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2 3
CITY OF BANNING
STAFF REPORT
TO: CITY COUNCIL
FROM: Robert Fisher, Acting City Manager
PREPARED BY: Laurie Sampson,
Robert Fisher, Acting City Manager
MEETING DATE: March 3, 2025
SUBJECT: Consideration of Resolution 2025-31, Approving the Execution of an Agreement with the California Board of State and Community Corrections (BSCC) for the Proposition 47 Safe Neighborhoods and Schools Act Cohort 4 Grant, and Rescinding Resolution 2024-167 RECOMMENDATION:
Adopt Resolution 2025-31.
BACKGROUND:
On October 22, 2024, the City Council adopted Resolution 2024-167, approving the California Board of State and Community Corrections Proposition 47 Grant Program: Safe Neighborhoods and Schools Act Cohort 4.
On February 25, 2025, the City Council held a workshop to discuss the grant, and its impact. There were many public comments offered in support and against the grant. Some of the concerns were based on the subgrantees. There is no language in the grant application process that allows for substitution of subgrantees after the agreement has been executed.
After two hours and 10 minutes the Special Meeting was closed to allow the Regular Meeting of the Council to proceed.
JUSTIFICATION:
Justification to be provided by City Council.
FISCAL IMPACT:
The fiscal impact of approving Resolution 2025-31 is the loss of $6,990,154.00 in grant funds and possible impacts on future BSCC sponsored grants.
ALTERNATIVES:
Council can approve Resolution 2025-31 or decline and proceed with the grant as approved and executed.
BUDGETED?:
No
CONTRACT/AGREEMENT:
Yes
4 ATTACHMENTS:
1. Resolution 2025-31, Rescission of Grant Award.docx
2. 2. Grant Policy B-25.pdf
3. 3. Resolution No. 2024-167.pdf
4. 4. Prop 47 Grant Press Release Photo.pdf
5. 5. 2024 Prop 47 Grant Agreement_City of Banning_BSCC 1315-24.pdf 5 Resolution 2025-31
RESOLUTION 2025-31
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA,
APPROVING THE EXECUTION OF AN AGREEMENT WITH THE CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS (BSCC) FOR THE PROPOSITION 47 SAFE NEIGHBORHOODS AND SCHOOLS ACT COHORT 4 GRANT, AND RESCINDING CITY COUNCIL RESOLUTION 2024-167
WHEREAS, On October 22, 2024, the City Council adopted Resolution 2024-167, approving the California Board of State and Community Corrections Proposition 47 Grant Program: Safe Neighborhoods and Schools Act Cohort 4 Grant; and WHEREAS, On February 25, 2025, the City Council held a workshop to discuss the grant, and its impact. There were many public comments offered in support and against the grant. Some of the concerns were based on the subgrantees. There is no language in the grant application process that allows for substitution of subgrantees after the agreement has been executed; and WHEREAS, On March 3, 2025, the City Council held a Special Meeting to discuss the California Board of State and Community Corrections Proposition 47 Grant Program: Safe Neighborhoods and Schools Act Cohort 4; and
WHEREAS, the City Council now wishes to rescind Resolution 2024-167 and decline the grant funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:
SECTION 1. City Council hereby approves the execution of an agreement with the California Board of State and Community Corrections (BSCC) for the Proposition 47 Safe Neighborhoods and Schools Act Cohort 4.
SECTION 2. The City Council authorizes the Acting City Manager, or designee, to take all necessary actions to decline the California Board of State and Community Corrections (BSCC) for the Proposition 47 Safe Neighborhoods and Schools Act Cohort 4 Grant.
SECTION 3. The City Clerk shall certify the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.
PASSED, APPROVED AND ADOPTED this 3rd day of March, 2025.
Sheri Flynn, Mayor
City of Banning
6 Resolution 2025-31
ATTEST:
Caroline Patton, Administrative City Clerk
City of Banning
APPROVED AS TO FORM:
John Pinkney, City Attorney
Slovak, Baron, Empey, Murphy & Pinkney,
LLP
7 Resolution 2025-31
CERTIFICATION:
I, Caroline Patton, Administrative City Clerk of the City of Banning, California, do hereby certify that the foregoing Resolution 2025-31, was duly adopted by the City Council of the City of Banning, California, at a regular meeting thereof held on the 3rd day of March, 2025 by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Caroline Patton, Administrative City Clerk
City of Banning, California
8 9
10 11
12 13
RESOLUTION 2024- 167
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA,
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE
CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS ( BSCC) FOR THE PROPOSITION 47 SAFE NEIGHBORHOODS AND SCHOOLS GRANT PROGRAM WHEREAS, the City of Banning desires to participate in the 2024 BSCC Proposition 47 Cohort 4 Grant administered by the Board of State and Community Corrections ("BSCC").
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows :
SECTION 1. The City Council authorizes the City Manager to execute said grant agreement with the BSCC , including any amendments thereof.
SECTION 2. The City Council authorizes the City Manager, or designee , to make necessary budget adjustments, appropriations , and transfers related to this resolution .
SECTION 3 . The City Council agrees to abide by the terms and conditions of the Grant Agreement as set forth by the BSCC .
SECTION 4 . The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.
BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body .
PASSED, APPROVED AND ADOPTED this 22nd day of October, 2024 .
ATTEST:
rk
City of Banning
APPROVED AS TO FORM:
1------
Serita R. Young, City Attorney
Richards , Watson & Gershon
Resolution 2024-167
14 CERTIFICATION:
I, Caroline Patton , Administrative City Clerk of the City of Banning , California , do hereby certify that the foregoing Resolution 2024- 167 , was duly adopted by the City Council of the City of Banning, California , at a regular meeting thereof held on the 22nd day of October 2024 by the following vote, to wit:
AYES : Flynn, Happe , Sanchez , and Wallace.
NOES :
ABSENT : Minjares .
ABSTAIN:
Resolution 2024- 167
Caroline Patton , Admini
City of Banning , California
15 16
STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES SCO ID: 5227-BSCC131524 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER (If Applicable) STD 213 (Rev 03/2019) BSCC 1315-24 BSCC-5227
1. This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTOR NAME
CITY OF BANNING
2. The term of this Agreement is:
START DATE
OCTOBER 3, 2024
THROUGH END DATE
JUNE 30, 2028
3. The maximum amount of this Agreement is:
$6,990,541.00
4. The parties agree to comply with the terms and conditions of the following exhibits, attachments, and appendices which are by this reference made a part of the Agreement.
EXHIBITS TITLE PAGES
Exhibit A Scope of Work 3
Exhibit B Budget Detail and Payment Provisions 4
Exhibit C General Terms and Conditions (04/2017) 4
Exhibit D Special Terms and Conditions 4
Attachment 1* Proposition 47 Grant Program Request for Proposals * Attachment 2 Proposition 47 Grant Program Proposal 30
Appendix A Proposition 47 Grant Program Scoring Panel Roster 1 Appendix B Criteria for Non-Governmental Organizations Receiving BSCC Program Funds 2 * This item is hereby incorporated by reference and can be viewed at: https://www.bscc.ca.gov/s_bsccprop47/ IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)
CITY OF BANNING
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
99 E. Ramsey Street Banning CA 92220
PRINTED NAME OF PERSON SIGNING TITLE
DOUG SCHULZE City Manager
CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2590 Venture Oaks Way, Suite 200 Sacramento CA 95833
PRINTED NAME OF PERSON SIGNING TITLE
COLLEEN CURTIN Deputy Director
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL: EXEMPT PER SCM, VOLUME 1, CH. 4.06 10/25/2024
17 City of Banning
BSCC 1315-24
EXHIBIT A: SCOPE OF WORK
1. GRANT AGREEMENT – PROPOSITION 47 GRANT PROGRAM
This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter referred to as BSCC) and City of Banning (hereafter referred to as the Grantee or Contractor).
2. PROJECT SUMMARY AND ADMINISTRATION
A. The City of Banning will implement the Banning Re-Entry & Community Safety Project, a new project aimed at reducing recidivism of formerly incarcerated individuals by addressing substance abuse and mental health disorders, homelessness, and other factors. The project will provide a full wraparound service to 900 recently released inmates from Larry J Smith Correctional Facility (County Jail). The project will 1) integrate project navigators into prison pre-release planning; 2) provide a “warm handoff” when inmates are released to coordinate services; 3) connect clients with housing, substance abuse, and mental health services as soon as they are released and provide intense navigation and follow-up; and 4) provide housing, workforce training, jobs, and other supports. The City of Banning will partner with the County Jail and three community-based organizations (CBOs) – 1) North Shore Community Church, 2) Step Up On Second, and 3) Salvation Army – to implement the proposed project.
B. Grantee agrees to administer the project in accordance with Attachment 1: Proposition 47 Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Proposition 47 Grant Program Proposal, which are attached and hereto and made part of this agreement.
3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representative for administration of the Grant Agreement and shall have authority to make determinations relating to any controversies that may arise under or regarding the interpretation, performance, or payment for work performed under this Grant Agreement.
B. The Grantee’s project officials shall be those identified as follows:
Authorized Officer with legal authority to sign:
Name: Doug Schulze
Title: City Manager
Address: 99 E. Ramsey Street, Banning, CA 92220
Phone: (951) 922-4860
Email: [email protected]
Designated Financial Officer authorized to receive warrants:
Name: Laurie Sampson
Title: Assistant City Manager
Address: 99 E. Ramsey Street, Banning, CA 92220
Phone: (951) 922-4860
Email: [email protected]
Project Director authorized to administer the project:
Name: Jeffrey Platt
Title: Director of Homeless Services
Address: 99 E. Ramsey Street, Banning, CA 92220
Phone: (951) 922-3100
Email: [email protected]
18 City of Banning
BSCC 1315-24
EXHIBIT A: SCOPE OF WORK
C. Either party may change its project representatives upon written notice to the other party.
D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she has full legal authority to bind the entity for which he or she signs.
4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1: Proposition 47 Grant Program Request for Proposals and Attachment 2:
Proposition 47 Grant Program Proposal.
5. REPORTING REQUIREMENTS
A. Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule:
Quarterly Progress Report Periods Due no later than:
1. October 3, 2024 to December 31, 2024 February 15, 2025
2. January 1, 2025 to March 31, 2025 May 15, 2025
3. April 1, 2025 to June 30, 2025 August 15, 2025
4. July 1, 2025 to September 30, 2025 November 15, 2025
5. October 1, 2025 to December 31, 2025 February 15, 2026
6. January 1, 2026 to March 31, 2026 May 15, 2026
7. April 1, 2026 to June 30, 2026 August 15, 2026
8. July 1, 2026 to September 30, 2026 November 15, 2026
9. October 1, 2026 to December 31, 2026 February 15, 2027
10. January 1, 2027 to March 31, 2027 May 15, 2027
11. April 1, 2027 to June 30, 2027 August 15, 2027
12. July 1, 2027 to September 30, 2027 November 15, 2027
13. October 1, 2027 to December 31, 2027 February 15, 2028
14. January 1, 2028 to March 31, 2028 May 15, 2028
Note: Project activity period ends March 31, 2028. The period of April 1, 2028 to June 30, 2028 is for completion of Final Local Evaluation Report and financial audit only.
B. Evaluation Documents Due no later than:
1. Local Evaluation Plan March 31, 2025
2. Final Local Evaluation Report June 30, 2028
C. Other Due no later than:
Financial Audit Report June 30, 2028
6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports.
B. The Grantee shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds by the Grantee and the total cost of the project. 19 City of Banning
BSCC 1315-24
EXHIBIT A: SCOPE OF WORK
Source documentation includes copies of all awards, applications, approved modifications, financial records and narrative reports.
C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full-time or part-time. Time and effort reports are also required for all subcontractors and consultants.
D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation.
E. Grantee agrees to protect records adequately from fire or other damage. When records are stored away from the Grantee’s principal office, a written index of the location of records stored must be on hand and ready access must be assured.
F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and auditing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three-year period, the records must be retained until the completion of the action and resolution of all issues which arise from it or until the end of the regular three-year period, whichever is later.
7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the Proposition 47 Grant Program Scoring Panel Roster (see Appendix A) from receiving funds from the Proposition 47 Grant Program grants awarded under this RFP, except under authorized conditions, approved by BSCC. Applicants who are awarded grants under this RFP are responsible for reviewing the Proposition 47 Grant Program Scoring Panel Roster (see Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the scoring panel.
B. In cases of an actual conflict of interest with a scoring panelist, the Board may revoke the grant award and legal consequences could exist for the parties involved, including, but not limited to, repayment of the grant award.
8. FINANCIAL AUDIT
Grantees are required to provide the BSCC with a financial audit no later than the end of the contract term, June 30, 2028. The financial audit shall be performed by a Certified Public Accountant or a participating county or city auditor that is organizationally independent from the participating county’s or city’s project financial management functions. Expenses for this final audit may be reimbursed for actual costs up to $25,000.
20 City of Banning
BSCC 1315-24
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
1. INVOICING AND PAYMENTS
A. The Grantee shall be paid in quarterly in arrears by submitting an invoice (Form 201) to the BSCC that outlines actual expenditures claimed for the invoicing period.
Quarterly Invoicing Periods: Due no later than:
1. October 3, 2024 to December 31, 2024 February 15, 2025
2. January 1, 2025 to March 31, 2025 May 15, 2025
3. April 1, 2025 to June 30, 2025 August 15, 2025
4. July 1, 2025 to September 30, 2025 November 15, 2025
5. October 1, 2025 to December 31, 2025 February 15, 2026
6. January 1, 2026 to March 31, 2026 May 15, 2026
7. April 1, 2026 to June 30, 2026 August 15, 2026
8. July 1, 2026 to September 30, 2026 November 15, 2026
9. October 1, 2026 to December 31, 2026 January 15, 2027
10. January 1, 2027 to March 31, 2027 May 15, 2027
11. April 1, 2027 to June 30, 2027 August 15, 2027
12. July 1, 2027 to September 30, 2027 November 15, 2027
13. October 1, 2027 to December 31, 2027 February 15, 2028
14. January 1, 2028 to March 31, 2028 May 15, 2028
Final Invoicing Period*: Due no later than:
14. April 1, 2028 to June 30, 2028 August 15, 2028
*Note: Only expenditures associated with completion of the Final Local Evaluation Report and the financial audit may be included on these last two invoices.
B. All project expenditures (excluding costs associated with the completion of the Final Local Evaluation Report and the financial audit) and all obligated match contributions must be incurred by the end of the grant project period, March 31, 2028, and included on the invoice due May 15, 2028. Project expenditures incurred after March 31, 2028 will not be reimbursed.
C. The Final Local Evaluation Report is due to BSCC by June 30, 2028. Expenditures incurred for the completion of the Final Local Evaluation Report during the period of April 1, 2028 to June 30, 2028 must be submitted during the Final Invoicing Period(s), with the final invoice due on August 15, 2028. Supporting fiscal documentation will be required for all expenditures claimed on during the Final Invoicing Periods and must be submitted with the final invoice.
D. The financial audit is due to BSCC by June 30, 2028. Expenditures incurred for the completion of the financial audit during the period of April 1, 2028 to June 30, 2028 must be submitted during the Final Invoicing Periods, with the final invoice due on August 15, 2028 Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.
E. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not expended or requested during the invoicing period.
F. Upon the BSCC’s request, supporting documentation must be submitted for project expenditures. Grantees are required to maintain supporting documentation for all expenditures on the project site for the life of the grant and make it readily available for review during BSCC site visits. See Exhibit A. Scope of Work, Item 6. Project Records. 21 City of Banning
BSCC 1315-24
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
2. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award.
Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award.
B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement.
3. BUDGET CONTINGENCY CLAUSE
A. This grant agreement is valid and enforceable only if sufficient funds are made available through the annual transfer of savings generated by Proposition 47 from the General Fund to the Safe Neighborhoods and Schools Fund and subsequent transfer from the Safe Neighborhoods and Schools Fund to the Second Chance Fund. (Gov. Code, § 7599.1 & Pen. Code, § 6046.2.) On or before July 31st of each fiscal year the Department of Finance will calculate the state savings associated with Proposition 47 and certify the calculation to the State Controller who shall transfer those funds to the Safe Neighborhoods and Schools Fund. (Gov. Code, § 7599.1.) The grantee agrees that the BSCC’s obligation to pay any sum to the grantee under any provision of this agreement is contingent upon the availability of sufficient funding transferred to the Safe Neighborhoods and Schools Fund and subsequent transfer to the Second Chance Fund.
B. If Proposition 47 funding is reduced or falls below estimates contained within the Proposition 47 Request for Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.
C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be required to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement.
4. PROJECT COSTS
A. Grantee is responsible for ensuring that actual expenditures are for eligible project costs. “Eligible” and “ineligible” project costs are set forth in the July 2023 BSCC Grant Administration Guide.
B. The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein.
To the extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict, the language in this agreement shall prevail.
C. Grantee is responsible for ensuring that invoices submitted to the BSCC claim actual expenditures for eligible project costs.
D. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions, conditions or commitments of this Grant Agreement.
E. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that have been appropriated for the same purpose. Violations can result in 22 City of Banning
BSCC 1315-24
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
recoupment of monies provided under this grantor suspension of future program funding through BSCC grants.
5. PROMPT PAYMENT CLAUSE
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.
6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement.
B. At such time as the balance of state funds allocated to the Grantee reaches five percent (5%), the BSCC may withhold that amount as security, to be released to the Grantee upon compliance with all grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final progress report; and 3) submittal and approval of any additional required reports, including but not limited to the Final Local Evaluation Report and the financial audit.
C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal amount from future payments to the Grantee or require repayment of an equal amount to the State by the Grantee.
D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding.
7. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State. 23 City of Banning
BSCC 1315-24
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
8. PROJECT BUDGET
BUDGET LINE ITEMS GRANT
FUNDS
LEVERAGED
FUNDS TOTAL
1. Salaries and Benefits $462,780 $149,778 $612,558
2. Services and Supplies $573,660 $0 $573,660
3. Professional Services or Public
Agency Subcontracts $0 $75,000 $75,000
4. Non-Governmental Organization
(NGO) Subcontracts
(minimum 50%)
$4,952,402 $869,086 $5,821,488
5. Project Evaluation and Monitoring
[minimum 5% (or $50,000, whichever
is greater) but not more than 10% of
total requested funds]
$350,000 $0 $350,000
6. Equipment/Fixed Assets $0 $0 $0
7. Compliance Audit (must not exceed
$25,000 in grant funds) $25,000 $0 $25,000
8. Other (Travel, Training, etc.) $6,273 $0 $6,273
9. Indirect Costs (may not exceed 10%
of grant award) $620,426 $0 $620,426
TOTAL $6,990,541 $1,093,864 $8,084,405
.
24 City of Banning
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.
2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.
3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.
4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement.
Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).
5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement.
6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.
7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.
8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.
9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).
10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic 25 City of Banning
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status.
Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article.
Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.
11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.
12. TIMELINESS: Time is of the essence in this Agreement.
13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.
14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.
15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.
A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.
B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective 26 City of Banning
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552.
C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.
D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action.
See Government Code Section 4554.
16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:
A. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.
17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.
18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.
19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:
A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Govt.
Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual 27 City of Banning
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)
20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).)
28 City of Banning
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
1. GRANTEE’S GENERAL RESPONSIBILITY
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC are solely for the purpose of proper administration of grant funds and shall not be deemed to relieve or restrict the Grantee’s responsibility.
B. Grantee is responsible for the performance of all project activities identified in Attachment 1:
Proposition 47 Grant Program Request for Proposals and Attachment 2: Proposition 47 Grant Program Proposal.
C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project.
2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances.
B. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1: Proposition 47 Grant Program Request for Proposal and Attachment 2: Proposition 47 Grant Program Proposal, documents, amendments, approved modifications, and communications filed in support of its request for grant funds.
C. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work.
3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee’s agreement with a subcontractor, the language of this Grant Agreement will prevail.
B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.
C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the Proposition 47 RFP and described in Appendix B.
D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained.
E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee’s subcontractors to:
29 City of Banning
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
1) Books and Records
Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor’s work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in such detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under the Grant Agreement and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees. 2) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller’s Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated representatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records related to the grant-funded project.
4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period including those maintained by subcontractors. Access to program records will be made available by both the grantee and the subcontractors for a period of three (3) years following the end of the grant period.
5. ACCOUNTING AND AUDIT REQUIREMENTS
A. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail. Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices.
B. The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activity or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available.
6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been:
1. debarred by any federal, state, or local government entities during the period of debarment; or
2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.
Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract. 30 City of Banning
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consider a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.
All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Attachment E of the original Proposal Package).
7. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in Attachment 1: Proposition 47 Grant Program Request for Proposal and Attachment 2: Proposition 47 Grant Program Proposal.
8. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to completion of project upon action or inaction by the Grantee that constitutes a material and substantial breech of this Grant Agreement. Such action or inaction includes but is not limited to:
1) substantial alteration of the scope of the grant project without prior written approval of the BSCC;
2) refusal or inability to complete the grant project in a manner consistent with Attachment 1:
Proposition 47 Grant Program Request for Proposal and Attachment 2: Proposition 47 Grant Program Proposal, or approved modifications;
3) failure to provide the required local match share of the total project costs; and 4) failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement.
B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in accordance with the instructions listed in Exhibit D: Special Terms and Conditions, Number 8. Settlement of Disputes.
9. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement. Grantee’s written demand shall be fully supported by factual information. The BSCC Corrections Planning and Grant Programs Division Deputy Director shall have 30 days after receipt of Grantee’s written demand invoking this Section “Disputes” to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee’s demand, it shall be deemed a decision adverse to the Grantee’s contention. If the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance 31 City of Banning
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
(or the expiration of the 30-day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from commencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee’s administrative remedies.
B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agreement. Grantee’s failure to diligently proceed in accordance with the State’s instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement.
C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee’s appeal for a final decision, it shall be deemed a final decision adverse to the Grantee’s contentions. The State’s final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later.
D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction.
9. UNION ACTIVITIES
For all agreements, except fixed price contracts of $50,000 or less, the Grantee acknowledges that applicability of Government Code §§16654 through 16649 to this Grant Agreement and agrees to the following:
A. No State funds received under the Grant Agreement will be used to assist, promote or deter union organizing.
B. Grantee will not, for any business conducted under the Grant Agreement, use any State property to hold meetings with employees or supervisors, if the purpose of such meetings is to assist, promote or deter union organizing, unless the State property is equally available to the general public for holding meetings.
C. If Grantee incurs costs or makes expenditures to assist, promote or deter union organizing, Grantee will maintain records sufficient to show that no reimbursement from State funds has been sought for these costs, and that Grantee shall provide those records to the Attorney General upon request.
10. WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver.
32 BSCC Powered by Submittable
Title City of Banning
by Jennifer Jackson in Proposition 47 Grant Program, Cohort 4 - Request for Proposals [email protected]
06/10/2024
id. 46739060
Original Submission 06/10/2024
Score n/a
Proposition 47 checked
SUBMITTING A PROPOSAL
FOR PROPOSITION 47
GRANT FUNDS
The Proposition 47, Safe Neighborhoods and Schools Act Grant Program, Request for Proposals is divided into four sections: Applicant Information, Project Title and Project Summary Proposal Narrative and Budget (with key Attachments) Key Project Contacts Other Attachments: Mandatory and Optional Each section has fields that require a response. Applicants will be prompted to provide written text, numerical input, radial button choices, and upload attachments. Documents in Word, Excel, and/or PDF are allowable formats for upload attachments. Some responses requiring narrative text input have a limited number of allowable characters for those fields. If a character limit has been enabled for a specific response field, a character counter will display the number of characters allowed and will then show the number of characters remaining as text is entered into the response field. Character limits include all text, punctuation, and spaces. If the character limit is exceeded, a red prompt will appear with the message "You have exceeded the character limit." Applicants may start and stop their application, as needed, during the solicitation period. However, to save the information entered into the BSCC-Submittable Application, applicants must select "Save Draft" at the bottom of the application before existing. Applicants are prohibited from submitting the Proposition 47, Safe Neighborhoods and Schools Act Grant Program application until all mandatory fields are completed (those with a red asterisk), character limits are in compliance, and required documents have been uploaded. Applicants should read the Proposition 47, Safe Neighborhoods and Schools Act RFP Instruction Packet prior to completing this application process. The RFP Instruction Packet contains all the necessary information to successfully complete and submit the Proposition 47, Safe Neighborhoods and Schools Act application. This document can be found at: https://www.bscc.ca.gov/s_bsccprop47/ CONFIDENTIALITY NOTICE: All documents submitted as a part of the Proposition 47, Safe Neighborhoods and Schools Act Grant Program proposal are public documents and may be subject to a request pursuant to the California Public Records Act. The BSCC cannot ensure the confidentiality of any information submitted in or with this proposal. (Gov. Code, § 6250 et seq.)
APPLICANT INFORMATION, PROJECT TITLE AND
PROJECT SUMMARY
This section requires information about the applicant and the proposed project.
Name of Applicant City of Banning
Tax Identification Number 95-6000674
Applicant's Physical Address 99 E. Ramsey Street
Banning
California
92220
US
Applicant's Mailing Address
(if different than physical
address)
Mailing Address For Reimbursement Payments99 E. Ramsey Street Banning
California
92220
US
Project Title Banning Re-Entry & Community Safety Project Project Summary The City of Banning will implement the Banning Re-Entry & Community Safety Project, a new project aimed at reducing recidivism of formerly incarcerated individuals by addressing substance abuse and mental health disorders, homelessness, and other factors. The project will provide a full wraparound service to 900 recently released inmates from Larry J Smith Correctional Facility (County Jail). The project will 1) integrate project navigators into prison pre-release planning; 2) provide a “warm handoff” when inmates are released to coordinate services; 3) connect clients with housing, substance abuse, and mental health services as soon as they are released and provide intense navigation and follow-up; and 4) provide housing, workforce training, jobs, and other supports. The City of Banning will partner with the County Jail and three community-based organizations (CBOs) – 1) North Shore Community Church, 2) Step Up On Second, and 3) Salvation Army – to implement the proposed project.
PROJECT NARRATIVE AND
BUDGET
Complete the following sections: Section 1. Project Need Section 2. Community Engagement Including: Proposition 47 Local Advisory Committee Membership Roster (Attachment E) and Proposition 47 Local Advisory Committee Letter(s) of Agreement (Attachment F) Section 3. Project Description Including : Proposition 47 Project Work Plan (Attachment H) Section 4. Project Evaluation and Monitoring Section 5: Project Budget Attachment (Project Budget Table and Budget Narrative) The required attachments are stand-alone documents available on the BSCC Proposition 47 Homepage:
https://www.bscc.ca.gov/s_bsccprop47/ . Download, complete, and upload where prompted. 33 Section 1. Project Need Introduction. The City of Banning (population 30,683) is located in northwestern Riverside County. Banning is a disadvantaged community with a poverty rate of 18.9%, which is higher than Riverside County (10.9%) and the State of California (12.2%) (Source: U.S. Census Bureau).
The City is home to the 1,600-bed Larry D. Smith Correctional Facility (County Jail), which is the County of Riverside Sheriff Department’s largest facility. While inmates (adult men and women) at the County Jail receive re-entry planning services prior to release, the County Jail does not provide post-release services, leaving many vulnerable inmates released to the streets of Banning without stable housing or necessary mental health and substance abuse services.
Without reliable re-entry services, many formerly incarcerated individuals wind up homeless on Banning’s streets or in encampments adjacent to downtown Banning. The 2022 Point in Time Counts recorded 38% of Banning’s homeless population are formerly incarcerated individuals, and more than 35% struggle with substance abuse and mental health disorders. Banning Police Department reports that between October 2022 to October 2023 the police department responded to 1,569 calls relating to a transient disturbance.
Project Need. The Banning Re-Entry & Community Safety Project will address the following three primary needs: 1) High recidivism rates; 2) Lack of coordinated and proactive immediate and long-term services for releasees and 3) Lack of coordination between the County Jail and service providers
1. High recidivism rates. The recidivism rate among individuals released from Riverside County Jails (daily population 36,086) between 2017-2019 is high: 41.9%. (Source: CA Department of Corrections and Rehabilitation) This recidivism rate includes all arrests for misdemeanors, felonies, warrants, and technical violations (both formal supervision and court summary cases) over a three-year period.
2. Lack of immediate and long-term releasee services. Currently, there are no “warm hand-off” services provided to inmates once they leave the County Jail. While still incarcerated, the County Jail offers pre-release guidance to prepare individuals for release. However, once they are released, there is a disconnect. There are no navigators to assist releasees with making connections to housing, food, and mental health and substance abuse services. The net result is that former inmates are released and often find their way to Banning’s streets or homeless encampments and are then highly vulnerable to crime and relapses to substance use and mental health issues
3. Lack of coordination between County Jail and service providers. The core of the proposed project will provide a ‘warm hand-off’ to ensure clients released from the County Jail receive immediate basic needs like transportation, shelter, food, and clothing, which will reduce the temptation to engage in criminal activity to address these needs Then, once stabilized, the project will provide housing, mental health and substance use disorder services, and job readiness services to clients using navigators to help releasees find their way.
Target Population The target population is male and female adults (aged 18+) released from County Jail who are experiencing various types of trauma, substance use addiction, and mental health disorders (i.e., clients). The project will focus on non-violent offenders.
The project seeks to serve 900 unduplicated clients over the course of the 3-year project and includes the following elements:
• Target adult males and females (aged 18+) with substance abuse and mental health disorders. An estimated 44% of those in jail have a mental illness (compared to 18% of the general population) and 63% of people in jail have a substance use disorder (compared to11% of 18-25 year olds, and 6% of those over 25 years old) (Source: SAMHSA). • Be voluntary, focusing on individuals who exhibit interest, motivation, and a readiness to participate. • Focus primarily on ex-offenders who have been released from County Jail, which is in Banning (estimated at 100% of clients). As described in the next section, the Sheriff’s Department (who oversees all County Jails) will serve on the Local Advisory Committee to facilitate the project’s ‘in-reach’ activities. • Ensure that underserved populations (i.e., racial/ethnic minorities, LGBTQIA) are served by the project. The City has selected community-based providers who provide services in Banning and Riverside County to ensure that there are sufficient services provided to reach underserved areas and populations.
Meets Needs of Underserved Populations The project seeks to be as inclusive as possible, and the project design includes jail “in-reach” and “warm hand-off” strategies to target hard-to-reach segments of the re-entry community who would otherwise not seek services because of stigma, perceived discrimination, and distrust related to substance abuse, mental health, and sexual orientation or gender identity.
The project will implement elements of the County of Riverside 5-year Homeless Action Plan focused on serving underserved populations who include ex-offenders and persons struggling with substance abuse and mental health issues. The plan stresses the need to center a homeless response system on the needs of those most vulnerable and overrepresented within the homeless population by building the capacity of the system to better respond to the needs of all people experiencing homelessness. Black, Indigenous, and People of Color (BIPOC) are significantly overrepresented in the homeless population, a legacy of historical and contemporary structural racism. The project will also support the plan’s goals of accounting for the unique needs of the LGBTQIA subpopulation. Navigators and CBO partners have experience serving these vulnerable communities and include persons with lived experience and persons who reflect race, ethnicity, and other orientation/identities of the releasees.
Aligned with Intent of Proposition 47
The Banning Re-Entry & Community Safety project is a new project for Banning and its CBO partners. It is directly aligned with the intent of Proposition 47:
• the project’s target population is adult men and women recently released from County Jail with a history of mental health and substance abuse disorders;
• the project will divert releasees from homelessness and re-arrest by providing Navigators who meet them immediately upon release and follow up to schedule appointments within 24-hours of release (“warm hand-off”) therefore connecting clients with housing, food and services in a safe and consistent environment; and • utilizes CBOs whose staff reflect the culture and ethnicity of project clients, and who have lived experience which will encourage client participation and engagement.
34 Section 2. Community
Engagement
Local Advisory Committee Membership
The City of Banning created the Local Advisory Committee (LAC) to guide development of the application and implementation of the project. The multi-sector, multi-disciplinary LAC is comprised of representatives who are already working in their respective fields to address the social issues that plague the community. The LAC includes representatives from the City and its homeless services, the CBOs who will provide services as part of this project (including North Shore Community Church, Step Up on Second, and Salvation Army); representatives from County of Riverside Supervisors Office, and Banning Police Department. Recognizing the importance of the LAC reflecting the make-up and culture of the community, LAC members will work to enhance LAC membership to ensure that it mirrors the diverse population the project serves so that the LAC and CBO staff can truly understand and meet the needs of project clients.
The roster and letters of commitment for the LAC are provided in Attachment E: Prop 47 Local Advisory Committee Membership Roster and Attachment F: Letter of Agreement.
Local Advisory Committee Engagement Process The City of Banning selected and recruited LAC members from the County of Riverside Continuum of Care, which brings together service providers focused on providing wraparound services to homeless individuals throughout the County. The City sought to include: a balance of public and non-profit members, ‘system-involved’ individuals, and people who reflect the racial and ethnic composition of the target area.
Other criteria included: 1) individuals and organizations with positive reputations in the community, 2) experience with and knowledge of the project’s areas of focus (e.g., substance abuse and mental health, housing, etc., 3) individuals who are considered critical for the implementation of the County of Riverside 5-year Homeless Plan, and 4) organizations that have expressed needs and concerns for the re-entry community.
The City of Banning’s Director of Homeless Services (and the proposed Project Director) made the initial contact with the candidates. Two meetings were held on May 20 and 28, 2024, in person at Banning City Hall, and via an online meeting. All invitees agreed to serve on the LAC, commit to an initial 12-month term, and to meet monthly. The new LAC made several recommendations which are included in the proposed project design (e.g., delivery model to provide coordinated services to clients). LAC members will work to recruit additional partners in the next 12 months including members of the LGBTQIA community, and additional representatives from the County Jail, County Supervisor’s Office, and the local food bank. The LAC will continue to recruit and involve new stakeholders as the project progresses, and new needs and resources are identified.
LAC Meeting Accessibility and Public Participation Opportunities After grant award and at the official kickoff meeting for the new LAC, committee members will set a meeting schedule for subsequent LAC meetings but will meet twice monthly for the first 6 months to provide guidance during project launch. This schedule will be filed in the City Clerk’s office, as is done for all municipal commissions. The meeting schedule will be posted on the City’s website in the online Meeting Calendar. A City of Banning staff member will post the agenda for each LAC meeting one week prior to the meeting date, which is the standard notice for public meetings in the City of Banning. The agenda will be added to the calendar listing on the City’s website, and after meeting minutes are approved, they will be added to the website as well. Alerts will also be issued via City social media channels, including Facebook, X, Instagram, etc.
In order to encourage participation from the general public, every LAC meeting will include Public Comment as a standing agenda item. Meetings will be held in person and via an online meeting platform, such as Zoom. Meetings will also be recorded so that interested parties can replay the meeting after it has ended.
Meetings will be held in a public meeting space that meets current ADA standards for access, and language interpreters will be provided as needed.
Proposition 47 Local Advisory Committee Membership Roster (Attachment E) Banning_Local-Advisory-Committee-Membership-Roster.pdf
Proposition 47 Local Advisory Committee Letter(s) of Agreement (Attachment F) Banning_Local_Advisory_Committee_Letters_of_Agreement.pdf Section 3. Project
Description
Goals and objectives The project has the following goals and objectives:
1. Reduce recidivism and homelessness among County Jail releasees • Objectives: a) Reduce recidivism among clients to 25% (baseline = 41.9%) by the end of the 3-year project; b) Create a sustainable post-release re-entry program for 900 adult males and females with substance abuse and mental health treatment, safe and stable housing, and other support services.
2. Improve community capacity to serve County Jail releasees • Objectives: a) Initiate pre-release coordination in the jail including 156 weekly meetings to identify 900 clients during the 3- year period; b) New LAC will meet 12 times in the first 6 months, and monthly thereafter to understand the community’s service gaps, guide project implementation, and trouble-shoot challenges; c) Enhance LAC to include additional jail staff and other CBOs in Banning. d) provide 71% of funding to CBOs and provide training on behavioral health and substance abuse approaches; e) Sustain the LAC to provide over-arching guidance to serve the re-entry community.
Identification of Target Population
• Referral Process. Navigators will coordinate with the County Jail to set up weekly project recruitment meetings. The prerelease recruitment activities will explain how the project works, who qualifies, and how to participate. • Risk/needs assessment. County Jail staff will complete an in-depth risk/needs assessment of project candidates to identify those who are eligible to participate. Upon release, Project Navigators will determine what type and level of wraparound services are needed, including housing, transportation, employment, and mental health and substance abuse treatment. Navigators will work with CBOs to create a care plan that meets each project candidates’ unique needs. • Have mental health/substance use disorder needs. As part of the candidate risk/needs assessment, Jail staff will confirm that candidates have a diagnosed or assumed mental health or substance abuse need. Navigators will identify CBO partners, set up initial appointments, and ensure clients follow up and stay in contact with CBOs. 35 Types of Service. The City and CBOs will provide the following services:
• Pre-release: Project Navigators will coordinate with the County Jail to provide project information to inmates during weekly meetings. • Post-release: Navigators will provide each client with a backpack of necessities (including hygienic products, socks, blanket, and food), a ride to public transportation, an immediate connection to housing (family or friend’s house, short term housing, or motel voucher), and contact information for service providers. Navigators will follow up with each client within 24-hours of release (the “warm hand-off”) to coordinate service appointments (including mental health and substance abuse) and longer term, stable housing solutions.
• Wraparound services: Clients will receive wraparound services, or a referral based on individual needs, such as transitional or permanent housing, food, mental health and substance abuse services, public benefit enrollment, job training, and employment.
Sources of Service The City has put together an experienced team to serve clients. • City of Banning (Lead Agency) The City will provide 1) administrative support, project monitoring and management, data collection, and financial reporting; 2) short term housing and services through Opportunity Village, the City’s pallet home village for adults participating in a 90-day transition program; 3) transitional housing through master leasing of three homes, including utilities; 4) connection to services, transportation, and food; and 5) Project Director will provide part-time navigation assistance.
• CBO: North Shore Community Church. NSCC will 1) provide 2 Project Navigators; 2) participate inweekly pre-release meetings at the County Jail to identify potential clients; 3) handle the “warm handoff” of clients upon release; 4) schedule initial meetings with behavioral health and substance abuse providers; and 4) provide a backpack of necessities (socks, food, blanket, etc.)
• CBO: Salvation Army. The Salvation Army (SA) will serve clients through its “Homeless to Work” program, providing 1) job training and temporary employment for clients; 2) connect clients with resources (substance abuse and mental health services, temporary housing, transportation, food, assistance with obtaining identification cards, etc.); and 3) provide rental assistance and long-term employment opportunities to clients who complete the program. • CBO: Step Up On Second. Step Up’s Outreach Team will 1) engage and assess the client’s current needs; and 2) link clients to comprehensive services (mainstream benefits, mental health services, substance abuse treatment, retrieval of vital documentation, vocational support, emergency shelter, housing, health care, and other critical services). • County Jail. The County Jail will allow Project Navigators to hold weekly recruitment meetings and will identify inmates who are eligible for the program. The County Jail will help distribute informational brochures that promote the project and meetings.
Delivery Method
The project team will use a 3-tiered approach to deliver wraparound services to approximately 900 clients over the 3-year project, with services tailored to each client’s needs. • Tier 1 (300 clients): Tier 1 clients will be released to family or friends with stable housing. Navigators will connect Tier 1 clients with transportation, a backpack of necessities, and contacts for service providers close to their permanent housing so that they will receive necessary mental health or substance abuse services. Navigators will continue regular outreach with Tier 1 clients through the first two months to ensure they are receiving services, remain engaged in treatment, and have found employment.
• Tier 2 (300 clients): Tier 2 clients require housing, a moderate level of wraparound services and can manage their day-today activities with minimal assistance. Navigators will support Tier 2 clients with setting up initial mental health and substance abuse appointments, aid in finding housing and employment. If needed, Tier 2 clients may receive a motel voucher for short term housing (1-3 nights).
• Tier 3 (300 clients): Tier 3 clients require housing and significant wraparound services. Navigators will create a comprehensive service delivery plan for Tier 3 clients, with services expected to include secure, consistent housing, access to food, transportation, mental health services, substance abuse services, employment training, and employment. Tier 3 clients may require stays at detox facilities or residential mental health facilities prior to finding a longer-term housing solution.
Service Delivery Approach. The project reflects the recommendations of the County’s Five-Year Homeless Action Plan to focus services on underserved populations including ex-offenders and those with mental health and substance abuse issues. The program will follow recommendations to embrace racial equity and cultural humility. During the 6-month ramp up period, City staff and CBOs will participate in cultural humility, trauma informed care, and anti-racist trainings (providers to be identified after award). Project staff and CBOs will work to strengthen equity-focused strategies that reduce racial disparities, support equitable access to services and resources (including LGBTQIA communities), and produce equitable outcomes for all clients.
The City and CBOs will implement restorative justice principles when resolving conflicts with or between clients. CBOs will incorporate practices such as meditation, group conferencing, as methods of conflict resolution, with the goal of creating a space where the needs of individuals are addressed, and the parties involved in the conflict engage in compromises to prevent future conflicts from arising.
The project’s core service is navigation. Ex-offenders are a known hard-to-treat, hard-to-serve population, who struggle with follow through and remaining engaged to treatment plans and strategies. The navigator role is key to sustaining client engagement.
CBO Selection Approach
The City has long-standing relationships with CBO partners, having collaborated with each previously with strong results. Each CBO knows and understands Banning’s unique needs, and is familiar with jail releasees, the problems they face, and the difficulty in serving them.
In providing its programs and services, the City and CBOs are committed to accommodating all those in need without unlawful discrimination or harassment based on age, race, color, religion, sex, national origin, marital status, disability, citizenship, sexual orientation, gender identity, gender expression, or any other characteristic in accordance with our capacity to help. All CBOs who will work directly with clients have related “lived experience” that stems from direct human interactions that shape perspectives and cultivate resilience, acquired by facing challenges such as poverty, discrimination, or health issues. The CBOs strongly feel that it is important to set examples of turning life struggles into success and leading by 36 example.
Minimize Startup Time The project will utilize tools, procedures, and systems developed by the County Continuum of Care including existing intake, needs, risk assessment tools, and the HMIS and Clarity online data collection and management systems, including training curriculum explaining how to navigate public and non-profit social projects. The HMIS and Clarity systems will be updated and adapted for the project and will position the project to compile client data by month 6 after grant award. Months 1-6 will be devoted to: implementing the procurement process, selecting and training providers, and initiating background checks for Navigators to facilitate entry to County Jails for in-reach and re-entry planning. The LAC will meet twice each month during the first 6 months to provide guidance and assist with problem-solving during the project’s launch.
Project Meets Intent of Proposition 47
The project meets Proposition 47 guiding principles by:
• Enhancing partnerships between the City and CBOs (NSCC, Step Up, and Salvation Army). • Embracing culturally competent services and approaches that foster restorative justice. • Targeting underserved populations that are overrepresented in the criminal justice system • Delivering wraparound services such as mental health and substance abuse services, housing, job training, and employment.
• Connecting clients to Navigators within 24-hours of release to divert them from homelessness and re-arrest. • Engaging with CBOs who have diverse staffing with “lived experience” • Collecting program data and tracking metrics during the 3-year project Project Leverage The City and our CBO partners will contribute $1,093,864 (13.5% of total project cost) in leveraged services from: 1) City of Banning for day-to-day project management and financial assistance; 2) Step Up on Second for client services; and 3) Salvation Army’s funding for their Homeless to Work program.
Bibliography (optional) The City of Banning referred to the following sources in preparing this funding request:
California Department of Corrections and Rehabilitation, Statewide Recidivism Report for Individuals Released from the California Department of Corrections and Rehabilitation in Fiscal Year 2018-29, February 2024, accessed online May 31, 2024, https://www.cdcr.ca.gov/research/wp-content/uploads/sites/174/2024/02/Statewide-Recidivism-Report-forIndividuals-Released-in-Fiscal-Year-2018-19.pdf County of Riverside, Continuum of Care, 2023 Homeless Point In Time Count, May 2023, accessed online May 30, 2024:
https://drive.google.com/file/d/1mA9xcnGMqNTVZUTrdfksF1WGk-uxCNWj/view County of Riverside, Department of Housing and Workforce Solutions and Continuum of Care, Homeless Action Plan, January 2022, accessed online June 1, 2024:
https://rivcohhpws.org/sites/g/files/aldnop131/files/cocdocumnets/County%20of%20Riverside%20Homeless%20Action%20Plan_1.p Substance Abuse and Mental Health Service Administration, About Criminal and Juvenile Justice, accessed online June 1, 2024, https://www.samhsa.gov/criminal-juvenile-justice/about U.S. Census Bureau, Quick Facts: California: Riverside County, California, Banning city, California, accessed online June 1, 2024, https://www.census.gov/quickfacts/fact/table/CA,riversidecountycalifornia,banningcitycalifornia/RHI325222 Proposition 47 Project Work Plan (Attachment H)
Attachment-H_Project-Work-Plan_Banning.pdf
37 Section 4. Project Evaluation
and Monitoring
Research Partner Selection Process The City will select a qualified Research Partner via a competitive procurement process that will be initiated within one month of the execution of the grant agreement. The project evaluation will utilize existing data collection instruments and online databases used by the County of Riverside Continuum of Care, including the countywide Homeless Management Information System (HMIS) and Clarity Coordinated Entry System. The Research Partner will adapt and use these data collection tools, procedures, and online database. During the project startup phase, the City will work with the County to update HMIS and Clarity to include data needed to track client success. Project partners will participate in training sessions focused on new data tracking, and how HMIS and Clarity will allow the data to be input and tracked. During project implementation, CBO partners will input data daily, making the online database a near real-time source of process and outcome data. The Research Partner will be responsible for the Initial Research Plan due by month 6; analyzing data collected by CBO partners on a monthly basis; and providing results to BSCC as required by the grant guidelines, including the final report.
Project Process and Outcome Measures The City of Banning and its CBO partners have set several project goals that align with the intent of Prop 47. The goals are to:
• Goal 1: Reduce recidivism and homelessness among County Jail releasees • Goal 2: Improve capacity of the community to serve the County Jail releasees The City has identified quantifiable process and outcome measures to measure the project’s success. The baseline recidivism rate for the project is 41.9% and the project seeks to reduce the rate to 25%. The project seeks to connect 100% of clients to services. The baseline rate is the rate for the Post-Release Community Supervision (PRCS) population in Banning (as reported by the CA Department of Corrections). The City will coordinate with the Jail Staff to crosscheck its database monthly to identify re-arrests, convictions, etc.
Outcome Measures:
• Recidivism rate at 36 months
• Number of months clients remained relapse-free and report reduced mental health symptoms • Number of clients who gained employment and remained in housing • Number of clients participating in each type of project service • Qualitative: Clients’ improvement in stress management, self-esteem, interpersonal communication skills, and change in thinking patterns.
• Qualitative: Positive and negatives experiences (what worked/what didn’t work) with the project as reported by a sample of clients and providers
Process Measures:
• Unduplicated clients served by the project (i.e., project enrollees) • Number of clients completing substance abuse and mental health treatment • Number of re-entry recruitment meetings in the County Jail • Number of clients in permanent housing by month 12 of participation • Number of FTEs (grant-funded and leveraged) expended in each year of the project by the City and partners • Number and types of professional development trainings • LAC: number of meetings, changing membership, and recommendations to project management Preliminary Research Plan
• Plan for Collecting and Evaluating Data. The Research Partner will adapt the existing online database and data collection forms used by the County of Riverside CoC. The Research Partner will develop new instruments as follows: interviews, focus group protocols for collecting qualitative feedback (annually) from providers, and pre- and post- evaluation forms completed by clients. The CBOs will be trained to enter project data into the online HMIS and Clarity systems. The Research Partner will be responsible for analyzing the data. • Plan for Monitoring Project Fidelity. The Research Partner will assess project implementation, fidelity, and performance at six-month intervals. The Research Partner will attend all LAC and project management meetings to collect qualitative implementation data and information, and these will be supplemented by CBO partner client and service data. At each 6- month checkpoint, the Research Partner will review the original project design, and evaluate the project’s progress against original milestones.
• Evaluation Design. The Research Partner will develop the required Local Evaluation Plan (due six months post-award) and the Final Local Evaluation Report (due 6 months after the conclusion of program delivery), analyze data from the HMIS and Clarity systems (data entered by the CBO partners), implement structured interviews with providers and clients to assess program satisfaction (i.e., What worked? What didn’t work?). Data collection methods will include: 1) monthly collection of crime data from the County Jail (to be managed by the Research Partner and facilitated by the City; 2) tracking of project process data from the HMIS and Clarity online systems; collecting success stories and project challenges from the annual structured interviews with providers; and 3) Client completion of pre- and post-project evaluation forms developed by the Research Partner and administered by the Project Director (City of Banning Director of Homeless Services). The Research Partner will use a mixed methods approach to analyze the program’s qualitative and quantitative data and will report both pre-and post-process and outcome measures noted above. The project will leverage the existing HMIS and Clarity systems used by the CoC which will standardize the management of client data and provide easy access to a variety of data queries and reports.
• Plan for Sharing Outcomes. The Research Partner will provide interim project updates and results with the LAC and the County Continuum of Care, who will provide suggestions and guidance to adjust project activities (if needed). The Research Partner will be responsible for developing the Year 2 and Final Evaluation reports to provide updates on outcomes to the BSCC. After approval by the BSCC, the Executive Summary of the Final Evaluation Report will be shared with project partners. The Research Partner and City will also identify a minimum of five opportunities to present findings to community groups, including the County of Riverside Housing and Workforce Solutions and interested stakeholders in other areas of Southern California. The presentations will include the participation of CBO partners and clients (when possible). Outreach opportunities include the Annual County of Riverside Fifth District Housing Symposium and regularly scheduled Continuum of Care meetings.
Section 5. Budget Attachment (Project Budget Table and Budget Narrative) 38 Prop-47-Cohort-4-Budget-Attachment-Banning.xlsx
KEY PROJECT CONTACTS This sub-section requires information about the key project contact individuals that will be acting as the project administrators of the grant. This section requires names and contact information for the individuals identified as the Project Director, Financial Officer, Day-to-Day Project Contact, Day-to-Day Fiscal Contact, and the Authorized Officer with signing authority.
Project Director Jeffrey
Platt
Project Director's Title Director of Homeless Services
Project Director's Physical
Address
99 E. Ramsey Street
Banning
California
92220
US
Project Director's Email
Address
[email protected]
Project Director's Phone Number+19519223100
Financial Officer Laurie Sampson
Financial Officer's Title Assistant City Manager
Financial Officer's Physical
Address
99 E. Ramsey Street
Banning
California
92220
US
Financial Officer's Email
Address
[email protected]
Financial Officer's Phone Number+19519224860
Day-To-Day Program
Contact
Jennifer
Jackson
Day-To-Day Program
Contact's Title and
Agency/Department/Organization
Grants Program Manager, Office of the City Manager, City of Banning Day-To-Day Program
Contact's Physical Address
99 E. Ramsey Street
Banning
California
92220
US
Day-To-Day Program
Contact's Email Address
[email protected]
Day-To-Day Program
Contact's Phone Number
+19519223160
Day-To-Day Fiscal Contact Jennifer
Jackson
Day-To-Day Fiscal Contact's Title with
Agency/Department/Organization
Grants Program Manager, Office of the City Manager, City of Banning Day-To-Day Fiscal Contact's Physical Address99 E. Ramsey Street Banning
California
92220
US
Day-To-Day Fiscal Contact's Email [email protected] Day-To-Day Fiscal Contact's Phone Number+19519223160
Name of Authorized Officer* Doug
Schulze
39 I hereby certify I am vested
by the Applicant with the
authority to enter into
contract with the BSCC, and
the grantee and any
subcontractors will abide by
the laws, policies, and
procedures governing this
funding.
checked
Date of Assurance 6/10/2024
Authorized Officer's Title and
Agency/Department
City Manager, Office of the City Manager, City of Banning Authorized Officer's Physical
Address
99 E. Ramsey Street
Banning
California
92220
US
Authorized Officer's Email
Address
[email protected]
Authorized Officer's Phone Number+19519224860
OTHER ATTACHMENTS: MANDATORY AND
OPTIONAL
The following attachments are mandatory: Appendix B: Criteria for Non-Governmental Organizations Receiving BSCC Funds Appendix C: Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement The following attachment is optional at time of submission, but will be required if the grant is awarded: Attachment G: Governing Board Resolution attachment upload is optional at Application submission. These documents are stand-alone documents available on the BSCC Proposition 47 Homepage: https://www.bscc.ca.gov/s_bsccprop47/ . Download, complete, and upload where prompted.
Appendix B: Criteria for Non-Governmental Organizations Receiving BSCC Grant Subaward Appendix-B_Criteria-for-NGOs_Banning.pdf
Appendix C: Certification of Compliance with BSCC Policies Regarding Debarment, Fraud, Theft, and Embezzlement Appendix-C_Certification-of-Compliance_Banning.pdf
Attachment G: Governing
Board Resolution (Optional)
40 City of Banning
BSCC 1315-24
APPENDIX A: PROPOSITION 47 GRANT PROGRAM SCORING PANEL ROSTER
Name Title/Organization
1 Edgar Campos Chief Advancement Officer / LA Promise Fund 2 Efrat Sharony Criminal Justice Advocate & Consultant
3 Ellen McDonnell Public Defender / Contra Costa Public Defenders 4 Jennifer Jennison Chief Deputy Public Defender / Stanislaus County Public Defender
5 Jon Trochez Administrative Deputy / LA County Public
Defender
6 Mack Jenkins Chief of the Criminal Division / U.S Attorney’s Office Central District of California
7 Mary Green Chief Investigator / Placer County District Attorney 8 Rachel Katz Finance & Administration Director / California Pan-Ethnic Health Network
41 Appendix B: Criteria for Non-Governmental Organizations Receiving BSCC Grant Subawards
Required Attachment: Applicants will be prompted to upload this document from the BSCC Proposition 47 webpage to the BSCC Submittable Application Portal.
Instructions: The form on the following page must be submitted with the proposal even if there are no plans to subcontract at the time of submission, or if the name of the subcontract party is unknown. In either of these cases, the applicant should write “N/A” in the Name of Subcontracted Party column and complete the signature box. A signature on this form provides an assurance to BSCC that the signing authority has read and acknowledged these terms.
The Proposition 47 Request for Proposals (RFP) includes requirements that apply to nongovernmental organizations (NGOs)1 providing services with grant funds. Grantees are responsible for ensuring that all contracted third parties continually meet these requirements as a condition of receiving any Proposition 47 funds. The RFP describes these requirements as follows:
Any non-governmental organization that receives Proposition 47 grant funds (as either a direct grantee, subgrantee, or subcontractor) must:
• Have been duly organized, in existence, and in good standing for at least six (6) months prior to the effective date of its Proposition 47 Grant Agreement with the BSCC or with the start date of the grantee’s subcontract agreement;
o Non-governmental entities that have recently reorganized or have merged with other qualified non-governmental entities that were in existence prior to the six (6) month date are also eligible, provided all necessary agreements have been executed and filed with the California Secretary of State prior to the start date of the Grant Agreement with the BSCC or the start date of the grantee’s subcontract agreement;
• Be registered with the California Secretary of State’s Office, if applicable; • Be registered with the California Office of the Attorney General, Registry of Charitable Trusts, if applicable;
• Have a valid Employer Identification Number (EIN) or Taxpayer ID (if sole proprietorship); • Have a valid business license, if applicable;
• Have no outstanding civil judgments or liens; and
• Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable.
Completing the NGO Assurance (next page)
1. Provide the name of the Applicant Agency (the Grantee).
2. List all contracted parties (if known*).
3. Check Yes or No to indicate if each contracted part meets the requirements.
4. Sign and submit with the proposal.
*Note: If the name of the contracted part is unknown, write TBD in the “Name of Contracted Party” field and sign the document.
In addition to the administrative criteria listed above, any non-governmental, community-based organization that receives Proposition 47 grant funds must have a proven track record working with the target population and the capacity to support data collection and evaluation efforts. 1 Non-Governmental Organizations (NGOs) include community-based organizations, faith-based organizations, non-profit organizations/501(c)(3)s, for profit service providers, evaluators (except government institutions such as universities), grant management companies and any other non-governmental agency or individual.
NOTE: These criteria do not apply to government organizations (e.g., counties, cities, school districts, etc.). 42 Grantees are required to update this list and submit it to BSCC any time a new third-party contract is executed after the initial assurance date. Grantees shall retain (on-site) applicable source documentation for each contracted party that verifies compliance with the requirements listed in the Proposition 47 RFP. These records will be subject to the records and retention language found in the Standard Agreement. The BSCC will not reimburse for costs incurred by any third party that does not meet the requirements listed above and for which the BSCC does not have a signed grantee assurance on file.
A signature below is an assurance that all requirements listed above have been met.
Proposition 47 Grant Program
Non-Governmental Organization Assurances
Name of Applicant: City of Banning
Name of Subcontracted Party Address Email/Phone Meets All Requirements
North Shore Community
Church
101785 Seabreeze Drive
North Shore, CA 92254 [email protected] Yes X No ☐
Salvation Army 3695 1st Street
Riverside, CA 92501
[email protected]
army.org
Yes X No ☐
Step Up On Second 600 N. Arrowhead Avenue
San Bernardino, CA 92401 [email protected] Yes X No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
AUTHORIZED SIGNATURE
This document must be signed by the person who is authorized to sign the Grant Agreement.
NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER EMAIL ADDRESS Doug Schulze City Manager 951-922-4860 dschulze@banningc a.gov
STREET ADDRESS CITY STATE ZIP CODE
99 E. Ramsey Street Banning CA 92220
APPLICANT’S SIGNATURE (e-signature acceptable) DATE
x 6/4/2024
43 Required Attachment: Applicants will be prompted to upload this document from the BSCC Proposition 47 webpage to the BSCC Submittable Application Portal It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to applicants that have been:
1. debarred by any federal, state, or local government entities during the period of debarment; or
2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.
Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.
BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consider a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.
By checking the following boxes and signing below, applicant affirms that:
[☒] I/We are not currently debarred by any federal, state, or local entity from applying for or receiving federal, state, or local grant funds.
[☒] I/We have not been convicted of any crime involving theft, fraud, or embezzlement of federal, state, or local grant funds within the last three years. We will notify the BSCC should such debarment or conviction occur during the term of the Grant contract. [☒] I/We will hold subgrantees and subcontractors to these same requirements.
A grantee may make a request in writing to the Executive Director of the BSCC for an exception to the debarment policy. Any determination made by the Executive Director shall be made in writing.
Appendix C: Certification of Compliance with BSCC Policies Regarding Debarment, Fraud, Theft, and Embezzlement
AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)
NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER EMAIL ADDRESS Doug Schulze City Manager 951-922-4860 [email protected]
STREET ADDRESS CITY STATE ZIP CODE
99 E. Ramsey Street Banning CA 92220
APPLICANT’S SIGNATURE (e-signature acceptable) DATE
X
6/4/2024
44 Proposition 47 Cohort 4 RFP
Attachment D
Attachment D: Proposition 47 Local Advisory Committee Membership Roster Required Attachment: Applicants will be prompted to upload this document from the BSCC Proposition 47 webpage to the BSCC Submittable Application Portal Lead Agency: City of Banning
Individual Name Job Title Agency/Organization
Doug Schulze City Manager City of Banning
Lilian Averette Legislative Assistant Board of Supervisors, County of Riverside
Alberto Sanchez Mayor City of Banning
Manuel Rodriguez Homeless Liaison Officer Banning Police Department Jeffrey Platt Director of Homeless
Services
City of Banning/Opportunity
Village
Beth Hickman Case Manager Specialist City of Banning/Opportunity Village
Gavin Ardolino Chief Executive Officer North Shore Community Church Mark Davis Director of Social
Services
Salvation Army
Jerry Collett Case Manager Step Up On Second
Alberto Rivera Program Manager Step Up On Second
Kim Williams Director of Inland Empire
Housing
Step Up On Second
45 46
47 48
49 50
51 52
53 Alberto Rivera
Program Manager
Step Up on Second
600 N. Arrowhead Ave San Bernardino CA, 92401
54 Kimberly Williams
Director of Inland Empire Housing
Step Up on Second
600 N. Arrowhead Ave. #200 San Bernardino, CA 92401
55 Required Attachment: Applicants will be prompted to upload this document from the BSCC Proposition 47 webpage to the BSCC Submittable Application Portal.
Instructions: Applicants must complete a Project Work Plan, using the format below, that identifies measurable goals and objectives, process and outcome measures, activities and services, responsible parties for those activities and services, data sources and estimated timelines. Completed plans should (1) identify the project’s top goals and objectives; (2) identify how the goal(s) will be achieved in terms of the activities, responsible staff/partners, and start and end dates, process, and outcome measures; and (3) provide goals and objectives with a clear relationship to the need and intent of the grant. The Project Work Plan must attempt to identify activities/services and estimate timelines for the entire grant term. A minimum of one goal and corresponding objectives, process measures, etc. must be identified. (1) Goal:
Reduce recidivism and homelessness among County jail releasees Objectives (A., B., etc.)
a) Reduce recidivism among clients to 25% (baseline = 41.9%) by the end of the 36-month project; and b) Create a sustainable post-release re-entry program for 900 adult males and females with substance abuse and mental health treatment, safe and stable housing, and other support services.
Process Measures and Outcome Measures:
Outcome Measures:
• Recidivism rate at 36 months
• Number of months clients remained relapse-free and report reduced mental health symptoms • Number of clients who gained employment and remained in housing • Qualitative: Clients’ improvement in stress management, self-esteem, interpersonal communication skills, and change in thinking patterns.
• Qualitative: Positive and negatives experiences (what worked/what didn’t work) with the project as reported by a sample of clients and providers
Process Measures:
• Unduplicated clients served by the project (i.e., project enrollees) • Number of clients completing substance abuse and mental health treatment • Number of clients participating in each type of project service • Number of recruitment meetings in the County Jail
• Number of clients in permanent housing by month 12 of participation Attachment H: Attachment H: Proposition 47 Project Work Plan Proposition 47 Project Work Plan 56 Project activities that support the identified goal and objectives: Responsible staff/partners: Timeline Start Date End Date
• Navigators will coordinate with the County Jail and conduct monthly meetings in the jail to recruit clients.
• Navigators will provide each client with immediate support upon release including a backpack of necessities, a ride to public transportation, an immediate connection to housing, and contact information for service providers.
• Navigators will follow up with each client within 24-hours of release (the “warm hand-off”) to coordinate service appointments (including mental health and substance abuse) and longer term, stable housing solutions. • Clients will receive wraparound services, or a referral based on individual needs, such as transitional or permanent housing, food, mental health and substance abuse services, public benefit enrollment, job training, and employment.
City of Banning
North Shore Community Church
Step Up On Second
Salvation Army
County Jail
Research Partner
Month 1 Month 42 and beyond
List data and sources to be used to measure outcomes:
Data Types:
• Total number of clients served
• Number of clients who completed mental health and/or substance abuse treatment, • Number of clients diverted from homelessness by Tier 1 intervention, • Recidivism rate reported at regular intervals during course of 3-year project, • Number of clients who are relapse free, number of clients reporting reduced mental health symptoms, • Number of clients with permanent job placement,
• Number of clients in stable housing,
• Number of clients served in each type of project service, • Number of recruitment meetings held at county jail.
Data Sources
• Client Process Data: Existing HMIS and Clarity online data collection and management systems which will be updated to include specific metrics for project clients; CBOs to input client data daily, making the online database a near real-time source of process and outcome data. • Client Outcome Data: Structured interviews and focus groups with project staff; self-evaluations completed by clients • Recidivism: County Jail will provide re-arrest data on project clients monthly 57 (2) Goal:
Improve community capacity to serve County Jail releasees Objectives (A., B., etc.)
a) Initiate pre-release recruitment in the Jail including 36 monthly meetings to identify 900 clients during the 3-year period; b) New LAC will meet 12 times in the first 6 months, and monthly thereafter to understand the community’s service gaps, guide project implementation, and trouble-shoot challenges; c) Enhance LAC to include Jail staff and other CBOs in Banning. d) Provide 73% of grant funding to CBOs and provide training on behavioral health and substance abuse approaches; and e) Sustain the LAC to provide over-arching guidance to serve the re-entry community.
Process Measures and Outcome Measures:
Outcome Measures:
• Recruitment goals met at end of Year 1, Year 2, and Year 3; • Improved CBO knowledge and skills;
• Qualitative: Positive and negatives experiences (what worked/what didn’t work) with the project as reported by a sample of clients and providers;
• Qualitative: LAC success stories (e.g. assistance with specific implementation barriers); and • Qualitative: Client success stories.
Process Measures:
• Number of re-entry meetings in the county jail;
• Unduplicated clients served by the project (i.e. project enrollees); • Number of clients participating in each type of project service; • Number of FTEs (grant-funded and leveraged) expended in each year of the project by the City and partners; • Number and types of professional development trainings; and • LAC: number of meetings, changing membership, and recommendations to project management.
Project activities that support the identified goal and objectives: Responsible staff/partners: Timeline Start Date End Date
• Navigators will coordinate with the County Jail and conduct monthly meetings in order to recruit clients.
• Implement the Banning Re-Entry and Community Safety Project which provides wraparound services to project clients including substance abuse and mental health, and diverts clients from homelessness and re-arrest. • The Local Advisory Committee (LAC) will continue to recruit and involve new stakeholders as the project progresses, and new needs and resources are identified.
• The LAC will meet twice each month during the first 6 months to provide guidance and assist with problem-solving during the project’s launch and City of Banning
North Shore Community Church
Step Up On Second
Salvation Army
County Jail
Research Partner
Month 1 Month 42 and beyond
58 regularly throughout the project to continue guidance and implementation problem-solving.
• During the 6-month ramp up period, City staff and CBOs will participate in cultural humility, trauma informed care, and anti-racist trainings. • City Staff and CBOs will work to strengthen equity-focused strategies that reduce racial disparities, support equitable access to services and resources (including LGBTQIA communities), and produce equitable outcomes for all clients.
List data and sources to be used to measure outcomes:
Data Types:
• Recruitment numbers provided at end of Year 1, Year 2, and Year 3; • number of clients served,
• level of services received by each client (Tier 1, Tier 2, and Tier 3), • number of recruitment meetings held at County jail,
• Number of FTE employees;
• Number of LAC meetings held,
• LAC membership roster at start of project,
• LAC membership roster at end of project,
• LAC meeting minutes reflecting recommendations made to project manager, Data Sources:
• Client Process Data: Existing HMIS and Clarity online data collection and management systems which will be updated to include specific metrics for project clients; CBOs to input client data daily, making the online database a near real-time source of process and outcome data. • Client Outcome Data: Structured interviews and focus groups with project staff; self-evaluations completed by clients • CBO Professional Development Process and Outcome Data: Records compiled by Project Director (e.g., number and type of trainings; attendees); selfevaluations by training attendees • Staffing Data: FTE data from the project Grant Manager • LAC Process and Outcome Data: Records compiled by Project Director (e.g., rosters, number of meetings, attendees, agendas, etc.); structured interviews and focus groups with LAC members
59 Note: Excel rows 7 through 16 will auto-populate based on the information entered in the sections below.
Grant Funds Leveraged
Funds Total
$462,780 $149,778 $612,558
$573,660 $0 $573,660
$0 $75,000 $75,000
$4,952,402 $869,086 $5,821,488
$350,000 $0 $350,000
$0 $0 $0
$25,000 $0 $25,000
$6,273 $0 $6,273
$620,426 $0 $620,426
$6,990,541 $1,093,864 $8,084,405
Grant Funds Leveraged
Funds Total
$344,375 $0 $344,375
$118,405 $0 $118,405
$0 $149,778 $149,778
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$462,780 $149,778 $612,558
1b. Salaries and Benefits Narrative:
Grant Funds Leveraged
Funds Total
$4,500 $0 $4,500
$32,400 $0 $32,400
$450,000 $0 $450,000
$14,400 $0 $14,400
$22,950 $0 $22,950
$26,460 $0 $26,460
$19,950 $0 $19,950
$3,000 $0 $3,000
$573,660 $0 $573,660
Print Tri-Fold Brochures $1000/year x 3 years
Calculation for Expenditure
Master Lease Housing Kits: $400/month x 12 months x 3 years; Food Pantry Restocking (Opportunity Village): $500/month x 12 months x 3 years
Transportation
Communication & Technology
Utilities
Budget Line Item
Grant Funds:
1) Project Coordinator (new position, to be hired once grant funds are awarded) will oversee the project subcontracts, budget, work plan, program schedule, and will coordinate with the research partner for data collection and reporting purposes. 100% FTE, Planning Period (6-months) Hourly Rate: $31.55 (1040 hours); Year 1 Hourly Rate: $31.55 (2080 hours); Year 2 Hourly Rate: $32.50 (2080 hours); Year 3 Hourly Rate: $33.48 (2080 hours); Closeout Period (3- months) Hourly Rate $33.48 (520 hours). BENEFITS: The Project Coordinator’s benefits rate will be 49.41% which covers: vacation and sick leave, Public Employee Retirement System, health and dental insurance, life insurance, Medicare, long-term disability, general liability insurance, workman's compensation insurance, and costs for benefits administration. 2) Project Director: City of Banning Director of Homeless Services, Jeffrey Platt, will act as Project Director, and will supervise the new Project Coordinator. He will also provide part-time navigation assistance to North Shore Community Church’s Project Navigators, including participating in monthly recruitment meetings at the County Jail and follow up with each client within 24-hours of release (the “warm hand-off”) to coordinate service appointments (including mental health and substance abuse) and longer term, stable housing solutions. 40% FTE, Planning Period (6-months) Hourly Rate: $40.98 (416 hours); Year 1 Hourly Rate: $40.98 (416 hours); Year 2 Hourly Rate: $42.21 (416 hours); Year 3 Hourly Rate: $43.48 (416 hours); Closeout Period (3-months) Hourly Rate $44.78 (156 hours). BENEFITS: The Project Director’s benefits rate will be 55.9% which covers: vacation and sick leave, Public Employee Retirement System, health and dental insurance, life insurance, Medicare, long-term disability, general liability insurance, workman's compensation insurance, and costs for benefits administration.
Leveraged Funds:
3) Day-to-day Program and Fiscal Contact City of Banning Grant Programs Manager, Jennifer Jackson, will be the day-to-day program and fiscal contact for BSCC, and will be responsible for managing billing to the BSCC and contractor invoicing. 40% FTE, 40% FTE, Planning Period (6-months) Hourly Rate: $52.72 (416 hours); Year 1 Hourly Rate: $52.72 (416 hours); Year 2 Hourly Rate: $54.30 (416 hours); Year 3 Hourly Rate: $55.93 (416 hours); Closeout Period (3-months) Hourly Rate $55.93 (156 hours). BENEFITS: The Grant Program Manager’s benefits rate will be 53.5% which covers: vacation and sick leave, Public Employee Retirement System, health and dental insurance, life insurance, Medicare, long-term disability, general liability insurance, workman's compensation insurance, and costs for benefits administration. Merit increases of 3% are included in Years 1-3. Salary and benefits covered by the City of Banning.
Greyhound Bus Tickets: $150/ticket x 15 tickets/year x 3 years; Local Bus Tokens/Uber Vouchers: $300/month x 12 months x 3 years; Metrolink Vouchers: $150/month x 12 months x 3 years.
Master Lease Homes (transitional housing): $435/month x 12 months x 3 years; Opportunity Village (transitional housing):
$300/month x 12 months x 3 years
Laptops: $3,000 each x 3 laptops; Cell phones: $500 each x 3 cell phones; Cell/Laptop Service: $150/month x 12 months x 3 years; dedicated Toll Free phone line: $75/month x 12 months x 3 years TOTAL
6. Equipment/Fixed Assets
9. Indirect Cost
TOTAL
Description of Services or Supplies
Project Director (City of Banning- Director of
Homeless Services)
Day-to-day Program and Fiscal Contact (City
of Banning- Grants Program Manager)
7. Compliance Audit (must not exceed $25,000 in grant funds) 1a. Salaries and Benefits
8. Other (Travel, Training, etc.)
1. Salaries and Benefits
2. Services and Supplies
5. Project Evaluation and Monitoring [minimum of 5% (or $50,000, whichever is greater) but not more than 10% of total requested funds] City of Banning
2a. Services and Supplies
Name and Title
Project Coordinator (TO HIRE)
Name of Applicant/Lead Agency:
$50,000/year x 3 houses x 3 years
3. Professional Services or Public Agency Subcontracts
4. Non-Governmental Organization (NGO) Subcontracts (minimum 50% of grant funds) 2b. Services and Supplies Narrative:
(Show as either % FTE or Hourly Rate) & Benefits
100% FTE and Benefits
40% FTE and Benefits
TOTAL
40% FTE and Benefits
2024 Proposition 47 Grant Program- Project Budget and Budget Narrative Contract Term: October 1, 2024 through June 30, 2028
General Office Supplies
Residential Supplies (food and housewares)
Motel Vouchers $80/voucher x 60 vouchers/year x 3 years $100/month x 12 months x 45 months
Master Lease Housing
60 Grant Funds Leveraged
Funds Total
$0 $75,000 $75,000
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $75,000 $75,000
3b. Professional Services or Public Agency Subcontracts Narrative:
Description of Subcontracts Grant Funds Leveraged
Funds Total
$423,898 $0 $423,898
$1,410,893 $269,086 $1,679,979
$3,117,611 $600,000 $3,717,611
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$4,952,402 $869,086 $5,821,488
4b. Non-Governmental Organization (NGO) Subcontracts Narrative:
North Shore Community Church
Step Up On Second
Salvation Army
TOTAL
Leverage Funds:
Larry D. Smith Correctional Facility will assign a Deputy to the program for the duration of the 3-year performance period. The Deputy will coordinate with Program Staff and CBO partners regarding pre-release recruitment sessions and release dates. The Deputy will also provide arrest data to the Research Partner so that recidivism rates can be calculated. $25,000/year x 3 years = $75,000.
Calculation for Expenditure
Deputy- Larry D. Smith Correctional Facility $25,000/year x 3 years Description of Professional Service(s)
Calculation for Expenditure
4a. Non-Governmental Organization (NGO) Subcontracts
3a. Professional Services or Public Agency Subcontracts Grant Funds:
General office supplies: Paper, printer toner/ink, etc. $100/month x 12 months x 3 years = $3,600.
Residential Supplies (food and housewares):
• Master Lease House Kits- Kits will be used by residents in Master Leased houses and can include sheets, dishware, cleaning supplies, pots/pans, etc. $400/month x 12 months x 3 years = $14,400. • Food Pantry Restocking Kits (Opportunity Village)- Food pantry will be used by clients at Opportunity Village and Master Leased Houses. Restocking kits will replenish pantry monthly. Food pantry will be for exclusive use of project clients. $500/month x 12 months x 3 years = $18,000
Master Lease Housing:
The City of Banning will lease 3 houses with 4 bedrooms in each house. Two houses are expected to be for male residents (8 residents in each house) and one will be for female residents. The three houses will provide housing for up to one-year for 24 clients per year (16 men and 8 women). Residents will be supervised by a Case Manager. $50,000/year for each house x 3 houses x 3 years = $450,000 Motel Vouchers:
For emergency, short term stays of 1-2 nights until a longer-term transitional or permanent housing solution is found. $80/night x 60 vouchers/year x 3 years = $14,400 Transportation:
To provide Tier 1 program participants with a ride home (Greyhound bus tickets) and Tier 2 and 3 program participants to travel to appointments (Uber/Metrolink Vouchers). Greyhound Bus Tickets: $150/ticket x 15 tickets/year x 3 years= $6,750; Local Bus Tokens/Uber Vouchers: $300/month x 12 months x 3 years= $10,800; Metrolink Vouchers for clients served by the City of Banning: $150/month x 12 months x 3 years= $6,750.
Utilities:
To cover cost of utilities for program residents at both Master Leased Housing (longer term transitional housing) and Opportunity Village (short term transitional housing).Master Lease homes (longer term transitional housing):
$435/month x 12 months x 3 years = $15,660; Opportunity Village (short term transitional housing): $300/month x 12 months x 3 years = $10,800.
Communication & Technology:
To provide 1 x Project Coordinator and 2 x CBO Navigators (contracted) with technological devises, including laptops, software licenses, cell phones, and cell phone/internet service. Funds will also be used to establish a dedicated TollFree hotline for clients or potential clients to call for information about the project. Laptops: $3,000 each x 3 laptops and licenses = $9,000; • Cell phones: $500 each x 3 cell phones = $1,500; Cell/Laptop Service: $150/month x 12 months x 3 years = $6,750; Dedicated Toll-Free phone line: $75/month x 12 months x 3 years = $2,700.
Print Tri-fold Brochures:
Funds will be used to design and print double-sided, tri-fold brochures to support recruitment in the County Jail. $1,000/year x 3 years = $3,000.
Grant Funds:
North Shore Community Church: Backpack of necessary supplies-including basic hygiene needs; comb, brush, toothbrush, toothpaste, shampoo, body soap, shaving cream, razor, deodorant, nail clipper & file, body cleansing wipes, notepad, pen, women-person hygiene, body lotion, bottle of water. 100 per month x $25 each set = $2,500 x 12 months = $30,000/year. Project Navigators- cost for 2 x 0.5 FTE Navigators who will: 1) meet with up to 100 inmates each month at the County Jail in program recruitment meetings; 2) upon release from the County Jail, provide each client with a backpack of necessities; a ride to public transportation, an immediate connection to housing and contact information for service providers; and 3) follow up with each client within 24-hours of release (the “warm hand-off”) to coordinate service appointments (including mental health and substance abuse) and longer term, stable housing solutions. 2 x 0.5 FTE Navigators: $1,440/week x 52 weeks = $74,880 total (3% COLA included in Years 2 and 3); Navigator mileage- First Navigator: 140 miles roundtrip x 52 weeks = 7280 miles x .67 cents = $4,877.60. Second Navigator: 70 miles roundtrip x 52 weeks = 3640 miles x .67 cents = $2,438.80. Total Navigator mileage = $7,316.40/year; Administrative costs- 8 hours weekly x $30 = $240 x 52 weeks = $12,480/year; Indirect costs: 10% x 124,676 = $12,468. Total: $423,898.
Step Up On Second (Step Up): Personnel: 4.40 FTEs (.25FTE oversite, .10 FTE Service Coordinator Lead, and 4 FTEs Service Coordinator One) to ensure project success. Fringe Benefits are calculated at 28% and include medical, dental, vision, and life insurance for a Total Personnel of $1,0001,250 over three years ($320,749 in Yr1 with a 4% COLA increase in Yr. 2 ($333,579) and Yr. 3 ($346,922). Client Service Costs: are estimated at $85,532 over three years ( $27,400 in YR 1, $28,496 in Yr. 2, and $29,496 in Yr. 3 and include services such as homeless prevention, transportation, and other client services such as meals, and DMV fees. Program Cost contains items such as office supplies, travel/Mileage, laptops, staff development, and training for a total project cost of $147,277 ($49,313 in Yr. 1, $48,022 in Yr. 2, and $49,942 in Yr.3). Step Up’s Indirect Cost is estimated at $176,974 over three years ($59,642 in Yr. 1, $53,333 in Yr.2, and $63,999 in Yr. 3); include services such as accounts payable, accounts receivable; and HR services. Total: $1,410,893.
Salvation Army: Operation Cost: Client Wages for work training program: $17.00 per hour x 260 = $4,420 per client x 100 clients = $442,000 x 3 years = $1,362,000. Transportation: Bus passes for clients served by Salvation Army:
$150 x 100 clients = $15,000/year x 3 years = $45,000; Federal mileage rate: .67 x 21,115 = $14,147.50/year x 3 years = $42,442.50; Bicycles: $150 x 100 clients = $15,000/year x 3 years = $45,000; Gas cards: $5,000/year x 3 years = $15,000. Total: $120,442.50. Food Expenses: Grocery cards: $50 x 100 clients = $5,000/year x 3 years = $15,000; Bottled water: $8 per case x 300 cases = $2,400/year x 3 years = $7,200; Meals: 52 meals x $10/meal = $5,200 x 100 clients = $52,000/year x 3 years = $156,000. Total: $178,200. Work Clothing Expense: $100 x 100 clients = $10,000/year x 3 years = $30,000. Marketing & communications: $4,800/year x 3 years = $14,400 . Supplies: Work Tools (e.g.:
rakes, shovels, weed whacker, safety vest, traffic cones, safety goggles, gloves, trash cans, trash bags, trash pickers, gardening hats): $9,105/year x 3 years = $27,315. Emergency personal care items (soap, shampoo, toothbrushes, first aid supplies, etc.): $5,000/year x 3 years = $15,000. Job & education readiness: $75 average x 100 clients = $7,500/year x 3 years = $22,500. Office supplies: $2,500/year x 3 years = $7,500. Miscellaneous: $4,984/year x 3 years = $14,952. Total Operation Cost: $1,756,308. Salvation Army Direct Staff Cost: 2.0 FTE Case managers: Year 1: $62,400 (wages) + $16,600 (fringe) = $79,000/position x 2.0 FTE positions = $158,000 with 3% COLA increase in Year 2 ($162,740) and Year 3 ($167,622.20) = $488,362.20; 0.5 FTE Human Resources Case manager: Year 1: 0.5 FTE x $64,800/position= $32,400 + $8,060 (Fringe) = $40,460 with 3% COLA increase in Year 2 ($41,673.80) and Year 3 ($42,924) = $125,057.80; 1.0 FTE Outreach Coordinator: Year 1: $52,000 + $13,000 (Fringe) = $65,000 with 3% COLA increase in Year 2 ( $66,950) and Year 3 ($68,958.50) = $200,909; 1.0 FTE Program Coordinator: Year 1: $52,000 + $13,000 (Fringe) = $65,000 with 3% COLA increase in Year 2 ( $66,950) and Year 3 ($68,958.50) = $200,908 Total Direct Staff: $978,900. Salvation Army: Administrative Cost: 0.25 FTE Director of Program Services: Year 1:
$21,250+ $5,313 Fringe = $26,563, with 3% COLA increase in Year 2 ($27,359) and Year 3 ($28,180) = $82,102. 0.25 FTE Billing Specialist: Year 1 $20,000 + $5,000 Fringe = $25,000, with 3% COLA increase in Year 2 ($25,750) and Year 3 ($26,522) = $77,272 Total Administrative: $159,374.54. Salvation Army Indirect: $45,343.50/year x 3 years = $136,030. Total: $3,117,811 Leverage: Step Up On Second: Client services $269,086; Salvation Army:15 people in a Salvation Army Rehabilitation Facility x $40,000 per person = $600,000. Total: $869,086 TOTAL (minimum of 50% of grant funds to subcontracts with non-governmental, community-based organizations) 61 Grant Funds Leveraged
Funds Total
$350,000 $0 $350,000
$0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$350,000 $0 $350,000
Grant Funds Leveraged
Funds Total
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
6b. Equipment/Fixed Assets Narrative:
Grant Funds Leveraged
Funds Total
$25,000 $0 $25,000
$0 $0 $0
$0 $0 $0
$25,000 $0 $25,000
7b. Compliance Audit Narrative:
Grant Funds Leveraged
Funds Total
$3,123 $0 $3,123
$3,150 $0 $3,150
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$6,273 $0 $6,273
8b. Other (Travel, Training, etc.) Narrative:
Description of Equipment/Fixed
Assets
Grant Funds:
Training Conference
Attendance at a Training Conference for Project Coordinator, Project Director, and Day-to-day Program and Fiscal Contact. • Air fare: $400/plane ticket x 3 plane tickets = $1,200; • Lodging $167 x 2 nights x 3 rooms = $1,002
• Ground Transportation: $100/person x 3 people = $300
• Meals and incidentals $69/day per diem x 3 days x 3 people = $621 Annual City and CBO Training
City staff and CBOs will participate in cultural humility, trauma informed care, and anti-racist trainings annually (providers to be identified after award). $1,050 includes training fee and materials.
Not Applicable. The Banning Re-Entry & Community Safety Project does not have any Equipment/Fixed Assets as budgeted items. training fee and materials for 1 day meeting/year x 3 years A Certified Public Accountant will conduct a financial audit that covers the service delivery period of the grant. The audit report will be submitted no later than June 1, 2027.
Description of Project Evaluation and Monitoring
Research Partner- to be competitively procured after award from a list of qualified local colleges and universities 5a. Project Evaluation and Monitoring
TOTAL (must not exceed $25,000 in Grant Funds)
9a. Indirect Costs
5b. Project Evaluation and Monitoring Narrative:
Description of Other (Travel, Training,
etc.)
Training Conference
Annual City and CBO Training
Calculation for Expense
TOTAL
Air fare: $400/plane ticket x 3 plane tickets = $1,200; Lodging $167 x 2 nights x 3 rooms = $1,002; Ground Transportation: $100/person x 3 people = $300; Meals and incidentals $69/day per diem x 3 days x 3 people = 7a. Compliance Audit
Description of Compliance Audit Calculation for Expense Required Financial Audit (1) Audit for BSCC Proposition 47 Grant 6a. Equipment/Fixed Assets
8a. Other (Travel, Training, etc.)
Calculation for Expense
TOTAL
A qualified Research Partner will be selected through a competitive procurement process to conduct the Project Evaluation. Recruitment will be conducted along local institutions of higher learning such as California State UniversitySan Bernardino, University of Redlands, or Mt. San Jacinto College. The Research Partner will be responsible for developing the Evaluation Plan, developing all data collection instruments, training staff on data collection methods, compiling and analyzing project data, providing quarterly summaries to the City, and developing the Final Evaluation Report. The budgeted cost is approximately 5% of total grant funds TOTAL (minimum 5% of requested grant funds or $50,000, whichever is greater, but not more than 10%) 62 Grant Funds Leveraged
Funds Total
$620,426 $0 $620,426
$637,012
$0 $0 $0
$1,274,023
9b. Indirect Costs Narrative:
$620,426 $0 $620,426 Please see instructions tab for additional information regarding Indirect Costs.
If the amount exceeds the maximum allowed and/or turns red , please adjust it to not exceed the line-item noted. TOTAL For this grant program, indirect costs may be charged using only one of the two options below:
If using Option 1) grant funds allocated to Indirect Costs may not exceed:
If using Option 2) grant funds allocated to Indirect Costs may not exceed:
2) Indirect costs not to exceed 20 percent (20%) of the total grant award. Applicable if the organization has a federally approved indirect cost rate. Amount claimed may not exceed the organization's federally approved indirect cost rate. 1) Indirect costs not to exceed 10 percent (10%) of the total grant award. Applicable if the organization does not have a federally approved indirect cost rate.
10% Indirect costs will cover costs including utilities and services such as accounting, payroll, etc. 63