Banning City Council
October 14, 2025

RESOLUTION 2025-141

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA, AWARDING A CONSTRUCTION CONTRACT FOR PROJECT NO. 2023-04 RECTANGULAR

RAPID FLASHING BEACON (RRFB) AT THE INTERSECTIONS OF RAMSEY STREET AND 2 ND STREET, 6TH STREET, 16TH STREET AND MARTIN STREET, TO ALL AMERICAN BUILDING SERVICES IN THE AMOUNT OF $592,850 AND APPROVING A 10% CONTINGENCY FOR A TOTAL BUDGET OF “NOT-TO-EXCEED” $652,135.

WHEREAS, based on collision data obtained from the UC Berkeley Transportation Injury Mapping System (TIMS) and existing site conditions, City staff determined that there are pedestrian safety concerns at unsignalized intersections of Ramsey Street and 2nd Street, 6th Street, 16th Street and Martin Street.; and
WHEREAS, on October 12, 2021, under Resolution 2021-91, the City Council approved Master Agreement 08-5214S21 and a corresponding Program Supplement Agreement No.

HSIPL-5214(014) authorizing the City of Banning to start the Preliminary Engineering (PE) phase; and
WHEREAS, on March 14, 2023, the City Council approved Resolution 2023-46 awarding a Professional Services Agreement for the Design of Rectangular Rapid Flashing Beacon (RRFB) at the Intersections of Ramsey Street and 2nd Street, 6th Street, 16th Street and Martin Street to STC Traffic, Inc. in the amount of $64,780; and
WHEREAS, on August 8, 2025, staff released an Invitation for Bids (IFB) for Project No.2023-04 Rectangular Rapid Flashing Beacon (RRFB) at the Intersections of Ramsey Street and 2nd Street, 6th Street, 16th Street and Martin Street Project on the City’s public bidding platform; and
WHEREAS, on September 18, 2025, in response to the IFB, three (3) bids were received ranging in costs from $483,386 to $782,620; and
WHEREAS, Demo Leaders Inc., the lowest bidder, was disqualified due to failure to submit the bid bond by the required deadline and inconsistencies in the actual proposed cost; and WHEREAS, the Project will improve safety of the unsignalized intersections of Ramsey Street and 2nd Street, 6th Street, 16th Street and Martin Street by installing RRFB devices which will enhance pedestrian visibility and driver awareness; and WHEREAS, staff evaluated the bid proposals based on qualifications, cost, experience with the requested scope of services and response to the request for proposals. As a result, staff recommend the award of a Construction Contract to All American Building Services in the amount of $592,850; and
WHEREAS, the total project budget of $652,135, which includes a 10% contingency, will be funded by Caltrans HSIP, SB1 and Measure A funds. The project costs are eligible and expected to be partially reimbursed by the State of California Department of Transportation Cycle 10 Highway Safety Improvement Program (HSIP); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:
334
Resolution 2025-141

SECTION 1. The City Council approves the Construction Contract with All American Building Services in the amount of $592,850 and approving a 10% contingency for a total budget of “notto-exceed” $652,135 for the Rectangular Rapid Flashing Beacon (RRFB) at the Intersections of Ramsey Street and 2nd Street, 6th Street, 16th Street and Martin Street Project SECTION 2. The City Council authorizes the City Manager, or their designee, to make necessary budget adjustments, appropriations, and transfers related to this resolution.

SECTION 3. The City Council authorizes the City Manager to make necessary non-substantive changes and to execute the Construction Contract with All American Building Services.

SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 14th day of October 2025.

Sheri Flynn, Mayor
City of Banning
ATTEST:

Sandra Calderon, Acting Administrative
City Clerk
City of Banning
APPROVED AS TO FORM:

John Pinkney, City Attorney
Slovak, Baron, Empey, Murphy & Pinkney, LLP
335
Resolution 2025-141

CERTIFICATION:

I, Sandra Calderon, Acting Administrative City Clerk of the City of Banning, California, do hereby certify that the foregoing Resolution 2025-141, was duly adopted by the City Council of the City of Banning, California, at a regular meeting thereof held on the 14th day of October 2025 by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Sandra Calderon, Acting Administrative City
Clerk
City of Banning, California
336
Resolution 2025-141

EXHIBIT A
Construction Contract with All American Building Services 337
RESOLUTION 2023-46

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA,

AWARDING A PROFESSIONAL SERVICES AGREEMENT FOR THE DESIGN OF

RECTANGULAR RAPID FLASHING BEACONS AT THE INTERSECTIONS OF RAMSEY STREET AND 2ND, 6TH, 16TH AND MARTIN STREETS TO STC TRAFFIC, INC. OF CARLSBAD, CA IN THE AMOUNT OF $64,780, ESTABLISHING A TOTAL PROJECT BUDGET OF $71,258, AND REJECTING ALL OTHER PROPOSALS WHEREAS, City staff determined that there are significant pedestrian safety concerns at the unsignalized intersections of Ramsey Street and 2nd Street, 6th Street, 16th Street and Martin Street; and
WHEREAS, on October 12, 2021, under Resolution 2021-91, the City Council approved Master Agreement 08-5214S21 and a corresponding Program Supplement Agreement No. HSIPL-5214(014); and
WHEREAS, on November 14, 2022, staff released a Request for Proposals ( RFP) for the Design of Rectangular Rapid Flashing Beacon at the Intersections of Ramsey Street and 2nd Street, 6th Street, 16th Street and Martin Street to six (6) consultants on the on-call engineering list approved by City Council on July 12, 2022 under Resolution 2022- 99; and
WHEREAS, on December 13, 2022, in response to the RFP, five ( 5) proposals were received ranging in costs from $ 28,000 to $ 138,230; and WHEREAS, staff evaluated the proposals based on qualifications, cost, experience with the requested scope of services and response to the request for proposals. As a result, staff recommends the award of a professional services agreement to STC Traffic, Inc. in the amount of $64,780; and
WHEREAS, the lowest proposal was deemed non-responsive by the Engineering Staff because the cost was not adequate to accomplish all the tasks as outlined in the RFP; and
WHEREAS, the scope of work will include the design of Rectangular Rapid Flashing Beacon ( RRFB), ADA compliant pedestrian curb ramps, streetlights, signage and pedestrian crosswalk striping at each intersection; and WHEREAS, the total project budget of $71,258, which includes a 10% contingency, will be funded by Measure A funds. The project costs are eligible and expected to be reimbursed by the State of California Department of Transportation Cycle 10 Highway Safety Improvement Program ( HSIP).

Resolution 2023-46

338
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows :

SECTION 1. The City Council approves the Professional Services Agreement between STC Traffic , Inc ., and the City of Banning.

SECTION 2. The City Manager or his designee is authorized to execute the Professional Services Agreement with STC Traffic , Inc. and to make necessary budget adjustments, appropriations, transfers , and approving change orders within the approved contingency.

SECTION 3 . The City Council rejects all other proposals received on December 13, 2023.

SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 14th day of March 202 .

ATTEST:

Caroline Patton , De
City of Banning

APPROVED AS TO FORM AND
LEGAL CONTENT:

Y=
Serita R. Young, City Attorney
Richards, Watson & Gershon
Resolution 2023- 46

Alberto Sa chez, Mayor
City of B
339
CERTIFICATION:

I , Caroline Patton , Deputy City Clerk of the City of Banning , California , do hereby certify that the foregoing Resolution 2023-46 , was duly adopted by the City Council of the City of Banning, California , at a regula r meeting thereof held on the 14th day of March 2023 by the following vote , to wit:

AYES : Flynn, Gonzales, Minjares, Sanchez, and Wallace .

NOES:

ABSENT:

ABSTAIN:

Resolution 2023- 46

Caroline Patton, De ty City Clerk
City of Banning, California
340
RESOLUTION 2021-91

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA,

AUTHORIZING THE EXECUTION OF THE CALIFORNIA DEPARTMENT OF

TRANSPORTATION HIGHWAY SAFETY IMPROVEMENT PROGRAM STATE-AID MASTER AGREEMENT NO. 08-5214S21 AND PROGRAM SUPPLEMENT
AGREEMENTS NO. HSIPSL-5214(013) AND NO. HSIPSL-5214(014) WHEREAS, the City of Banning submitted a grant application to the State of California Department of Transportation Cycle 10 Highway Safety Improvement Program Benefit Cost Ratio category on October 15, 2020, for the purpose of making intersection improvements and installing sidewalks at the Omar/Ramsey Intersection; and WHEREAS, the City of Banning submitted a grant application to the State of California Department of Transportation Cycle 10 Highway Safety Improvement Program Funding Set-asides category on October 15, 2020, for the purpose of installing/upgrading pedestrian crossings at four non-signalized intersections on Ramsey Street; and WHEREAS, the City of Banning was notified on March 26, 2021, that the two grant applications were approved; and
WHEREAS, Master Agreement 08-5214S21 and the two corresponding Program Supplement Agreements HSIPSL-5214(013) (Ramsey-Omar Intersection Improvements and Sidewalk) for $18,800 and HSIPSL-5214(014) (Ramsey St. intersections) for $13,300 must be executed with Caltrans before grant funds may be claimed.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:

SECTION 1. Authorizes the City Manager or his designee to execute the Caltrans Master Agreement 08-5214S21, Program Supplement Agreement No. HSIPSL-5214(013), and Program Supplement Agreement No. HSIPSL-5214(014) and any related documents on behalf of the City of Banning.

PASSED, APPROVED AND ADOPTED this 12th day of October, 2021.

Resolution 2021-91

City of Banning
341
ATTEST:

Caroline Patton, De
City of Banning

APPROVED AS TO FORM AND
LEGAL CONTENT:

Kevin G. Ennis, City Attorney
Richards, Watson & Gershon
Resolution 2021 -91

342
CERTIFICATION:

I, Caroline Patton, Deputy City Clerk of the City of Banning, California, do hereby certify that the foregoing Resolution 2021-91 , was duly adopted by the City Council of the City of Banning, California, at a regular meeting thereof held on the 12th day of October 2021 by the following vote, to wit:

AYES: Council Members Hamlin, Happe, Pingree, Sanchez, and Mayor Wallace.

NOES:

ABSENT:

ABSTAIN:

Resolution 2021-91

Caroline Patton, D uty City Clerk
City of Banning, Californic;1
343

RRFB RAMSEY ST PEDESTRIAN CROSSWALKS ALL AMERICAN BUILDING SERVICES Line Item Description Quantity Unit of
Measure
Unit Cost Total
1 Mobilization/Demobilization (including
preliminary construction schedule, bonds,
insurance, permits and shall not exceed
5% of the project total cost).
1 LS $24,000 24,000 $
2 Traffic Control 1 LS $9,000 9,000 $
3 SWPPP 1 LS $9,000 9,000 $
4 Construction Surveying 1 LS $4,000 4,000 $
5 Clearing and Grubbing 1 LS $8,000 8,000 $
6 Unclassified Excavation (Final Quantity) 45 CY $200 9,000 $ 7 Utility Coordination 1 LS $4,000 4,000 $
8 6” PCC Type “A” Curb and Gutter per City
of Banning Std. No. C-200 350 LF $55 19,250 $
9 Construct PCC Cross Gutter and Spandrel
per City of Banning Std. No. C-211 200 SF $55 11,000 $
10 Construct PCC ADA Access Ramp Type I
per City of Banning Std. No. C-214 9 EA $8,500 76,500 $ 11 Construct PCC ADA Access Ramp Type II
per City of Banning Std. No. C-215 2 EA $8,500 17,000 $ 12 Construct PCC Driveway Approach per City
of Banning Std. No. C-208 1 EA $6,000 6,000 $
13 Construct 4” PCC Sidewalk per City of
Banning Std. No. C-213 3000 SF $45 135,000 $
14 Asphalt Concrete Paving. Match Existing
Section 30 TONS $250 7,500 $
15 Aggregate Base. Match Existing Section 1050 CY $50 52,500 $ 16 Construct Trench Drain per Detail “B” on
Sheet 2 70 LF $80 5,600 $
17 Construct Sidewalk Underdrain 15 LF $250 3,750 $
18 Replace Existing 2’X4’ Curb Inlet Grate 1 EA $1,500 1,500 $ 19 Relocate/Adjust to Grade Existing Utility
Box
3 EA $3,000 9,000 $
20 Install Traffic Signage 1 LS $4,000 4,000 $
21 Install Traffic Striping and Pavement
Markings 1 LS $27,000 27,000 $
22 Install Carmanah R920-E Solar Rectangular
Rapid Flashing Beacon Assembly (or 8 EA $7,500 60,000 $ 23 Install Type 1-A Standard Pole with
Foundation 6 EA $3,000 18,000 $
24 Install Street Light Pole with Foundation 2 EA $8,000 16,000 $ 25 Additive Altrenate Bid:

Slurry Seal 22500 SF $2.50 56,250 $
Total 592,850 $
344
C-1
CONTRACT (C01205)

CITY OF BANNING CONTRACT FOR
HSIP RRFB RAMSEY STREET PEDESTRIAN CROSSWALKS & IFB 25-106 THIS CONTRACT (“Contract”) is made and entered this ___________________ (“Effective Date”), by and between the CITY OF BANNING, a California municipal corporation (“City”) and All American Building Services, a California Corporation (“Contractor”). Contractor’s California State Contractor’s license number is 921499; Class A/B. Contractor’s DIR registration number is 1000790148.

In consideration of the mutual covenants hereinafter set forth, the parties hereto agree as follows:

1. Contract Documents. The Contract Documents consist of this Contract, the Notice Inviting Bids, Instructions to Bidders, Bid (including documentation accompanying the Bid and any post-Bid documentation submitted before the Notice of Award), the Bonds, permits from regulatory agencies with jurisdiction, General Provisions, Special Provisions, Plans, Standard Plans, Standard Specifications, Reference Specifications, Addenda, Change Orders, and Supplemental Agreements. The Contract Documents are attached hereto and incorporated herein by reference.

2. Scope of Services. Contractor shall perform the Work in a good and workmanlike manner for the project identified as HSIP RRFB Ramsey Street Pedestrian Crosswalks (“Project”), as described in this Contract and in the Contract Documents.

3. Compensation. In consideration of the services rendered hereunder, City shall pay Contractor a not to exceed amount of Five Hundred Ninety-Two Thousand Eight Hundred Fifty Dollars ($592,850.00) in accordance with the prices as submitted in the Bid.

4. Incorporation by Reference. All of the following documents are attached hereto and incorporated herein by this reference: Workers’ Compensation Certificate of Insurance, Additional Insured Endorsement (Comprehensive General Liability), Additional Insured Endorsement (Automobile Liability), and Additional Insured Endorsement (Excess Liability).

5. Antitrust Claims. In entering into this Contract, Contractor offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. § 15) or under the Cartwright Act (Business and Professions Code Section 16700 et seq.) arising from purchases of goods, services, or materials pursuant to the Contract. This assignment shall be made and become effective at the time City tenders final payment to Contractor without further acknowledgment by the parties.

6. Prevailing Wages. City and Contractor acknowledge that the Project is a public work to which prevailing wages apply.

7. Workers’ Compensation. Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of Labor Code Section 1861, by signing this Contract, the Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this Contract.”
345
C-2

8. Titles. The titles used in this Contract are for convenience only and shall in no way define, limit or describe the scope or intent of this Contract or any part of it.

9. Authority. Any person executing this Contract on behalf of Contractor warrants and represents that he or she has the authority to execute this Contract on behalf of Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.

10. Debarment or Suspension.

Contractor represents and warrants that, as of the Effective Date of this Agreement, Contractor is not debarred or suspended pursuant to any applicable Federal or State law providing for the debarment of contractors. Contractor shall not perform the Services with any subcontractor that has been debarred or suspended pursuant to any applicable Federal or State law providing for the debarment. Contractor and its subcontractors shall not be debarred or suspended throughout the Term of this Agreement pursuant to any applicable Federal or State law providing for the debarment of contractors. If Contractor or any subcontractor becomes debarred or suspended during the Term of this Agreement, Contractor shall immediately notify City.

11. Entire Agreement. This Contract, including the Contract Documents and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between City and Contractor. This Contract supersedes all prior oral or written negotiations, representations or agreements.

This Contract may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties that expressly refers to this Contract.

12. Counterparts. This Contract may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.

IN WITNESS WHEREOF, the parties hereto have executed the Contract the day and year first above written.

CITY OF BANNING
City Council Approval: ______________ By:

City Manager Date
ATTEST: APPROVED AS TO FORM:

By: By:

Administrative City Clerk Date City Attorney Date
(“CONTRACTOR”)
By:

Name: Date
Title:

Title:
346

DEPARTMENT OF TRANSPORTATION
To: City of Banning

FINANCE LETTER
Date: 12/31/2024
D_CO_RT: 08-RIV-0-BAN
Project No: HSIPSL-5214(014)
Adv. Project Id: 0822000018
Project End Date:

EA No:

Est Tot Proj Costs:

FINANCE ITEMS PRO RATA OR

LUMP SUM

TOTAL COST OF
WORK
PART. COST STATE (HSIP) LOCAL
Agency Preliminary Engineering $13,300.00 $13,300.00 $13,300.00 $0.00 Agency Preliminary Engineering $51,480.00 $51,480.00 $51,480.00 $0.00 Construction $524,563.00 $185,220.00 $185,220.00 $339,343.00 Totals: $589,343.00 $250,000.00 $250,000.00 $339,343.00 Participation Ratio: 42.42% This Finance Letter was created based on specific financial information provided by the responsible local agency. The following encumbrance history is prepared by Local Assistance Accounting Office and is provided here for local agency's information and action.

Signature: Printed Name: Raimund Yambao
Title: HQ Sr. Area Engineer Telephone No: (279) 599-3120 Remarks: REQ#3: Allocate $185,000 of HSIP state funds for CON. Maximum reimbursement rate 100%. REQ#2: Caltrans allocates an additional $51,480 of HSIP SOF fund for PE component, due to cost increase, under Proj ID# H10-8-002, on 2/22/2023.

ACCOUNTING INFORMATION HSIPSL-5214(014)
ADV. PROJECT ID APPROP. STATE PROG. FED/ STATE ENCUMBRANCE APPROP EXPENDITURE ENCUMBRANCE REVERSION UNIT AMOUNT YEAR AMOUNT BALANCE DATE*
Cooperative Work Agreement

APPROVED EXPIRATION

AMOUNT DATE
0822000018 24102 2030010551 $185,220.00 2324 $0.00 $185,220.00 06/30/2029 0822000018 22102 2030010551 $51,480.00 2122 $50,894.85 $585.15 06/30/2027 0822000018 21102 2030010551 $13,300.00 2021 $13,300.00 $0.00 06/30/2026 *Please submit invoices to the appropriate Districts by April 1st to avoid funds lapsing on the June 30th reversion date listed above and to allow sufficient time for Accounting and SCO year-end closing procedures.

5214014 R3 FL 12.31.24
Final Audit Report 2024-12-31
"5214014 R3 FL 12.31.24" History
Document created by Alberta Snowden ([email protected]) 2024-12-31 - 5:20:54 PM GMT- IP address: 149.136.17.253 Document emailed to Raimund Yambao ([email protected]) for signature 2024-12-31 - 5:21:04 PM GMT
Email viewed by Raimund Yambao ([email protected]) 2024-12-31 - 6:17:05 PM GMT- IP address: 149.136.17.251 Document e-signed by Raimund Yambao ([email protected]) Signature Date: 2024-12-31 - 6:17:24 PM GMT - Time Source: server- IP address: 149.136.17.251 Agreement completed.
2024-12-31 - 6:17:24 PM GMT
Created: 2024-12-31
By:

Status:

Transaction ID:

Alberta Snowden ([email protected])
Signed
CBJCHBCAABAA8hjpvmyEOU6zYE3IVSWApzom2IoQrFBc
348

CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Arturo Vela, Interim City Manager
PREPARED BY: Ralph Wright, Parks and Recreation Director Marisol Lopez, Economic Development Manager
MEETING DATE: October 14, 2025
SUBJECT: Consideration of Resolution 2025-142, Accepting Community Development Block Grant (CDBG) Funds for Fiscal Year 2025/2026 in the amount of $155,678 for the Banning Senior Center Project # 2 (5.BN.64- 25) in the amount of $141,828; Banning Peace Center Food Program (5.BN.65-25) in the amount of $5,000; the Court Appointed Special Advocate (CASA) program (0.282-25) in the amount of $5,000; and the Teens Continue to lead program (0.284-25) in the amount of $3,850.

RECOMMENDATION:

Adopt Resolution 2025-142.

BACKGROUND:

The submittal of the selected project applications for the 2025/2026 CDBG Program funding was approved by City Council on October 8, 2024, under Resolution 2024-159. The Resolution was rescinded on November 12, 2025 by the City Council and Resolution 2024-176, was adopted to correct a clerical error in the original Resolution. The execution of the 2025/2026 CDBG Supplemental Agreement is required for the City to obtain and utilize CDBG Funds.

JUSTIFICATION:

To utilize Fiscal Year 2025/2026 CDBG program funds, the City is required to execute a Supplemental Agreement attached hereto by Reference. The CDBG FY 2025/2026 funding will be allocated to the Banning Senior Center Project # 2 (5.BN.64-25) in the amount of $141,828; Banning Peace Center Food Program (5.BN.65-25) in the amount of $5,000; the Court Appointed Special Advocate (CASA) program (0,282-25) in the amount of $5,000; and the Teens Continue to lead program (0.284-25) in the amount of $3,850.

The Banning Senior Center Project # 2 and the Banning Peace Center Food Program are reimbursable grants that the City will administer and ensure proper completion of the projects. Both the CASA Program and the Boy's and Girls Club program received additional funds from other County Districts or Cooperating Cities and will be administered by the County Housing and Workforce Solutions Department.

FISCAL IMPACT:

By approving the CDBG Supplemental Agreement, Fiscal Year 2025/2026, the City anticipates receiving $141,828 for the Banning Senior Center Improvements; $5,000 for the Banning Peace Center Food Center Program; $5,000 for the Court Appointed Special Advocate program; and $3,850 for the Teens Continue to lead program. Acceptance of these funds are restricted exclusively for these approved 349
projects.

With the adoption of Resolution 2025-142 - changes to the budget will include:

Added Appropriations -
Expenditure Accounts
110-5500-446.42-10 $5,000 - Banning Peace Center Food Program 110-5500-461.90-85 $141,828 - Cap Exp / Senior Center improvements Revenue Accounts
110-5500-331.20-02 $146.828 - Federal Revenue from CDB Grants The remaining $8,850 is disbursed directly from the County of Riverside.

ALTERNATIVES:

The City Council can choose to not adopt Resolution 2025-142 thereby not authorizing the execution of the CDBG 2025/2026 Supplemental Agreement and forfeit receiving $155,678 in CDBG funds. This can also potentially jeopardize future CDBG grant funds being awarded to the City of Banning.

BUDGETED?:

No
CONTRACT/AGREEMENT:

Yes
ATTACHMENTS:

1. Resolution 2025-142, Accepting 2025-26 CDBG Funds and Supplemental Agreement.docx

2. Cover Letter - 2025-2026 CDBG Program.pdf

3. CDBG - Supplemental Agreement 2025-2026.pdf

4. Resolution_2024-159__CDBG_Acceptance.pdf

5. Resolution_2024-176__CDBG_Supplemental_Agreement.pdf 350
Resolution 2025-142

RESOLUTION 2025-142

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA,

ACCEPTING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR FISCAL YEAR 2025/2026 IN THE AMOUNT OF $156,678 FOR THE BANNING SENIOR CENTER PROJECT #2 (5BN.64-25) IN THE AMOUNT OF $141,828; BANNING PEACE CENTER FOOD PROGRAM (5.BN.65-25) IN THE AMOUNT OF $5,000; THE COURT APPOINTED SPECIAL ADVOCATE (CASA) PROGRAM (0.282-25) IN THE AMOUNT OF $5,000; AND THE TEENS CONTINUE TO LEAD PROGRAM (0.284-25) IN THE AMOUNT OF $3,850.

WHEREAS, the City of Banning has been submitting applications for projects/activities under the Community Development Block Grant (CDBG) program to the Riverside County Housing and Workforce Solutions (HWS) Department annually; and WHEREAS, the submittal of the approved project applications for CDBG 2025/2026 program funding was initially approved by the City Council on October 8, 2024 under Resolution 2024-159; and
WHEREAS, Resolution 2024-159 was rescinded to correct a clerical error and the approved project applications were re-approved by the City Council under Resolution 2024-176; and
WHEREAS, the projects submitted herein meet the CDBG program guidelines and/or requirements; and
WHEREAS, it is necessary that the supplemental agreement be approved by the City Council through resolution order for the City and its residents to obtain and utilize the federally funded CDBG grant funds; and
WHEREAS, final whereas statement.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:

SECTION 1. The City Council approves the Supplemental Agreement with Riverside County Housing and Workforce Solutions for the Community Development Block Grant FY 2025/2026 for a two-year term in an amount of $155,678, attached hereto as Exhibit A SECTION 2. The City Council authorizes the mayor to execute the Supplemental Agreement with Riverside County Housing and Workforce Solutions on behalf of the City Council and the City Manager to make non-substantive changes to the Community Development Block Grant FY 2025/2026 if necessary in the future.

SECTION 3. The City Council authorizes the City Manager, or designee, to make necessary budget adjustments, appropriations, and transfers related to this resolution.

SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 14th day of October, 2025. 351
Resolution 2025-142

Sheri Flynn, Mayor
City of Banning
ATTEST:

Sandra Calderon, Acting Administrative
City Clerk
City of Banning
APPROVED AS TO FORM:

John Pinkney, Interim City Attorney
Slovak, Baron, Empey, Murphy & Pinkney,
LLP
352
Resolution 2025-142

CERTIFICATION:

I, Sandra Calderon, Acting Administrative City Clerk of the City of Banning, California, do hereby certify that the foregoing Resolution 2025-42, was duly adopted by the City Council of the City of Banning, California, at a regular meeting thereof held on the 14th day of October, 2025 by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Sandra Calderon, Acting Administrative City
Clerk
City of Banning, California
353
Resolution 2025-142

EXHIBIT A
Supplemental Agreement for the Use of 2025/2026
Community Development Block Grant Funds
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Resolution 2024-159

RESOLUTION 2024-159

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA

ACCEPTING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR FISCAL YEAR 2024/2025 IN THE AMOUNT OF $159,408 FOR THE BANNING SENIOR CENTER (5.BN.61-24) IN THE AMOUNT OF $43,144; DYSART PARK IMPROVEMENT PROJECT (5.BN.62-24) IN THE AMOUNT OF $105,000; AND THE BANNING PEACE CENTER FOOD PROGRAM IN THE AMOUNT OF $11,264
WHEREAS, the City of Banning has been submitting applications for projects/activities under the Community Development Block Grant (CDBG) program to the Riverside County Housing and Workforce Solutions (HWS) annually; and
WHEREAS, the submittal of the approved project applications for CDBG 2024/2025 program funding was approved by the City Council on October 24, 2023 under Resolution 2023- 171; and
WHEREAS, the projects submitted herein meets the CDBG program guidelines and/or requirements; and
WHEREAS, it is necessary that the supplemental agreement be approved by the City Council through resolution in order for the City and its residents to obtain and utilize the federally funded CDBG grant funds.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:

SECTION 1. The City Council approves the Supplemental Agreement with Riverside County Housing and Workforce Solutions for the Community Development Block Grant FY 2024/2025 for a one-year term in an amount of $159,408, attached hereto as Exhibit A.

SECTION 2. The City Council authorizes the City Manager to make non-substantive changes to the Community Development Block Grant FY 2024/2025 and to execute the Supplemental Agreement with Riverside County Housing and Workforce Solutiuons on behalf of the City Council.

SECTION 3. The City Council authorizes the City Manager, or designee, to make necessary budget adjustments, appropriations, and transfers related to this resolution.

SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 8th day of October 2024.

Alberto Sanchez, Mayor
City of Banning
424
Resolution 2024-159

ATTEST:

Caroline Patton, Administrative City Clerk
City of Banning
APPROVED AS TO FORM:

Serita R. Young, City Attorney
Richards, Watson & Gershon
425
Resolution 2024-159

CERTIFICATION:

I, Caroline Patton, Administrative City Clerk of the City of Banning, California, do hereby certify that the foregoing Resolution 2024-159, was duly adopted by the City Council of the City of Banning, California, at a regular meeting thereof held on the 8th day of October 2024 by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Caroline Patton, Administrative City Clerk
City of Banning, California
426
Resolution 2024-159

Exhibit A
Supplemental Agreement for the Use of 2024-2025
Community Development Block Grant Funds
427
Resolution 2024-176

RESOLUTION 2024-176

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA,

ACCEPTING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR FISCAL YEAR 2024/2025 IN THE AMOUNT OF $159,408 FOR THE BANNING SENIOR CENTER (5.BN.61-24) IN THE AMOUNT OF $43,144; DYSART PARK IMPROVEMENT PROJECT (5.BN.62-24) IN THE AMOUNT OF $105,000; AND THE BANNING PEACE CENTER FOOD PROGRAM IN THE AMOUNT OF $11,264, AND RESCINDING RESOLUTION 2024-159 WHEREAS, THE City of Banning has been submitting applications for projects/activities under the Community Development Block Grant (CDBG) program to the Riverside County Housing and Workforce Solutions (HWS) annually; and
WHEREAS, the submittal of the approved project applications for CDBG 2024/2025 program funding was approved by the City Council on October 24, 2023 under Resolution 2023- 171; and
WHEREAS, the projects submitted herein meet the CDBG program guidelines and/or requirements; and
WHEREAS, it is necessary that the supplemental agreement be approved by the City Council through resolution in order for the City and its residents to obtain and utilize the federally funded CDBG grant funds.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:

SECTION 1. The City Council approves the Supplemental Agreement with Riverside County Housing and Workforce Solutions for the Community Development Block Grant FY 2024/2025 for a one-year term in an amount of $159,408.

SECTION 2. The City Council authorizes the mayor to execute the Supplemental Agreement with Riverside County Housing and Workforce Solutions on behalf of the City Council and the City Manager to make non-substantive changes to the Community Development Block Grant FY 2024/2025 if necessary, in the future.

SECTION 3. The City Council authorizes the City Manager, or designee, to make necessary budget adjustments, appropriations, and transfers related to this resolution.

SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 12th day of November 2024.

Alberto Sanchez, Mayor
City of Banning
428
Resolution 2024-176

ATTEST:

Caroline Patton, Administrative City Clerk
City of Banning
APPROVED AS TO FORM:

Serita R. Young, City Attorney
Richards, Watson & Gershon
429
Resolution 2024-176

CERTIFICATION:

I, Caroline Patton, Administrative City Clerk of the City of Banning, California, do hereby certify that the foregoing Resolution 2024-176, was duly adopted by the City Council of the City of Banning, California, at a regular meeting thereof held on the 12th day of November 2024 by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Caroline Patton, Administrative City Clerk
City of Banning, California
430
Resolution 2024-176

EXHIBIT A
CDBG Supplemental Agreement for FY 2024-25
431

CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Arturo Vela, Interim City Manager
PREPARED BY: Holly Stuart, Public Works Program Manager Arturo Vela, Director of Public Works/Interim City Manager MEETING DATE: October 14, 2025
SUBJECT: Consideration of Resolution 2025-143, Awarding a Professional Services Agreement for the Banning Armory Resilience Centers Project to Richard Yen & Associates Architects & Planners, Inc. in the Amount of $759,850
RECOMMENDATION:

Approve Resolution 2025-143.

BACKGROUND:

On August 22, 2023, City Council authorized the submission of a grant application to the California Strategic Growth Council for funding under the Community Resilience Centers (CRC) Program. This program supports the planning, development and enhancement of neighborhood-level Community Resilience Centers, which are designed to serve as year-round hubs for community services and programs, while also functioning as resource-equipped shelters during climate related and other emergency activities.

The City submitted a CRC grant application for funding to support project development activities, including community outreach, facility assessments, and design work necessary to retrofit the former California National Guard Armory building (Art L. Welch Community Center) located at 2041 W. Nicolet Street. The proposed project aims to convert the facility into a dual-purpose Community Resilience Center and Emergency Operations Center, providing both emergency shelter during disasters and ongoing community programming throughout the year.

Following the State’s review process, the California Strategic Growth Council awarded the City a grant in the amount of $1,070,620. The grant term commenced on April 21, 2025, the date of contract execution, and will remain in effect for two years from that date.

In response to the grant award and the associated project timeline, City staff developed and issued a Request for Proposals (RFP) via ProcureNow, soliciting qualified firms to provide services in alignment with the grant program guidelines, the City’s application and the executed grant agreement. The selected firm will be responsible for preparing a community engagement plan, emergency preparedness assessment and report, facility assessment, and comprehensive project scope including design and cost estimates.

The RFP was advertised in the local newspaper officially released through ProcureNow on July 7, 2025.

In response, the City received 6 proposals by the submission deadline of August 29, 2025 summarized below:
432
Consultant Score
1) Richard Yen & Associates Architects & Planners, Inc. 83.67 2) ELS Architecture and Urban Design 78.00
3) SVA Architects, Inc. 76.33
4) IDS Group, Inc. 73.67
5) Dunbar Architecture 67.67
6) Lionakis 61.33
With this award and completion of this planning project, it is staff’s intention to seek further grant funding for the construction phase through the California Strategic Growth Council under the Community Resilience Centers Program or alternative sources.

JUSTIFICATION:

To fulfill the City’s grant obligations and advance its strategic goals, it is necessary to enter into a Professional Services Agreement for planning and development activities related to the conversion of the former Armory building into a Community Resilience Center and Emergency Operation Center for the Banning community.

Staff conducted a comprehensive evaluation of submitted proposals, considering qualifications, cost, relevant experience, and responsiveness to the Request for Proposals with both value added services and the overall approach taken into consideration. Based on this evaluation, staff recommends awarding the Professional Services Agreement to Richard Yen & Associates Architects & Planners, Inc. (RY+AO) in the amount of $759,850.

FISCAL IMPACT:

The Professional Services Agreement in the amount of $759,850 will be funded through the Community Resilience Centers Program grant award. To facilitate this, an appropriation from to Account 704-3200- 412.33-11 in the amount of $759,850 is required. Grant reimbursements will be requested periodically throughout the duration of the project.

ALTERNATIVES:

Do not approve Resolution 2025-143 and provide alternative direction to staff.

BUDGETED?:

No
CONTRACT/AGREEMENT:

Yes
ATTACHMENTS:

1. Resolution 2025-143.docx

2. CC Resolution No. 2023-147.pdf

3. Grant Agreement.pdf

4. Proposal.pdf

5. C01207 - PSA Richard Yen for Banning Armory final.pdf 433
Resolution 2025-143

RESOLUTION 2025-143

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA,

AWARDING A PROFESSIONAL SERVICES AGREEMENT FOR THE BANNING ARMORY

RESILIENCE CENTERS PROJECT TO RICHARD YEN & ASSOCIATES ARCHITECTS & PLANNERS, INC. IN THE AMOUNT OF $759,850
WHEREAS, on August 22, 2023, City Council authorized the submission of a grant application to the California Strategic Growth Council for funding under the Community Resilience Centers Program; and
WHEREAS, the City submitted application requested funds to support project development activities, including community outreach, facility assessments, and design work necessary to retrofit the former California National Guard Armory building located at 2041 W.

Nicolet Street in an effort to convert the facility into a dual-purpose Community Resilience Center and Emergency Operations Center; and
WHEREAS, California Strategic Growth Council awarded the City a grant in the amount of $1,070,620 which is effective two years from its grant execution, April 21, 2025; and WHEREAS, City staff developed and issued a Request for Proposals (RFP) soliciting qualified firms to provide services in alignment with the grant program guidelines, the City’s application and the executed grant agreement; and
WHEREAS, the RFP was advertised in the local newspaper on and officially released through ProcureNow on July 7, 2025 and in response, the City received 6 proposals as summarized below:

Consultant Score
1) Richard Yen & Associates Architects & Planners, Inc. 83.67 2) ELS Architecture and Urban Design 78.00
3) SVA Architects, Inc. 76.33
4) IDS Group, Inc. 73.67
5) Dunbar Architecture 67.67
6) Lionakis 61.33
WHEREAS, the Professional Services Agreement in the amount of $759,850 will be funded through the Community Resilience Centers Program grant award and an appropriation to Account 704-3200-412.33-11 (Professional Services) in the amount of $759,850 is required with the understanding that grant reimbursements will be requested periodically throughout the duration of the project.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:

SECTION 1. The City Council approves the Professional Services Agreement with Richard Yen & Associates Architects & Planners for the Banning Armory Resilience Centers project for a 3- year term in an amount of $759,850 and subsequent amendments to extend the Agreement for up to two additional single year terms upon satisfactory performance, with a total not-to-exceed amount of $759,85 over five (5) years.
434
Resolution 2025-143

SECTION 2. The City Council authorizes the City Manager to make non-substantive changes to the Professional Services Agreement and to execute the Professional Services Agreement with Richard Yen & Associates Architects & Planners, Inc. on behalf of the City Council.

SECTION 3. The City Council authorizes the City Manager, or designee, to make necessary budget adjustments, appropriations, and transfers related to this resolution.

SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 14th day of October, 2025.

Sheri Flynn, Mayor
City of Banning
ATTEST:

Sandra Calderon, Acting Administrative
City Clerk
City of Banning
APPROVED AS TO FORM:

John Pinkney, Interim City Attorney
Slovak, Baron, Empey, Murphy & Pinkney,
LLP
435
Resolution 2025-143

CERTIFICATION:

I, Sandra Calderon, Acting Administrative City Clerk of the City of Banning, California, do hereby certify that the foregoing Resolution 2025-143, was duly adopted by the City Council of the City of Banning, California, at a regular meeting thereof held on the 14th day of October, 2025 by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Sandra Calderon, Acting Administrative City
Clerk,
City of Banning, California
436
Resolution 2025-143

EXHIBIT A
Agreement Document Title
(Attach Agreement Document)
437
RESOLUTION 2023-147

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA,

AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR GRANT FUNDS FOR

THE COMMUNITY RESILIENCE CENTERS PROGRAM FROM THE CALIFORNIA

STRATEGIC GROWTH COUNCIL AND AUTHORIZING THE EXECUTION OF

APPLICATION-RELATED DOCUMENTS BY THE CITY MANAGER OR HIS

DESIGNEE
WHEREAS, the City of Banning proposes to implement the Banning Armory Community Resilience Center Project; and,
WHEREAS, the City of Banning has the legal authority and is authorized to enter into a funding agreement with the State of California and the California Strategic Growth Council; and
WHEREAS, the City of Banning intends to apply for Project Development grant funding from the California Strategic Growth Council's Community Resilience Centers CRC) Program for the Banning Armory Community Resilience Center Project.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:

SECTION 1. The City of Banning City Manager or designee is hereby authorized and directed to prepare and file an application for funding with the California Strategic Growth Council and take such other actions as necessary or appropriate to obtain funding.

SECTION 2. The City of Banning City Manager or his designee is hereby authorized and directed to execute the funding agreement with the California Strategic Growth Council and any amendments thereto.

SECTION 3. The City of Banning City Manager or designee is hereby authorized and directed to submit any required documents, invoices, and reports required to obtain grant funding.

PASSED, APPROVED AND ADOPTED this 22nd day of August 2023.

Resolution 2023- 147

Alberto z, Mayor
City of
438
ATTEST:

Caroline Patton, Dep
City of Banning

APPROVED AS TO FORM AND
LEGAL CONTENT:

Serita R. Young , City Attorney
Richards, Watson & Gershon
Resolution 2023- 14 7

439
CERTIFICATION:

I, Caroline Patton, Deputy City Clerk of the City of Banning , California, do hereby certify that the foregoing Resolution 2023-147, was duly adopted by the City Council of the City of Banning, California, at a regular meeting thereof held on the 22nd day of August 2023 by the following vote, to wit:

AYES : Flynn, Gonzales, Minjares, and Sanchez.

NOES:

ABSENT: Wallace.

ABSTAIN:

Resolution 2023- 147

Caroline Patton, D ty City Clerk .

City of Banning, California
440

2. The term of this Agreement is:
441
442
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Table of Contents
Table of Contents..................................................................................................... 1 Exhibit A, Scope of Work......................................................................................... 4

1. Key Terms and Definitions............................................................................................................4

2. Community Resilience Centers Program Background............................................................6

3. CRC Project Development Grants.............................................................................................7

4. Project............................................................................................................................................7

5. Grant Term ....................................................................................................................................7

6. Authorized Signatories .................................................................................................................8

7. Project Representatives...............................................................................................................8

8. Independent Grantee.................................................................................................................8

9. Subcontractors .............................................................................................................................9

10. No Third-Party Beneficiaries.........................................................................................................9

11. Assignment....................................................................................................................................9

12. Approval........................................................................................................................................9

13. Incorporation ..............................................................................................................................10

14. Modifications and Amendments..............................................................................................10

15. Grantee Responsibilities.............................................................................................................13

16. Insurance Requirements............................................................................................................13

17. Non-Discrimination Clause ........................................................................................................15

18. Conditions for Beginning Work..................................................................................................15

19. Capital Project Requirements...................................................................................................16

20. Timeliness.....................................................................................................................................19

21. Project Monitoring and Oversight ............................................................................................19

22. Performance...............................................................................................................................19

23. Procurement ...............................................................................................................................20

24. Self-Dealing and Arm’s Length Transactions...........................................................................22

25. Equipment...................................................................................................................................22

26. Computer Software....................................................................................................................24

27. Vehicles .......................................................................................................................................24

28. Infrastructure ...............................................................................................................................25

29. Ownership of Deliverables.........................................................................................................26 443
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

30. Payment ......................................................................................................................................27

31. Payee Data Record Form - STD 204 .........................................................................................28

32. Invoicing ......................................................................................................................................28

33. Travel Reimbursement ...............................................................................................................32

34. Leveraged Funds........................................................................................................................32

35. Revenue ......................................................................................................................................33

36. Reporting Requirements............................................................................................................33

37. Document Submission................................................................................................................34

38. Records Management and Retention ....................................................................................34

39. Personally Identifiable Information (PII) ...................................................................................35

40. Audit.............................................................................................................................................35

41. Dispute Resolution ......................................................................................................................36

42. Stop Work ....................................................................................................................................37

43. Health Impacts ...........................................................................................................................38

44. Termination..................................................................................................................................38

45. CRC Grant Publicity Guidelines................................................................................................39

46. Right to Publish............................................................................................................................39

47. Copyrights...................................................................................................................................41

48. Indemnification...........................................................................................................................41

49. Waiver of Rights..........................................................................................................................42

50. Force Majeure.............................................................................................................................42

51. Compliance with Laws and Regulations.................................................................................42

52. Americans with Disabilities Act .................................................................................................42

53. Drug-Free Workplace Certification ..........................................................................................43

54. Air/Water Pollution Violation Certification...............................................................................43

55. Environmental Justice ................................................................................................................44

56. Union Organizing ........................................................................................................................44

57. Prevailing Wage .........................................................................................................................44

58. Recycled Contents Products....................................................................................................45

59. Relocation ...................................................................................................................................45

60. Expatriate Corporations.............................................................................................................45

61. Corporation Qualified to do Business in California.................................................................45

62. Certificate of Compliance with Russia Sanctions...................................................................46

63. Governing Law and Venue ......................................................................................................46 444
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

64. Unenforceable Provision............................................................................................................46

65. Budget Contingency Clause ....................................................................................................46

66. Recovery of Funds......................................................................................................................47

67. Terms that Survive Grant Agreement.......................................................................................47 Exhibit B, Work Plan and Budget .......................................................................... 48 Exhibit C, Attachments.......................................................................................... 57 Exhibit D, CRC Award Letter.................................................................................. 71 Exhibit E, Commitment of Leverage Funds.......................................................... 72 Exhibit F, CRC Grantee Publicity Guidelines ....................................................... 74 Exhibit G, Equipment Inventory Record............................................................... 78 Exhibit H, Certificate of Compliance with Russia Sanctions .............................. 79 Exhibit I, Partnership Agreement.......................................................................... 85 445
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Exhibit A, Scope of Work

1. Key Terms and Definitions
A. “Advance Payment”
Any payment made to a contractor before work has been performed or goods have been delivered. Advance payments are permitted only if authorized by statute.

B. “Application or Proposal”
Submittal comprised of responses and supporting documents to apply for the Community Resilience Centers (CRC) Project Development Grant.

C. “Capital Projects”
Construction or retrofit of the CRC facility or campus amenities D. “Core Components”
The CRC model is intentionally flexible to account for the vast spectrum of communities across California. Core components, however, include the following:
i. Multi-stakeholder partnerships
ii. Robust, meaningful, anmd culturally appropriate community engagement throughout all phases (design, application,
implementation, and evaluation)
iii. Physical infrastructure investments to the CRC Facility (new construction and/or retrofits)
iv. CRC Campus Amenities, like transportation to the CRC and community gardens
v. Social infrastructure investments in services and programs, to ensure ongoing year-round usage of the CRC and strengthening of local community resilience
E. “CRC”
The Community Resilience Center (CRC) Program of the California Strategic Growth Council.

F. “CRC Facility”
Facility serving as Community Resilience Center. Campus Amenities and community resilience services and programs must be connected to and based out of the CRC Facility, respectively.

G. “CRC Program Guidelines”
CRC Round 1 Program Guidelines amended on December 14, 2023.

H. “CRC Project”
446
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Projects that will be implemented with CRC grant funds through this Grant Agreement, and that are compliant with Exhibit B, Work Plan and Budget and the CRC Program Guidelines.

I. “CRC Project Components”
Components included in the CRC Project, as described in Exhibit B, Work Plan and Budget and therefore subject to this Grant Agreement.

J. “Direct Costs”
Costs directly tied to the implementation of the Community Resilience Centers grant, including, but not limited to personnel costs, subcontracts, equipment costs, travel expenses, etc.

K. “Grant Agreement”
Refers to this Project Development Grant Agreement and all attachments and appendices.

L. “Grant Term”
Project Development Grant terms are two (2) years, with the option to extend on a case-by-case basis.

M. “Indirect Costs”
Expenses of doing business that is of a general nature. These costs are not directly tied to the grant but are necessary for the general operation of the organization.

N. “Partnership Agreement”
A CRC Partnership Agreement is an agreement between two (2) or more parties that is not legally binding and outlines the responsibilities of each of the parties to the agreement. This must be signed by all members of the Collaborative Stakeholder Structure.

O. “Pre-development Activities”
Include, but are not limited to, community engagement; feasibility studies; market analysis; environmental assessments, surveys, and remediation; site acquisition; site and development plans; project designs; permitting; financial planning (e.g., preliminary budget and construction financing).

P. “Project Area”
All CRC Project Development Grant Applicants are required to define a Project Area.

The Project Area must encompass the CRC Facility, Campus Amenities connected to the CRC Facility, and community resilience services and programs based out of the CRC Facility.

Q. “Project Development Grant”
Funding for pre-development and basic infrastructure activities for development of CRCs.
447
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

R. “Rural Communities”
A rural community as defined by Health and Safety Code 50199.21.

S. Entities involved in the grant implementation process:
i. “Co-Applicant”: Entities other than the lead Applicant that enter into a Partnership with other organizations to apply for a Project Development Grant.
ii. “Fiscal Agent”: A legal entity with legal authority, history, and capacity to administer state funds. A Fiscal Agent can make disbursements on behalf of the Grantee.
iii. “Grantee”: Designated Lead Applicant that has an agreement for grant funding with the State.
iv. “Lead Entity”: The Lead Applicant or Co-Applicant responsible for leading the implementation of a specific portion of the CRC Project. v. “Lead Agency”: For the purposes of California Environmental Quality Act (CEQA) requirements outlined in Section 19, the term Lead Agency refers to the local administrative approving entity.
vi. “LCI”: Governor’s Office of Land Use and Climate Innovation, as of July 1, 2024, is the new name for the Governor’s Office of Planning and Research.
vii. “OPR”: Office of Planning and Research, now known as the Governor’s Office of Land Use and Climate Innovation.
viii. “Parties”: SGC and Grantee, collectively
ix. “Partners”: Entities other than the Grantee that enter into a Partnership with the Grantee and other organizations to implement Community Resilience Centers grant activities. Referred to as “Co-Applicants” during the application stage.
x. “SGC”: The California Strategic Growth Council.
xi. “SGC Grant Manager”: Day-to-day point of contact during the grant term.
xii. “State”: Any state agency with an oversight role over the funding or CRC Project.
xiii. “Subcontractors”: Third-party entities procured by either Grantee or a Partner.

2. Community Resilience Centers Program Background
The Community Resilience Centers (CRC) Program (“CRC Program”) is part of the State’s Climate Budget Package, which totaled over $15 billion to tackle wildfire and drought challenges, build more resilient communities, promote sustainable agriculture, and advance a nation-leading climate agenda. Senate Bill (SB) 155 (Committee on Budget and Fiscal Review, Chapter 258, Statutes of 2021) created the SGC’s CRC program with “funding…for the construction or retrofit of facilities to serve as community resilience centers that mitigate the public health impacts of extreme heat and other emergency situations exacerbated by climate change.” Enabling statute names 448
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

specific functions for resilience centers, including: hydration stations, cooling centers, clean air centers, respite centers, and community evacuation and emergency response centers. The FY22-23 budget allocated $110 million to the CRC Program from the General Fund’s Climate budget. A total of $98.6 million was available for the CRC Program’s Funding Round 1 (FY 22- 23). Chapter 574 (A.B. 211, Statutes of 2022), signed by the Governor in late September 2022, created additional program requirements that Staff have since incorporated into the Round 1 Guidelines.

3. CRC Project Development Grants
The purpose of CRC Project Development Grants is to advance the development of Community Resilience Centers through the funding of pre-development and basic infrastructure costs. These grants are intended to bolster community-serving facilities’ capability to serve as a Community Resilience Center and prepare grantees for future CRC funding opportunities and other related funding streams. CRC Project Development Grants build on previous and ongoing local community engagement efforts. CRC Project Development activities should focus on community engagement, feasibility studies and analysis, and site planning and design, as well as broader community resilience to climate emergencies and intersecting social and economic issues.

The CRC Program is administered by the California Strategic Growth Council (SGC). The Grant Agreement will be executed between the Grantee and the SGC; the Grantee will work with the SGC during grant implementation.

The Grantee and the SGC are collectively referred to as “Parties.” “Co-Applicants” identified in the CRC application are referred to as “Partners,” but are not parties to this Grant Agreement.

4. Project
The SGC released the final CRC Program Guidelines for this Grant Agreement on July 27, 2023, and amended guidelines on December 14, 2023. In accordance with the Program Guidelines, Grantee applied and on April 24, 2024, the SGC awarded a grant to fund the project described in the application, subject to any conditions contained within the Award Letter (Exhibit D, CRC Award Letter). This will be referred to as the “Project” throughout

5. Grant Term
The grant term will commence on the date that both Parties have signed the Grant Agreement. The SGC will notify Grantee when work may begin. All work must be completed within two (2) years of executing the Grant Agreement, with the option to extend on a case-by-case basis.
449
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

This Grant Agreement shall terminate upon completion of the project or at the end of the grant term, but no later than payment of the last project invoice. Grantee’s obligations under this Grant Agreement will only be discharged once all terms of this Grant Agreement are fulfilled.

6. Authorized Signatories
The SGC Executive Director or designee is authorized to sign this Grant Agreement and related documents on behalf of the SGC.

Grantee’s Authorized Signatory or designee is authorized to sign this Grant Agreement and grant-related documents as shown in the Authorized Signatory Form (Exhibit C, Attachments).

Grantee must keep the Authorized Signatory Form up to date. Within seven (7) working days of any change to the Authorized Signatory or to the Delegated Authorized Signatory, Grantee shall notify the SGC Grant Manager in writing of the change. The written notice shall be sent as an electronic mail (email) attachment to be filed with the Grant Agreement.

If the Authorized Signatory or designee is unable to sign a deliverable or related document on behalf of Grantee, Grantee must submit an updated letter signed by the Authorized Signatory designating another individual to sign in their place. If the Authorized Signatory or Delegated Authorized Signatory are funded through this Grant Agreement, Grantee must designate a different individual to sign the invoices.

7. Project Representatives
The project representatives are the primary contacts for the SGC and Grantee. The SGC and Grantee must keep the Project Representatives Form (Exhibit C, Attachments, Attachment 2: Project Representatives Form) up to date. Any changes to the Project Representatives by either Grantee or the SGC shall be made by providing seven (7) working days advance written notice to the other party. The written notice shall be sent as an electronic mail (email) attachment to be filed with the Grant Agreement.

The SGC Grant Manager will function as the project representative for the SGC. Unless otherwise stated within this Grant Agreement, all correspondence and documents will be sent to the SGC Grant Manager as described in Section 37 Document Submission.

8. Independent Grantee
Grantee, and the agents and employees of Grantee, in the performance of this Grant Agreement, shall act in an independent capacity and not as officers, employees, or agents of the SGC.
450
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

9. Subcontractors
A. Contractual Relationship
i. The SGC’s contractual relationship is with Grantee, and not any of its Partners or Subcontractors. Grantee is entitled to make use of its own staff, Partners, and Subcontractors, as identified in the Budget Detail Worksheet (Exhibit B, Work Plan and Budget) and will comply with all applicable laws and requirements for subcontracts that arise out of or in connection with this Grant Agreement.
ii. Grantee shall manage, monitor, and accept responsibility for the performance of its own staff, Partners, and Subcontractors, and will conduct Project activities and services consistent with professional standards for the industry and type of work being performed under this Grant Agreement.
iii. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relationship between the SGC and any Partners or Subcontractors, and no subcontract shall relieve Grantee of its responsibilities and obligations hereunder.
iv. Grantee agrees to be as fully responsible to the SGC for the acts and omissions of Partners and Subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by Grantee.
v. Grantee's obligation to pay Partners and Subcontractors is an independent obligation from the SGC’s obligation to make payments to Grantee. As a result, the SGC shall have no obligation to pay or to enforce the payment of any moneys to any Partner or Subcontractor.

10. No Third-Party Beneficiaries
This Grant Agreement is not intended for the benefit of any person or entity other than the Parties, and no one other than the Parties themselves may enforce any of the rights or obligations created by this Grant Agreement, including Partners or Subcontractors.

11. Assignment
This Grant Agreement is not assignable by Grantee, either in whole or in part, without the consent of the SGC in the form of an amendment.

12. Approval
This Grant Agreement is of no force or effect until signed by both Parties. Grantee may not commence performance until such approval has been obtained. Costs incurred or expended prior to execution of the Grant Agreement will not be reimbursed. 451
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

13. Incorporation
The performance of this grant must be conducted in accordance with this Grant Agreement and the CRC Program Guidelines, as well as enabling legislation for the CRC Program. The CRC Program Guidelines and all the attachments to this Grant Agreement are hereby incorporated by reference into this Grant Agreement as though set forth in full in this Grant Agreement.

14. Modifications and Amendments
Any modification or amendment of the terms of this Grant Agreement must be within the intent of the CRC Program. Requests to increase the overall grant amount or to significantly alter the deliverables of the CRC Program will not be approved because of the competitive nature of the process that resulted in the award of this Grant Agreement. Modification and amendment requests will be considered at the sole discretion of the SGC. All requests will be determined to be either a modification or an amendment on a case-by-case basis by the SGC in a manner consistent with this section.

A. Modifications
Modifications are minor changes to Exhibit B, Work Plan and Budget, as defined below.

They require a formal, written request be submitted to and approved by the SGC Grant Manager. Modification requests must be submitted in writing to SGC at least thirty (30) calendar days prior to when the modification is needed.

Examples of actions that require a modification include but are not limited to changes in the Work Plan, Budget, Deliverables, Tasks, Subtasks, or Grantee's Authorized Signatories and Subcontractors as described below.
i. Work Plan and Budget Detail
Grantee must keep the Work Plan and Budget Detail Worksheet (Exhibit B, Work Plan and Budget) up to date. For substantive changes to the Work Plan or Budget which are not considered modifications, please see Subsection B.
ii. Changes to Budget
Changes of up to five percent (5%) of the total budget or $100,000, whichever is less, may be shifted between tasks. Changes shall be made by providing a written request to the SGC Grant Manager before submission of the affected invoice and shall be effective upon written approval from the SGC Grant Manager. iii. Changes to Deliverables and Tasks
Changes to deliverable due dates within the grant term and minor changes to task/subtask descriptions shall be made by providing a written request to the SGC Grant Manager before submission of the affected invoice and shall be effective upon written approval from the SGC Grant Manager. Task and subtask descriptions are the details regarding methods used to achieve deliverables. 452
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

iv. Grantee's Authorized Signatories and Subcontractors Grantee must keep Authorized Signatory Form up to date. Within seven (7) working days of any change to the Authorized Signatory or to the Delegated Authorized Signatory, Grantee shall notify the SGC Grant Manager in writing of the change in accordance with Section 6 of this Grant Agreement.
v. Material Changes
Material changes to the Work Plan and Budget or Grant Term that are not considered modifications shall follow the amendment process, described in Subsection B of this Grant Agreement.

B. Amendments
Amendments are material changes to the Grant Agreement. Any material change to this Grant Agreement requires an amendment, with the exception of the modifications detailed above in Section 14(A) Modifications. No change to this Grant Agreement shall be valid unless made in accordance with this section. No oral understanding or change not incorporated in this Grant Agreement is binding on any of the Parties.

Examples of actions that require an amendment include but are not limited to material changes in the Work Plan and Budget as outlined below. Changes to the Work Plan and Budget Detail Worksheet require an amendment if they involve one or more of the following alterations:
i. Budget shifts of more than five percent (5%) of the total grant budget or $100,000, whichever is less, between tasks
ii. Elimination or alteration of tasks or deliverables
iii. Elimination or change in Partners or terms in the CRC Partnership Agreement
iv. Change to the Grant term
v. Other substantive change requests not listed
C. Process for Modification and Amendment Requests
Except as otherwise specified, Grantee must request and obtain prior written approval by the SGC Grant Manager before any change (modification or amendment) to this Grant Agreement is valid.
i. Timeline
The SGC will only process modification or amendment requests once per grant year, unless mission critical changes are needed. As each request may take time and correspondence to review and resolve, there will be dedicated windows of time for request submission, review, and processing of requests according to the following timeline:
• Submit Requests: July – November
• Review and Correspondence: July – December
• Final Processing and Execution: November – January
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

ii. Requirements
Requests for modifications or amendments must be made during the timeline noted above and must meet the following requirements:
• Be submitted in writing on official letterhead and signed by the Authorized Signatory or designee on file with the SGC.
• Explain the purpose of the request, how the request is consistent with the CRC Guidelines and intent of the CRC Program, and the effect of not approving the request.
• Include supporting documentation to validate the request. • Be submitted to the SGC Grant Manager at least sixty (60) calendar days prior to when the amendment is needed (or 30 days for modifications). New amendment requests from Grantee will not be considered less than three (3) months prior to the end of the Project Completion Period.
• Use the Amendment and Modification Request Form which includes the Grant Agreement number, a detailed explanation of the proposed amendment, reason for the amendment, and the effect of not approving the request.
• Include a copy of the document(s) requested for amendment that shows the requested changes.
iii. Review
The SGC Grant Manager will make reasonable efforts to review and respond in writing to complete modification and amendment requests within fifteen (15) working days from receipt of request to approve or deny the request for amendment, including the reason for the decision. The SGC’s response to Grantee may include additional questions, and the SGC may require additional time to make a determination (i.e., approval or denial) about the request. SGC may consider requests for expedited review.
iv. SGC Approval
If SGC approves a modification request, the modification may take effect immediately.

For amendment requests, the SGC Grant Manager will make reasonable efforts to process amendments within thirty (30) days of the approval date. If the SGC approves the amendment request, the SGC will notify Grantee and prepare amendment documents for Grantee within another ten (10) working days, or as soon as feasible. The amendment will not be in effect until both Parties have signed the Grant Agreement amendment.

If the SGC rejects the amendment request in writing, Grantee may file a Dispute pursuant to Section 41 of this Grant Agreement.
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

15. Grantee Responsibilities
The SGC Grant Manager will notify Grantee when work may proceed. Grantee is responsible for the following:

A. Use of Grant Funds
Using grant funds only as intended for the Project.

B. Completion of Work
Completing work on time and within budget. This includes meeting all milestones and deliverables, as described in the Work Plan (Exhibit B, Work Plan and Budget), unless otherwise agreed to by all parties through the amendment process described in Sections 14 Modifications and Amendments.

C. Invoice Submission
Submitting invoices for reimbursement using the Invoice Template in Exhibit C, Attachments (Attachment 4), including any supporting documents. Invoice submission will be consistent with the practice and policies of the SGC, and any changes to the invoicing process will be communicated to Grantee.

D. Advance Pay
Submitting appropriate Advance Pay documentation, if utilizing Advance Pay, as set forth in Section 30. Advance Pay requests and documentation shall be consistent with the practice and policies of the SGC, and programmatic requirements will be communicated to Grantee.

E. Final Report Submission
Submitting a final report with the last invoice, using the Final Report Template in Exhibit C, Attachments, Attachment 3: Final Report Form and Instructions.

F. Compliance
Complying with all terms and conditions of this Grant Agreement, including all incorporated documents. Complying with all statutes, rules, and regulations applicable to this Grant Agreement.

G. Project Records
Maintaining an accounting system that accurately reflects all fiscal transactions and provides accounting information, retaining all records and required documents as specified in Section 38 Records Management and Retention and providing all required documents during an audit, as specified in Section 40 Audit.

16. Insurance Requirements
A. Governmental Organizations
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Grantee that is a governmental organization may provide evidence of sufficient selfinsurance to satisfy the insurance requirements below.

B. Non-governmental Organizations
If Grantee is not a governmental organization or is unable to provide evidence of sufficient self-insurance, then the insurance requirements contained in this subsection apply.

Grantee must ensure the following insurance policies are obtained and kept in force for the term of this Grant Agreement, with no lapses in coverage, that cover any acts or omissions of Grantee and its employees engaged in carrying out any tasks specified in this Grant Agreement:
i. Workers’ Compensation Insurance: Workers’ Compensation Insurance in an amount of not less than the statutory requirement of the State of California (California Labor Code § 3700 et seq.).
ii. Commercial General Liability Insurance: Commercial General Liability Insurance in an amount of not less than $1,000,000 per occurrence for bodily injury and property damage combined.
iii. Motor Vehicle Liability: Motor vehicle liability with limits not less than $1,000,000 per accident for bodily injury and property damage combined. Such insurance shall cover liability arising out of a motor vehicle including owned or hired, and non-owned motor vehicles.

C. Additional Insured Parties
Insurance policies must name the State of California, its officers, agents, employees, and servants as additional insured parties for the commercial general liability and automobile liability insurance, but only with respect to work performed under this Grant Agreement.

D. Certificate of Insurance
Grantee is responsible for guaranteeing that a copy of each Certificate of Insurance is submitted to the SGC Grant Manager within sixty (60) calendar days of the Grant Agreement signature. The grant number must be included on each submitted Certificate of Insurance.

E. Policy Cancellation
Grantee must notify the SGC Grant Manager prior to any insurance policy cancellation or substantial change of policy, including lapse of coverage, change in coverage amount, or change in carrier. Grantee shall submit proof of new or updated policy based on insurance requirements within thirty (30) days of policy cancellation or substantial policy change. Failure to provide proof of insurance may result in termination of this Grant Agreement.

F. Partners and Subcontractors
Grantee is responsible for determining the appropriate level of insurance, if any, for its Partners and/or Subcontractors.
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

17. Non-Discrimination Clause
A. Non-Discrimination
During the performance of this Grant Agreement, Grantee and its Subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, color, ancestry, national origin, religion, creed, age (over 40), mental disability, physical disability, sex, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, and military and veteran status. Grantee and Subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.

Grantee and Subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 (a-f)) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Div. 4.1, Ch. 5,). Those regulations are incorporated into this Grant Agreement by reference and made a part hereof as if set forth in full.

B. Written Notice
Grantee and its Subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Grant Agreement.

C. Inclusion in Subcontracts
Grantee shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this Grant Agreement.

18. Conditions for Beginning Work
A. Project Readiness
Readiness requirements for Project Development Grants ensure that the proposed components can be completed within the grant term. Please see the list of readiness requirements in the subsections below.

Readiness requirements must be complete prior to beginning project implementation, unless otherwise specified in the subsections below. The SGC has sole discretion to determine when the Grantee has demonstrated readiness for each Project.

B. General Requirements
Upon grant execution and demonstration of Project readiness in compliance with CRC Program Guidelines and the CRC Grants Management Manual, Grantee may begin work on all planning, pre-development, community engagement, and community resilience service and program activities. Grantee or Partner costs associated with 457
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

project management, or the Collaborative Stakeholder Structure may also be spent upon grant execution. Project readiness requirements include the following:
i. Permits: Grantee must complete a permitting plan in alignment with the CRC Program Guidelines prior to Project implementation. All permits required to implement project components must be obtained within the grant term but must be obtained prior to implementing relevant Project components.
ii. Site Control: Prior to Project implementation, Grantees who are establishing or expanding facilities must demonstrate site control in alignment with the CRC Program Guidelines and CRC Grant Management Manual.
iii. Operations and Maintenance Plan: Grantee must have an Operations and Maintenance Plan in place prior to Project implementation, detailing indebtedness for all properties included in the CRC Project in alignment with CRC Program Guidelines.
iv. Additional Requirements: The State may request additional documentation to assess site readiness and Project feasibility.

Grantee must meet additional readiness requirements for capital projects. See Section 19 Capital Project Requirements for more information.

C. Documentation of Readiness
Grantees are required to provide sufficient evidence of compliance with readiness requirements. The SGC has sole discretion to determine when the Grantee has demonstrated readiness for each Project. In coordination with Grantee, the SGC will document completion of each required readiness component and will notify Grantee via email that project work may begin.

D. Failure to Meet Readiness Requirements
Projects that do not meet the relevant readiness requirements of the Grant Agreement or CRC Program Guidelines will be deemed to be infeasible and ineligible for reimbursement until appropriate documentation is submitted to the SGC and the SGC has provided written notice to proceed.

19. Capital Project Requirements
A. Capital Project Readiness
For Project Development Grants that include basic infrastructure components or capital projects that will be constructed during the grant term, Grantees must demonstrate readiness in accordance with all applicable laws and regulations for the Project, as well as the relevant requirements outlined in Section 8.3 Site-Readiness of the CRC Program Guidelines and the CRC Grants Management Manual prior to beginning construction.

Readiness requirements vary by Project but may include the following:
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

i. CEQA: Documentation of California Environmental Quality Act (CEQA) compliance, if relevant (see Subsection B below).
ii. Site Analysis: A current Project Site Analysis, with any updates if relevant. iii. Facility Floor Plan and/or design documents or plans: Relevant design documents, with any updates if relevant.
iv. Project Schedule: A Project Schedule that must include project activities and durations and must be broken down in sufficient detail to manage the work.

In some cases, the items included in Section 19(A)(i) – (iv) may be completed as part of the Grantee’s approved Project work plan. Readiness will be assessed and approved independently for each individual CRC Project Component. Grantee may only expend direct project costs for each capital project under this Grant Agreement once Grantee receives written notice from the SGC. Please see Subsection 19.C.

B. California Environmental Quality Act (CEQA) Requirements For Project Development Grants that include basic infrastructure components or capital projects that will be constructed during the grant term, Grantees must observe applicable CEQA requirements.
i. Applicable Law: Grantee is responsible for complying with all applicable laws and regulations for the Project, including the California Environmental Quality Act (CEQA) (PRC § 21000 et seq.) if applicable. ii. Documentation: Documentation of CEQA compliance must be provided to the SGC within the first year of the grant term to establish capital project readiness prior to Project implementation and before beginning construction. The following documentation is acceptable to demonstrate CEQA compliance:
a. Documentation for projects to which CEQA does not apply:
• A signed letter or similar document from the head of the administrative approving entity (e.g., Planning Director) of the lead agency stating that CEQA does not apply to the Project and the basis for that determination.
b. Documentation for projects that are categorically or statutorily exempt:
• A CEQA Notice of Exemption (NOE) that has been approved by the appropriate body pursuant to their obligations under CEQA; or
• Other documentation confirming that the project is exempt from CEQA, including but not limited to:
(1) A resolution adopted by the legislative body of the lead agency (e.g., City Council, Board of Supervisors) confirming a project’s exemption. If a resolution or similar mechanism is not available or does not exist, meeting minutes
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

documenting the legislative body’s consideration and
approval of the project’s CEQA compliance may be
submitted.
(2) A signed letter or similar document from the head of an administrative approving entity (e.g., Planning Director) of the lead agency.
c. Documentation for all other projects subject to CEQA:
• A file-stamped Notice of Determination
• Grantees that are federally recognized tribes with projects taking place on tribal lands are not required to comply with CEQA, however they must document that they have complied with alternative processes or programs the tribe implements to evaluate environmental impacts. This can be documented with a signed letter or similar document from an authorized
representative of the tribe stating that the tribe has complied with all tribal programs or processes for evaluating environmental impacts for the project.
• Although not required to establish readiness for Project implementation, Grantee must inform the SGC if any legal claims are filed challenging any of the approvals for the Project, including CEQA approvals, within 3 business days of service of the complaint.
iii. Statutes of Limitation: Grantees must notify SGC when the statutes of limitations have lapsed for each Project, and if any legal challenges arise. If a legal challenge is brought against a Project, SGC has the authority to issue a Stop Work Order.

C. Documentation of Capital Project Readiness
Grantees are required to provide sufficient evidence of compliance with readiness requirements. The SGC has sole discretion to determine when the Grantee has demonstrated readiness for each Project. In coordination with Grantee, the SGC will document completion of each required readiness component. When all requirements for beginning project work for capital projects have been met, the SGC Grant Manager will provide notice via email that project work on capital projects may begin. In cases where work on capital projects began prior to the grant term, the Grantee should provide the appropriate readiness documents to the SGC Grant Manager prior to invoicing for any capital project costs.

D. Failure to Meet Capital Project Readiness Requirements Projects that do not meet the relevant readiness requirements of the Grant Agreement or CRC Program Guidelines will be deemed to be infeasible and ineligible for reimbursement until appropriate documentation is submitted to the SGC and the SGC has provided written notice to proceed.
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

20. Timeliness
Time is of the essence in this Grant Agreement. The SGC and Grantee will work collaboratively to ensure this Grant Agreement is administered in a timely fashion.

21. Project Monitoring and Oversight
A. Monitoring
Project monitoring and oversight is essential to ensure the Project stays within scope and is completed on schedule and within budget in accordance with this Grant Agreement and the requirements of the CRC Grants Manual. Grantee must work with the SGC Grant Manager to accommodate monitoring requests.

B. Access
The Grantee agrees to provide access to project files, project site(s), and records of expenditures to the SGC when requested for the purposes of monitoring and oversight of the CRC project and funding.

C. Project Meetings
Once the Grant Agreement is executed, the SGC Grant Manager may request a regularly occurring meeting with Grantee’s Grant Manager to discuss the CRC Project.

The Grantee check-in meeting schedule will align with the invoicing schedule. Partners agree to participate in two (2) full collaborative check-ins each grant year.

D. Site Visits
The SGC retains the right to conduct annual site visits during the grant term. At the SGC’s discretion, site visits may occur more frequently.

E. Final Inspection
Grantee agrees that the SGC or designated representative has the right to conduct a final inspection of completed Projects, as determined by the SGC. For construction Projects, this may require certification by the appropriate registered professional (such as California Registered Civil Engineer or Geologist) that the Project has been completed in accordance with final plans and specifications and any modifications.

If Grantee or Lead Entity arranges a final inspection, Grantee must notify the SGC Grant Manager of the inspection date at least ten (10) working days prior to the inspection in order to provide the SGC the opportunity to participate.

22. Performance
A. Performance
The SGC has sole discretion to determine if Grantee is performing in accordance with the Grant Agreement.
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

B. Non-Performance
Non-performance issues can include but are not limited to: misuse of funding for ineligible expenses; inability to meet performance requirements or scheduled milestones; failure to complete or failure to make a good faith effort to complete the CRC Project as a whole or any CRC Project Components; failure to adhere to the CRC Partnership Agreement (Exhibit I, Partnership Agreement); and/or failure to comply with the Guidelines or terms and conditions of the Grant Agreement. i. Notification: The SGC will notify Grantee, in writing, if non-performance is determined, and will provide instructions and a timeline to rectify all cases of non-performance. Grantee must respond to a determination of non-performance within thirty (30) days either by: a) acting on corrective actions and notifying the SGC of actions taken, or b) disputing the SGC’s findings in writing. The SGC, without waiver of other rights or remedies, may require the Grantee to re-perform any actions defined in this Grant Agreement if determined to be not performed in accordance with the Grant Agreement.
ii. Withholding Payment: The SGC may withhold any payments due to Grantee until the Grantee brings the individual project or CRC Project back into full compliance. Costs and expenses for these actions shall be borne by the applicable Grantee, Partner, or Subcontractor. iii. Stop Work Order: The SGC has the right to issue a Stop Work Order for an individual project or the CRC Project and suspend payments to the Grantee.
iv. Failure to Correct: If Grantee fails to correct any non-performance to the SGC’s satisfaction, the SGC may elect to terminate the entire Grant Agreement or any part thereof. Grantee may be liable for immediate repayment to the SGC of all amounts disbursed by the SGC under this Grant Agreement for the individual Project or a task within an individual Project as applicable and only if non-performing. The SGC may, at its sole discretion, examine the extent of Grantee compliance for work partially completed and determine costs eligible for reimbursement. This paragraph will not be deemed to limit any other remedies available to the SGC for breach of this Grant Agreement.
v. Termination: Upon termination by the SGC, Grantee must deliver all invoices, reports, and other deliverables required by this Grant Agreement up to the time of termination. Grantee must deliver all materials within sixty (60) calendar days of the termination date.

23. Procurement
A. Procurement Standards
Grantees and their Partners must comply with the following standards when purchasing supplies and equipment or contracting for construction and other services. 462
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

i. Separation of Duties: No single person shall have the authority to approve, execute, record, and maintain custody of any resulting assets from the same transaction. If this is not possible due to the limited size of staff or when the process is decentralized, additional safeguards should be implemented.
ii. Conflict of Interest: Maintain a written code of conduct for employees involved in the awarding and administering of contracts that ensures ethical administration and avoids conflicts of interest. iii. Maximize Competition: To ensure grant funds are spent efficiently and that costs are reasonable, procurement processes should encourage full and open competition whenever feasible.
iv. Cost Reasonableness: Grantees must ensure the costs for goods and services purchased with grant funds are reasonable. A cost is considered reasonable if it does not exceed what a prudent person would incur under similar circumstances at the time the decision was made. A cost reasonable analysis must be completed as part of any procurement. The SGC has the sole discretion to determine if a cost is reasonable. Any costs that do not meet the requirements of this Agreement may not be reimbursed by the State.
v. Recordkeeping: Grantees must maintain documentation of their normal procurement policy and competitive bid process, including the use of sole source purchasing, as well as documentation evidencing compliance with prevailing wage requirements, if applicable. Records shall be maintained which are sufficient to track the procurement actions taken.

B. Procurement Methods
Grantees and their Partners should utilize one of the following procurement methods to ensure full and open competition:
i. Supply Purchase: Supply purchases are when purchasing goods, materials, and supplies costing less than $5,000 per unit with CRC grant funds. Supply purchases may be completed without soliciting quotes if the price is determined to be reasonable based on research, experience, or other information. Documentation of the purchase order/contract and receipt/invoice must be maintained. To maximize competition, supply purchases should be distributed equitably among qualified vendors when practicable.
ii. Equipment and Electronics Purchase: Equipment and electronics purchase procedures apply when utilizing CRC grant funds to purchase equipment, electronics, or goods prone to theft, loss, or misuse. The reasonableness of costs must be verified by soliciting, obtaining, and documenting price rate or quotes from at least two (2) qualified vendors.
iii. Professional Services Contract: Professional service contract procedures apply when utilizing CRC grant funds to pay for professional services. 463
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

When procuring professional services, a Request for Proposals (RFP) or Statement of Qualifications (SOQ) must be issued and at least two (2) proposals must be solicited, obtained, and documented. Factors other than price may be considered in awarding contracts, however, all evaluation criteria must be established in advance and included in the solicitation. The professional service contract should either be a fixedprice or cost-reimbursement contract with the vendor offering the most advantageous proposal, considering price and other pre-defined criteria. Copies of the RFP/SOQ, solicitation efforts, proposals received, and a completed proposal evaluation must be submitted to the SGC. iv. Construction Contract: When utilizing CRC grant funds to pay for construction services, an Invitation for Bids (IFB) or Notice Inviting Bids (NIB) must be formally advertised and at least two (2) proposals must be solicited, obtained, and documented. Price should be the sole determining factor in awarding construction contracts and a fixed-price contract must be used. Copies of the IFB/NIB, proof of publication, solicitation efforts, bids received, and a completed bid evaluation must be submitted to the SGC.

C. Procurement Limitations
Any entity that is revoked, debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from the CRC Project may not receive a CRC-funded contract or conduct work on any CRC-funded project.

D. Grantee Procurement Policies and Procedures
Grantees and their Partners may follow their own established procurement policies and procedures as their primary process only if they meet these procurement standards and procurement methods.

24. Self-Dealing and Arm’s Length Transactions
All expenditures for which reimbursement pursuant to this Grant Agreement is sought must be the result of arm’s-length transactions and not the result of, or motivated by, self-dealing on the part of Grantee or any employee or agent of Grantee.

25. Equipment
A. Purchase
Purchase of equipment using grant funds is allowable only with prior approval by the SGC Grant Manager. Cost of equipment purchased shall be substantiated by purchase receipt.

B. Grant-Funded Equipment
If grant funds are used to purchase equipment that costs $5,000 or more, each such piece of equipment is “grant-funded equipment.”
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

C. Ownership
For any equipment purchased or built with funds that are reimbursable as a direct cost of the CRC Project, as determined by the SGC, the Grantee, Partner, or Subcontractor, as applicable, must be the sole owner on the title.

D. Dedicated Use
During the Project Completion Period, equipment must be dedicated to the described use in the same proportion and scope as was in the Grant Agreement, unless the SGC agrees otherwise in writing.

E. Equipment Inventory Record
For the duration of the useful life of each grant-funded equipment, the grantee shall maintain an Equipment Inventory Record (Exhibit G, Equipment Inventory Record) identifying each grant-funded equipment, the expected useful life of each item, and the ultimate disposition (disposal or donation). The Equipment Inventory Record will be provided by the SGC Grant Manager. The requirements of this section will survive termination of this agreement.

Grantee must maintain an Equipment Inventory Record for grant-funded equipment purchased or built with funds provided under this Grant Agreement. In addition, items of grant-funded equipment or supplies that are prone to theft, loss, and misuse and may contain sensitive data (e.g., computers, printers, smartphones, tablets, cameras, GPS devices, etc.) costing less than $5,000 must be inventoried. Details on the inventory record are to be provided in the Grant Management Manual.

The Equipment Inventory Record must be updated annually and upon request. See CRC Grant Management Manual, Section XIII, Reporting Requirements, for more information.

F. Equipment Leasing
If equipment is leased, a cost-benefit analysis justifying the decision to lease versus purchase equipment must be provided to the SGC Grant Manager for approval prior to leasing equipment. Cost of leased equipment charged to the grant must be substantiated with receipts identifying equipment was leased, lease rate and total cost.

G. Equipment Rates
Use of equipment by the Grantee may be charged to the grant at a rate set by the California Department of Transportation Labor Surcharge and Equipment Rental Rate Guide. Use of Grantee equipment must be substantiated with an equipment usage log that identifies the equipment used, rate, and total rental cost (if leased).

H. Assumption of Risk
Grantee will assume all risk including cost for maintenance, repair, loss, destruction, and damage to all equipment until disposition of equipment. The SGC may, at its discretion, repair any damage or replace any lost or stolen items and deduct the cost thereof from Grantee’s invoice to the SGC, or require Grantee to repair or replace any 465
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

damaged, lost, or stolen equipment to the satisfaction of the SGC with no expense to the State.

I. Theft of Equipment
In the event of theft, a report must be filed immediately with the California Highway Patrol (State Administrative Manual § 8643 [Lost, Stolen, or Destroyed Property]).

J. Disposition of Equipment
On completion or early termination of the Grant Agreement, the SGC will either require that the equipment be returned or authorize the continued use of such equipment at or around the Project Area; in making that determination, the SGC will consider the useful life of the equipment, and the Grantee may be required to refund the SGC for the fair market value of equipment that continues to have a usable life, but is no longer required for grant implementation. The SGC may, at its discretion, authorize that the equipment be donated to a charitable organization in the community in which the Project Area is located.

K. Changes in Ownership or Use
If the ownership or use of equipment changes to a use not in accordance with the CRC Guidelines or Grant Agreement, the Grantee may be required to reimburse the State in a manner determined by the SGC.

26. Computer Software
Grantee must ensure that the appropriate systems and controls are in place so that funds under this Grant Agreement will not be used for the acquisition, operation, or maintenance of computer software in violation of copyright laws.

27. Vehicles
A. Ownership
For any vehicles acquired with funds that are reimbursable as a direct cost of the CRC Project, the Grantee, Lead Entity, or Subcontractor, as applicable, must be the sole owner on title.

B. Dedicated Use
During the Project Completion Period, vehicles must be dedicated to the described use in the same proportion and scope as was in the Grant Agreement, unless the SGC agrees otherwise in writing.

C. Maintenance
Vehicles acquired – including, but not limited to, bicycles, cars, buses, vans, rail passenger equipment – must be maintained in a state of good repair and dedicated to the described use during the grant term and to public transportation use for their full useful lives.
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

D. Vehicles for Public Transit
Vehicles acquired for purposes of public transit must be maintained in a state of good repair and dedicated to that public transportation use for their full useful lives, which, for the purpose of this Grant Agreement, will be determined in accordance with standard State and national transit practices and applicable rules and guidelines, including any extensions of that life cycle achievable by reconstruction, rehabilitation, or enhancements. If the ownership or use of the vehicles change to a use not in accordance with the Grant Agreement, Grantee may be required to reimburse the State for their fair market value.

E. Vehicles for General Project Work
Vehicles acquired for general project work (i.e., work trucks) must be maintained in a state of good repair for their full useful lives, which, for the purpose of this Grant Agreement, will be determined in accordance with standard State practices. If the ownership or use of the vehicles change to a use not in accordance with the Grant Agreement, Grantee may be required to reimburse the SGC for their fair market value.

F. Changes in Ownership or Use
If the ownership or use of vehicles changes to a use not in accordance with the CRC Guidelines or Grant Agreement, the Grantee may be required to reimburse the State in a manner determined by the SGC.

28. Infrastructure
A. Ownership
For any rights of way, real and personal property, leases, improvements and infrastructure funded as a reimbursable direct cost of the CRC Project, the Grantee, Lead Entity, or an appropriate public agency or Subcontractor, as applicable, must be the sole owner of the title or leasehold.

Grantee, Partner, or Subcontractor, as applicable, must ensure all necessary rights of way, property ownership, or leases have been secured prior to construction. Purchases of all real property required for the CRC Project must be free and clear of liens, conflicting easements, obstructions, and encumbrances. Any property acquisition by Grantee must not involve eminent domain proceedings or threat of eminent domain proceedings.

B. Dedicated Use
Each site acquired or improved upon with funding provided under this Grant Agreement must remain dedicated for a minimum of 15 years to the described use in the same proportion and scope as was in the Grant Agreement, unless the SGC agrees otherwise in writing. If Grantee becomes aware that the property funded by the SGC grant funding is sold or the use is substantially changed, Grantee shall notify the SGC or its successor in writing within 7 calendar days of becoming aware of this change. If the ownership or use of the property changes to a use not in accordance with the Grant 467
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Agreement, Grantee may be required to reimburse the State in a manner determined by the SGC.

C. Deed Restrictions
By the end of the grant term, Grantee must provide the SGC with a recorded deed restriction, Memorandum of Unrecorded Grant Agreement (MOUGA), or Notice of Unrecorded Grant Agreement for each site acquired or improved upon with funding provided under this Grant Agreement. The recorded deed restriction, MOUGA, or Notice of Unrecorded Grant Agreement must demonstrate the site’s dedicated use as a community-serving facility for a minimum of 15 years after Project implementation is complete. When directed to do so by the SGC, Grantee further agrees to record a deed restriction, MOUGA, or Notice of Unrecorded Grant Agreement limiting use of property subsequently acquired or improved upon with CRC funds in furtherance of the Project covered by this Grant Agreement in a manner which advances the SCG’s CRC Program goals.

D. Capital Projects
Capital Projects owned or operated by public entities must include the public agency on the application or include an executed agreement with that public agency for the completion of the resilience center upgrades for which funding is sought before the grant agreement is signed.

E. Maintenance
Grantee, Partner, or Subcontractor, as applicable, is obligated to continue operation and maintenance of the physical aspects of the CRC Project for its full useful life, which, for the purpose of this Grant Agreement, includes any extensions of that life achievable by reconstruction, rehabilitation or enhancements, in accordance with the described use in the same proportion and scope as in the Grant Agreement, unless the SGC, Grantee, Partner, or Subcontractor (as applicable) agrees otherwise in writing.

Grantee may be excused from its obligations for operation and maintenance of the Project site only upon written approval from the SGC. The CRC Project and its facilities must be maintained, supervised, and inspected by adequate and well-trained staff and/or professionals and technicians as the project reasonably requires.

F. Changes in Ownership or Use
If the ownership or use of infrastructure changes to a use not in accordance with the CRC Guidelines or Grant Agreement, the Grantee may be required to reimburse the State in a manner determined by the SGC.

29. Ownership of Deliverables
Grantee hereby grants to the State a royalty-free, nonexclusive, transferable, worldwide license to reproduce, translate, and distribute copies of any and all materials it produces pursuant to this Grant Agreement, for nonprofit, non-commercial purposes, and to have or permit others to do so on the State’s behalf. 468
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

30. Payment
A. Payment Terms
i. Except as may be allowed under Subsection E, Grantee will be paid on a reimbursement basis.
ii. To receive reimbursement payments of grant funds, Grantee must submit an invoice reflecting costs incurred for eligible program activities and expenses.
iii. Invoices may be submitted by the Grantee quarterly. Grantees may submit invoices as frequently as bimonthly with SGC Grant Manager approval. Please see Section 32 Invoicing of this Grant Agreement for details.

B. Cost Principles
i. All costs to be reimbursed must be consistent with the CRC Program Guidelines.
ii. All costs to be reimbursed must be reasonable.
iii. Indirect costs total up to 12% of the awarded CRC funds, with the exception of Federally Recognized Native American Tribes, who may use the indirect cost rate negotiated with the federal government, as defined by the CRC Program Guidelines. Indirect costs are costs of doing business that are of a general nature. These costs are not directly tied to the grant but are necessary for the general operation of the organization.
iv. The SGC will reimburse Grantee only for actual expenses incurred during the term of this Grant Agreement, as specified in the Budget Detail Worksheet (Exhibit B, Work Plan and Budget).

C. Reimbursement
i. To receive reimbursement payments of grant funds, Grantee must submit an invoice reflecting costs incurred for eligible program activities and expenses.
ii. Invoice submission will be consistent with the practice and policies of the SGC, and any changes to the invoicing process will be communicated to grantee. Please see Section 32 Invoicing of this Grant Agreement for details.
iii. Upon receipt and approval of an itemized invoice and required supporting documentation, the SGC agrees to reimburse Grantee for actual expenditures for tasks completed, in accordance with the rates specified in the Budget Detail Worksheet (Exhibit B, Work Plan and Budget).
iv. Payment shall be made within forty-five (45) days upon receipt and approval of an invoice. Failure to comply with requirements may result in non-payment or delayed payment.
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

v. The SGC will not reimburse for funds spent on activities that occur prior to grant execution.

D. Retainage
The SGC will withhold the final five percent (5%) of the total grant budget, to be paid once the SGC determines that all terms of the Grant Agreement, including any final reporting requirements, have been satisfied.

E. Advance Pay
i. The SGC is authorized to provide eligible Grantees advance payments of CRC grant award. The SGC may approve advance payments under this grant at its sole discretion.
ii. All requests for advance payments shall be submitted to the SGC in writing using the Advance Pay Request form, which will be provided upon request, along with complete documentation of the Grantee’s eligibility for advance payments in accordance with Government Code section 11019.1. Any material changes to the request form must be reported to the SGC in writing within 30 days.
iii. Advance payments shall not exceed 25% of the total grant award. iv. All advance payments and the amount of any advance payment is subject to the SGC’s sole discretion. The amount advanced shall be limited to the minimum immediate cash requirements necessary to carry out the scope of work.
v. All funds received as an advance payment must be deposited into a federally insured, interest-bearing account that provides the ability to track interest earned and withdrawals.
vi. Grantees must provide progress reports on the spend down of advanced funds on no less than on a quarterly basis, include a summary of work completed, proof of expenditure, and other associated information. Grantees must report the interest earned on advanced funds to the SGC, upon the SGC’s request.

31. Payee Data Record Form - STD 204
This form must be completed by all Grantees. It requires Grantees to provide payee information, entity information, Tax Identification Number (TIN), and payee residency status.

32. Invoicing
A. General Requirements
Grantees are responsible for submitting invoices for reimbursement using the invoice template provided by the SGC and included in Attachment 4: Invoice and Progress Report Template, including any supporting documentation. Invoice submission will be 470
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

consistent with the practice and policies of the SGC, and any changes to the invoicing process will be communicated to Grantee.

B. Invoice Package
An invoice, supporting documentation, deliverables or other evidence of work completed, and the appropriate reporting materials are collectively referred to as the “Invoice Package.”
The full Invoice Package must include the following:
i. Completed invoice form on official letterhead signed by the Authorized Signatory, or authorized designee on file with the SGC, certifying the expenditures are for actual expenses for the tasks performed under this Grant Agreement.
ii. Supporting documentation for costs incurred. Each cost category and task must correspond to a cost category and task identified in the Budget Detail Worksheet (Exhibit B, Work Plan and Budget iii. Deliverables and/or evidence of work completed.
iv. Progress reports and other reports, as applicable.

The SGC has the discretion to determine the sufficiency of work completed and completeness of an Invoice Package.

C. Invoice Summary
The Grantee will complete one (1) “Invoice Summary” form, compiled with all the “Invoice Detail” forms (Non-Payroll and Payroll forms) and supporting documentation, and submit to the SGC Grant Manager.

D. Invoice Detail
An “Invoice Detail” form shall be filled out by the Partner or Grantee for each CRC Funded Project and Grantee Costs and shall include details of Non-Payroll and Payroll expenses, along with supporting documentation for each line item.

Grantees must ensure that:
i. Expenses are broken out at the task level.
ii. Expenses under each task are broken out by cost type (i.e., personnel, travel, supplies, etc.).
iii. Travel and equipment are clearly identified.
iv. All costs seeking reimbursement are eligible costs indicated in the Grant Agreement and CRC Program Guidelines. The SGC Grant Manager may ask for additional documentation to verify cost reasonableness. v. Supporting documentation is provided for each line item and is clearly referenced.

E. Supporting Documentation
i. Requirement: Grantee and Partners must submit supporting documentation, including progress reports, for all itemized costs. 471
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

ii. Documentation: Documentation may include but is not limited to copies of purchase orders, receipts, Subcontractor invoices, and timesheets or timesheet summaries. These items must contain sufficient information to establish that the specific service was rendered, or purchase was made.

Original supporting documentation is not required and should be retained by the Grantee.
iii. Indirect/Overhead Costs: Supporting documentation does not need to be provided for indirect/overhead costs. However, the Grantee must maintain records of indirect/overhead costs to be made available upon request from the SGC. Grantee shall invoice in accordance with the indirect/overhead cost rate(s) approved for each project and plan under the grant.
iv. Personnel/Staff Time: A timesheet summary template (Timecard Template) will be provided to report personnel costs, but note that Grantee and Partners can also use their own summary format as long as it includes the following information:
• Name of individual
• Date(s) on which the work was performed
• Specific grant-related activities or objectives to which the individual’s time was devoted
• Hourly rate
• Amount of time worked
• Certification signature
v. Non-Hourly Personnel/Staff Time: For staff positions that do not bill at an hourly rate, Grantees should work with their payroll/financial office to provide supporting documentation that reflects the staff pay for the hours worked. Individual employee timesheets, activity logs, and/or payment records do not need to be submitted as supporting documentation, though such documents must be retained by the Grantee and Partners in case of an audit (see Section 40 Audit). vi. Certification: It is the responsibility of the Grantee to certify that the information submitted is true and correct by signing the personnel/staff time supporting documents. If the Authorized Signatory is being funded with SGC funding, ensure timesheets or time reports are signed and verified by another qualified person from the organization.

F. File Naming Convention
Supporting documentation should use the following naming convention and be clearly referenced in the Invoice Detail tab:
“SGC241[XX]_ [Invoice #]_[Task #]_[Support Docs]_x”
G. Documentation Discrepancies
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

When there are discrepancies between a reimbursement request amount and the supporting documentation provided, the SGC will only reimburse for the amount on supporting documentation. If the Grantee can demonstrate the remaining unverified costs, that amount will be applied to the following invoice reimbursement.

H. Invoice Submission
Grantees will submit invoice packages via the SGC-provided online submission platform unless otherwise requested by the SGC. After uploading all documents, the Grantee must email their SGC Grant Manager and copy the CRC Staff email ([email protected]) and the SGC Accounts Payable office ([email protected]) to notify them of the submission and attach a signed PDF of the invoice summary to be processed.

I. Invoice Disputes
i. In the event of an invoice dispute, the SGC Grant Manager will notify the Grantee in writing within fifteen (15) working days of receipt of the disputed invoice. During the dispute, both parties shall deal in good faith to resolve the dispute and the Grantee shall continue to meet its responsibilities and obligations under the terms of the Grant Agreement. ii. If a Grantee contests the decision made by the SGC Grant Manager, the Grantee shall submit a written “Notice of Dispute” on official letterhead. The “Notice of Dispute” shall include:
• The Grant Agreement number
• A complete description of the basis for the dispute
• Legal authority or pertinent facts, supporting arguments and documentation
• Action requested for resolution
iii. The “Notice of Dispute” shall be sent to [email protected], with copies sent via email to the SGC Grant Manager contacts on the Project Representatives Form (Exhibit C, Attachments, Attachment 2). iv. Within 30 days after receipt of the “Notice of Dispute,” the SGC CRC Program Manager shall review the dispute and submit a written decision to Grantee, which shall include:
• The decision made
• An explanation for the decision
• Whether the decision shall be conclusive and binding or can be appealed and the steps to take to appeal the decision
J. Non-Conforming Invoice Packages
If the SGC determines that Grantee submitted false or materially inaccurate invoices, supporting document or components of the Application, the SGC may impose any and all available remedies, including requesting reimbursement of already disbursed payments or termination of the Grant Agreement
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

K. Final Invoice
The final invoice for each CRC Project should include a request for reimbursement of the final five percent (5%) of the total requested budget, as discussed in Section 30(D).

33. Travel Reimbursement
Travel expenses directly related to the performance of this Grant Agreement will be subject to the State of California travel reimbursement rates in effect during the term of this Grant Agreement.

A. Reimbursement
The SGC will only reimburse for actual expenditures incurred for in-state travel with the exception of “incidentals” as specified in the CRC Program Guidelines.

B. Travel Records
Grantee shall maintain, and submit upon request, detailed travel records and supporting documents (e.g., travel request and approval forms, expense claims, invoices, receipts for lodging and transportation) showing the date and purpose of the grant-related travel, destination, and, in the case of travel by automobile, the number of miles driven.

C. Travel Costs
Grantee shall ensure travel costs are included in the Budget Detail Worksheet (Exhibit B, Work Plan and Budget) and are tied to tasks and deliverables in the Work Plan (Exhibit B, Work Plan and Budget).

D. Indemnification and Hold Harmless
Grantee and any person traveling pursuant to this Grant Agreement shall indemnify and hold harmless the SGC and State of California for any liabilities resulting from such travel.

34. Leveraged Funds
Leveraged funding is funding from non-CRC sources which supports activities that are integrated into the overall CRC Proposal as defined in Exhibit B, Workplan and Budget.

Leveraged funding must support the implementation of the Strategies selected to achieve the CRC Program Objectives, as determined by SGC. Leveraged funds must be spent for the purposes of the CRC Project.

If relevant, Grantee shall ensure it and its Partners report on the leveraged funding expended in the Annual Leveraged Funding Report form. Grantee must retain supporting documentation of leveraged funding that will be made available to the State upon request. Grantees shall ensure adequate books and accounts are maintained documenting leveraged funding in accordance with generally accepted accounting principles, consistently applied.
474
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Grantee must only report eligible leveraged funding expenditures. Expenditure of leveraged funding will only count if it advances a critical CRC project component or deliverable as required by the CRC Program Guidelines and outlined in the proposal scope. If leveraged funding sources change during the grant term, Grantee will notify the SGC at the subsequent reporting due date.

Changes in leveraged funding sources that impact the Budget and Schedule of Deliverables may require an amendment to the Grant Agreement.

35. Revenue
All revenue generated as a part of any Project by Grantee, Partner or Subcontractor must be used to further the CRC Project to the extent reasonably possible. Grantee must keep records of revenue expenditures for audit purposes. Grantee agrees to maintain records of revenue generated and provide a report to the SGC upon request.

36. Reporting Requirements
Grantee must provide period progress reports and information as requested by the SGC Grant Manager. All reports must be completed using templates attached to this Grant Agreement or provided by the SGC and submitted using the naming conventions provided by the SGC Grant Manager.

A. Quarterly Progress Reports
Grantee will submit quarterly progress reports to accompany quarterly invoices unless the Grantee has received approval to submit bimonthly invoices or the SGC has requested bimonthly reporting, in which case cadence for both invoice and progress report shall be every other month.

B. Annual Reports
Grantees must provide an inventory of purchased equipment and any leveraged funding on an annual basis, if applicable.

C. Final Report
When the Project is completed, Grantee must submit a Final Report with the last invoice. To complete and submit the Final Report:
i. Submit the Final Report with the last invoice. If Grantee does not submit the Final Report with the last invoice, then the last invoice will be considered incomplete and returned following process specified in Section 32 Invoicing.
ii. Use the Final Report template (Attachment 3).
iii. Make sure the Final Report is signed by the person authorized to sign on the most current Authorized Signatory Form (Attachment 1). 475
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

iv. Put enough detail in the Final Report to show that Grantee fulfilled the terms of the Grant Agreement and that both the last invoice and the five percent (5%) retention should be paid for completing the project.

For further detail on reporting requirements, the Grantee may refer to the CRC Program Guidelines and CRC Grant Management Manual.

37. Document Submission
A. Submission Method
When this Grant Agreement requires Grantee to provide invoices, reports, or other documents to the SGC Grant Manager, Grantee must use the SGC-provided online submission platform and email unless requested otherwise by the SGC.

B. Email Communications
All email communication must contain the Grant Agreement number and Grantee’s name in the subject line.

C. Submission of Invoices
i. Grantee shall submit invoices quarterly (or up to bimonthly with SGC approval), in arrears, to the SGC Grant Manager.
ii. A request for payment shall consist of an Invoice Package, comprised of an invoice, supporting documentation, deliverables or other evidence of work completed, and the appropriate reporting materials. iii. Grantee must submit invoices to the SGC online submission platform.

Following submission, Grantee must email the Invoice (PDF) to [email protected] and copy the SGC Grant Manager. iv. Grantees must include the Grant Agreement number and Grantee’s name in the subject line.

Refer to Section 32 Invoicing for additional details and requirements.

38. Records Management and Retention
A. Project File
Grantee shall establish an official file containing adequate documentation of all actions taken with respect to the Project, including copies of the Grant Agreement, changes, amendments, letters, email correspondence, financial records, and required reports for a minimum of four (4) years following the final payment of funds or until completion of any action and resolution of all issues which may arise as a result of an audit, whichever is later.

B. Ledger Account
Grantee must establish a separate ledger account for receipts and expenditures of grant funds and maintain expenditure details in accordance with the attached Budget 476
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

and Schedule of Deliverables in Exhibit B, Work Plan and Budget. Separate bank accounts are not required. Grantee must maintain financial records of expenditures incurred during the CRC Project in accordance with generally accepted accounting principles.

C. Period of Record Retention
Grantee, Partners, and Subcontractors must maintain copies of Project records four (4) years after all terms of the Grant Agreement are fulfilled, unless a longer period of records retention is stipulated.

D. Protection
Grantee, Partners, and Subcontractors shall adequately protect all records, physical and electronic, from loss, damage, or destruction during the four (4) year retention period.

E. Access
Grantee agrees that the State or designated representative will have the right during normal business hours to review and to copy any records and supporting documentation pertaining to the performance of the Grant Agreement and interview any employees who might reasonably have information related to such records.

F. Audit
Grantee agrees that the State will have the right to audit records and interview staff of any Partners and Subcontractors related to performance of the Grant Agreement. For additional detail, please see Section 40 Audit.

39. Personally Identifiable Information (PII)
Information or data, including but not limited to all records and supporting documentation that personally identifies an individual or individuals, is confidential in accordance with California Civil Code Sections 1798, et seq. and other relevant state or federal statutes and regulations. Grantee must ensure that all such information or data that comes into possession under this Grant Agreement is appropriately safeguarded in perpetuity, and must not release or publish any such information, data, or records.

40. Audit
A. Audit Period
Grant funded projects are subject to audit by the State of California during the grant term and for up to four (4) years following the termination of the Grant Agreement.

Grantee agrees that the SGC, Department of Finance, Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Grant Agreement. The audit may consist of examining and auditing pertinent books, documents, papers, and 477
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

records including financial transactions and supporting documents, general accounting systems, internal controls, management practices, policies, and procedures pertaining to the performance of this Grant Agreement. Audits may also include, but are not limited to, inspections of project records; ownership and usage records of equipment, vehicles, and infrastructure; and maintenance records of equipment, vehicles, and infrastructure.

B. Process and Notification
At any time, the SGC, Department of Finance, Bureau of State Audits, or their designated representative may request to review Grantee’s records to ensure proper grant management. Grantee shall be given advance notice when the grant-funded Project is selected for an audit or review by the SGC, Department of Finance, Bureau of State Audits, or their designated representative. Grantee agrees to allow the auditor(s) access to such records during normal business hours, excluding State of California holidays, and to allow interviews of any employees who might reasonably have information related to such records. Further, Grantee agrees to include a similar right of the SGC to audit records and interview staff in any Partnership Agreement and subcontract related to performance of this Grant Agreement in accordance with Government Code Section 8546.7.

C. Partners and Subcontractors
Partners and Subcontractors employed by the Grantee and paid with moneys under the terms of this Grant Agreement shall be responsible for maintaining accounting records as specified above and in Section 38 Records Management and Retention.

D. Compliance
Grantee shall comply with the above and be aware of the penalties for violations of fraud and for obstruction of investigation as set forth in Public Contract Code Section 10115.10.

The SGC may require recovery of payment from the Grantee, issue a Stop Work Order or terminate the Grant Agreement, as warranted, based on an audit finding, or any other remedies available in law or equity.

41. Dispute Resolution
A. General Disputes
The following section pertains to the general occurrence of disputes under the grant agreement between the SGC and Grantee. Examples of such disputes include, but are not limited to, invoice discrepancies between the work claimed in the invoice and agreed-upon project activities, significant increase in the cost of an activity, invoices for activities not approved under the project.
i. During a dispute, Grantee shall continue to meet its responsibilities and obligations under the terms of this Grant Agreement.
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

ii. In the event of a dispute unrelated to the dispute of an invoice, Grantee shall first attempt to resolve the dispute with the SGC Grant Manager.
iii. If Grantee contests the decision made by the SGC Grant Manager, Grantee shall submit a written “Notice of Dispute” on official letterhead, according to Subsection C below.

B. Invoice Disputes
For information on invoice disputes, please see Section 32 Invoicing for additional details and requirements.

C. Contesting a Dispute Decision
If Grantee contests a decision made by the SGC Grant Manager, Grantee may submit a written “Notice of Dispute” on official letterhead. The “Notice of Dispute” shall include:
i. The Grant Agreement number
ii. A complete description of the basis for the dispute iii. Legal authority or pertinent facts, supporting arguments and documentation
iv. Action requested for resolution
D. Submission of Notice of Dispute
The “Notice of Dispute” shall be sent to [email protected], with copies sent via email to the SGC Grant Manager contacts on the Project Representatives Form (Exhibit C, Attachments, Attachment 2).

E. Dispute Resolution
Within 30 days after receipt of the “Notice of Dispute,” the SGC CRC Program Manager shall review the dispute and submit a written decision to Grantee, which shall include:
i. The decision made
ii. An explanation for the decision
iii. Whether the decision shall be conclusive and binding or can be appealed and the steps to take to appeal the decision

42. Stop Work
If it is determined, at the sole discretion of the SGC, that Grantee is not meeting the terms and conditions of this Grant Agreement, immediately upon receiving a written notice from the SGC to stop work, Grantee shall cease all work under this Grant Agreement.

The SGC has the sole discretion to determine that Grantee meets the terms and conditions after a stop work order, and to send through certified mail a written notice to Grantee to resume work under this Grant Agreement.
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

If Grantee issues a Stop Work Order to a Partner, or if Grantee and/or Partners issue a Stop Work Order to any Subcontractors, they must notify the SGC within ten (10) working days of issuing the order.

43. Health Impacts
If the SGC has a reasonable concern about the public health impact of a Project Component, the SGC may require Grantee to further study and mitigate the impact as directed by the SGC. Section 30 Payment, of this Agreement notwithstanding, Grantee may request any required study and mitigation to be considered an eligible cost for reimbursement based on the fiscal inability of the entity required to perform the directed work.

44. Termination
A. Completion of Project
This Grant Agreement shall terminate upon completion of the project or at the end of the grant term, but no later than payment of the last project invoice.

B. Early Termination
Either Party may terminate this Grant Agreement upon thirty (30) days advance written notice to the other Party. The notice shall specify the reason for early termination and may permit Grantee or the SGC to rectify any deficiency(ies) prior to the early termination date.
i. Upon any termination, Grantee must deliver all invoices, reports, and other deliverables required by this Grant Agreement up to the time of termination. Grantee must deliver all materials within sixty (60) calendar days of the termination date.
ii. Upon receipt of notice from the SGC of early termination, Grantee shall immediately take action to ensure neither it nor any Partner or Subcontractor incur any additional obligations, costs or expenses, except as may be reasonably necessary to terminate its activities. iii. The SGC will examine the extent of Grantee compliance for work partially completed and reasonably determine costs eligible for reimbursement based on final invoices submitted and compliance with this Grant Agreement.

C. Budgetary Termination and Amendment
If funding for any fiscal year is reduced or deleted by the Budget Act or funding becomes unavailable, for any reason, for purposes of this program, the SGC shall have the sole discretion to either terminate this Grant Agreement with no liability occurring to the SGC or offer an amendment to reflect the reduced amount. i. SGC will notify Grantee in writing 30-days prior to termination or amendment pursuant to this section.
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

ii. Grantee will be compensated for work already performed under the agreement, if sufficient funding exists, but will not be able to perform any further work or incur any additional costs once it receives notice of termination from the SGC.

45. CRC Grant Publicity Guidelines
Grantee agrees that it will acknowledge the SGC in all publications, websites, signage, invitations, and other media-related and public-outreach products related to the CRC grant. The SGC Grant Manager will provide the SGC logo files and guidance on their usage directly to Grantee. Grantee agrees to adhere to the CRC Publicity Guidelines provided by the SGC (Exhibit F, CRC Grantee Publicity Guidelines). If Grantee is planning an event or announcement, needs sample materials, or needs assistance or advice regarding digital or print materials, press, social media, and/or general communications, please contact your SGC Grant Manager.

A. Long-Form Materials
Long-form written materials, such as reports, must include the following standard language about the SGC and CRC:
“The California Strategic Growth Council’s (SGC) Community Resilience Centers Program (CRC) funds neighborhood-level resilience centers to provide shelter and resources during climate and other emergencies, as well as year-round services and programming that strengthen community connections and ability to withstand disasters. For more information, visit https://sgc.ca.gov/grant-programs/crc.”
B. Press Releases, Flyers, and Visual Materials
Any informational materials that do not qualify as long-form but include at least a paragraph of text, such as press releases, media advisories, short case studies, some flyers, etc., should include following language:
“[Project Name] is supported by the California Strategic Growth Council’s Community Resilience Centers (CRC) Program.”
Grantee may, at times, produce promotional materials that are primarily visual in nature, such as banners, signage, certain flyers, and sharable images for social media.

In such cases, when including the above boilerplate language acknowledging the SGC support is not practical, Grantee should instead include the official logo of the SGC, preceded by the words “Funded by.”

46. Right to Publish
A. Right to Publish
Subject to any restrictions on the publication, disclosure, dissemination and use of data or information set forth in this Agreement or under any applicable law, Grantee shall 481
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

have the right to publish, disclose, disseminate, and use, in whole and in part, any data and information received or developed under this Agreement.

B. Review Process
i. Grantee shall ensure that publications, presentations, and other public releases resulting from work performed under this Agreement are provided to the SGC for review at least thirty (30) calendar days prior to publication and will identify the proposed recipient(s). ii. During the first twenty (20) calendar days of such review period, the SGC may provide notice to the Grantee that it intends to rebut some or all aspects of the presentation, publication, or other media release. The SGC will then have thirty (30) calendar days from the date of notice to prepare and submit such rebuttal to the recipient(s) identified by the Grantee.
iii. Within the review period, the SGC may provide feedback to the Grantee; the Grantee will give good faith consideration to such feedback but has no obligation to make any changes in said material, other than the removal of any material whose disclosure is prohibited or restricted by this Agreement or by any applicable law.
iv. Any of the above referenced time periods maybe modified upon agreement of both Parties. Neither Party may unreasonably deny such requests.

C. Terms & Conditions Required for State-Funded Research Grants The Parties shall comply with the California Taxpayer Access to Publicly Funded Research Act (Government Code Section 13989 et seq.), including but not limited to:
i. Grantee is responsible for ensuring that any publishing or copyright agreements concerning submittal of peer-reviewed manuscripts based on work performed under this Agreement fully comply with Government Code Section 13989 et seq.
ii. For a peer-reviewed manuscript accepted for publication, Grantee shall ensure that the peer-reviewed manuscript be available no later than 12 months after the official date of publication on a publicly accessible repository approved by the SGC, including but not limited to:
• CSU ScholarWorks at the Systemwide Digital Library
(http://www.calstate.edu/library), or
• UC California Digital Library (https://www.cdlib.org/), or • PubMed Central (https://www.ncbi.nlm.nih.gov/pmc/).
iii. Grantee shall instruct the Principal Investigator to report to the SGC the final disposition of the peer-reviewed manuscript, including but not limited to:
• whether it was published,
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Grant Number: SGC24103, City of Banning

• where it was published,
• when it was published,
• when the 12-month period after publication expires; and • where the manuscript will be available for open access. iv. The SGC shall retain information regarding all issued research grants that resulted in published works.

47. Copyrights
A. Copyrightable Works
All rights in copyrightable works first created by Grantee in the performance of the Budget and Schedule of Deliverables, in Exhibit B, Work Plan and Budget, under this Agreement are the property of Grantee. Grantee shall grant the State a fully paid-up, royalty-free, nonexclusive, sublicensable, irrevocable license to use, reproduce, prepare derivative works, and distribute copies of the deliverables identified in Exhibit B, to fulfill the State’s government purposes.

B. Reserved Rights
Notwithstanding the above, if the purpose of the Budget and Schedule of Deliverables is specifically to create a copyrightable work for use by the State then all rights in such copyrightable work will be the property of the State, subject to a reserved right for Grantee to use the copyrightable work for educational and research purposes and to allow other educational and nonprofit institutions to do so for educational and research purposes.

C. Written Requests
The SGC may make written requests for delivery of works first created in the performance of the Budget and Schedule of Deliverables, but which were not identified as deliverables. To the extent Grantee is legally able to do so, Grantee shall grant a fully paid-up, royalty-free, nonexclusive, sublicensable, irrevocable license to use, reproduce, prepare derivative works, and distribute copies, to fulfill the State’s government purposes.

48. Indemnification
Grantee agrees to indemnify, defend, and hold harmless the State of California, its officers, agents, and employees from any and all claims and losses accruing or resulting to any and all Grantees, Partners, Subcontractors, suppliers, laborers, and any other person, firm, or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may be injured or damaged by Grantee in the performance of this Grant Agreement. 483
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

49. Waiver of Rights
This section refers to the Grantee’s voluntary waiver of certain causes of action (lawsuits) against the SGC in the event of harm or liability related to the grantee’s actions while implementing the grant project.
i. Grantee waives any and all rights to any type of express or implied indemnity (i.e., contractual relationship) or right of contribution from the SGC, its officers, agents, or employees for any liability arising from, growing out of, or in any way connected with this Grant Agreement. ii. Grantee waives all claims and recourses against the SGC, including the right to contribution for loss or damage to persons or property arising from, growing out of, or in any way connected with or incident to this Grant Agreement, except claims arising from the gross negligence of the SGC, its officers, agents, and employees.
iii. None of the provisions of this Grant Agreement shall be deemed waived unless expressly waived in writing.

50. Force Majeure
Neither the State nor Grantee will be responsible hereunder for any delay, default, or nonperformance of this Grant Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, enemy or hostile governmental action, civil commotion, strikes, lockouts, labor disputes, fire or other casualty, or other contingencies unforeseen by the State or Grantee, its Partners, Subcontractors, or vendors, and beyond the reasonable control of such party.

51. Compliance with Laws and Regulations
By signing this Grant Agreement, Grantee certifies that it shall comply fully with all applicable federal, state, and local laws, ordinances, regulations, including the California Environmental Quality Act, and shall secure and/or maintain any permits required by authorities having jurisdiction over the Project(s).

52. Americans with Disabilities Act
Grantee assures the SGC that Grantee complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA (42 U.S.C. 12101 et seq.). Grantee is expected to know, understand, and comply with ADA requirements.

To that end, the SGC encourages Grantee to review guidance from: the U.S.

Department of Justice Civil Rights Division at www.ada.gov; the State of California Civil Rights Department at: https://calcivilrights.ca.gov/peoplewithdisabilities; and the Pacific ADA Center at www.adapacific.org. The SGC also encourages Grantee to 484
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

coordinate with local, regional, and/or state disability rights organizations on opportunities for staff training and education.

53. Drug-Free Workplace Certification
In signing this Grant Agreement, Grantee certifies that it will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace as outlined in this section.

A. Statement Publication
Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.

B. Establishment of a Drug-Free Awareness Program
Establish a Drug-Free Awareness Program, as evidenced by a drug-free workplace policy statement, to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or organization's policy of maintaining a drug-free workplace.
iii. Any available counseling, rehabilitation, and employee assistance programs.
iv. Penalties that may be imposed upon employees for drug abuse violations.

C. Employee Awareness
Every employee who works on this Grant Agreement will:
i. Receive a copy of the company's drug-free workplace policy statement.
ii. Agree to abide by the terms of the company's statement as a condition of employment on this Grant Agreement.

D. Failure to Comply
Failure to comply with these requirements may result in suspension of payments under this Grant Agreement or termination of this Grant Agreement or both, and Grantee may be ineligible for award of any future State of California agreements if the SGC determines that any of the following has occurred: Grantee has made false certification or violated the certification by failing to carry out the requirements as noted above (Gov. Code §8350 et seq.).

54. Air/Water Pollution Violation Certification
Under State of California laws, Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the California Air Resources Board or 485
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

55. Environmental Justice
In the performance of this Grant Agreement, Grantee must conduct its programs, policies, and activities that substantially affect human health or the environment in a manner that ensures the fair treatment of people of all races, cultures, and income levels, including minority populations and low-income populations of California, consistent with Government Code Section 65040.12, subdivision (e).

56. Union Organizing
By signing this Grant Agreement, Grantee hereby acknowledges the applicability of Government Code Sections 16645, 16645.2, 16645.8, 16646, 16647, and 16648 to this Grant Agreement and hereby certifies that:
i. No grant funds disbursed by this Grant Agreement will be used to assist, promote, or deter union organizing by employees performing work under this Grant Agreement.
ii. If Grantee makes expenditures to assist, promote, or deter union organizing, Grantee must maintain records sufficient to show that no state funds were used for those expenditures, and that Grantee must provide those records to the Attorney General upon request.

57. Prevailing Wage
A. General Requirements
CRC-funded Projects may be subject to State Prevailing Wage Requirements, pursuant to Section 1700 of the California Labor Code. The California Labor Code requires payment of local prevailing wages to workers and laborers on state government contracts in excess of $1,000 for public works projects.

B. Public Works
A “public work” is the construction, alteration, demolition, installation, repair or maintenance work done under contract and paid for in whole or in part out of public funds. The definition applies to private contracts when certain conditions exist. Grantee can identify additional stipulations and exceptions under Cal. Labor Code § 1720 et seq.

C. Grantee Responsibilities
Grantee must ensure the following on “public work” activities under this Grant Agreement:
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

i. Prevailing wages are paid;
ii. The Project budget and invoices for labor reflects prevailing wage requirements, or if exempt, provide the applicable exemption to the SGC with the Project budget; and
iii. The Project complies with all other requirements of prevailing wage law, including but not limited to, keeping accurate payroll records, and complying with all working hour requirements and apprenticeship obligations.

D. Partners and Subcontractors
Grantee shall ensure that its Partners and Subcontractors, if any, also comply with prevailing wage requirements. Grantee shall ensure that all agreements with its Partners and Subcontractors to perform work related to this Project contain the above terms regarding payment of prevailing wages on public works projects.

58. Recycled Contents Products
Grantee must ensure each Lead Entity certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision must specify that the cartridges so comply (Pub. Contract Code § 12205).

59. Relocation
If a project is subject to State Relocation Law and a relocation plan is required by State Relocation Law (Gov. Code, § 7260 et seq.) and Section 6038 of the Relocation Assistance and Real Property Guidelines (25 Cal. Code of Regulations, Div. 1, Ch. 6, § 6000 et seq.) for the Project Area, Grantee must provide a copy of the relocation plan.

60. Expatriate Corporations
Grantee hereby declares that it is not an expatriate corporation or subsidiary of an expatriate corporation within the meaning of Public Contract Code Section 10286 and 10286.1, and is eligible to contract with the State of California.

61. Corporation Qualified to do Business in California
When work under this Grant Agreement is to be performed in California by a corporation, the corporation must be in good standing and currently qualified to do business in the state. "Doing business" is defined in Revenue and Taxation Code Section 23101 as actively engaging in any transaction for the purpose of financial or pecuniary gain or profit.
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

62. Certificate of Compliance with Russia Sanctions
Per Executive Order N-6-22, all contractors and Grantees that have agreements valued at $5 million or more with agencies or departments subject to the California Governor’s authority are directed to report their compliance with economic sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as sanctions imposed under state law, if any. Grantees subject to the certification requirement should carefully review the Executive Order and the economic sanctions imposed in response to Russia’s actions in Ukraine, including, but not limited to, the federal executive orders identified in Executive Order N-6-22, sanctions identified by the U.S.

Department of the Treasury, and sanctions imposed under state law, if any. A certification of compliance, included as Attachment C-6, must be returned to the SGC prior to any disbursement of grant funds.

Additionally, should the SGC at any time determine Grantee is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The SGC shall provide Grantee advance written notice of such termination, allowing Grantee at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the SGC.

63. Governing Law and Venue
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Venue will be in Sacramento County, California.

64. Unenforceable Provision
If any provision of this Grant Agreement is unenforceable or held to be unenforceable, then the Parties agree that all other provisions of this Grant Agreement have force and effect and shall not be affected thereby.

65. Budget Contingency Clause
A. Budget Act Appropriations
If the Budget Act of the current year and/or any subsequent years covered under this Grant Agreement does not appropriate sufficient funds for the program, SGC may terminate pursuant to Section 43 this Grant Agreement shall have no further force nor effect. In this event, the SGC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Grant Agreement, and Grantee shall not be obligated to perform any provisions of this Grant Agreement. 488
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

66. Recovery of Funds
In the event the SGC determines grant funds are not being used, or have not been used, for purposes in accordance with this Agreement, the CRC Program Guidelines or the CRC Grant Management Manual, the SGC has discretion to take appropriate action under this Grant Agreement, in law or in equity, including but not limited to:
i. Requiring Grantee to forfeit any unexpended portion of the grant funds, including but not limited to any retention withheld from invoices; ii. Requiring Grantee to repay any funds improperly expended.

67. Terms that Survive Grant Agreement
The following Sections survive the termination or expiration of the Grant Agreement: 6, 8, 16, 21, 25, 28, 34 ,38, 39, 40, 46, 47, 48, 57, 58, 63, 65, and 67. 489
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Exhibit B, Work Plan and Budget
CRC Project Development Grant Work Plan
Project Name: Banning Armory Community Resilience Centers Project This Project will advance the development of the Armory as a multi-benefit Community Resilience Center with campus amenities that can provide evacuation/climate resilient shelter, be an Emergency Operations Center (EOC), and offer year-round programs to build climate and community resilience. The Project's Collaborative Stakeholder Structure (CSS) will facilitate community inclusivity in decision-making, and the Community Engagement Plan will raise Project awareness, emergency preparedness, and communal engagement.

The following tables provide an overview of the tasks, performance measures, and timeline for the CRC Project Development Grant as well as the grant budget.

High Level Activities
Performance Measures
[Any appropriate deliverables,
metrics, milestones]
Timeline
[Start and
End Date]
TASK 1: Conduct Project Develpment Activities to Meet Readiness Requirements for Implementation
Subtask A: Develop Request For
Proposals
Develop RFP documents for
architecture, engineering, and
a professional services
consultant who will create
community engagement plan
and conduct/manage
outreach; conduct facility
condition assessment and
needs assessment; provide
complete plans, specifications
and estimates. SOW will include
CRC Project Development
grant compliance
requirements. Issue RFP, score
responses and execute
contract.

1. Copies of RFP solicitation efforts,
completed proposal evaluation,
winning proposal

2. Copy of executed Professional
Services Contract for
Architect/Engineering/Professional
services in compliance with CA
Public Contract Code and City
Procurement Policy
Grant
Execution
-
Month 7
Subtask B: Facility Needs
Assessment Interviews
- Completed interview assessment
forms and surveys
Month 8
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Consultant will conduct needs
assessment interviews/surveys
with City of Banning, Banning
Parks & Recreation Department,
Riverside County Emergency
Management Department, and
Project Advisory Council to
identify projected headcounts
and space requirements for
EOC, Climate-resilient shelter,
emergency shelter, and yearround programming at the
Armory, as well as campus
amenities.
-
Month 9
Subtask C: Facility Needs
Assessment
Consultant will compile results of
public meetings (see Task 3D:

Community Engagement Plan
Final Report), interviews, and
surveys into a comprehensive
Needs Assessment Report.

Report will detail: projected
headcounts; and space,
technology, and equipment
needs for the Armory to
function as an evacuation
shelter, climate-resilient shelter,
EOC, and facility for year-round
programs.
- Needs Assessment Report
identifying user needs
Month 9
-
Month 11
Subtask D: Facility Condition
Assessment
Consultant will perform Armory
facility condition
testing/assessments including
health and fire safety elements,
environmental hazards, ADA
compliance, seismic risks,
building code compliance,
building systems (HVAC,
electrical, plumbing), building
structure (foundations, walls,
roof, stairs, windows), and
- Facility Condition Assessment
Report identifying necessary
retrofits for the Community
Resilience Center
Month 7
-
Month 12
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

property (landscaping, parking
lots, sidewalks).

Subtask E: Project Scope,
Design, and Estimates
Consultant will utilize Needs
Assessment Report and Facility
Condition Assessment Report to
develop project scope, designs
and estimates for future
implementation of facility
retrofitting and campus
amenities based upon the
future Community Resilience
Center/EOC Facility Needs and
Condition Assessments (2).

These designs will include, but
are not limited to: proposed
project timeline, necessary
permits, proposed
CEQA/environmental activities,
floor plans, and site analysis
activities.
- Designs and Estimates for
Implementation phase Project
readiness compliant with CRC
Guidelines, including construction
cost estimates, CRC facility floor
plan, tentative project schedule
Month 13
-
Month 22
TASK 2: Implement Project Advisory Committee/Collaborative Stakeholder Structure to ensure inclusive-decision-making
Subtask A: Facilitate Kickoff
Advisory Committee Meeting
Organize all logistics for the
meeting and send out meeting
invitation. Draft Agenda, finalize
all meeting materials, and hold
the meeting.
- Meeting materials (agenda,
sign-in sheet, handouts, and
notes)
Grant
Execution
-
Month 2
Subtask B: Facilitate 23 Advisory
Committee Meetings
Organize/schedule 23 Advisory
Committee meetings (monthly
for the 2-year grant period)
including: Identify/reserve
meeting location; post meeting
notification/agenda/minutes on
City website 72 hours prior to

1. Advisory Committee meeting
schedule

2. Committee meeting
notices/agenda/minutes posted
on City website

3. Committee agendas, minutes,
invitations
Month 2
-
End of
Grant Term
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

meeting; assist Advisory
Committee Secretary with
meeting invitations/agendas as
needed. CSS will inform the
development of the project -
both facility needs and
program activities.

Subtask C: Project Status
Reports
Develop monthly Project status
reports with financials for
presentation at monthly
Advisory Committee meetings.
- Monthly project status reports Month 2
-
End of
Grant Term
Subtask D: Meeting Follow-Up
Assist with distribution of
meeting minutes and follow-up
on Action Items.

1. Meeting minutes distribution lists to
meeting members

2. Action Items lists
Month 2
-
End of
Grant Term
TASK 3: Outreach/Community Engagement Plan
Subtask A: Community
Engagement Plan Development
Determine specific methods for
informing, educating, and
involving the community to
advance development of
climate-resilient infrastructure
programs that build community
and climate resilience.

1. Community Engagement Plan Grant
Execution
-
End of
Grant Term
Subtask B: Pre-Implementation
Organizational Activities
Assist Consultant with
organization of town meetings;
development of bilingual
outreach materials including
flyers, posters, surveys, online

1. Town Meetings schedule,
agendas and meeting materials

2. Outreach materials

3. Press Releases and Social Media
Posts
Grant
Execution
-
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

polls, social media posts, press
releases; development of
Project webpage on the City
website; introduce Consultant
to Advisory Committee
members for organizing
Committee outreach.

4. Project Webpage

5. List of community event outreach
opportunities

6. Copy of surveys/polls
Month 4
Subtask C: Emergency
Preparedness Assessments
Coordinate with Riverside
County Emergency
Management Department to
develop emergency
preparedness assessments to
assess the community’s
emergency preparedness level
in the event of a disaster and to
inform community engagement
methods to priority populations.

Assist Consultant and Advisory
Committee with
distributing/conducting
community Emergency
Preparedness Assessments and
produce final report.

1. Completed Emergency
Preparedness Assessment

2. Emergency Preparedness Report
Month 2
-
Month 4
Subtask D: Plan Implementation
Utilize community events, public
meetings, and the City website
to distribute multi-lingual natural
hazards/climate risk information
and gather feedback on the
Armory facility, campus
amenities, and programs
through forms, surveys, printed
materials, and online polls.

Advisory Committee members
will also support in facilitating
outreach to their respective
members and priority
populations.

1. Copies of completed polls,
surveys, and feedback from
community events

2. List of community events and
public meetings attended
Month 5
-
Month 16
Subtask E: Plan Evaluation - Community Engagement Plan
Final Report
Month 5
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Public feedback collected
through community
engagement activities will be
anonymized and compiled into
a comprehensive Community
Engagement Plan Final Report.

This report will help shape
Project development and will
be shared to ensure the
Project’s successes can be
leveraged by other
communities.
-
Month 23
Subtask F: Celebration Phase
City will develop public events,
press releases, webpage/social
media announcements to
highlight the Project's outcomes
and positive impact on
community/climate resilience
and emergency preparedness.

1. Webpage and Social Media
Announcements

2. Press Releases
Month 22
-
End of
Grant Term
TASK 4: Electrical Connectivity/Grid Improvements
Subtask A: Invitation for Bids
(IFB)
City will prepare bid documents
and issue an IFB to identify a
contractor for general (civil)
construction work for the
electrical upgrades.

1. Copy of IFB, solicitations efforts,
completed bid evaluation,
winning/lowest bid

2. Copy of executed Public Works
contract with contractor in
compliance with CA Public Contract
Code and City Procurement Policy
Grant
Execution
-
Month 3
Subtask B: Permits
Apply to Banning Public Works
Dept. For encroachment and
traffic control permits. Apply to
Banning Building Dept. for
building permits: encroachment
permit and traffic control permit
– for electric infrastructure/grid
connectivity upgrades; building
permit – for exterior installation
of new electrical switch gear.

1. Permits issues

2. Project Schedule
Month 4
-
Month 4
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Subtask C: Procurement
Procure necessary supplies and
equipment for electrical
upgrades.
- Proof of procurement invoices or
receipts of supplies and
equipment necessary for
upgrades, consistent with
amounts in the bid
Month 5
-
Month 11
Subtask D: Complete Electrical
Connectivity Improvements
Complete installation of: new
point of connection to the
three-phase primary distribution
line; new primary conduit and
conductor from point of
connection to new three-phase
transformer; new secondary
conduit and conductor from
transformer to service at the
facility; new metered service
switchgear. Inspection to be
performed upon completion of
electrical upgrades.

1. Completed installation of
electrical connectivity/grid
improvements confirmed by letter
of completion

2. Inspection Report
Month 12
-
Month 15
Task 5: Grant Administration
Subtask A: Grant Administration
Grant administration activities
include execution of grant
agreement, invoicing, regular
check-ins, annual progress
reports, inventory of purchased
equipment, final report
including lessons learned,
barriers and success stories.

1. Quarterly Invoices

2. Quarterly Progress Reports &
Annual Progress Reports

3. Inventory of Purchases Equipment
(annually and end of grant term)

4. Final Report
Grant
Execution
-
End of
Grant Term
Subtask B: Complete Project
Required Plans
Prepare and execute recorded
deed restriction or
Memorandum of Unrecorded

1. Unrecorded Deed Restriction or
MOUGA

2. Final Operations & Maintenance
Plan
Grant
Execution
-
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Grant Agreement (MOUGA) to
document long term use of the
community-serving facility.

Update and finalize Operations
and Maintenance Plan.

End of
Grant Term
The Parties may make minor changes to the timeline and deliverables due without the requirement of an amendment. See Exhibit A, Section 14 Modifications and Amendments.
497
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

CRC Project Development Grant Budget Detail Worksheet
Project Name: Banning Armory Community Resilience Centers Project

Grant Task Budget Total
TASK 1: Project Development Activities $850,000.00
TASK 2: Implementation Collaborative Stakeholder Structure (CSS) $2,400.00 TASK 3: Outreach/Community Engagement Plan $10,600.00
TASK 4: Electrical Connectivity/Grid Improvements $180,608.12 TASK 5: Grant Administration $27,012.00
TOTAL $1,070,620.00
The Parties may make minor changes to the timeline and deliverables due without the requirement of an amendment. See Exhibit A, Section 14 Modifications and Amendments.
498
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Exhibit C, Attachments
Attachment 1: Authorized Signatory Form
Grantee Authorized Signatory:

Print Name: Robert Fisher Print Title: Police Lieutenant (Acting City Manager)
Signature: Date:

Delegated Authorized Signatories:
#1 Print Name: Print Title:

Signature: Date:

Document(s) Authorized to sign: (circle all that apply) All Grant Related Documents or
Grant Agreement Grant Amendments Budget Amendments
Reports Invoices Other ______
#2 Print Name: Print Title:

Signature: Date:

Document(s) Authorized to sign: (circle all that apply) All Grant Related Documents or
Grant Agreement Grant Amendments Budget Amendments
Reports Invoices Other ______
499
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

500
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Attachment 2: Project Representatives Form
The SGC
Name Title Phone
Number
Email
Jess McCool Resilient
Community
Associate
Planner
(916)832-7198 [email protected]
Grantee
Name Title Phone
Number
Email
Jennifer Jackson Grants
Program
Manager
(951)392-7193 [email protected]
Nate Smith Deputy
Director of
Public
Works
(951)922-3182 [email protected]
Arturo Vela Director of
Public
Works
(951)922-3134 [email protected]
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Attachment 3: Final Report Form and Instructions

INSTRUCTIONS
Utilize the following report template to describe your CRC project’s successes to-date in increasing Climate and Community Resilience AND your collaborative’s next steps in finalizing and fully implementing your Community Resilience Center. Note that you do not have to use the table format provided, but your report should detail all of the requested information. Please feel free to add table rows as needed and include any additional information or attachments at the end of this report. For ease of reference, the CRC Program Objectives have been detailed below.

CRC PROGRAM OBJECTIVES
CRC Program’s Project Development Grant Objectives (Section 4.1 of CRC Program Round 1 Guidelines), include:

1. Advance the development of sites identified by local residents for use as Community Resilience Centers that build climate resilience and community resilience, both during emergencies and year-round.

2. Construct climate-resilient infrastructure to: (a) ensure or improve access to a CRC and to (b) strengthen local community resilience in connection with a proposed CRC.

3. Demonstrate consistency with the State’s Planning Priorities contained in Section 65041.1 of the Government Code. These priorities intend to promote equity, strengthen the economy, protect the environment, and promote public health and safety in the state, including urban, suburban, and rural communities.

Project Development Grants serve as a bridge to prepare for implementing a future CRC that will:

1. Offer multi-benefit physical community-serving spaces, resilient to current and future climate hazards.

2. Provide integrated delivery of essential services and programming to local communities during and following disasters, emergencies, and disruption events, including resources and assistance for folks experiencing and navigating postdisaster recovery, as well as year-round to address ongoing community needs and build community cohesion.

3. Integrate physical infrastructure projects with social infrastructure, through community driven partnerships and programming to increase climate resilience, expand economic opportunities, and reduce health, environmental, and social inequities across California.

4. Leverage and build a skilled, diversified, and trained workforce and promote local workforce development and training opportunities, with a focus on preparing community members for healthy, safe, and sustaining high-quality career pathway jobs in a future net zero carbon economy that are resilient to current and future climate change impacts.
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

5. Build, strengthen, and sustain local leadership and grassroots engagement in civic and community development, and climate resilience awareness and activities

FINAL REPORT
Community Resilience Centers (CRC) Program, Round 1
Project Development Grant
Grantee: Grant Number:

Project Name:

Project Location (City, County):

A. Project Summary

1. Provide a brief summary of the work completed under this grant, including context about the community where the project is located. Please highlight any notable achievements, particularly with respect to CRC priority populations.

2. Describe and explain any differences between the planned results, as listed in the Work Plan, and the actual results. Describe any barriers that impeded the progress of the grant, any corrective actions taken, and the outcomes. Report on successful strategies used to achieve results. Discuss how these lessons learned can be useful for other communities
B. Partnerships and Collaborative Stakeholder Structure Expansion:

1. Describe current partnerships and notable achievements to-date:

Organization
Name
Organization
Type
CRC
Role
Notable
Achievements
Next Steps planned with
this Partner or CSS
member
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

2. Outline any partnerships you will seek out next to contribute to the CSS, CRC activities, or project overall:

Organization
Name (if known)
Organization
Type (if known)
What would you like
this Partner to add to
the CSS and/or CRC?
Next Steps to cultivate this
partnership
C. Community outreach, engagement, and involvement of community organizations and residents in decision-making power:

1. Describe achievements and successes to-date with this objective.

2. Outline areas you would like to further develop your proposal for future successes in this objective.

D. Priority Populations: Each CRC proposal must identify, work with, and intentionally serve the needs of priority populations (Section 2.3):

1. Describe achievements and successes to-date with this objective.

2. Outline areas you would like to further develop your proposal for future successes in this objective.

E. Capital Projects: Infrastructure for CRC facility or campus amenities:

1. Describe notable achievements and successes in capital projects completed during the grant term:

CRC Facility or
Campus
Amenity
Infrastructure
Element
Results/ Outcomes
for CRC, community
members, or
organization
Denote if this was completed,
or describe next steps
e.g., CRC Facility e.g., Solar roof
installation
e.g., Energy efficient CRC
with lower operations
costs
e.g., Completed
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

e.g., Campus
Amenity
e.g., Pavement and
road improvements
e.g., Improved ingress/
egress routes for CRC
e.g., Pre-development to support
future expansion of public
transportation lines

2. Outline additional construction required for the future full implementation of your CRC:

CRC Facility or
Campus
Amenity
Infrastructure
Element
Desired Results/
Outcomes for CRC,
community
members, or
organization
Next steps to achieve this
outcome
e.g., CRC Facility e.g., Solar roof
installation
e.g., Campus
Amenity
e.g., Bus stop
infrastructure and
route modification
for existing line
e.g., Improved
connection to CRC
e.g., Additional coordination with
transit agency to plan route
modifications and bus stop
Secure capital funds for bus stop

3. Site Readiness Requirements Progress to-date:

Site Readiness Requirements
Progress
(Completed; In
Progress; Not
Started; Other)
Describe next steps,
include notes on
any anticipated
barriers
California Environmental Quality Act (CEQA)
(consult with the public agency or agencies that have
permitting authority over the Projects in the application to determine what is required to comply with CEQA and/or
complete environmental review)
Project Site Analysis
(demonstrating road capacity around the CRC site, landuse analysis, and consultation with emergency service providers about site location especially as it pertains to ingress and egress)
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Permits
(identify all permits required to implement additional CRC components and plan/ timing to obtain)
Financial Feasibility
(including but not limited to market studies, project proforma, sources and uses statements, proposed operating budget, multi-year pro-forma or other feasibility
documentation as relevant)
Project Schedule
(baseline project schedule for further implementation of the CRC)
Facility Condition Assessment
(conducted by a licensed professional that provides an
overview of the current condition of building systems and structures, cost of repair or replacement of any building systems or structures, costs associated with replacement of building components as they degrade, the expected
useful life of building systems and structures, and recurring probable expenditures)
Construction Cost Estimates
(created by a third-party to the Grantee team that gives cost estimates for the total proposed Capital Project)
CRC Facility Floor Plans
(detail space for features identified in the proposal such as seating, storage of emergency supplies, potential
battery storage, etc.)
Operations and Maintenance Plan
(plan that provides high-level information on anticipated operations and maintenance costs, schedules, roles, and responsibilities and details indebtedness for the CRC
property)
*If public agency is the awardee, evidence of a Passed
Formal Resolution.

F. Technical Assistance, Subject Matter Experts, or specialized contractors:

1. Describe expertise utilized during the grant term:
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

TA, SME, or
Contractor
Name
Type of Expertise CRC Role/
Need
Notable
Achievements
Denote if this was
completed, or
describe next steps
e.g., NAME e.g., Emergency
Management Expert
e.g., Expertise in
Sheltering
Operations for
disaster
activation
e.g., created
activation
procedures in
collaboration with…
e.g., implementing new
communications alert
systems during disaster

2. Outline outstanding needs for expertise to fully implement your CRC vision:

TA, SME, or
Contractor
Name
(if known)
Type of Expertise CRC Role/
Need
Desired Results/
Outcomes for
CRC
Describe next steps,
include notes on any
anticipated barriers
e.g., NAME e.g., Emergency
Management Expert
e.g., Expertise in
Sheltering
Operations for
disaster
activation
e.g., create
activation
procedures in
collaboration with…
e.g., Ongoing training for
incoming staff to activate
CRC as an overnight
shelter
G. Funding and Funding Sources to reach full CRC implementation:

This refers to the cost of work beyond the scope of the Project Development Grant.

1. Project Cost and Funding
Estimated project cost: $
Further funds secured: $
Current funding gap: $

2. What funding sources have you identified to help implement the CRC? 507
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Grant or
Funding
Source Name
Type of Funding
(Philanthropic,
state, federal
government,
other)
Estimated
Funding
Funding
progress
(intend to
apply; applied;
awarded;
other)
Describe next steps,
include notes on any
anticipated barriers
e.g., NAME e.g., Identified,
application
opening in 2029
e.g., Secure contractor for
grant application
development
H. Program Feedback
Based on your experiences with this grant program, please provide feedback about how the SGC staff can improve future grant programs.

CERTIFICATION
I certify that this Final Report is accurate and that this project complies with the Agreement. I further certify that any expenditure discussed in this report is allowed under the Agreement and that all funds were expended for the purposes of this Project.

Name: Title:

Signature: Date:
508
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Attachment 4: Invoice and Progress Report Template
Please see CRC Invoice and Progress Report templates attached. An editable excel template will be provided to all Grantees by their SGC Grant Manager and will include the information below.
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

CRC Invoice Coversheet
Please see the CRC Invoice Coversheet form attached.
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

CRC Invoice Detail
Please see the CRC Invoice Detail form attached.
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

CRC Progress Report
[TO BE PRINTED ON GRANTEE LETTERHEAD]
Grantee Name: Grant Number:

Project Name:

Invoice Number: Invoice Period: (Start Date) (End Date) Work Plan Task # Description of Work Performed
Task [#]
Please describe the work completed during this invoice period and refer to specific deliverables in the Budget and Work Plan using bold text to denote the deliverable submitted. Please also note any key events or milestones in the upcoming period.

CERTIFICATION
By my signature below, I certify that I have full authority to execute this progress report on behalf of the Grantee. I declare under penalty of perjury, under the laws of the State of California, that this progress report, and any accompanying supporting documents, for the above-mentioned Program are true and correct to the best of my knowledge for the purposes and conditions as outlined in the Grant Agreement.

Print Name: Print Title:

Signature: Date:
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Exhibit D, CRC Award Letter
Please see CRC Award Letter attached.
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Exhibit E, Commitment of Leverage Funds
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

515
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Exhibit F, CRC Grantee Publicity Guidelines
Please see CRC Grantee Publicity Guidelines, attached.
516
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

518
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

519
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Exhibit G, Equipment Inventory Record
Please see Equipment Inventory Record form attached.
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California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Exhibit H, Certificate of Compliance with Russia Sanctions Please see SGC memorandum on Certificate of Compliance with Russia Sanctions attached.
521
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

522
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

523
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

524
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

525
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

526
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

Exhibit I, Partnership Agreement
Please see Grantee Partnership Agreement attached.
527
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

528
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

529
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

530
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

531
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

532
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

533
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

534
California Strategic Growth Council – Community Resilience Centers (CRC) Program Project Development Grant – Round 1
Grant Number: SGC24103, City of Banning

535
A. STATEMENT OF UNDERSTANDING & APPROACH
Banning Armory Community Resilience Center
Statement of Understanding and Approach
Firm Experience & Expertise
RY+AO Architects brings proven expertise in critical facility planning and community design.

We recently completed Southern California Edison’s Irwindale EOC, Security Operations Center, AG&R Grid Control Center, and a Regional Telecom Hub Needs Assessment and Design. In partnership with Holmes, our structural engineering collaborator, we have assessed and retrofitted over 100 mission-critical facilities for seismic resilience.

Beyond critical infrastructure, we have extensive experience designing civic and community spaces, including Escondido City Hall (with an integrated community center), the 4S Ranch Boys & Girls Club, Confluence Park Community Center, and Solis Park at FivePoint Valencia.

These projects demonstrate our ability to create facilities that are resilient, functional, and deeply rooted in community identity.

Project Understanding
The City of Banning, with the support of the Community Resilience Center (CRC) Grant Agreement, is transforming its historic 1950s Armory into a dual-purpose Community Resilience Center (CRC) and Emergency Operations Center (EOC). This facility must serve two equally important roles: a welcoming civic destination for daily programs and services, and a resilient, mission-critical hub capable of safeguarding the community during emergencies.

The reimagined Armory will:
• Provide evacuation and climate-resilient shelter with capacity for community safety during extreme heat, wildfire smoke, and other climate-driven events. • Operate as a fully capable EOC, with secure command, communications, and resilient infrastructure to support emergency response and continuity of operations. • Deliver year-round community programming, including recreation, youth services, and food distribution that strengthen social resilience.
• Include campus amenities such as shaded outdoor gathering spaces, drought-tolerant landscapes, renewable energy systems, and flexible infrastructure adaptable for both community events and emergency staging.

Meeting this vision requires integrating community engagement, technical rigor, and fiscal responsibility while complying with CRC Grant requirements. RY+AO has a proven record of balancing these priorities in both mission-critical facilities and civic projects, giving us a strong foundation to guide Banning through this transformation. 536
A. STATEMENT OF UNDERSTANDING & APPROACH
Our Approach

1. Inclusive Community Engagement
Community participation is central to the success of the Armory transformation. Our process begins with building trust and ensuring that all voices in Banning’s diverse community are heard and reflected in the design.

To achieve this, RY+AO has partnered with PLAYCE Studio, a leader in participatory design and public engagement. Their respected PLAYCE methodology integrates traditional engagement techniques with team-building and creative visioning exercises. By using play, storytelling, and hands-on activities, stakeholders become collaborators and champions of the project from the start.

Together, we will deliver a Community Engagement Plan (CEP) that ensures transparency, inclusivity, and accessibility.

Key strategies include:
• Bilingual, ADA-compliant engagement through workshops, forums, surveys, and digital platforms.
• Pop-up community conversations at existing community venues and events to “meet people where they are.”
• Interactive site tours to generate real-time dialogue about opportunities and challenges on the ground.
• Visioning workshops using PLAYCE’s creative tools, such as “blue sky” exercises, collaging, and magazine cover games, to unlock innovative ideas for the Armory’s future. • “Try It On” design simulations that let participants experiment with full-scale props or temporary installations, building consensus through hands-on exploration. • Community Meetings I & II, structured to move from big-picture visioning to clear, achievable design strategies, while demonstrating how public input directly shapes outcomes.

This two-month engagement process will culminate in a Final Engagement Report documenting outreach activities, feedback, and design impacts. Beyond informing design, the process will build long-term community pride, ownership, and readiness.

As an added benefit, PLAYCE Studio will invite a City staff member to participate in their PLAYCE Engagement Academy, equipping the City with an in-house facilitator skilled in inclusive outreach. This ensures that the project leaves not only a resilient facility but also a legacy of collaboration and capacity-building for Banning’s future. 537
A. STATEMENT OF UNDERSTANDING & APPROACH
�Relevant Experience: RY+AO has successfully led inclusive engagement on civic projects such as the Solis Park Community Center and the 4S Ranch Boys & Girls Club, where broad participation shaped facilities that reflect community identity. Similarly, PLAYCE Studio has delivered award-winning public engagement programs across the country, demonstrating their ability to turn diverse input into actionable, inspiring design outcomes.

2. Comprehensive Needs & Facility Assessment
We will combine stakeholder interviews, surveys, and workshops with a technical facility assessment. This includes evaluating structural integrity, seismic resilience, hazardous materials, ADA compliance, fire/life safety, and MEP systems. We will also conduct an Emergency Preparedness Assessment to confirm the facility can effectively support command operations and sheltering during crises.

This effort is guided by our disciplined design methodology:

1. Define objectives and budget – We begin by understanding operational priorities and financial requirements.

2. Translate into a program – These are transformed into spatial requirements that become the roadmap for design.

3. Align budget with vision – Only once the program is established do we integrate costs with client objectives, ensuring solutions are both practical and aspirational. �Relevant Experience: Our team recently completed Southern California Edison’s Regional Telecom Hub Needs Assessment and AG&R Grid Control Center, both of which required detailed spatial, technical, and operational analyses to align program needs with facility capabilities.

Below example of the SCE’s Edison Security Operation Center (ESOC) Need Assessment and Space Planning at Westminster Combined Facility.
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A. STATEMENT OF UNDERSTANDING & APPROACH
Example of Space Planning 3D View:

Example of a programming assessment Data Sheet: Control Center of ESOC Example of an equipment list: Control Center of ESOC
539
A. STATEMENT OF UNDERSTANDING & APPROACH

3. Integrated CRC + EOC Design
For the new City of Banning EOC, a core objective is enabling the Armory to function as a fully capable Emergency Operations Center while serving daily community needs.

Key design approaches:
a. Dual-Use Design
• Retrofit the existing Armory to Risk Category IV standards wherever feasible, allowing it to safely function as an Emergency Operations Center during disasters while serving daily community programming in normal conditions.

Design spaces with flexible partitions, durable finishes, and resilient building systems so rooms can shift from classes, meetings, or youth programs to EOC operations during an emergency.
b. Secure and Functional Zones
• Develop a zoned floor plan that separates secure, mission-critical EOC areas (command room, communications hub, server room) from public-facing CRC spaces (multipurpose rooms, classrooms, kitchen).
• Incorporate redundant building systems (HVAC, power, IT backbone) designed by AlfaTech to support continuous EOC operations while ensuring comfort for daily community use.
c. Resilience-Ready Infrastructure
A resilient structure is the backbone of a Community Resilience Center. If a facility cannot withstand natural hazards, it cannot fulfill its most vital role—protecting the community during emergencies.
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A. STATEMENT OF UNDERSTANDING & APPROACH
In partnership with Holmes, our team will implement seismic retrofits, diaphragm strengthening, and structural upgrades to ensure life safety and continuity of operations. We will also provide a generator site with fuel storage, hardened utility connections, and redundant communications systems (satellite and backup) to maintain EOC readiness.

Our process begins with a review of existing documentation and on-site assessments to confirm the Armory’s current condition. Where needed, we will expand evaluation using FEMA P-58 benchmarks—the national standard for seismic resilience—to guide costeffective retrofit strategies that strengthen integrity and long-term operability. Beyond seismic performance, Holmes will also evaluate risks such as wind, fire, and climatedriven events, integrating both structural and non-structural measures into a comprehensive hazard mitigation strategy.

To support decision-making, we will present the City with retrofit and EOC placement options ranging from moderate upgrades within the Armory to a new dedicated EOC facility. We will guide the City in weighing resilience, cost, and operational disruption to identify the solution that delivers the greatest long-term value.

Potential EOC Strategies:

Scheme Existing
condition of
Amory
building
Retrofit to
Seismic
Design Risk
Category
Retrofit scheme EOC
Placement
Cost
1 Decent IV Strengthen Roof
diaphragm, infill
openings, less
intrusive to existing
spaces
Inside
Armory Bldg
Lowest
2 Poor IV Strengthen Roof
diaphragm, infill
openings,
buttresses – more
intrusive to existing
spaces
Inside
Armory Bldg
Medium -
High
3 Poor II Strengthen Roof
diaphragm, infill
openings, less
intrusive to existing
spaces
New bldg. High
541
A. STATEMENT OF UNDERSTANDING & APPROACH
And potential structural retrofit schemes:

4. Community Life & Outdoor Civic Identity
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A. STATEMENT OF UNDERSTANDING & APPROACH
Equally important as the building itself is transforming the Armory site into a welcoming civic destination. Building on its current uses, such as classes, food distribution, and recreational programs, we will create an outdoor environment that extends community life while reinforcing resilience and identity. The site will function as a daily amenity for residents, a venue for cultural and recreational programming, and a resource adaptable to emergency staging when needed.

1. Arrival & Identity
o A welcoming public plaza with shaded portals and civic-scale signage. o Cultural storytelling elements such as murals, public art, and interpretive displays that celebrate Banning’s heritage and resilience values.

2. Family & Youth Spaces
o Outdoor classrooms, play structures, and flexible gathering areas. o Safe open sightlines and circulation paths that balance activity, visibility, and security.
o Game tables and casual seating to encourage intergenerational use and community interaction.

3. Flexible Infrastructure for Daily & Civic Life
o Shaded, durable spaces adaptable for daily activities such as markets, fitness programs, or food distribution.
o Infrastructure designed to host food truck events, outdoor movie nights, holiday celebrations, arts and crafts fairs, performances, and other community gatherings.
o Multipurpose outdoor spaces that can convert to emergency functions such as staging, supply distribution, or triage during a disaster.

4. Community Life & Outdoor Civic Identity
543
A. STATEMENT OF UNDERSTANDING & APPROACH

4. Resilient Systems
o Solar canopies providing both renewable power and shaded gathering areas. o Drought-tolerant landscapes and stormwater management features that serve as living teaching tools while reducing long-term maintenance costs.

5. Cohesive Civic Identity
o Unified materials, colors, and graphics that tie the building and site together. o A design language that communicates confidence and readiness in emergencies while remaining warm, inviting, and approachable in daily life. 544
A. STATEMENT OF UNDERSTANDING & APPROACH
Project Schedule
We anticipate a 12–14 month effort from initiation to construction documents:

Phase 1 (Months 1–3): Project kickoff, community engagement, site investigations.

Phase 2 & 3 (Months 3–5): Facility & Needs Assessment, Basis of Design.

Phase 4 (Months 5–7): Schematic design options and recommendations.

Phase 5 (Months 7–12): Desing development and construction document.

Phase 6 (Months 12–14): Agency Review and Permitting.

Project Schedule:

Plan to Address Fluctuations in Service Needs and Price Adjustments We recognize that the scope of services for the Community Resilience Center may evolve as the project progresses, particularly given the dual-use nature of the facility and the reliance on grant funding. Our approach is to remain flexible while maintaining transparency and fiscal accountability.

1. Scalable Staffing and Resources
Our project team is structured with both core staff and specialized consultants who can be scaled up or down depending on the City’s needs. For example, if additional community engagement sessions are requested, we can expand Place Studio’s hours accordingly. Similarly, if fewer sessions are required, resources will be reduced to match. 545
A. STATEMENT OF UNDERSTANDING & APPROACH

2. Defined Unit Rates for Adjustments
To manage costs fairly, we provide a schedule of hourly rates for each discipline. Any fluctuation in service needs, whether an increase or reduction, will be adjusted based on these unit rates.

This ensures the City pays only for the services actually performed while maintaining a predictable cost framework.

3. Transparent Change Authorization
Any adjustments to the scope of services will be documented through a written request and approved by the City before work proceeds. We will provide a clear breakdown of added or reduced hours, along with associated cost impacts, so that decisions can be made with full visibility.

4. Proactive Communication
We will monitor service needs closely during project execution. If fluctuations arise, our Project Manager will promptly notify the City, propose alternatives, and recommend the most costeffective solution. This proactive coordination prevents budget surprises and schedule delays.

5. Commitment to Budget Stewardship
While we have planned our base scope to fully satisfy the RFP requirements, we understand that unforeseen needs may arise (e.g., additional analysis, extended stakeholder engagement, or revised design iterations). Our commitment is to work collaboratively with the City to identify efficiencies before increasing scope and cost, ensuring that all adjustments deliver tangible value.

Time Commitment & Delivery
RY+AO is fully committed to delivering this project on schedule and within budget. Dedicated personnel will ensure seamless coordination, with phased planning that minimizes disruption to operations while allowing continuous feedback.

Why Choose RY+AO Architects?
RY+AO delivers more than design, we create civic assets that safeguard public safety and identity. Our decades of mission-critical expertise and community design experience uniquely position us to help Banning realize a facility that is trusted, resilient, and adaptable for generations.
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For this effort, RY+AO has teamed with PLAYCE Studio to craft a thoughtful, strategic community outreach program.

Together, the partnership will engage stakeholders, foster meaningful dialogue, and ensure community voices play an integral role in shaping the project’s vision. 547
A. COMMUNITY OUTREACH PLAN | PLAYCE
Introduction
PLAYCE is our placemaking methodology that integrates traditional public engagement techniques with team building and organizational development principles utilizing the power of play to build trust within a group, create consensus around an idea, and develop a strategy to move that idea forward.

The PLAYCE approach to public engagement invites stakeholders to be collaborative problem solvers from the onset of the process by becoming active participants in the project process. Stakeholders become project champions; ideas move to consensus sooner and concepts are tried on for size early, ensuring greater future success.

We are very excited about the potential for our award-winning engagement and visioning methodology PLAYCE to assist the City of Banning and the neighborhood surrounding the Armory as it seeks to reimagine the Armory as a multi-benefit Community Resilience Center with campus amenities that can provide an evacuation/climate resilient shelter, be an Emergency Operations Center (EOC), and offer year-around programs to build climate and community resilience.

Purpose of Community Engagement
The purpose of inviting the Banning community to participate in the Banning Armory Community Resilience Center Project is to build awareness, trust, and a sense of shared ownership between the City and its residents, businesses, and stakeholders. Engagement will ensure that the design, programs, and operations of the Armory reflect the community’s priorities—serving as both a climate-resilient shelter and a year-round hub for emergency preparedness, resilience-building, and connection. Public input will guide the vision, goals, and strategies for the project, ensuring that outcomes are both innovative and achievable, with clear and measurable benefits. A successful plan is one the community can see itself in— practical in its recommendations, ambitious in its possibilities, and inspiring in its call to action. The public engagement program should be:

Transparent – to ensure that the plan process is open and accessible Equitable and inclusive – to provide every member of the community ample opportunity to participate by providing a variety of platforms for participation and ensure special effort is made to include traditionally marginalized groups in the process
Accessible and safe – to make it easy for people to participate, make them confident that their opinions are important and to provide settings in which they feel secure in sharing their thoughts and ideas Relevant – to clearly document engagement outcomes in the plan and ensure they are reflected in the vision, goals and strategies and in the final plan
Following are elements of the Community Engagement Plan for the City of Banning Armory Community Resilience Centers Project:
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A. COMMUNITY OUTREACHC PLAN | PLAYCE
Community Engagement Plan
A Community Engagement Plan (CEP) will be prepared for the project summarizing the techniques we will use to ensure that every resident, stakeholder and interested person has ample opportunity to provide input into the plans and detail the platforms through which public input will be solicited. The CEP will also include overlaps and integration with existing planning bodies and networks, including the Project Advisory Committee and Key Stakeholder Groups.

The CEP will include a proposed engagement schedule and include techniques for publicizing engagement meetings and events. These strategies include social media, news releases, community announcements, press coverage, and media interviews. We will assemble an email database, updated throughout the plan process, to publicize engagement events and updates through e-blasts. Postal mailings of postcards and flyers can also be considered.

A draft CEP will be distributed for review by the Project Advisory Committee prior to the kickoff meeting, revised and distributed again as needed. The CEP should be amended and updated during the plan process as conditions warrant, for example, if changes are needed because one or another engagement technique turns out to be more or less effective and we want to do more or less of it as a result.

All engagement activities will be photo-documented, and their results tabulated and documented for inclusion in the Final Engagement Report. Proposed participation elements can include a variety of the following opportunities, and are anticipated to occur at various time during the project schedule.

Pop Up Community Conversation – Meeting the Public In Public We will “meet the public where they are” by setting up pop-up style engagement tables at existing community venues and events across Banning. These approachable, in-the-moment interactions allow us to connect with a wide range of residents, businesses, and visitors—engaging them in short but meaningful conversations about the Armory’s transformation into a Community Resilience Center. These events will provide opportunities to share project goals, gather input on community needs for year-round programming, emergency preparedness, and climate resilience, and invite participants to imagine how the Armory can serve them in daily life and during emergencies.

Pop-up conversations build early awareness, signal transparency and inclusivity, and encourage continued involvement throughout the project. Community maps, visuals of the Armory and potential improvements, informational handouts, engagement schedules, and short surveys will help participants share their perspectives. Visioning activities will draw from PLAYCE’s proven engagement tools—creating interactive, creative moments that make it easy for people to share ideas and see themselves as cocreators of the Center’s future. Visioning experiences can include a variety of the PLAYCE activities some of which are noted in Community Meeting description below.

These relaxed and fun events are particularly effective because they provide an opportunity to share the project with stakeholders and to collaborate on tactics to overcome perceived and actual barriers to redevelopment, and to demonstrate how good design and public realm activation can improve quality of life for the community. These intimate interactions help us to build foundations of trust and relationships within the community.
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A. COMMUNITY OUTREACHC PLAN | PLAYCE
Survey
A neighborhood survey will be distributed via Survey Monkey or similar online platform with paper copies available for those who cannot or do not want to participate online. This survey instrument will be developed with the support of the Project Advisory Committee. Localized issues will be highlighted, and demographic information will be sought to ensure that a diversity of community members have weighed in. The survey will be held open for enough time to allow all community members to respond. Using Survey Monkey’s “skip logic” function, we can direct respondents to specific categories of questions.

Community Meeting 1 and Tour
Deeper discussions around needs and desires can take place through two sets of interactive Community meetings that will articulate priorities and translate them into goals and design strategies.

Each Community Meeting includes three elements: an educational element, during which progress on the plan is reviewed and input sought on the content of the evolving document; collaboration, group games and exercises that assist in team building in which participants work together to develop an understanding of their shared priorities and preferences for the future; and individual input with exercises and games that help participants to express their own visions for a preferred future.

As part of Community Meeting 1 participants will be invited to join in “blue sky” visioning, imagining no constraints – including time and money – to develop the future of the Armory Community Resilience Center. Techniques can include icebreakers and games designed to challenge and draw participants out on their priorities and small group conversations. Techniques could include discussions revolving around four key questions: “What is holding us back,” “what could be possible for the space and the community,” “what will it take for success” and “what partners or resources do we need?” Others include a “roles and contribution” discussion inviting each participant to define a role they see for themselves in the plan process or the contribution they see they would like to make. Individual or small group activities can include a magazine cover game in which participants develop an imaginary national magazine cover celebrating the project’s success 10 or 20 years in the future –adapted for in-person and online use; and collaging a vision of the community’s perfect future using magazines, scissors, construction paper and glue sticks in the in-person iteration, and electronic collaging using free digital tools.

Looking closely at a site helps us close gaps in knowledge and reach individuals and groups with specific insights and experiences that will enrich the project.

It is often difficult to see a place you experience every day with new eyes. An interactive site tour as part of the Community Meeting 1 can help us do that. Site tours lend themselves to better understanding of specific opportunities, such as EOC needs, community recreation needs, as well as staff and operation needs. This method is particularly effective because they take place as the group is looking at physical issues, barriers or opportunities and engaging in real-time dialog about opportunities to overcome barriers and improve the quality of life in the community. In our experience, we realize better outcomes, a more engaged public and better project understanding than if these meetings take place in conference rooms and meeting halls.
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A. COMMUNITY OUTREACHC PLAN | PLAYCE
We will develop specific tour topics to be considered in the CEP, establish goals and objectives for the tour, and outline tour discussion topics. Each participant will receive a tour packet with a background summary, tour route, questions for discussion and vignettes, concepts and/or precedent images so the future can be visualized by participants.

An additional option that has seen tremendous success in other projects is an opportunity to “Try a Design” on for size. We can create this at two different scales and can deploy them at various times during the process. The first scale we call “Prop Play” and this can include bringing light weight and inexpensive props such as boxes, buckets, colorful tape, pool noodles and hula hoops to the various sites, and invite the community participants to move the items around to create life scale concept plans that can be explored, tested and adjusted in real time. This can also be done at a table top scale if weather or timing does not permit being on the site. This unique opportunity allows community participants to be directly connected with design, they are part of the decision-making process in a very accessible way and can see their contributions when concepts are developed into real life installations.

The larger scale “Trying it On” is akin to a tactical urbanism approach which brings near-final design ideas to life in temporary, low cost, creative ways which are coordinated with various program elements to mimic the real life intention of the design. Here we engage with the broader community, those impacted who may not have been a part of the planning process, but who will be at the affect of the design.

Physical exploration and extended conversations allow the participant to share authentic feedback that still has time to influence the final outcomes.

Community Meeting II: Sharing of Outcomes, Precedents and How we got there The second community meeting builds on the ideas, priorities, and visions developed during the first meeting and throughout prior engagement activities. This session focuses on sharing how community input directly shaped the project’s emerging goals, design concepts, and program strategies for the Armory Community Resilience Center. The purpose is to affirm the community’s role in the process, demonstrate transparency, and provide opportunities for further refinement before finalizing recommendations.

The meeting will begin with a clear presentation of outcomes, showing how needs, desires, and constraints have been synthesized into preliminary design strategies, operational recommendations, and year-round programming ideas. Visuals will include concept drawings, precedent imagery from other successful resilience centers, and data summaries that trace the path from initial “blue sky” ideas to tangible, achievable solutions. This educational component will help participants understand not only what is being proposed, but why—including how input from the first meeting, site tours, pop-up events, and advisory committee feedback informed the concepts.

Following this presentation, participants will rotate through interactive stations where they can engage with various aspects of the proposed plan:
• Design Station – View and comment on conceptual layouts, circulation patterns, and spatial uses. • Programming Station – Explore proposed year-round activities and programs, and emergency preparedness functions, adding suggestions or highlighting top priorities. 551
A. COMMUNITY OUTREACHC PLAN | PLAYCE
• Precedent Station – Review examples of other resilience-focused community facilities and discuss which ideas might be adapted for Banning.
• “How We Got Here” Station – An illustrated timeline and engagement map showing the journey from initial conversations to current concepts, emphasizing where community voices made key contributions.

The collaboration segment will invite small-group discussions to identify what resonates most strongly, what could be improved, and what must be protected as the project moves toward implementation.

Tools could include real-time polling, dot-voting on priorities, and “if this, then what?” scenario games to help the community weigh trade-offs.

For individual input, participants can complete comment cards, annotate drawings, or record short video/audio messages sharing their thoughts. Activities like “Headline the Future” (writing the newspaper headline they’d love to see in 10 years about the Armory’s success) or “Postcard to the Future” (a personal message to future users of the facility) can add a creative and personal dimension to feedback.

The session will close with a next steps and celebration moment—thanking participants for their contributions, explaining how final refinements will be made, and inviting them to remain involved through the final design and implementation stages. This approach ensures that the community leaves the meeting not only informed, but motivated, and confident that their voices are shaping the future of the Armory Community Resilience Center.

VALUE ADD
PLAYCE’s engagement approach builds lasting community capacity, ensuring benefits extend well beyond the Banning Armory Community Resilience Centers Project. Our hands-on methods—visioning workshops, interactive site tours, and “Try It On” exercises—equip participants with skills in facilitation, consensus-building, and problem-solving they can apply to future challenges.

As an added benefit, we propose that an appropriate City employee—such as from Planning or Parks and Recreation—participate in our PLAYCE Engagement Academy during the project. This immersive training will provide the City with an in-house facilitator skilled in inclusive engagement and will foster a longterm relationship between that staff member and the community. This connection strengthens trust, allows for more meaningful collaboration in future projects, and keeps the City closely attuned to community needs for years to come.

By combining immediate project impact with the development of local champions—both in the community and within City staff—PLAYCE leaves a legacy of collaboration, preparedness, and selfdetermination that positions Banning for a resilient and thriving future. 552
ID Task Name Duration Start Finish Predecessors
1 Banning Armory Community
Resilience Center Design Schedule
2 TOTAL PROJECT DESIGN DURATION 59.4 wks Mon 11/3/25 Tue 12/22/263 Vendor Selection 0 days Tue 10/14/25 Tue 10/14/254 Contract Award & Notice to Proceed 1.8 wks Tue 10/14/25 Fri 10/24/25 35 AE team mobilization 1 wk Mon 10/27/25 Fri 10/31/25 46 Kick Off Meeting 0 days Mon 11/3/25 Mon 11/3/25 5FS+1 day7 Site Investigation & Documentation 8 wks Tue 11/4/25 Mon 12/29/258 Land Survey & Base Map 4 wks Tue 11/4/25 Mon 12/1/25 69 As-built Drawings 2 wks Tue 11/4/25 Mon 11/17/25 6 10 Geotech Investigation and Report 8 wks Tue 11/4/25 Mon 12/29/25 611 Outreach/Community Engagement Plan 8 wks Tue 11/4/25 Mon 12/29/25 612 Community Engagement Plan Development 1 wk Tue 11/4/25 Mon 11/10/25 613 Outreach & Community Meetings 6 wks Tue 11/11/25 Mon 12/22/25 1214 Community Engagement Plan Report 1 wk Tue 12/23/25 Mon 12/29/25 1315 Facility Assessement & Emergency Preparedness Assessement
4 wks Tue 11/4/25 Mon 12/1/25
16 Facility Condition Assessment 4 wks Tue 11/4/25 Mon 12/1/25 617 Facility Condition Assessement Report 0 days Mon 12/1/25 Mon 12/1/25 1618 Emergency Preparedness Assessment 4 wks Tue 11/4/25 Mon 12/1/25 619 Emergency Preparedness Assessment Report 0 days Mon 12/1/25 Mon 12/1/25 1820 Need Assessement 8 wks Tue 12/2/25 Mon 1/26/2621 Need Assessement 8 wks Tue 12/2/25 Mon 1/26/26 1922 Need Assessmement Report 0 days Mon 1/26/26 Mon 1/26/26 2123 Schemetic Design 8 wks Tue 1/27/26 Mon 3/23/2624 Schemetic Design 8 wks Tue 1/27/26 Mon 3/23/26 2225 100% SD Submittal 0 days Mon 3/23/26 Mon 3/23/26 2426 City PM & Stakeholders SD Submittal review 2 wks Tue 3/24/26 Mon 4/6/26 2527 Design Development 8 wks Tue 3/24/26 Mon 5/18/2628 Design Development 8 wks Tue 3/24/26 Mon 5/18/26 2529 100% DD Submittal 0 days Mon 5/18/26 Mon 5/18/26 2830 City PM & Stakeholders DD Submittal review 2 wks Tue 5/19/26 Mon 6/1/26 2931 Construction Document 12 wks Tue 5/19/26 Mon 8/10/2632 Construction Document 12 wks Tue 5/19/26 Mon 8/10/26 2933 90% CD Submittal 0 days Mon 8/10/26 Mon 8/10/26 3234 City PM & Stakeholders CD Submittal review 2 wks Tue 8/11/26 Mon 8/24/26 3335 Permitting Process 17 wks Tue 8/11/26 Mon 12/7/2636 IFP (Issued for Plan Check) #1 8 wks Tue 8/11/26 Mon 10/5/26 3337 A&E Plan Check Correction 2 wks Tue 10/6/26 Mon 10/19/26 3638 IFP #2 1.8 wks Tue 10/20/26 Fri 10/30/26 3739 A&E Plan Check Correction 2 wks Mon 11/2/26 Fri 11/13/26 3840 IFP#3 2 wks Mon 11/16/26 Fri 11/27/26 3941 A&E Plan Check Correction 1 wk Mon 11/30/26 Fri 12/4/26 4042 Plan Check Approval & 100% CD Bid Set 0 days Mon 12/7/26 Mon 12/7/26 41FS+1 day43 Time Between Project Completion and Grant Expiration

16.6 wks? Wed 12/23/26 Fri 4/16/27 42
44 Grant Funding Valid Through End Date 0 days Sat 4/17/27 Sat 4/17/27 0%
10/14
0%
0%
11/3
0%
4 wks
0%
0%
0%
0%
0%
0%
0%
0%
12/1
0%
12/1
0%
0%
1/26
0%
0%
3/23
0%
0%
8 wks
5/18
0%
0%
0%
8/10
2 wks
0%
0%
0%

1.8 wks
2 wks
0%
0%
12/7
4/17
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Qtr 4, 2025 Qtr 1, 2026 Qtr 2, 2026 Qtr 3, 2026 Qtr 4, 2026 Qtr 1, 2027 Qtr 2, 2027 CriticalCritical SplitCritical Progress
TaskSplitTask Progress
Manual TaskStart-onlyFinish-only
Duration-onlyBaselineBaseline Split
Baseline MilestoneMilestoneSummary Progress
SummaryManual SummaryProject Summary
External TasksExternal MilestoneInactive Task
Inactive MilestoneInactive SummaryDeadline
Banning Armory Community Resilience Center - Design Schedule

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Banning Armory Community Resilience Center Tasking Effort Conceptual Schedule City of Banning Duration RY+AO Architects Holmes AlfaTech Client Architect Structural Engineer MEP Engineers
Month One
Award- Contract Issuance
Project Mobilization: Contract Award - 1.) RY+AO Consultant Contract 2.) City schedule all Dept. Interviews with RY+AO Mobilization 1-2 wks.

Kick-off Mtg. Introductions, Strategic Overview Goals
& Objectives: Community Engagement Plan, FCA, Emergency Preparenss, Need assessment, City Business Unit, Dept Organizations, Stakeholders.

During Mobilization Period (Anticipate during Weeks 1- 2 schedule City Dept. Interviews) Outreach/ Community Engagement Plan
City to provide contact list of key community stakeholders, support project webpage setup, review engagement materials.

Week 1-8 Partner with Playce Studio, lead development of Community Engagement Plan, design engagement strategy, coordinate materials for City’s project webpage, facilitate workshops/forums/meetings, document meeting and provide reports. Prepare Community Engagement Report Facilities Condition Assessment / Facilities Surveys/ Emergency Preparedness Assessment Initial Dept. Mtgs.: Meet with Needs Assessment Mgmt.. Introduce detailed City Dept. Assessment Survey Strategy. Mtg. 1 General overall + Individual Dept. mtg. as req'd.

Week 3-4 a.) A&E team will survey exisitng building and funish as-built drawings if the City unable to obtain as-built drawings from the Nationl Guard. b.) RY+AO A&E team schedule tour of existing EOC, perform a general survey of the existing spaces and inventory of essential furniture and equipment for the EOC facility c.) Initial meeting with City of Banning Mgr./Operations Mgmt. Team to establish objectives and goal of the needs assessment. d.) Based on Initial meeting, schedule Dept. Interviews to validate current and future requirements. e.) discuss optional Business Resiliency , future operational forecasts, technological , shared work place, shared commom spaces with community center considerations.

Structural Stds. Business Resiliency Assessment. Determine what standards of assessment if any the City may consider to assure operational sustainability during a significant Seismic or catastrophic event: FEMA, ASCE, NonStructural. Identify any Structural Business Resiliency Requirements MEP, Assess Overall age of existing facilities. Establish MEP Operational Resiliency requirements. Review internal facility asset management Rpts. Assess if existing MEP NonStructural Assets Assessment is required 1 of 4
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Banning Armory Community Resilience Center Tasking Effort Conceptual Schedule City of Banning Duration RY+AO Architects Holmes AlfaTech Client Architect Structural Engineer MEP Engineers
Month Two
Faculties Assessment / Organization ProgrammingBenchmark Existing Conditions / Develop Future Growth & Space Recommendations

1. Conduct interviews and surveys with the City of Banning Parks & Recreation Department, Riverside County Emergency Management Department, and the Project Advisory Council to identify projected headcounts and space requirements for the EOC, climate-resilient shelter, emergency shelter, year-round programming, and campus amenities.2. For the EOC, benchmark organizational needs in collaboration with department managers to develop a Facilities Space Occupancy Survey informed by asset inventories, structural assessments, and Risk Category IV standards. Hold departmental meetings as needed, with bimonthly program management meetings included. City to provide Facility Condition Assessment data and asset information for existing building systems and equipment. week 5-8 Our team will evaluate the existing conditions including the following:

1. Site – Assess the location, accessibility, zoning, adjacent properties, infrastructure, and environmental conditions.2. Existing Conditions: a) Site and Structure – Review existing buildings, their history, past modifications, and critical infrastructure. b) Structural Assessment – Inspect structural integrity, identify visible deficiencies, and evaluate material longevity. c) MEP and HVAC Systems Evaluation – Assess system capacity, efficiency, reliability, and upgrade requirements. d) ADA Compliance Review – Evaluate accessibility per ADA Titles I, II, and III, and recommend necessary modifications. e) Space Utilization Analysis – Inventory functional spaces, dimensions, usage rates, and alignment with operational needs. f) Functional Analysis – Assess the facility’s suitability for EOC operations, workflow efficiency, and spatial adequacy. g) Site Advantages and Disadvantages – Identify strengths, weaknesses, security concerns, infrastructure proximity, and resilience factors. h) Environmental and Risk Assessment – Identify environmental hazards, site vulnerabilities, and potential risks.

Structural Physical survey preexisting City of Banning EOC Facility. If Optional FEMA P-58 Stds. are integrated, present findings & deficiencies.

Physical survey all preexisting City of Banning Faculties utilize MEP. Identify Non-Structural and Operational Resiliency Gap Analysis. 2 of 4
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Banning Armory Community Resilience Center Tasking Effort Conceptual Schedule City of Banning Duration RY+AO Architects Holmes AlfaTech Client Architect Structural Engineer MEP Engineers
Month Two
Programming Bi-Monthly Proj. Mgmt. Mtg. / Dept. mtgs.
/ Advisory Committee mtgs. as req'd.

Facilitate programmatic collaboration with user groups to document current and future uses, and assess projected space needs over three- and five-year periods.

Evaluate how each functional component (EOC, shelters, year round programming, amenities) can optimize operations, including benchmarking of existing activities. Analyze physical proximity needs and identify opportunities for beneficial colocation with related functions. Develop benchmark spatial assessments, growth models, and optimized adjacencies to guide planning.

Develop Structural
recommendations. Present all City of Banning Structural assessments Develop MEP Assessment recommendations. Present all City of Banning MEP assessments.

1. Meet with key user groups (EOC staff, shelter managers, program coordinators, Park & Rec operations) to identify issues, priorities, objectives, and operational requirements.2. Develop planning scenarios to optimize space allocation, shared-use opportunities, and adjacencies among functional components.3. Establish programming logic in coordination with the City Manager and EOC leadership to guide facility planning.4. Engage City support services (IT, environmental, security, safety) to define infrastructure and operational requirements tied to the Needs Assessment.5. Conduct two cross-functional workshops with all user groups and support services to identify shared goals, unmet needs, and operational overlaps.6. Assess space requirements for each functional component by comparing existing facilities and assets against 3–5 year projections, with discussion of a 10-year growth model.

Month Three
Analyze Programmatic Data / Convert to Floor Plans / Bldg. Plans / Master Plan Bi-Monthly Proj. Mgmt. Mtg. / Dept. mtgs. / Advisory Committee mtgs. as req'd. CRC & EOC Program and Concpetual Design Review Mtgs. with City Prog. Mgr. and individual Dept. upon completion.

Develop conceptual Design. Translate Program to Space Plans. Develop preliminary Space Plans. Collaborate with A&E Team to assess consultant finding. Review findings with City Program Mgr. and ea. City Dept. head.

Integrate structural findings with RY+AO
Integrate MEP findings with RY+AO
Feasibility Studies Define spatial requirements for each functional component of the facility, including the EOC, climate-resilient shelter, emergency shelter, year-round programming, and campus amenities. Prepare block plans showing adjacencies, growth capacity, and shared-use opportunities among user groups. Translate programming findings into conceptual layouts, and develop three plan options integrating existing and proposed spaces to support all resilience functions.

Structural recommendations integrated with RY+AO
MEP recommendations integrated with RY+AO
3 of 4
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Banning Armory Community Resilience Center Tasking Effort Conceptual Schedule City of Banning Duration RY+AO Architects Holmes AlfaTech Client Architect Structural Engineer MEP Engineers
Month Fourth
Findings A summary of the Deliverables is outlined below: Deliverables: Deliverables:City Deliverables Prog Mgr. Mtgs. / Advisory Committee mtgs. as required. Individual Dept. mtgs. to
review Final Dept. - Review w/City Prog. Mgr. approval sign off. / City Council Presentation Existing Conditions Report
1).Overview and visual assessment of the site and structure. 2). Evaluation of MEP, HVAC, and ADA compliance. 3). Space utilization analysis and functional assessment. 4). Site advantages, disadvantages, and environmental constraints. 5). Recommendations on city needs, technology impacts, and EOC functionality. 6). Site visits and stakeholder interviews for data gathering.

Needs Assessment Report
1). Detailed site description and existing conditions summary. 2). Structural, MEP, HVAC, and ADA compliance assessments. 3). Functional analysis and space utilization breakdown. 4). Environmental and physical constraints. 5). Summary of Needs Assessment findings. 6). At least three options: retrofitting, expansion, or new construction. 7). Conceptual site plans, space allocation, and cost estimates. 8). Strengths, weaknesses, and comparative analysis of alternatives. 9). Final recommendation.

Emergency Preparedness Assessment Report
1). Coordination with County Emergency Mgmt & Advisory Committee 2). Evaluation of facility readiness for EOC and shelter use 3). Identify deficiencies that may be mitigated through this project Structural recommendations integrated with RY+AO
MEP recommendations integrated with RY+AO
Final Draft Workshop / City Council
Presentation if required
A presentation of the findings and recommendations to the Banning City Mgr./Ops Mgr. / City Council meeting if required.

Month Fifth
Project Scope, Design and Esimates
Bi-Monthly Proj. Mgmt. Mtg. / Dept. mtgs. / Advisory Committee mtgs.

RY+AO leads the AE team to start design phase based on the Need Assessment Report, The design phase is anticipated to take approximately 6–7 months. 4 of 4
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ABOUT RY+AO
With an emphasis on architecture, planning,
and relationships, RY+AO provides
exceptional services to public and private
clients while fostering lasting relationships
across every aspect of our work.

Headquarters: 731 South Highway 101, Suite 1M,
Solana Beach, CA 92075
Other offices: Orange County, Silicon Valley, Oakland,
Atlanta, New York, Orlando
B. COMPANY INFORMATION

DESIGNING EXCELLENCE, BUILDING PARTNERSHIPS, AND SHAPING COMMUNITIES We proudly collaborate with clients like the City of La Quinta, City of Santa Clara, Southern California Edison, and SoCalGas. Our work spans the state, with a strong presence in Southern California, offering services such as:

RY+AO is a full-service architectural firm with over 30 years of experience providing architectural services to municipalities, quasi-governmental agencies, public private partnerships (PPP), and healthcare providers across Southern California. Our legacy in civic architecture dates back to 1983 with the award-winning Escondido City Hall design, selected from a global competition. • Facility assessment
• Programming and space planning
• Architectural design and master planning
• Feasibility studies of varying scope and scale
• Tenant improvements and ground-up construction
• Seismic upgrades, retrofits, and more
Following our 2022 merger with renowned Orange
County firm, AO, RY+AO expanded our capabilities
with 325 additional design professionals and
specialized studios in mixed-use, parking, interiors,
healthcare, office, multifamily residential, and more.

Our firm offers a balanced group of experienced
professionals combining design excellence with
technical proficiency and reliability. RY+AO
demonstrates consistent growth, strong cash flow,
and a proven ability to meet financial obligations and
client commitments. Backed by a diverse portfolio
and deep resources, we are well-equipped to manage
complex projects from planning through construction.

LITIGATION HISTORY: RY+AO is currently not and has not been apart of any litigation, mediation, arbitration, regarding the perfomance of any services similar to the Services in which RY+AO has been involved in the past 5 years.
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PROJECT STAFFING
We have assembled a highly qualified, knowledgeable and coordinated team that is highly communicative, focused on best practices, and uncompromising in the pursuit of common best solutions. Our team will succeed because we seek not individual success; rather we measure our achievements by our client’s success.

Jianshan Liang, Principal, as primary contact and person resbonsible for overall corporate commitment and Robert Schuster as Senior Project Architect respectively will comprise our core architectural team and will direct the team’s project consultants. All communications will be managed by this core team, in coordination with the client and client’s consultants.

RY+ AO provides senior staff responsible for the critical elements of the project scope as follows:
• Victor Donoso, Senior Job Captain, T 619.224.3605
• Nazanin Mojahed, Senior Job Captain, T 714.639.9860
• Giovanni Sandoval, Programmer Designer, T 619.224.3605 • Giovanni Torres, Job Captain Surveyor, T 619.224.3605 ALFATECH – MEP, FIRE & LIGHTING
Alfatech is a leading engineering design and consulting firm specializing in mechanical, electrical, plumbing, fire protection, and lighting design. With a reputation for innovative, sustainable, and cost-effective solutions, Alfatech delivers fully integrated systems that enhance performance and efficiency across complex building types.

Contact: Tarkan Altay, Principal | [email protected] HOLMES – STRUCTURAL
Holmes is an internationally recognized structural engineering firm known for creative, resilient, and constructible designs. With expertise spanning hospitality, mixed-use, and coastal projects, Holmes provides structural solutions that balance efficiency, safety, and architectural intent.

Contact: James Rosewitz, Principal & Commercial Manager | T 415.693.1600 | [email protected] SWS – CIVIL
SWS Engineering offers comprehensive civil engineering services with a focus on site design, grading, drainage, and utility coordination. Their local expertise ensures seamless integration of infrastructure with site planning while navigating municipal and environmental requirements.

IN-SITE LANDSCAPE ARCHITECTURE – LANDSCAPE
In-Site Landscape Architecture specializes in the design of engaging outdoor environments that connect people with place. Their work spans hospitality, mixed-use, and community-driven projects, delivering landscapes that balance beauty, sustainability, and functionality.

C. COMPANY PERSONNEL
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C. COMPANY PERSONNEL
LANDMARK – GEOTECHNICAL
ffers a broad range of consulting services on diverse projects in both the public and private sectors. The firm specializes in geotechnical engineering, engineering geology, soils and construction materials testing, and inspection services.

Contact: Greg Chandra, Principal Engineer | T 760.360.0665 | [email protected] DUEX – DRY UTILITY
DUEx is a dry utility consultant offering specialized expertise in the coordination and design of electrical, telecom, and gas infrastructure. Their work streamlines utility planning and ensures reliable, cost-effective service integration across all project phases.

Contact: Ian Sanchez, Founder | [email protected] | T 714.398.9162 PLAYCE STUDIO – COMMUNITY OUTREACH
PLAYCE Studio leads meaningful community engagement efforts that inform design and planning processes.

With expertise in outreach, facilitation, and communication strategies, PLAYCE ensures projects reflect community priorities while fostering transparency and collaboration.

Contact: Joy Kuebler, President & CEO | [email protected] | T 909.714.0284 ORNESS – KITCHEN/FOOD SERVICE DESIGN
Orness brings specialized expertise in commercial kitchen and food service design, delivering highly efficient and operationally sound solutions for hospitality and resort projects. Their work emphasizes functionality, flow, and compliance with the latest health and safety standards, ensuring back-of-house operations support exceptional guest experiences.

Contact: Ken Relethford, President & Sr. Design Consultant | [email protected] | T 858.457.5955 Key Principal staff are properly licensed to practice in the State of California. 560
SCE Admin Building, Westminster, CA
Managed an 87,630 SF tenant improvement project within
an existing 116,000 SF administration and meter lab building, enhancing facility functionality and space utilization.

SCE Alhambra New Warehouse, Alhambra, CA
Project encompassed a 55,000 SF new-build warehouse,
featuring 45,000 SF of storage space and 10,000 SF of office area with assembly room. Additional elements included ADAcompliant restrooms, various office layouts, crew room, and map room.

SCE Voluntary Seismic Program, Multiple Locations
• SCE GO2 & GO3, Rosemead, CA: FEMA E-74 assessments
• SCE Southbay Service Center South Bay, Torrance, CA:

ASCE 41 Tier 1 & 2 and FEMA E-74 assessments
SoCal Gas Honor Rancho, Santa Clarita, CA
Spearheaded tenant improvements and a critical expansion with the addition of a second floor, enhancing the entire building’s functionality and upgrading its seismic resilience to a Category 4 classification.

Collins Aerospace, Anaheim, CA
This project presented the unique challenge of providing facilities for two of client’s wholly-owned subsidiaries within one pre-existing warehouse space. Isolated testing rooms were designed to reduce the sound transmission to 30 dba as well as manufacturing assembly areas and office renovations.

Hollywood Park Casino, Inglewood, CA*
A 110,000 SF facility that includes a casino with 100 table games and high limit gaming rooms, Off Track
Betting Room hosting over 1,600 patrons, sport bar, restaurant and lounge.

Hollywood Park Retail, Inglewood, CA
500,000 SF of retail on 300 acres with a mix of retail, entertainment, residential, office, civic and recreational uses.

Ms. Liang is a high-achieving,
California-licensed architect
with 20 years of architectural
experience. Her varied project
experience includes public
utilities, hospitality, civic,
public buildings, K-12 school,
public transportation, military
facilities, church, commercial
retail, and mixed-use projects. She is proficient in Revit and BIM management, and has strong communication
and team leadership skills.

EDUCATION
Master of Architecture, Washington University
Bachelor of Science, Architecture
Guangdong University of Technology

REGISTRATIONS
Licensed Architect in CA
LEED Accredited Professional (LEED AP)
Hyatt Centric Hotel, Downtown Los Angeles, CA
A 15-story hotel with ground level dining, roof top bar and lounge, and 134 luxurious guest rooms. The four star property is Hyatt’s boutique hotel brand.

Viejas Resort Phase II, Alpine, CA*
Phase 2 expansion provided subsequent hotel tower, casino connection, restaurants, bar and lounges, meeting rooms, and an 11,000 SF ballroom with pre-function and overflow spaces.

San Diego Central Library, San Diego, CA
9-story 366,000 SF structural topped with an iconic steel-andmesh lattice dome over a two-story rare-book reading room.

The Central Library also houses a charter high school on the sixth and seventh floors.

Tiverton Casino & Hotel, Tiverton, RI*
On a 45-acre site this project is a 130,000 SF facility with an 85,000 SF casino with 1000 slot machines and 32 table games, a center bar, restaurant and food court venues. The 84-room hotel includes meeting rooms and a fitness center.

The Watermark, San Diego, CA
A major mixed-use destination featuring 400,000 SF Class-A office, 325,000 SF retail, theater, boutique hotel and a Whole Foods Market. Its defining design feature is a Central Park gathering space.

Encanto Elementary School, San Diego, CA*
A 16,700 SF expansion for new classroom building at existing site to provide 12 additional classrooms and science lab for 3rd to 5th grade students.

SD Airport Terminal 2 Expansion, San Diego, CA*
A 470,000 SF terminal expansion providing 10 additional boarding gates on the airport’s west side. Terminal 2
expansion included additional restaurants and shops.
812 Main Street Hotel, Venice Beach, CA
A 3-story 43,000 SF building with 43-suite luxury
boutique hotel and 5 condominium homes with multi-level underground parking facility.
* Project completed prior to joining RY+ AO
“Architecture inspires life and life
inspires architecture.”

JIANSHAN LIANG, ARCHITECT, LEED AP

PRINCIPAL-IN-CHARGE

PROFESSIONAL EXPERIENCE
561
Escondido City Hall, Escondido, CA
The plan for the site comprises 43 acres and houses 350,000 SF of building and 350,000 SF of parking or 1,400 parking spaces. In addition to the 108,000 SF City Hall, the facilities planned to be erected on the site include a 160,000 SF. regional government office building; a 25,000 SF conference center; a 500 seat (25,000 SF) civic theater; a 2,500 seat (110,000 SF) regional auditorium; and a 25,000 SF fine art museum.

SCE Voluntary Seismic Program
Since 2017, RY&A has provided management of Southern
California Edison Voluntary Seismic Program for all of their building’s seismic vulnerability. Professional services provide requirements to qualify engineers to perform an assessment of Edison’s buildings to identify need for seismic strengthening.

SCE Wildomar Service Center, Wildomar, CA
The project includes parking for 1 75 commercial trucks and 120 cars plus a 4-bay fleet repair and wash bay.

SDG&E Station A, San Diego, CA
Provided historic documentation of the Station “A” facade.

Every coursing of brick, windows, doors, hardware, paint colors were photographed and drawn in accordance with the Historic American Building Survey Guidelines. Re-construction documents will allow the facade to be incorporated into the new baseball park scheduled for construction on the old Station “A” site.

SDG&E Metro Service Center, San Diego, CA
A 4-bay fleet repair center and wash bay for 300 cars, including 100 commercial truck parking lot.

With over 40 years of
architectural experience, Mr.

Yen is the founding partner
of Richard Yen & Associates
and managing principal of
RY+AO. He also co-founded
Pacific Associates Planners
Architects, an international
firm recognized for winning
the National Endowment for the Arts competition for
Escondido City Hall. His work includes the historic
preservation and relocation of SDG\&E’s Station A near
what is now the San Diego Padres baseball complex.

EDUCATION
Bachelor of Architecture, Arizona State University

REGISTRATIONS
Licensed Architect in CA
East Village Master Plan, San Diego, CA
The project was a Master Plan feasibility study for a nine block portion of downtown owned exclusively by San Diego Gas & Electric. The plan provided a vision for the redevelopment of the land in the East Village area of downtown San Diego. The mixed use design included two hotels, one high rise signature tower, a mid-rise hotel and supporting convention facilities.

Francis Parker Lower School, Mission Hills, CA
The expansion plan contemplated the addition of ten
new classrooms and the renovation of all sixteen existing classrooms, the construction of a new library, technology center, two new science classrooms, two foreign language labs and a new cafeteria. Thematically, the architectural character maintains the charm and feel of the existing
structures while balancing the integration of technology throughout all new and old spaces.

Additional Service Center and Yard Experience
• SCE Gateway 6030 & 6050 EOC Expansion
• SCE ESOC HVAC Revision – IT Server Room
• SCE Westminster Admin Building
• SCE Alhambra Warehouse & Yard
• SCE Alhambra Building D
• So Cal Edison Emergency Operations Center
• So Cal Edison GO2 Conference Center
• SCE Alhambra Data Center
• So Cal Edison Rosemead Data Center Study
• So Cal Edison Tehachapi Service Center
• So Cal Gas Co. El Centro Operations Base
• So Cal Edison Valley Substation Annex Building
• So Cal Edison Wildomar Service Center
• So Cal Gas Co. Yukon Customer Service Center
• So Cal Gas Co. Murrieta Base
• So Cal Edison GO3 Floors 2 & 3 T.I.
• So Cal Edison GO Restack
• SCE Gateway 6030 & 6050 EOC Expansion

PROFESSIONAL EXPERIENCE
“Passionate, competent and driven to create a
better built environment for our generation and
those to come.”

RICHARD YEN, ARCHITECT

MANAGING PRINCIPAL
562
SCE Admin Building, Westminster, CA
Managed an 87,630 SF tenant improvement project within
an existing 116,000 SF administration and meter lab building, enhancing facility functionality and space utilization.

Baron Elementary School, Manheim, PA*
New K-5 school for 650 students. The project achieved LEED Gold certification. The idea was visually interconnect space, both inside and out, to stimulate student awareness. Provide amenities and opportunities for student activity and interaction. Employ healthy, sustainable, regional materials and readily maintained, high-efficiency building systems.

Doe Run Elementary School, Manheim, PA*
A new K-5 elementary school for 1,200 students that achieved LEED Gold certification. The project scope sought to visually interconnect space, both inside and out, to stimulate student awareness. Provide a range amenities and opportunities for student activity and interaction.

Lehighton Area Elementary Center, Lehighton, PA*
This new Pre-K through 5 school is for 1,400 students and achieved LEED Gold certification. The program Utilized
extensive glazing to achieve LEED daylighting goals and to promote a sense of transparency and openness. Provide ample amenities and opportunities for student activity and interaction.

Employ healthy, sustainable materials and high-efficiency building systems.

New Leaf Initiative T.I., State College, PA*
The program transformed the existing Borough Building into a co-working startup space featuring an open office area, dedicated conference rooms, integrated A/V, and modern
amenities. Glazed partitions ensure transparency and acoustic privacy, while tall doors add an elegant, dignified touch to the conference room entrances.

As a designer and architect,
Robert has led successful
projects across K-12, higher
education, civic, and
commercial markets. He has
also served as an adjunct
instructor at Penn State,
guiding second- and thirdyear architecture studios.

Known for delivering thoughtful, budget-conscious
solutions, Robert values collaboration and takes
pride in mentoring emerging professionals while
continually learning from peers at all levels.

EDUCATION
Bachelor of Architecture, Pennsylvania State University

REGISTRATIONS
Licensed Architect in California and Pennsyvania
Centre County Recycling Authority Interpretive Center,
Bellefonte, PA*
Exploit sloping topography for material handling and storage, roof line follows topography to minimize building envelope.

Centre County Recycling Authority Building, Bellefonte, PA*
This project sought to re-purpose a cramped, worn
administration building into a pedagogical tool for introducing recycling to school-age children. The program reduces
embodied energy, reused existing foundations, recycled
salvaged materials, and maximized spatial experience.

Searise Office Tower Repositioning, Santa Monica CA*
Class A office tower upgrades including entrance lobby, valet lobby, typical elevator lobby and restroom renovations.

Elevate existing high-rise common areas to Class A space.

Provide modern spatial and material experience to align more closely with the client’s commercial real estate portfolio.

Redefine main lobby geometry and proportions to clarify spatial sequence. Minimal modern detailing maximizes visual perception of finish material essence.

Paramount Pictures Studio Group Administration Building Renovation, Hollywood CA*
Transform cramped entrance foyer into dramatic lobby with feature stair and bridge. Removed existing second floor above entrance to allow double-height lobby. Span lobby with bronze bridge and connect with spiral stair. Replace worn and dated finish materials with ebony, bronze, low-iron glass, leather and limestone. New display cases for Academy Awards.
* Project completed prior to joining RY+ AO

PROFESSIONAL EXPERIENCE
“If it’s worth doing, it’s worth doing well.”

ROBERT SCHUSTER, ARCHITECT

SENIOR PROJECT ARCHITECT
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PROFESSIONAL EXPERIENCE
Saddleback Service Center Seismic Upgrades, Irvine, CA
Voluntary seismic retrofit of the Main Building Offices (Building A), Main Building Truck Parking (Building B), Prefabrication (Building C), and Warehouse (Building D), as shown in Figure 1.

The intention of the strengthening is to comply with the ASCE 41 Tier 1 and Tier 2 procedure to meeting the Basic Performance Objective for Existing Buildings (BPOE). The strengthening scheme considered the buildings as Risk Category II in their determination of target seismic performance. The scope for the buildings included new buckling restrained braced frames and foundations to mitigate the existing pre-Northridge steel moment frames, as well as typical roof strengthening for exterior concrete tilt up panels at the other buildings. Also included are ADA upgrades and a temporary trailer farm to house the displaced employees.

SCG Honor Rancho Operations Building Upgrade, Santa
Clarita, CA
Tenant improvement to existing structure including the addition of a second floor to the existing building. The project upgrades the entirety of the structure including the second floor addition to a Category 4 seismic classification.

Los Angeles County Metropolitan Transportation Authority, Los Angeles, CA*
Expansion of the existing Central Operations and Maintenance Facility. The project includes an Administration and Operations Building, a Bus and Employee Parking Structure, Maintenance Building, Central Cash Counting Facility, and Chassis Wash Building.

UCLA Westwood Office Building, Los Angeles CA*
Development of a new administration facility including offices, security center, and operations facilities. Architecture with upgrading existing retail and restaurant tenant’s facades.

VICTOR DONOSO

SENIOR PROJECT MANAGER
Victor is experienced
in a wide variety of A/E
responsibilities from design
development to project and
construction management.

His project experience
includes retail, mixed-use,
commercial, educational,
transportations, institutional,
public works projects, and
telecommunications facilities. He has been responsible
for preparing and coordinating construction documents,
and has provided construction administration on various projects. Throughout his career, Victor has been interested in computer technology and has implemented it to full
advantage in every day activity.
“If it doesn’t have an answer - it’s not a problem.”

EDUCATION
Associate of Arts, Architecture, East Los Angeles College

IN THREE WORDS
Resourceful | Innovative | Organized
Los Angeles County Metropolitan Transportation Authority, Los Angeles, CA*
Designed seismic upgrades for historic building, originally built in 1905. The Bus Maintenance Facility Building
construction work was phased to maintain operations
throughout the work.

Gardena Municipal Bus Lines, Administration Building
Maintenance Facilities, Gardena, CA*
The Design Build project consists of an Administration
Building, Bus Maintenance Facility, Bus Wash, Bus Fueling Island and a Photo Voltaic panel system.

Los Angeles County Metropolitan Transportation,
Hollywood and Western Station, Los Angeles, CA*
A new underground rapid transit station on the B Line of the Los Angeles Metro Rail system.

UCLA Wooden North Men’s Gym Staging Building, Los
Angeles, CA*
The building was an addition to the existing Wooden Center for staging the men’s gym. The facility accommodates a locker room, showers, sauna, dancing areas and offices. The new addition will be used as classrooms and staff offices.

UCLA Environmental Service Facility, Los Angeles, CA*
Building designed to dispose of the universities hazardous waste material.

California State University at Los Angeles Union Center, Los Angeles, CA*
Renovation of fitness center, juice-bar, 200 seat-theatre, computer center, elevators, & systems upgrades.

Oakland International Airport Terminal 2 Concourse
Extension for the Port of Oakland, Oakland, CA*
Responsible for all apron design and civil infrastructure work including grading; utilities; landside & airside pavements; aircraft parking pads; and taxiway lighting.
* Project completed prior to joining RY+ AO

3. RESUMES
Proposal for Architectural and Engineering Services: Edison Training Academy - Phase 2564

NAZANIN MOJAHED

SENIOR JOB CAPTAIN
With 10 years of being in
the industry, Nazanin has
experience in designing and
maintaining project drawings,
providing production support,
processing documentation
during construction, and
construction supervising. She
has worked on a variety of
project types including corporate, industrial, commercial, educational, workplaces, and residentials. The main
approach of her design is creating unique and Luxury
spaces, and predominate with materials, furniture, brands, fabrics, and more.

PROFESSIONAL EXPERIENCE
Google X, Mountain View, CA
Design of 7,000 SF of open bio lab space designed for creating reconfigurable space for projects requiring access to modern biology facilities, including molecular biology, microscopy, microbiology, and tissue culture.

Mobileye, Los Angeles, CA
21 story building with interior tenant improvements with a new RF chamber laboratory installed. Test space, server room, storage, compressor room, and various process and utility equipment to serve the RF chamber was designed as well.

Scope includes all associated architectural, piping, mechanical HVAC, and electrical. Modifications, and upgrades required to serve the RF chamber.

O Meat, Thousand Oaks, CA
AO developed a design plan for this 50,000 SF tenant
improvement project that would efficiently account for the equipment-intensive layout of the space. By basing the design off of the large-scale vertical tank bioreactors and carrying out a structural retrofit of the existing shell, the new space will better accommodate new walls, new machinery and equipment, and have improved function and flow.

EH2, San Carlos, CA
In conjunction with our client and Alfa Tech, AO constructed a prototype plant in San Carlos to test water electrolysis technology and safety methodology. The purpose of this plant is to prototype electrolysis installation for small scale testing, for the larger facility location in San Jose, CA.

Gilead, Foster City, CA
AO assisted in the design and construction of several
BSL2 and BSL2+ lab spaces on the second floor of an
Existing building and working within the parameters of adjacent lab spaces, such as Virology, matching furniture, fixtures and equipment.
“Good design and strong management skills are
the secrets to success.”

EDUCATION
Bachelor of Architecture, Tehran University

IN THREE WORDS
Organized | Collaborative | Detailed
YoShinoya, Torrance,CA
A 35973 SF food factory which renovated in two phases that include the site, warehouse, and freezers.

Nitto Denko Lab, Oceanside,CA
Over 600 SF of tenant improvement for a new lab space.

South Bay Social District Mall, Los Angeles, CA
Originally built in 1993, 29.24-acre existing mall is planned to be built into three phases. There will be three floors above ground with a basement underground and a 5th-floor parking structure. In the next phase, hotel and residential buildings will be added to the complex.

Genvivo, Los Angeles, CA
An existing building with 38,000 SF will include a new interior and open spaces such as offices, manufacturing, warehouse, R&D, clinic, etc. on two levels.

Airpark 599, Stockton, CA*
A 272-acre master-planned logistics center next to the
Stockton Metro Airport and direct access to Interstate 5 and Hwy 99. Airpark 599 will add 3M SF of Class A spacesuitable for e-commerce fulfillment, distribution, or advanced manufacturing.

Slingshot, Alberta, Canada*
A large-scale Commercial/industrial project with over 1M SF -ground up.

Soscol Gasser Retail, Napa, CA*
New commercial and retail project with three buildings, Kohl’s, Chick-fil-A, and 74,000 SF of retail space.

Nut Tree Apartment, Vacaville, CA*
A 216 unit apartment complex on 12-acre located on Nut Tree Rd. Project consists of nine 3-story residential buildings, along with one club house building with a pool. Site also includes an open recreational space, dog park, play area, 20 storage enclosures, and 499 parking spaces.
* Project completed prior to joining RY+ AO
Proposal for Architectural and Engineering Services: Edison Training Academy - Phase 2565

PROJECT EXPERIENCE
*denotes work performed with previous firm.

PROFESSIONAL CAREER

EDUCATION
Tarkan Altay, PE, PMP
Principal
Principal-In-Charge
2009 - Present
[email protected]
MAINTENANCE & OPERATIONS YARD, La Quinta, CA
Mechanical Engineer for a 12,500 SF maintenance and operations yard building on the existing 2.8-acre site. Includes facility amenities and integration with Fritz Burns Park, which features recreational spaces and community-requested pedestrian access improvements.

WESCO, Buena Park, CA
Mechanical Engineer for the tenant improvement of a 142,000 SF warehouse facility in Buena Park, CA. Includes upgrading warehouse lighting to LED with T-24 compliant controls, providing electrical and ventilation for 20 new battery chargers, and installing an eyewash station. Additional work includes powering 18 motorized loading dock doors, converting east offices into a breakroom utilizing existing plumbing, and reviewing HVAC systems in the front office, training room, and restrooms for potential upgrades. Exterior parking and EV charging are excluded from the scope.
*LACCD, PIERCE COLLEGE, CHILD DEVELOPMENT ACADEMIC
CENTER, Los Angeles, CA
Mechanical engineer for the BOD and Schematic Design of the Child Development Center. This project encompasses the design and development of 11,000 SF of versatile teaching, learning, and social spaces. The development is structured into three separate building blocks, strategically arranged to create a variety of outdoor spaces.
*AMERICAN JEWISH UNIVERSITY, OSTROW ACADEMIC LIBRARY, Los Angeles, CA
Mechanical design services for the Ostrow Academic Library. The facility offers free Wi-Fi, eight public-use computers, study rooms, carrels, couches, easy chairs, and large tables, providing a comfortable and conducive environment for study. The facility features approximately 284,000 print and ebook titles and 31,000 print and e-journal titles, along with a wealth of electronic resources, DVDs, CDs, and microfilm.

Bachelor of Science – Mechanical Engineering,
Yildiz Technical University, Istanbul, Turkey
Certification in Business Studies,
University of California, Los Angeles

REGISTRATION
Registered Professional Mechanical Engineer
California (M37304)
Project Management Professional (PMP)
Tarkan Altay is a seasoned mechanical engineer, bringing over 15 years of expertise in HVAC and plumbing project engineering and management. He possesses in-depth knowledge of California Title-24 and energy efficiency codes and standards, coupled with a strong grasp of business and regulatory decision-making processes. Tarkan excels in both independent and collaborative settings, adeptly resolving complex HVAC and plumbing design challenges while maintaining clear, professional communication across all organizational levels. As a Project Manager and Mechanical Lead, he is committed to delivering consistent professional support, ensuring the team meets budget and schedule milestones with the required resources.
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James Rosewitz, PE
Associate Principal & Commercial Manager
James brings over 15 years of structural engineering experience, with a focus on project and commercial management. He has successfully led structural and risk management projects across diverse building types, applying his expertise in new construction as well as existing building evaluation and rehabilitation to deliver resilient, cost-effective solutions.

As Holmes’ Commercial Manager, James oversees project delivery standards and develops firm-wide protocols to ensure consistent quality and efficiency. His technical background, informed by lessons from global seismic events such as the 2011 Christchurch Earthquake, enhances his ability to guide teams through complex challenges, balancing engineering precision with practical execution.

James combines deep technical knowledge with strong leadership to deliver successful outcomes on projects of all sizes and complexities.

LICENSES
Registered Professional Engineer,
California

EDUCATION
Master of Science, Structural Engineering
University of California, San Diego
Bachelor of Science, Structural Engineering
University of California, San Diego

PROFESSIONAL AFFILIATIONS
Structural Engineers Association of Southern
California (SEAOSC)

PUBLICATIONS & PRESENTATIONS
“Performance of wine storage tanks: Lessons
from the earthquakes near Marlborough”
Authors: Rosewitz J and Kahanek C.

Australasian Structural Engineering
Conference (ASEC), 2014
T: 213 293 1782
523 West 6th Street Suite 1122
Los Angeles, California 90014
[email protected]
Westminster Administration Building TI // CA
80,000 SF Renovation, Commercial
Tenant improvement of an existing administrative building. Overall design included exploration of interior and exterior stair access options, new exterior canopies, independent deck structures, in addition to core and shell modifications. Project has been implemented in phases including exterior site work and phases of interior improvements.

YouTube Campus Expansion // San Bruno, CA
564,000 SF, New Construction - Mass Timber, Commercial
YouTube expanded with two hybrid mass timber-steel-concrete offices <1 km from the San Andreas Fault. Provided structural engineering to facilitate atypical building forms, minimize embodied carbon, and uphold Cradle-to-Cradle design philosophy. Designed every structural component for future disassembly , including untopped CLT roof diaphragms and slotted connections.

Facilitated compliance for non-prescriptive elements to ensure mass timber designs got built.

Southern California Edison - Saddleback Service Center // Irvine, CA Various SF, Seismic Evaluation& Seismic Retrofit, Utility/Commercial Seismic evaluation and retrofit of four existing buildings constructed in the 1980’s for a major California utility. Project utilized ASCE 41 for Tier 1 and Tier 2 evaluations. Strategy involved addition of new buckling-restrained braced frames, foundation elements, wall-to-roof connections, and diaphragm elements.

Cambria Hotel // Los Angeles, CA (419 S. Spring Street) 120,000 SF, Historic Renovation & Seismic Retrofit, Hospitality Full seismic retrofit of a historic 14-story tower built in 1927 for conversion into a luxury hotel.

Major changes included change in occupancy, removing and replacing ramps, and a new multi-floor light-well. Retrofitted under the nonductile concrete city mandated ordinance. 101 Utah // San Francisco, CA
70,000 SF, Seismic Retrofit, Commercial
Seismic strengthening of a two-story building with multiple construction types. Determined existing capacity of the building and identified major seismic vulnerabilities. Developed a scope of strengthening measures which address or mitigate the identified vulnerabilities.

Confidential Control Center Upgrade // Southern California // 2020-2024 Structural engineering services for the addition of a floor to an existing control room building and seismic retrofit to Risk Category IV. The seismic evaluation and retrofit utilized ASCE 41 and included implementation of new concrete walls, diaphragm strengthening, and associated connections. The new floor was constructed, building on top of existing CMU walls and building a new steel supported floor. 567

STATEMENT OF QUALIFICATIONS
TIM JACHLEWSKI JR.

President, PLA, ASLA
Role: Principal Landscape Architect

REGISTRATION
Licensed Landscape Architect,
California (#4547)
Licensed Landscape Architect,
North Carolina (#2341)
Registered Landscape Architect,
New York (#001646)

ASSOCIATIONS
American Society of Landscape
Architects, 1994-Present
• President, SD Chapter, 2012
• President Elect, SD Chapter, 2011
• Vice President of Community
Outreach, SD Chapter, 2009-2011
A.C.E. Mentor – Patrick Henry High
School, 2009/2010

EDUCATION
B.L.A. (Bachelor of Landscape Architecture)
State University of N.Y. College of
Environmental Science and Forestry at
Syracuse University, 1994
(Rank: 1/55)

EXPERIENCE
30 years of landscape architectural professional prac!ce experience 2007-Present: President - In-Site Landscape Architecture, Inc. 2000-2007: Principal/ Project Manager - Van Dyke Landscape Architects, Inc.
1994-2000: Project Manager - Parsons Transporta!on Group of NY Project related experience includes site analysis, community outreach, planning group and public agency presenta!ons/ approvals (Planning Commissions, City Councils, and California Coastal Commission), master planning, conceptual development, schema!c design, construc!on documents, construc!on administra!on/ observa!on. Experience also includes landscape architectural design for tenta!ve tract maps, specific plans, environmental impact reports, and landscape design guidelines.

Project types include parks and recrea!on, industrial/ corporate yard projects, master planned communi!es, trails, environmental restora!on, streetscapes, mixed-use, urban planning, healthcare facili!es, commercial, and governmental consul!ng throughout Southern California, coastal North Carolina, and Western New York state.

Tim’s passion for design, art, and the environment fuel his goal of bringing “nature to people” in urbanized areas and “people to nature” in preserved environments. He understands the mental, emo!onal, and spiritual benefits of exposure to nature and excels at crea!ng func!onal, aesthe!cally pleasing, and ar!s!c outdoor environments that create, preserve, or enhance each project’s sense of place.

Relevant Experience:
• SCE Data Center – Alhambra, CA
• SCE Alhambra Master Plan – Alhambra, CA
• SCE Warehouse Project – Alhambra, CA
• SCE Building D Project – Alhambra, CA
• SCE Administra!on Building - Westminster, CA
• SCE EOP Expansion – Irwindale, CA
• SCE Saddleback Service Center - Irvine, CA
• SDGE Data Center Expansion - Rancho Bernardo, CA
• SDGE Substa!on Conceptual Landscape Plan – San Juan Capistrano, CA • Padre Dam Municipal Water District Yard Expansion – San Diego, CA • Padre Dam Municipal Water District Santee Lakes Vision Plan • Padre Dam Municipal Water District Santee Lakes Park Expansion • Padre Dam Municipal Water District Santee Lakes General Store • Palomar Medical Offices I, II, III - Escondido, CA
• Sommers Bend Community (over 40 projects) - Temecula CA • Sports Ranch at Sommers Bend - Temecula, CA
• Winchester Sports Park - County of Riverside, CA
• Fritz Burns Park - La Qunita, CA
• Harvest Park - County of San Diego
• City of San Marcos - As needed consul!ng
• City of Carlsbad - As needed consul!ng

KEY PERSONNEL
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DRY UTILTY EXPERTS
IAN SANCHEZ | D R Y U T I L I T Y C O N S U L T A N T S Relevant Experience:

Culver Crossings / Apple Inc.

Dry Utility Consulting
SCE and LADWP Design Management
Overhead Relocations
Amazon QLab / Caltech
PWP Design Management
Utility Coordination for Caltech Campus
City of Laguna Beach
Undergrounding Project
Underground Conversion Management
Entrada / Culver City
Underground Conversion of SCE and Low Voltage Facilities SCE Transformer Rooms
Inter Agency Approval from LABOE and Public Works
City Hall / City of Hawthorne
SCE Relocation
SCE Design Management
Civic Arts Plaza Redevelopment / Thousand Oaks
Identifying Existing Dry Utility Infrastructure
Coordinate Utility Relocations
RUHS Border Patrol Station
Moreno Valley, CA Needles, CA
City Caltrans UG MTA Supelvada Pass
Blythe, CA Los Angeles, CA

CONTACT
714-398-9162
[email protected]
Orange, CA 92866
www.duexperts.com
in/iansanchez1/in/ians
anchez1/
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Throughout her 25+-year award-winning career, Joy has brought diverse and meaningful projects to life from half-acre community-built parks, learning gardens at our public schools, and large university campus redevelopment projects, to streetscapes and green infrastructure projects. She launched her firm in 2003 to have a positive impact on the public’s quality of life through sensitive and responsible design of outdoor spaces. In 2014, Joy rolled out PLAYCE, a community engagement methodology rooted in play. With techniques based in the social sciences, PLAYCE brings people together to reach consensus and implement projects that improve their communities and the lives of their residents.

PLAYCE integrates traditional public engagement techniques with team building and organizational development principles utilizing the power of play to build trust within a group, create consensus around an idea, and develop a strategy to move that idea forward.

The PLAYCE approach to public engagement invites partners to be collaborative problem solvers from the onset of the process by becoming active participants in the project process.

Stakeholders become project champions; ideas move to consensus sooner and concepts are tried on for size early, ensuring greater future success.

Professional Highlights & Honors
• Founder, President & CEO, PLAYCE Studios, Ltd.
• Founder, President & CEO, Joy Kuebler Landscape Architect • Fellow, American Society of Landscape Architects, Class of 2023 • Pop Up Park Buffalo Co-Founder
• 2022 Villa Marie College Distinguished Alumni Award
• 2020 Washington State ASLA Conference Opening Keynote • 2019 Buffalo Business First Women of Influence
• 2016 Ellen Shipman Distinguished Private Practitioner Award, NY Upstate ASLA • 2014-2017 International Park(ing) Day Installations
• 2013 Pro Bono Publico Distinguished Service Award for Pop Up Park, AIA Buffalo/WNY • 2007 Buffalo Business First 40 Under 40
Community Engagement Highlights
• Houghton-Stachowski Park Master Plan, Buffalo, NY – 20-year plan for ~60-acre urban park; August 2023-present
• North Tonawanda Local Waterfront Revitalization Program, North Tonawanda, NY – developing vision, goals, and strategies to support the city’s waterfront revitalization; January 2024- present
• Silver Lake Local Waterfront Revitalization Program, Wyoming County, NY – LWRP plans for each municipality on the lake; May 2024 - present • Niagara Falls City Market, Niagara Falls, NY – Outreach and engagement for downtown market reimagination plan.
• Tops Honor Plaza, Buffalo, NY – Memorial to the victims of the May 14,2022 mass shooting in Jefferson Avenue Tops Friendly Market; January 2023-present • Cattaraugus Creek Access Projects, Gowanda, NY – Amphitheaters in two public parks for community access and recreation in rural Gowanda; 2019-2022 • Growing Gowanda Pop-Up Farmer’s Market, Gowanda, NY – Tactical event to test WNY agriculture hub concept as part of Step 2 BOA; September 2021 • WATER WORX Willert Park, Buffalo, NY – Youth green infrastructure curriculum in tandem with large inner city community GI project; October 2016-July 2018 Joy Kuebler, PLA, FASLA
President & CEO
Education
Cornell University, B.S. in
Landscape Architecture
Villa Maria College of Buffalo
A.A.A. in Interior Design
Registrations/ Certificates
Registered LA – NY, MA
Professional Affiliations
Fellow American Society of
Landscape Architects (FASLA)
ASLA –National, Former VP for
Government Affairs
Buffalo Niagara River Land
Trust (BNRLT)- Board Member
University at Buffalo Center for
Entrepreneurial Leadership
CORE & Advanced CORE
Buffalo Niagara Partnership
Development Advisory Council
We do land differently
Focusing on the human experience.
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KEN RELETHFORD, LEED®AP, DBIA®

PRESIDENT / SENIOR FOODSERVICE DESIGN CONSULTANT
Ken uses his vast industry experience to create operationally efficient, cost-effective kitchen designs, grounded in sound culinary principles. As a seasoned foodservice designer, consultant, contractor, and custom fabricator, he collaborates with clients, architects, chefs, and building teams to develop detailed plans and specifications. Ken’s expertise includes code requirements, commercial kitchen equipment, green building certification, constructability, and retrofitting. He emphasizes sustainable equipment and efficient technologies in refrigeration and exhaust systems. Ken builds lasting client relationships and provides strategic guidance through every phase of a project, ensuring successful outcomes from concept to completion.

FOODSERVICE DESIGN AND FABRICATION
EXPERIENCE:
• 36 years
YEARS WITH ORNESS DESIGN GROUP:
• 19 years
EDUCATION:
• LEED®AP
• DBIA – Design Build Professional 2022
LICENSES:
• CA Specialty Contractors License #864518
2005 – Present
• HI Specialty Contractors license #C-38036
GOVERNING AGENCY EXPERIENCE:
• County Health Department
• OSHPD
• DSA
• FDA
AFFILIATIONS:
• AIA
• DBIA
• USGBC
• NACUFS
5955 MIRA MESA BLVD. SUITE H SAN DIEGO, CA 92121 TEL: 858-457-5955

LILI WAY

VICE PRESIDENT / FOODSERVICE CONSULTANT
Lili joined Orness Design Group in 2017, bringing an innovative approach to design and problem solving. She excels at navigating the complexities of the design process, consistently delivering cost-effective, highly productive workspaces. Lili works closely with clients on project vision, feasibility studies, programming, space allocation, and workflow optimization. Her strong commitment to client success is matched by her ability to work seamlessly with M.E.P. engineers, ensuring each design phase remains aligned with the project’s goals. Liliskillfully identifies and addresses her clients’ unique needs and objectives, ensuringthe highest level of coordination for successful project outcomes.

FOODSERVICE DESIGN EXPERIENCE:
• 12 years
YEARS WITH ORNESS DESIGN GROUP:
• 8 years
EDUCATION:
• Bachelor of Arts: Architecture, New School of
Architecture and Design
• Certified Foodservice Professional
GOVERNING AGENCY EXPERIENCE:
• County Health Department
• OSHPD
• DSA
• Wastewater Management Departments
AFFILIATIONS:
• AIA
• USGBC
• NACUFS
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cumming-group.com 1 Alan Campbell, MRICS

EDUCATION
• Bachelor of Science, Quantity
Surveying, Abertay University,
Dundee, Scotland, UK

CERTIFICATIONS
• Chartered Member (MRICS),
Royal Institution of Chartered
Surveyors, No. 0856490, 2001
• NEBOSH General Certificate,
National Examination Board in
Occupational Safety and Health,
2004
Alan Campbell, MRICS
Managing Director - Cost Services
Alan has worked in the construction industry since 1994. He is an experienced professional who has focused his career on providing cost management consulting services. Alan also possesses experience in construction planning and has held roles in commercial and residential development and management. His accomplishments in the construction industry in the U. S. and UK contribute a unique proficiency and perspective to each of his project assignments. Alan has collaborated on a broad range of project types throughout his career, including healthcare, transportation, education, public works, and industrial remediation.

As Managing Director, Alan utilizes his vast knowledge of all aspects of the cost estimating process. He performs services which support preconstruction, construction, and post-construction phases, including but not limited to, cost planning, milestone estimating, quantity take-offs, site walks, bid reconciliation, preparation of valuations, pricing validation, and change order claim review. Alan also possesses a strong background in arbitration and dispute resolution.

REPRESENTATIVE EXPERIENCE
Government Facilities – Federal/State/Municipal
City of Costa Mesa, City Hall Restrooms Access/ADA Upgrades, Costa Mesa, CA City of Irvine, Turtle Rock Community Center ADA Upgrades, Irvine, CA City of Lake Forest, New Civic Center, Lake Forest, CA
City of Lakewood, Palms Park Community Accessibility Upgrades, Lakewood, CA City of Long Beach, Bayshore Library/Blair Field/Silverado Park Facilities Condition Assessments, Long Beach, CA
City of Long Beach, Stadium Assessments, Long Beach, CA City of Ontario, Office TIs for Public Works-Annex Central Services-Dev. Director's Office, Ontario, CA
City of Santa Ana, New Civic Center ADA Access Pedestrian Ramps, Santa Ana, CA City of Santa Maria, Historic Enos Ranch House Refurbishment & New Gardens-BarnSitework to Create New Park/Museum, Santa Maria, CA City of Santa Maria, Veterans Memorial Park, Santa Maria, CA County of Los Angeles, Metropolitan Central Arraignment Court Renovation of Holding Cells & Clerks Office, Los Angeles, CA
OC Fair and Event Center, Campus Master Plan incl. New Admin. Bldg.-Barn ReplacementNew Educ. Center-Main Entrance Reloc., Costa Mesa, CA Orange County Public Works, Cemetery District- New Cemetery, Gypsum Canyon, CA Orange County Public Works, HCA Campus at El Toro, Irvine, CA Orange County Water District, Annex Building Locker Room/Restroom Area Remodel, Fountain Valley, CA
Riverside County Public Health, Laboratory Facility Renovation & Expansion, Riverside, CA San Diego Assoc. of Governments, Toll Operations/Data Center Renovation Options, San Diego, CA
Transportation Corridor Agencies, Office Space Remodel/Improvement Options, Irvine, CA 572
77-948 Wildcat Dr. Palm Desert, CA 92211
Office: (760) 360-0665 Fax: (760) 360-0521
[email protected]

LM AND ARK
Geo-Engineers and Geologists
GREG M. CHANDRA, P.E., M.ASCE
Principal Engineer
Education
B.S. Civil Engineering, California Polytechnic University, 1979 Registration
Registered Civil Engineer
No. 34432, California
No. 49886, Arizona
Summary of Experience
Mr. Chandra has over 40 years of experience supervising geotechnical, construction, and materials testing and inspection projects form initiation to completion. His experience consists of a wide range of projects for both private developers and government agencies, in both the United States and Asia. Such projects have included: school and university facilities, residential communities/subdivisions, commercial buildings and industrial complexes, recreation facilities, sewage treatment facilities, water facilities, airports, street and highway improvements with construction costs well over $2 billion. Mr.

Chandra has also supervised public works project including assessment districts, flood control and sewage treatment plants.

Professional Experience
2002 – Present Area Manager/Principal Engineer, Landmark Consultants, Inc.
1998 – 2002 Project Manager/Materials Engineer, Kleinfelder, Inc. 1993 – 1998 Deputy Construction Manager, PT Sentra BDNI 1978 – 1993 Materials Engineer/Operations Manager, RMA Group Selected Project Experience
• Performed geotechnical and materials consulting services for various street and bridge Improvements for cities of Rancho Mirage, Palm Desert, Indian Wells, La Quinta, and Indio, in Coachella Valley, California. • Performed geotechnical and materials consulting services for Coachella Canal Lining for Montgomery Watson Harza, in Coachella Valley, California. • Performed geotechnical and materials consulting services for Coachella Valley Water District, in Coachella Valley, California
• Performed geotechnical and materials consulting services for Desert Water Agency in Palm Springs, California.
• Performed geotechnical and materials consulting services for Mission Springs Water District in Desert Hot Springs, California.
• Performed materials consulting services for East Branch Water Extension Project, for State of California Department of Water Resources, in RedlandsYucaipa-Cherry Valley, California • Performed geotechnical and materials consulting services for TVRI and TVWP Waterline Projects for Boyle Engineering, in the County of Riverside, California.
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RY+AO

RICHARD YEN, ARCHITECT
Project Principal

JIANSHAN LIANG,

ARCHITECT, LEED AP
Principal-in-Charge

ROBERT SCHUSTER,

ARCHITECT
Senior Project Architect

VICTOR DONOSO
Senior Project Manager

NAZANIN MOJAHED
Senior Job Captain

CONSULTANT TEAM
MEP Eng, Fire, Lighting & Technology

ALFATECH
Structural Engineering | HOLMES Civil
Engineering | SWS
Landscape | IN-SITE LANDSCAPE
Geotechnical | LANDMARK
Dry Utility | DUEX
Community Outreach | PLAYCE STUDIO
Kitchen | ORNESS
C. ORGANIZATIONAL CHART
Civil
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D. DISCLOSURE LANGUAGE
Our firm has no past or current business or personal relationships with any current Banning elected official, appointed official, City employee, or their family members. 575
RY+AO is leading a comprehensive facilities condition assessment, needs assessment, and full design services to guide the redevelopment of the City’s Maintenance and Operations Yard. The project includes master planning efforts to optimize site utilization and ensure long-term operational efficiency. As part of the improvements, a new 12,000 SF maintenance and operations building with enhanced amenities will be designed to support the City’s evolving needs.

The project also involves reorganizing fleet circulation and yard layout to improve functionality while integrating sustainable design strategies. The completed project will provide a modernized, efficient, and future-ready facility that aligns with the City’s operational goals.

Additionally, the design will respond to community requests for improved pedestrian access to Fritz Burns Park, fostering a cohesive connection across City amenities and enhancing public accessibility.

CITY OF LA QUINTA MAINTENANCE

AND OPERATION YARD

LA QUINTA, CA
E. EXPERIENCE & REFERENCES
576
RY+AO provided professional design services for the upgrade of SoCalGas’ Honor Rancho Operations Building, which houses the mission-critical control room and functions as the operational hub of the site. The existing facility, found to be seismically vulnerable and undersized, was retrofitted and expanded to meet current needs. Due to challenging geological conditions, the retrofit included mini-piles, grade beams, and reinforcement of CMU and other structural and non-structural elements.

A new steel-framed second floor addition delivers much-needed space while maintaining uninterrupted operations. A central skylight introduces natural light to both floors and creates a circulation hub that organizes the building layout. Positioned near this centerpiece, the control room benefits from daylight access while remaining within the secure zone.

SOCAL GAS HONOR RANCHO CONTROL BUILDING

SANTA CLARITA, CA
E. EXPERIENCE & REFERENCES
577

ESCONDIDO CITY HALL

ESCONDIDO, CA
In 1984, the City of Escondido organized a national urban design competition to select a plan for the entire Escondido Civic Center complex and a schematic design for the City Hall building. Richard Yen with his Pacific Associates Planners Architects (PAPA) firm won the design competition and immediately began providing architectural services for the City Hall building.

The Center’s architecture is familiar, friendly, understandable and timeless. Harmonious forms, column rhythms, wood lattice and the play of light are architectural qualities that we all relate to. Structures are clean and simple, and buildings are soft in their sensitive, intricate texture and detail. Local and traditional building materials, light colors, arches and pilasters, indoor / outdoor relationships and other climatic design qualities define regional characteristics making the project unique, yet not relying on a particular style.

The plan for the site comprises 43 acres and houses 350,000 square feet of building and 350,000 square feet of parking or 1,400 parking spaces. In addition to the 108,000 sq. ft. City Hall, the facilities planned to be erected on the site include a 160,000 sq. ft. regional government office building; a 25,000 sq. ft. conference center; a 500 seat (25,000 sq. ft.) civic theater; a 2,500 seat (110,000 sq. ft.) regional auditorium; and a 25,000 sq. ft. fine art museum.

E. EXPERIENCE & REFERENCES
578
E. EXPERIENCE & REFERENCES

CONFLUENCE PARK AT FIVEPOINT VALENCIA

VALENCIA, CA
A confluence of outdoor fun, wellness, and community gathering, Confluence Park is located at the heart of the FivePoint Valencia master planned community and comprises an architecturally dynamic community building and three-pool complex that features a junior Olympic competition pool, family-friendly pool and spa, and resort-style cabanas. The architecture draws design inspirations from “Vasquez Rocks”, the adjacent natural landforms created by ancient plate tectonics. Many of the building and shade structures integrate photo voltaic panels that achieve the sustainable narrative of this Net Zero community.
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E. EXPERIENCE & REFERENCES

SOLIS AT FIVEPOINT GREAT PARK IRVINE

IRVINE, CA
A community residential network of trails, pathways resident amenities located within a proposed residential community.

The park consists of a community pool, shade structures, pool restrooms building and a community building.

The terracing topology directed the land-planning design narrative to recall the native California landscape and geology.

The pool area has supporting interior spaces that mimic caves and drew inspiration from the new Lascaux IV cave art museum in Montignac, France. Cost-effective green roof conditions were developed above the Cave Pool Community space and supporting restrooms.
580
4S RANCH BOYS AND GIRLS CLUB

RANCHO BERNARDO, CA
Completed in October of 2004, the Boys and Girls Club has become the gateway building to the new 21-acre 4S Ranch Community Park that is located in the new community of 4S Ranch in Rancho Bernardo. The new 8,900 square foot Club houses a 3,200 square foot Activity Center as well as supporting program spaces such as a Performance Center, a Creative Center, a Nutrition Center, and a Learning Center with state of the art technology. The program was integral in defining the overall massing of the building while effectively supporting the user’s needs.

Creating a Community Building that engages both its users and its surrounding environment was a primary goal. The Boys & Girls Club was designed with two main entrances that address the two separate conditions of the site and also visually connect one side with the other. The massing of the building also helps define entry spaces that engage the user and provides an exterior space for kids to sit or congregate. Playful entry canopies also contribute to define these spaces and bring shade from the intense Southern California sun. From the exterior, form follows function and invites the community, while from the interior, an energized atmosphere with beautiful views of the landscape are prominent.

E. EXPERIENCE & REFERENCES
581
4S RANCH BOYS AND GIRLS CLUB

RANCHO BERNARDO, CA
The Project was improvements to the new 21-acre 4S Ranch Community Park that is located in the community of 4S Ranch in Rancho Bernardo. The first project was for a Concession Stand and four softball fields.

The second project, the Boys and Girls Club has become the gateway building to the Community Park. The 8,900 SF Boys & Girls Club houses a 3,200 SF Activity Center as well as supporting program spaces such as a Performance Center, a Creative Center, a Nutrition Center, and a Learning Center with state-of-the-art technology.

The addition of a new 16,000 SF Gymnasium and Pool Building to the existing Boys & Girls Club was our third project located in the 4S Ranch Community Park. Although the Gymnasium stands alone as a backdrop to the Boys & Girls Club, it was designed to both operate as one with the Club and also function as a stand-alone Community Recreation Center.

The fourth project was a County of San Diego Parks Administration and Maintenance Building and the last project was a Public Garden Pavilion. Construction of all five projects occurred in phases over a period of five years.

D. EXPERIENCE & REFERENCES E. EXPERIENCE & REFERENCES
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4S RANCH BOYS AND GIRLS CLUB

RANCHO BERNARDO, CA
E. EXPERIENCE & REFERENCES
583
E. EXPERIENCE & REFERENCES
900 LAFAYETTE OFFICE BUILDING FACILITY CONDITION

ASSESSMENT & ENGINEERING STUDY

SANTA CLARA, CA
The City of Santa Clara owns Commerce Plaza, a 90,000 SF office building at 900 Lafayette Street, constructed in 1975 and leased to multiple tenants.

The building requires significant capital investment due to aging systems, including plumbing, electrical, roofing, HVAC, façade, and elevators. To address these issues, the City commissioned RY+AO on March 13, 2024, to conduct a Facilities Condition Assessment to evaluate the cost and feasibility of retrofitting or replacing the building.

The assessment included visual inspections, staff interviews, and a review of existing records. Key findings revealed that major building systems, such as roofing, HVAC, exterior building finish system, windows, elevators, and electrical systems, are failing or have reached the end of their service life and require immediate replacement. Our team also provides a comparison of the cost of retrofitting the building and the cost of replacement with a new building. Our team’s assessment and findings provide a detailed understanding of the current state of the property and the scope of necessary improvements required. These findings form a solid foundation for the City to make an informed decision about the building’s future in alignment with the City’s broader redevelopment plans. 584
RY+AO led the tenant improvement project for Southern California Edison’s Emergency Operations Center (EOC), located within the Gateway Business Center in Irwindale, CA. Sharing the facility with the Edison Security Operations Center (ESOC), also designed by RY+AO, the project focused on reconfiguring and expanding critical operational spaces to enhance emergency response capabilities.

Key improvements included site and landscape enhancements, the expansion of the EOC control center, the reconfiguration of conference spaces, and the addition of a new shared cafeteria serving both the EOC and ESOC.

To ensure resilience and continuous operation, RY+AO transformed an existing tilt-up structure into a Category IV | Immediate Occupancy (IO) facility, incorporating FEMA E-74 upgrades for all non-structural components. The design also featured a robust emergency power system and a new mechanical system, supporting the conversion of the business park tilt-up structure into a fully functional EOC.

SCE IRWINDALE EMERGENCY

OPERATIONS CENTER

IRWINDALE, CA
E. EXPERIENCE & REFERENCES
585
AG&R Relocation Feasibility Study
At SCE leadership’s request, RY+AO conducted a feasibility study to relocate the aging and seismically vulnerable Grid Control Center (Building AG) and Regional Telecom Network Hub (Building R) to the existing Building E site at the Alhambra Combined Facility. The new facility aims to consolidate these critical functions, enhancing resilience and operational efficiency.

Leveraging prior assessments, including the 2018 SCE Alhambra Master Plan and ASCE 41 Reports, we engaged Operating Units (OUs) through surveys, interviews, and floor plan analyses to assess current and future space needs.

Blocking and stacking studies confirmed the site’s suitability for a new Grid Control facility without disrupting key operations, including the helipad. This study provides SCE leadership with a clear path forward for replacing Building E with a modern, resilient infrastructure to host the new Grid Control Center and Regional Telecom Network Hub.

SCE GRID CONTROL CENTER

AND REGIONAL TELECOM NETWORK

HUB RELOCATION

ALHAMBRA, CA
E. EXPERIENCE & REFERENCES
586
E. EXPERIENCE & REFERENCES

SCE WESTMINSTER MASTER PLAN & ADMIN BUILDING TI

WESTMINSTER, CA
The Southern California Edison Westminster Combined Facility is a 37-acre site in Westminster, California. RY+AO was commissioned to create a comprehensive Master Plan that addresses the evolving operational needs of multiple business units from 2020 to 2030. This plan assesses building repurposing opportunities, reorganization of the yard and circulation, and the development of phased operational real estate usage strategies to align with long-term business goals.

Master Plan Overview: The Master Plan outlined a phased approach for optimizing the use of existing assets and infrastructure over a 10-year horizon. RY+AO’s analysis focused on enhancing building functionality, reorganizing site logistics, and accommodating future growth. The plan includes detailed strategies for operational efficiency, allowing Southern California Edison to make data-driven decisions about facility upgrades and land use optimization.

Phase One Implementation:

The first phase of the Master Plan began in 2019 with the renovation of the 90,000 SF, 35-year-old administration building, which houses critical operations. Key elements include:
• Relocation of the Edison Security Operation Center (ESOC): The critical facility ESOC, previously located at the Irvine Control Center, is being relocated to the Westminster facility, establishing it as the central hub for security operations. The new control center will accommodate 22 operations technicians and include a fusion center designed for coordinated operations with outside agencies. (Currently in design phase) • Renovation of the Meter Engineering Department and Standard Lab: The renovation includes updating meter labs, testing, and training areas designed to meet both current and future operational needs. The Standard Labs will be relocated from the upper floor to the ground level to streamline logistics and improve operational efficiency. (Currently in bidding phase)
• Site Improvements: Significant upgrades were made to improve the site’s logistics and security. This includes reorganizing the yard and parking to streamline vehicle movement and optimizing security entry points for employees, fleets, and visitors. Additionally, electric vehicle (EV) parking for fleet and employee use was added to support sustainability initiatives. (Construction completed 2025) 587
The project served as a backup emergency operations center for the utility company’s Grid and Distribution Operations facility. It included a 6,350 SF building expansion and a 5,950 SF renovation to enhance the existing critical control infrastructure.

Renovation work focused on upgrades to the control room, open and private offices, operations and computer rooms, the MDF room (main distribution frame), and storage areas, along with comprehensive improvements to MEP, IT, and fire protection systems.

The expansion, a Type V-NR office building, was seamlessly connected to the existing structure and accommodates open office space, a conference room, war room, break room, mapping/printing area, equipment storage/computer room, restrooms, and janitorial facilities. Careful phasing ensured continuous operation of the facility throughout construction.

As part of the Grid Operations & Electrical Distribution Addition, a new interior improvement was developed within the existing space (denoted in green) to accommodate dispatch and emergency operations. The project included an FF&E package with the addition of radio, SCADA, SAT phones, and microwave system upgrades

SDG&E DISPATCH CENTER FOR

GRID OPERATIONS / DISTRIBUTION

OPERATIONS BACKUP FACILITY

SAN DIEGO, CA
E. EXPERIENCE & REFERENCES
588

SOCAL EDISON WILDOMAR SERVICE CENTER

WILDOMAR, CA
The project is sited on 19.3 acres of land located in Wildomar, California. This is a proto-typical service center developed for Southern California Edison. The 65,388 square foot Administration Building houses a regional administration function and operations center. A Fleet Garage and Logistics warehouse comprise the remainder of the 114,000 square feet of building. Each of the buildings is of concrete tilt-up construction with steel floor and roof framing.

This project has been certified LEED Platinum under the USGBC .

E. EXPERIENCE & REFERENCES
589
E. EXPERIENCE & REFERENCES

1. Bryan McKinney
City of La Quinta
Public Works Maintenance & Operations
760.777.7045 | [email protected]
Project Summary:

RY+AO is designing a 12,000 SF Maintenance & Operations Yard on a 2.8-acre site next to Fritz Burns Park and Fire Station 32. The project includes a new facility, improved fleet circulation, and enhanced efficiency, integrating with adjacent public spaces. Phase One—Programming & Master Planning—is complete.

Project Dates: 2024–Present

2. Eloso Cabanilla, Project Manager
SoCalGas
818.307.4599 | [email protected]
Project Summary:

This project involved a seismic retrofit, expansion, and daylight integration, reinforcing the existing CMU with mini-piles and grade beams. A steel-framed second floor added space without disrupting operations, while a skylight improved circulation. The secure yet open control room provides natural light. Completed on time and within budget.

Project Date: 2024

3. Alba Swalheim, Project Manager
Southern California Edison
626.302.3687 | [email protected]
Project Summary:

The Westminster Combined Facility is a 37-acre site in Westminster, CA, housing multiple Edison operating units. RY+A and FMP developed a master plan to assess site and building capacity, optimize operations, and plan for future development over 5, 10, and 15 years. Phase 1—Yard Improvements—is currently under construction.

Project Dates: 2019–Present
RYAO has maintained a strong financial standing and has not filed for bankruptcy under any business name in the past five (5) years.

REFERENCE & CONTACT INFORMATION
590

PRICE PROPOSAL
We propose to provide A&E services for the scope of services outlined in the Request for Proposal RFP 25-102 Banning Armory Community Resilience Center Project, Addenda 1-7, and Questions and Answers for a maximum price of Seven Hundred Fifty-Nine Thousand Eight Hundred Fifty Dollars ($759,850.00). A detailed staffing plan is also provided as requested.

Reimbursable expenses include, but are not limited to, reprographics, delivery of drawings, and mileage/travel expenses. Charges invoiced to the City of Banning for travel, lodging and subsistence shall be based on the current California Department of Human Resources (CALHR) Manual. An allowance of Twenty Thousand Dollars ($20,000) is included in the all-inclusive maximum price below.

Line Item Description Quantity Unit of
Measure
Unit Cost Total
Section 4.2 Community Engagement Plan 1 Lum Sum $29,280.00 Section 4.2 Meetings 1 Lum Sum $63,550.00
Section 4.3 Needs Assessment 1 Lum Sum $38,695.00
Section 4.3 Existing Facility Condition
Assessment 1 Lum Sum $68,240.00
Section 4.3 Emergency Preparedness
Assessment 1 Lum Sum $6,320.00
Section 4.4 Project Scope, Design and
Estimates 1 Lum Sum $553,765.00
TOTAL Seven Hundred Fifty-Nine Thousand Nine Hundred Sixteen Dollars $759,850.00 Assumptions & Exclusions
The following Assumptions and Exclusions are provided to clarify and define the scope of A&E services:

A. General

1. There will be one permit package for the project with all architectural, structural and other consultant packages submitted concurrently.

2. Work required to address design revisions after completion of 30% Design is not included.

3. Services necessary due to significant schedule extensions are not included.

4. Additional work resulting from changes ordered by Building Officials, Fire Inspectors, or other authorities having jurisdiction in the field subsequent to receipt of an approved permit are subject to additional services.
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PRICE PROPOSAL

5. Scope Beyond Assumptions. Any work exceeding A&E team’s stated assumptions or contract scope (e.g., schedule, scope, exhaustive studies) will be considered Additional Services.

6. Value Engineering. Redesigns resulting from budget constraints of trades outside of design team’s scope, and in the absence of a predesign construction budget, will be considered Additional Services.

7. Additional Meetings. Attendance at project meetings beyond the specified quantity will be treated as Additional Services.

8. All off-site improvements are not part of this scope of work

9. AQMD air quality permitting, studies, and emission modeling for the backup generator are excluded from our base scope. If required by the City, this can be provided as an additional service through an environmental consultant.

10. Construction Administration services are excluded from this scope B. Community Engagement

1. A maximum of four (4) Community Meetings are included as follows:

2. We assume that table/chair rentals, snacks, beverages, etc. will be provided by the City for each meeting.

3. Architect will attend a maximum of 24 Advisory Committee Meetings.

4. Playce Studio will attend a maximum of 9 Advisory Committee Meetings.

C. Mechanical / Electrical / Plumbing / Fire Protection

1. HVAC: All HVAC equipment will be new to fit the programming requirements. We will provide redundancy where necessary.

2. Electrical: We assume that an electrical service upgrade will be necessary. This upgrade will be performed by Banning Electric, owned by the City, and is excluded from our scope of work.

3. Plumbing: Adequate domestic water, sanitary, and vent connections exist to meet tenant needs.

4. Fire Protection: The building’s fire protection system (e.g., standpipe, loop, fire alarm) is available for tenant requirements.

5. Modifications to the existing base building MEP, fire/life safety, or smoke control systems are not included.

6. It is assumed that the building has sufficient utility service capacity (gas, water, sewer, sanitary). We assume that the service upgrade will not be required.

7. Existing engineered systems and utilities have adequate capacity to accommodate the project loads, unless otherwise noted in this proposal.

8. Electrical Studies. Preparation of short circuit, coordination, and arc fault studies is not included. If required, this service can be provided by the project’s electrical contractor. 592

PRICE PROPOSAL

9. Sustainability Certifications (LEED/WELL)
a. LEED or WELL design services are excluded but may be provided for an additional fee if required.

10. Energy Code Compliance:
a. Energy code compliance or LEED energy performance-based compliance modeling is excluded.
b. Energy modeling services can be provided as an additional service under a separate work authorization.

11. Startup, troubleshooting assistance, and commissioning are not included.

12. Solar PV and Battery Storage Design. Design of solar photovoltaic (PV) systems and battery storage is excluded but can be provided as an Additional Service.

13. The design of the fire sprinkler system will comprise performance specifications, the contractor will complete design and layout of the sprinkler system including coordinated shop drawings and hydraulic calculations and will be the engineer of record for the fire sprinkler system.

14. The design of the fire alarm system will comprise performance specifications and general location of fire alarm devices; the contractor will complete shop drawings and all calculations and will be the engineer of record for the fire alarm system.

D. Lighting Design

1. Mock-ups are excluded but may be provided as an additional service.

2. Daylight studies are excluded but may be provided as an additional service.

3. Procurement and installation of Lighting Equipment is excluded but may be provided as an additional service.

4. Life-Cycle cost analysis is excluded but may be provided as an additional service.

5. Alternative fixture options are not included in the Lighting Fixture Schedule.

6. Design of Custom Luminaires is excluded but may be provided as an additional service.

7. LEED Documentation is excluded but may be provided as an additional service.

8. WELL Documentation is excluded but may be provided as an additional service.

E. Technology Design

1. Low Voltage Cabling Infrastructure:
a. Design a robust low voltage cabling infrastructure, including all horizontal and backbone copper/fiber connectivity to support the facility’s IT and communications needs.

2. Pathway System Design:
a. Develop a structured cabling pathway system that ensures efficient and scalable distribution throughout the facility.
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PRICE PROPOSAL

3. MDF and IDF Room Design:
a. Design the Main Distribution Frame (MDF) and Intermediate Distribution Frame (IDF) rooms to support all IT infrastructure and owner-provided equipment. This includes evaluating power and grounding requirements necessary for active equipment within these rooms.

4. Telecommunications (Telco) Coordination:
a. Review architectural and engineering plans to ensure Minimum Point of Entry (MPOE) facilities are in place for telecommunications services. Telco services will be procured and installed by others.

5. Building System Network Coordination:
a. Coordinate network connectivity for critical building systems, including Building Management Systems (BMS), MEP, security, and life safety systems, ensuring seamless integration with the overall infrastructure.

6. Audiovisual System Design:
a. Develop a comprehensive audiovisual system design for key facility spaces, including (Emergency Operations Center) EOC, conference rooms, and common areas, to support effective communication and collaboration.

7. Security System Coordination:
a. Identify and specify the locations for security devices, back boxes, and conduit infrastructure, collaborating with the Client and project architect to align security system implementation with project requirements.

8. AT will define the functional requirements for the security system. The detailed technical design of the access control and surveillance systems will be the responsibility of the selected security integrator. AT will coordinate with the integrator to ensure alignment with the design intent.

9. The owner will provide a list of all intended network, server, and storage hardware for the MDF and IDF rooms during the Schematic Design phase.

10. The owner will provide functional requirements and equipment preferences or standards for all audiovisual spaces during the Schematic Design phase.

11. Ordering, delivery coordination, and provisioning of all telecommunications-related services will be the responsibility of the owner.

12. Migration planning and implementation of the owner's active equipment, including network, telecommunications, or other IT hardware, is not included in this scope.

13. AT will provide input on cost estimates for low voltage, audiovisual, and security systems as required.

14. Startup assistance, troubleshooting, and commissioning services are not included in this scope.
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PRICE PROPOSAL
F. Structural

1. Development of separate building concepts are not included.

2. Detailed design of secondary structural elements (i.e. window supports, curtain wall supports, exterior cladding, window washing equipment, elevator machine supports and miscellaneous metal supports) are not included

3. Material testing and destructive investigation are not included.

4. Special inspections during construction are not included.

5. Design of elements for exterior building maintenance are not included.

6. Engineering or inspection of contractor temporary works such as shoring, bracing, underpinning or propping is not included.

G. Civil

1. Environmental studies or environmental impact reports are excluded.

2. Grant Deeds, Title Fees, and Geotechnical, Biological, Archaeological, Traffic and Noise Studies and Consultant Fees are excluded.

3. All agency fees and annexation processing fees and off-site letters of permission and retaining wall plans are excluded.

4. Construction Staking is excluded.

5. SWPPP is excluded.

H. Dry Utility

1. Temporary Power for Construction is not included.

2. Traffic Signal Plans or Street Lighting Plans are not included.

3. Traffic Control Plans are not included.

4. Meter and Service Account – Billing Set Up is not included.

I. Foodservice

1. Building department may require structural calculations for walk in refrigerated boxes.

Engineered drawings and deferred submittal are excluded from this proposal. If required, it will be billed as additional services to cover costs of structural engineering and deferred submittal expenses. Deferred submittal fees can be part of the construction design-build effort.

J. Geotechnical

1. The City will provide clear and unobstructed access for drilling and testing equipment, including coordination of entry gates, traffic control, and site clearance at the time of field exploration

2. DigAlert will be contacted by LandMark Consultants; however, the Client is responsible for identifying and clearing private underground utilities not covered by DigAlert. 595

PRICE PROPOSAL

3. Field exploration will consist of three (3) test borings at depths ranging from 20 to 50 feet (or until refusal) and two (2) infiltration tests at approximately 4 feet. Actual depths and locations may be adjusted in the field depending on conditions encountered.

4. The laboratory testing program outlined is representative; actual testing may be modified based on conditions encountered in the field.

5. Recommendations will be based on conditions observed at the test boring locations only. Subsurface conditions between borings may vary.

6. All engineering opinions and recommendations will be developed in accordance with standard geotechnical engineering practice, based on the data obtained and the intended project scope.

7. Removal, replacement, remediation, or disposal of unsuitable soils, hazardous materials, or groundwater is excluded.

8. Rock coring, geophysical surveys, or additional borings beyond those described are excluded unless specifically authorized

9. Preparation of detailed dewatering plans, shoring/bracing design, or temporary excavation support is excluded.

K. Environmental

1. Intrusive destructive testing beyond the sampling described (e.g., removal of walls, flooring, pipe insulation in concealed spaces) is excluded unless specifically authorized

2. Sampling, testing, or analysis of radon, mold, lead in drinking water, soil, groundwater, indoor air quality, vapor intrusion, or other environmental media are excluded unless explicitly included in the scope.

3. Preparation of abatement contractor bid packages, contractor procurement, or direct abatement oversight is excluded, except where specifically stated as an additional service.

4. Any additional surveys required due to suspect ACM or hazardous materials discovered during renovation/demolition activities beyond the initial scope are excluded

5. Costs associated with laboratory analysis beyond the specified methods (e.g., TEM, SEM, or point counting not authorized by the Client) are excluded

6. Regulatory agency fees, permit fees, and costs for remediation, abatement, or disposal of hazardous materials are excluded

7. Phase II Environmental Site Assessments (subsurface investigations, soil/groundwater sampling, etc.) are excluded.

8. Compliance inspections or certifications required by HUD, OSHA, or other agencies beyond informational reporting are excluded.
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PRICE PROPOSAL
L. Signage Design

1. Design and siting of a new exterior monument sign with optional digital display is provided in this proposal.

2. The complete signage package will be a deferred submittal by the General Contractor’s vendor. Fabrication and installation shall be the responsibility of the vendor. The Architect will provide design criteria for interior signage to demonstrate code compliance, and design intent drawings for the exterior monument sign for coordination with the fabricator.

Value Added Services
Line Item Description Unit of Measure Unit Cost
1 Additional Community Conversation Events EA $4,700.00 2 Photorealistic Renderings EA $2,500.00
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RATE SHEET

HOURLY RATE SCHEDULES
Billing Classification Hourly Rate
RY+AO
Principal $250.00
Design Director $230.00
Project Director $230.00
Senior Associate $210.00
Associate $190.00
Senior Designer $190.00
Senior Project Architect $190.00
Senior Project Manager $190.00
Project Manager $180.00
Project Architect $170.00
Designer $165.00
Senior Job Captain $155.00
Job Captain $145.00
Draftsperson $135.00
Junior Designer $130.00
Junior Draftsperson $130.00
Professional Staff $105.00
Playce Studio
Principal $211.00
AlfaTech
Partner $280.00
Senior Principal $265.00
Principal $245.00
Associate Principal $220.00
Associate $200.00
Senior Engineer $170.00
Lighting Designer $165.00
Engineer $155.00
Design Engineer $135.00
Designer $120.00
Project Manager $175.00
Document Controller $155.00
BIM Manager $150.00
BIM Specialist $125.00
BIM/CAD Operator $95.00
Project Administrator $90.00
Administrative Support $85.00
598

RATE SHEET
Holmes US
Principal $285 - $330
Associate Principal $230 - $260
Senior Engineer $195 - $210
Project Engineer $165 - $175
Structural Designer $155.00
Senior Revit Specialist $185.00
Revit Specialist $150 - $170
Administration $90.00
SWS Engineering
Principal $300.00
Regional Director $280.00
Professional Land Surveyor $275.00
Project Manager $240.00
Assistant Project Manager $200.00
Project Engineer $185.00
Project Designer $185.00
Junior Engineer $160.00
CAD Drafter $100.00
Clerical $80.00
In-House Survey Office Calculations $140.00
1-Person Survey Crew $265.00
2-Person Survey Crew $290.00
1-Person Survey Crew Prevailing Wage Rate $295.00
2-Person Survey Crew Prevailing Wage Rate $345.00
Expert Witness $580.00
Dry Utility Experts (DUEx)
Principal $175.00
Senior Designer $160.00
Senior Project Manager $150.00
Drafter $145.00
Assistant PM / Support Staff $100.00
In-Site Landscape Architecture
Principal Landscape Architect $180.00
Senior Landscape Architect $160.00
Landscape Architect / Project Manager $130.00
Landscape Designer III $110.00
Landscape Designer II $80.00
Landscape Designer I $60.00
599

RATE SHEET
Orness Design Group
Project Manager $275.00
Foodservice Designer $200.00
Foodservice Design Assistant $160.00
Cumming
Managing Director $255.00
Associate Director, Lead $225.00
Senior Cost Manager $200.00
Cost Manager $190.00
Reimbursable Expenses
An allowance of Twenty Thousand Dollars ($20,000.00) has been included in our fees for this project to provide the City with an all-inclusive maximum price. Reimbursable expenses shall be billed separately at 1.10 times the direct costs. The City shall be notified if reimbursable expenses reach 90% of the allowance. Reimbursable expenses include, but are not limited to, the following:
• Reprographics
• Delivery of drawings.
• Mileage and travel. Charges invoiced to the City of Banning for travel, lodging and subsistence shall be based on the current California Department of Human Resources (CALHR) Manual
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AGREEMENT FOR PROFESSIONAL SERVICES (C01027) FOR

BANNING ARMORY COMMUNITY RESILIENCE CENTERS PROJECT

BY AND BETWEEN CITY OF BANNING AND RICHARD YEN &
ASSOCIATES ARCHITECTS & PLANNERS, INC.

THIS AGREEMENT FOR PROFESSIONAL SERVICES (herein “Agreement”) is made and entered into this day: ___________________, (“Effective Date”) by and between the CITY OF BANNING, a California municipal corporation (“City”) and Richard Yen & Associates Architects & Planners, Inc., an Arizona Corporation (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has sought by a Request for a Proposal (RFP 25-102) for the performance of the services for the Armory Community Resilience Centers Project and as further defined and described particularly in Article 1 of this Agreement.

B. Consultant, following submission of a proposal for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by City to perform those services.

C. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

D. Pursuant to the City of Banning’s Municipal Code, City has authority to enter into this Agreement.

NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

ARTICLE 1. SERVICES OF CONSULTANT

1.1 Scope of Services.

In compliance with all terms and conditions of this Agreement, Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit A and incorporated herein by this reference, which services may be referred to herein as the “Services” hereunder. As a material inducement to City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the Services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services described herein. Consultant covenants that it shall follow the highest professional standards in performing the Services required hereunder and that all materials will be of good quality, and fit 601
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for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.

1.2 Contract Documents and Exhibits.

This Agreement includes the Request for Proposal and Consultant’s accepted proposal (“Contract Documents”), both of which are on file with the City and incorporated herein by this general reference as though fully set forth herein. Exhibit A (Scope of Services), Exhibit B (Special Requirements), Exhibit C (Schedule of Compensation), and Exhibit D (Schedule of Performance) also constitute a part of this Agreement and are incorporated into this Agreement by this reference. Except as set forth in Section 1.10 regarding Exhibit B, this Agreement controls over the Contract Documents and the provisions in Exhibits A, B and C.

1.3 Compliance with Law.

Consultant shall keep itself informed concerning all ordinances, resolutions, statutes, rules, and regulations of City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered, and shall render all Services hereunder in accordance therewith.

1.4 Licenses, Permits, Fees and Assessments.

Consultant shall obtain and maintain during the term of this Agreement, at its sole cost and expense, all necessary licenses, permits, certificates and approvals required by law for the performance of Services under this Agreement, including a City business license. Consultant shall have the sole obligation to pay for all fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for Consultant’s performance of the Services required by this Agreement. Consultant shall indemnify, defend and hold harmless City, its officers, employees or agents, against all such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.5 Familiarity with Services.

By executing this Agreement, Consultant warrants that Consultant: (i) has thoroughly investigated and considered the Scope of Services to be performed, (ii) has carefully considered how the Services should be performed, and (iii) fully understands the facilities and any difficulties and restrictions attending performance of the Services under this Agreement. If the Services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions existing therein, prior to commencement of Services hereunder. Should Consultant discover any latent or unknown conditions, which will materially affect the performance of the Services hereunder, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the Contract Officer (defined in Section 1.12. A). 602
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1.6 Prevention of Loss and Damages.

Consultant shall adopt reasonable methods during the Term (defined in Section 3.4) to furnish continuous protection to the work product, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence.

1.7 Further Responsibilities of Parties.

Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonable necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither Party shall be responsible to perform the Services of the other.

1.8 Additional Services.

For work to be paid for by funds other than the SGC CRC grant, the City shall have the right at any time during the performance of the Services, without invalidating this Agreement, to order extra services beyond that specified in the Scope of Services or to make changes by altering, adding to or deducting from the Services. No such extra services may be undertaken unless a written order is first given by the Contract Officer to Consultant, which written order incorporates therein an adjustment in (i) the Contract Sum (as defined in Section 2.1), and/or (ii) the Schedule of Performance, (as defined in Section 3.2), and which written order is approved in writing by Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum, or $25,000, whichever is less; or in the Schedule of Performance of up to one hundred eighty (180) days may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by City Council. All changes in scope of work, an extension of time, and/or an increase in cost require an amendment to this Agreement. It is expressly understood by Consultant that the provisions of this Section shall not apply to Services which are specifically set forth in the Scope of Services or which are reasonably contemplated therein.

Consultant hereby acknowledges that it accepts the risk that the Services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor.

1.9 Facilities and Equipment.

Except as otherwise provided, Consultant shall, at its own cost and expense, provide all facilities and equipment necessary to perform the Services required by this Agreement. City shall make available to Consultant only physical facilities such as desks, filing cabinets, and conference space (“City Facilities”), as City deems, in its sole discretion, to be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of City. The location, quality, and time of furnishing City Facilities shall be in the sole discretion of City. In no event shall City be required to furnish any facilities that may involve incurring any direct expense, including but not limited to a computer, long distance telephone, network data, internet or other communication charges, vehicles and reproduction facilities. 603
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1.10 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit B and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit B and any other provisions of this Agreement, the provisions of Exhibit B shall govern.

1.11 Corrections.

In addition to the indemnification obligations set forth in Article 4, and Sections 1.4, 1.13,

5.3, 5.4, and 6.3, Consultant shall correct, at its expense, all errors in the Services which may be disclosed during City’s review of Consultant’s report or plans. Should Consultant fail to make such correction(s) in a reasonably timely manner, such correction(s) may be made by City, and the cost thereof shall be charged to Consultant. In addition to all other available remedies, City may deduct the cost of such correction(s) from any retention amount held by City, or may withhold payment otherwise owed Consultant under this Agreement up to the amount of the cost of correction(s), as provided in Section 6.3.

1.12 Party Representatives.

A. Contract Officer: For the purposes of this Agreement, the Contract Officer shall be the City Manager, or such other person designated in writing by the City Manager (“Contract Officer”). Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement.

B. Principals and Personnel of Consultant.
1) Consultant Representative: The following principal of Consultant is hereby designated as being the Consultant Representative authorized to act on Consultant’s behalf regarding the Services specified herein and make all decisions in connection therewith:

Name Title
Jianshan Liang Principal
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing Consultant Representative were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Consultant Representative shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Consultant Representative. For purposes of this Agreement, the foregoing Consultant Representative may not be replaced nor may their responsibilities be substantially reduced or reassigned by Consultant without the express written approval of City. It shall be Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the Services, and Consultant shall refer any decisions which must be made by City to the Contract Officer. 604
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2) Consultant’s Personnel: Consultant has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the Services shall be qualified to perform such Services. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and sub-contractors, if any, assigned to perform the Services required under this Agreement.

Consultant shall notify City of all changes in Consultant’s staff and sub-contractors, if any, assigned to perform the Services required under this Agreement, prior to and during any such performance. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires to reassign any staff or sub-contractor of Consultant, City shall give notice as set forth in Section 8.1. Consultant shall, immediately upon the receipt of the notice to re-assign staff from City, reassign such person or persons.

1.13 Independent Contractor.

A. Consultant is an independent contractor and not an employee of City.

Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. All Services provided pursuant to this Agreement shall be performed by Consultant or under its supervision. Consultant will determine the means, methods, and details of performing the Services. Any additional personnel performing Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

B. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Consultant’s personnel practices. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.

1.14 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Consultant, the Consultant Representative and employees were a substantial inducement for City to enter into this Agreement.

Therefore, Consultant shall not contract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this 605
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Agreement shall be void. No approved transfer shall release Consultant or any surety of Consultant of any liability hereunder without the express consent of City.

1.15 Debarment or Suspension.

Consultant represents and warrants that, as of the Effective Date of this Agreement, Consultant is not debarred or suspended pursuant to any applicable Federal or State law providing for the debarment of contractors. Consultant shall not perform the Services with any subcontractor that has been debarred or suspended pursuant to any applicable Federal or State law providing for the debarment. Consultant and its subcontractors shall not be debarred or suspended throughout the Term of this Agreement pursuant to any applicable Federal or State law providing for the debarment of contractors. If Consultant or any subcontractor becomes debarred or suspended during the Term of this Agreement, Consultant shall immediately notify City.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, as full compensation for Services satisfactorily rendered, City shall pay Consultant at the hourly rates set forth in the “Schedule of Compensation” attached hereto as Exhibit C and incorporated herein by this reference. In no event shall Consultant be paid more than Seven Hundred Fifty-Nine Thousand Eight Hundred Fifty Dollars ($759.850.00) (the “Contract Sum”). The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by City. Coordination of the performance of the Services with City is a critical component of the Services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending those meetings.

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion of the Services, (ii) payment in accordance with specified tasks (unit price) or the percentage of completion of the Services, (iii) payment for time and materials based upon Consultant’s rates as specified in the Schedule of Compensation, provided that time estimates are provided for the performance of sub tasks, but not exceeding the Contract Sum or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

City shall only reimburse Consultant for those actual and necessary expenses expressly set forth in Exhibit C. Reimbursable expenses may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual sub-contractor expenses of an approved sub-contractor pursuant to Section 1.14, and only if specified in the Schedule of Compensation.

2.4 Unauthorized Services and Expenses.
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City will not pay for any Services or reimburse for any expenses incurred which are not specified in the Scope of Services, unless authorized in an executed amendment as set forth in Section 1.8 and pursuant to the time limit in Section 3.4 of this Agreement. City shall make payment for such authorized additional Services and expenses in accordance with Article 2 of this Agreement.

2.5 Invoices.

Each month Consultant shall furnish to City an original invoice for all Services performed and expenses incurred during the preceding month. Each such invoice shall contain all of the information set forth in Section III of Exhibit C to this Agreement. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. Consultant shall not invoice City for any duplicate Services performed by more than one person.

City shall independently review each invoice submitted by Consultant to determine whether the Services performed and expenses incurred are in compliance with the provisions of this Agreement. City will use its best efforts to cause Consultant to be paid within thirty (30) days of receipt of Consultant’s correct and undisputed invoice, except as to any charges for Services performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 6.3. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City of any invoice provided by Consultant shall not constitute waiver of any rights or remedies provided herein or any applicable law.

2.6 Waiver.

Payment to Consultant for Services performed pursuant to this Agreement shall not be deemed to waive any defects in Services performed by Consultant.

ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

3.2 Schedule of Performance.

Consultant shall commence the Services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all Services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit D and incorporated herein by this reference.
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3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement may be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant. Such unforeseeable consequences include, but are not restricted to, acts of God or public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including City, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified, subject to the provisions of Section 1.8. The Contract Officer’s determination (or the City Council’s determination, in the event the period of enforced delay exceeds the period specified in Section

1.8) shall be final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover damages against City for any delay in the performance of this Agreement, however caused; Consultant’s sole remedy shall be the extension of the Agreement pursuant to this Section.

3.4 Term.

The Term of this Agreement shall be from the Effective Date through April 30, 2027 unless sooner terminated as provided in Article 6 of this Agreement or extended as provided in Sections

1.8 and 3.3 of this Agreement. Maximum term and any subsequent amendment or modification shall not exceed five (5) years.

ARTICLE 4. INSURANCE AND INDEMNIFICATION

4.1 Minimum Scope and Limits of Insurance.

Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:

A. Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $2,000,000.00 per project or location. If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, members, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.

B. Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, 608
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Consultant shall obtain a non-owned auto endorsement to the Commercial General Liability policy.

C. Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Consultant has no employees while performing Services under this Agreement, workers’ compensation policy is not required; however, Consultant shall execute a declaration that it has no employees and will obtain Worker’s Compensation Insurance prior to hiring any employees should the need arise during the term of and related to this Agreement.

D. Professional Liability/Errors and Omissions Insurance with minimum limits of $1,000,000.00 per claim and in the aggregate.

4.2 Acceptability of Insurers.

The insurance policies required under this Article shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide. Self-insurance shall not be considered to comply with the insurance requirements under this Article.

4.3 Additional Insured.

The commercial general and automobile liability policies shall contain an endorsement naming City, its officers, employees, agents and volunteers as additional insureds.

4.4 Primary and Non-Contributing.

The insurance policies required under this Article shall apply on a primary noncontributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

4.5 Consultant’s Waiver of Subrogation.

The insurance policies required under this Article shall not prohibit Consultant and Consultant’s employees, agents or sub-contractors from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

4.6 Deductibles and Self-Insured Retentions.

Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City; or Consultant shall procure a bond guaranteeing payment of losses and expenses.

4.7 Cancellations or Modifications to Coverage.
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Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Article during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Article is canceled or reduced in coverage or limits, Consultant shall, within two (2) Business Days (as defined in Section 8.12) of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

4.8 City Remedy for Noncompliance.

If Consultant does not maintain the policies of insurance required under this Article in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Article, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

Consultant shall promptly reimburse City for any premium paid by City, or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.

4.9 Evidence of Insurance.

Prior to the performance of Services under this Agreement, Consultant shall furnish the City Clerk with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Article. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with the City Clerk.

Consultant shall provide proof to the City Clerk that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall furnish such proof at least two (2) weeks prior to the expiration of the coverages.

4.10 Indemnity Requirements not Limiting.

Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under this Agreement.

4.11 Sub-contractor Insurance Requirements.

Consultant shall require each of its sub-contractors that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Article.

4.12 Indemnification, Hold Harmless, and Duty to Defend.

A. Indemnification of City.
1) To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, 610
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attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, sub-contractors, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith.
2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2. 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Article from each and every sub-contractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement.

If Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s sub-contractor, its officers, agents, servants, employees, sub-contractors, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant’s sub-contractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

B. Workers’ Compensation Acts not Limiting. Consultant’s indemnifications and obligations under this Article, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.
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C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Article shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Consultant’s indemnifications and obligations under this Article shall survive the expiration or termination of this Agreement.

ARTICLE 5. RECORDS, REPORTS, AND RELEASE OF INFORMATION

5.1 Service Records.

Consultant shall keep, and require sub-contractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and Services performed hereunder (the “Service Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer to evaluate the performance of such Services. Any and all such Service Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such Service Records at all times during normal business hours of City, including the right to inspect, copy, audit and make copies and transcripts from such Service Records. Such Service Records shall be maintained for a period of four (4) years following completion of the Services hereunder, and City shall have access to such Service Records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the Service Records may be given to City, and access shall be provided by Consultant’s successor in interest (“Consultant’s Successor”). If custody of the Service Records is given to Consultant’s Successor, Consultant shall give written notice to City of the transfer of the Service Records to Consultant’s Successor. The notice shall include contact information (address and telephone number) for Consultant’s Successor, and access shall be provided to City by Consultant’s Successor.

5.2 Reports.

Consultant shall periodically, but not less than quarterly, and as requested by the City, prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that City is greatly concerned about the cost of Services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein, Consultant shall promptly notify the Contract Officer of that fact, circumstance, technique or event and the estimated increased or decreased cost related thereto.

5.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “Consultant Documents”) 612
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prepared by Consultant, its employees, sub-contractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement. Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Consultant Documents hereunder. Any use, reuse or assignment of such completed Consultant Documents for other projects and/or use of uncompleted Consultant Documents without specific written authorization by Consultant will be at City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use or assignment. Consultant may retain copies of such Consultant Documents for its own use. Consultant shall have an unrestricted right to use the concepts embodied therein. All sub-contractors shall provide for assignment to City of all Consultant Documents prepared by them; and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom.

5.4 Confidentiality and Release of Information.

A. All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.

B. Consultant, its officers, employees, agents or sub-contractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the Services performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.

C. If Consultant, or any officer, employee, agent or sub-contractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Consultant’s conduct.

D. Consultant shall promptly notify City should Consultant, its officers, employees, agents or sub-contractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any Party regarding this Agreement and the Services performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite the response. 613
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ARTICLE 6. ENFORCEMENT OF AGREEMENT AND TERMINATION

6.1 California Law.

This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be interpreted, construed and governed both as to validity and to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.

6.2 Disputes; Default.

A. In the event that City determines Consultant is in default under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any Services performed after the date of default. In addition to the provisions of Section 4.8, and the right to terminate pursuant to Section 6.7, if the City Manager determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, City may serve Consultant with written notice of the default. Consultant shall have ten (10) calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance.

In the event that Consultant fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

B. In the event of termination pursuant to this Section, City may take over the Services and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of set-off or partial payment of the amounts owed City as provided in Section 6.3.

6.3 Retention of Funds.

Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement): (i) any payment amount of which may be in dispute hereunder or which is necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, (ii) all amounts retained pursuant to the provisions of Section 4.8, (iii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement, and (iv) all payments due or that become due to Consultant during the period that Consultant or any of its sub-contractors fail to maintain any required insurance in full force and effect, until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City, as provided in Section 4.9, above. In the event that any claim is made by a third party, the amount or validity of which is 614
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disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of Consultant to insure, indemnify, and protect City as elsewhere provided herein.

6.4 Waiver.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any Services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver.

Any waiver by either Party of any default must be in writing, and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

6.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

6.6 Legal Action.

In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant must file a statutory claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action against City under this Agreement.

6.7 Termination Prior to Expiration of Term.

This Article 6 shall govern any termination of this Agreement except as specifically provided in Section 6.2 for termination for default of Consultant. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of Consultant, the period of notice may be a shorter time as may be determined by the Contract Officer. In addition, Consultant reserves the right to terminate this Agreement at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of City, the period of notice may be a shorter time as Consultant may determine. Upon receipt of any notice of termination, Consultant shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer. Except where Consultant has initiated termination, Consultant shall be entitled to compensation for all Services rendered prior to the effective date of 615
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the notice of termination and for any Services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 6.3. In the event Consultant has initiated termination, Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating Party need not provide the non-terminating Party with the opportunity to cure pursuant to Section 6.2.

6.8 Attorneys’ Fees.

In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees. Attorneys’ fees shall include attorney’s fees on any appeal, and in addition the Party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

ARTICLE 7. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

7.1 Non-liability of City Officers and Employees.

No officer or employee of City shall be personally liable to Consultant, or Consultant’s Successor, in the event of any default or breach by City or for any amount which may become due to Consultant or Consultant’s Successor, or for breach of any obligation of the terms of this Agreement.

7.2 Conflict of Interest.

Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of Services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or sub-contractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of City shall have any direct or indirect financial interest in this Agreement within the scope of Government Code section 1090, nor shall any such officer or employee make, participate in making, or use his or her official position to influence, any City decision relating to the Agreement which has a material financial effect on his or her financial interests or the financial interests of any corporation, partnership or association in which he or she is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given, and will not pay or give any money or other consideration whatsoever for obtaining this Agreement.
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Consultant and its officers, employees, associates and sub-contractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant may perform similar services for other clients; but Consultant and its officers, employees, associates and subcontractors shall not, without the Contract Officer’s prior written approval, perform services for another person or entity for whom Consultant is not currently performing services that would require Consultant or one of its officers, employees, associates or sub-contractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section into any subcontract that Consultant executes in connection with the performance of this Agreement.

7.3 Covenant Against Discrimination.

Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, or ancestry in the performance of this Agreement.

Consultant shall take affirmative action to insure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, or ancestry, or other protected class.

7.4 Unauthorized Aliens.

Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of Services covered by this Agreement, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City.

ARTICLE 8. MISCELLANEOUS PROVISIONS

8.1 Notices.

Any notice, demand, request, document, consent, approval, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: (a) on confirmed delivery by courier service or overnight delivery service during Consultant’s and City’s regular business hours; or (b) three (3) Business Days after deposit in the United States mail, by certified or registered mail, and addressed to the Party to be notified as set forth below:
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If to City Attn: Holly Stuart
Public Works Program Manager
City of Banning
99 East Ramsey Street
Banning, California 92220
Email: [email protected]
With a courtesy copy to: John Pinkney, City Attorney
Slovak Baron Empey Murphy & Pinkney LLP
74774 CA-111
Indian Wells, CA 92210
Email: [email protected]
If to Consultant: Attn: Jianshan Liang, Principal
Richard Yen & Associates Architects & Planners, Inc
731 S. Highway 101, Suite 1M
Solana Beach, CA 92075
Email: [email protected]

8.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

8.3 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

8.4 Integration; Amendment.

This Agreement, and all exhibits referred to in this Agreement, constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the Parties, and none shall be used to interpret this Agreement. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty except those expressly set forth in this Agreement. No amendment to or modification of this Agreement, nor any provision or breach hereof waived, shall be valid unless made in writing and approved by Consultant and by City Council. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
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8.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the Parties hereunder unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.

8.6 Mutual Cooperation.

A. City’s Cooperation. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for Consultant’s proper performance of the Services required under this Agreement.

B. Consultant’s Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance of Services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

8.7 No Third Party Beneficiaries Intended.

This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

8.8 Final Payment Acceptance Constitutes Release.

The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished or relating to Consultant’s Services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-contractors and agents for the accuracy and competency of the information provided and/or Services performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the Services prepared by Consultant, its employees, sub-contractors and agents.

8.9 Non-Appropriation of Funds.

Payments to be made to Consultant by City for Services performed within the current fiscal year which are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Consultant’s Services beyond the current fiscal year, this Agreement shall cover payment for Consultant’s Services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. 619
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8.10 Headings.

The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.

8.11 Word Usage.

Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

8.12 Business Days.
“Business Days” refers to days that the Banning City Hall is open for business.

8.13 Corporate Authority.

The persons executing this Agreement on behalf of the Parties hereto warrant that (i): such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of that Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which that Party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

8.14 Electronic Signatures.

Each Party may adopt as its signature an electronic identification consisting of a symbol or code that is affixed to or contained in each document transmitted by such Party (“electronic signature”). The Parties hereto herby agree that electronic signatures are acceptable, shall have the same force and effect under the law as original wet signatures, and shall be sufficient to verify that the Parties have executed this Agreement and such other documents transmitted by the Parties.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF the Parties hereto have executed this Agreement the day and year first hereinabove written.

CITY OF BANNING CONSULTANT
Art Vela, Date
Interim City Manager
NAME: Date
TITLE:

NAME: Date
TITLE:

ATTEST:

Tax ID No.

Sandra Calderon Date
Acting Administrative City Clerk
Address:

APPROVED AS TO FORM:

Slovak Baron Empey Murphy & Pinkney
LLP
City Council Approval: _____________
John O. Pinkney Date
City Attorney
NOTE: PROOF OF AUTHORITY TO BIND CONTRACTING PARTY REQUIRED. APPROPRIATE

ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
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Exhibit “A”-1
EXHIBIT “A”

SCOPE OF SERVICES
I. Consultant will perform the following Services in connection with providing Design Services prepared in connection therewith:

II. As part of the Services, Consultant will prepare and deliver the following tangible work products and services to City:
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A. STATEMENT OF UNDERSTANDING & APPROACH
Banning Armory Community Resilience Center
Statement of Understanding and Approach
Firm Experience & Expertise
RY+AO Architects brings proven expertise in critical facility planning and community design.

We recently completed Southern California Edison’s Irwindale EOC, Security Operations Center, AG&R Grid Control Center, and a Regional Telecom Hub Needs Assessment and Design. In partnership with Holmes, our structural engineering collaborator, we have assessed and retrofitted over 100 mission-critical facilities for seismic resilience.

Beyond critical infrastructure, we have extensive experience designing civic and community spaces, including Escondido City Hall (with an integrated community center), the 4S Ranch Boys & Girls Club, Confluence Park Community Center, and Solis Park at FivePoint Valencia.

These projects demonstrate our ability to create facilities that are resilient, functional, and deeply rooted in community identity.

Project Understanding
The City of Banning, with the support of the Community Resilience Center (CRC) Grant Agreement, is transforming its historic 1950s Armory into a dual-purpose Community Resilience Center (CRC) and Emergency Operations Center (EOC). This facility must serve two equally important roles: a welcoming civic destination for daily programs and services, and a resilient, mission-critical hub capable of safeguarding the community during emergencies.

The reimagined Armory will:
• Provide evacuation and climate-resilient shelter with capacity for community safety during extreme heat, wildfire smoke, and other climate-driven events. • Operate as a fully capable EOC, with secure command, communications, and resilient infrastructure to support emergency response and continuity of operations. • Deliver year-round community programming, including recreation, youth services, and food distribution that strengthen social resilience.
• Include campus amenities such as shaded outdoor gathering spaces, drought-tolerant landscapes, renewable energy systems, and flexible infrastructure adaptable for both community events and emergency staging.

Meeting this vision requires integrating community engagement, technical rigor, and fiscal responsibility while complying with CRC Grant requirements. RY+AO has a proven record of balancing these priorities in both mission-critical facilities and civic projects, giving us a strong foundation to guide Banning through this transformation.

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A. STATEMENT OF UNDERSTANDING & APPROACH
Our Approach

1. Inclusive Community Engagement
Community participation is central to the success of the Armory transformation. Our process begins with building trust and ensuring that all voices in Banning’s diverse community are heard and reflected in the design.

To achieve this, RY+AO has partnered with PLAYCE Studio, a leader in participatory design and public engagement. Their respected PLAYCE methodology integrates traditional engagement techniques with team-building and creative visioning exercises. By using play, storytelling, and hands-on activities, stakeholders become collaborators and champions of the project from the start.

Together, we will deliver a Community Engagement Plan (CEP) that ensures transparency, inclusivity, and accessibility.

Key strategies include:
• Bilingual, ADA-compliant engagement through workshops, forums, surveys, and digital platforms.
• Pop-up community conversations at existing community venues and events to “meet people where they are.”
• Interactive site tours to generate real-time dialogue about opportunities and challenges on the ground.
• Visioning workshops using PLAYCE’s creative tools, such as “blue sky” exercises, collaging, and magazine cover games, to unlock innovative ideas for the Armory’s future. • “Try It On” design simulations that let participants experiment with full-scale props or temporary installations, building consensus through hands-on exploration. • Community Meetings I & II, structured to move from big-picture visioning to clear, achievable design strategies, while demonstrating how public input directly shapes outcomes.

This two-month engagement process will culminate in a Final Engagement Report documenting outreach activities, feedback, and design impacts. Beyond informing design, the process will build long-term community pride, ownership, and readiness.

As an added benefit, PLAYCE Studio will invite a City staff member to participate in their PLAYCE Engagement Academy, equipping the City with an in-house facilitator skilled in inclusive outreach. This ensures that the project leaves not only a resilient facility but also a legacy of collaboration and capacity-building for Banning’s future.

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624
A. STATEMENT OF UNDERSTANDING & APPROACH
�Relevant Experience: RY+AO has successfully led inclusive engagement on civic projects such as the Solis Park Community Center and the 4S Ranch Boys & Girls Club, where broad participation shaped facilities that reflect community identity. Similarly, PLAYCE Studio has delivered award-winning public engagement programs across the country, demonstrating their ability to turn diverse input into actionable, inspiring design outcomes.

2. Comprehensive Needs & Facility Assessment
We will combine stakeholder interviews, surveys, and workshops with a technical facility assessment. This includes evaluating structural integrity, seismic resilience, hazardous materials, ADA compliance, fire/life safety, and MEP systems. We will also conduct an Emergency Preparedness Assessment to confirm the facility can effectively support command operations and sheltering during crises.

This effort is guided by our disciplined design methodology:

1. Define objectives and budget – We begin by understanding operational priorities and financial requirements.

2. Translate into a program – These are transformed into spatial requirements that become the roadmap for design.

3. Align budget with vision – Only once the program is established do we integrate costs with client objectives, ensuring solutions are both practical and aspirational. �Relevant Experience: Our team recently completed Southern California Edison’s Regional Telecom Hub Needs Assessment and AG&R Grid Control Center, both of which required detailed spatial, technical, and operational analyses to align program needs with facility capabilities.

Below example of the SCE’s Edison Security Operation Center (ESOC) Need Assessment and Space Planning at Westminster Combined Facility.

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625
A. STATEMENT OF UNDERSTANDING & APPROACH
Example of Space Planning 3D View:

Example of a programming assessment Data Sheet: Control Center of ESOC Example of an equipment list: Control Center of ESOC
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A. STATEMENT OF UNDERSTANDING & APPROACH

3. Integrated CRC + EOC Design
For the new City of Banning EOC, a core objective is enabling the Armory to function as a fully capable Emergency Operations Center while serving daily community needs.

Key design approaches:
a. Dual-Use Design
• Retrofit the existing Armory to Risk Category IV standards wherever feasible, allowing it to safely function as an Emergency Operations Center during disasters while serving daily community programming in normal conditions.

Design spaces with flexible partitions, durable finishes, and resilient building systems so rooms can shift from classes, meetings, or youth programs to EOC operations during an emergency.
b. Secure and Functional Zones
• Develop a zoned floor plan that separates secure, mission-critical EOC areas (command room, communications hub, server room) from public-facing CRC spaces (multipurpose rooms, classrooms, kitchen).
• Incorporate redundant building systems (HVAC, power, IT backbone) designed by AlfaTech to support continuous EOC operations while ensuring comfort for daily community use.
c. Resilience-Ready Infrastructure
A resilient structure is the backbone of a Community Resilience Center. If a facility cannot withstand natural hazards, it cannot fulfill its most vital role—protecting the community during emergencies.

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627
A. STATEMENT OF UNDERSTANDING & APPROACH
In partnership with Holmes, our team will implement seismic retrofits, diaphragm strengthening, and structural upgrades to ensure life safety and continuity of operations. We will also provide a generator site with fuel storage, hardened utility connections, and redundant communications systems (satellite and backup) to maintain EOC readiness.

Our process begins with a review of existing documentation and on-site assessments to confirm the Armory’s current condition. Where needed, we will expand evaluation using FEMA P-58 benchmarks—the national standard for seismic resilience—to guide costeffective retrofit strategies that strengthen integrity and long-term operability. Beyond seismic performance, Holmes will also evaluate risks such as wind, fire, and climatedriven events, integrating both structural and non-structural measures into a comprehensive hazard mitigation strategy.

To support decision-making, we will present the City with retrofit and EOC placement options ranging from moderate upgrades within the Armory to a new dedicated EOC facility. We will guide the City in weighing resilience, cost, and operational disruption to identify the solution that delivers the greatest long-term value.

Potential EOC Strategies:

Scheme Existing
condition of
Amory
building
Retrofit to
Seismic
Design Risk
Category
Retrofit scheme EOC
Placement
Cost
1 Decent IV Strengthen Roof
diaphragm, infill
openings, less
intrusive to existing
spaces
Inside
Armory Bldg
Lowest
2 Poor IV Strengthen Roof
diaphragm, infill
openings,
buttresses – more
intrusive to existing
spaces
Inside
Armory Bldg
Medium -
High
3 Poor II Strengthen Roof
diaphragm, infill
openings, less
intrusive to existing
spaces
New bldg. High
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A. STATEMENT OF UNDERSTANDING & APPROACH
And potential structural retrofit schemes:

4. Community Life & Outdoor Civic Identity
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A. STATEMENT OF UNDERSTANDING & APPROACH
Equally important as the building itself is transforming the Armory site into a welcoming civic destination. Building on its current uses, such as classes, food distribution, and recreational programs, we will create an outdoor environment that extends community life while reinforcing resilience and identity. The site will function as a daily amenity for residents, a venue for cultural and recreational programming, and a resource adaptable to emergency staging when needed.

1. Arrival & Identity
o A welcoming public plaza with shaded portals and civic-scale signage. o Cultural storytelling elements such as murals, public art, and interpretive displays that celebrate Banning’s heritage and resilience values.

2. Family & Youth Spaces
o Outdoor classrooms, play structures, and flexible gathering areas. o Safe open sightlines and circulation paths that balance activity, visibility, and security.
o Game tables and casual seating to encourage intergenerational use and community interaction.

3. Flexible Infrastructure for Daily & Civic Life
o Shaded, durable spaces adaptable for daily activities such as markets, fitness programs, or food distribution.
o Infrastructure designed to host food truck events, outdoor movie nights, holiday celebrations, arts and crafts fairs, performances, and other community gatherings.
o Multipurpose outdoor spaces that can convert to emergency functions such as staging, supply distribution, or triage during a disaster.

4. Community Life & Outdoor Civic Identity
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A. STATEMENT OF UNDERSTANDING & APPROACH

4. Resilient Systems
o Solar canopies providing both renewable power and shaded gathering areas. o Drought-tolerant landscapes and stormwater management features that serve as living teaching tools while reducing long-term maintenance costs.

5. Cohesive Civic Identity
o Unified materials, colors, and graphics that tie the building and site together. o A design language that communicates confidence and readiness in emergencies while remaining warm, inviting, and approachable in daily life.

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A. STATEMENT OF UNDERSTANDING & APPROACH
Project Schedule
We anticipate a 12–14 month effort from initiation to construction documents:

Phase 1 (Months 1–3): Project kickoff, community engagement, site investigations.

Phase 2 & 3 (Months 3–5): Facility & Needs Assessment, Basis of Design.

Phase 4 (Months 5–7): Schematic design options and recommendations.

Phase 5 (Months 7–12): Desing development and construction document.

Phase 6 (Months 12–14): Agency Review and Permitting.

Project Schedule:

Plan to Address Fluctuations in Service Needs and Price Adjustments We recognize that the scope of services for the Community Resilience Center may evolve as the project progresses, particularly given the dual-use nature of the facility and the reliance on grant funding. Our approach is to remain flexible while maintaining transparency and fiscal accountability.

1. Scalable Staffing and Resources
Our project team is structured with both core staff and specialized consultants who can be scaled up or down depending on the City’s needs. For example, if additional community engagement sessions are requested, we can expand Place Studio’s hours accordingly. Similarly, if fewer sessions are required, resources will be reduced to match.

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A. STATEMENT OF UNDERSTANDING & APPROACH

2. Defined Unit Rates for Adjustments
To manage costs fairly, we provide a schedule of hourly rates for each discipline. Any fluctuation in service needs, whether an increase or reduction, will be adjusted based on these unit rates.

This ensures the City pays only for the services actually performed while maintaining a predictable cost framework.

3. Transparent Change Authorization
Any adjustments to the scope of services will be documented through a written request and approved by the City before work proceeds. We will provide a clear breakdown of added or reduced hours, along with associated cost impacts, so that decisions can be made with full visibility.

4. Proactive Communication
We will monitor service needs closely during project execution. If fluctuations arise, our Project Manager will promptly notify the City, propose alternatives, and recommend the most costeffective solution. This proactive coordination prevents budget surprises and schedule delays.

5. Commitment to Budget Stewardship
While we have planned our base scope to fully satisfy the RFP requirements, we understand that unforeseen needs may arise (e.g., additional analysis, extended stakeholder engagement, or revised design iterations). Our commitment is to work collaboratively with the City to identify efficiencies before increasing scope and cost, ensuring that all adjustments deliver tangible value.

Time Commitment & Delivery
RY+AO is fully committed to delivering this project on schedule and within budget. Dedicated personnel will ensure seamless coordination, with phased planning that minimizes disruption to operations while allowing continuous feedback.

Why Choose RY+AO Architects?
RY+AO delivers more than design, we create civic assets that safeguard public safety and identity. Our decades of mission-critical expertise and community design experience uniquely position us to help Banning realize a facility that is trusted, resilient, and adaptable for generations.

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For this effort, RY+AO has teamed with PLAYCE Studio to craft a thoughtful, strategic community outreach program.

Together, the partnership will engage stakeholders, foster meaningful dialogue, and ensure community voices play an integral role in shaping the project’s vision.

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A. COMMUNITY OUTREACH PLAN | PLAYCE
Introduction
PLAYCE is our placemaking methodology that integrates traditional public engagement techniques with team building and organizational development principles utilizing the power of play to build trust within a group, create consensus around an idea, and develop a strategy to move that idea forward.

The PLAYCE approach to public engagement invites stakeholders to be collaborative problem solvers from the onset of the process by becoming active participants in the project process. Stakeholders become project champions; ideas move to consensus sooner and concepts are tried on for size early, ensuring greater future success.

We are very excited about the potential for our award-winning engagement and visioning methodology PLAYCE to assist the City of Banning and the neighborhood surrounding the Armory as it seeks to reimagine the Armory as a multi-benefit Community Resilience Center with campus amenities that can provide an evacuation/climate resilient shelter, be an Emergency Operations Center (EOC), and offer year-around programs to build climate and community resilience.

Purpose of Community Engagement
The purpose of inviting the Banning community to participate in the Banning Armory Community Resilience Center Project is to build awareness, trust, and a sense of shared ownership between the City and its residents, businesses, and stakeholders. Engagement will ensure that the design, programs, and operations of the Armory reflect the community’s priorities—serving as both a climate-resilient shelter and a year-round hub for emergency preparedness, resilience-building, and connection. Public input will guide the vision, goals, and strategies for the project, ensuring that outcomes are both innovative and achievable, with clear and measurable benefits. A successful plan is one the community can see itself in— practical in its recommendations, ambitious in its possibilities, and inspiring in its call to action. The public engagement program should be:

Transparent – to ensure that the plan process is open and accessible Equitable and inclusive – to provide every member of the community ample opportunity to participate by providing a variety of platforms for participation and ensure special effort is made to include traditionally marginalized groups in the process
Accessible and safe – to make it easy for people to participate, make them confident that their opinions are important and to provide settings in which they feel secure in sharing their thoughts and ideas Relevant – to clearly document engagement outcomes in the plan and ensure they are reflected in the vision, goals and strategies and in the final plan
Following are elements of the Community Engagement Plan for the City of Banning Armory Community Resilience Centers Project:

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A. COMMUNITY OUTREACHC PLAN | PLAYCE
Community Engagement Plan
A Community Engagement Plan (CEP) will be prepared for the project summarizing the techniques we will use to ensure that every resident, stakeholder and interested person has ample opportunity to provide input into the plans and detail the platforms through which public input will be solicited. The CEP will also include overlaps and integration with existing planning bodies and networks, including the Project Advisory Committee and Key Stakeholder Groups.

The CEP will include a proposed engagement schedule and include techniques for publicizing engagement meetings and events. These strategies include social media, news releases, community announcements, press coverage, and media interviews. We will assemble an email database, updated throughout the plan process, to publicize engagement events and updates through e-blasts. Postal mailings of postcards and flyers can also be considered.

A draft CEP will be distributed for review by the Project Advisory Committee prior to the kickoff meeting, revised and distributed again as needed. The CEP should be amended and updated during the plan process as conditions warrant, for example, if changes are needed because one or another engagement technique turns out to be more or less effective and we want to do more or less of it as a result.

All engagement activities will be photo-documented, and their results tabulated and documented for inclusion in the Final Engagement Report. Proposed participation elements can include a variety of the following opportunities, and are anticipated to occur at various time during the project schedule.

Pop Up Community Conversation – Meeting the Public In Public We will “meet the public where they are” by setting up pop-up style engagement tables at existing community venues and events across Banning. These approachable, in-the-moment interactions allow us to connect with a wide range of residents, businesses, and visitors—engaging them in short but meaningful conversations about the Armory’s transformation into a Community Resilience Center. These events will provide opportunities to share project goals, gather input on community needs for year-round programming, emergency preparedness, and climate resilience, and invite participants to imagine how the Armory can serve them in daily life and during emergencies.

Pop-up conversations build early awareness, signal transparency and inclusivity, and encourage continued involvement throughout the project. Community maps, visuals of the Armory and potential improvements, informational handouts, engagement schedules, and short surveys will help participants share their perspectives. Visioning activities will draw from PLAYCE’s proven engagement tools—creating interactive, creative moments that make it easy for people to share ideas and see themselves as cocreators of the Center’s future. Visioning experiences can include a variety of the PLAYCE activities some of which are noted in Community Meeting description below.

These relaxed and fun events are particularly effective because they provide an opportunity to share the project with stakeholders and to collaborate on tactics to overcome perceived and actual barriers to redevelopment, and to demonstrate how good design and public realm activation can improve quality of life for the community. These intimate interactions help us to build foundations of trust and relationships within the community.

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A. COMMUNITY OUTREACHC PLAN | PLAYCE
Survey
A neighborhood survey will be distributed via Survey Monkey or similar online platform with paper copies available for those who cannot or do not want to participate online. This survey instrument will be developed with the support of the Project Advisory Committee. Localized issues will be highlighted, and demographic information will be sought to ensure that a diversity of community members have weighed in. The survey will be held open for enough time to allow all community members to respond. Using Survey Monkey’s “skip logic” function, we can direct respondents to specific categories of questions.

Community Meeting 1 and Tour
Deeper discussions around needs and desires can take place through two sets of interactive Community meetings that will articulate priorities and translate them into goals and design strategies.

Each Community Meeting includes three elements: an educational element, during which progress on the plan is reviewed and input sought on the content of the evolving document; collaboration, group games and exercises that assist in team building in which participants work together to develop an understanding of their shared priorities and preferences for the future; and individual input with exercises and games that help participants to express their own visions for a preferred future.

As part of Community Meeting 1 participants will be invited to join in “blue sky” visioning, imagining no constraints – including time and money – to develop the future of the Armory Community Resilience Center. Techniques can include icebreakers and games designed to challenge and draw participants out on their priorities and small group conversations. Techniques could include discussions revolving around four key questions: “What is holding us back,” “what could be possible for the space and the community,” “what will it take for success” and “what partners or resources do we need?” Others include a “roles and contribution” discussion inviting each participant to define a role they see for themselves in the plan process or the contribution they see they would like to make. Individual or small group activities can include a magazine cover game in which participants develop an imaginary national magazine cover celebrating the project’s success 10 or 20 years in the future –adapted for in-person and online use; and collaging a vision of the community’s perfect future using magazines, scissors, construction paper and glue sticks in the in-person iteration, and electronic collaging using free digital tools.

Looking closely at a site helps us close gaps in knowledge and reach individuals and groups with specific insights and experiences that will enrich the project.

It is often difficult to see a place you experience every day with new eyes. An interactive site tour as part of the Community Meeting 1 can help us do that. Site tours lend themselves to better understanding of specific opportunities, such as EOC needs, community recreation needs, as well as staff and operation needs. This method is particularly effective because they take place as the group is looking at physical issues, barriers or opportunities and engaging in real-time dialog about opportunities to overcome barriers and improve the quality of life in the community. In our experience, we realize better outcomes, a more engaged public and better project understanding than if these meetings take place in conference rooms and meeting halls.

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A. COMMUNITY OUTREACHC PLAN | PLAYCE
We will develop specific tour topics to be considered in the CEP, establish goals and objectives for the tour, and outline tour discussion topics. Each participant will receive a tour packet with a background summary, tour route, questions for discussion and vignettes, concepts and/or precedent images so the future can be visualized by participants.

An additional option that has seen tremendous success in other projects is an opportunity to “Try a Design” on for size. We can create this at two different scales and can deploy them at various times during the process. The first scale we call “Prop Play” and this can include bringing light weight and inexpensive props such as boxes, buckets, colorful tape, pool noodles and hula hoops to the various sites, and invite the community participants to move the items around to create life scale concept plans that can be explored, tested and adjusted in real time. This can also be done at a table top scale if weather or timing does not permit being on the site. This unique opportunity allows community participants to be directly connected with design, they are part of the decision-making process in a very accessible way and can see their contributions when concepts are developed into real life installations.

The larger scale “Trying it On” is akin to a tactical urbanism approach which brings near-final design ideas to life in temporary, low cost, creative ways which are coordinated with various program elements to mimic the real life intention of the design. Here we engage with the broader community, those impacted who may not have been a part of the planning process, but who will be at the affect of the design.

Physical exploration and extended conversations allow the participant to share authentic feedback that still has time to influence the final outcomes.

Community Meeting II: Sharing of Outcomes, Precedents and How we got there The second community meeting builds on the ideas, priorities, and visions developed during the first meeting and throughout prior engagement activities. This session focuses on sharing how community input directly shaped the project’s emerging goals, design concepts, and program strategies for the Armory Community Resilience Center. The purpose is to affirm the community’s role in the process, demonstrate transparency, and provide opportunities for further refinement before finalizing recommendations.

The meeting will begin with a clear presentation of outcomes, showing how needs, desires, and constraints have been synthesized into preliminary design strategies, operational recommendations, and year-round programming ideas. Visuals will include concept drawings, precedent imagery from other successful resilience centers, and data summaries that trace the path from initial “blue sky” ideas to tangible, achievable solutions. This educational component will help participants understand not only what is being proposed, but why—including how input from the first meeting, site tours, pop-up events, and advisory committee feedback informed the concepts.

Following this presentation, participants will rotate through interactive stations where they can engage with various aspects of the proposed plan:
• Design Station – View and comment on conceptual layouts, circulation patterns, and spatial uses. • Programming Station – Explore proposed year-round activities and programs, and emergency preparedness functions, adding suggestions or highlighting top priorities.

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A. COMMUNITY OUTREACHC PLAN | PLAYCE
• Precedent Station – Review examples of other resilience-focused community facilities and discuss which ideas might be adapted for Banning.
• “How We Got Here” Station – An illustrated timeline and engagement map showing the journey from initial conversations to current concepts, emphasizing where community voices made key contributions.

The collaboration segment will invite small-group discussions to identify what resonates most strongly, what could be improved, and what must be protected as the project moves toward implementation.

Tools could include real-time polling, dot-voting on priorities, and “if this, then what?” scenario games to help the community weigh trade-offs.

For individual input, participants can complete comment cards, annotate drawings, or record short video/audio messages sharing their thoughts. Activities like “Headline the Future” (writing the newspaper headline they’d love to see in 10 years about the Armory’s success) or “Postcard to the Future” (a personal message to future users of the facility) can add a creative and personal dimension to feedback.

The session will close with a next steps and celebration moment—thanking participants for their contributions, explaining how final refinements will be made, and inviting them to remain involved through the final design and implementation stages. This approach ensures that the community leaves the meeting not only informed, but motivated, and confident that their voices are shaping the future of the Armory Community Resilience Center.

VALUE ADD
PLAYCE’s engagement approach builds lasting community capacity, ensuring benefits extend well beyond the Banning Armory Community Resilience Centers Project. Our hands-on methods—visioning workshops, interactive site tours, and “Try It On” exercises—equip participants with skills in facilitation, consensus-building, and problem-solving they can apply to future challenges.

As an added benefit, we propose that an appropriate City employee—such as from Planning or Parks and Recreation—participate in our PLAYCE Engagement Academy during the project. This immersive training will provide the City with an in-house facilitator skilled in inclusive engagement and will foster a longterm relationship between that staff member and the community. This connection strengthens trust, allows for more meaningful collaboration in future projects, and keeps the City closely attuned to community needs for years to come.

By combining immediate project impact with the development of local champions—both in the community and within City staff—PLAYCE leaves a legacy of collaboration, preparedness, and selfdetermination that positions Banning for a resilient and thriving future.

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ID Task Name Duration Start Finish Predecessors
1 Banning Armory Community
Resilience Center Design Schedule
2 TOTAL PROJECT DESIGN DURATION 59.4 wks Mon 11/3/25 Tue 12/22/263 Vendor Selection 0 days Tue 10/14/25 Tue 10/14/254 Contract Award & Notice to Proceed 1.8 wks Tue 10/14/25 Fri 10/24/25 35 AE team mobilization 1 wk Mon 10/27/25 Fri 10/31/25 46 Kick Off Meeting 0 days Mon 11/3/25 Mon 11/3/25 5FS+1 day7 Site Investigation & Documentation 8 wks Tue 11/4/25 Mon 12/29/258 Land Survey & Base Map 4 wks Tue 11/4/25 Mon 12/1/25 69 As-built Drawings 2 wks Tue 11/4/25 Mon 11/17/25 6 10 Geotech Investigation and Report 8 wks Tue 11/4/25 Mon 12/29/25 611 Outreach/Community Engagement Plan 8 wks Tue 11/4/25 Mon 12/29/25 612 Community Engagement Plan Development 1 wk Tue 11/4/25 Mon 11/10/25 613 Outreach & Community Meetings 6 wks Tue 11/11/25 Mon 12/22/25 1214 Community Engagement Plan Report 1 wk Tue 12/23/25 Mon 12/29/25 1315 Facility Assessement & Emergency Preparedness Assessement
4 wks Tue 11/4/25 Mon 12/1/25
16 Facility Condition Assessment 4 wks Tue 11/4/25 Mon 12/1/25 617 Facility Condition Assessement Report 0 days Mon 12/1/25 Mon 12/1/25 1618 Emergency Preparedness Assessment 4 wks Tue 11/4/25 Mon 12/1/25 619 Emergency Preparedness Assessment Report 0 days Mon 12/1/25 Mon 12/1/25 1820 Need Assessement 8 wks Tue 12/2/25 Mon 1/26/2621 Need Assessement 8 wks Tue 12/2/25 Mon 1/26/26 1922 Need Assessmement Report 0 days Mon 1/26/26 Mon 1/26/26 2123 Schemetic Design 8 wks Tue 1/27/26 Mon 3/23/2624 Schemetic Design 8 wks Tue 1/27/26 Mon 3/23/26 2225 100% SD Submittal 0 days Mon 3/23/26 Mon 3/23/26 2426 City PM & Stakeholders SD Submittal review 2 wks Tue 3/24/26 Mon 4/6/26 2527 Design Development 8 wks Tue 3/24/26 Mon 5/18/2628 Design Development 8 wks Tue 3/24/26 Mon 5/18/26 2529 100% DD Submittal 0 days Mon 5/18/26 Mon 5/18/26 2830 City PM & Stakeholders DD Submittal review 2 wks Tue 5/19/26 Mon 6/1/26 2931 Construction Document 12 wks Tue 5/19/26 Mon 8/10/2632 Construction Document 12 wks Tue 5/19/26 Mon 8/10/26 2933 90% CD Submittal 0 days Mon 8/10/26 Mon 8/10/26 3234 City PM & Stakeholders CD Submittal review 2 wks Tue 8/11/26 Mon 8/24/26 3335 Permitting Process 17 wks Tue 8/11/26 Mon 12/7/2636 IFP (Issued for Plan Check) #1 8 wks Tue 8/11/26 Mon 10/5/26 3337 A&E Plan Check Correction 2 wks Tue 10/6/26 Mon 10/19/26 3638 IFP #2 1.8 wks Tue 10/20/26 Fri 10/30/26 3739 A&E Plan Check Correction 2 wks Mon 11/2/26 Fri 11/13/26 3840 IFP#3 2 wks Mon 11/16/26 Fri 11/27/26 3941 A&E Plan Check Correction 1 wk Mon 11/30/26 Fri 12/4/26 4042 Plan Check Approval & 100% CD Bid Set 0 days Mon 12/7/26 Mon 12/7/26 41FS+1 day43 Time Between Project Completion and Grant Expiration

16.6 wks? Wed 12/23/26 Fri 4/16/27 42
44 Grant Funding Valid Through End Date 0 days Sat 4/17/27 Sat 4/17/27 0%
10/14
0%
0%
11/3
0%
4 wks
0%
0%
0%
0%
0%
0%
0%
0%
12/1
0%
12/1
0%
0%
1/26
0%
0%
3/23
0%
0%
8 wks
5/18
0%
0%
0%
8/10
2 wks
0%
0%
0%

1.8 wks
2 wks
0%
0%
12/7
4/17
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Qtr 4, 2025 Qtr 1, 2026 Qtr 2, 2026 Qtr 3, 2026 Qtr 4, 2026 Qtr 1, 2027 Qtr 2, 2027 CriticalCritical SplitCritical Progress
TaskSplitTask Progress
Manual TaskStart-onlyFinish-only
Duration-onlyBaselineBaseline Split
Baseline MilestoneMilestoneSummary Progress
SummaryManual SummaryProject Summary
External TasksExternal MilestoneInactive Task
Inactive MilestoneInactive SummaryDeadline
Banning Armory Community Resilience Center - Design Schedule