Agenda packet, regular meeting — Banning City Council, October 28, 2025 (part 1 of 6)

October 28, 2025
5:00 p.m.

In Chambers
Council Chambers
99 E. Ramsey Street
Banning, CA 92220

1. CALL TO ORDER

2. AGENDA APPROVAL
AGENDA

CITY COUNCIL - REGULAR MEETING

CITY OF BANNING, CALIFORNIA
The following information comprises the agenda for the regular meeting of the Banning City Council, a joint meeting of the City Council and Banning Utility Authority, and the Banning City Council sitting in its capacity as the Banning Successor Agency Board.

This meeting is being held via Zoom so that members of the public may observe and participate in this meeting electronically. If you participate in this meeting via Zoom, you are agreeing to abide by the City's Zoom Community Standards for Public Meetings (provided in full on the last page of the agenda). Esta reunión se lleva a cabo en la Cámara y a través de Video/Teleconferencia en Zoom para que los miembros del público puedan observar y participar en esta reunión de manera electrónica. Si elige participar en esta reunión a través de Zoom, acepta cumplir con los Estándares comunitarios de Zoom para reuniones públicas de la ciudad (que se proporcionan en su totalidad en la última página de la agenda).

To observe and participate in the online video portion of the meeting through your personal computer or device, follow this link:
https://us02web.zoom.us/j/82012644588?pwd=RwqtJC8xehLDKZvr3LEKOf9u8uP2pt.1 Dial in: +1 669 900 9128
Meeting ID: 820 1264 4588
Password: 92220
Per the City of Banning Manual of Procedural Guidelines, matters taken up by the Council before 10 p.m. may be concluded, but no new matters shall be taken up except upon a majority vote of the council members present and voting. Such an extension shall only be valid for one hour and each hour thereafter shall require a renewed action for the meeting to continue.

1.1 INVOCATION
Performed by Pastor Nate Rodriguez of Infinite Center Church

1.2 PLEDGE OF ALLEGIANCE

1.3 ROLL CALL

2.1 AGENDA APPROVAL
City Council - Regular Meeting Agenda
October 28, 2025
1 3. PRESENTATIONS

4. REPORT ON CLOSED SESSION

5. PUBLIC COMMENTS, CORRESPONDENCE, APPOINTMENTS, AND REPORTS

6. CONSENT ITEMS

6.1 Approval of the meeting minutes for the March 3, 2025 Special Meeting (Workshop), March 11, 2025 City Council meetings, March 25, City Council meetings and October 14, 2025 City Council meetings.

6.2 Receive and File Contracts Approved Under the City Manager's Signature Authority and Inventory Reports for September 2025

6.3 Receive and File Code Enforcement Statistics for the Month of September 2025

6.4 Receive and File Fire Protective Services Statistics for the Month of September 2025.

6.5 Receive and File Animal Control Statistics for the Month of September 2025.

6.6 Receive and File Police Department Statistics for the Month of September 2025.

6.7 Acceptance of a Right-Of-Way Dedication for Road and Utility Purposes on APNs 534-283- 009 and 534-283-010 on 818 and 836 Allen Street
John Pinkney, City Attorney

5.1 PUBLIC COMMENTS

5.2 CORRESPONDENCE

5.3 APPOINTMENTS
Appoint a New Committee Member for the League of California Cities Recommendation: Appoint a new committee member for the League of California Cities (CalCities).

5.4 CITY COUNCIL COMMITTEE REPORTS

5.5 ANNOUNCEMENTS OF CITY COUNCIL MEMBERS

5.6 CITY MANAGER'S REPORT

5.7 CITY ATTORNEY'S REPORT
The following items have been recommended for approval and will be acted upon simultaneously, unless a member of the City Council/Banning Utility Authority/Successor Agency Board wishes to remove an item for separate consideration.

Recommendation: Approve the meeting minutes for the March 3, 2025 Special Meeting (Workshop), March 11, 2025 City Council meetings, March 25, City Council meetings and October 14, 2025 City Council meetings.

Recommendation: Receive and file.

City Council - Regular Meeting Agenda
October 28, 2025
2 6.8 Accept as Complete the Highland Springs Avenue/San Gorgonio Memorial Hospital Bus Bays and Authorize 90% Reduction of the Improvement Bonds

6.9 Public Works Capital Improvement Project Tracking List

6.10Acceptance of Various Easements on APN 541-330-004 at 1350 Barbour Street

6.11Consideration of Resolution 2025-144, Awarding a Professional Services Agreement to ICF Incorporated, LLC for Zero-Emission Vehicle Fleet and Infrastructure Transition Action Plan in the Amount of $309,946 and Rejecting All Other Bids

6.12Consideration of Resolution 2025-151, Authorizing the Department of Water Resources Urban and Multibenefit Grant Amendment No. 2, Acceptance, and Execution for the Meadow Lark Lane Water Improvements for Drought Relief Project.

6.13Consideration of Resolution 2025-152 Approving a Professional Services Agreement with DTA for Development Impact Fee Auditing Services Related to Developer Credits for $250,000 for a 5-Year Term

6.14Consideration of Resolution 2025-153, Amending the Classification and Compensation Plan, Position Title Change

6.15Consideration of Resolution 2025-154, a Resolution of the City Council of the City of Banning Approving a License Agreement between the City of Banning and Kids Cures Foundation for the Use of the Art Welch Community Center located at 2041 Nicolet Street in Banning, California.

7. PUBLIC HEARINGS

7.1 Consideration of Resolution 2025-150, Approving a Tentative Tract Map Application (Case No. TTM 38408 / PLN 24-0148), Submitted by Tilak Chopra to Subdivide Two Parcels Totaling 2.83 Acres into Eleven Residential Lots Located South of George Street and West of Cherry Street in the Low Density Residential (LDR) Zone.

7.2 Consideration of Introduction and First Reading of Ordinance 1613: Adopting Amendments to the Banning Municipal Code, Chapters 8 and 15, to Incorporate the 2025 California Building Standards Codes with Local Amendments and the 2025 California Fire Code with Local Amendments
Recommendation: Accept Right-Of-Way Dedication for Road and Utility Purposes on APNs 534-283-009 and 534-283-010 on 818 and 836 Allen Street Recommendation: Accept as complete the Highland Springs Avenue/San Gorgonio Memorial Hospital bus bays and authorize 90% reduction of the improvement bonds Recommendation: Receive and file
Recommendation: Accept Various Easements on APN 541-330-004 at 1350 Barbour Street and direct City Clerk to accept and record said easements.

Recommendation: Adopt Resolution 2025-144
Recommendation: Adopt Resolution 2025-151
Recommendation: Adopt Resolution 2025-152
Recommendation: Adopt Resolution 2025-153
Recommendation: Adopt Resolution 2025-154
Recommendation:

Adopt Resolution 2025-150.

Recommendation: Waive full reading, direct the City Clerk to read by title only, introduce City Council - Regular Meeting Agenda
October 28, 2025
3 8. REPORTS OF OFFICERS

8.1 Consideration of Resolution 2025-148, Approving the Short Range Transit Plan for Fiscal Year 2025/2026 – 2027/2028 and Authorizing the Submittal of the FY 2025/2026 Funding Claims

9. DISCUSSION/ACTION ITEMS

9.1 Discussion of Options and Obtain Direction regarding Citywide Landscape Maintenance Contracts

9.2 Discuss Necessary Mitigation Required for the Sun Lakes Boulevard Extension Project

9.3 Discussion Regarding the Process Outlined in the City of Banning Manual of Procedural Guidelines for Adding Items to the Agenda

10. ITEMS FOR FUTURE AGENDAS

11. ADJOURNMENT
Ordinance 1613:
"An ordinance of the City Council of the City of Banning, California, approving the adoption of the 2025 edition of the California Building Standards Code, (California Code of Regulations, Title 24), Parts 1, 2, 2.5, 3, 4, 5, 6, 7, 8, 9, 10, 11 and 12 with amendments and amending portions of Title 15 “Building and Construction,” repeal Chapter 8.16 (Fire Protection Code) and replace in Chapter 15.10 (Fire Code) with amendments, and adding Chapter 15.11 (Wildland-Urban Interface), and repealing Chapter 15.28 (Fire Districts) of the Banning Municipal Code.”
Recommendation: Adopt Resolution 2025-148
Recommendation: As requested by the City Council, discuss the three (3) different landscape maintenance contracts within the City with City Council and obtain direction on several options
Recommendation: Provide concurrence to staff to proceed with the mitigation plan for the Sun Lakes Boulevard Extension Project
Recommendation: Discussion Regarding the Process Outlined in the City of Banning Manual of Procedural Guidelines for Adding Items to the Agenda

11.1 NEW ITEMS

11.2 EXISTING ITEMS

1. Animal Control Facility Assessment (Flynn) January 2025

2. Emergency Preparedness (Barrington) January 2025

3. Contractor(s) to do Citywide Cleanup (Flynn) May 2025

4. Review and Update Council travel Policy (Flynn) May 2025

5. Streamline Procurement Policy (Flynn) August 2025

6. Comp. & Class Salaries (Royce) August 2025

7. LMD Alternative Sources (Royce) August 2025

8. Workshop to Discuss Homelessness (Royce) September 2025

9. Community Garden, Sun Lakes (Flynn) September 2025
Next Regular Meeting – November 12, 2025.

Zoom Community Standards for Public Meetings
By participating in this meeting on Zoom, you are agreeing to abide by the City of Banning’s Community Standards for Public Meetings. Zoom attendees that fail to adhere to these standards may be removed from the meeting room.

City Council - Regular Meeting Agenda
October 28, 2025
4 Your microphone must remain on mute, and you may only unmute your microphone when/if you are recognized by the Mayor.

Your camera must be turned off unless/until you are recognized by the Mayor.

To indicate a desire to make Public Comment, you must use the Raise Hand function. The Mayor will not recognize those who have not used the Raise Hand function.

Public Comment from Zoom attendees will immediately follow in-person comment from members of the public in Council Chambers.

If you fail to adhere to these community guidelines, you may be removed for disrupting the meeting occurring in Council Chambers. You may rejoin the meeting but may be removed for each violation of these community standards.

The chat function will be disabled for all City Council meetings on Zoom.

Estándares comunitarios de Zoom para Reuniones Públicas Al participar en esta reunión en Zoom, usted acepta cumplir con los Estándares Comunitarios para Reuniones Públicas de la ciudad de Banning. Los que atienden por Zoom que no cumplan con estos estándares pueden ser retirados de la sala de reuniones.

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La función de chat estará deshabilitada para todas las Reuniones del Ayuntamiento en Zoom.

AFFIDAVIT • DECLARACIÓN JURADA
IT IS HEREBY CERTIFIED under the laws of the State of California that the above agenda was posted on the City's website (www.banningca.gov) as well as the Bulletin Board at Banning City Hall, located at 99 E Ramsey Street, Banning, CA 92220, at least 72 hours in advance of the meeting.
_________________________
Vickie Sellers, Elected City Clerk
Secretaria Municipal Electa
City Council - Regular Meeting Agenda
October 28, 2025
5 PUBLIC NOTICE • NOTICIA PÚBLICA
Meeting Agendas and Notices
Interested in receiving email and/or text notifications of upcoming City Council meetings? Sign up for meeting notifications through the City's website. Pursuant to amended Government Code §54957.5(b), staff reports and other public records related to open session agenda items are available on the City's website (www.banningca.gov/).

Public Comment
Agenda Items
Any member of the public may address this meeting of the City Council on any item appearing on the agenda. A five-minute limitation shall apply to each member of the public and no member of the public shall be permitted to share their time with any other person.

Non-Agenda Items
Any member of the public may address this meeting of the City Council on any item which does not appear on the regular meeting agenda but is of interest to the general public and is an item upon which the City Council may act. A three-minute limitation shall apply to each member of the public and no member shall be permitted to share their time with any other person. No action shall be taken, nor discussion held by the City Council, on any item which does not appear on the agenda, unless the action is otherwise authorized in accordance with the provisions of subdivision (b) of §54954.2 of the Government Code.

Special Assistance/Accessibility Requests
In compliance with the Americans with Disabilities Act, any member of the public may request that the agenda and agenda packet be mailed to them. If you need special assistance to participate in this meeting (such as translation services), please contact the City Clerk's Office. Advanced notification of at least 48 hours prior to the meeting will allow the city to make arrangements to ensure your accessibility.
¿Necesita servicios de traducción para participar? Contacto Oficina del Secretario de la Ciudad.

CONTACT • CONTACTO
City Clerk's Office | 951-922-3102 | [email protected] 99 East Ramsey Street, Banning, California 92220
City Council - Regular Meeting Agenda
October 28, 2025
6 CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Arturo Vela, Interim City Manager
PREPARED BY: Art Vela, Interim City Manager
MEETING DATE: October 28, 2025
SUBJECT: Appoint a New Committee Member for the League of California Cities RECOMMENDATION:

Appoint a new committee member for the League of California Cities (CalCities).

BACKGROUND:

Councilmember Cindy Barrington has resigned from her position as the primary committee member of CalCities for the City, thereby creating a vacancy. The City Council is encouraged to take action to appoint a member of the City Council to fill this vacancy in order to ensure the City remains represented.

JUSTIFICATION:

Filling this vacancy is important to maintain representation with CalCities.

FISCAL IMPACT:

None.

ALTERNATIVES:

Do not appoint. Councilmember Richard Royce is listed as the alternate member and can represent the City during CalCities events. There would be no back up to Councilmember Royce in the scenario that he cannot attend CalCities events.

BUDGETED?:

No
CONTRACT/AGREEMENT:

No
7 CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Arturo Vela, Interim City Manager
PREPARED BY: Sandra Calderon, Acting Administrative City Clerk MEETING DATE: October 28, 2025
SUBJECT: Approval of the meeting minutes for the March 3, 2025 Special Meeting (Workshop), March 11, 2025 City Council meetings, March 25, City Council meetings and October 14, 2025 City Council meetings.

RECOMMENDATION:

Approve the meeting minutes for the March 3, 2025 Special Meeting (Workshop), March 11, 2025 City Council meetings, March 25, City Council meetings and October 14, 2025 City Council meetings.

BACKGROUND:

After every meeting, the City Clerk's Office prepares meeting minutes. The City Council reviews and approves these minutes either as presented or with modifications.

JUSTIFICATION:

These minutes have been prepared as summary minutes in accordance with City Council Resolution 2025-22 and Government Code Section 36814, 4801, and 54953 (c)(2).

FISCAL IMPACT:

None
ALTERNATIVES:

1. Approve as recommended.

2. Approve with modifications.

BUDGETED?:

No
CONTRACT/AGREEMENT:

No
ATTACHMENTS:

1. 2025 03 03 _ City Council _ Workshop _ DRAFT.pdf

2. 2025 03 11 _ City Council _ Closed Session _ Draft.pdf

3. 2025 03 11 _ City Council _ Workshop _ Draft.pdf

4. 2025 03 11 _ City Council _ Regular Meeting _ Draft.pdf

5. 2025 03 25 _ City Council _ Closed Session _ Draft.pdf

6. 2025 03 25 _ City Council _ Workshop _ Draft.pdf
8 7. 2025 03 25 _ City Council _ Regular Meeting _ Draft.pdf

8. 2025 10 14 _City Council_Closed Session_DRAFT.pdf

9. 2025 10 14_City Council_Workshop_DRAFT.pdf

10. 2025 10 14 _City Council_Regular_DRAFT.pdf
9 1

MINUTES

CITY COUNCIL - SPECIAL MEETING (WORKSHOP)

CITY OF BANNING, CALIFORNIA
March 3, 2025 Council Chambers
5:00 p.m. 99 E. Ramsey Street
In Chambers Banning, CA 92220
The following information comprises the minutes for the special meeting of the Banning City Council, a joint meeting of the City Council and Banning Utility Authority, and the Banning City Council sitting in its capacity as the Banning Successor Agency Board.

COUNCIL MEMBERS PRESENT: Council Member Cynthia Barrington Mayor Sheri Flynn
Council Member Leroy Miller
Mayor Pro Tem Richard Royce
Council Member Colleen Wallace
COUNCIL MEMBERS ABSENT: None
OTHERS PRESENT: John O. Pinkney, City Attorney
Robert Fisher, Acting City Manager
Vickie Sellers, City Clerk
Caroline Patton, Administrative City Clerk

1. CALL TO ORDER – 5:01 P.M.

COUNCIL MEMBER PRESENT ABSENT
Barrington, Cynthia X
Flynn, Sheri X
Miller, Leroy X
Royce, Richard X
Wallace, Colleen X

2. PUBLIC COMMENTS - Agenda Items Only
Mario Carlos, A Banning resident and case manager for Opportunity Village expressed concerns about a grant impacting the population he serves. He urged the City Council to oppose the resolution, noting that the workshop was cut short and that Mayor Flynn raised important questions needing answers. He stressed the importance of careful consideration before committing to a $6.9 million grant and suggested holding the local advisory committee accountable, which could allow Faith in Action to participate. He also referred the council to the grant administration guide for future modifications.

Michelle Walters, resident of Banning, provided a summary of Proposition 47. She noted that she understood that there should have been a local advisory committee formed with various local 10 2
entities. She stated that inmates will be released regardless and asked City Council to vote in favor of the grant.

Inge Schuler, resident of Banning expressed concern about the difference between the homeless and inmate population encouraging there to be a separation. She noted that Step on Second is in litigation and under accusation to pay back millions of dollars that have been misused. She asked City Council to reconsider the proposition.

Sue Savage, spoke on the Rialto population versus Banning’s. She spoke on an organization named SWAG and the resources offered to enhance the support of the local police department.

She summarized the goals, potential funding for SWAG and other cities such as Rialto who has seen success.

Ellis, resident of Banning expressed that she the grant was wrong for Banning and agreed with the past two speakers. She stated that the grant is for the largest prison in the County, not for the homeless population, stated it is scary, and each town should be held responsible for their own homeless population.

Eddie Estrada, Vice President of Step Up for the Inland Empire Region and spoke in favor of Proposition 47. He stated that Step Up is in good standing with the state of the federal government, serves numerous counties and has worked with the City of San Bernardino for approximately 2 years. He expressed that if there are no resources or a project there will be individuals released from the county jail system stuck, and that the project is meant to intervene before release and then upon released linked into the city where they originally come from. He stated that the benefit would be the 1 million dollars to maintain the project and to help beatify the city and without the project individual will still be released and stuck in the City of Banning. He reiterated that Step Up provides mental health services, chronic disease management, outreach program and 587 housing units. Estrada ended his comment by asking the council to not rescind the contract.

Dave Kieffer, pastor of Our Savior’s Lutheran Church, stated that he was not sure what the hurry was in making the decision and asked for non-profit organizations to be involved. He reminisced on the homeless encampment east of the courthouse and how his faith community brought food/water, spoke to an officer. He stated it’s difficult to separate the homeless and the purpose of the grant. Kieffer expressed the involvement with Opportunity Village and asked for a pause to be placed and went on the speak on getting involvement from local non-profit organizations.

John Higgins, resident of Banning, asked why if the programs are viable, there is no intervention while in custody and get them registered instead of dumping the individuals within the City of Banning. He stated that he believes the sheriff’s department should transport releasees not from Banning should be released in Riverside and not dumped in a city that happens to have a jail facility. He stated that the positive comments come from organizations that are benefiting from the grant, but the programs serve as a magnet, drawing people with known problems. He went on to say that you cannot measure the success of a program based on helping 2 or 4 people out of 900.

Mike Volse, resident of Banning, stated that the legislature of California devised this program, and he has been involved in it directly. He mentored two of his best friends through the program successfully. He said that turning down the grant would be absurd, believing that it helps those who have made mistakes, aiding the population in getting back on their feet. He stated he has seen success from these programs as the prison system does not provide the help needed, expressed support for the Salvation Army’s program, and if the grant is denied, young people who have made mistakes will be affected.
11 3
Bill Hobbs, resident of Banning, asked the city council to vote no on Proposition 47, stating that it would be a burden for an already short-staffed police department and would benefit outside organizations instead of residents. He expressed wanting the City of Banning to grow in a responsible direction, focusing on constituents and following examples such as the city of Rialto.

Keturah Chavez, a resident of Banning, expressed that the likely “no” vote is driven by personal vendettas rather than care for the city. She affirmed that rejecting the grant will harm the community's future, limit opportunities, and hurt the city and the residents. She asked for greater accountability and a more genuine representation of the city of Banning.

Kathleen Dale, a resident of Banning, said that the 6 million dollar grant is risky because it is based on reimbursements, and all of the expenses may not be covered as written and would only help a small fraction of people. She urged the council to either rework the grant or ensure all subcontractors, not the city, take on the financial risk.

Jack Gunderson, resident of Banning expressed the uncertainty of the grant and that it could leave the city financially responsible if the state of CA does not follow through. He questions whether Banning should focus on social services or bringing business in, suggesting the Sheriff’s department handle returning people to their town of origin, and then urged the council to vote no on the proposition.

Luke Gregory addressed the City Council and emphasized the importance of making informed decisions. He expressed appreciation for the Council’s efforts and shared his experiences of working with juveniles and highlighted the low success rates for rehab and the causes of said issues are long before incarceration. He asked Council to consider the funding and policies of the proposition and encouraged them to keep the community’s benefit.

Juanita Diaz, resident of Banning, expressed the handling of Opportunity Village and the previous Council’s complacency and the lack of questioning. She emphasized the importance of transparency, accountability, and genuine community involvement and wanting to help the homeless is not enough; the approach should be effective and well thought out. She stated that she wanted a better future for the community and continued complacency and poor decisions could make the situation worse.

Wanda Lucero, stated that not all inmates have minor offenses; she shared a personal example of someone in jail for a serious crime. She expressed that these individuals have repeated offenses and urged the council not to support the program, hoping that a vote against the proposition would avoid making a mistake for the community.

Chris Casterona, a resident of Banning, provided history on Larry D. Smith Correctional Facility and the impact it has on the community. He pointed out that, despite crime rates being low, the media can sensationalize the issues. He also highlighted the need for better resources and support for those who are affected by substance abuse and mental health issues to reduce recidivism. He asked for a more thoughtful approach to the grant and suggested involving local organizations and considering a soft handoff to the county.

Carol Albaugh, emphasized that the city can successfully make the grant work with the correct experts and nonprofits involved. She suggested changing the grant management and bringing in new partners so that there is a positive outcome and commented that she does not want the city to have a black eye by declining the grant.

3. CLOSED SESSION
John Pinkney, City Attorney read closed session items. 12 4 3.1 PUBLIC EMPLOYEE
DISCIPLINE/DISMISSAL/RELEASE Pursuant to
Government Code Section 54957

3.2 CONFERENCE WITH LEGAL COUNSEL REGARDING -- ANTICIPATED

LITIGATION -- SIGNIFICANT EXPOSURE TO LITIGATION
Pursuant to Government Code Section 54956.9(d)(2) and/or (3) – One Potential Case

3.3 PUBLIC EMPLOYEE PERFORMANCE
EVALUATION Pursuant to Government Code
Section 54957
Title: Interim City Attorney

4. REPORT ON CLOSED SESSION
John Pinkney, City Attorney provided a report on closed session item 3.1 and the Council voted to enter a separation, severance and general release agreement with City Manager and it was signed.

Motioned by Mayor Pro Tem Richard Royce
Seconded by Councilmember Leroy Miller
Motion approved unanimously by a vote of 5-0.

5. REPORTS OF OFFICERS

5.1 Consideration of Resolution 2025-31, Approving the Execution of an Agreement with the California Board of State and Community Corrections (BSCC) for the Proposition 47 Safe Neighborhoods and Schools Act Cohort 4 Grant, and Rescinding Resolution 2024-167 Robert Fisher, Acting City Manager, provided the staff report. He highlighted that the organizations named Step Up on Second and Northshore Community Church are not eligible to be a part of the grant.

Council discussion:

Councilmember Miller asked for clarification on whether the agreement can be restricted or amended. He also asked if the residents could be housed outside of Banning. He also asked if it’s a fact whether residents can stay up to ten days, and if the residential houses with rental agreements can be outside the City of Banning.

Mayor Pro Tem Richard Royce asked if the grant could be reworked based on recent changes since the initial grant award, highlighting that Step Up on Second is an active lawsuit. He emphasized not rejecting the grant but restructuring the grant.

Councilmember Barrington noted that she did not think there could be modifications made
Councilmember Colleen Wallace highlighted that she understood it to be a pilot program in the jail before inmates are released.
13 5
Mayor Sheri Flynn clarified that the CBOs must be in good standing and exist for at least 6 months, that they must be registered with the CA Secretary of State's office and the Attorney General's office. She highlighted that Northshore Community did not exist, and the EIN was only good through 2011. She noted that the partnering organizations should have a proven relationship and track record with the organization. Flynn clarified that the two organizations are not eligible to be part of the grant, asking for clarification on whether the City of Banning would be blackballed for future grant opportunities.

Robert Fisher expressed that the two organizations are not eligible, and he does not have an indication that the State would blackball the City.

Councilmember Wallace asked the City Attorney whether he had researched whether the Northshore Community Church was legitimate.

John Pinkney, City Attorney, provided a brief overview of the lawsuit involving one of the parties (Step Up on Second) involved in the grant, highlighting that he is not involved with that litigation, but had some concern that they were being sued by the State of California.

Councilmember Miller highlighted that an amendment can be provided in writing and not verbally, mentioning that there are some viable options for exchanging cooperating organizations.

Mayor Flynn expressed that the County of Riverside Health Department had received and grant and she had spoken to someone who had contacted someone within the city to combine efforts so that Banning could use County services, but the County was denied.

She highlighted that the Prop 57 grant is null and void. Flynn read from a grant management and administration policy from 2015, highlighting that grants should be in the best interest of the city; focusing that she did not think Prop 47 is in the best interest of all Banning residents.

Councilmember Wallace asked for the correct information for the council to review again with valid information. She expressed that there were different sources and inconsistencies with the information provided.

Councilmember Miller spoke and asked for the City Attorney to review the entire application and inquire whether the city could substitute the elements of the application, highlighting the housing of inmates outside of the City of Banning.

Mayor Pro Tem Royce agreed with Miller and reiterated that if it comes to being rescinded, he does not believe the State of CA will blackball the city.

Mayor Flynn reiterated that the grant cannot be reworked.

Mayor Pro Tem Royce questioned whether the execution of the grant was when it was agreed upon or when funds were disbursed.

Motion was made by Mayor Sheri Flynn and seconded by Councilmember Barrington to amend Resolution 2025 California Board of State and Community Corrections (BSCC) for the Proposition 47 Safe Neighborhoods and Schools Act Cohort 4 Grant, and Rescinding Resolution 2024-167
14 6
Motion approved by a vote of 3-2.

6. ADJOURNMENT – 7:25 P.M.

A motion to adjourn the meeting was made by Mayor Pro Tem Richard Royce and seconded by Councilmember Leroy Miller.

Motion carried unanimously 5-0, and the meeting was adjourned at 7:25 P.M.

Prepared by: Amanda Morgan, Program Coordinator
Reviewed and submitted by: Sandra Calderon, Acting Administrative City Clerk.

These minutes have been prepared as Summary Minutes in accordance with City Council Resolution 2025-22 and Government Code Sections 36814, 40801, and 54953(c)(2).

The entire discussion of this meeting may be viewed here:
https://banningca.granicus.com/player/clip/231?view_id=1&redirect=true 15 1

MINUTES

CITY COUNCIL - SPECIAL MEETING (CLOSED SESSION)

CITY OF BANNING, CALIFORNIA
March 11, 2025 Council Chambers
3:00 p.m. 99 E. Ramsey Street
In Chambers Banning, CA 92220
The following information comprises the minutes for the special meeting of the Banning City Council, a joint meeting of the City Council and Banning Utility Authority, and the Banning City Council sitting in its capacity as the Banning Successor Agency Board.

1. CALL TO ORDER – 3:00 PM

COUNCIL MEMBER PRESENT ABSENT
Barrington, Cynthia X
Flynn, Sheri X
Miller, Leroy X
Royce, Richard X
Wallace, Colleen X

2. PUBLIC COMMENTS - Agenda Items Only
None

3. CLOSED SESSION
John Pinkney, City Attorney read closed session items.

3.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED

LITIGATION
16 2
Pursuant to Government Code Section 54956.9(d)(4) - One potential case

3.2 CONFERENCE WITH LEGAL COUNSEL REGARDING - ANTICIPATED

LITIGATION - SIGNIFICNT EXPOSURE TO LITIGATION
Pursuant to Government Code Section 54956.9(d)(2) and/or (3) Two Potential Cases

3.3 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: Interim City Attorney

3.4 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: Acting City Manager

4. ADJOURNMENT – 4:07 P.M.

Prepared by: Amanda Morgan, Program Coordinator
Reviewed and submitted by: Sandra Calderon, Acting Administrative City Clerk.

These minutes have been prepared as Summary Minutes in accordance with City Council Resolution 2025-22 and Government Code Sections 36814, 40801, and 54953(c)(2).

The entire discussion of this meeting may be viewed here:
https://banningca.granicus.com/player/clip/231?view_id=1&redirect=true 17 3 18

MINUTES

CITY COUNCIL - SPECIAL MEETING (WORKSHOP)

CITY OF BANNING, CALIFORNIA
March 11, 2025 Council Chambers
4:00 p.m. 99 E. Ramsey Street
In Chambers Banning, CA 92220
The following information comprises the minutes for the special meeting of the Banning City Council, a joint meeting of the City Council and Banning Utility Authority, and the Banning City Council sitting in its capacity as the Banning Successor Agency Board.

1. CALL TO ORDER – 4:07 P.M.

COUNCIL MEMBER PRESENT ABSENT
Barrington, Cynthia X
Flynn, Sheri X
Miller, Leroy X
Royce, Richard X
Wallace, Colleen X

2. PUBLIC COMMENTS - Agenda Items Only
None

3. WORKSHOP

3.1 Historic Preservation Commission Interviews for Positions 1 through 5 The City Council interviewed Gabrielle Campbell, William Lamb, Trina Fudala, Ezikio López, Vincent Ortega, and Marco Santana for the Historic Preservation Commission Positions 1 through 5.

3.2 Banning Youth Council Interview
The City Council interviewed Sara McDermott for a position on the Banning Youth Council.

4. ADJOURNMENT – 4:49 P.M.
19 2
Prepared by: Amanda Morgan, Program Coordinator
Reviewed and submitted by: Sandra Calderon, Acting Administrative City Clerk.

These minutes have been prepared as Summary Minutes in accordance with City Council Resolution 2025-22 and Government Code Sections 36814, 40801, and 54953(c)(2).

The entire discussion of this meeting may be viewed here:
https://banningca.granicus.com/player/clip/231?view_id=1&redirect=true 20 1

MINUTES

CITY COUNCIL - REGULAR MEETING

CITY OF BANNING, CALIFORNIA
March 11, 2025 Council Chambers
5:00 p.m. 99 E. Ramsey Street
In Chambers Banning, CA 92220
The following information comprises the minutes for the regular meeting of the Banning City Council, a joint meeting of the City Council and Banning Utility Authority, and the Banning City Council sitting in its capacity as the Banning Successor Agency Board.

COUNCIL MEMBERS PRESENT: Council Member Cynthia Barrington Mayor Sheri Flynn
Council Member Leroy Miller
Mayor Pro Tem Richard Royce
Council Member Colleen Wallace
COUNCIL MEMBERS ABSENT: None
OTHERS PRESENT: John O. Pinkney, City Attorney
Vincent Avila, Chief of Police
Vickie Sellers, City Clerk
Caroline Patton, Administrative City Clerk

1. CALL TO ORDER
- 5:17 P.M

1.1 INVOCATION
Performed by Pastor David Kieffer of Our Savior's Lutheran Church

1.2 PLEDGE OF ALLEGIANCE

1.3 ROLL CALL

COUNCIL MEMBER PRESENT ABSENT
Barrington, Cynthia X
Flynn, Sheri X
Miller, Leroy X
Royce, Richard X
Wallace, Colleen X

2. AGENDA APPROVAL

2.1 AGENDA APPROVAL
21 2
A motion to approve the agenda with item 9.2 moved after 5.2 made by Councilmember Colleen Wallace, seconded by Mayor Pro Tem Richard Royce.

Motion approved unanimously by a vote of 5-0.

3. PRESENTATIONS

3.1 Banning Women's Club Displays in Council Chambers Lobby Pat Murkland, presented a presentation to the City Council.

4. REPORT ON CLOSED SESSION
John Pinkney, Interim City
Attorney Report was provided after
the closed session meeting.

5. Public Comments,
Correspondence,
Appointments, and Reports

5.1 PUBLIC COMMENTS
Mayor Flynn opened public comments.

Harry Sullivan provided comments during the February 25 meeting regarding the proposed closure of Banning Airport. He expressed his concerns about the potential impact of the closure on the local community and the economy.

Vincent Marruffo spoke on the significance of St. Boniface Cemetery, where several of his relatives are buried. He articulated his desire to have an iron fence installed around the cemetery to ensure its protection and dignity. Marruffo urged the council to take corrective action to facilitate this project, highlighting the cemetery's importance to the families who have loved ones interred there.

Pat Murkland extended an invitation to both the council members and the audience to attend an informative lecture about St. Boniface, which will be held at the Dorothy Ramon Learning Center. She emphasized the educational value of the event and encouraged community participation.

Mary Lopez Espinoza shared her memories of the St. Boniface property, stating that there were once grave markers present, particularly for infants. She noted that contractors had previously committed to installing an iron fence around the cemetery, reiterating the need for this protective measure to honor the memories of those laid to rest there.

David Kieffer inquired about the status of a grant aimed at establishing a cold weather shelter at the Armory. He sought clarity from the council on the progress of this initiative, which is essential to support individuals in need during harsh weather conditions.

Bob Uribias raised concerns regarding the auditing process within the council. He stressed the importance of transparency and accountability in financial practices, aiming to ensure that funds are managed effectively and responsibly.
22 3
Laura Leindecker spoke about the airport's transition into an industrial property. She highlighted the community support from Morongo, underscoring the potential benefits that this change could bring to local businesses and the economy.

Tracy spoke on the necessity for accountability and transparency in various processes, including the hiring procedures, allocation of funds, and the reported illegal use of storage facilities at Banning Airport. She called for measures to address these issues to ensure integrity within the council's operations.

Mayor Flynn closed public comments.

5.2 CORRESPONDENCE
Vickie Sellers, Elected City Clerk, read a letter of correspondence.

9.2 Presentation by Michael Busch of Urban Futures Inc regarding City and Utility finances and steps needed to stabilize general fund and Electric Utility fund Michael Busch provided a presentation to the Council.

Council asked questions to the presenter, Michael Busch, and then discussed item 9.2.

Art Vela, Public Works Director, updated the Council on the status of a rate study.

A motion for option two to Authorize the City Manager to negotiate with Urban Futures Inc on the development of a 10-Year General Fund Budget Forecast Model to include budget stabilization recommendations and options for City Council consideration was made by Mayor Pro Tem Richard Royce and seconded by Councilmember Leroy Miller.

Motion carried unanimously, 5-0.

5.3 APPOINTMENTS
Historic Preservation Commission Appointments for Positions 1 through 5 Councilmember Colleen Wallace motioned to appoint Ezikio Lopez and Vincent Ortega for Positions 1 and 2. Councilmember Cynthia Barrington seconded the motion.

Motion carried unanimously, 5-0
Mayor Pro Tem motioned to appoint Gabrielle Campbell, William Lamb, and Marco Santana to Positions 3 through 5. Councilmember Leroy Miller seconded the motion.

Motion carried unanimously, 5-0
Banning Youth Council Appointment
Councilmember Colleen Wallace appointed Sara McDermott to the Banning Youth Council. Mayor Pro Tem Richard Royce seconded the motion.

Motion carried unanimously, 5-0.

5.4 CITY COUNCIL COMMITTEE REPORTS
Councilmember Colleen Wallace reported on the RCA regarding legislative updates, funding for habitats, and acquisitions for land purchase. Wallace reported she attended SCAG and reported on a grant the City of Banning will receive for traffic, reporting this is the 3rd grant for this. 23 4
Mayor Pro Tem Richard Royce did not have any committee reports.

Councilmember Cynthia Barringinton reported that she attended the Budget and Finance Committee Meeting and the Planning Commission, expressing the meetings are informative and invited the audience to attend.

Councilmember Leroy Miller reported that he attended two RTA meetings where the approval was given for the purchase of five new hydro buses to comply with the California Clean Act. He emphasized that the City of Banning should prepare for the potential impact of these regulations at the city level. Additionally, Miller attended a League of Cities meeting, where he discussed two major projects: Highland Springs and the interchange at Highway 79 and Interstate 10. He also mentioned attending the swearing-in ceremony for Senator Bogh.

Mayor Flynn reported that she and Councilmember Barrington are working to create a 2x2 Ad Hoc Committee meeting with the City of Beaumont on the topic of animal shelter.

5.5 CITY MANAGER'S REPORT
None

5.6 CITY ATTORNEY'S REPORT
John Pinkney, Interim City
Attorney provided the report.

5.7 CITY TREASURER'S REPORT
Sue Savage, the City Treasurer, spoke about an opportunity for the City of Banning to engage with SWAG during an upcoming "get to know you" meeting. She highlighted the group's success in cities such as Rialto, Fontana, Lake Elsinore, Temecula, and others. Additionally, Savage mentioned that she reached out to the Banning Board of Education to discuss the need for Charter and Montessori schools in Banning.

6. CONSENT ITEMS
The following items have been recommended for approval and will be acted upon simultaneously, unless a member of the City Council/Banning Utility Authority/Successor Agency Board wishes to remove an item for separate consideration.

6.1 Approval of the Meeting Minutes for the February 14 and 25, 2025 City Council Meetings

6.2 Consideration of Resolution 2025-32, Approving a Purchase Order with A-Z Bus Sales in the Amount of $44,242.61, which includes a 5% contingency, for the Wheelchair Lift Replacement on Transit Bus 243

6.3 Consideration of Resolution 2025 -33, Approving the Agreement with Riverside County Children and Families Commission Allowing the City of Banning to Provide Swim Lessons Scholarships to Eligible Children Under the Age of Five

6.4 Consideration of Resolution 2025- 34, Approving a Sole Source Agreement for Professional Services with Willdan Engineering, Inc. for (1) Building and Safety Services in an Amount Not to Exceed $426,000 for Six Months and (2) Planning Services in an Amount Not to Exceed $151,000 for Nine Months.

6.5 Consideration of City Council Resolutions 2025-35, 2025-36, and Successor Agency Resolution 2025-01, Approving Updated Accountholders for all City Bank Depository Accounts Mayor Pro Tem Royce pulled items 6.2 and 6.4, 24
5 Councilmember Miller pulled item 6.5
Mayor Flynn pulled item 6.1.

Mayor Flynn opened public comment for item not pulled: 6.3.

No public comments.

Mayor Flynn closed public comments.

Motion made by Mayor Pro Tem Royce to approved items not pulled.

Seconded by Councilmember Miller
Motion carried unanimously 5-0.

Item 6.1 was discussed by staff and Council.

Mayor Flynn opened for public comment
No public comment.

Mayor Flynn closed public comments.

Mayor Flynn Feedback was provided for the meeting summary minutes, which included the following revisions:
- Condense Bill Hobbs' comments and remove any emotional language. - Add necessary commas and remove unnecessary sentences. - Under section 4, note that Caroline Patton left the meeting and did not return. - In the Report of Officers, item 6.1, eliminate phrases such as "she believes" and "he had emotion."
Staff indicated that specific changes would be needed and inquired whether Mayor Flynn planned to send the edits. Mayor Flynn confirmed that she would.

Motion made by Mayor Flynn for item 6.1 to be tabled to the next meeting Seconded by Mayor Pro Tem Royce.

Motion carried unanimously 5-0.

Item 6.2 was discussed by staff and Council.

Mayor Pro Tem Royce questioned: warranties based on the age of vehicles Councilmember Barrington questioned: ridership details regarding frequent use Councilmember Miller questioned: total buses or vans that are ADA compliant Mayor Flynn opened item 6.2 for public comments.

Frank Conolly commented on the one-year warranty for a $40,000 product, specifically regarding the ridership total in relation to wheelchair lift usage. He acknowledged that while it is just a part, the one-year warranty seems insufficient.

Mayor Flynn closed public comment.

Mayor Flynn noted and questioned why a wheelchair lift was being purchased as a sole source. She asked if this was due to a competitive warranty.

Motion made by Mayor Pro Tem Richard Royce to approve item 6.2 Seconded by Councilmember Miller.

Motion carried unanimously 5-0 25
6 Item 6.4 was discussed by staff and Council.

Mayor Pro Tem Royce questioned: timing for RFP
Mayor Flynn opened public comment
No public comment
Mayor Flynn closed public comment
Motion made by Councilmember Miller to approve item 6.4 Seconded by Mayor Pro Tem Royce.

Motion carried unanimously 5-0
Item 6.5 was discussed by staff and Council.

7. PUBLIC HEARINGS

None

8. REPORTS OF OFFICERS

8.1 Consideration of Resolution 2025-37, Approving Modifications to the Warrant Approval Process Barbara Mason, Chief Procurement Officer, provided the staff report. She outlined the detailed process for invoice approval, emphasizing timely payments and ensuring there are no delays, highlighting items already approved by the Council. She also spoke of the importance of keeping some documents confidential until there is full verification and approval. It was noted that requests for information should be directed to the public record request portal. Mason also spoke on maintaining efficiency and transparency while avoiding delays in processing.

Council discussion:

Mayor Flynn asked staff what Municipal Code 3.24 and what was being referred to by policy B-30.

Staff clarified that the purchasing policy, available on the city website, is 83 pages long and an upcoming workshop regarding the policy. Mason noted for transparency purposes it can also be accessed on OpenGov and through a public records request.

Mayor Pro Tem Richard Royce clarified that the policy was last updated May of 2024.

Mayor Flynn opened item 8.1 for public comment.

Sue Savage, asked where in the process the warrant is approved. She noted that when the warrant report reaches the Budget and Finance, the checks have already been sent out. Savage spoke, considering the lawful process; the warrants should be approved before checks are sent out for payment. She emphasized that elected officials should be involved in the process.

Lincoln Bogard, responded to the City Council and summarized that all prior approvals, including those for large projects and contracts, are still subject to approval by the Council. Bogard emphasized that the warrant report is the final step, and addressing questions and concerns before the deadline is important to ensure that a check will be released at that time.

John Pinkney, summarized that for something like a Public Works contract, all approvals must be in place before payment. If payment is delayed, it can lead to penalties and extra costs. Mr. Pinkney also stated that the policy being presented is about future policy not past actions. The new process involves a review period by the City Clerk, Treasurer, and Mayor. Then checks are only issued after that review is complete. 26
7 Mayor Flynn pointed out that there seems to be a gap in the current process. Specifically noting that adding a clause to clarify how unresolved questions will be handled. She asked for more details on which terms are considered previously approved and how the B-30 Purchasing Policy applies.

Flynn emphasized ensuring that the process respects any pending concerns and doesn’t automatically move forward.

John Pinkney, suggested clearly outlining a protocol where, if there is no response, either approval or disapproval, by the deadline, the payment will still be processed, highlighting that if there is a clear disapproval, then the payment won’t be issued. Pinkney also recommended adding a line that ensures that disapproved charges are not processed, which allows for transparency and accountability.

A motion was made by Mayor Flynn to approve Resolution 2025-37 with modifications and seconded by Mayor Pro Tem Royce.

Motion carried unanimously 5-0.

9. DISCUSSION ITEMS

9.1 Discussion of Fiscal Year 2026 Community Project Funding Request Art Vela, Public Works Director, provided the staff report.

Vela highlighted the following projects that could be eligible and beneficial to the community:
-Planning and design phase for Pedestrian bridge across from San Gorgonio Ave. at railroad crossing (1.5 – 2 million dollar request).
-Wastewater treatment upgrade project (2-million-dollar request). -Hargrave Street Grade Separation Project (2 million dollar) -Purchase equipment to begin a pilot study for chromium 6 treatment facilities (1 million dollar) Vela stated it was chosen because of a good impact for the community, and often funds are scarce for these types of projects. Federal funding – NEPA requirement. Vela asked for confirmation from the council on which projects to move forward with.

Council questions:

Mayor Pro Tem Royce asked if there was an indication of which project they would go for.

Mayor Flynn asked if there is only one project to be asked for. Vela confirmed the city could put all 4 projects out there, highlighting that more staff time might be required.

Councilmember Barrington asked if the pedestrian bridge was identified, would the city have to subsidize any other monies. Vela confirmed that if awarded 2 million, there should be enough funding for the planning and design phase.

Councilmember Miller asked if the project was approved, would Cal Trans and the Railroad partner and provide funding.

Councilmember Wallace stated that SCAG and RCTC may be willing to assist.

Mayor Flynn opened public comment
Mayor Flynn closed public comment
Council discussion:

Mayor Flynn indicated that she felt the pedestrian bridge would be the most impactful and number one choice, and proof is evident (video), third wastewater and next chromium 6 treatment facilities.

Councilmember Miller indicated that if more than one option was to be chosen, option 2 for funding would be the Hargrave Street grade separation.
27 8

10. ANNOUNCEMENTS FROM CITY COUNCIL MEMBERS
Councilmember Miller announced his upcoming town hall meeting at the Banning Senior Center.

Councilmember Barrington announced she held a town hall, which was well attended and the Acting City Manager and Chief Avila were present.

11. ITEMS FOR FUTURE

AGENDAS

11.1 NEW ITEMS

1. RFP for City Manager (Wallace)

2. Strategy for the future of Banning (Miller)

3. Review and evaluate the Planning Commission (Royce)

4. Review and update grant administration policy (Flynn)

11.2 EXISTING ITEMS

5. Update on Community Garden (Flynn)

6. Developer Presentation on Sunset Crossroads Project (Flynn)

7. Contracting Animal Services (Flynn)

8. Code Enforcement Department Citations Process (Miller)

9. Emergency Preparedness (Barrington)

10.Changes to the Banning Procedural Manual (Royce)

11.Tree Trimming at Repplier Park and near Sun Lakes (Flynn)

12.Discussion of Reversing Decision to Close Airport (Royce)

13.Agenda Pagination, Reading Aloud Public Correspondence (Flynn)

14. Patriot Tree (Barrington)

15. Contractor(s) to do Citywide Cleanup (Flynn)

16. Review City Vehicle Maintenance (Royce)

12. ADJOURNMENT – 8:58 P.M.

Motion was made by Mayor Pro Tem Richard Royce and seconded by Councilmember Miller.

Motion carried unanimously 5-0.

Next Regular Meeting – March 25, 2025
Minutes prepared by: Amanda Morgan, Program Coordinator Minutes reviewed and submitted by: Sandra Calderon, Acting Administrative City Clerk.

These minutes have been prepared as Summary Minutes in accordance with City Council Resolution 2025-22 and Government Code Sections 36814, 40801, and 54953(c)(2).

The entire discussion of this meeting may be viewed here:
https://banningca.granicus.com/player/clip/231?view_id=1&redirect=true 28 1

MINUTES

CITY COUNCIL - SPECIAL MEETING (CLOSED SESSION)

CITY OF BANNING, CALIFORNIA
March 25, 2025 Council Chambers
3:30 p.m. 99 E. Ramsey Street
In Chambers Banning, CA 92220
The following information comprises the minutes for the special meeting of the Banning City Council, a joint meeting of the City Council and Banning Utility Authority, and the Banning City Council sitting in its capacity as the Banning Successor Agency Board.

1. CALL TO ORDER - 3:31 P.M.

COUNCIL MEMBERS PRESENT: Council Member Cynthia Barrington Mayor Sheri Flynn
Council Member Leroy Miller
Mayor Pro Tem Richard Royce
Council Member Colleen Wallace
COUNCIL MEMBERS ABSENT: None
OTHERS PRESENT: John O. Pinkney, City Attorney
Vincent Avila, Chief of Police
Vickie Sellers, City Clerk
Caroline Patton, Administrative City Clerk

2. PUBLIC COMMENTS - Agenda Items Only
None

3. CLOSED SESSION
John Pinkney, City Attorney read closed session items

3.1 CONFERENCE WITH LEGAL COUNSEL REGARDING - ANTICIPATED LITIGATION -

SIGNIFICANT EXPOSURE TO LITIGATION
Pursuant to Government Code Section 54956.9(d)(2) and/or (3) Two Potential Cases

3.2 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: Interim City Attorney

4. ADJOURNMENT – 4:52 P.M.
29 2
Prepared by: Amanda Morgan, Program Coordinator
Reviewed and submitted by: Sandra Calderon, Acting Administrative City Clerk.

These minutes have been prepared as Summary Minutes in accordance with City Council Resolution 2025-22 and Government Code Sections 36814, 40801, and 54953(c)(2).

The entire discussion of this meeting may be viewed here:
https://banningca.granicus.com/player/clip/231?view_id=1&redirect=true 30 1

MINUTES

CITY COUNCIL - SPECIAL MEETING (WORKSHOP)

CITY OF BANNING, CALIFORNIA
March 25, 2025 Council Chambers
4:00 p.m. 99 E. Ramsey Street
In Chambers Banning, CA 92220
The following information comprises the minutes for the special meeting of the Banning City Council, a joint meeting of the City Council and Banning Utility Authority, and the Banning City Council sitting in its capacity as the Banning Successor Agency Board.

1. CALL TO ORDER – 4:52 P.M.

COUNCIL MEMBERS PRESENT: Council Member Cynthia Barrington Mayor Sheri Flynn
Council Member Leroy Miller
Mayor Pro Tem Richard Royce
Council Member Colleen Wallace
COUNCIL MEMBERS ABSENT: None
OTHERS PRESENT: John O. Pinkney, City Attorney
Vincent Avila, Chief of Police
Vickie Sellers, City Clerk
Caroline Patton, Administrative City Clerk

2. PUBLIC COMMENTS - Agenda Items Only
None

3. WORKSHOP

3.1 Presentation - Overview of the City of Banning Procurement Policies for Newly Elected Members
Barbara Mason, Purchasing Manager, provided the presentation.

4. ADJOURNMENT – 5:21 P.M.
31 2
Minutes prepared by: Amanda Morgan, Program Coordinator Minutes reviewed and submitted by: Sandra Calderon, Acting Administrative City Clerk.

These minutes have been prepared as Summary Minutes in accordance with City Council Resolution 2025-22 and Government Code Sections 36814, 40801, and 54953(c)(2).

The entire discussion of this meeting may be viewed here:
https://banningca.granicus.com/player/clip/231?view_id=1&redirect=true 32 1

MINUTES

CITY COUNCIL - REGULAR MEETING

CITY OF BANNING, CALIFORNIA
March 25, 2025 Council Chambers
5:00 p.m. 99 E. Ramsey Street
In Chambers Banning, CA 92220
The following information comprises the minutes for the regular meeting of the Banning City Council, a joint meeting of the City Council and Banning Utility Authority, and the Banning City Council sitting in its capacity as the Banning Successor Agency Board.

COUNCIL MEMBERS PRESENT: Council Member Cynthia Barrington Mayor Sheri Flynn
Council Member Leroy Miller
Mayor Pro Tem Richard Royce
Council Member Colleen Wallace
COUNCIL MEMBERS ABSENT: None
OTHERS PRESENT: John O. Pinkney, City Attorney
Vincent Avila, Chief of Police
Vickie Sellers, City Clerk
Caroline Patton, Administrative City Clerk

1. CALLTO ORDER
– 5:22 P.M

1.1 INVOCATION
Performed by Pastor Nate Rodriguez of Infinite Center

1.2 PLEDGE OF ALLEGIANCE

1.3 ROLL CALL

COUNCIL MEMBER PRESENT ABSENT
Barrington, Cynthia X
Flynn, Sheri X
Miller, Leroy X
Royce, Richard X
Wallace, Colleen X

2. AGENDA APPROVAL

2.1 AGENDA APPROVAL
33 2
A motion was made to approve the agenda with modifications by Mayor Flynn and seconded by Mayor Pro Tem Royce.

Motion passed with a 4-1 vote.

PRESENTATIONS

4. REPORT ON CLOSED SESSION
John Pinkney, Interim City
Attorney, was provided after the
closed session meeting.

5. PUBLIC COMMENTS, CORRESPONDENCE, APPOINTMENTS, AND

REPORTS

5.1 PUBLIC COMMENTS
Mayor Flynn opened public comments
Pastor Damon Allen, of First Missionary Baptist Church, expressed concerns about ongoing electric billing issues. The church previously had received a large, unexpected bill after not being billed for months, and similar issues are occurring again despite having solar panels. Members of the church, many of whom are on fixed incomes, have not received recent bills and are being told no payment is due. Pastor Allen requested a meeting with the utility department to resolve and prevent future billing problems.

Sue Savage introduced Michelle Green as the new Interim Administrative Services Director. Green had previously worked with the City of Banning for over 27 years in various financial roles before retiring.

Michelle Green expressed her gratitude for the opportunity to return, stating that it feels like coming. She looks forward to serving the city and its residents to the best of her ability.

Inge Schuler expressed appreciation for the return of summary minutes, noting that it helps residents stay informed when they cannot attend meetings or watch them on television.

Bill Lamb thanked the City Council for the appointment to the Historic Preservation Commission. He announced the upcoming Wild West Days event at Gilman Ranch on May 3rd – 4th, which will feature historical reenactments, stagecoach rides, gold panning, tours, and other 19th-century related activities.

He invited the City Council and community to attend.

Matt Dominguez expressed concerns about Linda Vista Mobile Home Park where there was a recent change from a 55+ senior community to a family park, which came with significant rent increases. He stated that residents, many on fixed incomes, are struggling to afford rising space rents. Dominguez also reported that the park owner is charging additional fees to cover property taxes, which he questioned as possible illegal. He requested that the city investigate the situation to ensure the park owner’s actions are lawful and fair.

Mayor Flynn closed public comments.

5.2 CORRESPONDENCE
34 3
A letter was read by City Clerk, Vickie Sellers.

5.3 APPOINTMENTS
None

5.4 CITY COUNCIL COMMITTEE REPORTS
Councilmember Wallace reported that she was appointed as a representative to the San Diego Border Committee, which discusses border-related issues. She noted that the first meeting would take place on Friday.

Councilmember Barrington reported they will be meeting with Beaumont regarding Animal Control efforts.

Councilmember Miller reported that he is receiving updates from the County Supervisor’s Office that they are cleaning up the county buildings in Banning, including the welfare office.

The County is exploring a plan to transport inmates back to their arrest locations rather than releasing them locally. Miller also reported he would be attending an RTA meeting the on Thursday.

Mayor Flynn reported that the council had voted to reject the South Coast AQMD proposal, which mandated that all water heaters be converted to electric, due to the high costs. AQMD has since amended the rule effective February 7th, 2025- removing the mandate and allowing consumer choice. She highlighted a new “Go Zero” Program that will offer $21 million in incentives for those who switch to electric water heaters. She reported she will attend the upcoming Budget and Finance meeting on March 18th.

5.5 CITY MANAGER'S REPORT
None

5.6 CITY ATTORNEY'S REPORT
John Pinkney, Interim City Attorney, provided the report.

5.7 CITY TREASURER'S REPORT
Sue Savage asked questions to the City Attorney regarding the scope of authority over Banning’s investments and the appointment of deputy treasurers, seeking clarification on delegation procedures and responsibilities. She reported on the recent Budget and Finance Committee meeting, which covered Banning’s investment policy, overall financial health, and the revised budget. She highlighted that the unaudited report showed a $20 million increase in the city’s net position as of June 30, 2024. The treasurer also spoke on the importance of transparency in financial matters and community engagement, noting that she had attended the Chamber of Commerce’s breakfast and would be attending the upcoming Chamber’s Inauguration, even for businesses. Savage addressed her support in the City Council’s efforts to address homelessness.

Nate Smith, Deputy Public Works Director, provided the staff report.

Council questions:

8.3 Consideration of Resolution 2025-42, Approving the County Service Area 152 Stormwater Assessment and Budget for Fiscal Years 2025/2026 and 2026/2027, for National Pollutant 35 4
Mayor Flynn asked if the single-family homes in the HOA would be charged. She also asked about the Santa Ana River.

Mayor Flynn opened public comment
Janet Kinzie Hawver asked for clarification about being charged multiple times for the same fee – once through the city utility bill, again through property taxes and a possible third assessment. She asked whether the $4.72 charge is being applied in three different ways.

Mayor Flynn closed public comment.

A motion was made by Councilmember Wallace to approve Resolution 2025-42 and seconded by Councilmember Miller.

Motion carried unanimously 5-0

6.1 Approval of the Meeting Minutes for the February 14 and 25, 2025 City Council Meetings

6.2 Receive and File Accounts Payable and Payroll Warrants Issued in the Month of February 2025

6.3 Receive and File Cash and Investments Report for the Month of February 2025

6.4 Receipts, Disbursements, & Fund Balances Reporting for Fiscal Year 2024-25, Periods 5-6, November and December 2024

6.5 Receive and File Police Department Statistics for the Month of February 2025

6.6 Receive and File Fire Protection Services Statistics for the Month of February 2025

6.7 Public Works Capital Improvement Project Tracking List

6.8 Receive and File Code Enforcement Statistics for the Month of February 2025

6.9 Receive and File Contracts Approved Under the City Manager's Signature Authority and Inventory Reports for February 2025

6.10 City Council Travel and Conference Expense Report Year to Date Through February 2025

6.11 Accept an Easement from Tri Pointe Homes for Electric Utility Purposes on Accessor’s Tract Map No. 37388-7, Lot G, within the Atwell Development for the Maintenance of the CityOwned Electric Distribution System

6.12 Receive and File Update on KB Homes Project, Vista Robles, and Impacts to Saint Boniface School Site

6.13 Consideration of Resolution 2025-38, Initiating Proceedings to Update Landscape Maintenance District No. 1 for Fiscal Year 2025/2026

6.14 Consideration of Resolution 2025 -40, Approving the Line Extension Contract with SoCalGas and Authorizing an Appropriation of $603,392.46 to Facilitate the Completion of the City’s Compressed Natural Gas (CNG) Fuel Facility Project
Mayor Flynn pulled item 6.12
36 5
Mayor Flynn opened public comments for items not pulled John Hagen, expressed oversight on Zone 8 of the Landscape Maintenance district, noting poor maintenance and potential misuse of funds. He described how the city had previously planted new shrubs but later shut off the water for 6 months, killing most of the landscaping. He questioned how $70,000 per year is being spent when services like mowing and watering are minimal. He supported the idea of returning the small grass strips to the individual homeowners but opposed requiring residents to maintain the shared mailbox areas. He also recommended reverting the mailbox landscaping to city responsibility as public parkway space.

Frank Connolly referenced items 6.2-6.4, noting they related to discussions from the recent Budget and Finance meeting. He requested confirmation that the legal questions raised at that meeting have been forwarded to the City Attorney for review and urged that answers be obtained before any actions are taken to avoid legal issues.

Mayor Flynn closed public comment for items not pulled.

Motion made by Mayor Pro Tem Royce to table items 6.2-6.4 and seconded by Mayor Flynn.

Motion carried by 4-1 vote.

Motion made by Councilmember Wallace to approve items not pulled and seconded by Councilmember Barrington.

Motion carried unanimously 5-0.

Item 6.12 was discussed by staff and Council
Mayor Flynn opened public comment
Kathleen Dale, expressed concerns about incomplete mitigation measures at the St. Boniface cemetery. She noted several measures required under the Mitigation Monitoring and Reporting Program may not have been completed as scheduled. She recommended that the City review the status and timing of those measures. She raised questions about whether the relevant tribes and groups were properly consulted regarding the site’s preservation. She mentioned possible legal considerations involving the transfer or abandonment of cemeteries and suggested verifying compliance with state regulations.

Pat Murkland, who has studied the St. Boniface site since 1987 thanked the city council for the attention and efforts being brought towards the site. She emphasized that the cemetery contains individuals from around the world, highlighting its significant historical importance to the region and the nation.

Mayor Flynn closed public comment
Motion to table item 6.12 made by Mayor Pro Tem Royce and seconded by Councilmember Barrington
Motion carried unanimously 5-0

7. PUBLIC HEARINGS
None

8. REPORTS OF OFFICERS
37 6

8.1 Report on Agenda Formatting Request and Public Comments Caroline Patton, Administrative City Clerk, provided the staff report.

Council questions:

Mayor Flynn commented that any correspondence read should have a time limit of 3 minutes.

Mayor Flynn opened public comment
No public comment
Mayor Flynn closed public comment

8.2 Consideration of Resolutions 2025-41, 2025-02 UA, and 2025-02 SA, Approving the Citywide Proposed Mid-Cycle Budget for Fiscal Year 2024-25
Michelle Green, Acting Administrative Services Director, provided the staff report.

Council questions:

Councilmember Wallace asked what needs to be clarified in the budget.

Councilmember Miller asked how long it would take Ms. Green to verify the proposed budget.

Mayor Flynn opened public comment
No public comment
Mayor Flynn closed public comment
Motion to table Resolutions 2025-41, 2025-02 UA, and 2025-02 SA until the April 22nd meeting by Councilmember Miller, seconded by Mayor Pro Tem Royce.

Motion carried unanimously 5-0

8.4 Update and Direction on General Plan Advisory Committee (GPAC) for Focused General Plan Update
David Newell, Community Development Director, provided the staff report.

Council questions:

Councilmember Miller asked if they could change the order of positions Mayor Flynn asked where the list of appointed individuals originated from and asked if they could change the position to feature more residents.

Mayor Flynn opened public comment
Inge Schuler, expressed concern that the general plan stakeholder committee was dominated by developers and building industry representatives rather than residents. She emphasized that residents should have most of the input and influence over the city’s general plan, highlighting her negative interactions with Mike Taylor while on the Planning Commission.

Gail Ousely, asked to update the appointees to correctly reflect the current Chamber of Commerce’s representatives.

Mayor Flynn closed public comment
Council discussion:
38 7
Councilmember Barrington noted that she would like the appointees to be changed to one resident from each district as well as allowing the Chamber to choose their two representatives.

She expressed her agreement with Inge Schuler’s comment, noting it should have continuity.

Councilmember Miller expressed his agreement that there should be a resident from each district, noting that council members should not be a part of the committee, to free up space and to remain unbiased for when the item comes before the City Council.

Mayor Flynn expressed her desire to have a few council members on the committee, let the chamber select their representatives, and have residents apply for each district position.

Mayor Pro Tem noted they would have to fill 3 positions.

Mayor Flynn noted that the more residents there are on the committee the better, but that the council members should remain.

Council agreed that each councilmember would choose their own representative from their district, no councilmembers, one representative from the chamber of commerce, and one planning commissioner.

Motion made by Mayor Flynn and seconded by Councilmember Miller.

Motion carried unanimously 5-0.

8.5 Consideration the evaluation of current City of Banning Planning Commissioners pursuant to Banning Municipal Code Section 2.28.020(C) and Section 6.4 (C ) of the Manual of Procedural Guidelines for the Conduct of City Council and Constituent Body/Commission Meetings for the City of Banning.

Vincent Avila, Police Chief, provided the staff report.

Council questions:

None
Mayor Flynn opened public comment
Frank Connolly, emphasized the importance of open debate and differing opinions in a democracy, stating that commissions should not act as “rubber stamps.” He urged the council to maintain integrity and transparency in its direction and decision-making.

Mayor Flynn closed public comment
Council discussion:

Mayor Pro Tem Royce noted his observations of the recent Planning Commission meetings and resident comments. He requested the removal of Richard Krick, as well as restructuring and replacements for Mr. Krick.

Councilmember Miller noted his time on the Planning Commission and agreed that there are times when there are disagreements. He asked for clarification as to why Mr. Krick would be removed.

Mayor Pro Tem Royce noted that there is no requirement to provide a reason for removals; however, there is a list of concerns. The top two issues are rude behavior towards the community and developers, as well as the number of times Krick has had to recuse himself due to conflicts of interest.
39 8
Councilmember Miller noted that during his time on the Planning Commission, he was aware of only one instance where Mr. Krick recused himself. He questioned the issue with this, pointing out that there have been council members who have had to recuse themselves from projects. He reiterated his position that Mr. Krick is being removed due to personal dislike.

Mayor Flynn pointed out that during a previous planning commission meeting, a developer from Northpoint flew out, and Mr. Krick did not recuse himself. She mentioned that residents and developers had spent their time and money, and she expressed that it looked bad and was discourteous to wait until the end of the meeting to recuse himself.

Mayor Flynn motioned to remove Richard Kirck from the planning commission and seconded by Councilmember Barrington.

Motion passed with a vote of 3-2.

9. DISCUSSION ITEMS

9.1 Update of the City of Banning Program to Update Internally Illuminated Street Name Sign at Traffic Signals Citywide
Nate Smith, Deputy Public Works Director, provided the staff report.

Council questions:

Mayor Flynn asked whether there is a fund that is budgeted for street signs, noting several locations lacking updated signage and lighting. She asked if the signs could be changed and not the electrical, highlighting her number one location as the Highland Springs and Ramsey intersection.

Mayor Flynn opened public comment
Frank Burgess noted the traffic signals on Sunset and Ramsey were supposed to have left turn lanes but were never installed. He emphasized how dangerous, citing accidents caused by north/southbound traffic. He urged the police department to report accident statistics for the past five years and install the left turn signals to prevent further injuries and potential lawsuits. Mr. Burgess mentioned the city’s street signs, noting the signs are small, insufficient, and poorly maintained, making it hard for navigation. He urged the city to improve and enlarge street signs to enhance the appearance of the city, aid visitors and support local businesses.

John Hagen agreed with the mayor and the previous speaker regarding the lack of light at the intersection of Highland Springs and Ramsey. He emphasized that it makes navigation confusing, especially for visitors. He highlighted priority intersections that needed immediate attention for clarity and safety.

Frank Connolly expressed that many of the existing sign fixtures can be retrofitted to accommodate new LED bulbs, providing a temporary solution since the old bulbs won’t be available until the end of the year. He expressed concern about the city’s current budget of $30,000, highlighting it is small. He urged the council to increase the budget to improve signage quality, making the city more attractive for residents and businesses.

Mayor Flynn closed public comment
Council discussion:
40 9
Mayor Pro Tem Royce asked whether it’s plausible to retrofit existing fluorescent with LED considering the form factor.

Mayor Flynn asked what the total cost would be to transition to LED lights, asking for the number to include an update for all parts of signage and lighting. She also noted that there are many streets without any street signs, expressing that it should be a priority in the budget spending.

Art Vela, Public Works Director, highlighted that funding comes from the gas tax and reiterated that if it was the council’s move to allocate more funds, it would come from the general fund.

Councilmember Barrington confirmed what the gas tax was, highlighting the large number of gas stations in Banning.

9.2 Discuss City Vehicle Smog
Art Vela, Public Works Director, provided the staff report.

Council questions:

Mayor Pro Tem Royce asked for clarification whether it was only smog or all maintenance, oil changes, and other requirements. He asked for insurance requirements to be reexamined if local businesses within Banning are being turned down because of that.

Councilmember Barrington clarified that preventative maintenance work is done in-house by city staff.

John Pinkney, Interim City Attorney, clarified the importance of insurance requirements to avoid certain legal ramifications.

Mayor Flynn opened public comment
John Hagen expressed concern about spending money within the city of Banning rather than sending out work elsewhere. He expressed looking deeper into the matter and utilizing local businesses.

Jack Gunderson expressed concern about the increase of electric vehicles within the city and whether those are subject to a gas tax.

Frank Burgess commented on the number of vehicles being smogged, asking for staff to create an inventory of the number of vehicles needing smogged along with the associated costs.

Mayor Flynn closed public comment
Council discussion:

Mayor Pro Tem Royce clarified that he brought the item forward due to smog being done outside of the City of Banning.

9.3 Discuss the City's Tree Trimming Practices and Resolution 1977-15 Art Vela, Public Works Director, provided the staff report. 41 10
Council questions:

Councilmember Barrington asked what the standard is for trimming trees around electrical lines.

Mayor Flynn opened public comment
Frank Connolly expressed concern about the city’s past decisions in requiring developers to plant large pine trees along sidewalks. He noted projects such as Peacock Valley and Atwell.

He pointed out that the pine trees are now causing cracks in the sidewalks. He emphasized that the city should be careful and accountable in approving landscaping decisions and not repeat the same mistakes in new development.

Inge Schuler commented on the maintenance behind planting trees, expressing it requires costs and careful planning. She noted planting 200 trees on her property, noting that different species have different root behaviors and maintenance needs. She highlighted that annual tree costs for her 5- acre property can cost anywhere from $5000-$8000 and suggested that the city may have higher expenses.

Mayor Flynn closed public comment
Council discussion:

Mayor Flynn asked questions regarding the liability of the landowners with trees in front of their property. Flynn clarified who’s responsible for maintaining the trees along San Gorgonio Ave. She highlighted that the budget is far too small for tree trimming and emphasized increasing the budget and updating the resolution, adding code enforcement to enforce and notify homeowners.

Mayor Pro Tem Royce questioned why developers are planting pine trees.

Vela highlighted a landscaping ordinance that provides a list of trees to developers.

10. ANNOUNCEMENTS FROM CITY COUNCIL MEMBERS
Councilmember Barrington announced an upcoming District 2 town hall meeting on April 17th at 5:30 Pm at the council chambers.

Mayor Flynn, announced a tentative date for a SWAG Presentation for April 16th.

Mayor Pro Tem Royce announced attending a 2x2 committee with Morongo. He also announced his town hall meeting on April 9th at the council chambers.

11. ITEMS FOR FUTURE

AGENDAS

11.1 NEW ITEMS
Update on utility billing (Miller)
Update on the animal shelter
(Miller)
Review and update Council
travel policy (Flynn)

11.2 EXISTING ITEMS
42 11
Council to remove the following items: 6,8,11,14, 15, 17

1. Update on Community Garden (Flynn)

2. Developer Presentation on Sunset Crossroads Project (Flynn)

3. Contracting Animal Services (Flynn)

4. Emergency Preparedness (Barrington)

5. Changes to the Banning Procedural Manual (Royce)

6. Tree Trimming at Repplier Park and near Sun Lakes (Flynn)

7. Discussion of Reversing Decision to Close Airport (Royce)

8. Agenda Pagination, Reading Public Correspondence Aloud (Flynn)

9. Patriot Tree (Barrington)

10. Contractor(s) to do Citywide Cleanup (Flynn)

11. Review City Vehicle SMOG Maintenance (Royce)

12. RFP for City Manager (Wallace)

13. Long term City Strategic Planning (Miller)

14. Review and Evaluate Current Planning Commission (Royce)

15. Public Comment related to St. Boniface (Royce)

16. Armory Grant (Royce)

17. Changes to GPAC Composition (Barrington)

18. Review Grant Management Protocol (Flynn)

12. ADJOURNMENT – 8:15 P.M.

Motion was made by Mayor Pro Tem Richard Royce and seconded by Councilmember Miller.

Motion carried unanimously 5-0.

Next Regular Meeting – April 8, 2025
Minutes prepared by: Amanda Morgan, Program Coordinator Minutes reviewed and submitted by: Sandra Calderon, Acting Administrative City Clerk.

These minutes have been prepared as Summary Minutes in accordance with City Council Resolution 2025-22 and Government Code Sections 36814, 40801, and 54953(c)(2).

The entire discussion of this meeting may be viewed here:
https://banningca.granicus.com/player/clip/231?view_id=1&redirect=true 43 1
AGENDA

CITY COUNCIL - SPECIAL MEETING (CLOSED SESSION)

CITY OF BANNING, CALIFORNIA
October 14, 2025 Council Chambers
3:00 p.m. 99 E. Ramsey Street
In Chambers Banning, CA 92220
The following information comprises the minutes for the special meeting of the Banning City Council, a joint meeting of the City Council and Banning Utility Authority, and the Banning City Council sitting in its capacity as the Banning Successor Agency Board.

COUNCIL MEMBERS PRESENT: Council Member Cynthia Barrington Mayor Sheri Flynn
Council Member Leroy Miller
Mayor Pro Tem Richard Royce
Council Member Colleen Wallace
COUNCIL MEMBERS ABSENT: None
OTHERS PRESENT: John O. Pinkney, City Attorney
Phaedra Norton, Assistant City Attorney
Arturo Vela, Acting City Manager
Vickie Sellers, City Clerk
Sandra Calderon, Acting Administrative City Clerk

1. CALL TO ORDER – 3:00 p.m.

COUNCIL MEMBER PRESENT ABSENT
Barrington, Cynthia X
Flynn, Sheri X Miller, Leroy X
Royce, Richard X
Wallace, Colleen X

2. PUBLIC COMMENTS - Agenda Items Only
No public comments.

3. CLOSED SESSION
John Pinkney, City Attorney read closed session items.

3.1 CONFERENCE WITH LEGAL COUNSEL REGARDING POTENTIAL INITIATION OF LITIGATION Pursuant to Government Code Section 54956.9(d)(4). Two potential cases.

3.2 CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION Pursuant to Government Code Section 54956.9(d)(1). One Case: Tom Miller v City of Banning (Case No. CVR12402316). 44
2 3.3 CONFERENCE WITH LEGAL COUNSEL-EXISTING
LITIGATION Pursuant to Government Code Section
54956.9(d)(1) - One case
Sun Lakes Highlands v. City of Banning et. al. Case No. 5:24-CV-02603-dtb

3.4 CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6 Agency Designated Representatives: Art Vela, Interim City Manager; David Newell, Community Development Director; Michelle Green, Interim Finance Director; Nicole Jews, Human Resources Manager; Oliver Yee, Liebert Cassidy and Whitmore (City Counsel) Employee Organization: Banning Police Manager's Association (BPMA); Banning Police Officer's Association (BPOA)

3.5 CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8. Property: Banning Municipal Airport consisting of approximately 232.41 acres comprised of APNs 541 -240-009; 541 -250-009; 541-140-003; 532-150- 002; 532-150-003; 532-150- 004; 532- 130-012; 532-130-018; 532-130-011; 532-180-034. Agency Negotiator: Acting City Manager Art Vela or his designee. Negotiating Parties: City of Banning as potential Lessor and Industrial Enterprises, LLC as potential Lessee. Under Negotiations: Price and Terms of proposed ground lease

3.6 CONFERENCE WITH LEGAL COUNSEL - INITIATION OF
LITIGATION Pursuant to Government Code 54956.9(d)(4) One Case

3.7 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957 Title: Interim City Manager The City Council went into Closed Session at 3:02 p.m.

Council Member Miller recused himself from item 3.5.

Mayor Flynn recused herself from item 3.3.

4. ADJOURNMENT
The meeting was adjourned at 5:04 p.m.

Minutes prepared by:

Sandra B. Calderon
Acting Administrative City Clerk
These minutes have been prepared as Summary Minutes in accordance with City Council Resolution 2025-22 and Government Code Sections 36814, 40801, and 54953(c)(2).

The entire discussion of this meeting may be viewed here:
https://banningca.granicus.com/player/clip/246?view_id=1&redirect=true 45 1

MINUTES

CITY COUNCIL - SPECIAL MEETING (WORKSHOP)

CITY OF BANNING, CALIFORNIA
October 14, 2025 Council Chambers
4:00 p.m. 99 E. Ramsey Street
In Chambers Banning, CA 92220
The following information comprises the minutes for the special meeting of the Banning City Council, a joint meeting of the City Council and Banning Utility Authority, and the Banning City Council sitting in its capacity as the Banning Successor Agency Board.

COUNCIL MEMBERS PRESENT: Council Member Cynthia Barrington Mayor Sheri Flynn
Council Member Leroy Miller
Mayor Pro Tem Richard Royce
Council Member Colleen Wallace
COUNCIL MEMBERS ABSENT: None
OTHERS PRESENT: John O. Pinkney, City Attorney
Arturo Vela, Acting City Manager
Vickie Sellers, City Clerk
Sandra Calderon, Acting Administrative City Clerk

1. CALL TO ORDER – 5:05 p.m.

COUNCIL MEMBER PRESENT ABSENT
Barrington, Cynthia X
Flynn, Sheri X Miller, Leroy X
Royce, Richard X
Wallace, Colleen X

2. WORKSHOP

2.1 Review of the Updated City of Banning User Fee Handbook Recommendation: Provide direction to staff and the City's consultant Nate Smith, Deputy Director of Public Works/City Engineer presented an update to the City’s comprehensive user fee schedule, noting the last review was in 2019 and periodic updates are best practice every five to seven years. The City contracted with Matrix Consulting Group on June 11, 2024, to conduct the new fee study. The update reflects current workload data and service costs.

Consultant provided an overview of the study’s scope, process, and key findings. 46 2

3. PUBLIC COMMENTS - Agenda Items Only
Mayor Flynn opened public comments.

Frank Connelly requested correction of dates on Exhibit A (study completed January 2, 2019; approved December 10, 2019; effective February 8, 2020). He questioned fee disparities between youth and adult sports leagues and suggested adjusting cost recovery for fairness. He also urged the City to review utility fees, hold rental property owners responsible for accounts, and address revenue loss from unpaid utilities.

Mayor Flynn closed public comments
The matter will return as a public hearing in November.

4. ADJOURNMENT
The meeting was adjourned at 5:22 p.m.

Minutes prepared by:

The entire discussion of this meeting may be viewed here:
https://banningca.granicus.com/player/clip/247?view_id=1&redirect=true 47 1
October 14, 2025 Council Chambers
5:00 p.m. 99 E. Ramsey Street
In Chambers Banning, CA 92220
The following information comprises the minutes for the regular meeting of the Banning City Council, a joint meeting of the City Council and Banning Utility Authority, and the Banning City Council sitting in its capacity as the Banning Successor Agency Board.

COUNCIL MEMBERS PRESENT: Council Member Cynthia Barrington Mayor Sheri Flynn
Council Member Leroy Miller
Mayor Pro Tem Richard Royce
Council Member Colleen Wallace
COUNCIL MEMBERS ABSENT: None
OTHERS PRESENT: John O. Pinkney, City Attorney
Arturo Vela, Interim City Manager
Vickie Sellers, City Clerk
Sandra Calderon, Acting Administrative City Clerk

1. CALL TO ORDER –5:23 p.m.

1.1 INVOCATION
Performed by Pastor Baylark, First Community Baptist Church.

1.2 PLEDGE OF ALLEGIANCE

1.3 ROLL CALL

COUNCIL MEMBER PRESENT ABSENT
Barrington, Cynthia X
Flynn, Sheri X Miller, Leroy X
Royce, Richard X
Wallace, Colleen X

2. AGENDA APPROVAL

2.1 AGENDA APPROVAL
A motion to approve the agenda was made by Mayor Pro Tem Royce, seconded by Council Member Wallace. Motion carried unanimously 5-0.

3. PRESENTATIONS
None

4. REPORT ON CLOSED SESSION
Closed Session report by City Attorney John Pinkney
48 2
• 3.1 CONFERENCE WITH LEGAL COUNSEL REGARDING POTENTIAL INITIATION OF LITIGATION:

No reportable action was taken
• 3.2 CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION: Item was not discussed.
• 3.3 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION: No reportable action was taken. • 3.4 CONFERENCE WITH LABOR NEGOTIATORS: Item was not discussed • 3.5 CONFERENCE WITH REAL PROPERTY NEGOTIATORS: No reportable action was taken • 3.6 CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION: No reportable action was taken.
• 3.7 PUBLIC EMPLOYEE PERFORMANCE EVALUATION: No reportable action was taken.

5. PUBLIC COMMENTS, CORRESPONDENCE, APPOINTMENTS, AND REPORTS

5.1 PUBLIC COMMENTS
Mayor Flynn opened Public Comments.

Frank Connelly Noted the agenda listed the incorrect year (2024) for the CDBG Fund Committee appointment item and clarified it should be 2025.

Lynnea Hagen commented on remarks made by individuals at the previous council meeting, expressing concern that they attended only to criticize the Mayor and did not stay to the remainder of the meeting.

Stephen Douglas commended the City Council, Banning Police Department, and Code Enforcement for their outstanding cooperation over the past four months in addressing issues affecting this downtown Banning commercial properties, particularly problems related to homelessness.

Dorrie Gartzke suggested the Council reconsider the meeting order so that public hearing items occur earlier in the evening, noting that long waits make it difficult for attendees.

Christine, a resident with over 30 years in Banning, expressed concern about homelessness, citing visible issues such as drug use in public areas, and requested information on what actions the City is taking to address the situation.

Oleg Ivaschuk Promoted a sunrise breakfast event featuring a presentation on digital currency and Bitcoin education. Announced the upcoming State of the City event on November 5 at Morongo, encouraging reservations, ticket purchases, or sponsorship. He also commented on Downtown Banning, noting concern that while it is easy to criticize, few actively contribute to its improvement.

Edward Espinosa requested increased police patrols in Banning, particularly in the Ramsy and Wilson areas, citing recent vandalism and graffiti incidents, and asked for measures to reduce nighttime vandalism in the city.

Bill Hobbs expressed concerns about homelessness throughout the city, particularly in Highland Springs and Hargrave. He highlighted issues with repeated panhandling, trash along the freeway near Ramsey, and public safety concerns. He suggested exploring programs to provide homeless individuals with job training, medical care, and rehabilitation services, and acknowledged the efforts of the police despite potential staffing limitations.

Laura Leindecker congratulated Sandra Calderon on her 24 years of service with the City of Banning.

Robert, a new resident of Banning asked whether there is an ordinance prohibiting the feeding of pigeons, noting a parking lot filled with thousands of pigeons.

Mayor Flynn closed Public Comments.

5.2 CORRESPONDENCE
49 3
It was reported that 69 letters of opposition were received regarding the proposed electric rate increase. The letters were transmitted to the City Council via the provided link, and copies are available for public review. No other correspondence was reported.

5.3 APPOINTMENTS
Consideration of Appointment of Two Council Members to the Community Development Block Grant(CDBG) Ad-Hoc Committee for the FY 2026/2027
Recommendation: Staff recommends the City Council appoint a committee at the October 14, 2024 meeting, consisting of two members from the City Council as well as the Economic Development Manager, to review and recommend FY 2026/2027 Community Development Block Grant (CDBG) program applications.

Council Member Wallace Nominated Council Member Miller and Mayor Pro Tem Royce to serve on the Community Development Block Grant (CDBG) Ad-Hoc Committee for the FY 2026/2027.

Seconded by Council Member Miller. Motion carried unanimously 5-0.

5.4 CITY COUNCIL COMMITEE REPORTS
Council Member Wallace attended the Cal League of Cities Expo, noting valuable sessions and speakers. Announced she will begin her term as President of the Riverside Division in December to support Riverside County and the City of Banning. She also attended Riverside County Association (RCA) meeting, reporting on personnel promotions and funding for habitat conservation programs.

Mayor Pro Tem Royce attended the Cal League of Cities conference, including breakout session on: Homelessness strategies in other counties, including Orange County and Redlands.

Technology applications for cities. Wildfire and disaster preparedness, with emphasis on recent fires in Malibu.

Council Member Barrington reported that she did not attend any City Council-related meetings in the past two weeks but did attend the City of Calimesa State of the City event.

Council Member Miller attended the Calimesa State of the City event, League of California Cities conference, including sessions on: Building trust in local government. Reducing costs for general plans. Homelessness strategies noting Banning’s unique challenges due to local facilities.

Artificial Intelligence applications, including potential risks demonstrated in a presentation.

Mayor Flynn attended the Calimesa State of the City event on September 25 and participating in the Pass Area Ad Hoc Committee for finding solutions for animal shelter.

On October 8, they toured the San Jacinto Animal Shelter with the Calimesa City Manager and a Council Member. Observations included: Over 400 dogs in 150 kennels, mostly large breeds which are harder to place. Kennels are heated, air-conditioned, and have outdoor areas. Staff primarily clean and maintain kennels, limiting time for socialization or play. The County has budgeted 38 new employees to focus on walking, playing with, and caring for dogs, reducing reliance on volunteers.

5.5 ANNOUNCEMENTS OF CITY COUNCIL MEMBERS

5.6 CITY TREASURER'S REPORT
Sue Savage reported that the City’s expenses have exceeded income for the past three years, with reserves dropping significantly. She reviewed general fund, utility, and successor agency accounts, noting upcoming bond payments and cash trends. She emphasized the importance of transparency, accountability, and stewardship of public funds.

5.7 CITY MANAGER'S REPORT
Art Vela reported on utility billing progress, completion of a new bus shelter at Highland Springs, the October 18 bulky item event, and the Sun Lakes Boulevard extension project. He noted a homelessness workshop scheduled for October 28, confirmed no specific code on pigeons, and 50 4
clarified financial and bond-related matters, including employee vacancies and the use of LAIF and bond debt for capital projects.

5.8 CITY ATTORNEY'S REPORT
John Pinkney reported that the city Council has hired experienced financial consultants to assess the City’s finances and develop a sustainable financial plan. He noted that the City’s current financial condition developed over many years and will take time to address.

Regarding the Treasurer’s comments, he clarified that her access to City facilities was modified only after an incident involving a city employee, but she continues to have online access to financial information and bank statements.

6. CONSENT ITEMS

6.1 Approval of the meeting minutes for the September 23, 2025 and October 3, 2025 City Council meetings.

6.2 Receive and File Cash and Investments Report for the Month of August 2025.

6.3 Accept as Complete Various Improvements Related to the Atwell Specific Plan Development and Authorize 90% Reduction of the Improvement Bonds and Full Exoneration of Monument Bonds.

6.4 Consideration of Second Reading and Adoption of Ordinance 1608, Amending Chapter 5.40 of the Banning Municipal Code Concerning Film Permits and Regulations with changes that city council requested to be added to the ordinance.

6.5 Consideration of Second Reading and Adoption of Ordinance 1611, Approving a Development Agreement By and Between the City of Banning and JDNJ Enterprises, LLC, a Missouri Limited Liability Corporation.

6.6 Consideration of Resolution 2025 -137 Approving the City of Banning Electric Utility's Power Source Disclosure Annual Report and Power Content Label for Calendar Year 2024.

6.7 Consideration of Resolution 2025-138, Awarding a Professional Services Agreement to West and Associates Engineering, Inc. in the Amount of $95,310 for the 2025 Urban Water Management Plan Update and Water Supply Assessments and Water Supply Verifications.

6.8 Consideration of Resolution 2025-140, Awarding a Professional Services Agreement for the Design of the Pedestrian Crossings Upgrade at Nineteen Intersections throughout the City of Banning to TKE Engineering, Inc. in the amount of $86,075 and Approving a 10% Contingency for a Total Project Budget of “Not-to-Exceed” $94,682.50.

6.9 Consideration of Resolution 2025-141, Awarding a Construction Contract for Project No. 2023- 04 Rectangular Rapid Flashing Beacon at the Intersections of Ramsey Street and 2nd Street, 6th Street, 16th Street and Martin Street, to All American Building Services in the amount of $592,850 and Approving a 10% Contingency for a Total Budget of “Not-to-Exceed” $652,135.

6.10 Consideration of Resolution 2025-142, Accepting Community Development Block Grant (CDBG) Funds for Fiscal Year 2025/2026 in the amount of $155,678 for the Banning Senior Center Project # 2 (5.BN.64-25) in the amount of $141,828; Banning Peace Center Food Program (5.BN.65-25) in the amount of $5,000; the Court Appointed Special Advocate (CASA) program (0.282- 25) in the amount of $5,000; and the Teens Continue to lead program (0.284- 25) in the amount of $3,850.

6.11 Consideration of Resolution 2025-143, Awarding a Professional Services Agreement for the Banning Armory Resilience Centers Project to Richard Yen & Associates Architects & Planners, Inc. in the Amount of $759,850.

6.12 Consideration of Resolution 2025-145, Approving the Grant Agreement Between the City of Banning and the State of California - Office of Traffic Safety (OTS) for the FY 2025-2026 Selective Traffic Enforcement Program (STEP) Grant and Acceptance of the OTS STEP Grant Award in the Amount of $90,000.

6.13 Consideration of Resolution 2025-146, Approving the Grant Agreement Between the City of Banning and the State of California - Office of Traffic Safety (OTS) for the FY 2025-2026 Traffic Records Improvement Project (TRIP) Grant and Acceptance of the OTS TRIP Grant Award in the Amount of $78,000.
51 5
None of the consent items were pulled by Council for discussion.

Mayor Flynn Opened Public Comment.

No Public Comment.

Mayor Flynn Close Public Comment.

A motion to accept consent items 6.1 through 6.13 was made by Council Member Wallace and seconded by Mayor Pro Tem Royce. Motion carried unanimously 5-0.

7. PUBLIC HEARINGS

7.1 PUBLIC HEARING CONTINUED FROM SEPTEMBER 23, 2025 MEETING - Consideration of Resolution 2025-135 Approving a Cannabis Conditional Use Permit (CUP) Application, Case No. PLN 24- 0107, by Flower Dept, LLC to Allow for the Commercial Cultivation of Cannabis (Project) within an Existing 8,041 -square-foot Industrial Building at 200 John Street, in the Industrial (I) Zoning District (APN 541-220-006) Recommendation: Adopt Resolution 2025-135.

The request is for a cannabis conditional use permit to operate a cultivation facility at 200 John Street.

Council Questions for staff and applicant.
• The Council requested additional information on fire access and safety, odor containment, water usage, and prior violations.
● Fire Access and Safety: The fire marshal revisited the site and confirmed adequate access and turnaround.
● Odor Containment: The applicant will install an advanced air filtration system and ensure odor-producing activities are conducted within fully sealed rooms. ● Water Usage: The site is expected to use approximately 700 gallons of water per day. ● Prior Violations: A prior property owner was cited for an illegal cannabis cultivation facility at the site, but the current applicant is not affiliated with that operation. ● Background Checks: The applicants have passed background checks and received a regulatory permit.
● Conditions of Approval: Conditions of approval have been modified to include the fire sprinkler system, sealed rooms, minimum canopy size, and fire division condition. ● Additional Information: The applicant has provided additional information, including a letter and updated plans.
● Staff Recommendation: Staff continues to recommend approval based on the Planning Commission's recommendation.

Council Questions and Discussion.
● Council Member Wallace questions fire truck access and the size of the grow area. ● Councilmember Miller asks about painting the roundabout curb red on Gallagher. ● Councilmember Barrington asks about protections if the facility violates odor regulations. ● Mayor Pro Tem Royce asks about the arbiter of odor and how it will be documented for enforcement.

Council Questions for Applicant.
● Mayor Flynn asks how many units are proposed, and the applicant agrees to install two units. ● Council Member Wallace asks about hiring local security and the number of security guards per shift.
52 6
Mayor Flynn Opened Public Hearing at 6.23 p.m.

Lynnea Hagen expresses concerns about water usage and odor.

Edward Espinosa suggests a cultivation tax and expresses concerns about the city's power grid.

Stephen Douglass supports the project but emphasizes the need for the applicant to honor his word and maintain compliance.

John Hagen expresses concerns about odor and water usage.

Sue Savage suggests a cultivation tax and notes the importance of carbon filtration.

Oleg Ivaschuck suggests using eNose technology to monitor air quality.

Gerry Phelps expresses concerns about the "cannabis zone" and the potential for odor to affect property values.

Mayor Flynn Closed Public Hearing at 6.44 p.m.

Council Discussion
● Mayor Pro Tem Royce asks about revenue generation and how to differentiate odor sources. ● The Acting City Manager. Art Vela provides information on the cultivation tax and enforcement challenges.

Council Member Miller suggests establishing a minimum standard for all cannabis facilities Motion by Council Member Wallace to adopt Resolution 2025-135, with the addition of a condition requiring a second air filtration unit.

Seconded by Mayor Flynn. Motion carried unanimously 5-0.

Item 7.3 was moved to immediately follow item 7.1 on the agenda.

7.3 Consideration of Resolution 2025 -139, Approving Electric Rate Increases and Revisions to Certain Electric Rates and Tariffs.

Recommendation: Adopt Resolution 2025-139.

Electric Rate Increase Discussion
Resolution 2025-139 proposes electric rate increases and revisions to electric rates and tariffs.

Staff Report by Fred Lynn, Electric Director
Fred Lynn, Electric Director, presented the staff report highlighting the need for electric rate increases.
● Financial Decline: The electric utility's finances have significantly declined, moving from a $14 million fund balance in fiscal year 2021 to a negative $9.2 million in fiscal year 2024. ● Reasons for Decline:
a. Insufficient rate of revenue to cover operating expenses. b. Overspending on electric CIP projects using reserves instead of external funding. c. Increases in wholesale power costs.
● Emergency Rate Increase: The City Council previously approved a two-year emergency rate increase of 13.9% for November 1, 2024, and a second 13.9% for November 1, 2025. ● Consultant: New-Gen Strategies was brought on as a consultant to design a comprehensive and sustainable electric cost of service report and rate design. ● Bond Rating: The city's bond rating has declined three grades in the last year and a half due to the current financial situation.
53 7
● Equipment Cost Increases: There have been significant increases in the cost of equipment in the electric industry since 2020. For example, transformers have increased by 70-100%. ● Inflation: The CPI inflation for the power distribution sector from 2014 to 2024 was above 40%. ● Consultant Findings: Banning Electric needs to collect an average of $46.5 million annually to keep up with expenses and replenish the depleted fund balance. Currently, the city is collecting about $36 million, resulting in a shortfall of about $10.5 million. ● Proposed Rate Increase Summary: The proposed rate increase will meet the utility's revenue requirements, repay other city funds used during the shortage, comply with existing debt service coverage, and meet the 90-day cash on hand requirement by fiscal year 2028. ● Five-Year Electric Rate Proposal: In year one, the previously approved 13.9% increase would be retracted and replaced with a 20% increase for all rate classes. ● Rate Tariffs: The theme for all rate tariffs will be an increase in the fixed cost (basic service cost) for year one, which will remain constant from year two to five. The increase will be only towards the energy charge and/or the demand charge.
● Competitive Rates: Even with the proposed rate increases, Banning Electric's rates are still below some of the surrounding utilities.
● Monthly Average Increase: The monthly average increase for residential customers in year one would be about $22 per month.
● Fund Balance Forecast: The approval of the five-year rate increase shows the forecast of the utility fund balances increasing to a positive fund balance in year three (fiscal year 28) and back to a healthy fund balance by year five (fiscal year 30). ● Financial Recovery: Approval of the rate increase will begin the process for financial recovery for Banning Electric.

Council members asked clarifying questions of staff.
● Deficit Origin: The deficit was primarily due to relying solely on utility reserves to fund capital infrastructure instead of incorporating projected capital expenses into a cost-of-service analysis. ● Capital Improvements: Capital improvements have already been implemented, and the money has been spent.
● Inventory: The utility stocked up on inventory during COVID due to rising equipment costs and longer lead times.
● Future Capital Improvements: Most capital improvements through the master plan projects are focused on wildfire mitigation and protection, with residential development extensions accounted for through developer-paid funds.
● Billing Issues: Council members raised concerns about the months-long delay in utility billing and the lack of online payment options.
● Billing System Update: The online payment system is available, but the auto-pay function has been temporarily disabled due to the bi-weekly billing schedule. ● Transformer Inventory: Council members inquired about the number and cost of transformers in inventory, expressing concern about overspending.
● Transformer Costs: There are two large substation transformers currently not in use, while others are installed in new substations.
● Developer Reimbursement: Developers are being asked to reimburse the city for substation capacity costs.

Mayor Flynn opened public hearing at 7:45 p.m.

John Hagen: Expressed concern about the accuracy of billing calculations and the potential for increased delinquent accounts.

James Anderson: Called for accountability and transparency, including an independent audit of the billing system and quarterly transparency reports.

Dorrie Gartzke: Suggested spreading the rate increases over a longer period (10 years) and expressed concern about the impact on residents.

Resident: Voiced concerns about poor service quality and the need for new development to pay their fair share.

Richard McCard: Raised concerns about the billing system's inability to accurately credit payments, leading to confusion and potential overpayments. 54 8 Tim Smith: Criticized the lack of rate studies and the proposed bi-monthly billing, calling for a return to monthly billing and accurate billing practices.

Leslie Evans: A new resident expressed concern about not receiving a bill since May and the uncertainty of future costs.

Anna Anderson: Shared experience of receiving a $34,000 water bill and the ongoing billing issues, urging for billing correction before rate increases.

Terri Smith: Echoed concerns about billing issues and the impact of rate increases on residents, particularly seniors.

Edward Espinosa: Questioned the city's recourse against the previous billing system provider for failing to deliver promised services.

Resident: Highlighted the need for policies to prevent overspending and suggested spreading out the rate increases.

Julie Neitzel: Emphasized the need to resolve billing issues before implementing any rate increases.

Nicholas Jimenez: Raised concerns about comparing Banning's rates to areas with higher energy consumption and suggested a lower residential rate increase.

Leanna Lopez: Agreed with previous speakers, emphasizing the need for current and accurate billing before any rate increases.

Jose Soto: Questioned the impact of the new rates on old, uncorrected bills and emphasized the need for accountability.

Pam Eckert: Compared Banning's proposed meter charges to other areas, finding them significantly higher, and urged for billing accuracy before rate increases.

Mayor Flynn closed public hearing at 8:26 p.m.

Council Member Miller left the meeting due to illness.

Council Discussion
● Council Member Wallace: Inquired about the possibility of extending the rate increases over a longer period and addressing the impact on low-income residents. ● Interim City Manager: Explained the need for a faster recovery to address the electric utility's deficit and improve the city's bond rating.
● City Attorney: Emphasized the council's responsibility to ensure the financial stability of the utility.

Motion by Council Member Barrington: Made a motion to adopt Resolution 2025-139 Seconded by Mayor Pro Tem Royce.

COUNCIL MEMBER YES NO ABSENT ABSTAIN
Barrington, Cynthia X
Flynn, Sheri X
Miller, Leroy X
Royce, Richard X
Wallace, Colleen X
The motion passed with a 4-0-1 vote, with Council Member Miller absent. 55 9

7.2 Annual Review of Development Agreement between Tri Pointe Homes (Previously Pardee Homes) and the City of Banning Regarding the Development of the Atwell Project within the Butterfield Specific Plan Generally Located Northeast of Wilson Street and Highland Springs Avenue.

Recommendation: Receive and file.

The City Council reviewed the development agreement between the City and Tri Pointe Homes (formerly Pardee Homes) regarding the Atwell Project.

Staff Report by David Newell, Community Development Director David Newell presented the staff report, outlining the developer's compliance with the agreement.
• Development Progress: The developer has constructed and sold over 1,300 homes during the first nine years of the agreement and is ahead of schedule with some development goals. • Development Impact Fees: The developer is paying the current required development impact fees.
• Public Improvements: The developer has continued to make necessary public improvements. • Staff Recommendation: Staff concurred that the project is being carried out in good faith and recommended that the council receive and file the matter.

Council members asked clarifying questions of staff and the developer. • Retail Commercial Marketing: Council members inquired about the developer's efforts to attract retail commercial development to the 23-acre site at Highland and Wilson. • Developer Response: The developer stated that they have been marketing the site at ICSC events and that city staff met with a commercial developer at a recent event. • Target's Decision: Target had considered the property but ultimately chose a location in Beaumont due to freeway signage issues.

Mayor Flynn opened Public Hearing at 8:53 p.m.

No public comments.

Mayor Flynn closed Public Hearing at 8:57 p.m.

A motion was made by Council Member Wallace to receive and file the report.

Seconded by Mayor Pro Tem Royce.

COUNCIL MEMBER YES NO ABSENT ABSTAIN
Barrington, Cynthia X
Flynn, Sheri X
Miller, Leroy X
Royce, Richard X
Wallace, Colleen X
The motion passed with a 4-0-1 vote, with Council Member Miller absent.

8. REPORTS OF OFFICERS

9. DISCUSSION/ACTION ITEMS

9.1 Consideration of Resolution 2025-149, Approving a Professional Services Agreement with LSL, LLP in the Amount of $310,000 for Professional Municipal Accounting Services Aimed at Updating the City's Financial Records
Recommendation: Adopt Resolution 2025-149
56 10
The City Council discussed and approved a professional service agreement with LSL in the amount of $310,000 for professional municipal accounting services aimed at updating the city's financial records.
● Need for Updated Records: The city's financial records are not up to date due to significant turnover in the finance department.
● LSL's Role: LSL will help stabilize operations, accelerate progress, and update financial documents ahead of the upcoming audit and biennial budget development. ● On-Site Support: LSL will provide on-site support to address system and staffing challenges.

A motion was made by Council Member Wallace to adopt Resolution 2025-149.

Seconded by Mayor Pro Tem Royce.

COUNCIL MEMBER YES NO ABSENT ABSTAIN
Barrington, Cynthia X
Flynn, Sheri X
Miller, Leroy X
Royce, Richard X
Wallace, Colleen X
The motion passed with a 4-0-1 vote, with Council Member Miller absent.

10. ITEMS FOR FUTURE AGENDAS
Future Agenda Items and Announcements.
● Homelessness Workshop: A workshop on homelessness was scheduled for October 28. ● Planning Commissioners Review: A review of planning commissioners was added to a future agenda.
● State of the City: The State of the City address is scheduled for November 5 and will be televised or streamed online.
● Town Hall Meetings: Council Member Wallace announced a town hall meeting on October 25 at Roosevelt Williams Park, and Council Member Barrington announced a town hall meeting this Friday at the Atwell community.

11.1 NEW ITEMS

1. Workshop to Discuss Homelessness (Royce)

11.2 EXISTING ITEMS

1. Animal Control Facility Assessment (Flynn)

2. Contractor(s) to do Citywide Cleanup (Flynn)

3. Emergency Preparedness (Barrington)

4. Review and Update Council travel Policy (Flynn)

5. Streamline Procurement Policy (Flynn)

6. Comp. & Class Salaries (Royce)

7. LMD Alternative Sources (Royce)

8. Community Garden, Sun Lakes (Flynn)

11. ADJOURNMENT
A motion to adjourn the meeting was made by Council Member Wallace, seconded by Mayor Pro Tem Royce.

COUNCIL MEMBER YES NO ABSENT ABSTAIN
Barrington, Cynthia X
Flynn, Sheri X
Miller, Leroy X
Royce, Richard X
Wallace, Colleen X
57 11
The motion passed with a 4-0-1 vote, with Council Member Miller absent.

The meeting was adjourned at 9:16 p.m.

Next Regular Meeting - October 28, 2025.

Minutes prepared by:

Sandra B. Calderon
Acting Administrative City Clerk
These minutes have been prepared as Summary Minutes in accordance with City Council Resolution 2025- 22 and Government Code Sections 36814, 40801, and 54953(c)(2).

The entire discussion of this meeting may be viewed here:
https://banningca.granicus.com/player/clip/248?view_id=1&redirect=true 58 CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Arturo Vela, Interim City Manager
PREPARED BY: Barbara Mason, Chief Procurement Officer
Barbara Mason, Chief Procurement Officer
MEETING DATE: October 28, 2025
SUBJECT: Receive and File Contracts Approved Under the City Manager's Signature Authority and Inventory Reports for September 2025 RECOMMENDATION:

Receive and file.

BACKGROUND:

Per Purchasing Policy B-30, 3-105(5), written notification by the Purchasing Officer of all City Manager approved contracts will be provided quarterly to the City Council for review, and 16-107(3). The City Manager, or his designated representative, shall make a monthly written report to the City Council as to all Change Orders approved by the City Manager during the month, and of all possible future Change Orders that may appear probable prior to the next monthly report. At a minimum, the City Manager shall provide the Council with the name and nature of the contract, all Change Orders approved during that month, the reason for the Change Orders, the cumulative amount of the Change Orders for that contract, and any additional information the Council requests.

JUSTIFICATION:

While the policy requires contracts signed under the City Manager’s signature authority to be submitted to City Council on a quarterly basis, it is staff’s intent to submit these reports on a monthly basis to provide continuity with other monthly reports submitted to Council.

FISCAL IMPACT:

None
ALTERNATIVES:

Failure to provide this report to the City Council would result in the City being out of compliance with Purchasing Policy B-30,3-105(5).

BUDGETED?:

No
CONTRACT/AGREEMENT:

No
ATTACHMENTS:

1. September 2025.pdf
59 City Manager
Approval Date Vendor Name Description of Item/Service Contact Award Total Department/ Division Comments
9/2/2025 Pacific Hydrotech Escrow Agreement PW - Water M-12A Well 9/4/2025 Cybertek Computers and
Networking Services
Network Engineering Services 18,000.00 AS - Information Technology
9/9/2025 Vision Security Systems Animal Shelter Security System 2,816.51 PW - Building Maintenance

CUPPCAA
9/18/2025 Geocon West, Inc Compaction Testing - Ramsey/Omar Intersection
5,000.00 PW - Engineering
9/18/2025 Go-Pher the Kill Pest Eradication 8,400.00 CS -Parks 9/25/2025 Red Hawk Services, Inc Viking Gate Operator Repairs 8,915.48 PW - Building Maintenance
9/25/2025 Yunex, LLC Ramsey/8th Street Intersection 4,845.00 PW - Stree CUPPCAA Date Vendor Name Description of Item/Service Contact Award Total Change Order Comments
9/2/2025 Pacific Hydrotech Corp M-12A Well Site Equipping and Improvements - Change Order
2,440,900.00 Time Extension Only
9/17/2025 STC Traffic Inc Amendment No 1 $ 74,760.00 Time Extension Only 9/19/2025 Executive Facilities Services City-wide Custodial Services - Add Parks $ 643,365.42 $ 12,454.00 9/25/2025 Weaver Grading Inc Water Canyon Repairs - Change Order 1 579,823.60 $ 42,723.60 Date Vendor Name Description of Item/Service Amount Department Comments 9/9/2025 Onesource Distributors Junction 4-Point 69,153.95 PW - Electric FOR MONTH OF SEPTEMBER 2025
Contracts Approved Within City Manager Signature Authority FOR MONTH OF SEPTEMBER 2025
Change Orders Approved Within City Manager Signature Authority FOR MONTH OF SEPTEMBER 2025
INVENTORY PURCHASES OVER $25K
60 CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Arturo Vela, Interim City Manager
PREPARED BY: Kristine Gutierrez, Community Development Operations Manager Vincent Avila, Chief of Police
MEETING DATE: October 28, 2025
SUBJECT: Receive and File Code Enforcement Statistics for the Month of September 2025
RECOMMENDATION:

Receive and file.

BACKGROUND:

The Banning Police Department provides Code Enforcement statistics to the public and City Council upon request.

JUSTIFICATION:

Statistics tell a city how many Code Enforcement Officers need to be on the street, the types of calls they handle, and the need for additional services. Statistics show increases and decrease in particular areas of Code Enforcement over time.

FISCAL IMPACT:

None.

ALTERNATIVES:

Providing statistics keeps the Council, staff, and residents apprised of current Code Enforcement activities. If the statistics are not presented to the Council on a regular basis, then they should be provided on another platform.

BUDGETED?:

Yes
CONTRACT/AGREEMENT:

No
ATTACHMENTS:

1. Code Enforcement Stats Sept 2025.pdf
61 62

CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Arturo Vela, Interim City Manager
PREPARED BY: Sandra Calderon, Acting Administrative City Clerk Todd Hopkins, CalFire Division Chief
MEETING DATE: October 28, 2025
SUBJECT: Receive and File Fire Protective Services Statistics for the Month of September 2025.

RECOMMENDATION:

Receive and file.

BACKGROUND:

City Council has requested CalFire’s Riverside County Division, which provides fire protection services in the City of Banning, to provide specific reports to the public and City Council on a monthly basis.

JUSTIFICATION:

Many Fire and EMS Departments store and analyze statistical data, which can provide a detailed analysis of the types of responses their organization is called to assist. This information is critical to elevating the level of service provided by the Fire Department.

FISCAL IMPACT:

None.

ALTERNATIVES:

Providing statistics keeps the Council, staff, and residents apprised of current fire and paramedic activities. If the statistics are not presented to the Council on a regular basis, then they should be provided on another platform.

BUDGETED?:

No
CONTRACT/AGREEMENT:

No
ATTACHMENTS:

1. Banning Summary Report.pdf
63 Bill Weiser
Jurisdiction Summary for City of Banning
Fire Chief
Riverside County Fire Department/ CAL FIRE
9/1/2025 to 9/30/2025
Incident Response Activity
*At least 1 Resource Dispatched
Incident Type #
1 False Alarm 17
Medical 382
Other Fire 4
Public Service Assist 20
Res Fire 1
Ringing Alarm 2
Standby 5
Traffic Collision 25
Vehicle Fire 2
Wildland Fire 4
Incident Total 463
Average Enroute to On-Scene Time
*Units Responding Charlie, Delta, Bravo, Echo, Code 3
12 247 85
1 4.49 71.59
<5 Minutes +5 Minutes
+10 Minutes +20 Minutes
Average Min % 0 to 5 Min
Enroute Time: Unit has been acknowledged as responding.

On-Scene Time: Unit has been acknowledged as being On-Scene.

Transport
*Based on Units with a Transport time
0 Total: 0
Mutual Aid
*Unit responses
Jurisdiction Units Responses
Engine 328
Total: 328
Mutual Aid Given
Engine 161
Total: 161
Mutual Aid Received
28 Brush 25
Chief 14
Engine 182
Patrol 13
PIO 1
Squad 14
Truck/Quint 6
Total: 283
10/1/2025 1:41:28PM Page 1 of 264
Truck Report
MRFT1 recorded 5 responses in City of Banning from 9/1/2025 1:40:11 PM to 9/30/2025 1:40:11 PM
T2 recorded 1 responses in City of Banning from 9/1/2025 1:40:11 PM to 9/30/2025 1:40:11 PM
Significant Incidents
10/1/2025 1:41:28PM Page 2 of 265

CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Arturo Vela, Interim City Manager
PREPARED BY: Yvette Vaca, Administrative Sergeant
Brandon Smith, Acting Chief of Police
MEETING DATE: October 28, 2025
SUBJECT: Receive and File Animal Control Statistics for the Month of September 2025.

RECOMMENDATION:

Receive and file.

BACKGROUND:

The Banning Police Department provides Animal Control Services statistics to the public and City Council upon request.

JUSTIFICATION:

Statistics tell a city how many Animal Control Officers need to be on the street, the types of calls they handle, and the need for additional services. Statistics show increases and decreases in particular areas of Animal Control Services over time.

FISCAL IMPACT:

None.

ALTERNATIVES:

Providing statistics keeps the Council, staff, and residents apprised of current Animal Control Services activities. If the statistics are not presented to the Council on a regular basis, then they should be provided on another platform.

BUDGETED?:

No
CONTRACT/AGREEMENT:

No
ATTACHMENTS:

1. Good Police Stats ACO 2025 Sept.pdf
66 CATEGORY Sep-25 Sep-24 % CHGE YTD-25 YTD-24 % CHGE
Calls for Service 138 87 59% 977 890 10%
Animals Impounded 27 0 2700% 73 56 30%
Animals Euthanized 1 0 100% 12 33 -64%
Bite Reports 7 4 75% 31 25 24%
Citations Issued 0 0 0% 0 0 0%
Expenses 1312.66 554.12 137% 9508.26 4592.39 107%
Revenue 703 685 3% 7756 8954.12 -13%

BANNING POLICE DEPARTMENT
SEPTEMBER, 2025
67 CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Arturo Vela, Interim City Manager
PREPARED BY: Yvette Vaca, Administrative Sergeant
Brandon Smith, Acting Chief of Police
MEETING DATE: October 28, 2025
SUBJECT: Receive and File Police Department Statistics for the Month of September 2025.

RECOMMENDATION:

Receive and file.

BACKGROUND:

The Banning Police Department provides statistics to the public and City Council upon request.

JUSTIFICATION:

Statistics tell a city how many police officers need to be on the street, what crimes are being committed, and reveal increases and decreases in specific crimes. Also, cities get funding in part on their crime rates. If a federal crime bill passed, the Government needs to know which cities could benefit the most from those funds, and some cities have been rewarded financially for drastically lowering rates of crime.

FISCAL IMPACT:

None.

ALTERNATIVES:

Providing statistics keeps the Council, staff, and residents apprised of current police activities. If the statistics are not presented to the Council on a regular basis, then they should be provided on another platform.

BUDGETED?:

No
CONTRACT/AGREEMENT:

No
ATTACHMENTS:

1. Good Police Stats Workbook Sept 2025.pdf

2. Group A Offense Report Sept 2025.pdf
68 CRIME Sep-25 Sep-24 % CHGE YTD-25 YTD-24 % CHGE
PART 1 CRIMES
Homicide 0 0 0% 4 2 100%
Rape 1 0 100% 5 4 25%
Robbery 0 0 0% 9 5 80%
Assaults Agg/Simp 24 14 71% 135 145 -7%
Burglary 2 1 100% 24 85 -72%
Vehicle Theft 5 9 -44% 43 81 -47%
Larceny 17 20 -15% 102 184 -45%
OTHER
Narcotics 14 10 40% 59 92 -36%
DUI 5 1 400% 28 15 87%
T/C Non-Injury 6 17 -65% 91 130 -30%
T/C Injury 7 7 0% 36 34 6%
T/C Fatal 0 0 0% 0 0 0%
Transient Calls 191 161 19% 1531 1335 15%
Unattended Death 7 4 75% 30 26 15%
246PC 1 0 100% 33 33 0%
Citations 83 87 -5% 1009 748 35%
Total Incidents 3562 3402 5% 28543 27155 5%

BANNING POLICE DEPARTMENT
SEPTEMBER, 2025
69 70

CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Arturo Vela, Interim City Manager
PREPARED BY: Nate Smith, Deputy Director of Public Works/City Engineer MEETING DATE: October 28, 2025
SUBJECT: Acceptance of a Right-Of-Way Dedication for Road and Utility Purposes on APNs 534-283-009 and 534-283-010 on 818 and 836 Allen Street RECOMMENDATION:

Accept Right-Of-Way Dedication for Road and Utility Purposes on APNs 534-283-009 and 534-283-010 on 818 and 836 Allen Street
BACKGROUND:

In the course of development on Parcels 534-283-009 and 534-283-010 (818 and 836 Allen Street), a condition of approval was included that requires the accommodation for typical roadway right-of-way for maintenance of all public facilities including street, sidewalk, sewer, water, and drainage. To achieve this, it was necessary for the project owner to offer to the City of Banning an easement for the dedicated rightof-way.

JUSTIFICATION:

It is necessary to obtain the easement for the City of Banning to access and maintain all public facilities including sewer, water, reclaimed water and drainage systems installed by the property owner at APNs 534-283-009 and 534-283-010 (818 and 386 Allen Street).

FISCAL IMPACT:

None
ALTERNATIVES:

Do not accept the easement and provide alternate direction.

BUDGETED?:

No
CONTRACT/AGREEMENT:

No
ATTACHMENTS:

1. APN 534-283-0009 Road and Utility Easement (COA, Grant Deed, Plat, Legal).pdf.pdf

2. APN 534-283-0010 Road and Utility Easement (COA, Grant Deed, Plat, Legal).pdf.pdf 71 When Recorded Mail To:

City Clerk
City of Banning
P.O. Box 998
Banning, CA 92220
NO RECORDING FEE PER SECTION SPACE FOR RECORDER’S USE
6103 OF THE GOVERNMENT CODE.

CERTIFICATE OF ACCEPTANCE
This is to certify that the RIGHT OF WAY DEDICATION – ROAD AND UTILITIES PURPOSES for APN:534-283-010 dated 09/18/2025, is hereby accepted by THE CITY OF BANNING pursuant to authority conferred by the City Council this 28 day of October, 2025, and the grantees consent to recordation thereof by its duly authorized agent.

Dated:______________

CITY OF BANNING
By_________________________
Sandra Calderon
Acting Administrative City Clerk
72 73
74 When Recorded Mail To:

City Clerk
City of Banning
P.O. Box 998
Banning, CA 92220
NO RECORDING FEE PER SECTION SPACE FOR RECORDER’S USE
6103 OF THE GOVERNMENT CODE.

Dated:______________

CITY OF BANNING
By_________________________
Sandra Calderon
Acting Administrative City Clerk
75 76
77 CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Arturo Vela, Interim City Manager
PREPARED BY: Nate Smith, Deputy Director of Public Works/City Engineer MEETING DATE: October 28, 2025
SUBJECT: Accept as Complete the Highland Springs Avenue/San Gorgonio Memorial Hospital Bus Bays and Authorize 90% Reduction of the Improvement Bonds
RECOMMENDATION:

Accept as complete the Highland Springs Avenue/San Gorgonio Memorial Hospital bus bays and authorize 90% reduction of the improvement bonds
BACKGROUND:

In relation to Final Tract Map 37298, Tri-Pointe Homes prepared construction drawings and constructed the 2-bay bus turnout on Highland Springs Avenue/Wilson Street at the San Gorgonio Memorial Hospital.

This improvement allows for City of Banning transit vehicles to service this stop in a condition that removes the busses from the right turn lane on Highland Springs Ave and thus reducing vehicle congestion and providing additional safety for users of the transit system. Prior to the construction of the facility, an improvement bond was required to secure the work.

JUSTIFICATION:

Staff has verified through inspections that the required public improvements were completed per City standards and specifications and recommends that City Council accept the improvements as complete and authorize the 90% bond reduction for the following bonds:

BOND NUMBER IMPROVEMENT
0251274 Highland Springs Ave Bus Bay
FISCAL IMPACT:

After the one-year warranty period, the City of Banning will fully assume ownership and maintenance of the public facilities constructed and the remaining 10% of the bonds will be exonerated.

ALTERNATIVES:

Do not accept the improvement and provide direction to staff.

BUDGETED?:

No
CONTRACT/AGREEMENT:

No
78 ATTACHMENTS:

1. Bond 0251274 - SGMH Bus Bay.pdf
79 80
81 82
83 84
85 86
87 88
89 90
91 92
93 94
95 96
97 98
99 100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117

CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Arturo Vela, Interim City Manager
PREPARED BY: Patrick Safari, Capital Improvement Projects Manager Nathan Smith, Deputy Director of Public Works/ City Engineer MEETING DATE: October 28, 2025
SUBJECT: Public Works Capital Improvement Project Tracking List RECOMMENDATION:

Receive and file
BACKGROUND:

To keep the City Council and the public informed of the progress and status of various capital improvement projects, staff has prepared the attached Public Works CIP Tracking List, which will be updated and presented on a monthly basis.

The tracking list includes planning, environmental, design, and construction contracts previously approved by the City Council and/or the City Manager’s Office and currently managed by the Public Works Department.

JUSTIFICATION:

This recurring item is provided to keep the City Council and public apprised of the progress on certain projects.

FISCAL IMPACT:

Not applicable
ALTERNATIVES:

Not applicable
BUDGETED?:

No
CONTRACT/AGREEMENT:

No
ATTACHMENTS:

1. CIP Tracking_September 2025.pdf
118
Category Project # Project Name Phase % Completed Tasks Completed Current Tasks Future Tasks Tentative Completion Date Project Budget Streets 2023-17 Hargrave Grade Separation PA&ED 3% Contract execution; project kickoff, grant reporting.

Agreements with Caltrans and UPRR;
Basis of Design document sent to all
stakeholders for approval.

Caltrans DEER exception.

Environmental work.
12/30/27 $ 8,300,000
Streets - Highland Springs Avenue
Interchange
PA&ED 35% Highway Safety Manual segmentation existing
condition; aerial topo mapping; traffic volume
report; Environmental Purpose/Need Statement;
Air/Noise memos; VMT Methodology Memo; DDI
Exclusion Memo; ROW Data Sheets;
Geometric development; utility agency data
collection; Traffic Operations Analysis
Report; Enviro. Technical Reports; HSM
Analysis Memo; Geotech Reports; Prelim
Drainage Reports;
Design Standard Risk Assessment;
Value Analysis Report; Geometric
Approval Document; R/W Data Sheets;
Transp. Management Plan
12/31/26 $ 2,900,000
Streets 2020-04 Sun Lakes Blvd Extension CEQA, PS&E 97% Obtained environmental permits, complted PSE package.

Minor plan revisions for Kinder Morgan
utility relocations. Preconstruction MMRP
compliance tasks. Construction bid
released on 10/9/25
Solicit construction and monitoring bids 12/1/26 $ 1,248,026 Streets - Traffic Signalization of 8th Street/I10 InterchangeDesign/Permits 90% Design well underway. Submittal of encroachment permit application to Caltrans.

Caltrans approval on TOAR and concepts.

Design drawings have been resubmitted to
Caltrans and awaiting a response.

Negotiations with private owners for ROW
acquisition.

Resubmitted to Caltrans if needed.

Caltrans encroachment permit
issuance. Property acquisition (private
party task)
6/1/26 $ 1,081,000
Streets 2022-05 HSIP Cycle 10 Omar/Ramsey
Intersection Improvements
Construction 100% Project Approved for Funding by the State.

Proposal solicitation. Contract award.

Construction completed. Prepare punchlist. CC NOC 9/30/25 $ 649,954 Streets 2023-04 HSIP Cycle 10 Ramsey Street
Pedestrian Safety Improvements
Construction 0% Project Approved for Funding by the State.

Project Awarded.

Project awarded by CC on 10/14/25 Pre-Construction Meeting 7/30/25 $ 500,000 Streets 2023-09 HSIP Upgrade 17 Traffic Signals
Hardware
PS&E 85% Project approved for funding by Caltrans STC Traffic Working on 90% Plans Submittal and Caltrans Approval
100% Plans Submittal and Approval 12/1/25 $ 433,900
Streets 2023-10 HSIP Pedestrian Crossings
Upgrades at 19 Intersection
PS&E 5% Project approved for funding by Caltrans Project awarded by CC on 10/14/25 Project Kickoff meeting 12/1/25 $ 585,000 Streets 2023-11 HSIP Wilson St & 12 St
Intersection Upgrade
PS&E 5% Project approved for funding by Caltrans Waiting for Purchasing to approve RFP for release
Advertize project 12/1/25 $ 277,000
Streets 2023-05 San Gorgonio/UPRR Pedestrian
Crossing
Design 95% Amendment 2 CC Approval. 65% Plans
complete
Final Plans approved by UPRR, CUPC and
Caltrans. GO 88-B approved
Approve C&M Agreement. Prepare Bid
Documents
12/1/25 $ 230,000
Facility 2021-06 CNG Station Design-Build 50% Grading, wall footing, equipment pads and some underground piping. Underground utility
installation; coordination with Gas Co., concrete
pads, block wall, time fill posts.

Gas company service work, finalizing
concrete work, installation of equipment.

Installation of electrical equipment, gas
meter set, generator installation,
compressor installation
11/1/25 $ 4,888,261
Facility City Hall Roof Repairs - Phase 2 Design/Bid 10% Scope identification - Roof/leak repairs on flat roof section over remainder of City Hall
Preparation of RFP Award, Construction 6/30/25 $ 275,000 Facility 2024-02 City Hall HVAC Replacement Construction 0% Idenitfy scope and inclusion in CIP list. Preparation of scope of work Award, Construction 6/1/26 $ 230,000 Water 2018-02W2New Domestic Water Well C8
(Phase 2: Well Equipping and
Site Development)
Construction 45% Concrete pre-cast slab box has been installed for BEU's transformer. Concrete cast-in-place slab
has been poured for the back-up diesel
generator.

Well building foundation and floor slab
remains work-in-progress.

Begin vertical construction and above
ground piping installation.
7/30/26 $ 3,774,100
Water 2023-15W Ramsey Street Water Line Construction 100% 16" DIP for the actual mainline alignment has been completed and tested. Services installed.

Issue Retention Closeout project 5/24/25 $ 1,199,106
Water 2022-07W Well M12A (Phase 2: Well
Equipping an Site Development)
Construction 45% Vertical construction has been completed. Roofing installation remains work-inprogress.Finish roofing installation and begin above ground piping installation.
7/30/26 $ 2,684,990
Water 20254-08W Banning Canyon Stormwater
Repairs
Construction 90% Significant progress has been made towards grading to re-establish the percolation ponds.

Grading (dredging) of the percolation ponds
is underway.

Complete the grading/restoration of the
percolation ponds.
10/31/25 $ 563,310
Wastewater 2022-
01WW
Wastewater Treatment Plant and
Recycled Water Improvements
Phase 1
(Design)
30% Received 10% BODR (Basis Of Design Report). Finalize the location and layout of brine evaporation ponds as well dewatering
equipment.

Generate a rough magnitude project's
construction cost estimate and solids
dewatering and sludge drying beds.
4/30/26 $ 4,398,490
Wastewater 2020-
08WW
WWTP Equalization Basin Design/CEQA 95% Completed 90% drawings review. Development of 100% drawings; ~$1.25M EPA Community Grant has been issued.

Finalize 100% drawings; Approval to
proceed with grant expenditures;
Invitation for Bids.
11/1/25 $ 362,866
Recycled
Water
2024-1RW Charles Street and Lincoln Street
Booster Station and Reservoirs
Construction 65% Project was awarded, a NTP was issued
followed by pre-con meeting and submittal
reviews.

Charles St - Underground water, electric
piping is being installed and Reservoir
Tank coating. Lincoln St - Pump Cans have
been installed and bolted tank is installed.

Building improvements. 2/1/26 $ 10,160,200
Recycled
Water
2023-
06RW
Lions Park Non-Potable Water
Conversion
Construction 2% Project Awarded. Kick Off Meeting. Surveying and utility research
Pre-Construction meeting 10/8/25. NTP
issued with starting date of 10/27/25
Begin construction 12/1/25 $ 920,672

PUBLIC WORKS CAPITAL IMPROVEMENT PROJECTS (CIP) TRACKING SHEET 119
Electric Sun Lakes Blvd Extension PS&E 100% Electric design completed and has been submitted to Public Works for inclusion in bid
package.

Prepare minor changes to the bid plans to
accomodate construction.

Review bids for the work for contruction
award.
12/1/26 $ 75,700
Electric Robertson's Ready Mix Pole
Relocation
Construction 0% Line Extension Agreement approved by City Council. Additional comments provided by
Robertson's Ready Mix
Update agreement and resubmit for City
Council approval
Collect deposits from Robertson's
Ready Mix and order materials for
construction and schedule installation
6/30/26 $ 425,000
Electric 12kV Reconductor on Barbour St
at Hathaway
PS&E 95% Design has been completed for the project Coordinate with property owners at 700 S Hathaway St to complete necessary
upgrades to replace all 4kV equipment with
12kV equuipment.

Project included in budget cycle for
2025/26; Order materials for
construction and schedule installation
9/30/26 $ 100,000
Electric Mias Canyon Line Hardening Design/MSHCP 100% All biological survey reports have been submitted for FEMA grant requirements.

Awaiting feedback from FEMA and US Fish
and Wildlife. Provide supplemetary
information as needed.

Awaiting award of Hazarg Mitigation
Grant thru FEMA with applicant match
funding thru CalOES
12/1/26 $ 2,189,140
Electric 34.5kV Circuit Reroute Construction 60% Construction has begun. 15 of 26 poles have been replaced. Installation is being completed by
BEU linemen.

Schedule construction for remaining poles Complete installation of remaining poles and re-energize sub-transmission
Circuit #1.
3/31/26 $ 575,000
120

CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Arturo Vela, Interim City Manager
PREPARED BY: Nate Smith, Deputy Director of Public Works/City Engineer MEETING DATE: October 28, 2025
SUBJECT: Acceptance of Various Easements on APN 541-330-004 at 1350 Barbour Street
RECOMMENDATION:

Accept Various Easements on APN 541-330-004 at 1350 Barbour Street and direct City Clerk to accept and record said easements.

BACKGROUND:

In the course of development on Assessor's Parcel Number (APN) 541-330-004 at 1350 Barbour Street, conditions of approval on the project required that various easements be offered to the City of Banning.

Each of the three required easements are listed below:

1. Barbour Street Right of Way: The property owner is offering a Right-of-Way Dedication for Road and Utility Purposes along Barbour Street to meet the Circulation Element requirements for a Divided Collector in commercial and industrial land use areas.

2. West Property Line Utility Easement: The property owner is offering an Easement for Public Utility and Access purposes along the western property line, expanding the existing utility easement over existing utility lines to provide adequate space for continued maintenance of the existing utility lines.

3. Onsite Emergency Access: The property owner is offering an Easement for Emergency Access Purposes along the onsite access road. This easement allows for emergency vehicles to access the project site and requires that the easement area be maintained free and clear of any obstructions that would restrict the ability for emergency vehicles to access the property.

JUSTIFICATION:

It is necessary to obtain the easements to comply with the approved Conditions of Approval for Right-of- Way on Barbour Street, Public Utility Purposes along the east project boundary, and emergency access through the project site.

FISCAL IMPACT:

None.

ALTERNATIVES:

Do not accept the easements and provide alternate direction to staff.

BUDGETED?:

No
121
CONTRACT/AGREEMENT:

No
ATTACHMENTS:

1. APN 541-330-004 Emergency Access Easement (COA, Grant Deed, Plat, Legal).pdf.pdf

2. APN 541-330-004 Public Utility and Access Easement (COA, Grant Deed, Plat, Legal).pdf.pdf

3. APN 541-330-004 Road and Utility Purposes (COA, Grant Deed, Plat, Legal).pdf.pdf 122
When Recorded Mail To:

City Clerk
City of Banning
P.O. Box 998
Banning, CA 92220
NO RECORDING FEE PER SECTION SPACE FOR RECORDER’S USE
6103 OF THE GOVERNMENT CODE.

CERTIFICATE OF ACCEPTANCE
This is to certify that the EMERGENCY ACCESS PURPOSES for APN:541-330-004 dated 10/16/2025, is hereby accepted by THE CITY OF BANNING pursuant to authority conferred by the City Council this 28 day of October, 2025, and the grantees consent to recordation thereof by its duly authorized agent.

Dated:______________

CITY OF BANNING
By_________________________
Sandra Calderon
Acting Administrative City Clerk
123
124
125
126
127
128
129
When Recorded Mail To:

City Clerk
City of Banning
P.O. Box 998
Banning, CA 92220
NO RECORDING FEE PER SECTION SPACE FOR RECORDER’S USE
6103 OF THE GOVERNMENT CODE.

CERTIFICATE OF ACCEPTANCE
This is to certify that the PUBLIC UTILITIES & ACCESS PURPOSES for APN:541-330-004 dated 09/11/2025, is hereby accepted by THE CITY OF BANNING pursuant to authority conferred by the City Council this 28 day of October, 2025, and the grantees consent to recordation thereof by its duly authorized agent.

Dated:______________

CITY OF BANNING
By_________________________
Sandra Calderon
Acting Administrative City Clerk
130
131
132
133
134
135
When Recorded Mail To:

City Clerk
City of Banning
P.O. Box 998
Banning, CA 92220
NO RECORDING FEE PER SECTION SPACE FOR RECORDER’S USE
6103 OF THE GOVERNMENT CODE.

CERTIFICATE OF ACCEPTANCE
This is to certify that the RIGHT OF WAY DEDICATION – ROAD AND UTILITIES PURPOSES for APN:541-330-004 dated 10/16/2025, is hereby accepted by THE CITY OF BANNING pursuant to authority conferred by the City Council this 28 day of October, 2025, and the grantees consent to recordation thereof by its duly authorized agent.

Dated:______________

CITY OF BANNING
By_________________________
Sandra Calderon
Acting Administrative City Clerk
136
137
138
139
140

CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Arturo Vela, Interim City Manager
PREPARED BY: Holly Stuart, Public Works Program Manager Arturo Vela, Interim City Manager
MEETING DATE: October 28, 2025
SUBJECT: Consideration of Resolution 2025-144, Awarding a Professional Services Agreement to ICF Incorporated, LLC for Zero-Emission Vehicle Fleet and Infrastructure Transition Action Plan in the Amount of $309,946 and Rejecting All Other Bids
RECOMMENDATION:

Adopt Resolution 2025-144
BACKGROUND:

The City submitted a competitive Sustainable Transportation Planning grant application to the California Department of Transportation ("Caltrans") to fund the development of a Zero-Emission Vehicle (ZEV) Fleet and Infrastructure Transition Action Plan ("ZEV Plan"). The purpose of the ZEV Plan is to establish comprehensive framework to guide electrification of the City’s municipal fleet and the City-run transit system, Banning Connect, to compliance with State fleet electrification mandates such as Advanced Clean Fleets.

Following Caltrans’ review and approval, City staff presented the project and associated funding opportunity to the City Council on October 8, 2024. Council approved participation under Resolution 2024-160.

With the funding award, the City will prepare a ZEV Plan that will: (1) Assess current and future needs for fleet electrification and supporting charging infrastructure; (2) Identify priority projects such as constructing charging facilities, selecting vehicles for phased replacement, and evaluating cost-effective zero-emission vehicle procurement options; and (3) Develop a comprehensive, phased strategy for implementation.

The ZEV Plan will serve as a roadmap for advancing the City toward California’s statewide goal of achieving 100% zero-emission medium- and heavy-duty vehicles by 2045. Implementation of the Plan is expected to reduce greenhouse gas (GHG) emissions, improve local air quality, expand equitable access to clean transportation, and ensure the City’s fleet and transit services continue to operate reliably and efficiently.

City staff prepared a Request for Proposals (RFP) consistent with the project scope, which was advertised in the local newspaper and released through ProcureNow on June 16, 2025. The City received four proposals by the submission deadline of July 31, 2025. A review committee evaluated and scored the proposals based on qualifications, approach, and cost. The results are summarized below:
141
Consultant Score
1) ICF Incorporated, LLC 90.33
2) Kittelson & Associates, Inc. 82.00
3) Burns & McDonnell Western Enterprises, Inc. 65.33
4) ERM 56.33
JUSTIFICATION:

To fulfill the City’s grant obligations and advance its strategic goals, it is necessary to enter into a Professional Services Agreement for the development of a ZEV Plan.

ICF Incorporated, LLC received the highest evaluation score, reflecting strong qualifications, relevant ZEV planning experience, and a well-defined approach that includes value-added services. Based on the evaluation, staff recommends awarding the Professional Services Agreement to ICF in the amount of $309,946.

FISCAL IMPACT:

The Professional Services Agreement in the amount of $309,946 will be funded entirely through the Caltrans grant award, with no impact to the City’s General Fund. Appropriation of $309,946 to Account 610-5800-434-33-11 is required. Grant reimbursements will be requested periodically throughout the duration of the project.

ALTERNATIVES:

Do not approve Resolution 2025-144 and provide alternative direction to staff.

BUDGETED?:

No
CONTRACT/AGREEMENT:

Yes
ATTACHMENTS:

1. Resolution_2025-144.docx

2. Exhibit A ICF PSA Zero emission action plan.pdf

3. Resolution_2024-160__Sustainable_Communities_Grant.pdf

4. ICS Proposal.pdf

5. RGA Agreement-74A1708.pdf
142
Resolution 2025-144

Page 1 of 4 ends

RESOLUTION 2025-144

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA,

AWARDING A PROFESSIONAL SERVICES AGREEMENT TO ICF INCORPORATED, LLC

FOR ZERO-EMISSION VEHCILE FLEET AND INFRASTRUCTURE TRANSITION ACTION PLAN IN THE AMOUNT OF $309,946 AND REJECTING ALL OTHER BIDS WHEREAS, on October 8, 2024, City Council authorized the participation in the California Department of Transportation Sustainable Transportation Planning Grant Program under Resolution 2024-160; and
WHEREAS, the City was awarded grant funding to prepare a Zero-Emission Vehicle (ZEV) Fleet and Infrastructure Transition Action Plan to establish comprehensive framework to guide electrification of the City’s municipal fleet, Banning Connect transit system and supporting infrastructure; and
WHEREAS, the plan will assess current and future electrification needs, identify priority projects including charging facilities and phased vehicle replacement, and develop a comprehensive, phased strategy for implementation consistent with California’s goals of achieving 100% zeroemission medium-and heavy-duty vehicles by 2045; and WHEREAS, City staff developed and issued a Request for Proposals (RFP) soliciting qualified firms to provide services in alignment with the grant program guidelines, the City’s application and the executed grant agreement; and
WHEREAS, the RFP was advertised in the local newspaper and officially released through ProcureNow on June 6, 2025 with a response of four (4) proposals being received as summarized below:

Consultant Score
1) ICF Incorporated, LLC 90.33
2) Kittelson & Associates, Inc. 82.00
3) Burns & McDonnell Western Enterprises, Inc. 65.33
4) ERM 56.33
WHEREAS, ICF Incorporated, LLC received the highest score, demonstrating strong qualifications, relevant ZEV planning experience and well-defined approach with value-added services; and
WHEREAS, the Professional Services Agreement in the amount of $309,946 will be funded entirely through the Caltrans grant award with no impact to the City’s General Fund with an appropriation to Account 610-5800-434-33.11 (Professional Services) being required.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:

SECTION 1. The City Council approves the Professional Services Agreement with ICF Incorporated, LLC for the Zero-Emission Vehicle Fleet and Infrastructure Transition Action Plan for a 3-year term in an amount of $309,946 and subsequent amendments to extend the 143
Resolution 2025-144

Page 2 of 4 ends

Agreement for up to two additional single year terms upon satisfactory performance, with a total not-to-exceed amount of $309,946 over five (5) years.

SECTION 2. The City Council authorizes the City Manager to make non-substantive changes to the Agreement and to execute the Agreement with ICF Incorporated, LLC on behalf of the City Council.

SECTION 3. The City Council authorizes the City Manager, or designee, to make necessary budget adjustments, appropriations, and transfers related to this resolution.

SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 28th day of October, 2025.

Sheri Flynn, Mayor
City of Banning
ATTEST:

Sandra Calderon, Acting Administrative
City Clerk
City of Banning
APPROVED AS TO FORM:

John Pinkney, City Attorney
Slovak, Baron, Empey, Murphy & Pinkney,
LLP
144
Resolution 2025-144

Page 3 of 4 ends

CERTIFICATION:

I, Sandra Calderon, Acting Administrative City Clerk of the City of Banning, California, do hereby certify that the foregoing Resolution 2025-144, was duly adopted by the City Council of the City of Banning, California, at a regular meeting thereof held on the 28th day of October, 2025 by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Sandra Calderon, Acting Administrative City
Clerk
City of Banning, California
145
Resolution 2025-144

Page 4 of 4 ends

EXHIBIT A
AGREEMENT FOR PROFESSIONAL SERVICES (C01144) FOR THE ZERO-EMISSION

VEHICLE FLEET AND INFRASTRUCTURE TRANSITION ACTION PLAN BY AND BETWEEN CITY OF BANNING AND ICF INCORPORATED, L.L.C DBA ICF CONSULTING, LLC 146
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AGREEMENT FOR PROFESSIONAL SERVICES (C01144) FOR THE

ZERO-EMISSION VEHICLE FLEET AND INFRASTRUCTURE

TRANSITION ACTION PLAN BY AND BETWEEN CITY OF BANNING
AND ICF INCORPORATED, L.L.C DBA ICF CONSULTING, LLC
THIS AGREEMENT FOR PROFESSIONAL SERVICES (herein “Agreement”) is made and entered into this day: ___________________, (“Effective Date”) by and between the CITY OF BANNING, a California municipal corporation (“City”) and ICF INCORPORATED, L.L.C, A DELAWARE CORPORATION DBA ICF CONSULTING, LLC (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has sought by a Request for a Proposal (RFP # 24-094) for the performance of the services for Zero-Emission Vehicle Fleet & Infrastructure Transition Action Plan and as further defined and described particularly in Article 1 of this Agreement.

B. Consultant, following submission of a proposal for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by City to perform those services.

C. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

D. Pursuant to the City of Banning’s Municipal Code, City has authority to enter into this Agreement.

NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

ARTICLE 1. SERVICES OF CONSULTANT

1.1 Scope of Services.

In compliance with all terms and conditions of this Agreement, Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit A and incorporated herein by this reference, which services may be referred to herein as the “Services” hereunder. As a material inducement to City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the Services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services described herein. Consultant covenants that it shall follow the highest professional standards in performing the Services required hereunder and that all materials will be of good quality, and fit 147
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for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.

1.2 Contract Documents and Exhibits.

This Agreement includes the Request for Proposal and Consultant’s accepted proposal (“Contract Documents”), both of which are on file with the City and incorporated herein by this general reference as though fully set forth herein. Exhibit A (Scope of Services), Exhibit B (Special Requirements), Exhibit C (Schedule of Compensation), and Exhibit D (Schedule of Performance) also constitute a part of this Agreement and are incorporated into this Agreement by this reference. Except as set forth in Section 1.10 regarding Exhibit B, this Agreement controls over the Contract Documents and the provisions in Exhibits A, B and C.

1.3 Compliance with Law.

Consultant shall keep itself informed concerning all ordinances, resolutions, statutes, rules, and regulations of City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered, and shall render all Services hereunder in accordance therewith.

1.4 Licenses, Permits, Fees and Assessments.

Consultant shall obtain and maintain during the term of this Agreement, at its sole cost and expense, all necessary licenses, permits, certificates and approvals required by law for the performance of Services under this Agreement, including a City business license. Consultant shall have the sole obligation to pay for all fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for Consultant’s performance of the Services required by this Agreement. Consultant shall indemnify, defend and hold harmless City, its officers, employees or agents, against all such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.5 Familiarity with Services.

By executing this Agreement, Consultant warrants that Consultant: (i) has thoroughly investigated and considered the Scope of Services to be performed, (ii) has carefully considered how the Services should be performed, and (iii) fully understands the facilities and any difficulties and restrictions attending performance of the Services under this Agreement. If the Services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions existing therein, prior to commencement of Services hereunder. Should Consultant discover any latent or unknown conditions, which will materially affect the performance of the Services hereunder, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the Contract Officer (defined in Section 1.12. A). 148
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1.6 Prevention of Loss and Damages.

Consultant shall adopt reasonable methods during the Term (defined in Section 3.4) to furnish continuous protection to the work product, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence.

1.7 Further Responsibilities of Parties.

Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonable necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither Party shall be responsible to perform the Services of the other.

1.8 Additional Services.

City shall have the right at any time during the performance of the Services, without invalidating this Agreement, to order extra services beyond that specified in the Scope of Services or to make changes by altering, adding to or deducting from the Services. No such extra services may be undertaken unless a written order is first given by the Contract Officer to Consultant, which written order incorporates therein an adjustment in (i) the Contract Sum (as defined in Section

2.1), and/or (ii) the Schedule of Performance, (as defined in Section 3.2), and which written order is approved in writing by Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum, or $25,000, whichever is less; or in the Schedule of Performance of up to one hundred eighty (180) days may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to Services which are specifically set forth in the Scope of Services or which are reasonably contemplated therein. Consultant hereby acknowledges that it accepts the risk that the Services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor.

1.9 Facilities and Equipment.

Except as otherwise provided, Consultant shall, at its own cost and expense, provide all facilities and equipment necessary to perform the Services required by this Agreement. City shall make available to Consultant only physical facilities such as desks, filing cabinets, and conference space (“City Facilities”), as City deems, in its sole discretion, to be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of City. The location, quality, and time of furnishing City Facilities shall be in the sole discretion of City. In no event shall City be required to furnish any facilities that may involve incurring any direct expense, including but not limited to a computer, long distance telephone, network data, internet or other communication charges, vehicles and reproduction facilities. 149
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1.10 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit B and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit B and any other provisions of this Agreement, the provisions of Exhibit B shall govern.

1.11 Corrections.

In addition to the indemnification obligations set forth in Article 4, and Sections 1.4, 1.13,

5.3, 5.4, and 6.3, Consultant shall correct, at its expense, all errors in the Services which may be disclosed during City’s review of Consultant’s report or plans. Should Consultant fail to make such correction(s) in a reasonably timely manner, such correction(s) may be made by City, and the cost thereof shall be charged to Consultant. In addition to all other available remedies, City may deduct the cost of such correction(s) from any retention amount held by City, or may withhold payment otherwise owed Consultant under this Agreement up to the amount of the cost of correction(s), as provided in Section 6.3.

1.12 Party Representatives.

A. Contract Officer: For the purposes of this Agreement, the Contract Officer shall be the City Manager, or such other person designated in writing by the City Manager (“Contract Officer”). Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement.

B. Principals and Personnel of Consultant.
1) Consultant Representative: The following principal of Consultant is hereby designated as being the Consultant Representative authorized to act on Consultant’s behalf regarding the Services specified herein and make all decisions in connection therewith:

Name Title
Janine Egler Senior Contracts Administrator
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing Consultant Representative were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Consultant Representative shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Consultant Representative. For purposes of this Agreement, the foregoing Consultant Representative may not be replaced nor may their responsibilities be substantially reduced or reassigned by Consultant without the express written approval of City. It shall be Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the Services, and Consultant shall refer any decisions which must be made by City to the Contract Officer. 150
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2) Consultant’s Personnel: Consultant has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the Services shall be qualified to perform such Services. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and sub-contractors, if any, assigned to perform the Services required under this Agreement.

Consultant shall notify City of all changes in Consultant’s staff and sub-contractors, if any, assigned to perform the Services required under this Agreement, prior to and during any such performance. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires to reassign any staff or sub-contractor of Consultant, City shall give notice as set forth in Section 8.1. Consultant shall, immediately upon the receipt of the notice to re-assign staff from City, reassign such person or persons.

1.13 Independent Contractor.

A. Consultant is an independent contractor and not an employee of City.

Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. All Services provided pursuant to this Agreement shall be performed by Consultant or under its supervision. Consultant will determine the means, methods, and details of performing the Services. Any additional personnel performing Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

B. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Consultant’s personnel practices. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.

1.14 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Consultant, the Consultant Representative and employees were a substantial inducement for City to enter into this Agreement.

Therefore, Consultant shall not contract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this 151
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Agreement shall be void. No approved transfer shall release Consultant or any surety of Consultant of any liability hereunder without the express consent of City.

1.15 Debarment or Suspension.

Consultant represents and warrants that, as of the Effective Date of this Agreement, Consultant is not debarred or suspended pursuant to any applicable Federal or State law providing for the debarment of contractors. Consultant shall not perform the Services with any subcontractor that has been debarred or suspended pursuant to any applicable Federal or State law providing for the debarment. Consultant and its subcontractors shall not be debarred or suspended throughout the Term of this Agreement pursuant to any applicable Federal or State law providing for the debarment of contractors. If Consultant or any subcontractor becomes debarred or suspended during the Term of this Agreement, Consultant shall immediately notify City.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, as full compensation for Services satisfactorily rendered, City shall pay Consultant at the hourly rates set forth in the “Schedule of Compensation” attached hereto as Exhibit C and incorporated herein by this reference. In no event shall Consultant be paid more than Three Hundred Nine Thousand Nine Hundred Forty-Five Dollars and Forty Cents ($309,945.40) (the “Contract Sum”). The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by City.

Coordination of the performance of the Services with City is a critical component of the Services.

If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending those meetings.

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion of the Services, (ii) payment in accordance with specified tasks or the percentage of completion of the Services, (iii) payment for time and materials based upon Consultant’s rates as specified in the Schedule of Compensation, provided that time estimates are provided for the performance of sub tasks, but not exceeding the Contract Sum or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

City shall only reimburse Consultant for those actual and necessary expenses expressly set forth in Exhibit C. Reimbursable expenses may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual sub-contractor expenses of an approved sub-contractor pursuant to Section 1.14, and only if specified in the Schedule of Compensation.

2.4 Unauthorized Services and Expenses.
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City will not pay for any Services or reimburse for any expenses incurred which are not specified in the Scope of Services, unless authorized in writing as set forth in Section 1.8 of this Agreement. City shall make payment for such authorized additional Services and expenses in accordance with Article 2 of this Agreement.

2.5 Invoices.

Each month Consultant shall furnish to City an original invoice for all Services performed and expenses incurred during the preceding month. Each such invoice shall contain all of the information set forth in Section III of Exhibit C to this Agreement. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. Consultant shall not invoice City for any duplicate Services performed by more than one person.

City shall independently review each invoice submitted by Consultant to determine whether the Services performed and expenses incurred are in compliance with the provisions of this Agreement. City will use its best efforts to cause Consultant to be paid within thirty (30) days of receipt of Consultant’s correct and undisputed invoice, except as to any charges for Services performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 6.3. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City of any invoice provided by Consultant shall not constitute waiver of any rights or remedies provided herein or any applicable law.

2.6 Waiver.

Payment to Consultant for Services performed pursuant to this Agreement shall not be deemed to waive any defects in Services performed by Consultant.

ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

3.2 Schedule of Performance.

Consultant shall commence the Services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all Services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit D and incorporated herein by this reference.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement may be extended because of any delays due to 153
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unforeseeable causes beyond the control and without the fault or negligence of Consultant. Such unforeseeable consequences include, but are not restricted to, acts of God or public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including City, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified, subject to the provisions of Section 1.8. The Contract Officer’s determination (or the City Council’s determination, in the event the period of enforced delay exceeds the period specified in Section

1.8) shall be final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover damages against City for any delay in the performance of this Agreement, however caused; Consultant’s sole remedy shall be the extension of the Agreement pursuant to this Section.

3.4 Term.

The Term of this Agreement shall be from the Effective Date November 1,2025, Through October 31,2026, unless sooner terminated as provided in Article 6 of this Agreement or extended as provided in Sections 1.8 and 3.3 of this Agreement. Maximum term and any subsequent amendment or modification shall not exceed five (5) years.

ARTICLE 4. INSURANCE AND INDEMNIFICATION

4.1 Minimum Scope and Limits of Insurance.

Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:

A. Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $2,000,000.00 per project or location. If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, members, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.

B. Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Consultant shall obtain a non-owned auto endorsement to the Commercial General Liability policy.

C. Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Consultant has no employees while performing Services under this Agreement, workers’ compensation policy is not required; however, Consultant shall execute a declaration that it has no employees.
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D. Professional Liability/Errors and Omissions Insurance with minimum limits of $1,000,000.00 per claim and in the aggregate.

4.2 Acceptability of Insurers.

The insurance policies required under this Article shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide. Self-insurance shall not be considered to comply with the insurance requirements under this Article.

4.3 Additional Insured.

The commercial general and automobile liability policies shall contain an endorsement naming City, its officers, employees, agents and volunteers as additional insureds.

4.4 Primary and Non-Contributing.

The insurance policies required under this Article shall apply on a primary noncontributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

4.5 Consultant’s Waiver of Subrogation.

The insurance policies required under this Article shall not prohibit Consultant and Consultant’s employees, agents or sub-contractors from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

4.6 Deductibles and Self-Insured Retentions.

Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City; or Consultant shall procure a bond guaranteeing payment of losses and expenses.

4.7 Cancellations or Modifications to Coverage.

Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Article during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Article is canceled or reduced in coverage or limits, Consultant shall, within two (2) Business Days (as defined in Section 8.12) of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

4.8 City Remedy for Noncompliance.
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If Consultant does not maintain the policies of insurance required under this Article in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Article, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

Consultant shall promptly reimburse City for any premium paid by City, or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.

4.9 Evidence of Insurance.

Prior to the performance of Services under this Agreement, Consultant shall furnish the City Clerk with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Article. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with the City Clerk.

Consultant shall provide proof to the City Clerk that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall furnish such proof at least two (2) weeks prior to the expiration of the coverages.

4.10 Indemnity Requirements not Limiting.

Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under this Agreement.

4.11 Sub-contractor Insurance Requirements.

Consultant shall require each of its sub-contractors that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Article.

4.12 Indemnification, Hold Harmless, and Duty to Defend.

A. Indemnification of City.
1) To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, sub-contractors, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising 156
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from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith.
2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2. 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Article from each and every sub-contractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement.

If Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s sub-contractor, its officers, agents, servants, employees, sub-contractors, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant’s sub-contractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

B. Workers’ Compensation Acts not Limiting. Consultant’s indemnifications and obligations under this Article, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Article shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Consultant’s indemnifications and obligations under this Article shall survive the expiration or termination of this Agreement. 157
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ARTICLE 5. RECORDS, REPORTS, AND RELEASE OF INFORMATION

5.1 Service Records.

Consultant shall keep, and require sub-contractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and Services performed hereunder (the “Service Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer to evaluate the performance of such Services. Any and all such Service Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such Service Records at all times during normal business hours of City, including the right to inspect, copy, audit and make copies and transcripts from such Service Records. Such Service Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Service Records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the Service Records may be given to City, and access shall be provided by Consultant’s successor in interest (“Consultant’s Successor”). If custody of the Service Records is given to Consultant’s Successor, Consultant shall give written notice to City of the transfer of the Service Records to Consultant’s Successor. The notice shall include contact information (address and telephone number) for Consultant’s Successor, and access shall be provided to City by Consultant’s Successor.

5.2 Reports.

Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that City is greatly concerned about the cost of Services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein, Consultant shall promptly notify the Contract Officer of that fact, circumstance, technique or event and the estimated increased or decreased cost related thereto.

5.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “Consultant Documents”) prepared by Consultant, its employees, sub-contractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement. Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Consultant Documents hereunder. Any use, reuse or assignment of such completed Consultant Documents for other projects and/or use of uncompleted Consultant Documents without specific written authorization by Consultant will be at City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use or assignment. Consultant may retain copies of such Consultant Documents for its own use. Consultant shall have an unrestricted right to use the concepts embodied therein. All 158
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sub-contractors shall provide for assignment to City of all Consultant Documents prepared by them; and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom.

5.4 Confidentiality and Release of Information.

A. All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.

B. Consultant, its officers, employees, agents or sub-contractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the Services performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.

C. If Consultant, or any officer, employee, agent or sub-contractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Consultant’s conduct.

D. Consultant shall promptly notify City should Consultant, its officers, employees, agents or sub-contractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any Party regarding this Agreement and the Services performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite the response.

ARTICLE 6. ENFORCEMENT OF AGREEMENT AND TERMINATION

6.1 California Law.

This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be interpreted, construed and governed both as to validity and to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside. 159
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6.2 Disputes; Default.

A. In the event that City determines Consultant is in default under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any Services performed after the date of default. In addition to the provisions of Section 4.8, and the right to terminate pursuant to Section 6.7, if the City Manager determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, City may serve Consultant with written notice of the default. Consultant shall have ten (10) calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance.

In the event that Consultant fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

B. In the event of termination pursuant to this Section, City may take over the Services and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of set-off or partial payment of the amounts owed City as provided in Section 6.3.

6.3 Retention of Funds.

Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement): (i) any payment amount of which may be in dispute hereunder or which is necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, (ii) all amounts retained pursuant to the provisions of Section 4.8, (iii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement, and (iv) all payments due or that become due to Consultant during the period that Consultant or any of its sub-contractors fail to maintain any required insurance in full force and effect, until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City, as provided in Section 4.9, above. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of Consultant to insure, indemnify, and protect City as elsewhere provided herein.

6.4 Waiver.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any Services by Consultant shall not constitute a waiver of any of the 160
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provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver.

Any waiver by either Party of any default must be in writing, and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

6.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

6.6 Legal Action.

In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant must file a statutory claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action against City under this Agreement.

6.7 Termination Prior to Expiration of Term.

This Article 6 shall govern any termination of this Agreement except as specifically provided in Section 6.2 for termination for default of Consultant. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of Consultant, the period of notice may be a shorter time as may be determined by the Contract Officer. In addition, Consultant reserves the right to terminate this Agreement at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of City, the period of notice may be a shorter time as Consultant may determine. Upon receipt of any notice of termination, Consultant shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer. Except where Consultant has initiated termination, Consultant shall be entitled to compensation for all Services rendered prior to the effective date of the notice of termination and for any Services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 6.3. In the event Consultant has initiated termination, Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating Party need not provide the non-terminating Party with the opportunity to cure pursuant to Section 6.2.

6.8 Attorneys’ Fees.

In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party in such action or proceeding, in addition to any other 161
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relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees. Attorneys’ fees shall include attorney’s fees on any appeal, and in addition the Party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

ARTICLE 7. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

7.1 Non-liability of City Officers and Employees.

No officer or employee of City shall be personally liable to Consultant, or Consultant’s Successor, in the event of any default or breach by City or for any amount which may become due to Consultant or Consultant’s Successor, or for breach of any obligation of the terms of this Agreement.

7.2 Conflict of Interest.

Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of Services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or sub-contractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of City shall have any direct or indirect financial interest in this Agreement within the scope of Government Code section 1090, nor shall any such officer or employee make, participate in making, or use his or her official position to influence, any City decision relating to the Agreement which has a material financial effect on his or her financial interests or the financial interests of any corporation, partnership or association in which he or she is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given, and will not pay or give any third party any money or other consideration for obtaining this Agreement.

Consultant and its officers, employees, associates and sub-contractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant may perform similar services for other clients; but Consultant and its officers, employees, associates and subcontractors shall not, without the Contract Officer’s prior written approval, perform services for another person or entity for whom Consultant is not currently performing services that would require Consultant or one of its officers, employees, associates or sub-contractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section into any subcontract that Consultant executes in connection with the performance of this Agreement. 162
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7.3 Covenant Against Discrimination.

Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, or ancestry in the performance of this Agreement.

Consultant shall take affirmative action to insure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, or ancestry, or other protected class.

7.4 Unauthorized Aliens.

Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of Services covered by this Agreement, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City.

ARTICLE 8. MISCELLANEOUS PROVISIONS

8.1 Notices.

Any notice, demand, request, document, consent, approval, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: (a) on confirmed delivery by courier service or overnight delivery service during Consultant’s and City’s regular business hours; or (b) three (3) Business Days after deposit in the United States mail, by certified or registered mail, and addressed to the Party to be notified as set forth below:

If to City Attn: Art Vela
Interim City Manager
City of Banning
99 East Ramsey Street
Banning, California 92220
Email: [email protected]
With a courtesy copy to: John Pinkney, Acting City Attorney Slovak Baron Empey Murphy & Pinkney LLP
74774 CA-111
Indian Wells, CA 92210
Email: [email protected]
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If to Consultant: Attn: Janine Egler
Senior Contracts Administrator
ICF Incorporated, L.L.C. dba ICF Consulting, LLC
1902 Reston Metro Plaza
Reston, VA 20190
Email: [email protected]

8.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

8.3 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

8.4 Integration; Amendment.

This Agreement, and all exhibits referred to in this Agreement, constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the Parties, and none shall be used to interpret this Agreement. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty except those expressly set forth in this Agreement. No amendment to or modification of this Agreement, nor any provision or breach hereof waived, shall be valid unless made in writing and approved by Consultant and by City Council. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

8.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the Parties hereunder unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.

8.6 Mutual Cooperation.

A. City’s Cooperation. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for Consultant’s proper performance of the Services required under this Agreement. 164
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B. Consultant’s Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance of Services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

8.7 No Third Party Beneficiaries Intended.

This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

8.8 Final Payment Acceptance Constitutes Release.

The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished or relating to Consultant’s Services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-contractors and agents for the accuracy and competency of the information provided and/or Services performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the Services prepared by Consultant, its employees, sub-contractors and agents.

8.9 Non-Appropriation of Funds.

Payments to be made to Consultant by City for Services performed within the current fiscal year which are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Consultant’s Services beyond the current fiscal year, this Agreement shall cover payment for Consultant’s Services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

8.10 Headings.

The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.

8.11 Word Usage.

Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

8.12 Business Days.
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“Business Days” refers to days that the Banning City Hall is open for business.

8.13 Corporate Authority.

The persons executing this Agreement on behalf of the Parties hereto warrant that (i): such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of that Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which that Party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

8.14 Electronic Signatures.

Each Party may adopt as its signature an electronic identification consisting of a symbol or code that is affixed to or contained in each document transmitted by such Party (“electronic signature”). The Parties hereto herby agree that electronic signatures are acceptable, shall have the same force and effect under the law as original wet signatures, and shall be sufficient to verify that the Parties have executed this Agreement and such other documents transmitted by the Parties.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF the Parties hereto have executed this Agreement the day and year first hereinabove written.

CITY OF BANNING CONSULTANT
Art Vela, Date
Interim City Manager
NAME: Date
TITLE:

NAME: Date
TITLE:

ATTEST:

Tax ID No.

Date
Acting Administrative City Clerk
Address:

APPROVED AS TO FORM:

Slovak Baron Empey Murphy & Pinkney
LLP
City Council Approval: _____________
John O. Pinkney Date
City Attorney
NOTE: PROOF OF AUTHORITY TO BIND CONTRACTING PARTY REQUIRED. APPROPRIATE

ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
167
Exhibit “A”-1
EXHIBIT “A”

SCOPE OF SERVICES
I. Consultant will perform the following Services in connection with providing a Zero-Emission Vehicle Fleet & Infrastructure Transition Action Plan prepared in connection therewith:

II. As part of the Services, Consultant will prepare and deliver the following tangible work products and services to City:
168
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 1 Statement of Understanding and Approach
This section outlines the general approach the ICF team will use to execute the various scopes of work that may be defined under this contract. This approach details the capabilities and tools which the ICF team has used to complete this type of work in the past and demonstrates our unique qualifications for this work. We specialize in providing services tailored to support the City of Banning’s efforts in transitioning its fleet to zero-emission vehicles and developing the necessary infrastructure to ensure seamless and efficient implementation. We are committed to delivering solutions that align with the state’s requirements under ACF, and which provide the lowest total cost of ownership for the City and its taxpayers.

Project Understanding
To accelerate the adoption of Zero Emission Vehicles (ZEVs), the state of California has implemented a range of measures, including mandates requiring automakers to produce a certain percentage of ZEVs, financial incentives for consumers, and investments in charging and fueling infrastructure. To date, California has implemented several regulations that put the state on an ambitious transportation electrification pathway. Exhibit 1 provides a summary of the most significant regulations currently in effect pertaining to the zero-emission transition of on-road vehicles.

Exhibit 1. California regulations are supporting ZEV deployment.

The ACF regulation is set to significantly influence public fleets’ short-term compliance priorities and long-term strategies in fleet procurement, maintenance, and operation. This regulation requires state and local government across California to establish and develop robust fleet transition plans and focus on creating a future-proof ZEV infrastructure plan. Navigating through the intricacies of the ACF rule can be a challenge, with exemptions and compliance nuances adding layers of complexity. Similarly, the ICT regulation requires transit agencies to transition their fleets to ZEV and submit zero-emission bus rollout plans, which the City has already done as of 2023. With these rules, fleets are confronted with the task of not just meeting regulatory requirements but strategically transforming their operational landscape. Understanding the implications of exemptions, meeting compliance milestones, and embracing zero-emission technologies are all critical components in this dynamic regulatory landscape.

In alignment with the state's vision and regulatory framework, the City of Banning (City) recognizes the importance of becoming ZEV-ready, aligning its fleet operations with the CARB ZEV mandates, ICT, and ACF rule. To move towards a zero-emission fleet, the City will require a robust and thoughtful plan for both fleet transition and infrastructure deployment. This plan will need to consider the unique characteristics of the fleets, account for challenges with deployment of refueling infrastructure, and provide optimization strategies to reduce the capital, operational, and maintenance cost of this transition.

We understand that the full transition to ZEVs or other alternative fuel technologies is far from trivial. Specifically, this transition is going to be challenging for medium and heavy duty (MD/HD) vehicles in terms of the technology availability, the cost, and particularly the requisite ZEV charging or refueling infrastructure. It is also important to note that many municipalities use specialized vehicles and equipment like sewer trucks, refuse trucks, vacuum trucks, and cranes. These vehicles require not only traditional original equipment manufacturers for vehicle manufacturing but also upfitters skilled in configuring these vehicles to meet specific municipal needs. Furthermore, there are also often EXHIBIT "A" Exhibit "A" - 2
169
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 2 opportunities for right-sizing and leveraging motor pool systems as strategies to improve cost efficiency, resource optimization, and environmental sustainability of the fleet. Throughout this process, it is also important to keep local residents informed about the environmental and health benefits of deploying ZEVs in their communities. This enables the City to lead by example in ZEV adoption and explore shared charging options for residents.

This project is intended to conduct a comprehensive study for the transition of the fleet for the City to: a) evaluate the City’s fleet and provide recommendations to transition from fossil fuel vehicles to clean transportation options; b) develop a sustainable ZEV infrastructure plan for City fleet vehicles; and 3) identify funding options and financing strategies to support this transition. This study will serve as a blueprint for how the City can transition its fleet to electric and/or hydrogen and deploy the charging and refueling infrastructure needed to power them.

Our Approach At-a-Glance
For this project, the ICF team will leverage our extensive experience and expertise along with our proven analytical tools to craft a customized fleet transition strategy and robust EV infrastructure plan tailored for City fleets. With over a decade of experience collaborating with
municipalities nationwide and in California, including Los Angeles County, we have developed these tools to reflect our comprehensive understanding of the unique
challenges and requirements associated with transitioning municipal fleets to EVs. Additionally, these tools
incorporate the latest data and information on the market availability of EVs and EV supply equipment (EVSE).

As part of this project, the City will receive a detailed fleet electrification transition plan, which will include a robust EV replacement schedule. We will first start by analyzing the fleet inventory data as well as any telematics data provided by the City to identify opportunities for fleet rightsizing. Next, for each vehicle in the current fleet, the plan will recommend an equivalent EV, provided such an
option is available and can meet the operational and
financial constraints provided by the City. For vehicles where a zero-emission vehicle (ZEV) equivalent is
currently unavailable, ICF will provide recommendations of alternative technology where feasible.

This plan will also encompass an in-depth analysis to
determine the optimal number, type, and location of
charging stations, including detailed cost assessments and deployment schedules. Our approach will focus on identifying the most economical and feasible methods for system upgrades while also formulating strategic plans for vehicle procurement and EV infrastructure deployment. Importantly, the fleet transition plan will be accompanied by a specific timeline and cost of ownership estimates, providing the City with a clear, structured pathway to achieve their fleet electrification goals efficiently and effectively.

Technical Approach
The ICF team will develop a fleet transition plan for the City's fleet vehicles, focusing on zero-emission replacements tailored to each department's needs. While EVs will be prioritized, other low and zero-emission options may also be considered. The assessment will cover fleet requirements, available vehicle options, and necessary charging infrastructure. Below is our detailed work plan based on the Scope of Services.

Exhibit 2. ICF’s Proposed Step-by-Step Approach
EXHIBIT "A" Exhibit "A" - 3
170
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 3 Notably, this approach consists of two different price points designed to provide the city with options depending on whether they want to strictly complete the scope as written in the RFP or receive additional value through additional analyses that seek to drastically improve the work of implementing the proposed plan. These additional items are spelled out in the Value-Added Services appendix with pricing information in the Price Proposal. Notably, the upgraded scope includes full RFP support and sourcing process for the charging infrastructure needed by the city, two additional pop-ups or public meetings for outreach and 30%, 60% and 90% conceptual engineering drawings for the charging infrastructure at two sites.

Task 1. Existing Conditions
Review Existing Plans and Information: ICF understands that a thorough review of existing plans and data is essential to grounding the ZEV Transition Action Plan in the City of Banning’s current context, priorities, and constraints. Our approach to this task is structured, efficient, and informed by our experience conducting similar reviews for agencies such as the City of San Diego, City of Moreno Valley, City of Colton, LA County, and SCAG.

We will begin by compiling and cataloging all relevant documents, including Banning’s General Plan, Zero-Emissions Bus Rollout Plan, Short Range Transit Plan, and regional plans such as SCAG’s 2024 Connect SoCal and WRCOG’s Subregional Climate Action Plan. Our team will extract key policies, goals, and infrastructure references that intersect with fleet electrification and charging infrastructure development.

In parallel, we will conduct a literature review of EV infrastructure best practices, drawing from ICF’s internal knowledge base and national resources such as the DOE’s Alternative Fuels Data Center. This review will identify common barriers, proven solutions, and cost benchmarks to inform the City’s planning framework.

We will also analyze demographic and land use data to identify disadvantaged communities and high-priority areas for equitable EV and infrastructure deployment. This includes reviewing CalEnviroScreen data, census tract-level indicators, and transit ridership patterns to ensure the plan supports inclusive access and environmental justice.

Finally, our team will review current and completed environmental studies, transit routes, and ridership data to understand existing mobility patterns and infrastructure constraints. This will help us align ZEV infrastructure recommendations with operational needs and community travel behavior.

Conduct Fleet & Facility Asset Inventory: Next, the ICF team works with the City’s fleet manager and designated personnel to gather current fleet data on the existing vehicles within the fleet. The data will be organized and evaluated to collect information such as the following:

Vehicle Characteristics
• Vehicle type (e.g., box, utility)
• Vehicle fuel type
• Make, model, model year
• In-service year
• Average and maximum daily mileage
• Payload
• Fleet operation logistics
• Current odometer reading
• Current fuel costs
• Current maintenance costs
• Estimated service life
• Operating radius
• Specialty use cases
• Vehicle replacement schedule
Additionally, to the extent available, the ICF team will work with City staff to collect data on the vehicle dwelling sites:

Site or Depot Information
• Current parking location and ownership
(leased/owned)
• Layout of the depot (AutoCAD)
• Electrical capacity
• Last 12 months of utility billing and usage data
• Information on any existing/planned electrical upgrades • Current fueling site (if any existing ZEV infrastructure) • Maintenance practice
• Single line diagrams
EXHIBIT "A" Exhibit "A" - 4
171
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 4 In addition to fleet data collection and processing, the ICF team will conduct up to three interviews with City departments to further collect information on fleet operations and obtain insights into the typical range of operating conditions for the vehicles, which may not be available or obvious within the data provided, and to better understand future fleet needs. The ICF team uses time in these interviews to develop a comprehensive understanding of the real and perceived barriers to electrifying City fleet vehicles, existing plans or experience with EV fleet transition, distinct challenges departments are facing, and the operation of any specialty vehicles. The data solicited and information collected from interviews with the fleet managers and/or drivers on future fleet needs is used to create an initial, business-as-usual vehicle replacement schedule.

The ICF team is set to use the available vehicle replacement schedule and capital budget to construct an actionable vehicle replacement plan. We understand the cyclical nature of the government fleets vehicle replacements, typically taking place every 7 to 10 years, as orchestrated through their fleet capital plans and contingent on vehicle availability. The ICF team will leverage information collected from the City and combined with our expertise on fleet vehicle turnover algorithms (based on vehicle purchase cost, maintenance cost, and condition) to determine the most appropriate vehicle replacement schedule for existing vehicles.

For medium and heavy-duty vehicles, ICF collects a variety of operational and usage-related requirements needed to provide tailored recommendations for ZEV which will satisfy existing fleet needs. This includes details like payload or towing capacity, truck configuration (box, stake-bed, tractor, bucket, etc.), auxiliary loads and specialty applications.

These criteria can later be used to filter our proprietary EV Model library to find vehicles which meet the specific requirements of the fleet.

Task 1 Deliverables
• List of reviewed documents
• Tables/lists summarizing collected data
• Inventory of findings, photographs, field notes
• Existing conditions memo
Task 2. Analysis

2.1 Identify Vehicles for Transition
Rightsizing: Once the fleet data has been gathered, the ICF team will initiate a fleet rightsizing analysis to identify opportunities where each department could potentially streamline its fleet by maximizing vehicle use while maintaining operational integrity. Our initial step will involve collaborating with the City to establish utilization thresholds for vehicles or vehicle groups, such as the minimum number of miles driven, or hours operated (per day, month, or year) that justifies a vehicle’s presence in the fleet. While setting these thresholds, we will factor in a safety margin and a redundancy level to account for potential equipment failure. We will also consider emergency scenarios where, regardless of utilization rates, certain vehicles must be readily available for remedial action. After determining the minimum threshold, the ICF team will calculate the current utilization for each of the vehicles in the fleet, factoring in their usage duration and mileage.

Once the existing vehicles’ utilization rates are identified, the ICF team will pinpoint over- or underutilized vehicles by comparing their current utilization rate to their utilization threshold. In this process, we will also consider if these vehicles are operating in various locations and during different shifts. For instance, if a vehicle dedicated to Facility A is underutilized, we will examine if another similar vehicle from the same facility could cover its operation and be shared among multiple drivers. In another scenario, for an underutilized vehicle, we will investigate whether there are overlapping shifts and opportunities to adjust the existing work schedule, allowing one vehicle to replace two or more.

We will also leverage the insights from this review to also identify whether a motor pool or similar car-sharing options could be feasible and beneficial.

EXHIBIT "A" Exhibit "A" - 5
172
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 5 Fleet Transition Assessment: Leveraging outcomes of fleet rightsizing analysis as well as other information collected on the fleet vehicles, the ICF team will employ our in-house fleet assessment model to analyze the City’s fleets, characterize their operations, and develop tailored recommendations for the transition of fleet vehicles to EVs (Exhibit 3Error! Reference source not found.). This tool, created by DKS, has been carefully maintained and enhanced over time to support a variety of municipal and fleet clients. Using this tool, the ICF team will conduct an overview of currently available and forthcoming BEVs and PHEVs that could potentially replace the vehicle types currently used by the City. The ICF team also has a separate database for fuel cell EVs which it will use for vehicles where cost-effective EV options might not be available.

Exhibit 3. The Proposed Fleet Transition Modeling Process and Transition Planner Using the fleet transition planner, the ICF team will deliver key recommendations at a vehicle-by-vehicle level and a fleet level. Outputs of the model will include the following:
• Recommended zero emission technologies (battery electric, plug-in hybrid, and fuel cell vehicles) • Recommended EV replacement makes and models
• Total cost of ownership (TCO), including the upfront and lifecycle vehicle costs • Identification of vehicle types that are least viable for conversion • Recommended replacement years
• A fleetwide phased vehicle replacement schedule
• Estimated GHG emissions reductions from EV replacements • Recommended charger types (e.g., Level 2, DCFC)
EXHIBIT "A" Exhibit "A" - 6
173
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 6 When determining the recommended vehicle replacement schedule, we typically start with simple cost-effective replacements while also staying mindful of the complexity and difficulty associated with replacing certain use cases due to insufficient alternatives, operational challenges, unreliable technology, safety, excessive costs, or other identified reasons. For vehicles without currently available EV replacements, the ICF team will provide insights on the potential future availability as well as detailed descriptions of why no recommendation is provided in this project. Additionally, for vehicles where an EV replacement is not recommended due to either excessive cost or lack of technology availability, the ICF team will provide recommendations for other alternative vehicles and fuels as a replacement phase. This recommendation will take into account the availability of alternative vehicles and fuels in Banning, considering the operational needs and siting of that vehicle.

2.2 Identify Transition Needs & Requirements
Vehicle Replacement Recommendations: In working with the City to find ZEV options which can replace all of the vehicles in the fleet, the ICF team employs a collaborative suitability assessment process to identify appropriate vehicle models which can meet the existing City operations. Using DKS’s fleet transition planner tool, the team will first filter vehicle options which meet the existing vehicle specifications collected in Task 1. For Banning Connect vehicles, the ICF team will evaluate the recommendations given in ZEB Rollout plan to assess if they still apply and are the best option for the city. This is typically a trivial process for light-duty vehicles but incorporates many criteria for medium and heavy-duty vehicles such as:
• Vehicle body type • Maximum operating range • Use case • Daily mileage • Towing/hauling capacity
Exhibit 4. Screenshot of Fleet Transition Planner Dashboard As shown in Exhibit 4, the replacement recommendations will be delivered to the city as a dashboard to keep the results current. This dashboard tool allows the City to tweak recommended vehicles, procurement timelines and purchase prices to better align with City preferences, and to stay current in the future after project completion. These EXHIBIT "A" Exhibit "A" - 7
174
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 7 changes are then automatically incorporated in the
updated transition timeline and cost estimates by year.

In addition, this tool ensures that the City timeline
aligns with the requirements set out in ACF and can
be further customized to show ICT compliance.

The ICF team will also evaluate manufacturer
warranties and support for long-term service when
recommending vehicle options. We will identify and
recommend the necessary modifications of current
procedures to meet the needs of EVs. This evaluation
will cover a range of considerations, including updates to equipment, adjustments to the layout,
enhancements to safety measures, and other relevant
factors, ensuring that the facilities are fully prepared to accommodate the unique requirements of EVs. Based
on barriers and priorities identified through
conversation with City staff, ICF will offer further
recommendations to the City, including best practices
for risk mitigation during EV adoption.

Total Cost of Ownership (TCO) Analysis: We will
then estimate the TCO of owning and operating each
vehicle replacement. In addition to vehicle replacement, the TCO analysis will also include the capital, installation, and operational cost of EV supply equipment (EVSE), referencing the work that will be completed under Task 4.

Furthermore, we will analyze purchase and lifecycle costs by developing the lifecycle costs of electric and hydrogen fuel vehicles. A cost-benefit analysis will also be provided for the recommended alternatives. This TCO analysis, as shown in Error! Reference source not found., will compare the differences in TCO over the service life of each vehicle between EV replacements and a scenario where the City only replaces their vehicles with ICE vehicles.

Environmental Impacts: In addition to the TCO, the ICF team will conduct a lifecycle assessment accounting for emissions from electricity as well as liquid fuel production and distribution. The fleet transition model can evaluate the GHG emissions reduction potential from the City’s electric fleet. An example of GHG analysis for a fleet ICF has worked with in the past is shown in Exhibit 6 below. The results and outcomes of this analysis will be integrated into community outreach materials, as detailed in the next task, demonstrating the City's commitment to reducing vehicular pollution and enhancing public health for local residents.

Exhibit 6. Sample Fleet GHG Emissions Reduction Impact Analysis -$1,422,760
$901,960
$1,633,157
$1,427,580
$1,859,015
$1,166,594
$2,697,017
$647,452
$5,167,795
$6,390,859
$264,828
-$2,000,000
$3,000,000
$8,000,000
$13,000,000
$18,000,000
ICE Replacements EV Replacements
Charging Infrastructure O&M
Capital Cost
NPV Fuel Costs
NPV Maintenance Costs
Charging Infrastructure Hardware
Charging Infrastructure Installation
Exhibit 5. Example of TCO Analysis
EXHIBIT "A" Exhibit "A" - 8
175
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 8 Charging Infrastructure Assessment: Using our fleet modeling results and recommendations developed in the previous task, we will analyze the sites that will require new or upgraded charging infrastructure, including the number, types, and power level of EVSE. This assessment will be conducted using ICF’s in-house charging needs assessment tool, which is specifically designed to evaluate the charging energy and power requirements at each site where EV replacements are recommended and where EV operation is concentrated. The algorithms embedded in the tool analyze expected vehicle operations at each site and compare them with critical information on the EVs to accurately estimate daily charging needs. Key factors considered include the vehicles’ energy efficiency, daily mileage or operation hours, battery capacity, maximum power acceptance rates, and available charging time.

Based on the anticipated operating conditions and constraints at each site, ICF’s in-house tool will provide tailored recommendations for specific charger types and power levels, ensuring that these are optimized on a vehicle-byvehicle basis. Several outputs from our fleet assessment are key inputs for developing charging infrastructure, including the following:
• Which existing vehicles are recommended for replacement with EVs and what types they are • How much energy and power each EV will need to charge, as a function of:
✓ Average daily energy consumption (in kWh) – based of daily VMT ✓ Vehicle battery energy capacity (in kWh)
✓ The duration of time each vehicle has to charge between shifts and operations ✓ The maximum power acceptance rate for each vehicle (in kW) • Where EV replacements will dwell
• Seasonal variation in daily VMT – we want to plan for the worst case while balancing the cost of over installing based on a rare occurrence
• Whether or not smart/networked charging is desired
• Whether or not the fleet will use a charging management system To determine the location of chargers, the tool uses information on vehicle dwell time, driving routes, parking locations, and the operational characteristics. Fleet vehicles do not necessarily need to be charged at the locations where they are being parked. Similarly, depending on co-locations, charging infrastructure may be considered at sites that multiple department fleets could share. Using this information, the ICF team will develop a baseline charging infrastructure implementation scenario with a rollout schedule that projects the following information:
• The projected number of chargers needed at each site to support the EV replacements over the next 15 years
• The recommended locations of EV charging infrastructure • The recommended type (e.g., Level 1, Level 2, DCFC) and power level (in kW) of chargers for each vehicle type
• The overall power need associated with charging infrastructure at each site
Charging Infrastructure Optimization: One of the key features that sets ICF’s in-house tool apart from other charging infrastructure models in the market is its embedded optimization algorithms. These algorithms enable the City to optimize the number of chargers by increasing the vehicle-to-plug (V2P) ratio while maintaining the resilience of both charging and fleet operations. Following the development of the baseline charging infrastructure needs scenario (assuming 1:1 V2P), we then develop an optimized charging infrastructure needs scenario. This involves determining the most appropriate V2P ratio for each facility and groups of vehicles and assessing EXHIBIT "A" Exhibit "A" - 9
176
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 9 the feasibility of smart/scheduled charging. This approach implies using fewer charging stations to service a greater number of EVs, leading to significant cost savings. It reduces the upfront investment in charging infrastructure and minimizes ongoing operational and maintenance expenses. Moreover, this efficient use of resources is particularly beneficial in conserving space, a crucial aspect in urban or densely populated areas. The ICF team will carefully review the recommendations provided by its our tool to identify the highest feasible V2P ratios that can be achieved while ensuring reliability and successful daily operations of the fleet. ICF will also investigate the effects of peak and off-peak pricing on the proposed charging plan – when in some cases it may make sense to make operational changes to allow for cheaper charging. In other cases, we may recommend scheduled charging at night in a way that fits with existing operations but starts after midnight when peak rates have been reduced.

In determining the charging infrastructure needed for each location, the ICF team will also plan for future growth and expansion by considering the scalability of the chosen charging station configurations. Our team will anticipate the potential increase in the City’s EV fleet and ensure the selected charging stations can accommodate the additional demand. This may involve allocating additional space and electrical capacity for future installations. By proactively considering scalability, the ICF team will ensure the charging infrastructure can easily adapt and scale up to meet the growing needs of the City’s EV fleet.

Hydrogen Fueling Requirement: Should hydrogen fuel cell vehicles be selected or recommended for transitioning the City’s fleet vehicles, we will estimate fueling demand using vehicle operation and model efficiency data. If new hydrogen stations are needed at either or both locations, we will consider installation costs (e.g., construction and equipment) according to station capacity. It is also worth noting that while FCEVs can replace gasoline or diesel vehicles without significant changes of operation, the limited supply chain and available make/model on the market make their total cost of ownership high. Therefore, full transparency and education will be key as the City considers their options. As more suppliers like Nikola HYLA and buyers such as transit agencies and long-haul trucking fleets join the market, the technology could progress quickly in the future.

Opportunity for Transit Riders, Communities, and Employee Charging: In addition to fleet charging, the ICF team will also evaluate the feasibility of installing publicly accessible community-level charging infrastructure at certain facilities, such as the City’s transit station and park facility, an initiative aimed at enhancing EV adoption within communities and for transit riders or City employees. This process involves a collaborative effort with facility managers to assess the frequency of public vehicle visits and the average dwelling time of these vehicles at the facilities. This information is critical in determining both the number of charging stations required and the appropriate power level for each charger. For instance, in scenarios where vehicles are typically parked for more than 2 hours, such as at transit stations, Level 2 chargers would be suitable. These chargers offer a balance between speed and efficiency, making them ideal for longer stays. Moreover, the volume of visiting vehicles and the likelihood of these being EVs will inform the decision on the number of charging stations needed at each facility. However, the mere presence of charging stations may attract additional EV users to these facilities. Therefore, a safety factor will be applied to account for this potential increase in EV traffic. To pinpoint City facilities for public and employee charging, the ICF team will develop a scoring rubric to identify the most suitable facilities for charger installation. Based on this scoring and the assessment, the ICF team will develop recommendations for expanding fleet charging to include the quantity and type of publicly accessible chargers that an eligible facility may consider.

Utility-side Electrical Infrastructure Assessment: Once the team has determined the number, types, output power levels, and locations of chargers to be deployed, we will review the capacity of the three City facilities to support the projected additional electrical load from charging EVs and identify potential site-level and distribution grid impacts of that additional load. To identify potential utility distribution electrical infrastructure impacts, our team will first coordinate with Banning Electric Utility to review data that they already have on the capacity of existing distribution grid infrastructure. In working with Banning Electric Utility, we seek to answer the following questions:
• How large is the electrical service from the utility for each relevant facility? • How much electrical current is each facility consuming at existing peak power demand levels? • How much electrical capacity is remaining on the utility-side of the meter at existing peak power demand? • How much electrical capacity remains on the City’s facility side of the meter? EXHIBIT "A" Exhibit "A" - 10
177
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 10 Responses to these questions will help us gather the needed data to conduct the electrical capacity analysis at each facility and to determine any potential impacts to the electric grid. With an understanding of peak power demand and the voltage of service drops at each facility, our team will estimate the maximum current used at each facility at peak power demand. This will then be subtracted from the size of the existing electrical service to provide an estimate of how much electrical capacity is remaining on the utility side of the meter. Our team will then compare that to the projected additional load from EV charging at each facility to determine whether each facility has sufficient utility-side capacity to accommodate chargers or if upgrades may be necessary. ICF will then gather data to understand the size and location of transformers, amount of existing capacity on them, as well as any practical challenges related to charger installation like long trenching distances or insufficient parking near existing transformers. This effort with the utility will be used to update the charger installation timeline to include necessary upgrades on the part of the utility and incorporate that effort into the lead time for each site. It will also be used to update the cost estimates for each site with utility-specific information on the costs of the typical upgrades which we already have in our pricing model. These price estimates are based on industry experience and work with various utilities across the country but can be further refined to take advantage of cost data provided by Banning Electric Utility in order to ensure they align with what will be required of the City.

Facility-side Electrical Infrastructure Assessment: After completing the distribution grid capacity analysis, the ICF team will assess the existing electrical infrastructure at the three City facilities for its ability to support the proposed EV charging infrastructure. This evaluation will determine if the current infrastructure is adequate or if upgrades, such as panel upgrades or the installation of step-up/down transformers, are necessary. Should an upgrade be deemed necessary, the ICF team will document this requirement and proceed to evaluate the associated costs, ensuring a comprehensive understanding of the investment required. Additionally, the ICF team will explore the costs related to preparing each facility for the deployment of charging infrastructure, covering a broad spectrum of components crucial for the site's overall readiness, including:
• Point-of-Service: Identifying which point-of-service chargers will connect to in order to identify the deficiencies in existing infrastructure for both City and utility infrastructure. • Panel and Service Boards: Estimating costs for upgrading or installing new electrical panels and service boards to accommodate additional loads.
• Step-up/Step-down Transformers: Evaluating the costs for installing transformers that are essential for converting electrical power from one voltage to another (to serve both Level 2 and DCFC chargers)—these transformers are crucial in scenarios where a switch between 208 volts (V) to 480 V or vice versa is needed to match the power requirements of the EV charging stations with the facility’s existing electrical infrastructure.
• Meters: Assessing the need and costs for new or upgraded metering systems to monitor electricity usage. • Conduit and Cable: Calculating the expenses for necessary conduit and cable installations to connect the charging stations.
• Trenching: Determining the costs for trenching work required to lay down electrical lines underground. • Bollards: Evaluating the expenses for installing bollards to protect charging stations from accidental vehicular damage.
• EV Signage and Striping: Assessing the costs for necessary signage and striping in parking areas to designate EV charging spots.

Broad Expertise Collaborating With
Utilities
ICF has extensive experience in working
with utilities nationwide to gather key grid
data like transformer sizes, peak loads,
and substation ratings. This helps assess
grid capacity and identify optimal sites for
EV charging infrastructure. For instance,
in the SCAG Zero-Emission Truck
Infrastructure project, ICF worked with
SCE and the Los Angeles Department
of Water and Power to collect crucial
grid data for EV infrastructure planning.

EXHIBIT "A" Exhibit "A" - 11
178
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 11 • Charge Management: Recommending solutions for charge management software and hardware to maximize the amount of charging done on off-peak rates and reduce peak rate charging costs. • Permits: Estimating a high-level cost for obtaining any required permits for the installation and operation of charging stations.
• Labor and Installation: Estimating the labor costs and expenses related to the installation of the entire charging infrastructure.
• Load Profile: Providing an estimated load profile for the chargers being proposed for each Point-of-Service based on the projected use in alignment with our proposed vehicle procurement schedule. • Vehicle to Grid: Evaluate options for taking advantage of the large network of electric vehicles as a backup power solution during outages or periods of high-power consumption.

Upon completing the evaluations, the ICF team will compile and consolidate all the associated costs for each facility that has been assessed. A simplified illustration of our methodology to electrical infrastructure assessment is shown in Exhibit 7.

Moreover, our team can also assess and recommend solutions for integrating solar power and battery energy storage based on the peak EV charging load at each facility. Solar power system costs are generally calculated on a per-watt basis, while battery storage costs are estimated based on the required kilowatt-hour capacity. This includes a comparison between grid-connected and micro-grid solutions with microgrids offering much greater security during outages in exchange for a higher cost.

Exhibit 7. ICF's Process for Site-Level and Utility-Level Infrastructure Needs Assessment

2.3 Develop Initial Rollout Schedule
To advise City departments on expectations for charging infrastructure development, the ICF team will develop a rollout timeline and cost estimates for the proposed charging infrastructure. Depending on circumstances, the lead time for charging infrastructure development can be significantly longer than the lead time for vehicle procurement.

Due to this, a well-laid-out electrification timeline that includes both vehicle procurement and infrastructure development is critical to minimizing time for implementation. In developing these schedules, the ICF team will ensure there will be sufficient electrical capacity available to support expected EV deployment, and the City can spread the cost over time to facilitate funding the infrastructure build out. In developing the schedule, the ICF team will consider the upfront utility upgrade and site preparation investments needed during the initial phase, known as EXHIBIT "A" Exhibit "A" - 12
179
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 12 futureproofing, to ensure sufficient electrical capacity will be available within each facility to expand charging equipment in future years without the need for additional construction. For example, if a facility needs a total of 10 chargers by 2030, it is more cost-effective to build such capacity during the initial phase, while the charging equipment can be installed over multiple phases.

In this task, ICF will also evaluate a variety of options for EV charging infrastructure implementation and conduct a comprehensive cost estimate of EV charging equipment and installation. Cost components to be factored into the analysis can be split into capital, and operating costs. Key capital costs include the following:
• Charging infrastructure hardware (materials cost) and installation • Software • • Distribution grid equipment and infrastructure upgrades • Make-ready costs • Operating costs are also critical to determining the business case of deploying EV charging infrastructure and include the following:
• Cost of electricity based on rate tariffs used • Demand charges • Charger networking costs • Charger data contract costs All capital and operating costs are crucial factors in determining the business case of charging infrastructure. ICF will estimate capital costs across each infrastructure development scenario, as well as the ranges of possible operating costs associated with each scenario. ICF will also develop cost estimates by location for each phase of infrastructure implementation across the entire charging infrastructure development timeline. This timeline shall align with and stays ahead of the purchase of replacement ZEV that will park at each location.

A key factor that can influence the incentives and grants available to the City is whether the installed chargers are accessible to the public. ICF will outline the pros and cons of making certain chargers publicly accessible in exchange for substantial incentive funding, which can often cover the full installation cost. Additionally, we will identify incentives available to the City even without public access to chargers, though these opportunities are less common and more competitive.

Importantly, we will also provide a cost assessment for the maintenance of EV chargers over the fleet’s lifetime.

Having worked with over 100 municipalities across the country on their electrification plans, ICF brings a wealth of experience in implementing best practices for sharing the costs of EV infrastructure across departments. We will leverage successful strategies from various municipalities to ensure equitable cost distribution while streamlining the procurement and installation process.

2.4. Identify Vendors
We understand that identifying qualified vendors is a critical step in ensuring the successful transition to a zero-emission fleet. Our approach to this task is grounded in our extensive experience working with public agencies across California and our deep familiarity with the zero-emission vehicle (ZEV) and infrastructure vendor landscape. Thus, we are providing two approaches for the vendor identification in our proposal. Below is the basic vendor identification, which would include a list of vendors from our own database. In the Value-Added scope, we would conduct a full procurement process, including the development of 30, 60 and 90% design drawings for chargers, writing of an RFP, and ICF Delivers Turnkey EV Charging
Solutions
ICF provides the end-to-end deployment of
charging stations. For example, ICF led the
installation of 12 Level 2 chargers,
including two ADA-accessible ports, at the
Hollywood/Wilshire Public Health Center
using existing electrical infrastructure. Our
project manager oversaw the full
process—from developing RFP documents
and managing vendor selection to
coordinating permitting, installation, and
final commissioning. The result was a
smooth, code-compliant deployment that
met all client requirements and
demonstrated ICF’s strength in delivering
turnkey EVSE solutions. Recently, we also
supported the City of Lodi and Laguna
Beach in issuing RFPs to hire contractors
to install EVSEs for both fleet and public
charging purposes.

EXHIBIT "A" Exhibit "A" - 13
180
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 13 then management of the RFP solicitation process through to vendor selection.

Under our basic solution, our team will begin by leveraging our proprietary vendor database, which includes up-todate information on manufacturers, upfitters, and infrastructure providers offering electric and hydrogen fuel cell vehicle solutions. This database is continuously updated through our work with over 260 fleet electrification projects and includes insights into vendor capabilities, product availability, lead times, and compliance with California’s ACF regulation.

We will conduct a targeted market scan to identify vendors that offer ZEVs and charging or fueling infrastructure compatible with the City’s fleet needs. This includes original equipment manufacturers (OEMs), specialty vehicle upfitters, and providers of Level 2 and DC fast charging equipment. For each vendor, we will assess product specifications, technology readiness, warranty and service support, and experience working with public agencies.

In parallel, we will identify cooperative purchasing contracts and state procurement vehicles (e.g., Sourcewell, CALNET, DGS) that the City can use to streamline vendor selection and reduce procurement timelines. Where applicable, we will also highlight vendors that offer bundled services, such as turnkey infrastructure installation or vehicle leasing options.

The outcome of this task will be a curated list of recommended vendors, categorized by vehicle type and infrastructure solution, along with a summary of procurement pathways and key considerations for vendor engagement. This list will be tailored to the City’s operational needs, budget constraints, and timeline for compliance with the ACF requirements.

2.5. Identify Funding Sources
To minimize costs for the City to transition to a ZEV fleet, the ICF team will develop a funding and financing plan that recommends specific grants, rebates, or various utility programs for the charging infrastructure, and site readiness for the project, as necessary. In doing so, the ICF team will rely on the comprehensive Laws & Incentives database we maintain as part of the Alternative Fuels Data Center, which includes nearly 1,000 records of laws, incentives, loan funds, and programs related to EVs and EVSE, including those in California. This will include programs such as federal tax credits; federal grants; grants offered through the California Energy Commission’s Clean Transportation Program; and incentive programs offered by regional air quality management districts. Additionally, as owners and operators of EVSE, the City can also participate in CARB’s Low Carbon Fuel Standard (LCFS) market and generate LCFS credits for providing EV charging services. These credits can contribute meaningfully to the return on investment of installing EVSE at their facilities. At the conclusion of this task, the ICF team will compile a summary table with upcoming funding deadlines and pertinent application details.

After identifying the grants, rebates, and utility programs suitable for the City, we will assess potential financial savings, particularly in vehicle procurement, charging infrastructure, and site readiness. This analysis will prioritize noncompetitive grants and programs with higher likelihoods of acceptance (e.g., HVIP). The outcomes of this analysis will be used to refine the Task 2 result to update recommendations for vehicle replacements beginning in 2028.

Task 2 Deliverables
• Memo summarizing needs and recommendations
• Map and lists of sites for future deployment of charging infrastructure • List of optimal vehicles for ZEV transition
EXHIBIT "A" Exhibit "A" - 14
181
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 14 • List of ideal sites for charging infrastructure with charger types and counts • Draft rollout schedule with illustrations and talking points • List of potential vendors and utility companies to consider for coordination/partnership • List of potential funding and implementation resources Task 3. Public Outreach

3.1 Outreach and Engagement Strategy
The outreach program will adopt a community-centered approach, ensuring that engagement efforts are focused on reaching disadvantaged communities, families with school children, and the business community. All outreach activities will be led by the local team from DKS with quality assurance, technical support, and oversight to be provided by ICF. From the outset, the Outreach and Engagement Strategy will focus on identifying target audiences and will evolve throughout the project to respond to emerging community needs. The approach emphasizes flexibility, understanding that successful community engagement is an ongoing process that adapts to local conditions and stakeholder input, as demonstrated in the graph on the right. The team will use social media, newsletters, and local newspapers to promote public input, offering formats like in-person workshops, community meetings, and surveys to ensure accessible participation. See Exhibit 8 for some examples of previous events held by the project team. In this outreach, the project team will work with community-based organizations (CBOs) to identify key gathering spots, engaging rural and underserved communities, including farm workers and tribal members. Public input will be summarized and included in the final plan to represent local experiences and the varied needs of the city.

Exhibit 8. Photos from pop-ups conducted for previous projects

3.2 Online Content
The project team will develop a webpage hosted on the City of Banning website. The webpage will include a project overview, a schedule of activities, information on how the broader community can get involved, and allow community members to sign up for email updates. The webpage will be updated as needed with information on upcoming outreach opportunities, relevant project documents, and summaries of findings. The fact sheets and any future collateral can be cited on the webpage URL so people can access additional information.

3.3 Direct Outreach
Flyers and Physical Materials: The ICF team, in coordination with the City, will develop bi-lingual materials (English and Spanish) for the project, including flyers and fact sheets. See Exhibit 9 below for some examples from previous projects. These materials will be designed using a consistent project template and available both in print and digitally for distribution through social media and the City of Banning website. Included in the outreach strategy will be ways EXHIBIT "A" Exhibit "A" - 15
182
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 15 to promote the ZEV Transition Plan, creating branded, engaging materials to encourage participation in online engagement and community meetings. This may include informational posters with QR codes placed at key locations and social media content. Additionally, guides, Public Service Announcements (PSAs), social media campaigns, and co-branded materials with the City of Banning utility will be part of the outreach strategy, especially targeting disadvantaged communities, families with school children, and the business community.

Community Popups: Pop-up workshops, co-hosted events, tabling opportunities, and presentations will be used to promote key milestones and gather early feedback before each engagement event. The outreach will take place in two phases: the first will focus on educating the community about the plan's guiding principles and gathering insights on barriers and opportunities for EV infrastructure; the second will collect community input on draft strategies. Up to 2 community events will be hosted, including neighborhood meetings, CBO events, pop-up opportunities, 1-on-1 interviews, co-branded utility events, and tabling at local markets and schools. These events will be held in local communities, supported by CBOs for strong attendance. The ICF team will manage all planning, logistics, and materials, and send staff to facilitate engagement activities, provide fact sheets and brochures, and collect feedback through comment cards. The upgraded scope for this project would include an additional two popup events.

Exhibit 9. Examples of flyers and other physical materials from previous EV planning projects Project Survey: An online survey via SurveyMonkey, along with hard copies in both Spanish and English, will be created to gather community feedback on the proposed plan. The survey will aim to understand travel behaviors, perceptions of ZEVs, identify barriers and opportunities for EV infrastructure, and understand public opinions about municipal fleet electrification. After collecting responses, the ICF team will compile a comprehensive summary of all the feedback received.

EXHIBIT "A" Exhibit "A" - 16
183
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 16 Task 3 Deliverables
• Project webpage on the Department of Public Works’ website • Outreach and marketing strategy reports
• Advertising materials: Copies of flyers, social media posts, newspaper notices, and bilingual services provided
• Meeting agendas and sign-in sheets/attendance data
• Meeting presentations (PowerPoints, handouts, etc.)
• Photographs of meetings
• Survey results
• Summary of feedback received per outreach event
Task 4. Advisory Committee Meetings
ICF acknowledges the necessity of effective collaboration among all parties involved in the zero-emission vehicle transition. At the start of the project, we will collaborate with the City to recruit an advisory committee that will guide the project. This group will include representatives from local CBOs, Banning Electric Utility, the Banning Unified School District, Caltrans, and other necessary stakeholders as determined by City staff. Our team is dedicated to supporting the City to facilitate understanding of roles, explore options for input, gather insights, and identify best practices related to the City’s ZEV transition.

The ICF team will hold an initial kickoff meeting after the confirmation of the advisory committee roster. The kick-off meeting will include members of ICF's project management team and task leads, along with representatives from City and the advisory committee. This meeting is intended to ensure that all key stakeholders and decision-makers involved in the project are fully represented and engaged. This session will outline the project plan details, including establishing timelines, discussing deliverables, setting key milestones, and defining roles and responsibilities. We will incorporate feedback and input received during the meeting to update the proposed methodology and schedule accordingly. After the kick-off meeting, we will compile the meeting minutes and distribute them to all participants for further dissemination. The ICF team can coordinate two kick-off meetings with the City if necessary: one with the City project team to discuss project management, contracting, invoicing, and the detailed workplan, and another with the advisory committee to address the high-level workplan and upcoming tasks or review timeline.

The ICF team will schedule and facilitate meetings every other month with the working group and other stakeholders as necessary to review project status, performed work, upcoming tasks or milestones, status of scope and schedule, and issues to be aware of, and convey requests for support from working group participants, and solicit feedback throughout the project's duration. Given the breadth of the advisory committee, the ICF team will work closely with the City to thoughtfully structure and plan each meeting to create an interactive and synergistic environment that encourages open dialogue, creative brainstorming, and strategic alignment. After each meeting, we will consolidate the outcomes, decisions, and action items, and share this summary with all participants. This will ensure a shared understanding and accountability for the next steps, fostering a cohesive and streamlined process that propels the project forward.

Task 4 Deliverables
• Member roster for the Advisory Committee
• Compiled meeting agendas, minutes, and sign-in sheets EXHIBIT "A" Exhibit "A" - 17
184
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 17 • List of Action Items from each meeting
• Comments from presentations
Task 5. Draft and Final Plan
Following the completion of all tasks, ICF will compile the findings and develop a draft Zero-Emission Vehicle Fleet & Infrastructure Transition Plan report for the City. This draft report will encompass all analyses from the previous tasks, including an executive summary, EV replacement schedule, recommendations for charging infrastructure development, total cost of ownership, and emission benefits analysis. Additionally, the plan will cover budgeting needs, vehicle replacement/procurement policies, and all other strategies and recommendations for infrastructure development, operation, and maintenance developed throughout the previous tasks. The plan will identify challenges encountered during its development and lessons learned, offering practical recommendations for the City to consider. This draft will be presented to the Advisory Committee during a bi-monthly meeting for feedback.

At the commencement of the report drafting process, the ICF team will collaborate with City staff to establish a list of stakeholders for the two rounds of review. These stakeholders shall at the very least include the City, the advisory committee and Caltrans. ICF will submit the draft report to the City’s representatives and identified stakeholders on this contract and then go through multiple rounds of revisions to the report as needed. ICF will create a final version of the report addressing all of the City’s comments and will provide it to the City within 30 days of receiving the final set of comments on the draft version. Both the draft and the final Plan will be sent electronically in Microsoft Word (*.doc or *.docx) format.

In addition to the final report, ICF will prepare a Microsoft PowerPoint (*.pptx) deck with 20 to 30 minutes of content to describe the project overview, the process, results from the analytical work completed, as well as recommendations. This final plan presentation will be presented to the advisory committee and shall have all the sufficient information for stakeholders to give feedback. If needed, ICF will be also available for an additional presentation to City stakeholders, which may include City Council, city departmental key staff, or other groups.

Task 5 Deliverables
• Draft Zero-Emission Vehicle Fleet and Infrastructure Transition Action Plan • Compiled list of feedback from review sessions
• Final Plan, incorporating feedback from two review rounds. • Presentation for communicating key outcomes of the project. • Submission of Plan to Caltrans per specifications
Schedule
ICF will begin work once ICF and the City execute the contract, and the City issues a Notice to Proceed, assumed to take place by September 2025. ICF proposes a twelve (12)- month period of performance to finish the required technical scope including Tasks 1-5 as stated in this proposal, from September 2025 to August 2026. Exhibit 10 shows the proposed project schedule along with the timing of major deliverables for each task – based on the number of months from the notice to proceed. This schedule covers all tasks included in the Basic scope outlined in the Scope of Work, exclusive of additional tasks included in the Value-Added tasks, which will extend the timeline for Vendor Identification (to complete the RFP process) and require additional time for engineering drawings.

EXHIBIT "A" Exhibit "A" - 18
185
Exhibit “A”-19
III. In addition to the requirements of Parts I and II of this Scope of Services, during the performance of the Services, Consultant will keep City appraised through periodic status reports regarding the performance of the Services under this Agreement as set forth below and in Section 5.2, by the following means:
a. In-person meetings and/or teleconferences.
b. Email updates/questions to applicant team and City while reviews are underway.
c. Conference calls.

IV. All work product is subject to review and acceptance by City. If the City determines that any work product is unacceptable, for any reason, it must be revised by Consultant without additional charge to City until found satisfactory and accepted by City. 186
Exhibit “B”-1
11303-0008\2344655v8.doc
EXHIBIT “B”

SPECIAL REQUIREMENTS

TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS

1. This Agreement calls for services that, in whole or in part, constitute “public works” as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code (“Chapter 1”). Further, Consultant acknowledges that this Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. Therefore, as to those Services that are “public works,” Consultant shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.

2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above.

3. Consultant shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5, and has provided proof of registration to City prior to the Effective Date of this Agreement. Consultant shall not perform work with any subcontractor that is not registered with DIR pursuant to Section 1725.5. Consultant and subcontractors shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If the Consultant or any subcontractor ceases to be registered with DIR at any time during the duration of the project, Consultant shall immediately notify City.

4. Pursuant to Labor Code Section 1771.4, Consultant’s Services are subject to compliance monitoring and enforcement by DIR. Consultant shall post job site notices, as prescribed by DIR regulations.

5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Consultant acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Consultant shall post such rates at each job site covered by this Agreement.

6. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Consultant shall, as a penalty to City, forfeit $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subcontractor.

7. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform City of the location of the records.
187
Exhibit “B”-2
11303-0008\2344655v8.doc

8. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations.

Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, Consultant and each of its subcontractors shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.

9. The Consultant shall not perform Work with any Subcontractor that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. The Consultant and Subcontractors shall not be debarred or suspended throughout the duration of this Agreement pursuant to Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. If the Consultant or any subcontractor becomes debarred or suspended during the duration of the project, the Consultant shall immediately notify City.

10. Consultant acknowledges that eight hours labor constitutes a legal day’s work.

Consultant shall comply with and be bound by Labor Code Section 1810. Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Consultant shall, as a penalty to City, forfeit $25.00 for each worker employed in the performance of this Agreement by the Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay.

11. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Date______________ Signature___________________________ 188
Exhibit “B”-3
11303-0008\2344655v8.doc

12. For every subcontractor who will perform work on the project, Consultant shall be responsible for such subcontractor’s compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Consultant shall include in the written contract between it and each subcontractor a copy of those statutory provisions and a requirement that each subcontractor shall comply with those statutory provisions. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor’s compliance, including, without limitation, conducting a periodic review of the certified payroll records of the subcontractor and upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take corrective action to halt or rectify any failure.
189
Exhibit “C”-1
EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks (“Tasks”) at the following rates as attached as Exhibit C-1:

II. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task sub-budget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.8.

III. City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all personnel describing the Services performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved sub-contractor labor, supplies, equipment, materials, and travel properly charged to the Services. 190
Exhibit “C-1”-1
EXHIBIT “C-1”
CONSULTANT’S BILLING RATE AND TASK SCHEDULE
191
Exhibit “D”- 1
EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Consultant shall perform all Services timely, and deliver the specified tangible work products to City in accordance with the schedule attached as Exhibit D-1.

II. The Contract Officer may approve extensions for performance of the Services in accordance with Sections 1.8 and 3.3.
192
Exhibit “D-1”- 1
III.EXHIBIT “D-1”

PROPOSED PROJECT SCHEDULE
193
Resolution 2024-160

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RESOLUTION 2024-160

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BANNING, CALIFORNIA,

AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE PLANNING GRANT

AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE

CITY OF BANNING ZERO-EMISSION VEHICLE FLEET AND INFRASTRUCTURE

TRANSITION ACTION PLAN
WHEREAS, the City of Banning is eligible to receive Federal and/or State funding for certain transportation planning related plans, through the California Department of Transportation; WHEREAS, a Restricted Grant Agreement is needed to be executed with the California Department of Transportation before such funds can be reimbursed through the Transportation Planning Grant Program;
WHEREAS, the City of Banning City Council wishes to delegate authorization to execute these forms, agreements and any amendments thereto to the City Manager or his designee.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Banning as follows:

SECTION 1. The City Council hereby authorizes the City Manager, or designee, to make necessary non-substantive changes, and to execute all Restricted Grant Agreements and any amendments thereto with the California Department of Transportation.

SECTION 2. The City Council authorizes the City Manager, or designee, to make necessary budget adjustments, appropriations, and transfers related to this resolution.

SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 8th day of October 2024.

Alberto Sanchez, Mayor
City of Banning
ATTEST:

Caroline Patton, Administrative City Clerk
City of Banning
194
Resolution 2024-160

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APPROVED AS TO FORM:

Serita R. Young, City Attorney
Richards, Watson & Gershon
195
Resolution 2024-160

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CERTIFICATION:

I, Caroline Patton, Administrative City Clerk of the City of Banning, California, do hereby certify that the foregoing Resolution 2024-160, was duly adopted by the City Council of the City of Banning, California, at a regular meeting thereof held on the 8th day of October 2024 by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Caroline Patton, Administrative City Clerk
City of Banning, California
196
Resolution 2024-160

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EXHIBIT A
2024-25 Sustainable Transportation Planning Grant Application 197
This document includes confidential data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed—in whole or in part— for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of—or in conjunction with—the submission of these data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government‘s right to use information contained in these data if it is obtained from another source without restriction. The data subject to this restriction are contained in this volume and its appendices and attachments.

Submitted to:

City of Banning
Purchasing Division
99 E. Ramsey St.

Banning, CA 92220
Barbara Mason
Purchasing Manager
951-922-3121
[email protected]
Submitted by:

ICF Incorporated, L.L.C Headquarters
1902 Reston Metro Plaza
Reston, VA 20190
ICF California Office
555 W. Fifth St., Suite 3100
Los Angeles, CA 90013
Janine Egler
Sr Contracts Administrator
703-934-3269
[email protected]
July 31, 2025
ICF Response 2024-167099 to Request for Proposals – RFP-24-094 Banning ZEV Fleet & Infrastructure Transition
Action Plan
198
1902 Reston Metro Plaza, Reston, VA 20190 USA +1.703.934.3000 +1.703.934.3740 fax icf.com ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
ii
Table of Contents
Statement of Understanding and Approach ..................................................................... 1 Project Understanding .....................................................................................................................................1 Our Approach At-a-Glance ..............................................................................................................................2 Technical Approach.........................................................................................................................................2 Task 1. Existing Conditions ...............................................................................................................3 Task 2. Analysis ................................................................................................................................4 Task 3. Public Outreach ..................................................................................................................14 Task 4. Advisory Committee Meetings ............................................................................................16 Task 5. Draft and Final Plan............................................................................................................17 Schedule........................................................................................................................................................17 Company Information....................................................................................................... 18 Firm Description.............................................................................................................................................18 Disclosures ....................................................................................................................................................19 Company Personnel ......................................................................................................... 20 Team Organization ........................................................................................................................................20 Experience and References ............................................................................................. 23 National Leadership in Fleet Electrification Programs ...................................................................................23 References ....................................................................................................................................................26 Value Added Services ...................................................................................................... 30 Identify Vendors for Charging Infrastructure..................................................................................................30 Develop Site Drawings for Charging Infrastructure........................................................................................31 Appendix A: Resumes...................................................................................................... 34 199
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 1 Statement of Understanding and Approach
This section outlines the general approach the ICF team will use to execute the various scopes of work that may be defined under this contract. This approach details the capabilities and tools which the ICF team has used to complete this type of work in the past and demonstrates our unique qualifications for this work. We specialize in providing services tailored to support the City of Banning’s efforts in transitioning its fleet to zero-emission vehicles and developing the necessary infrastructure to ensure seamless and efficient implementation. We are committed to delivering solutions that align with the state’s requirements under ACF, and which provide the lowest total cost of ownership for the City and its taxpayers.

Exhibit 1. California regulations are supporting ZEV deployment.

We understand that the full transition to ZEVs or other alternative fuel technologies is far from trivial. Specifically, this transition is going to be challenging for medium and heavy duty (MD/HD) vehicles in terms of the technology availability, the cost, and particularly the requisite ZEV charging or refueling infrastructure. It is also important to note that many municipalities use specialized vehicles and equipment like sewer trucks, refuse trucks, vacuum trucks, and cranes. These vehicles require not only traditional original equipment manufacturers for vehicle manufacturing but also upfitters skilled in configuring these vehicles to meet specific municipal needs. Furthermore, there are also often 200
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 2 opportunities for right-sizing and leveraging motor pool systems as strategies to improve cost efficiency, resource optimization, and environmental sustainability of the fleet. Throughout this process, it is also important to keep local residents informed about the environmental and health benefits of deploying ZEVs in their communities. This enables the City to lead by example in ZEV adoption and explore shared charging options for residents.

Exhibit 2. ICF’s Proposed Step-by-Step Approach
201
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 3 Notably, this approach consists of two different price points designed to provide the city with options depending on whether they want to strictly complete the scope as written in the RFP or receive additional value through additional analyses that seek to drastically improve the work of implementing the proposed plan. These additional items are spelled out in the Value-Added Services appendix with pricing information in the Price Proposal. Notably, the upgraded scope includes full RFP support and sourcing process for the charging infrastructure needed by the city, two additional pop-ups or public meetings for outreach and 30%, 60% and 90% conceptual engineering drawings for the charging infrastructure at two sites.

Site or Depot Information
• Current parking location and ownership
(leased/owned)
• Layout of the depot (AutoCAD)
• Electrical capacity
• Last 12 months of utility billing and usage data
• Information on any existing/planned electrical upgrades • Current fueling site (if any existing ZEV infrastructure) • Maintenance practice
• Single line diagrams
202
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Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 4 In addition to fleet data collection and processing, the ICF team will conduct up to three interviews with City departments to further collect information on fleet operations and obtain insights into the typical range of operating conditions for the vehicles, which may not be available or obvious within the data provided, and to better understand future fleet needs. The ICF team uses time in these interviews to develop a comprehensive understanding of the real and perceived barriers to electrifying City fleet vehicles, existing plans or experience with EV fleet transition, distinct challenges departments are facing, and the operation of any specialty vehicles. The data solicited and information collected from interviews with the fleet managers and/or drivers on future fleet needs is used to create an initial, business-as-usual vehicle replacement schedule.

These criteria can later be used to filter our proprietary EV Model library to find vehicles which meet the specific requirements of the fleet.

Task 1 Deliverables
• List of reviewed documents
• Tables/lists summarizing collected data
• Inventory of findings, photographs, field notes
• Existing conditions memo
Task 2. Analysis

We will also leverage the insights from this review to also identify whether a motor pool or similar car-sharing options could be feasible and beneficial.
203
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Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 5 Fleet Transition Assessment: Leveraging outcomes of fleet rightsizing analysis as well as other information collected on the fleet vehicles, the ICF team will employ our in-house fleet assessment model to analyze the City’s fleets, characterize their operations, and develop tailored recommendations for the transition of fleet vehicles to EVs (Exhibit 3Error! Reference source not found.). This tool, created by DKS, has been carefully maintained and enhanced over time to support a variety of municipal and fleet clients. Using this tool, the ICF team will conduct an overview of currently available and forthcoming BEVs and PHEVs that could potentially replace the vehicle types currently used by the City. The ICF team also has a separate database for fuel cell EVs which it will use for vehicles where cost-effective EV options might not be available.

Exhibit 3. The Proposed Fleet Transition Modeling Process and Transition Planner Using the fleet transition planner, the ICF team will deliver key recommendations at a vehicle-by-vehicle level and a fleet level. Outputs of the model will include the following:
• Recommended zero emission technologies (battery electric, plug-in hybrid, and fuel cell vehicles) • Recommended EV replacement makes and models
• Total cost of ownership (TCO), including the upfront and lifecycle vehicle costs • Identification of vehicle types that are least viable for conversion • Recommended replacement years
• A fleetwide phased vehicle replacement schedule
• Estimated GHG emissions reductions from EV replacements • Recommended charger types (e.g., Level 2, DCFC)
204
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Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 6 When determining the recommended vehicle replacement schedule, we typically start with simple cost-effective replacements while also staying mindful of the complexity and difficulty associated with replacing certain use cases due to insufficient alternatives, operational challenges, unreliable technology, safety, excessive costs, or other identified reasons. For vehicles without currently available EV replacements, the ICF team will provide insights on the potential future availability as well as detailed descriptions of why no recommendation is provided in this project. Additionally, for vehicles where an EV replacement is not recommended due to either excessive cost or lack of technology availability, the ICF team will provide recommendations for other alternative vehicles and fuels as a replacement phase. This recommendation will take into account the availability of alternative vehicles and fuels in Banning, considering the operational needs and siting of that vehicle.

2.2 Identify Transition Needs & Requirements
Vehicle Replacement Recommendations: In working with the City to find ZEV options which can replace all of the vehicles in the fleet, the ICF team employs a collaborative suitability assessment process to identify appropriate vehicle models which can meet the existing City operations. Using DKS’s fleet transition planner tool, the team will first filter vehicle options which meet the existing vehicle specifications collected in Task 1. For Banning Connect vehicles, the ICF team will evaluate the recommendations given in ZEB Rollout plan to assess if they still apply and are the best option for the city. This is typically a trivial process for light-duty vehicles but incorporates many criteria for medium and heavy-duty vehicles such as:
• Vehicle body type • Maximum operating range • Use case • Daily mileage • Towing/hauling capacity
Exhibit 4. Screenshot of Fleet Transition Planner Dashboard As shown in Exhibit 4, the replacement recommendations will be delivered to the city as a dashboard to keep the results current. This dashboard tool allows the City to tweak recommended vehicles, procurement timelines and purchase prices to better align with City preferences, and to stay current in the future after project completion. These 205
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 7 changes are then automatically incorporated in the
updated transition timeline and cost estimates by year.

In addition, this tool ensures that the City timeline
aligns with the requirements set out in ACF and can
be further customized to show ICT compliance.

Exhibit 6. Sample Fleet GHG Emissions Reduction Impact Analysis -$1,422,760
$901,960
$1,633,157
$1,427,580
$1,859,015
$1,166,594
$2,697,017
$647,452
$5,167,795
$6,390,859
$264,828
-$2,000,000
$3,000,000
$8,000,000
$13,000,000
$18,000,000
ICE Replacements EV Replacements
Charging Infrastructure O&M
Capital Cost
NPV Fuel Costs
NPV Maintenance Costs
Charging Infrastructure Hardware
Charging Infrastructure Installation
Exhibit 5. Example of TCO Analysis
206
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 8 Charging Infrastructure Assessment: Using our fleet modeling results and recommendations developed in the previous task, we will analyze the sites that will require new or upgraded charging infrastructure, including the number, types, and power level of EVSE. This assessment will be conducted using ICF’s in-house charging needs assessment tool, which is specifically designed to evaluate the charging energy and power requirements at each site where EV replacements are recommended and where EV operation is concentrated. The algorithms embedded in the tool analyze expected vehicle operations at each site and compare them with critical information on the EVs to accurately estimate daily charging needs. Key factors considered include the vehicles’ energy efficiency, daily mileage or operation hours, battery capacity, maximum power acceptance rates, and available charging time.

Based on the anticipated operating conditions and constraints at each site, ICF’s in-house tool will provide tailored recommendations for specific charger types and power levels, ensuring that these are optimized on a vehicle-byvehicle basis. Several outputs from our fleet assessment are key inputs for developing charging infrastructure, including the following:
• Which existing vehicles are recommended for replacement with EVs and what types they are • How much energy and power each EV will need to charge, as a function of:
✓ Average daily energy consumption (in kWh) – based of daily VMT ✓ Vehicle battery energy capacity (in kWh)
✓ The duration of time each vehicle has to charge between shifts and operations ✓ The maximum power acceptance rate for each vehicle (in kW) • Where EV replacements will dwell
• Seasonal variation in daily VMT – we want to plan for the worst case while balancing the cost of over installing based on a rare occurrence
• Whether or not smart/networked charging is desired
• Whether or not the fleet will use a charging management system To determine the location of chargers, the tool uses information on vehicle dwell time, driving routes, parking locations, and the operational characteristics. Fleet vehicles do not necessarily need to be charged at the locations where they are being parked. Similarly, depending on co-locations, charging infrastructure may be considered at sites that multiple department fleets could share. Using this information, the ICF team will develop a baseline charging infrastructure implementation scenario with a rollout schedule that projects the following information:
• The projected number of chargers needed at each site to support the EV replacements over the next 15 years
• The recommended locations of EV charging infrastructure • The recommended type (e.g., Level 1, Level 2, DCFC) and power level (in kW) of chargers for each vehicle type
• The overall power need associated with charging infrastructure at each site
Charging Infrastructure Optimization: One of the key features that sets ICF’s in-house tool apart from other charging infrastructure models in the market is its embedded optimization algorithms. These algorithms enable the City to optimize the number of chargers by increasing the vehicle-to-plug (V2P) ratio while maintaining the resilience of both charging and fleet operations. Following the development of the baseline charging infrastructure needs scenario (assuming 1:1 V2P), we then develop an optimized charging infrastructure needs scenario. This involves determining the most appropriate V2P ratio for each facility and groups of vehicles and assessing 207
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 9 the feasibility of smart/scheduled charging. This approach implies using fewer charging stations to service a greater number of EVs, leading to significant cost savings. It reduces the upfront investment in charging infrastructure and minimizes ongoing operational and maintenance expenses. Moreover, this efficient use of resources is particularly beneficial in conserving space, a crucial aspect in urban or densely populated areas. The ICF team will carefully review the recommendations provided by its our tool to identify the highest feasible V2P ratios that can be achieved while ensuring reliability and successful daily operations of the fleet. ICF will also investigate the effects of peak and off-peak pricing on the proposed charging plan – when in some cases it may make sense to make operational changes to allow for cheaper charging. In other cases, we may recommend scheduled charging at night in a way that fits with existing operations but starts after midnight when peak rates have been reduced.

Utility-side Electrical Infrastructure Assessment: Once the team has determined the number, types, output power levels, and locations of chargers to be deployed, we will review the capacity of the three City facilities to support the projected additional electrical load from charging EVs and identify potential site-level and distribution grid impacts of that additional load. To identify potential utility distribution electrical infrastructure impacts, our team will first coordinate with Banning Electric Utility to review data that they already have on the capacity of existing distribution grid infrastructure. In working with Banning Electric Utility, we seek to answer the following questions:
• How large is the electrical service from the utility for each relevant facility? • How much electrical current is each facility consuming at existing peak power demand levels? • How much electrical capacity is remaining on the utility-side of the meter at existing peak power demand? • How much electrical capacity remains on the City’s facility side of the meter? 208
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 10 Responses to these questions will help us gather the needed data to conduct the electrical capacity analysis at each facility and to determine any potential impacts to the electric grid. With an understanding of peak power demand and the voltage of service drops at each facility, our team will estimate the maximum current used at each facility at peak power demand. This will then be subtracted from the size of the existing electrical service to provide an estimate of how much electrical capacity is remaining on the utility side of the meter. Our team will then compare that to the projected additional load from EV charging at each facility to determine whether each facility has sufficient utility-side capacity to accommodate chargers or if upgrades may be necessary. ICF will then gather data to understand the size and location of transformers, amount of existing capacity on them, as well as any practical challenges related to charger installation like long trenching distances or insufficient parking near existing transformers. This effort with the utility will be used to update the charger installation timeline to include necessary upgrades on the part of the utility and incorporate that effort into the lead time for each site. It will also be used to update the cost estimates for each site with utility-specific information on the costs of the typical upgrades which we already have in our pricing model. These price estimates are based on industry experience and work with various utilities across the country but can be further refined to take advantage of cost data provided by Banning Electric Utility in order to ensure they align with what will be required of the City.

We have also assisted the City of Colton
Electric Utility Department in
conducting grid impact and infrastructure
cost analyses across the service territory
to support additional loads, including EV
adoption and other new development.
209
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Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 11 • Charge Management: Recommending solutions for charge management software and hardware to maximize the amount of charging done on off-peak rates and reduce peak rate charging costs. • Permits: Estimating a high-level cost for obtaining any required permits for the installation and operation of charging stations.
• Labor and Installation: Estimating the labor costs and expenses related to the installation of the entire charging infrastructure.
• Load Profile: Providing an estimated load profile for the chargers being proposed for each Point-of-Service based on the projected use in alignment with our proposed vehicle procurement schedule. • Vehicle to Grid: Evaluate options for taking advantage of the large network of electric vehicles as a backup power solution during outages or periods of high-power consumption.

Exhibit 7. ICF's Process for Site-Level and Utility-Level Infrastructure Needs Assessment

Due to this, a well-laid-out electrification timeline that includes both vehicle procurement and infrastructure development is critical to minimizing time for implementation. In developing these schedules, the ICF team will ensure there will be sufficient electrical capacity available to support expected EV deployment, and the City can spread the cost over time to facilitate funding the infrastructure build out. In developing the schedule, the ICF team will consider the upfront utility upgrade and site preparation investments needed during the initial phase, known as 210
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Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 12 futureproofing, to ensure sufficient electrical capacity will be available within each facility to expand charging equipment in future years without the need for additional construction. For example, if a facility needs a total of 10 chargers by 2030, it is more cost-effective to build such capacity during the initial phase, while the charging equipment can be installed over multiple phases.

Importantly, we will also provide a cost assessment for the maintenance of EV chargers over the fleet’s lifetime.

Task 2 Deliverables
• Memo summarizing needs and recommendations
• Map and lists of sites for future deployment of charging infrastructure • List of optimal vehicles for ZEV transition
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July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 14 • List of ideal sites for charging infrastructure with charger types and counts • Draft rollout schedule with illustrations and talking points • List of potential vendors and utility companies to consider for coordination/partnership • List of potential funding and implementation resources Task 3. Public Outreach

Exhibit 8. Photos from pop-ups conducted for previous projects

3.3 Direct Outreach
Flyers and Physical Materials: The ICF team, in coordination with the City, will develop bi-lingual materials (English and Spanish) for the project, including flyers and fact sheets. See Exhibit 9 below for some examples from previous projects. These materials will be designed using a consistent project template and available both in print and digitally for distribution through social media and the City of Banning website. Included in the outreach strategy will be ways 213
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 15 to promote the ZEV Transition Plan, creating branded, engaging materials to encourage participation in online engagement and community meetings. This may include informational posters with QR codes placed at key locations and social media content. Additionally, guides, Public Service Announcements (PSAs), social media campaigns, and co-branded materials with the City of Banning utility will be part of the outreach strategy, especially targeting disadvantaged communities, families with school children, and the business community.

Virtual Community Meeting (3): The ICF team will also coordinate and facilitate a set of community meetings during the draft strategies phase to provide updates and gather public input on the plan, focusing on the future of multimodal access. These meetings will include an educational component with case studies and best practices to foster informed discussions. The meetings will be scheduled at different times to maximize participation. The ICF team will manage the virtual workshops via Zoom, coordinate with the City to develop informational materials, and document all feedback gathered during the meetings, providing a comprehensive summary. 214
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Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 16 Task 3 Deliverables
• Project webpage on the Department of Public Works’ website • Outreach and marketing strategy reports
• Advertising materials: Copies of flyers, social media posts, newspaper notices, and bilingual services provided
• Meeting agendas and sign-in sheets/attendance data
• Meeting presentations (PowerPoints, handouts, etc.)
• Photographs of meetings
• Survey results
• Summary of feedback received per outreach event
Task 4. Advisory Committee Meetings
ICF acknowledges the necessity of effective collaboration among all parties involved in the zero-emission vehicle transition. At the start of the project, we will collaborate with the City to recruit an advisory committee that will guide the project. This group will include representatives from local CBOs, Banning Electric Utility, the Banning Unified School District, Caltrans, and other necessary stakeholders as determined by City staff. Our team is dedicated to supporting the City to facilitate understanding of roles, explore options for input, gather insights, and identify best practices related to the City’s ZEV transition.

Task 4 Deliverables
• Member roster for the Advisory Committee
• Compiled meeting agendas, minutes, and sign-in sheets 215
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Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 17 • List of Action Items from each meeting
• Comments from presentations
Task 5. Draft and Final Plan
Following the completion of all tasks, ICF will compile the findings and develop a draft Zero-Emission Vehicle Fleet & Infrastructure Transition Plan report for the City. This draft report will encompass all analyses from the previous tasks, including an executive summary, EV replacement schedule, recommendations for charging infrastructure development, total cost of ownership, and emission benefits analysis. Additionally, the plan will cover budgeting needs, vehicle replacement/procurement policies, and all other strategies and recommendations for infrastructure development, operation, and maintenance developed throughout the previous tasks. The plan will identify challenges encountered during its development and lessons learned, offering practical recommendations for the City to consider. This draft will be presented to the Advisory Committee during a bi-monthly meeting for feedback.

At the onset of the project, ICF will create a detailed project schedule including all tasks, subtasks, meetings, public outreach activities, client review points, major milestones, and deliverables. Our team will review the project schedule with the City to ensure on-time delivery of high-quality deliverables as outlined in ICF’s proposed approach, ICF will work with the City to make the necessary schedule updates. 216
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July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 18 Exhibit 10. ICF's Proposed Task-specific Schedule.

Task Name Sep
25 Oct
25 Nov
25 Dec
25 Jan
26 Feb
26 Mar
26 Apr
26 May
26 Jun
26 Jul
26 Aug
26 Task 1. Existing Conditions X
Task 2.1 Identify Vehicles for Transition X
Task 2.2 Identify Infrastructure Sites X
Task 2.3 Identify Transition Needs & Reqs. X
Task 2.4 Develop Initial Rollout Schedule X
Task 2.5 Identify Vendors X
Task 2.6 Identify Funding Sources X
Task 3. Public Outreach X X
Task 4. Advisory Committee Meetings X X X X X X
Task 5. Draft and Final Plan X X
Milestone deliverables for each task are denoted with an “x”.

Company Information
Firm Description
ICF Incorporated, L.L.C, doing business in the State of California as ICF Consulting, L.L.C. will be the legal entity for any contract awarded in response to this RFP, with participation from its corporate affiliates’, ICF Resources, LLC, hereinafter collectively referred to as “ICF”, is wholly-owned subsidiary of parent ICF Consulting Group, Inc., with ICF Consulting Group, Inc., being under parent company ICF International (NASDAQ:ICFI). ICF is a leading global consulting firm with over 50 years of experience addressing complex social and environmental issues, particularly in transportation, energy, and climate change. With a network of 75 offices and nearly 9,000 employees, ICF partners with governments, corporations, and multilateral organizations to provide innovative solutions to transportation policy and sustainability challenges. The firm has strong financial stability, generating $1.96 billion in revenue and $152 million in cash from operations in 2023. Supported by a $1.3 billion credit facility and its status as a publicly traded company, ICF has the resources and expertise to deliver high-quality, sustainable solutions to its clients.

DKS Associates, founded in 1979, provides specialized transportation planning, design, and engineering services to public agencies across the country. Firmwide, our staff includes more than 170 professionals with offices in Anaheim, Sacramento, Oakland, and Pasadena, CA; Portland (Headquarters) and Salem, OR; Seattle, WA; and Austin, TX. In addition to the more traditional transportation planning and engineering services we have successfully provided clients for 45 years, DKS provides a wide range of cutting-edge smart mobility services. One of the most measurable ways we help clients reduce greenhouse gas emissions is through our comprehensive suite of electromobility services. Our electromobility service line includes planning for municipal-scale zero emissions vehicle (ZEV) charging programs, designing site-scale charging infrastructure for installation, and assisting clients with grants, rebates, and other incentives and project financing. We also support project implementation with phasing, utility coordination, permitting, and installation oversight.

ICF Incorporated, LLC DKS
Headquarter Address 1902 Reston Metro Plaza
Reston, VA 20190
1050 SW 6th Avenue, Suite 600
Portland, Oregon 97204
Nearest Branch Office Address 555 W 5th St, Suite 3100, Los Angeles, CA 90013
2401 E Katella Ave, Suite 425,
Anaheim, CA 92806
Point of Contact Dr. Stephanie Kong
Director of Transportation and Energy
Thomas Paddon
Electromobility Project Manager
217
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July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 19 555 W 5th St, Suite 3100
Los Angeles, CA 90013
909-294-0373
[email protected]
2401 E. Katella Ave., Suite 425,
Anaheim, CA 92806
657-284-2620
[email protected]
The team proposed for this project is a collective of specialists in fleet electrification, charging infrastructure, and fleet management. They are uniquely qualified to devise tailored solutions for the City of Banning ZEV fleet transition roadmap. Our expertise spans a comprehensive range of areas, including ZEV technology, infrastructure assessment, fleet modeling, electrical infrastructure evaluation, and innovative funding, procurement, financing, workforce, and implementation strategies. Our team has an in-depth understanding of municipal fleet policies and fleet electrification and has extensive experience in charging infrastructure planning. Over the past two decades, we have conducted fleet electrification studies for more than 200 fleets ranging in size from 50 to 10,000 vehicles. Leveraging this expertise, we excel at developing fleet electrification master plans designed for short-term, mid-term, and long-term success in transitioning fleets to ZEVs. Our exceptional national leadership in fleet electrification programs as well as public ZEV infrastructure planning, and deep understanding and knowledge of the national ZEV market and policies distinguish us from other ZEV planning consultants.

Disclosures
ICF confirms we do not have any litigation, mediation, or arbitration regarding the performance of similar services in the past 5 years.

To our knowledge, ICF does not have any past or current business and personal relationships with the City of Banning, elected official, appointed official, or city employees or family. 218
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 20 Company Personnel
Team Organization
ICF has assembled a team with the expertise and experience necessary to fulfill the ambitious scope of this project.

Our proven track record in fleet electrification for local, regional, and state governments, as well as utilities, demonstrates our capability. From day one, our staff will bring best practices, methods, and tools, along with a detailed understanding of technology readiness, electrification opportunities, EV infrastructure planning, fleet management and standards. Our team's expertise and past performance ensure we can develop a robust Fleet & Infrastructure Transition Action Plan, accelerating municipal fleet EV adoption, meeting the City’s environmental, climate and fiscal goals, and maximizing benefits for its community members.

We have assembled a team of experts backed by a deep bench of analysts and engineers, which will allow us to effectively scale our resources to meet evolving project demands. In formulating the team structure for this proposal, we have aligned our resources with all the requirements of the City’s scope of services. We believe that the successful execution of this project requires:
• An accomplished leadership team possessing a comprehensive understanding of fleet electrification and infrastructure planning with the capacity to navigate multiple concurrent tasks involving complex analyses • The competence to work autonomously while maintaining a firm grasp on how specific tasks interconnect with the broader project scope and ultimately contribute to the final roadmap A comprehensive organization chart is available in Exhibit 11, and staff biographies are detailed in Exhibit 12.

Resumes for each staff member are included in Appendix A at the end of this proposal.

Exhibit 11. Proposed organization chart of the ICF team. 219
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 21 Exhibit 12. Subject matter expertise for the ICF team members.

Name Project Title Role Related Qualifications & Past Relevant Experiences Sam Pournazeri,
PhD Project Director Executive Oversight
• Lead ICF municipal transportation decarbonization and electrification work
• A clean technology expert with more than 15 years of experience with clean transportation planning, policy development, and EV analytics Stephanie Kong,
PhD
Project
Manager
Lead Task
4&5,
Oversight &
QA
• Based in Orange County, CA
• ICF’s expert in transportation electrification planning, infrastructure development planning, infrastructure policy
• More than 5 years of experience conducting infrastructure assessment, transportation modeling, and policy evaluations
Duncan Crowley Deputy Project
Manager
Lead Task
4,5
• Over 5 years of experience specializing in the design and management of beneficial electrification and fleet assessment programs through data-driven analysis and operational management
• PM for several fleet transition and infrastructure plans in California at ICF
Ramon Molina
Garcia
Fleet Inventory
Lead Lead Task 1
• Based in Los Angeles, CA
• Transportation expert specialized in zero-emission transport, energy use, and infrastructure; technical lead for LAUSD EV transition plan Max Kaffel
Charging
Infrastructure
Lead
Lead Task 2
• Based in Los Angeles, CA
• ICF’s lead consultant in clean transportation and EVSE planning • Over 5 years of experience in EVs, alternative fuels, renewable energy systems, and building electrification
Thomas Paddon
(DKS)
Fleet
Electrification
Lead
Lead Task 2 • Based in Orange County, CA
• A seasoned leader in clean transportation, with over six years of experience leading fleet electrification and transition projects and programs across the US
• Led more than 30 successful fleet transition projects for government, utility and private clients
Kendall Flint
(DKS)
Public
Engagement
Lead
Lead Task 3 • Seasoned communications strategist with over 30 years of experience leading public outreach and information efforts for cities, counties, special districts, and regional agencies across California, particularly in transportation and land use planning
• Expert in inclusive engagement specializing in outreach to underserved communities and adept at navigating complex, high-profile, and controversial projects to build public trust and foster meaningful participation
Steven Philips
(DKS)
Engineering
Design Lead
Lead Task 6 • Based in Orange County, CA
• 15-year experience in the energy and transportation industry, focusing on low-carbon infrastructure projects in Southern California • A licensed electrical contractor overseeing the installation of hundreds of EVSE units, including those for municipal and US military fleets Theodora
Konstantinou,
PhD
Funding
Program SME
Support Task
2 • Based in Los Angeles, CA
• ICF’s lead in transportation and energy consultant with recent experience developing EV roadmaps and charging infrastructure plans • 7 seven years of experience in transportation electrification and decarbonization, specializing in fleet electrification and incentive programs
Ernie Robertson Electrical
Design SME
Support Task
2, 6
• Electrical infrastructure and utility coordination expert with over 5 years of hands-on experience in distribution design and EV infrastructure planning
• Formerly with Southern California Edison, he specializes in assessing grid impacts, verifying field infrastructure, and guiding fleet owners 220
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RFP 24-094
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 22 Name Project Title Role Related Qualifications & Past Relevant Experiences through complex utility coordination for successful EV charger deployment
Farinoush Sharifi,
PhD
Charging
Infrastructure
SME
Support
Tasks 2
• Based in Orange County, CA
• More than 9 years of experience in transportation decarbonization, infrastructure planning, and advanced data analytics
Mahnum Khan Fleet Transition
Consultant
Support
Tasks 1, 2, 5
• Electrification and decarbonization consultant with experience supporting municipal fleets such as LA County, LA Unified School District and City of Wilmington with electrification and fleet transition planning.
• Emerging GIS specialist contributing to charging infrastructure siting and equity analyses; supports fleet EV modeling and master plan development.

Crystal Chavez
(DKS)
Bilingual
Engagement
SME
Support Task
4 • Based in Los Angeles, CA
• Bilingual outreach specialist with experience engaging diverse communities through inclusive public education efforts for transportation and vision planning projects
• Adept at creating bilingual materials (English/Spanish), hosting pop-up events, and supporting interactive platforms like Social Pinpoint to ensure meaningful participation from underserved populations.

Steffen Coenen
(DKS)
Charging
Infrastructure
SME
Support
Tasks 3,4
• Leads development of DKS’s analytical tools for EV charging, specializing in technically challenging electrification use cases such as charging large fleets of heavy-duty specialized EVs with on-site power constraints, developing models for predicting EV adoption, charger utilization, and charging site selection prioritization Fang Yan,
PhD
ZEV
Technology
SME
Senior
Advisor
• ICF’s expert in clean transportation and energy policies, transportation electrification, and infrastructure planning
• More than 15 years of experience conducting EVs, hydrogen, clean fuels, transportation and fleet modeling, and policy evaluations Mike Usen, AICP
(DKS)
Charging
Infrastructure
SME
Senior
Advisor
• Leads DKS’ company-wide electric vehicle charging infrastructure planning and design practice
• A nationally recognized subject matter expert in multiple aspects of charging infrastructure master planning for light, medium and heavyduty electric vehicles 221
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Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 23 Experience and References
The Scope of Work in the solicitation is ambitious and will require strong capabilities in a variety of elements of fleet transition, charging and refueling infrastructure, and policy recommendations. ICF is unique in that we provide deep, proven expertise in EV technology, data collection, charging optimization solutions, the analysis of fleet operational characteristics, the assessment of EV infrastructure needs and cost, the development of vehicle procurement policies and eventually the design of the transition plan.

National Leadership in Fleet Electrification Programs
We pride ourselves on being a national leader in fleet electrification. The chart in Exhibit 13 displays our diverse and extensive portfolio in this domain. The proposed team for this project includes technology, markets, and policy experts in alternative fuels and advanced vehicle technologies with strong expertise in building ZEV infrastructure implementation plans that are tailored around the client specific needs. ICF is one of the oldest consultancies in the nation to develop ZEV fleet transition plans, with over a decade of experience in advancing ZEV infrastructure across the country. We began this work more than 10 years ago in Los Angeles County and the Bay Area AQMD, during the first wave of EVs entering the California market. Since then, we have expanded our expertise nationally, covering all transportation sectors, including light-, medium-, and heavy-duty vehicles. To date, we have conducted fleet electrification studies for over 260 fleets ranging in size from 50 to 10,000 vehicles. Among these include some of the major local and regional agencies in the United States, such as Los Angeles County (7,000 vehicles) and cities of San Diego (4,000 vehicles), Santa Ana (1,000 vehicles), Laguna Beach (200 vehicles) Lodi (200 vehicles), Pittsburg (200 vehicles); Raleigh in North Carolina (2,200 vehicles); Honolulu in Hawaii (5,000 vehicles); Iowa City (400 vehicles); Baltimore in Maryland (1,500 vehicles), City of Alexandria in Virginia (700 vehicles) and numerous other public agencies.

ICF also possesses considerable expertise in collaborating with electric utilities to advance communitywide transportation electrification. Currently, we are managing almost 10 major utility fleet electrification advisory programs, assessing the tangible opportunities for accelerating the adoption of EVs from Classes 1–8 on-road vehicles to non-road equipment. Furthermore, the programs are designed to educate fleet owners on the financial and environmental advantages of fleet electrification, focusing on the unique challenges and opportunities that fleet managers and decision-makers encounter. The comprehensive scope of ICF’s work in clean transportation and fleet electrification is succinctly depicted in Exhibit 14, which highlights our extensive experience, nationwide coverage, and capability in this sector. Our role spans the entire project lifecycle, which includes conducting initial fleet assessments, establishing infrastructure deployment plan, developing EVSE installation and site requirements, overseeing project permitting, conducting site inspections, and documenting commissioning activities.

Exhibit 13. ICF has conducted
fleet electrification studies for
fleets across many sectors.
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 24 Exhibit 14. ICF has an extensive transportation and fleet electrification portfolio.

Our partner, DKS, also has extensive experience
providing transportation planning and design services
to public agencies. More than 95 percent of DKS’s
project portfolio involves working with municipal public works departments, county and regional transportation
commissions, and transit agencies. This experience
has provided the DKS team with a deep
understanding of the unique challenges faced by both
urban and rural areas, such as facilitating zero
emission fleet transition, identifying appropriate
charging locations, and addressing local resistance to
transportation electrification initiatives. Many DKS staff members, including Principal-in-Charge Mike Usen,
have previously worked directly for public agencies,
giving the team firsthand knowledge of client needs,
risk tolerance, political influences on decision-making, and legal constraints. To date, DKS has completed
more than 50 EV charging infrastructure and fleet
transition planning projects at regional, county, and
municipal levels across California, as shown in
Exhibit 15.

Exhibit 16Error! Not a valid bookmark self-reference.
lists examples of the work performed by ICF and DKS in the past three years that best characterize the work quality and expertise that the City of Banning can expect the ICF team to apply to the tasks in the scope. More details on each of these projects are available upon request.

Exhibit 15. DKS California
Electromobility Project
Experience
223
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 25 Exhibit 16. ICF-DKS Project Examples
Client, Project Fleet Transition
Planning
ZEV
Infrastructure
Assessment
Funding and
Financing
Strategies
Fleet Transition
Roadmap
City of San Diego, CA, Master Phased Plan for
Zero Emission Fleet Transition ✓ ✓ ✓ ✓
City of Laguna Beach, EV Fleet and Charging
Station Assessment ✓ ✓ ✓ ✓
Los Angeles County, Zero Emission Vehicle
Mobility Plan
✓ ✓ ✓ ✓
City of Santa Ana, Fleet Electrification and EV
Master Plan
✓ ✓ ✓ ✓
LAUSD, Energy White Fleet Electrification
Assessment ✓ ✓ ✓ ✓
City of Lodi, Fleet Electrification Plan ✓ ✓ ✓ ✓
Vallejo Flood and Wastewater District, ACF
Transition Plan ✓ ✓ ✓ ✓
City of Pittsburg, Infrastructure Needs
Assessment Related to Future Municipal Fleet
Electrification
✓ ✓ ✓ ✓
City of Lodi, Fleet Electrification Plan ✓ ✓ ✓ ✓
City of Baltimore, Fleet Electrification Plan ✓ ✓ ✓ ✓
City of Raleigh, Fleet Electrification
Implementation Rollout Strategy ✓ ✓ ✓ ✓
City of Philadelphia, Municipal Clean Fleet Plan
Support for EVs and Charging Infrastructure ✓ ✓ ✓ ✓
City of Honolulu, Capital Fleet Transition Plan ✓ ✓ ✓ ✓ Midpeninsula Regional Open Space District,
Consultation to Improve Fleet Management ✓ ✓ ✓ ✓
Ava Community Energy (formerly EBCE),
Fleet Electrification Technical Advising ✓ ✓ ✓ ✓
City of Fremont, Fleet Electrification Study ✓ ✓ ✓ ✓
City of Seattle, Electric Vehicle Supply
Equipment Systemwide Assessment ✓ ✓ ✓ ✓
City of Olympia, Fleet Electrification Services ✓ ✓ ✓ ✓ City of San Jose, Fleet Electrification Workplace
and Public Charging Plan ✓ ✓ ✓ ✓
City of Roseville, Fleet Electrification Plan ✓ ✓ ✓ ✓
Orange County Waste and Recycling (OCWR),
Fleet Replacement Planning ✓ ✓ ✓ ✓
California State University, East Bay Fleet
Electrification Plan ✓ ✓ ✓ ✓
Washington State Parks Commission,
Statewide Electrical Infrastructure Assessment ✓ ✓ ✓ ✓
City of Kirkland, Fleet Electrification Plan ✓ ✓ ✓ ✓
East Bay Municipal Utility District (EBMUD),
Fleet Electrification Plan ✓ ✓ ✓ ✓
City of Redding, Fleet Electrification Transition
Plan ✓ ✓ ✓ ✓
Anaheim Union High School District, Bus
Fleet Electrification ✓ ✓ ✓ ✓
Shasta County, Fleet Electrification Transition
Plan ✓ ✓ ✓ ✓
King County Solid Waste Division, Fleet
Electrification Plan ✓ ✓ ✓ ✓
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Zero Emission Vehicle Transition Plan ✓ ✓ ✓ ✓
City of Antioch, ZEV Assessment ✓ ✓ ✓ ✓
City of Redmond, Fleet Electrification
Assessment ✓ ✓ ✓ ✓
City of Elk Grove, Infrastructure Plan for Fleet
Electrification of Electric Vehicles ✓ ✓ ✓ ✓
City of Bothell, Fleet Electrification Project ✓ ✓ ✓ ✓
City of Bellevue, Green Fleet Strategy ✓ ✓ ✓ ✓
City of Spokane, Green Fleet Plan ✓ ✓ ✓ ✓
References
This section provides a list of references for the past projects that ICF and DKS have provided similar services.

ICF Reference 1
Customer Name: Los Angeles County Contact Individual: Jennifer Caron-Sale Address: 1100 N Eastern Ave, Los Angeles, CA 90063 Phone Number: 510.847.0857 Year: 2024- 2025 EMAIL: [email protected]
Project Description: ICF developed a ZEV transition plan for the County of Los Angeles to transition its fleet of almost 8,000 vehicles to EVs. The plan included detailed vehicle assessments, ZEV replacement recommendations, infrastructure planning, and a phased implementation strategy. ICF also optimized the fleet size and identified opportunities for cost savings and efficiency improvements as part of this comprehensive electrification effort. Along with municipal operations, the team assisted Los Angeles County in developing a countywide master plan. This plan included goals, strategies, and technical guidance to expand EV charging infrastructure throughout the county, promote EV ownership, and enhance EV charger reliability, as instructed by the Los Angeles County Board of Supervisors. The purpose of the plan was to facilitate regional EV adoption beyond the county’s internal operations.

ICF Reference 2
Customer Name: City of Laguna Beach Contact Individual: Frank Lopez Address: 505 Forest Ave., Laguna Beach, CA 92651 Phone Number: 949.497.0303 Year: 2022- Present EMAIL: [email protected]
Project Description: Starting in 2022, ICF has been supporting the City of Laguna Beach in Southern California in developing an EV transition and fleet EV infrastructure plan. As part of this project, ICF evaluated the City's fleet, provided recommendations on potential EV replacements, and most importantly, conducted a detailed analysis to design a robust EV charging infrastructure across the City's facilities.

The schedule for fleet transition, including both transit and non-transit fleets, was set to finish in 12 months, with the project starting in May 2022. This stringent schedule is driven by the requirement for the City to submit a Zero Emission Bus plan to the state using results from this study by June 30, 2023. The team successfully met the project deadline for all tasks and assisted the City in presenting the results to the City Council and the State. Throughout the project, the project team maintained regular touchpoints with the City to ensure adherence to the budget and schedule. 225
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 27 This project has garnered significant attention from the press, including the LA Times, and has piqued the interest of both the City Council and the community. As a result, ICF has been rehired by the City of Laguna Beach to assist with the implementation of the electrification plan. As part of the new contract, ICF will serve as the City's owner's representative, collaborating with utilities and charging vendors to design the charging infrastructure. This involves bringing the necessary electrical infrastructure online and selecting vendors to deploy the charging stations.

ICF Reference 3
Customer Name: Los Angeles Unified School District Contact Individual: Daniel Kang Address: 333 South Beaudry Avenue, Los Angeles, CA 90017 Phone Number: 213.580.2920 Year: 2023 – 2025 EMAIL: [email protected]
Project Description: LAUSD, the second-largest school district in the United States with over 429,000 students, has embarked on a significant project to transition to 100% clean, renewable energy by 2030 for electricity and by 2040 for all other energy uses, including cooking; boilers; heating, ventilation, and air conditioning (HVAC); and transportation. As the largest consumer of electricity in Los Angeles, LAUSD is making a particularly significant impact through this initiative. The district currently owns approximately 2,000 white fleet vehicles and pieces of power equipment, ranging from passenger cars to lawnmowers, most of which are gasoline or diesel powered. A comprehensive analysis is planned to determine the number, type, and locations of EVSE required for full fleet electrification, including associated costs and deployment schedules. A key component of this project is the development of comprehensive funding and financing strategies to address the cost barriers associated with transitioning to EVs and establishing the necessary charging infrastructure. Additionally, the plan entails identifying communities with poor air quality to prioritize the use of EVs and electric power equipment in those communities, ensuring an environmentally responsible and equitable approach to this ambitious transition.

The project schedule was set to meet LAUSD’s requirement, completing technical analysis within a 12-month framework. The project team delivered all technical memorandums and the final report within this timeframe. The report is currently under review by District management and will go through graphic design, with expected finalization in the next few months. Cost was controlled through well-planned staffing and resources allocation, combined with efficient and effective project management on both ends. Biweekly check-in meetings have been scheduled between key technical staff from ICF and the fleet and facility managers at LAUSD. These meetings ensured alignment on assumptions and objectives before each task, avoiding major revisions of key results.

ICF Reference 4
Customer Name: City of Moreno Valley Contact Individual: Guadalupe Cortes Address: 14177 Frederick St, Moreno Valley, CA 92553 Phone Number: 951.413.3147 Year: 2023- 2024 EMAIL: [email protected]
Project Description: ICF collaborated with the City of Moreno Valley to create a comprehensive EV charging infrastructure master plan aimed at establishing a broadly accessible public EV infrastructure network. This project involved a detailed evaluation of the current and projected EVs and charging infrastructures, the identification of optimal sites for charging stations, and the execution of in-depth feasibility and siting analyses using our advanced tools and data on regional travel, land parcels, and vehicle registrations. Emphasizing equitable access—particularly for disadvantaged and rural communities—our approach encompassed extensive community outreach and engagement through various platforms, including a dedicated website, social media, and interactive forums. We also formed a project taskforce with diverse stakeholders 226
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July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 28 from the public and private sectors to guide the development of EV charging solutions, focusing on community engagement, education, and incentive programs to ensure that infrastructure development met the entire community’s needs.

DKS Reference 1
Customer Name: Ava Community Energy Contact Individual: Zac Thompson Address: 1999 Harrison Street, Suite 2300, Oakland, CA 94612 Phone Number: 510.480.5061 Year: 2019 - 2024 EMAIL: [email protected]
Project Description: During the first two phases of this project, DKS completed fleet electrification transition planning for Alameda County and the cities of Oakland, Berkeley, Dublin and Albany, Hayward, Emeryville, Livermore, Newark, Piedmont, Pleasanton, Tracy, Union City, and San Leandro. Following the adoption by CARB of the Advanced Clean Fleets (ACF) Rule, DKS was re-hired and provided updated fleet transition analysis and facilities electrification planning to include medium and heavy-duty vehicles. Tasks include estimation of fleet electrical load calculations and associated charging infrastructure requirements, and cost evaluations for infrastructure upgrades at each fleet facility. This evaluation includes recommended innovations such as dynamic load management, public charger sharing, mobile chargers and other technologies. The DKS team utilized the Agile project management methodology for this project. This collaborative framework promoted open communication through two-week cycles with the project delivery team, which included status reports to identify potential issues and develop solutions to minimize impacts on project costs and schedules. The project delivery team found the Agile approach beneficial in reducing costly rework and change orders.

DKS Reference 2
Customer Name: East Bay Municipal Utility District Contact Individual: Maura Bonnarens Address: 375 11th Street, Oakland, CA 94607 Phone Number: 510.407.2757 Year: 2024-2024 EMAIL: [email protected]
Project Description: DKS has provided fleet transition planning and analysis for East Bay Municipal Utility District’s fleet of 971 vehicles assigned to 28 separate facilities located throughout the Bay Area and in San Joaquin, Calaveras, and Amador Counties. The primary focus of this project is compliance with California’s Advanced Clean Fleets rule mandating electrification of all medium and heavy-duty vehicles. DKS’ role on the project includes assessing existing conditions and reviewing industry trends, assessment of needs and analysis of gaps, estimating project costs and determining potential barriers to fleet electrification, and assisting with financing strategies and mechanisms for project implementation. DKS will also assist by preparing corresponding sections of the phased fleet electrification master plan. The DKS team utilized the Agile project management methodology for this project.

This collaborative framework promoted open communication through two-week cycles with the project delivery team, which included status reports to identify potential issues and develop solutions to minimize impacts on project costs and schedules. The project delivery team found the Agile approach beneficial in reducing costly rework and change orders.

DKS Reference 3
Customer Name: City of Poway Contact Individual: Miguel Solano Address: 13325 Civic Center Drive, Poway, CA 92064 Phone Number: 858.668.4653 Year: 2024 EMAIL: [email protected]
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 29 Project Description: DKS led this assessment by coordinating with City staff and stakeholders, collecting and analyzing fleet data, and developing a ZEV replacement schedule. The DKS team coordinated with the engineering teams to assess infrastructure needs, including facility evaluations for charging stations, and collaborated with SDG&E on electrical upgrades and funding opportunities. The project culminated with a phased implementation plan supported by a digital dashboard and presentations to City stakeholders. The DKS team utilized the Agile project management methodology for this project. This collaborative framework promoted open communication through two-week cycles with the project delivery team, which included status reports to identify potential issues and develop solutions to minimize impacts on project costs and schedules. The project delivery team found the Agile approach beneficial in reducing costly rework and change orders.

DKS Reference 4
Customer Name: City of Encinitas Contact Individual: Crystal Najera Address: 505 South Vulcan Avenue, Encinitas, CA 92024 Phone Number: 760.943.2285 Year: 2023 EMAIL: [email protected]
Project Description: DKS prepared an EV Charging Station Master Plan to evaluate and locate charging stations within the City and up to five miles from the city limits; conducted a needs assessment; defined alternatives; developed a plan to install EV charging stations at nearly all city-owned worksites and public facilities; and provided recommendations that would generally support residential transitioning from fossil fuel vehicles to clean transportation options, focused on EVs in the City of Encinitas. 228
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 30 Value Added Services
ICF is also proposing several value-added services for the City’s consideration that can be completed within the ceiling budget identified in this RFP. These services include:
a) Supporting the City in preparing and managing an RFP to select vendors for deploying the necessary charging infrastructure across City facilities. This effort would cover the full RFP process, including drafting the solicitation, coordinating outreach, managing proposal evaluations, responding to vendor questions, and providing contract support to bring a vendor on board to begin implementation and construction.
b) Development of detailed site drawings for charging infrastructure, which will assist both with utility interconnection and with creating accurate bid documents for vendors to develop precise cost estimates. c) Two additional pop-up events as part of our community outreach efforts to further engage the public in the City’s transition to electric vehicles.

Each of these services is described in detail in the following subsections.

Identify Vendors for Charging Infrastructure
RFP Preparation
As part of the RFP development process, ICF will review previous RFPs issued by various municipalities in California to gain insights into best practices that have been successful in contractor selection. Additionally, ICF will consult with these municipalities for further guidance and recommendations on the selection process. In drafting the RFP, ICF will consider the following elements:
• An Overview of the Project: A brief description of the project and the City’s objectives for this RFP • Overarching Objectives and Goals: The primary objectives and goals the City aims to achieve through this RFP
• Contractor Requirements:
• Requested services such as permitting, construction, charging equipment purchase and installation, and CaaS
• Specific requirements, such as ensuring operational uptime, maintenance and repair services, staff certification, etc.
• Equipment Specifications: Specifications for connectors, resilience to extreme weather conditions, 24/7 technical support, and real-time or downloadable power usage data capture • Operational and Data Management:
• Requesting that potential bidders provide a list of existing EV charging markets, an overview of past and current operations in the CPA region, and details of their business model and approach for the project • Detailing the approach bidders will take for coordination with the City on design review and permitting, payment structure, maintenance practices, repair schedules, and customer communication ICF will share the first draft of the RFP with the City for review and feedback. Once the City provides their comments, ICF will address them accordingly.

Proposal Evaluation
After the proposal deadline, ICF will assist in evaluating the proposals received using an objective scoring system that considers factors such as cost, technical capabilities, and experience. If necessary, ICF will help the City schedule interviews with the top bidders and assess their past work to evaluate their ability to meet the project’s requirements.
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 31 Contract Support
Following the evaluation of the proposal, ICF will assist the City with the bidder selection and contract development processes. This includes technical support throughout the negotiation process to ensure the Participant secures a contract that is not only favorable in terms of financial and operational terms but also guarantees the successful execution of the project.

Summary Document
As part of the deliverables for this task, the ICF team will compile a detailed summary highlighting the technical support and guidance offered throughout the RFP development and proposal evaluation stages. This summary will outline how ICF’s expertise contributed to creating a clear and comprehensive RFP, assisted with evaluating submitted bids, and ultimately shaped the contracting process. It will also include insights on best practices, lessons learned, and recommendations for future procurement activities that could improve efficiency, transparency, and overall outcomes for the City of Banning.

Develop Site Drawings for Charging Infrastructure
To streamline the procurement of the ZEV infrastructure, the ICF team will develop preliminary designs for the three fleet sites designated to host the ZEV infrastructure.

Site Walk: ICF engineers and charging/hydrogen infrastructure experts will coordinate with City facility staff to arrange for site visits to 176 East Lincoln Street, 350 East Lincoln Street and 747 North San Gorgonio Avenue. The ICF team will conduct a thorough review of available site information collected during site walk and provided by the City, such as utility meter numbers, electric consumption data, and utility usage data. This review will also encompass the final infrastructure plan and any potential electrical system upgrades identified in earlier tasks. • Conceptual Facility Layout: Prior to developing the electrical engineering design document, ICF will work with the City (and City Utility, if available) to get access to as-builts for the three sites. Using these as-builts, we will illustrate the specific placement of charging stations, or hydrogen fueling pumps, and the integration of associated infrastructure, such as electrical conduits, transformer locations, and electrical panels. The objective of these drawings is to present a comprehensive and clear view of how the charging stations will seamlessly fit into the existing environment. This includes careful consideration of spatial arrangements, access routes, and addressing any potential physical obstructions or logistical challenges. These drawings are not only crucial for visualizing the final setup but also serve as critical tools for planning and implementation, ensuring the charging infrastructure is deployed effectively and efficiently while aligning with the overall aesthetic and functional requirements of the site. An example of the conceptual design is shown in
Exhibit 17.Error! Reference source not found.

Specifically, the ICF team will:
• Review load and power demand calculations and specify switchboard size • Review Banning Utility electric service handbook for service requirements, including energy metering connections
• Perform ampacity and voltage drop calculations for cable sizing • Perform conduit fill calculations for conduit sizing
• Design electrical distribution equipment and size overcurrent protection • Prepare high-level site plan and equipment layout, including service equipment locations • Prepare conceptual single-line wiring schematics
• Prepare relevant technical specification section outlines required for the installation, testing, and commissioning of the infrastructure
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 32 • Develop preliminary drawings for site plans and include ZEV charging stations or fueling dispenser footprint as well as accommodation of ADA requirements (if applicable) • Plans will also specify routes for trenching and conduit installation Exhibit 17. Sample Conceptual Facility Layout
Value Add Deliverables
• 30%, 60% and 90% design drawings for the EV charging infrastructure at the two fleet sites • Conceptual layout for the two fleet facilities, including recommendations on onsite electrical improvements. • RFP developed for charging infrastructure needed by city fleet • Proposal scoring & interviews for all charging infrastructure companies • Report summarizing all technical guidance and findings from the procurement process 231
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SAM POURNAZERI, PHD, PE
Senior Director, Transportation and Energy

RELEVANT EXPERIENCE
Sam Pournazeri, PhD, is the Senior Director of Clean Transportation and Energy at ICF, with over 15 years of experience specializing in the development of strategies and solutions to transition medium- and heavy-duty (MDHD) vehicles to zero-emission technologies. Nationally recognized for his expertise in advanced transportation technologies, emissions modeling, and sustainable transportation planning, Sam has led numerous initiatives helping state and local governments design and implement comprehensive fleet electrification strategies. His work focuses on accelerating the adoption of zero-emission vehicles (ZEVs) by assessing fleet needs, developing tailored solutions, and deploying the necessary charging and fueling infrastructure.

Sam's leadership has been instrumental in guiding local and regional agencies, particularly in California, through the transition of their MDHD fleets to ZEVs. His approach involves detailed fleet analyses, operational assessments, and infrastructure planning to ensure a seamless transition to clean transportation technologies. Before joining ICF, Sam played a pivotal role at the California Air Resources Board (CARB), where he contributed to the development of the Mobile Source Strategy and served as the technical lead for several of the state’s major regulatory initiatives, including the Advanced Clean Trucks (ACT) rule, Advanced Clean Fleets (ACF) regulation, and Advanced Clean Cars II (ACC II) program.

PROJECT EXPERIENCE
Medium- and Heavy-Duty (MD/HD) Zero-Emission Vehicle (ZEV) Blueprint—San Diego Association of Governments (SANDAG), 2022–2024
Project Manager. Sam led an effort with SANDAG to develop a MD/HD ZEV Blueprint that guided the transition of freight and transit vehicles to zero-emission technology and highlighted the challenges related to technology readiness, infrastructure availability, and cost. As part of this work, Sam forecasted the MD/HD ZEV adoption in the region along with the charging and fueling infrastructure needed to support them. The Blueprint also identified key implementation strategies that the region could take to accelerate the adoption of MD/HD ZEVs.

Zero Emission Truck Infrastructure (ZETI)—Southern California Association of Governments (SCAG), 2023–Present
Project Manager. As the project manager on the ICF side for the ZETI project, Sam plays a crucial role in developing a pioneering and comprehensive plan for a ZEV charging and fueling network for MD/HD vehicles across Southern California. His responsibilities include overseeing the assessment of fueling infrastructure needs, siting zero-emission infrastructure, and crafting strategies for deployment of these infrastructure throughout the region.

Feasibility Assessment of Class 8 Zero Emission Trucks for Drayage Operations—Ports of Los Angeles and Long Beach, 2024-2025.

Project Manager. Sam is leading a feasibility assessment for the Ports of Los Angeles and Long Beach, evaluating the potential for deploying Class 8 zero-emission trucks in drayage operations. This comprehensive study focuses on four key areas: technology readiness, operational feasibility, financial viability, and necessary infrastructure investments. As Project Manager, Sam oversees the analysis of zero-emission technologies, the operational requirements for integrating them into port activities, the financial models supporting fleet transitions, and the Education
• PhD, Mechanical Engineering,
University of California, Riverside,
2012
• BSc, Mechanical Engineering,
Sharif University of Technology
(Tehran, Iran), 2008
Certifications, Registrations,
and Trainings
• California Certified Professional
Mechanical Engineer (PE),
License No. M36830, 2013
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Fleet Electrification Planning—Midpeninsula Regional Open Space District (Midpen), 2023–2024 Project Manager. As project manager for Midpen's two-phase fleet electrification project, Sam developed a master plan to transition their fleet to zero-emission and fossil fuel–free technologies by 2030. His role included evaluating fleet needs, budget constraints, and infrastructure requirements, while also creating tools for efficient fleet management and identifying funding sources. In Phase 2, Sam assessed fleet management systems and worked with vendors to implement the selected system, ensuring a smooth transition and operational efficiency.

Phases Master Plan for Fleet Electrification – City of San Diego, 2024 – 2025.

Project Manager. Sam is currently leading the City of San Diego’s phased master plan for fleet electrification. As part of this initiative, Sam is assisting the City in complying with the Advanced Clean Fleets (ACF) regulations, designing a charging infrastructure that meets both immediate and long-term needs. He is also coordinating with San Diego Gas & Electric (SDG&E) to help the City leverage the Power Your Drive For Fleet (PYDFF) program rebates and ensure that the necessary utility upgrades are implemented. These efforts are critical to enabling the City to electrify its fleet and build the required charging infrastructure efficiently.

EV Fleet and Charging Station Assessment Master Plan and Implementation Plan —City of Laguna Beach, CA, 2022–2024
Project Manager. Sam led the development of an EV Fleet and Charging Station Assessment Master Plan for the City of Laguna Beach, CA. The plan aimed to evaluate the city’s fleet and provide recommendations for transitioning from fossil fuel vehicles to clean transportation options, deploy EV charging stations for city fleet vehicles, provide guidance on decommissioning unnecessary propane and fossil fuel city infrastructure, install EV charging stations throughout the community for public use, and identify potential funding sources to facilitate the transition to an allelectric fleet. After completing the fleet transition plan, Sam and his team were rehired by the City of Laguna Beach to implement the EV infrastructure plan. Sam is overseeing the installation of charging infrastructure, managing site visits for priority locations, and leading vendor procurement for three city facilities. He also coordinates with Southern California Edison (SCE) to leverage rebates from the Charge Ready Transport (CRT) program.

California’s Mobile Source Emissions Inventory—CARB, 2012–2021 Program Lead. Sam oversaw the development of sophisticated modeling platforms to assess the environmental impact of transportation policies in California. Sam led a team of 35 scientists and engineers focused on developing and implementing data analytics and emissions modeling platforms to inform the design and structure of various transportation policies implemented by CARB.
2020 Mobile Source Strategy—CARB, 2020–2021
Program Lead. The Mobile Source Strategy serves as the Blueprint for the next generation of transportation policies that California needs to tackle over the next 3 decades. It defines the technology mixes needed in the transportation sector for California to achieve its clean air goals, including near-term air quality and longer-term climate targets.

Sam had the opportunity to work directly with almost all the mobile source and fuel programs within CARB and provide an integrated planning perspective and common vision for transforming the transportation sector. He used his extensive knowledge and experience in transportation and freight system technologies to navigate the team through challenging and politically sensitive policy issues during the development of the plan.

EMPLOYMENT HISTORY
ICF. Senior Director of Clean Transportation and Energy. 2023–Present.

ICF. Director of Clean Transportation and Energy. 2021–2023.

CARB. Branch Chief. 2012–2021.
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STEPHANIE KONG, PHD
Director, Transportation and Energy

RELEVANT EXPERIENCE
Stephanie Kong, PhD, is a director of transportation and energy at ICF and has 9 years of experience in air pollution measurement, vehicle activity and emissions modeling, greenhouse gas (GHG) and criteria pollutant emissions analysis, and clean transportation policies. Stephanie received her PhD from California Institute of Technology, where she focused on air quality modeling using complex statistical and data analytical tools. During her time at the California Air Resources Board (CARB), she led the development of California’s transportation emission modeling tools and was the technical lead behind CARB’s medium- and heavy-duty zero-emission fleet regulations. Upon joining ICF, Stephanie has been leading multiple projects to help state and local governments to develop zero-emission vehicle (ZEV) strategies and ZEV infrastructure deployment planning.

PROJECT EXPERIENCE
Shared and ZEV Mobility Plan—Los Angeles County, 2024–Present Project Manager. Stephanie is leading the development of a countywide plan for the County of Los Angeles to reduce GHG emissions from municipal transportation activities. The plan has two components: fleet and employee commute.

On the fleet side, Stephanie is overseeing the county’s strategic plan to transition fleet from county’s internal services, public works, sheriff, and fire departments to ZEVs and establishing a funding mechanism for the county to support this transition. In addition, the project also evaluates the feasibility of county employee ridesharing programs.

Washington Utility-Side Charging Infrastructure Assessment—Washington State Department of Commerce, 2024
Project Manager. Stephanie worked with the Washington State Department of Commerce to estimate projected costs for electric utility infrastructure, down to the point of service delivery, needed to power all electric vehicle (EV) charging in Washington State as modeled by the state’s Transportation Electrification Strategy through 2035. This project will help to determine the range of potential financial impacts of such costs on ratepayers, EV service providers (EVSPs), and EVSP customers from the large-scale EV adoption, as well as support participation and increased EV supply equipment (EVSE)–related grid upgrade planning efforts by Washington State utilities.

ACF Transition Assessment—Vallejo Flood and Wastewater District, 2024–Present Project Manager. Stephanie is overseeing the development of a comprehensive ZEV Transition Plan for the Vallejo Flood and Wastewater District. She ensures the District complies with CARB’s ZEV mandates and the ACF rule, recommending vehicle and equipment replacements for sewer and vacuum needs. She is also responsible for overseeing the site design to accommodate all the electric vehicle charging infrastructure in the District’s main facility.

Energy White Fleet Electrification Assessment—Los Angeles Unified School District (LAUSD), 2023–Present Project Manager. Stephanie is leading the white fleet electrification plan for LAUSD, the second largest school district in the country. The project includes evaluating the current fleet characteristics, providing cost-effective and technologically feasible recommendations for EV and equipment replacement, and conducting a comprehensive analysis to inform the number, type, and location of EVSE needed to support full fleet electrification along with their associated cost and schedule for deployment. The project is also intended to provide comprehensive funding and financing strategies tailored around LAUSD’s needs to overcome the cost barriers for transitioning the fleet to EVs and building out the needed charging infrastructure to support them.

Education
• PhD, Chemical Engineering,
California Institute of Technology,
2020
• MS, Chemical Engineering,
California Institute of Technology,
2018
• BS, Chemistry, Harvey Mudd
College, 2015
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 37 Assess the Battery-Recharging and Hydrogen-Refueling Infrastructure Needs, Costs, and Timelines Required to Support Regulatory Requirements for Light-, Medium-, and Heavy-Duty ZEVs—Coordinating Research Council (CRC), 2023–2024
Project Manager. Stephanie is overseeing the project funded by CRC to assess the national demands and cost of charging and hydrogen fueling infrastructure in support of transitioning the light-, medium-, and heavy-duty vehicles to zero-emission technologies. The project aims to thoroughly evaluate the infrastructural needs in light of the anticipated surge in ZEVs across the United States and determine its implications on the energy supply infrastructure.

San Diego Regional Zero-Emission Vehicle Incentive Program (ZEVIP) Strategy—San Diego Association of Governments (SANDAG), 2023–2024
Project Manager. Stephanie is leading the establishment of a ZEVIP for the San Diego region. The ZEVIP aims to support the purchase of over 100,000 ZEV passenger vehicles between 2025 and 2035 while enabling significantly more ZEV purchases by residents in low- and moderate-income households and/or people residing in disadvantaged and low-income communities. In addition, Stephanie is helping SANDAG to establish interregional coordination on ZEV incentive programs with other metropolitan planning organizations and air districts, as well as supporting local jurisdictions to meet their climate action plan and clean transportation goals.

Zero Emission Vehicle Strategy — City of San Diego, 2023 Task Lead. Stephanie worked with the City of San Diego to craft a ZEV strategy that will aid the City in achieving its mode shift and electric vehicle miles traveled (eVMT) goals outlined in the Climate Action Plan. Stephanie helped the City to develop actions needed to transition vehicles from internal combustion engines to ZEVs. In addition, Stephanie also coordinated with different City departments to identify risks, improve equitable access, and evaluate the potential secondary impacts of the transition.

California’s Advanced Clean Fleets Regulation—CARB, 2020–2023 Technical Lead. The Advanced Clean Fleets Regulation is part of a comprehensive strategy that CARB has proposed to accelerate the adoption of ZEVs in the medium- and heavy-duty truck sector. The regulation requires state and local government fleets, drayage trucks, and high-priority and federal fleets to phase in ZEVs over time, starting in 2024. Stephanie oversaw the development of emission benefits analysis and technology mix projection for this regulation. She worked closely with stakeholders from different regulated sectors and performed research and analysis to quantify the overall emissions, health, and economic benefits of the proposed regulation.

California’s Mobile Source Emissions Inventory—CARB, 2020–2023 Technical Lead. EMFAC is the official statewide emission inventory model CARB uses to assess emissions from onroad motor vehicles, including cars, trucks, and buses, in California and to support CARB’s planning and policy development. Stephanie was the technical lead behind the latest EMFAC model updates where she analyzed and incorporated substantial information on vehicle population, activity, and criteria pollutants and GHG emissions into the model. In addition, Stephanie also initiated the efforts to improve the spatial resolution of the existing model using transportation big data.

EMPLOYMENT HISTORY
ICF. Director of Transportation and Energy. 2024–Present.

ICF. Senior Manager of Transportation Electrification. 2023–2024.

ICF. Senior Transportation Electrification Consultant. 2023–2023.

CARB. Air Pollution Specialist. 2020–2023.
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DUNCAN CROWLEY, MS, EIT
Lead Transportation Consultant, Transportation & Energy

RELEVANT EXPERIENCE
Duncan Crowley is a Lead Transportation Consultant with the Clean Transportation team at ICF, where he leverages a diverse set of systems engineering skills developed working with Toyota, NASA’s Jet Propulsion Laboratory, and at Birdi Systems. A graduate of the Transportation Technology and Policy master’s program at UC Davis, Duncan has experience with modeling, policy analysis and research across multiple transportation disciplines with strong expertise in urban freight, freight electrification, ports, electric vehicles and transportation equity. At ICF, Duncan focuses mainly on projects related to decarbonization of the transportation sector, especially those related to the adoption of zeroemission vehicles (ZEV). Prior to working at ICF, Duncan developed his skills as an engineering professional as a consultant and project engineer working for public construction projects at Birdi Systems. This experience with infrastructure projects and project estimation makes him well-suited to understand complex infrastructure challenges in transportation decarbonization.

PROJECT EXPERIENCE
ZEV Mobility Plan, Los Angeles County, 05/2024 – present ISD Fleet Lead – Duncan is leading the evaluation of LA County’s largest fleet of over 4000 vehicles to electric to meet the requirements set out in California’s ACF rule and meet the county’s targets. He led data gathering efforts in collaboration with the Internal Services Division and all the fleets it oversees to understand vehicle characteristics, parking locations and operations. Using ICF’s Powerguide model, he has identified vehicle recommendations and a timeline for replacing each vehicle in the fleet in a manner which complies with the ZEV milestone option. He has also produced an estimate of the total cost of ownership of each vehicle and how it compares with the ICE alternative. Duncan is continuing to work with the County to refine the proposed electrification plan to best meet goals around operations and total cost.

Lake County Zero Emission Vehicle Infrastructure Plan, Lake Area Planning Council, 03/2025 – present Project Manager – Duncan is leading the development of a ZEV infrastructure master plan for the Lake County region in California. Leading a team of 3 staff, he is working to identify locations for EV charging in the tourism-focused region. In total, this project consists of four parts: existing conditions (ZEV adoption and charger installations), future conditions analysis (projected adoption and charging needs), charger siting analysis and public outreach. This project leverages Duncan’s subject matter expertise as the lead developer of the ICF charger siting tool and having conducted dozens of site visits.

Medium and Heavy-Duty EV Adoption and Load Forecasting, Avangrid 06/2024 – 03/2025 Technical Lead – Duncan worked with the utility to quantify EV charging needs and load imposed from MHD vehicles in their NY and CT service territories. This technique used publically available vehicle datasets and satellite imagery to identify the dwelling locations of all MHD trucks in the region, and then estimated the EV adoption for those trucks across three scenarios and 4 analysis years. These EV counts then informed the depot charging needs at each site, which was aggregated by circuit and transformer. Similarly, a novel technique was used to identify the best locations for MHD chargers (considering over a dozen factors), which was then used to site chargers across these scenarios and analysis years as well as estimate their charging demand.

EV Data Collection and Plan Update, Tahoe Regional Planning Agency, 04/2024 – 07/2024 Education
• MS, Transportation Technology &
Policy, University of California
Davis, 2023
• BS, Engineering, Harvey Mudd
College, 2018
Certifications and Registrations
• Engineer in Training (EIT) Lic#: EIT
178466
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 39 Task Lead – Duncan served as the main developer of a GIS tool to identify possible sites for EV charging in the Tahoe Basin. This tool used a variety of trip data and other GIS information to quantify the potential usage of EV charging for both workplace and public EV charging. He also wrote a report analyzing the micromobility programs in South Lake Tahoe and provided recommendations on how to improve their existing program through changes to operations and city policy.

EV Charging Infrastructure Master Plan, City of Moreno Valley, 08/2023 – 03/2024 Siting Lead – Duncan worked with the city to develop a novel model for quantifying the utility of each parcel within for public EV charging. This model considered the amount of automotive travel to each location, the parking time at each site, the site’s access to transit, proximity to existing EV chargers, proximity to apartments and location within a disadvantaged community. He then used this scoring used to identify 30 candidate sites for EV charging. Each of these sites were then visited to understand questions around site access, ADA compliance and connection to the utility to produce a prioritized list of site recommendations. These site recommendations and the scoring were packaged into a webmap tool to communicate project results with the public and to solicit comments and feedback on proposed locations. Duncan then incorporated this feedback into the recommendations for EV charger sites in the master plan.

EV Charging Infrastructure Master Plan, City of Lodi, 11/2023 – 05/2024 Infrastructure Lead – Duncan led the implementation of the ICF charger siting model for the City of Lodi for both lightduty and heavy-duty public charger siting. In addition to considering things like vehicle parking times, proximity to existing chargers and proximity to DACs, the heavy-duty model considered factors like zoning for warehousing, distribution or manufacturing, and proximity to truck stops. Duncan then used the scoring to identify ideal sites for LD and HD public charging, and led site visits of these locations with participants from the utility to identify upstream utility limitations. Finally, he developed the maps for sharing this data with the city and the public to solicit feedback on the proposed sites. This feedback was later incorporated into the master plan. ICF is currently working with the City to submit grant applications for funding for each of these locations to help implement as many as possible.

White Fleet Electrification, Los Angeles Unified School District, 01/2024 – 06/2024 Consultant – Duncan met with stakeholders across the school district to collect data on their fleets and to understand the unique operations of each fleet. He then used ICF’s Powerguide tool to come up with replacement vehicle recommendations for each vehicle in the fleet as well as a vehicle replacement timeline. He also estimated the total cost of ownership associated with the new EVs in comparison with gas or diesel alternatives. In addition, he worked with the district to amend recommended vehicles to work with vendors and manufuacturers preferred by them. These recommendations were then used to identify charging needs across the district and its properties and the estimated costs associated with the necessary infrastructure for them.

Educational Materials for ZEV Trucks, Sustainable Freight Research Center, 04/2022 – 06/2023 Graduate Student Researcher – Duncan was the main researcher on a project for California’s Air Resources Board to come up with an educational strategy to pair with California’s Advanced Clean Fleet rule. He identified 11 key topics about ZEVs which fleets and truck drivers will need to understand, scouring the internet to find the best available resources for each of the topics. In addition, he developed educational materials, case studies and one-pagers aimed at heavy-duty truck fleets on topics which did not have good resources available already. In addition, he developed a survey that was distributed to drivers and other attendees at ZEV truck workshops run by CARB to help evaluate the resources found and get a better sense for what these fleets needed to know and what their pain points were. He also conducted several interviews with OEMs, fleets, NGOs and public agencies to gain their insights on existing materials and better understand the needs of drivers and fleets.

EMPLOYMENT HISTORY
ICF. Senior Transportation Specialist. Sacramento. 7/2023– Present.

UC Davis Sustainable Freight Program. Graduate Student Researcher. Davis. 1/2022–6/2023.

Birdi Systems Inc. Systems Engineer. Pasadena. 08/2018–6/2021. 238
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THEODORA KONSTANTINOU, PHD
Lead Consultant, Transportation and Energy
Theodora Konstantinou, PhD, is a lead transportation and energy consultant at ICF with eight years of experience in transportation electrification and decarbonization. Her work at ICF focuses on developing electric vehicle (EV) roadmaps, charging infrastructure plans, and incentive programs at the state and local levels. Prior to joining ICF, she gained experience at the EV Research Center of the Institute of Transportation Studies at the University of California, Davis, where she led and oversaw research projects related to the used vehicle market and its implications for EVs, equity concerns regarding the impact of incentives on EV adoption, and EV adoption in rural areas. Dr. Konstantinou has worked on projects funded by organizations and agencies, such as the National Science Foundation, the Department of Energy, the California Air Resources Board, and the Indiana Department of Transportation. She holds a PhD in Transportation and Infrastructure Systems Engineering from Purdue University, specializing in medium and heavy-duty vehicle electrification by examining the barriers to adoption and the proper implementation of EV technology in the trucking industry.

Project Experience
City of Santa Ana Fleet Electrification & EV Master Plan, City of Santa Ana, 08/2024-Present
Project Manager. Theodora is leading the development of a Fleet Electrification & EV Master Plan for the City of Santa Ana, aligned with the Advanced Clean Fleets (ACF) regulation. The project includes assessing the city’s current fleet and infrastructure, identifying electric vehicle replacement options, evaluating site-specific fleet and public charging needs, assessing grid capacity, coordinating with utilities for potential upgrades, developing strategies for cost-effective infrastructure deployment and crafting city-specific policies and workforce training programs to support the transition to EVs.

Advanced Clean Energy Fleet (ACF) Transition Assessment, Vallejo Flood and Wastewater District, 04/2024- Present
Deputy Project Manager. Theodora assists in developing a comprehensive Zero-Emission Vehicle (ZEV) Transition Plan for the Vallejo Flood and Wastewater District. She contributes to assessing the District's current fleet and infrastructure, ensuring alignment with CARB’s ZEV mandates and the Advanced Clean Fleets (ACF) rule. This involves helping to determine electric vehicle replacement recommendations as well as the optimal number, type, and placement of refueling stations, and analyzing the costs and timeline for deployment. Theodora also supports the evaluation of site and grid upgrades needed to meet the increased power demand for ZEVs.

City of Lodi Electric Vehicle Charging Infrastructure Master Plan, City of Lodi, 10/2023–Present Project Manager. Theodora is overseeing the project funded by the City of Lodi to develop a comprehensive and thoroughly considered EV Charging Infrastructure Plan for the City of Lodi. This Plan provides a systematic approach to building a publicly accessible EV infrastructure network to safely facilitate the operation of EVs within the City and surrounding areas. It includes an assessment of current and anticipated EV and charging infrastructure conditions, feasibility analysis, siting and cost analysis for EV charging infrastructure investment, as well as support for public outreach and engagement efforts. Additionally, the plan will identify various available business models for the City to consider and assist in the selection of potential contractors to deploy public charging infrastructure.

Southern California Zero Emission Truck Infrastructure (ZETI) Study, Southern California Association of Governments (SCAG), 11/2023-Present
Education
PhD, Civil Engineering, Purdue
University, 2022
MS, Civil Engineering, Purdue
University, 2018
BS, Rural & Surveying Engineering,
National Technical University of
Athens, 2016
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 41 Technical Lead. Theodora is leading the development of a tool for siting medium- and heavy-duty zero-emission vehicle infrastructure in the SCAG region. This tool will assist local jurisdictions in assessing sites for their suitability and potential for electric charging and hydrogen infrastructure dedicated to zero-emission trucks. The tool considers five primary groups of siting criteria: utilization, land, equity, grid capacity, and environmental conditions, with specified sub-criteria to consider within each category. 2024 Feasibility Assessments for the Clean Air Action Plan (CAAP) – Class 8 Trucks, Ports of Los Angeles and Long Beach, 06/2024-Present
Technical Lead. Given the Port's commitment and the state's mandate to transition drayage trucks to zero-emission technology, Theodora is leading the feasibility assessment of zero-emission technologies. Theodora is evaluating the technical, operational, and economic feasibility, as well as the commercial availability and supporting infrastructure for Class 8 zero-emission trucks. This includes coordinating data collection, stakeholder interviews, and applying methodologies to assess technology readiness levels and total cost of ownership, aiming to align with CAAP’s objectives and timelines.

Avangrid Medium/Heavy Duty Electric Vehicle (EV) Adoption and Forecast, Avangrid, 04/2024-Present Task Lead. Theodora supports Avangrid in preparing for the grid impact of fleet electrification within its service territory. Her work includes forecasting EV adoption rates, determining charging infrastructure needs, and estimating load requirements for both public and depot EV charging stations at the fleet premise level. This analysis will inform the development of a mapping tool that provides detailed insights into EV adoption, anticipated load, and the number of chargers needed at each potential depot and public charging location.

State of Zero-Emission Vehicle Secondary Market and Accessibility Impacts in California's Underserved Communities, California Air Resources Board, 09/2022-09/2023 Project Manager. The goal of this project is to provide policy recommendations based on a deep understanding of the impact of incentive programs on the light-duty EV market and how the secondary EV market can potentially increase access to clean mobility options for underserved communities in California. Theodora played a pivotal role in shaping the project's direction, ensuring effective collaboration among team members and providing technical expertise.

Theodora also led the design of a survey, distributed to EV and non-EV owners, a crucial step in gathering essential data to support this project and various ongoing research initiatives.

Investigating the Influence of Incentives for Low-income and Disadvantaged Households on Electric Vehicle Purchase Decisions in California, California Air Resources Board, 11/2022-08/2023 Technical Expert. Given the widespread availability of incentive programs and the high cost of offering incentives, understanding consumer response to these subsidies and quantifying the benefits and costs of their implementation is essential. Theodora served as a technical expert, offering guidance in the execution of statistical analyses aimed at investigating the impact of income-eligibility-based programs on consumers' decisions to purchase ZEVs.

Evaluating the Potential of Truck Electrification and its Implementation from User and Agency Perspectives, National Science Foundation & Indiana Department of Transportation (INDOT), 01/2019-08/2022 Project Manager. Theodora organized and directed this research project from inception to completion. Theodora designed the research methodology, managed resources effectively, setting objectives, and ensuring the project's successful outcomes. In this project, Theodora developed a framework to inform policy making and enhance electric vehicle (EV) preparedness in the trucking industry in the United States through the study of two interrelated elements:
(a) the adoption of electric trucks and (b) the appropriate implementation of electric truck technology.

Employment History
ICF. Lead Transportation and Energy Consultant. Los Angeles, CA. 10/2023–Present.

University of California, Davis-Electric Vehicle (EV) Research Center. Researcher. Davis, CA. 09/2023–09/2024.

Purdue University. Research Assistant. West Lafayette, IN. 08/2017-08/2022. 240
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FANG YAN, PHD, PE
Director, Clean Transportation and Energy
Fang Yan, PhD, is a Direct of Clean Transportation and Energy who brings in over 15 years of experience in emission modeling, public polices, and clean fuel and vehicle technologies to support clients in navigating the technical, economic, and regulatory challenges in decarbonization. Before her current role, she oversaw ICF’s Lifecycle Assessment (LCA) for low carbon fuels transactions under various state and federal programs. She focuses on zero-emission vehicles related regulatory and strategy assessment, and transportation modeling, while maintaining a broad expertise in Low Carbon Fuel Standards (LCFS). She led California Air Resources Board (CARB)’s Innovative Clean Transit Regulation development and brought rich experiences in battery electric and fuel cell electric vehicle technologies, charging and hydrogen infrastructure, as well as total cost ownership of zero-emission vehicles. She managed Mobile Source Strategy and layout of the land of California’s future transportation system to zero-emission technologies. She also worked closely and collaborated with California Energy Commission and Public Utilities Commission to forecast infrastructure needs to accommodate California’s fleet transition to meet air quality and climate goals.

Fang has extensive tool development and data analytics experience using Python and MySQL. Prior to joining ICF, she was a manager of CARB’s mobile source emission modeling, led scenario analyses and technical assessment of various regulations and policies, and oversaw the on-road emission inventory, also known as EMFAC, which has been used worldwide by over thousands of modelers from government, industry, and academia.

PROJECT EXPERIENCE
Master Phased Plan for Zero Emission Fleet Transition – City of San Diego, 06/2024 – Present Project Manager. Fang helps the City of San Diego to develop a zero-emission fleet transition plan for both light and heavy-duty vehicles operating in the City. Fang provides technical led in several aspects: (1) evaluation of the City’s Geotab data to assess fleet operation and replacement needs, (2) scenario analysis of charging infrastructure needs and electrical load capacity, and (3) cost estimates of ZEV and infrastructure rollout. Fang also helps with the coordinates with the City and local utility to review the existing capacity and identify potential upgrade needs.

Greenhouse Gas and Carbon Emissions Reduction Program – Hawaii Department of Transportation (HDOT), 06/2024 – Present
Technical Lead. The purpose of this project is to develop a greenhouse gas & carbon emissions reduction program to support Hawaii’s Clean Energy Vision and Climate Change Policies, and comply with federal regulations. Fang leads the existing policies and GHG reduction strategies assessment and develops quantitative methods to evaluate emission reductions at project and program level. In addition, Fang coordinates with the client and helps with a series of stakeholder interviews to identify activities that each functional units at HDOT has been planned and will be implemented to reduce GHG emissions.

Assessment of Future Transportation Hydrogen Demand & Economics in Hawaii – Hawai’i Sate Energy Office (HSEO), 08/2023 -03/2024
Technical Expert. Fang provides comprehensive demand and economic analysis to develop estimates for the anticipated demand for hydrogen in the transportation sector and the overall cost of transitioning a fraction of the sector, Education
PhD and MS, Environmental
Engineering,
University of Illinois at Urbana and
Champaign, 2012
BA, Environmental Engineering,
Tsinghua University, China, 2006
Certifications
Professional Engineer in Chemical
Engineering in California
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 43 most suitable for this technology, to hydrogen-powered vehicles. This assessment covers various sectors, including land transportation, marine, and aviation.

Assess the Battery-Recharging and Hydrogen-Refueling Infrastructure Needs, Costs and Timelines Required to Support Regulatory Requirements for Zero-Emission Vehicles - Coordinating Research Council (CRC), 06/2023 – 10/2023
Technical Expert. Fang leads ICF’s support to CRC and assesses the national demands and cost of charging and hydrogen fueling infrastructure in support of transition the light-, medium-, and heavy-duty vehicles to ZEVs. Based on the transition to FCEVs and hydrogen demand, Fang estimates the number, location, size, costs, and timelines for creating the necessary hydrogen refueling stations by capacity. Fang also makes analysis of total capital costs of hydrogen station installation with the consideration of market scaling up and technology advancement. Fang assesses the gaps of hydrogen infrastructure in its supply chain, including production, storage, delivery and transportation.

Zero-Emission Bus Rollout Plan – City of Lodi, 12/2022 – 06/2023 Project Manager. Fang led zero-emission bus (ZEB) rollout plan projects to help clients meet the requirements of Innovative Clean Transit (ICT) regulations. She was a project manager for ZEB rollout plan for City of Lodi. She worked with the client to analyze the fleet operation and vehicle characteristics, evaluate potential ZEB technologies, such as battery electric and fuel cell electric buses, that can be used by the clients to make full transition to zero-emission, estimated charging or hydrogen refueling station needs, and also made analysis of total cost of ownership to estimate the financial impact of ZEB transition. The final report was submitted to California Air Resources Board (CARB).

Mobile Source Emission Modeling - CARB, California, 2019 – 2022 Team Manager. Fang led and managed a technical and data driven team of 10+ scientists and engineers with PhD degrees to develop the next version of EMFAC, CARB’s official on-road mobile source emission inventory, promoted innovate approaches to improve emission inventories, such as big data of transportation analytics. In addition, with hands-on experience in programming, particularly in Python, R, and MySQL, she led several data analysis projects based on granular vehicle activity and emission data. She worked with multiple stakeholders including U.S. EPA, CEC, Caltrans, air districts and MPOs to meet their requests and data needs. ‘ Infrastructure Demand and Needs to Support ZEV Deployment – CARB, California, 2021 – 2022 Project Manager and Technical Expert. Fang collaborated with CEC and CPUC to address the infrastructure demand and needs due to California’s current and upcoming ZEV policies which are used to meet stringent air quality goals.

She led and organized multi-agency discussions and identified issues, challenges, and opportunities for state agencies to plan charging and refueling infrastructure to support ZEV deployment. She provided fleet turnover scenarios and made independent reviews of infrastructure modeling. The outcomes were incorporated as a chapter of California’s 2022 State Strategy for the State Implementation Plan.

Technology Assessment and Cost and Benefit Analysis of Transit Fleet Turnover – CARB, California, 2016 – 2018
Technical Expert. Fang Led the development of Innovative Clean Transit regulation, the first zero-emission technology focused regulation for the heavy-duty sector. She collected data and integrated various information into cost and benefits modeling. She also proposed rule concepts, developed basic principles, designed compliance milestones, and wrote regulation orders. She designed measures to incorporate mobility options into the regulation.

Employment History
ICF. Director of Clean Transportation and Energy. Sacramento, CA. 2022 – present California Air Resources Board. Manager. Sacramento, CA. 2016 –2022. 242
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MAX KAFFEL, BS
Senior Transportation Specialist
Max Kaffel brings over 5 years of expertise in transportation electrification, greenhouse gas (GHG) inventory, renewable energy solutions, and transportation strategy. As a senior transportation specialist, Max has demonstrated his core strengths in evaluating transportation electrification potential, aiding in the development of vehicle deployment schedules, and conducting cost analysis for infrastructure implementation. He has successfully led the electrification assessments for various clients, including comprehensive fleet analyses for the City of Laguna Beach and the Midpeninsula Regional Open Space District. His role as a technical and field lead in a project for the National Park Service (NPS) highlights his ability to conduct detailed site assessments and provide actionable recommendations for sustainable vehicle technologies. Max’s ability to lead complex projects, coupled with his technical proficiency and strategic planning skills, makes him a pivotal asset in advancing sustainable transportation initiatives.

PROJECT EXPERIENCE
Electric Vehicle (EV) Implementation Plan—City of Laguna Beach, CA, 2024–Present Deputy Project Manager (DPM). As DPM, Max supports the project management of an extensive implementation plan aimed at the successful electrification of the City of Laguna Beach’s fleet. This project encompasses not only EV replacement recommendations and charging infrastructure planning but also includes conducting site visits to inform conceptual drawings of priority charging locations. The team makes facility- and grid-level infrastructure upgrade recommendations based on these visits. Max is also leading the infrastructure assessment for the city, ensuring all necessary upgrades are identified and planned for effectively. His role is critical in coordinating various aspects of the project, from detailed assessments to strategic planning, to ensure a seamless transition to an electrified fleet.

EV Supply Equipment Assessments—NPS, Washington Support Office (WASO), 2025–Present Technical Lead. As part of an effort to understand the feasibility of transitioning national park vehicle fleets to alternative vehicles, ICF was tasked with conducting 30 site visits at priority national parks. Max was the technical and field lead for four national parks, including Death Valley, Joshua Tree, Lake Mead, and Sequoia and Kings Canyon. In this role, Max oversaw all technical aspects of the site visits, conducted detailed assessments of current vehicle fleets, evaluated the suitability of alternative vehicle technologies, and identified necessary infrastructure upgrades. He coordinated with park staff to gather data on vehicle usage patterns, fuel consumption, and maintenance needs, and conducted onsite inspections to assess facility readiness. Max also developed comprehensive reports for each park, providing actionable recommendations, cost-benefit analyses, implementation timelines, and strategies for minimizing operational disruption. His expertise ensured that the recommendations were tailored to each park’s specific needs, contributing significantly to the successful implementation of sustainable vehicle technologies across the national park system.

Zero-Emission Vehicle Mobility Plan—Los Angeles County, CA, 2024–Present Technical Lead. Max is leading the analysis of the Los Angeles County Fire Department’s vehicle fleet, focusing on understanding the fleet’s requirements and identifying opportunities to electrify non-emergency vehicles. This task involves a detailed evaluation of the current fleet composition, usage patterns, and operational needs. Following this analysis, Max will lead the assessment of charging infrastructure requirements, determining the necessary infrastructure upgrades to support the electrification of the department’s non-emergency vehicles.

Education
BS, University of California, Berkeley,
2018
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 45 EV Supply Equipment (EVSE) Tool Development—ICF Proprietary, 2023–Present Lead Developer and Designer. Max supports the management and ongoing development of an ICF proprietary Excel-based tool that streamlines the process of determining the necessary EV charging infrastructure requirements for a fleet of EVs. This tool assists small to large commercial and municipal clients in identifying the needs of their evolving fleets. Additionally, the tool helps determine the essential upgrades to grid- and facility-level electrical infrastructure, which are critical for supporting the increased load from EV charging stations.

Energy White Fleet Vehicle Electrification Assessment—Los Angeles Unified School District (LAUSD), 2024– Present
Lead Analyst. Max is supporting the work to evaluate the electrification of LAUSD’s vehicle fleet, while focusing primarily on the charging infrastructure component of the project. His responsibilities include conducting detailed site assessments to identify specific infrastructure needs, performing electrical capacity analyses, and evaluating potential site and grid-level upgrades. This role involves collaborating closely with technical teams to ensure our infrastructure recommendations are cost-effective and capable of supporting the district’s transition to a fully electrified fleet.

Consultation to Improve Fleet Management—Midpeninsula Regional Open Space District, 2023–2024 Deputy Project Manager. Max played a key role in advancing the district’s initiative to expand EV usage within its fleet. His contributions included leading the fleet assessment to identify vehicles suitable for EV transition and specifying optimal replacement models. He also co-developed the Charging Infrastructure Analysis Tool, which projects the necessary charging stations and associated costs over a 10-year period, considering the fleet turnover and EV procurement goals. This tool aids in long-term planning and was complemented by our delivery of strategic recommendations on infrastructure costs, emerging technologies, and management solutions like telematics and EV charging-as-a-service.

Fleet Electrification Implementation Rollout Strategy—City of Raleigh, NC, 2022–2023 Lead Analyst. Max supported the comprehensive strategy to help the City of Raleigh meet its GHG emission reduction targets by transitioning its fleet to EVs. His role involved analyzing telematics data for approximately 2,500 vehicles to formulate an EV implementation strategy, in collaboration with partners like the Triangle Clean Cities Coalition and The Mobility House. He contributed to various aspects of the project, including evaluating fleet transition options, identifying funding and procurement strategies, developing sustainable EV charging infrastructure plans, and enhancing operational training and software system solutions to support equitable access to clean transportation.

EV Fleet and Charging Station Assessment—City of Laguna Beach, CA, 2022–2023 Lead Analyst. As part of the ICF team, Max contributed to developing the EV Fleet and Charging Station Master Plan for the City of Laguna Beach, aimed at reducing GHG emissions and showcasing municipal leadership in sustainability. His role involved evaluating the existing fleet of 122 vehicles for transition to cleaner alternatives, devising strategies for EV charging infrastructure, and providing guidance on decommissioning old fuel systems.

Additionally, he assisted in the development of the zero-emission bus rollout plan in compliance with the California Air Resources Board’s regulations, with both plans presented to the City Council in April 2023.

Employment History
ICF Incorporated., L.L.C. Senior Transportation Specialist. March 2019–Present.

City of Oakland & Climate Corps AmeriCorps. Energy and Sustainability Fellow. September–February 2019.

The Natural Resources Defense Council. Energy and Transportation Intern. September 2017–September 2018. 244
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RAMON MOLINA GARCIA
Senior Transportation Specialist
Ramon is a Transportation Specialist in the Climate, Energy and Transportation group at ICF. His expertise is in fleet electrification assessments, creating vehicle and infrastructure rollout timelines, cost analyses, emissions inventorying, and energy demand modeling. He also has extensive experience reflecting state- and federal-level vehicle and emissions regulations in vehicle and infrastructure studies to reflect likely ZEV adoption rates and funding opportunities to accelerate charging and fueling infrastructure deployment.

PROJECT EXPERIENCE
Economic Impact of Analysis of Electrifying California’s Government Fleet, California Department of Government Services, 06/24 – Present Task Lead. Ramon is co-leading fleet modeling for the California Department of Government Services. Ramon is using the CA DGS vehicle inventory to determine equivalent EV make/model recommendations, number of charging stations, and strategies for meeting electrification goals.

Electric and Shared Mobility Plan Part I, Los Angeles County, 04/24 – Present Task Lead. Ramon is co-leading fleet electrification planning for Los Angeles County. LA County, which oversees four major managing areas—Internal Services Department, Department of Power and Water, Fire Department, and Sheriff’s Department—is seeking to electrify vehicles in their fleet of more than 10,000 vehicles. Ramon is developing recommendations for Sheriff’s Department vehicle replacements and supporting the overall plan for LA County.

Energy White Fleet Electrification, Los Angeles Unified School District, 01/24 – Present Deputy Project Manager. Ramon is co-leading the White Fleet electrification plan for the Los Angeles Unified School District (LAUSD), the second largest school district in the country. The project includes evaluating the current fleet characteristics, provide cost-effective and technologically feasible recommendations for electric vehicle (EV) and equipment replacement, and conduct a comprehensive analysis to inform the number, type, and location of electric vehicle supply equipment (EVSE) needed to support full fleet electrification along with their associated cost and schedule for deployment. The project is also intended to provide comprehensive funding and financing strategies tailored around LAUSD’s needs to overcome the cost barriers for transitioning the fleet to EVs and building out the needed charging infrastructure to support them. Additionally, Ramon will conduct a mentorship program to engage students in disadvantaged communities.

EV Fleet and Charging Master Plan, City of Laguna Beach, 03/2023 –06/2023 Analyst. Ramon assisted the development an Electric Vehicle Fleet and Charging Station Assessment Master Plan for the City of Laguna Beach in California that a) evaluates the City’s fleet and provide recommendations to transition from fossil fuel vehicles to clean transportation options; 2) deploy EV charging stations for City fleet vehicles; 3) provide guidance on how to decommission unnecessary propane and fossil fuel City infrastructure; 4) install EV charging stations throughout the community for public use; and 5) identify potential funding sources to facilitate transition to an all-electric fleet.

Employment History
ICF, Senior Transportation Specialist, 03/2024 – Present ICF, Transportation Specialist, 04/2022 – 03/2024
Education
MS, Mechanical and Aerospace
Engineering, University of California,
Irvine, 2021
Bachelor of Arts, Physics, Macalester
College, 2019
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 47 Mahnum Khan, MS
Clean Transportation Specialist

RELEVANT EXPERIENCE
Mahnum is a clean transportation specialist at ICF, driving decarbonization and clean mobility efforts for state and local governments. She leverages advanced quantitative analysis and a strong foundation in energy sustainability to support fleet electrification, infrastructure deployment, clean fuel integration, and greenhouse gas reduction. With expertise in geospatial analysis and emissions modeling, she delivers actionable, data-driven insights to clients.

PROJECT EXPERIENCE
Project Prioritization Toolkit for Emissions Reduction Projects, North Carolina DOT, 05/2025-Present
Analyst. The Project Prioritization Toolkit will aid in the selection of transportation investments that provide carbon emissions reductions alongside a range of co-benefits such as increased safety and transportation access, in line with NCDOT’s carbon reduction strategy and other grant funding related requirements. Mahnum is supporting the development of emissions calculation methodologies based on the project type and the toolkit interface itself.

HDOT Greenhouse Gas Emission Reduction Plan, Hawai’i DOT, 05/2024- Present
Analyst. Mahnum is assisting in the development of a scenario modeling tool to estimate the GHG emissions reduction potential and cost-effectiveness of transportation investments toward carbon mitigation, in support of Hawai’i’s goal to achieve net-zero emissions by 2045. Currently, Mahnum is developing quantification methodologies for estimating GHG emissions across a range of transportation projects, including electrification, active transportation, and road infrastructure upgrades.

Electric and Shared Mobility Plan, Los Angeles County, 05/2024-Present Analyst. Mahnum is supporting a countywide effort to reduce GHG emissions from municipal transportation. She provided vehicle replacement recommendations and a retirement schedule for the Sheriff’s Department fleet; designed resiliency measures for the County’s EV charging infrastructure; and developed a scorecard to evaluate charging technologies and network providers based on County requirements. Currently, Mahnum is assessing opportunities to streamline and consolidate vehicle procurement across manufacturers for faster procurement, cost efficiency, and telemetry compatibility.

San Diego Regional Zero-Emission Vehicle Incentive Program Strategy, SANDAG, 04/2024-01/2025 Consultant. The ZEVIP strategy aims to facilitate the purchase of over 100,000 ZEVs between 2025-2035, with a particular focus on low- and moderate-income (LMI) households and those living in Low-Income and Disadvantaged Communities. Mahnum supported the development of the program design and implementation strategy. Notably, she developed an affordability calculation tool to determine appropriate rebate levels based on household income and the total cost of ZEV ownership, coupled with a rebate delivery plan.

Education
• Master of Development
Practice, University of
California, Berkeley, 2023
• Bachelor of Science,
Economics and Politics,
Lahore University of
Management Sciences, 2017
Certifications
• Engineering and Business for
Sustainability, 2023
• CITI Human Subjects
Research Training, 2021
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 48 Southern California Zero-Emission Truck Infrastructure (ZETI) Study, Southern California Association of Governments (SCAG), 05/2024-11/2024
Analyst. Mahnum assisted with the development of a tool for siting medium- and heavy-duty zero-emission vehicle infrastructure in the SCAG region. This tool will support local jurisdictions in assessing sites for their suitability and potential for electric charging and hydrogen infrastructure dedicated to zero-emission trucks. Mahnum used geospatial analysis to assign scores to applicable sites based on established siting criteria related to utilization, land use, grid capacity, equity, and environmental considerations.

LAUSD White Fleet Electrification, Los Angeles Unified School District (LAUSD), 08/2024-10/2024 Analyst. Mahnum is assisting with assessing the equity impacts of transitioning LAUSD’s white vehicle fleet and power equipment to all-electric. Utilizing geospatial mapping, this analysis identifies disadvantaged communities within LAUSD’s service area and their respective pollution profiles to determine the impact of emissions reductions from electrification on these communities.

Clean Transportation Program Evaluation, CARB, Berkeley, CA, 07/2023-06/2024 Researcher. While interning at the Transportation Sustainability Research Center at UC Berkeley, Mahnum assessed the program design effectiveness of 11 California Air Resources Board funded clean transportation programs and proposed improvements in a detailed report shared with the board.

Electric School Bus Initiative, World Resources Institute, Washington D.C., 06/2022-08/2022 Technical Research and Data Analysis Intern. Mahnum analyzed industry data on 12K buses and highlighted discrepancies in pricing and delivery to a steering committee of 13 major US heavy-duty vehicle manufacturers, enhancing overall program equity and service delivery.

Unlocking V2G Potential in Public Fleets, Vote Solar, Oakland, CA, 01/2023-05/2023 Consultant. As a student at UC Berkeley, Mahnum examined the potential impact of mandating bidirectionality in public fleets in line with SB 233 (mandated bidirectionality in EVs) and proposed a tiered implementation plan based on income and vulnerability metrics, aimed at achieving equitable improvements in health and EV affordability.

Market Analysis of Hydrogen Fuel Cell Vehicles, BMW USA, Berkeley, CA, 01/2023-05/2023 Consultant. For her master's capstone at UC Berkeley, Mahnum conducted an in-depth market assessment of BMW's hydrogen fuel cell vehicle line, highlighting opportunities for medium and heavy-duty vehicles, refueling infrastructure buildout, and green hydrogen production.

Life-Cycle Assessment of Fuel Shift in the Bay Area, UC Berkeley, Berkeley, CA, 09/2022-12/2022 Analyst. As a student at UC Berkeley, Mahnum designed an emissions model using energy consumption data from the California Air Resources Board (CARB)’s EMFAC database and the National Renewable Energy Laboratory’s Cambium tool to determine emissions reductions from a shift to electric fuel under CA's 100% ZEV policy for 2035.

Employment History
ICF Incorporated LLC. Transportation Electrification Consultant. 2024-Present Good Energy Collective. Policy Analyst, Nuclear. 2023
World Resources Institute. Technical Research and Data Analysis Intern. 2022 Tabadlab. Policy Analyst. 2021
Gallup International. Research Analyst. 2019
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FARINOUSH SHARIFI, PHD
Senior Clean Transportation Specialist
Farinoush Sharifi, PhD, brings more than 9 years of experience in transportation decarbonization, infrastructure planning, and advanced data analytics. Prior to joining ICF, she was a senior data scientist at Overair, where she led data-driven solutions for successful commercialization of electric vertical take-off and landing (eVTOL) aircraft as a rideshare and delivery service. Before that, she was a researcher at the Texas A&M Transportation Institute, focusing on the environmental and economic implications of emerging transportation technologies and infrastructure improvements. She collaborated on developing a cutting-edge modeling pipeline for rapid congestion and emissions assessment at the regional level. She also contributed to the electrification of port drayage fleets by creating a reusable feasibility assessment framework and devising a cost-effective transition model.

PROJECT EXPERIENCE
Feasibility Analysis and Infrastructure Requirements of Affordable, Shared, and Electric Mobility—Center for Advancing Research in Transportation Emissions, Energy, and Health (CARTEEH), 2021
Researcher. Farinoush designed and implemented an activity-based travel demand model to predict electric car sharing demand in Houston, TX, strategically deploying a fleet of 20 electric cars to cover 25,000 passenger miles daily across six zones.

Designing a Heavy-Duty Fleet Electrification Framework for Port Drayage Operations—Doctoral Dissertation, 2019–2022
Doctoral Student. Farinoush created a modeling framework to optimize the transition from a diesel, heavy-duty fleet to a mixed-electric fleet for port drayage activities. This model assessed optimal fleet mix, operations schedule, charging sessions, and total cost of ownership. The optimization model ensured a cost-effective shift to electric operations by maximizing electric truck utilization and minimizing charging costs.

She also quantified emissions reductions and energy consumption, introduced a marginal emissions reduction measure, and provided valuable insights into the cost-effectiveness of electrification incentives, such as grants and loans. This model was used to evaluate the electrification cost-effectiveness for Port Houston drayage fleets.

Drayage Truck Electrification Feasibility and Benefit Analysis—CARTEEH, 2019–2020 Researcher. Farinoush led the development of a comprehensive framework to evaluate the operational and economic viability of heavy-duty truck electrification and charging infrastructure for Port Houston drayage fleets, streamlining the decision-making process for stakeholders through establishing key transition metrics.

Employment History
ICF. Senior Clean Transportation Specialist. 2024–Present.

Overair. Senior Data Scientist. 2022–2024.

Texas A&M Transportation Institute. Research Assistant. 2015–2022 Education
PhD, Transportation Engineering,
Texas A&M University, 2022
MS, Transportation Engineering,
Texas A&M University, 2017
BS, Civil Engineering, Sharif
University of Technology, 2014
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 50 Ernie Robertson
Distribution Planner
Ernie is an engineering professional with more than 6 years of professional experience. His early career focused on GIS, where he gained an in-depth understanding of electrical distribution data. Ernie is well versed in Facilities Inventory Maps (FIM), AutoCAD 3D, ESRI ArcGIS, CYME, Windmill, SAP S4/HANA, SpidaCalc, mySQL, VBA, Python, C#, Power Automate, and Census data . He has designed multifamily residential, tract development, EV, Charge Ready, BESS, Cell, and Commercial sites.

PROJECT EXPERIENCE
Fleet Electrification, Laguna CA, 4/2024–Present
Lead EV Engineer. Ernie worked with the city of Laguna to understand their fleet needs at specific sites. Site visits were conducted to evaluate existing electrical equipment. Existing peak loads were estimated from utility bills and used determine upgrades needed. Ernie engineered conceptual drawings for each site. Drawings were used help the city estimate construction costs as well as understand their existing infrastructure and what upgrades are needed to server the estimated EV fleet.

Distribution Planning, Pennsylvania Power & Light (PPL), PA, 8/2022–Present Distribution Planner. Ernie processes PPL’s Methods of Supply (MOS) and Interconnection Impact Review’s (IIR).

MOS’s are a type of customer service request that includes load from, EV, commercial, industrial, and residential projects. MOS’s are modeled and analyzed using CYME to check for violations requiring reinforcements. When reinforcements are required Ernie engineers and prices solutions to strengthen the distribution system. IIR’s are customers connecting generation to distribution systems. This includes solar, battery, or wind projects. Site layout and one-line diagrams are used to model projects in CYME where generation is check for islanding, synchronization, and other violations. When reinforcements are required Ernie engineers and prices solutions to strengthen the distribution system.

Statewide EV Assessment, Washington Commerce, 2/2024–9/2024 Lead Utility Data Scientist. Ernie worked with utilities to gather data for analysis. Washington’s utility landscape is comprised of roughly 60 utilities. Focusing on the largest utilities we were able to gather utility data for over 1200 circuits which covered over 47% of the state’s population. Ernie extracted data from each utilities model and parsed that utility’s unique data structure to integrate with ICF’s transportation data. Using roughly 300,000 transformers, Ernie was able to calculate the new loads placed on each circuit. That load was then integrated back into the utility’s model to analyze for overloads and system failures. Afterwards Ernie used the known utility impacts to project the impacts for the remaining areas of the state, completing the analysis.

EV Site Assessments, National Park Service, 10/2023–9/2024 Lead Field Engineer. Ernie helped develop and present trainings for EV site assessments for both ICF staff as well as National Park staff. Along with training, Ernie also preformed EV site assessments at nearby National Parks. Site assessments are then used to develop conceptual EV drawings, analyze costs, and forcast utility grid upgrades.

Fleet Electrification, Raleigh NC, 8/2023–1/2024
Lead EV Engineer. Ernie worked with the city of Raleigh to understand their fleet needs at specific sites. Each site was analyzed to calculate existing loads and determine upgrades needed. Ernie engineered conceptual drawings for Education
• Bachelors, Geography,
Virginia Polytechnic Institute
and State University, 2011
Certification and Trainings
• Planning Development
Program (SCE) 2020
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 51 each site that were used help the city estimate construction costs as well as understand their existing infrastructure and what upgrades are needed to server the estimated EV fleet.

Hosting Capacity 2023, Pennsylvania Power & Light (PPL), PA, 9/2023–4/2023 Distribution Planner and Lead CYME programmer. Ernie worked with a team of engineers to update and refine DER interconnection methodologies. The automation script Ernie wrote on the 2022 Hosting Capacity project was updated to work with CYME 9.3 and 2023 methodologies. The teams worked together to allocate summer and winter load models for over twelve hundred circuits. Ernie then levereaged python to verify data in the allocated load models to find errors before processing. Once verified Ernie’s automation script was used to bulk process load models on a server environment. Nodal results were analyzed on a year to year basis to see changes in hosting capacity.

Hobb’s EV Site Design, Hobb’s Construction, PA, 06/2023–08/2023 EV Planning Lead. Ernie coordinated with Hobb’s construction and the local utility company to develop interconnection plans for multiple sites. As-built drawings were used to evaluate existing electrical designs and develop new electrical designs that would support the customers’ EV needs. Site designs and one-line diagrams were engineered and stamped to be used in construction..

Tillamook People’s Utility Project, Tillamook PUD, OR, 6/2023–9/2023 Distribution Planner. This project consists of evaluating the costs and benefits associated with installing 15MW solar and 10.44MW of Energy Storage Systems. The scope of work includes analyzing distribution models for violations, reinforcements, and protections. Once the existing distribution system was analyzed a preliminary site design was created and used to price equipment.

Hosting Capacity CYME Automation 2022, Pennsylvania Power & Light (PPL), PA, 9/2022–04/2023 Distribution Planner and Lead CYME programmer. Ernie worked with a team of engineers to define Distributed Energy Resource (DER) interconnection methodologies to be used in the CYME program. CYME is coded in C++ and uses a built in Python module called CYMPY to interface with the compiled code. CYME Studies were created for each isolated BUS. Using the stored data Ernie was able to create a script to cross check a folder of studies for accurate load allocation. Studies with verified load allocations were organized into folders and moved to the server for batch processing. Afterwards, the DER Hosting Capacity script Ernie created would analyze the 4 scenarios, record and save the raw data as well as output a summary report and summary table. Planning ahead, Ernie used consistent folder hierarchy and naming conventions to script a data compiler for weekly reporting and organizing a master data set. Leveraging CYME’s python module allowed for data validation, continuous data processing, reporting, and data compiling. In turn the Hosting Capacity project was able to be completed in full and on time.

Protection Setting Project – Pennsylvania Power & Light (PPL) July 2022 – December 2022 Lead Programer. Protection relays typically require specific software to code settings for specific relays. Learning as well as using the software can be time consuming. PPL requested an interactive excel file to take specific user inputs and calculate the necessary relay settings. Joe Buran, viper relay setting expert, developed an excel sheet to output the necessary relay setting. Typically, the planner would use the relay software to manually set the relay setting and create an RDB file. Rather than have a planner manually enter the excel outputs into the relay settings program Ernie developed a self-contained program written in C# to allow the planner to select a single relay excel file or a folder of relay excel files to process into formatted RDB files that can be opened with the relays software and input into the relay itself. Automating the relay settings input eliminates human error and is nearly twelve thousand times faster than manual entry.

EMPLOYMENT HISTORY
CMY Solutions, LLC, a subsidiary of ICF Resources, LLC (ICF). Distribution Planner. 2022–2023 Southern California Edison. Distribution Planning Specialist. 2020–2022 Southern California Edison. Technical Specialist. 2019–2020 Department of Commerce, 2020 Census. GIS Specialist. 2018-2019 250
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THOMAS PADDON, PMP
Electromobility Project Manager
Thomas’ relevant expertise: Thomas is a seasoned
leader in clean transportation, with over six years of
experience leading fleet electrification and transition projects and programs across the US. Joining DKS in
2024, he has brought a proven track record, having led
more than 30 successful fleet transition projects for
government, utility and private clients. His expertise
includes advanced modeling, total cost of ownership
analyses across diverse fleet and market segments, and
the creation of dynamic, interactive dashboards and
planning tools customized for each client. Thomas also
brings extensive knowledge of diverse vehicle types,
classes, and duty cycles.

SELECT RELEVANT EXPERIENCE
Poway Zero Emissions Vehicle Transition
Assessment, CA. Thomas led this assessment by
coordinating with City staff and stakeholders, collecting and analyzing fleet data, and developing a ZEV
replacement schedule. Thomas coordinated with the
engineering teams to assess infrastructure needs,
including facility evaluations for charging stations and collaborated with SDG&E on electrical upgrades and
funding opportunities. The project will culminate in a
phased implementation plan supported by a digital
dashboard and presentations to City stakeholders.

Ava (formerly East Bay) Community Energy Fleet Transition Planning Program, Alameda County, CA. Thomas was both the program manager and project manager for each fleet assessment. During the first phase of this project, Thomas led light-duty fleet transition plans for the municipalities and then led assessments for several private fleets. A year later he followed that up with an evaluation of these municipalities' medium- and heavy-duty fleets. Thomas managed the data collection and analysis, developing energy demand profiles and fleet replacement schedules and publishing the findings on interactive digital dashboards. Thomas also managed a digital marketing outreach campaign to obtain leads for the program.

City of Davis Fleet Transition Planning, CA. Thomas managed this project, collected and cleaned the fleet data, developed the fleet energy profile, prepared the TCO analysis, combined the EVSE recommendations from DKS, and then published the results on an interactive digital dashboard.

Elk Grove Infrastructure Plan for Fleet Electrification, CA. Thomas completed the fleet energy analysis and fleet replacement schedule to help the City of Elk Grove plan the electrification of its fleet through new EV charger installations at City-owned facilities to charge fleet, employee, and public EVs.

Education:

Certifications: Project
Management Institute #
2770797
Education:

MA. Management, University
of Redlands
BA, French/Int’l Business,
University of South Florida
Years of experience: 30
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Thomas led the collection and validation of data on OCWR’s current and planned vehicles and facilities. Thomas led the development of a phased fleet replacement plan for fleet electrification through 2035 and published the results on a digital dashboard. The evaluation included anticipated GHG reduction, battery life cycle recommendations, permitting advice, and a final summary presentation.

City of Roseville Fleet Transition Planning, CA. Thomas was the project manager for this project. This assessment included Roseville Utility vehicles that required a comprehensive duty cycle analysis. Thomas prepared the TCO analysis and, with the EVSE recommendations from DKS, created a digital dashboard with interactive visualizations to display the results.

Antioch ZEV Assessment, CA. Thomas led the evaluation of the City of Antioch’s fleet and facilities for the transition to electric vehicles. Thomas presented the analysis to the Antioch City Council, which led to the approval to fund Phase 1 of the charger installations.

San Jose EV Fleet Master Plan, CA. Thomas led the development of an EV Fleet and Charging Master Plan for the City of San Jose to guide the electrification of its 2,100-vehicle fleet and the installation of chargers by 2035. The project involves analyzing vehicle replacement needs, assessing infrastructure requirements at various sites, optimizing charging strategies, estimating costs, and identifying funding sources. The plan will include recommendations for future-proofing, regulatory compliance, and resiliency benefits, emphasizing minimizing costs and maximizing benefits for low-income communities.

Deliverables include a detailed phased master plan, conceptual site drawings, and interactive data dashboards.

EBMUD Fleet Zero Emission Vehicle Master Plan, CA. Thomas led the development of a comprehensive Master Plan for transitioning the DISTRICT’s fleet to zero-emission vehicles (ZEVs) by 2043. The plan will provide a detailed roadmap for replacing internal combustion engine vehicles with battery electric and hydrogen fuel cell alternatives, including the necessary infrastructure upgrades for charging and fueling. It will also address the need for mobile charging solutions and provide a phased approach for future investments. In addition to managing this project, Thomas conducted a thorough assessment of existing conditions, evaluated alternative fuel vehicle options, and presented the results in an interactive digital dashboard.

Union Sanitary District, CA. Thomas led the transition analysis for Union Sanitary District's fleet of 69 vehicles based at their facility. The analysis included charger installation recommendations along with anticipated costs and greenhouse gas reductions.

Inyo County Public Works, Electric Vehicle Charging Infrastructure Network Plan - Planning Services, CA. Thomas is helping develop a master plan to establish an EV charging network in Inyo County, including transitioning the County-owned vehicle fleet to electric. The plan involves strategically locating charging facilities, conducting site analyses, and evaluating hydrogen fueling feasibility. It aims to enhance the EV charging infrastructure on US 395 and throughout the county to benefit travelers and the local economy.

San Joaquin COG Alternative Fuels Vision Plan, CA. Thomas serves as an electric vehicle subject matter expert on this county-wide planning effort to site alternative fueling stations serving light-, medium-, and heavy-duty vehicles. Thomas’ role was to assist in developing and implementing siting methodologies, including developing charging and fueling facilities accessible to all users, including traditionally underserved populations. 252
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July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 54 MIKE USEN, AICP, Electromobility and
Resiliency Lead
Mike Usen leads DKS’ company-wide electric vehicle
charging infrastructure planning and design practice.

Mike is a nationally recognized subject matter expert in multiple aspects of charging infrastructure master
planning for light-, medium-, and heavy-duty electric
vehicles. With support from DKS’ rapidly growing
electromobility team, Mike assists sustainability
directors, fleet and facility managers in planning smart electric vehicle charging infrastructure for transit
systems, electric vehicle fleets as well as public,
workplace, and residential applications. Clients include vehicle fleets, regional transportation planning agencies, utilities, ports, school districts, universities, and other workplaces. For the past three decades, Mike has worked at the intersection of transportation and sustainability for market-leading consulting firms and large public
agencies, including King County Metro Transit, where he developed the agency’s award-winning Sustainability
Program.

Fleet Electrification Projects: Mike has managed or
served as an EV charging strategy and technology
subject matter expert on more than 40 fleet
electrification planning projects. On each of these
projects, the energy requirements of the vehicle duty
cycle are evaluated to estimate electrical demand for
each fleet parking facility and compared with the electrical capacity of the facility. This information is used to determine the optimal charging strategy, determine specific electrical infrastructure upgrades, estimate project capital and operational costs, and recommend implementation timing and phasing. Notable recent examples of his fleet electrification planning experience include the following projects:
• City of Encinitas Electric Vehicle Charging Stations Master Plan, CA • Poway Zero Emissions Vehicle Transition Assessment, CA • Ava (formerly) East Bay Community Energy Municipal Fleet Electrification Study, CA • City of El Segundo EV Charging Master Plan, CA
• Antioch Zero Emission Vehicle Assessment, CA
• Elk Grove Infrastructure Plan for Fleet Electrification Electric Vehicles, CA • South San Francisco Electric Vehicle Charging Station Master Plan, CA • Fremont Fleet Electrification Study, CA
• Davis ECA V Charging Infrastructure, CA
• Lawrence Berkeley National Laboratory Fleet Electrification Plan, CA • Electric Bus Charging Infrastructure for Sonoma and Mendocino Counties, CA • Port of Long Beach Pier J Zero Emissions Infrastructure Electrification Master Plan, CA • Redmond Fleet Electrification Assessment, WA
• SeaTac Fleet Electrification Strategy, WA
• Kirkland Fleet Electrification, WA
• City of Bellevue Green Fleet Strategy. WA
• City of Spokane Green Fleet Plan, WA
• Assessment of Electric Vehicle Charging Infrastructure, King County, WA • City of Tacoma Electric Vehicle Supply Equipment Siting Study, WA • City of Seattle Electric Vehicle Supply Equipment Systemwide Assessment, WA Registrations: American
Institute of Certified Planners
No. 012577
Education: Master of Urban
Planning, University of
Washington | BA,
Environmental Studies,
University of Vermont
Years of experience: 30
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 55

KENDALL FLINT
Public Engagement Lead
Kendall is an industry professional with more than 30
years of government experience. She has developed and
implemented a broad range of communications efforts for cities, counties, special districts, and regional planning agencies throughout California. She brings extensive
experience with outreach in support of transportation and land use planning and overall public information. Kendall specializes in reaching out to underserved populations
and managing controversial projects and issues.

SELECT RELEVANT PROJECT EXPERIENCE
Central Coast Zero Emissions Vehicle Strategy Plan,
Santa Barbara County Association of Governments
(SBCAG), CA. SBCAG and San Luis Obispo Council of
Governments are partnering to identify electric charging infrastructure needs in Santa Barbara and San Luis Obispo Counties. DKS is developing a Zero Emissions Vehicle Strategy Plan for California’s Central Coast with the goal of better serving future demand for charging electric vehicles, specifically for interregional motorists and regional transit services.

San Joaquin County Council of Governments, Valley Visions San Joaquin County Regional Transportation Plan & Sustainable Communities Strategy, Community Outreach 2014, CA. Kendall assisted the San Joaquin County Council of Governments with its outreach program for its Valley Visions effort. She worked closely with staff to develop meeting structure, materials, and strategies, as well as meeting facilitation.

Madera County Transportation Commission, 2022 Regional Transportation Plan & Sustainable Communities Strategy, Madera County, CA. Kendall is leading MCTC's outreach effort. The County has an exceptionally diverse population and several rural communities with limited access to the Internet, which requires a more creative approach to outreach and engagement.

San Luis Obispo County Council of Governments US 101 Mobility Study / 2035 Regional Transportation Plan & Sustainable Communities Strategy, Community Outreach, CA. One of the most critical elements contributing to quality of life in San Luis Obispo County is how they move people and goods through the County. The first phase of this effort took a closer look at US 101, identifying specific areas that should be improved or enhanced. The outreach effort was largely focused on anecdotal, qualitative views and opinions expressed by the public. This program was managed simultaneously with SLOCOG’s RTP/SCS effort.

Kings County Association of Governments, Kings Regional Vision, Regional Transportation Plan & Sustainable Communities Strategy, Community Outreach 2014, 2018, and 2022 Kings Climate Action Plan (Cities of Avenal and Hanford), Community Outreach 2013-2014, CA. Kendall led two separate outreach efforts for KCAG; one for its RTP/SCS effort and the other as part of the agency’s coordination of Climate Action Plan development for the cities of Avenal and Hanford. Both projects include Education: English Major,
University of California, Los
Angeles
Years of experience: 33
254
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 56 a series of workshops, presentations, collateral development, media relations, website development, and bilingual outreach efforts throughout the County. She is currently managing the 2022 RTP/SCS effort.

Big Bear Lake Community Vision, CA. DKS along with the City of Big Bear Lake are collaboratively working to define a Community Vision. Kendall oversaw the development of the social pinpoint site and was involved with Big Bear Lake focus group activities, surveys, and meetings to gain as much public insight as possible.

El Dorado County Transportation Commission, American River Confluence Study, CA. Kendall managed a unique public engagement program to identify safety, evacuation and traffic issues along SR49 in the Sierras connecting Placer and El Dorado Counties.

Transportation Agency of Monterey County, SR68 Corridor Study, CA. Kendall managed a comprehensive outreach program in support of TAMC’s SR68 Scenic Corridor Study. This included evaluating current travel patterns and demands and identifying appropriate solutions to increase safety, protect wildlife, and retain the route's natural beauty.

Humboldt County Association of Governments, Eureka-Broadway Corridor Study, CA. The Humboldt County Association of Governments (HCAOG), the City of Eureka, and the California Department of Transportation (CALTRANS), District developed the Eureka Broadway Comprehensive Multimodal Corridor Plan to improve multimodal options and reduce congestion on the most highly traveled corridor in the City of Eureka. Kendall developed and implemented a comprehensive outreach program for residents, commuters, and visitors to the area of the corridor.
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 57

CRYSTAL CHAVEZ
Transportation Engineering Assistant
Crystal’s relevant expertise: Crystal is a bilingual outreach specialist with experience engaging and educating the public on a variety of projects, including Transportation Master Plans, Community Vision Plans, and Vision-Zero Plans. She has also created public-facing materials in English and in Spanish, hosted pop up events, and assisted in developing Social PinPoint sites.

Mill Valley Housing Outreach, CA. DKS Associates led a
workshop with the City of Mill Valley about the 2023-31 Housing Element Update – which will necessitate the creation of 865 new units of housing across all income levels. This third Public Outreach Workshop was held in a virtual Zoom setting and had over 200 unique registrations. The event had
approximately 100 participants who were divided into 7
“breakout rooms”. Each breakout room was facilitated by either a member of DKS Associates or City of Mill Valley staff and attended by a member of the Mill Valley City Council. Crystal managed a breakout room to gather public opinion about three major strategies to increase housing production identified in the public survey, these being (1) adaptive reuse, (2) rezone schools and churches, and (3) more allowable units. Crystal also reached out to various agencies and jurisdictions to help compile a contact list for stakeholders and their representatives.

Pasco I-182 & Broadmoor Interchange, WA. This project consists of the proposal of pedestrian bridges, dual on and off-ramps along I-182. The project evaluated multiple alternatives that aimed to enhance the pedestrian, bicycle, freight and vehicle safety. The outreach plan included a virtual webinar with over 100 attendees, multiple surveys, social media, stakeholder meetings and interactive social pinpoint site to collect public feedback.

DKS wanted to share the plans with the public and clue them into the possible upgrades and how they will benefit the users. Crystal translated the PowerPoint used for the presentation in order for Spanish speaking guest to fully understand the project plans. It is important to always take the time to produce materials in different languages to expand the number of local representatives and participants.

Roth Road Improvement Study, CA. DKS is inquiring for the local companies’ and resident input on how to better Roth Road right off of I-5 and hopefully diminish the delays cause by the freight volume constantly traveling through trying to access the train entrance.

Crystal called all the businesses along and around Roth Road in order to compile a contact list for potential stakeholders. Crystal attended the first stakeholders’ meeting held in February 2022 which had representatives from all the businesses around the project area.

This meeting allowed the members to express their concerns about the current status of the corridor. They also expressed their suggestions on how to make Roth Road safer for everyone.

Education: BS, Civil
Engineering, University of
Nevada, Reno 2019
Years of experience: 6
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 58 Encinitas Electromobility, CA. The City of Encinitas needed a study to create a Master Plan for electric vehicle (EV) charging. The primary goal of this plan is for Encinitas to determine EV adoption goals and set the baseline for the EV charging master planning efforts by researching and documenting EV ownership rates, charger locations, and potential barriers to increasing EV adoption. Crystal worked alongside the city to create content for informational business cards containing all the websites needed to access project details and public input. Crystal attended the Farmers Market hosting the informational booth and speaking with local shoppers to help obtain more public input and increased turnout at following events, workshops, and meetings. Holding a pop-up event allowed the public to use the physical map to pinpoint the areas of need around the community. The public was also given an FAQ sheet and a project information card to then be able to access the project website and social pinpoint at home.

West Hollywood Target Vision Zero, CA. DKS worked with the City of West Hollywood to achieve its vision of no transportation-related serious injuries or deaths by 2040. The Target Vision Zero approach emphasizes the preventable nature of transportation-related deaths and serious injuries, and aims to make communities safe, healthy, and equitable. Crystal played an important role by serving as the public outreach coordinator. She held two pop up events and developed the materials needed such as business cards with project information and QR codes with the project site. In addition, she developed a survey to help pinpoint the public input to specific locations. Crystal worked on the Social Pinpoint site, an interactive web tool, to gather all the data and presented it to the engineers to help create emphasis areas.

Big Bear Lake Community Vision, CA. DKS along with the City of Big Bear Lake collaboratively worked to define a Community Vision. The previous Community Vision was developed more than two decades ago so we want to ensure that moving ahead, we capture what is important to the community now. Crystal set up the social pinpoint site as well as spent a week in Big Bear Lake to do as many focus group activities, surveys, and meetings to gain as much public insight as possible. Crystal passed out flyers to all of the local shops and gave everyone a short overview of the project and how they could get involved and check for project updates/events. The team rode the trolley and met many locals and noted all their input. The riders were also encouraged to take the survey as they rode the trolley to their destination. The team met with the local library, rotary club and at the Wyatt’s dance team.

Re-imagine North Watt Corridor, CA. Sacramento County wanted to improve the safety and mobility needs of the local residents, schools, students, commuters, visitors, and other users of the North Watt Avenue Corridor. This plan was developed as part of the new vision to address safety of travelers on the bikeway and sidewalks, safety enhancements at intersections, transit stop amenities, and other improvements. Historically this corridor has featured high traffic volumes, speeds, collisions involving pedestrians and bicyclists, and a lack of complete street and traffic calming features. The goal of the plan was to re-Imagine North Watt Avenue as multimodal, sustainable, and safe corridor where residents can confidently and conveniently access jobs, retail, schools, open spaces, and dwellings while biking, walking, or riding transit. Students and parents will feel more comfortable getting to 257
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Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 59 school without the use of a motor vehicle. Future high-capacity bus service will connect the corridor to the regional transit network and key destinations. The Re-Imagined corridor improvements will balance mobility, safety, equity considerations and were developed in partnership with the public. DKS held Corridor Advisory Meetings, Focus Group Meetings, and a Project Open House.

Transportation Authority of Monterey County Regional Vision Zero Action Plan (TAMC RVZAP), CA. Monterey County is working to reduce the number of fatal and serious injury crashes throughout the county. Crystal hosted a series of public workshops and prepared the materials. The workshop had a brief presentation with group discussions and finally an open house component with different stations for the public to walk through. 258
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Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 60 STEVEN A. PHILLIPS, ELECTROMOBILITY

PROJECT MANAGER
Steven’s relevant expertise: Steven has had a successful 15- year career in the energy and transportation industry, in which he has focused on low-carbon infrastructure projects in Southern California and across the US. He has developed various tools and processes for selecting, installing, commissioning, and maintaining electric vehicle supply equipment (EVSE). As a licensed electrical contractor, he has overseen the installation of hundreds of EVSE units, including those for municipal and US military fleets. As a project manager, he efficiently collaborates with cross-functional teams and diverse stakeholders to deliver complex projects from conception to implementation. He is also responsible for working closely with local utility and building departments to ensure seamless project execution.

City of El Segundo EV Charging Master Plan, CA.

Steven oversaw the successful completion of this project which focused on benchmarking City-owned facilities for public charging stations. This included utility-supplied and/or solarpowered chargers for use by city residents and visitors at El Segundo’s main facilities and in public rights-of-ways, ranking each location for installation. Other project objectives include estimating planning level capital and operating costs for installed chargers and identifying and summarizing potential funding opportunities for charger purchase and deployment.

City of El Segundo Fleet Charging Facility Design, Bid, CA.

Steven is leading DKS’ efforts to deliver 100% Plans,
Specifications, and Estimates (PS&E) for a design, bid, build project to install six Level 2 chargers at the outdoor parking lot at El Segundo City Hall. The charging facility is for an incoming fleet of six City electric vehicles. The stamped submittal package will be used by the City to obtain competitive bids from contractors. DKS is currently assisting the client on various related topics such as permits, EVSE selection, operations, and maintenance.

APU EV Site Host Feasibility Assessments, Anaheim, CA.

Steven is DKS’ Project Manager for the Anaheim Public Utilities (APU) program, which provides free site assessments to
potential hosts of public and workplace chargers in the APU service territory. He conducts site visits to various types of properties (commercial, multi-family, and municipal) to assess the technical feasibility of installing Level 2 and/or DC fast chargers, considering the needs of both property owners and the public. Steven is responsible for authoring the reports that are submitted to APU for funding consideration to potential site hosts.

Implementation of Electric Vehicle Charging Infrastructure | King County, WA.

Steven is actively involved in the technical planning, fleet analysis, design, and cost estimating services to support the adoption of electric vehicles and the installation of EV chargers across King County. This project included an assessment of the electrical capacity at ~20 facilities, evaluation of multiple EV charging strategies, and development of a phased Registrations:

California C-10 Electrical
License No. 1106478
Security Clearance: Secret
Level Security Clearance
(2023-present)
Certified Installer: Tesla
Tritium, ChargePoint
Education:

MA, Economics and
Energy Policy, Johns
Hopkins University
BA, International
Development, University
of California, Irvine (UCI)
Years of experience: 15
Unique Qualifications:

Led hundreds of EVSE
installations across
public and private sites
Proven crossfunctional collaboration
with diverse teams
259
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 61 approach to support the transition of light- and medium-duty vehicles stationed at each County facility.
*US Military Base EV Installations, CA. As Project Manager at TechFlow Inc., Steven oversaw the preconstruction and construction of energy resiliency installations at three US military bases in California (Camp Parks, Camp Pendleton, and Naval Base San Diego).

Steven was responsible for sourcing long-lead electrical equipment such as transformers, switchgear, inverters, BESS, and EVSE, and working closely with engineering teams to review design specifications. Steven also led local, state, and federal permitting efforts, which included securing electric utility interconnect agreements, Near-Energy Work Authorizations, and Dig Alert tickets. His role required him to have a Secret US Department of Defense security clearance.
*Bosch Fuel Cell Pilot Project, Sunnyvale, CA. Steven was Project Manager on behalf of TechFlow Inc. for a significant microgrid pilot project. This project aimed to showcase Bosch's new sulfur-oxide fuel cells and took place at Bosch’s office building in Sunnyvale, CA. As the liaison between the technical teams, Steven oversaw the completion of various tasks, including creating single-line diagrams, HazOp study, load profile analysis, city permitting, and the utility interconnection application for Pacific Gas & Electric (PG&E). *Purolator Fleet Depot, Montreal, Canada. Steven was Program Manager of Deployment Services at Loop EV Charging Network. He served in the dual role of account manager and technical advisor for Purolator, which is Canada's largest courier network. The project involved installing sixty-four 19.6 kW Loop EV chargers at Purolator's Montreal depot. The purpose of this project was to support Purolator's growing fleet of last-mile delivery e-vans.
*Wyndham Hotel Group EV Site Assessments, USA. As Program Manager at Loop EV Charging Network, Steven developed tools and guidelines that helped Wyndham franchise owners and corporate managers estimate the cost of installing Loop EV charging stations at their properties without incurring any expenses. The process was designed to simplify the task for non-technical stakeholders, with the help of Loop experts, thus avoiding the need for a costly site assessment by third-party contractors. If the budgetary estimates were acceptable, Loop would connect site hosts with certified installation partners who would provide a bid for the job.
*Villa Annette Apartments EV Charging (Latco), Moreno Valley, CA. Steven was the primary electrical contractor to provide a comprehensive EV charging solution for a 220-unit multi-family property with 310 parking spaces. Besides helping the client choose and install the appropriate product, Steven also provided assistance with permitting and regulation compliance. The result was convenient, market-rate fast charging for residents, and a new source of income for Latco.
*10938 Palms Blvd Apartment Permitting Work, Los Angeles, CA. Steven owned and operated Permit Genie and was hired by an electrical contractor to pull a permit for panel upgrades of twelve units at 10938 Palms Blvd in Los Angeles. As the building was rent controlled by the City of Los Angeles, Steven had to obtain additional approvals from the LA Housing Department, in addition to the Build Department. The process required a Tenant Habitability Plan and involved coordination with various stakeholders. Despite the additional steps, Steven expedited the approvals process in less than two months, a task that typically takes six months. Steven went above and beyond the scope of electrical work to ensure that the process was completed efficiently.
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July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 62 Steffen Coenen
Electromobility Engineering Associate
Steffen’s relevant expertise: Steffen is a
transportation electrification and decarbonization
subject matter expert and data scientist. Steffen
leads development of DKS’ analytical tools for EV
charging, specializing in technically challenging
electrification use cases such as charging large
fleets of heavy-duty specialized EVs with on-site
power constraints, developing models for predicting
EV adoption, charger utilization and charging site
selection prioritization. Originally from Germany
with two degrees in physics, he has exceptionally
strong quantitative and data analytical skills. He
also has a Master’s degree in Transportation
Engineering from the University of Washington in
Seattle where he studied electric vehicle adoption
patterns and supported state-level charging
infrastructure planning for WSDOT. He is
experienced in data analysis, EV charging
infrastructure planning, and carbon emission
assessments, and is passionate about the overall
need to decarbonize the transportation sector and
how that challenge intersects with the energy sector.

SELECT RELEVANT EXPERIENCE
Ava (formerly East Bay) Community Energy Municipal Fleet Electrification, Alameda County, CA. DKS is currently tasked with a multi-year fleet electrification project for Ava (formerly East Bay) Community Energy, a Community Choice Aggregator, planning the conversion of private- and public-sector, medium- and heavy-duty vehicle fleets to battery electric operation. The project aims to convert dozens of fleets in alignment with California’s Advanced Clean Fleets (ACF) regulation. Steffen supports the CCA’s efforts to design rates tailored to the charging needs of medium- and heavy-duty vehicle fleets that balance the need to reflect costs while incentivizing EV adoption by offering the potential for operational cost savings to fleet operators in Ava’s service territory.

Anaheim Public Utilities EV Charging Infrastructure Consulting, CA. DKS is currently supporting the identification, assessment, and installation of EV charging stations at commercial, municipal, and multi-family properties in the Anaheim Public Utilities’ (APU) service territory. Steffen is assisting the agency in electrifying medium and heavy-duty vehicle fleets comprising school buses, delivery vans, work trucks, and Class-8 refuse haulers by modeling the energy needs of suitable electric vehicles. He has also led the development of charging infrastructure Education:

B.Sc. & M.Sc., Physics, 2018 &
2021, RWTH Aachen
University, Aachen, Germany
M.Sc., Transportation
Engineering, 2023, University
of Washington, Seattle
Years of experience: 1
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 63 recommendations for the APU’s own service yard and the Anaheim Police Department.

City of El Segundo EV Charging Master Plan, CA. This project focused on an indepth assessment of City-owned sites, including public parking lots, libraries, and community centers, regarding their respective suitability for public EV charging station installation. Steffen supported the prioritization of these sites and conducted a detailed operations and maintenance cost assessment. For that, he quantified anticipated expenses to the City by estimating cost categories such as preventive and corrective maintenance, charging station depreciation, networking and load management fees, and electricity expenses, as well as the potential for the City to offset a portion of these costs by leveraging Low Carbon Fuel Standard (LCFS) credits.

City of San José Fleet Electrification, Workplace, and Public Charging Plan, CA. DKS is currently working with San José on a citywide fleet electrification plan that assesses six fleet domiciles and, in addition, considers up to 15 community sites for public and employee charging. Steffen serves as the task lead to systematically identify the most suitable of these locations based on various prioritization criteria. He also supports the development of an optimized charging strategy for the City’s more than 450 fleet assets by evaluating their energy needs and the feasibility of multiple DC fast charging hubs distributed across the City.

Lawrence Berkeley National Laboratory Fleet Electrification, Berkeley, CA.

Steffen served as the lead developer of future charging strategies for the electrification of LBNL’s fleet of light-, medium-, and heavy-duty EVs and specialized low-speed and off-road EVs. Steffen’s role also included developing recommendations for optimizing fleet size, composition, and vehicle utilization to comply with federal guidance and the shared use of vehicles where feasible, helping prepare a comprehensive action plan for fleet and employee charging at LBNL’s campus facilities.

City of Elk Grove Fleet Electrification Plan, Elk Grove, CA. Steffen supported the development and delivery of the City’s plan to electrify its vehicle fleet. He contributed to this project by developing a project schedule, identifying marketready and soon-to-be market-ready EVs, providing recommendations for improving fleet data collection and analysis, and reviewing options for backup power and resiliency. Steffen also reviewed the draft and final reports delivered to the City. 262
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About ICF
ICF (NASDAQ:ICFI) is a global consulting services company with approximately 9,000 full-time and part-time employees, but we are not your typical consultants. At ICF, business analysts and policy specialists work together with digital strategists, data scientists and creatives. We combine unmatched industry expertise with cutting-edge engagement capabilities to help organizations solve their most complex challenges.

Since 1969, public and private sector clients have worked with ICF to navigate change and shape the future. 263
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 1 Price Proposal
ICF has prepared the proposed budget on a Time & Materials, Not-to-Exceed basis, as shown in the tables below.

The basic budget totaling $193,107.84 includes everything listed in the Technical Approach section of the proposal, meeting the requirements of the RFP. The upgraded budget totaling $309,945.40 includes all tasks in the basic budget plus work outlined in the Value Added addendum, including detailed EVSE site drawings and a full RFP procurement process for the needed chargers as well at least two additional popup events (outlined under Task 3).

These items would happen as part of the proposed Task 2, with the full RFP process expected to extend past the time when the Final Plan is submitted. ICF’s estimate is based on experience in performing similar work for other clients and reflects the results of the detailed analysis of the different activities to be performed under each task and the total estimated number of deliverables (including drafts and final versions) that will be required. This price is what we believe is appropriate to achieve the City’s objectives for this study and deliver all the necessary work products. If ICF’s proposed price exceeds the available budget for this project, we are open to discussing how our approach could be modified and the price reduced to match the available budget.

Rate Card for 9/1/25 – 8/31/26:

Labor Category Rate
ICF Incorporated, L.L.C.

TASK DESCRIPTION

COST OF TASK TO COMPLETION
ICF
Incorporated,
L.L.C.

DKS TOTAL
Task 1: Existing Conditions $20,566.08 $20,566.08
Task 2: Analysis $63,427.80 $36,478.00 $99,905.80
Task 3: Public Outreach $4,008.40 $39,098.89 $43,107.29 Task 4: Advisory Committee Meetings $8,517.28 $8,517.28 Task 5: Draft and Final Plan $20,149.13 $20,149.13
Travel $556.92 $305.34 $862.26
Total Proposed Time & Materials (Notto-Exceed) $117,225.61 $75,882.23 $193,107.84 264
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 2 ICF’s Proposal Pricing Submittal Form (Upgraded Budget)

TASK DESCRIPTION

COST OF TASK TO COMPLETION
ICF
Incorporated,
L.L.C.

DKS TOTAL
Task 1: Existing Conditions $27,207.58 $27,207.58
Task 2: Analysis $123,288.00 $72,060.43 $195,348.43
Task 3: Public Outreach $4,008.40 $48,732.36 $52,740.76 Task 4: Advisory Committee Meetings $8,517.28 $8,517.28 Task 5: Draft and Final Plan $25,065.53 $25,065.53
Travel $556.92 $508.90 $1,065.82
Total Proposed Time & Materials (Notto-Exceed) $188,643.71 $121,301.69 $309,945.40 General Information
Period of Performance
The proposed period of performance September 1, 2025 – August 31, 2026, starting from the date of contract execution.

Contract Type
ICF has prepared this submission on a Time & Material basis.

Validity Period
ICF’s proposal remains valid for a period of 90 days from the official due date of the solicitation. ICF retains the right to review its submission and to extend its offer or to revise its proposal at the end of the 90-day period.

Acceptance Criteria
One review cycle will be provided for all deliverables (excluding the final report). Each review cycle will proceed as follows: The designated Contracting Officer’s Representative (COR) will review deliverables for accuracy and completeness and provide consolidated comments to ICF within 5 business days after receipt. ICF shall make all necessary changes within 5 business days and resubmit the final deliverables. If no changes and/or comments are received from the COR within the initial specified 5 business days, the deliverables will be deemed accepted.

Invoicing/Payment
ICF will invoice on a monthly basis for hours and costs incurred. The payment term is net 30 days from the date of invoice.

Remittance
ICF requests the following financial institution to be designated for wire receipt of ACH payments.

Electronic Funds Transfer Information Only (not for mailed checks) Payee ICF Incorporated, L.L.C.

Account Name ICF Consulting Group, Inc. Reston, VA
Bank PNC Bank
800 17th Street NW
Washington, DC 20006
ABA Number 031207607
Account Number 80-2637-4453
265
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 3 Company Information
Company Name ICF Incorporated, L.L.C.

DUNS Number 07-264-8579
sam.gov UEI Number QHBLBNKKV4U3
CAGE Code 5M571
EIN 95-2565362
Size Status Large Business
Price Narrative and Assumptions
ICF’s proposal is predicated on the following additional assumptions and clarifications. These items are intended to help the City of Banning understand how ICF’s solution, timing, resources, roles, and responsibilities formed the parameters of our estimates. Although these assumptions and clarifications frame our proposal response, it is ICF’s practice to partner with our customers and resolve issues promptly, and in a manner that is beneficial to both parties.

We welcome the opportunity to work with the City to address any questions or concerns that may arise before, during, or after the delivery of our proposed services. • ICF assumes this proposal shall be incorporated into a contract resultant from this RFP. • All project deliverables will be provided in an electronic format, Microsoft Office Suite or PDF, unless agreed upon by the ICF and the City project manager.
• If a delivery date falls on a non-working day, the delivery date will be the following business day. • All days are presumed to be “business days” unless otherwise specified. • The City is responsible for assigning a single point of contact, the Contracting Officer’s Technical Representative (COTR), who will consolidate and reconcile all the City comments, revisions, and feedback on all deliverables, resolve any conflicts on the deliverables, and transmit the feedback in writing to ICF. • ICF’s allocation of effort by task and labor category reflects our best estimate for completing the scope of work. ICF reserves the right to reallocate the hours across tasks and labor categories as we see fit to complete the scope in the most efficient manner within the overall contract ceiling.

Direct Labor Rates
All fully burdened labor costs are inclusive of salary, 2025 provisional indirect costs, anticipated wage escalation, and fee.

Our subcontractor costs for DKS are inclusive of fully burdened labor rates, and applicable Subcontractor Administrative Cost.

Other Direct Costs (ODCs)
ICF has assumed no ODCs for this proposal. However, should ODCs be required, ICF will bill approved ODCs at cost plus applicable General and Administrative (G&A) expense.

Travel Costs
ICF and DKS have assumed some travel costs for this proposal. We have several LA-based technical and outreach teams who will be able to conduct site visits and meet City staff in their offices. For trips to the City of Banning, ICF will bill approved travel expenses at cost plus applicable G&A. When billing for travel, lodging and subsistance, ICF and its subcontractor shall not exceed the current IRS rates. 266
ZEV Fleet & Infrastructure Transition Action Plan
Response to Request for Proposals
RFP 24-094
July 31, 2025
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal Rate Sheet for ICF and DKS for RFP 24-094
Labor Category Rate
ICF Incorporated, L.L.C.

Consultant I $151.16
Consultant II $161.41
Senior Consultant $189.32
Project Manager $200.42
Project Director $269.54
DKS
Principal in Charge $325.70
Outreach Lead $320.61
Project Manager $259.54
Senior Fleet Analyst $254.45
Outreach Consultant $198.47
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CITY OF BANNING

STAFF REPORT
TO: CITY COUNCIL
FROM: Arturo Vela, Interim City Manager
PREPARED BY: Shah Nawaz, Deputy Water/Wastewater Director MEETING DATE: October 28, 2025
SUBJECT: Consideration of Resolution 2025-151, Authorizing the Department of Water Resources Urban and Multibenefit Grant Amendment No. 2, Acceptance, and Execution for the Meadow Lark Lane Water Improvements for Drought Relief Project.

RECOMMENDATION:

Adopt Resolution 2025-151
BACKGROUND:

In October 2021, following the passage of the State Budget Act of 2021 and Trailer Bill AB 148, the California Department of Water Resources (DWR) launched the Urban and Multibenefit Drought Relief Grant Program for Fiscal Year 2022. The competitive program made $200 million available for droughtrelief projects exceeding $2 million, with no local match requirement, and prioritized projects that could be rapidly implemented to address immediate drought impacts. Eligible projects included new groundwater production wells, well rehabilitation, system interties, and other water system improvements that enhance drought resilience, with special consideration given to disadvantaged communities such as the City of Banning.

In December 2021, the City was awarded $2,475,000 in grant funding under this program ((Agreement # 4600014457, attached) for the reconstruction of Well M-12A, replacing the original Well M-12, which had collapsed and ceased producing water; thus, creating an urgent water supply concern during ongoing drought conditions. Furthermore, in 2022, an Amendment No. 1 (attached) to the Grant Agreement was issued by DWR which split the Well M-12A project into two (2) phases; drilling and equipping respectively.

To date, DWR has reimbursed the City for all but $247,500 (representing 10% retention) of the total grant amount. Completion of Well M-12A has been delayed to mid-2026 due to material procurement challenges, including long lead times associated with the electrical switchgear and motor control center.

The original grant agreement required completion of Well M-12A by December 31, 2025. Because delays made that deadline unattainable, the remaining retention would have been subject to forfeiture.

However, DWR staff informed the City that the retention could still be reimbursed if the City completed an alternative drought-relief project with a clear nexus to the original grant intent.

City staff evaluated potential candidate projects and DWR approved the Meadow Lark Lane Water Improvements Project, which includes replacement of approximately 675 linear feet of aging, leak-prone small-diameter water main and associated service laterals. The engineer’s estimate for this project is approximately $235,000, which is anticipated to be fully funded by the remaining retention of $247,500. 414
JUSTIFICATION:

Since DWR has agreed to amend (Draft Amendment No. 2, attached) the original grant agreement to allow an alternate project in lieu of forfeiting the remaining $247,500 retention, it is both operationally and fiscally prudent for the City to utilize these funds for the Meadow Lark Lane Water Improvements Project.

Replacing the aging and leak-prone pipeline along Meadow Lark Lane, between N. Alessandro Street and N. Durward Street, will improve water system reliability, reduce future water loss and emergency repair costs, and ensure the City maximizes the full value of the State’s drought-relief funding.

FISCAL IMPACT:

This alternate project is expected to be fully reimbursable, as the current engineer’s estimate is below the available $247,500 grant retention amount. If the lowest responsive and responsible bid exceeds the retention amount, City staff will adjust the project scope as needed to ensure total costs remain within the available grant funding.

ALTERNATIVES:

Do not approve as recommended and provide an alternative direction.

BUDGETED?:

No
CONTRACT/AGREEMENT:

Yes
ATTACHMENTS:

1. Resolution No. 2025-151.docx

2. Grant Agreement # 4600014457 - Draft Amendment 2.pdf

3. Grant Agreement # 4600014457 - Amendment 1.pdf

4. Original Grant Agreement # 4600014457.pdf
415
Resolution 2025-151

Page 1 of 3 ends

Banning City CouncilOctober 28, 2025

Banning City Council
October 28, 2025