Agenda packet — Barstow City Council, February 22, 2022 (part 1 of 2)

BARSTOW CITY COUNCIL

CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
FEBRUARY 22, 2022
7:00 PM
(HANDICAPPED ACCESSIBLE)
AGENDA

REGULAR MEETING
Agenda-February 22, 2022

Page 1 of 4 ends

MAYOR
Paul Anthony Courtney

COUNCILMEMBERS
Barbara Mae Rose
James M. Noble
Marilyn Dyer Kruse
Timothy R. Silva

ELECTED CITY CLERK
Andrea Flores

ELECTED CITY TREASURER
Michael Lewis

PLANNING COMMISSIONERS
Andrew Ziemer
Beatrice Lint
Miguel Morales
Rodney Brand Jr.

Juanantonio Delucas

BARSTOW FIRE PROTECTION

DISTRICT
A Subsidiary District of the City of
Barstow
Paul Anthony Courtney
Barbara Mae Rose
James M. Noble
Marilyn Dyer Kruse
Timothy R. Silva
CALL TO ORDER:

INVOCATION:

PLEDGE OF ALLEGIANCE:

ROLL CALL:
 Council Member Timothy Silva
 Council Member Barbara Rose
 Council Member Marilyn Kruse
 Mayor Pro Tem James Noble
 Mayor Paul Courtney
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON

ANY ITEM ON THE AGENDA INCLUDING ANY ITEM ON THE

CONSENT CALENDAR, PLEASE SO INDICATE BY FILLING

OUT A SPEAKER REQUEST CARD AND HAND TO THE CITY
CLERK PRIOR TO THE AGENDA ITEM BEING ADDRESSED.

IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS
NOTICE MUST BE GIVEN TO THE CITY CLERK.

CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD
WE WILL REMEMBER THE "CODE OF ETHICS" THAT WE
VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING

THIS MEETING WE WILL TREAT EACH OTHER AND THE
PUBLIC WITH PATIENCE, CIVILITY AND COURTESY. THE

DECISIONS MADE TONIGHT WILL BE FOR THE BENEFIT OF

THE BARSTOW COMMUNITY AND NOT FOR PERSONAL
GAIN.

Agenda-February 22, 2022

Page 2 of 4 ends

REVIEW AND APPROVAL OF AGENDA: THIS IS THE TIME FOR MEMBERS OF THE GOVERNING BOARD TO CALL FOR REARRANGING THE ORDER OF THE AGENDA; ADDING ITEMS TO OR REMOVING ITEMS FROM THE AGENDA; OR REMOVING ITEMS FROM THE CONSENT CALENDAR FOR DISCUSSION AND/OR SEPARATE ACTION.

PRESENTATIONS:

1. UPDATE - BARSTOW HUMANE SOCIETY
Recommended Action:

Presentation only.

2. AFTER-EVENT REPORT AND PRESENTATION BY THE BARSTOW COMMUNITY

COALITION
Recommended Action:

After-event report and presentation only.

3. AFTER-EVENT REPORT AND PRESENTATION BY THE GEM & MINERAL SOCIETY Recommended Action:

After-event report and presentation only.

PUBLIC HEARINGS:

4. CONDUCT A FOURTH PUBLIC HEARING TO CONSIDER FOUR DRAFT MAPS, PROVIDE

INPUT AND NARROW DOWN TO A FINAL MAP FOR ADOPTION FOR THE CITY OF

BARSTOW REDISTRICTING PROCESS
Recommended Action:

That the City Council conduct the fourth public hearing to select a final map for adoption or narrow down to two final maps for consideration of adoption at a fifth public hearing.

5. FY2022/23 COMMUNITY DEVELOPMENT BLOCK GRANT ALLOCATION PROJECTS Recommended Action:

City Staff recommends City Council

1. Conduct the Public Hearing.

2. According to CDBG policy, recommend Project(s) and amounts for Public Service and Construction Projects to be funded.

3. Direct staff to submit Council’s recommendations to San Bernardino County for consideration by the San Bernardino County Board of Supervisors.

GENERAL, NON-AGENDA PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL

PUBLIC TO ADDRESS THE GOVERNING BOARD ON MATTERS NOT ON THE AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

BUSINESS OF THE COUNCIL/COUNCIL COMMITTEE REPORTS:

STAFF REPORTS:

POLICE CHIEF COMMENTS:

Agenda-February 22, 2022

Page 3 of 4 ends

FIRE CHIEF COMMENTS:

CITY MANAGER / DISTRICT MANAGER COMMENTS:

CONSENT CALENDAR PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE GOVERNING BOARD ON ALL MATTERS ON THE CONSENT CALENDAR.

SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS ON ALL CONSENT ITEMS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

6. MINUTES JOINT SPECIAL MEETING - FEBRUARY 7, 2022 6:00 P.M.

Recommended Action:

Approve minutes as presented.

7. COMMUNITY PROMOTIONAL FUND APPLICATION FROM THE ASSOCIATION OF THE

UNITED STATES ARMY (AUSA), HIGH DESERT CHAPTER AND BARSTOW CHAMBER OF

COMMERCE
Recommended Action:

Approve community promotional fund donation in the amount of $2,000 for waiver of fees for use of the Cora Harper Center.

8. 2ND READING AND ADOPTION OF ORDINANCE NO. 987-2022 AMENDING BARSTOW MUNICIPAL CODE SECTION 18.16.010 RELATING TO REVERSIONS TO ACREAGE,

MERGERS AND RESUBDIVISIONS, AND MERGER OF CONTIGUOUS PARCELS UNDER

COMMON OWNERSHIP
Recommended Action:

Adopt Ordinance No. 987-2022 amending Barstow Municipal Code Section 18.16.010 Relating to Reversions to Acreage, Mergers and Resubdivisions, and Merger of Contiguous Parcels Under Common Ownership. The ordinance is presented for its second reading and adoption. The Planning Commission recommended approval of this ordinance at its December 13, 2021 meeting. Ordinance 987-2022 was also introduced at the February 7, 2022 Council meeting. The adoption of the proposed ordinance is exempt from review under the California Environmental Quality Act, per CEQA Guidelines Sections 15305 and 15378.

9. APPROVAL OF AGREEMENT FOR STATION ALERTING SYSTEM
Recommended Action:

Staff recommends the City Council approve the allocation total of $172,649.56 from the ARPA funding and authorize the City Manager to sign the necessary documents.

10. PENSION FUNDING POLICY
Recommended Action:

Staff recommends adoption of Resolution number 5077-2022 establishing a Pension Funding Policy for the City of Barstow to further reduce the overall cost of pension funding and help stabilize pension funding.

DISCUSSION / ACTION ON DEFERRED ITEMS:

BUSINESS / ACTION ITEMS:

11. RECONSIDERATION OF ACCOUNTS PAYABLE EXPENDITURES FOR CHECKS #1005 AND #85773
Recommended Action:

Approve and ratify expenses, as audited, for checks #1005 and #85773 totaling $1,174.58.

Agenda-February 22, 2022

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ADJOURNMENT:

Individuals electing to later challenge any items listed herein will be limited to addressing only those issues raised at any public hearing or in written correspondence received by the Governing Board prior to the meeting.

Materials related to an item on this Agenda submitted to the Governing Board after distribution of the agenda packet area available for public inspection in the City Clerk's Office at 220 East Mountain View Ste. A, Barstow, CA 92311 during normal business hours.

The City of Barstow, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office (760) 255-5122, at least one business day prior to the scheduled meeting to ensure that we may assist you.

I hereby certify, UNDER PENALTY OF PERJURY that this agenda has been posted 72 hours prior to the stated meeting in a place accessible to the public.

Posted on the 17th day of February, 2022.

Regular Meeting
02/22/22 07:00 PM
City Clerk / Records
Christina Rudsell
Presentation
Doc ID: 4907

AGENDA ITEM
AGENDA MATTER:

UPDATE - BARSTOW HUMANE SOCIETY
EXECUTIVE SUMMARY:

Representatives from the Barstow Humane Society will be providing an update on activities at the shelter.

DISCUSSION:

See above.

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

Presentation only.
1 Packet Pg. 5
Regular Meeting
02/22/22 07:00 PM
City Manager Department
Maribel Hernandez
Report
Doc ID: 4940

AGENDA ITEM
AGENDA MATTER:

AFTER-EVENT REPORT AND PRESENTATION BY THE BARSTOW COMMUNITY COALITION EXECUTIVE SUMMARY:

Representative(s) from the Barstow Community Coalition will be providing an after-event report and presentation on the Community Resource Fair held on November 4, 2021.

DISCUSSION:

At the October 18, 2021, City Council meeting, Council waived the fees for use of the Cora Harper Fitness Center (community promotional fund donation) to help offset the costs of a Community Resource Fair held on November 4, 2021. The Community Promotional Fund donation was included in the FY 2021/22 budget.

Per the Community Promotional Fund Policy, applicants who are awarded a promotional fund grant or inkind services must commit to providing an after-event report and presentation to the City Council outlining how the group used the funding provided by the City of Barstow for benefit of the community. The Barstow Community Coalition, as a recipient of a community promotional fund grant, will be providing its after-event report and presentation.

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

After-event report and presentation only.
2 Packet Pg. 6
Regular Meeting
02/22/22 07:00 PM
City Manager Department
Maribel Hernandez
Report
Doc ID: 4941

AGENDA ITEM
AGENDA MATTER:

AFTER-EVENT REPORT AND PRESENTATION BY THE GEM & MINERAL SOCIETY EXECUTIVE SUMMARY:

Representatives from the Gem & Mineral Society will be providing an after-event report and presentation on the organization's Annual Gem & Mineral Show held December 3 - 5, 2021.

DISCUSSION:

At the October 18, 2021, City Council meeting, Council waived fees associated with the use of the Cora Harper Fitness Center (Measure Q community promotional fund donation) to help offset the costs of the annual Gem & Mineral Show held December 3 - 5, 2021. The Community Promotional Fund donation was included in the FY 2021/22 budget.

Per the Community Promotional Fund Policy, applicants who are awarded a promotional fund grant or inkind services must commit to providing an after-event report and presentation to the City Council outlining how the group used the funding provided by the City of Barstow for the benefit of the community. The Gem & Mineral Society, as a recipient of a community promotional fund grant, will be providing its after-event report and presentation.

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

After-event report and presentation only.
3 Packet Pg. 7
Regular Meeting
02/22/22 07:00 PM
City Clerk / Records
Andrea Flores
Public Hearing
Doc ID: 4939

AGENDA ITEM
AGENDA MATTER:

CONDUCT A FOURTH PUBLIC HEARING TO CONSIDER FOUR DRAFT MAPS, PROVIDE INPUT

AND NARROW DOWN TO A FINAL MAP FOR ADOPTION FOR THE CITY OF BARSTOW

REDISTRICTING PROCESS
EXECUTIVE SUMMARY:

State law requires the City to initiate the redistricting process following each decennial census. To complete the redistricting process by the April 17, 2022 deadline, the City has:
1) selected Redistricting Insights, LLC for demographic consulting services; 2) developed a public outreach program; and
3) will hold at least 4 public hearings before adopting a final district boundary map.

The third public hearing is intended to focus on presenting four draft maps for the public and Council to consider, provide input and narrow down to a final map for adoption.

Once the redistricting process is complete, the City Council may place a measure on the 2022 general election ballot asking voters whether they would like to transition from an at-large mayor with four bydistrict City Council members to a system with no at-large mayor and five by-district City Council members. The redistricting process and a transition to a five member district cannot happen simultaneously.

DISCUSSION:

Election Districts
On January 16, 2018, the City adopted Ordinance No. 956-2018 transitioning from an at-large election system to a district-based election system. Pursuant to Government Code section 34871, subdivision (c), the City Council chose an election system with four by-district election districts and one at-large mayor.

Redistricting
Elections Code section 21600 et seq. requires the City Council to:
1) adopt new district boundaries after each federal decennial census to make them “substantially equal in population,” and to comply with the U.S. Constitution, the California Constitution, and the federal Voting Rights Act;
2) solicit public input on communities of interest boundaries and proposed maps; and 3) encourage residents, including those in underrepresented and non-English speaking communities, to participate.

The City Council must complete the redistricting process by April 17, 2022. 4 Packet Pg. 8
Regular Meeting
02/22/22 07:00 PM
City Clerk / Records
Andrea Flores
Public Hearing
Doc ID: 4939

AGENDA ITEM
State law establishes standard criteria for local government redistricting, to be considered in the following order of priority:
(1) geographically contiguous districts (each city council district should share a common border with the next),
(2) the geographic integrity of local neighborhoods or communities shall be respected in a manner that minimizes its division,
(3) geographic integrity of a city shall be respected in a manner that minimizes its division, (4) easily identifiable boundaries that follow natural or artificial barriers (rivers, streets, highways, rail lines, etc.), and
(5) lines shall be drawn to encourage geographic compactness.

In addition, boundaries shall not be drawn for purposes of favoring or discriminating against a political party or incumbent.

Public Hearings
The City Council conducted the first public hearing on September 20, 2021 to solicit residents' input regarding communities of interest. The second public hearing was held on October 18, 2021 to solicit residents' input regarding communities of interest and training on DistrictR in order to submit online maps and communities of interest. The third public hearing was held on February 7, 2022 to consider four draft maps (see attached), provide input and narrow down to a final map for adoption. At tonight’s public hearing, the Council is asked to select a final map for adoption or narrow down to two final maps for consideration of adoption at a fifth public hearing.

Redistricting information, including dates and times of hearings, and how to participate in the process, can be found online on the City’s website at Redistricting Information | City of Barstow (barstowca.org) <https://www.barstowca.org/government/city-clerk-records/redistricting-information>.

FISCAL IMPACT:

None
RECOMMENDED ACTION:

That the City Council conduct the fourth public hearing to select a final map for adoption or narrow down to two final maps for consideration of adoption at a fifth public hearing. 4 Packet Pg. 9
Barstow Draft Map
Scenario 1
Legend
Barstow Scenario 1

DISTRICT

4.a
Packet Pg. 10
Barstow Draft Map
Scenario 2
Legend
Barstow Scenario 2

DISTRICT

4.b
Packet Pg. 11
Barstow Draft Map
Scenario 3
Legend
Barstow Scenario 3

DISTRICT

4.c
Packet Pg. 12
Barstow Draft Map
Scenario 4
Legend
Barstow Scenario 4

DISTRICT

4.d
Packet Pg. 13
Regular Meeting
02/22/22 07:00 PM
Engineering
Domingo Gonzales
Public Hearing
Doc ID: 4936

COUNCIL AGENDA ITEM
AGENDA MATTER:

FY2022/23 COMMUNITY DEVELOPMENT BLOCK GRANT ALLOCATION PROJECTS EXECUTIVE SUMMARY:

The City of Barstow estimated allocation from Community Development Block Grant (CDBG) funds is $281,322. The City Council must review the applications and recommend which project(s) and funding amount will get submitted to CDBG for approval.

DISCUSSION:

The City of Barstow is not considered an “Entitlement City” which means the City does not meet the 50,000 plus population threshold required by the Housing & Urban Development Federal Agency (HUD) to receive funding directly. Since the City is not an Entitlement City, the City of Barstow contracts with San Bernardino County to receive funds to support construction projects and public services programs that meet the needs of the community. The Community Development & Housing Agency for San Bernardino County administers the program and reviews all the applications prior to submitting them to the individual non-entitlement communities within San Bernardino County. Following the Public Hearing, the Council awards the funds to the individual projects they consider best suited to meet the needs of the community.

The Council’s recommendations are then submitted to San Bernardino County for the Comprehensive Plan that is submitted to HUD for final approval. Public Services Programs must spend their allocation no later than June 30, 2023. Any remaining funds are rolled into the City’s Unprogrammed Fund Balance which is $60,992.22 as of February 3, 2022. CDBG Unprogrammed Funds cannot be used for Public Services Programs.

For the 2022-2023 Program Year, the City anticipates receiving an estimated annual allocation of $281,332. This amount is based on U.S. Census poverty, overcrowded housing counts and population estimates. Policy requires fifteen percent (15%) or $42,198.30 be allocated towards Public Services Programs which leaves a balance of $239,123.70 for Construction Projects.

According to CDBG policy, The City Council can recommend a maximum of two (2) construction projects and five (5) Public Services projects. CDBG has received one (1) application for construction and six (6) applications for Public Services. A copy of the applications and a summary sheet has been attached for City Council review.

FISCAL IMPACT:
$281,322.00 contributed to the local economy.

RECOMMENDED ACTION:

City Staff recommends City Council

1. Conduct the Public Hearing.
5 Packet Pg. 14
Regular Meeting
02/22/22 07:00 PM
Engineering
Domingo Gonzales
Public Hearing
Doc ID: 4936

COUNCIL AGENDA ITEM

2. According to CDBG policy, recommend Project(s) and amounts for Public Service and Construction Projects to be funded.

3. Direct staff to submit Council’s recommendations to San Bernardino County for consideration by the San Bernardino County Board of Supervisors.
5 Packet Pg. 15
San Bernardino County
Department of Community Development and Housing
2022-23 CDBG Project Proposals
Location Applicant Application Number Project Title Request Amount Comments Eligible: Yes / No Barstow
Amanda Hernandez, Economic Development
Administrator
City of Barstow
220 Mountain View Street, Suite A
Barstow, CA 92311
[email protected]
760-255-5109
BARS22CN-10 Barstow: North Barstow ADA Infrastructure Improvements $ 190,000.00 Eligible Construction Project - Construction will be managed by the City of Barstow to include Northern Barstow ADA infrastructure improvements, such as ADA curb cut ramps, sidewalk, curb and gutter replacement. These street locations are within the low-and moderate-income targeted areas for City of Barstow and are primarily residential neighborhoods. This project will serve 12,115 residents in the local areas, of which 8,530 are low-to moderate- income. Eligibility is subject to City of Barstow funding participation and use of federal prevailing wage rates.

Yes
Barstow
Patricia Turley, Interim County Librarian
777 East Rialto Avenue
San Bernardino, CA 92415-0770
[email protected]
909-387-2220
BARS22PS-001 Barstow: Adult Literacy Program $ 10,000.00 Expanding Eligible Public Service. Services are limited to low- and moderate-income clients and requires documentation of at least 51% of the clients are low- to moderate-income. Client eligibility (for all clients including illiterate adults) must be evidenced by documentation and data concerning beneficiary family size and income. This activity was funded in previous fiscal years and is a continuing activity. Therefore a quantifiable increase in the level of service is required. CDBG funds will be used to pay for personnel services. Services are provided by San Bernardino County Library Department staff and volunteers. Service Location: Barstow Branch Library - 305 E. Buena Vista, Barstow, CA 92311.

Yes
Barstow
Peggi Fries, Executive Director
703 E. Main Street
Barstow, CA 92311
[email protected]
760-256-3733
BARS22PS-009 Barstow: Desert Sanctuary $ 15,000.00
Expanding Eligible Public Service - Desert Sanctuary will provide Case Management Services in addition to daycare for children of approximately 40 battered and abused spouses in the City of Barstow and surrounding areas. Public Services are limited to low-and moderateincome persons and require monthly documentation that at least 51% of the persons served qualify as low-and moderate-income. Battered and abused spouses are a presumed 51% low-to moderate-income population. However, documentation is still required. Also, a quantifiable increase in the level of service or a new additional service is required in order to continue to be eligible for CDBG funding. This activity was funded in previous years (less than 12 months) and is a continuing activity.

Yes
Barstow
Christine Hamm, Secretary and Office Manager
International Church of Four Square, Barstow
(New Life Fellowship)
134 W Main Street
Barstow, CA 92311
[email protected]
760-256-6076
BARS22PS-010 Barstow: Homeless Community Outreach - New Life Fellowship Church $ 11,700.00 Eligible Public Service: New Life Fellowship, under contract with the The City of Barstow will provide for short-term emergency shelter, transportation assistance, hygiene supplies and resource support to homeless households and individuals. The City is expecting New Life Fellowship to assist approximately 216 low-and moderate-income households in the City of Barstow and surrounding communities with this program. Public Services are limited to lowand moderate-income households and require monthly documentation that at least 51% of the households served qualify as low-and moderate-income. Organizations may not use direct CDBG funds to support inherently religious activities such as worship or religious instruction. If an organization does conduct such activities, the activities must be offered separately than activities funded by the CDBG program, in time or location.

Yes
Barstow
Darrin Fikstad, President/CEO
Desert Manna
201 N. 1st Avenue, Suite B
Barstow, CA 92311
[email protected]
760-684-2400
BARS22PS-011 Barstow: Food Bank Distribution Service - Desert Manna $ 15,000.00 Eligible Public Service: Desert Manna, under contract with the The City of Barstow, will provide food bank and basic necessities to low and moderate income households. Approximately 2944 low-and moderate-income households in the City of Barstow and surrounding communities will be served with this program. Public Services are limited to lowand moderate-income households and require monthly documentation that at least 51% of the households served qualify as low-and moderate-income.

Yes
Barstow
Angela Pasco, Executive Director
New Hope Village, Inc.
100 W. Fredericks Street
Barstow, CA 92311
[email protected]
760-256-1900
BARS22PS-028 Barstow: New Hope Village - Housing & Services $ 15,000.00 Expanding Eligible Public Service - New Hope Village under contract with the City of Barstow will provide subsidized housing and wraparound services to approximately 112 unduplicated homeless persons in Barstow and the surrounding area. Public Services are limited to lowand moderate-income persons and require monthly documentation that at least 51% of the persons served qualify as low-and moderate-income. Homeless are a presumed 51% low-to moderate-income population. However, documentation is still required. Also, a quantifiable increase in the level of service or a new additional service is required in order to continue to be eligible for CDBG funding. This activity was funded in previous years (less than 12 months) and is a continuing activity.

Yes
Barstow
James Noble, President
Noble Strong Inc.
1264 East Main Street
Barstow, CA 92311
[email protected]
760-953-0831
BARS22PS-032 Barstow: Noble Strong Fitness Youth Project $ 47,500.00 Public Service -The City of Barstow, through Noble Strong, Inc., will provide sports fitness and education programs to approximately 75 youth from low-and moderate-income households in Barstow and surrounding areas for year- around activity. These services are intended to establish healthy habits, build confidence, character, and team building to assist youth in taking on life's challenges. The funding is intended to be spent to purchase transportation services to events, provide sponsorships to individuals for fitness and athletic training, offset the cost of uniforms/ apparel, and contract with mentors. Public Services are limited to low-and moderate-income households and require monthly documentation that at least 51% of the households served qualify as low-and moderate-income.

Yes

5.a
Packet Pg. 16
Construction Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
Construction Improvement Application
The following documents must be submitted in the order listed, please be sure to submit all attachments to your application.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Project Characteristics
Exhibit 4: Priority Needs:

Exhibit 5: Project Budget & Sources
Exhibit 6: Proposed Goals and Milestones
Exhibit 7: Agency Capacity Narrative
Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing Exhibit 9: Signatures And Assurances
Maintenance And Operations Agreement
Application Checklist
________________
Log Number
(Office Use Only)
1 2022 BARS22CN-010 2022 2023 2023

5.b
Packet Pg. 17
Construction Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 17602561750
The mission of the City of Barstow is to provide quality of public services, promoting economic development, expanding housing, education, and recreation, celebrating our diverse cultural history, and creating pride in our community. The city is a progressive High Desert community with a small-town advantages that preserves and promotes a quality environment in which to live, work and play. The 2019 Census data estimates the population of Barstow to be 23,915.The City of Barstow was incorporated in 1947.
220 Mountain View St City of Barstow [email protected] 220 E. Mountain View Street, Suite A Willie A. Hopkins Jr. (760) 256-1750 2022 17602555156 Barstow / CA / 92311 City Manager (760) 255-5101 2023 Barstow / CA / 92311 Construction Economic Development Administrator [email protected] [email protected]

5.b
Packet Pg. 18
Construction Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Address:

City /State/Zip:

County Supervisorial District where project will be located:

Project Type (Description):

If requesting additional funds for an existing CDBG project, provide prior CDBG project number? Eligible Block Group
Indicate eligible Block Group to be benefited by CDBG Funds requested.

Provide a map identifying the eligible census block as indicated in the Eligible Census Blocks. 3 1
st District 2nd District 3rd District: 4
th District 5th District
Is this a new construction project, or a request for additional funding to an existing CDBG Project? N/A X
New Construction Project Barstow / Ca / 92311 2023
Block Group 1, Census Tract 94, Block Group 2, Census Tract 94, Block Group 1, Census Tract 95,Block Group 2, Census Tract 95, Block Group 3, Census Tract 95, Block Group 4, Census Tract 95, Block Group 3, Census Tract 120.01, Block Group 3, Census Tract 120.02, San Bernardino County, California
2022 Varies Sidewalks, ADA Curb Ramps, and Curb and Gutter Infrastructure Improvements The Infrastructure improvements is to replace ADA barriers within the City of Barstow. The ADA barriers may be uplifted, broken, damage, sidewalk, curb or gutter. Additionally, the project will modify or install curb ramps for ADA residents.

5.b
Packet Pg. 19
Construction Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below which countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and Economic
Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and Business-Like
Manner.

Ensure Development of a Well-Planned, Balanced,
and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services Needs of
County Residents.

Pursue County Goals and Objectives by Working
with Other Governmental Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 The Countywide Vision is to achieve a sustainable system which provides high-quality education, community health, public safety, housing, retail, recreation, arts, culture and infrastructure. The project provides the infrastructure to meet ADA requirements and promotes infrastructure for alternate transportations methods and for a healthier community.

Yes Yes Yes Yes 2022 Yes Yes No Yes 2023

5.b
Packet Pg. 20
Construction Program Application Fiscal Year –
Exhibit 3: Project Characteristics
Street address and nearest cross streets of the site where the program will be carried out:

Legal property owner:

What is the current zoning?
Is this use permitted in this zoning?
Is a conditional use permit required? Yes/No
Complete applicable items for all construction projects:
• Assessor's parcel number:
• Square footage of proposed building or building addition:
• Square footage of construction site parcel:
• Length of improvements if street, water or sewer project:
• Service capacity of existing facility:
• Improved service capacity of the facility:
• Age of structure:
• Is the structure registered as a historic landmark under state, federal or local Law? Describe the geographic boundaries of the neighborhood, community, or region to be served by this project. This description must include service area boundaries if land acquisition or structural improvements are proposed (attach a map):
5 A majority of the City is considered a disadvantaged community. Being a disadvantaged community, many residents rely on walking as a primary form of transportation.

N/A 2022 No Varies N/A NoYes N/A Greater than 20 Years N/A N/A 2023 City of Barstow

5.b
Packet Pg. 21
Construction Program Application Fiscal Year –
Exhibit 4: Priority Needs:

Complete the table below by answering “Yes” or “NO”.

Public Facility’s Needs: Yes/ No:

Senior Center Improvements
Community Center Improvements
Child Care Center Improvements
Youth Center Improvements
Park & Recreation Improvements
Social Care Facility Improvements
Code Enforcement Needs
Code Enforcement
Demolition and Clearance
Blight Abatement
Infrastructure Needs
Water and Sewer Improvements
Drainage Improvements
Street Improvements
Sidewalk Improvements
Commercial/ Industrial Infrastructure Development
Accessibility Needs
Removal of Architectural Barriers
Historic Preservation Needs:

Historic Preservation Improvements
Other:
6 2023 Yes No No Yes No No No No No No No No No No Yes Yes No Yes No No No 2022

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Construction Program Application Fiscal Year –
Exhibit 4: Priority Needs (continued)
HUD Demographics: (Please indicate Yes/No)
• Does this project help prevent homelessness?
• Does this project help the homeless?
• Does this project help those with HIV or AIDS?
• Does this project primarily help persons with disabilities? Why this project is considered a priority?
Why this project is needed, Site the evidence to substantiate the need? Why must this proposed project be funded now versus receiving funding in future years?
What are the ramifications if this project is not recommended for funding in this fiscal year?
7 The ramification of this project not being recommended for funding in this fiscal year include potential hazards to residents, possible injuries, lack of transportation access, and claims against the City. Additionally, it will impact the goals for active transportation and a healthier city.

The City's transitional plan, city staff, and the public reports of damaged, broken, uplifted or out of compliance infrastructure.

Yes No 2022
The project is a priority to meet ADA standards, create active transportation routes, and enhance the community's health.

No 2023 Yes
The City needs to provide accessibility to all members of the community. The City continues to improve accessibility issues and encourages an active lifestyle. According to San Bernardino County's Out Community Vital Signs, Barstow has critical health issues to address.

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Construction Program Application Fiscal Year –
What is the project’s population to be served?
What is the projects accomplishment level?
Summarize the Scope of Work; include in your summary the number of units or activities the project will complete with CDBG funds.

Describe how the project preserves a low and moderate-income neighborhood, or provides other community benefits.
8 Provide accessibility to facilities for all communities and visitors. Improve transportation corridors throughout the City.

Many of the resident that are considered low and moderate-income do not have vehicles. This project provided the facilities to walk or use other types of transportation to their destinations. 2022
The project will replace approximately 5,000 Square feet of sidewalk, 1,000 feet of curb and gutter and modify /repair 10 curb ramps
The project will serve the disadvantaged community, the community, and visitors. 2023

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Construction Program Application Fiscal Year –
Exhibit 5: Project Budget & Sources
Provide the estimated financial data for the project as requested below for the appropriate project group. Costs should be based on the best information available. When preparing this data, consider the following factors: (a) project should be completed in one phase if possible, or if phased, operational capability of the phases should be independent of each other: (b) a phased project should be prioritized and broken into distinct parts, with estimated cost and priority for each part; (c) apply federal prevailing wage rates to construction projects over $2,000.

Project Budget
SB County Share ($): Other Source ($):

Architectural and
engineering services
Site acquisition
Local Review application
Construction
Other:

Total
Overall Total Project Cost: (CDBG Share + Other Source) 9 $190,000.00 $0.00 $10,000.00 $190,000.00 2023 $180,000.00 2022

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Construction Program Application Fiscal Year –
Exhibit 5A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($)
(This amount should match the grand
total requested from CDBG Share)
10 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
$190,000.00
$0.00 $0.00 $0.00 $0.00
Barstow 2023
$0.00 $0.00
2022

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Construction Program Application Fiscal Year –
Exhibit 6: Proposed Goals and Milestones
Explain how the project will meet contract goals and milestones. For example, project expenditures and performance/accomplishment goals of 40% by September 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of
Reimbursement:

Amount ($):

Total Reimbursement:
11 03/31/2023 $75,400.00 $44,000.00 2023 02/28/2023 2022 $52,800.00 09/30/2022 04/30/2023 $190,000.00 $17,800.00

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Construction Program Application Fiscal Year –
EXHIBIT 7: Agency Capacity Narrative
(Non-Profit Organizations Only)
• Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.
• Describe your agency’s experience in administering government and/or public funds. • Describe your method to sustain project viability over the multi-year process if funding decreases.

INSTRUCTIONS: Complete the table below by marking “YES” or “NO to the questions listed below.

Question: Yes/ No
Example: Have you received federal funds in the past five years? Yes In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years? Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources?
12 If funding is decreased, the project scope would be reduced and placed on a future project list.
2022
Since the incorporation of the City in 1947, the City has been managing Capital Improvement Projects (CIP). CIP projects are in an annual amount of approximately 2.5 million.
2023
No No No Yes No
Amanda Hernandez - CDBG Administrator; Brad Merrell, Consultant City Engineer, PE; Domingo Gonzales, Engineering Services Administrator, Associate of Science, 32 Years local Government

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Construction Program Application Fiscal Year –
Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing Answer the following questions:

Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
If you answered “Yes”, please explain the circumstances and outcome below.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 2022 2023 No No

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Construction Program Application Fiscal Year -
14 E- Signature Authorization
San Bernardino County
Community Development and Housing
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
Application Title:

Applicant Name:

In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County, Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online.

This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH’s Community Development Block Grant - Funding Application.

I understand that CDH may change the CDBG application system from time to time. I agree that the belowlisted applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

My signature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination:

This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

Accountability:

We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.

City of Barstow - Construction Project FY 23 2022 2022 2022 2022 2023 2023 2023 2023 Amanda Hernandez

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Construction Program Application Fiscal Year -
15 Please send the signed copy of this agreement to:

Community Development and Housing
385 North Arrowhead Ave. 3rd Floor, San Bernardino, CA 94215-0043 Attn: Community Development Block Grant Application
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non-collusion:

This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/ herself an advantage over any other proposer.

Applicant Information
Applicant Name:

Application Title:

Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:
(760) 255-5101 Willie A. Hopkins, Jr City of Barstow - Construction Project FY 23 City of Barstow 95-60006752022 2023 220 E. Mountain View Street 12/14/2021 (760) 255-4472 Amanda Hernandez [email protected] Willie A. Hopkins, Jr City Manager

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Construction Program Application Fiscal Year -
Maintenance and Operations Agreement
Please keep in mind the Maintenance and Operations cost is ineligible for CDBG funds.

All capital improvements or facilities will require a Maintenance and Operation (M & O) contract. The MAINTENANCE AND OPERATION COMMITMENT must be signed by a representative of the M & O entity with authority to obligate the organization.
1) MAINTENANCE AND OPERATION COMMITMENT: The governing body of the below named public, quasi-public, or non-profit entity has the financial capacity and is willing to assume the Maintenance and Operation (M & O) responsibility and costs associated with the indicated community development project. This body has reviewed the "Estimated Annual Maintenance and Operation Budget" part of this section. To the best of this body's ability, it has determined this budget to be a true and accurate estimate of the annual M & O costs for the proposed project.

It is understood that without a commitment for maintenance and operation, the indicated project may not be considered for funding under the Community Development Block Grant program. Should this project be funded, a formal M & O contract shall be written and signed before any funds can be released.

NOTE: The Maintenance and Operation cost for capital improvements and facilities are not eligible for CDBG funding.

Proposed Project:

Legal/ Incorporated Name of Prospective M&O Entity:

Address:

Federal I.D. Number of M&O Entity:

Signature: ____________________________________ Title: _____________________ Print Name: ___________________________________ Date:
16 2022 2023

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Construction Program Application Fiscal Year -
Maintenance and Operations Expenses
Utilities Amount ($):

Electric
Water
Gas
Telephone
Disposal Service
Other:

Sub-Total
Materials
Janitorial Supplies
Office Supplies
Recreational Supplies
Ground Supplies
Other:

Sub-Total
Maintenance – Capital Improvements
Building Repair
Maintenance of Equipment
Improvements to Property
Other:

Sub-Total
Insurance
Liability
Fire
Other:

Sub-Total
17 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2022 $0.00 2023 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

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Construction Program Application Fiscal Year -
Personnel
Maintenance
Secretary
Administrator
Program Staff
Other:

Sub-Total
M& O Annual Expense Total
List out all sources and liabilities such as budget sources, membership, user fees, etc.

Revenue Sources: Amount ($):

Budgeted Revenue Total
Assets/ Liabilities Amount ($):

Budgeted Revenue minus M&O Expense
18 $0.00 $0.00 2022 $0.00 $0.00 $0.00 $0.00 $0.00 2023 $0.00 $0.00

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Construction Program Application Fiscal Year -
CDBG Application Checklist
(Non-Profit Agency Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agency’s must be Registered in the System of Award Management (SAM) website. Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file.
19 2022 2023

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Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 BARS22PS-001 2022 2022 2023 2023

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Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 909-387-2288 San Bernardino County Library [email protected] 909-387-2220 777 East Rialto Avenue 909-387-2288 Library Events Coordinator Patricia Turley The San Bernardino County Library System is a network of branch libraries that serve a diverse population or a vast geographic area. We strive to provide equal access to information, technology, programs, and services for all the people who call San Bernardino County home. Our Adult Literacy Program has been in place over 30 years, allowing us to help those struggling with illiteracy in our communities. We are supported with funds from the State and the County through this current Fiscal Year from July 2021-June 2022.

[email protected] 777 East Rialto Avenue Liz Smith Interim County Librarian 2022 2023 CDBG Funding San Bernardino / CA / 92415-0770 909-387-2220 San Bernardino / CA / 92415-0770

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Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

County Supervisorial District where project will be located:
1 st District 2nd District 3
rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? BARS-15-150Z/7502
We are expanding our goal of how many individuals will be serviced through our Adult Literacy Program. In the previous Fiscal Year of 20-21, we set the goal to serve 28 adult learners. In this current Fiscal Year, we have raised that goal to 29. Moving forward we hope to continually increase the number of learners that the Barstow Branch is able to provide services to.

San Bernardino County Barstow Branch Library 304 East Buena Vista, Barstow, CA 92311 No X 2022 2023 Expansions of Service to an Existing Project

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Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 Yes Yes No
By tutoring illiterate adults and providing them the tools to learn to read and write, we help them build self-confidence to accomplish many goals such as applying for jobs, being able to vote and much more. This results in them becoming more socially prepared to participate in all the County has to offer. Additionally the Adult Literacy program supports the county's Cradle to Career road map to achieve the Countywide vision. When we teach illiterate adults to read, we are not only helping them but are also helping their children, as parents who read are able to give the literacy support a child needs to succeed.

NoYes No 2022 2023 No No

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Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
Yes No No Yes NoYes No No No No
Barstow
No2022 2023 No No No No No No

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Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 No No No 2022 2023
The San Bernardino County Library (SBCL), Barstow Branch Adult Literacy Services Program will provide programming and instruction for low to moderate income illiterate adults and senior residents of Barstow. Individualized tutoring and one-on-one Literacy instruction (reading, spelling, and basic computer skills) will be provided to a minimum of 30 qualifying adult participants during Fiscal Year 22-23. Library Adult Literacy Services are provided free of charge to all learners participating in the program. Direct services and assistance are provided by Library staff as well as a team of trained Literacy Tutors. Dedicated tutoring space and special Adult Literacy Program materials (leveled student readers, workbooks, dictionaries, GED Test Prep packets) are provided to participating learners at no charge.

Learners are strongly encouraged to attend free Basic Computer Skills Classes taught in the library. Those with young children are encouraged to attend Early Learning and Preschool Storytime Activities to foster a love of reading and ensure school-age readiness. The Barstow Branch is dedicated in improving the literacy rates in the Barstow Community.

Yes
Barstow

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Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

The Adult Literacy Services Program assesses illiterate and presumed low income adults and senior residents of Barstow, and provides those that qualify with programming, tutoring, and instruction to aid them in meeting their literacy goals.

The program is funded primarily through the Library Budget. Additional State and County funding helps the Library to expand the program and reach a larger audience than would be possible through internal funding alone. The Literacy Program is a multi-branch program, with branch staff interacting with learners and tutors while reporting is overseen by administrative staff. We have taken steps to ensure that any staff turnover will not impede the Literacy Program and that services would continue to be offered through the cross training of staff.

This program focuses on adult individuals who are illiterate or who have low literacy skills. The County Library Adult Literacy Program provides a no cost alternative for adults to gain these skills.
2022 2023

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Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 2023 $10,000.00 2022 $10,000.00 $37,500.00 $27,500.00 $27,500.00

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Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
9 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
County $22,500.00 07/01/2022 $5,000.00 2023 $27,500.00 2022 California State Library Literacy Services $10,000.00 08/01/2022 Barstow

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Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
• In column 1 identify activities that will be completed (e.g. intervention, counseling, and case management).
• In column 2 indicate the number of Unduplicated Clients to be served. • In column 3 identify the number of Duplicated Clients to be served.

Activities to be Completed (1) Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using minimum funds request.

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 We track the number of goals met in correlation to the numbers of goals set by the individual learners.
30 300 2023
Learners are assessed by branch staff and matched with a tutor. They are scheduled for weekly tutoring sessions in order to meet individual goals set by the learner and plan new goals as the learner progresses.
2022
Learners set individual goals that they want to meet and tutors help learners meet those goals.

Regular assessments of the learner's progress are used to track improvement.

Literacy Tutoring

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Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 As mandated by the California State Library Literacy Services (CLLS), individual adult learners are required to list one or more personal Literacy goals via the Roles & Goals Intake Form. 75% of total Barstow Adult Literacy Program learners are anticipated to achieve one or more of their personal goals set during program year 21-22. Our plan is to meet 25% of our goal each quarter; 25% by October 1st, 50% by January 1st, 75% by April 1st, and 100% by June 30th.
01/01/2023 06/30/2023 2023 2023 10/01/2022 04/01/2023 2022 2022 $2,500.00 $2,500.00 $2,500.00 $10,000.00 $2,500.00

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Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

Example: Have you received federal funds in the past
five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the
Secretary of State, the State Attorney General, or the
Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding sources?

YES/ NO
12 No
Library Events Coordinator, Admin Librarian I, Branch Managers, Library Assistants, Volunteer Tutors. See Attachment for detailed answer.

No No No 2022 2023 No
We have been funded for, and administrating, CDBG grants and funds for over ten years.

This is a multi-branch program with a network of branch and administrative staff and a portion of the overall library budget set aside to improve and continue this program.

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Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

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Public Services Program Application Fiscal Year –
14 E- Signature Authorization
San Bernardino County
Community Development and Housing
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
Application Title:

Applicant Name:

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's Community Development Block Grant - Funding Application.

I understand that CDH may change the CDBG application system from time to time. I agree that the below-listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

My signature on this form certifies that:

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the - CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination:

Accountability:

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15 Please send the signed copy of this agreement to:

Community Development and Housing
385 North Arrowhead Ave. 3rd Floor, San Bernardino, CA 94215-0043 Attn: Community Development Block Grant Application
Public Services Program Application Fiscal Year –
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non-collusion:

Applicant Information
Applicant Name:

Application Title:

Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:

Patricia Turley 777 East Rialto Ave. Patricia Turley Interim County Librarian 11/05/2021 (909) 387-2288 2022 2023 Interim County Librarian BAR App [email protected] 95-6002748 (909) 387-2220 Jennifer Jacobsmeyer

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Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 16 2022 2023

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Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

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Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 703 E. Main Street Desert Sanctuary Inc. [email protected] 760-256-3793 Barstow / Ca. / 92311 2023 Peggi Fries 760-256-3733 [email protected] Tracy Wilder 2022 Barstow / Ca. / 92311 760-256-3793 703 E. Main Street Executive Director Data/Reception/Grant Management Our Mission: To provide for people in need, including-but not limited to individuals and families affected by domestic abuse, and to provide a haven safe from violence, a place of temporary refuge.As we emerge from the Covid-19 pandemic, we begin groups and classes. Daycare services are not fully operational due to risks with young children not being eligible for vaccine. We are doing supervised visitations. Most all services are offered in person as well as on-line for those who need childcare or have other concerns.Our agency has been providing comprehensive shelter and outreach services since June of 1982. Supportive services include: Case Management, emergency and extended stay shelter, assistance with restraining orders and court support, parenting classes, job preparation, (including resume, master application, mock interview and proper clothing), relaxation and stress management, financial management and life skills.

Peggi Fries 760-256-3733

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Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? Our case management services have expanded greatly since adding the "Baby Station". The referrals from the store have caused us to hire an additional case manager. We will increase our Case Management commitment from serving 40 families in 2021/2022 to serving 50 families in 2022/2023.

Case Management Services - Desert Sanctuary Inc. 2023 No Expansions of Service to an Existing Project 2022 X 703 E. Main Street, Barstow Ca. 92311 BARS-21-01-05L2435

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Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 Yes NoYes 2023 Yes 2022 Yes Yes
Through provision of prevention, intervention, awareness education and direct services to victims of domestic violence, Desert Sanctuary Inc. contributes to the Countywide Vision through our efforts to maintain public safety, promote personal and family health and assist with social service provision, referral and advocacy. These services will result in family stabilization including encouraging and preparing clients to become self-supporting. This includes access to education, job skills, community resources, job preparation and all supportive services. In addition, we provide Case Management for victims of domestic violence. Our Case Management services are strengths centered, client driven and incentive based. We offer longer termed solutions through our housing program. This program has proven itself to be highly effective.

NoYes

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Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No No No NoYes Yes Yes Yes 2023 Yes Yes 2022 Yes Yes Yes Yes Yes No Yes

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Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 No
Desert Sanctuary Inc. provides Case Management services to victims of domestic violence and their children. Case Management services have provided a historic result of completely changing lives. Building on the strengths of clients, we can help them to access many resources and opportunities. We can assist with costs, supportive services and access while they attend school, acquire employment and develop a safe and stable home for themselves and their children. We have use experience and training to carefully develop our Case Management program. It has been designed to meet the needs of our community and the specific population we serve. One of it's most endearing qualities is the ability to adapt and change to every new and emerging need. We started this program in 2005 and we work to adjust, amend and adapt to meet the needs of each participant. 2023 Yes 2022 NoYes
Barstow, Yermo, Hinkley, Daggett, Newberry Springs, Baker, Trona. From Stateline to Hodge, From Lucerne Valley to Karmer Junction, and including Trona

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Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 Desert Sanctuary Inc. is the community's Domestic Violence provider. We serve victims of domestic violence and their children through an organized, well designed and comprehensive program which fosters healing, self-awareness, development of parenting skills, support system building, integration with the community and establishment of a stable and violence free home. The program strives to strengthen the family unit. 2023
Domestic violence is a national problem and services for victims are too few. The incidents and severity in San Bernardino County, and in the Barstow area continue to increase, while the State continues to lower and minimize the punishment and accountability for those who do harm. We must continue to advocate and provide for those who are harmed, especially the children.
2022
Our proven Case Management program builds on the strengths of the family and guides families through the maze of establishing relationships with agencies, entities and resources that can assist them to reach their personal goals. Because our program does not tell any client what "they" need, but rather assists them with achieving the goals or needs "they" have prioritized, it has a lasting impact and sets families on the path to self-sufficiency and success.

Case Management services are crucial to the core goals of our clients. We strive to guide them as they set goals and decide what success looks like to them. Because our program is client driven, (they set their own priorities and goals) and incentive based, (when they achieve their goals we can provide incentives, rewards and encouragement to continue.) This program s funded by many sources. If one source went away, the program would continue. It is far too successful to not find a way to continue to provide it. The result of this program strengthens our community.

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Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $15,000.00 $218,500.00 2023 $203,500.00 $15,000.00 $203,500.00 2022

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Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
$9,500.00 United Way/ Thrift Store Sales San Manuel/Valenzuela/Santa FE/Blue Shield/Rite Aid/Weingart $203,500.00 CAL-OES (DVPO) 10/01/2021 2023 $21,450.00 Barstow VOCA, FVPSA,CalWORKs,XD,EFSP 07/01/2021 10/01/2021 $16,250.00 2022 $15,000.00 $47,000.00 Presley/CFS 01/01/2021 06/01/2021 $109,300.00

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Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 We use a system of evaluation that measures all life impacts. This tool is used to develop a management plan. Pre, mid and post.

Case Management Services 50 650 2023
Case Management clients achieve success when they complete goals they have set for themselves and develop a network of support. We truly encourage participation in education and building employability.
2022
During the 2022/2023 year, 50 unduplicated households will receive quality Case Management services. We will provide approximately 1600 hours of Case Management services.

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Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 The goals and milestones will be accomplished through on-going sessions and evaluations between the case manager and the client. Numbers are important, however, of more importance is the outcome of establishing lives, homes and families that are violence free and self-sustaining. We use assessment tools from many years of training and experience.

We readdress these tools often and work with licenced social workers who provide input and opinion of the need to adjust or alter them. Using a Pre-Mid and Post testing evaluation keeps us, and the clients updated.
10/01/2022 07/01/2023 $1,250.00 05/01/2023 $1,250.00 08/01/2022 $1,250.00 $1,250.00 $1,250.00 2023 2023 11/01/2022 $1,250.00 01/01/2023 03/01/2023 2022 2022 $1,250.00 09/01/2022 $1,250.00 02/01/2023 04/01/2023 $1,250.00 $1,250.00 $15,000.00 $1,250.00 12/01/2022 06/01/2023 $1,250.00

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Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

YES/ NO
12 No No
Our agency has been appropriately and transparently administering government and public funding for 39 years.

Each program is protected by funding through multiple sources. We may face a need to lower frequency, but it is unlikely we would have to eliminate almost any successful program. 2023 No No No 2022
All staff have completed 40-hr. training required by State and Federal Government. Other trainings are on-going and often.

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Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

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Public Services Program Application Fiscal Year –
14 E- Signature Authorization
San Bernardino County
Community Development and Housing
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
Application Title:

Applicant Name:

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's Community Development Block Grant - Funding Application.

My signature on this form certifies that:

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination:

Accountability:

Desert Sanctuary Inc. Case Management Services 2023 2023 2023 2023 Peggi Fries 2022 2022 2022 2022

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15 Please send the signed copy of this agreement to:

Non-collusion:

Applicant Information
Applicant Name:

Application Title:

Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:
703 E. Main Street (760) 256-3733 Peggi Fries [email protected] Executive Director Desert Sanctuary Inc. Case Management Services 2023 Peggi Fries 95-3837425 (760) 256-3793 2022 Peggi Fries Executive Director

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Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 16 2022 2023

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Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

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Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 134 W Main St International Church of Four Square/Barstow (New LIfe Fellowship) [email protected] (760) 256-6800 Barstow / Ca / 92311 2023 Christine Hamm (760) 256-6076 [email protected] Hamm 2022 Barstow / Ca / 92311 (760) 256-6800 134 W Main St Secretary & Office Manager, New Life Fellowship CDFG Project Manager 1) Mission--The Foursquare mission is to transform communities through the multiplication of disciples, leaders, churches, and movements. 2) Purpose--Our purpose is to break the cycle of homelessness and poverty by stabilizing people in a safe and spiritual environment, connecting them to solutions, and walking with them on their journey. We strive to be a world leader among Missions that provide for the poor, restore the addicted, and eliminate homelessness.3) On average, we serve over 50 individuals a week and over 200 a month. 4) The church has been in operation for 65 years. 5) We provide a food pantry, hot meals or hot food vouchers, gas vouchers, short-term hotel money for the homeless, emergency rental assistance, shower vouchers and hygiene kits, and oversee a 12-step addiction recovery program. Funding is from the Church's Benevolence Fund (donations). Church office hours are Tues.- Thurs. 10am-2pm; Fri. 12pm-2pm, year-round.

Non-Profit Religious Organization (760) 256-6076

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Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? Not an expansion of a previously funded CDBG project..
2023 No 2022 X

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Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 No No No 2023 Yes 2022 NoYes
By providing short-term housing and hygiene assistance for homeless and at-risk of homelessness populations and partnering with other like-minded non-profit organizations, this grant will move more individuals on their journey to self-reliance and will contribute to a more sustainable,safe community. Having a safe and secure place to lay one's head promotes family stabilization and a sense of belonging, and encourages and prepare clients to connect with resources that can move them further on their journey to become proud and contributing members of the local community. This project meets shared community goals to improve the area by removing blight caused by ad-hoc encampments.

Yes Yes

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Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes No 2023 Yes Yes 2022 Yes Yes NoYes Yes No No

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Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 No
This project provides emergency relief to area residents that are homeless or have immediate needs, until they can or choose to get longer term assistance and case management. The program's 3 main sub-activities are (1) emergency housing, (2) transportation, and (3) basic hygiene needs. The primary focus is on homeless individuals, but also addresses those at imminent risk of homelessness. The primary goal is to get these individuals or families off the street and, through client interviews, help get them in touch with agencies and NPO's that can assist in moving them towards self-reliance and a more permanent housing situation. In addition to the needs addressed in this grant, the Church often provides additional support to those successfully moving towards self reliance through its Benevolence Fund, 12-Step Program, and other outreach and missionary services.
2023 Yes 2022 NoYes
Primarily City of Barstow residents but also serve residents of surrounding communities, from Helendale to Newberry Springs.

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Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

Homeless and low-income individuals are provided non-local transport assistance, e.g. to get to medical appts, emergency shelters, court appts, or family. 2023
County surveys indicate the high poverty levels in the Barstow area. While many are chronically homeless, others are on the edge and fall into homelessness if not provided needed support on an emergency basis. Our goal is to give enough support until people can get County and/or NPO supportive services. We have continuously served these needs in Barstow since we opened this churchfront office over 2 yrs. ago. 2022
The County does not move quickly enough to address emergency housing, transport, and hygiene needs, 24-7. These services must be provided by community organizations. In addition to our regular office hours, even during non-office hours the Church often will be able to provides these services when contacted by agencies and other NPO's.

Currently funding is completely the result of donations from church members, other individuals and local organizations, The nature of these is inconsistency, so sometimes we are unable to provide needed services. With the addition of CDBG funding, our Community Outreach Program will have a reliable financial stream to address current anticipated local needs.

Depending upon the size of the grant, the Program will also include a part-time (8 hour/month) position to administer and troubleshoot the program grant.

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Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $3,000.00 $3,000.00 $0.00 $0.00 $6,000.00 $11,700.00 $0.00 $2,763.00 $0.00 $400.00 $28,463.00 2023 $16,763.00 $2,600.00 $2,400.00 $8,000.00 2022 $300.00

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Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
$0.00 2023 Barstow 2022 $11,700.00

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Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 A daily log is kept to document all services provided and to whom. The Church Council reviews activities at their Board meetings.
50 72 Hygiene Services 1600 Emergency Shelter 2023
Primary success is measured by use of services provided to clients, secondary success is measured by successful handoff to other supportive services providers.

Transportation Assistance 126 2022 186 40
Transportation and Hygiene Services are provided with equal frequency throughout the year.

Emergency Shelter needs increase in higher stress months (summer heat/winter cold), and end-of-year lease terminations.

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Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 Hygiene & Transport: 25% by Sept. 30; 50% by December 31; 75% by March 31, and 100% by June 30.Emergency Shelter Services: 10% by Sept. 30; 30% by December 31; 70% by March 31, and 100% by June 30.
10/05/2022 07/12/2023 $1,010.00 05/05/2023 $1,075.00 08/05/2022 $860.00 $1,020.00 $805.00 2023 2023 11/04/2022 $1,205.00 01/10/2023 03/07/2023 2022 2022 $750.00 09/07/2022 $750.00 02/06/2023 04/05/2023 $1,055.00 $1,210.00 $11,700.00 $750.00 12/06/2022 06/06/2023 $1,210.00

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Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

YES/ NO
12 No No
Altho this is the Church's first experience in administering public funds, members have assisted other NPOs to solicit and administer funds.

N/A. This is a one-year grant. The Church will continue this program with donations and will seek additional funding in the future.
2023 No No No 2022
Christine Hamm will oversee the program, holds a BA in Christian Studies, and is working towards a MA in Non-Profit Mgt.

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EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

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14 E- Signature Authorization
San Bernardino County
Community Development and Housing
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
Application Title:

Applicant Name:

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's Community Development Block Grant - Funding Application.

My signature on this form certifies that:

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination:

Accountability:

Christine Hamm 2023 2023 2023 2023 Christine Hamm 2022 2022 2022 2022

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15 Please send the signed copy of this agreement to:

Non-collusion:

Applicant Information
Applicant Name:

Application Title:

Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:
134 W. Main St. (760) 256-6076 Christine Hamm [email protected] Secretary & Office Manager Christine Hamm 2023 Christine Hamm 95-3807764 (760) 256-6800 2022 Christine Hamm Secretary/ Office Manager 11/30/2021

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CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 16 2022 2023

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San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

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Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 [email protected] 2022 2023
With funding from the Federal McKinney Act, Desert Manna opened in 1988 as the first emergency shelter in San Bernardino.Since opening as an emergency shelter, Desert Manna has expanded available services to include job training, rapid rehousing/permanent supportive housing, food assistance, human and social services, utility assistance, and supportive services to veterans, senior citizens, special needs, and supportive services to the homeless outreach and low-income individuals and families.Desert Manna reaches the throughout the Mojave Valley Desert, which includes the Greater Barstow Area, surrounding rural communities, to the Nevada State Line. The Desert Manna Food Bank program is ongoing year round providing Emergency Food Boxes and Community Action Partnership of San Bernardino (CAPS) to those in need and supplying additional product when available.

Desert Manna President/CEO 7602567797 Public Services Program Application Darrin Fikstad President/CEO 201 N 1st Ave, Suite B Barstow / CA / 92311 [email protected] Barstow / California / 92311 760-256-4043 Darrin Fikstad 201 N. 1st Ave, Suite B. 760-684-2400

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Exhibit 2: Project Information
Project Title:

Project Address:

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? 2022 2023 2410 Armory Road, Barstow, California 92311 New Public Service Project X No
N/a
Desert Manna Food Bank 2022

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EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 2022 2023 Yes
Primary Health & Human Services provider for the greater Barstow area. Collaborate with Federal, State, County, City agencies. Collaboration with area nonprofit and service organization and charities. Provide a safe & healthy environment through our programs & services. Fiscally responsible through our board, management & staff. Partner with SB County Workforce Development Department to provide job training Yes Yes Yes Yes Yes Yes Yes

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Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
Yes 2022 2023 Yes
City of Barstow, Communities of Yermo, Daggett, Newberry Springs Yes Yes No No No Yes Yes Yes Yes No Yes Yes Yes Yes Yes

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Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 2022 2023 Yes Yes Yes Yes
This project is for operation of our food programs designed to assist low to moderate income Barstow residents with overcoming or avoiding homelessness and food insecurity. Activities and services include: Monthly USDA Commodities, Emergency Food every 45 days per household, Bi-monthly pickups of produce to be used in Pop-Up Markets (reducing food waste per California AB 341 ), Summer Sack Lunch for Youth (nutritious shelf stable sack lunches for kids during the summer), food support to after school programs (such as PAL), and food support to local area non-profits who serve our target population (such as churches, pantries, and soup kitchens). Food distribution for 2019 was 900,000 pounds. 2020 and 2021 year we distributed an additional 1.3 million pounds of food for those affected due to the COVID-19 pandemic shutdown for a total of 2.1 million pounds of food distributed to Barstow and surrounding areas. This represents an increase of 145% of services provided..

Desert Manna Food Bank primarily serves the cities of Barstow, additionally servicing the nearby communities such as Daggett, Yermo, Newberry Springs.

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Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

Many in our community rely on social service agencies such as ours. Not only is there a growing demand from the clients we directly serve, the number of non-profits we provide food to have grown along with their need for food. The devastation created by the COVID-19 pandemic, there has been job loss/reduction which has created an increased This project is funded by private donors, our Board of Directors, and fundraising. Our staff and Board are dedicated to continuing to seek out funding sources for this project. We also own rental properties which provided additional revenue. We have three key staff members and a strong job training program for our volunteers who provide support to our various programs while obtaining the skills to become more self-sufficient. Our staff members are cross-trained in multiple programs.

This project serves residents with a variety of demographic backgrounds, residing in Barstow, CA, who are low to moderate income and/or homeless. This project addresses the basic need of food security, which leads to improved physical and mental health as well as better financial health by lowing household food expenses.

Food is a basic yet vital need that members of our community tend to struggle with. While there are resources for help, many households still find themselves struggling to make ends meet. The nearest food. bank is 170 miles round-trip, and many of our residents lack transportation or funds to shop throughout the month for food

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Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 2022 2023 $1,500.00 $3,500.00 $1,000.00 $3,000.00 $9,000.00 $7,200.00 $7,200.00 $15,000.00 $6,000.00 $1,500.00 Fuel & Maintenance Refrigerated Truck $80,700.00 $95,700.00 $51,000.00 $2,500.00 $0.00 $1,000.00 $1,300.00

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Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
2022 Board of Directors 2023 $375,000.00 Grants, Misc. Funding Cal Recycle - Pending $15,000.00 07/01/2022 06/01/2022 $50,000.00 Barstow $250,000.00 04/01/2022 $75,000.00

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Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 2022 2023 336 Emergency Food & Commodities
Monthly food program services to area non-profits I Monthly USDA Commodities I Weekly distribution of emergency food boxes I Major supplier for Feed Barstow, a new food distribution source for the west side.

Food Distribution for Non Profits 28 2944 34328
Collected client information is consolidated monthly. The services provided and client surveys are analyzed to track our outreach and report
We document all food distributions through data sheets. Feedback is provided by clients during food distributions. Social media, website, etc. provides formats for comments as well.

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Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 2022 2022 2023 2023 10/31/2022 $1,250.00 07/29/2022 02/28/2023 04/28/2023 $1,250.00 $15,000.00 08/31/2022 01/31/2023 09/30/2022 $1,250.00 $1,250.00 $1,250.00 $1,250.00 11/30/2022 05/31/2023 06/30/2023 $1,250.00 $1,250.00 1 Quarter: 25%2 Quarter: 50%3 Quarter: 75%4 Quarter: 100% $1,250.00 03/31/2023 $1,250.00 $1,250.00 12/30/2022 $1,250.00

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Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

YES/ NO
12 2022 2023
Mr. Fikstad: Master Chef & Food and Beverage consultant, 35yrs management. Mr. Butticci, 35 years experience in business and food mgmt.

No
Recently (2021) completed $470k CalRecycle reimbursable grant. We have administered a variety of grants funds including government funds.

We actively submit numerous grant applications for Federal, State, San Bernardino County, Foundations & Corporations.

No No No No

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EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

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Public Services Program Application Fiscal Year –
14 E- Signature Authorization
San Bernardino County
Community Development and Housing
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
Application Title:

Applicant Name:

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's Community Development Block Grant - Funding Application.

My signature on this form certifies that:

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination:

Accountability:

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15 Please send the signed copy of this agreement to:

Non-collusion:

Applicant Information
Applicant Name:

Application Title:

Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:
[email protected] 2022 2023 12/01/2021 Darrin Fikstad President/CEO 33-0264040 (760) 256-4043 Darrin Fikstad - President & CEO Desert Manna Food Bank 2022 Eugene Butticci 201 N. 1st Ave, Suite B. (760) 256-7797

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Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 16 2022 2023

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Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

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Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 BARSTOW, CA / CA / 92311 [email protected] New Hope Village Inc Executive Director 100 W Fredricks St Executive Director 2022 Our mission is to provide subsidized housing and wraparound supportive services to homeless families and individuals in order to empower them to break out of homelessness, food insecurity, and poverty. Our vision is a community where our alumni are active citizens who use the skills learned in our program to create new lives of hope. Our purpose is to provide safe, sanitary, affordable housing to assist motivated homeless families and individuals to gain self-sufficiency. We have been serving our homeless population since 1999. Our life skills programs are employment, goals, education, weekly group meetings, tenant meetings, recovery, health and safety. We also include clients' saving their money in their credit report savings to pay off debts and saving their money to a general savings account. Our funding sources include HUD, DBH, CDBG, private donations and foundation grants. Our fiscal year is July thru June of each year.

Public Service Project 17602561900 Angela M Pasco 2023 Angela M Pasco [email protected] BARSTOW, CA / CA / 92311 17602561900 17608184446 100 W Fredricks St 17608184446

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Exhibit 2: Project Information
Project Title:

Project Address:

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? X
2022 2023 Housing & Services for Unsheltered Neighbors 100 W Fredricks St Barstow, CA 92311

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EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 Our project meets the Countywide Vision by helping to create a county in which those who reside and invest can prosper and achieve well-being. We believe by providing housing and services to our motivated unsheltered population they will use the skills gained to sustain gainful employment, pay off debts, and maintain a substance free lifestyle and achieved a better quality of life. By providing self-sufficient members of our community, it helps our city and our county be a better place to live, work, and play! No 2022 Yes Yes 2023 Yes Yes NoYes Yes

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Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No Yes Yes No Yes Yes Yes Yes No 2022 No Yes 2023 No No No No No NoYes City of Barstow

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Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 Yes Yes No 2022 2023
We provide safe, sanitary, decent, and affordable housing for unsheltered families and individuals since 1999. Our 10 apartments and 2 houses are fully furnished with everything they need to rebuild and begin life over again. We are the only transitional housing and permanent supportive housing program in the High Desert that serves our homeless population. We serve all populations of homeless: single men, single women, single parent families, two parent families, veterans, seniors, and our disabled population recovering from substance and alcohol abuse. They have weekly case management and life skill meetings.

Life skills include but are not limited to budgeting, time management, health, safety, goals, education, and employment. We have our Hope Hut Thrift Store in which our clients gain valuable employment skills. We volunteer in our community as we feel it is important to give back to our community. We have the clients save their money into their credit report savings to pay off evictions and outstanding utility bills. They also save money into their general savings account so they have a little nest egg to take with them. We pay for employment clothes so they may seek employment, create resume's and conduct mock interviews to assist them. We pay for their identification card or driver's license to help reduce the barriers to employment. We still are at an 96% success rate of clients increasing income and securing their own place to live!
No
City of Barstow

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Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

We have secured different funding sources to help us continue our mission. We began new collaborations and new sources of funding. We are supported by our community. We have great relationships with our City of Barstow, County of San Bernardino, HUD, private donors and foundations, businesses, and services organizations. We have learned that we cannot only rely on one source of funding/leveraging

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Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $15,000.00 $2,000.00 $0.00 $0.00 $30,000.00 $80,000.00 $0.00 $5,000.00 $65,000.00 $0.00 2022 $0.00 $0.00 2023 $0.00 $1,000.00 $15,000.00 $0.00 $27,000.00

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Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
$65,000.00 $17,000.00 04/01/2022 07/01/2022 $15,000.00 McKinney Vento 2022 DBH $30,000.00 2023 Mojave Valley United Way $3,000.00 Foundation $15,000.00 04/01/2022 07/01/2022 Barstow

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Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 32 770
Our outcomes are individualized and structured with our clients' input. We enter all of our information into HMIS data system.

Employment Services 4040 770 2022 2023 770
We enter all of our case notes and use weekly goal sheets to determine our clients' successes. Verification is documented and filed in their case to ensure they are completed in a timely fashion.

Case Management
Our timeline of services provided to clients in order to meet project outcomes is normally one year.

Life Skills

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Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 $1,250.00 08/15/2022 $1,250.00 $1,250.00 $1,250.00
We will accomplish our project expenditures and performance by 100% by June 30, 2021 and reported by July 31, 2021.
$1,250.00 02/15/2023 11/15/2022 07/15/2022 $1,250.00 03/15/2023 10/15/2022 2022 2022 12/15/2022 $1,250.00 $1,250.00 2023 2023 04/15/2023 $1,250.00 $15,000.00 $1,250.00 09/15/2022 06/15/2023 $1,250.00 $1,250.00 05/15/2023 01/15/2023

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Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

YES/ NO
12 No No No
Executive Director has over 21 years' experience/capacity with New Hope Village Our board/staff has been involved with non-profits for years No
We aggressively seek out and apply for grants that are in line with our mission. We must do so in order to sustain our organization. Our organization has major experience in administering government and or public funds for over 21 years.
2022 2023 No

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Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

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Public Services Program Application Fiscal Year –
14 E- Signature Authorization
San Bernardino County
Community Development and Housing
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
Application Title:

Applicant Name:

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's Community Development Block Grant - Funding Application.

My signature on this form certifies that:

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination:

Accountability:

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15 Please send the signed copy of this agreement to:

Non-collusion:

Applicant Information
Applicant Name:

Application Title:

Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:
12/10/2021 Executive Director [email protected] 100 W Fredricks St (760) 818-4446 01-0653116 2022 Housing & Services for Unsheltered Neighbors (760) 256-1900 2022 2023 Angela Pasco Angela M Pasco Angela M Pasco

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Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 16 2022 2023

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Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

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Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 Barstow / CA / 92311 [email protected] Noble Strong Inc. President 481 Silverado Street Barstow President 2022 Noble Strong Inc. is a non-profit organization dedicated to inspire, educate, and empower atrisk youth through character building, innovative thinking, and sports. It was founded in 2021 and serves the local community of Barstow, CA. It is open to the public through membership admission 360 days per year from 3:00 PM to 8:00 PM daily and with an average of 500 youth visitors per year. In addition to youth sports; programs are also offered to school, law enforcement, first responders,and community groups encompassing the foundational members of the Barstow community. Funding is provided from memberships, donations, special events, and fund raisers on an annual basis. Several youth organizations are sponsored every year, including annual sports and leadership organizations, which provides a source for a culture with positive guidance and mentoring. Creative and innovative programs are used to promote good healthy lifestyles.

Non-Profit 760-953-0831 James Noble 2023 James Noble [email protected] Barstow / CA / 92311 7609531733 1264 East Main Street

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Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

X X X X
2022 2023 Noble Strong Inc. Youth Project X
A minimum of 3 bids will be considered for all project needs. Minority businesses will be given clearance to apply. Projects bids will not chosen unless at least 1 minority owned business places a bid.

Yes 1264 East Main Street Barstow, Ca 92311

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Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 The project supports the Countywide Vision by providing youth services, targeted to approximately 160 boy and girls from low-and moderate-income households in Barstow and the surrounding areas. These Youth Services are intended to establish healthy habits, build confidence, character, and team building in order to take on life challenges. The project uses sports and education to improve the youth's ability to perform one's best during challenging situations. We support local community identity by improving the mental and physical health of the people within it. Increased knowledge and confidence provides economic value and ensures development of a balanced and sustainable community. Noble Strong Inc. is an all volunteer organization that looks to provide services to the youth 365 days a year.

Yes 2022 Yes Yes 2023 NoYes NoYes Yes

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Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
Yes No No No Yes Yes Yes No Yes 2022 Yes Yes 2023 No No No Yes Yes NoYes The project serves the entire City of Barstow and surrounding military base families.

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Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

No
The project serves the entire City of Barstow, which has a population of 24,132, as well asthe immediate surrounding region which has a population of over 40,000.

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Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

Youth joblessness and vulnerable employment are widespread; young people are three times more likely to be unemployed than adults. This project works to improve the health of the youth during a time where more and more are into technology. 2022
The Noble Strong Inc. project is dedicated to the promotion of mental and physical health/ wellness within the Barstow community. At this time, the community is in serious need of inspiration.
2023
While the community already has some events that assists with youth development but there is nothing that impactfully offers year- around activity.

Not funding this program would risk prolonging one of the worlds few inexhaustible natural resources; “Creativity”. Creativity is a source of considerable potential in promoting sustainable social-economic development for all ages in the Barstow community. The creative industries from this project can serve as a springboard for new ideas and innovation, which can open up new opportunities for employment and learning.

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Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $5,000.00 $4,200.00 $31,000.00 $47,500.00 $2,300.00 $0.00 2022 2023 $47,500.00 $5,000.00

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Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
$0.00 2022 2023 Barstow $47,500.00

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Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 25 288
A3 Toyota production system will be used to insure best outcome. A3 methodology was developed to foster learning, collaboration, and growth.

Uniforms/Appearal 2525 288 2022 2023 288
Client success will be determined by attendance tracking and fitness health monitoring services.

Sponsorships
Applications to be sponsored will be sent out during the first week. Candidates will be selected by Noble Strong Inc. after week 3. Funds and services will be started during week 4.

Transportation

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Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 Project expenditures and performance/accomplishment goals of 50% by June 2022, 75% by September 2022, 100% by December 2022.
2022 2022 2023 2023 $0.00

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Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

YES/ NO
12 No No No
President has Bachelors degree- Industrial Technology, Vice President has Masters degree in Education. Certified personal trainer & CPR/AED
No
Noble Strong Inc. plans to partner with public education facilities that assist with career development of youth individuals. President of Noble Strong Inc. handled public funds for Mercedes Benz United States International for 6 years.
2022 2023 No

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Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

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Public Services Program Application Fiscal Year –
14 E- Signature Authorization
San Bernardino County
Community Development and Housing
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
Application Title:

Applicant Name:

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's Community Development Block Grant - Funding Application.

My signature on this form certifies that:

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination:

Accountability:

Noble Strong Inc. 2022 2022 2022 2022 2023 2023 2023 2023 James noble

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15 Please send the signed copy of this agreement to:

Non-collusion:

Applicant Information
Applicant Name:

Application Title:

Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:
12/13/2021 President [email protected] 1264 East Main Street 873681224 Noble Strong Inc. (760) 953-0831 2022 2023 James noble James Noble/ President james noble

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Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 16 2022 2023

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City (1): City Council Hearing Date (2):
$281,322 Public Service Limit (15%) (4): $42,198 TBD
Public Service
YIN
(8)
Applicant's
Requested Amount(9)
City's 2022-2023
Recommended
Allocation Amount
(10)
Available
Unprogrammed
Funds to Commit
to Activity
(11)
Public Service
Amount
(12)
Activity
Total
(13)
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0 0
0 0 0 0
Totals (14) $ - $ - $ - $ - $ -
Public Service Calculation (15):
$ 42,198.30
Less Total Public Service
Activity Amount: $ - $ 42,198.30
#VALUE!
Signature Date (18)
The City agrees to enter into a "General Fund Guarantee" in order for the County to recommend activity funding.

Remaining Balance of Unprogrammed Funds (16):

Public Service Limit:

Authorized City Representative (17):

General Fund Guarantee Certification (19)
For Third-Party capital improvement activities, the City understands that reimbursements received from the County for which no measurable outcome is achieved may subsequently be required to be repaid by the City (using non-federal funds) to County. Measurable outcomes are defined as providing benefits to low- to moderate-income individuals, families, organizations, and communities and are derived from the project or program.

Amount Available to Program to Public
Service Activities:

Project Title
{* indicates project required a "General Fund Guarantee") (7)

COUNTY OF SAN BERNARDINO
Community Development and Housing Department
2022-2023 Community Development Block Grant (CDBG) Program Cooperating City Recommended Projects Form
CDH Application Log #
(6)
City's 2022-2023 Allocation (3):

Available Unprogrammed Funds From
Prior Years (5):

City of Barstow
YES

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Regular Meeting
02/22/22 07:00 PM
City Clerk / Records
Maria Chavez
Other
Doc ID: 4943

AGENDA ITEM
AGENDA MATTER:

MINUTES JOINT SPECIAL MEETING - FEBRUARY 7, 2022 6:00 P.M.

EXECUTIVE SUMMARY:

DISCUSSION:

FISCAL IMPACT:
none
RECOMMENDED ACTION:

Approve minutes as presented.
6 Packet Pg. 133

BARSTOW CITY COUNCIL/

BARSTOW FIRE PROTECTION DISTRICT/

ODESSA WATER DISTRICT/HARVEY HOUSE FOUNDATION

CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
FEBRUARY 7, 2022
6:00 PM
(HANDICAPPED ACCESSIBLE)

MINUTES

JOINT SPECIAL MEETING
Minutes-February 7, 2022

Page 1 of 16 ends

CALL TO ORDER - CLOSED SESSION:

MAYOR COURTNEY called the closed session meeting to order at 6:00 P.M.

INVOCATION:

MAYOR PRO TEM NOBLE led the pledge of allegiance.

PLEDGE OF ALLEGIANCE:

COUNCIL MEMBER DYER KRUSE led the invocation.

ROLL CALL:

Attendee Name Title Status Arrived
James M. Noble Mayor Pro Tem Present
Marilyn Dyer Kruse Council Member Present
Barbara Mae Rose Council Member Present
Paul Anthony Courtney Mayor Present
Timothy Silva Council Member Present
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY ITEM ON THE AGENDA INCLUDING

ANY ITEM ON THE CONSENT CALENDAR, PLEASE SO INDICATE BY FILLING OUT A SPEAKER REQUEST CARD AND HAND TO THE CITY CLERK. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE WILL REMEMBER THE "CODE OF ETHICS" THAT WE VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH PATIENCE, CIVILITY AND COURTESY. THE DECISIONS

MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

PUBLIC COMMENT - CLOSED SESSION: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC

TO ADDRESS THE GOVERNING BOARD ON MATTERS ON THE CLOSED SESSION AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO TWO MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

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Minutes-February 7, 2022

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CITY MANAGER WILLIE HOPKING, JR.
- Stated public comments are only comments from the public, clarifying this was not the time for questions and answers.

JOHN "TEX" WILLIAMS, BARSTOW, CALIFORNIA
- Expressed concerns with the new restrictions on public comments. - Discussed concerns with all the lawsuits against the City during the current administration. - Expressed his discontent with Council Members interrupting the public during public comments.

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Discussed concerns with the three lawsuits against the City during the current administration. - Expressed concerns with the City Manager and staff are not returning the public’s phone calls.

MOTION TO GO INTO CLOSED SESSION:

RESULT: APPROVED [UNANIMOUS]
MOVER: Timothy Silva, Council Member
SECONDER: Marilyn Dyer Kruse, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva
CLOSED SESSION AGENDA ITEMS:

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Recommended Action:

Conference with Legal Counsel; Existing Litigation
(Gov. Code Section 54956.9(d)(1))
Case Name: Salas v. City of Barstow, San Bernardino County Superior Court Case No. CIV-SB2111435

2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Recommended Action:

Conference with Legal Counsel; Existing Litigation
(Gov. Code Section 54956.9(d)(1))
Case Name: Prothro v. City of Barstow, San Bernardino County Superior Court Case No. CIVSB-2116163

3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Recommended Action:

Conference with Legal Counsel; Existing Litigation
(Gov. Code Section 54956.9(d)(1))
Case Name: Hernandez v. City of Barstow, San Bernardino County Superior Court Case No.

CIV-SB-2125628
REPORT OF CLOSED SESSION:

CITY ATTORNEY MATTHEW SUMMERS reported the following:
- The City Council met in Closed Session to consider three items of existing litigation, no reportable action was taken.

CALL TO ORDER - REGULAR MEETING 7:00 PM (or immediately following adjournment of Closed Session if adjourned after 7:00 PM):

MAYOR COURTNEY called the Joint Special Meeting to order at 7:01 P.M.

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Minutes-February 7, 2022

Page 3 of 16 ends

INVOCATION:

PASTOR MIKE SMITH of BETHANY CHRISTIAN FELLOWSHIP led the invocation.

PLEDGE OF ALLEGIANCE:

COUNCIL MEMBER DYER KRUSE led the pledge of allegiance.

ROLL CALL:

ANY ITEM ON THE CONSENT CALENDAR, PLEASE SO INDICATE BY FILLING OUT SPEAKER REQUEST CARD AND HAND TO THE CITY CLERK PRIOR TO THE AGENDA ITEM BEING ADDRESSED.

IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

MOTION by COUNCIL MEMBER SILVA, seconded by COUNCIL MEMBER ROSE, to continue Item 29 to the next meeting to include the Expense Reimbursement Policy.

RESULT: APPROVED [UNANIMOUS]
MOVER: Timothy Silva, Council Member
SECONDER: Barbara Mae Rose, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva
PRESENTATIONS:

4. BARSTOW UNIFIED SCHOOL DISTRICT STEAM FAIR AWARDS PRESENTATION Recommended Action:

Presentation only.

The Mayor's Choice Awards were presented to winners of the recently concluded 2021-2022 Barstow Unified School District STEAM Fair. The two winners recognized were Matthew Chavez in the Art category and Ryan Dokie in the Science category.

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Minutes-February 7, 2022

Page 4 of 16 ends

RESULT: PRESENTATION ONLY

5. MEASURE Q FUND FINANCIAL REPORT FISCAL YEAR 2021-2022 - 1ST QUARTER Recommended Action:

That the City Council receive and file the Measure Q Fund Financial Report for the 1st Quarter of Fiscal Year 2021-2022 covering the period of July 1, 2021 - September 30, 2021.

INTERIM FINANCE DIRECTOR MARC PUCKETT
- Presented the Measure Q Fund Financial Report for the 1st Quarter covering the period from July 1, 2021 - September 30, 2021.
- Stated that there were $2,408,163.70 in expenditures and $2,458,734.80 in revenues. Stated revenues exceeded expenditures by $50,571.10.

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked why the 2nd Quarter Financial Report was not available. - Asked if there was an established meeting schedule for the Measure Q Resident Oversight Commission.

RESULT: PRESENTATION ONLY

6. PRESENTATION OF ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) FOR FISCAL YEAR ENDED JUNE 30, 2021
Recommended Action:

No action.

BRYAN GRUBER, PARTNER, FROM LANCE, SOLL AND LUNGHARD, LLP - Presented the Annual Comprehensive Financial Report (ACFR) for Fiscal Year 2020-2021 for the Barstow Fire Protection District (BFPD) and the City of Barstow. - Discussed the audit process and stated they issued an "unmodified opinion" meaning the financial information was materially correct.
- Stated the only internal control modification was with regards to grants reconciliation. - Stated that they provided management with recommendations on policy and procedural enhancements to improve internal controls.

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked if the ACFR included the interest earned from the Measure Q fund.

RESULT: PRESENTATION ONLY
PUBLIC HEARINGS:

7. CONDUCT A THIRD PUBLIC HEARING TO CONSIDER FOUR DRAFT MAPS, PROVIDE

INPUT AND NARROW DOWN TO A FINAL MAP FOR ADOPTION FOR THE CITY OF

BARSTOW REDISTRICTING PROCESS
Recommended Action:

That the City Council conduct the third of four public hearings to consider four draft maps, provide input and narrow down to a final map for adoption.

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Minutes-February 7, 2022

Page 5 of 16 ends

MATT REXFORD, REDISTRICTING INSIGHTS
- Presented four draft maps for the Council and public to consider.

CITY ATTORNEY MATTHEW SUMMERS
- Clarified that no Council Members would lose their current seat if boundaries were redrawn to include them in another district.

COUNCIL MEMBER SILVA
- Asked about a scenario in which two seats open in 2022 and 2024 end up in the same district.

Asked if the open 2022 seat would move to the new district.

CITY ATTORNEY MATTHEW SUMMERS
- Stated the Council could select the districts with the caveat that one district would be doubly represented and another district vacant until the 2024 election.

MAYOR COURTNEY OPENED THE PUBLIC HEARING AT 7:34 P.M.

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked why Barstow has four districts instead of five districts. - Asked if five districts would better serve the community and what would be the process to transition to five districts.

CARMEN HERNANDEZ, BARSTOW, CALIFORNIA
- Requested a breakdown of districts by ethnic group.

COUNCIL MEMBER SILVA
- Stated he motioned at a prior Council meeting, with COUNCIL MEMBER ROSE seconding, to include the transition to five voting districts with an appointed Mayor on the November 2022 ballot.

COUNCIL MEMBER ROSE
- Asked when the item could be brought before the Council.

CITY ATTORNEY MATTHEW SUMMERS
- Stated the item could be brought forward at one of the March meetings.

MAYOR COURTNEY CLOSED THE PUBLIC HEARING AT 8:08 P.M.

MAYOR PRO TEM NOBLE requested that a breakdown by ethnic groups be provided.

It was the consensus of the Council to bring the four proposed maps along with any public submissions forward at the February 22, 2022 Public Hearing.

RESULT: PRESENTATION ONLY

8. INTRODUCTION OF ORDINANCE NO. 987-2022 AMENDING BARSTOW MUNICIPAL CODE SECTION 18.16.010 RELATING TO REVERSIONS TO ACREAGE, MERGERS AND

RESUBDIVISIONS, AND MERGER OF CONTIGUOUS PARCELS UNDER COMMON

OWNERSHIP
Recommended Action:

Staff recommends the City Council introduce Ordinance No. 987-2022, amending Barstow Municipal Code Section 18.16.010. The Planning Commission recommended approval at its December 13, 2021 meeting. The adoption of the proposed ordinance is exempt from review

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under the California Environmental Quality Act, per CEQA Guidelines Sections 15305 and 15378.

BUILDING OFFICIAL/FIRE MARSHAL CHRIS HELDRETH
- Presented the staff report as filed with the City Clerk.

COUNCIL MEMBER SILVA
- Asked for clarification on the legal definition of common ownership as identified in Section

18.16.010 (d).

CITY ATTORNEY MATTHEW SUMMERS
- Confirmed that the legal definition of common ownership would apply.

MAYOR COURTNEY OPENED THE PUBLIC HEARING AT 8:12 P.M.

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Discussed concerns with how lot mergers would affect future development. - Asked how assessment district revenues would be affected. - Suggested that affected property owners be notified and involved in the process.

DISCUSSION
- Discussion ensued regarding the Subdivision Map Act and adopting a local ordinance to align with State standards and allowing for compliance with the City's General Plan.

MAYOR COURTNEY CLOSED THE PUBLIC HEARING AT 8:29 P.M.

RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Timothy Silva, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva
GENERAL, NON-AGENDA PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL

PUBLIC TO ADDRESS THE GOVERNING BOARD ON MATTERS NOT ON THE AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO TWO MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

MAYOR COURTNEY and CITY MANAGER WILLIE HOPKINS, JR.
- Stated public comments would be limited to two minutes with written responses to questions provided by the end of the week.

STUDENT COUNCIL FROM SKYLINE SCHOOL
- Provided an update on recent Fall Festival, Winter Wonderland and Black History Month events. - Invited the Council to attend their upcoming Family Night on February 23, 2022 from 5:30 - 7 P.M.

JOHN "TEX" WILLIAMS, BARSTOW, CALIFORNIA
- Apologized to staff about a misstatement at prior Council meeting regarding the Measure Q fund balance.
- Asked MAYOR COURTNEY about statements made to a media outlet regarding his race, the City's budget deficit and $11 million in revenue earned during his tenure. - Asked Community Development staff to provide records of discussions from the Planning Commission regarding EC Barstow's parking lot and whether the restrooms were compliant.

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- Discussed concerns with Canton Restaurant paying for lunch during seven private meetings that included MAYOR COURTNEY.
- Asked MAYOR COURTNEY to pay outstanding Temporary Use Permit fees.

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked why there were not more police officers patrolling the streets. - Asked what follow-up action would result from the recent censure of MAYOR COURTNEY. - Asked CITY MANAGER WILLIE HOPKINS, JR. about the status of filling vacancies on the Streets Committee.
- Asked for the status of the third party investigation.

CARMEN HERNANDEZ, BARSTOW, CALIFORNIA
- Expressed concerns with MAYOR COURTNEY's mileage reimbursement particularly for trips to the Barstow Cemetery, Adelanto City Hall and other local events. - Discussed concerns with cancellation of contracts and infrastructure funding delays particularly with the First Avenue Bridge.

CRAIG HARRIS, BARSTOW, CALIFORNIA
- Discussed concerns with sports field conditions particularly at the Sports Park and requested a future agenda item to address concerns.

PEGGI FRIES, BARSTOW, CALIFORNIA
- Discussed Teen Dating Violence Awareness Prevention Month. - Invited the Council to wear orange on Saturday, February 12, 2022 to show their support.

PAT GUMZ, BARSTOW, CALIFORNIA
- Requested that the City honor the grandfather clause on her property at Sweetwater Lane with regards to utility billing and rates. Asked to pay Burrtec directly and for a refund of any fees due from the City.

PERRY PACK, BARSTOW, CALIFORNIA
- Discussed concerns with MAYOR COURTNEY's actions and the recall process. - Requested that public comments be reinstated to three minutes.

JIMMY BROWN, BARSTOW, CALIFORNIA
- Discussed concerns with 29 items being on the agenda and public comments being limited to two minutes.

BUSINESS OF THE COUNCIL/COUNCIL COMMITTEE REPORTS:

COUNCIL MEMBER ROSE
- Apologized to the community for the reduced public comment time limit. - Asked CITY MANAGER WILLIE HOPKINS, JR. for an update on the First Avenue Bridge at the next Council meeting.
- Discussed Item 29 and stated it was tabled in order to provide the appropriate information to the community. Stated if the accounts payable items were not approved, then MAYOR COURTNEY should be held liable to pay for them.
- Stated the January Rules and Policies meeting was cancelled and the next meeting would be February 22, 2022.
- Asked when the postponed Rules and Policies Town Hall would be rescheduled.

MAYOR PRO TEM NOBLE
- Asked staff to follow-up on Ms. Gumz's concerns.
- Clarified that the regular public comment time limit would be reinstated at the next meeting. - Asked for a plan on how field improvements and maintenance would be prioritized.

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- Requested follow-up on the Streets Committee vacancy and asked all committee vacancies be evaluated and filled.
- Asked for an update on the third party investigation. - Stated the next Military Affairs Committee meeting was scheduled for February 8, 2022.

Encouraged the community to attend and support local veterans. - Stated the next Victor Valley Transit Authority meeting would be held on February 21, 2022. - Wished the community a happy Black History Month (BHM) and encouraged all to participate in any BHM events.

CITY MANAGER WILLIE HOPKINS, JR.
- Stated a parks needs assessment was recently completed and would be presented at a future Council meeting.

CITY ATTORNEY MATTHEW SUMMERS
- Stated the third party investigation was opened, an outside firm secured and there currently was no information to report publicly.

COUNCIL MEMBER DYER KRUSE
- Discussed the February 2, 2022 Streets Committee meeting. - Addressed Ms. Gumz and clarified that her property was only grand-fathered with regards to zoning and not solid waste services. Stated staff researched the issue as well. - Stated that filling the Streets Committee vacancy was being addressed. - Requested that the Council send thank you letters to the other fire agencies who supported the Barstow Fire Protection District's during David Spink's memorial.

COUNCIL MEMBER SILVA
- Stated the censure of MAYOR COURTNEY was completed, the third-party investigation was in progress and an update would be provided once completed. - Stated he attended the January 24, 2022 Mojave Air Quality Management District meeting and asked the board to research grant funding to support the Barstow Cemetery.

MAYOR COURTNEY
- No committee reports or updates.

STAFF REPORTS:

None
POLICE CHIEF COMMENTS:

POLICE CHIEF ANDREW ESPINOZA, JR.
- Commended ACTING FIRE CHIEF NICK DINAPOLI for his leadership in honoring David Spink. - Introduced Police Officers Arias and Hollister who were assigned to the proactive Crime Impact Team.
- Provided an update on recruitment and retention efforts with the goal of having the Police Department fully staffed by July.

FIRE CHIEF COMMENTS:

ACTING FIRE CHIEF NICK DINAPOLI
- Discussed recent line-of-duty passing of FIRE ENGINEER DAVID SPINK. - Thanked the Mayor, Council and the community for their support.

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CITY MANAGER / DISTRICT MANAGER COMMENTS:

CITY MANAGER WILLIE HOPKINS, JR.
- Discussed recent League of California Cities City Manager's Conference held February 1 - 4, 2022 in Monterey.
- Commended staff for their efforts with repairing the First Avenue Bridge and stated an update would be provided at an upcoming Council meeting.
- Discussed challenges with funding of the First Avenue Bridge.

GENERAL MANAGER OF ENVIRONMENTAL SERVICES KODY TOMPKINS - Discussed the damage and repairs to the First Avenue Bridge. - Encouraged the community to drive safe and follow all traffic laws.

CONSENT CALENDAR PUBLIC COMMENT:

MINUTES ALL AGENCIES:

9. MINUTES REGULAR MEETING - DECEMBER 20, 2021 7:00 P.M.

Recommended Action:

Approve minutes as presented.

RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Timothy Silva, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva

10. MINUTES WORKSHOP - JANUARY 3, 2022 5:00 P.M.

Recommended Action:

Approve minutes as presented.

RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Timothy Silva, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva

11. MINUTES JOINT SPECIAL MEETING - JANUARY 3, 2022 7:00 P.M.

Recommended Action:

Approve minutes as presented.

RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Timothy Silva, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva
ACCOUNTS PAYABLE ALL AGENCIES:

12. RATIFICATION OF ACCOUNTS PAYABLE EXPENDITURES
Recommended Action:

Approve and ratify expenses, as audited, for check #86184-86626 totaling $2,260,028.04 and wires #779-787 totaling $198,812.10 per the Agency breakdown below:

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City: $2,085,587.48
Fire: $354,103.67
Successor Agency: $19,148.99
Grand Total: $2,458,840.14

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked for status of the Redevelopment Agency and how long the City was responsible for financial obligations.

CARMEN HERNANDEZ, BARSTOW, CALIFORNIA
- Asked for clarification on check #86220, #86491, #86625.

RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Timothy Silva, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva
HARVEY HOUSE:

13. HARVEY HOUSE FOUNDATION ARTICLES OF INCORPORATION / BYLAWS Recommended Action:

Reference item only.

RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Timothy Silva, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva

14. CHANGE OF OFFICERS FOR YEAR 2022
Recommended Action:

Approve the 2022 change of officers for the Harvey House Foundation and accept the 'Statement of Information' Form 100 and 'Statement of Facts' Form 405 for filing.

RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Timothy Silva, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva

15. FINANCIAL STATEMENTS 2021
Recommended Action:

Review and accept the Barstow Harvey House Foundation Financial Statements for the fiscal year ending June 30, 2021.

RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Timothy Silva, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva

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ODESSA WATER DISTRICT:

16. ODESSA WATER DISTRICT BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2021
Recommended Action:

Receive and file the Odessa Water District Basic Financial Statements for the year ended June 30, 2021.

RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Timothy Silva, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva
BFPD:

17. BARSTOW FIRE PROTECTION DISTRICT BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2021
Recommended Action:

Receive and file the City of Barstow's Fire Protection District Basic Financial Statements for the year ended June 30, 2021.

RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Timothy Silva, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva
CITY COUNCIL:

18. CITY OF BARSTOW ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2021
Recommended Action:

Receive and file the City of Barstow's Annual Comprehensive Financial Report for the year ended June 30, 2021.

RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Timothy Silva, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva

19. COMMUNITY PROMOTIONAL FUND APPLICATION FROM THE BARSTOW POLICE

OFFICER ASSOCIATION / BARSTOW POLICE ACTIVITY LEAGUE
Recommended Action:

Approve community promotional fund donation in the amount of $2,000 for waiver of fees for use of the Robert A. Sessions Memorial Sportspark.

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RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Timothy Silva, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva

20. COMMUNITY PROMOTIONAL FUND APPLICATION FROM THE INLAND EMPIRE

BREASTFEEDING COALITION
Recommended Action:

Approve Community Promotional Fund donation in the amount of $2,000 for waiver of fees for use of the Harvey House.

RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Timothy Silva, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva

21. COMMUNITY PROMOTIONAL FUND APPLICATION FROM BARSTOW COMMUNITY COALITION/DESERT SANCTUARY INC.

Recommended Action:

Approve Community Promotional Fund in-kind donation in the amount of $2,000 for waiver of fees for use of the Cora Harper Center.

RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Timothy Silva, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva

22. COMMUNITY PROMOTIONAL FUND APPLICATION FROM BABIES SO SPECIAL Recommended Action:

Approve Community Promotional Fund donation in the amount of $2,000 for waiver of fees for use of the Robert A. Sessions Memorial Sports Park.

RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Timothy Silva, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva

23. ADOPTION OF ORDINANCE APPROVING DEVELOPMENT AGREEMENT FOR QUALITY LIFE INC. COMMERCIAL CANNABIS APPLICATION
Recommended Action:

Staff recommends the City Council adopt Ordinance No. 985-2022 approving Quality Life Inc.’s application for a Commercial Cannabis Dispensary and Non-Store Front Delivery permit, Cannabis Development Agreement, Conditional Use Permit, and related land use entitlements.

The Planning Commission recommended approval at its December 13, 2021 meeting. The project is exempt from review under the California Environmental Quality Act, per CEQA Guidelines, Cal Code of Regs., tit. 24, sections 15301, 15302, and 15303, 15061, and 15378.

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SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked if the developer provided the financial report requested by COUNCIL MEMBER SILVA.

COUNCIL MEMBER SILVA
- Asked about Section D zoning and if the restriction would be placed on the owner instead of the operator to make sure they comply.

BUILDING OFFICIAL/FIRE MARSHAL CHRIS HELDRETH
- Clarified the Development Agreement was for the property itself which would be tied to the applicant and the property owner to ensure the operating permit was not transferable.

RESULT: APPROVED [4 TO 0]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Timothy Silva, Council Member
AYES: Noble, Rose, Courtney, Silva
ABSTAIN: Kruse

24. ADOPTION OF ORDINANCE APPROVING DEVELOPMENT AGREEMENT FOR SHRYNE

BARSTOW LLC COMMERCIAL CANNABIS APPLICATION
Recommended Action:

Staff recommends the City Council adopt Ordinance No. 986-2022 approving Shryne Barstow LLC’s application for a Commercial Cannabis Dispensary and Non-Store Front Delivery permit, Cannabis Development Agreement, Conditional Use Permit, and related land use entitlements.

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked for a response to his prior question on if the facility would be separated for cultivation and retail.

RESULT: APPROVED [4 TO 0]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Timothy Silva, Council Member
AYES: Noble, Rose, Courtney, Silva
ABSTAIN: Kruse

25. CONSIDERATION OF RESOLUTION NO. 5075-2022 ESTABLISHING A RESERVE POLICY TO DESIGNATE 50% OF CANNABIS DEVELOPMENT AGREEMENT OPERATING FEE REVENUES FOR PUBLIC SAFETY.

Recommended Action:

Staff recommends the City Council approve Resolution No. 5075-2022 and establish a reserve policy designating that 50% of funds received from cannabis development agreements entered into by the City are set aside for public safety services.

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RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Timothy Silva, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva

26. CANNABIS EQUITY GRANT
Recommended Action:

Staff is recommending the City Council adopt Resolution No. 5076-2021 authorizing State of California Cannabis Equity Act Grant funding.

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked what the grant would be used for.

CARMEN HERNANDEZ, BARSTOW, CALIFORNIA
- Asked why the City was applying for a grant to prohibit cannabis activity that was already approved.

RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Timothy Silva, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva
DISCUSSION / ACTION ON DEFERRED ITEMS:

BUSINESS / ACTION ITEMS:

CITY COUNCIL:

27. APPROVAL OF POLICE CHIEF EMPLOYMENT AGREEMENT WITH ANDREW ESPINOZA, JR.

Recommended Action:

Approve the employment agreement between the City and Andrew Espinoza, Jr. to serve in the position of Police Chief as appointed by the City Manager.

CITY MANAGER WILLIE HOPKINS, JR.
- Presented the staff report as filed with the City Clerk. - Commended POLICE CHIEF ANDREW ESPINOZA, JR. for his leadership and performance.

SPEAKERS
INTERIM POLICE CAPTAIN CHRIS KIRBY and DETECTIVE TOM LEWIS - Stated that they stand together in support of POLICE CHIEF ANDREW ESPINOZA, JR. and commended him for his leadership.

JIM BROWN, BARSTOW, CALIFORNIA
- Expressed support for POLICE CHIEF ANDREW ESPINOZA, JR.

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RESULT: APPROVED [UNANIMOUS]
MOVER: James M. Noble, Mayor Pro Tem
SECONDER: Timothy Silva, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva

28. ALLOCATION OF FUNDS FOR THE 4TH OF JULY FIREWORKS SPECTACULAR EVENT Recommended Action:

Provide direction to staff by approving Program A or Program B for the 2022 4th of July Fireworks Spectacular display and authorize the City Manager to execute the agreement.

RECREATION ACTIVITY COORDINATOR SABRINA ELLIS
- Presented the staff report as filed with the City Clerk.

COUNCIL MEMBER SILVA
- Asked if the cost included the park being open to the public.

PARKS AND RECREATION SUPERINTENDENT KYLE WOOLEY
- Stated that Program B was the cost of the fireworks contract only and additional costs would need to be allocated to cover remaining costs of the event, which included entertainment, staffing, etc.

COUNCIL MEMBER DYER KRUSE
- Asked if there was an option to select another program if the COVID-19 pandemic necessitated it.

PARKS AND RECREATION SUPERINTENDENT KYLE WOOLEY
- Stated a contract would need to be determined in February due to the demand and planning involved.

COUNCIL MEMBER SILVA
- Asked if Program A could still be used even if the park was closed.

PARKS AND RECREATION SUPERINTENDENT KYLE WOOLEY
- Confirmed that Program A could still be used even if the park was closed.

CITY MANAGER WILLIE HOPKINS, JR.
- Recommended Program A with the option to negotiate another option with the vendor if necessary.

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked how the fireworks were funded.

RESULT: APPROVED [UNANIMOUS]
MOVER: James M. Noble, Mayor Pro Tem
SECONDER: Paul Anthony Courtney, Mayor
AYES: Noble, Kruse, Rose, Courtney, Silva

29. RECONSIDERATION OF ACCOUNTS PAYABLE EXPENDITURES FOR CHECKS #1005 AND #85773
Recommended Action:

Approve and ratify expenses, as audited, for checks #1005 and #85773 totaling $1,174.58.

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RESULT: CONTINUED [UNANIMOUS] Next: 2/22/2022 6:00 PM
MOVER: Timothy Silva, Council Member
SECONDER: Barbara Mae Rose, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva
ADJOURNMENT:

By the consensus of the City Council and without objection, the joint special meeting was adjourned at 9:57 P.M. in honor of Fire Engineer David Spink.

Respectfully Submitted: Approved:
_______________________________ _______________________________ Andrea Flores, City Clerk Paul Anthony Courtney, Dr. B.A. Mayor Notice: Signed Minutes are filed with the City Clerk’s office

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Regular Meeting
02/22/22 07:00 PM
City Manager Department
Maribel Hernandez
Community Promotion
Doc ID: 4945

AGENDA ITEM
AGENDA MATTER:

COMMUNITY PROMOTIONAL FUND APPLICATION FROM THE ASSOCIATION OF THE UNITED

STATES ARMY (AUSA), HIGH DESERT CHAPTER AND BARSTOW CHAMBER OF COMMERCE EXECUTIVE SUMMARY:

Association of the United States Army (AUSA) and the Military Affairs Committee of the Barstow Chamber of Commerce, is asking for financial assistance to help offset the costs of the Taste of the Bayou Mardi Gras Night to be held on March 5, 2022, at the Cora Harper Center.

DISCUSSION:

Association of the United States Army (AUSA) and the Military Affairs Committee of the Barstow Chamber of Commerce, is hosting a Taste of the Bayou Mardi Gras Night to be held on March 5, 2022, at the Cora Harper Center. The organization is asking for financial assistance to help offset the costs of the event.

Attached is the Community Promotional Fund Application along with supporting documents for Council review. Per the Community Promotional Fund Policy, the City will accept Community Promotional Fund applications during the course of each fiscal year until the contingency funding allocation has been exhausted.

FISCAL IMPACT:
$2,000 of in-kind donations of fee waivers. Cash grant awards to-date for Fiscal Year 2021-2022 total $1,000 charged to 102.150.542.07.755 and in-kind donations of fee waivers totaling $52,650.

RECOMMENDED ACTION:

Approve community promotional fund donation in the amount of $2,000 for waiver of fees for use of the Cora Harper Center.
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Regular Meeting
02/22/22 07:00 PM
Building
Christopher Heldreth
Ordinance
Doc ID: 4942

COUNCIL AGENDA ITEM
AGENDA MATTER:
2ND READING AND ADOPTION OF ORDINANCE NO. 987-2022 AMENDING BARSTOW MUNICIPAL CODE SECTION 18.16.010 RELATING TO REVERSIONS TO ACREAGE, MERGERS AND

RESUBDIVISIONS, AND MERGER OF CONTIGUOUS PARCELS UNDER COMMON OWNERSHIP EXECUTIVE SUMMARY:

On February 7, 2022, the Council introduced Ordinance No. 987-2022 amending Barstow Municipal Code Section 18.16.010 Relating to Reversions to Acreage, Mergers and Resubdivisions, and Merger of Contiguous Parcels Under Common Ownership. The ordinance is presented for its second reading and adoption.

DISCUSSION:

DISCUSSION
The Subdivision Map Act (Gov. Code, § 66410 et seq.) allows local agencies to adopt by ordinance procedures for processing subdivision of land. If local agencies do not adopt an ordinance setting out rules for processing subdivision applications, then the default rules of the Subdivision Map Act apply. The City last approved a comprehensive update to its Reversions to Acreage and Lot Line Adjustment ordinance in 1986.

City Staff have determined that the City’s ordinance needs updating to streamline the City’s process for reversions to acreage, lot mergers, resubdivisions, and mergers of contiguous parcels under common ownership.

The City’s Municipal Code only sets out rules for reversions to acreage (Barstow Municipal Code Section

18.16.010) and lot line adjustments acreage (Barstow Municipal Code Section 18.16.020). The ordinance in front of the City Council would revise these rules as well as add rules governing the merger of contiguous parcels under common ownership and resubdivision. Doing so will help clarify and make it easier for landowners in the City to recombine, re-subdivide, and merge multiple parcels of their land as well as allow City staff to process such applications quicker. The ordinance allows for these kinds of land adjustments on a streamlined basis. Any later development projects on such land would still require full review and approval under all applicable provisions of the Barstow General Plan and Municipal Code.

ENVIRONMENTAL DETERMINATION
The ordinance does not require further review under the California Environmental Quality Act (“CEQA”) pursuant to subdivision (b) of CEQA Guidelines Section 15378, since the ordinance constitutes general policy and procedure making that, by streamlining and simplifying the process for merging and unsubdividing parcels, would not result in the creation of additional parcels that would have a potential for development resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The ordinance is also categorically exempt from CEQA pursuant to CEQA Guidelines Section 15305 for minor alterations to land use limitations that which do not result in any changes in land use or density.
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Regular Meeting
02/22/22 07:00 PM
Building
Christopher Heldreth
Ordinance
Doc ID: 4942

COUNCIL AGENDA ITEM
The Planning Commission recommended approval of this ordinance at its December 13, 2021 meeting.

Ordinance 987-2022 was also introduced at the February 7, 2022 Council meeting. The adoption of the proposed ordinance is exempt from review under the California Environmental Quality Act, per CEQA Guidelines Sections 15305 and 15378.

FISCAL IMPACT:

At this time there will be no fiscal impact to the city’s budget.

RECOMMENDED ACTION:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BARSTOW AMENDING BARSTOW MUNICIPAL CODE SECTION 18.16.010

RELATING TO REVERSIONS TO ACREAGE, MERGERS AND

RESUBDIVISIONS, AND MERGER OF CONTIGUOUS PARCELS

UNDER COMMON OWNERSHIP
WHEREAS, the Subdivision Map Act (Gov. Code, § 66410 et seq.) contains a burdensome process for “reverting” subdivided lands “to acreage” (unsubdividing), but it allows local agencies by ordinance to implement procedures for processing certain applications for subdivisions, reversions to acreage, and mergers of land; WHEREAS, local agencies are authorized to implement streamlined processes for (a) reverting to acreage land previously subdivided and consisting of four or less contiguous parcels (Gov. Code, § 66499.20.1); (b) merging and resubdividing previously subdivided lands (Id., § 66499.20.2); and (c) merging contiguous parcels under common ownership. (Id., § 66499.20.3.);
WHEREAS, the City last approved a comprehensive update to its Reversions to Acreage and Lot Line Adjustment ordinance (Municipal Code section 18.16.010) in 1986; WHEREAS, the City desires to amend its Municipal Code to streamline the process for reversions to acreage, mergers, resubdivisions, and merger of contiguous parcel under common ownership in order to clarify and update this ordinance; WHEREAS, the Planning Commission of the City of Barstow has considered information presented by City staff, the applicant, and other interested parties at a public hearing held on December 13, 2021 and recommended approval of the proposed amendments to Barstow Municipal Code section 18.16.010; WHEREAS, as a means of streamlining and simplifying the process for merging and unsubdividing parcels, the City Council intends to amend the Barstow Municipal Code to provide for those streamlined processes.

NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF BARSTOW HEREBY ORDAINS AS FOLLOWS:

SECTION 1. Amendment of Section 18.16.010. Barstow Municipal Code Section

18.16.010 is amended to read as follows, with additions shown in underlined text and deletions shown in strike through text:

Sec. 18.16.010. - Reversions to acreage and parcel mergers. (a) Reversion to Acreage by Parcel Map. The owner of land previously subdivided and consisting of four or less contiguous parcels may file with the city engineer a parcel map for the purpose of reverting the land to acreage. The purpose of this subsection is to enact an ordinance authorized

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by Government Code § 66499.20.1, and any parcel map submitted and approved under this section shall be consistent with and subject to its requirements. Except to the extent otherwise required by this section and Government Code § 66499.20.1, the city engineer shall process the parcel map in accordance with Article II of Chapter 18.08 of this Code. (b) Merger and Resubdivision. When permitted by Government Code § 66499.20½.2 and subject to the conditions thereof, reversions to acreage mergers and resubdivisions shall be accomplished by the filing of tentative and final maps or parcel maps in accordance with the provisions of this title. (c) Merger of Contiguous Parcels Under Common Ownership. The owner of contiguous parcels may file a parcel map, or a certificate of compliance if seeking to have the parcel map requirement waived, to merge such parcels without reverting to acreage. The purpose of this subsection is to enact an ordinance authorized by Government Code § 66499.20.3, and any parcel map or instrument evidencing the merger submitted and approved under this section shall be consistent with and subject to its requirements. Except to the extent otherwise required by this subsection and Government Code § 66499.20.3, the city engineer shall process the parcel map in accordance with article II of chapter 18.08 of this code. If the parcel map requirement is waived, the city engineer shall follow the requirements set forth in section

18.08.024.
(d) Findings. The city engineer shall, subject to any additional requirements applicable to a parcel map under article II of chapter 18.08 of this code, approve a reversion to acreage under subdivision (a) or a merger under subdivision (c) if he or she finds that:
(A) The parcels to be merged at the time of merger are under common ownership.
(B) The parcels as merged will be consistent with or be more closely compatible with the applicable general plan, specific plan, and zoning district regulations.
(C) The parcels as merged will not be deprived of legal access as a result of the merger and access to all adjoining parcels will not be restricted by the merger.
(D) All current and any delinquent taxes have been paid on all affected parcels.
(e) Effect of Reversion to Acreage/Merger on Public Streets and Easements.

In accordance with subdivision (j) of Government Code section 66446 and Government Code sections 66499.20.1 and 66499.20.2, the recordation of a parcel map filed and approved under either subdivision (a) or (b) shall constitute abandonment of all public streets or public easements not shown

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on the parcel map, subject to the requirements in said sections and subject to the City’s right to maintain any public streets or public easements by so marking on the parcel map.

Section 2. Severability. The City Council declares that, should any provision, section, paragraph, sentence or word of this ordinance be rendered or declared invalid by any court action in a court of competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences or words of this ordinance as hereby adopted shall remain in full force and effect.

Section 3. CEQA Exemption. The adoption of this Ordinance and the implementation of the regulatory programs of this Ordinance do not require further review under the California Environmental Quality Act (“CEQA”) pursuant to subdivision (b) of CEQA Guidelines Section 15378, in view of the fact that this Ordinance constitutes general policy and procedure making that, by streamlining and simplifying the process for merging and unsubdividing parcels, would not result in the creation of additional parcels that would have a potential for development resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

The adoption of this Ordinance is furthermore categorically exempt from CEQA pursuant to CEQA Guidelines Section 15305 for minor alterations to land use limitations that which do not result in any changes in land use or density.

Section 4. Effective Date. This ordinance shall take effect thirty (30) days after its adoption by the City Council.

Section 5. Certification. The City Clerk of the City of Barstow is hereby directed to certify to the passage and adoption of this Ordinance and to cause it to be published as required by law.

PASSED, APPROVED and ADOPTED this 22nd day of February, 2022. __________________________________
Paul Anthony Courtney, Dr. B.A., Mayor
ATTEST:
______________________________
Andrea Flores, City Clerk

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I, Andrea Flores, City Clerk for the City of Barstow, California, and ex-officio Clerk of the City Council, do hereby certify under penalty of perjury that the foregoing is a true and correct copy of Ordinance No. 987-2022, which was introduced at the regular meeting of the City Council of the City of Barstow held on the 7
th day of February, 2022 and adopted
at a regular meeting of the City Council on the 22nd day of February, 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Andrea Flores, City Clerk

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Regular Meeting
02/22/22 07:00 PM
Administrative Services
Tara Becerra
Purchase
Doc ID: 4938

AGENDA ITEM
AGENDA MATTER:

APPROVAL OF AGREEMENT FOR STATION ALERTING SYSTEM
EXECUTIVE SUMMARY:

On August 2, 2021 the purchase of a Station alerting system was brought to the City Council and approved for the use of American Rescue Plan funding (ARPA).

Staff seeks the City Council's approval to enter into an agreement with US Digital Designs (USDD) in the amount of $166,850.11 to purchase Software and Hardware for the G2 Phoenix Station Alerting system, and $5,799.45 for the Interface to Central Square Pro (CSPro) Series CAD software.

DISCUSSION:

Barstow Fire, Police, and Information Technology staff, have been working with USDD for approximately three years to purchase and implement this software. However, the system has been deferred until now, due to a lack of funding. The current system uses old technology, is failing, and cannot be repaired in the event of failure. Due to the increase in calls due to COVID -19, and the imminent failure of the current system, it has become imperative to replace the system with a modern technology solution for paging and toning. The proposed station alerting system will provide the ability to effectively tone and page fire staff to calls for service, increasing efficiency and potentially decreasing response times. Additionally, this system provides for dorm level toning to accommodate various sleeping schedules and calls for service, to provide an enhanced work environment for fire staff.

The selection of USDD is under sole source vendor terms, as CSPro does not have a completed custom interface with any other system than G2 Phoenix, and USDD is the sole vendor selling and supporting that system.

It is important to note that USDD provides the software and hardware for the G2 system. Staff will return to Council for funding allocation and bid award for the installation of the system hardware once the RFP process is completed.

Staff is bringing the installation items separately, as the price index for the USDD is scheduled to increase, and we can realize savings if a Purchase Order is submitted to USDD by February 23, 2022.

FISCAL IMPACT:

Funding is proposed to be appropriated from the American Rescue Plan Act (ARPA) Federal Grant.

Sufficient funding is available within the grant to appropriate$173,000 for the purchase of Digital Designs Software and Hardware in the amount of 166,850.11 and Central Square Software Interface: $5,799.45.

The total expected Hardware and Software cost is $172,649.56. 9 Packet Pg. 162
Regular Meeting
02/22/22 07:00 PM
Administrative Services
Tara Becerra
Purchase
Doc ID: 4938

AGENDA ITEM
RECOMMENDED ACTION:

Staff recommends the City Council approve the allocation total of $172,649.56 from the ARPA funding and authorize the City Manager to sign the necessary documents. 9 Packet Pg. 163
us digital designs
Tempe, Arizona USA
Phoenix G2 - Automated Fire Station Alerting
Quotation to:

The City of Barstow, California
Barstow Fire Protection District
Project:

G2 Fire Station Alerting System
One (1) Primary Dispatch System & Two (2) Station Systems Proposal number:

CA_BSTW001
Revision #
1 Quote Date:
26-Jul-2021
Quote Expires:
24-Oct-2021
INSTALLATION BY:

N/A - Installation Training & Certification is included By:

Peter Donkin
Project Manager
US Digital Designs, Inc.
1835 E Sixth St #27
Tempe, AZ 85281
602-687-1759 direct
480-290-7892 fax
[email protected]
[This Proposal is subject to corrections due to Errors or Omissions] [Pricing Protected per Public Procurement Authority (PPA0), League of Oregon Cities (LOC), Master Price Agreement (MPA) available to members of National Purchase Partners, LLC, dba Public Safety GPO, dba Law Enforcement GPO and dba NPPGov - Contract #VH 1164 - more information available at https://nppgov.com/contract/us-digital-designs]
The Barstow Fire Protection District is Already Member # M-5782356 PROPRIETARY and CONFIDENTIAL TITLE Page 1 of 17

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US DIGITAL DESIGNS QUOTE
1835 E. Sixth St. Suite #27
Tempe, Arizona 85281
877-551-8733 tel 480-290-7892 fax DATE: 7/26/2021
Expires: 10/24/2021
Quote SUBMITTED TO:

The City of Barstow, California
Barstow Fire Protection District

REF PROPOSAL
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT DI1 LOT USDD 0
Radio System Interface (Full Console
Interface) - Requires (owner-furbished)
dedicated console, specifically and
solely tasked for Station Alerting
RSI-P $ 13,650.00 $ 12,285.00 $ -
DI2 LOT USDD 0 Additional Radio Channel ARC $ 4,225.00 $ 3,802.50 $ - DI3 LOT CAD 1
CAD Interface - Zuercher (USDD-side
Only - Customer responsibility to
discuss CAD-side costs (if any) with
their vendor)
CADI-P $ 11,950.00 $ 10,755.00 $ 10,755.00
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT DC1a PR USDD 1
G2 Communications Gateway Pair
(Hardware for CAD interface) 2@1RU
each (2RU Total)
G2-GW $ 10,425.00 $ 9,382.50 $ 9,382.50
DC2 Kit USDD 1
G2 Gateway Audio Radio Interface
(GaRi) - Kitted with a Rack-Mount
Adapter Plate which mounts (up to) 2
GaRI2s in 19" Rack
GaRI2-RM $ 2,502.00 $ 2,251.80 $ 2,251.80
DC5 Kit USDD 0
G2 HDTV REMOTE Module (TV &
Electrical Outlet by Others)
TVR $ 975.00 $ 877.50 $ -
DC6 Kit USDD 0 G2 Light Tower Interface LTI $ 575.00 $ 517.50 $ - Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT DS1 HR USDD 50 Gateway Configuration &
Modifications GW-CM $ 310.00 $ 279.00 $ 13,950.00
DS2 LOT USDD 0 Radio System Interface Modification RSI-CM $ 4,225.00 $ 3,802.50 $ - PRIMARY DISPATCH G2 FSA SYSTEM

DISPATCH-LEVEL
Dispatch center costs typically only need to be assumed once per dispatching agency, no matter how many stations are dispatched (unless redundant centers or further modifications are needed).

CA_BSTW001 v1

DISPATCH SYSTEM INTERFACES

DISPATCH SYSTEM COMPONENTS

DISPATCH SYSTEM SERVICES
PROPRIETARY and CONFIDENTIAL PRIMARY DISPATCH CENTER Page 2 of 17

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DS3a LOT USDD 1
Gateway Installation / On-Site BY
USDD (with direct coordinated
assistance by authorized customer
CAD, Radio & IT personnel)
GW-I-O $ 875.00 $ 787.50 $ 787.50
DS3b LOT USDD 0
Gateway Installation / BY
CUSTOMER (with REMOTE
ASSISTANCE by USDD Personnel)
GW-I-C $ 325.00 $ 292.50 $ -
DS3c LOT USDD 1
Gateway Start-Up / On-Site BY USDD
(with direct coordinated assistance by
authorized customer CAD, Radio & IT
personnel)
GW-SU-O $ 5,925.00 $ 5,391.75 $ 5,391.75
DS4 LOT USDD 1 Gateway Project Management GW-PM $ 349.03 $ 314.13 $ 314.13 DS5a LOT USDD 1
Training - System Administrator /
Dispatch Supervisor - On-Site (4
Hours)
TRA-DIS-O $ 4,025.00 $ 3,622.50 $ 3,622.50
DS5b LOT USDD 0
Training - System Administrator /
Dispatch Supervisor - Remote
Refresh (4 Hours)
TRA-DIS-R $ 1,200.00 $ 1,080.00 $ -
DS6a LOT USDD 1
Training - Station-Level
Configuration and Equipment Usage
- On-Site (4 Hours)
TRA-STA-O $ 4,025.00 $ 3,622.50 $ 3,622.50
DS6b LOT USDD 0
Training - Station-Level
Configuration and Equipment Usage
- Remote Refresh (4 Hours)
TRA-STA-R $ 1,200.00 $ 1,080.00 $ -
DS7a LOT USDD 0
Training - Installation Contractor -
On-Site / USDD G2 Certification / 8
Hours (TBD - only needed if required to
use non-certified contractor)
TRA-IC-O $ 5,325.00 $ 4,792.50 $ -
DS7b LOT USDD 0
Training - Installation Contractor - At
Arizona Training Center / USDD G2
Certification / 8 Hours (TBD - only
needed if required to use non-certified
contractor)
TRA-IC-AZ $ 2,725.00 $ 2,452.50 $ -
DS8a HR USDD 0
Management Meeting with Customer /
at USDD Tempe, AZ location (per Hour
/ Per Person)
MTG-MGT-U $ 244.00 $ 219.60 $ -
DS8b LOT USDD 0
Management Meeting with Customer /
at Customer Site (above per hour/per
person cost + required travel and
accomodation)
MTG-MGT-C $ - $ - $ -
DS9 LOT USDD 0 Misc Option 1 $ - $ - $ -
DS10 LOT USDD 0 Misc Option 2 $ - $ - $ -
$ 50,077.68
$ 99.00
System Subtotal $ 50,176.68
PRIMARY DISPATCH G2 FSA SYSTEM System Total:

Shipping Total:

PROPRIETARY and CONFIDENTIAL PRIMARY DISPATCH CENTER Page 3 of 17

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48 2
2 Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT A1 Ea/Yr USDD 48
G2 MOBILE FSAS APP - Single Device
License / Per Year Cost ($9.00 / $8.10
per Month)
APP-DLI $ 108.00 $ 97.20
$4665.6 but no
cost/included while
under warranty or
elected support
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT A2 Ea/Yr USDD 0
G2 MOBILE FSAS APP - Single Device
License / Per Year Cost ($9.00 / $8.10
per Month)
APP-DLA $ 108.00 $ 97.20 $ -
1 $ -
$ -
# of Mobile App Device Licenses (Users) Requested:
# of Stations within the agency to be Alerted:

All Years Subtotal:

USDD G2 MOBILE FSA APP:

USDD has developed the Phoenix G2 FSA Mobile Application (the “App”) to provide a remote extension of the customer’s existing G2 FSAS. Mobile App Only Available to Customers Using USDD's G2 Communications Gateways interfaced to a formal Computer Aided Dispatch (CAD) System. The App is supported by Apple and Android devices. The App will interface with the Agency’s CAD to send simultaneous mobile alerts, including dispatch announcements, administrative alerts, IT support notifications and application update notifications to authorized personnel via their smartphones and tablets. The App alerts personnel as individuals or groups (e.g., stations, battalions, districts, etc.) wherever they are, making it especially ideal for volunteers and reserves. The mobile alerts plays the same tones as those in the station, shows incident location using the device’s built-in mapping capabilities and enables users to save notifications for future reference and search for previous notifications. In addition, the App provides an easy-access email address and phone link to local IT support. Each ATX Station Controller will enable x24 App licenses at no additional charge while the System is under warranty or annual service and support. Additional licenses can be obtained on a sliding cost scale. It should be noted, however, that the performance of mobile alerting is subject to network reliability and coverage.

So your eventual needs will be determined when you let us know how many device licenses you would need, versus the 24 devices-licenses-per-ATX-purchased and currently under warranty or support. As long as the purchased/installed ATX Station Controller is currently under warranty or elected recurring annual support, then there is no additional annual cost for up to x24 individual device licenses for the G2 Mobile FSA App.

Please Note that if customer declines Recurring Annual Support Options, then they will have to pay separately for the App or forfeit ability to use the G2 Mobile Alerting App. Any deviation from device license numbers listed above subjects proposal to change.

PRIMARY DISPATCH MOBILE APP SERVICE
for IOS and ANDROID Platforms Only - In Conjunction with USDD Communications Gateways Only For each year the FSA System is under standard warranty or elected recurring support coverage, USDD would like to offer our G2 Mobile Station Alerting App to those customers at no additional cost (in groups of 24 licenses-per-ATX-purchased). # of Stations to have ATX Station Controller Installed:

APP DEVICE LICENSES - INCLUDED (at no additional cost, x24 Per-ATX Installed while under Warranty/Support) APP DEVICE LICENSES - ADDITIONAL NEEDED (or surplus available) (If no longer under Warranty or Elected Support)
Number of Years Purchasing for this License Group
PRIMARY DISPATCH MOBILE APP SERVICE Yearly Total:

PROPRIETARY and CONFIDENTIAL PRIMARY DISPATCH CENTER Page 4 of 17

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Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT M1 YR USDD 1
G2 FSA Mapping Server - Yearly
Hosting Cost (Cloud/USDD Hosted)
Using National Street Data we provide,
as-is
MAP-CLD $ 1,540.00 $ 1,386.00
1386 included at
no charge/no
additional cost
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT M2 EA USDD 0
G2 FSA Mapping Server (Hardware
for mapping interface) 1@2RU ONLY

NEED TO INCLUDE IF YOU DO NOT
WISH USDD TO HOST. Would contain
only your data / Accessible only to your
system.

MAP-CUS $ 4,625.00 $ 4,162.50 $ -
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT M3 HR USDD 0
System Configuration and
Modification for Mapping MAP-CM $ 310.00 $ 279.00 $ -
M4 LOT USDD 0
Customer-Hosted Mapping Server
Configuration and Start-up MAP-CSU-O $ 5,925.00 $ 5,332.50 $ - M5 HR USDD 0 Import Customer Vector Data MAP-IVD $ 310.00 $ 279.00 $ - M6 HR USDD 0 Import Customer Raster Data MAP-IRD $ 310.00 $ 279.00 $ - M7 LOT USDD 0
Mapping Gateway Project
Management MAP-PM $ 415.00 $ 373.50 $ -
M8 LOT USDD 0
Training - Mapping Service - On-Site
(4 Hours) MAP-TRN-O $ 4,025.00 $ 3,622.50 $ -
M9 LOT USDD 0
Training - Mapping Services -
Remote Refresh (4 Hours) MAP-TRN-R $ 1,200.00 $ 1,080.00 $ - M10 LOT USDD 0
Training - Mapping Services - At
Arizona Training Center MAP-TRN-AZ $ 1,600.00 $ 1,440.00 $ - M11 LOT USDD 0 Misc Option 1 $ - $ - $ -
$ -
$ -
$ -
PRIMARY DISPATCH MAPPING SERVICE System Total:

Mapping System costs typically only need to be assumed once per dispatching agency, no matter how many stations are dispatched (unless redundant centers or further modifications are needed). Costs for this part of the system are often shared between consolidated agencies.

USDD-HOSTED MAPPING - INCLUDED (at no additional cost while under Warranty/Support)

CUSTOMER-HOSTED MAPPING

MAPPING SYSTEM SERVICES

PRIMARY DISPATCH MAPPING SERVICE
Shipping Total:

System Subtotal
PROPRIETARY and CONFIDENTIAL PRIMARY DISPATCH CENTER Page 5 of 17

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Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT 17 HR USDD 1.5
[STANDARD] 1st YEAR WARRANTY
& SUPPORT FOR THIS DISPATCH
SYSTEM (or Component): Telephone /
Remote Access Support (8:00 AM -
5:00 PM MST) PLEASE NOTE: An
additional 6 months (for total of 18
months/1.5 years) of initial warranty
has been offered by USDD for no
additional cost so all stations can be
installed and enjoy same
warranty/support start/stop dates)
RS-1YR-STD $ 2,238.93 $2,015.04
3022.5555 but No
Charge For Initial
Warranty Period /
Not Included in
Subtotals
18 LOT USDD 0.0
[STANDARD] EACH ADDITIONAL
YEAR (12-Months) WARRANTY &

SUPPORT FOR THIS DISPATCH
SYSTEM (or Component): Telephone /
Remote Access Support (8:00 AM -
5:00 PM MST) IF QUANTITY '0' THEN

NO ADDITIONAL SUPPORT IS

ASSUMED OR AUTHORIZED

BEYOND INITIAL WARRANTY
PERIOD
RS-AYR-STD $ 2,238.93 $ 2,015.04 $ -

INDIVIDUAL DISPATCH SYSTEMS TOTALS
$ 50,176.68
$ -
$ -

ENTIRE DISPATCH-LEVEL SUBTOTALS (NOW INCLUDING WARRANTY, OPTIONAL SUPPORT & TAX AS WELL) ALL DISPATCH-LEVEL SYSTEMS SUBTOTAL: $ 50,077.68
ALL DISPATCH-LEVEL SHIPPING SUBTOTAL: $ 99.00
ALL DISPATCH-LEVEL WARRANTY & SUPPORT: $ -
CALIFORNIA COST RECOVERY FEE: $ 2,353.65
$ 52,530.33

DISPATCH-LEVEL WARRANTY & OPTIONAL RECURRING ANNUAL SUPPORT

PRIMARY DISPATCH WARRANTY & SUPPORT
INCLUDES G2 MOBILE SMART-PHONE ALERTING APPS & USDD-HOSTED MAPPING SERVICES (if available). Customer must elect to choose any coverage they require beyond initial warranty period, or USDD will not be authorized to provide any service or support. Mobile Smart Phone Alerting App and Mapping Services only available to customer while under warranty or elected recurring annual support. Support Agreements subject to change if system design is modified. For additional details, please review current USDD Warranty Statement and Service Agreement This quote does not include or assume any amounts for sales or use tax. Customer needs to contact its procurement department to determine if sales or use tax is payable, and if so, to make the determination of the amount to be paid. Per our contracts, Customer is responsible for the payment of any sales or use taxes owed from any purchase from USDD.

PRIMARY DISPATCH G2 FSA SYSTEM TOTAL:

PRIMARY DISPATCH MOBILE APP SERVICE TOTAL:

PRIMARY DISPATCH MAPPING SERVICE TOTAL:

PRIMARY DISPATCH-LEVEL GRAND TOTAL:
(SEE 'SECTION TOTALS' PAGE FOR EVEN MORE DETAIL)
PROPRIETARY and CONFIDENTIAL PRIMARY DISPATCH CENTER Page 6 of 17

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US DIGITAL DESIGNS QUOTE
1835 E. Sixth St. Suite #27
Tempe, Arizona 85281
877-551-8733 tel 480-290-7892 fax DATE: 7/26/2021
Expires: 10/24/2021
Quote SUBMITTED TO:

The City of Barstow, California
Barstow Fire Protection District

REF PROPOSAL
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SL1 Ea USDD 1 G2 VOICEALERT - Single Station License. VA $ 1,030.00 $ 927.00 $ 927.00 SL2 Ea/Yr USDD 24
G2 MOBILE FSAS APP - Single Device License. Up
to 24 Licenses-Per-ATX are offered at $0.00 cost each
as long as system is currently under warranty or elected recurring annual support coverage. See 'Mobile' Section for more detail.

G2-APP-DLI $ 108.00 $ 97.20 N/A - Included
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SC1 Kit USDD 1
G2 ATX STATION CONTROLLER -
Power/Signal/Control up to 8 peripheral Remote
Options. 4 Unique Amps/Zones available.

ATX $ 21,750.00 $ 19,575.00 $ 19,575.00
SC2 Kit USDD 0
G2 EXPANSION KIT - Allows ability to
Power/Signal/Control up to 12 more peripheral
Remote options per EXP.

EXP $ 7,325.00 $ 6,592.50 $ -
SC3 Kit USDD 0 Rack Mount Ears for ATX or EXP ATX-E $ 54.00 $ 48.60 $ - SC4 Kit USDD 0 Base Plate for ATX or EXP ATX-P $ 54.00 $ 48.60 $ - SC5 Ea TBD 1 ATX UPS, Standard UPS-STD $ 923.00 $ 830.70 $ 830.70 SC6 Ea TBD 1 Shelf/Bracket, Wall-Mount for UPS UPS-WMB $ 57.00 $ 51.30 $ 51.30 Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SP1a Ea TBD 0 Audio Amplifier, External, Standard AMP $ 987.00 $ 888.30 $ - SP1b Ea TBD 0 Shelf, Under Table or Wall Mount, for 1U 1/2 Rack AMP-S $ 66.00 $ 59.40 $ - SP2 Ea USDD 0
G2 COLOR INDICATOR REMOTE Module - Up to
8 unique colors CIR $ 725.00 $ 652.50 $ -
SP3a Ea USDD 1
G2 HDTV REMOTE Module (TV & Electrical Outlet
by Others; C.E.C. control subject to TV ability) TVR $ 975.00 $ 877.50 $ 877.50 SP3b Ea TBD 0
Flat Panel Monitor / Smart HDTV 40-43" (Electrical
Outlet/Provision By Others; C.E.C. control subject
to TV ability)
FP-43 $ 1,377.57 $ 1,239.81 $ -
SP3c Ea TBD 0 Flat Panel / TV Mount- Universal 23"-46" Tilt FPM-U $ 107.86 $ 97.07 $ - SP4 Ea USDD 0 G2 I/O REMOTE Module w/ 8 In & 8 Out IOR $ 1,275.00 $ 1,147.50 $ - SP5 Ea USDD 1 Push Button, Standard (Black) PB-B $ 110.00 $ 99.00 $ 99.00 SP6 Ea USDD 2 Push Button, Emergency (Red) PB-R $ 110.00 $ 99.00 $ 198.00 SP7 Ea USDD 3
G2 MESSAGE REMOTE 2 Module (2017 Version
2) MR2 $ 1,275.00 $ 1,147.50 $ 3,442.50
SP9a Ea USDD 0
G2 MESSAGE SIGN (Digital LED) MINI
GammaSign / 12" Active Screen Width / Turn Out
Timing ONLY
MS-G-M $ 915.00 $ 823.50 $ -
SP9b Ea USDD 2
G2 MESSAGE SIGN (Digital LED) STANDARD
GammaSign / 24" Active Screen Width MS-G-S $ 1,050.00 $ 945.00 $ 1,890.00 CA_BSTW001 v1 STATION-LEVEL
STATION 01
Based from USDD G2 Fire Station Alerting System Design Drawing # USDD.CA_BSTW.BOTH STATIONS.FSA.2021.07.15.pdf

STATION SYSTEM LICENSES

STATION SYSTEM CONTROLLER

STATION SYSTEM PERIPHERAL COMPONENTS
PROPRIETARY and CONFIDENTIAL STATION 01 SYSTEM Page 7 of 17

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SP9c Ea USDD 2
G2 MESSAGE SIGN (Digital LED) EXTENDED
GammaSign / 36" Active Screen Width MS-G-E $ 1,575.00 $ 1,417.50 $ 2,835.00 SP9d Ea USDD 2
MS-G Adapter Plate, SINGLE. VESA 100, joins (1) MSG-S (or-E) to any standard mount with VESA 100 hole patterns (mount not included)
MS-AP-S $ 38.00 $ 34.20 $ 68.40
SP9e Ea USDD 0
MS-G Adapter Plate, DOUBLE, VESA 100, joins (2) MSG -S(or-E) to any standard mount with VESA 100 hole patterns (mount not included)
MS-AP-D $ 49.00 $ 44.10 $ -
SP9f Ea USDD 0
MS-G Hanger Kit. Hangs single or double (back-to-back)
Message Signs (Gamma Version) from Ceiling. Includes both suspended ceiling T-Bar Scissor Clips and Hard-Pan Flange Mounts.

MS-HK $ 73.00 $ 65.70 $ -
SP11 Ea TBD 2 MS Mount - Articulating, Long reach MS-MNT-ART-L $ 287.00 $ 258.30 $ 516.60 SP12a Ea USDD 5 G2 ROOM REMOTE 2 Module / 2017 version 2 RR2 $ 2,025.00 $ 1,822.50 $ 9,112.50 SP12c Ea USDD 0 RR2 Adpater Plate, for Retrofit in RR1 Wall Cavity RR2-AP $ 46.00 $ 41.40 $ - SP12d Ea USDD 0
RR2 Surface Mount Box, for SURFACE MOUNT
(hard wall) installation. Three (3) 3/4" conduit
knock-outs.

RR2-SMB $ 175.00 $ 157.50 $ -
SP15 Ea USDD 14 G2 SPEAKER - LED Illuminated - FLUSH Mount, 70v SPK-LED-FM $ 325.00 $ 292.50 $ 4,095.00
SP16 Ea USDD 2
G2 SPEAKER - LED Illuminated - SURFACE
Mount (Metal Box), 70v SPK-LED-SM $ 325.00 $ 292.50 $ 585.00 SP17a Ea USDD 3
G2 SPEAKER - OmniAlertStrobe -
Omnidirectional Alerting Speaker, optimized for
high Vocal Intelligibility in large open indoor areas
and with High-Intensity LED Strobe Light Arrays -
includes Cable Hanging Kit (typically requires MR2
for power/signal/control)
SPK-OAS $ 815.00 $ 733.50 $ 2,200.50
SP17b Ea USDD 0
SPK-OAS/OmniStrobe Mounting Bracket / BEAM
FLANGE CLIP- for mounting directly onto an
exposed (1/8-14") I-Beam
SPK-OAS-BFC $ 13.00 $ 11.70 $ -
SP17c Ea USDD 0
SPK-OAS/OmniStrobe Mounting Bracket /DROP
CEILING BRACKET- for mounting directly to T-Bar
in Suspended Ceiling
SPK-OAS-DCB $ 48.00 $ 43.20 $ -
SP17d Ea USDD 0
SPK-OAS/OmniStrobe Mounting Bracket /
SURFACE MOUNT - for mounting directly to hard
ceiling
SPK-OAS-SMB $ 42.00 $ 37.80 $ -
SP18a Ea USDD 13 SPEAKER - STANDARD, FLUSH Mount, 70v SPK-STD-FM $ 85.00 $ 76.50 $ 994.50 SP18b Ea USDD 0
SPEAKER - STANDARD, SURFACE Mount (Metal
Box), 70v SPK-STD-SM $ 85.00 $ 76.50 $ -
SP19 Ea USDD 3
SPEAKER - APP BAY/OUTDOOR - Weatherized,
Surface Mount, 70v SPK-W-SM $ 310.00 $ 279.00 $ 837.00
SP21 Ea USDD 0 G2 Strobe Light / Red LED STR $ 550.00 $ 495.00 $ - SP20 Ea USDD 0 Transformer, 8ohm to 70V, External XFMR $ 53.00 $ 47.70 $ - SP22 Ea USDD 0
VIDEO DOOR STATION - Doorbell & Camera that
ties into G2 FSAS (HDTV Remote) - Includes
Power Injector
VDS $ 1,700.00 $ 1,530.00 $ -
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SS1 Ea USDD 0
Station Installation (N/A - Installation Training &
Certification is included for a local low voltage
contractor.)
ST-INST $ - $ - $ -
SS2 Ea USDD 0
Station Remediation (Removal and Disposal of
Legacy Equipment Not currently Assumed or
Included, nor is any related Remediation to Paint,
Drywall, etc.)
ST-INST $ - $ - $ -
SS3 Ea USDD 1 Station Configuration & Start-Up ST-SU $ 3,226.56 $ 2,903.91 $ 2,903.91 SS4 Ea USDD 1 Station Project Management ST-PM $ 1,113.74 $ 1,002.36 $ 1,002.36 SS5 Ea USDD 1 Station Engineering / Design Services ST-ES $ 393.08 $ 353.78 $ 353.78 SS6 Ea USDD 1 Station Documentation ST-DM $ 57.87 $ 52.08 $ 52.08

STATION SYSTEM SERVICES
PROPRIETARY and CONFIDENTIAL STATION 01 SYSTEM Page 8 of 17

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SS7a Ea USDD 0
Station Training - Configuration and Equipment.

On-Site @ Station. 4 Hours, 1 Visit. (for Technical
Services Staff)
TRA-UT-O $ 4,025.00 $ 3,622.50 $ -
SS7b Ea USDD 0
Station Training - User/Technician / Remote
Refresh (2 Hours) TRA-UT-R $ 600.00 $ 540.00 $ -
SS8a Ea USDD 1
Training - Installation Contractor - On-Site /
USDD G2 Certification / 8 Hours (TBD) TRA-IC-O $ 5,325.00 $ 4,792.50 $ 4,792.50 SS8b Ea USDD 0
Training - Installation Contractor - At Arizona
Training Center / USDD G2 Certification / 8 Hours
(TBD - only needed if required to use non-certified
contractor)
TRA-IC-AZ $ 2,725.00 $ 2,452.50 $ -
SS9 Ea USDD 0 Miscellaneous/TBD MISC $ - $ - $ -
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SW1 YR USDD 1.5
[STANDARD] 1st YEAR WARRANTY &
SUPPORT FOR THIS STATION SYSTEM (or
component): Telephone / Remote Access Support
(8:00 AM - 5:00 PM MST) PLEASE NOTE: An
additional 6 months (for total of 18 months/1.5
years) of initial warranty has been offered by USDD
for no additional cost so all stations can be installed and enjoy same warranty/support start/stop dates)
RS-1YR-STD $ 4,913.55 $ 4,422.20
6633.2925 but No
Charge For Initial
Warranty Period /
Not Included in
Subtotals
SW2 YR USDD 0.0
[STANDARD] EACH ADDITIONAL YEAR (12-
Months) WARRANTY & SUPPORT FOR THIS
STATION SYSTEM (or Component): Telephone /
Remote Access Support (8:00 AM - 5:00 PM MST)
IF QUANTITY '0' THEN NO ADDITIONAL

SUPPORT IS ASSUMED OR AUTHORIZED

BEYOND INITIAL WARRANTY PERIOD
RS-AYR-STD $ 4,913.55 $ 4,422.20 $ -
$ 58,240.13
$ 1,338.00
$ -
$ 2,737.29
$ 62,315.42
Shipping:

STATION 01 System:

This quote does not include or assume any amounts for sales or use tax. Customer needs to contact its procurement department to determine if sales or use tax is payable, and if so, to make the determination of the amount to be paid. Per our contracts, Customer is responsible for the payment of any sales or use taxes owed from any purchase from USDD.

STATION SUBTOTAL:

STATION SYSTEM WARRANTY & OPTIONAL RECURRING ANNUAL SUPPORT Warranty & Support:

California Cost Recovery Fee:

PROPRIETARY and CONFIDENTIAL STATION 01 SYSTEM Page 9 of 17

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13 - All communications pathway infrastructure (network, radio, etc.) by others unless specifically detailed in this proposal. 15 - Any misuse, unauthorized modification, improper installation, excessive shock, attempted repair, accident, or improper or negligent use, storage, transportation, or handling by any party other than USDD shall render this limited warranty null, void and of no further effect 14 - USDD cannot warrant nor support any owner-furbished (3rd-Party) system or component we are required to integrate with. USDD cannot warrant nor support any system or component it has not proofed engineering for and has not specifically authorized for use within public safety environments. 01 - Unless specifically detailed in this proposal, no installation by USDD or it's subcontractors is assumed or provided. 03 - USDD can source, qualify, train and certify Local Licensed Regional Subcontrators where needed. 02 - Because these are mission-critical systems, USDD can only warrant and support systems installed by G2 Trained and Certified Contractors. 04 - Installation warranted by installation contractor - G2 FSAS warranted, serviced and supported by USDD. 12 - All electrical power, including (but not limited to) raceway,conduit, backboxes, service panels, high-voltage wiring and fixtures by others. 11 - If applicable, Gas Control Shutoff Valve Addendum (to USDD and installation contractor) must be signed prior to installation. 05 - Unless specifically detailed in this proposal, installation to be performed during normal working hours. 09 - USDD FSAS Equipment to be made available by owner to Installation Contractor prior to on-site arrival. 06 - Unless specifically detailed in this proposal, no permit fees or material charges have been included. 07 - Unless specifically detailed in this proposal, no removal or remediation has been assumed or included. 08 - Unless specifically detailed in this proposal, no bonds of any type (performance, bid) have been assumed,included or budgeted for in this proposal.

Warranty & Support Notes:

Customer must elect to choose any coverage they require beyond initial warranty period, or USDD will not be authorized to provide any service or support.

Mobile Smart Phone Alerting App and Mapping Services only available to customer while under warranty or elected recurring annual support. Support Agreements subject to change if system design is modified. For additional details, please review current USDD Warranty Statement and Service Agreement.

USDD cannot warrant nor support any system configuration that deviates from this specific proposal's documented station system design file number. USDD cannot warrant nor support any system not using USDD-approved UPS Battery Backup. USDD cannot warrant nor support any system not installed by G2 Trained & Certified Installation technician (installer). If customer intends to tie this system into any 3rd-party system or devices, USDD will be unable to warrant or support the sytem until we've had a chance to review documented engineering assumptions and approve system integrity, performance and reliability expectations.

For FSAaaS Program: The cost of service and support beyond initial warranty period is included in the FSASaaS Program for a total of 5 years. The service and support includes Mobile Smart Phone Alerting App and Mapping Services. Please see the FSASaaS Subscription Agreement for more information concerning the service and support provided by USDD. USDD cannot warrant nor support any system not using USDD-approved UPS Battery Backup. USDD cannnot warrant nor support any system not installed by G2 Trained & Certified Installation technician (installer). If customer intends to tie this system into any 3rd-party system or devices, USDD will be unable to warrant or support the sytem until we've had a chance to review documented engineering assumptions and approve system integrity, performance and reliability expectations.

Station System Installation Notes:
10 - Structural backing for system devices and other millwork (not specifically detailed) by others.

PROPRIETARY and CONFIDENTIAL STATION 01 SYSTEM Page 10 of 17

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US DIGITAL DESIGNS QUOTE
1835 E. Sixth St. Suite #27
Tempe, Arizona 85281
877-551-8733 tel 480-290-7892 fax DATE: 7/26/2021
Expires: 10/24/2021
Quote SUBMITTED TO:

The City of Barstow, California
Barstow Fire Protection District

ATX $ 21,750.00 $ 19,575.00 $ 19,575.00
SC2 Kit USDD 0
G2 EXPANSION KIT - Allows ability to
Power/Signal/Control up to 12 more peripheral
Remote options per EXP.

EXP $ 7,325.00 $ 6,592.50 $ -
SC3 Kit USDD 0 Rack Mount Ears for ATX or EXP ATX-E $ 54.00 $ 48.60 $ - SC4 Kit USDD 0 Base Plate for ATX or EXP ATX-P $ 54.00 $ 48.60 $ - SC5 Ea TBD 1 ATX UPS, Standard UPS-STD $ 923.00 $ 830.70 $ 830.70 SC6 Ea TBD 1 Shelf/Bracket, Wall-Mount for UPS UPS-WMB $ 57.00 $ 51.30 $ 51.30 Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SP1a Ea TBD 0 Audio Amplifier, External, Standard AMP $ 987.00 $ 888.30 $ - SP1b Ea TBD 0 Shelf, Under Table or Wall Mount, for 1U 1/2 Rack AMP-S $ 66.00 $ 59.40 $ - SP2 Ea USDD 0
G2 COLOR INDICATOR REMOTE Module - Up to
8 unique colors CIR $ 725.00 $ 652.50 $ -
SP3a Ea USDD 1
G2 HDTV REMOTE Module (TV & Electrical Outlet
by Others; C.E.C. control subject to TV ability) TVR $ 975.00 $ 877.50 $ 877.50 SP3b Ea TBD 0
Flat Panel Monitor / Smart HDTV 40-43" (Electrical
Outlet/Provision By Others; C.E.C. control subject
to TV ability)
FP-43 $ 1,377.57 $ 1,239.81 $ -
SP3c Ea TBD 0 Flat Panel / TV Mount- Universal 23"-46" Tilt FPM-U $ 107.86 $ 97.07 $ - SP4 Ea USDD 0 G2 I/O REMOTE Module w/ 8 In & 8 Out IOR $ 1,275.00 $ 1,147.50 $ - SP5 Ea USDD 1 Push Button, Standard (Black) PB-B $ 110.00 $ 99.00 $ 99.00 SP6 Ea USDD 2 Push Button, Emergency (Red) PB-R $ 110.00 $ 99.00 $ 198.00 SP7 Ea USDD 1
G2 MESSAGE REMOTE 2 Module (2017 Version
2) MR2 $ 1,275.00 $ 1,147.50 $ 1,147.50
SP9a Ea USDD 0
G2 MESSAGE SIGN (Digital LED) MINI
GammaSign / 12" Active Screen Width / Turn Out
Timing ONLY
MS-G-M $ 915.00 $ 823.50 $ -
SP9b Ea USDD 3
G2 MESSAGE SIGN (Digital LED) STANDARD
GammaSign / 24" Active Screen Width MS-G-S $ 1,050.00 $ 945.00 $ 2,835.00 CA_BSTW001 v1 STATION-LEVEL
STATION 03
Based from USDD G2 Fire Station Alerting System Design Drawing # USDD.CA_BSTW.BOTH STATIONS.FSA.2021.07.15.pdf

STATION SYSTEM LICENSES

STATION SYSTEM CONTROLLER

STATION SYSTEM PERIPHERAL COMPONENTS
PROPRIETARY and CONFIDENTIAL STATION 03 SYSTEM Page 11 of 17

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SP9c Ea USDD 0
G2 MESSAGE SIGN (Digital LED) EXTENDED
GammaSign / 36" Active Screen Width MS-G-E $ 1,575.00 $ 1,417.50 $ - SP9d Ea USDD 0
MS-G Adapter Plate, SINGLE. VESA 100, joins (1) MSG-S (or-E) to any standard mount with VESA 100 hole patterns (mount not included)
MS-AP-S $ 38.00 $ 34.20 $ -
SP9e Ea USDD 1
MS-G Adapter Plate, DOUBLE, VESA 100, joins (2) MSG -S(or-E) to any standard mount with VESA 100 hole patterns (mount not included)
MS-AP-D $ 49.00 $ 44.10 $ 44.10
SP9f Ea USDD 0
MS-G Hanger Kit. Hangs single or double (back-to-back)
Message Signs (Gamma Version) from Ceiling. Includes both suspended ceiling T-Bar Scissor Clips and Hard-Pan Flange Mounts.

MS-HK $ 73.00 $ 65.70 $ -
SP11 Ea TBD 1 MS Mount - Articulating, Long reach MS-MNT-ART-L $ 287.00 $ 258.30 $ 258.30 SP12a Ea USDD 0 G2 ROOM REMOTE 2 Module / 2017 version 2 RR2 $ 2,025.00 $ 1,822.50 $ - SP12c Ea USDD 0 RR2 Adpater Plate, for Retrofit in RR1 Wall Cavity RR2-AP $ 46.00 $ 41.40 $ - SP12d Ea USDD 0
RR2 Surface Mount Box, for SURFACE MOUNT
(hard wall) installation. Three (3) 3/4" conduit
knock-outs.

RR2-SMB $ 175.00 $ 157.50 $ -
SP15 Ea USDD 8
G2 SPEAKER - LED Illuminated - FLUSH Mount,
70v SPK-LED-FM $ 325.00 $ 292.50 $ 2,340.00
SP16 Ea USDD 0
G2 SPEAKER - LED Illuminated - SURFACE
Mount (Metal Box), 70v SPK-LED-SM $ 325.00 $ 292.50 $ - SP17a Ea USDD 1
G2 SPEAKER - OmniAlertStrobe -
Omnidirectional Alerting Speaker, optimized for
high Vocal Intelligibility in large open indoor areas
and with High-Intensity LED Strobe Light Arrays -
includes Cable Hanging Kit (typically requires MR2
for power/signal/control)
SPK-OAS $ 815.00 $ 733.50 $ 733.50
SP17b Ea USDD 0
SPK-OAS/OmniStrobe Mounting Bracket / BEAM
FLANGE CLIP- for mounting directly onto an
exposed (1/8-14") I-Beam
SPK-OAS-BFC $ 13.00 $ 11.70 $ -
SP17c Ea USDD 0
SPK-OAS/OmniStrobe Mounting Bracket /DROP
CEILING BRACKET- for mounting directly to T-Bar
in Suspended Ceiling
SPK-OAS-DCB $ 48.00 $ 43.20 $ -
SP17d Ea USDD 0
SPK-OAS/OmniStrobe Mounting Bracket /
SURFACE MOUNT - for mounting directly to hard
ceiling
SPK-OAS-SMB $ 42.00 $ 37.80 $ -
SP18a Ea USDD 10 SPEAKER - STANDARD, FLUSH Mount, 70v SPK-STD-FM $ 85.00 $ 76.50 $ 765.00 SP18b Ea USDD 0
SPEAKER - STANDARD, SURFACE Mount (Metal
Box), 70v SPK-STD-SM $ 85.00 $ 76.50 $ -
SP19 Ea USDD 3
SPEAKER - APP BAY/OUTDOOR - Weatherized,
Surface Mount, 70v SPK-W-SM $ 310.00 $ 279.00 $ 837.00
SP21 Ea USDD 1 G2 Strobe Light / Red LED STR $ 550.00 $ 495.00 $ 495.00 SP20 Ea USDD 0 Transformer, 8ohm to 70V, External XFMR $ 53.00 $ 47.70 $ - SP22 Ea USDD 0
VIDEO DOOR STATION - Doorbell & Camera that
ties into G2 FSAS (HDTV Remote) - Includes
Power Injector
VDS $ 1,700.00 $ 1,530.00 $ -
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SS1 Ea USDD 0
Station Installation (N/A - Installation Training &
Certification is included for a local low voltage
contractor.)
ST-INST $ - $ - $ -
SS2 Ea USDD 0
Station Remediation (Removal and Disposal of
Legacy Equipment Not currently Assumed or
Included, nor is any related Remediation to Paint,
Drywall, etc.)
ST-INST $ - $ - $ -
SS3 Ea USDD 1 Station Configuration & Start-Up ST-SU $ 3,226.29 $ 2,903.66 $ 2,903.66 SS4 Ea USDD 1 Station Project Management ST-PM $ 1,113.37 $ 1,002.04 $ 1,002.04 SS5 Ea USDD 1 Station Engineering / Design Services ST-ES $ 391.28 $ 352.15 $ 352.15 SS6 Ea USDD 1 Station Documentation ST-DM $ 56.91 $ 51.22 $ 51.22

STATION SYSTEM SERVICES
PROPRIETARY and CONFIDENTIAL STATION 03 SYSTEM Page 12 of 17

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SS7a Ea USDD 0
Station Training - Configuration and Equipment.

On-Site @ Station. 4 Hours, 1 Visit. (for Technical
Services Staff)
TRA-UT-O $ 4,025.00 $ 3,622.50 $ -
SS7b Ea USDD 0
Station Training - User/Technician / Remote
Refresh (2 Hours) TRA-UT-R $ 600.00 $ 540.00 $ -
SS8a Ea USDD 0
Training - Installation Contractor - On-Site /
USDD G2 Certification / 8 Hours (TBD - only
needed if requied to use non-certified contractor)
TRA-IC-O $ 5,325.00 $ 4,792.50 $ -
SS8b Ea USDD 0
Training - Installation Contractor - At Arizona
Training Center / USDD G2 Certification / 8 Hours
(TBD - only needed if required to use non-certified
contractor)
TRA-IC-AZ $ 2,725.00 $ 2,452.50 $ -
SS9 Ea USDD 0 Miscellaneous/TBD MISC $ - $ - $ -
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SW1 YR USDD 1.5
[STANDARD] 1st YEAR WARRANTY &
SUPPORT FOR THIS STATION SYSTEM (or
component): Telephone / Remote Access Support
(8:00 AM - 5:00 PM MST) PLEASE NOTE: An
additional 6 months (for total of 18 months/1.5
years) of initial warranty has been offered by USDD
for no additional cost so all stations can be installed and enjoy same warranty/support start/stop dates)
RS-1YR-STD $ 3,201.39 $ 2,881.25
4321.8765 but No
Charge For Initial
Warranty Period /
Not Included in
Subtotals
SW2 YR USDD 0.0
[STANDARD] EACH ADDITIONAL YEAR (12-
Months) WARRANTY & SUPPORT FOR THIS
STATION SYSTEM (or Component): Telephone /
Remote Access Support (8:00 AM - 5:00 PM MST)
IF QUANTITY '0' THEN NO ADDITIONAL

SUPPORT IS ASSUMED OR AUTHORIZED

BEYOND INITIAL WARRANTY PERIOD
RS-AYR-STD $ 3,201.39 $ 2,881.25 $ -
$ 36,322.97
$ 903.00
$ -
$ 1,707.18
$ 38,933.15

STATION SYSTEM WARRANTY & OPTIONAL RECURRING ANNUAL SUPPORT STATION 03 System:

Shipping:

Warranty & Support:

STATION SUBTOTAL:

California Cost Recovery Fee:

PROPRIETARY and CONFIDENTIAL STATION 03 SYSTEM Page 13 of 17

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Customer must elect to choose any coverage they require beyond initial warranty period, or USDD will not be authorized to provide any service or support.

Warranty & Support Notes:
11 - If applicable, Gas Control Shutoff Valve Addendum (to USDD and installation contractor) must be signed prior to installation.

Station System Installation Notes:
01 - Unless specifically detailed in this proposal, no installation by USDD or it's subcontractors is assumed or provided. 02 - Because these are mission-critical systems, USDD can only warrant and support systems installed by G2 Trained and Certified Contractors. 03 - USDD can source, qualify, train and certify Local Licensed Regional Subcontrators where needed. 04 - Installation warranted by installation contractor - G2 FSAS warranted, serviced and supported by USDD. 05 - Unless specifically detailed in this proposal, installation to be performed during normal working hours. 06 - Unless specifically detailed in this proposal, no permit fees or material charges have been included. 07 - Unless specifically detailed in this proposal, no removal or remediation has been assumed or included. 08 - Unless specifically detailed in this proposal, no bonds of any type (performance, bid) have been assumed,included or budgeted for in this proposal. 09 - USDD FSAS Equipment to be made available by owner to Installation Contractor prior to on-site arrival. 10 - Structural backing for system devices and other millwork (not specifically detailed) by others. 12 - All electrical power, including (but not limited to) raceway,conduit, backboxes, service panels, high-voltage wiring and fixtures by others. 13 - All communications pathway infrastructure (network, radio, etc.) by others unless specifically detailed in this proposal. 14 - USDD cannot warrant nor support any owner-furbished (3rd-Party) system or component we are required to integrate with. USDD cannot warrant nor support any system or component it has not proofed engineering for and has not specifically authorized for use within public safety environments. 15 - Any misuse, unauthorized modification, improper installation, excessive shock, attempted repair, accident, or improper or negligent use, storage, transportation, or handling by any party other than USDD shall render this limited warranty null, void and of no further effect PROPRIETARY and CONFIDENTIAL STATION 03 SYSTEM Page 14 of 17

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US DIGITAL DESIGNS QUOTE
1835 E. Sixth St. Suite #27
Tempe, Arizona 85281
877-551-8733 tel 480-290-7892 fax DATE: 7/26/2021
Expires: 10/24/2021
Quote SUBMITTED TO:

The City of Barstow, California
Barstow Fire Protection District

REF PROPOSAL
$ 52,530.33
Includes: $ 50,176.68
$ -
$ -
$ -
$ 2,353.65
Notes:
$ 101,248.57
$ 59,578.13
$ -
$ 2,737.29
$ 37,225.97
$ -
$ 1,707.18
Notes:

US Digital Designs System Total $ 153,778.90
Includes:

STATION 01 CALIFORNIA COST RECOVERY FEE:

STATION 01 SYSTEM:

STATION 03 SYSTEM:

STATION 03 WARRANTY & SUPPORT:

Includes:

STATION 01 WARRANTY & SUPPORT:

Section Totals

DISPATCH-LEVEL SUBTOTAL

STATION-LEVEL SUBTOTAL
PRIMARY DISPATCH G2 FSA SYSTEM :

PRIMARY DISPATCH MOBILE APP SERVICE :

PRIMARY DISPATCH MAPPING SERVICE :

PRIMARY DISPATCH WARRANTY & SUPPORT :

CA_BSTW001 v1

SECTION TOTALS
[UNLESS OTHERWISE NOTED, ALL PRICES ARE $US]
PRIMARY DISPATCH G2 FSA SYSTEM CALIFORNIA COST RECOVERY FEE:

One (1) Dispatch Center System currently proposed/included. No backup or disaster-recovery dispatch systems have been requested, assumed or included in this proposal.

STATION 03 CALIFORNIA COST RECOVERY FEE:

Two (2) Station Systems and G2 Installation Training & Certification are currently included in this proposal.

The California Cost-Recovery Fee is a fee charged by USDD to offset amounts incurred by USDD to calculate, file and pay franchise taxes charged by the State of California for doing business within the state. The recovery fee is NOT a tax that is required to be paid by the customer and collected by USDD. More information from the California Franchise Tax board on this here https://www.ftb.ca.gov/businesses/Structures/SCorporations.shtml?WT.mc_id=Business_Forms_SCorpTOC (TBD By Customer) Customer must elect to choose any coverage they require beyond initial warranty period, or USDD will not be authorized to provide any service or support. Mobile Smart Phone Alerting App and Mapping Services only available to customer while under warranty or elected recurring annual support. Support Agreements subject to change if system design is modified. For additional details, please review current USDD Warranty Statement and Service Agreement
PROPRIETARY and CONFIDENTIAL SECTION TOTALS Page 15 of 17

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STANDARD TERMS AND CONDITIONS OF SALE
(Contract Sales)

1. REMITTANCES All invoices shall be due and payable upon receipt in United States currency, free of exchange, or any other charges, or as otherwise agreed in writing by US Digital Designs, Inc. (hereinafter called “USDD”).

2. PROPOSALS This proposal expires 30 days after its date. Prices are subject to correction for error.

3. PROGRESS PAYMENTS USDD reserves the right to invoice Customer monthly for all materials delivered. Invoices are due NET 30 upon receipt by Customer. If the Customer becomes overdue in any progress payment, USDD shall be entitled to suspend further shipments, shall be entitled to interest at the annual rate of 18%, and also to avail itself of any other legal remedies. Customer agrees that it will pay and/or reimburse USDD for any and all reasonable attorneys’ fees and costs which are incurred by USDD in the collection of amounts due and payable hereunder.

4. CANCELLATION AND SUSPENSION Any order resulting from this proposal is subject to cancellation or instructions to suspend work by the Customer only upon agreement to pay USDD for all work in progress and all inventoried or ordered project parts and materials, and all other costs incurred by USDD related to the contract.

5. TAXES All taxes of any kind levied by any federal, state, municipal or other governmental authority, which tax USDD is required to collect or pay with respect to the production, sale, or delivery of products sold to Customer shall be the responsibility of Customer. Customer agrees to pay all such taxes and further agrees to reimburse USDD for any such payments made by USDD.

6. LOSS, DAMAGE OR DELAY USDD shall not be liable for any loss, damage, or delay occasioned by any causes beyond USDD’s control, including, but not limited to, governmental actions or orders, embargoes, strikes, differences with workmen, fires, floods, accidents, or transportation delays. IN NO EVENT SHALL USDD BE LIABLE FOR ANY CONSEQUENTIAL OR SPECIAL DAMAGES.

7. 7.1 PRODUCT DEFECTS. If a product is defective and a valid claim is made within the Warranty Period, at its option, USDD will either (1) repair the defective product at no charge, using new parts or parts equivalent to new in performance and reliability or (2) exchange the product with a product that is new or equivalent to new in performance and reliability and is at least functionally equivalent to the original product. Any replacement product or part, including a user-installable part that has been installed in accordance with instructions provided by USDD, shall remain under warranty during the Warranty Period or for 90 days from the date of repair, whichever is later. When a product or part is exchanged, any replacement item becomes the Customer’s property and the replaced item becomes the property of USDD. Customer shall be responsible for and bear all risks and costs of shipping any products to USDD for repair. USDD shall be responsible for and bear all risks and costs of returning any product to Customer after repair or replacement. Replacement products will be returned to Customer configured as it was when the product was originally purchased, subject to applicable updates.

7.2 CLAIMS. Prior to making a Warranty claim, Customer is encouraged to review USDD’s online help resources. Thereafter, to make a valid claim hereunder, Customer must contact USDD technical support and describe the problem or defect with specificity. The first such contact must occur during the Warranty Period. USDD’s technical support contact information can be found on USDD’s web site at http://stationalerting.com/home/about-usdd/contact-usdd/. Customer must use its best efforts to assist in diagnosing defects, follow USDD’s technical instructions, and fully cooperate in the diagnostic process. Failure to do so shall relieve USDD of any further obligation hereunder.

7.3 EXCLUSIONS AND LIMITATIONS. USDD does not warrant that the operation of its product or any related peripherals will be uninterrupted or error-free. USDD is not responsible for damage arising from Customer’s failure to follow instructions relating to the product’s use. This Warranty does not apply to any Hardware or Software (as defined below) not used for its intended purpose. This Warranty does not apply to monitors or televisions manufactured by third parties. Repair or replacement of such components shall be subject exclusively to the manufacturer’s warranty, if any. Recovery and reinstallation of Hardware and user data (including passwords) are not covered under this Warranty. This Warranty does not apply: (a) to consumable parts, such as batteries, unless damage has occurred due to a defect in materials or workmanship; (b) to cosmetic damage, including but not limited to scratches, dents and broken plastic on ports; (c) to damage caused by use with non-USDD products; (d) to damage caused by accident, abuse, misuse, flood, lightning, fire, earthquake or other external causes; (e) to damage caused by operating the product outside the permitted or intended uses described by USDD; (f) to damage or failure caused by installation or service (including upgrades and expansions) performed by anyone who is not a representative of USDD or a USDD authorized installer or service provider; (g) to a product or part that has been modified to alter functionality or capability without the written permission of USDD; or (h) if any serial number has been removed or defaced.

TO THE EXTENT PERMITTED BY LAW, THIS WARRANTY AND REMEDIES SET FORTH ABOVE ARE EXCLUSIVE AND IN LIEU OF ALL OTHER WARRANTIES, REMEDIES AND CONDITIONS, WHETHER ORAL OR WRITTEN, STATUTORY, EXPRESS OR IMPLIED. AS

PERMITTED BY APPLICABLE LAW, USDD SPECIFICALLY DISCLAIMS ANY AND ALL STATUTORY OR IMPLIED WARRANTIES,

INCLUDING, WITHOUT LIMITATION, WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND WARRANTIES AGAINST HIDDEN OR LATENT DEFECTS. If USDD cannot lawfully disclaim statutory or implied warranties then to the extent permitted by law, all such warranties shall be limited in duration to the duration of this express Warranty and to repair or replacement service as determined by USDD in its sole discretion. No reseller, agent, or employee is authorized to make any modification, extension, or addition to this Warranty. If any term is held to be illegal or unenforceable, the legality or enforceability of the remaining terms shall not be affected or impaired.

WARRANTY: USDD warrants and guarantees its products for 12 months from the day of shipment to Customer (the “Warranty Period”), subject to the terms and limitations set forth herein. The Customer’s rights and remedies with respect to a product found to be defective in material or workmanship shall be limited exclusively to the rights and remedies set forth herein. Any misuse, unauthorized modification, improper installation, excessive shock, attempted repair, accident, or improper or negligent use, storage, transportation, or handling by any party other than USDD shall render this warranty null, void and of no further effect. USDD cannot warrant nor support any system or component it has not proofed engineering for and has not specifically authorized for use within public safety environments.

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EXCEPT AS PROVIDED IN THIS WARRANTY AND TO THE EXTENT PERMITTED BY LAW, USDD IS NOT RESPONSIBLE FOR DIRECT,

SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES RESULTING FROM ANY BREACH OF WARRANTY OR CONDITION, OR UNDER ANY OTHER LEGAL THEORY, INCLUDING BUT NOT LIMITED TO LOSS OF USE; LOSS OF REVENUE; LOSS OF THE USE OF MONEY; LOSS OF ANTICIPATED SAVINGS; LOSS OF GOODWILL; LOSS OF REPUTATION; and LOSS OF, DAMAGE TO OR CORRUPTION OF DATA. USDD IS NOT RESPONSIBLE FOR ANY INDIRECT LOSS OR DAMAGE HOWSOEVER CAUSED INCLUDING THE REPLACEMENT

OF EQUIPMENT AND PROPERTY, ANY COSTS OF RECOVERING PROGRAMMING OR REPRODUCING ANY PROGRAM OR DATA

STORED OR USED WITH USDD PRODUCTS, AND ANY FAILURE TO MAINTAIN THE CONFIDENTIALITY OF DATA STORED ON THE PRODUCT. USDD disclaims any representation that it will be able to repair any product under this Warranty or make a product exchange without risk to or loss of the programs or data stored thereon.

8. SERVICE AGREEMENT. The Product being purchased hereunder is not subject to any post warranty service agreement or maintanence program unless specifically contracted for between USDD and Customer. USDD offers a comprehensive post warranty Service Agreement at additional cost. Customer should contact USDD regarding its Service Agreement and costs associated therewith.

9. INTELLECTUAL PROPERTY: Customer hereby agrees and acknowledges that USDD owns all rights, title, and interest in and to the Intellectual Property (as defined below). Customer agrees to not remove, obscure, or alter USDD’s or any third party's copyright notice, trademarks, or other proprietary rights notices affixed to or contained within or accessed in conjunction with or through USDD’s Product (as defined below). Nothing herein shall be deemed to give, transfer, or convey to Customer any rights in the Intellectual Property other than the License, as set forth below.

9.1 LICENSE: At all times that Customer is in compliance with the terms of this Agreement and all other agreements between the parties, Customer shall have a non-exclusive, non-transferable, fully paid license to use the Software, but only in conjunction with the Hardware provided by USDD and only in conjunction with Customer’s fire station alerting system pursuant to the terms of this Agreement.

9.2 DEFINITIONS: For purposes of this Section the following terms shall have the following definitions:

9.2.1 “Intellectual Property " means any and all rights of USDD related to USDD’s Product existing from time to time under patent law, copyright law, trade secret law, trademark law, unfair competition law, and any and all other proprietary rights, and any and all derivative works, work product, applications, renewals, extensions and restorations thereof, now or hereafter in force and effect worldwide;

9.2.2 “USDD’s Product” means any and all Hardware and Software provided to Customer by USDD under this Agreement or any other contract, purchase order, or arrangement;

9.2.3 “Hardware” means a physically tangible electro-mechanical system or sub-system and associated documentation but specifically excludes any televisions or monitors manufactured by a third party; and

9.2.4 “Software” means software programs, including embedded software, firmware, executable code, linkable object code, and source code, including any updates, modifications, revisions, copies, documentation and design data that are licensed under this Agreement.

10. Remote Access to System.
a. USDD requires remote network access to the System, including access to Customer’s Communications Gateways, Station Controllers, and other USDD-supplied equipment through Secure Shell (SSH) to perform implementation and support tasks under this contract. To enable this the Customer will provide USDD support personnel VPN or similar remote network access to the System for USDD support personnel (“Customer Support”) to effectively troubleshoot critical or complex problems and to expedite resolution of such issues. Remote network access is also used to install core System software upgrades and customized software. USDD will only access Customer’s System with the knowledge and consent of Customer.
b. Alternative to Network Access. If the Customer elects not to provide remote network access to the System, then USDD may not be able to perform some support functions. Customers that elect not to routinely provide network access may temporarily reinstate this access to allow USDD to perform the above services. The following services will not be performed without this access:
· System software upgrades
· System software customization
· Network troubleshooting assistance including packet capture and network monitoring on USDD devices · Detailed log analysis
· Bulk updates to System database tables
· Troubleshooting that requires low-level system access or large file transfer c. Timely Access. Customers much ensure that remote access is available prior to notifying USDD of a support request. In the event that the Customer is unable to provide remote access, USDD will not be required to provide support outside those tasks that do not require remote access, and any corresponding resolution response times will not apply. d. Physical Security Tokens. USDD has multiple software engineers that provide after-hours support and these engineers do not typically take security tokens from the USDD office. If the customer requires the use of physical security tokens this may delay after hours service.

11. GOVERNING LAW Any contract resulting from this proposal shall be governed by, construed, and enforced in accordance with the laws of the State of Arizona.

12. ACCEPTANCE OF TERMS This proposal shall become a binding contract between the Customer and USDD when accepted in writing by the Customer. Without limiting the foregoing, issuance by Customer of a purchase order to USDD for any of the goods or services herein described shall constitute acceptance. Any such acceptance shall be with the mutual understanding that the terms and conditions of this proposal are a part thereof with the same effect as though signed by both parties named herein and shall prevail over any inconsistent provision of said order. No waiver, alteration, or modification of these terms and conditions shall be binding unless in writing and signed by an authorized representative of USDD.

13. SHIPPING/DELIVERY: Unless specifically detailed as otherwise in this proposal, all shipping and delivery costs (even thouse detailed per-system) relate to single combined shipment to a single point of delivery. If requested otherwise then costs and terms subject to change.

14. CREDIT CARDS: All USDD quotes are developed for the customer with the understanding the eventual purchase would be facilitated using standard Purchase Order and Invoice process. If customer would rather use a Credit Card for purchase then said order would be subject to a 4% credit card processing charge.

15. USDD cannot warrant nor support any system configuration that deviates from this specific proposal's documented station system design file number. USDD Cannot warrant nor support any system not using USDD-approved UPS Battery Backup. USDD cannnot warrant nor support any system not installed by G2 Trained & Certified Installation technician (installer). If customer intends to tie this system into any 3rd-party system or devices, USDD will be unable to warrant or support the sytem until we've had a chance to review documented engineering assumptions and approve system integrity, performance and reliability expectations.

16. THIS QUOTE SUBJECT TO REVIEW FOR ERRORS AND OMISSIONS.

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Change Order
MORE INFORMATION AT CENTRALSQUARE.COM
Quote prepared on:

August 04, 2021
Quote prepared by:

Hailey Reimer
[email protected]
Thank you for your interest in CentralSquare. CentralSquare provides software that powers over 8,000 communities. More about our products can be found at www.centralsquare.com.

WHAT SOFTWARE IS INCLUDED?
_____

PRODUCT NAME QUANTITY UNIT PRICE TOTAL
CAD PS Pro USDD
Phoenix G2 FSA
Interface
(Export) Annual
Subscription Fee
1 Included
WHAT SERVICES ARE INCLUDED?
_____

DESCRIPTION TOTAL
PS Pro Project Management Subscription Services Included

QUOTE SUMMARY
_____
Quote Total 5,799.45 USD
Quote #: Q-59835
Primary Quoted Solution: PSJ Pro
Quote expires on: October 17, 2021
Change Order in reference to: Q-03024
Quote prepared for:

Tara Becerra
Barstow Police Department
220 East Mountain View
Barstow, CA 92311
(760) 269-5353
DocuSign Envelope ID: 26297D0B-C42E-479B-AC0E-4DECA60A9336 In Process

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Change Order
MORE INFORMATION AT CENTRALSQUARE.COM
Quote prepared on:

August 04, 2021
Quote prepared by:

Hailey Reimer
[email protected]

BILLING INFORMATION
_____
Fees will be payable within 30 days of invoicing.

Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.

The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a Unit Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather than the Unit Price displayed above.

Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of Customer. This is not an invoice.

For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and regulations of the taxing authority(ies) governing the "Ship To" location provided by Customer on the Quote Form.

PAYMENT TERMS
_____
License Fees & Annual Subscriptions
- 100% Due Upon Contract Execution
Contract Startup
- 100% Due Upon Contract Execution
Hardware & Third-Party Software
- 100% Due Upon Contract Execution
Services
- Fixed Fee: 100% Due Upon Completion
- Time & Material: Due as Incurred
- Services Bundle: Fixed Fee, 100% Due Upon Execution
Third-Party Services
- Fixed Fee: 50% Due Upon Contract Execution; 50% Due Upon Completion Travel & Living Expenses
- Due as Incurred
DocuSign Envelope ID: 26297D0B-C42E-479B-AC0E-4DECA60A9336 In Process

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Change Order
MORE INFORMATION AT CENTRALSQUARE.COM
Quote prepared on:

August 04, 2021
Quote prepared by:

Hailey Reimer
[email protected]

PURCHASE ORDER INFORMATION
_____
Is a Purchase Order (PO) required for the purchase or payment of the products on this Quote Form? (Customer to complete) Yes [ ] No [ ]
Customer’s purchase order terms will be governed by the parties’ existing mutually executed agreement, or in the absence of such, are void and will have no legal effect.

PO Number:
_______________________________________
Initials:
_____________________________________________
Barstow Police Department
Signature:

Name:

Date:

Title:

DocuSign Envelope ID: 26297D0B-C42E-479B-AC0E-4DECA60A9336 IT Manager
Tara Becerra
In Process

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Confidential and Proprietary
Summary of Services
Project: Barstow Police, CA – Phoenix G2 Interface Q-59835 The parties mutually agree and acknowledge this Summary of Services is a high-level overview of the project requested, not a detailed requirements or design of solution.

Project Scheduling
Parties agree a schedule will be provided for services within sixty (60) days from the execution of the above quote number.

Change Requests
US Digital Designs Phoenix G2 Alerting System Interface (Export) is a standard Pro Suite interface. Any custom changes beyond the scope of the interface that are requested by a third-party agency and/or client will require a change request to be completed. The parties may request a change to this summary of services, to increase hours or deliverables, through a written request to the CentralSquare project manager or resource.

Services Scope of Project
The project includes the following scope of services.

Barstow Police (Client) is responsible to be the primary point of contact with the third-party agencies and provide Subject Matter Experts (SMEs) familiar with existing data structures to assist with the interface process and to test the interface.

CentralSquare will work with the Client to establish a connection between the third-party US Digital Designs Phoenix G2 Alerting Interface and the Central Square CAD Pro. This is a one-way interface between CS CAD Pro and the Phoenix G2 Alerting Communications Gateway. Upon execution of an applicable CAD command, CentralSquare will export CFS Dispatch Alerting information to the Communications Gateway. CS Pro will send the units, incident code, and other CFS information for the current call, to the Communications Gateway where the alert messages will be handled. CS Pro can also be configured to send Unit status updates to the Communications Gateway upon execution of specific CAD Commands in CS Pro Suite. The alerts that are sent via this interface will be logged in CS Pro Suite Event Transactions.

CentralSquare Technical Consultant will assist the client and vendor to configure, connect and test the interface. Upon successful installation, an IRD, or Interface Requirement Document, will be written for the client by a CentralSquare Technical Consultant. This document will include, but is not limited to, an introduction to the interface, functionality, implementation tasks and assumptions, and disclaimers. CentralSquare is not responsible for any training on third party applications.

Client acknowledges that this change order covers CentralSquare’s part of the US Digital Designs Phoenix G2 Alerting Interface and acknowledges that they are responsible for any third-party costs associated with the interface.

Project Management
Even in smaller, less complex projects, there needs to be a point of contact and someone driving a project to successful completion. CentralSquare’s Implementation Methodology ensures a project has the right amount of oversight needed to successfully complete the work, no more no less. A CentralSquare Project Manager will be your point of contact for the scoped work with you to develop a timeline to meet your needs, drive the timeline to completion, work to resolve DocuSign Envelope ID: 26297D0B-C42E-479B-AC0E-4DECA60A9336 In Process

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2 | Confidential and Proprietary MORE INFORMATION AT CENTRALSQUARE.COM any issues that may arise during the life of the project, all while keeping you up to date so you have the peace of mind your project is on track for a successful completion
Professional Services
Throughout the course of the project, CentralSquare will use several types of services (defined herein) to complete the necessary steps for successful deployment of the contracted services. The overall services aligned to implementation include Consulting Services, Technical Services, Data Conversion Services, Training Services, and in some cases, Installation Services.

DocuSign Envelope ID: 26297D0B-C42E-479B-AC0E-4DECA60A9336 In Process

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Date: 8/4/2021
220 East Mountian View Street, Suite A
Barstow, CA 92311
United States
Asset Product Group Item Description SIN# Original Qty Qty Change (+/-) Updated Qty Unit Price Qty*Unit $ Discounts Extended Price License PSJ Pro PS Pro Esri Desktop License Annual Subscription Fee 1 -1 - $ - $ - $ - $ - License PSJ Pro PS Pro Esri Server License Annual Subscription Fee 1 -1 - $ - $ - $ - $ - - $ - $ - $ - $ -
- $ - $ - $ - $ -
- $ - $ - $ -
- $ - $ -
- $ - $ -
- $ - $ -
- $ - $ -
- $ - $ -
- $ - $ -
- $ - $ -
- $ - $ -
- $ - $ -
- $ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ (2,324.57)
$ (2,324.57)
$ (2,324.57)
Issued by: 12709 Collection Center Drive
Contact info: Chicago, IL 60693
Purchase Order required and attached, reference PO#___________________ on invoice No Purchase Order required to invoice
Please check one of the following:

I agree to pay any applicable sales tax.

I am tax exempt. Please contact me if CentralSquare does not have my current exempt information on file.

Barstow
Police, CA
Title
Date
Change Order
General & Client Information
Project Products & Services Change Summary
Bill To #:

Install Name:

Original Contract #:

Barstow Police, CA
PSJ - Pro
Agency/Entity Name: Bill to:

Product Family:

Proposed Change Order is valid for 60 (sixty) days. The terms and conditions outlined in the original contract apply to this change when fully executed.

By signing below, you are indicating that you are authorized to obligate funds for your organization. To activate this change order, check the appropriate box below and, either, (I) attach a copy of this change order to your purchase order when it is remitted to CentralSquare', (ii) if no additional authorizing paperwork is required for your organization to accept and pay an invoice for this change order, sign below and email this change order to your account manager to indicate your acceptance.

Terms and Conditions
Accepted for Client
Q-03024
SR-53607
Tara Becerra
(760) 269-5353
[email protected]
Mollie Ostrander
Client Purchase Order Date:

Change Order #:

Client Agency/Entity Name
Print Name
Client Authorized Representative
Signature
Client Authorized Representative
Client Purchase Order #:

Account Executive:

Client Contact:

Send Purchase Orders to:

Account Management
Total:

Contact Phone: Ship to:

Contact Email Address:

Credit Terms:

Project Manager:

Hailey Reimer
Remit Payments to:

CentralSquare Technologies, LLC
Total Payments:

Project Payment Terms: Payment due in full 30 days from date of invoice Summary Information & Project Notes
The total credit listed on this change order is for the year 2 annual subscription amount. Year 2 invoice 321582 will be credited by $2,324.57. The annual subscription invoice will be reduced by this amount for years 3, 4, and 5. Year 6 will renew at the reduced amount according to the original contract’s terms and conditions. Any other items purchased separately will be invoiced separately.

Total:

Post Go-Live Decommission Cancelation GSA
DocuSign Envelope ID: 26297D0B-C42E-479B-AC0E-4DECA60A9336 Tara Becerra IT Manager
In Process

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Barstow Fire Protection District

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Barstow City CouncilFebruary 22, 2022

Barstow City Council
February 22, 2022