492.00 City of Redlands Senior Accountant $ 81,447.00 $ 104,009.00 City of Palm Springs Accounting Supervisor $ 85,752.00 $ 115,320.00 City of Yucaipa Accounting Supervisor $ 99,890.32 $ 124,749.32 City of Beaumont Accountant $ 72,072.00 $ 92,247.96
City of Calimesa Accountant $ 66,312.00 $ 84,636.00
City of Indian Wells Accountant $ 94,914.00 $ 118,643.00 City of Colton Accountant $ 64,204.19 $ 78,040.56
*Salaries are based on an annual rate

SENIOR ACCOUNTANT
391

CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Douglas Schulze, City Manager
PREPARED BY: Art Vela, Public Works Director
MEETING DATE: February 11, 2025
SUBJECT: Consideration of Resolution 2025-18, Awarding a Construction Contract to Weaver Grading, Inc. in the Amount of $537,100 for the Banning Water Canyon Stormwater Percolation Basin Repairs and Approving a 20% Contingency for a Total Project Budget Not-to-Exceed $644,520 RECOMMENDATION:

Adopt Resolution 2025-18.

BACKGROUND:

The City of Banning owns several acres in the Banning Water Canyon on the north side of the City just north of Bluff Street. The City has several assets in the Banning Water Canyon including wells, transmission water mains, and percolation basins. As water travels down the water canyon it is diverted into a series of thirty-six (36) percolation basins were the water is stored and allowed to percolate into the groundwater for extraction at a later date. The operations of capturing, recharge and extraction is a critical strategy to meet the City's water demands.

The percolation basins were negatively impacted by Tropical Storm Hilary in 2023 and the debris from the Apple Fire worsened the impact on the basins. Many of the basins have slope damage and have been filled with debris and sediment and require to be repaired and dredged; culverts reconstructed; and access roads regraded ("Project").

Recognizing that the Project is essential in that it will reduce demand on imported water by maximizing local water resources, the Riverside County Flood Control and Water Conservation District (RCFC & WCD) agreed to assist in funding seventy-five percent (75%), up to $750,000, of the Project costs. On May 14, 2024, the City Council approved Resolution 2024-69, approving a funding agreement between the City and RCFC & WCD.

On November 26, 2024, the Purchasing Department advertised an Invitation for Bids (IFB) #24-089 for the Project and as a result received 5 bids. The lowest, responsive and responsible bid was submitted by Weaver Grading, Inc. of Beaumont, California in the amount of $537,100.

JUSTIFICATION:

The Banning Water Canyon percolation basins are an important feature as they are utilized to recharge the water canyon groundwater aquifer from which the City produces water from. The percolation basins were impact by Tropical Storm Hilary and are in need of repair.

An IFB was advertised for the Project and Weaver Grading, Inc. submitted the lowest, responsive and responsible bid.
392
FISCAL IMPACT:

If approved, the construction contract with Weaver Grading, Inc. will be in the amount of $537,100 and will include a 20% contingency in the amount of $107,420 for a total “not-to-exceed” Project budget of $644,520.

The City will be reimbursed by the Funding Agreement with RCFC & WCD for 75% of the cost, which will amount to $483,390 if the full Project budget is exhausted.

Funding for the Project was included in the current fiscal year approved budget in the amount of $1,000,000 in Account 660-6300-471.95-09.

ALTERNATIVES:

Do not approve as recommended. The Public Works Department, Water Division currently does not have the equipment and staff resources needed to complete the repairs and therefore, with this alternative, the percolation ponds would remain in disrepair.

BUDGETED?:

Yes
CONTRACT/AGREEMENT:

Yes
ATTACHMENTS:

1. Resolution 2025-18, Banning Water Canyon.docx

2. Exhibit A - C01122 - Weaver Grading IFB PW Water Canyon Repairs.docx

3. Resolution No. 2024-069.pdf

4. Executed RCFCD Agreement.pdf
393
Resolution 2025-18

Page 1 of 4 ends

RESOLUTION 2025-18

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA, AWARDING A CONSTRUCTION CONTRACT TO WEAVER GRADING, INC. IN THE AMOUNT OF $537,100 FOR THE BANNING WATER CANYON STORMWATER PERCOLATION BASIN REPAIRS AND APPROVING A 20% CONTINGENCY FOR A TOTAL PROJECT BUDGET NOT-TO-EXCEED $644,520
WHEREAS, the City owns and operated 36 water recharge/percolation basins (“Basins”) in the Banning Water Canyon, which were damaged by Tropical Storm Hilary in 2023 and worsened by debris flows related to the Apple Fire of August 2020. The Basins are in need of repairs (i.e. slope grading and inlet/outlet piping) and dredging along with regrading of access roads (“Project”); and
WHEREAS, on May 14, 2024, the City Council approved Resolution 2024-69, approving a Funding Agreement between the City and Riverside County Flood Control and Water Conservation District (RCFC & WCD); and
WHEREAS, through the Funding Agreement, the City will be reimbursed for seventy-five percent (75%) of the Project costs up to $750,000; and
WHEREAS, on November 26, 2024, the Purchasing Department advertised an Invitation for Bids (IFB) #24-089 for the Project and as a result received 5 bids; and WHEREAS, the lowest, responsive and responsible bid was submitted by Weaver Grading, Inc. of Beaumont, California in the amount of $537,100; and WHEREAS, funding for the Project was included in the current fiscal year approved budget in the amount of $1,000,000 in Account 660-6300-471.95-09.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:

SECTION 1. The City Council approves the Construction Contract with Weaver Granding, Inc. for the Banning Water Canyon Stormwater Percolation Basin Reparis in an amount of $537,100 and a twenty percent (20%) contingency with a total not-to-exceed amount of $644,520.

SECTION 2. The City Council authorizes the City Manager to make non-substantive changes to the Construction Contract and to execute the Construction Contract with Weaver Grading, Inc. on behalf of the City Council.

SECTION 3. The City Council authorizes the City Manager, or designee, to make necessary budget adjustments, appropriations, and transfers related to this resolution and to approve change orders within the approved contingency.

SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. 394
Resolution 2025-18

Page 2 of 4 ends

PASSED, APPROVED AND ADOPTED this 11th day of February, 2025.

Sheri Flynn, Mayor
City of Banning
ATTEST:

Caroline Patton, Administrative City Clerk
City of Banning
APPROVED AS TO FORM:

John Pinkney, Interim City Attorney
Slovak, Baron, Empey, Murphy & Pinkney,
LLP
395
Resolution 2025-18

Page 3 of 4 ends

CERTIFICATION:

I, Caroline Patton, Administrative City Clerk of the City of Banning, California, do hereby certify that the foregoing Resolution 2025-18, was duly adopted by the City Council of the City of Banning, California, at a regular meeting thereof held on the 11th day of February, 2025 by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Caroline Patton, Administrative City Clerk
City of Banning, California
396
Resolution 2025-18

Page 4 of 4 ends

EXHIBIT A
Construction Contract
397
C-1
CONTRACT (C01122)

CITY OF BANNING CONTRACT FOR
CANYON STORMWATER PERCOLATION BASIN REPAIRS PROJECT & IFB 24-089 THIS CONTRACT (“Contract”) is made and entered this ___________________ (“Effective Date”), by and between the CITY OF BANNING, a California municipal corporation (“City”) and Weaver Grading, Inc., a California Corporation (“Contractor”). Contractor’s California State Contractor’s license number is 703974; Class A. Contractor’s DIR registration number is 1000015133.

In consideration of the mutual covenants hereinafter set forth, the parties hereto agree as follows:

1. Contract Documents. The Contract Documents consist of this Contract, the Notice Inviting Bids, Instructions to Bidders, Bid (including documentation accompanying the Bid and any post-Bid documentation submitted before the Notice of Award), the Bonds, permits from regulatory agencies with jurisdiction, General Provisions, Special Provisions, Plans, Standard Plans, Standard Specifications, Reference Specifications, Addenda, Change Orders, and Supplemental Agreements. The Contract Documents are attached hereto and incorporated herein by reference.

2. Scope of Services. Contractor shall perform the Work in a good and workmanlike manner for the project identified as Canyon Stormwater Percolation Basin Repairs Project (“Project”), as described in this Contract and in the Contract Documents.

3. Compensation. In consideration of the services rendered hereunder, City shall pay Contractor a not to exceed amount of Five Hundred Thirty-Seven Thousand One Hundred Dollars ($537,100.00) in accordance with the prices as submitted in the Bid.

4. Incorporation by Reference. All of the following documents are attached hereto and incorporated herein by this reference: Workers’ Compensation Certificate of Insurance, Additional Insured Endorsement (Comprehensive General Liability), Additional Insured Endorsement (Automobile Liability), and Additional Insured Endorsement (Excess Liability).

5. Antitrust Claims. In entering into this Contract, Contractor offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. § 15) or under the Cartwright Act (Business and Professions Code Section 16700 et seq.) arising from purchases of goods, services, or materials pursuant to the Contract. This assignment shall be made and become effective at the time City tenders final payment to Contractor without further acknowledgment by the parties.

6. Prevailing Wages. City and Contractor acknowledge that the Project is a public work to which prevailing wages apply.

7. Workers’ Compensation. Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of Labor Code Section 1861, by signing this Contract, the Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this Contract.”

8. Titles. The titles used in this Contract are for convenience only and shall in no way define, limit or describe the scope or intent of this Contract or any part of it. 398
C-2

9. Authority. Any person executing this Contract on behalf of Contractor warrants and represents that he or she has the authority to execute this Contract on behalf of Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.

10. Debarment or Suspension. Contractor represents and warrants that, as of the Effective Date of this Agreement, Contractor is not debarred or suspended pursuant to any applicable Federal or State law providing for the debarment of contractors. Contractor shall not perform the Services with any subcontractor that has been debarred or suspended pursuant to any applicable Federal or State law providing for the debarment. Contractor and its subcontractors shall not be debarred or suspended throughout the Term of this Agreement pursuant to any applicable Federal or State law providing for the debarment of contractors. If Contractor or any subcontractor becomes debarred or suspended during the Term of this Agreement, Contractor shall immediately notify City.

11. Entire Agreement. This Contract, including the Contract Documents and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between City and Contractor. This Contract supersedes all prior oral or written negotiations, representations or agreements.

This Contract may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties that expressly refers to this Contract.

12. Electronic Signatures. Each Party may adopt as its signature an electronic identification consisting of a symbol or code that is affixed to or contained in each document transmitted by such Party (“electronic signature”). The Parties hereto herby agree that electronic signatures are acceptable, shall have the same force and effect under the law as original wet signatures, and shall be sufficient to verify that the Parties have executed this Agreement and such other documents transmitted by the Parties

13. Counterparts. This Contract may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.

IN WITNESS WHEREOF, the parties hereto have executed the Contract the day and year first above written.

CITY OF BANNING
City Council Approval: ______________ By:

City Manager Date
ATTEST: APPROVED AS TO FORM:

By: By:

Administrative City Clerk Date City Attorney Date
(“CONTRACTOR”)
By:

Name: Date
Title:
399
400
401
402
403
404
405
406
407
408
409
410
411
412
413
414

CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Douglas Schulze, City Manager
PREPARED BY: Lincoln Bogard, Administrative Services Director John Pinkney, City Attorney
MEETING DATE: February 11, 2025
SUBJECT: Consideration of Resolution 2025-21, Approving a Professional Services Agreement with Burke Williams & Sorensen, LLP to Represent the City of Banning as Co-Counsel in the Litigation Titled Sun Lake Highlands, LLC v. City of Banning, Case No. 5:24-cv-02603-DTB and Any Other Matters Requested By the City on an As Needed Basis
RECOMMENDATION:

Adopt Resolution 2025-21.

BACKGROUND:

As a best practice, the City should have a contract with an additional law firm, other than the City Attorney, to assist in large complex cases and in cases where the City Attorney may have a conflict of interest. SBEMP has obtained a Retainer Agreement for Legal Services from Burke Williams & Sorensen, LLP to provide these services and asks for Council's consideration thereof.

JUSTIFICATION:

The Scope of Services proposed are:

Burke’s services will include acting as co-counsel in the case of Sun Lakes Highland, LLC v. City of Banning, Case No. No. 5:24-cv-02603-DTB.

BWS is also being retained to assist on any other matters requested by the City on an as needed basis.

FISCAL IMPACT:

Unknown. Billing rates are:

Partners: $425
Associate Attorneys: $375
Paralegals: $200
Effective each January 1, the foregoing base rates shall be increased based on the U.S. Department of Labor Bureau of Labor Statistics Los Angeles-Riverside-Orange County Consumer Price Index-All Urban Consumers (“CPI-U”), using the CPI-U for each prior October as the base and the value to escalate the hourly rates in the ratio of the most recent October CPI-U value, rounded up to the nearest $5 increment.

ALTERNATIVES:

Do not adopt Resolution 2025-21 and provide alternate direction. 415
BUDGETED?:

No
CONTRACT/AGREEMENT:

Yes
ATTACHMENTS:

1. Resolution 2025-21, Lawfirm

2. Banning, City of - Retainer Agreement for Legal Services.pdf

3. Banning, City of - Proposal.pdf
416
Resolution 2025-21

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RESOLUTION 2025-21

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA,

APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH BURKE WILLIAMS &

SORENSEN, LLP TO REPRESENT THE CITY OF BANNING AS CO-COUNSEL IN THE LITIGATION TITLED SUN LAKE HIGHLANDS, LLC V. CITY OF BANNING, CASE NO. 5:24- CV-02603-DTB AND ANY OTHER MATTERS REQUESTED BY THE CITY ON AN AS NEEDED BASIS
WHEREAS, as a best practice, the City should have a contract with an additional law firm, other than the City Attorney, to assist in large complex cases and in cases where the City Attorney may have a conflict of interest.; and
WHEREAS, SBEMP has obtained a Retainer Agreement for Legal Services from Burke Williams & Sorensen, LLP to provide these services and asks for Council's consideration thereof.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:

SECTION 1. The City Council approves the Professional Services Agreement with Burke Williams & Sorensen, LLP for the representation of the City of Banning as Co-Counsel in the Sun Lake Highlands, LLC litigation and any other matters requested by the City on an as needed basis for a two-year term in an amount of $250,000 and subsequent amendments to extend the Agreement for up to three additional one-year terms upon satisfactory performance, with a total not-to-exceed amount of $250,000 over five (5) years.

SECTION 2. The City Council authorizes the City Manager to make non-substantive changes to the Professional Services Agreement and to execute said agreement with Burke Williams & Sorensen, LLP on behalf of the City Council.

SECTION 3. The City Council authorizes the City Manager, or designee, to make necessary budget adjustments, appropriations, and transfers related to this resolution.

SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 11th day of February, 2025.

Sheri Flynn, Mayor
City of Banning
ATTEST:

Caroline Patton, Administrative City Clerk
City of Banning
417
Resolution 2025-21

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APPROVED AS TO FORM:

John Pinkney, Interim City Attorney
Slovak, Baron, Empey, Murphy & Pinkney,
LLP
418
Resolution 2025-21

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CERTIFICATION:

I, Caroline Patton, Administrative City Clerk of the City of Banning, California, do hereby certify that the foregoing Resolution 2025-21, was duly adopted by the City Council of the City of Banning, California, at a regular meeting thereof held on the 11th day of February, 2025 by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Caroline Patton, Administrative City Clerk
City of Banning, California
419
Resolution 2025-21

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EXHIBIT A
Retainer Agreement for Legal Services
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4925-6931-7399 v1
Direct No.: 951.801.6625
[email protected]
Los Angeles – Inland Empire – Marin County – Oakland – Orange County – Palm Desert – San Diego – San Francisco – Silicon Valley – Ventura County 1770 Iowa Avenue - Suite 240
Riverside, California 92507-2479
voice 951.788.0100 - fax 951.788.5785
www.bwslaw.com
February 5, 2025
VIA E-MAIL: [email protected]
John O. Pinkney, Esq.

City Attorney
City of Banning
99 E. Ramsey Street
Banning, CA 92220
Re: Retainer Agreement for Legal Services
Dear Mr. Pinkey:

We are pleased to represent the City of Banning with respect to the matters described in this Agreement. The following sets forth the terms pursuant to which BURKE, WILLIAMS & SORENSEN, LLP (“Burke”) and the City of Beaumont (“Client”) agree that Burke will provide legal services to Client. The hallmark of any productive professional relationship is effective communication, and we would invite you to contact us at any time during or after our representation with regard to any questions you may have associated with our representation or the matters described herein.

1. CONDITIONS. This Agreement will not take effect, and Burke will have no obligation to provide legal services, until Client returns a signed copy of this Agreement.

The effective date of this Agreement will be February 4, 2025.

2. SCOPE OF SERVICES. Client hires Burke to provide legal services in the matters set forth in Attachment “A” to this Agreement. No representation outside of the matters set forth in Attachment “A” to this Agreement shall be provided by Burke to Client.

No representation of any directors, officers, employees, shareholders, or any other persons or entities affiliated with Client shall be provided unless such representation is expressly included in Attachment “A” to this Agreement. Burke will provide those legal services reasonably required to represent Client. Burke will take reasonable steps to keep Client informed of progress and to respond to Client’s inquiries. If a court action is filed, Burke will represent Client through trial and post-trial motions. This Agreement does not cover representation on appeal or in execution proceedings after judgment. Separate arrangements must be agreed to for those services. Services in any matter not described above will require a separate written agreement or a written modification to this Agreement.
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3. CLIENT’S DUTIES. Client agrees to be truthful with Burke, to cooperate, to keep Burke informed of any information or developments which may come to Client’s attention, to abide by this Agreement, to pay Burke’s bills on time, and to keep Burke advised of Client’s address, telephone number, and whereabouts. Client will assist Burke in providing necessary information and documents and will appear when necessary at legal proceedings.

4. CONFLICTS OF INTEREST. Before accepting representation of Client, Burke has undertaken reasonable and customary efforts to determine whether there are any potential conflicts of interest or adversity of positions between Client and any other person or entity that would bar Burke from representing Client in general or in any of the specific matters listed in Attachment “A”. Burke has reviewed this issue in accordance with the Rules of Professional Conduct adopted in California. Burke believes that those rules, rather than the rules of any other jurisdiction, are applicable to Client’s representation. Client’s execution and return of the enclosed copy of this letter represents an express agreement to the applicability of the Rules of Professional Conduct adopted in California to any and all representation arising under this Agreement.

5. DISCLOSURE. Pursuant to the requirements of California Business & Professions Code Section 6148, Burke hereby discloses that it maintains professional errors and omissions insurance.

6. LEGAL FEES AND BILLING PRACTICES. Client agrees to pay by the hour at Burke’s prevailing rates for all time spent on Client’s matter by Burke’s legal personnel.

Current hourly rates for legal personnel are set forth in Attachment “B” to this Agreement.

Burke’s rates are subject to change on 30 days’ written notice to Client. Rates shall automatically increase annually on January 1 of each year as set forth in Attachment “B” to this Agreement. If Client declines to pay increased rates, Burke will have the right to withdraw as attorney for Client.

The time charged will include the time Burke spends on telephone calls relating to Client’s matter, including calls with Client, witnesses, opposing counsel or court personnel. The legal personnel assigned to Client’s matter may confer among themselves about the matter, as required and appropriate. When they do confer, each person will charge for the time expended, as long as the work done is reasonably necessary and not duplicative. Likewise, if more than one of the legal personnel attends a meeting, court hearing or other proceeding, each will charge for the time spent. Burke will charge for waiting time in court and elsewhere and for travel time, both local and outof-town. 422
John O. Pinkney, Esq.

February 5, 2025

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7. COSTS AND OTHER CHARGES.
(a) Burke will incur various costs and expenses in performing legal services under this Agreement. Client agrees to pay for all costs, disbursements and expenses in addition to the hourly fees. The costs and expenses commonly include: service of process charges, filing fees, court and deposition reporters' fees, jury fees, notary fees, deposition costs, long distance telephone charges, messenger and other delivery fees, postage, photocopying and other reproduction costs, travel costs including parking, mileage, transportation, meals and hotel costs, investigation expenses, consultants' fees, expert witness, professional, mediator, arbitrator and/or special master fees, unavoidable administrative staff and secretarial overtime, and other similar items. Except for the items listed below, all costs and expenses will be charged at Burke’s cost.

In-office photocopying/page: $ .20
In-office color photocopying/page $ 1.00
Facsimile charges/page: $ 1.00
Mileage/mile:$ .70 (per IRS notices)
Other:
(b) Out-of-town travel. Client agrees to pay transportation, meals, lodging and all other costs of any necessary out-of-town travel by Burke’s personnel. Client will also be charged the hourly rates for the time legal personnel spend traveling. (c) Experts, Consultants and Investigators. To aid in the preparation or presentation of Client’s case, it may become necessary to hire expert witnesses, consultants, investigators, and outsourced support services. Client agrees to pay such fees and charges. Burke will select any expert witnesses, consultants, investigators or support services to be hired, and Client will be informed of persons chosen and their charges.

Additionally, Client understands that if the matter proceeds to court action or arbitration, Client may be required to pay fees and/or costs to other parties in the action.

Any such payment will be entirely the responsibility of Client.

8. BILLING STATEMENTS. Burke will send Client periodic statements for fees and costs incurred. Each statement will be payable within 30 days of its mailing date. Client may request a statement at intervals of less than 30 days. If Client so requests, Burke will provide one within 10 days. The statements shall include the amount, rate, basis of calculation or other method of determination of the fees and costs, which costs will be clearly identified by item and amount.
423
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February 5, 2025

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9. INTEREST CHARGES. If a billing statement is not paid by its due date, interest will be charged on the principal balance (fees, costs, and disbursements) shown on the statement. Interest will be calculated by multiplying the unpaid balance by the periodic rate of .833% per month (TEN PERCENT [10%] ANNUAL PERCENTAGE RATE). The unpaid balance will bear interest from the date of the invoice until paid.

10. LIEN. Client hereby grants Burke a lien on any and all claims or causes of action that are the subject of the representation under this Agreement. The lien will be for any sums owing to Burke at the conclusion of services performed. The lien will attach to any recovery Client may obtain, whether by arbitration award, judgment, settlement or otherwise. The effect of such a lien is that Burke may be able to compel payment of fees and costs from any such funds recovered on behalf of Client even if Burke has been discharged before the end of the case. Because a lien may affect Client’s property rights, Client may seek the advice of an independent lawyer of Client’s choice before agreeing to such a lien. By initialing this paragraph, Client represents and agrees that Client has had a reasonable opportunity to consult such an independent lawyer and—whether or not Client has chosen to consult such an independent lawyer—Client agrees that Burke will have a lien as specified above.
________(Client Initial Here) _____(Burke Initial Here)

11. DISCHARGE AND WITHDRAWAL. Client may discharge Burke at any time. Burke may withdraw with Client’s consent or for good cause. Good cause includes Client’s breach of this Agreement, refusal to cooperate or to follow Burke’s advice on a material matter or any fact or circumstance that would render Burke’s continuing representation unlawful or unethical. When Burke’s services conclude, all unpaid charges will immediately become due and payable. After services conclude, Burke will, upon Client’s request, deliver Client’s file, and property in Burke’s possession unless subject to the lien provided in Paragraph 11 above, whether or not Client has paid for all services.

12. DOCUMENT RETENTION POLICY. Client is entitled upon written request to any files in Burke’s possession relating to the legal services performed by Burke for Client, excluding Burke’s internal accounting records and other documents not reasonably necessary to Client’s representation, subject to Burke’s right to make copies of any files withdrawn by Client. Once a matter is concluded, Burke will close the file, and Client will receive notice thereof. Client’s physical files may be sent to storage offsite, and thereafter there may be an administrative cost for retrieving them from storage. Thus, it is recommended that Client request the return of a file at the conclusion of a matter.

Under Burke’s document retention policy, Burke normally destroys files five (5) years after a matter is closed, unless other arrangements are made with Client. 424
John O. Pinkney, Esq.

February 5, 2025

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All client-supplied materials and all attorney end product (referred to generally as "client material") are the property of Client. Attorney end product includes, for example, finalized contracts, pleadings, and trust documents. Attorney work product is the property of Burke. Attorney work product includes, for example, drafts, notes, internal memoranda and electronic files, and attorney representation and administration materials, including attorney-client correspondence and conflicts materials.

After the close of a matter, Burke will notify Client of any client materials that remain in Burke's possession. Client will be invited to retrieve these client materials within 45 days of notice, or Client may direct Burke to forward the client materials to Client, at Client's expense. If within 45 days of this notice Client fails to retrieve the client materials or request Burke to forward them, Client authorizes Burke to destroy the client materials.

After the 45-day period, Burke will, consistent with all applicable rules of professional conduct, use its discretion as to the retention or destruction of all attorney work product and any client materials that remain with Burke.

13. TECHNOLOGY. At its discretion, unless otherwise stated, Burke will employ technology to facilitate electronic discovery. This may include scanning of paper documents, culling of documents, converting electronically stored information into a format suitable for review, the usage of electronic review software, etc. Applicable associated costs, including electronic storage and transfer costs, will be billed to Client.

14. DISCLAIMER OF GUARANTEE AND ESTIMATES. Nothing in this Agreement and nothing in Burke’s statements to Client will be construed as a promise or guarantee about the outcome of the matter. Burke makes no such promises or guarantees. Burke’s comments about the outcome of the matter are expressions of opinion only. Any estimate of fees given by Burke shall not be a guarantee. Actual fees may vary from estimates given.

15. MEDIATION/ARBITRATION; WAIVER OF JURY TRIAL. If a dispute arises out of or relating to any aspect of this Agreement between Client and Burke, or the breach thereof, and if the dispute cannot be settled through negotiation, Burke and Client agree to discuss in good faith the use of mediation before resorting to arbitration, litigation, or any other dispute resolution procedure. Nothing herein shall limit or otherwise affect your right under Sections 6200-6206 of the California Business and Professions Code to request arbitration of any fee dispute by an independent, impartial arbitrator or panel of arbitrators through a bar association program created solely to resolve fee disputes between lawyers and clients. However, should discussions, mediation or the non-binding arbitration provided through a local bar association program not resolve the dispute, the 425
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dispute shall be determined by binding arbitration before the American Arbitration Association under its then prevailing commercial arbitration rules, except that discovery may be taken in that arbitration pursuant to the California Code of Civil Procedure. The claims or controversies subject to this provision shall include, without limitation, any claim of professional negligence or malpractice. The arbitration shall be held in Los Angeles, California, unless we mutually select another venue, and judgment may be entered upon the arbitrator’s award by any court having jurisdiction. Should you refuse or neglect to appear or participate in the arbitration proceedings, the arbitrator is empowered to decide the claim or controversy in accordance with the evidence presented. You should realize that by accepting the arbitration provision, YOU WILL WAIVE YOUR RIGHT TO A JURY

TRIAL AND THE RIGHT, EXCEPT UNDER LIMITED CIRCUMSTANCES, TO APPEAL THE ARBITRATOR’S DECISION.
________(Client Initial Here) _____(Burke Initial Here)

16. ATTORNEYS’ FEES CLAUSE. The prevailing party in any action or proceeding arising out of or to enforce any provision of this Agreement, with the exception of a fee arbitration or mediation under Business and Professions Code Sections 6200- 6206, will be awarded reasonable attorneys’ fees and costs incurred in that action or proceeding, or in the enforcement of any judgment or award rendered.

17. ENTIRE AGREEMENT. This Agreement contains the entire agreement of the parties. No other agreement, statement, or promise made on or before the effective date of this Agreement will be binding on the parties.

18. SEVERABILITY IN EVENT OF PARTIAL INVALIDITY. If any provision of this Agreement is held in whole or in part to be unenforceable for any reason, the remainder of that provision and of the entire Agreement will be severable and remain in effect.

19. MODIFICATION BY SUBSEQUENT AGREEMENT. This Agreement may be modified by subsequent agreement of the parties only by an instrument in writing signed by both of them, or an oral agreement only to the extent that the parties carry it out.

20. EFFECTIVE DATE. This Agreement will govern all legal services performed by Burke on behalf of Client commencing with the date Burke first performed services. The date at the beginning of this Agreement is for reference only. Even if this Agreement does not take effect, Client will be obligated to pay Burke the reasonable value of any services Burke may have performed for Client.
426
John O. Pinkney, Esq.

February 5, 2025

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THE PARTIES HAVE READ AND UNDERSTOOD THE FOREGOING TERMS AND AGREE TO THEM AS OF THE DATE BURKE FIRST PROVIDED SERVICES. IF

MORE THAN ONE CLIENT SIGNS BELOW, EACH AGREES TO BE LIABLE, JOINTLY AND SEVERALLY, FOR ALL OBLIGATIONS UNDER THIS AGREEMENT. CLIENT SHALL RECEIVE A FULLY EXECUTED DUPLICATE OF THIS AGREEMENT.

Dated: CITY OF BANNING (“CLIENT”
By:
[Name]
[Title]
Address:

Telephone:

Dated: February 5, 2025 BURKE, WILLIAMS & SORENSEN, LLP By:

Eric S. Vail
Partner
ESV/tg
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Attachment “A”
Burke’s services will include acting as co-counsel in the case of Sun Lakes Highland, LLC v. City of Banning, Case No. No. 5:24-cv-02603-DTB.

BWS is also being retained to assist on any other matters requested by the City on an as needed basis.
428
John O. Pinkney, Esq.

February 5, 2025

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4925-6931-7399 v1
Attachment “B”
Partners: $425
Associate Attorneys: $375
Paralegals: $200
Effective each January 1, the foregoing base rates shall be increased based on the U.S. Department of Labor Bureau of Labor Statistics Los Angeles-Riverside-Orange County Consumer Price Index-All Urban Consumers (“CPI-U”), using the CPI-U for each prior October as the base and the value to escalate the hourly rates in the ratio of the most recent October CPI-U value, rounded up to the nearest $5 increment.

The U.S. Dept. of Labor Bureau of Labor Statistics (BLS) website will be the source of the data utilized (if the URL is changed, the parties shall agree on the replacement web page to be as close as reasonably possible to the page detailed herein):
https://data.bls.gov/pdq/SurveyOutputServlet?data_tool=dropmap&series_id=CUURA42 1SA0,CUUSA421SA0.
429
4930-4569-8839 v1
Direct No.: 415.640.8903
[email protected]
Los Angeles – Inland Empire – Marin County – Oakland – Orange County – Palm Desert – San Diego – San Francisco – Silicon Valley – Ventura County 1999 Harrison Street - Suite 1650
Oakland, California 94612-3520
voice 510.273.8780 - fax 510.839.9104
www.bwslaw.com
February 4, 2025
VIA E-MAIL: [email protected]
John O. Pinkney, Esq.

City Attorney
City of Banning
99 E. Ramsey Street
Banning, CA 92220
Re: Sun Lake Highlands, LLC v. City of Banning, Case No. 5:24-cv-02603-DTB And on any other matters requested by the City on an as needed basis Dear Mr. Pinkey:

I am pleased to submit this proposal to the City of Banning (“City”) to represent it as co-counsel in the above captioned litigation and on any other matters requested by the City on an as needed basis. We propose a team comprised primarily of Leah Castella and Kevin Siegel. They will be assisted as needed by Steve McEwen, and by associates we identify on an as-needed basis.

Each of the proposed team members have extensive experience with land use writ litigation and accompanying constitutional claims. A brief description of the proposed team’s experience is below.

Leah Castella
Leah is a partner in Burke’s Oakland office. Leah is a seasoned litigator and has extensive land use litigation experience. She has successfully defended cities facing constitutional challenges to land use decision. Most recently, Leah obtained summary judgment in the Northern District of California in a case brought against the City of Oakland alleging violations of due process and abuse of discretion related to a decision to deny a CUP for a hotel project. Leah also successfully defended the City of Richmond in a lawsuit challenging a General Plan Amendment on abuse of discretion and constitutional grounds. Other recent victories include successful dismissal of a lawsuit challenging the Los Angeles’s ULA Ordinance, which imposed a real property transfer tax on property sales exceeding $5 million and successful dismissal of a lawsuit challenging Culver City’s Tenant Protection Ordinance.

Kevin D. Siegel
Kevin D. Siegel is a partner in Burke’s San Francisco office and has extensive experience litigating land use cases, including where the plaintiffs allege violation of constitutional rights, in both state and federal courts. In one particularly apt example, Kevin and Deepa Sharma successfully defended the Brentwood City Councill’s denial of a 270-plus unit housing project against claims that the City Council failed to make evidence-supported findings of inconsistencies with objective planning standards, and that councilmembers violated the applicants’ due process rights by engaging in political campaigns to stir up community opposition to the project, and as council members, actively opposing the project rather than acting as impartial decision makers. In another challenging case, where the Moraga Town Council had never adopted legally compliant zoning regulations for certain property and then denied a proposed zoning change and housing project, 430
John Pinkney
February 4, 2025

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Kevin prevailed in the trial and appellate courts against writ, takings, and due process and equal protection challenges.

Other examples of Kevin’s success in land use cases, in state and federal court, include successfully moving to dismiss takings and First Amendment challenges to ordinance requiring developers to install publicly accessible art or pay in-lieu fees, successfully moving to dismiss takings and Contracts Clause challenges to mobile home park closure and rent control regulations, and successfully demurring to a developers’ writ petition and takings challenges to zoning ordinance amendments that the developers alleged discriminatorily spot zoned property.

Stephen A. McEwen
Stephen is a partner in Burke’s Orange County Office. Stephen has handled a broad array of land use litigation for the firm’s municipal clients, including disputes involving land use entitlements, due process, conflicts of interest, the Federal Civil Rights Act, inverse condemnation, tort liability, eminent domain, the Brown Act, the Public Records Act, and CEQA. Stephen has experience litigating these issues in both state and federal court. Stephen’s victories include: successful defense of a City in a trial alleging Brown Act and due process violations; a complete defense judgment in a court trial involving alleged Brown Act and conflict of interest violations; dismissal of a federal court complaint alleging bias and discrimination by code enforcement officers and planning staff; and a defense judgment in a writ action challenging a city council decision to preserve certain city trees.

We propose the following hourly rates for this engagement. • Partners $425
• Associate Attorneys: $375
• Paralegals: $200
If retained, we will work with you to conduct a preliminary analysis of the case and develop a comprehensive budget and strategy memo, which we will endeavor to update on a quarterly basis to ensure that the City is fully informed about the approach and the cost of the litigation. If requested to work on other matters, we will likewise conduct a preliminary analysis of the case and develop a comprehensive budget and strategy memo, which we will endeavor to update on a quarterly basis to ensure that the City is fully informed about the approach and the cost of the litigation.

Regards,
J. Leah Castella
431

CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Douglas Schulze, City Manager
PREPARED BY: Shah Nawaz, Deputy Water/Wastewater Director Art Vela, Director of Public Works
MEETING DATE: February 11, 2025
SUBJECT: Consideration of Resolution 2025-19, Approving a Construction Agreement with RE Chaffee Construction, Inc. for Project No. 2018-02W “Well C-8 Site Equipping” in the Amount of $3,431,000 and Establishing a Total Project Budget of $3,774,100 and Rejecting All Other Bids RECOMMENDATION:

Adopt Resolution 2025-19.

BACKGROUND:

The need for a new municipal production well in the near future was identified in the Integrated Master Plan (“2018 IMP”), and designated as Well C-8. In an effort to implement the capital project identified in the 2018 IMP, staff implemented a phased-construction approach, typical for new municipal wells, which consists of developing the well (testing and drilling), followed by equipping.

Therefore, on September 19, 2018, staff developed and advertised a Request for Proposals (RFP) for design and inspection services for Well C-8, and subsequently awarded a contract to the highest-rated firm, Hazen and Sawyer.

Hazen and Sawyer’s initial task was to review available data and assess the feasibility of locating a new municipal well in the Cabazon Storage Unit. After the completion of a preliminary well siting report in April, 2019, it was determined that it would be in the City’s best interest to focus on installing the new well in the Beaumont Basin, where the City has a water storage account and where imported water purchased is stored. A site located within Tri-Pointe Homes’ Atwell development was selected in early 2020 for the proposed location of Well C-8.

Subsequently, Hazen and Sawyer prepared and finalized an Initial Study/Mitigated Negative Declaration for the project and finalized technical specifications for the first phase of the construction project which included the drilling, construction, development and testing of Well C-8.

The City released an Invitation for Bids to develop the well on November 23, 2022. As a result of this Invitation for Bids, Best Drilling and Pump Inc. of Colton was awarded the construction contract via Resolution 2023-02UA to develop the well, and a notice-of-completion for developing the well was filed on December 5, 2023.

After developing the well, Hazen and Sawyer finalized the plans and specifications to equip the well, the equipping scope of work consists of but is not limited to the installation of well column pipe, vertical turbine multi-stage pumps, pump discharge header and motor, pump to waste flow control valve, 432
masonry building, motor control panels, main electrical switchgear and backup power diesel generator.

Subsequently, the City finalized the bidding documents and released an Invitation for Bids (IFB 24-091) on December 13, 2024. A mandatory pre-proposal meeting was held on January 6, 2025 to perform a job-walk and to go over the scope of work. As a result of the Invitation for Bids, the City received eight proposals:

Contractor Bid Amount
RE Chaffee $3,431,000.00
Caliagua, Inc. $3,486,000.00
Pyramid Building & Engineering, Inc. $3,573,800.00
Innovative Construction & Solutions $3,818,000.00
MMC Inc. $3,894,000.00
Canyon Springs Enterprises $3,950,500.00
Pacific Hydrotech Corporation $3,991,500.00
SCW Contracting Corp. $4,097,210.00
The apparent lowest bidder is RE Chaffee Construction, Inc. of Wrightwood, California.

The City’s Purchasing staff has conducted reference checks on RE Chaffee Construction, Inc. and found that the company was responsive and responsible on similar contracts with other agencies.

As a result, staff recommends that the Construction Agreement be awarded to the lowest responsive and responsible bidder, RE Chaffee Construction, Inc. of Wrightwood, California, in the amount of $3,431,000. A copy of the bid schedule for the lowest bid can be found attached hereto.

If awarded, staff anticipates the work to commence in early March, 2025 and to be completed within one hundred and thirty (110) working days or approximately six (5) months from the issuance of a Notice to Proceed.

JUSTIFICATION:

With expected population growth, and the associated increase in water demands, the City must add additional water production facilities to offer reliable service to existing and new customers.

As a result of the City’s Invitation for Bids (IFB 24-091), RE Chaffee Construction, Inc. is the apparent lowest bidder and is qualified to complete the scope of work.

FISCAL IMPACT:

The recommended Construction Agreement with RE Chaffee Construction, Inc. is for an amount of $3,431,000. Staff requests a 10% contingency in the amount of $343,100 for any unforeseen conditions or circumstances. The total project budget, including the Construction Agreement and contingency, is for an amount of $3,774,100.

The current adopted budget for Fiscal Year 2024/2025 includes a budgeted amount of $2,500,000 in Account No. 661-6300-471.95-08, and $1,000,000 in Account No. 660-6300-471.95-08. An appropriation in the amount of $274,100 is required from Fund 661 to cover the shortfall.

The project is partially funded by an Underrepresented Community (URC) set-aside grant in the amount of $513,326 through the Urban and Multi-benefit Drought Relief Grant Program of which $416,993.40 was invoiced to the Grantor during the well developing phase.

ALTERNATIVES:

Do not approve Resolution 2025-19 and provide alternative direction to staff. 433
BUDGETED?:

Yes
CONTRACT/AGREEMENT:

Yes
ATTACHMENTS:

1. Resolution 2025-19, Award Well.docx

2. Exhibit A - C01123 - RE Chaffee IFB PW Well C-8 Site Equipping.docx

3. Resolution No. 2023-02UA (For Reference Purposes Only).pdf

4. IFB 24-091.pdf

5. Bid Summary.pdf
434
Resolution 2025-19

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RESOLUTION 2025-19

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA, APPROVING A CONSTRUCTION AGREEMENT WITH RE CHAFFEE CONSTRUCTION, INC.

FOR PROJECT NO. 2018-02W “WELL C-8 SITE EQUIPPING” IN THE AMOUNT OF $3,431,000 AND ESTABLISHING A TOTAL PROJECT BUDGET OF $3,774,100 AND

REJECTING ALL OTHER BIDS
WHEREAS, the need for a new municipal production well in the near future was identified in the Integrated Master Plan (“2018 IMP”), and designated as Well C-8. In an effort to implement the capital project identified in the 2018 IMP, staff developed and advertised a Request for Proposals (RFP) for design and inspection services for Well C-8, and subsequently awarded a contract to the highest-rated firm, Hazen and Sawyer, on September 10, 2018; and WHEREAS, a site was located within the Tri Pointe Homes Atwell development and Hazen and Sawyer completed an Initial Study/Mitigated Negative Declaration and technical specifications for the Well C-8 development project; and WHEREAS, City released an Invitation for Bids to develop the well on November 23, 2022. As a result of this Invitation for Bids, Best Drilling and Pump Inc. of Colton was awarded the construction contract via Resolution 2023-02UA to develop the well, and a notice-ofcompletion for developing the well was filed on December 5, 2023; and WHEREAS, City directed Hazen and Sawyer to finalize the plans and specifications to equip the well, the equipping scope of work consists of but is not limited to the installation of well column pipe, vertical turbine multi-stage pumps, pump discharge header and motor, pump to waste flow control valve, masonry building, motor control panels, main electrical switchgear and backup power diesel generator; and
WHEREAS, City staff finalized bidding documents for Project No. 2018-02W, “Well C-8 Site Equipping” (the “Project”) and advertised an Invitation for Bids (IFB 24-091) and subsequently received eight (8) bids ranging in price from $3,431,000 to $4,097,210; and WHEREAS, RE Chaffee Construction, Inc. is deemed the lowest responsible and responsive bidder; and
WHEREAS, the Construction Agreement with RE Chaffee Construction, Inc. is for an amount of $3,431,000
WHEREAS, the total project budget, including the Construction Agreement and a 10% contingency, is for an amount of $3,774,100; and
WHEREAS, the current fiscal year 2024/2025 includes $3,500,000 budgeted for the Project and therefore an appropriation in the amount of $274,100 will be made from Fund 661 (Water Capital Facility Fund) to cover the shortfall.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:

SECTION 1. The City Council approves a Construction Agreement for Project No. 2018-02W, “Well C-8 Site Equipping” to RE Chaffee Construction, Inc. of Wrightwood, California in the 435
Resolution 2025-19

Page 2 of 4 ends

amount of $3,431,000 and approves a 10% contingency in the amount of $343,100 for a total project budget of $3,774,100 and rejects all other bids.

SECTION 2. The City Manager is authorized to execute the Construction Agreement with RE Chaffee Construction, Inc. for Project No. 2018-02W, “Well C-8 Site Equipping”.

SECTION 3. The City Manager or his designee is authorized to make necessary budget adjustments, appropriations and transfers related to the Construction Agreement for Project No. 2018-02W, “Well C-8 Site Equipping” and to approve change orders within the 10% contingency.

SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 11th day of February, 2025.

Sheri Flynn, Mayor
City of Banning
ATTEST:

Caroline Patton, Administrative City Clerk
City of Banning
APPROVED AS TO FORM:

John Pinkney, City Attorney
Slovak, Baron, Empey, Murphy & Pinkney,
LLP
436
Resolution 2025-19

Page 3 of 4 ends

CERTIFICATION:

I, Caroline Patton, Administrative City Clerk of the City of Banning, California, do hereby certify that the foregoing Resolution 2025-19, was duly adopted by the City Council of the City of Banning, California, at a regular meeting thereof held on the 11th day of February, 2025 by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Caroline Patton, Administrative City Clerk
City of Banning, California
437
Resolution 2025-19

Page 4 of 4 ends

EXHIBIT A
Construction Agreement with RE Chaffee Construction, Inc. 438
C-1
CONTRACT (C01123)
CITY OF BANNING CONTRACT FOR WELL C-8 SITE EQUIPPING - IFB 24-091 THIS CONTRACT (“Contract”) is made and entered this ___________________ (“Effective Date”), by and between the CITY OF BANNING, a California municipal corporation (“City”) and R.E. Chaffee Construction Inc., a California Corporation (“Contractor”). Contractor’s California State Contractor’s license number is 897948; Class A,B, C-57). Contractor’s DIR registration number is 1000707243.

In consideration of the mutual covenants hereinafter set forth, the parties hereto agree as follows:

2. Scope of Services. Contractor shall perform the Work in a good and workmanlike manner for the project identified as Well C-8 Site Equipping (“Project”), as described in this Contract and in the Contract Documents.

3. Compensation. In consideration of the services rendered hereunder, City shall pay Contractor a not to exceed amount of Three Million Seven Hundred Seventy-Four Thousand One Hundred Dollars ($3,774,100.00) in accordance with the prices as submitted in the Bid.

6. Prevailing Wages. City and Contractor acknowledge that the Project is a public work to which prevailing wages apply.

8. Titles. The titles used in this Contract are for convenience only and shall in no way define, limit or describe the scope or intent of this Contract or any part of it.

This Contract may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties that expressly refers to this Contract.

13. Counterparts. This Contract may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.

IN WITNESS WHEREOF, the parties hereto have executed the Contract the day and year first above written.

CITY OF BANNING
City Council Approval: ______________ By:

City Manager Date
ATTEST: APPROVED AS TO FORM:

SLOVAK BARON EMPEY MURPHY & PINKNEY LLP
By: By:

Administrative City Clerk Date John Pinkey, City Attorney Date (“CONTRACTOR”)
By:

Name: Date
Title:
440
RESOLUTION 2023- 02 UA

A RESOLUTION OF THE UTILITY AUTHORITY OF THE CITY OF BANNING,

CALIFORNIA, APPROVING A CONSTRUCTION AGREEMENT WITH BEST DRILLING AND PUMP, INC. FOR PROJECT NO. 2018- 02W " DRILLING, CONSTRUCTION, DEVELOPMENT AND TESTING OF CITY OF BANNING WELL C8" IN THE AMOUNT OF $ 2,181, 456, ESTABLISHING A TOTAL PROJECT BUDGET OF $ 2,399, 601, AND REJECTING ALL OTHER BIDS
WHEREAS, the need for a new municipal production well in the near future was identified in the Integrated Master Plan (" 2018 IMP"), and designated as Well C-8. In an effort to implement the capital project identified in the 2018 IMP, staff developed and advertised a Request for Proposals ( RFP) for design and inspection services for Well C8, and subsequently awarded a contract to the highest- rated firm, Hazen and Sawyer, on September 10, 2018; and
WHEREAS, a site was located within the Tri Pointe Homes Atwell development and Hazen and Sawyer completed an Initial Study/ Mitigated Negative Declaration and technical specifications for the Well C-8 project; and
WHEREAS, City staff finalized bidding documents for Project No. 2018- 02W, Drilling, Construction, Development and Testing" ( the " Project") and advertised a Invitation for Bids ( IFB 22-026) and subsequently received three ( 3) bids ranging in price from $ 2,181,456 to $2,595,572; and
WHEREAS, Best Drilling and Pump Inc is deemed the lowest responsible and responsive bidder; and
WHEREAS, the Construction Agreement with Best Drilling and Pump Inc. is for an amount of $2,181,456; and
WHEREAS, the total project budget, including the Construction Agreement and a 10% contingency, is for an amount of $2,399,601; and
WHEREAS, the current fiscal year 2022/ 2023 includes $ 2,250,000 budgeted for the Project and therefore an appropriation in the amount of $149,601 will be made from Fund 661 ( Water Capital Facility Fund) to cover the shortfall.

NOW, THEREFORE, BE IT RESOLVED by the Banning Utility Authority of the City of Banning as follows:

SECTION 1. The City Council approves a Construction Agreement for Project No. 2018- 02W, " Drilling, Construction, Development and Testing of City of Banning Well C-8" to Best Drilling and Pump, Inc. of Colton, California in the amount of $ 2,181,456 and approves a 10% contingency in the amount of $218, 145 for a total project budget of 2,399,601 and rejects all other bids.

Resolution 2023- 02 UA

Page 1 of 3 ends

441
SECTION 2. The City Manager is authorized to execute the Construction Agreement with Best Drilling and Pump, Inc. for Project No . 2018-02W, " Drilling, Construction, Development and Testing of City of Banning Well C-8".

SECTION 3. The City Manager or his designee is authorized to make necessary budget adjustments, appropriations and transfers related to the Construction Agreement for Project No . 2018- 02W, " Drilling, Construction, Development and Testing of City of Banning Well C-8" and to approve change orders within the 10% contingency.

SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions .

PASSED, APPROVED AND ADOPTED this 14th day of February 202 .

ATTEST:

Caroline Patton, retary
Banning Utility Authority

APPROVED AS TO FORM AND
LEGAL CONTENT:

Serita R. Young, Authority Counsel
Richards, Watson & Gershon
Resolution 2023- 02 UA

Page 2 of 3 ends

Albe o hez, Chairperson
Ba . g Utility Authority
442
CERTIFICATION :

I, Caroline Patton , Secretary of the Banning Utility Authority , do hereby certify that the foregoing Resolution 2023- 02 UA , was duly adopted by the Utility Authority of the City of Banning , California , at a regular meeting the reof held on the 14th day of February 2023 by the following vote , to wit:

AYES: Flynn, Gonzales , Minjares , Sanchez, and Wallace .

NOES :

ABSENT:

ABSTAIN:

Resolution 2023- 02 UA

Page 3 of 3 ends

Banning Utility Authority
443
444
445
446
447
448
449
450
451
452
453
454
455
456
457
458
459
460
461
462
463
464
465
466
467
468
469
470
471
472
Line Item Description Quantity Unit of Measure Unit Cost Total 1 Mobilization, Demobilization, Insurance and Bonds. 5% maximum of Total Bid Price 1 LS $170,000.00 $170,000.00 2 Trench and Excavation Safety Measures 1 LS $10,000.00 $10,000.00 3 Water Pollution Control Best Management Practices (BMPs) 1 LS $10,000.00 $10,000.00 4 Site Work and Buried Piping 1 LS $400,000.00 $400,000.00 5 Well Building 1 LS $800,000.00 $800,000.00
6 Well Pump and Appurtenances 1 LS $700,000.00 $700,000.00 7 Mechanical and Well Piping and Valves 1 LS $240,000.00 $240,000.00 8 Electrical and Instrumentation 1 LS $965,000.00 $965,000.00 9 Startup Testing and Training 1 LS $20,000.00 $20,000.00 10 Preparation of Operations and Maintenance Manuals 1 LS $6,000.00 $6,000.00 11 Furnish and Deliver Motor Control Center (VFD P-8) as shown on Drawing E-04 and Specifications 1 LS $75,000.00 $75,000.00
12 Furnish and Deliver Main Electrical Switchboard (SWBD-1) as shown on Drawing E-04 and Specifications 1 LS $35,000.00 $35,000.00
Total $3,431,000.00
Bid Summary: IFB 24-091, Project 2018-02W, Well C-8 Site Equipping 473

CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Douglas Schulze, City Manager
PREPARED BY: Doug Schulze, City Manager
MEETING DATE: February 11, 2025
SUBJECT: Consideration of Resolution 2025-20, Directing City Manager to ReEstablish Animal Shelter at Charles Street Facility and Authorizing Animal Shelter Staff
RECOMMENDATION:

Adopt Resolution 2025-20.

BACKGROUND:

The City of Banning has not had an active animal shelter since January, 2024. The number of stray dogs roaming and abandoned in Banning has grown, which creates health and safety problems for the animals as well as people in the community. In late 2024, the City Council provided direction to move forward with plans to establish an animal shelter at the former fire station located at 5261 W. Wilson Street. While this location is a viable option for an animal shelter, it is not an ideal location and will take 3 - 6 months to make building repairs and install kennels. In addition, the facility is located in close proximity to residential uses creating concerns about noise impacts. Finally, the property will likely be needed in the next 5 - 10 years as a fire station location due to growth in Banning and Beaumont.

Fire Station 20, located on Sixth Street in Beaumont, has the highest call volume in Riverside County and will not have capacity to continue to serve the assigned area with increased call volume. As such, a new fire station will likely need to be staffed to relieve Station 20 of call volume. The former fire station at 5261 W. Wilson Street will require improvements and repairs, but it is within the area a new station would likely be placed with future build-out of Tri-Pointe Home's Atwell Project and the Loma Linda Mission Heights Project.

The Charles Street Shelter is a viable short-term solution and could be activated within a few months.

Capacity of the shelter is limited and building repairs are needed, but the facility could be used while the City works on planning, design, funding and construction of a new animal shelter. The timeline for occupancy of a new animal shelter is projected to be 24 - 30 months. The Charles Street Shelter has 30 kennels and approximately 15 kennels could house 2 large dogs. There are currently no crates/kennels for small dogs or cats, but the office building could be used for small dog, cats and puppies as well as storage and laundry. A portable office space would be needed for staff, volunteers, and adoptions. This facility is not a viable long-term option due to its location in an area that frequently floods and lack of kennel capacity.

JUSTIFICATION:

Animal control and shelter services are the responsibility of the City. Riverside County Animal Control has not responded to requests for a contract and does not appear to be interested in providing service to the City of Banning.
474
FISCAL IMPACT:

Projected expenses for animal control and animal shelter at the Charles Street facility is $820,000 to $850,000 annually. Annual revenue is forecast to be $144,000 annually. General Fund impact will be $670,000 to $700,000. This fiscal impact does not consider partnerships with neighboring cities or Morongo Band of Mission Indians.

ALTERNATIVES:

Do not approve and provide staff alternate direction.

BUDGETED?:

No
CONTRACT/AGREEMENT:

No
ATTACHMENTS:

1. DRAFT In-House Animal Control Budget.xlsx

2. Resolution 2025-20, Animal Shelter Charles.docx
475
ANIMAL SHELTER & CONTROL - City Operating & Managed
Operating Budget
Year 1 Year 2 Year 1 Year 2

REVENUE
License Fees $ 50,000 $ 50,000 $ 50,000 $ 50,000
Fines/Forfeits/Penalties $ 45,000 $ 45,000 $ 45,000 $ 45,000 Adoption Fees $ 24,000 $ 24,000 $ 24,000 $ 24,000
Donations/Contributions $ 25,000 $ 25,000 $ 25,000 $ 25,000 TOTAL REVENUE $ 144,000 $ 144,000 $ 144,000 $ 144,000

EXPENDITURES
Personnel
Shelter Staff (x4) $ 330,000 $ 360,000 $ 330,000 $ 360,000 Animal Control Officer (x2) $ 260,000 $ 280,000 $ 260,000 $ 280,000 Total Personnel $ 590,000 $ 640,000 $ 590,000 $ 640,000 Supplies
Office Supplies $ 6,400 $ 6,400 $ 6,400 $ 6,400
Shelter Supplies $ 8,040 $ 8,040 $ 8,040 $ 8,040
Fuel $ 15,600 $ 15,600 $ 15,600 $ 15,600
Pet Food $ 62,050 $ 62,050 $ 62,050 $ 62,050
Uniforms $ 1,200 $ 1,200 $ 1,200 $ 1,200
Total Supplies $ 93,290 $ 93,290 $ 93,290 $ 93,290
Services
Advertising/Publishing $ 4,000 $ 4,000 $ 4,000 $ 4,000
Printing $ 1,000 $ 1,000 $ 1,000 $ 1,000
Dues/Subscriptions $ 1,500 $ 1,500 $ 1,500 $ 1,500
Postage $ 500 $ 500 $ 500 $ 500
Travel & Training $ 2,500 $ 2,500 $ 2,500 $ 2,500
Building Maintenance $ 7,500 $ 7,500 $ 7,500 $ 7,500
Insurance $ 5,000 $ 5,000 $ 5,000 $ 5,000
Utilities $ 16,920 $ 16,920 $ 16,920 $ 16,920
Vehicle Lease $ 4,800 $ 4,800 $ 4,800 $ 4,800
Veterinary Services $ 50,000 $ 50,000 $ 50,000 $ 50,000 Total Services $ 93,720 $ 93,720 $ 93,720 $ 93,720
Capital Outlay
Office Furniture $ 5,000 $ 1,500 $ 5,000 $ 1,500
Computer Hardware $ 5,000 $ 500 $ 5,000 $ 500
Computer Software $ 2,500 $ 2,500 $ 2,500 $ 2,500
Animal Shelter Equipment $ 194,400 $ 10,000 $ 25,000 $ 7,500 Total Capital Outlay $ 206,900 $ 14,500 $ 37,500 $ 12,000 TOTAL EXPENDITURES $ 983,910 $ 841,510 $ 814,510 $ 839,010 Wilson Fire Station Charles Street
476
SURPLUS/(DEFICIT) $ (839,910) $ (697,510) $ (670,510) $ (695,010) 477
Salary Benefits Total
Animal Control Officer $ 100,000.00 $ 30,000.00 $ 130,000.00 Animal Control Officer $ 100,000.00 $ 30,000.00 $ 130,000.00 Shelter Manager $ 80,000.00 $ 25,000.00 $ 105,000.00
Shelter Assistant $ 60,000.00 $ 15,000.00 $ 75,000.00
Shelter Assistant $ 60,000.00 $ 15,000.00 $ 75,000.00
Shelter Assistant $ 60,000.00 $ 15,000.00 $ 75,000.00
Total $ 590,000.00
478
Quantity Price Total
Paper 2 $ 45.00 $ 90.00
Pens 50 $ 1.00 $ 50.00
Notepads 50 $ 1.00 $ 50.00
Staplers 4 $ 15.00 $ 60.00
File Folders 100 $ 0.25 $ 25.00
Miscellaneous 1 $ 500.00 $ 500.00
Microchip Injector 300 $ 15.00 $ 4,500.00
Microchip Reader 2 $ 100.00 $ 200.00
Dog License Tags 2500 $ 0.25 $ 625.00
First Aid Kit 2 $ 150.00 $ 300.00
$ 6,400.00
479
Quantity Price Total
Dog Food Bowls 60 $ 2.00 $ 120.00
Dog Water Bowls 60 $ 2.00 $ 120.00
Cat Food Bowls 50 $ 2.00 $ 100.00
Cat Water Bowls 50 $ 2.00 $ 100.00
Blankets 30 $ 20.00 $ 600.00
Pet Toys 300 $ 5.00 $ 1,500.00
Towels 100 $ 8.00 $ 800.00
Water Hoses 4 $ 75.00 $ 300.00
Scoops 6 $ 20.00 $ 120.00
Scrub Brushes 6 $ 15.00 $ 90.00
Leashes 30 $ 10.00 $ 300.00
Collars 100 $ 10.00 $ 1,000.00
Pet Shampoo 25 $ 10.00 $ 250.00
Pet Potty Pads 12000 $ 0.22 $ 2,640.00
$ 8,040.00
480
ACO Truck 1 52 $ 150.00 $ 7,800.00
ACO Truck 2 52 $ 150.00 $ 7,800.00
Total $ 15,600.00
481
Avg # Impound Daily Cost Annual Cost
Small Dogs 20 $ 2.00 $ 14,600.00
Large Dogs 30 $ 3.00 $ 32,850.00
Cats 40 $ 1.00 $ 14,600.00
$ 62,050.00
482
Quantity Price Total
Water 12 $ 200.00 $ 2,400.00
Sewer 12 $ 30.00 $ 360.00
Electricity 12 $ 150.00 $ 1,800.00
Propane 12 $ 1,000.00 $ 12,000.00
Solid Waste 12 $ 30.00 $ 360.00
Total $ 16,920.00
483
Quantity Price Total
Office Desk 3
Office Chair 3
Side Chair 3
File Cabinets 2
Lobby Chairs 5
Plants 6
Brochure Display 1
484
Quantity Price Total
Desk PC 2
Printer 1
Monitor 2
485
Microsoft License 2
Pet License 1
Shelter Management 1
486
Quantity Price Total
Kitty Condo (6) 5 $ 2,600.00 $ 13,000.00
Small Dog Kennels 2 $ 2,700.00 $ 5,400.00
Dog Wash Station 1 $ 1,000.00 $ 1,000.00
Large Dog Kennels 40 $ 4,250.00 $ 170,000.00
Miscellaneous $ 5,000.00 $ 5,000.00
Total $ 194,400.00
487
Resolution 2025-20

Page 1 of 3 ends

RESOLUTION 2025-20

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA,

AUTHORIZING THE CITY MANAGER TO RE-ESTABLISH THE CHARLES STREET ANIMAL

SHELTER AND ANIMAL SHELTER STAFF POSITIONS
WHEREAS, the City of Banning does not have animal shelter services; and WHEREAS, the City owns an animal shelter facility located at E. Charles Street; and WHEREAS, a large amount of stray dogs and cats are roaming throughout the community creating dangerous conditions for animals and people; and WHEREAS, immediate animal shelter facilities are needed to provide shelter to stray animals in Banning; and
WHEREAS, City employees will be required to manage and operate the animal shelter; and
WHEREAS, the City Council intends to re-establish the animal shelter and begin the process of planning, designing and constructing a new facility as soon as possible; and WHEREAS, re-establishing an animal shelter at the Charles Street location is the least costly and can be completed in the shortest period of time.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:

SECTION 1. The City Council authorizes the City Manager to re-establish the Charles Street Animal Shelter and create a Shelter Manager position and three Shelter Technician positions.

SECTION 2. The City Council authorizes the City Manager, or designee, to make necessary budget adjustments, appropriations, and transfers related to this resolution.

SECTION 3. The City Council directs the City Manager to coordinate with the City of Beaumont, City of Calimesa, and Morongo Band of Mission Indians to consider feasibility of a regional animal shelter.

SECTION 4. The City Council directs the City Manager to initiate a process to plan, design, fund and construct a new animal shelter preferably at the Charles Street location.

SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 11th day of February, 2025.

Sheri Flynn, Mayor
City of Banning
488
Resolution 2025-20

Page 2 of 3 ends

ATTEST:

Caroline Patton, Administrative City Clerk
City of Banning
APPROVED AS TO FORM:

John Pinkney, Interim City Attorney
Slovak, Baron, Empey, Murphy & Pinkney,
LLP
489
Resolution 2025-20

Page 3 of 3 ends

CERTIFICATION:

I, Caroline Patton, Administrative City Clerk of the City of Banning, California, do hereby certify that the foregoing Resolution 2025-20, was duly adopted by the City Council of the City of Banning, California, at a regular meeting thereof held on the 11th day of February, 2025 by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Caroline Patton, Administrative City Clerk
City of Banning, California
490

CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Douglas Schulze, City Manager
PREPARED BY: Laurie Sampson, Assistant City Manager
MEETING DATE: February 11, 2025
SUBJECT: Remote Public Participation Policy
RECOMMENDATION:

Staff recommend the Council approve the Remote Public Participation Policy for all Legislative Bodies.

BACKGROUND:

The City Council has directed staff to develop a Remote Public Participation Policy for the public to be able to attend and participate in the Legislative Bodies’ meetings.

JUSTIFICATION:

The City of Banning currently utilizes Zoom for remote participation for staff and consultants. With the Remote Public Participation Policy, the residents will also be able to attend and provide public comments for the Legislative Body Meetings using the Zoom platform.

FISCAL IMPACT:

None
ALTERNATIVES:

Council may approve the policy as submitted or suggest edits.

BUDGETED?:

No
CONTRACT/AGREEMENT:

No
ATTACHMENTS:

1. Remote Public Participation Policy.pdf
491
Remote Public Participation Policy
• Remote Public Participation in the Legislative Bodies’ meetings will be provided by the City of Banning using the Zoom platform.
• Before joining the Legislative Body Meeting on a computer, tablet, or smartphone, please download the Zoom app. Please ensure the latest version of Zoom is installed on your device.
• Log into the meeting or video conference a few minutes before the scheduled start of the meeting to ensure you can resolve any technical issues before the meeting starts. You will initially be in a virtual waiting room and will remain there until the start of the meeting.
• In-person speakers will be called upon first, followed by the public Zoom participants.
• During the Legislative Body Meeting, if you wish to speak on an Item, you must utilize Zoom’s “raise hand” feature. The “raise hand” button can be found on the Zoom webinar window (for more information, please visit Zoom’s Help Page). • Zoom speakers will be called on in order that they raise their hands in Zoom. Hands raised after the public comment period is closed will not be called upon. • Zoom participants are subject to the same guidelines as members that attend the meetings in person. Public comment on items not on the published agenda is limited to three (3) minutes. Public comment on items on the published agenda is limited to five (5) minutes. Public comments are limited to one time per item. • Remote meetings often lack the same visual and social cues available during public, in-person meetings. Please be respectful and patient so all interested commenters can be fairly heard.
• You will be muted until it is your turn to speak. While muted, you will be able to hear the Legislative Body Meeting and can continue watching via the remote meeting service if you have connected from a computer or mobile device.

General guidelines and tips for those who wish to participate in the Zoom webinar • Even if you only wish to comment on one item, the Legislative Body encourages you to participate in the entire meeting via the Zoom webinar rather than the webcast. 492
There could be brief delays associated with the normal webcast, and it may not be synchronized with the interactive Zoom meeting.
• Regardless of whether you participate via phone, computer, tablet, or mobile device, please participate from a quiet environment so that the Legislative Body can hear you when you are called to speak. If you are using the internet to connect to the meeting, try to ensure you have a good connection or strong signal. • It is important to avoid creating acoustic feedback. If there are other devices near you that are tuned into the meeting, please make sure that the speaker volume of those devices is turned off when it is your turn to participate. • The Mayor/Chair will maintain order during the meeting as is customary in public meetings, and individuals who are disruptive may be removed from the remote meeting service or have their connection muted.
• If anything is unclear, please email the City Clerks’ Office at [email protected]
493

CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Douglas Schulze, City Manager
PREPARED BY: Laurie Sampson, Assistant City Manager
Doug Schulze, City Manager
MEETING DATE: February 11, 2025
SUBJECT: Receive and File Opportunity Village Project Update RECOMMENDATION:

Receive and file.

BACKGROUND:

Opportunity Village is funded through a combination of grant funds and Housing Funds.

On January 11, 2022, City Council approved Resolution 2022-04 Declaring a Shelter Crisis Pursuant to Government Code Section 8698.2. Staff were given direction to seek any grant funding available for these purposes and to expend City Housing Funds to address the homeless crisis in the City of Banning.

The City was able to obtain ESG-CVII (Emergency Service Grant) funds in the amount of $175,000 specifically to help defray the cost of personnel and $175,000 to help offset the cost of security for the Village. The terms of these grants were met, and the City was reimbursed with the complete $350,000.

In addition to the grant funds $1,209,604 in Housing funds were designated for this project for a total budget of $1,559,604. The Grants Manager continues to seek funds for the homeless in a very competitive environment.

In August 2023, the City was awarded a grant from Cal ICH Encampment Resolution Fund Round 2 (Cal ICH ERF-2) in the amount of $980,461. The use of these funds is specific and must be approved by Cal ICH prior to spending. Quarterly Reports are required to determine funds are being spent appropriately and timely. Conditions include grant funds to be 100% committed and 50% spent by June 30, 2024. The budget and projects for this grant are included with this report as an attachment. We are in compliance with the grant requirements.

In addition to the day-to-day operations our staff at Opportunity Village have implemented a program that rewards our shelter residents for continuing to better themselves by working to reestablish their identities, participating in drug and alcohol counseling and community events, and other requirements.

The staff has found that by treating the residents with dignity and human decency, they advance toward this goal of self-reliance more rapidly.

JUSTIFICATION:

One of the key components of helping residents is restoring a sense of community, dignity and emotional well-being. When residents participate in community events such as clean up events in the parks and removal of homeless encampments, they begin to redevelop pride and commitment. The issuance of gift cards fosters dignity as they empower the residents to make personal choices and control over their 494
lives. Making these choices also helps them develop financial literacy.

The Gift Card Issuance Program is not available to all residents. There are parameters that allow them to participate as well as precluding some. The requirement to obtain gift cards includes signing for receipt of these cards as well as having a W-9 on file in case the issuance of these gift cards exceeds $600 per year.

The Opportunity Village Project conforms with the City Manager’s goals approved by City Council.

FISCAL IMPACT:

Account
810-9700-
490.90-59
Project Code
HA2201
FY2022/2023 ESG Funds $ 350,000.00
Housing Funds $ 1,209,604.00
Total $ 1,559,604.00
FY2022/2023 Expenses $ 1,098,201.60
FY2023/2024 Expenses $ 188,900.05
FY2024-2025 Expenses
Through
12/31/2024
$ 55,496.73
Balance
Available
$
217,005.62
Account
810-9700-
490.90-60
Project Code
HA2401
Cal ICH ERF-2
Grant
$ 980,461.00
FY2023/2024 Expenses $ 504,230.64
FY2024-2025 Expenses
Through
12/31/2024
$ 112,040.77
Balance
Available
$ 364,189.59
These accounts are set up like capital improvements projects. They are funded at the onset of the project and the funds roll into the future fiscal years until the funds are gone. These expenses are not included in the annual budget, unless additional funding is requested and approved. To date staff have not asked for additional funding for these activities.

ALTERNATIVES:

N/A
BUDGETED?:

Yes
CONTRACT/AGREEMENT:

No
ATTACHMENTS:

1. Att 1 FY2023 Expenses_Combined.pdf

2. Att 2 FY2024 Expenses_Combined.pdf

3. Att 3 FY2025 Expenses_Combined.pdf
495

4. Att 4 Cal ICH ERF-2 Approved Grant Budget.pdf

5. Att 5 Cal ICH ERF-2 Grant Expense Tracking.pdf

6. Att 6 OPV Gift Cards Why We Do It.pdf

7. Att 7 GIft Card Participation Requirements.pdf

8. Att 8 OPV Visa Gift Purchase Receipts.pdf

9. Att 9 OPV Visa Gift Card Tracking.pdf

10. Att 10 OPV Visa Gift Card Proof of Receipt.pdf
496
Opportunity Village FY2023 810‐9700‐490.90‐59
SET UP AND ONE TIME EXPENSES:

PO Vendor Amount Paid Description Project Check # Packet Cleared Saved Appropriations 31510 So Cal West Coast Electric 81,256.00 $ $ 81,256.00 Electric to Trailers and Shelters Yes 183618 X X 10/18/2022 01BAJ2201 231,383.00 $ 31451 C.S. Legacy $ 288,523.80 $ 272,023.80 Fencing Project No 183401 X X 10/18/2022 01BAJ2206 100,000.00 $ 2022‐04 $ 4,246.20 Fencing Project No 184342 X X 2/6/2023 04BAJ2022 303,897.00 $ $ 8,000.00 Fencing Project No 185008 X X 2/6/2023 06BAJ2022 175,000.00 $ ESGCV11 $ 4,253.80 Fencing Project No 185008 X X 2/6/2023 06BAJ2203 244,944.00 $ 06BAJ2204 79,968.00 $
31506 Jorgenson Lockers 4,067.65 $ $ 4,067.65 Lockers Yes 183341 X X 10/18/2022 06BAJ2205 81,256.00 $ 31500 The Park Catalog 12,342.77 $ $ 12,342.76 Picnic Tables Yes 183225 X X 10/18/2022 06BAJ2206 57,736.00 $ 31501 National Restroom Trailers 92,263.00 $ $ 39,983.75 Restroom Trailer Yes 183181 X X 10/18/2022 7/1/2022 281,174.00 $ ENC/BUDADJ $ 6,147.75 Deposit on upgrades Yes 184202 X X 10/18/2022 7/1/2022 4,246.00 $ ENC/BUDADJ $ 46,131.50 Restroom Trailer Yes 185742 X
31488 Home Depot 3,216.98 $ $ 3,216.98 Trash Enclosures Yes 183661 X X 10/18/2022 31486 Amazon 527.30 $ $ 527.30 Umbrellas Yes 182999 X X 10/18/2022 1,559,604.00 $ 31340 Pallet SPC $ 231,382.95 $ 114,993.98 Pallet Shelters Yes 182428 X X 10/18/2022 $ 114,993.97 Pallet Shelters Yes 183607 X
31835 Pallet SPC $ 151.94 $ 151.94 Fire Extinguisher/Lights Yes 183840 X X 10/8/2022 31835 Pallet SPC $ 448.25 $ 448.25 Replacement AC Unit Yes 183840 X X 10/18/2022 31836 Pallet SPC $ 177.79 $ 177.79 Replacement Door Latches Yes 183840 X X 10/18/202231903 Cherry Valley Nursery 3,291.76 $ $ 3,291.76 Landscape Yes 184351 X X 2/6/2023 31903 Cherry Valley Nursery 50.63 $ $ 50.63 Replacement Plant Yes 184351 X X 2/6/2023 32032 Blais & Associates 11,408.00 $ $ 5,704.00 Encampment Grant Funding Yes 186134 X $ 5,704.00 Encampment Grant Funding Yes 186380 X
31790 Cybertime Network $ 1,500.00 $ 1,500.00 Internet Data Feed Yes 183493 X $ 730,608.82 $ 729,213.81

RECURRING CHARGES
31783 Williams Scotsman 63,470.18 $ $ 62,754.95 Office/Security Trailers Lease Yes Tab B $ ‐ 31502 Good Guard Security 223,676.00 $ $ 215,208.00 Security Services/ 1 Year Yes Tab B DP City of Banning 10,108.29 $ $ 10,108.29 Utilities Yes Tab B 31744 Diamond Environmental 10,438.90 $ $ 10,438.90 Portable Restrooms Yes Tab B DP A.C. Propane 4,150.26 $ $ 4,150.26 Propane Yes Tab B 32046 Faith in Action 104,000.00 $ $ 28,222.77 Wrap Around Services Yes Tab B Direct Staff Salaries 12,831.90 $ $ 12,831.90 Staff Salaries Yes Tab D 31837 Precision Material Handling 3,600.00 $ $ 3,600.00 Storage Container Rent Yes Tab B $ 432,275.53 $ 347,315.07
Expenses
Date Vendor Invoice # Amount Description Project # Check # 4/30/2022 Press Enterprise 11524860 $ 53.08 IFB22‐010/Fencing Project Yes 182835 X X 10/18/2022 6/13/2022 Beaumont Do It Best 515774 $ 19.92 Locks Yes 183009 X X 10/18/2022 6/13/2022 Beaumont Do It Best 515769 $ 102.05 Locks and Chains Yes 183009 X X 10/18/2022 6/13/2022 Beaumont Do It Best 515772 $ 10.44 Chain Yes 183009 X X 10/18/2022 6/14/2022 Beaumont Do It Best 515836 $ 17.40 92" G30 Chain Yes 183009 X X 10/18/2022 6/21/2022 Beaumont Do It Best 516125 $ 7.71 Single Sided Key Yes 183560 X X 10/18/20226/22/2022 Home Depot 4010438 $ 347.35 2x4, shims Yes 183586 X X 10/18/2022 7/1/2022 Core & Main R124295 $ 882.73 Sewer Connection No 184077 X X 10/18/2022 7/1/2022 Core & Main R124243 $ 645.82 Sewer Connection No 184077 X X 10/18/2022 497
7/1/2022 Amazon 1CPX‐PDTL‐KKCL $ 301.53 Pet Waste Station No 184057 X X 10/18/2022 7/6/2022 Home Depot 0011788 $ 24.51 Washers, Anchors. Straps Yes 183586 X X 10/18/2022 7/6/2022 Home Depot 0011796 $ 78.46 Straps, Strip Loads, Drive Pins Yes 183586 X X 10/18/2022 7/6/2022 Home Depot CR Cards June 22 $ 414.90 Sewer Laterals Yes Credit Card CC 7/6/2022 Beaumont Safe & Lock 0072680 $ 4.29 Duplicate Keys Yes 184160 X X 10/18/2022 7/6/2022 Beaumont Safe & Lock 0072702 $ 85.77 Duplicate Keys Yes 184160 X X 10/18/2022 7/7/2022 Beaumont Do It Best 516737 $ 75.40 9 Volt Batteries Yes 183560 X X 10/18/2022 7/11/2022 Beaumont Do It Best 516841 $ 40.92 AA Batteries Yes 183560 X X 10/18/2022 7/12/2022 Beaumont Do It Best 516890 $ (75.40) 9 Volt Batteries Yes 183560 X X 10/18/20227/14/2022 Beaumont Safe & Lock 72689 $ 13.94 Duplicate Keys Yes 184160 X X 10/18/20227/18/2022 Beaumont Do It Best 517124 $ 13.50 Single Sided Key Yes 183560 X X 10/18/20227/19/2022 Home Depot 7013052 $ 93.95 Drive Pin, Hose Shut off, Straps Yes 183586 X X 10/18/2022 7/19/2022 Beaumont Do It Best 517159 $ 11.84 Hose Shut off Valve Yes 183560 X X 10/18/2022 7/19/2022 Beaumont Do It Best 517186 $ 43.08 027 Yellow Loads Yes 183560 X X 10/18/2022 7/20/2022 Vista Paint 2022‐632074‐00 $ 872.06 Red Curb Paint Yes 183631 X X 10/18/2022 7/20/2022 Beaumont Do It Best 517199 $ 24.91 Rigid 2 hole strap Yes 183560 X X 10/18/2022 7/21/2022 Beaumont Do It Best 517263 $ 12.77 Screws Yes 183560 X X 10/18/2022 7/21/2022 Beaumont Do It Best 517264 $ 5.96 Screws Yes 183560 X X 10/18/20227/21/2022 Beaumont Do It Best 517266 $ 31.09 Paint Bucket, Knit Cover, Yes 183560 X X 10/18/2022 7/25/2022 Beaumont Do It Best 517416 $ 11.57 Single Sided Key Yes 183560 X X 10/18/2022 7/25/2022 Amazon 1GKM‐M63X‐CRJK $ 282.29 Printer Yes 183554 X X 10/18/20227/25/2022 Knox Rapid Access 860487 $ 221.97 Knox Padlock Yes Credit Card X X CC 7/25/2022 Knox Rapid Access 860473 $ 614.19 Knox Box Yes Credit Card X X CC 7/25/2022 Smart & Final 98842 $ 78.63 Water/Supplies Yes Credit Card X X CC 7/26/2022 Beaumont Do It Best 517440 $ 10.76 Hardware Yes 183560 X X 10/18/2022 7/27/2022 Beaumont Do It Best 517494 $ 190.55 Cleaning Supplies Yes 185884 X 8/1/2022 Beaumont Safe & Lock 71637 $ 17.15 Duplicate Keys Yes 184160 X X 8/1/2022 Amazon 3365040 $ 205.07 Cleaning Supplies Yes Credit Card X X CC 8/2/2022 Amazon 1GQM‐XV3W‐DHYP $ 254.94 Mailbox, post, and bracket No 183554 X X 10/18/2022 8/3/2022 Harbor Freight 15714 $ 114.08 Tools Yes Credit Card X X CC 8/4/2022 Beaumont Do It Best 517828 $ 12.79 Irrigation Supplies Yes 183560 X X 10/18/2022 8/9/2022 Webstaurant Store 77509187 $ 115.47 Cigarette Disposal Yes Credit Card X X CC 8/9/2022 Beaumont Do It Best 518006 $ 48.47 Flexible Drain Brush Yes 185214 X X 2/6/2023 8/9/2022 Beaumont Do It Best 518013 $ 10.76 Corner Braces Yes 185884 X 8/17/2022 Safety Network Traffic Signs TS‐15061 $ 477.33 Authorized, No Loitering, Rules No 184127 X X 8/17/2022 Safety Network Traffic Signs TS‐15063 $ 209.04 No Dumping, Emergency Exit Yes 183854 X X 10/18/2022 8/23/2022 Beaumont Do It Best 518586 $ 34.47 1 1/2" x 6 Lumber Yes 183886 X X 10/18/2022 8/24/2022 Beaumont Safe & Lock 71821 $ 8.58 Duplicate Keys Yes 184160 X X8/25/2022 Beaumont Do It Best 518699 $ 5.39 Bolts Yes 183886 X X 10/18/2022 9/7/2022 Safety Network Traffic Signs TS‐15186 $ 29.09 No Donations No 184127 X X 10/18/2022 9/9/2022 Amazon 14JR‐GNMX‐H3Qh $ 314.80 Cleaning Supplies Yes 184330 X X 2/6/2023 9/13/2022 Beaumont Do It Best 519348 $ 68.17 Padlocks Yes 184063 X X 9/15/2022 Myers & Sons Hi‐Way Safety 134070 $ 132.36 Sign Mount for Chain Link Fence Yes 184201 X X 10/18/2022 9/21/2022 Safety Network Traffic Signs TS‐15242 $ 78.95 Zinc Nuts Yes 184214 X X 10/18/2022 9/26/2022 Harbor Freight 297267 $ 86.17 Tools Yes Credit Card X X CC 9/27/2022 Beaumont Do It Best 519901 $ 5.79 Single Sided Key Yes 184338 X X 2/6/20239/27/2022 Beaumont Safe & Lock 71843 $ 8.58 (4) Duplicate Keys Yes 184900 X X 2/6/2023 9/28/2022 Beaumont Do It Best 519968 $ 62.48 Trash Can Liners Yes 185214 X X 2/6/20239/29/2022 Beaumont Safe & Lock 71846 $ 4.29 (2) Duplicate Keys Yes 184900 X X 2/6/2023 10/4/2022 Amazon 1GFK‐3DGT‐JK6W $ (34.00) Refund for undelivered supplies Yes 184330 X X 2/6/2023 10/24/2022 Beaumont Safe & Lock 71860 $ 8.58 (4) Duplicate Keys Yes 184900 X X 2/6/2023 10/29/2022 Amazon 1NCG‐RLCD‐XFTT $ 251.26 Janitorial Supplies Yes 184776 X X 2/6/2023 10/31/2022 Beaumont Do It Best 521216 $ 26.39 Single Sided Key Yes 184703 X X 2/6/2023 498
11/6/2022 Staples 35226691579 $ 1,386.81 Janitorial Supplies Yes 184866 X X 2/6/2023 11/28/2022 Beaumont Safe & Lock 71887 $ 15.01 Duplicate Keys Yes 185112 X X 2/6/202311/29/2022 Safety Network Traffic Signs TS‐14970 $ 40.21 Blue Reflective Markers Yes 184965 X X 2/6/2023 12/1/2022 Amazon 1DVK‐4Q4M‐7L3X $ 257.02 Janitorial Supplies Yes 184994 X X 2/6/2023 12/19/2022 Beaumont Do It Best 523043 $ 57.29 Cable Ties/Super Glue/Gloves Yes 185884 X 1/21/2023 Amazon 1YG9‐DK39‐GMQX $ 124.42 Motivational Materials Yes 185608 X1/21/2023 Amazon 1D34‐7F43‐HLDQ $ 228.40 Toilet Tissue Yes 185608 X 1/24/2023 Home Depot 80236392 $ 16.13 Exterior Door Knob Yes 185734 X 2/9/2023 Beaumont Do It Best 524997 $ 39.94 Spray Compound, Adapter Set Yes 186217 X 2/13/2023 So Cal West Coast Electric 41142 $ 155.00 Inspect Unit 12 Yes 185965 X 2/17/2023 Amazon 1GNG‐LRXQ‐6M1 $ 86.18 60 Key Lockbox Yes 186371 X 2/24/2023 Beaumont Safe & Lock 73293 $ 198.31 Replacement & Duplicate Keys Yes 186218 X 2/28/2023 Beaumont Do It Best 525694 $ 40.93 Poly Grain Scoop Yes 186217 X 2/28/2023 Home Depot 3015308 $ 484.62 Leaf Rakes & Shovels Yes 186248 X 3/2/2023 Beaumont Do It Best 525798 $ 40.64 Parts to Repair Gates Yes 186300 X 3/6/2023 Smart & Final $ 34.28 Water/Supplies Yes Credit Card X 3/6/2023 La Villa Burgers $ 341.00 Lunch & Learn Yes Credit Card X 3/8/2023 Big 5 Sporting Goods 7046212 $ 95.87 Replacement Mattresses Yes Credit Card X X CC 3/8/2023 Home Depot 5341123 $ 347.80 Scoops and Push Brooms Yes 186399 X 3/9/2023 Amazon 1DMN‐CW61‐1GG6 $ (78.19) 60 Key Lockbox (Returned) Yes 186371 X 3/14/2023 Amazon 1RKF‐P6CN‐6NM7 $ 524.69 Janitorial Supplies Yes 183671 X 3/19/2023 Jeffrey Platt 4622747 $ 59.21 Gloves/Trash Bags Yes 186676 X 3/24/2023 Grainger WEB2119787197 $ 142.60 Key Lockbox Yes Credit Card X 4/5/2023 Beaumont Do It Best 5270747 $ 258.56 Landscape Rakes Yes 186627 X 4/14/2023 T‐Force Freight 144988 (375.00) $ Damaged Freight Credit Yes N/A 4/20/2023 Beaumont Do It Best 527656 $ 33.91 Cold Galv. Compound Yes 186962 X4/20/2023 Weldor's Supply 34854 $ 386.73 Rolled Flat Bar Yes 187028 X 4/21/2023 Taylor's Plumbing 3489 $ 165.00 Hygiene Trailer Service Call Yes 187023 X 4/21/2023 Staples 3536053856 $ 68.61 Office Supplies Yes 187022 X 4/24/2023 Amazon 1MGF‐K33N‐M1CV $ 369.33 Printer/Toner Yes 186872 X 4/27/2023 Safety Network Traffic Signs TS‐16277 $ 34.16 Right Arrow/Hydrant Designation Yes 187115 X 5/2/2023 Beaumont Do It Best 528061 $ 137.34 Key and Trash Bags Yes 187045 X 5/4/2023 Beaumont Do It Best 528198 $ 161.60 Tool Kits Yes 187527 X 5/9/2023 Beaumont Do It Best 527379 $ 34.72 Single Sided Key Yes 187045 X 6/21/2023 So Cal West Coast Electric 42485 $ 1,063.75 Power Shut off the damaged units Yes 187709 X 6/22/2023 Xenia Pacific 5968 $ 40.34 T‐Shirt (uniform) Yes 187742 X 6/22/2023 Beaumont Do It Best 530203 $ 26.93 Tie Down Kit Yes 187819 X 6/29/2023 Xenia Pacific 5977 $ 117.99 T‐Shirt (uniform) Yes 187904 X $ 15,288.53
Balance
Total Contracted 1,178,172.88 $ $ 381,431.12
Total Spent 1,091,817.41 $ $ 467,786.59
499
31783 Williams Scotsman 63,470.18 $ 31502 Good Guard Services 224,944.00 $ 31837 Precision Material Handling $3,600.00 Date Invoice Amount Check # Packet Cleared Saved Date Invoice Amount Check # Packet Cleared Saved Date Invoice Amount Check # Packet Cleared Saved 7/11/2022 9014544974 6,095.08 $ 183469 X X 10/18/2022 7/13/2022 7650 $ 4,704.00 183331 X X 10/18/2022 8/16/2022 R40300400 300.00 $ 183843 X X 2/6/2023 7/12/2022 9014558608 16,020.29 $ 183469 X X 10/18/2022 7/28/2023 8054 21,168.00 $ 183484 8/24/2022 R222272 3,300.00 $ 185327 X X 2/6/2023 9/1/2022 9015106162 850.10 $ 184150 X X 10/18/2022 9/1/2022 8394 20,832.00 $ 183964 X X 10/18/20229/4/2022 9015126067 2,899.55 $ 184233 X X 10/18/2022 10/3/2022 8785 20,160.00 $ 184346 X X 2/6/20239/6/2022 9015145446 (585.08) $ 184233 X X 10/18/2022 11/1/2022 9181 20,832.00 $ 184709 X X 2/6/2023 9/29/2022 9015399368 850.15 $ 184440 X X 2/6/2023 12/1/2022 8607 19,488.00 $ 185010 X X 2/6/202310/2/2022 9015428046 2,956.49 $ 184440 X X 2/6/2023 1/3/2023 10029 21,168.00 $ 185711 X 10/27/2022 9015708156 839.37 $ 184769 X X 2/6/2023 2/1/2023 10426 21,504.00 $ 185791 X 10/30/2022 9015731808 2,899.55 $ 184881 X X 2/6/2023 3/1/2023 10831 19,152.00 $ 186233 X11/24/2022 9016010002 850.15 $ 185093 X X 2/6/2023 4/3/2023 11224 20,832.00 $ 186642 X11/27/2022 9016031787 2,888.78 $ 185093 X X 2/6/2023 4/30/2023 11609 20,160.00 $ 186974 X 12/22/2023 9016312186 839.37 $ 185508 X X 2/6/2023 5/9/2023 1147 5,208.00 $ 187072 X12/25/2023 9016330579 2,888.78 $ 185508 X X 2/6/2023 1/19/2023 9016593195 839.37 $ 185871 X1/22/2023 9016612985 2,888.78 $ 185871 X2/19/2023 9016871194 839.37 $ 186289 X2/19/2023 9016890132 2,888.78 $ 186289 X3/16/2023 9017149768 839.37 $ 186530 X3/19/2023 9017166937 2,888.78 $ 186530 X4/13/2023 9017414037 839.37 $ 186870 X4/16/2023 9017432164 2,878.00 $ 186870 X5/11/2023 9017676383 839.37 $ 187413 X5/14/2023 9017694580 2,878.00 $ 187413 X 6/8/2023 9017934504 886.96 $ 187516 X
6/11/2023 90177951873 2,956.17 $ 187516 X
$ 62,754.90 $ 215,208.00 $ 3,600.00
Balance 715.28 $ Balance 9,736.00 $ Balance $ ‐
Direct Pay City of Banning Utilties Check # Packet Cleared Saved 31744 Diamond Environmental 32046 Date Invoice Amount 184555 X X 2/6/2023 Date Invoice Amount Check # Packet Cleared Saved Date Invoice Amount Check# Packet Cleared Saved 10/14/2022 101945‐57468OC22 924.85 $ 184555 X X 2/6/2023 7/25/2022 0004070547 1,199.45 $ 183574 X X 10/18/2022 2/28/2023 #1 1,557.77 $ 187066 X 10/14/2022 101945‐57548OC22 665.98 $ 185124 X 7/28/2022 0004075226 (338.84) $ 183574 X X 10/18/2022 3/31/2023 #2 6,974.40 $ 187066 X 11/17/2022 101945‐57468NV22 214.82 $ 185124 X 8/22/2022 0004127605 725.55 $ 183895 X X 10/18/2022 4/30/2023 #3 5,383.99 $ 187841 X 11/17/2022 101945‐57548NV22 542.62 $ 185296 X X 2/6/2023 8/29/2022 0004133315 258.53 $ 183895 X X 10/18/2022 5/31/2023 #4 7,032.15 $ 187841 X 12/16/2022 101945‐57468DC22 263.04 $ 185296 X X 2/6/2023 9/19/2022 0004185095 1,070.26 $ 184268 X X 2/6/2023 6/30/2023 #5 7,274.46 $ 188041 X 12/16/2022 101945‐57548DC22 716.74 $ 185708 X 10/17/2022 0004243371 1,070.26 $ 184634 X X 2/6/2023 1/19/2023 101945‐57468JA23 320.27 $ 185708 X 11/14/2022 0004301492 1,070.26 $ 185134 X X 2/6/2023 1/19/2023 101945‐57548JA23 788.01 $ 186142 X 12/12/2022 0004358757 1,070.26 $ 185228 X X 2/6/2023 2/16/2023 101945‐57468FB23 352.05 $ 186142 X 1/9/2023 0044414272 1,070.26 $ 185627 X X 2/6/2023 2/16/2023 101945‐57548FB23 810.66 $ 186462 X 2/6/2023 0004470995 1,080.97 $ 185905 X 3/16/2023 101945‐57468MR23 365.77 $ 186462 X 3/6/2023 0004528340 1,080.97 $ 186815 X 3/16/2023 101945‐57548MR23 1,598.00 $ 186895 X 4/3/2023 0004560103 1,080.97 $ 186815 X 4/19/2023 101945‐57468AP23 349.21 $ 186895 X
4/19/2023 101945‐57548AP23 795.76 $ 187228 X
5/18/2023 101945‐57468MY23 208.76 $ 187228 X
5/18/2023 101945‐57548MY23 468.37 $ 187757 X
6/16/2023 101945‐47468JN23 255.86 $ 187930 X
6/16/2023 101945‐54548JN23 467.52 $
Balance $ 10,108.29 Balance $ 10,438.90
Balance $ 28,222.77 #REF!
Faith in Action
500
32032 Blais & Associates Check # Packet Cleared Saved 32058 A.C. Propane Date Invoice Amount X Date Invoice Amount Check # Packet Cleared Saved 2/8/2023 BA_4915_2022 X 7/20/2022 237160 247.92 $ 184055 X X 10/18/20222 3/10/2023 BA_4997_2022 9/14/2022 240436 277.74 $ 186367 X 10/20/2022 241132 284.34 $ 186367 X11/11/2022 241211 287.22 $ 186367 X 12/2/2022 12022022 286.76 $ 186367 X
12/12/2022 241793 269.95 $ 186367 X12/22/2022 237579 271.55 $ 186367 X 1/4/2023 160140 17.04 $ 186367 X
1/10/2023 240307 332.30 $ 186367 X1/24/2023 240724 242.49 $ 186367 X1/24/2023 240723 323.17 $ 186367 X Total $ ‐ 2/3/2023 160558 25.16 $ 186367 X
3/8/2023 161032 38.63 $ 186367 X3/3/2023 242901 556.31 $ 186955 X 3/17/2023 235181 361.58 $ 185955 X5/17/2023 238660 328.10 $ 187274 X $ 4,150.26
501
Opportunity Village FY2024 Expenses As of 9/30/2023
810-9700-490.90-59
ONE TIME EXPENSES: Committed Spent
Artistic Maintenace $ 1,560.00 $ 1,560.00 Clean up brush and dead trees Yes 188514 Appropriations Taylor's Plumbing $ 959.58 $ 959.58 FY2023 Install Pressure Regulator Yes 189060 Taylor's Plumbing $ 980.85 $ 980.85 FY2023 Connect Restroom #1 Yes 189060 Taylor's Plumbing $ 980.85 $ 980.85 FY2023 Connect Office Trailer Yes 189060 Taylor's Plumbing $ 980.85 $ 980.85 FY2023 Connect Restroom #2 Yes 189060 1/26/1989 Galls $ 2,543.85 $ - Safety Vests for Staff and Outreach Yes $ 8,005.98 $ 5,462.13 01BAJ2201 $ 231,383.00
MONTHLY EXPENSES: 01BAJ2206 $ 100,000.00 2022-04
31783 Williams Scotsman $ 11,775.98 $ 11,775.98 Office/Security Trailers Lease Yes Tab B 04BAJ2022 $ 303,897.00 DP City of Banning Utilties $ 734.28 $ 734.28 Utilities Yes Tab B 06BAJ2022 $ 175,000.00 ESGCV11 DP A.C. Propane $ 355.76 $ 355.76 Propane Yes Tab B 06BAJ2203 $ 244,944.00 32046 Faith in Action $ 75,777.23 $ 26,946.71 Wrap Around Services Yes Tab B 06BAJ2204 $ 79,968.00 Direct Staff Salaries Staff Salaries Yes Tab D 06BAJ2205 $ 81,256.00 06BAJ2206 $ 57,736.00
$ 88,643.25 $ 39,812.73 7/1/2022 $ 281,174.00 ENC/Rollover 7/1/2022 $ 4,246.00 ENC/Rollover
MISC EXPENSES:

Date Vendor Invoice # Amount Description Project # Check # 7/1/2023 Jeff Plat REIMBURSE 7/1/23 $ 21.53 Consuelos/Street Cleanup Yes 188577 7/1/2023 Taylor's Plumbing 4233 $ 244.46 FY2023 Repair Drinking Fountain Yes 189060 7/9/2023 Rite Aid $ 100.00 Community Cleanup/Gift Cards Yes CC 7/9/2023 Carl's Jr $ 85.87 Community Cleanup/Lunch Yes CC 7/28/2023 Williams Scotsman 9018393022 $ 107.75 Missing Data Hub Yes 188075 $ 1,559,604.00 7/29/2023 Chevron 1197 $ 22.75 Water for Community Clean up Yes CC FY2023 Contracted $ (1,178,172.88) 7/29/2023 Rite Aid 1590692 $ 211.90 Gift Cards for Community Clea up Yes CC $ 381,431.12 8/4/2023 Consuelos $ 30.62 Community Clean up Yes CC
8/4/2023 Galls 24345273 $ 855.82 Safety Vest Yes CC FY2023 Spent $ (1,098,201.60) 8/17/2023 Consuelos $ 18.55 Community Clean up Yes CC $ 461,402.40 8/28/2023 Greyhouond 310 258 3829 $ 63.96 Bus Ticket to San Diego,Melissa Padila Yes CC 9/6/2023 Beaumont Do It Best $ (201.31) GJE to correct expenses from FY2023 GJE Vehicle Repair Yes 188885
$ 1,561.90
Total Contracted $ 98,211.13 $ 283,219.99
Total Spent $ 46,836.76 $ 414,565.64
502
31783 Williams Scotsman $ 25,000.00 Direct Pay City of Banning Utilties $ 75,777.23 Date Invoice Amount Check # Date Invoice Amount Check # 32046 7/7/2023 9018191155 839.37 $ 187903 7/19/2023 10194557468JL23 257.31 $ 187930 Date Invoice Amount Check# 7/7/2023 9018208127 2,878.00 $ 187903 7/19/2023 10194557548JL23 476.97 $ 187930 7/31/2023 #6 7,310.68 $ 1885438/3/2023 9018444558 839.37 $ 188202 8/31/2023 #7 8,176.81 $ 188796 8/6/2023 9018461416 2,770.25 $ 188202 Moved to ERF Grant 9/30/2023 #8 11,459.22 $ 189032 8/31/2023 9018724329 839.37 $ 188610
9/3/2023 9018748101 2,770.25 $ 188610
9/28/2023 9018986355 839.37 $ 188831
Total 11,775.98 $ Total 26,946.71 $
Balance 13,224.02 $ Balance 48,830.52 $
Total 734.28 $
32058 A.C. Propane
Date Invoice Amount Check #
9/5/2023 239787 355.76 $ 188611
Total 355.76 $
Faith in Action
503
Bryant Street Homless Shelter (Opportunity Village) 810-9700-490.90-59 PROJECT CODE HA2401 2024-2025
Balance Carried from FY2024 $ 272,502.35
CAPITAL EXPENSES: Committed Spent
$ - $ -
MONTHLY EXPENSES: $ - $ -
City of Banning $ 5,808.61 $ 5,808.61 Utilities Yes Tab B A.C. Propane $ 865.97 $ 865.97 Propane Yes Tab B
Enterprise Lease $ 1,688.54 $ 1,688.54 Unit 205 Ford Fusion Lease Yes Tab B $ 8,363.12 $ 8,363.12
Balance $ -
MISC EXPENSES:

Date Vendor Invoice # Amount Description Project # Check # 6/28/2024 Fast5Xpress 18997 $ 18.00 Vehicle Wash Yes CC X 7/1/2024 Beaumont Do It Best 543297 $ 3.86 Single Sided Keys Yes 193113 X 7/1/2024 Beaumont Do It Best 543574 $ (3.86) Single Sided Keys Yes 193249 X 7/2/2024 Beaumont Do It Best 544815 $ 3.86 Single Sided Keys Yes 193113 X 7/2/2024 Beaumont Safe & Lock 77335 $ 188.29 R&R Damaged Locks Yes 192386 X 7/3/2024 Beaumont Do It Best 544878 $ 38.57 Single Sided Keys Yes 193113 X 7/3/2024 Chipoltle 48155 $ 46.93 Lunch for OPV Clients Yes CC X 7/3/2024 Rite Aid 2542712 $ 447.60 Gift Cards for OPV Clients Yes CC X 7/5/2024 Beaumont Safe & Lock 77134 $ 79.00 Repair Handle Yes 192386 X 7/6/2024 Amazon 1DXN-N1D7-G43C $ 700.42 Refrigerator/Bodycam/Supplies Yes 192286 X 7/7/2024 Williams Scotsman 9021361383 $ 1,611.94 Office Trailer Lease Yes 192160 X 7/8/2024 Fast5Xpress 20477 $ 14.00 Vehicle Wash Yes CC X 7/8/2024 Wienerschnitzel CHK 995 $ 32.18 Meals for OPV Clients Yes CC X 7/10/2024 Beaumont Do IT Best 545082 $ 34.20 Paint Pail Yes 193113 X 7/15/2024 Rite Aid 1690928 $ 447.60 Gift Cards for OPV Clients Yes CC X 7/16/2024 WabaGrill 88734 $ 33.70 Meals for OPV Clients Yes CC X 7/18/2024 Fast5Xpress 97466 $ 16.00 Vehicle Wash Yes CC X 7/19/2024 Good China Express 67851 $ 12.53 Meals for OPV Clients Yes CC X 7/19/2024 Rite Aid 56723088 $ 447.60 Gift Cards for OPV Clients Yes CC X 7/19/2024 WabaGrill 58060 $ 29.81 Meals for OPV Clients Yes CC X 7/20/2024 4 Bros Liquor 89374 $ 12.97 Water Yes CC X
7/20/2024 Jack in the Box 26524 $ 22.99 Meals for OPV Clients Yes CC X 7/22/2024 Amazon 1GD1-NRNQ-1NVP $ 578.50 Pantry Items Yes 192167 X 504
7/22/2024 Jack in the Box Lost $ 12.60 Meals for OPV Clients Yes CC X 7/23/2024 Wienerschnitzel CHK 315 $ 23.34 Meals for OPV Clients Yes CC X 7/24/2024 SiteOne Landscape 144288278-001 $ 318.40 Rebar to tie down Irrigation Line Yes 192524 X 7/25/2024 KFC 48934 $ 11.51 Meals for OPV Clients Yes CC X 7/26/2024 WabaGrill 8829 $ 23.81 Meals for OPV Clients Yes CC X 7/31/2024 Jersey Mikes 01-001636-02-237576 $ 32.54 Meals for OPV Clients Yes CC X 7/31/2024 Walgreens Reprint $ 85.91 OPV Supplies Yes CC X 8/1/2024 Walmart 76906 $ 176.72 Client Personal Items Yes CC X 8/1/2024 Rite Aid 2549127 $ 11.84 Client Personal Items Yes CC X 8/5/2024 Fast5Xpress 59880 $ 16.00 Vehicle Wash Yes CC X 8/6/2024 Lyft None $ 73.29 OPV Client Ride Yes CC X
8/7/2024 Shared Housing Conference ch_3PkFziFLLG98fP $ 612.59 Conference and Certification Yes CC X 8/7/2024 Diamond Environmental 5584753 $ 225.24 Portable Restrooms Yes 192407 X 8/7/2024 Beaumont Do It Best 546239 $ 119.01 Padlock/Nabber Yes 193031 X 8/12/2024 SCWCE 47779 $ 1,280.00 Disconnect Power from Office Trailer Yes 192530 X 8/14/2024 Taco Bell 5b80di $ 21.29 Meals for OPV Clients Yes CC X 8/14/2024 Beaumont Do It Best 546555 $ 129.26 Drill and Bits Yes 193113 X 8/15/2024 Jack in the Box 79394 $ 19.59 Meals for OPV Clients Yes CC X 8/19/2024 Super Bargain Outlet 104410 $ 6.48 Water Yes CC X 8/19/2024 Jack in the Box 82784 $ 18.30 Meals for OPV Clients Yes CC X 8/20/2024 Rite Aid 2553139 $ 457.60 Gift Cards for OPV Clients/Medical Aid Yes CC X 8/21/2024 Beaumont Do It Best 546868 $ 62.82 Water/Wipes/1" Square Yes 193113 X 8/21/2024 Beaumont Do It Best 546870 $ 19.29 Single Sided Keys Yes 193113 X 8/22/2024 Smart & Final 24039 $ 25.94 Supplies Yes CC X 8/23/2024 Jack in the Box 71378 $ 8.39 Meals for OPV Clients Yes CC X 8/23/2024 Gus Jr Illegible $ 15.58 Meals for OPV Clients Yes CC X 8/23/2024 Gus Jr Illegible $ 44.33 Meals for OPV Clients Yes CC X 8/27/2024 WabaGrill 89187 $ 18.98 Meals for OPV Clients Yes CC X 8/27/2024 Weldor's Supply 41176 $ 171.61 Square Tubing Yes CC X 8/27/2024 Home Depot 7022508 $ 511.36 Bolts and supplies for Office Trailer Yes 193350 X 8/29/2024 Lyft None $ 34.82 Patrick Pettigrew to Corona Yes CC X 8/29/2024 Beaumont Do It Best 547165 $ 34.35 Lumber for Office Trailer Yes 192622 X 8/29/2024 Beaumont Do It Best 547167 $ 17.22 Adhesive for Office Trailer Yes 192622 X 9/3/2024 Fast5Xpress 75326 $ 16.00 Vehicle Wash Yes CC X 9/4/2024 WabaGrill 43603 $ 24.59 Meals for OPV Clients Yes CC X 9/6/2024 Casa Cruz 8149 $ 80.72 Meals for OPV Clients Yes CC X 9/7/2024 Gus Jr 92078 $ 85.30 Meals for OPV Clients Yes CC X 9/8/2024 Rite Aid 2557244 $ 447.60 Gift Cards for OPV Clients Yes CC X 9/9/2024 Xenia Pacific 6362 $ 68.96 Hickman Polos Yes 192769 X 9/9/2024 Diamond Environmental 5648286 $ 416.54 Temporary Restroom Yes 192794 X 9/11/2024 Beaumont Do It Best 547683 $ 24.21 Paint for new office trailer Yes 192864 X 9/16/2024 Good China Express $ 35.67 Meals for OPV Clients Yes CC X 9/17/2024 Beaumont Do It Best 5497937 $ 16.14 Sealant for Office Trailer Install No 192864 X 9/21/2024 Rite Aid 1705930 $ 447.60 Gift Cards for OPV Clients Yes CC X 9/23/2024 Days Inn 82691EE021534 $ 90.72 Ceceile and 4 Children Yes CC X 505
9/23/2024 Days Inn $ 50.00 Room Deposit Yes CC
X
9/23/2024 Days Inn $ (50.00) Room Deposit Refund Yes CC X
9/24/2024 Home Depot 9012316 $ 38.75 Alum Tape for Office Trailer Install No 193056X 9/25/2024 Home Depot 8012394 $ 154.99 Alum Tape for Office Trailer Install Yes 193056 X
9/26/2024 Smart & Final 10016853 $ 195.32 Supplies Yes CCX 9/27/2024 Jack in the Box 88827 $ 7.21 Meals for OPV Clients Yes CCX 9/28/2024 WabaGrill $ 23.91 Meals for OPV Clients Yes CCX 10/2/2024 Gus Jr 80068 $ 19.96 Meals for OPV Clients Yes CC X
10/5/2024 Uber $ 103.94 Hector Ramiriez Reunification Yes CCX 10/7/2024 SCWCE 48773 $ 1,558.14 Rewire Office Trailer Yes 193222X 10/7/2024 Diamond Environmental 5728332 $ 427.64 Temporary Restroom Yes 193141X 10/10/2024 Fast5Xpress $ 16.00 Vehicle Wash Yes CC
X
10/10/2024 Jack in the Box $ 7.21 Meals for OPV Clients Yes CC X
10/10/2024 Tommy Burger 24324 $ 11.75 Meals for OPV Clients Yes CC X
10/11/2024 McDonalds $ 10.09 Meals for OPV Clients Yes CCX 10/11/2024 Rite Aid 1709581 $ 447.60 Gift Cards for OPV Clients Yes CC X
10/12/2024 Essentials $ 32.02 OPV Client Clothes Yes CCX 10/16/2024 Jack in the Box 68369 $ 28.83 Meals for OPV Clients Yes CCX 10/17/2024 Rite Aid 2565515 $ 335.70 Gift Cards for OPV Clients Yes CCX 10/17/2024 Lithopass 16340 $ 150.85 Business Cards Yes CC X
10/18/2024 SCWCE 49002 $ 3,359.23 A/C and Hot Water Connection Yes 193392 X
10/18/2024 Beaumont Safe & Lock 78208 $ 19.33 Double Sided Keys Yes 193322X 10/22/2024 Beaumont Safe & Lock 78276 $ 104.00 Replacement lock Yes 193322 X
10/22/2024 Amazon 17M7-1FCX-FVM1 $ 225.80 Pantry Supplies Yes 193572X 10/22/2024 Couts 10966 $ 12,270.40 Mini Split/Office Trailer Yes 193691X 10/23/2024 Beaumont Safe & Lock 78213 $ 10.72 Single Sided Keys Yes 193322X 10/24/2024 Beaumont Do It Best 549403 $ 27.76 Single Sided Keys Yes 194013 10/27/2024 Amazon 1L1L-JVHJ-X74P $ 58.68 Pantry Supplies Yes 193572 X
10/28/2024 Vision Security 21198 $ 1,120.00 Reinstall Cameras Yes 193403X 10/28/2024 Weldors Workshop 1637 $ 250.00 OPV Trailer Repair Yes CCX 10/28/2024 Amazon 1KPL-CCWV-4TFM $ 399.22 Office Supplies Yes 193414 X
10/28/2024 Amazon 1CPN-7VHM-7KFP $ 118.64 Pantry Supplies Yes 193572X 10/28/2024 Amazon 1NKD-1JHR-7NWC $ 515.39 Drug Test Kits Yes 193572X 10/28/2024 Amazon 1VC9-DVM1-7JFG $ 84.57 Toilet Paper Yes 193572X 10/29/2024 Farmers Table 25206 $ 73.40 Shared Housing Meal Yes CCX 10/29/2024 Beaumont Do It Best 549497 $ 92.33 Office and Cleaning Supplies Yes 193578X 10/30/2024 Lyft $ 35.40 Conference Travel Yes CCX
10/31/2024 Dana on Mission Bay $ 670.09 Hotel for Shared Housing Conf Yes CCX 10/31/2024 Beaumont Do It Best 549595 $ 38.33 Office Supplies Yes 193578 X
10/31/2024 Lyft $ 37.19 Shared Housing Ride Share Yes CCX 11/1/2024 Cybertime Network 999-241025 $ 500.00 Reconnect Internet Yes 193432X 11/1/2024 Jack in the Box 9159 $ 15.82 Meals for OPV Clients Yes CCX 11/1/2024 Beaumont Safe & Lock 78509 $ 444.11 30x60 Profile and Keys Yes 193579X 11/1/2024 Jack in the Box 86109 $ 26.89 Meals for OPV Clients Yes CCX 11/1/2024 AtWork 296155 $ 1,114.71 Temp Workers Yes 194004 506
11/4/2024 Jack in the Box 61410 $ 13.67 Meals for OPV Clients Yes CC X 11/4/2024 Jeff Platt Travel 10/28-31 $ 88.31 Shared Housing Reimbursement Yes 193474 X 11/4/2024 Diamond Environmental 5793684 $ 427.64 Portable Restrooms Yes 193591 X 11/4/2024 Uber $ 121.81 Client Transporation Yes CC X
11/5/2024 Consuelos 131648 $ 147.70 Meals for OPV Clients Yes CC X 11/5/2024 Consuelos 37523 $ 36.00 Meals for OPV Clients Yes CC X 11/6/2024 Rite Aid 56726166 $ 447.60 Gift Cards for OPV Clients Yes CC X 11/8/2024 Casa Cruz 69516 $ 65.07 Meals for OPV Clients Yes CC X 11/14/2024 Vision Security 21254 $ 800.00 4 Data Drops in New Office Trailer Yes 193633 X 11/14/2024 Wienerschnitzel 195 $ 16.98 Meals for OPV Clients Yes CC X 11/14/2024 Amazon 13GV-Q9VG-1K9Q $ 16.69 Splenda Yes 193764 X 11/14/2024 Lyft $ 35.78 Client Transporation Yes CC X
11/15/2024 Best Buy 89845 $ 512.10 Computer Yes CC X
11/17/2024 McDonalds 59517 $ 16.00 Meals for OPV Clients Yes CC X 11/16/2024 Uber $ 142.30 Client Transporation Yes CC X
11/18/2024 KV's Flooring 3854 $ 1,693.61 Office Trailer Flooring Yes 193606 X 11/18/2024 Burger King AAA6PMLSAGAE $ 18.83 Meals for OPV Clients Yes CC X 11/19/2024 Greyhound 321 156 5119 $ 1,885.69 Family of 5 to Washington State Yes CC X 11/19/2024 Couts 11225 $ 645.81 Retention Yes 193895 X
11/19/2024 Amazon 1YCG-H6V4-4TN7 $ 63.31 Coffee Maker Yes 193764 X 11/19/2024 Amazon 1XCQ-L76D-3JWQ $ 633.09 Bluetooth Speaker/Computer Speaker/ Su Yes 193764 X 11/20/2024 Amazon 1KLC-L499-3X63 $ 18.99 Asurion Service Plan Yes 193764 X 11/20/2024 Amazon 1LFR-RDNL-4TYJ $ 8.99 Asurion Service Plan Yes 193764 X 11/21/2024 Carl's Jr 252237 $ 19.78 Meals for OPV Clients Yes CC X 11/21/2024 Home Depot 1528610 $ 846.76 Chainsam/Battery Charger Yes CC X 11/21/2024 Beaumont Do It Best 550413 $ 9.64 Single Sided Keys Yes 193774 X 11/26/2024 Rite Aid 56720099 $ 447.60 Gift Cards for OPV Clients Yes CC X 11/26/2024 Uber $ 127.52 Client Transporation Yes CC X
11/26/2024 Uber $ 36.92 Client Transporation Yes CC X
11/29/2024 Uber $ 50.39 Client Transporation Yes CC X
12/4/2024 WabaGrill 78534 $ 36.22 OPV Client Meals Yes CC X 12/4/2024 Fast5Xpress 681307-115 $ 20.00 OPV Vehicle Wash Yes CC X 12/5/2024 Rite Aid 2572488 $ 22.76 Gatorade/Water Yes CC X 12/5/2024 WabaGrill 27792 $ 136.37 OPV Client Meals Yes CC X 12/9/2024 Beaumont Do It Best 550984 $ 19.29 Single Sided Keys Yes 12/12/2024 Jack in the Box 16093 $ 46.40 OPV Client Meals Yes CC X 12/12/2024 Uber $ 154.67 Client Transporation Yes CC X
12/13/2024 Fast5Xpress 681307-117 $ 20.00 OPV Vehicle Wash Yes CC X 12/13/2024 Rite Aid 2573953 $ 439.60 Gift Cards for OPV Clients Yes CC X 12/14/2024 McDonalds 574281 $ 8.49 OPV Client Meals Yes CC X 12/16/2024 Quality Inn 964426225 $ 86.69 OPV Lodging (Williams) Yes CC X 12/17/2024 Carl's Jr 28891 $ 7.10 OPV Client Meals Yes CC X 12/21/2024 Shell $ 12.99 OPV Vehicle Wash Yes CC X
12/23/2024 Charmer's Fresh 201 $ 28.53 OPV Client Meals Yes CC X 12/24/2024 Shell $ 13.99 OPV Vehicle Wash Yes CC X
507
12/27/2024 Carl's Jr 258268 $ 15.16 OPV Client Meals Yes CC X 12/27/2024 Morongo Travel Center $ 15.00 OPV Vehicle Wash Yes CC X 12/30/2024 Beaumont Do It Best 551587 $ 90.21 Cleaning Supplies Yes 194013 12/30/2024 Fast5Xpress 681307-114 $ 16.00 OPC Vehicle Wash Yes CC X 12/30/2024 Quality Inn 965709933 $ 126.00 OPV Lodging (Tyson) Yes CC X 12/30/2024 Chipotle 225 $ 31.95 CRT Lunch Yes CC X
12/30/2024 Rite Aid 2577420 $ 13.49 Feminine Products Yes CC X 12/31/2024 Beaumont Do It Best 551604 $ (14.55) Supplies Yes 1/3/2025 Southwest Airline 4069FJ $ 328.78 Walter Abrams to Florida Yes CC X 1/5/2025 Fast5Xpress $ 16.00 OPV Vehicle Wash Yes CC X
1/7/2025 Diamond Environmental 92376 $ (790.55) Service Refund No Check X 1/9/2025 Beaumont Do It Best 551892 $ 14.40 Single Sided Keys Yes 1/10/2025 AtWork 304485 $ 2,424.98 Temporary Workers Yes 1/10/2024 Beaumont Do It Best 551926 $ 14.18 Single Sided Key/C -Clips Yes $ 47,133.61
Total Spent $ 55,496.73
Balance $ 217,005.62
508
TAB B
Direct Pay City of Banning Utilties $ 10,000.00 Enterprise Lease $ 3,500.00 Date Invoice Amount Check # Packet Date Invoice Amount Check # Packet 7/18/2024 10194557468JL24 $ 334.09 192242 X 7/3/2024 FBN5076670 $ 275.79 192410 X 7/18/2024 10194557548JL24 $ 809.45 192242 X 8/3/2024 FBN5107186 $ 275.79 192410 X 8/15/2024 10194557468AU24 $ 299.87 192561 X 9/5/2024 FBN5136561 $ 275.79 192795 X 8/15/2024 10194557548AU24 $ 1,106.52 192561 X 10/4/2024 FBN5146551 $ 303.89 193146 X 9/24/2024 10194557468SE24 $ 249.29 193039 X 11/6/2024 FBN5175230 $ 275.79 193649 X 9/24/2024 10194557548SE24 $ 1,047.83 193039 X 12/5/2024 FBN5201231 $ 281.49 193903 X 10/22/2024 10194557468OC24 $ 224.97 193335 X
10/22/2024 10194557548OC24 $ 905.16 193335 X
11/7/2024 101945_23251 $ 208.05 193891 X
11/7/2024 101945_25850 $ 623.38 193891 X
Total $ 5,808.61 Total $ 1,688.54
Balance $ 4,191.39 Balance $ 1,811.46
A.C. Propane $ 2,000.00
Date Invoice Amount Check # Packet
7/10/2024 7121 $ 472.15 193023 X
12/9/2024 247791 $ 393.82 193995
Total $ 865.97
Balance $ 1,134.03
509

ELIGIBLE USE
CATEGORY DESCRIPTION NAME OF ENTITY UNIT RATE TIME ERF-2-R BUDGET Obligated FY2024 Spent FY2025 2 SENTENCE DESCRIPTION Interim Sheltering Pallet Shelters Opportunity Village 5.00 14,448.15 106,247.18 106,247.18 106,247.18 5 shelters - amount includes shelter structure; electrical kit w/heater; air conditioner w/install kit; folding bunk bed; custom fit mattress pad; assembly; tax; shipping; + 10% contingency for inflation
Interim Sheltering Electric Hookup Opportunity Village
Hookup for 5
shelters 40,000.00 14,650.00 14,650.00 14,650.00 Contracted electric hookup for 5 pallet shelters Operating Subsidies Electricity Service Opportunity Village 1.00 568 36 months Electricity service for Opportunity Village - $568/month Operating Subsidies Water/Backflow Opportunity Village 1.00 189 36 months Water and backflow service Opportunity Village - $189/month Improvements to Existing
Emergency Shelters Security Wireless Network Opportunity Village Security
System/cameras 18,792.74 18,792.74 18,792.74

Mount J-Arms; 6 Switches; 1 Omni Antenna; 1 Radio for Omni; 1 Gig Link to Highsite; Misc. Cable/Hardware; Engineering Design; Installation Labor; + 10% contingency for inflation Surveillance Cameras
Improvements to Existing
Emergency Shelters Security Cameras Opportunity Village Hookups for
Cameras 3404.59 Electric Department hook up for security/cameras Improvements to Existing
Emergency Shelters Pavement preparation Opportunity Village 22,850.10 22,850.10 22,850.10 Improvements to Existing
Emergency Shelters Pavement improvements Opportunity Village Gallon 22 18,348.88 18,348.88 12,121.88 6,227.00 30 36" Carolina Cherry Trees Improvements to Existing
Emergency Shelters Pavement preparation Opportunity Village Pavement preparation labor/Bearcat Operation - includes 10% contingency for inflation
Improvements to Existing
Emergency Shelters LED Lighting Opportunity Village LED lighting 17,460 16,046.84 16,046.84 16,046.84 LED lighting and installation Improvements to Existing
Emergency Shelters Sound Barrier Wall Opportunity Village 1.00 390,000 393,995.26 393,995.26 37,492.50 356,502.76 Acoustifence sound dampening curtain w/appurtenances -
includes $175,000 for fence, an estimated $50,000 for
installation
Improvements to Existing
Emergency Shelters Shade Structure Opportunity Village 1.00 30,000 31,530.00 31,530.00 31,530.00 40' x 20' fabric shade structure, poles, attachments Improvements to Existing
Emergency Shelters Picnic Tables Opportunity Village 5.00 1,197 46" Round Expanded Metal Picnic Table - includes shipping +

4.92% discount for bulk quantity - 5 quantity
Improvements to Existing
Emergency Shelters Resident Storage Footlockers Opportunity Village 100.00 24 Sterilite plastic footlocker - 32"x18"x14" - 2 per OV resident, 100 quantity
Improvements to Existing
Emergency Shelters Resident Storage Padlocks Opportunity Village 100.00 8 MasterLock combination padlocks for footlocker storage - 2 per OV resident, 100 quantity
Improvements to Existing
Emergency Shelters
Recreational Equipment - Outdoor
Fitness Tower Opportunity Village 1.00 403
Recreational Exercise Equipment - outdoor multi-use strength training tower
Improvements to Existing
Emergency Shelters
Recreational Equipment - Outdoor
Fitness Strider Opportunity Village 1.00 850 Recreational Exercise Equipment - outdoor fitness strider Improvements to Existing
Emergency Shelters
Recreational Equipment - Outdoor
Rubber Mats Opportunity Village 2.00 70
Recreational Equipment - rubber traction mats for under exercise equipment - 2 quantity
Improvements to Existing
Emergency Shelters
Recreational Equipment - Tetherball
Unit Opportunity Village 2.00 136 Recreational Equipment - portable tetherball unit - 2 quantity Improvements to Existing
Emergency Shelters Supply shelving Opportunity Village 2.00 250 Shelving for OV supplies - 2 quantity Improvements to Existing
Emergency Shelters Wagons Opportunity Village 2.00 125 Heavy duty wagons to transport OV supplies - 2 quantity Street Outreach Resource Cards - printing CHAT Outreach 1.00 400 Printing costs for resource cards to be distributed by CHAT members during encampment outreach
Street Outreach Utility Trailer 12,000.00 12,000.00 11,953.79 46.21 Delivery of Permanent
Housing Rapid Rehousing funding Permanent Housing 1.00 150,000 36 months 138,000.00 138,000.00 114,480.60 23,519.40 Funding to expedite transition to permanent housing - credit check fees, rental application fees, rent assistance, deposits, etc.

Services Coordination Wraparound Services Van 16,000.00 16,000.00 16,000.00 Services Coordination Wraparound Services 68,466.21 68,466.21 68,466.21 Faith in Action August through January 2024 Services Coordination Wraparound Services CHAT Outreach 2.00 104,000 12 months 123,533.79 123,533.79 86,531.06 37,002.73 City Employee provioded wrap around services. February
through June 2024
Adjust to Balance
$ 980,461.00 $ 980,461.00 $ 502,782.80 $ 477,678.20
510
Cal ICH ERF-2
810-9700-490.90-60 Expenses by date:

Budget FY2024 Award $ 980,460.90 FY2025 $ 476,230.36 Balance to Spend Amount Date PO/INV Vendor Committed FY2024 Spent Check # Date Invoice FY2025 Spent Check # Category Amount 1/9/2024 PO 32682 IMEG $ 103,486.00 7/14/2024 55344JL24 312 N Util $ 190.11 192175 Street Outreach $ 46.21 1/9/2024 Council IMEG/Cons $ 286,514.00 7/18/2024 4438JL24 146 N Util $ 125.01 192242 Services Coordination $ - 2/6/2024 312 N 4th Haskell Realty $ 31,500.00 $ 31,500.00 190297 7/29/2024 24000102.00-5 IMEG $ 4,150.50 192720 Delivery of Housing $ 6,977.44 2/12/2024 312 N 4th Haskell Realty $ 1,730.60 $ 1,730.60 190396 7/31/2024 109197 Mariposa $ 6,227.00 192511 Interim Housing $ - 2/29/2024 146 N 4th Haskell Realty $ 33,750.00 $ 33,750.00 190624 8/5/2024 962 W Ramsey Haskell $ 2,200.00 192319 Improvements:
3/14/2024 PO 32771 LIT Workshop $ 106,247.18 8/15/2024 4438JL24 146 N Util $ 156.87 192561 Shade Structure $ 21,776.47 3/14/2024 81017 LIT Workshop $ 62,205.00 190828 8/19/2024 55344AU24 312 N Util $ 208.18 192791 Paving Retention $ 1,167.53 3/14/2024 PO 32773 Vision $ 19,438.44 9/20/2024 55344SE24 312 N Util $ 197.91 193039 Paving Over Budget $ (500.53) 3/14/2024 PO 32773 Vision $ (645.70) 9/24/2024 4438SE24 146 N Util $ 146.19 193039 IMEG Design $ 44,213.21 4/3/2024 102.00-1 IMEG $ 16,005.00 191102 7/11/2024 12980JU24 467 E Hoffer $ 192.48 193039 IMEG Contruction $ 290,509.26 4/12/2024 PO 32811 SCWCE $ 14,650.00 8/9/2024 12980AU24 467 E Hoffer $ 484.33 193039 $ 357,165.94 4/15/2024 457 E Hoffer Carlos Trejo $ 47,500.00 $ 47,500.00 191135 9/19/2024 12980SE24 467 E Hoffer $ 468.02 193113 4/17/2024 20764 Vision $ 17,890.71 191220 9/30/2024 24000102.00-6 IMEG $ 12,177.39 193170 Total $ 364,189.59 4/22/2024 81025 LIT Workshop $ 36,670.00 191265 9/30/2024 SCWCE $ (523.75) 5/12/2024 102.00-2 IMEG $ 3,812.50 191682 9/30/2024 Internal WA $ 37,002.73 5/3/2024 46368 SCWCE $ 13,917.50 191370 10/18/2024 55344OC24 312 N Util $ 214.85 193335 5/3/2024 46369 SCWCE $ 732.50 191442 10/22/2024 44328OC24 146 N Util $ 136.18 193335 5/15/2024 1255 BEU $ 16,046.84 $ 16,046.84 191547 10/28/2024 24000102.00-7 IMEG $ 3,519.90 193452 5/23/2024 46571 SCWCE $ 523.75 $ 523.75 191635 10/31/2024 2024-13.03 Vance $ 22,183.10 193400 5/30/2024 PO 32871 Big Tex $ 11,953.79 11/11/2024 YU24016279A Yardistry $ 6,895.14 193865 6/4/2024 102.00-3 IMEG $ 4,170.00 191682 11/13/2024 YU24016279 Yardistry $ 2,858.39 193865 6/6/2024 254067 Big Tex $ 11,953.79 191657 12/1/2024 55344DC24 312 N Util $ 138.49 193786 6/12/2024 VIN#79048 Public Works $ 16,000.00 $ 16,000.00 191665 12/10/2024 Arch 739 S 22nd $ 1,600.00 193766 6/18/2024 PO 32892 AY Nursery $ 12,121.88 $ 12,121.88 192035 11/7/2024 109145 146 N Util $ 110.22 193891 6/28/2024 20765-RET Vision $ 902.03 191926 12/2/2024 24000102.00-8 IMEG $ 1,932.50 193766 6/28/2024 COB-Utilities $ 11,037.12 $ 924.09 191833 12/10/2024 75159 Safe & Lock $ 170.11 6/28/2024 PO 32405 Mariposa $ 6,227.00 1/9/2025 Wayfair $ 7,078.92 CC 6/30/2024 Faith in Action $ 68,466.21 $ 68,466.21 01AJE2501 Pippinger 2625 W George $ 1,800.00 6/30/2024 06IFT2407 Internal Staff $ 139,533.79 $ 86,531.06 06IFT2407 6/30/2024 Pavement $ 22,850.10
6/30/2024 Shade $ 31,530.00
6/30/2024 102.00-4 IMEG $ 13,505.00 192327
6/30/2024 LIT Sales $ 7,372.18 06AJE2403
$ 980,461.00 $ 504,230.64 $ 112,040.77 $ 616,271.41 Project to Date $ 364,189.59 Balance to Spen
*Bold denotes expense cleared and copy on file
511

WHY WE DO IT
Our implemented gift card program for residents at Opportunity Village offers numerous benefits, enhancing support and fostering dignity among individuals experiencing homelessness. Here are some key advantages to our program.

1. Empowerment and Choice

Gift cards allow residents to choose their own items, fostering a sense of control over their lives, which is often stripped away in difficult situations.

Tailored Needs:

Individuals can select gift cards for items they specifically need, whether it's clothing, hygiene products, or food, thus catering to their personal circumstances.

2. Dignity and Respect

Avoiding Stigmatization:

Receiving a carefully chosen item can feel more dignified than relying solely on donations or handouts, helping to preserve residents’ self-esteem.

Privatized Choice:

Gift cards enable residents to shop discreetly, allowing them to maintain privacy regarding their needs and circumstances.

3. Social Integration

Community Interaction:

When residents use gift cards in local stores, they engage with the community, potentially leading to social inclusivity and connections that could be beneficial for future support.

Breaking Barriers:

This program can help residents reintegrate into society, fostering a sense of normalcy and community engagement.

4. Mental and Emotional Well-being

Boosting Morale:

Allowing individuals to pick out what they want can uplift spirits and instill hope during challenging times.

Promoting Independence:

Making choices, even small ones, contributes positively to mental health and self-confidence. 512

5. Practicality and Flexibility

Frictionless Use:

Gift cards can be easier to manage than distributing specific items, reducing the logistical burdens on shelter staff.

Adaptability:

They can be adjusted to meet changing needs, allowing shelters to respond quickly to the preferences and requirements of their residents.

6. Partnership and Collaboration Opportunities

Local Business Engagement:

Partnering with local businesses to provide gift cards can foster community relationships and support local economies.

Sustainability and Support:

This initiative can lead to sponsors or donors who wish to fund gift card programs, further encouraging community support for the shelter.

7. Building Life Skills
Financial Literacy:

Managing a gift card can help residents practice budgeting and financial decision-making, essential skills for ongoing independence.

Shopping Skills:

Residents learn how to evaluate their needs and make informed purchasing decisions, which can contribute to their development during and after their time at the shelter.

Conclusion
Our gift card program at Opportunity Village significantly enhance the support system for residents by providing them with autonomy, dignity, and the opportunity to reintegrate socially and economically. 513
Gift Card Policy
When considering whether we provide gift cards to residents at Opportunity Village, various qualifying and disqualifying factors come into play. These factors ensure that the distribution aligns with the shelter's goals, supports the residents effectively, and maintains the integrity of the program:

Qualifying Factors:

1. Need Assessment:

Individual Assessment: Residents may be assessed based on specific needs, such as food insecurity, lack of clothing, or requirements for personal care items.

Current Circumstances:

Consideration of residents’ immediate situations (e.g., employment status, family conditions) can help determine eligibility.

2. Program Participation:

Engagement in Shelter Programs:

Residents who actively participate in shelter programs, workshops, or community service may be prioritized for gift cards as an incentive and reward.

3. Duration of Stay:

Length of Residence:

Residents who have been at the shelter for a certain period may be eligible for gift cards as part of their transitioning support.

4. Personal Goals:

Development of Individual Plans:

Residents working towards specific goals (such as obtaining employment, going to school, or securing housing) could qualify for gift cards to support their efforts.

5. Feedback Mechanism:

Resident Input:

Input from residents about their preferences for support can guide the decision-making process for gift card distributions.

6. Prior Support:

Previous Assistance:

Consideration of whether residents have previously received gift cards or similar support can help assess eligibility for additional assistance.
514
Disqualifying Factors:

1. Substance Abuse Issues:

Misuse of Gift Cards:

If there is a concern that residents may use gift cards to purchase substances (alcohol, drugs), it may be a disqualifying factor.

2. Behavioral Concerns:

Violations of Shelter Rules:

Residents who have repeatedly violated shelter policies or engage in disruptive behavior may be disqualified from receiving gift cards.

3. Fraudulent Behavior:

Dishonesty in Requests:

If there are allegations or evidence of residents misrepresenting their needs or circumstances to obtain gift cards, this may disqualify them.

4. Stable Housing:

Sufficient Means:

Residents who have secured stable housing and are no longer in need of immediate support may not qualify for gift cards.

5. Eligibility for Other Benefits:

Existing Benefits:

If residents are already receiving sufficient support from social services, financial assistance, or other programs, this may disqualify them for additional support like gift cards.

6. Lack of Participation:

Limited Engagement:

Residents who do not participate in shelter programs or are not involved in their recovery/transition processes may be less likely to receive gift cards.

By utilizing these qualifying and disqualifying factors, our system creates a fair and effective process for distributing gift cards. This ensures that the support provided is both meaningful and constructive, helping residents in their journey towards stability and independence. 515
From: Laurie Sampson
To: Laurie Sampson
Subject: Receipt
Date: Wednesday, July 3, 2024 11:11:00 PM
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Sent from my iPhone
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Opportunity Village Visa Gift Card Tracking
FY2025
W-9 on file W-9 on file W-9 on file
DATE Vendor Receipt # Alcala, Robert Brannon, Buritius Cadena, Adriana Carson, Mila Davis, Denise 7/3/2024 Rite Aid 2542712 $ 447.60 $ 50.00 $ 50.00
7/15/2024 Rite Aid 1690928 $ 447.60 $ 50.00
7/19/2024 Rite Aid 1691868 $ 447.60 $ 50.00
8/20/2024 Rite Aid 2553139 $ 457.60
9/8/2024 Rite Aid 2557244 $ 447.60
9/21/2024 Rite Aid 1705930 $ 447.60 $ 50.00
10/11/2024 Rite Aid 1709581 $ 447.60 $ 50.00
10/17/2024 Rite Aid 2565515 $ 335.70 $ 50.00 $ 50.00
11/6/2024 Rite Aid 2567857 $ 447.60 $ 50.00 $ 50.00
11/26/2024 Rite Aid 1720223 $ 447.60
12/13/2024 Rite Aid 2572953 $ 439.60
Total $ 4,813.70 $ 150.00 $ 100.00 $ 100.00 $ 50.00 $ 100.00 * Green indicates no longer in the shelter
*Bold indicates signed receipts on file
541
W-9 on file W-9 on file W-9 on file
Delgado, David Duran, David Green, Damien Hasani, Dean Hawk, Kenneth Hernandez, David Johnson, Traemar Leary, Nyesha $ 50.00 $ 50.00
$ 100.00 $ 50.00
$ 100.00 $ 50.00
$ 50.00 $ 50.00 $ 50.00
$ 50.00 $ 100.00 $ 50.00
$ 50.00 $ 100.00
$ 100.00 $ 50.00
$ 50.00 $ 50.00 $ 50.00
$ 50.00
$ 50.00 $ 50.00
$ 100.00 $ 100.00
$ 50.00 $ 300.00 $ 50.00 $ 50.00 $ 600.00 $ 300.00 $ 100.00 $ 100.00 542
W-9 on file W-9 on file W-9 on file W-9 on file
Marshall, Maurice Moore, Tyler Owens, Jason Prince, Brandon Raradin, Ron Richardson, Josh Rubalcava, Arturo Shaw, Johnny $ 50.00 $ 50.00
$ 50.00 $ 100.00
$ 50.00 $ 50.00
$ 50.00 $ 50.00 $ 50.00
$ 50.00 $ 50.00 $ 50.00
$ 50.00 $ 50.00
$ 50.00 $ 50.00
$ 50.00 $ 100.00 $ 50.00
$ 50.00 $ 50.00 $ 50.00
$ 100.00
$ 150.00 $ 100.00 $ 600.00 $ 200.00 $ 50.00 $ 100.00 $ 50.00 $ 50.00 543
W-9 on File W-9 on file
Sheldon, Cody Timmons, Stevelen Williams Yoder, Robert Other $ 50.00 $ 50.00 $ 47.60 $ 447.60
$ 50.00 $ 47.60 $ 447.60
$ 100.00 $ 47.60 $ 447.60
$ 100.00 $ 57.60 $ 457.60
$ 50.00 $ 47.60 $ 447.60
$ 100.00 $ 47.60 $ 447.60
$ 100.00 $ 47.60 $ 447.60
$ 50.00 $ 35.70 $ 335.70
$ 50.00 $ 47.60 $ 447.60
$ 100.00 $ 50.00 $ 47.60 $ 447.60
$ 50.00 $ 50.00 $ 39.60 $ 439.60
$ -
$ 100.00 $ 600.00 $ 50.00 $ 200.00 $513.70 $ 4,813.70
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CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Douglas Schulze, City Manager
PREPARED BY: Nate Smith, Deputy Director of Public Works/City Engineer Art Vela, Director of Public Works
MEETING DATE: February 11, 2025
SUBJECT: Discussion of Options and Obtain Direction Regarding Landscape Maintenance District (LMD) No. 1
RECOMMENDATION:

Discuss the background, operation and maintenance, and budget of Landscape Maintenance District No. 1 (“LMD No. 1” or “District”) with City Council and obtain direction on several options.

BACKGROUND:

LMD No. 1 in the City of Banning was established through the adoption of Resolution 1990-59 on August 14, 1990 (9 tracts), with another development, Tract No. 22913, being annexed into the District in 1992.

An additional five tracts and three tentative tracts were annexed into LMD No. 1 (Annexation No. 1) when the City Council approved Resolution 2005-36 on May 10, 2005. Annexation No. 2, adding Tract No. 32370, occurred on November 14, 2023 when the City Council approved Resolution No. 2023-177.

There are currently eleven (11) Zones and 1,034 assessment units (i.e. properties) in LMD No. 1. A map displaying the District and its’ Zones is shown as Attachment 2.

LMD No. 1 provides a mechanism for the operation and maintenance of landscape medians and parkways, perimeter strips, landscaped hillsides with high visibility, side slopes adjacent to sidewalks and retention basins annexed into it. LMD No. 1 funds expenses (e.g. utility costs, landscape maintenance contractor, etc.) by revenues collected from the special benefit assessments paid for by each property owner within LMD No. 1. The District, by these special benefit assessments, provides funding for the operation and maintenance of certain landscape areas within the City of Banning, all of which were constructed as part of private development projects and many of which are located in the public right-ofway. The 1972 Act requires that assessments are to be levied according to benefit rather than according to assessed value.

Every year, Engineering Division staff prepare three staff reports as part of the levy and assessment process required by the Streets and Highways Code. After the initiation staff report, an Engineer’s Report is prepared in house and the intention to levy assessments and approval of the Engineer’s Report is brought before the City Council. Lastly, a Public Hearing confirming the assessment for the following fiscal year is held.

The annual assessments may be increased without further notice or public hearing by a percentage equal to the increase in the Consumer Price Increase (CPI) for all Urban Consumers in the RiversideSan Bernardino-Ontario, CA area, published by the United States Department of Labor, Bureau of Labor Statistics during the preceding calendar year, provided however, that any such increase shall not exceed five percent (5%) per fiscal year.

Previous Proposition 218 Attempt
In 2019, due to the revenue shortfall and the lack of funding for replacement projects, the Public Works Department hired Webb Municipal Finance, LLC (Webb) to analyze the existing LMD No. 1 structure, prepare a financial analysis in the form of a Financial Report, and determine the proper zones and assessment amounts for each tract in order to assure the LMD No.1 is operated with a balanced budget.

The consultant prepared a detailed analysis and budget for all the existing tracts within LMD No. 1 and recommended that it be rezoned in a manner that allows each tract to pay only for benefits that it is receiving. Thus, ten (10) new Zones were developed to better reflect each tract’s unique expenses and revenues and benefits bestowed to its’ property owners residing within the Zone, as shown in Attachment 2, the LMD No.1 map. Zone No. 11 was annexed into the LMD No. 1 on November 14, 2023, and is comprised of Tract No. 32370, known as Canterbury.

Additionally, the Financial Report prepared by Webb analyzed the LMD No. 1 budget and recommended changes including some increases to the Assessment Units to ensure revenues were sufficient to support the rising expenditures. A Prop 218 hearing was recommended in the Financial Report to change the Assessments needed to balance the budget. Webb then prepared a “Proposition 218” Engineer’s Report that presented the new escalated Assessment Unit rates for each Zone reflected on the Proposition 218 notice and ballot for each Zone. A Prop 218 public hearing was held on December 8, 2020 with the results tabulated showing a “No” vote for each of the ten Zones. Thus, the base Assessment Unit rate remained unchanged, with no increases despite rising costs. The exceptions were Zones 6 through 10, whose tracts were annexed into LMD No.1 in 2005, at which time, those property owners authorized the annual CPI adjustment. The newly annexed Zone 11 also has an annual CPI adjuster.

LMD Remedies/Revisions
Since the failed Prop 218 attempt, the Public Works Department has reduced landscape contractor services and water and electric costs in the Zones with annual operating deficits, as explained below.

The guiding principle used by the Public Works Department is that each Zone should be self-sufficient with regard to its budget and not use public general funding. Despite these efforts, some Zones are still in deficit although services and utilities were cut to a minimum level. Currently, the aesthetics of the District do not meet the community’s expectations.

On April 9, 2024, a workshop was held with the City Council and the Deputy Director of Public Works/City Engineer presented the LMD No. 1 Update and discussed the items below. Attachment 3 is the Agenda packet from that meeting. City Council members suggested the Public Works Department continue reducing services and costs.

Service Reductions
Since the Prop 218 Public Hearing held on December 8, 2020, certain operational adjustments (i.e. maintenance contract scope reduction for mowing, trash pickup, and shrub maintenance and reduction in watering) have been made to reduce costs. This has helped to reduce deficits in Zones 1,2,3,4,5, 8 and 9 this past year. Zones that have enough funds to support their budget have funds to install improvements such as mulch, irrigation upgrades, and plants. Unfortunately, this past year, vandalism of 561
sprinkler heads and stolen irrigation valves have cost about $8,500 to replace.

For Fiscal Year (FY) 2024/2025, in the Zones that have a balanced budget (Zones 6,7,10 and 11) and in Richard Sanchez Park of Zone 1, mowing occurs weekly, and shrubs are maintained biweekly in the summer months. In the Zones with deficits, mowing occurs biweekly, and shrubs are maintained quarterly. The current landscape contractor for FY 2024/2025 is Mariposa Landscapes Inc., and their Bid Schedule/Scope of Work is shown as Attachment 4.

De-annexation/Dissolution of a Zone
If the City Council wanted to de-annex a Zone from the District, Engineering Division staff would need to follow the same process that was used to form the District. Therefore, each property owner needs to be sent a ballot to vote on the dissolution of the Zone/District. During the Public Hearing, the ballots received will need to be tabulated to determine if the dissolution passes or not by a majority vote.

De-annexation or dissolution would be considered on a very limited basis. Zones that have stormwater retention and water quality devices must be maintained to ensure the City’s compliance with the Regional Water Quality Control Board permits. The City would also like to avoid de-annexation for ‘out of sight, out of mind’ areas, such as landscaping at the rear of a residential property that is separated from the property by a block wall. Some cases may require that the zones establish a Homeowners Association (HOA). Forming a HOA for existing communities, where no HOA currently exists, can be more complex compared to one established by a developer during the construction of the community.

The formation of an HOA would require buy-in and significant participation from homeowners.

In order to have a HOA take over the operation and maintenance of the LMD, the City would need to enter into an agreement with the HOA and provide them with an encroachment permit allowing them to access public property for maintenance. Additional items that should be included in the agreement are insurance requirements and indemnification provisions. There would be a cost to the homeowners within a Zone for the formation of the HOA and for the HOA expenses, including maintaining the areas within the LMD.

Transfers to Parks Department
City Council may consider transferring portions of the LMD to another department to assume the funding, maintenance, and operations of portions of the LMD. This could be applicable to Richard Sanchez Park in Zone 1. This park was developed as an amenity to the surrounding tract of homes, and at the time of its creation, did not meet the minimum size requirements to be accepted as a public park by the City. If this facility were to be transferred from the LMD to the Parks Department, it would come with a permanent funding obligation need by the Parks Department and the City’s General Fund.

New Zone 12
Engineering Division staff worked with the City’s legal counsel to discuss alternatives and pathways to improve the maintenance and appearance of the LMD. One option discussed would be to provide a public subsidy for portions of the LMD that have a community appeal. This was described as landscape areas that serve a benefit to the community, such as roadway landscaping along major thoroughfares.

To implement this recommendation, the City would establish a new Zone 12 that would remove landscaping along major roadways from applicable individual zones within the public right of way and transfer them to Zone 12. Eligible roadway segments could include Wilson Street, Highland Home Road and Hargrave Street.

Any transference of portions of the LMD would require a new and permanent General Fund appropriation for the maintenance and operation of the landscaped areas. The estimated costs would need to be 562
established during the preparation of the Engineer’s Report, but is estimated at between $150,000 and $200,000, with annual increases due to rising labor and utility costs. The City would also be responsible for any capital costs, including replacement of irrigation equipment or replacement/enhancement of plant materials.

Additional Remedies
Other possibilities include holding another Proposition 218 Hearing and asking residents within LMD No. 1 to vote on increasing the base assessment and add an annual CPI escalator for Zones 1 through 5 or consider utilizing General funds.

Recent Updates
Engineering Division staff met with the City Attorney’s Office and together compiled a list of possible options for each Zone that the City Council can consider and provide directions to City staff as listed below.

Zone 1
Option 1: Maintain status quo
Cessation of maintenance at Richard Sanchez Park, focus funding solely on storm water compliance of the retention basin, maintenance to ensure it functions.

Option 2: Transfer maintenance costs of Richard Sanchez Park to the Parks Dept.

Required new general fund obligation to the Parks Dept. in perpetuity.

Prioritize LMD assessment to storm water basin, then street frontages.

Option 3: Attempt Prop 218 adjustment to cover LMD costs within the Zone Increase assessments within the Zone. No guarantee of passage.

Other Considerations:

Transfer of Mountain Ave. frontages to new Zone 12, as a General Fund perpetual obligation.

Some combination of the above options.

Zone 2
Option 1: Maintain status quo
Cessation of maintenance to eliminate turf and replace with mulch, no landscaping.

Option 2: Attempt Prop 218 adjustment to cover LMD costs within the Zone Increase assessments within the Zone. No guarantee of passage.

Other Considerations:

Transfer of Highland Home Road median and Wilson Street frontages to new Zone 12, as a General Fund perpetual obligation.

Some combination of the above options.

Zone 3
Option 1: Maintain status quo
Cessation of maintenance to eliminate turf and replace with mulch, no landscaping Option 2: Attempt Prop 218 adjustment to cover LMD costs within the Zone Increase assessments within the Zone. No guarantee of passage.

Zone 4
Option 1: Maintain status quo
Cessation of maintenance on Alder Ct. to eliminate turf and replace with mulch, no landscaping and only maintain along Wilson Street.

Option 2: Attempt Prop 218 adjustment to cover LMD costs within the Zone Increase assessments within the Zone. No guarantee of passage. 563
Zone 5
Option 1: Maintain status quo
Cessation of maintenance and eliminate the watering of plant material within the tract, maintain on a necessary basis only.

Option 2: Attempt Prop 218 adjustment to cover LMD costs within the Zone Increase assessments within the Zone. No guarantee of passage.

Zone 6 (annual operating surplus and reserves)
Option 1: Maintain status quo
Utilize reserves over time to complete turf conversions and lower utility costs.

Option 2: Attempt Prop 218 adjustment to cover LMD costs within the Zone Increase assessments within the Zone. No guarantee of passage.

Zone 7 (annual operating surplus and reserves)
Option 1: Maintain status quo
Utilize reserves over time for continued tree pruning.

Option 2: Attempt Prop 218 adjustment to cover LMD costs within the Zone Increase assessments within the Zone. No guarantee of passage.

Zone 8
Option 1: Maintain status quo
Continue with minimal landscape services.

Option 2: De-annexation and return the frontage along both sides of Charles Street to adjacent property owners.

Utilize reserves to connect irrigation to household utility.

Option 3: Attempt Prop 218 adjustment to cover LMD costs within the Zone Increase assessments within the Zone. No guarantee of passage.

Zone 9
Option 1: Maintain status quo
Cessation of maintenance and eliminate landscaping and irrigation on Hargrave Street and Victory Ave., replace with mulch and removal of trail vinyl fencing.

Option 2: Attempt Prop 218 adjustment to cover LMD costs within the Zone Increase assessments within the Zone. No guarantee of passage.

Zone 10 (annual operating surplus and reserves)
Option 1: Maintain status quo
Utilize reserves over time for continued tree pruning.

Option 2: Attempt Prop 218 adjustment to cover LMD costs within the Zone Increase assessments within the Zone. No guarantee of passage.

Zone 11 (annual operating surplus and reserves)
No actions. Recently annexed into LMD No. 1.

Each Zone could have its own action and Prop 218 Ballot as each is independent of the other.

If the City Council elects to reassess costs, add a CPI escalator and hold a Prop 218 balloting proceeding, a consultant will have to be obtained, similar to the work that Webb did in 2019 and 2020.

The Engineering Division estimates consultant costs at approximately $70,000 to complete the Prop 218 work, which would be an additional cost to the LMD.

JUSTIFICATION:

The City Council approved the formation of LMD No. 1 by adopting Resolution No. 1990-59 on August 564
14, 1990. Assessments collected from the property owners located within LMD No. 1 provide for the funding required to maintain landscape areas located within the public right-of-way directly benefiting said property owners. The District, with the exception of Zones 6,7,10 and 11, is operating in a deficit and some Zones will run out of reserves next Fiscal Year.

Therefore, staff are seeking direction from the City Council on how to proceed.

FISCAL IMPACT:

Any work within the LMD must be fully funded from each LMD Zone, and funds cannot be transferred across zones for work. Funds will not be expended to fully deplete reserve balances or expended in zones with structural deficits.

ALTERNATIVES:

This item is updating the City Council and staff are seeking direction on which option(s) to move forward with for each Zone within the District for FY 25/26.

BUDGETED?:

No
CONTRACT/AGREEMENT:

No
ATTACHMENTS:

1. Att 1. LMD Options and Update Presentation, 1.28.25.pdf

2. Att 2. LMD No. 1 Map of Zones 1 thru 11 Combined.pdf

3. Att 3. April 9, 2024 Workshop Agenda Packet.pdf

4. Att 4. Mariposa reduced SOW, 05-30-2024.pdf
565

CITY OF BANNING

LANDSCAPE MAINTENANCE
DISTRICT NO. 1
Discussion of Options and Obtain Direction regarding the City of Banning’s Landscape Maintenance District (LMD) No. 1 566
Regulatory Environment
• LMD is a Special District (Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California)
• Benefits are pre-defined regions/homeowners/neighborhoods, not City as a whole
• This District, by special benefit assessments, provides funding for the servicing and maintenance of certain landscaped areas within the City of Banning, many of which are located in public right-of-ways in the City of Banning
• Subject to Prop 218
• Statutory requirements to maintain Water Quality Basins/Devices (MS4 NPDES Permit No. R7-2013-0011).
567
Landscape Maintenance District
Number 1
• Currently has 11 distinct zones
• Initially created in 1990, with Tract 22913 annexed in 1992, within Zones 1-5, with a base fee and NO annual inflation adjustment
• Expanded to 11 zones in later years with base fee AND annual inflation adjustment up to 5% per year for zones 6-11
• Some zones contain fund surpluses, while others run a structural deficit.
568
New Landscape Contractor, higher
costs
• RFP 24-061 for Operation and Maintenance Services was released on April 5, 2024 with 2 proposals received.
• Lowest responsible bidder, Mariposa Landscapes, Inc. was more than 2.5x the cost of the previous contractor for FY 23/24, amounting to $115,142.88/year. • PW staff then met with Mariposa to reduce the Scope of Work and Services within Zones: 1, 4, 5, and 9 to meet the current budget. The revised annual contract cost is: $78,211.26/year.
• A significant reduction in mowing, shrub, ground cover and plant maintenance, trash pickup and irrigation repairs must occur in Zones 1, including Richard Sanchez Park, 4, 5, and 9 to meet the negotiated Mariposa landscape costs. • This reduction has resulted in the District's aesthetic not meeting the community’s expectations.
569
Service Reductions
• Reductions were already in place in many zones, leading to landscape care not meeting residents’ expectations.
• Additional reductions were put in place with the current landscape contractor Mariposa, for FY 24/25 in zones that are in deficit.
• Stormwater basins are a regulatory obligation to maintain, and can only be reduced to a certain point (Zone 1)
• Reverse frontages behind block walls are difficult to have the adjacent private homeowner maintain (Zones 4, 5, 9)
• Zones 1,2,3,4,5,8 and 9 are operating in a deficit this year. Remaining reductions would be to essentially stop maintenance on certain sections. The Revenues/Assessments collected are below the costs to maintain the LMD. 570
Options to Consider
• Reduction of Services
• What are mandatory vs. prudent
• Perform a financial analysis to determine accurate assessment costs, hold a Prop 218 Balloting Proceeding and include a CPI escalator.
• Last Prop 218 Balloting effort in December of 2020 was rejected by majority protest, not implemented • Authorize the use of public general funds to maintain a newly created Zone 12 consisting of Richard Sanchez Park, Highland Home Road median, Hargrave Street and frontages along Wilson St. • De-annexation of Richard Sanchez Park to the Parks Dept. and/or Zone 8 to the adjacent property owners along Charles Street.
• Authorize public general funds to improve and beautify the existing District and assist with the budget shortfall of the LMD No.1.
• Continuing the existing practice of operating within the budget of revenues received and decreasing the level of service, with some areas having the existing vegetation dying off and irrigation turned off. 571
Prop 218 Vote Held on December 8,
2020
572
De-annexation
• This could be considered for Zone 8, which is comprised of 10 homes with frontages along Charles Street.
• The same process used to annex a property into the LMD would need to be followed.
• Each property owner within the Zone would be mailed a Ballot to vote on the De-annexation.
• A Public Hearing would be held, Ballots tallied, and a majority of Ballots received voting “YES” would be required.
• A HOA for the Zone may need to be formed to maintain the areas and an Agreement with the City would be required and executed. Additionally, an Encroachment Permit is needed for the HOA to access and maintain public property for maintenance.
• If a zone, or part of a zone is de-annexed, it may incur additional General Fund expense to maintain.
573
Consider the formation of a new
Zone 12
• A new Zone 12 made up of public street right of ways, such as the Highland Home road median, frontages along Wilson Street and Highland Home Road, and Hargrave Street could be considered. • Each of these areas would be paid for by the General Fund in perpetuity.
• A rough estimate would be $150,000 to $200,000 per year for the maintenance and utilities of these areas.
574
LMD No. 1 Map (11 Zones)
575
Zone 1
Zone 1 includes the following
areas:
• Richard Sanchez Park and
trail
• Stormwater Basin
• Mountain Ave Roadway
Frontages
• Wilson Street Roadway
Frontages
576
Zone 2 includes the following
areas:
• Highland Home Road
median
• Highland Home Road
Roadway Frontages
• Wilson Street Roadway
Frontages
577
Zone 3 includes the following
areas:
• Wilson Street Roadway
Frontages
• Omar Street Roadway
Frontages
578
Zone 4 includes the following
areas:
• Wilson Street Roadway
Frontages
• Alder Court Roadway
Frontages
579
Zone 5 includes the following
areas:
• Wilson Street Roadway
Frontages
• Sunrise Avenue Roadway
Frontages
• Stargaze Way Roadway
Frontages
• Moonbeam Drive Roadway
Frontages
580
Zone 6 includes the following
areas:
• Hathaway Street Roadway
Frontages
• Hathaway Street Stormwater
Basin
581
Zone 7 includes the following
areas:
• Wilson Street Roadway
Frontages
• Hoffer Street Roadway
Frontages
582
Zone 8 includes the following
areas:
• Charles Street Roadway
Frontages
583
Zone 9 includes the following
areas:
• Hargrave Street Roadway
Frontages
• Victory Avenue Roadway
Frontages
• Charles Street Roadway
Frontages
584
Zone 10 includes the following
areas:
• Mountain Avenue Roadway
Frontages
• Retention/WQ Stormwater
Basin (shared with Zone 11)
• Oak Lane Roadway
Frontages
585
Zone 11 includes the following
areas:
• Mountain Avenue Roadway
Frontages
• Retention/WQ Stormwater
Basin (shared with Zone 10)
586
Questions?
Contact Information
Nate Smith, P.E.

Deputy Director of Public of Works/City Engineer
[email protected]
587
TR 32370
TR 21882
TR 30222 TR 30906
TR 28252
TR 30186
TR 23446
TR 23598
TR 31835
TR 23446
TR 30793
TR 32109
TR 31834
TR 22810
TR 22811
TR 31833
TR 29721
TR 22913
LEGEND
City Boundary
Tracts
Existing Zone
1 2
3 4
5 6
7 8
9 10
LMD No. 1 Zones
2024-2025
11 588
Landscape Maintenance Areas
LMD 1 Proposed Zone 1
Riverside Co. GIS, July 2019

WILSON ST
O
M
A
R
ST

PALM DR

WHITE OAK DR

HOFFER ST

RED BLUFF LN
M

OUNTAIN AVE
FO
O

THILL D
R

GILMAN ST
A

SPEN LN

CATCHEN RD
SUNSET
AVE

CYPRESS
ST
ELM DR
OAK LN
41S
T
S
T
H
OLLY
C
T

SUGAR PINE
C
O
IR
REG
ON T
RL
BILB
E
RRY LN

PINE CIR
WILLOW
PL

PEPPER LN

JUNIPER PL

EUCALYPTUS
D
R
ELISA
DAWN
D
R
DYSART
D
R

DAISY LN
G
CT
S
Y
CAM
O
R
E
CT

CHESTNUT LN

CEDAR LN
LEGEND
Zone 1
TR 22810
TR 22811
TR 22913
TR 30186
TR 30222
Landscaped Areas
M:\GIS-Assessment\Banning\LM
D1_Zone1.mxd; Map Date 05 Nov 2019
I
0 500 1,000 1,500
Feet

CITY OF BANNING
589
Landscape Maintenance Areas
LMD1 Proposed Zone 2
Riverside Co. GIS, July 2019

WILSON ST

HIGHLAND HO
ME R
D
KIN
G
S

WELL AVE
EVELYN
DR
D
O
R
OTHY
ANNA
DR
D
Y
S
A
R
T
D

HOFFER R
ST

AUTUMN GOLD
RAMSEY
ST

SUMMER CT

FOOTHILL
DR

AUTUMN LN
SPRING
VIEW
DR

FALLING LEAF LN

SPRING CT

CASEY CIR

CORRAL CIR
O
M
A
R
S
T
JA
N
A
N
C
T

WINTERBERRY CT

CORNUCOPIA CT
LE
SLIE C
T

WINTERGREEN CT

WESTERN SUNSET RD
M
A
RLBO
R
O
WAY
CLA
RI CT

BEVERLY
D
R
GRAND
VIEW
AVE
LORI
WAY

CO P PERLEAF LN
G

OLDEN S
KY
C
T

PROSPECTOR CIR
MEADOW
WAY
C
ST

CHAPPAREL
WAY
ALDER
C
T
LEGEND
Zone 2
TR 21882
TR 23446
Landscaped Areas
M:\GIS-Assessment\Banning\LM
D1_Zone2.mxd; Map Date 10 Oct 2019
I
0 400 800 1,200
Feet

CITY OF BANNING
590
L
andscapeMaintenanceAreas
LMD1ProposedZone3
Riverside Co. GIS, July 2019
W
I
L
S
O
N
S
T

PEPPER LN

MOUNTAIN AVE
H
O
F
F
E
R
S
T
A
UT
U
M
N
GO
LD
C
AT
C
H
E
N
R
D
B
UNK
ER
HILL
RD

DOROTHY ANNA DR

DYSART DR
G
E
O
R
G
E
S
T

WINCHESTER DR
S
P
R
I
N
G
C
T
E
L
M
D
R

FALLING LEAF LN

OMAR ST

FOOTHILL
DR
41ST ST
40TH AVE

WINTERBERRYCT

CORNUCOPIACT

SPRING DR
W
E
S
T
E
R
N
S
U
N
S
E
T
R
D
COMS
TOCK
RD

KELLOGG DR

ALDER CT
LEGENDZo
ne3
TR29721
LandscapedAreas
M:\GIS-Assessment\Banning\LMD1_Zone3.mxd; Map Date 05 Nov 2019 I
0250500750F
eet

CITYOFBANNING
591
Landscape Maintenance Areas
LMD1 Proposed Zone 4
Riverside Co. GIS, July 2019

WILSON ST
SPRING
V EI W
DR
M
A
RLBO
R
O
WAY

AUTUMN GOLD

SUMMER CT

WINCHES
TER
D
R

GEORGE ST
AUTUMN
L
H
N

IGHLAND HO
ME R
D

FALLING LEAF LN
D
O
R
O
THY
A
N
NA
DR
O
M
A
R
ST

CATCHEN RD

BUNKER HILL RD

SPRING CT

WINTERBERRY CT

CORNUCOPIA CT

JACINTO VIEW RD

WINTERGREEN CT
SPRING
D
R
D
Y
S
A
R
T
D
R
M

OUNTA NI AVE

WESTERN SUNSET RD

COPPERLEAF LN

KINGSTON RD

COMSTOCK
RD

GOLDRUSH
PL

PRAIRIE
PL

FOOTHI L L
DR
G

OLDEN S
K
Y
C
T
KELLO
G
G
D
R
41S
T
S
T
40TH AVE
ALDER
C
T
LEGEND
Zone 4
TR 32109
Landscaped Areas
M:\GIS-Assessment\Banning\LM
D1_Zone4.mxd; Map Date 05 Nov 2019
I
0 250 500 750 1,000
Feet

CITY OF BANNING
592
Landscape Maintenance Areas
LMD1 Proposed Zone 5
Riverside Co. GIS, July 2019

ECLIPSE
DR

WILSON ST

MOONBEAM DR
G
R
O
VE S
T

SUNRAY CT
S
TA
R
G
A
ZE WAY
DAWN
LN
LUNA
R LN
SIM
S
S
T
18TH S
T
19TH S
T
20TH S
T

SUNRISE AVE
HALFM
O
O
N
C
T
S
TA
RLIGHT
C
T

SILVER STAR
DR

SUNVIEW
DR
HARVE
ST M
O
ON LN
LEGEND
Zone 5
TR 23598
Landscaped Areas
M:\GIS-Assessment\Banning\LM
D1_Zone5.mxd; Map Date 05 Nov 2019
I
0 250 500 750 1,000
Feet

CITY OF BANNING
593
L
andscapeMaintenanceAreas
LMD1ProposedZone6
Riverside Co. GIS, July 2019
B
R
YA
N
S
T

DRIFTWOOD CIR

HATHAWAY ST

LISA LN
C
H
A
R
L
E
S
S
T
W
E
S
L
E
Y
S
T
A
D
A
M
S
T
LEGENDZo
ne6
TR28252
LandscapedAreas
M:\GIS-Assessment\Banning\LMD1_Zone6.mxd; Map Date 05 Nov 2019 I
02505007501,000Fe
et

CITYOFBANNING
594
Landscape Maintenance Areas
LMD1 Proposed Zone 7
Riverside Co. GIS, July 2019

WILSON ST

PALM DR

HIGHLAND HO
ME R
D

HOFFER ST

DOROTHY
ANNA
D
R

CATCHEN RD

RED BLUFF LN

GILMAN ST

ELSIE LEE CIR
M
O
U
N
TAIN
AVE

TERRY LEE CIR
O
M
A
R
ST
SPRING
D
R

FALLING LEAF LN
ELM DR

WINTERGREEN CT CORNUCOPIA CT
DYSART
DR

WESTERN SUNSET RD

PEPPER LN
41S
T
S
T
ELISA
DAWN
DR

FOOTHILL
D
R

MERIDIAN AVE

CEDAR LN
LEGEND
Zone 7
TR 30793
Landscaped Areas
M:\GIS-Assessment\Banning\LM
D1_Zone7.mxd; Map Date 05 Nov 2019
I
0 250 500 750 1,000
Feet

CITY OF BANNING
595
L
andscapeMaintenanceAreas
LMD1ProposedZone8
Riverside Co. GIS, July 2019
B
R
YA
N
S
T
C
H
A
R
L
E
S
S
T

HATHAWAY ST
V
I
C
T
O
RY
AV
E

DRIFTWOOD CIR

HARGRAVE ST

JUAREZ ST

HERMOSA AVE

LISA LN

CALDERON WAY
A
D
A
M
S
T
LEGENDZo
ne8
TR31834
TR31833
LandscapedAreas
M:\GIS-Assessment\Banning\LMD1_Zone8.mxd; Map Date 05 Nov 2019 I
02505007501,000Fe
et

CITYOFBANNING
596
L
andscapeMaintenanceAreas
LMD1ProposedZone9
Riverside Co. GIS, July 2019
C
H
A
R
L
E
S
V
I
C
T
O
RY
AV
E

HARGRAVE ST

HERMOSA AVE

CALDERON WAY
LEGENDZo
ne9
TR31835
LandscapedAreas
M:\GIS-Assessment\Banning\LMD1_Zone9.mxd; Map Date 05 Nov 2019 I
02505007501,000Fe
et

CITYOFBANNING
597
Landscape Maintenance Areas
LMD1 Proposed Zone 10
Riverside Co. GIS, July 2019

RED BLUFF LN
D
Y
S
A
R
T
D
R

CYPRESS
ST
M
OU
NTAIN
AVE

GILMAN ST
P
E
P
PER LN
FO
O
T
HILL D
R
OAK LN

EVERGREEN LN
BILBER
RY
LN

PINE CIR
WILLO
W
PL

EUCALYPTUS
D
R

DAISY LN
S
Y
C
A
M
O
RE C
T

WOOD LN
G CT

CHESTNUT LN

CEDAR LN

MERIDIA
N
AVE
LEGEND
Zone 10
TR 30906
Landscaped Areas
M:\GIS-Assessment\Banning\LM
D1_Zone10.mxd; Map Date 05 Nov 2019
I
0 400 800 1,200
Feet

CITY OF BANNING
598
C
PEPPER
GILMAN

WILLOW PL
OAK LN

CHESTNUT LN

CEDAR LN

RED BLUFF LN

PALM DR
LEGEND
Zone 11
TR 32370
Landscaped Areas
0 400 800 1,200
Feet
Landscape Maintenance Areas
LMD1 Proposed Zone 11

CITY OF BANNING
DY
M:\GIS-Assessment\Banning\LMD1_Zone11.mxd; Map Date 05 Oct 2023

FOOTHILL DR

PINE CIR

BILBERRY LN

MOUNTAIN AVE
LN
AMORE
Riverside Co. GIS, July 2019
599
April 9, 2024
4:00 p.m.

In Chambers
Council Chambers
99 E. Ramsey Street
Banning, CA 92220

1. CALL TO ORDER

2. PUBLIC COMMENTS - Agenda Items Only

3. WORKSHOP ITEMS

3.1 Workshop for the City of Banning’s Landscape Maintenance District No. 1

4. ADJOURNMENT
AGENDA

SPECIAL CITY COUNCIL MEETING (WORKSHOP) OF THE BANNING CITY COUNCIL

CITY OF BANNING, CALIFORNIA
The following information comprises the agenda for the regular meeting of the Banning City Council, a joint meeting of the City Council and Banning Utility Authority, and the Banning City Council sitting in its capacity as the Banning Successor Agency Board.

Per City Council Resolution 2016-44, matters taken up by the Council before 10 p.m. may be concluded, but no new matters shall be taken up except upon a unanimous vote of the council members present and voting. Such an extension shall only be valid for one hour and each hour thereafter shall require a renewed action for the meeting to continue.

Recommendation: Discuss the background, operation and maintenance, and budget of Landscape Maintenance District No. 1 (“LMD No. 1” or “District”).

AFFIDAVIT • DECLARACIÓN JURADA
IT IS HEREBY CERTIFIED under the laws of the State of California that the above agenda was posted on the City's website (www.banningca.gov) as well as the Bulletin Board at Banning City Hall, located at 99 E Ramsey Street, Banning, CA 92220, at least 24 hours in advance of the meeting.
__________________________
Caroline Patton, Administrative City Clerk
Secretario adjunto de la ciudad
Special City Council Meeting (Workshop) Agenda
April 9, 2024
6001
PUBLIC NOTICE • NOTICIA PÚBLICA
Meeting Agendas and Notices
Interested in receiving email and/or text notifications of upcoming City Council meetings? Sign up for meeting notifications through the City's website. Pursuant to amended Government Code §54957.5(b), staff reports and other public records related to open session agenda items are available on the City's website (www.banningca.gov/).

Public Comment
Agenda Items
Any member of the public may address this meeting of the City Council on any item appearing on the agenda. A five-minute limitation shall apply to each member of the public and no member of the public shall be permitted to share their time with any other person.

Non-Agenda Items
Any member of the public may address this meeting of the Council on any item which does not appear on the regular meeting agenda but is of interest to the general public and is an item upon which the Council may act. A three-minute limitation shall apply to each member of the public and no member shall be permitted to share their time with any other person. No action shall be taken, nor discussion held by the Council, on any item which does not appear on the agenda, unless the action is otherwise authorized in accordance with the provisions of subdivision (b) of §54954.2 of the Government Code.

Special Assistance/Accessibility Requests
In compliance with the Americans with Disabilities Act, any member of the public may request that the agenda and agenda packet be mailed to them. If you need special assistance to participate in this meeting (such as translation services), please contact the City Clerk's Office. Advanced notification of at least 48 hours prior to the meeting will allow the city to make arrangements to ensure your accessibility.
¿Necesita servicios de traducción para participar? Contacto Oficina del Secretario de la Ciudad.

CONTACT • CONTACTO
City Clerk's Office | 951-922-3102 | [email protected] 99 East Ramsey Street, Banning, California 92220
Special City Council Meeting (Workshop) Agenda
April 9, 2024
6012

CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Douglas Schulze, City Manager
PREPARED BY: Ann Marie Loconte, Associate Engineer
Art Vela, Director of Public Works
MEETING DATE: April 9, 2024
SUBJECT: Workshop for the City of Banning’s Landscape Maintenance District No. 1 RECOMMENDATION:

Discuss the background, operation and maintenance, and budget of Landscape Maintenance District No. 1 (“LMD No. 1” or “District”).

BACKGROUND:

LMD No. 1 in the City of Banning was established through the adoption of Resolution 1990-59 on August 14, 1990 (9 tracts), with another, Tract No. 22913, being annexed into the District in 1992. An additional five tracts and three tentative tracts were annexed into LMD No. 1 (Annexation No. 1) when the City Council approved Resolution 2005-36 on May 10, 2005. Annexation No. 2, adding Tract No. 32370, occurred on November 14, 2023 when the City Council approved Resolution No. 2023-177. There are currently eleven (11) Zones and 1,034 assessment units (i.e. properties) in LMD No. 1. A map displaying the District and its’ Zones is shown as Attachment 2.

LMD No. 1 provides a mechanism for the operation and maintenance of landscape medians and parkways, perimeter strips, landscaped hillsides with high visibility, side slopes adjacent to sidewalks and retention basins annexed into it. LMD No. 1 funds expenses (e.g. utility costs, landscape maintenance contractor, etc.) by revenues collected from the special benefit assessments paid for by each property owner within LMD No. 1. The District, by special benefit assessments, provides funding for the operation and maintenance of certain landscape areas within the City of Banning, all of which were constructed as part of private development projects and many of which are located in the public right-of-way. The 1972 Act requires that assessments are to be levied according to benefit rather than according to assessed value.

Every year, Engineering Division staff prepare three staff reports as part of the levy and assessment process required by the Streets and Highways Code. After the initiation staff report, an Engineer’s Report is prepared in house and the intention to levy assessments and approval of the Engineer’s Report is bought before the City Council. Lastly, a Public Hearing confirming the assessment for the next FY is held.

Budget Shortfalls
Zones 1-5 of LMD No. 1 did not include a price increase or escalator to the yearly amounts paid by each homeowner. A maximum 5% escalator was introduced for Zones 6-11. This has left most of those tracts operating in a deficit each year as revenues do not pay for rising costs in utilities and the landscape contractor services.
6023
The annual assessments may be increased without further notice or public hearing by a percentage equal to the increase in the Consumer Price Increase (CPI) for all Urban Consumers in the RiversideSan Bernardino-Ontario, CA area, published by the United States Department of Labor, Bureau of Labor Statistics during the preceding calendar year, provided however, that any such increase shall not exceed five percent (5%) per fiscal year.
2024 Projects
For zones with revenue surpluses, Public Works Dept. staff evaluated the fiscal condition and requested proposals from landscape contractors to perform improvements. These projects include: Zone 2, palm tree removals and replacement at the entrances; Zone 6, install new plants, replace broken sprinkler heads, consider the removal of turf and plant mulch and plants; Zone 7, trim overhung trees and thin them out, improve ground cover, and install mulch; Zone 9, continued repair of vinyl fencing, install new shrubs and ground cover; and Zone 10, thin out trees along Mountain Ave., consider removing turf and install plants and mulch.

Additionally, the Financial Report prepared by Webb analyzed the LMD No. 1 budget and recommended changes including some increases to the Assessment Units to ensure revenues were sufficient to support the rising expenditures. A Prop 218 hearing was recommended in the Financial Report to change the Assessments needed to balance the budget. Webb then prepared a “Proposition 218” Engineer’s Report that presented the new escalated Assessment Unit rates for each Zone reflected on the Proposition 218 notice and ballot for each Zone. A Prop 218 public hearing was held on December 8, 2020 with the results tabulated showing a “No” vote for each of the ten Zones. Thus, the base Assessment Unit rate remained unchanged, with no increases despite rising costs. The exceptions were Zones six through ten, whose tracts were annexed into LMD No.1 in 2005, at which time, those property owners authorized the annual CPI adjustment.

LMD Remedies/Revisions
Service Reductions
Since the Prop 218 public hearing held on December 8, 2020, certain operational adjustments (i.e. maintenance contract scope reduction for mowing, trash pickup, and shrub maintenance and reduction in watering) have been made to reduce costs. This has helped to reduce deficits in Zones 1,3,4,5, 8 and 9 this past year. Zones that have enough funds to support their budget have funds to install improvements such as mulch, irrigation upgrades, and plants. Unfortunately, this past year, vandalism of sprinkler heads and stolen irrigation valves have cost about $8,500 to replace.

For FY 24/25, in the Zones that have a balanced budget, mowing will occur weekly, and shrubs maintained biweekly in the summer months. In the Zones with deficits, mowing will occur biweekly, and shrubs maintained quarterly.

De-annexation/Dissolution of a Zone
6034
If the City Council wanted to de-annex a Zone from the District, Engineering Division staff would need to follow the same process that was used to form the District. Therefore, each property owner needs to be sent a ballot to vote on the dissolution of the Zone/District. During the Public Hearing, the ballots received will need to be tabulated to determine if the dissolution passes or not by a majority vote.

Additional Remedies
Other possibilities include holding another Proposition 218 Hearing and asking residents within LMD No. 1 to vote on increasing the base assessment and add an annual CPI escalator within their Zone or consider utilizing General funds if it is legally viable.

JUSTIFICATION:

The City Council approved the formation of LMD No. 1 by adopting Resolution No. 1990-59 on August 14, 1990. Assessments collected from the property owners located within LMD No. 1 provide for the funding required to maintain landscape areas located within the public right-of-way directly benefiting said property owners.

FISCAL IMPACT:

Any work within the LMD must be fully funded from each LMD Zone, and funds cannot be transferred across zones for work. There is no general fund fiscal impact. Funds will not be expended to fully deplete reserve balances, or expended in zones with structural deficits. This workshop item is updating the City Council only.

ALTERNATIVES:

This workshop item is updating the City Council only.

ATTACHMENTS:

1. LMD Presentation.pdf

2. LMD No.1 Map.pdf
6045

CITY OF BANNING

LANDSCAPE MAINTENANCE
DISTRICT NO. 1
Budget and Project Updates
6056
Regulatory Environment • LMD is a Special District (Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California) • Benefits are pre-defined regions/homeowners/neighborhoods, not City as a whole, • This District, by special benefit assessments, provides funding for the servicing and maintenance of certain landscaped areas within the City of Banning, many of which are located in public right-of-ways in the City of Banning • Subject to Prop 218
• Statutory requirements to maintain Water Quality Devices (MS4 Permit No. R7-2013-0011) 6067
Landscape Maintenance District
Number 1
• Currently has 11 distinct zones
• Initially created in 1990, with Tract 22913 annexed in 1992, within Zones 1-5, with a base fee and NO annual inflation adjustment
• Expanded to 11 zones in later years with base fee AND annual inflation adjustment up to 5% per year for zones 6-11
• Some zones contain fund surpluses, while others run a structural deficit.
6078
LMD No. 1 Map (11 Zones)
6089
Zone 1 Zone 1 includes the following
areas:
• Richard Sanchez Park and
trail
• Stormwater Basin
• Mountain Ave Roadway
Frontages
• Wilson Street Roadway
Frontages
LMD No. 1 – Zone 1
60910
Current State
LMD No. 1 – Zone 1
61011
Financial Analysis
• No CPI Escalator in Zone 1
• Zone is in a structural deficit, anticipated
to have negative fund balance in FY
27/28
• No projects proposed in this zone to
minimize expenses
• Retention Basins require regular
maintenance to remain effective at
mitigating runoff for Stormwater
Ordinance requirements.

LMD No. 1 – Zone 1
61112
Zone 2 includes the following
areas:
• Highland Home Road
median
• Highland Home Road
Roadway Frontages
• Wilson Street Roadway
Frontages
LMD No. 1 – Zone 2
61213
Current State
LMD No. 1 – Zone 2
61314
Financial Analysis
• No CPI Escalator in Zone 2
• Zone has a surplus of funds each year
• Recently mulch was applied to the area
using some of these funds
•Additional projects are proposed in this
zone
• Palm Tree Removals at entrances, replanting trees with non-palms
• Future grant funded projects in
consideration for turf conversion
LMD No. 1 – Zone 2
61415
Zone 3 includes the following
areas:
• Wilson Street Roadway
Frontages
• Omar Street Roadway
Frontages
LMD No. 1 – Zone 3
61516
Current State
LMD No. 1 – Zone 3
61617
Financial Analysis
• No CPI Escalator in Zone 3
• Zone is in a structural deficit, anticipated
to have negative fund balance in FY
26/27
•Anticipate shutdown of all turf irrigation.

LMD No. 1 – Zone 3
61718
Zone 4 includes the following
areas:
• Wilson Street Roadway
Frontages
• Alder Court Roadway
Frontages
LMD No. 1 – Zone 4
61819
Current State
LMD No. 1 – Zone 4
61920
Financial Analysis
• No CPI Escalator in Zone 4
• Zone is in a small structural deficit
• No projects proposed in this zone to
minimize expenses
LMD No. 1 – Zone 4
62021
Zone 5 includes the following
areas:
• Wilson Street Roadway
Frontages
• Sunrise Avenue Roadway
Frontages
• Stargaze Way Roadway
Frontages
• Moonbeam Drive Roadway
Frontages
LMD No. 1 – Zone 5
62122
Current State
LMD No. 1 – Zone 5
62223
Financial Analysis
• No CPI Escalator in Zone 5
• Zone is in a structural deficit, anticipated
to have negative fund balance in FY
28/29
• No projects proposed in this zone to
minimize expenses.

LMD No. 1 – Zone 5
62324
Zone 6 includes the following
areas:
• Hathaway Street Roadway
Frontages
• Hathaway Street
Stormwater Basin
LMD No. 1 – Zone 6
62425
Current State
LMD No. 1 – Zone 6
62526
Financial Analysis
• CPI Escalator in Zone 6
• Zone has a surplus of funds each year
•Additional projects are proposed in this
zone
• Install new plants in the Hathaway St. planter area and replace broken sprinkler heads
• Remove turf and install plants and mulch
• Retention Basins require regular
maintenance to remain effective at
mitigating runoff for Stormwater
Ordinance requirements.

LMD No. 1 – Zone 6
62627
Zone 7 includes the following
areas:
• Wilson Street Roadway
Frontages
• Hoffer Street Roadway
Frontages
LMD No. 1 – Zone 7
62728
Current State
LMD No. 1 – Zone 7
62829
Financial Analysis
• CPI Escalator in Zone 7
• Zone has a surplus of funds each year
•Additional projects are proposed in this
zone.
• Trim the overhung trees and thin them out
• Improve ground cover, Install mulch
LMD No. 1 – Zone 7
62930
Zone 8 includes the following
areas:
• Charles Street Roadway
Frontages
LMD No. 1 – Zone 8
63031
Current State
LMD No. 1 – Zone 8
63132
Financial Analysis
• CPI Escalator in Zone 8
• Zone has a small structural deficit
• No projects proposed in this zone to
minimize expenses.
• Consideration of turf removal along
Charles Street, would require additional
funding sources
LMD No. 1 – Zone 8
63233
Zone 9 includes the following
areas:
• Hargrave Street Roadway
Frontages
• Victory Avenue Roadway
Frontages
• Charles Street Roadway
Frontages
LMD No. 1 – Zone 9
63334
Current State
LMD No. 1 – Zone 9
63435
Financial Analysis
• Re-occuring vandalism of horse vinyl
fence
• CPI Escalator in Zone 9
• Zone has a surplus of funds each year
•Additional projects are proposed in this
zone
• Continued repair of vinyl fencing
• Install new shrubs and ground cover
LMD No. 1 – Zone 9
63536
Zone 10 includes the
following areas:
• Mountain Avenue Roadway
Frontages
• Retention/WQ Basin
(shared with Zone 11)
• Oak Lane Roadway
Frontages
LMD No. 1 – Zone 10
63637
Current State
LMD No. 1 – Zone 10
63738
Financial Analysis
• CPI Escalator in Zone 10
• Zone has a surplus of funds each year
• Additional projects are proposed in this
zone
• Thin out the trees along Mt. Ave.
• Remove turf and install plants and mulch
• State obligation to maintain the stormwater
basin as top priority.
• Consideration of turf removal along
Mountain Ave, with additional funding
sources
LMD No. 1 – Zone 10
63839
Zone 11 includes the
following areas:
• Mountain Avenue Roadway
Frontages
• Retention Basin (shared
with Zone 10)
LMD No. 1 – Zone 11
63940
Current State
LMD No. 1 – Zone 11
64041
Financial Analysis
• CPI Escalator in Zone 11
• Zone has a surplus of funds this year
•State obligation to maintain the
stormwater basin as top priority.
• Developer is responsible to turn over
facilities to the City in acceptable
condition at completion of construction
LMD No. 1 – Zone 11
64142
Graph of Revenues/Deficits
LMD No. 1
$53,376.15
$26,230.07
$4,822.10
$4,687.76
$13,411.88
$6,622.21
$7,824.13
$9,225.28
$6,991.04
$16,499.74
$5,337.75
$34,739.10
$30,820.32
$2,379.51
$4,305.78
$9,594.27
$18,193.70
$11,176.13
$9,096.85
$8,577.03
$22,612.17
$7,675.05
($18,637.05)
$4,590.25
($2,442.59)
($381.98)
($3,817.61)
$11,571.49
$3,352.00
($128.43)
$1,585.99
$6,112.43
$2,337.30
ZONE 1 ZONE 2 ZONE 3 ZONE 4 ZONE 5 ZONE 6 ZONE 7 ZONE 8 ZONE 9 ZONE 10 ZONE 11 FY 24/25 LMD ZONE FUNDS
24/25 Total Cost 24/25 Total Revenue 24/25 Rev - Exp
64243
Potential Remedies
• Reduction of Services
• What are mandatory vs. prudent
• Prop 218 Increases
• Last effort in December of 2020 was rejected by majority protest, not implemented • De-annexation
• General Fund Transfers
• May be considered ‘Gift of Public Funds’ and not permitted LMD No. 1 – Zone 11
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Questions?
Contact Information
Nate Smith, P.E.

Deputy Director of Public of Works/City Engineer
[email protected]
64445
TR 32370
TR 21882
TR 30222 TR 30906
TR 28252
TR 30186
TR 23446
TR 23598
TR 31835
TR 23446
TR 30793
TR 32109
TR 31834
TR 22810
TR 22811
TR 31833
TR 29721
TR 22913
LEGEND
City Boundary
Tracts
Existing Zone
1 2
3 4
5 6
7 8
9 10
LMD No. 1 Zones
2024-2025
11 64546
TRACT NO. SPECIFIC LOCATION May June July August September October November December January February March April Annual Cost Monthly Average 22810 Oregon Trail, east side, per site visit with staff $ 1,178.98 $ 98.25 22811 Oregon Trail, east side, per site visit with staff $ 1,425.15 $ 118.76 22913 Oregon Trail, east side, per site visit with staff $ 1,178.98 $ 98.25 30186
Mountain Avenue, Wilson Street and Oregon Trail
west side, does not include Retention Basin, per
Plans and site visit with staff.
$ 8,624.03 $ 718.67
30222 Mountain Avenue, per Plans and site visit $ 2,509.43 $ 209.12 Biweekly In April
TRACT NO. SPECIFIC LOCATION May June July August September October November December January February March April Annual Cost Monthly Average 30222 Richard Sanchez Park and trail, per Plans and site visit .
$ 1,215.49 $ 1,215.49 $ 1,215.49 $ 1,215.49 $ 1,215.49 $ 607.74 $ 607.74 $ 607.74 $ 607.74 $ 607.74 $ 607.74 $ 607.74 $ 10,331.66 $ 860.97 May June July August September October November December January February March April Annual Cost Monthly Average 30222 Richard Sanchez Park and trail, per Plans and site visit
$ 3,483.01 $ 3,483.01 $ 6,966.02 $ 580.50
NOTE:

Biweekly In April
TRACT NO. SPECIFIC LOCATION May June July August September October November December January February March April Annual Cost Monthly Average 21882 Wilson Street and Highland Home Road west side,
per Site Visit with staff
$ 310.04 $ 310.04 $ 310.04 $ 310.04 $ 155.02 $ 155.02 $ 77.51 $ 77.51 $ 77.51 $ 77.51 $ 77.51 $ 155.02 $ 2,092.79 $ 174.40 23446
Wilson Street and Highland Home Road east side,
includes median on Highland Home Road, per Site
Visit with staff
$ 310.04 $ 310.04 $ 310.04 $ 310.04 $ 155.02 $ 155.02 $ 77.51 $ 77.51 $ 77.51 $ 77.51 $ 77.51 $ 155.02 $ 2,092.79 $ 174.40 TRACT NO. SPECIFIC LOCATION May June July August September October November December January February March April Annual Cost Monthly Average 21882 Wilson Street and Highland Home Road west side,
per Site Visit with staff
$ 665.25 $ 665.25 $ 665.25 $ 665.25 $ 332.62 $ 332.62 $ 332.62 $ 332.62 $ 332.62 $ 332.62 $ 332.62 $ 332.62 $ 5,321.96 $ 443.50 23446
Wilson Street and Highland Home Road east side,
includes median on Highland Home Road, per Site
Visit with staff
$ 665.25 $ 665.25 $ 665.25 $ 665.25 $ 332.62 $ 332.62 $ 332.62 $ 332.62 $ 332.62 $ 332.62 $ 332.62 $ 332.62 $ 5,321.96 $ 443.50 Shrub Frequencies
Biweekly May 1 - Aug. 31 Monthly Sept 1 - April 30
ZONE 3
Mowing Frequencies
Retention Basins in Zone 1 will include trash pickup and weed abatement twice per year in price.

ZONE 2
Mowing Frequencies
Weekly May 1 - Aug. 31 Biweekly Sept. 1 - Oct. 31 Monthly Nov. 1 - March 31.

Weekly May 1 - Sept 30 Weekly Sept,Biwkly Oct Monthly Nov. 1 - March 31 Shrub Frequencies
Biweekly May 1 - Aug. 31 Monthly Sept 1 - April 30
$ 627.36 $ 627.36 $ 627.36 $ 627.36
Mowing Frequencies
$ 1,178.98
$ 4,312.01 $ 4,312.01
$ 1,178.98
$ 1,425.15
ZONE 1
Shrub & Ground Cover Frequencies
Quarterly Quarterly Quarterly Quarterly
Weekly Sept. Biweekly Oct
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TRACT NO. SPECIFIC LOCATION May June July August September October November December January February March April Annual Cost Monthly Average 29721 Wilson Street and Omar Street, east side, per Site Visit with staff and per Plans
$ 51.40 $ 51.40 $ 51.40 $ 51.40 $ 25.70 $ 25.70 $ 25.70 $ 25.70 $ 25.70 $ 25.70 $ 25.70 $ 25.70 $ 411.16 $ 34.26 TRACT NO. SPECIFIC LOCATION May June July August September October November December January February March April Annual Cost Monthly Average 29721 Wilson Street and Omar Street, east side, per Site Visit with staff and per Plans
$ 61.86 $ 61.86 $ 61.86 $ 61.86 $ 61.86 $ 61.86 $ 61.86 $ 61.86 $ 61.86 $ 61.86 $ 61.86 $ 61.86 $ 742.28 $ 61.86 TRACT NO. SPECIFIC LOCATION May June July August September October November December January February March April Annual Cost Monthly Average 32109 Wilson Street and Alder Court, west side, per Site Visit with staff and per Plans
$ 360.73 $ 360.73 $ 360.73 $ - $ - $ - $ 360.73 $ 360.73 $ 360.73 $ - $ - $ - $ 2,164.38 $ 180.37 TRACT NO. SPECIFIC LOCATION May June July August September October November December January February March April Annual Cost Monthly Average 23598 Wilson Street, Sunrise Ave. and includes Moonbeam Drive frontage per site visit with staff and per Plans
$ 38.35 $ 38.35 $ 38.35 $ 38.35 $ 19.17 $ 19.17 $ 19.17 $ 19.17 $ 19.17 $ 19.17 $ 19.17 $ 19.17 $ 306.76 $ 25.56 TRACT NO. SPECIFIC LOCATION May June July August September October November December January February March April Annual Cost Monthly Average 23598 Wilson Street, Sunrise Ave. and includes Moonbeam Drive frontage per site visit with staff and per Plans
$ 822.51 $ 822.51 $ 822.51 $ - $ - $ - $ 822.51 $ 822.51 $ 822.51 $ - $ - $ - $ 4,935.05 $ 411.25 Biweekly In April
TRACT NO. SPECIFIC LOCATION May June July August September October November December January February March April Annual Cost Monthly Average 28252 Hathaway Street, west side, per Plans and site visit with staff
$ 252.47 $ 252.47 $ 252.47 $ 252.47 $ 126.23 $ 126.23 $ 63.12 $ 63.12 $ 63.12 $ 63.12 $ 63.12 $ 126.23 $ 1,704.16 $ 142.01 28252 Retention Basin, per Plans and site visit with staff $ 252.47 $ 252.47 $ 252.47 $ 252.47 $ 126.23 $ 126.23 $ 63.12 $ 63.12 $ 63.12 $ 63.12 $ 63.12 $ 126.23 $ 1,704.16 $ 142.01 TRACT NO. SPECIFIC LOCATION May June July August September October November December January February March April Annual Cost Monthly Average 28252 Hathaway Street, west side, per Plans and site visit with staff
$ 223.07 $ 223.07 $ 223.07 $ 223.07 $ 111.53 $ 111.53 $ 111.53 $ 111.53 $ 111.53 $ 111.53 $ 111.53 $ 111.53 $ 1,784.54 $ 148.71 28252 Retention Basin, per Plans and site visit with staff $ 141.14 $ 141.14 $ 141.14 $ 141.14 $ 70.57 $ 70.57 $ 70.57 $ 70.57 $ 70.57 $ 70.57 $ 70.57 $ 70.57 $ 1,129.09 $ 94.09 Biweekly May 1 - Aug. 31 Monthly Sept 1 - April 30
ZONE 6
Mowing Frequencies
Weekly May 1 - Aug. 31 Biweekly Sept. 1 - Oct. 31 Monthly Nov. 1 - March 31 Shrub Frequencies
Mowing Frequencies
Biweekly May 1 - Aug. 31 Monthly Sept. 1 - April 30
Shrub Frequencies
Quarterly Quarterly Quarterly Quarterly
Shrub & Ground Cover Frequencies
Quarterly Quarterly Quarterly Quarterly
ZONE 5
Shrub Frequencies
Quarterly Quarterly Quarterly Quarterly
ZONE 4
Biweekly May 1 - Aug. 31 Monthly Sept. 1 - April 30.
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TRACT NO. SPECIFIC LOCATION May June July August September October November December January February March April Annual Cost Monthly Average 30793 Wilson Street, Foothill Drive, includes portion of Omar Street, per Site Visit with staff and per Plans
$ 264.05 $ 264.05 $ 264.05 $ 264.05 $ 132.02 $ 132.02 $ 132.02 $ 132.02 $ 132.02 $ 132.02 $ 132.02 $ 132.02 $ 2,112.36 $ 176.03 TRACT NO. SPECIFIC LOCATION May June July August September October November December January February March April Annual Cost Monthly Average 31833 Charles Street, north side, per Site Visit with staff and per Plans
$ 161.15 $ 161.15 $ 161.15 $ 161.15 $ 80.57 $ 80.57 $ 80.57 $ 80.57 $ 80.57 $ 80.57 $ 80.57 $ 80.57 $ 1,289.17 $ 107.43 31834 Charles Street, south side, per Site Visit with staff and per Plans
$ 161.15 $ 161.15 $ 161.15 $ 161.15 $ 80.57 $ 80.57 $ 80.57 $ 80.57 $ 80.57 $ 80.57 $ 80.57 $ 80.57 $ 1,289.17 $ 107.43 TRACT NO. SPECIFIC LOCATION May June July August September October November December January February March April Annual Cost Monthly Average 31835
Charles Street, Hargrave Street and Victory Avenue,
(tract perimeter) per Site Visit with staff and per
Plans
$6,036.63 $503.05
Biweekly In April
TRACT NO. SPECIFIC LOCATION May June July August September October November December January February March April Annual Cost Monthly Average 30906 Mountain Avenue, west side and interior Oak Lane, per Site Visit and per Plans
$ 341.84 $ 341.84 $ 341.84 $ 341.84 $ 170.92 $ 170.92 $ 85.46 $ 85.46 $ 85.46 $ 85.46 $ 85.46 $ 170.92 $2,307.41 $192.28 TRACT NO. SPECIFIC LOCATION May June July August September October November December January February March April Annual Cost Monthly Average 30906 Mountain Avenue, west side and interior Oak Lane, per Site Visit and per Plans
$ 295.69 $ 295.69 $ 295.69 $ 295.69 $ 147.85 $ 147.85 $ 147.85 $ 147.85 $ 147.85 $ 147.85 $ 147.85 $ 147.85 $2,365.53 $197.13 TRACT NO. SPECIFIC LOCATION May June July August September October November December January February March April Annual Cost Monthly Average 32370
Mountain Avenue, west side, North and South of
Cedar Lane, frontage along the tract, per Site Visit
and per Plans
$ 110.71 $ 110.71 $ 110.71 $ 110.71 $ 55.35 $ 55.35 $ 55.35 $ 55.35 $ 55.35 $ 55.35 $ 55.35 $ 55.35 $885.66 $73.81 TRACT NO. SPECIFIC LOCATION May June July August September October November December January February March April Annual Cost Monthly Average 30906, 32370 Retention Basin, per Site Visit and per Plans $0.00 $0.00 $0.00 Biweekly May 1 - Aug. 31 Monthly Sept 1 - April 30
Shrub Frequencies
Biweekly May 1 - Aug. 31 Monthly Sept 1 - April 30
Tree Trimming Annually
ZONE 10 & 11
Mowing Frequencies
Weekly May 1 - Aug. 31 Biweekly Sept. 1 - Oct. 31 Monthly Nov. 1 - March 31 Shrub Frequencies
Quarterly Quarterly Quarterly Quarterly
$3,018.32 $3,018.32
ZONE 8
Mowing Frequencies
Biweekly during May 1 - Aug. 31 Monthly Sept. 1 - April 30 ZONE 9
Shrub & Ground Cover Frequencies
ZONE 7
Shrub Frequencies
Biweekly May 1 - Aug. 31 Monthly Sept 1 - April 30
648
TRACT NO. SPECIFIC LOCATION May June July August September October November December January February March April Annual Cost Monthly Average 30906, 32370 Retention Basin, per Site Visit and per Plans $0.00 $0.00 NOTE:

Weed Abatement & Trash Removal Monthly
The frequency may be reduced in any Zone(s) depending on the budget for that Zone during the term of the contract or Fiscal Year. 649

CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Douglas Schulze, City Manager
PREPARED BY: Doug Schulze, City Manager
MEETING DATE: February 11, 2025
SUBJECT: City-Sponsored Low-Cost Spay/Neuter Clinic Days Proposal RECOMMENDATION:

Discussion and direction to City Manager.

BACKGROUND:

A proposal for City-sponsored low-cost spay/neuter clinic days has been submitted by Debbie Fernandez Cram of Animals of the Pass and Lexi Peer of Cherry Tales Animal Sanctuary.

Introduction
Since the Banning Animal Shelter’s contract was ended on January 9, 2024, and A.R.E. (Animal Rescue) was given 180 days to vacate the premises, our community has been facing a severe animal welfare crisis. With no sheltering options available, local organizations like Animals of the Pass have been left to manage a skyrocketing number of stray and abandoned animals. Unfortunately, Animal Control’s hands are tied, and Banning has effectively become a dumping ground for unwanted pets. The result has been an overwhelming increase in deceased animals on the streets and a rampant rise in unplanned litters of puppies and kittens.

Without proper resources and a dedicated city department to handle this, we have seen a dramatic uptick in the number of animals needing care, which has placed a tremendous burden on local groups.

This is further exacerbated by the uncontrolled number of free pet giveaways that continue to occur, leading to even more pets being abandoned or left to roam the streets.

We are requesting the city fund one or more additional low-cost clinic days through the Animal Action League (AAL) mobile unit. These clinic days would provide spay/neuter services, vaccinations, and microchipping, helping to alleviate the overpopulation crisis and reduce the number of animals suffering or dying on our streets.

Proposal Overview
We are requesting $4,000 per additional clinic day, which would cover:
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Full sterilization procedures for approximately 26 pets per day.

Rabies vaccinations as required by law.

Pain management and post-operative care.

Operational costs for AAL to bring their mobile unit to our community.

Impact and Benefits

1. Reducing Stray and Unwanted Litters
Additional clinic days will help prevent hundreds of unplanned litters each year, directly reducing the number of stray and abandoned animals.

This proactive approach will lead to lower euthanasia rates and reduce the burden on local shelters and animal control.

2. Addressing the Banning Animal Welfare Crisis
Since January 9, 2024, when the Banning Animal Shelter’s contract ended, the city has seen a significant rise in the number of stray animals. With Animal Control’s hands tied and no sheltering options available, Banning has become a dumping ground for pets, leading to a sharp increase in the number of deceased animals found on the streets.

The rise in unplanned litters, particularly from free puppy and kitten giveaways, has contributed to the crisis, with more animals being left to roam without proper care.

By providing more low-cost spay/neuter services, we can directly address the overpopulation and reduce the number of animals suffering on the streets.

3. Financial Benefits for the City
By reducing the stray animal population, the city can reduce its spending on animal control services, sheltering, and medical care for animals.

Investment in spay/neuter services will yield long-term savings by addressing the root cause of overpopulation.

4. Supporting Responsible Pet Ownership
We are committed to reaching out to local pet owners who may not be aware of the importance of spay/neuter services.

Animals of the Pass will volunteer our time to advocate for the importance of spay/neuter, microchipping, and vaccinations, especially in preventing diseases.

Through our group pages and outreach efforts, we will help educate the community and ensure they understand the necessity of responsible pet ownership.

5. Strengthening Community Collaboration
In addition to Animals of the Pass, we are excited to partner with Cherry Tales Animal Sanctuary, a new 501(c)(3) organization led by Lexi Pierre, which focuses on animal rescue and welfare. We will work closely with the city and local groups to ensure that residents are aware of clinic dates, the booking process, and the importance of these services.

Our group will be actively involved in outreach, appointment scheduling, and transportation for residents who may need assistance getting their pets to the clinic.

6. Filling a Gap in City Services
The city does not currently have a dedicated department to address pet overpopulation, but local organizations like ours are stepping up to fill this gap. We are willing to volunteer our time and resources to help raise awareness and encourage community participation. With the city’s support, this initiative will create a sustainable, collaborative effort to improve the welfare of animals in our community.

Implementation & Timeline
Upon approval, the additional clinic days could begin as early as March 2025, subject to scheduling with AAL.

Animals of the Pass, in collaboration with Cherry Tales Animal Sanctuary, will work on outreach, 651
ensuring that residents are informed and prepared to participate.

After six months, we propose a review to assess the impact of this initiative and evaluate whether additional resources or clinic days are necessary.

Request & Conclusion
We respectfully request that the city consider funding one or more additional AAL clinic days per month, at a cost of $4,000 per day. This initiative will have a direct and lasting impact on reducing the number of stray and unwanted animals in our community, while also encouraging responsible pet ownership.

By working together with local organizations, we can ensure that our community understands the importance of spay/neuter services and has access to affordable care. We look forward to the opportunity to discuss this proposal further and work with the city to implement this vital initiative.

Please let us know the next steps to have this item considered for the February 11 city council agenda.

Sincerely,
Debbie Fernandez Cram
Animals Of The Pass
1425 Cherry Ave, Spc 145
Beaumont, Ca 92223
[email protected]
909-454-2097
Lexi Peer, Founder, Cherry Tails Animal Sanctuary (501(c)(3)) Cherry Tails Animal Sanctuary
101 E. 7th Street
Beaumont, Ca 92223
[email protected]
EIN 33-2456691
909-573-1799
JUSTIFICATION:

Dumping of kittens and puppies occurs when dogs and cats are not spayed/neutered. The cost of spay/neuter at veterinary clinics is cost prohibitive for some pet owners.

FISCAL IMPACT:
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The cost for each low-cost spay/neuter clinic day is $4,000.

ALTERNATIVES:

Not applicable, discussion only.

BUDGETED?:

No
CONTRACT/AGREEMENT:

No
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Banning City CouncilFebruary 11, 2025

Banning City Council
February 11, 2025