Barstow City Council
March 7, 2022

BARSTOW CITY COUNCIL /

BARSTOW FIRE PROTECTION DISTRICT

CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
MARCH 7, 2022
7:00 PM
(HANDICAPPED ACCESSIBLE)
AGENDA

JOINT SPECIAL MEETING
Agenda-March 7, 2022

MAYOR
Paul Anthony Courtney

COUNCILMEMBERS
Barbara Mae Rose
James M. Noble
Marilyn Dyer Kruse
Timothy R. Silva

ELECTED CITY CLERK
Andrea Flores

ELECTED CITY TREASURER
Michael Lewis

PLANNING COMMISSIONERS
Andrew Ziemer
Beatrice Lint
Miguel Morales
Rodney Brand Jr.

Juanantonio Delucas

BARSTOW FIRE PROTECTION

DISTRICT
A Subsidiary District of the City of
Barstow
Paul Anthony Courtney
Barbara Mae Rose
James M. Noble
Marilyn Dyer Kruse
Timothy R. Silva
CALL TO ORDER:

INVOCATION:

PLEDGE OF ALLEGIANCE:

ROLL CALL:
 Council Member Timothy Silva
 Council Member Barbara Rose
 Council Member Marilyn Kruse
 Mayor Pro Tem James Noble
 Mayor Paul Courtney
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY

ITEM ON THE AGENDA INCLUDING ANY ITEM ON THE CONSENT

CALENDAR, PLEASE SO INDICATE BY FILLING OUT A SPEAKER

REQUEST CARD AND HAND TO THE CITY CLERK PRIOR TO THE
AGENDA ITEM BEING ADDRESSED. IF SPECIAL
ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST
BE GIVEN TO THE CITY CLERK.

CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE
WILL REMEMBER THE "CODE OF ETHICS" THAT WE
VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS

MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH
PATIENCE, CIVILITY AND COURTESY. THE DECISIONS MADE

TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW
COMMUNITY AND NOT FOR PERSONAL GAIN.

Agenda-March 7, 2022

REVIEW AND APPROVAL OF AGENDA: THIS IS THE TIME FOR MEMBERS OF THE GOVERNING BOARD TO CALL FOR REARRANGING THE ORDER OF THE AGENDA; ADDING ITEMS TO OR REMOVING ITEMS FROM THE AGENDA; OR REMOVING ITEMS FROM THE CONSENT CALENDAR FOR DISCUSSION AND/OR SEPARATE ACTION.

PRESENTATIONS:

1. AFTER-EVENT REPORT AND PRESENTATION BY THE GEM & MINERAL SOCIETY Recommended Action:

After-event report and presentation only.

2. AFTER -EVENT AND PRESENTATION BY ON THE RISE INC.

Recommended Action:

After-event report and presentation only.

3. AFTER-EVENT REPORT AND PRESENTATION BY BARSTOW YOUTH SPORTS AWARD

COALITION
Recommended Action:

After-event report and presentation only.

CONSENT CALENDAR PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE GOVERNING BOARD ON ALL MATTERS ON THE CONSENT CALENDAR.

SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS ON ALL CONSENT ITEMS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

MINUTES ALL AGENCIES:

4. MINUTES JOINT SPECIAL MEETING - FEBRUARY 22, 2022 7:00 P.M.

Recommended Action:

Approve minutes as presented.

ACCOUNTS PAYABLE ALL AGENCIES:

5. RATIFICATION OF ACCOUNTS PAYABLE EXPENDITURES
Recommended Action:

Approve and ratify expenses, as audited, for check #86627-86948 totaling $3,611,667.10 and wires #788-791 totaling $147,142.76, per the Agency breakdown below:

City: $3,563,399.10
Fire: $195,410.76
Successor Agency: $0.00
Grand Total: $3,758,809.86
CITY COUNCIL:

6. RESOLUTION AUTHORIZING SUBMITTAL OF APPLICATIONS FOR CALRECYCLE GRANTS (REPEALING RESOLUTION NO. 5015-2021)
Recommended Action:

That the City Council approve Resolution No. _______-2022 authorizing submittal of applications for CalRecycle grants and related authorizations, repealing Resolution 5015-2021 and waive the full reading.

Agenda-March 7, 2022

7. CITY AND FIRE PROTECTION DISTRICT PURCHASING AND CONTRACT POLICY ADDENDUM FOR SB 1383 PROCUREMENT
Recommended Action:

Staff recommends that:

1. The City Council adopt Resolution No. ______-2022 amending the Purchasing and Contract Policy adding Addendum A: SB 1383 Recovered Organic Waste Procurement Policy.

2. The Fire Board adopt Resolution No. Resolution No. ______-2022 amending the Purchasing and Contract Policy adding Addendum A: SB 1383 Recovered Organic Waste Procurement Policy.

8. 2022 PLANNING COMMISSIONERS ACADEMY
Recommended Action:

Requesting City Council approval to send three (3) Planning Commissioners and (1) staff member to attend the 2022 League of California Cities Planning Commissioners Academy.

DISCUSSION / ACTION ON DEFERRED ITEMS: (ITEMS PREVIOUSLY TABLED OR PULLED FROM

CONSENT CALENDAR BY COUNCIL WILL BE CONSIDERED BY THE GOVERNING BOARD AT THIS TIME).

PUBLIC HEARINGS:

9. CONDUCT A FIFTH PUBLIC HEARING ADOPTING A CITY COUNCIL ELECTION DISTRICT MAP UNDER ELECTIONS CODE SECTIONS 21600–21609
Recommended Action:

That the City Council conduct the fifth public hearing to adopt a Resolution adopting the new City Council Election District Map.

GENERAL, NON-AGENDA PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL

PUBLIC TO ADDRESS THE GOVERNING BOARD ON MATTERS NOT ON THE AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

BUSINESS OF THE COUNCIL/COUNCIL COMMITTEE REPORTS:

STAFF REPORTS:

POLICE CHIEF COMMENTS:

FIRE CHIEF COMMENTS:

CITY MANAGER / DISTRICT MANAGER COMMENTS:

BUSINESS / ACTION ITEMS:

CITY COUNCIL:

10. FISCAL YEAR 2021-22 MID-YEAR BUDGET STATUS REPORT & PROPOSED BUDGET

ADJUSTMENTS
Recommended Action:

1. Staff recommends that the City Council / Fire Board approve the budget adjustments and related transfers within the Budget Adjustments contained within the "Attachment 2” as discussed herein.

Agenda-March 7, 2022

2. Staff recommends that the City Council / Fire Board approve the Capital Improvement Plan (CIP), Capital Equipment, and Special Revenue carryforwards, and related transfers in conjunction with the aforementioned carryforward budgets, contained in "Attachment 2" of this staff report.

11. DECLARATION OF LOCAL EMERGENCY WITHIN THE CITY OF BARSTOW Recommended Action:

Call a State of Emergency within the City of Barstow as a result of damage sustained to the First Street Bridge caused by a single-vehicle collision that occurred on February 19, 2022.

12. APPROVE RESOLUTION _____-2022 CONFIRMING THE CITY MANAGER/DIRECTOR OF EMERGENCY SERVICES’ DECLARATION OF THE EXISTENCE OF A LOCAL EMERGENCY

FOR THE CITY OF BARSTOW
Recommended Action:

Approve Resolution _____-2022 confirming the City Manager/Director of Emergency Services’ declaration of the existence of a local emergency for the City of Barstow.

13. APPROVE RESOLUTION NO. ____-2022 AUTHORIZING THE CITY ENGINEER, WITH THE

APPROVAL OF THE CITY MANAGER, TO ENGAGE THE SERVICES OF CONTRACTORS TO

CONSTRUCT URGENT AND NECESSARY REPAIRS TO THE FIRST STREET BRIDGE PURSUANT TO PUBLIC CONTRACTS CODE SECTION 22050
Recommended Action:

Approve Resolution _____-2022 authorizing the City Engineer, with the approval of the City Manager, to engage the services of contractors to construct urgent and necessary repairs to the First Street Bridge pursuant to Public Contracts Code Section 22050 in an amount not to exceed $250,000.

14. POTENTIAL TRANSITION TO FIVE VOTING DISTRICTS: CONSIDERATION OF ADOPTION OF RESOLUTION NO. _____-2022 SUBMITTING BALLOT MEASURE TO REPEAL

MEASURE G AND CONVERT DIRECTLY ELECTED OFFICE OF MAYOR INTO AN

APPOINTED MAYOR POSITION FROM AMONG FIVE CITY COUNCIL MEMBERS ELECTED BY-DISTRICT TO THE CITY’S VOTERS AT THE NOVEMBER 8, 2022 GENERAL MUNICIPAL

ELECTION
Recommended Action:

Staff recommends the City Council consider whether to adopt a Resolution ordering the submission to the qualified electors of the City a measure regarding whether to transition from an election system with four by-district councilmembers and a mayor elected at-large to an election system with five by-district councilmembers at the general municipal election to be held on Tuesday, November 8, 2022.

ADJOURNMENT:

Individuals electing to later challenge any items listed herein will be limited to addressing only those issues raised at any public hearing or in written correspondence received by the Governing Board prior to the meeting.

Materials related to an item on this Agenda submitted to the Governing Board after distribution of the agenda packet area available for public inspection in the City Clerk's Office at 220 East Mountain View Ste. A, Barstow, CA 92311 during normal business hours.

The City of Barstow, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office (760) 255-5122, at least one business day prior to the scheduled meeting to ensure that we may assist you.

Agenda-March 7, 2022

I hereby certify, UNDER PENALTY OF PERJURY that this agenda has been posted 72 hours prior to the stated meeting in a place accessible to the public.

Posted on the 3rd day of March, 2022.

Joint Special Council/BFPD
03/7/22 07:00 PM
City Manager Department
Maribel Hernandez
Report
Doc ID: 4941

AGENDA ITEM
AGENDA MATTER:

AFTER-EVENT REPORT AND PRESENTATION BY THE GEM & MINERAL SOCIETY EXECUTIVE SUMMARY:

Representatives from the Gem & Mineral Society will be providing an after-event report and presentation on the organization's Annual Gem & Mineral Show held December 3 - 5, 2021.

DISCUSSION:

At the October 18, 2021, City Council meeting, Council waived fees associated with the use of the Cora Harper Fitness Center (Measure Q community promotional fund donation) to help offset the costs of the annual Gem & Mineral Show held December 3 - 5, 2021. The Community Promotional Fund donation was included in the FY 2021/22 budget.

Per the Community Promotional Fund Policy, applicants who are awarded a promotional fund grant or inkind services must commit to providing an after-event report and presentation to the City Council outlining how the group used the funding provided by the City of Barstow for the benefit of the community. The Gem & Mineral Society, as a recipient of a community promotional fund grant, will be providing its after-event report and presentation.

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

After-event report and presentation only.
1 Packet Pg. 6
Joint Special Council/BFPD
03/7/22 07:00 PM
City Manager Department
Maribel Hernandez
Community Promotion
Doc ID: 4950

AGENDA ITEM
AGENDA MATTER:

AFTER -EVENT AND PRESENTATION BY ON THE RISE INC.

EXECUTIVE SUMMARY:

Representatives from the On The Rise Inc. will be providing an after-event report and presentation on the organization's Toy Giveaway held on December 16, 2021.

DISCUSSION:

At the December 6, 2021, City Council meeting, Council waived fees associated with the use of the Dana Park Building to help offset the costs of a Toy Giveaway held December 16, 2021. The Community Promotional Fund donation was included in the FY 2021/22 budget.

Per the Community Promotional Fund Policy, applicants who are awarded a promotional fund grant or inkind services must commit to providing an after-event report and presentation to the City Council outlining how the group used the funding provided by the City of Barstow for the benefit of the community. On the Rise Inc., as a recipient of a community promotional fund grant, will be providing its after-event report and presentation.

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

After-event report and presentation only.
2 Packet Pg. 7
Joint Special Council/BFPD
03/7/22 07:00 PM
City Manager Department
Maribel Hernandez
Report
Doc ID: 4949

AGENDA ITEM
AGENDA MATTER:

AFTER-EVENT REPORT AND PRESENTATION BY BARSTOW YOUTH SPORTS AWARD

COALITION
EXECUTIVE SUMMARY:

Representative(s) from Barstow Youth Sports Coalition will be providing an after-event report and presentation on the Youth Sport Banquet, held on January 22, 2022.

DISCUSSION:

At the December 6, 2021, City Council meeting, Council waived the fees for use of the Cora Harper Fitness Center (Community Promotional Fund Donation) to help offset the costs of a Youth Sports Banquet held on January 22, 2022. The Community Promotional Fund donation was included in the FY 2021/22 budget.

Per the Community Promotional Fund Policy, applicants who are awarded a promotional fund grant or inkind services must commit to providing an after-event report and presentation to the City Council outlining how the group used the funding provided by the City of Barstow for benefit of the community. The Barstow Community Coalition, as a recipient of a community promotional fund grant, and will be providing its after-event report and presentation.

FISCAL IMPACT:

None
RECOMMENDED ACTION:

After-event report and presentation only.
3 Packet Pg. 8
Joint Special Council/BFPD
03/7/22 07:00 PM
City Clerk / Records
Andrea Flores
Other
Doc ID: 4946

AGENDA ITEM
AGENDA MATTER:

MINUTES JOINT SPECIAL MEETING - FEBRUARY 22, 2022 7:00 P.M.

EXECUTIVE SUMMARY:

DISCUSSION:

FISCAL IMPACT:
none
RECOMMENDED ACTION:

Approve minutes as presented.
4 Packet Pg. 9

BARSTOW CITY COUNCIL

CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
FEBRUARY 22, 2022
7:00 PM
(HANDICAPPED ACCESSIBLE)

MINUTES

REGULAR MEETING
Minutes-February 22, 2022

CALL TO ORDER:

MAYOR COURTNEY called the meeting to order at 7:02 P.M.

INVOCATION:

MAYOR PRO TEM NOBLE led the invocation.

PLEDGE OF ALLEGIANCE:

COUNCIL MEMBER DYER KRUSE led the pledge of allegiance.

ROLL CALL:

Attendee Name Title Status Arrived
James M. Noble Mayor Pro Tem Present
Marilyn Dyer Kruse Council Member Present
Barbara Mae Rose Council Member Present
Paul Anthony Courtney Mayor Present
Timothy Silva Council Member Present
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY ITEM ON THE AGENDA INCLUDING

ANY ITEM ON THE CONSENT CALENDAR, PLEASE SO INDICATE BY FILLING OUT A SPEAKER REQUEST CARD AND HAND TO THE CITY CLERK. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE WILL REMEMBER THE "CODE OF ETHICS" THAT WE VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH PATIENCE, CIVILITY AND COURTESY. THE DECISIONS

MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

REVIEW AND APPROVAL OF AGENDA: THIS IS THE TIME FOR MEMBERS OF THE GOVERNING BOARD TO CALL FOR REARRANGING THE ORDER OF THE AGENDA; ADDING ITEMS TO OR REMOVING ITEMS FROM THE AGENDA; OR REMOVING ITEMS FROM THE CONSENT CALENDAR FOR DISCUSSION AND/OR SEPARATE ACTION.

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Attachment: 02 22 22 Minutes_FINAL (4946 : Minutes Joint Special Meeting February 22, 2022 7:00 P.M.) Minutes-February 22, 2022

RESULT: APPROVED [UNANIMOUS]
MOVER: Timothy Silva, Council Member
SECONDER: Paul Anthony Courtney, Mayor
AYES: Noble, Kruse, Rose, Courtney, Silva
PRESENTATIONS:

1. UPDATE - BARSTOW HUMANE SOCIETY
Recommended Action:

Presentation only.

SHAWN WEISS, BARSTOW HUMANE SOCIETY
- Provided an update on services and activities for the months of July - December 2021.

RESULT: PRESENTATION ONLY

2. AFTER-EVENT REPORT AND PRESENTATION BY THE BARSTOW COMMUNITY

COALITION
Recommended Action:

After-event report and presentation only.

PEGGI FRIES, BARSTOW COMMUNITY COALITION
- Provided the after-event report and presentation for the Community Resource Fair held on November 4, 2021.
- Stated 300 people attended and resources were provided to local veterans.

RESULT: PRESENTATION ONLY

3. AFTER-EVENT REPORT AND PRESENTATION BY THE GEM & MINERAL SOCIETY Recommended Action:

After-event report and presentation only.

RESULT: PRESENTATION ONLY - CONTINUED Next: 3/7/2022 6:00 PM PUBLIC HEARINGS:

4. CONDUCT A FOURTH PUBLIC HEARING TO CONSIDER FOUR DRAFT MAPS, PROVIDE

INPUT AND NARROW DOWN TO A FINAL MAP FOR ADOPTION FOR THE CITY OF

BARSTOW REDISTRICTING PROCESS
Recommended Action:

That the City Council conduct the fourth public hearing to select a final map for adoption or narrow down to two final maps for consideration of adoption at a fifth public hearing.

CITY ATTORNEY MATTHEW SUMMERS
- Presented the staff report as filed with the City Clerk.

EDDY HARRITY, REDISTRICTING INSIGHTS
- Provided an overview and description of the four draft maps.

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Attachment: 02 22 22 Minutes_FINAL (4946 : Minutes Joint Special Meeting February 22, 2022 7:00 P.M.) Minutes-February 22, 2022

MAYOR COURTNEY OPENED THE PUBLIC HEARING AT 7:27 P.M.

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked what happens if two Council Members end up residing in the same district.

DISCUSSION

CITY ATTORNEY MATTHEW SUMMERS
- Stated that no Council Members would lose their current seat if boundaries were redrawn to include them in another district.
- Also explained the sequencing of districts as they relate to upcoming election cycles.

COUNCIL MEMBER SILVA
- Asked for clarification on if the Council could draft another map instead of adopting one of the proposed maps.

CITY ATTORNEY MATTHEW SUMMERS
- Stated that the Council could draft another map, which needed to be posted at least seven days ahead of adoption.

COUNCIL MEMBER DYER KRUSE
- Asked if the Council could assign district numbers.

CITY ATTORNEY MATTHEW SUMMERS
- Stated that the Council could assign district numbers. - Noted that the Council needed to adopt a final map by April 17, 2022.

Motion by MAYOR PRO TEM NOBLE, seconded by COUNCIL MEMBER DYER KRUSE to consider the Scenario 1 and 2 maps for adoption.

Subsequent motion by COUNCIL MEMBER SILVA, seconded by COUNCIL MEMBER ROSE, and carried 4-1, to select Scenario 2 for adoption.

MAYOR COURTNEY CLOSED THE PUBLIC HEARING AT 7:42 P.M.

RESULT: APPROVED [4 TO 1]
MOVER: Timothy Silva, Council Member
SECONDER: Barbara Mae Rose, Council Member
AYES: Noble, Kruse, Rose, Silva
NAYS: Courtney

5. FY2022/23 COMMUNITY DEVELOPMENT BLOCK GRANT ALLOCATION PROJECTS Recommended Action:

City Staff recommends City Council

1. Conduct the Public Hearing.

2. According to CDBG policy, recommend Project(s) and amounts for Public Service and Construction Projects to be funded.

3. Direct staff to submit Council’s recommendations to San Bernardino County for consideration by the San Bernardino County Board of Supervisors.

MAYOR PRO TEM NOBLE RECUSED HIMSELF FROM THE MEETING AT 7:43 P.M.

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Attachment: 02 22 22 Minutes_FINAL (4946 : Minutes Joint Special Meeting February 22, 2022 7:00 P.M.) Minutes-February 22, 2022

ENGINEERING ADMINISTRATOR DOMINGO GONZALES
- Presented the staff report as filed with the City Clerk.

COUNCIL MEMBER SILVA
- Asked if more than five projects could be considered.

ENGINEERING ADMINISTRATOR DOMINGO GONZALES
- Stated that per the County of San Bernardino’s policy, three service projects and two construction projects could be funded.

MAYOR COURTNEY OPENED THE PUBLIC HEARING AT 7:48 P.M.

AMY ZILLNER, SAN BERNARDINO COUNTY LIBRARY BRANCH MANAGER - Spoke about the Adult Literacy Program, noting that the goal of the program was to assist Englishspeaking adults with learning to read and write at a level to help them succeed and accomplish goals. - Noted that the participants resided in the City of Barstow, which had been designated as “presumed benefit status” by the Federal government.
- Said that the program provided free individualized instruction by volunteer tutors, and serviced the community directly.
- Thanked the City Council for their continued support.

PEGGI FRIES, DESERT SANCTUARY DIRECTOR
- Discussed recent loss of board members Rich Johnston and Tim Heiden. - Thanked the City of Barstow for its past support.
- Stated that they are asking for funding to assist with case management services in addition to day care for children of approximately 40 battered and abused spouses in the Barstow area.

RON BEARDSHEAR, NEW LIFE FELLOWSHIP
- Discussed New Life Fellowship's efforts with serving the community by providing gas, food and motel vouchers.

EUGENE BUTTICCI, DESERT MANNA
- Discussed Desert Manna Food Bank’s operations and provided statistics on distribution operations and the residents served.
- Noted that areas served included the rural communities of Barstow, Daggett, Yermo and Newberry Springs.

FRANCES KRAMLICH, NEW HOPE VILLAGE BOARD PRESIDENT
- Spoke about the affordable housing that they provide for homeless families and individuals. - Stated that they provide case management services, life skill meetings along with education and employment assistance.
- Discussed the various types of populations served including single men, single women, single parent families, two parent families, veterans, seniors, the disabled population and those recovering from substance and alcohol abuse.
- Former and current New Hope Village clients also discussed their experiences and success stories.

ANTONESE NOBLE, NOBLE STRONG, INC.
- Discussed programs and services offered by Noble Strong, Inc. - Stated the funding would allow their organization to provide sponsorships and mentorship to local youth for fitness and athletic training along with providing uniforms/apparel.

ENGINEERING ADMINISTRATOR DOMINGO GONZALES
- Stated that the Council was asked to select three service projects to fund and approve the one construction project that was submitted.

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Attachment: 02 22 22 Minutes_FINAL (4946 : Minutes Joint Special Meeting February 22, 2022 7:00 P.M.) Minutes-February 22, 2022

MOTION BY COUNCIL MEMBER SILVA, SECONDED BY COUNCIL MEMBER ROSE, AND CARRIED BY A 4-1 VOTE, TO AWARD THE CONSTRUCTION PROJECTS AS FOLLOWS:
$300,115.92 North Barstow ADA Infrastructure Improvements

MOTION BY COUNCIL MEMBER SILVA, SECONDED BY MAYOR COURTNEY TO OPEN THE ITEM FOR DISCUSSION.

DISCUSSION
COUNCIL MEMBER ROSE recommended the Desert Sanctuary and New Life Fellowship projects for funding. COUNCIL MEMBERS DYER KRUSE and SILVA concurred.

MAYOR COURTNEY recommended that Noble Strong, Inc. also receive funding.

MOTION BY COUNCIL MEMBER ROSE, SECONDED BY COUNCIL MEMBER SILVA, AND CARRIED BY A 4-1 VOTE, TO AWARD THE PUBLIC SERVICES PROGRAMS AS FOLLOWS:
$14,066.10 Desert Sanctuary - Child Care Provision Program $14,066.10 New Life Fellowship - Homeless Community Outreach $14,066.10 New Hope Village - Housing and Services
MAYOR COURTNEY CLOSED THE PUBLIC HEARING AT 8:24 P.M.

GENERAL, NON-AGENDA PUBLIC COMMENT:

MAYOR PRO TEM NOBLE RETURNED TO THE MEETING AT 8:32 P.M.

EUGENE BUTTICCI, BARSTOW CHAMBER OF COMMERCE
- Discussed the success of the Barstow Job Fair held at the Cora Harper Center on February 9, 2022. - Thanked the City and staff for helping to organize.

JOHN "TEX" WILLIAMS, BARSTOW, CALIFORNIA
- Discussed concerns with MAYOR COURTNEY interrupting him during public comments. - Asked if the EC Barstow parking lot and wall had been approved by the Planning Commission. - Asked if the EC Barstow restrooms were ADA compliant. - Asked if MAYOR COURTNEY told staff prior to taking office that EC Barstow would open regardless of approval.
- Asked about downtown businesses being open that were not ADA compliant. - Asked staff if MAYOR COURTNEY's business was allowed to remain open without being compliant.

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked MAYOR COURTNEY not to interrupt citizens during public comments. - Asked why written responses to his questions were posted publicly instead of sent to him directly. - Discussed follow-up items that were disregarded by the City Manager. - Asked when the six-month evaluation of the City Manager was due.

CARMEN HERNANDEZ, BARSTOW, CALIFORNIA
- Discussed concerns with MAYOR COURTNEY limiting public comments to two minutes at the February 7, 2022 meeting.
- Discussed concerns with the Marriott Hotel project and her verbatim comments not being included in the minutes.
- Stated that prior City Managers responded to the public's questions by email or letter.

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Attachment: 02 22 22 Minutes_FINAL (4946 : Minutes Joint Special Meeting February 22, 2022 7:00 P.M.) Minutes-February 22, 2022

PERRY PACK, BARSTOW, CALIFORNIA
- Asked why MAYOR COURTNEY has not reported on any meetings and events attended. - Asked if the Council approved MAYOR COURTNEY traveling to meetings and events.

JIM BROWN, BARSTOW, CALIFORNIA
- Discussed concerns with the First Street Bridge closure. - Requested a temporary fire station near the Harvey House during the bridge closure. - Asked when the City Council would address the condition of sports fields.

BUSINESS OF THE COUNCIL/COUNCIL COMMITTEE REPORTS:

COUNCIL MEMBER ROSE
- Stated that January and February Desert Regional Steering Committee updates were not available, but would be provided in writing to the Homeward Bound Committee and included in the Council Committee Reports.
- Also discussed the Project Homekey grant, upcoming Homeless Point in Time Count and community resource list that the Homeward Bound Committee was compiling. - Discussed the February 22, 2022 Rules and Policies Committee meeting stating that the SB 1383, rental inspection ordinance and separate expense reimbursement policies for staff and elected officials were discussed.
- Asked that the Mayor not leave the dais during the Council meeting. Stated that staff could address any issues arising during the Council meeting.
- Asked for follow-up on EC Barstow's permitting and compliance, sports field conditions, and the City Manager's six-month evaluation.
- Requested that responses to public comments be sent directly to the individuals requesting responses.
- Discussed Rosenberg’s Rules of Order as it relates to the person chairing the meeting.

MAYOR PRO TEM NOBLE
- No committee reports.

COUNCIL MEMBER DYER KRUSE
- Discussed February 10, 2022 Solid Waste JPA meeting and the recent Farmer's Market. - Asked for an update to her request from the February 7, 2022 meeting that the Council send thank you letters to the other fire agencies who supported the Barstow Fire Protection Districts during David Spink's memorial.

COUNCIL MEMBER SILVA
- Discussed February 9, 2022 Homeward Bound Committee meeting. - Asked for an update on the First Avenue Bridge.

MAYOR COURTNEY
- Discussed the February San Bernardino County Transportation Authority (SBCTA) Board meeting. - Also discussed recent meeting and events attended including the League of California Cities Desert Mountain Division meeting, the High Desert Black Business Summit, the golf course community meeting, school site council meetings and High Desert Mayor's meetings.

STAFF REPORTS:

CONSULTING CITY ENGINEER BRAD MERRELL
- Discussed recent damage to the First Avenue Bridge.
- Provided an overview on the replacement bridge along with funding sources. - Stated SBCTA and Caltrans were working out a High-Cost Agreement for funding of the bridge replacement.

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Attachment: 02 22 22 Minutes_FINAL (4946 : Minutes Joint Special Meeting February 22, 2022 7:00 P.M.) Minutes-February 22, 2022

COUNCIL MEMBER SILVA
- Asked that the entire presentation be broadcast on Channel 6 and social media.

COUNCIL MEMBER DYER KRUSE
- Stated that she updated Congressman Jay Obernolte on the bridge who offered assistance and support.

MAYOR COURTNEY
- Stated that Senator Shannon Grove and Assemblyman Thurston Smith also offered their support.

CITY MANAGER WILLIE HOPKINS, JR.
-Stated an emergency item for necessary repairs would be brought to the Council at a future meeting.

POLICE CHIEF COMMENTS:

POLICE CHIEF ANDREW ESPINOZA, JR.
- Stated that two new officers would be sworn-in on February 23, 2022. - Mentioned that Coffee with a Cop was scheduled for March 1, 2022, 10:00 A.M. at Canton Restaurant.
- Discussed the Police Chief's Community Advisory Board and encouraged anyone interested in serving to apply.

FIRE CHIEF COMMENTS:

ACTING FIRE CHIEF NICK DINAPOLI
- Stated that a temporary fire station near the Harvey House was being considered. Also noted that response times to the north area of Barstow were always a challenge even when the bridge was operational.
- Discussed recruitment and retention challenges.

CITY MANAGER / DISTRICT MANAGER COMMENTS:

CITY MANAGER WILLIE HOPKINS, JR.
- Discussed possible funding opportunities for the First Avenue Bridge. - Stated that staff was working on thank you letters to the other fire agencies who assisted with David Spink's memorial.
- Also discussed efforts with the golf course and resolving the sports field issues.

MAYOR COURTNEY CALLED FOR A RECESS AT 9:53 P.M.

THE MEETING RECONVENED AT 10:00 P.M. WITH ALL COUNCIL MEMBERS PRESENT.

CONSENT CALENDAR PUBLIC COMMENT:

6. MINUTES JOINT SPECIAL MEETING - FEBRUARY 7, 2022 6:00 P.M.

Recommended Action:

Approve minutes as presented.

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Attachment: 02 22 22 Minutes_FINAL (4946 : Minutes Joint Special Meeting February 22, 2022 7:00 P.M.) Minutes-February 22, 2022

RESULT: APPROVED [UNANIMOUS]
MOVER: Timothy Silva, Council Member
SECONDER: Paul Anthony Courtney, Mayor
AYES: Noble, Kruse, Rose, Courtney, Silva

7. COMMUNITY PROMOTIONAL FUND APPLICATION FROM THE ASSOCIATION OF THE

UNITED STATES ARMY (AUSA), HIGH DESERT CHAPTER AND BARSTOW CHAMBER OF

COMMERCE
Recommended Action:

Approve community promotional fund donation in the amount of $2,000 for waiver of fees for use of the Cora Harper Center.

RESULT: APPROVED [UNANIMOUS]
MOVER: Timothy Silva, Council Member
SECONDER: Paul Anthony Courtney, Mayor
AYES: Noble, Kruse, Rose, Courtney, Silva

8. 2ND READING AND ADOPTION OF ORDINANCE NO. 987-2022 AMENDING BARSTOW MUNICIPAL CODE SECTION 18.16.010 RELATING TO REVERSIONS TO ACREAGE,

MERGERS AND RESUBDIVISIONS, AND MERGER OF CONTIGUOUS PARCELS UNDER

COMMON OWNERSHIP
Recommended Action:

Adopt Ordinance No. 987-2022 amending Barstow Municipal Code Section 18.16.010 Relating to Reversions to Acreage, Mergers and Resubdivisions, and Merger of Contiguous Parcels Under Common Ownership. The ordinance is presented for its second reading and adoption. The Planning Commission recommended approval of this ordinance at its December 13, 2021 meeting. Ordinance 987-2022 was also introduced at the February 7, 2022 Council meeting. The adoption of the proposed ordinance is exempt from review under the California Environmental Quality Act, per CEQA Guidelines Sections 15305 and 15378.

RESULT: APPROVED [UNANIMOUS]
MOVER: Timothy Silva, Council Member
SECONDER: Paul Anthony Courtney, Mayor
AYES: Noble, Kruse, Rose, Courtney, Silva

9. APPROVAL OF AGREEMENT FOR STATION ALERTING SYSTEM
Recommended Action:

Staff recommends the City Council approve the allocation total of $172,649.56 from the ARPA funding and authorize the City Manager to sign the necessary documents.

RESULT: APPROVED [UNANIMOUS]
MOVER: Timothy Silva, Council Member
SECONDER: Paul Anthony Courtney, Mayor
AYES: Noble, Kruse, Rose, Courtney, Silva

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Attachment: 02 22 22 Minutes_FINAL (4946 : Minutes Joint Special Meeting February 22, 2022 7:00 P.M.) Minutes-February 22, 2022

10. PENSION FUNDING POLICY
Recommended Action:

Staff recommends adoption of Resolution number 5077-2022 establishing a Pension Funding Policy for the City of Barstow to further reduce the overall cost of pension funding and help stabilize pension funding.

RESULT: APPROVED [UNANIMOUS]
MOVER: Timothy Silva, Council Member
SECONDER: Paul Anthony Courtney, Mayor
AYES: Noble, Kruse, Rose, Courtney, Silva
DISCUSSION / ACTION ON DEFERRED ITEMS:

BUSINESS / ACTION ITEMS:

11. RECONSIDERATION OF ACCOUNTS PAYABLE EXPENDITURES FOR CHECKS #1005 AND #85773
Recommended Action:

Approve and ratify expenses, as audited, for checks #1005 and #85773 totaling $1,174.58.

CITY MANAGER WILLIE HOPKINS, JR.
- Presented the staff report as filed with the City Clerk.

CITY ATTORNEY MATTHEW SUMMERS
- Recommended approval of the items while establishing a policy going forward.

DISCUSSION

COUNCIL MEMBER ROSE
- Discussed concerns with the current expense reimbursement policy not being followed and MAYOR COURTNEY not being held accountable to the policy.
- Expressed disappointment with CITY ATTORNEY MATTHEW SUMMERS' recommendation to move the approval forward.
- Stated the current policy must be followed until a new policy was established.

MAYOR PRO TEM NOBLE
- Agreed with COUNCIL MEMBER ROSE and stated the current policy should be followed moving forward.

COUNCIL MEMBER DYER KRUSE
- Asked why the item was brought before the Council for reconsideration when the item was already approved by the Council with the direction to follow and reevaluate the policy going forward.

COUNCIL MEMBER ROSE
- Stated that item was brought before the Council for reconsideration because MAYOR COURTNEY originally voted on the item when he should have recused himself. - Recommended approving any mileage reimbursements incurred within 30 days with MAYOR COURTNEY being liable for repayment of any mileage incurred above 30 days.

Discussion ensued about enforcement of repayment of mileage reimbursements.

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Attachment: 02 22 22 Minutes_FINAL (4946 : Minutes Joint Special Meeting February 22, 2022 7:00 P.M.) Minutes-February 22, 2022

SPEAKERS
JOHN "TEX" WILLIAMS, BARSTOW, CALIFORNIA
- Discussed concerns with COUNCIL MEMBER DYER KRUSE and CITY ATTORNEY MATTHEW SUMMERS not holding MAYOR COURTNEY accountable.

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Stated that the City Manager should be aware of the policy prior to approving any expense reimbursements.

CARMEN HERNANDEZ, BARSTOW, CALIFORNIA
- Stated that all Council Members should be aware of the policy and no Council Members should be reimbursed for conducting business within the City.
- Stated that MAYOR COURTNEY should only be reimbursed for allowable expenses and be liable to repay any ineligible expenses.

MOTION BY COUNCIL MEMBER SILVA, SECONDED BY COUNCIL MEMBER ROSE, AND CARRIED BY A 3-1 VOTE, TO APPROVE ANY EXPENSES INCURRED WITHIN 30 DAYS IN ACCORDANCE WITH EXPENSE REIMBURSEMENT POLICY NO. 2018-16 AND DIRECT THE

CITY ATTORNEY TO SEND MAYOR COURTNEY A DEMAND LETTER FOR REPAYMENT OF ANY INELIGIBLE EXPENSES.

DISCUSSION

COUNCIL MEMBER ROSE
- Stated that PACE Services would no longer be providing any services for the City due to the conflict of interest.

RESULT: APPROVED [3 TO 1]
MOVER: Timothy Silva, Council Member
SECONDER: Barbara Mae Rose, Council Member
AYES: Noble, Rose, Silva
NAYS: Kruse
ABSTAIN: Courtney
ADJOURNMENT:

By the consensus of the City Council and without objection, the regular meeting was adjourned at 10:46 P.M.

Respectfully Submitted: Approved:
_______________________________ _______________________________ Andrea Flores, City Clerk Paul Anthony Courtney, Dr. B.A. Mayor Notice: Signed Minutes are filed with the City Clerk’s office

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Attachment: 02 22 22 Minutes_FINAL (4946 : Minutes Joint Special Meeting February 22, 2022 7:00 P.M.) Joint Special Council/BFPD
03/7/22 07:00 PM
Finance
Marisol Tolbert
Account Payable Expenditures
Doc ID: 4948

AGENDA ITEM
AGENDA MATTER:

RATIFICATION OF ACCOUNTS PAYABLE EXPENDITURES
EXECUTIVE SUMMARY:

Approve and ratify City of Barstow, Barstow Fire Protection District (Fire) and Successor Agency accounts payable expenditures for checks #86627-86948 totaling $3,611,667.10 and wires #788-791 totaling $147,142.76, as described in detail in discussion box below.

DISCUSSION:

Having been audited as prescribed by Government Code Sections 37202 and 37208, the following prepaid checks and wires are herewith submitted for Council approval and ratification:

Wire/Check # Date Fiscal Year Agency Amount
Wire #788-790 02/04/22 FY21/22 City $725,989.99
Check #86627-86736 Fire $81,897.11
Successor $0.00
Run Total $807,887.10
Wire #791 02/18/22 FY21/22 City $2,725,202.21
Check #86737-86830 Fire $113,513.65
Successor $0.00
Run Total $2,838,715.86
Check #86831-86834 02/23/22 FY21/22 City $75,643.99
Fire $0.00
Successor $0.00
Run Total $75,643.99
Check #86835-86948 02/28/22 FY21/22 City $36,562.91
Fire $0.00
Successor $0.00
Run Total $36,562.91
AP Run Grand Total $3,758,809.86
FISCAL IMPACT:

Expenses conform to City purchasing policies and the budget approved by resolution of the Council.

Accordingly, sufficient funds have been budgeted for these checks.

RECOMMENDED ACTION:

Approve and ratify expenses, as audited, for check #86627-86948 totaling $3,611,667.10 and wires 5 Packet Pg. 20
Joint Special Council/BFPD
03/7/22 07:00 PM
Finance
Marisol Tolbert
Account Payable Expenditures
Doc ID: 4948

AGENDA ITEM
#788-791 totaling $147,142.76, per the Agency breakdown below:

City: $3,563,399.10
Fire: $195,410.76
Successor Agency: $0.00
Grand Total: $3,758,809.86
5 Packet Pg. 21
Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total 788 02/04/2022 004178 UNITED STATES TREASURY 270242612839410 Q4/2021 941 TAX RETURN PYMT Fire 51.19 51.19 789 02/04/2022 001257 PUBLIC EMP RETIREMENT SYSTEM 100000016682886 FEB 2022 HEALTH INSURANCE -CITY City 255.38 120,332.34 FEB 2022 HEALTH INSURANCE -CITY City 11,157.51
FEB 2022 HEALTH INSURANCE -CITY City 5,173.61
FEB 2022 HEALTH INSURANCE -CITY City 1,086.35
FEB 2022 HEALTH INSURANCE -CITY City 417.69
FEB 2022 HEALTH INSURANCE -CITY City 91.43
FEB 2022 HEALTH INSURANCE -CITY City 99,814.71
FEB 2022 HEALTH INSURANCE ADJUSTMENTS City 2,335.66
790 02/04/2022 001257 PUBLIC EMP RETIREMENT SYSTEM 100000016682892 FEB 2022 HEALTH INSURANCE -FIRE Fire 64.23 25,988.73 FEB 2022 HEALTH INSURANCE -FIRE Fire 0.58
FEB 2022 HEALTH INSURANCE -FIRE City 26,316.00
FEB 2022 HEALTH INSURANCE ADJUSTMENTS City (392.08)
86627 02/04/2022 002064 A 2 Z LOCK & SECURITY 22305 JAN 2022 CAMERA MAINTENANCE City 166.60 2,000.00 JAN 2022 CAMERA MAINTENANCE City 166.60
JAN 2022 CAMERA MAINTENANCE City 166.60
JAN 2022 CAMERA MAINTENANCE City 166.60
JAN 2022 CAMERA MAINTENANCE City 166.60
JAN 2022 CAMERA MAINTENANCE Fire 167.00
22310 FEB 2022 CAMERA MAINTENANCE City 166.60
FEB 2022 CAMERA MAINTENANCE City 166.60
FEB 2022 CAMERA MAINTENANCE City 166.60
FEB 2022 CAMERA MAINTENANCE City 166.60
FEB 2022 CAMERA MAINTENANCE City 166.60
FEB 2022 CAMERA MAINTENANCE Fire 167.00
86628 02/04/2022 000027 ADAMSON POLICE PRODUCTS INV360203 VESTS FOR OFFICERS -PD City 625.00 1,530.05 VESTS FOR OFFICERS -PD City 625.00
VESTS FOR OFFICERS -PD City 130.05
VESTS FOR OFFICERS -PD City 20.00
VESTS FOR OFFICERS -PD City 65.00
VESTS FOR OFFICERS -PD City 65.00
86629 02/04/2022 011490 BARNES, MARK FEBRUARY2022 RETIREE HEALTH INSURANCE REIMB Fire 600.00 600.00 86630 02/04/2022 000117 BARSTOW CHAMBER OF COMMERCE 10237 2022 MEMBERSHIP DUES City 2,000.00 2,000.00 86631 02/04/2022 000140 BARSTOW HUMANE SOCIETY 013122 FEB 2022 AS PER AGREEMENT City 21,155.12 21,155.12 86632 02/04/2022 000173 BEST BEST & KRIEGER LLP 923668 DEC 2021 SERVICES -FIRE Fire 776.00 776.00 86633 02/04/2022 002360 ELLIS FENCE CO, INC 6851 WHEEL REPLACEMENT -C.H GATES City 320.00 470.00

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 4, 2022 AP RUN

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Attachment: 020422 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 4, 2022 AP RUN 6825 CALL OUT TO FIX GATE City 150.00
86634 02/04/2022 000590 FARMER BROTHERS CO 90300335 COFFEE & HOT CHOCOLATE -FIRE Fire 200.81 385.01 90300483 COFFEE -FIRE Fire 184.20
86635 02/04/2022 011712 FLYERS ENERGY LLC CFS-2868505 DEC16-DEC31 FUEL -POLICE MEAS Q City 4,174.21 32,756.48 DEC16-DEC31 FUEL -POLICE City 5,299.58
CFS-2886368 JAN01-15 FUEL -POLICE MEAS Q City 3,556.88
JAN01-15 FUEL -POLICE City 4,802.31
CFS-2880892 JAN01-15 FUEL -FLEET MEAS Q City 571.92
JAN01-15 FUEL -FLEET City 4,402.01
CFS-2862009 DEC16-DEC31 FUEL -FIRE MEAS Q City 629.03
DEC16-DEC31 FUEL -FIRE Fire 2,560.68
CFS-2861655 DEC16-DEC31 FUEL -FLEET City 3,061.97
CFS-28800994 JAN01-15 FUEL -FIRE MEAS Q City 672.99
JAN01-15 FUEL -FIRE Fire 2,072.91
CFS-2881199 JAN01-15 FUEL -WWTP City 309.19
CFS-2862353 DEC16-DEC31 FUEL -WWTP City 277.45
CFS-2862020 DEC16-DEC31 FUEL -PRETREAT City 186.10
CFS-2881053 JAN01-15 FUEL -PRETREAT City 179.25
86636 02/04/2022 012533 GIANT SERVICES INC. 6739 ELECTRICAL & NETWORK INSTALLATION -POOL City 4,320.00 4,320.00 86637 02/04/2022 012554 GLOBAL STRATEGIES MEDIA GROUP 001 JAN 2022 SERVICES City 8,000.00 8,000.00 86638 02/04/2022 000696 H & B REFRIGERATION & SVC. CO. 39518 INSTALL NEW BELT HVAC BELT -C.H City 142.08 142.08 86639 02/04/2022 000740 HI DESERT ALARM & FIRE INC. R72359 HD15053 HH MAIN AREA -FEB 2022 City 97.00 351.00 HD15054 HH STE 66 -FEB 2022 City 31.00
HD15055 HH FAA -FEB 2022 City 15.00
HD15056 500 MELISSA -FEB 2022 City 30.00
HD15057 2800 MAYOR KATY -FEB 2022 City 10.00
HD15058 CORP YARD -FEB 2022 City 43.00
HD15059 HH TRAIN -FEB 2022 City 31.00
HD15060 YOUTH SNACKBAR -FEB 2022 City 32.00
HD15061 ADULT SNACKBAR -FEB 2022 City 32.00
HD15062 HH PAL CENTER-FEB 2022 City 30.00

5.a
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Attachment: 020422 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 4, 2022 AP RUN 86640 02/04/2022 004003 JDR CONSTRUCTION 919 CONSTRUCTION WORK FOR OFFICE AT C.H City 2,500.00 2,500.00 86641 02/04/2022 001040 MERRELL-JOHNSON ENGINEERING IN E20212373 DEC 2021 GIP MAP UPGRADE City 4,505.00 16,396.25 E20212371 DEC 2021 1ST AVE OVERHEAD/BNSF City 4,250.00
E20212256 NOV 2021 GIS MAP UPDATE City 2,103.75
E20212253 NOV 2021 SB2 GRANT SPANISH TRAILS City 1,112.50 E20212380 DEC 2021 CONSULTING SERVICES City 1,093.75
E20212376 DEC 2021 MS4 PERMIT COMPLIANCE City 1,075.00
E20212248 NOV 2021 1ST AVE/BNSF/MOJAVE CONSULTING City 875.00 E20212254 NOV 2021 SB2 GRANT HOUSING ELEMENT City 467.50 E20212281 NOV 2021 LEAP GRANT-LAND USE ELEMENTS City 255.00 E20212280 NOV 2021 LEAP GRANT CIRCULATION City 255.00
E20212372 DEC 2021 SB2 GRANT SPANISH TRAILS City 233.75 E20212374 DEC 2021 ENVIRONMENTAL JUSTICE WORK City 85.00 E20212375 DEC 2021 LEAP GRANT LAND USE ELEMENT City 85.00 86642 02/04/2022 012141 MESQUIT'S SUPPLY, LLC 00021004 JANITORIAL SUPPLIES -PARKS City 509.74 1,080.43 00021003 JANITORIAL SUPPLIES -C.H/PD City 489.23
00021005 PAPER TOWELS -HH City 81.46
86643 02/04/2022 001396 SAN BERNARDINO COUNTY DEC2021 1029 DEC 2021 LANDFILL 1029 City 71,591.98 73,879.30 DEC2021 1430 DEC 2021 LANDFILL 1430 City 1,622.18
NOV2021 1430 NOV 2021 LANDFILL 1430 City 626.54
DEC2021 1159 FISCAL YEAR 21-22 SB COUNTY LANDFILL City 38.60 86644 02/04/2022 004876 SHREDYOURDOCS.COM 9961 JAN 2022 SHRED SVCS -CITY HALL City 78.00 78.00 86645 02/04/2022 012587 YUNEX, LLC 2620038612 DEC 2021 TRAFFIC SIGNAL CALL OUTS City 15,976.86 17,041.86

5.a
Packet Pg. 24
Attachment: 020422 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 4, 2022 AP RUN 5610279516 DEC 2021 TRAFFIC SIGNAL MAINTENANCE City 1,065.00 86646 02/04/2022 011390 ZAPP ELECTRIC 001418 NEW WIRE BETWEEN POLES/INSTALL 5 LED City 2,560.00 2,560.00 86647 02/04/2022 001714 ZIEMER PLUMBING INC. 19302 PARKING LOT LEAK -HH City 375.92 468.92 19906 URINAL REPAIR -CITY HALL City 93.00
86648 02/04/2022 000017 A DOOR COMPANY 82785 6 GARAGE DOOR OPENERS -FIRE Fire 650.00 650.00 86649 02/04/2022 000594 ADLERHORST INTERNATIONAL LLC 107684 K-9 BOYKE HANDLER TRAINING -PD City 5,700.00 5,700.00 86650 02/04/2022 003229 AFLAC 856611 JAN 2022 VOLUNTARY INSURANCE City 1,224.68 1,224.68 86651 02/04/2022 012730 ALICANTO PROPERTIES, LLC 020122 920 WINDY PASS/LIEN OVER PYMT REFUND City 113.68 113.68 86652 02/04/2022 003231 ARAMARK UNIFORM SERVICES 588000343575 MAT & MASK SERVICES -HH City 55.04 547.36 588000349083 MAT & MASK SERVICES -HH City 55.04
588000354376 MAT & MASK SERVICES -HH City 55.04
58000360117 MAT & MASK SERVICES -HH City 55.04
588000366001 MAT & MASK SERVICES -HH City 55.04
588000377262 MAT & MASK SERVICES -HH City 55.04
58000382817 MAT & MASK SERVICES -HH City 55.04
588000388428 MAT & MASK SERVICES -HH City 55.04
588000382709 MATS & MOP SERVICE -COMMUNITY CTR City 53.52 588000354215 MATS & MOP SERVICE -COMMUNITY CTR City 53.52 86653 02/04/2022 002295 BARBOZA, AMY 020122 GYM MEMBERSHIP REFUND City 15.02 15.02 86654 02/04/2022 012728 BELTRAN, NEONNA 020122 SECURITY DEPOSIT -BELTRAN City 750.00 1,000.00 PARTIAL REFUND DUE TO LACK OF SERVICES City 250.00
86655 02/04/2022 002343 BLUERIDGE SOFTWARE, INC. 10758 BLUERIDGE SOFTWARE MAINT RENEWAL City 629.82 629.82

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Packet Pg. 25
Attachment: 020422 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 4, 2022 AP RUN 86656 02/04/2022 000213 BNSF RAILWAY COMPANY 90230422 BNSF TRACK MODIFICATION City 2,276,390.20 - BNSF TRACK MODIFICATION -CHECK VOIDED City (2,276,390.20) 86657 02/04/2022 011651 BOURGEOIS, NICOLE 020122 JANUARY 2022 CHEER CLASSES City 350.00 350.00 86658 02/04/2022 002177 BURRTEC WASTE INDUSTRIES INC. 013122 DEC 2021 ORGANICS PROCESSING City 2,559.47 2,559.47 86659 02/04/2022 012615 CENTRALSQUARE TECHNOLOGIES 339060 MAR 2022-FEB 2023 LUCITY ANNUAL MAINT FEES City 12,817.58 13,661.33 340947 DEC 2024-DEC 2025 CLETS/NCIC INTERFACE City 843.75 86660 02/04/2022 001785 CHICAGO TITLE COMPANY 02012022 HENDERSON/34206 WOODS AVE/LIEN OVER PYMT City 124.13 124.13 86661 02/04/2022 001942 CLEMMER SERVICES I19000 HEATER REPAIR FS366 Fire 333.00 333.00 86662 02/04/2022 002205 COLANTUONO, HIGHSMITH & 013122 DEC 2021 -GENERAL SERVICES City 9,481.75 19,606.20 DEC 2021 LABOR & EMPLOYMENT City 1,669.95
DEC 2021 -ADDT. GENERAL SERVICES City 7,622.00
DEC 2021 -TAX/FINANCIAL ADVICE City 135.00
DEC 2021 -LITIGATION City 472.50
DEC 2021 -REDISTRICTING City 225.00
86663 02/04/2022 012642 CORE COMPLIANCE LLC B-2021-12 GRANT APPLICATION ASSISTANCE City 850.00 850.00 86664 02/04/2022 003270 CORELOGIC INFORMATION SOL INC. 82111966 DEC 2021 MONTHLY USAGE City 492.40 492.40 86665 02/04/2022 000400 COUNSELING TEAM, THE 81037 DEC 2021 EMPLOYEE SUPPORT City 375.00 1,300.00 DEC 2021 EMPLOYEE SUPPORT City 225.00
DEC 2021 EMPLOYEE SUPPORT Fire 450.00
81257 PREEMPLOYMENT PHYSICAL -PD City 250.00
86666 02/04/2022 003668 CRAFCO INC 9402627827A MASTIC PLEXI-MELT -ST DEPT City 15,843.74 27,910.07 Freight City 250.00
9402627827B CRACK SEALER FOR STREETS City 11,380.91
9402626739 5 GALS OF DETACK -ST DEPT City 435.42
86667 02/04/2022 012734 CRUZ, JESSICA 020122 CHEER UNIFORM REFUND City 182.00 182.00

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Packet Pg. 26
Attachment: 020422 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 4, 2022 AP RUN 86668 02/04/2022 012723 CUSTOM MOJAVE POOLS 013122 REFUND -DUPLICATE PLAN REVIEW PYMT City 74.48 74.48 86669 02/04/2022 000487 DAILY PRESS 300242698 NOPH SEPT 2021 PLANNING COMM MEETING City 396.10 3,955.82 300248248 HEARING QUALITY LIFE & BARSTOW DDAS City 389.08 945231 2022 PAPER SUBSCRIPTION -FS366 Fire 382.51
300246775 1ST READING ORDINANCE 981-2021 City 287.29
300247938 2ND READING ORDINANCE 984-2021 City 280.27
300247937 2ND READING ORDINANCE 983-2021 City 276.76
300246117 2ND READING ORDINANCE 979-2021 City 273.25
300244914 2ND READING ORDINANCE 977-2021 City 269.74
300246116 1ST READING ORDINANCE 981-2021 City 252.19
300246777 2ND READING ORDINANCE 982-2021 City 248.68
300246773 1ST READING ORDINANCE 984-2021 City 245.17
300246776 1ST READING ORDINANCE 983-2021 City 238.15
300246115 1ST READING ORDINANCE 982-2021 City 213.58
300244913 1ST READING ORDINANCE 978-2021 City 203.05
86670 02/04/2022 012735 DANIELS, DAMARION 020122 GYM MEMBERSHIP REFUND City 17.60 17.60 86671 02/04/2022 002044 DAPEER,ROSENBLIT & LITVAK LLP 19699 DEC 2021 SERVICES -PD City 3,804.20 3,804.20 86672 02/04/2022 000459 DELOSS EQUIP RENTALS, T. E. 44106 POWDER PUFF USED AT 1ST ST BRIDGE City 98.33 98.33 86673 02/04/2022 000476 DEPARTMENT OF JUSTICE 554511 DEC 2021 LIVESCAN SERVICES City 241.00 789.00 DEC 2021 LIVESCAN SERVICES City 450.00
DEC 2021 LIVESCAN SERVICES City 98.00
86674 02/04/2022 000500 DESERT VALLEY MEDICAL GROUP 10772 PREEMPLOYMENT PHYSICAL City 200.00 200.00 86675 02/04/2022 012685 DOOR & HARDWARE, STRAUSER COMMERCIAL 1253 TWO DOORS FOR CCR ROOM -CITY HALL City 2,949.95 2,949.95

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Attachment: 020422 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 4, 2022 AP RUN 86676 02/04/2022 012715 EDWARD, DAVID 013122 01/09/22-01/22/22 ADPP PAYMENT City 1,763.18 1,763.18 86677 02/04/2022 012733 EMPYREAN PLUMBING, INC. 020122 REFUND BUSINESS LIC. OVERPAYMENT City 9.00 9.00 86678 02/04/2022 010362 ESGIL CORPORATION 74438 NOV 2021 SERVICES BCOM-21-0007-0008 City 2,777.00 3,607.25 0076894-IN BR-BSFD-21-0001 PLAN REVIEW City 830.25
86679 02/04/2022 011819 FIDELITY SECURITY LIFE 164140481 FEB 2022 VISION INSURANCE City 1,481.97 1,464.25 FEB 2022 VISION INSURANCE ADJUSTMENTS City (17.72)
86680 02/04/2022 000598 FIRST AMERICAN TITLE COMPANY 020122 2166 SIERRA LINDA/LIEN OVER PYMT City 254.80 497.81 02012022 209-211 E. MAIN ST/LIEN OVER PYMT City 243.01
86681 02/04/2022 012732 FLORENDO, TIFFANY 020122 BUSINESS LIC. APPLICATION REFUND City 77.50 77.50 86682 02/04/2022 003224 FLORES, ANDREA 020122 MILE REIMB LAW/ELECTIONS SEMINAR City 134.96 134.96 86683 02/04/2022 011764 FRONTIER COMMUNICATIONS OF CA 256-2211 POLICE DEPT City 631.78 1,530.56 256-7571 DISASTER PREP City 316.51
256-6740 BARSTOW POLICE DEPT City 126.15
256-0369 PARK MAINTENANCE FAX LINE City 109.27
209-148-0922-061587 CORPORATION YARD City 84.17
256-2069 HARVEY HOUSE - DEDICATED LINE City 59.12
252-8789 SPORTSPARK - SNACK BAR City 55.51
256-3213 PUBLIC WORKS FAX LINE City 52.11
256-8749 FLEET City 49.87
256-1528 FINANCE FAX LINE City 46.07
86684 02/04/2022 012736 GEMMILL, AMANDA 020122 TINY TOT BASKETBALL REIMB City 85.00 85.00 86685 02/04/2022 003414 GEMPLER'S INC INV0004485501 HAND SANITIZER/DISPENSER -CORP YARD City 647.47 987.54 INV0004485603 RAIN GEAR -PARKS/ST DEPT City 231.89

5.a
Packet Pg. 28
Attachment: 020422 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 4, 2022 AP RUN RAIN GEAR -PARKS/ST DEPT City 108.18
86686 02/04/2022 001478 GOLDEN STATE WATER COMPANY 16792200004 2800 GUADALUPE DR,#A - 2" METER City 1,692.64 2,667.63 18241300005 H ST PARK - RIMROCK@H ST, 2" METER City 974.99 86687 02/04/2022 000190 GREIG, CATHERINE 020122 KNOTTS EXPENSE REIMB City 1,145.14 1,145.14 86688 02/04/2022 012729 GRIEGO, GILBERT 020122 1321 ASTRAL DR/LIEN OVER PYMT City 182.92 182.92 86689 02/04/2022 004230 GUARDIAN 01022022 FEB 2022 -LIFE City 2,220.40 15,523.29 FEB 2022 -LIFE ADJUSTMENTS Fire 17.34
FEB 2022 -PPO City 8,150.36
FEB 2022 -PPO ADJUSTMENTS City 51.16
FEB 2022 -LTD City 1,739.59
FEB 2022 -LTD ADJUSTMENTS City 228.43
FEB 2022 -HMO City 1,053.66
FEB 2022 -HMO ADJUSTMENTS City 34.80
FEB 2022 -LTD BUY UP City 284.86
FEB 2022 -LTD BUY UP ADJUSTMENTS City 38.66
FEB 2022 -TERM LIFE City 1,467.71
FEB 2022 -TERM LIFE ADJUSTMENTS City 236.32
86690 02/04/2022 002325 HACH COMPANY 12830973 SENSOR CAP REPLACEMENT LDO MODEL City 1,295.96 1,295.96 86691 02/04/2022 012722 HI DESERT TROPHY & AWARDS LLC 204134 2022 STEAM FAIR MAYOR'S CHOICE TROPHIES City 47.85 47.85 86692 02/04/2022 000751 HI-WAY SAFETY INC. 124852 ITEM # 100808 GUARD RAIL, BLOCK, WOOD, City 119.00 1,530.53 ITEM # 100837 GUARD RAIL, POST, WOOD, City 470.05
ITEM #104508 GUARD RAIL, PANEL, 12FT City 642.60
ITEM # 103960 GUARD RAIL, TERMINAL City 298.88
86693 02/04/2022 000804 IMPERIAL SPRINKLER SUPPLY INC. 4931140-00 SPRINKLERS -THE SPORTSPARK City 1,219.03 1,660.64 4896320-01 SPRINKLER VALVES FOR PARKS City 270.90
4896320-02 SPRINKLER VALVES FOR PARKS City 170.71
86694 02/04/2022 003791 INCONTACT 6983801 12/21/21-01/20/22 LONG DISTANCE SVCS City 411.63 411.63 86695 02/04/2022 012704 INSURANCE COMPANY, COLONIAL LIFE & ACCIDENT 57110640114603 JAN 2022 COLONIAL INSURANCE City 1,501.53 2,697.38 JAN 2022 COLONIAL INSURANCE ADJUSTMENTS City 1,195.85
86696 02/04/2022 011901 INVARION INC 4323-5 LICENSE RENEWAL City 399.00 798.00

5.a
Packet Pg. 29
Attachment: 020422 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 4, 2022 AP RUN LICENSE RENEWAL City 399.00
86697 02/04/2022 002335 JACKSON LEWIS P.C. 7805265 MAY 2021 E-PERMA 2019-068 City 10,099.00 72,316.20 7929888 DEC 2021 SERVICES City 10,071.63
7880851 SEPT 2021 E-PERMA 2019-068 City 9,409.00
7880876 SEPT 2021 NON ERMA City 8,367.87
7805226 MAY 2021 E-PERMA 2019-073 City 5,457.50
7860083 AUG 2021 E-PERMA 2019-0068 City 4,983.95
7727848 JAN 2021 E-PERMA 2020-025 City 4,483.00
7901828 OCT 2021 NON ERMA City 4,415.95
7860089 AUG 2021 NON ERMA City 3,548.00
7860087 AUG 2021 E-ERMA 2019-073 City 2,472.00
7901823 OCT 2021 E-PERMA 2019-073 City 2,372.00
7842401 JULY 2021 NON ERMA City 1,987.40
7929877 DEC 2021 E-PERMA-2019-068 SERVICES City 1,833.90 7901819 OCT 2021 E-PERMA 2019-068 City 1,742.00
7929881 DEC 2021 E-PERMA-2019-073 SERVICES City 1,042.00 7880863 SEPT 2021 ERMA 2019-073 City 31.00
86698 02/04/2022 000927 LAW ENFORCEMENT MED SVCS INC 16214 PHLEBOTOMY MONTHLY ON CALL FEE City 1,150.00 1,150.00 86699 02/04/2022 000954 LEXIS-NEXIS 1439264-20211231 DEC 2021 DETECTIVE RESEARCH City 483.80 483.80 86700 02/04/2022 000961 LIEBERT, CASSIDY & WHITMORE 210301 DECEMBER 2021 SERVICES City 682.50 682.50 86701 02/04/2022 000391 LOMA LINDA CHILDREN'S HOSPITAL 013122 CHILDREN'S ASSESSMENT MEMBERSHIP RENEWAL City 5,000.00 5,000.00 86702 02/04/2022 011462 MOJAVE AUTO GROUP 212066 9091-PATROL EXPLORER BODY REPAIR City 5,100.56 5,100.56 86703 02/04/2022 003905 MOJAVE DESERT & MOUNTAIN 1707 FY 2020-21 JPA MEMBERSHIP DUES City 6,136.00 6,136.00

5.a
Packet Pg. 30
Attachment: 020422 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 4, 2022 AP RUN 86704 02/04/2022 001073 MOJAVE DESERT AIR QUALITY MD16386 PERMIT TO OPERATE DIESEL ENGINE -WWTP City 6,437.81 6,971.99 MD16341 EMERGENCY GENERATOR PERMIT -FIRE Fire 534.18
86705 02/04/2022 004047 NATIONAL LEAGUE OF CITIES 176852 2022 MEMBERSHIP DUES City 2,004.00 2,004.00 86706 02/04/2022 012318 NOBEL SYSTEMS INC 15343 MAR 2022-FEB 2023 GIS/CCTV SUBSCRIPTION City 1,200.00 1,200.00 86707 02/04/2022 012716 ON 1 AUTO GLASS & TINT 1172 FRONT DOOR/KITCHEN/3 OFFICES WINDOW TINT City 610.00 610.00 86708 02/04/2022 012724 PERMIT SERVICES INC. 013122 REFUND -DUPLICATE PLAN REVIEW PYMT City 48.41 48.41 86709 02/04/2022 012540 POLICE CHIEFS & SHERIFF ASSOC., SAN BERNARDINO COUNTY 013122 2022 ASSOC. DUES FOR SBPCASA City 500.00 500.00 86710 02/04/2022 010801 POLYDYNE INC. 1610490 POLYMER FOR DEWATERING -WWTP City 3,702.10 3,702.10 86711 02/04/2022 012631 PONTON INDUSTRIES, INC. 23668-43755 WET WELL LEVEL TRANSDUCER -WWTP City 2,910.15 2,910.15 86712 02/04/2022 002663 PRINTING SOLUTIONS 7684 RIPA STOP DATE CARDS -PD City 142.44 445.31 7685 OFFICER(S) BUSINESS CARDS -PD City 113.10
7682 BUSINESS CARDS -BUILDING DEPT City 56.55
7689 OFFICER(S) BUSINESS CARDS -PD City 56.55
7683 CITY MANAGER BUSINESS CARDS City 47.31
7694 BUSINESS CARDS -ST MAINTENANCE City 29.36
86713 02/04/2022 012187 PRISTINE UNIFORMS LLC 10905 PD INITIAL UNIFORM -J. GATTI City 1,196.75 1,196.75 86714 02/04/2022 010887 PUGLIESE, LINDA 020122 JANUARY 2022 KARATE CLASSES City 598.50 598.50 86715 02/04/2022 012731 RICO, ARTURO 020122 PERMIT BSIG-21-0028/21-0031 REFUND City 187.58 187.58 86716 02/04/2022 010926 RICOH USA INC. 105750895 01/22/22-02/21/22 PRINTER LEASE -FIRE Fire 178.17 178.17 86717 02/04/2022 000814 SAN BERNARDINO COUNTY 26794 NOV 2021 RADIO ACCESS MAINT -FIRE Fire 2,497.85 2,497.85

5.a
Packet Pg. 31
Attachment: 020422 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 4, 2022 AP RUN 86718 02/04/2022 001853 SAN BERNARDINO COUNTY 22-26062 JAN 2022 UB LIEN RECORDING FEE City 200.00 200.00 86719 02/04/2022 000409 SAN BERNARDINO, COUNTY OF 2021-012PT PROP TAX ENDORSEMENT 5 AMENDMENTS City 93.72 187.44 PROP TAX ENDORSEMENT 5 AMENDMENTS City 93.72
86720 02/04/2022 004125 SBCERA 02012022 01/09/22-01/22/22 RETIREMENT Fire 69,528.03 69,528.03 86721 02/04/2022 001447 SILVER VALLEY PROPANE, INC. 31741 MCLB PROPANE SERVICES City 1,043.70 10,716.30 32627 MCLB PROPANE SERVICES City 845.25
32160 MCLB PROPANE SERVICES City 681.10
32629 MCLB PROPANE SERVICES City 676.20
32634 MCLB PROPANE SERVICES City 592.90
31734 MCLB PROPANE SERVICES City 561.05
32153 MCLB PROPANE SERVICES City 558.60
31739 MCLB PROPANE SERVICES City 534.10
32630 MCLB PROPANE SERVICES City 512.05
31747 MCLB PROPANE SERVICES City 480.20
32158 MCLB PROPANE SERVICES City 418.95
32157 MCLB PROPANE SERVICES City 409.15
32623 MCLB PROPANE SERVICES City 328.30
32164 MCLB PROPANE SERVICES City 284.20
31746 MCLB PROPANE SERVICES City 262.15
31743 MCLB PROPANE SERVICES City 247.45
32625 MCLB PROPANE SERVICES City 245.00
32162 MCLB PROPANE SERVICES City 225.40
31745 MCLB PROPANE SERVICES City 220.50
32154 MCLB PROPANE SERVICES City 178.85
32622 MCLB PROPANE SERVICES City 173.95

5.a
Packet Pg. 32
Attachment: 020422 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 4, 2022 AP RUN 32632 MCLB PROPANE SERVICES City 173.95
31735 MCLB PROPANE SERVICES City 171.50
32633 MCLB PROPANE SERVICES City 154.35
32161 MCLB PROPANE SERVICES City 142.10
32163 MCLB PROPANE SERVICES City 142.10
31736 MCLB PROPANE SERVICES City 122.50
32624 MCLB PROPANE SERVICES City 120.05
32628 MCLB PROPANE SERVICES City 85.75
32181 MCLB PROPANE SERVICES City 68.60
32180 MCLB PROPANE SERVICES City 56.35
86722 02/04/2022 001455 SMITH, ERNEST 020122 JANUARY 2022 JUDO CLASSES City 87.50 87.50 86723 02/04/2022 001476 SOUTHERN CALIFORNIA EDISON CO 700629301587 STRINGHAM PARK City 797.75 1,231.80 8002216730 HARVEY HOUSE- 685 N 1ST AVE #D City 357.06
8004459516 HARVEY HOUSE - 685 N 1ST AVE City 39.98
700066231442 RIMROCK & MONTEREY LANDSCAPE City 18.67
700077581856 RIMROCK MEDIAN LANDSCAPE City 18.34
86724 02/04/2022 001482 SOUTHWEST GAS CORP. 910000625179 HARVEY HOUSE- 685 N 1ST AVE City 1,625.15 1,625.15 86725 02/04/2022 001487 SPARKLE AUTO LAUNDRY 3564 DEC 2021 -CARWASH (31) -PD City 309.69 539.46 3569 MAY-NOV 2021 NON-MARKED VEH CARWASH City 229.77
86726 02/04/2022 012632 SPECPRO PROFESSIONAL SERVICES INV-0001901578 11/28/21-12/27/21 ANIMAL CONTROL SVCS City 38,360.85 38,360.85 86727 02/04/2022 001591 TIME WARNER CABLE 8448410960551319 PARK AND REC TEEN CENTER WIFI City 362.97 362.97 86728 02/04/2022 001591 TIME WARNER CABLE 8448410960363442 HARVEY HOUSE - CABLE SERVICES City 255.24 720.93 8448410960348054 POLICE DEPT- MONTHLY BROADBAND City 139.99

5.a
Packet Pg. 33
Attachment: 020422 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 4, 2022 AP RUN 8448410960402893 PARK & REC - CABLE SERVICES City 127.66 8448410960402869 SPORTSPARK - CABLE SERVICES City 124.99 8448410960402828 POLICE DEPT - CABLE SERVICES City 73.05 86729 02/04/2022 010900 TOMPKINS, KODY 020122 LODGING@ LA JOLLA 01/27/21-0129-21 City 358.16 358.16 86730 02/04/2022 000542 TYLER TECHNOLOGIES INC. 045-362679 2022 TYLER EDEN YEARLY MAINT City 100,304.35 100,304.35 86731 02/04/2022 012175 UNIFIRST CORPORATION 3251748867 MCLB UNIFORM SERVICES City 642.27 2,937.40 3251751423 MCLB UNIFORM SERVICES City 639.62
3251754037 MCLB UNIFORM SERVICES City 639.62
3251756661 MCLB UNIFORM SERVICES City 639.62
3251759254 UNIFORM SERVICES -WWTP City 144.10
325175632 UNIFORM SERVICES -WWTP City 118.81
3251695469 UNIFORM SERVICES -WWTP City 113.36
86732 02/04/2022 000635 VERIZON 9896357753 DEC 2021 -COUNCIL City 251.65 4,012.65 DEC 2021 -CITY MANAGER City 71.60
DEC 2021 -CITY CLERK City 38.01
DEC 2021 -ENGINEERING City 40.80
DEC 2021 -BUILDING City 268.85
DEC 2021 -CODE ENFORCEMENT City 101.90
DEC 2021 -I.T City 232.85
DEC 2021 -PERSONNEL City 40.80
DEC 2021 -PARK AND REC City 186.07
DEC 2021 -BUILDING MAINTENANCE City 40.80
DEC 2021 -CORP YARD City 81.60
DEC 2021 -FLEET City 50.25
DEC 2021 -SOLID WASTE City 45.80
DEC 2021 -WASTE WATER City 412.44
DEC 2021 -PD City 1,932.15
DEC 2021 -FIRE Fire 217.08
86733 02/04/2022 001655 VICTOR VALLEY TRANSIT AUTH 018376 DEC 2021 CNG FUEL SALES City 61.42 61.42 86734 02/04/2022 001662 VULCAN MATERIALS COMPANY 73177359 CUT OUT -FIRST ST BRIDGE / ASPHALT City 181.15 181.15

5.a
Packet Pg. 34
Attachment: 020422 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 4, 2022 AP RUN 86735 02/04/2022 004137 WESTERN EXTERMINATOR CO. 3046549 DEC 2021 BUG SPRAY -FS Fire 116.65 264.35 3047607 DEC 2021 BUG SPRAY -FS361 Fire 82.30
3047608 DEC 2021 BUG SPRAY -FS366 Fire 65.40
86736 02/04/2022 012727 YERYANG, JE 020122 JAN 2022 ZUMBA CLASSES City 168.00 168.00 AGENCY TOTAL 807,887.10 807,887.10
TOTALS BY AGENCY City 725,989.99
Fire 81,897.11
Successor Agency -
TOTAL EXPENDITURES 02/04/22 807,887.10

5.a
Packet Pg. 35
Attachment: 020422 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total 791 02/18/2022 001478 GOLDEN STATE WATER COMPANY39285400006 LNWD RD/HIGHPOINT LANDSC- 2" METER City 442.20 770.50 46792200001 2800 GUADALUPE DR,#C - 2" METER City 212.63 36921100008 1801 E MAIN ST City 59.84
07939100009 FIRE DIST- 29780 HWY 58 Fire 55.83
86737 02/18/2022 002064 A 2 Z LOCK & SECURITY 22306 KEYS FOR PARKS City 309.94 309.94 86738 02/18/2022 004142 ALLSTAR FIRE EQUIPMENT 236745 SCBA PARTS FOR MEDIC SQUAD City 5,525.68 9,390.25 237111 SUPPLIES FOR MEDIC SQUAD City 3,864.57
86739 02/18/2022 011343 ATLAS ENVIRO ENGINEERING INC 349969A 2021/Q4 GROUND WATER SAMPLING City 7,500.00 9,700.00 349969B 2021/Q4 RESIDENTIAL COMPLIANCE REPORTING City 2,200.00 86740 02/18/2022 000173 BEST BEST & KRIEGER LLP 925917 JAN 2022 LEGAL SERVICES -FIRE Fire 15,905.00 15,905.00 86741 02/18/2022 000293 CA TOOL & WELDING SUPPLY DE8475 HELIUM/CARBON DIOXIDE -PW/PARKS City 25.08 50.16 HELIUM/CARBON DIOXIDE -PW/PARKS City 25.08
86742 02/18/2022 002044 DAPEER,ROSENBLIT & LITVAK LLP 1998 DEC 2021 SERVICES -CODE ENFORCEMENT City 1,593.70 1,593.70 86743 02/18/2022 004284 ENTERPRISE FLEET MANAGEMENTFEB22 FEB 2022 FLEET LEASE GENERAL FUND City 7,987.81 23,224.44 FEB 2022 FLEET LEASE POLICE City 3,586.18
FEB 2022 FLEET LEASE MEASURE Q City 8,208.00
FEB 2022 FLEET LEASE FIRE MEASURE Q City 1,445.46
FEB 2022 FLEET LEASE FIRE Fire 72.25
FEB 2022 FLEET LEASE WASTEWATER City 1,924.74
86744 02/18/2022 010834 FASTENAL CAVID81940 SHOP SUPPLIES/TOOLS -WWTP City 1,066.01 1,066.01 86745 02/18/2022 003474 GARDA CL WEST INC. 10676263 FEB 2022 BANK TRANSPORT -CITY HALL City 277.76 277.76 86746 02/18/2022 012554 GROUP, INC., GLOBAL STRATEGIES MEDIA 002 FEBRUARY 2022 SERVICES City 8,000.00 8,000.00 86747 02/18/2022 004143 MCNELIS, JOHN FEBRUARY2022 RETIREE HEALTH INSURANCE REIMB Fire 600.00 600.00

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 18, 2022 AP RUN

5.b
Packet Pg. 36
Attachment: 021822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 18, 2022 AP RUN 86748 02/18/2022 001040 MERRELL-JOHNSON ENGINEERING INE20212381 DEC 2021 ELECTRIC PROJ. PHASE 2 City 10,906.00 59,208.00 E20212379 DEC 2021 ENGINEERING CONSULTING SVCS City 9,396.25 E20212377 DEC 2021 SPANISH TRAIL PARCEL MAP City 8,168.00 E20222434 JAN 2021 ENGINEERING CONSULTING SVCS City 6,968.75 E20222439 JAN 2022 1ST AVE/BNSF ENG. SVCS City 6,025.00 E20222459 JAN 2022 GRADING PLAN CONSULTING City 5,175.00 E20222460 JAN 2022 PARCEL MAPS CONSULTING City 5,062.00 E20212284 AUG-NOV 2021 SPANISH TRAILS & FINAL City 2,909.50 E20222437 JAN 2022 CONSULTING SERVICES City 1,250.00
E2022253 JAN 2022 LEAP -CIRCULATION ELEMENT City 828.75 E20222448 JAN 2022 SB2 -SPANISH TRAIL City 567.50
E20212282 NOV 2021 SPANISH TRAIL AMENDMENT City 437.50
E20222457 JAN 2021 MS4 PERMIT COMPLIANCE MGT City 425.00 E20222456 JAN 2021 MS4 PERMIT COMPLIANCE MGT City 400.00 E20222451 JAN 2022 SB2 -ENVIRONMENTAL JUSTICE City 255.00 E20222455 JAN 2022 LEAP -LAND USE ELEMENT City 233.75
E20222458 JAN 2022 MS4 PERMIT -SMARTS REVIEW City 200.00 86749 02/18/2022 000992 MOBILE OCCUPATION SERVICES INC89023 PRE-EMPLOYMENT DRUG TEST City 140.00 465.00 PRE-EMPLOYMENT DRUG TEST City 290.00
89902 PRE-EMPLOYMENT DRUG TEST City 35.00
86750 02/18/2022 011345 NAILON, JASON 0000327 FIRE SPRINKLER REVIEW FSPK-22-0010 City 850.00 1,020.00 0000328 FIRE SPRINKLER REVIEW FSPK-22-0001 City 170.00
86751 02/18/2022 011608 NURSERY PRODUCTS LLC 27462 JAN 2022 HAULING/DISPOSING BIOSOLIDS City 9,951.81 9,951.81 86752 02/18/2022 001229 PHOENIX GROUP 122021121 DEC 2021 PARKING CITE PROCESSING City 350.52 350.52

5.b
Packet Pg. 37
Attachment: 021822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 18, 2022 AP RUN 86753 02/18/2022 012630 REDISTRICTING INSIGHTS, LLC inv03625 REDISTRICTING DEMOGRAPHIC SVCS City 3,888.89 3,888.89 86754 02/18/2022 004206 ROSS, RICHARD FEB2022 RETIREE HEALTH INSURANCE REIMB Fire 600.00 600.00 86755 02/18/2022 003194 U.S. BANK CORPORATE 5315 SMITH MANUFACTURING City 1,270.68 52,378.99 SAFELITE AUTOGLASS City 153.67
NAPA AUTO PARTS OF BARSTOW Fire 10.22
NAPA AUTO PARTS OF BARSTOW City 81.53
NAPA AUTO PARTS OF BARSTOW City 84.16
ASBURY ENVIRONMENTAL City 95.00
E & A TIRES City 60.00
NAPA AUTO PARTS OF BARSTOW City 212.74
BARSTOW INDUSTRIAL SUPPLY City 106.61
TOYOTA MOJAVE TOYOTA CHRY City 330.77
TOYOTA MOJAVE TOYOTA CHRY City 236.64
AMAZON.COM City 272.48
NAPA AUTO PARTS OF BARSTOW City 105.69
NAPA AUTO PARTS OF BARSTOW City 318.19
HOMEDEPOT.COM City 75.04
HOMEDEPOT.COM City 1,830.67
HOMEDEPOT.COM City 976.58
HOMEDEPOT.COM City 289.85
ACE ALTERNATORS YUCCA VA Fire 592.69
ACE ALTERNATORS YUCCA VA Fire 499.16
NAPA AUTO PARTS OF BARSTOW City 226.06
TOYOTA MOJAVE TOYOTA CHRY City 63.86
PETE'S ROAD SERVICE, INC City 890.05
TECH - ECOM City 48.05
VTC HESPERIA Fire 198.25
NAPA AUTO PARTS OF BARSTOW City 241.04
NAPA AUTO PARTS OF BARSTOW City 25.10
NAPA AUTO PARTS OF BARSTOW City 171.49
THE HOME DEPOT #6972 City (26.61)
AMERICAN TOWING & RECOVER Fire 193.04
CONVERSIONS FIRESTONE City 910.46
NAPA AUTO PARTS OF BARSTOW City 45.21
NAPA AUTO PARTS OF BARSTOW Fire 651.67
BARSTOW TOWING City 60.00
THE HOME DEPOT #6972 City 26.61
NAPA AUTO PARTS OF BARSTOW City (16.92)
NAPA AUTO PARTS OF BARSTOW City 16.92
NAPA AUTO PARTS OF BARSTOW City 70.68
TOYOTA MOJAVE TOYOTA CHRY City 86.57
NAPA AUTO PARTS OF BARSTOW City 324.10
TOYOTA MOJAVE TOYOTA CHRY City 446.57
NAPA AUTO PARTS OF BARSTOW City 84.16
HARBOR FREIGHT TOOLS 602 City 16.25

5.b
Packet Pg. 38
Attachment: 021822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 18, 2022 AP RUN TOYOTA MOJAVE TOYOTA CHRY City 996.15
NAPA AUTO PARTS OF BARSTOW City 155.15
PETE'S ROAD SERVICE, INC City 894.23
APFECORP City 446.52
TOYOTA MOJAVE TOYOTA CHRY City 83.74
BARSTOW INDUSTRIAL SUPPLY Fire 26.01
7136 AMZN MKTP US City 59.70
AMZN MKTP US City 785.04
AMZN MKTP US City 32.47
THE HOME DEPOT #6972 City 244.80
THE HOME DEPOT #6972 City 116.56
THE HOME DEPOT #6972 City 199.00
AMAZON.COM City 32.54
SDJS EVENTS City 250.00
THE HOME DEPOT #6972 City 266.30
THE HOME DEPOT #6972 City 199.00
AMZN MKTP US City 663.77
AMZN MKTP US City 165.29
AMZN MKTP US City 692.57
AMZN MKTP US City 163.11
AMZN MKTP US City 325.15
AMZN MKTP US City 463.22
SMART AND FINAL 354 City 231.89
COSTCO WHSE #1010 City 66.85
COSTCO WHSE #1010 City 704.97
JOANN STORES #2270 City 42.98
TARGET 00024687 City 146.24
TARGET 00024687 City 119.99
COSTCO WHSE #1010 City 645.20
COSTCO WHSE #1010 City 489.95
COSTCO WHSE #1010 City 16.99
COSTCO WHSE #1010 City 159.88
6003 LIFE ASSIST INC Fire 966.39
ZOLL MEDICAL CORP Fire 420.05
ZOLL MEDICAL CORP Fire 413.14
LIFE ASSIST INC Fire 897.32
5343 AMZN MKTP US City 11.19
AMZN MKTP US City 76.59
AMZN MKTP US City 600.39
THE HOME DEPOT #6972 City 23.23
AMZN MKTP US City (16.85)
AMAZON.COM City 64.21
VISTAPR*VISTAPRINT.COM City 433.31
VISTAPR*VISTAPRINT.COM City 52.22
SHERATON UNIVERSAL HOTEL City 27.20
MCA DIRECT City 385.97
SHERATON UNIVERSAL HOTEL City 861.41

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Packet Pg. 39
Attachment: 021822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 18, 2022 AP RUN 6033 COLUMBIA SOUTHERN UNIV City 634.50
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EVERIFILE City (135.00)
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THE HOME DEPOT #6972 City (41.29)
THE HOME DEPOT #6972 City 16.64
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9311 THE HOME DEPOT #6972 City 1,097.29
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THE HOME DEPOT #6972 City 46.62
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THE HOME DEPOT #6972 City 32.52
THE HOME DEPOT #6972 City 7.91

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Packet Pg. 40
Attachment: 021822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 18, 2022 AP RUN 1790 HOMEDEPOT.COM City 107.01
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AMAZON.COM Fire 72.81
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0149 TROPHY DEPOT City 53.07
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HI DESERT FIRE INC City 555.00
OWPSACSTATE City 75.00
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APPLE.COM/BILL City 2.99
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5.b
Packet Pg. 41
Attachment: 021822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 18, 2022 AP RUN 5317 FULL SOURCE LLC City 528.13
FULL SOURCE LLC City 226.58
FULL SOURCE LLC City 75.53
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SHOPLET.COM City 255.56
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5.b
Packet Pg. 42
Attachment: 021822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 18, 2022 AP RUN CALIFORNIA WATER City 288.00
3970 AMZN MKTP US City 222.00
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86759 02/18/2022 000594 ADLERHORST INTERNATIONAL LLC107663 DUAL SERVICE POLICE SERVICE DOG City 12,930.00 12,930.00 86760 02/18/2022 012742 AMERICAN BUSINESS BANK 1 PACIFIC HYDROTECH INV#1 PROJ. 8317800 City 2,885.00 2,885.00 86761 02/18/2022 011869 AMERICAN LEGION POST #324 021422 BUSINESS LIC. REFUND -NON PROFIT City 33.00 33.00 86762 02/18/2022 003231 ARAMARK UNIFORM SERVICES 588000393988 MATS & MOP SERVICE -COMMUNITY CTR City 59.63 168.19 588000394026 MAT & MASKS SERVICES -HH City 55.04
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5.b
Packet Pg. 43
Attachment: 021822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 18, 2022 AP RUN 86764 02/18/2022 003656 BABCOCK LABORATORIES INC CA20882-0032 MCLB LAB SAMPLING City 3,919.75 10,224.20 CB20538-0032 MCLB LAB SAMPLING City 2,932.60
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5.b
Packet Pg. 44
Attachment: 021822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 18, 2022 AP RUN 86770 02/18/2022 011972 CALIFORNIA BUILDING STANDARDSOCT-DEC2021 QT4/2021 BUILDING STANDARD FEE City 230.40 230.40 86771 02/18/2022 004109 CALPERS LONG TERM CARE PROGRAM 14284477 MARCH 2022 LT CARE PROGRAM -ROWE City 990.58 990.58 86772 02/18/2022 010982 CHAVEZ, MARIA 021522 FY22 EDUCATION REIMBURSEMENT City 1,000.00 1,000.00 86773 02/18/2022 011615 CINTAS CORPORATION #2 5094680911 FIRST AID SUPPLIES -WWTP City 240.85 240.85 86774 02/18/2022 002205 COLANTUONO, HIGHSMITH & JAN2022 JAN 2022 -GENERAL SERVICES City 9,240.00 20,369.64 JAN 2022 -LABOR & EMPLOYMENT City 1,957.50
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5.b
Packet Pg. 45
Attachment: 021822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 18, 2022 AP RUN 86783 02/18/2022 012715 EDWARD, DAVID 020822 01/23/22 - 02/05/22 ADPP PAYMENT City 1,763.18 1,763.18 86784 02/18/2022 000591 FEDERAL EXPRESS CORPORATION7-616-72633 12/22/21-12/28/21 SHIPPING SERVICES City 179.04 662.39 7-616-72633 12/22/21 SHIPPING SERVICES City 179.04
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252-2538 WWTP- 2200 RIVERSIDE DR City 151.44
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5.b
Packet Pg. 46
Attachment: 021822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 18, 2022 AP RUN 255-9063 ECONOMIC DEVELOPMENT FAX LINE City 40.78
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5.b
Packet Pg. 47
Attachment: 021822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 18, 2022 AP RUN 86802 02/18/2022 012744 NELSON, ERIC 021522 NELSON/UB OVER PYMT/ACCT 8585024 City 384.96 384.96 86803 02/18/2022 003575 PACIFIC HYDROTECH CORP 1 JAN 22 AEROBIC DIGESTER PROJECT City 54,815.00 54,815.00 86804 02/18/2022 010801 POLYDYNE INC. 1585616 POLYMER FOR DEWATERING -WWTP City 3,702.10 7,404.20 1615212 POLYMER FOR DEWATERING -WWTP City 3,702.10
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5.b
Packet Pg. 48
Attachment: 021822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 18, 2022 AP RUN 86814 02/18/2022 004125 SBCERA 02102022 01/23/22-02/05/22 RETIREMENT -FIRE Fire 69,245.11 69,245.11 86815 02/18/2022 001447 SILVER VALLEY PROPANE, INC. 33063 MCLB PROPANE SERVICES City 1,041.25 4,635.40 33062 MCLB PROPANE SERVICES City 1,004.50
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5.b
Packet Pg. 49
Attachment: 021822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 18, 2022 AP RUN 8004520184 HARVEY HOUSE - 685 N 1ST AVE #PL City 451.64 700611940409 3603 W MAIN ST #B City 344.57
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8003084860 HARVEY HOUSE - 685 N 1ST AVE, #PN City 64.36 8003543204 TRAFFIC SIGNALS - MAIN & 2ND City 60.28
700334574868 STREET LAMP- 1082 L STREET TC-1 City 54.45 700496467464 DANA PARK -UPPER LIGHTS City 52.09
700178236029 555 SOUTH 7TH STREET City 50.83
700496432001 DANA PARK - PARKING LOT LAMPS City 47.92

5.b
Packet Pg. 50
Attachment: 021822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 18, 2022 AP RUN 700497829003 STURNACLE PARK City 42.05
700448629993 LANDSCAPE -72 TRINITY City 17.08
LANDSCAPE -2001 NELSON AVE City 17.08
700310255049 553 W. MAIN ST/B HILL LIGHTS City 33.21
700497876792 JASPER PARK City 25.12
700497772419 STURNACLE PARK City 24.85
700497624592 LILLIAN PARK City 22.05
700496300039 DANA PARK - STREET LAMPS City 21.00
700499146381 800 BARSTOW RD -TENNIS COURTS City 14.77
700497920343 SOCCER FIELDS -500 H ST City 14.01
86817 02/18/2022 001487 SPARKLE AUTO LAUNDRY 3598 JAN 2022 (47) CAR WASHES -PD City 563.53 563.53 86818 02/18/2022 001486 SPARKLETTS 9218240 020122 JAN 2022 DRINKING WATER -CITY STAFF City 511.79 511.79 86819 02/18/2022 012632 SPECPRO PROFESSIONAL SERVICESINV-0001904947 12/28/21 - 01/27/22 ANIMAL CONTROL City 38,360.85 38,360.85 86820 02/18/2022 001531 STEWART TITLE OF CALIFORNIA 02142022 CODY/1411 SANTA FE/DEMAND OVERPAYMENT City 386.89 442.16 021422 HELDRETH/ACCT2075748/DEMAND OVERPAYMENT City 55.27 86821 02/18/2022 012740 SUNERGY CONSTRUCTION INC. 021422 SOLAR PERMIT OVER PAYMENT City 55.63 55.63 86822 02/18/2022 001862 TERMINIX PROCESSING CENTER 416703365 JAN 2022 PEST CONTROL -PD ANNEX City 64.00 64.00 86823 02/18/2022 001591 TIME WARNER CABLE 8448410960560070 CORP YARD CIRCUIT -CITY HALL SIDE City 502.33 2,923.69 8448410960545873 CORP YARD TO CITY HALL FIBER CONNECTION City 502.33 8448410960562720 PEG CHANNEL 6 -CITY SIDE City 484.41
8448410960563033 PEG CHANNEL 6 -SPECTRUM SIDE City 425.49 8448410960545865 CITY HALL TO FIRE 3 CIRCUIT City 400.55 8448410960545915 FIRE 3 TO CITY HALL CIRCUIT City 400.55

5.b
Packet Pg. 51
Attachment: 021822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 18, 2022 AP RUN 8448410960255887 CITY HALL CABLE SERVICES City 208.03
86824 02/18/2022 001591 TIME WARNER CABLE 8448410960399453 HARVEY HOUSE - INTERNET City 219.99 309.98 8448410960348880 FIRE DIST #363 - INTERNET ACCESS Fire 89.99 86825 02/18/2022 012175 UNIFIRST CORPORATION 3251764533 UNIFORM SERVICES -WWTP City 123.90 244.21 3251761882 UNIFORM SERVICES -WWTP City 120.31
86826 02/18/2022 000635 VERIZON 9898599015 JANUARY 2022 -COUNCIL City 275.43 4,077.63 JANUARY 2022 -CITY MANAGER City 13.88
JANUARY 2022 -CITY CLERK City 38.01
JANUARY 2022 -ENGINEERING City 40.81
JANUARY 2022 -BUILDING City 268.92
JANUARY 2022 -CODE ENFORCEMENT City 101.94
JANUARY 2022 -I.T City 232.86
JANUARY 2022 -PERSONNEL City 40.81
JANUARY 2022 -PARK AND REC City 186.59
JANUARY 2022 -BUILDING MAINTENANCE City 40.81
JANUARY 2022 -CORP YARD City 81.62
JANUARY 2022 -FLEET City 50.26
JANUARY 2022 -SOLD WASTE City 45.81
JANUARY 2022 -WWTP City 412.12
JANUARY 2022 -PD City 2,030.66
JANUARY 2022 -FIRE Fire 217.10
86827 02/18/2022 000635 VERIZON 470603320-00001 FIRE DIST CELL PHONES Fire 589.63 589.63 86828 02/18/2022 001655 VICTOR VALLEY TRANSIT AUTH 021022 JAN 2022 FT. IRWIN/MEGA BUS PASSES City 2,415.00 2,455.00 02102022 JAN 2022 CITY/COUNTY BUS PASSES City 40.00
86829 02/18/2022 004137 WESTERN EXTERMINATOR CO. 9173147 OCT 2021 RODENT CTRL -DANA City 156.95 1,079.80 9413102 NOV 2021 RODENT CTRL -DANA City 156.95
8662066 AUG 2021 RODENT CTRL -DANA City 144.00
8966566 SEPT 2021 RODENT CTRL -DANA City 144.00
9413103 NOV 2021 RODENT CTRL -STRINGHAM City 86.10
9173148 OCT 2021 RODENT CTRL -STRINGHAM City 86.10

5.b
Packet Pg. 52
Attachment: 021822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 18, 2022 AP RUN 13289054 JAN 2022 PEST CONTROL -FS361 Fire 82.30
8662067 AUG 2021 RODENT CTRL -STRINGHAM City 79.00
896567 SEPT 2021 RODENT CTRL -STRINGHAM City 79.00
13289055 JAN 2022 PEST CONTROL -FS363 Fire 65.40
86830 02/18/2022 001705 XEROX FINANCIAL SERVICES LLC 3055756 01/21/22-02/20/22 PRINTER LEASE City 3,170.30 3,170.30 AGENCY TOTAL 2,838,715.86 2,838,715.86
TOTALS BY AGENCY City 2,725,202.21
Fire 113,513.65
Successor Agency -
TOTAL EXPENDITURES 02/18/22 2,838,715.86

5.b
Packet Pg. 53
Attachment: 021822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amount Paid Check Total 86831 02/23/2022 002543 DESERT SANCTUARY INC 6 DEC 2021 DV CASE MANAGEMENT City 1,125.00 1,125.00 86832 02/23/2022 012576 INFOSEND, INC. 206232 JAN 2022 COMMERCIAL/RES UB MAIL SVCS City 546.79 3,820.85 JAN 2022 COMMERCIAL/RES UB MAIL SVCS City 546.79
JAN 2022 COMMERCIAL/RES UB MAIL SVCS City 1,363.63
JAN 2022 COMMERCIAL/RES UB MAIL SVCS City 1,363.64
86833 02/23/2022 000651 SAN BDNO CO - SPEC DISTRICTS JULY-DEC 2021 LENWOOD SEWER FEES City 4,708.00 23,325.00 JAN-JUNE 2021 LENWOOD SEWER FEES City 4,705.00
JULY-DEC 2020 LENWOOD SEWER FEES City 4,704.00
JULY-DEC 2019 LENWOOD SEWER FEES City 4,604.00
JAN-JUNE 2020 LENWOOD SEWER FEES City 4,604.00
86834 02/23/2022 010843 VANCE CORPORATION 0007 RETENTION PAYMENT City 40,838.91 47,373.14 RETENTION PAYMENT City 6,534.23
AGENCY TOTAL 75,643.99 75,643.99
TOTALS BY AGENCY City 75,643.99
Fire -
Successor Agency -
TOTAL EXPENDITURES 02/23/22 75,643.99

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 23, 2022 AP RUN

5.c
Packet Pg. 54
Attachment: 022322 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total 86835 02/28/2022 002092 ALCANTARA, RUDOLPH MARCH2022 RETIREE HEALTH INSURANCE REIMB City 280.27 280.27 86836 02/28/2022 002165 ARGUETA, LINDA MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86837 02/28/2022 011257 AVILES, ANGEL MARCH2022 RETIREE HEALTH INSURANCE REIMB City 260.00 260.00 86838 02/28/2022 012442 BARBOUR, BELINDA MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86839 02/28/2022 010910 BARNES, LORRAINE MARCH2022 RETIREE HEALTH INSURANCE REIMB City 426.56 426.56 86840 02/28/2022 011258 BAUTISTA, PATRICIA MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86841 02/28/2022 000789 BECKNELL, KENNETH MARCH2022 RETIREE HEALTH INSURANCE REIMB City 280.27 280.27 86842 02/28/2022 011260 BELLOMY, MICHAEL MARCH2022 RETIREE HEALTH INSURANCE REIMB City 255.84 255.84 86843 02/28/2022 011261 BERRY, JOANN MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86844 02/28/2022 011262 BIZZLE, RALPH MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86845 02/28/2022 011263 BLACKWELL, JEAN K MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86846 02/28/2022 011264 BOYD, JOYCE MARCH2022 RETIREE HEALTH INSURANCE REIMB City 365.00 365.00 86847 02/28/2022 011265 BROWN, BARBARA L MARCH2022 RETIREE HEALTH INSURANCE REIMB City 153.53 153.53 86848 02/28/2022 000203 BROWN, MICHAEL MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86849 02/28/2022 011266 BUBIER, JEFFREY MARCH2022 RETIREE HEALTH INSURANCE REIMB City 365.00 365.00

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 28, 2022 AP RUN

5.d
Packet Pg. 55
Attachment: 022822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 28, 2022 AP RUN 86850 02/28/2022 011267 BURCHETT, MARJORIE M. MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.25 232.25 86851 02/28/2022 000254 CALIBOSO, DANTE MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86852 02/28/2022 003513 CARDENAS, MICHAEL MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86853 02/28/2022 012351 CARTER, MARGARET MARCH2022 RETIREE HEALTH INSURANCE REIMB City 153.53 153.53 86854 02/28/2022 011269 CEDILLO, ROBERT L. MARCH2022 RETIREE HEALTH INSURANCE REIMB City 280.27 280.27 86855 02/28/2022 011270 CHAVIRA, RUTH DIANE MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86856 02/28/2022 011513 COLE, STEPHEN MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86857 02/28/2022 011271 CONDER, LYNDA MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86858 02/28/2022 011272 COOPER, JAMES R. MARCH2022 RETIREE HEALTH INSURANCE REIMB City 365.00 365.00 86859 02/28/2022 011891 CORDOVA, LAURIE MARCH2022 RETIREE HEALTH INSURANCE REIMB City 426.56 426.56 86860 02/28/2022 000401 COUSINO, JOANNE MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86861 02/28/2022 011319 CUNNINGHAM, KATHLEEN MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86862 02/28/2022 011320 CURNUTTE, VELMA MARCH2022 RETIREE HEALTH INSURANCE REIMB City 280.27 280.27 86863 02/28/2022 012180 DAHLEM, NANCY MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86864 02/28/2022 000443 DALE, LAWRENCE MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94

5.d
Packet Pg. 56
Attachment: 022822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 28, 2022 AP RUN 86865 02/28/2022 011892 DEWYER, ROBERTA MARCH2022 RETIREE HEALTH INSURANCE REIMB City 426.56 426.56 86866 02/28/2022 011274 DICKERSON, MARIAN MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86867 02/28/2022 011321 ERIKSEN, BETTY MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86868 02/28/2022 000573 ESPINOZA SR., ANDREW MARCH2022 RETIREE HEALTH INSURANCE REIMB City 401.00 401.00 86869 02/28/2022 002304 FLORES, DOROTHEA MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86870 02/28/2022 001451 FRANCIS, DIANA MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86871 02/28/2022 000619 FRANEY, MARK K. MARCH2022 RETIREE HEALTH INSURANCE REIMB City 280.27 280.27 86872 02/28/2022 000395 GALLEGOS-CORDERO, JOHN A MARCH2022 RETIREE HEALTH INSURANCE REIMB City 365.00 365.00 86873 02/28/2022 011275 GAZZAR, ALBERT MARCH2022 RETIREE HEALTH INSURANCE REIMB City 365.00 365.00 86874 02/28/2022 000308 GENTRY, ANITA MARCH2022 RETIREE HEALTH INSURANCE REIMB City 145.65 145.65 86875 02/28/2022 000649 GERARDI, MARK MARCH2022 RETIREE HEALTH INSURANCE REIMB City 426.56 426.56 86876 02/28/2022 002279 GOMEZ, JOE D. APRIL2022 RETIREE HEALTH INSURANCE REIMB City 426.56 426.56 86877 02/28/2022 012443 GORDON, TANYA MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86878 02/28/2022 000691 GRIEGO, LEO MARCH2022 RETIREE HEALTH INSURANCE REIMB City 401.00 401.00 86879 02/28/2022 000861 HACKBARTH-MCINTYRE, JULIE MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00

5.d
Packet Pg. 57
Attachment: 022822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 28, 2022 AP RUN 86880 02/28/2022 011277 HANNA, LUPE MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86881 02/28/2022 000707 HARPOLE, RICHARD MARCH2022 RETIREE HEALTH INSURANCE REIMB City 365.00 365.00 86882 02/28/2022 011278 HAWES, DALLAS C MARCH2022 RETIREE HEALTH INSURANCE REIMB City 280.27 280.27 86883 02/28/2022 004234 HERNANDEZ, MARJORIE MARCH2022 RETIREE HEALTH INSURANCE REIMB City 426.56 426.56 86884 02/28/2022 011279 HIBBETTS, ARTHUR MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86885 02/28/2022 011280 HIBBETTS, SHIRLEY MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86886 02/28/2022 000752 HIGGERSON, KIRTLEY I. MARCH2022 RETIREE HEALTH INSURANCE REIMB City 245.96 245.96 86887 02/28/2022 000944 HILL, LESLIE MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86888 02/28/2022 002137 HOWARD, LEE MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86889 02/28/2022 011596 HUNTER, MICHAEL P MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86890 02/28/2022 000844 JAMES, HERMINIA MARCH2022 RETIREE HEALTH INSURANCE REIMB City 365.00 365.00 86891 02/28/2022 011282 JARMAN, JIMMIE MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86892 02/28/2022 011283 JONES, KIYOKO MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86893 02/28/2022 011285 KENNEDY, LORELLA MARCH2022 RETIREE HEALTH INSURANCE REIMB City 145.65 145.65 86894 02/28/2022 011286 KENNEDY, SANDRA MARCH2022 RETIREE HEALTH INSURANCE REIMB City 365.00 365.00

5.d
Packet Pg. 58
Attachment: 022822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 28, 2022 AP RUN 86895 02/28/2022 011287 KERSTEN, PETER MARCH2022 RETIREE HEALTH INSURANCE REIMB City 365.00 365.00 86896 02/28/2022 011288 KIRBY, STEPHEN C. MARCH2022 RETIREE HEALTH INSURANCE REIMB City 280.27 280.27 86897 02/28/2022 000898 KULSETH, MARLOWE K. MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86898 02/28/2022 011289 KURTH, ALVIN MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86899 02/28/2022 002076 LENDWAY, PATRICK MARCH2022 RETIREE HEALTH INSURANCE REIMB City 145.65 145.65 86900 02/28/2022 000968 LINDLEY, JAMES N. MARCH2022 RETIREE HEALTH INSURANCE REIMB City 365.00 365.00 86901 02/28/2022 011291 LOPEZ, BONI MARCH2022 RETIREE HEALTH INSURANCE REIMB City 255.84 255.84 86902 02/28/2022 011292 LOPEZ, DOROTHY A MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86903 02/28/2022 000998 MAESTAS, MARILYN MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86904 02/28/2022 001022 MAULDIN, MARK A. MARCH2022 RETIREE HEALTH INSURANCE REIMB City 280.27 280.27 86905 02/28/2022 001037 MCMICHAEL, CAROLE MARCH2022 RETIREE HEALTH INSURANCE REIMB City 153.53 153.53 86906 02/28/2022 012547 MISCHEL, DONALD MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86907 02/28/2022 002439 MORRIS, VERNON MARCH2022 RETIREE HEALTH INSURANCE REIMB City 365.00 365.00 86908 02/28/2022 011295 MOSER-MORRIS, PATRICIA J. MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86909 02/28/2022 002116 MURPHY, MARK MARCH2022 RETIREE HEALTH INSURANCE REIMB City 211.19 211.19

5.d
Packet Pg. 59
Attachment: 022822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 28, 2022 AP RUN 86910 02/28/2022 011236 NOTTINGHAM, HARLEY MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86911 02/28/2022 011299 PADDACK, RONALD MARCH2022 RETIREE HEALTH INSURANCE REIMB City 365.00 365.00 86912 02/28/2022 011029 PELLMAN, CARROLL MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86913 02/28/2022 012331 PERALTA, TERRI MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86914 02/28/2022 012372 PINKUS, MARY MARCH2022 RETIREE HEALTH INSURANCE REIMB City 426.56 426.56 86915 02/28/2022 001254 PTAK, RICHARD A. MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86916 02/28/2022 001293 RAMIREZ JR., ALBERT MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86917 02/28/2022 012417 RATELLE, MONA MARCH2022 RETIREE HEALTH INSURANCE REIMB City 153.53 153.53 86918 02/28/2022 011303 REED, SHIRLEY A. MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86919 02/28/2022 011304 REKWARD, RUSSELL MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86920 02/28/2022 001317 RILEY, JENNIFER MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86921 02/28/2022 011305 ROBERTSON, ROSE DALLEEN MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86922 02/28/2022 012573 RODRIGUEZ, CECILIA MARCH2022 RETIRRE HEALTH INSURANCE REIMB City 232.94 232.94 86923 02/28/2022 003628 ROWE, RICHARD MARCH2022 RETIREE HEALTH INSURANCE REIMB City 614.88 614.88 86924 02/28/2022 011308 SESSIONS, CAROL MARCH2022 RETIREE HEALTH INSURANCE REIMB City 280.27 280.27

5.d
Packet Pg. 60
Attachment: 022822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 28, 2022 AP RUN 86925 02/28/2022 002409 SHIPLEY, ERNEST MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86926 02/28/2022 001439 SHIPLEY, LYNN MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86927 02/28/2022 001919 SHIPLEY, MIKE MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86928 02/28/2022 011309 SLUDER, DONNA MARCH2022 RETIREE HEALTH INSURANCE REIMB City 211.19 211.19 86929 02/28/2022 004235 SPILLER, WILLIAM MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86930 02/28/2022 000399 STAPP, MARY MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86931 02/28/2022 002094 STEWART, MICHAEL MARCH2022 RETIREE HEALTH INSURANCE REIMB City 279.57 279.57 86932 02/28/2022 011310 STOLTE, PATRICIA A. MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86933 02/28/2022 011763 TAN, LANNIO MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86934 02/28/2022 001578 THOMAS, JEFFERY MARCH2022 RETIREE HEALTH INSURANCE REIMB City 401.00 401.00 86935 02/28/2022 001594 TORO, ALBERT MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86936 02/28/2022 011205 URTIAGA, EUGENE MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86937 02/28/2022 011893 VASQUEZ, MARK MARCH2022 RETIREE HEALTH INSURANCE REIMB City 426.56 426.56 86938 02/28/2022 000754 VOEGELI, CARMEN MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86939 02/28/2022 011313 WARREN, JIMMIE W. MARCH2022 RETIREE HEALTH INSURANCE REIMB City 365.00 365.00

5.d
Packet Pg. 61
Attachment: 022822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - FEBRUARY 28, 2022 AP RUN 86940 02/28/2022 011314 WEBB, ELGENIA M. MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86941 02/28/2022 001686 WEEKS, KENNETH MARCH2022 RETIREE HEALTH INSURANCE REIMB City 305.10 305.10 86942 02/28/2022 012652 WILHELM, DENNIS MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86943 02/28/2022 011316 WILLETTE, RICHARD MARCH2022 RETIREE HEALTH INSURANCE REIMB City 232.94 232.94 86944 02/28/2022 001698 WILLETTS, CHARLES MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86945 02/28/2022 012156 ZAMORA, SR., RONALD MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86946 02/28/2022 012352 MASSIMINI, MICHAEL S. MARCH2022 RETIREE HEALTH INSURANCE REIMB City 451.00 451.00 86947 02/28/2022 001455 SMITH, ERNEST MARCH2022 RETIREE HEALTH INSURANCE REIMB City 280.27 280.27 86948 02/28/2022 003142 WEST, HOWARD MARCH2022 RETIREE HEALTH INSURANCE REIMB City 365.00 365.00 AGENCY TOTAL 36,562.91 36,562.91
TOTALS BY AGENCY City 36,562.91
Fire -
Successor Agency -
TOTAL EXPENDITURES 02/28/22 36,562.91

5.d
Packet Pg. 62
Attachment: 022822 AP RUN (4948 : Ratification of Accounts Payable Expenditures) Joint Special Council/BFPD
03/7/22 07:00 PM
Environmental Services
Jessica Reed
Resolution
Doc ID: 4937

COUNCIL RESOLUTION
AGENDA MATTER:

RESOLUTION AUTHORIZING SUBMITTAL OF APPLICATIONS FOR CALRECYCLE GRANTS (REPEALING RESOLUTION NO. 5015-2021)
EXECUTIVE SUMMARY:

Request for approval of resolution authorizing the City to submit applications for CalRecycle grants and repealing Resolution No. 5015-2021.

DISCUSSION:

CalRecycle offers opportunities to assist public and private entities in the safe and effective management of the waste stream through their grant and payment programs. Any grant applicant subject to a governing body must submit a resolution authorizing the submittal of applications and specific grantrelated matters.

On January 7, 2021, Council adopted Resolution No. 5015-2021 authorizing the City to submit for any future grants offered by CalRecycle. The resolution indicated it would be “valid until rescinded” but CalRecycle has now specified that grant resolutions may only be valid for a maximum of five years.

Consequently, the City must now update the grant resolution to reflect the maximum 5 year validity period in order to meet the criteria for future CalRecycle grant applications.

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

That the City Council approve Resolution No. _______-2022 authorizing submittal of applications for CalRecycle grants and related authorizations, repealing Resolution 5015-2021 and waive the full reading. 6 Packet Pg. 63
RESOLUTION NO. -2022

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW

AUTHORIZING SUBMITTAL OF APPLICATION(S) FOR ALL CALRECYCLE

GRANTS FOR WHICH THE CITY OF BARSTOW IS ELIGIBLE AND REPEALING RESOLUTION 5015-2021
WHEREAS, Public Resources Code sections 48000 et seq. authorize the Department of Resources Recycling and Recovery (CalRecycle) to administer various grant programs (grants) in furtherance of the State of California’s (state) efforts to reduce, recycle and reuse solid waste generated in the state thereby preserving landfill capacity and protecting public health and safety and the environment; and WHEREAS, in furtherance of this authority CalRecycle is required to establish procedures governing the application, awarding, and management of the grants; and WHEREAS, CalRecycle grant application procedures require, among other things, an applicant’s governing body to declare by resolution certain authorizations related to the administration of CalRecycle grants; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Barstow authorizes the submittal of application(s) to CalRecycle for all grants for which the City of Barstow is eligible; and
BE IT FURTHER RESOLVED that the City Manager or designated representative is hereby authorized and empowered to execute in the name of the City of Barstow, all grant documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure grant funds and implement the approved grant project; and
BE IT FURTHER RESOLVED that these authorizations are effective the date of adoption of this resolution and will remain valid five (5) years from the date of adoption of this resolution; and
PASSED, APPROVED AND ADOPTED THIS 7th DAY OF MARCH, 2022.

_______________________________
Paul Anthony Courtney, Dr.B.A, Mayor
Attest:
_________________________________
Andrea Flores, City Clerk

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Attachment: Reso to apply for CalRecycle Grants 2022 (4937 : Resolution Authorizing Submittal of Applications for CalRecycle Grants) I, Andrea Flores, City Clerk of the City of Barstow and ex-officio Clerk of the Council, DO HEREBY CERTIFY UNDER PENALTY OF PERJURY that the foregoing is a true and correct copy of Resolution No. ____-2022 of said Council which was adopted at its regular meeting of February 22, 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________________
Andrea Flores, City Clerk

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Attachment: Reso to apply for CalRecycle Grants 2022 (4937 : Resolution Authorizing Submittal of Applications for CalRecycle Grants) Joint Special Council/BFPD
03/7/22 07:00 PM
Environmental Services
Jessica Reed
Resolution
Doc ID: 4947

COUNCIL RESOLUTION
AGENDA MATTER:

CITY AND FIRE PROTECTION DISTRICT PURCHASING AND CONTRACT POLICY ADDENDUM FOR SB 1383 PROCUREMENT
EXECUTIVE SUMMARY:

This is a proposed update to the City/District Purchasing Policy, adding an addendum for recovered organic waste procurement in accordance with SB 1383 regulations. Adoption of this policy would support the City's efforts in achieving the targets set by the State for the procurement of recovered organic waste and recycled-content paper products, establishing a standard for all departments to adhere to.

DISCUSSION:

SB 1383 requires that beginning January 1, 2022 jurisdictions must procure recovered organic waste products made from California, landfill-diverted organic waste, which includes materials such as compost, mulch, renewable energy products and electricity. Each jurisdiction has the flexibility to choose what mix of recovered organic waste products it wants to procure, and may choose to either use or donate the products to meet its procurement target, depending on its needs.

Using a specific formula (City population x 0.08 tons per capita), CalRecycle has determined that our procurement target is 2,000 tons per year. It is important to note that in the context of SB 1383, procurement does not necessarily mean the products must be purchased. Jurisdictions may acquire products with no financial transaction and either use or donate those products to meet the procurement target.

At this time, the City is focusing on the procurement of compost and mulch products, as energy products and electricity are not considered the most feasible options at this time. The City plans to work with Burrtec and other sources to acquire compost and/or mulch to be used for periodic community giveaway events and for use in City landscaping projects, as well as application of material at parks and open spaces, for erosion control, or any other enhancements where the material can be utilized to conserve water and improve soils.

Additionally, there is a recycled-content paper element to the procurement regulations, which states that at least 75% of a jurisdictions annual paper and paper product purchases shall be recycled content. This means all paper products must contain at least 30% postconsumer fiber and must be labeled and certified recyclable.

Furthermore, the law requires that all procurement activities be properly documented and reported to the State.

Prior to the legislation taking effect, solid waste staff met with the various departments who are involved in these types of procurement activities to inform them of the requirements and currently, applicable purchases are being made in accordance with the law and being documented as required.

As a tool to further assist us with compliance, staff is proposing the adoption of this procurement policy, using CalRecycle’s model. After discussion with internal staff including the Finance Director about the 7 Packet Pg. 66
Joint Special Council/BFPD
03/7/22 07:00 PM
Environmental Services
Jessica Reed
Resolution
Doc ID: 4947

COUNCIL RESOLUTION
proposed policy, it was determined that the best way to formalize it was to incorporate it into the City’s main Purchasing Policy & Contract Guidelines via an addendum.

Since the purchasing and contract policy covers both the City of Barstow and the Barstow Fire Protection District, it is recommended that each body take separate action by resolution to adopt the updated policy.

The following are attached for approval in support of our obligation to comply with the procurement requirements of SB 1383:
 City Council resolution for the adoption of the amended policy.  BFPD resolution for the adoption of the amended policy.  Redline Purchasing Policy & Contract Guidelines adding Section A for Organic Materials and incorporating Addendum A (See page 24-25 of the policy)  Addendum A: SB 1383 Recovered Organic Waste Procurement Policy.

Recovered organic waste procurement is just one of many City responsibilities under the SB 1383 regulations. Listed below are the other main obligations we must meet in order to achieve compliance:
 Adopt a mandatory organic waste recycling ordinance.
o Completed in December 2021.
 Implement a residential organic waste collection program. o Program is planned to commence in 3rd Quarter 2022 and would provide a 3rd curbside collection container for source separated organics (unbagged green/yard waste and bagged food scraps).
 Update the Burrtec franchise agreement to include the additional services necessary, along with adjusted rates to cover implementation costs.
o Contract and rates are currently under preliminary review and anticipated to be presented to Council in May 2022.
 Implement an edible food recovery program.
o Program is underway and being spearheaded by the JPA.  Conduct outreach and education
o Updates are happening on an ongoing basis via the City’s website, bill inserts/newsletters, Channel 6, and social media.
 Record keeping and reporting of all SB 1383 related activities. o Happening on an ongoing basis, with an initial report due April 1, 2022. 7 Packet Pg. 67
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03/7/22 07:00 PM
Environmental Services
Jessica Reed
Resolution
Doc ID: 4947

COUNCIL RESOLUTION
 Monitoring and enforcement.
o Not required until 2024.
 Capacity planning for both organic waste and edible food. o The legislation places this responsibly primarily on Counties, but requires coordination with cities.
o We must provide the County with our tonnage information so they can estimate the amount of organic waste that will be disposed within the County, the amount of infrastructure capacity available, and estimate new or expanded capacity that would be needed in order to meet the mandates.
o Capacity planning reporting must begin August 1, 2022.

FISCAL IMPACT:

There is no fiscal impact for this item.

RECOMMENDED ACTION:

Staff recommends that:

1. The City Council adopt Resolution No. ______-2022 amending the Purchasing and Contract Policy adding Addendum A: SB 1383 Recovered Organic Waste Procurement Policy.

2. The Fire Board adopt Resolution No. Resolution No. ______-2022 amending the Purchasing and Contract Policy adding Addendum A: SB 1383 Recovered Organic Waste Procurement Policy. 7 Packet Pg. 68

ATTACHMENT A
RESOLUTION NO.____-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW, CALIFORNIA

AMENDING THE PURCHASING POLICY & CONTRACT GUIDELINES, ADDING ADDENDUM A: SB 1383 RECOVERED ORGANIC WASTE PROCURMENT POLICY WHEREAS, the Purchasing Policy and Contract Guidelines of the City of Barstow establish a purchasing system for the purchase of supplies, equipment and services, and WHEREAS, Senate Bill 1383 requires cities and counties to annually procure a certain quantity of recovered organic waste products such as compost, mulch, and renewable energy to meet their annual procurement target, and
WHEREAS, in addition, SB 1383 requires that all departments within a jurisdiction purchase paper products that contain postconsumer recycled content and are recyclable, and WHEREAS, jurisdictions must keep records of all procurement activities, and WHEREAS, City staff has developed a policy as a tool to help support its obligation to comply with the requirements of SB 1383, and
WHEREAS, the City Council wishes to amend the Purchasing Policy and Contract Guidelines to add Addendum A: SB 1383 Recovered Organic Waste Procurement Policy, and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BARSTOW DOES HEREBY FIND, PROCLAIM, ORDER AND RESOLVE AS FOLLOWS:

Section 1. The Purchasing Policy and Contract Guidelines attached hereto are hereby adopted.

Section 2. All previous versions of the Purchasing Policy and Contract Guidelines are hereby repealed.

Section 3. Any and all resolutions in conflict with this Resolution are hereby repealed.

Section 4. This Resolution shall take effect immediately and the City Clerk shall certify as to the adoption of this City Council Resolution.

PASSED, APPROVED and ADOPTED this 7
th day of March, 2022
________________________________
Paul Anthony Courtney, Dr.B.A., Mayor
ATTEST:
_____________________________
Andrea Flores, City Clerk

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Attachment: City Resolution - Purchasing Policy SB 1383 Procurement 3-7-2022 (4947 : Purchasing Policy Addendum for SB 1383

APPROVED AS TO FORM:
_______________________________
Matthew Summers-City Attorney
I, Andrea Flores, City Clerk of the City of Barstow and Ex-Officio Clerk of the Council, DO HEREBY CERTIFY UNDER PENALTY OF PERJURY, that the foregoing is a true and correct copy of Resolution No. ____-2022 of said City which was adopted at a regular meeting of said Council held the 7
th day of March, 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_____________________________
Andrea Flores, City Clerk

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Attachment: City Resolution - Purchasing Policy SB 1383 Procurement 3-7-2022 (4947 : Purchasing Policy Addendum for SB 1383

ATTACHMENT B

BARSTOW FIRE PROTECTION DISTRICT
RESOLUTION NO._____ -2022

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BARSTOW FIRE

PROTECTION DISTRICT, AMENDING THE PURCHASING POLICY & CONTRACT GUIDELINES, ADDING ADDENDUM A: SB 1383 RECOVERED ORGANIC WASTE

PROCURMENT POLICY
WHEREAS, the Purchasing Policy and Contract Guidelines of the City of Barstow establish a purchasing system for the purchase of supplies, equipment and services, and WHEREAS, Senate Bill 1383 requires cities and counties to annually procure a certain quantity of recovered organic waste products such as compost, mulch, and renewable energy to meet their annual procurement target, and
WHEREAS, in addition, SB 1383 requires that all departments within a jurisdiction purchase paper products that contain postconsumer recycled content and are recyclable, and WHEREAS, jurisdictions must keep records of all procurement activities, and WHEREAS, City staff has developed a policy as a tool to help support its obligation to comply with the requirements of SB 1383, and
WHEREAS, the District Board wishes to amend the Purchasing Policy and Contract Guidelines to add Addendum A: SB 1383 Recovered Organic Waste Procurement Policy, and

NOW, THEREFORE, THE DISTRICT BOARD OF THE BARSTOW FIRE PROTECTION DISTRICT DOES HEREBY FIND, PROCLAIM, ORDER AND RESOLVE AS FOLLOWS:

Section 1. The Purchasing Policy and Contract Guidelines attached hereto are hereby adopted.

Section 2. All previous versions of the Purchasing Policy and Contract Guidelines are hereby repealed.

Section 3. Any and all resolutions in conflict with this Resolution are hereby repealed.

Section 4. This Resolution shall take effect immediately and the District Board shall certify as to the adoption of this District Board Resolution.

PASSED, APPROVED and ADOPTED this 7
th day of March, 2022
_______________________________
Paul Anthony Courtney, Dr. B.A.,
Chair Barstow Fire Protection District
ATTEST:

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Attachment: Fire District Resolution - Purchasing Policy SB 1383 Procurement 3-7-2022 (4947 : Purchasing Policy Addendum for SB 1383 _______________________________
Andrea Flores, Board Secretary
APPROVED AS TO FORM:
_______________________________
Matthew Summers-District Attorney
I, Andrea Flores, City Clerk of the City of Barstow and ex-officio Board Secretary of the Barstow Fire Protection District, DO HEREBY CERTIFY UNDER PENALTY OF PERJURY that the foregoing is a true and correct copy of BFPD Resolution No. ___-2022 of said Council which was adopted at its regular meeting of March 7, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
Andrea Flores, Board Secretary

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Attachment: Fire District Resolution - Purchasing Policy SB 1383 Procurement 3-7-2022 (4947 : Purchasing Policy Addendum for SB 1383 1 PURCHASING
and
CONTRACT POLICY MAY 2021

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 2 TABLE OF CONTENTS
I. Introduction to Purchasing and Contract Policy..........................................3 II. Goods and Non-Professional Services (No Contract Required)..................3 III. Contracts for Non-Professional Services, Equipment, Supplies and Construction Contracts: Purchasing Requirements, Exceptions and Procedures.............................................................................................7 IV. Professional Service Contracts: RFP/RFQ Requirements, Exceptions and Procedures........................................................................................... 15 V. Special Purchasing Transactions................................................................24 VI. Local Vendor Preference…………………………………………………25
VII. Credit Cards / and/or Purchasing
Cards………………………………………………………………..……26
VIII. Purchases with Federal Grant Funds……………………………………..26 IX. Purchasing Definitions………..……………………..….………………..38
Attachment: SCHEDULE OF DOLLAR LIMITS AND APPROVALS .............43

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 3 I. INTRODUCTION TO PURCHASING AND CONTRACT POLICY
The Purchasing and Contract Policy (“Policy”) represent a formalization of the City of Barstow’s ("City") and Barstow Fire Protection District’s (“BFPD”) procedures as they relate to contracting with vendors for the provision of goods and services to the City/BFPD and its residents. It has been developed not only to document the procedures, but to also provide a tool for training staff, increasing standardization, clarifying responsibilities and promoting consistent application of management procedures. The Policy is established by which all City and BFPD procurement is to be conducted, as well as to ensure compliance with applicable laws relating to the expenditure of public funds.

In developing this Policy, consideration has been given to balance the need for consistency within and among the various departments, provide management with reasonable assurances that the City/BFPD is well served by each vendor, that contracts are implemented in accordance with management’s expectations and that the provisions of the contract are complied with by the vendor.

Both the term “contract” and the term “agreement” are used throughout this document. It is intended that both terms have the same meaning.

This Policy is distributed to all departments. As with all procurement Policies, this Policy is a living document; that is, from time to time, changes will be made to improve its clarity, understanding, scope, and usability. All changes to this Policy are subject to the written approval of the City Council/BFPD Board.

The Finance Director is the City/BFPD’s purchasing agent charged with the responsibility for overseeing the City’s purchasing system. Authority for establishing these policies and procedures is found in Chapters 2.40, 2.41 and 2.42 of the Barstow Municipal Code which sets forth, in both general and specific terms, the policies and procedures of the City/BFPD regarding purchasing. Those policies and procedures are incorporated into this Policy by this reference and provide the authority and basis on which it has been prepared. If any conflict arises between this Policy, Barstow Municipal Chapters 2.40, 2.41 or 2.42, and/or the procurement standards in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (commonly referred to as “Uniform Guidance”) as per 2 Code of Federal Regulations (CFR) 200.317 through 200.327, the conflict shall be resolved in the following order: 2 CFR 200.317 through 200.327 , Barstow Municipal Code Chapters 2.40, 2.41, and/or 2.42, and this policy.

When authorized to procure material or service, all City and BFPD employees shall follow this policy to correctly and ethically process a procurement need and ensure the efficient use of public funds.

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 4 All City and BFPD rules, regulations, laws, resolutions and the Purchasing Ordinance are incorporated herein by reference see the following chapters of the Municipal Code and the procurement standards in 2 CFR 200.317 through 200.327:

Chapter 2.40 – Purchasing System
Chapter 2.41 – Disqualification of Contractors
Chapter 2.42 – Awarding Public Projects
II. GOODS AND NON-PROFESSIONAL SERVICES - NO CONTRACT
REQUIRED A. An Overview of the Purchasing Process
The purchasing process is decentralized; with each
Department/Division responsible for compliance with City policies and procedures. Purchasing responsibility and authority shall be delegated to the lowest possible level consistent with good business practice and sound financial management policy to the extent practical. The Finance Department has designated the purchase order (PO) as the primary and preferable procurement and payment method. The PO is the main source of encumbering and procuring services and goods and serves to communicate to a vendor the City’s/BFPD’s terms and conditions, authorizes an encumbrance of City funds and is a contractual agreement to order goods and services.

1.The person requesting ("Initiator") the merchandise (other than office supplies and general printing) or service seeks out potential vendors, obtains the proposals and interacts with the vendor.

2. A Purchase Requisition is not required for City/BFPD credit card purchases or for nominal purchases, defined as purchases <$1,000.

A Purchase Requisition is prepared if the item exceeds the limit as set in the SCHEDULE OF DOLLAR LIMITS AND APPROVALS
and/or if the vendor requires a Purchase Order. Purchasing requirements and approval levels are documented in this Policy.

The Initiator in conjunction with the Finance Director is responsible for assuring that adequate budgeted funds are available. No purchase will be approved or undertaken unless an appropriation has been established, through either the adopted annual budget or City Council/Fire Board approval of additional appropriations. It is the responsibility of the Department/Division to maintain budget control of their respective budgets. Ultimate responsibility for a department/division budget rests with the Department
Manager/Director.

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 5 3. A Purchase Requisition is routed for approval through the appropriate levels using the City’s financial system. Once approved, it is routed to the Finance Department for further action as described below.

4. After review of a properly completed Purchase Requisition by the Finance Department, including all necessary approvals, a Purchase Order will be prepared when required. This process causes the funds to be encumbered.

5. The Purchase Order is sent to the Initiator who transmits the original to the vendor.

6. The merchandise or service is received; the invoice is received, checked and approved by the Initiator.

7. The invoice is approved either by the Initiator or by an authorized staff member, noting the Purchase Order number, if applicable, and it, along with any supporting documents are sent to the Finance Department for payment.

8. The check is prepared, signed and sent to the vendor. The encumbrance is liquidated if a Purchase Order is issued.

B. Purchase Requisitions/Purchase Orders

1. The Purchase Requisition is designed to document vendor and ordering information, approvals, and budget compliance. Purchase requisitions are submitted through the financial system to the Finance Department for the supplies, materials, equipment, and contractual services as required for operations and for the purposes of verifying that requested expenditures are within the limits of funds appropriated.

2. A complete and accurate Purchase Requisition contains all of the information necessary to allow a Purchase Order to be generated.

3. A Purchase Requisition is required when purchasing goods or services for capital improvement projects or capital outlay which exceed the limit as set in the SCHEDULE OF DOLLAR LIMITS AND APPROVALS and whenever a vendor requires a Purchase Order to be issued.

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 6 4. The Purchase Requisition requires approvals as set in the SCHEDULE OF DOLLAR LIMITS AND APPROVALS.

5. If the Purchase Requisition is for a first-time vendor, a completed “Request for Taxpayer Identification Number and Certification” (IRS form W-9) must accompany the Purchase Requisition. Form W-9 can be requested from the Finance Department, if needed. New vendors must fill out a W-9 and departments should forward this to the Finance Department for vendor setup. Checks will not be mailed to a new vendor until the form is completed and received by the Finance Department.

6. All vendors must comply with the Business License ordinance.

Prior to contracting or using a selected vendor, the Initiator should verify the vendor has a business license, if required.

7. Grant expenditures may be subject to different and stricter rules.

Grant documents are to be reviewed by Finance Department and the appropriate department director for such rules prior to preparing a Purchase Requisition.

C. Internal Review
Finance Department Review: The Finance Department is responsible for administering the financial policies and procedures of the City/ BFPD and provides a supportive role in assuring budget accountability. In addition, the Finance Department performs a “reasonableness review” which includes the following:

1. Review of the Purchase Requisition for completeness.

2. Determination that proposals or bids have been obtained, if required.

3. Determination that the appropriate approvals are included.

4. Determination that the account number charged is appropriate for the item being acquired.

5. Review for availability of funds or determination that the Request for Budget Transfer has been completed, when necessary.

6. Approval of the Purchase Requisition, if applicable (provided Items #1 through #5 are correct), that causes the Purchase Order to be printed when required, which results in the encumbrance to be recorded in the General Ledger.

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 7 If the Purchase Requisition has missing, or what appears to be incorrect information, Finance personnel will use their judgment in handling the situation.

Department Director/Manager Review: Budget accountability rests primarily with the operating departments of the City/BFPD. In accomplishing the programs and objectives for which the budget was authorized, department directors/managers are responsible for ensuring that their respective budgets stay within the prescribed funding levels.

D. Receipt of Merchandise or Service

1. The initiating department is responsible for receiving incoming goods or services, inspecting them as to quality and condition, and confirming the quantities received by counting, measuring or weighing. The receipt of goods or services must also be recorded in the City’s financial system.

2. Documentation noting receipt and inspection of the merchandise should accompany the invoice when it is sent to the Finance Department for payment.

3. If there is a partial delivery, its receipt should be documented and a copy of the documentation should be attached to the invoice for payment.

4. If merchandise is not acceptable, the Initiator will arrange for replacement or return for credit of the defective items. The Finance Department should also be notified.

5. Many vendors will not give credit for returned merchandise unless a return authorization is obtained prior to returning the items. The vendor should be contacted for their specific requirements to expedite the return and credit or replacement.

6. If the Purchase Order has been issued for services, the Initiator will approve the invoice for payment denoting that the services were provided in a satisfactory manner.

III. CONTRACTS FOR NON-PROFESSIONAL SERVICES, EQUIPMENT AND SUPPLIES: PURCHASING REQUIREMENTS, EXCEPTIONS AND

PROCEDURES
Non-professional services, equipment, and supply purchases have the same purchasing requirements and levels of approval. Non-professional services include

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 8 those activities which do not require a high degree of professional certification such as maintenance services or other services which do not require a specialized expertise or unique skills. When purchasing non-professional services, equipment, and supplies, the contract is awarded to the lowest responsive and responsible vendor, subject to the exceptions in III-A below. When purchasing computer equipment (hardware and software), it is required that the Information Technology Manager or his/her designee be contacted for assistance and approval. All public works projects for $1,000 or more must comply with the California Department of Industrial Relations bid noticing and contract reporting requirements as defined by labor code section 1771.1 and 1773.3.

A. Exceptions
You do not need to obtain proposals or bids for non-professional services, equipment and supplies if one or more of the following conditions is (are) met: 1. The equipment or supplies is unique because of its quality, durability, proprietary nature (such as software licenses), availability or fitness for a particular use or where a warranty, guaranty or other assurance would be voided. However, if the price exceeds the City Manager/Executive Director’s limit as set by City Council/Fire Board, the City Council/Fire Board must approve the purchase.

2. Sole source purchases are purchases of supplies, services and equipment are exempt if they are one-ofa-kind or unique and can be obtained from only one vendor. Any sole source purchase shall be made within the expenditure limits set by adopted administrative regulations.

3. The City Manager/City Administrator determines that emergency circumstances require the immediate purchase of the services, equipment or supplies pursuant to Barstow Municipal Code Section

2.40.110 or Section 2.42.070.

4. An open purchase order where the services, equipment or supplies is provided by an independent contractor who has a contract with the City/BFPD to provide labor and materials for projects other than a public works project (i.e., office supply contract which is in place for one year and purchases of supplies are made periodically based on the contract) pursuant to Barstow Municipal Code section

2.40.110.

5. Work performed by the City/BFPD with its own employees is exempt pursuant to Barstow Municipal Code section 2.40.110.

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 9 6. Where advantageous to the City/BFPD, purchases made under a cooperative purchasing program, utilizing purchasing agreements maintained by the state, county, or other public agencies are exempt from this Policy.

B. The Informal Purchasing Process

1. Responsibilities
The responsibilities for completion of the informal purchasing process pursuant to Barstow Municipal Code section 2.40.130 are shared by the City Manager/City Administrator, Finance Director and the Initiator.

Initiator:
a. Initiator determines that sufficient funds are available for the proposed purchase prior to initiating the informal purchasing process.
b. Solicit at least 3 proposals by telephone or written request from prospective vendors.
c. Receive the proposals and prepare a proposal summary. d. Obtain authorization from the City Manager/City
AdminstratorAdministrator and the Finance Director.
e. Upon approval, award to the lowest responsive and
responsible vendor, consistent with quality and delivery requirements.
f. Prepare the contract in conformance with the City
professional services agreement (PSA) template and submit to the City Attorney for review and subsequent approval before proceeding. Upon approval by the City Attorney,
prepare 2 copies of the approved PSA for execution by the City/BFPD and its vendor. This will provide an original copy for the City/BFPD and the vendor.
g. Submit the record of orders and proposals to the City Clerk who shall keep a record for six months.

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 10 City Clerk:
a. Maintain the record of orders and proposals for a period of six months after placement of the order. This record, while so kept, shall be open to public inspection.
b. Provide a copy of the contract and certificate of insurance to the Initiator, Risk Manager and Finance Department. An
original copy of the contract is sent to the vendor and one original copy is also retained in the contract file.

C. The Informal Purchasing Process (Public Projects)
A list of contractors shall be developed and maintained in accordance with Public Contract Code section 22034. Such list shall be maintained by the City Manager/City Administrator or his/her/their designee.

When a public contract is to be bid pursuant to the procedures in section 2.42.040 of the Barstow Municipal Code, a notice inviting informal bids shall be mailed to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with Public Contract Code section 22036.

As an option, notification may also be provided to contractors on the list created above for the category of work being bid, and to any additional contractors and/or construction trade journals.

Also, if the product or service is proprietary in nature such that it can be obtained only from a certain contractor (s), the notice may be sent exclusively to such contractor or contractors.

All mailing of notices to contractors and construction trade journals shall be completed not less than ten (10) calendar days before the bid is due.

The notice inviting informal bids shall describe the project in general terms, and how to obtain more information about the project, and state the time and place for the submission of bids.

The City Manager/City Administrator is authorized to award bids up to limits in the attached SCHEDULE OF DOLLAR LIMITS
AND APPROVALS . Bid award for projects greater than City Manager/City Administrator’s limit as set by City Council/BFPD,

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 11 must be awarded by City Council/BFPD Board. The contract shall be awarded to the lowest responsible bidder.

If no bids are received (either by informal or formal bid), the project may be performed by employees, or by negotiated contract.

D. The Formal Purchasing Process

1. Responsibilities
The responsibilities for completion of the formal purchasing process pursuant to Barstow Municipal Code section 2.40.140 are shared by the Finance Director and the Initiator. These responsibilities apply only to non-public project bids well as non-professional services (proposals).

Initiator:
a. In conjunction with the Finance Director, determines that sufficient funds are available for the proposed purchase prior to initiating the formal proposal or bid process.
b. Prepares a notice inviting sealed proposals or bids. The form contract for the proposal or bid package is prepared by the Initiator.
c. Within the time period set forth in Barstow Municipal Code section 2.40.140publish at least once the notice of bid in the Desert Dispatch or other Barstow newspaper with the widest circulation.
d. If no bids are received, the city clerk shall publish the notice of bid within the time period set forth in Barstow Municipal Code section 2.40.140 in a trade or other publication likely to be received by prospective bidders.
e. Reviews qualifications and references of the lowest
responsible, responsive bidder(s).
f. After opening of sealed proposals or bids by the City Clerk, negotiates contract with vendor selected as the lowest
responsible, responsive bidder. Sends request for contract to Initiator who coordinates City Attorney approval of the contract.

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 12 g. Prepares the agenda report for presentation to City Council/BFPD Board, which includes the proposed contract, and places contract on City Council/BFPD Board agenda for approval.
h. Obtains certificate of insurance and required endorsements from the vendor. Copies of the certficiatecertificate of insurance and endorsements are provided to the Risk
Manager to ensure required compliance and appropriate
coverages. If required, also obtains payment/performance bonds from the vendor and verifies that the surety is admitted in California. Also verifies contractor’s current license in California where required under the contract. Sends these documents to the City Clerk and three original contracts signed by the vendor, to the Initiator. The Initiator
coordinates execution of the contract with the City Clerk. i. After the City Clerk has completed execution of the contract, prepares and processes the Purchase Requisition if the
vendor requires a Purchase Order.
j. Deals with the vendor on a day-to-day basis for completion of the contract and processing of payments.
k. Coordinates City Attorney approval of contracts.

City Clerk:
a. Assists as described above in the publication process before the scheduled proposal or bid opening date.
b. Opens the proposals or bids at the time and place stated in the public notice.
c. Prepares a tabulation of all proposals or bids and makes the tabulation available for public inspection during regular business hours for at least thirty (30) calendar days after the proposal or bid opening.
d. Notifies vendors whose proposals or bids were not accepted and returns bid bonds.
e.Maintains copies of the losing proposals or bids in
accordance with the City/BFPD’s records retention
schedule.

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 13 f. Obtains the City Manager/City Administrator’s or Mayor’s signature on the contract with an attest by the City Clerk and approval as to form by the City Attorney.
g. Sends a copy of the contract and certificate of insurance to the Initiator, Risk Manager and Finance Department. The City Clerk sends an original to the vendor and retains one original contract on file.
h. Monitors contract expirations and follows up with Initiator as appropriate.

Risk Manager:
a. Monitors certificates of insurance and follows up on expirations of coverage.

2. Notice Inviting Sealed Proposals or Bids
The notice should include the following:
a. General description of the non-professional services or item to be purchased.
b. Statement indicating where proposal or bid forms and specifications can be obtained.
c. Statement specifying the date, time and place for the opening of proposals or bids.
d. Statement describing the bid security required, if any. (Example: A bid bond equal to 10% of the amount of the
bid.)
e. Statement describing payment/performance bond
requirements if the vendor is selected.

F. The Formal Purchasing Process--Notice of Inviting Bids & AwardingFormalAwarding Formal Bids:

In addition to the above requirements, the following apply to public projects per Sections 2.42.050 and 2.42.060 of the Barstow Municipal Code.

Notices inviting bids shall state the time and place for the receiving and opening of sealed bids and distinctly describe the project.

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 14 The notice shall be published for at least fourteen (14) calendar days before the opening of bids in a newspaper of general circulation, printed and published in the City, or otherwise comply with the requirements of Public Contract Code 22037.

The notice inviting formal bids shall also be sent electronically, if available, by either facsimile or electronic mail and mailed to all construction trade journals specified in Public Contract Code 22036. Such notice shall be sent at least 15 calendar days before the date of opening the bids. The City/BFPD may provide additional notice.

The City/BFPD may reject any bids presented, if the City/BFPD, prior to rejecting all bids and declaring that the project can be more economically performed by its employees, furnishes a written notice to the apparent low bidder. Please see Section 2.42.060 of the Barstow Municipal Code for specific procedural details.

If a contract is awarded, it shall be awarded to the lowest responsible bidder.

If two bids are the same, either may be selected.

If no bids are received (either by informal or formal bid), the project may be performed by employees, or by negotiated contract.

G. Selecting a Vendor and Review of Proposals or Bids
The City/BFPD’s policy is to obtain non-professional services, equipment and supplies from the lowest responsible, responsive bidder. Criteria for determining the lowest responsible, responsive bidder shall include, but not be limited to, the following:

1. Cost to City/BFPD.

2. Ability, capacity and skill.

3. Ability to meet time requirements.

4. Character, integrity and reputation.

5. Previous experience with the vendor.

6. Responsiveness of the bid.

7. Sufficiency of financial resources needed to perform. (Note security and bid bond requirements when formal bids are received.)

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 15 8. Ability to provide future maintenance and service, if necessary.

H. Contract Award
Contracts shall be awarded in the manner described in this policy and Chapter 2.40 of the Barstow Municipal Code as set in the attached

SCHEDULE OF DOLLAR LIMITS AND APPROVALS
I. Change Orders
a. A contract for non-professional services, equipment, supplies or construction contracts within the City Manager/City
Administrator’s limit or less awarded pursuant to Chapter 2.40 of the Municipal Code, may be amended by the issuance of a change order or written contract amendment, provided the change which is the subject of amendment is reasonably related to the scope of the original contract. Any change order or amendment may be approved by the City Manager/City Administrator’s limit, provided the aggregate amount of all changes to a particular contract, including the change order under consideration, does not exceed 10% of the original contract cost. Any change order or amendment in the amount greater than the limit of the City Manager/City Administrator or any change order which, when considered with the aggregate amount of all other changes to a contract, exceeds 10% of the original contract cost, shall be approved by the City Council/BFPD Board.
b. A contract for a public project awarded pursuant to Chapter 2.42 of the Municipal Code may be amended by the issuance of a change order, provided the change which is the subject of amendment is reasonably related to the scope of the original contract. The requesting department will maintain control relative to the scoping, estimating, and negotiation of the proposed change(s) and the Finance Director will certify the availability of funds for the proposed change in the event that the change order increases the contract cost. Any change order with a total cost that does not exceed 10% of the original contract amount may be approved by the City Manager/City Administrator, provided the aggregate amount of all changes to a particular contract, including the change order under consideration, does not exceed 10% of the original contract cost. Any change order which, when considered with the aggregate amount of all other changes to a contract, exceeds 10% of the original contract cost, shall be approved by the City Council/BFPD Board.

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 16 IV. PROFESSIONAL SERVICES: RFP/RFQ REQUIREMENTS,

EXCEPTIONS AND PROCEDURES
A. Introduction to Requirements for Professional Services Professional services are those activities to be performed by specially- trained persons or firms who provide services in connection with financial, economic, accounting, engineering, administrative or other matters involving specialized expertise or unique skills. The price, however, should be reasonable. A Request for Proposal ("RFP") or Request for Qualifications ("RFQ") is required if the service exceeds the amount on the attached SCHEDULE OF DOLLAR LIMITS AND APPROVALS. All
consultants must execute the City/BFPD’s professional services agreement template unless approved otherwise by the City Attorney. Any professional service agreement submitted to the City Council/BFPD Board for approval must provide sufficient background analysis to support the recommendation. In the event of a vacancy of a City/BFPD employee position previously approved by the City Council/BFPD Board, the City Manager/City Administrator shall have the authority to award any and all contracts for the same or substantially similar services to independent contractors or consultants. Each agreement needs to be properly executed and held on file with the City Clerk.

B Engineering and Design Contracts - Federally Funded
For engineering and design contracts that are either federally funded or funded through the State Transportation Agency, Caltrans, the City/BFPD do hereby adopt 23 CFR, 172.3 by reference and shall follow the procurement procedures detailed in Caltrans Local Assistance Procedures Manual Chapter 10 “Consultant Selection.”
C. Phase I– Development and Approval
This section covers the actions from determination of need for service to recommendation of the best qualified vendor.

1. Method of Service Delivery
The very first step in the process is to determine if the service should be provided by the City/BFPD. Factors to consider for a mandated program are: if the service can be provided by another entity, if it is a budgeted service and if City/BFPD management and the City Council/BFPD Board authorized the provision of the service, etc.

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 17 The next step is to determine whether the service should be provided by a vendor through a contract or by City/BFPD employees. This method has been proven to provide greater flexibility to the City/BFPD when increasing or decreasing the service level, changing the service delivery method, changing the service provider, etc. However, for each new proposed service or significant expansion of existing service, one needs to determine the most cost effective method (contract or employee) to deliver the service.

2. Scope of Work
The scope of work outlines the tasks and duties to be performed by the vendor. It is also one of the key elements by which the performance of the vendor will be measured. The scope of work is similar to the job description for an employee.

After the scope of work has been drafted by the department that will supervise and evaluate the service, the department should then review the scope from two different viewpoints. First, the vendor should understand what needs to be done and how to tell if the job has been done well. Secondly, the scope should be sufficiently detailed so the vendor can do the work without needing to ask a lot of questions and described in such a way that staff can evaluate the vendor’s performance. Extra time spent in developing the scope of work will result in improved analysis of RFP/RFQ responses, contract administration and performance evaluation.

3. Prequalification
Depending on the department in question and prior to issuing an RFP, a department may conduct a prequalification of professionals for anticipated services. Prequalification of professionals can streamline the process of evaluating and selecting professionals during a future RFP process by categorizing prequalified professional services and professional service firms. After prequalification of professionals pursuant to this process, notices for a subsequent RFP process in a particular category of services are sent only to the list of prequalified consultants. The qualification of prequalified consultants in areas relating to a specific project are rated later in connection with the RFP for that particular project.

The prequalification process should include a review of the statement of qualifications, interviews, if necessary, and reference checks.

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 18 4. Request for Proposal
An RFP should be prepared in accordance with the SCHEDULE OF DOLLAR LIMITS AND APPROVALS and should include the
following at minimum: the scope of work, the deadline for submitting responses, and a few areas of optional wording. These need to be completed before the RFP is considered to be complete.

In addition, the City’s professional services agreement (PSA) template must be attached to the RFP. When the service is expected to exceed the City Manager/Executive Director’s signing authority as set forth in the SCHEDULE OF DOLLAR LIMITS AND
APPROVALS, the department supervising and evaluating the proposed service prepares a report to the City Council/BFPD Board.

The agenda report is to include the entire RFP as an attachment.

The project/contract should be approved by the City Manager/City Administrator and the City Attorney prior to the development of the RFP and at completion of the RFP. The entire modified RFP would be attached to the report to the City Council.

If the department is issuing an RFP to a list of prequalified vendors (from the RFQ process), the department should include in the agenda report to City Council the results of that prequalification and the list of prequalified consultants. The RFP will require information relating to professional service provider’s qualifications as they relate to the particular project, in addition to the prequalification information. If no prequalification has occurred, the RFP will require general and project-specific qualifications.

5. Requesting Authorization-City Council/Fire Board to Issue RFP When the service is expected to require City Council/Fire Board approval, the City Council/Fire Board must authorize the issuance of an RFP. This report should include a description of the service; scope of service; justification, especially for a new service; budget amount, if any; estimated cost of the service; key dates in the RFP and the proposed term of the contract. The changes to it need to be stated along with the proposed RFP attached to the agenda report.

C. Phase II - Selection of Vendor

1. Solicit Proposals From Qualified Vendors
The RFP is to be distributed to vendors after approval. There are a variety of methods to use in developing a list of vendors to receive the RFP.

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 19 In some instances, a department may decide to establish a list of prequalified vendors. In those instances, an RFP is distributed to prequalified vendors at the time the service is required.

In all other cases, notice of the RFP shall be disseminated by the broadest means possible. For example, notices should be mailed to previous vendors used by the City/BFPD (provided their
performance meets the requirements of the City/BFPD), firms shown in listings or ads in professional journals/magazines, listings or ads in Western Cities Magazine, those who have sent a letter to the City/BFPD or otherwise contacted the City/BFPD. A copy of the RFP is then mailed to each prospective vendor. A list of those who were sent the RFP should be maintained. This not only documents those who were sent the RFP, but also those who need to be contacted if there are clarifications and/or changes to the RFP.

The RFP should require the responders to state any requested exceptions or changes to the RFP. Exceptions or changes not identified in the response to the RFP will not be considered by the City/BFPD.

2. Review Proposals and Select Best Vendor
Promptly after the deadline for submitting proposals, either the City Clerk or a designated representative opens them. They are generally submitted in two parts; the main or technical proposal and the cost proposal. If a cost proposal is submitted in a separate envelope, this envelope remains sealed until the qualitative review is completed.

The City Clerk retains one copy of the proposal from each vendor.

The department that will supervise and evaluate the service takes all other copies and begins the evaluation process. This process includes the following:
a. General Review
A Selection Committee, comprised of at least three members of City/BFPD employees, will be formed by the Initiator , or his or her designee, to determine if the vendor submitted all required items, completed their response in the format
specified in the RFP, and exceptions or changes to the RFP and/or Agreement, if any, noted by the vendor. If the vendor did not submit all required items or respond in the specified format, the vendor can be eliminated from further
consideration. Additionally, based on the exceptions or

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 20 changes to the RFP and/or Agreement taken, the vendor may also be eliminated from further consideration.
b. Qualitative Evaluation
A detailed analysis of each vendor’s qualifications and proposal is conducted by the approved multi-department
Selection Committee (at least three). One of the panelists must be from the department issuing the RFP. Each person selected to perform the review is to thoroughly read the proposals and score each firm considered for qualitative review pursuant to the Project Proposal Evaluation Criteria in the approved RFP, which includes:
i. Mandatory elements (licenses, absence of conflicts
of interest, letter of transmittal and conformance to
RFP instructions);
ii. Expertise and Experience (expertise, experience and past performance on comparable engagements,
quality of personnel and support, references,
understanding of work to be done and firm’s
statement regarding qualifications);
iii. Allocation of Resources (appropriateness of
qualifications and proposed level of services to the
requirements of the City/BFPD, distinguishing
features, skills and/or services); and
iv. Scope of Work (responses to all items and additional information, prioritization of tasks in the scope of
services, appreciation of the difficulty and
complexity of tasks in the scope, and “fit” between
firm’s qualification and City/BFPD’s needs).

The department director/manager appoints one person on the Selection Committee as the coordinator. It is the
responsibility of the coordinator to call references, including those listed as clients lost, and to combine the scoring of each member of the Selection Committee performing the review.

The coordinator will then average the scores of each vendor, based on the scoring provided by each member of the
Selection Committee. The potential vendors and their
respective average score will be ranked.
c. Oral Presentations/Interview

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 21 The Selection Committee will request all firms with a minimum score of 70 points to make oral presentations.

Such presentations will provide firms with an opportunity to answer any questions the Selection Committee may have on the firm's Project Proposal.
d. Review of Cost Proposal
The cost proposal is opened for each vendor who has
received a score of at least 70 points after the qualitative review and the oral presentation. The cost proposal of the top ranked vendor is evaluated to determine if it is
reasonable. The primary tests of reasonableness are
comparison of the cost proposal to the City/BFPD’s
estimated project cost and the City/BFPD’s project budget.

Additional factors include prior experience, comparative project costs in neighboring or other relevant communities, professional judgment and comparison to the costs
submitted by qualified vendors for the proposed project.

Prior to submitting an agenda report to City Council/BFPD Board, the department shall also negotiate contract terms with the selected vendor and include such terms in the draft Agreement submitted to City Council/BFPD Board.
e. Contract Award. Contracts shall be awarded per the attached SCHEDULE OF DOLLAR LIMITS AND APPROVALS.
f. Contract Execution by Selected Vendor
The professional services agreement template ,which is an exhibit to the RFP, is completed by the Department, based on the contents of the selected vendor’s proposal and it is approved by the City Attorney. The Agreement (three
originals) is then submitted to the vendor for signature.

Agreements requiring City Council/BFPD Board approval
must be executed by the vendor prior to submission of the agenda report.

3. Report to the City Council/Fire Board

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 22 Once the vendor has been selected, the City Council/Fire Board approval before contract execution by the City/BFPD is required per the SCHEDULE OF DOLLAR LIMITS AND APPROVALS. This
is accomplished by the responsible department preparing an agenda report in accordance with the Standardized Agenda Format. This agenda report should include a description of the service, the cost of the service and the City/BFPD 's budget amount or the requested appropriation amount, a description of the process used in selecting the vendor, results of the reference checks, ranking of the vendors, the cost proposal for each qualified vendor, the total number of RFPs mailed, and the total number of vendors submitting proposals. The agenda report should allow the City Council/BFPD Board to determine why the recommended vendor was selected. The agenda report also needs to include a statement that the City/BFPD’s standard form Agreement was used or, if not, a discussion of the changes to it. Any changes to the standard form Agreement must be submitted in red-line form to the City Attorney for review and approval prior to scheduling the item for City Council/BFPD Board consideration.

The City Council/BFPD Board retains the authority (1) to approve or reject the staff recommendation, (2) to reject all proposals, (3) to instruct staff to re-negotiate all or any portion of the proposed contract, (4) to seek supplemental information from any or all participating firms, or (5) to instruct staff to re-evaluate any staff determination made in the RFP process based on criteria contained in this Policy as articulated by the City Council/BFPD Board.

4. Contract Execution
After approval by City Council/BFPD Board, three copies of the Agreement are signed by either the City Manager/City
Administrator or the Mayor. The three originals are provided to the City Clerk. The City Clerk sends one original to the vendor and one to the department administering the contract and a copy to the Finance Department.
a. Vendor Signature Requirements
Corporation:

Two signatures required, one from each category as follows:
(1) Chairman of the Board, President or Vice President; and
(2) Secretary, Assistant Secretary, Chief Financial
Officer or Assistant Treasurer.

Limited Liability Company:

Two signatures required, one from each category as follows:

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 23 (1) Chairman of the Board, President or Vice President; and
(2) Secretary, Assistant Secretary, Chief Financial
Officer or Assistant Treasurer.

Partnership:

One signature from any partner of the Partnership.

Limited Partnership:

One signature from one of the General Partners of the
Limited Partnership.

Sole Proprietorship:

From the individual doing business under a fictitious name.

5. Contract Addendum
Any written amendment to the contract Scope of Work with a total cost in the amount within the City Manager/City Administrator’s limit may be approved, provided that the aggregate amount of all amendments to a particular contract, including the amendment under consideration, does not exceed 10% of the original contract cost. Any written amendment in an amount exceeding the City Manager/City Administrator’s limit or any amendment which, when considered with the aggregate amount of all other amendments to a contract, exceeds 10% of the original contract cost, shall be approved by the City Council/BFPD Board.

A written amendment to the contract scope of work may be allowed if the addendum or amendment is related to the current scope of work. If the work is for an unrelated project, contract procurement procedures should be followed.

D. Phase III- Contract Operation

1. Internal Approvals
Prior to the vendor beginning the work, the City/BFPD must verify that the required elements of the Agreement are in place. The elements would include insurance and any other requirements that are in the Agreement. Once all contract requirements are resolved, the department issues the vendor a notice to proceed. In instances where a purchase order is required, a purchase requisition is to be prepared by the department administering the contract and submitted to the Finance Department.

2. Administration of Contract
Administration of the contract is vital to the City/BFPD. Elements of administration include:

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 24 a. Periodic Performance Review: Each vendor should receive a periodic performance review. Vendors performance
should be reviewed internally by the initiating department in conjunction with each request for payment. When the
vendor’s performance is fails to meet the terms of the RFP or agreement, the department should refer to Barstow
Municipal Code Section 2.41.
b. Insurance Requirements: The Risk Manager in conjunction with the initiating department, maintains a system which verifies that the appropriate insurance coverage is secured by the vendor and maintained throughout the term of the
contract. Prior to expiration of the insurance, the vendor is notified of the pending expiration. If appropriate
documentation has not been received prior to expiration, the Risk Manager and/or responsible department notifies the vendor. In the event the vendor fails to provide updated insurance policy information and the required insurance expiration has exceeded thirty (30) days, payments to the vendor may be withheld until appropriate insurance
documentation is in place.

E. Phase IV - Contract Completion/Extension
At least two(2) months prior to the contract termination date, the department administering the contract shall prepare an agenda report to the City Council/BFPD Board regarding the contract and related service. The agenda report requests authorization to issue an RFP including the scope of services and key dates to be included in the RFP, or the department may recommend continuing with the same vendor beyond the contract termination date. The agenda report must contain the reasons/justification for continuing with the vendor.

If the department recommends continuing with the same vendor, Council/BFPD Board approval is required for a one-year contract extension with a maximum of two one-year extensions. The maximum term for any software agreements is up to five (5) years. Two-month Council/BFPD Board notification is required when the initial term will expire and the software agreement will continue on an automatic extension basis from year to year.

V. SPECIAL PURCHASING TRANSACTIONS
A. Organic Materials

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 25 The attached Addendum A: SB 1383 Recovered Organic Waste Procurement Policy is hereby incorporated into this document and in the event of a conflict between or among the terms of the Addendum, the higher standard or greater requirement shall prevail.

A.B. Office Supplies
In general, all Departments will order their own standard office supplies utilizing the company offering the best price, delivery, and service. Staff is encouraged to consider and use local vendors. The Department should use their City/BFPD issued credit card for amounts per the attached schedule, SCHEDULE OF DOLLAR LIMITS AND APPROVALS, charging it to their department’s office supply budget category. Central Services will be coordinated between the Finance Department and the City Clerk’s Office.

BC. Business Cards
Business cards must conform to the City standard logo and title of the employee. They should be approved by the respective department director/manager. Any exceptions must be approved by the City Manager/City Administrator. Requests are to given to local Barstow vendors whenever possible. Delivery times can vary.

CD. Petty Cash Reimbursement
The Petty Cash fund is used to reimburse purchases which were originally paid out-of-pocket by a City/BFPD official or employee. Reimbursements will either be paid in cash or check/ACH, depending on the amount. If the amount is $100.00 or less, the reimbursement will be paid in cash. Amounts larger than $100.00 will be paid by check. The petty cash fund is maintained by the Finance Department, and reimbursements are processed through the Clerk/Cashier/Receptionists.

1. Petty Cash Procedures ($100.00 or less)
The Expense Reimbursement Form should be coded with
appropriate account numbers. Petty cash requests are submitted to the Finance Department for review, then forwarded to the Cashier for payment.

2. Petty Cash Procedures (over $100.00)

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 26 Completion of an Expense Reimbursement Form is required, including the account number to be charged, description, date requested and amount. Supporting documentation should be attached to the check request and department director approval is required. The documents are submitted to Accounts Payable for processing via check/ACH.

VI. LOCAL VENDOR PREFERENCE
Pursuant to Barstow Municipal Code section 2.40.180, and as permitted under 2 Code of Federal Regulations (CRF) 200.317 through 200.327 (Uniform Guidance),it is the City/BFPD’s policy to encourage the purchase of supplies, services and equipment from vendors located within the boundaries of the City/BFPD. Local vendors are individuals, businesses, partnerships, or corporations which maintain a place(s) of business located within the limits of the City of Barstow, which have a current City of Barstow business license.

The City Council/BFPD Board finds and declares all of the following with respect to the provision of a local vendor preference:

Qualified local vendors bidding on the purchase of services, supplies and equipment, and meeting the above criteria will receive a 10% preference.

The City/BFPD will also encourage local vendors by seeking to develop local vendor outreach and education programs and involving local vendors to the maximum extent possible. The local vendor preference shall not apply to those contracts where State or Federal law, or other laws or regulations precludes such a preference.

Bid documents on public works projects will include language requiring bidders to circulate the opportunity to subcontract for components of the project to local businesses and demonstrate that they have made a reasonable effort to inform local businesses of the opportunity. Local vendor preference may not apply to those projects
VII. CREDIT CARD AND/OR PURCHASING CARD PURCHASES
The City/BFPD uses a variety of methods for the purchase of goods and services and recognizes that in certain circumstances the issuance of a City/BFPD credit card will allow for efficient, cost effective and secure purchasing within the Policy of the program.

For specific details on processes, acceptable use, necessary forms, and all other details of the program see the City/BFPD Board Policy

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Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 27 Memorandum’s and/or Purchasing Card Policy. City/BFPD credit cards are under no circumstances to be used for personal purchases, even if the purchase is reimbursed.

VIII. PURCHASES WITH FEDERAL GRANT FUNDS
The following section is being added to the Purchasing and Contract Policy to establish standards for the procurement of supplies, equipment, real property, and other services as required by 2 CFR 200.317 through 200.327 to comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards commonly called “Uniform Guidance”.

A. Purchases Using Federal Grant Funds Follow applicable state statutes and rules and local policies only to the extent that those statutes, rules, and policies do not conflict with the Uniform Administrative Requirements (UAR) outlined below. 2 CFR 200.318(a)
B. Contract Performance and Payments
Contract performance and payments must be monitored during the course of the contract. 2 CFR 200.318(b).

C. Written Standards of Conduct and Conflict of Interest

1. No employee, officer, or agent must participate in the selection, award, or administration of a contract supported by a federal award if he or she (the employee, officer, or agent), any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ  the employee, officer, or agent;  an immediate family member of the employee, officer, or agent; or
 the partner of the employee, officer, or agent
has a financial or other interest in or will receive a tangible personal benefit from a firm considered for the contract. Officers, employees, and agents must neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. 2 CFR 200.318(c)(1)
D. Before Starting a Procurement Process

1. Review of All Proposed Procurements

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Packet Pg. 99
Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 28 Review all proposed procurements to avoid
unnecessary/duplicative purchases of equipment, supplies, and services. Consider whether it will it save money/time to consolidate procurements; if so, consolidate. If relevant, consider whether a lease or a purchase is the most economical approach (and document how you came to your decision). 2 CFR 200.318(d).

2. State or Local Agreements / Competitive Bidding Group Purchasing Programs
Look for state or local intergovernmental agreements (such as competitive bidding group purchasing programs, state term contracts, GSA contracts, or formal intergovernmental
agreements—but get awarding agency approval before using one of those agreements. 2 CFR 200.318(e).

E. Purchasing Guidelines

1. Documentation
Keep records showing:  Basis for vendor selection  Documentation of lack of competition when competitive bids or offers are not obtained
 Why you chose a specific procurement method;  The basis for your award (why did you select the contractor or vendor you selected? Why did you reject the others?);
 The basis for the contract price; and  Any other significant decisions that were a part of the procurement process.

2. AwardOnly to “Responsible Contractors Possessing the Ability to Perform Successfully Under the Terms and
Conditions of a Proposed Procurement.”
In determining which contractors are responsible, you must consider “matters such as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources.” 2 CFR 200.318(h). (Note: This means that your solicitation documents must ask for information that will allow you to assess whether a contractor is “responsible.”)

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Packet Pg. 100 Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 29 3.Keep Records to Detail the History ofEach Procurement.

These records must include, at least, records showing your rationale for (1) the method of procurement, (2) the selection of contract type, (3) contractor selection or rejection, and (4) the basis for the contract price. 2 CFR 200.318(i)

4. Prohibit Awarding of Time and Materials Type Contracts Prohibit awarding time and materials type contracts unless (1) you have determined that no other contract is suitable and (2) the contract includes a ceiling price that the contractor exceeds at its own risk.

The UAR defines a time and materials type contract as “a contract whose cost to a non‐Federal entity is the sum of: (1) the actual cost of materials; and (2) direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses, and profit.” 2 CFR 200.318(j). For the purposes of this policy, the term “non-Federal Entity” means the City of Barstow.

5. Restricting Competition.

The following actions on procurements funded with federal grants are prohibited:
a. Allowing contractors that develop or draft specifications, requirements, statements of work, invitations for bids, or requests for proposals to compete for such procurements; b. Placing unreasonable requirements on firms for them to qualify to do business (if you’re not sure if a requirement is unreasonable, ask the Federal awarding agency);
c. Requiring unnecessary experience or excessive bonding; d. Permitting noncompetitive pricing practices between
companies;
e. Awarding contracts to consultants on “retainer”
contracts;
f. Permitting organizational conflicts of interest
g. Specifying a brand name product without permitting an equal product to be offered, and without describing the performance requirements that must be met for a
product to qualify as an equal;
h. Acting arbitrarily in awarding contracts. 2 CFR
200.319(a).

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Packet Pg. 101 Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 30 5. Local Vendor Geographic Preference
Prohibit awards based on local geographic preferences, except where applicable Federal statutes expressly mandate or encourage geographic preference. However, geographic location may be a selection criteria when awarding contracts for architectural or engineering services, provided that using such criteria “leaves an appropriate number of qualified firms” to compete for the work, “given the nature and size of the project.” 2 CFR 200.319(b).

6. All solicitations must identify: (1) all requirements which the offerorsoffers must fulfill and (2) all other factors to be used in evaluating bids or proposals. 2 CFR 200.319(c)

7. Use of PrequalifieidPrequalified Lists of Entities or Products If you use prequalified lists of entities or products when procuring goods or services, make sure those lists are “current and include enough qualified sources to ensure maximum open and free competition,” and do not preclude other potential entities or products from participating in the solicitation.2 CFR 200.319(d).

F. Methods of Procurement to be Followed

1. Micro-Purchases
Procurement by micro-purchase is the acquisition of supplies or services, the aggregate dollar amount of which does not exceed the micro-purchase threshold as set by the Federal Acquisition Regulation at 48 CFR Subpart 2.1 (Definitions) and adjusted periodically for inflation. As of the date of this ordinance, the micro-purchase threshold is $3.500.

2. Small Purchase Procedures
Procurement by small purchase procedures are those relatively simple and informal procurement methods for securing services, supplies or other property that do not cost more than the simplified acquisition threshold as set by the Federal Acquisition Regulation at 48 CFR Subpart 2.1 (Definitions) and in accordance with 41 U.S.C. 1908 and periodically adjusted for inflation. If small purchase procedures are used, price or rate quotations shall be obtained from an adequate number of qualified sources. As of the date of this ordinance, the simplified acquisition threshold is $150,000. For purchases exceeding one hundred fifty thousand ($150,000), City Council approval is required.

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Packet Pg. 102 Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 31 3. Purchases Requiring Sealed Bids with Formal Advertising Procurement by sealed bids that require formal advertising are publicly solicited (Post to the BidsOnlineBids Online System) and a firm fixed price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price.

The sealed bid method is the preferred method for procuring construction.
a. In order for sealed bidding to be feasible, the following conditions should be present:
i. A complete, adequate, and realistic specification or purchase description is available;
ii. Two or more responsible bidders are willing and able to compete effectively for the business; and
iii. The procurement lends itself to a firm fixed price contract and the selection of the successful bidder
can be made principally on the basis of price.
b. If sealed bids are used, the following requirements apply:
i. The invitation for bids must be publicly advertised, providing suppliers sufficient response time prior to
the date set for opening the bids;
ii. The invitation for bids, which will include any
specifications and pertinent attachments, must define
the items or services in order for the bidder to
properly respond;
iii. The bids must be opened publicly at the time and
place prescribed in the invitation for bids;
iv. A firm fixed price contract award will be made in
writing to the lowest responsive and responsible
bidder. Where specified in bidding documents,
factors such as discounts, transportation cost, and life cycle costs must be considered in determining which
bid is lowest. Payment discounts will only be used to
determine the low bid when prior experience
indicates that such discounts are usually taken
advantage of; and
v. Any or all bids may be rejected if there is a sound
documented reason. 2 CFR 200.320(c)

4. Procurement by Competitive Proposals

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Packet Pg. 103 Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 32 Procurement by competitive proposals are normally conducted with more than one source submitting an offer, and either a fixed price or cost-reimbursement type contract is awarded. It is generally used when conditions are not appropriate for the use of sealed bids. If this method is used, the following requirements apply:
a. Requests for proposals must be publicized and
identify all evaluation factors and their relative
importance. Any response to publicized requests for
proposals must be considered to the maximum extent
practical;
b. Proposals must be solicited from an adequate number
of qualified sources;
c. The non-Federal entity must have a written method
for conducting technical evaluations of the proposals
received and for selecting recipients;
d. Contracts must be awarded to the responsible firm
whose proposal is most advantageous to the
program, with price and other factors considered; and
e. The non-Federal entity may use competitive
proposal procedures for qualifications-based
procurement of architectural/engineering (A/E)
professional services whereby competitors'
qualifications are evaluated and the most qualified
competitor is selected, subject to negotiation of fair
and reasonable compensation. The method, where
price is not used as a selection factor, can only be
used in procurement of A/E professional services. It
cannot be used to purchase other types of services
though A/E firms are a potential source to perform
the proposed effort. 2 CFR 200.320(d)

5. Procurement by Noncompetitive Proposals
Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source and may be used only when one or more of the following circumstances apply:
a. The item is available only from a single source;
b. The public exigency or emergency for the
requirement will not permit a delay resulting from
competitive solicitation;
c. The Federal awarding agency expressly authorizes
noncompetitive proposals in response to a written
request from the non-Federal entity; or
d. After solicitation of a number of sources,
competition is determined inadequate.

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Packet Pg. 104 Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 33 2 CFR 200.320(f)

6. Use of Minority Firms and Women’s Business Enterprises Take certain steps to assure that minority firms and women’s business enterprises are used when possible. These steps are:
a. Place qualified small and minority businesses
and women’s business enterprises on
solicitation lists;
b. Assure that small and minority businesses
and women’s business enterprises are
solicited whenever they are potential
sources;
c. Divide total requirements into smaller tasks
or quantities to permit maximum
participation by small and minority
businesses and women’s business
enterprises;
d. Establish delivery schedules which
encourage participation by small and
minority businesses and women’s business
enterprises;
e. Use the services and assistance of the
Small Business Administration (http://www.sba.gov) and the Minority Business Development Agency of the
Department of Commerce (http://www.mbda.gov); and
f. Require prime contractors to take the same steps
listed above. 2 CFR 200.321
G. ContractCost and Price

1. Cost or Price AnalsysisAnalysis
Perform a cost or price analysis in connection with every procurement action in excess of the Simplified Acquisition Threshold ($150,000), including contract modifications. Make the Independent Cost Estimates (ICE) before receiving bids or proposals. 2 CFR 200.324(a)

2. Profit Negotiation
Negotiate profit as a separate element of the price (1) for each contract in which there is no price competition and (2)

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Packet Pg. 105 Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 34 in all cases where cost analysis is performed. 2 CFR 200.324(b)

3. Prohibited Methods of Contracting A prohibition on using “cost plus a percentage of cost” or “percentage of construction cost” methods of contracting. 2 CFR 200.324(d)
H. Federal Awarding Agency Review

1. Availability of Technical Specifications
The non-Federal entity must make available, upon request of the Federal awarding agency or pass-through entity, technical specifications on proposed procurements where the Federal awarding agency believes such review is needed to ensure that the item or service specified is the one being proposed for acquisition.

This review generally will take place prior to the time the specification is incorporated into a solicitation document. However, if the non-Federal entity desires to have the review accomplished after a solicitation has been developed, the Federal awarding agency may still review the specifications, with such review usually limited to the technical aspects of the proposed purchase. 2 CFR 200.325(a)

2. Availability of Procurement Documents
The non-Federal entity must make available upon request, for the Federal awarding agency pre-procurement review, procurement documents, such as requests for proposals or invitations for bids, or independent cost estimates, when:
a. The non-Federal entity's procurement procedures or
operation fails to comply with the procurement
standards in this part;
b. The procurement is expected to exceed the
Simplified Acquisition Threshold ($150,000) and is
to be awarded without competition or only one bid or
offer is received in response to a solicitation;
c. The procurement, which is expected to exceed the
Simplified Acquisition Threshold, specifies a “brand
name” product;
d. The proposed contract is more than the Simplified
Acquisition Threshold and is to be awarded to other
than the apparent low bidder under a sealed bid
procurement; or

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Packet Pg. 106 Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 35 e. A proposed contract modification changes the scope of a contract or increases the contract amount by
more than the Simplified Acquisition Threshold. 2
CFR 200.325(b)

3. Exemption from Pre-PreocurementProcurement Review
The non-Federal entity is exempt from the pre-procurement review in the above paragraph if the Federal awarding agency determines that its procurement systems comply with the standards of this part. a. The non-Federal entity may request that its
procurement system be reviewed by the Federal
awarding agency to determine whether its system
meets these standards in order for its system to be
certified. Generally, these reviews must occur where
there is continuous high-dollar funding, and third
party contracts are awarded on a regular basis;
b. The non-Federal entity may self-certify its
procurement system. Such self-certification must not
limit the Federal awarding agency's right to survey
the system. Under a self-certification procedure, the
Federal awarding agency may rely on written
assurances from the non-Federal entity that it is
complying with these standards. The non-Federal
entity must cite specific policies, procedures,
regulations, or standards as being in compliance with
these requirements and have its system available for
review. 2 CFR 200.325(c)
I. Bonding Requirements

1. For construction or facility improvement contracts or sub contracts exceeding the Simplified Acquisition Threshold, the Federal awarding agency may accept the bonding policy and requirements of the local agency provided that the Federal awarding agency has made a determination that the Federal interest is adequately protected. If such a determination has not been made, the minimum requirements must be as follows:
a. A bid guarantee from each bidder equivalent to five
percent of the bid price. The “bid guarantee” must
consist of a firm commitment such as a bid bond,
certified check, or other negotiable instrument
accompanying a bid as assurance that the bidder will,
upon acceptance of the bid, execute such contractual
documents as may be required within the time
specified. 2 CFR 200.326(a)

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Packet Pg. 107 Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 36 b. A performance bond on the part of the contractor for 100 percent of the contract price. A “performance
bond” is one executed in connection with a contract
to secure fulfillment of all the contractor's
obligations under such contract. 2 CFR 200.326(b)
c. A payment bond on the part of the contractor for 100 percent of the contract price. A “payment bond” is
one executed in connection with a contract to assure
payment as required by law of all persons supplying
labor and material in the execution of the work
provided for in the contract. 2 CFR 200.326(c)
J. Contracting Provisions- Appendix II to Part 200 - Contract Provisions for Non-Federal Entity Contracts Under Federal Awards
In addition to other provisions required by the Federal agency or non- Federal entity, all contracts made by the non-Federal entity under the Federal award must contain provisions covering the following, as applicable.

1. Remedies
Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.

2. Terminations
All contracts in excess of $10,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be effected and the basis for settlement.

3. Equal Employment Opportunity
Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” ( 30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246

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Packet Pg. 108 Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 37 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity,
Department of Labor.”

4. Davis-Bacon Act, As Amended ( 40 U.S.C. 3141- 3148)
When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis- Bacon Act ( 40 U.S.C. 3141- 3144) as supplemented by Department of Labor regulations ( 29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.

5. Copeland “Anti-Kickback” Act: ( 40 U.S.C. 3145)
As supplemented by Department of Labor regulations ( 29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”), the Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.

6. Contract Work Hours and Safety Standards Act: ( 40 U.S.C. 3701- 3708).

Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor
regulations ( 29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work

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Packet Pg. 109 Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 38 in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

7. Rights to Inventions Made Under a Contract or Agreement If the Federal award meets the definition of “funding agreement” under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.

8. Clean Air Act: ( 42 U.S.C. 7401- 7671q.) and the Federal Water Pollution Control Act ( 33 U.S.C. 1251- 1387), As Amended Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act ( 42 U.S.C. 7401- 7671q) and the Federal Water Pollution Control Act as amended ( 33 U.S.C. 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

9. Debarment and Suspension: (Executive Orders 12549 and 12689) Verify that a vendor is not debarred, suspended or otherwise excluded from or ineligible for participation in Federal assistance programs or activities. Confirm and document that vendors are not on the federal government’s Excluded Party list found at www.sam.gov.

10. Byrd Anti-Lobbying Amendment: ( 31 U.S.C. 1352)

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Packet Pg. 110 Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 39 Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not use, and has not used, Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.

IX. PURCHASING DEFINITIONS:

ARCHITECTURAL AND ENGINEERING SERVICES: Professional
services within the scope of the practice of architecture and professional engineering, as defined by the jurisdiction, usually involving research, design, development, construction, alteration or repair of real property.

Includes those professional services of an architectural, landscape architectural, engineering, environmental, geotechnical or land surveying nature as well as incidental services that members of these professions and those in their employ may logically or justifiably perform.

BID SPLITTING: It is unlawful to split or separate procurement into smaller work orders or projects for any public work project for the purpose of evading the provisions of Article 4, Division 2, Section 20163 of the Public Contract Code, requiring public work to be done by contract after competitive bidding. Every person who willfully violates this provision of this section is guilty of a misdemeanor.

CAPITAL ASSET: A capital asset is either tangible or intangible, with a life expectancy of two or more years, and a combined purchase amount as stated below:

Buildings/Building Improvements $50,000
Furniture $10,000
Equipment $20,000
Infrastructure $100,000
Capital Improvement Projects $100,000
CAPITAL EXPENDITURE: Money spent for the acquisition of an item, inclusive of all costs, relating to assets that add to long-term net worth. Can be used for the acquisition of hardware, equipment, real property, buildings or permanent improvements to existing assets. Must meet certain level of criteria and/or expense set by purchasing agency.

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Packet Pg. 111 Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 40 COMPETITIVE QUOTE: A statement of price, terms of sale and description of goods or services offered by a vendor to a prospective purchaser. Used by the purchaser to evaluate and compare quotes from competing sources.

FORMAL BID: An offer submitted by a prospective vendor in response to an invitation to bid issued by a purchasing authority; becomes a contract upon acceptance by the buyer. Public opening (versus closing time and place). Read prices, items bid, discounts offered, delivery terms, etc. No discussion with bidders. Responses evaluated against specifications. Award made to lowest responsive and responsible bidder. Once the City Clerk has received a bid, no changes may be made. Entire record is public after award.

OPEN MARKET PURCHASE: The procurement of materials, supplies or equipment, usually of a limited monetary amount, from any available and reliable source. Open market purchases shall be made when feasible and when in the best interest of the City/BFPD utilizing the methods prescribed herein.

OPEN (OR ANNUAL) PURCHASE ORDER: A purchaser’s written
document to a vendor allowing for the purchase of a variety of materials and supplies, by authorized personnel, during a specified period of time.

Issued for a specific amount of consideration that is drawn from throughout the specified time frame for payment of invoices related to the annual purchase order.

PIGGYBACK: A form of intergovernmental cooperative purchasing in which an agency purchaser requests competitive sealed bids, enters into a contract and arranges, as part of the contract, for other public purchasing agencies to purchase from the selected vendor under the same terms and conditions as itself.

PROCUREMENT: Purchasing, renting, leasing, or otherwise acquiring any supplies, services, or construction; includes all functions that pertain to the acquisition, including description or requirements, selection and solicitation or sources, preparation and award of contract, and all phases of contract administration..

PROFESSIONAL SERVICES: Services rendered by members of a recognized profession or possessing a special skill. Such services are generally acquired to obtain information, advice, training or direct assistance. For purposes of this document, the following are, but not limited to, professional services:
a) Architectural, construction management, construction surveys, material testing, inspection services, appraising, ad campaigns, engineering, environmental, finance, fine arts, insurance, land surveying, landscape architectural, legal management consultants, management information consultants, janitorial, landscape maintenance, grounds keeping, medical, document processing

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Packet Pg. 112 Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 41 services, municipal program implementation, performing arts, personnel, psychological, sports and underwriting. Providers of such services are hereinafter referred to individually as “consultant” or collectively as “consultants”.

PROPOSAL: In competitive negotiations, the document submitted by the vendor in response to the RFP to be used as the basis for negotiations to enter into a contract.

PUBLIC PROJECT: As defined in Section 22002 of the Public Contract Code
PURCHASE AMOUNT: The “purchase amount” for purposes of applying the limits of this policy can by defined as all purchases from an individual vendor, purchased at the same time. For example, if three vehicles are purchased from a vendor on the same day, or same order, this would be considered one purchase, rather than three separate purchases.

PURCHASE ORDER: The primary procurement method. Used to communicate to a vendor the City/BFPD’s terms and conditions, authorizes an encumbrance of City/BFPD funds and is a contractual agreement to pay for acceptable goods or services received. Used to process payment and track an expenditure in the financial system.

REQUEST FOR PROPOSAL (R.F.P): All documents, whether attached or incorporated by reference, utilized for soliciting competitive proposals.

REQUEST FOR QUALIFICATIONS (R.F.Q.): A document issued by the City/BFPD that provides for a scope of work and requirements of the project in enough detail to let potential proposers determine if they wish to compete.

This differs from the request for proposal (R,F.P) in that more emphasis is placed on the qualifications of the bidder. RETENTION: The withholding of a part of the payment due, until final acceptance of the purchase by the purchaser, in accordance with the contract terms.

REQUISITION: A written (or electronic) document used to communicate a need to the Purchasing Agent. Unless otherwise noted in this policy, the requisition requires appropriate signatures as outlined in the signature authority section. At least expenditure code must be designated for the purchase. Indicate a description of the item or service to be purchased and include any pertinent documentation, i.e. insurance documentation, contracts, quotes received, etc.

SOLE SOURCE: When only one vendor possesses the unique and singularly available capability to meet the requirement of the solicitation, such as technical qualifications, matching to currently owned equipment or supplies, the ability to deliver at a particular time, or services from a public utility.

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Packet Pg. 113 Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) 42 7.c
Packet Pg. 114 Attachment: Adopted Purchasing and Contract Policy - 8-16-21 redline 1383 (4947 : Purchasing Policy Addendum for SB 1383 Procurement) ADDENDUM A:

SB 1383 RECOVERED ORGANIC

WASTE PRODUCT PROCUREMENT
POLICY
FEBRUARY 2022
Prepared By:

City of Barstow
Environmental Services Department
Solid Waste Division

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Packet Pg. 115 Attachment: Addendum A - SB 1383 Procurement Policy (4947 : Purchasing Policy Addendum for SB 1383 Procurement)

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Packet Pg. 116 Attachment: Addendum A - SB 1383 Procurement Policy (4947 : Purchasing Policy Addendum for SB 1383 Procurement)

RECOVERED ORGANIC WASTE PRODUCT

PROCUREMENT POLICY
SECTION 1. PURPOSE
A. It is the policy of the City, applicable to all departments and divisions, to incorporate environmental considerations including recycled-content and recovered Organic Waste product use into purchasing practices and procurement. This Recovered Organic Waste Product Procurement Policy (Policy) will help the City to:

1. Protect and conserve natural resources, water, and energy;

2. Minimize the City’s contribution to climate change, pollution, and solid waste disposal; and,

3. Comply with State requirements as contained in 14 CCR Division 7, Chapter 12, Article 12 (SB 1383 procurement regulations) to procure a specified amount of Recovered Organic Waste Products to support Organic Waste disposal reduction targets and markets for products made from recycled and recovered Organic Waste materials, and to purchase RecycledContent Paper Products and Recycled-Content Printing and Writing Paper.

SECTION 2. DEFINITIONS
A. “Annual Recovered Organic Waste Product Procurement Target” means the amount of Organic Waste in the form of a Recovered Organic Waste Product that the City is required to procure annually under 14 CCR Section 18993.1. This target shall be calculated by multiplying the per capita procurement target, which shall be

0.08 tons of Organic Waste per California resident per year, times the City’s residential population using the most recent annual data reported by the California Department of Finance. Annually, CalRecycle will provide notice to each City of its Annual Recovered Organic Waste Product Procurement Target by posting such information on CalRecycle’s website and providing written notice directly to the City.

B. “Compost” means the product resulting from the controlled biological decomposition of organic solid wastes that are source separated from the municipal solid waste stream or which are separated at a centralized facility or as otherwise defined in 14 CCR Section 17896.2(a)(4).

Compost eligible for meeting the Annual Recovered Organic Waste Product Procurement Target must be produced at a compostable material handling operation or facility permitted or authorized under 14 CCR Chapter 3.1 of Division 7 or produced at a large volume in-vessel digestion facility that composts on-site

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as defined and permitted under 14 CCR Chapter 3.2 of Division 7. Compost shall meet the State’s composting operations regulatory requirements.

C. “Direct Service Provider” means a person, company, agency, district, or other entity that provides a service or services to City pursuant to a contract or other written agreement or as otherwise defined in 14 CCR Section 18982(a)(17).

D. “Electricity Procured from Biomass Conversion” means electricity generated from biomass facilities that convert recovered Organic Waste, such as wood and prunings from the municipal stream, into electricity. Electricity procured from a biomass conversion facility may only count toward the City’s Annual Recovered Organic Waste Product Procurement Target if the facility receives feedstock directly from certain permitted or authorized compostable material handling operations or facilities, transfer/processing operations or facilities, or landfills, as described in 14 CCR Section 18993.1(i).

E. “City” means the City of Barstow.

F. “Organic Waste” means solid wastes containing material originated from living organisms and their metabolic waste products including, but not limited to, food, yard trimmings, organic textiles and carpets, lumber, wood, Paper Products, Printing And Writing Paper, manure, biosolids, digestate, and sludges, or as otherwise defined in 14 CCR Section 18982(a)(46). Biosolids and digestate are as defined in 14 CCR Section 18982(a)(4) and 14 CCR Section 18982(a)(16.5), respectively.

G. “Paper Products” include, but are not limited to, paper janitorial supplies, cartons, wrapping, packaging, file folders, hanging files, corrugated boxes, tissue, and toweling; or as otherwise defined in 14 CCR Section 18982(a)(51).

H. “Printing and Writing Papers” include, but are not limited to, copy, xerographic, watermark, cotton fiber, offset, forms, computer printout paper, white wove envelopes, manila envelopes, book paper, note pads, writing tablets, newsprint, and other uncoated writing papers, posters, index cards, calendars, brochures, reports, magazines, and publications; or as otherwise defined in 14 CCR Section 18982(a)(54).

I. “Procurement of Recovered Organic Waste Products” shall mean purchase or acquisition (e.g., free delivery or free distribution from a hauler or other entity via a written agreement or contract), and end use by the City or others. The City’s Annual Recovered Organic Waste Product Procurement Target can be fulfilled directly by the City or by Direct Service Providers through written contracts or agreements for Procurement of Recovered Organic Waste Products at the City’s behest.

J. “Publicly-Owned Treatment Works” or “POTW” has the same meaning as in Section 403.3(r) of Title 40 of the Code of Federal Regulations. For the purposes of this Policy, the POTW shall be the City of Barstow Wastewater Treatment Plant.

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K. “Recovered Organic Waste Products” means products made from California, landfill-diverted recovered Organic Waste processed at a permitted or otherwise authorized operation or facility, or as otherwise defined in 14 CCR Section 18982(a)(60). Products that can be used to meet the Annual Recovered Organic Waste Product Procurement Target shall include Compost, SB 1383 Eligible Mulch, Renewable Gas from an in-vessel digestion facility, and Electricity Procured from Biomass Conversion as described herein and provided that such products meet requirements of 14 CCR, Division 7, Chapter 12, Article 12.

L. “Recordkeeping Designee” means the public employee appointed by the City Manager or their designee to track procurement and maintain records of Recovered Organic Waste Product procurement efforts both by the City and others, if applicable, as required by 14 CCR, Division 7, Chapter 12, Articles 12 and 13.

M. "Recyclability" means that the Paper Products and Printing and Writing Paper offered or sold to the City are eligible to be labeled with an unqualified recyclable label as defined in 16 Code of Federal Regulations Section 260.12 (2013).

N. “Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper” means such products that consist of at least thirty percent (30%), by fiber weight, postconsumer fiber, consistent with the requirements of Sections 22150 to 22154 and Sections 12200 and 12209 of the Public Contract Code, and as amended.

O. “Renewable Gas” means gas derived from Organic Waste that has been diverted from a landfill and processed at an in-vessel digestion facility that is permitted or otherwise authorized by 14 CCR to recover Organic Waste, or as otherwise defined in 14 CCR Section 18982(a)(62).

P. “SB 1383” means Senate Bill 1383 of 2016 approved by the Governor on September 19, 2016, which added Sections 39730.5, 39730.6, 39730.7, and 39730.8 to the Health and Safety Code, and added Chapter 13.1 (commencing with Section 42652) to Part 3 of Division 30 of the Public Resources Code, establishing methane emissions reduction targets in a statewide effort to reduce emissions of short-lived climate pollutants, as amended, supplemented, superseded, and replaced from time to time.

Q. “SB 1383 Regulations” or “SB 1383 Regulatory” means or refers to, for the purposes of this policy, the Short-Lived Climate Pollutants (SLCP): Organic Waste Reductions regulations developed by CalRecycle and adopted in 2020 that created Chapter 12 of 14 CCR, Division 7 and amended portions of regulations of 14 CCR and 27 CCR.

R. “SB 1383 Eligible Mulch” means mulch eligible to meet the Annual Recovered Organic Waste Product Procurement Target, pursuant to 14 CCR Chapter 12 of Division 7. This SB 1383 Eligible Mulch shall meet the following conditions for the

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duration of the applicable procurement compliance year, as specified by 14 CCR Section 18993.1(f)(4):

1. Produced at one of the following facilities:
i. A compostable material handling operation or facility as defined in 14 CCR Section 17852(a)(12), that is permitted or authorized under 14 CCR Division 7, other than a chipping and grinding operation or facility as defined in 14 CCR Section 17852(a)(10);
ii. A transfer/processing facility or transfer/processing operation as defined in 14 CCR Sections 17402(a)(30) and (31), respectively, that is permitted or authorized under 14 CCR Division 7; or, iii. A solid waste landfill as defined in Public Resources Code Section 40195.1 that is permitted under 27 CCR Division 2.

2. Meet or exceed the physical contamination, maximum metal concentration, and pathogen density standards for land application specified in 14 CCR Sections 17852(a)(24.5)(A)1 through 3, as enforced by the City.

S. “State” means the State of California.

SECTION 3. RECOVERED ORGANIC WASTE PRODUCT PROCUREMENT

3.1 Procurement Target
A. City will annually procure for use or giveaway a quantity of Recovered Organic Waste Products that meets or exceeds its Annual Recovered Organic Waste Product Procurement Target through the implementation of Sections 3 through 5 of this Policy.

B. To be eligible to meet the Annual Recovered Organic Waste Product Procurement Target, products that may be procured include the following (provided that each product meets the criteria included in their respective definition in Section 2 of this Policy):

1. SB 1383 eligible Compost (as defined in Section 2.B).

2. SB 1383 Eligible Mulch (as defined in Section 2.R).

3. Renewable Gas (in the form of transportation fuel, electricity, or heat) (as defined in Section 2.O).

4. Electricity Procured from Biomass Conversion (as defined in Section 2.D).

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3.2 Requirements for City Departments
A. Compost and SB 1383 Eligible Mulch procurement. Divisions and departments responsible for landscaping maintenance, renovation, or construction shall:

1. Use Compost and SB 1383 Eligible Mulch produced from recovered Organic Waste, as defined in Section 2.B and 2.R of this Policy, for landscaping maintenance, renovation, or construction, as practicable, whenever available, and capable of meeting quality standards and criteria specified. SB 1383 Eligible Mulch used for land application must meet or exceed the physical contamination, maximum metal concentration and pathogen density standards specified in 14 CCR Section
17852(a)(24.5)(A)(1) through (3).

2. When City uses Compost and SB 1383 Eligible Mulch and the applications are subject to the City’s Water Efficient Landscaping Ordinance (WELO), pursuant to the Barstow Municipal Code, it must comply with one of the following, whichever is more stringent, (i) the City’s WELO, if more stringent than the State’s Model Water Efficient Landscape Ordinance (MWELO), or (ii) Sections 492.6 (a)(3)(B), (C), (D), and (G) of the State’s Model Water Efficient Landscape Ordinance, Title 23, Division 2, Chapter 2.7 of the CCR, as amended September 15, 2015, which requires the submittal of a landscape design plan.

3. Keep records, including invoices or proof of Recovered Organic Waste Product procurement (either through purchase or acquisition), and submit records to the Recordkeeping Designee, upon completion of project.

Records shall include:
a. General procurement records, including:
(i) General description of how and where the product was used and applied, if applicable;
(ii) Source of product, including name, physical location, and contact information for each entity, operation, or facility from whom the Recovered Organic Waste Products were
procured;
(iii) Type of product;
(iv) Quantity of each product; and,
(v) Invoice or other record demonstrating purchase or
procurement.
b. For Compost and SB 1383 Eligible Mulch provided to residents

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through giveaway events or other types of distribution methods, keep records of the Compost and SB 1383 Eligible Mulch provided to residents. Records shall be maintained and submitted to the Recordkeeping Designee in accordance with the requirements specified in Section 3.2.A.3.
c. For procurement of SB 1383 Eligible Mulch, maintain an updated copy of the ordinance or enforceable mechanism(s) requiring that the mulch procured by the City or Direct Service Provider meets the land application standards specified in 14 CCR Section 18993.1, as it may be amended from time to time, as currently reflected in Barstow Municipal Code.

4. When Procurement of Recovered Organic Waste Products occurs through a Direct Service Provider, enter into a written contract or agreement or execute a purchase order with enforceable provisions that includes: (i) definitions and specifications for SB 1383 Eligible Mulch, Compost, Renewable Gas, and/or Electricity Procured from Biomass Conversion; and, (ii) an enforcement mechanism (e.g., termination, liquidated damages) in the event the Direct Service Provider is not compliant with the requirements.

B. Renewable Gas procurement (used for fuel for transportation, electricity, or heating applications). For Renewable Gas procurement, City shall:

1. Procure Renewable Gas made from recovered Organic Waste for transportation fuel, electricity, and heating applications to the degree that it is appropriate and available for the City and to help meet the Annual Recovered Organic Waste Product Procurement Target, which requires compliance with criteria specified in 14 CCR Section 18993.1.

2. Keep records in the same manner indicated in Section 3.2.A.3 for the amount of Renewable Gas procured and used by the City, including the general procurement record information specified in Section 3.2.A.3.a, and submit records to the Recordkeeping Designee on a schedule on a schedule to be determined by Recordkeeping Designee. City shall additionally obtain the documentation and submit records specified in Section 3.2.B.3 below, if applicable.

3. If the City procures Renewable Gas from a POTW,
a. Annually verify that the Renewable Gas from the POTW complies with the requirements specified in 14 CCR Section 18993.1(h), including, but not limited to the exclusion in 14 CCR Section 17896.6(a)(1) and the items listed in this Section 3.2.B.3. b. Annually receive a record from the POTW documenting the tons of

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Organic Waste received by the POTW from: (i) a compostable material handling operation or facility as defined in 14 CCR Section 17852(a)(12), other than a chipping and grinding operation or facility as defined in 14 CCR Section 17852(a)(10), that is permitted or authorized under 14 CCR Division 7; (ii) transfer/processing facility or transfer/processing operation as defined in 14 CCR Sections 17402(a)(30) and (31), respectively, that is permitted or authorized under 14 CCR Division 7; or (iii) a solid waste landfill as defined in Public Resources Code Section 40195.1 that is permitted under 27 CCR Division 2.
c. Annually receive documentation from the POTW of the percentage of biosolids that the POTW produced and transported to activities that constitute landfill disposal in order to demonstrate that the POTW transported less than twenty-five percent (25%) of the biosolids it produced to activities that constitute landfill disposal. For the purposes of this Policy, landfill disposal is defined pursuant to 14 CCR Section 18983.1(a) and includes final disposition at a landfill; use of material as alternative daily cover or alternative intermediate cover at a landfill, and other dispositions not listed in 14 CCR Section 18983.1(b). Alternative daily cover or alternative intermediate cover are defined in 27 CCR Sections 20690 and 20700, respectively. d. Annually receive documentation that the POTW receives vehicletransported solid waste that is an anaerobically digestible material for the purpose of anaerobic co-digestion with POTW treatment plant wastewater to demonstrate that the POTW meets the requirement of 14 CCR Section 18993.1(h)(2).
e. City shall submit these records to the Recordkeeping Designee on a schedule to be determined by Recordkeeping Designee.

C. Electricity Procured from Biomass Conversion. For Electricity Procured from Biomass Conversion, City shall:

1. Procure electricity from a biomass conversion facility that receives feedstock from a composting facility, transfer/processing facility, a solid waste landfill, and/or receives feedstock from the generator or employees on behalf of the generator of the Organic Waste and to the degree that it is available and practicable for the City and to help meet the Annual Recovered Organic Waste Product Procurement Target, which requires compliance with criteria specified in 14 CCR Section 18993.1.

2. Maintain records and conduct the following recordkeeping activities:
a. Keep records in the same manner indicated in Section 3.2.A.3 of this Policy for the amount of Electricity Procured from Biomass

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Conversion facilities, including the general procurement record information specified in Section 3.2.A.3.a.
b. Receive written notification by an authorized representative of the biomass conversion facility certifying that biomass feedstock was received from a permitted solid waste facility identified in 14 CCR Section 18993.1(i).
c. Provide these records to the Recordkeeping Designee.

3.3 Requirements for Direct Service Providers
A. Direct Service Providers of landscaping maintenance, renovation, and construction shall:

1. Use Compost and SB 1383 Eligible Mulch, as practicable, produced from recovered Organic Waste, as defined in Section 2.B and 2.R of this Policy, for all landscaping renovations, construction, or maintenance performed for the City, whenever available, and capable of meeting quality standards and criteria specified. SB 1383 Eligible Mulch used for land application shall comply with 14 CCR, Division 7, Chapter 12, Article 12 and must meet or exceed the physical contamination, maximum metal concentration and pathogen density standards specified in 14 CCR Section
17852(a)(24.5)(A)(1) through (3).

2. If Direct Service Provider is subject to the City’s WELO pursuant to Barstow Municipal Code Section 19.06.080, comply with one of the following, whichever is more stringent: (i) the locally-adopted WELO that is more stringent than the State’s MWELO, or (ii) Sections 492.6 (a)(3)(B), (C), (D), and (G) of the State’s MWELO, Title 23, Division 2, Chapter 2.7 of the CCR, as amended September 15, 2015, which requires the submittal of a landscape design plan.

3. Keep and provide records of Procurement of Recovered Organic Waste Products (either through purchase or acquisition) to Recordkeeping Designee, upon completion of projects. Information to be provided shall include:
a. General description of how and where the product was used and if applicable, applied;
b. Source of product, including name, physical location, and contact information for each entity, operation, or facility from whom the Recovered Organic Waste Products were procured;
c. Type of product;
d. Quantity of each product; and,

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e. Invoice or other record demonstrating purchase or procurement.

B. Direct Service Provider of Organic Waste collection services shall:

1. Provide a specified quantity of Compost or SB 1383 Eligible Mulch to City and its customers via periodic “giveaways” as specified in a franchise agreement or other agreement.

2. Keep and provide records to the City including the following:
a. Dates provided
b. Source of product including name, physical location and contact information for each entity, operation or facility from whom the Recovered Organic Waste Products were procured;
c. Type of product;
d. Quantity provided; and,
e. Invoice or other record or documentation demonstrating purchase, procurement, or transfer of material to giveaway location. Other record or documentation can include franchise agreement provisions, written contracts, MOUs, or other written documentation demonstrating such agreement.

SECTION 4. RECYCLED-CONTENT PAPER PROCUREMENT

4.1 Requirements for City Departments
Section 22150 of the Public Contract Code requires local governments to purchase recycled products instead of non-recycled products whenever recycled products are available at the same or a lesser total cost than non-recycled items, if fitness and quality are equal. SB 1383 regulations require Cities to procure Paper Products and Printing and Writing Paper consistent with the requirements of Sections 22150 through 22154 of the Public Contract Code. Under SB 1383 regulations, Cities are not prohibited from either using a price preference (usually 5 to 10 percent) for Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper or requiring Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper regardless of price.

A. Comparable or more favorable pricing: If fitness and quality of Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper are equal to that of non-recycled items, all departments and divisions of City shall purchase Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber, whenever available at the same or a lesser total cost than non-recycled

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items, consistent with the requirements of the Public Contracts Code, Sections 22150 through 22154 and Sections 12200 and 12209, as amended.

B. All Paper Products and Printing and Writing Paper shall be eligible to be labeled with an unqualified recyclable label as defined in Title 16 Code of Federal Regulations Section 260.12 (2013).

C. Provide records to the Recordkeeping Designee of all Paper Products and Printing and Writing Paper purchases within thirty (30) days of the purchase (both recycledcontent and non-recycled content, if any is purchased) made by a division or department or employee of the City. Records shall include a copy of the invoice or other documentation of purchase, written certifications as required in Section

4.2.A.3-4 for recycled-content purchases, vendor name, purchaser name, quantity purchased, date purchased, and recycled content (including products that contain none), and if non-Recycled-Content Paper Products and/or non-Recycled-Content Printing and Writing Paper are provided, include a description of why RecycledContent Paper Products and/or Recycled-Content Printing and Writing Paper were not provided.

4.2 Requirements for Vendors
A. All vendors that provide Paper Products (including janitorial Paper Products) and Printing and Writing Paper to City shall:

1. Provide Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber, if fitness and quality are equal to that of nonrecycled item, and available at equal or lesser price.

2. Only provide Paper Products and Printing and Writing Papers that meet Federal Trade Commission Recyclability standard as defined in Title 16 Code of Federal Regulations Section 260.12 (2013).

3. Certify in writing, under penalty of perjury, the minimum percentage of postconsumer material in the Paper Products and Printing and Writing Paper offered or sold to the City. This certification requirement may be waived if the percentage of postconsumer material in the Paper Products, Printing and Writing Paper, or both can be verified by a product label, catalog, invoice, or a manufacturer or vendor internet website.

4. Certify in writing, under penalty of perjury, that the Paper Products and Printing and Writing Paper offered or sold to the City is eligible to be labeled with an unqualified recyclable label as defined in Title 16 Code of Federal Regulations Section 260.12 (2013).

5. Provide records to the Recordkeeping Designee of all Paper Products and Printing and Writing Paper purchased from the vendor within thirty (30) days of the purchase (both recycled-content and non-recycled content, if any is

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purchased) made by a division or department or employee of the City.

Records shall include a copy of the invoice or other documentation of purchase, written certifications as required in Section 4.2.A.3-4 for recycledcontent purchases, purchaser name, quantity purchased, date purchased, and recycled content (including products that contain none), and if nonRecycled-Content Paper Products and/or non- Recycled-Content Printing and Writing Paper are provided, include a description of why RecycledContent Paper Products and/or Recycled-Content Printing and Writing Paper were not provided.

B. All vendors providing printing services to the City via a printing contract or written agreement, shall use Printing and Writing Paper that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber, or as amended by Public Contract Code Section 12209.

SECTION 5. RECORDKEEPING RESPONSIBILITIES
A. The Environmental Services Department will be the responsible department and will select an employee to act as the Recordkeeping Designee that will be responsible for obtaining records pertaining to Procurement of Recovered Organic Waste Products and Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper.

B. The Recordkeeping Designee will do the following to track Procurement of Recovered Organic Waste Products, Recycled-Content Paper Products, and Recycled-Content Printing and Writing Paper:

1. Collect and collate copies of invoices or receipts (paper or electronic) or other proof of purchase that describe the procurement of Printing and Writing Paper and Paper Products, including the volume and type of all paper purchases; and, copies of certifications and other required verifications from all departments and/or divisions procuring Paper Products and Printing and Writing Paper (whether or not they contain recycled content) and/or from the vendors providing Printing and Writing Paper and Paper Products. These records must be kept as part of City’s documentation of its compliance with 14 CCR Section 18993.3.

2. Collect and collate copies of invoices or receipts or documentation evidencing procurement from all departments and divisions procuring Recovered Organic Waste Products and invoices or similar records from vendors/contractors/others procuring Recovered Organic Waste Products on behalf of the City to develop evidence of City meeting its Annual Recovered Organic Waste Product Procurement Target. These records must be kept as part of the City’s documentation of its compliance with 14 CCR Section 18993.1.

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3. Collect, collate, and maintain documentation submitted by the City, Direct Service Providers, and/or vendors, including the information reported to the Recordkeeping Designee in accordance with Sections 3.2.A.3, 3.2.B.2,

3.2.C.2, 3.3.A.3, 3.3.B.2, 3.3.C.3, 4.1.C, and 4.2.A.5.

4. Compile an annual report on the City’s direct procurement, and vendor/other procurement on behalf of the City, of Recovered Organic Waste Products, Recycled-Content Paper Products, and Recycled-Content Printing and Writing Paper, consistent with the recordkeeping requirements contained in 14 CCR Section 18993.2 for the Annual Recovered Organic Waste Product Procurement Target and 14 CCR Section 18993.4 for Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper procurement. This report shall be made available to the City’s responsible entity for compiling the annual report to be submitted to CalRecycle (which will include a description of compliance on many other SB 1383 regulatory requirements) pursuant to 14 CCR Division 7, Chapter 12, Article 13. The procurement report shall also be shared with the City Council annually as evidence of implementing this Policy.

SECTION 6. EFFECTIVE DATE OF POLICY
This Policy shall go into effect immediately.

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03/7/22 07:00 PM
Planning Commission/Traffic Committee
Genesis Jordan
Other
Doc ID: 4955

COUNCIL AGENDA ITEM
AGENDA MATTER:
2022 PLANNING COMMISSIONERS ACADEMY
EXECUTIVE SUMMARY:

Every year, the League of California Cities hosts the Planning Commissioners Academy welcoming Planning Commissioners and staff state wide for training and information purposes. This year, the Planning Commissioners Academy is being held in San Ramon from Wednesday, March 16th through Friday, March 18th. Following budget reviews and discussions amongst Community Development staff and upper management, the consensus is to send one (1) City staff member and our three (3) newest Planning Commissioners who have yet to attend the conference.

DISCUSSION:

The League of California Cities has announced the 2022 Planning Commissioners Academy and sessions proposed at this year’s conference (see attached). In years past, the City has sent Commission members and one to two staff members annually to this conference to keep up on the latest trends, laws, and upcoming legislative changes in the Planning field. As noted, this year the City can send three (3) Planning Commissioners and one (1) staff member to the conference. As some of the sessions are geared towards new commissioners, staff recommends that Commissioners Brand, DeLucas, and Morales attend this conference.

A few of the sessions include:
 Planning Commission 101: The Nuts & Bolts of Planning - A fundamentals session geared towards new Planning Commissioners.
 CEQA: An Introduction - Present the basics of the California Environmental Quality Act (CEQA) and its role in the planning process.
 Streamlined Housing Laws & New Housing Legislation - Opportunity to learn about recently adopted housing laws including SB35 and SB 330.
 Tools for the Trade: New Resources for Planning Commissioners - Emerging issues session allowing attendees to hear from a panel of planning professionals on the topic of new resources available for those in the Planning field.

The attached listing has the full schedule of sessions. As noted, the sessions are from Wednesday, March 16th through Friday, March 18th. Meals and travel (mileage) are reimbursable provided they follow the guidelines of the City’s Expense Reimbursement Policy, and must be verified with supporting documents such as receipts for meals (See attached Expense Reimbursement Policy).

FISCAL IMPACT:
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Joint Special Council/BFPD
03/7/22 07:00 PM
Planning Commission/Traffic Committee
Genesis Jordan
Other
Doc ID: 4955

COUNCIL AGENDA ITEM
The League of California Cities Planning Commissioners Academy is annually accounted for during department budget preparation. The Planning department budget for Travel /Training fees holds enough funds to cover the conference, travel, hotel rooms, and forseeable reimbursements RECOMMENDED ACTION:

Requesting City Council approval to send three (3) Planning Commissioners and (1) staff member to attend the 2022 League of California Cities Planning Commissioners Academy. 8 Packet Pg. 130

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03/7/22 07:00 PM
City Clerk / Records
Andrea Flores
Public Hearing
Doc ID: 4954

AGENDA ITEM
AGENDA MATTER:

CONDUCT A FIFTH PUBLIC HEARING ADOPTING A CITY COUNCIL ELECTION DISTRICT MAP UNDER ELECTIONS CODE SECTIONS 21600–21609
EXECUTIVE SUMMARY:

State law requires the City to initiate the redistricting process following each decennial census. To complete the redistricting process by the April 17, 2022 deadline, the City has:
1) selected Redistricting Insights, LLC for demographic consulting services; 2) developed a public outreach program; and
3) Held four public hearings before adopting a final district boundary map.

At the fifth public hearing, the City Council will select its desired map. Attached as Attachment A is the map under consideration as of the City Council’s February 22nd public hearing.

Once the redistricting process is complete, by a separate item also on the March 7, 2022 agenda, the City Council may place a measure on the 2022 general election ballot asking the City’s voters whether they would like to transition from an at-large mayor with four by-district City Council members to a system with no at-large mayor and five by-district City Council members. The redistricting process and a transition to a five-member district cannot happen simultaneously as the City’s voters must approve a return to an appointed Mayor from among five Council Members elected by districts.

DISCUSSION:

Election Districts
On January 16, 2018, the City adopted Ordinance No. 956-2018 transitioning from an at-large election system to a district-based election system. Pursuant to Government Code section 34871, subdivision (c), the City Council chose an election system with four by-district election districts and one at-large mayor.

Redistricting
Elections Code section 21600 et seq. requires the City Council to:
1) adopt new district boundaries after each federal decennial census to make them “substantially equal in population,” and to comply with the U.S. Constitution, the California Constitution, and the federal Voting Rights Act;
2) solicit public input on communities of interest boundaries and proposed maps; and 3) encourage residents, including those in underrepresented and non-English speaking communities, to participate.

The City Council must complete the redistricting process by April 17, 2022. 9 Packet Pg. 154
Joint Special Council/BFPD
03/7/22 07:00 PM
City Clerk / Records
Andrea Flores
Public Hearing
Doc ID: 4954

AGENDA ITEM
State law establishes standard criteria for local government redistricting, to be considered in the following order of priority:
(1) geographically contiguous districts (each city council district should share a common border with the next),
(2) the geographic integrity of local neighborhoods or communities shall be respected in a manner that minimizes its division,
(3) geographic integrity of a city shall be respected in a manner that minimizes its division, (4) easily identifiable boundaries that follow natural or artificial barriers (rivers, streets, highways, rail lines, etc.), and
(5) lines shall be drawn to encourage geographic compactness.

In addition, boundaries shall not be drawn for purposes of favoring or discriminating against a political party or incumbent.

Public Hearings
The City Council conducted the first public hearing on September 20, 2021 to solicit residents' input regarding communities of interest. The second public hearing was held on October 18, 2021 to solicit residents' input regarding communities of interest and training on DistrictR in order to submit online maps and communities of interest. The third public hearing was held on February 7, 2022 to consider four draft maps, provide input and narrow down to a final map for adoption. The fourth public hearing was held on February 22, 2022 where the Council selected the Scenario 2 map for consideration and potential adoption at its fifth public hearing.

Redistricting information, including dates and times of hearings, and how to participate in the process, can be found online on the City’s website at Redistricting Information | City of Barstow (barstowca.org) <https://www.barstowca.org/government/city-clerk-records/redistricting-information>.

FISCAL IMPACT:

None
RECOMMENDED ACTION:

That the City Council conduct the fifth public hearing to adopt a Resolution adopting the new City Council Election District Map.
9 Packet Pg. 155
275220.1
RESOLUTION NO. _____-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW,

CALIFORNIA ADOPTING A CITY COUNCIL ELECTION DISTRICT MAP UNDER ELECTIONS CODE SECTIONS 21600–21609
WHEREAS, the City of Barstow transitioned from at-large to by-district elections in January 2018;
WHEREAS, the City is required to adopt new district boundaries after each federal decennial census pursuant to a process called “redistricting” under Elections Code sections 21600–21609;
WHEREAS, pursuant to Elections Code section 21607.1, subdivisions (a)–(b), before the election district maps were drawn, the City Council held two public hearings at 7:00 p.m. on September 20, 2021 and October 18, 2021 to solicit feedback regarding communities of interest;
WHEREAS, pursuant to Elections Code section 21607.1, subdivisions (a)–(b), after the election district maps were drawn, the City Council held three public hearings at 7:00 p.m. on February 7, 2022, February 22, 2022, and March 7, 2022 to evaluate the draft maps;
WHEREAS, pursuant to Elections Code section 21608, subdivision (a), the City took steps to encourage residents to participate in the redistricting public review process by making redistricting data and computer software accessible to members of the public for the purposes of drawing draft maps and providing training on that software; WHEREAS, pursuant to Elections Code section 21608, subdivision (a), the City took additional steps to encourage residents to participate in the redistricting public review process by posting on the City’s public access channel, adding a mailer to the November utility bill, purchasing advertisements on English and Spanish radio, distributing flyers at the Chamber of Commerce and City Hall, publishing notices in the Desert Dispatch and Daily Press newspapers, and publishing notices on the City’s social media platforms; WHEREAS, pursuant to Elections Code section 21608, subdivision (a), the City took steps to encourage underrepresented communities and non-English speaking communities to participate in the redistricting public review process by translating the web page material into Spanish and making a live translator available upon request; WHEREAS, pursuant to Elections Code section 21608, subdivision (d)(2), the City contracted with Redistricting Insights for demographic consulting services which produced four draft maps that included information regarding total population, citizen voting age population, and racial and ethnic characteristics of the citizen voting age population of each proposed council district;

9.a
Packet Pg. 156 Attachment: Barstow CC Reso. re Redistricting_rev (4954 : 2021-2022 City Council Redistricting Public Hearing #5) 275220.1
WHEREAS, pursuant to Elections Code section 21608, subdivision (e), the public was able to submit testimony and draft maps in writing and electronically; WHEREAS, pursuant to Elections Code section 21608, subdivisions (f)–(g), the City created a web page for the redistricting process located at https://www.barstowca.org/government/city-clerk-records/redistricting-information, which includes or links to the following information: (1) a general explanation of the redistricting process for the City in English and Spanish; (2) the procedure for a member of the pubic to testify during a public hearing or to submit written testimony; (3) a calendar of all public hearings and workshop dates; (4) the notice and agenda for each public hearing and workshop; (5) the recording or written summary of each public hearing and workshop; (6) each draft map considered by the City Council at the public hearing; and (7) the adopted final map of council district boundaries;
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS:

1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.

2. Redistricting Map. Commencing with the City’s next regular election in 2022, the map included as Attachment A shall serve as the new City Council election district map.

3. District Boundaries. The City Clerk is directed to request the demographer provide a list of the census tracts and/or blocks for each district and to attach that list to this Ordinance as Attachment B.

4. District Sequencing. Consistent with Barstow Municipal Code section 2.54.010, the sequencing of the new districts as adopted shall be as follows. At the general municipal election in November 2022 and every four (4) years thereafter, the voters in District 1 [the yellow area] and District 2 [the red area] shall elect members of the City Council by-district for full four (4) year terms. At the general municipal election in November 2024 and every four (4) years thereafter the voters in District 3 [the blue area] and District 4 [the green area] shall elect a member of the City Council by-district for a full four (4) year term.

5. Controlling Authority. If there is a discrepancy between the adopted map in Attachment A and the list in Attachment B, the adopted map in Attachment A shall control.

6. Web Page Maintenance. The City Clerk is directed to maintain the web page dedicated to redistricting listed above for a period of 10 years from the date of this Resolution pursuant to Elections Code section 21608, subdivision (g).

9.a
Packet Pg. 157 Attachment: Barstow CC Reso. re Redistricting_rev (4954 : 2021-2022 City Council Redistricting Public Hearing #5) 275220.1

7. Transmittal to County. The City Clerk is directed to provide a signed original of this resolution to the Elections Division of the San Bernardino County AssessorRecorder-Clerk.

8. Effective Date of Resolution. This Resolution shall take effect immediately upon its adoption.

9. Severability. If any section, subsection, sentence, clause, phrase, or portion of this Resolution is for any reason held to be invalid or unenforceable by a court of competent jurisdiction, the remaining portions of this Resolution shall nonetheless remain in full force and effect. The City hereby declares that it would have adopted each section, subsection, sentence, clause, phrase, or portion of this Resolution, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions of this Resolution be declared invalid or unenforceable.

PASSED, APPROVED AND ADOPTED THIS 7
th of March, 2022.
__________________________________
Paul Anthony Courtney, Dr. B.A. Mayor
_________________________________
Andrea Flores, City Clerk
Approved as to Legal Form:
_______________________________
Matthew T. Summers, City Attorney

9.a
Packet Pg. 158 Attachment: Barstow CC Reso. re Redistricting_rev (4954 : 2021-2022 City Council Redistricting Public Hearing #5) 275220.1
I, Andrea Flores, City Clerk of the City of Barstow and ex-officio Clerk of the Council, DO HEREBY CERTIFY UNDER PENALTY OF PERJURY that the foregoing is a true and correct copy of Resolution No. ____-2022 of said Council which was adopted at its regular meeting of March 7, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
Andrea Flores, City Clerk

9.a
Packet Pg. 159 Attachment: Barstow CC Reso. re Redistricting_rev (4954 : 2021-2022 City Council Redistricting Public Hearing #5) Barstow Draft Map
Scenario 2
Legend
Barstow Scenario 2

DISTRICT
ATTACHMENT A 9.b
Packet Pg. 160 Attachment: Scenario 2 Draft Map (4954 : 2021-2022 City Council Redistricting Public Joint Special Council/BFPD
03/7/22 07:00 PM
Finance
Marc Puckett
Budget
Doc ID: 4957

AGENDA ITEM
AGENDA MATTER:

FISCAL YEAR 2021-22 MID-YEAR BUDGET STATUS REPORT & PROPOSED BUDGET

ADJUSTMENTS
EXECUTIVE SUMMARY:

Finance staff met with departmental managers to review actual revenues and expenditures through February 2022 to compare budgetary performance with fiscal year 2021/22 budgeted appropriations.

Fiscal Year 2021-22 is the second year of the two-year budget approved by City Council on June 15, 2020. Based upon this analysis, the fiscal year 2021/22 mid-year budget review has been prepared together with the attached proposed budget adjustments which are presented for City Council’s consideration and approval.

In conjunction with the mid-year budget review, staff has examined all Capital Improvement Projects (CIP), capital equipment requests and Special Revenue funds to determine if any appropriation adjustments were necessary either through budget carryforwards or new appropriation requests.

Staff continually monitors and reviews budgetary performance and will continue to do so through the end of the current fiscal year and in conjunction with year-end close. Staff brings forward budget adjustments from time-to-time as necessary to ensure the City's spending plan remains current.

DISCUSSION:

BUDGET OVERVIEW
General Fund:

Overall, the General Fund budgetary performance during this fiscal year has occurred better than anticipated when reductions were made in June, 2020 as a result of the COVID-19 pandemic. The favorable surplus of revenues over expenditures for last fiscal year was a foreshadowing of where staff expects the current fiscal year to end. While the surplus may not be as large as the prior year, staff does expect a surplus at year end of approximately $1.2 million. The City's proactive measures to make the necessary reductions to revenue estimates and budgeted appropriations to manage the impacts of COVID-19 is providing beneficial financial performance this fiscal year. The reductions to various revenue sources, including sales, property, and transient occupancy taxes, as well as decreased revenue for park programs, in addition to the adoption of a biennial budget for fiscal years 2021 and 2022 were part of the proactive measures taken to anticipate COVID-19 impacts. As the pandemic eases, staff will be reviewing each of the programmatic changes made and make a considered decision as to what service adjustments may be necessary. After this extended length of the COVID-19 pandemic which has now surpassed the two-year mark, staff is cautiously optimistic that effects of the pandemic have been effectively mitigated.

As part of staff's mid-year analysis, finance staff met with department and division managers to review 10 Packet Pg. 161
Joint Special Council/BFPD
03/7/22 07:00 PM
Finance
Marc Puckett
Budget
Doc ID: 4957

AGENDA ITEM
their budgetary performance for each area of responsibility. Based upon that review, the requested budget adjustments and carryforwards, which are included as part of the budget status overview, the General Fund is estimated to end the fiscal year with a budget surplus of $1,231,000 on a combined basis (Attachment 1).

General Fund Revenues - Fund 100
The General Fund’s revenue estimates for fiscal year 2021/22, which includes adjustments, if any, approved by City Council from July, 2021 through February, 2022, were estimated at $18,090,146. Based upon the staff's analysis of the revenue estimates, including updated economic information, staff is projecting that estimated revenues should be increased by $3,832,061 in total. Further, since the Fiscal Year 2021-22 revenue estimates were originally adopted on June 15, 2020, the proposed revisions to revenue estimates are slightly higher due to changes in economic activity occurring over the past twenty months. Sales Tax revenue estimates are proposed to increase by $1,247,000. This increase is directly resultant from the strong rebound in consumer spending in all market sectors after the shelter in place order was lifted. Additionally, Transient Occupancy Tax (TOT) revenues are estimated to exceed current revenue projections by $560,000. This projection is an indication of the increased number of transient travelers that are passing through the community and choosing to stop in Barstow for their overnight accommodations. All hotels with direct freeway access are reporting high levels of occupancy for short-term stays. Additionally, proposed revenue adjustments for all other revenue line items total $163,061 on a combined basis (Attachment 2).

Revenue projections remain conservative. Some one-time revenues, such as Cannabis application fees, are expected to augment total General Fund revenue projections. These additional revenues will be discussed in greater detail as part of Council’s consideration of the proposed Fiscal Year 2022-23 Operating Budget and as part of the year-end budget clean-up resolution which will be brought back to Council for consideration in June, 2022.

General Fund Expenditures - Fund 100
The adopted fiscal year 2021/22 General Fund operating budget, plus Council approved budget adjustments from July 2021 to February 2022, amounts total appropriations in the amount of $17,891,899. Based upon the budget review conducted by finance staff in coordination with department and division managers from all departments, actual expenditures are tracking fairly well to projected spending levels. Year-to-date expenditures total $12,075,527 which amounts to approximately 70% of the adopted budget as amended. However, additional appropriations are proposed within the General Fund totaling $1,149,961 as part of the mid-year budget adjustment.

These proposed adjustments are necessary primarily due to payment of deferred wage increases that had been deferred since June, 2020, the addition of new programs such as the Cannabis program (cost center created to track Cannabis activities), retirement payouts and some Parks and Recreation staffing added back to help restart some recreational activities put on hold during the pandemic.
10 Packet Pg. 162
Joint Special Council/BFPD
03/7/22 07:00 PM
Finance
Marc Puckett
Budget
Doc ID: 4957

AGENDA ITEM

General Fund-Measure Q - Fund 102 & 103 (Fire)
Fiscal Year 2021-22 Measure Q sales tax revenues estimates are proposed to increase by $1,862,000. As with other City revenues, this estimated increase is directly resultant from the strong rebound in consumer spending in all market sectors after the shelter in place order was lifted. In addition, since the budgeted revenue estimates were adopted twenty months ago in June, 2020, the proposed revenue adjustment is higher as a result. Although estimated revenues have exhibited favorable budgetary variances, expenditures are outpacing budgeted appropriations necessitating proposed appropriation adjustments totaling $838,304. Overtime costs due to staff attrition and covering the resultant vacancies accounts for the majority of the appropriation requests. For the Police ($225k) and Fire ($450) departments combined, the requested increase in overtime appropriations amounts to $675,000. These cost increases are offset by attrition savings in the Salaries, Regular line items.

Barstow Fire Protection District (BFPD) - Fund 225
Barstow Fire Protection District Revenues - Fund 225
The BFPD’s current fiscal year budget projects revenues of $4,988,400, with actual revenues received of $3,790,394 through February 2022. Property tax revenues collections appear to be in line with the original revenue estimates. Other revenues received not anticipated in the original adopted budget include workers compensation insurance reimbursements in the amount of $131,329, and miscellaneous other revenues in the amount of $9,500 for impact fees, incident reports and cell tower lease revenues. In addition, $86,000 in strike team reimbursements have been received year-to-date.

FISCAL IMPACT:

The net budgetary adjustments in estimated revenues and appropriations in the General Fund results in an estimated excess of revenues over expenditures of $1,231,000 at year end on a combined basis.

RECOMMENDED ACTION:

1. Staff recommends that the City Council / Fire Board approve the budget adjustments and related transfers within the Budget Adjustments contained within the "Attachment 2” as discussed herein.

2. Staff recommends that the City Council / Fire Board approve the Capital Improvement Plan (CIP), Capital Equipment, and Special Revenue carryforwards, and related transfers in conjunction with the aforementioned carryforward budgets, contained in "Attachment 2" of this staff report. 10 Packet Pg. 163

CITY OF BARSTOW
General Fund Budgets and Results
Fiscal Years 2018-19 through 2021-22
Adopted
Budget
2018-19
Audited
2018-19
Adopted
Budget
2019-20
Audited
2019-20
Adopted
Budget
2020-21
Audited
2020-21
Proposed
Mid-Year
Budget
2021-22(2)
Revenues:

Taxes $17,067,000 $18,432,758 $22,398,857 $22,401,483 $20,786,874 $26,139,094 $26,268,396 Licenses and permits 477,500 207,183 380,300 381,774 343,975 436,500
455,886 328,775
Intergovernmental 522,400 560,936 504,955 519,075 436,500 487,333 436,500 Charges for services 732,000 1,052,223 544,750 444,041 602,375 312,200
328,465 389,275
Use of money and property 375,200 422,299 426,700 298,331 312,200 604,102 305,000 Fines and forfeitures 144,650 114,564 83,000 132,885 130,000 89,923 100,000 Miscellaneous 93,200 107,557 214,600 351,785 170,200 589,610 508,200 Total Revenues $19,411,950 $20,897,520 $24,553,162 $24,529,374 $22,782,124 $28,694,413 $28,336,146 Expenditures:

Current:

General government $2,464,816 $3,909,039 $3,657,099 $3,271,395 $3,968,878 $5,164,979 $4,521,968 Public safety 9,630,175 10,252,480 13,177,541 11,392,014 13,586,750 10,535,542 15,060,104 Community development 2,314,206 2,512,082 2,268,757 2,203,600 1,378,834 1,497,209 1,778,718 Parks and recreation 2,511,338 2,428,174 2,182,705 2,188,112 969,546 1,006,800 1,244,496 Public works 2,909,594 2,762,468 3,278,228 3,118,227 3,514,341 3,353,690 4,201,103 Capital outlay 112,000 146,096 855,262 979,726 108,500 207,816 -- Debt service:

Principal retirement -- -- - 486,578 - 719,295 --
Interest and fiscal charges -- -- - -- 777,868 101,118 297,859 Total Expenditures $19,942,129 $ 22,010,399 $25,419,592 $23,639,652 $24,304,717 $22,586,449 27,104,248 Excess (Deficiency) of Revenues
Over (Under) Expenditures (530,179) (1,112,819) (866,430) 889,722 (1,522,593) 6,107,964 1,231,898 Other Financing Sources (uses)
Transfers in $ - $ -- $ 1,333,572 $ -- $ 1,540,000 $1,039,760 3,387,000 Transfers out -- (100,000) (2,249,369) (500,000) (3,497,562) -- Proceeds from capital assets -- 720,188 220,000 318,414 - 126,938 -- Total other sources (uses) $ - $ 720,188 $ 1,453,572 $(1,930,955) $ 1,040,000 $(2,330,864) 3,387,000 Net Change in Fund Balance $ (530,179) $ (392,631) $ 587,142 $(1,041,233) $ (482,593) $3,777,100 4,618,898 Fund Balance-beginning of year 14,347,231 14,347,231 13,954,591 14,923,287(1) 13,882,054 13,882,054 $17,659,154 Fund Balance-end of year $13,817,052 13,954,591 $14,541,733 $13,882,054 $13,399,461 $17,659,154 $22,278,052 (1) Reflects restated fund balance as of the beginning of Fiscal Year 2019-20 after restatements resulting an increase thereof of $968,696. (2) As of March 7, 2022.

Source: City of Barstow budgets for Fiscal Years 2018-19 through 2021-22; City of Barstow audited financial statements for Fiscal Years 2019-20 and 2020-21.

10.a
Packet Pg. 164 Attachment: Attachment 1 - General Fund Summaries (4957 : FY 21-22 Mid-Year Budget)

10.a
Packet Pg. 165 Attachment: Attachment 1 - General Fund Summaries (4957 : FY 21-22 Mid-Year Budget)

CITY OF BARSTOW
FY 2022 BUDGET REVIEW / BUDGET ADJUSTMENT REQUESTS
Account Number Account Type Account Description Division / Fund 2021/2022 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2021/2022 Budget Justification
100.406.210.120 Revenue Sales & Use Tax General Fund $ 6,653,000 $ 1,247,000 $ 7,900,000 Trend analysis 100.410.230.141 Revenue Transient Occupancy Tax General Fund $ 3,100,000 $ 560,000 $ 3,660,000 Trend analysis 100.508.324.295 Revenue Bingo Game Permit General Fund $ - $ 250 $ 250 No Budget Adopted in FY 22 100.515.514.431 Revenue Union Bank Rent General Fund $ - $ 3,637 $ 3,637 No Budget Adopted in FY 22 100.515.514.443 Revenue SP Facility/Light Rental - BLL Baseball Parks & Recreation $ - $ 1,515 $ 1,515 No Budget Adopted in FY 22 100.515.514.444 Revenue SP Facility/Light Rental - BLL Softball Parks & Recreation $ - $ 160 $ 160 No Budget Adopted in FY 22
100.515.514.449 Revenue SP Facility/Light Rental - BLL Soccer Parks & Recreation $ - $ 2,063 $ 2,063 No Budget Adopted in FY 22 100.515.514.447 Revenue Harvey House Facility Rental Harvey House $ - $ 12,050 $ 12,050 No Budget Adopted in FY 22 100.630.631.101 Revenue Raquetball Revenue Parks &
Recreation $ - $ 3 $ 3 No Budget Adopted in FY 22
100.630.631.105 Revenue Snack Bar - Harvey House Parks & Recreation $ - $ 200 $ 200 No Budget Adopted in FY 22
100.630.631.200 Revenue Karate Parks &
Recreation $ - $ 6,225 $ 6,225 No Budget Adopted in FY 22 100.630.631.203 Revenue Judo Parks &
Recreation $ - $ 2,365 $ 2,365 No Budget Adopted in FY 22 100.630.631.206 Revenue Aerobic/Weight Class Parks &
Recreation $ - $ 345 $ 345 No Budget Adopted in FY 22
100.630.631.211 Revenue Elementary Basketball Parks &
Recreation $ - $ 13,835 $ 13,835 No Budget Adopted in FY 22 100.630.631.213 Revenue Cheerleading Parks &
Recreation $ - $ 5,535 $ 5,535 No Budget Adopted in FY 22 100.630.631.214 Revenue Indoor Kiddie Soccer Parks &
Recreation $ - $ 2,655 $ 2,655 No Budget Adopted in FY 22 100.630.631.232 Revenue Track & Field Parks &
Recreation $ - $ 50 $ 50 No Budget Adopted in FY 22
100.640.200.204 Revenue T-Ball Registration Parks &
Recreation $ - $ 225 $ 225 No Budget Adopted in FY 22
100.819.753.606 Revenue State Mandated Cost Reimb/SB90 General Fund $ - $ 3 $ 3 No Budget Adopted in FY 22 100.819.783.634 Revenue Park - Miscellaneous Income Parks & Recreation $ - $ 272 $ 272 No Budget Adopted in FY 22
100.819.784.910 Revenue Sale of Equipment General Fund $ - $ 2,255 $ 2,255 No Budget Adopted in FY 22 100.819.788.924 Revenue Credit Card Convenience Fees General Fund $ - $ 1,297 $ 1,297 No Budget Adopted in FY 22 100.819.788.927 Revenue IGSA - Animal Control General Fund $ - $ 3,069 $ 3,069 No Budget Adopted in FY 22 100.819.788.928 Revenue Harvey House Misc Income Harvey House $ - $ 3,456 $ 3,456 No Budget Adopted in FY 22 100.819.790.924 Revenue Police Confiscated Funds General Fund $ - $ 5,871 $ 5,871 No Budget Adopted in FY 22 Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$1,874,336.00 $0.00
GENERAL FUND - Revenues Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: ($1,874,336.00)
GENERAL FUND - 100

10.b
Packet Pg. 166 Attachment: Attachment 2 - FY 22 Proposed Budget Adjustments Schedule 03-01-22 (4957 : FY 21-22 Mid-

CITY OF BARSTOW
FY 2022 BUDGET REVIEW / BUDGET ADJUSTMENT REQUESTS
100.110.130.01.108 Expenditure Salaries, Casual Municipal Records $ - $ 1,146 $ 1,146 No Budget Adopted in FY 22 -PT Employees Used to Cover Leaves 100.110.130.02.206 Expenditure Benefits - Deferred Comp Municipal Records $ - $ 1,028 $ 1,028 No Budget Adopted in FY 22 - Reinstated Unit 6 Benefit 100.110.130.02.211 Expenditure Benefits - PARS Municipal Records $ - $ 15 $ 15 No Budget Adopted in FY 22 - Part-Time Employee Benefit 100.110.130.02.213 Expenditure Bilingual Services Municipal Records $ - $ 720 $ 720 Employee Bilingual Services
100.110.130.02.216 Expenditure Vacation Leave Pay Out Municipal Records $ - $ 1,038 $ 1,038 Vacation Leave Pay Outs
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $3,947.00
100.110.132.01.109 Expenditure Insurance Offset City Clerk $ - $ 9,000 $ 9,000 No Budget Adopted in FY 22 100.110.132.02.201 Expenditure Benefits - Retirement City Clerk $ - $ 600 $ 600 No Budget Adopted in FY 22 100.110.132.02.202 Expenditure Benefits - Life Insurance City Clerk $ - $ 250 $ 250 No Budget Adopted in FY 22 100.110.132.02.208 Expenditure Benefits - Medicare City Clerk $ - $ 650 $ 650 No Budget Adopted in FY 22 100.110.132.03.301 Expenditure Travel/Training Expenses City Clerk $ - $ 100 $ 100 No Budget Adopted in FY 22 Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $10,600.00
100.110.160.06.630 Expenditure Fees and Services I.T. $ 228,000 $ 17,500 $ 245,500 Zoom Subscription and Spectrum Circuit for Channel 6
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $17,500.00
100.110.165.06.626 Expenditure Prof. Serv. Legal Human Resources $ 25,000 $ 27,000 $ 52,000 Estimated Legal Services Remainder of FY 22
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $27,000.00
100.120.210.01.108 Expenditure Salaries, Casual Finance $ - $ 50,000 $ 50,000 Interim Finance Director Costs Remainder of FY 22
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $50,000.00
100.130.321.01.101 Expenditure Salaries, Regular Police-Uniform $ - $ 46,000 $ 46,000 Addition of Police Lieutenant Position
100.130.321.02.215 Expenditure Sick Leave Pay Out Police-Uniform $ - $ 51,006 $ 51,006 Sick Leave Pay Outs 100.130.321.02.216 Expenditure Vacation Leave Pay Out Police-Uniform $ - $ 105,586 $ 105,586 Vacation Leave Pay Outs 100.130.321.06.644 Expenditure IT Cost Allocation Police-Uniform $ 61,200 $ 31,343 $ 92,543 Increase Requested Based Upon Anticipated Software Costs for FY 22
100.130.323.06.644 Expenditure IT Cost Allocation Police-Dispatch $ 29,972 $ 30,133 $ 60,105 Increase Requested Based Upon Anticipated Software Costs for FY 22
100.130.324.06.644 Expenditure IT Cost Allocation Police - Admin. $ 9,530 $ 29,510 $ 39,040 Increase Requested Based Upon Anticipated Software Costs for FY 22
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $293,578.00
GENERAL FUND - 100 (continued)
GENERAL FUND - Human Resources Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $17,500.00
$27,000.00
GENERAL FUND - Finance Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $50,000.00
GENERAL FUND - Police (All Divisions) Net Budget Change Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $293,578.00
TOTAL REQUESTED BUDGET ADJUSTMENTS: $3,947.00
GENERAL FUND - Municipal Records Net Budget Change
Increase/(Decrease)
GENERAL FUND - City Clerk Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $10,600.00
GENERAL FUND - Human Resources Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS:

10.b
Packet Pg. 167 Attachment: Attachment 2 - FY 22 Proposed Budget Adjustments Schedule 03-01-22 (4957 : FY 21-22 Mid-

CITY OF BARSTOW
FY 2022 BUDGET REVIEW / BUDGET ADJUSTMENT REQUESTS
Account Number Account Type Account Description Division / Fund 2021/2022 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2021/2022 Budget Justification
100.140.435.06.630 Expenditure Fees and Services Bldg. Maint. $ 12,000 $ 12,000 $ 24,000 Harvey House Chiller / Water Remediation Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $12,000.00
100.140.440.06.608 Expenditure Vehicle Maintenance Costs Fleet Maint. $ 60,000 $ 50,000 $ 110,000 Street Sweeper Repair Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $50,000.00
100.150.501.01.101 Expenditure Salaries, Regular Comm. Dev.

Administration $ 109,589 $ 49,500 $ 159,089 New Staffing Hired in FY 2022 100.150.501.01.109 Expenditure Insurance Offset Comm. Dev.

Administration $ 21,000 $ 3,500 $ 24,500 New Staffing Hired in FY 2022 100.150.501.02.201 Expenditure Benefits - Retirement Comm. Dev.

Administration $ 8,473 $ 6,500 $ 14,973 New Staffing Hired in FY 2022 100.150.501.02.206 Expenditure Benefits - Deferred Comp Comm. Dev.

Administration $ - $ 786 $ 786 No Budget Adopted in FY 22 - Reinstated Unit 6 Benefit Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $60,286.00
100.150.505.06.630 Expenditure Fees and Services Engineering $ 150,000 $ 30,000 $ 180,000 Add'l Appropration to Cover Engineering Consulant Services Through FY 22
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $30,000.00
100.150.511.01.101 Expenditure Salaries, Regular Building $ 398,676 $ 124,000 $ 522,676 New Staffing Hired in FY 2022 100.150.511.01.103 Expenditure Overtime Building $ 2,000 $ 2,500 $ 4,500 To Cover OT Through End of FY 2022
100.150.511.01.111 Expenditure Standby Basic Building $ - $ 10,000 $ 10,000 To Cover Standby Through End of FY 2022
100.150.511.02.201 Expenditure Benefits - Retirement Building $ 51,454 $ 4,500 $ 55,954 New Staffing Hired in FY 2022 100.150.511.02.202 Expenditure Benefits - Life Insurance Building $ 2,100 $ 200 $ 2,300 New Staffing Hired in FY 2022 100.150.511.02.206 Expenditure Benefits - Deferred Comp Building $ 435 $ 1,900 $ 2,335 No Budget Adopted in FY 22 - Reinstated Unit 6 Benefit
100.150.511.02.207 Expenditure Uniform Allowance Building $ 2,772 $ 850 $ 3,622 New Staffing Hired in FY 2022 100.150.511.02.208 Expenditure Benefits - Medicare Building $ 9,262 $ 2,400 $ 11,662 New Staffing Hired in FY 2022 100.150.511.02.214 Expenditure Benefits - State Disabiltiy Ins. Building $ 4,635 $ 900 $ 5,535 New Staffing Hired in FY 2022 100.150.511.06.626 Expenditure Prof. Serv. Legal Building $ 15,000 $ 30,000 $ 45,000 Anticipated Increase to Legal 100.150.511.06.630 Expenditure Fees/Services Building $ 20,000 $ 15,000 $ 35,000 New Community Programs Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $192,250.00
TOTAL REQUESTED BUDGET ADJUSTMENTS: $60,286.00
GENERAL FUND - Engineering Net Budget Change
Increase/(Decrease)
Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $30,000.00
GENERAL FUND - Building Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $192,250.00
GENERAL FUND - Community Dev. Admin. Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $12,000.00
GENERAL FUND - Fleet Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $50,000.00
GENERAL FUND - Building Maintenance
GENERAL FUND - 100 (continued)

10.b
Packet Pg. 168 Attachment: Attachment 2 - FY 22 Proposed Budget Adjustments Schedule 03-01-22 (4957 : FY 21-22 Mid-

CITY OF BARSTOW
FY 2022 BUDGET REVIEW / BUDGET ADJUSTMENT REQUESTS
Account Number Account Type Account Description Division / Fund 2021/2022 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2021/2022 Budget Justification
100.150.541.06.630 Expenditure Fees/Services Econ. Dev. $ - $ 95,000 $ 95,000 Land Appraisals and Econ. Dev. Consultant Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $95,000.00
100.160.630.01.101 Expenditure Salaries, Regular Parks & Recreation $ 209,938 $ 45,000 $ 254,938 New Staffing Hired in FY 2022 100.160.630.01.103 Expenditure Overtime Parks &
Recreation $ 500 $ 7,500 $ 8,000 Additional Budget to CoverRemainder of FY 22 100.160.630.01.108 Expenditure Salaries, Casual Parks & Recreation $ 100,000 $ 37,000 $ 137,000 Additional Budget to CoverRemainder of FY 22 Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $89,500.00
100.160.636.01.103 Expenditure Overtime Parks &
Recreation $ - $ 2,500 $ 2,500 No Budget Adopted in FY 22 100.160.636.01.108 Expenditure Salaries, Casual Parks & Recreation $ - $ 70,000 $ 70,000 No Budget Adopted in FY 22 100.160.636.08.88 Expenditure HW/SW/Network Parks &
Recreation $ - $ 8,800 $ 8,800 No Budget Adopted in FY 22 Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $81,300.00
100.160.640.01.108 Expenditure Salaries, Casual Parks & Recreation $ - $ 85,000 $ 85,000 No Budget Adopted in FY 22 Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $85,000.00
100.780.720.601 Revenue Cannabis Fees - Fingerprinting Cannabis Regulation $ - $ 300 $ 300 No Budget Adopted in FY 22
100.780.720.602 Revenue Cannabis Fees - Initial Application Cannabis Regulation $ - $ 93,775 $ 93,775 No Budget Adopted in FY 22 100.780.720.604 Revenue Cannabis Fees - Qtrly Inspections Cannabis Regulation $ - $ 1,650 $ 1,650 No Budget Adopted in FY 22 100.110.180.05.525 Expenditure Technical Supplies Cannabis Regulation $ - $ 40,000 $ 40,000 No Budget Adopted in FY 22 100.110.180.06.630 Expenditure Fees/Services Cannabis
Regulation $ - $ 12,000 $ 12,000 No Budget Adopted in FY 22 Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$95,725.00 $52,000.00
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$1,970,061.00 $1,149,961.00
GENERAL FUND - Cannabis Regulation Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: ($43,725.00)
$95,000.00
TOTAL REQUESTED BUDGET ADJUSTMENTS: $81,300.00
GENERAL FUND - Sportspark Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $85,000.00
$89,500.00
GENERAL FUND - 100 (continued)
GENERAL FUND - Economic Development Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS:

GENERAL FUND - Parks & Recreation Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS:

TOTAL REQUESTED BUDGET ADJUSTMENTS: -$820,100.00
GENERAL FUND - 100 (All Divisions) Net Budget Change
Increase/(Decrease)
GENERAL FUND - Henderson Pool Net Budget Change
Increase/(Decrease)

10.b
Packet Pg. 169 Attachment: Attachment 2 - FY 22 Proposed Budget Adjustments Schedule 03-01-22 (4957 : FY 21-22 Mid-

CITY OF BARSTOW
FY 2022 BUDGET REVIEW / BUDGET ADJUSTMENT REQUESTS
Account Number Account Type Account Description Division / Fund 2021/2022 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2021/2022 Budget Justification
102.406.210.120 Revenue Measure Q Sales Tax Measure Q - GF $ 7,038,000 $ 1,862,000 $ 8,900,000 Trend analysis 102.110.115.02.227 Expenditure Pension Unfunded Liability Transfers & Others $ 70,021 $ 2,627 $ 72,648 To cover estimated costs through end of FY 22 102.130.321.01.103 Expenditure Overtime Police-Uniform $ 500,000 $ 225,000 $ 725,000 To cover anticipated costs-FY 22 102.130.323.01.101 Expenditure Salaries, Regular Police-Dispatch $ 75,314 $ 15,000 $ 90,314 To cover anticipated costs-FY 22 102.130.323.01.103 Expenditure Overtime Police-Dispatch $ 60,000 $ 50,000 $ 110,000 To cover anticipated costs-FY 22 102.130.323.01.109 Expenditure Insurance Offset Police-Dispatch $ 18,000 $ 500 $ 18,500 To cover anticipated costs-FY 22 102.130.323.02.201 Expenditure Benefits - Retirement Police-Dispatch $ 5,823 $ 5,000 $ 10,823 To cover anticipated costs-FY 22 102.130.323.02.216 Expenditure Vacation Pay Out Police-Dispatch $ - $ 189 $ 189 To cover anticipated costs-FY 22 102.140.425.06.644 Expenditure IT Cost Allocation Parks & Rec $ - $ 12,500 $ 12,500 Spectrum Circuit - Corp Yard 102.160.630.06.644 Expenditure IT Cost Allocation Parks & Rec $ - $ 4,500 $ 4,500 ActiveNet Annual Charges 102.160.636.06.644 Expenditure IT Cost Allocation Henderson Pool $ - $ 11,000 $ 11,000 Spectrum Circuit - Henderson Pool Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$1,862,000.00 $326,316.00
Account Number Account Type Account Description Division / Fund 2021/2022 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2021/2022 Budget Justification
103.225.225.01.103 Expenditure Overtime Measure QFire $ 500,000 $ 450,000 $ 950,000 To cover anticipated costs-FY 22 103.225.225.06.644 Expenditure IT Cost Allocation Measure QFire $ 7,400 $ 61,988 $ 69,388 Tablet Command and Spectrum Circuit - Fire
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $511,988.00
GENERAL FUND / MEASURE Q - 102
GENERAL FUND - MEASURE Q (All Divisions Exc. Fire) Net Budget Change Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: -$1,535,684.00
GENERAL FUND / MEASURE Q (FIRE) - 103
GENERAL FUND - MEASURE Q - 103 (FIRE) Net Budget Change Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $511,988.00

10.b
Packet Pg. 170 Attachment: Attachment 2 - FY 22 Proposed Budget Adjustments Schedule 03-01-22 (4957 : FY 21-22 Mid-

CITY OF BARSTOW
FY 2022 BUDGET REVIEW / BUDGET ADJUSTMENT REQUESTS
Account Number Account Type Account Description Division / Fund 2021/2022 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2021/2022 Budget Justification
202.615.116.720 Revenue CARES Grant COVID-19 COVID-19 $ - $ 6,791 $ 6,791 No Budget Adopted in FY 22 202.615.116.722 Revenue American Rescue Plan Act (ARPA) COVID-19 $ - $ 2,860,488 $ 2,860,488 No Budget Adopted in FY 22 202.202.202.08.809 Expenditure ARPA-2021 Ford Police
Interceptor AWD Utility COVID-19 $ - $ 103,016 $ 103,016 Purchase of Vehicle (Police) 202.202.202.08.812 Expenditure ARPA - Fire Safety Equipment COVID-19 $ - $ 93,046 $ 93,046 Turnout Gear (Fire) 202.202.202.08.814 Expenditure ARPA - Fire Dept Station Alerting COVID-19 $ 172,649 $ 63,000 $ 235,649 Purchase of Radios (Fire) 202.202.202.09.400 Expenditure Transfer to CIP Fund COVID-19 $ - $ 9,918 $ 9,918 Revise Budget Per Review Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$2,867,279.00 $268,980.00
Account Number Account Type Account Description Division / Fund 2021/2022 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2021/2022 Budget Justification
209.500.000.001 Revenue No 1st Ave Bridge-Mojave RivSanbag Agree Measure I $ - $ 57,658 $ 57,658 No Budget Adopted in FY 22 Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$57,658.00 $0.00
Account Number Account Type Account Description Division / Fund 2021/2022 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2021/2022 Budget Justification
214.819.790.922 Revenue Awarded Funds Asset Seizure $ - $ 4,715 $ 4,715 No Budget Adopted in FY 22 214.819.790.924 Revenue Gang/Drug AB114 Funds Asset Seizure $ - $ 832 $ 832 No Budget Adopted in FY 22 214.214.214.07.700 Expenditure Asset Seizure - Awarded Funds Asset Seizure $ - $ 2,000 $ 2,000 No Budget Adopted in FY 22 Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$5,547.00 $2,000.00
ASSET SEIZURE - 214 Net Budget Change
Increase/(Decrease)

SPECIAL REVENUE FUNDS
COVID-19 - 202
COVID - 19 / 202 Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: ($2,598,299.00)
ASSET SEIZURE - 214
TOTAL REQUESTED BUDGET ADJUSTMENTS: ($57,658.00)
TOTAL REQUESTED BUDGET ADJUSTMENTS: -$3,547.00
MEASURE I-2010/2040 - 209
MEASURE I-2010/2040 - 209 Net Budget Change
Increase/(Decrease)

10.b
Packet Pg. 171 Attachment: Attachment 2 - FY 22 Proposed Budget Adjustments Schedule 03-01-22 (4957 : FY 21-22 Mid-

CITY OF BARSTOW
FY 2022 BUDGET REVIEW / BUDGET ADJUSTMENT REQUESTS
Account Number Account Type Account Description Division / Fund 2021/2022 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2021/2022 Budget Justification
217.615.116.658 Revenue Dana Park Playground Replacement GrantsReimburseable $ - $ 192,569 $ 192,569 New Playground Equipment 217.615.116.671 Revenue No 1st Ave Bridge-Mojave Riv-Fed Funds
GrantsReimburseable $ - $ 95,636 $ 95,636 No Budget Adopted in FY 22 217.615.116.676 Revenue HSIP Grant GrantsReimburseable $ - $ 1,377 $ 1,377 No Budget Adopted in FY 22 217.615.166.620 Revenue CAL OES (9-1-1) GrantsReimburseable $ - $ 11,079 $ 11,079 No Budget Adopted in FY 22 217.217.217.07.715 Expenditure DOJ - Bullet Proof Vest Program GrantsReimburseable $ - $ 766 $ 766 No Budget Adopted in FY 22 217.615.116.615 Revenue DOJ-Bullet Proof Vest Program GrantsReimburseable $ - $ 766 $ 766 No Budget Adopted in FY 22 217.217.217.07.724 Expenditure 2018 PD Homeland Sec Grant GrantsReimburseable $ - $ 1,618 $ 1,618 No Budget Adopted in FY 22 217.217.217.07.744 Expenditure CAL OES (9-1-1) GrantsReimburseable $ - $ 39,150 $ 39,150 No Budget Adopted in FY 22 Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$301,426.85 $41,534.00
Account Number Account Type Account Description Division / Fund 2021/2022 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2021/2022 Budget Justification
218.615.116.605 Revenue CAL OES Comm Power Resiliency
(Generator) Grants-Prefunded $ - $ 299,625 $ 299,625 No Budget Adopted in FY 22 218.218.218.07.711 Expenditure State Beverage/Litter Grant Grants - Prefunded $ - $ 7,288 $ 7,288 Revise Budget Per Review
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$299,625.00 $7,288.00
Account Number Account Type Account Description Division / Fund 2021/2022 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2021/2022 Budget Justification
219.219.219.08.801 Expenditure Safety Equipment COPS Grant $ - $ 42,000 $ 42,000 SRT Ballistic Vests 219.219.219.08.804 Expenditure Administrative Command Vehicle COPS Grant $ - $ 55,000 $ 55,000 Police Vehicle for Patrol Lieutenant 219.219.219.06.630 Expenditure Fees/Services COPS Grant $ - $ 22,000 $ 22,000 Employee Wellness Program Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $119,000.00
Account Number Account Type Account Description Division / Fund 2021/2022 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2021/2022 Budget Justification
TOTAL REQUESTED BUDGET ADJUSTMENTS: $119,000.00
PUBLIC SAFETY COPS PROGRAM - 219
PUBLIC SAFETY COPS PROGRAM - 119 Net Budget Change
Increase/(Decrease)
GRANTS - PREFUNDED - 218
GRANTS - PREFUNDED - 218 Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS:

TOTAL REQUESTED BUDGET ADJUSTMENTS: ($259,892.85)
ODESSA WATER DISTRICT - 230
SPECIAL REVENUE FUNDS (Continued)
($292,337.00)
Net Budget Change
Increase/(Decrease)
GRANTS REIMBURSEABLE - 217
GRANTS REIMBURSEABLE - 217

10.b
Packet Pg. 172 Attachment: Attachment 2 - FY 22 Proposed Budget Adjustments Schedule 03-01-22 (4957 : FY 21-22 Mid-

CITY OF BARSTOW
FY 2022 BUDGET REVIEW / BUDGET ADJUSTMENT REQUESTS
230.230.230.06.628 Expenditure Audit Expense Odessa Water Dist. $ - $ 4,070 $ 4,070 Cover Audit & State Controller Report Costs Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $4,070.00
Account Number Account Type Account Description Division / Fund 2021/2022 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2021/2022 Budget Justification
233.819.788.900 Revenue Foundation Donations Barstow Comm Services $ - $ 1,447 $ 1,447 No Budget Adopted in FY 22 Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$1,447.00 $0.00
Account Number Account Type Account Description Division / Fund 2021/2022 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2021/2022 Budget Justification
235.408.115.535 Revenue Transportation Tax
Local
Transportation
Fund
$ - $ 58,027 $ 58,027 Revise Budget Per Review/
No Revenue Budget Adopted in FY 22
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$58,027.00 $0.00
Account Number Account Type Account Description Division / Fund 2021/2022 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2021/2022 Budget Justification
225.506.322.296 Revenue Impact Fees - Fire BFPD $ - $ 1,082 $ 1,082 No Budget Adopted in FY 22 225.804.790.927 Revenue WC Insurance Reimb BFPD $ - $ 131,329 $ 131,329 No Budget Adopted in FY 22 225.819.783.632 Revenue Cell Tower Lease BFPD $ - $ 5,632 $ 5,632 No Budget Adopted in FY 22 225.819.794.929 Revenue Incident Report - Fire BFPD $ - $ 2,905 $ 2,905 No Budget Adopted in FY 22 225.900.820.995 Revenue Transfer in - Measure Q BFPD $ - $ 500,000 $ 500,000 No Budget Adopted in FY 22 225.225.225.02.210 Expenditure Benefits - Workers Comp Claims BFPD $ 100,000 $ 300,000 $ 400,000 Revise Budget Per Review 225.225.225.02.215 Expenditure Sick Leave Pay Out BFPD $ - $ 21,498 $ 21,498 No Budget Adopted in FY 22 225.225.225.02.216 Expenditure Vacation Pay Out BFPD $ - $ 38,987 $ 38,987 No Budget Adopted in FY 22 Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$640,948.00 $360,485.00
Account Number Account Type Account Description Division / Fund 2021/2022 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2021/2022 Budget Justification
400.804.400.22.217 Expenditure Dana Park Playground Replacement Parks & Recreation $ - $ 192,569 $ 192,569 New Playground Equipment BARSTOW COMMUNITY SERVICES FOUNDATION - 233
BARSTOW COMM SERVICES FOUNDATION - 233 Net Budget Change Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: ($1,447.00)
LOCAL TRANSPORTATION FUND - 235
Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: ($58,027.00)

BARSTOW FIRE PROTECTION DISTRICT
BARSTOW FIRE PROTECTION DISTRICT - 225
TOTAL REQUESTED BUDGET ADJUSTMENTS: ($280,463.00)
CAPITAL PROJECTS - 400
SPECIAL REVENUE FUNDS (Continued)
ODESSA WATER DISTRICT - 230 Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $4,070.00
BARSTOW FIRE PROTECTION DISTRICT - 225 Net Budget Change Increase/(Decrease)
LOCAL TRANSPORTATION FUND - 235

10.b
Packet Pg. 173 Attachment: Attachment 2 - FY 22 Proposed Budget Adjustments Schedule 03-01-22 (4957 : FY 21-22 Mid-

CITY OF BARSTOW
FY 2022 BUDGET REVIEW / BUDGET ADJUSTMENT REQUESTS
400.801.005.22.100 Expenditure FY 22 - First Ave Bridge over BNSF Repairs General Fund $ - $ 295,000 $ 295,000 Necessary Repairs to BridgeCaused by Vehicle Damage Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$0.00 $487,569.00
Account Number Account Type Account Description Division / Fund 2021/2022 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2021/2022 Budget Justification
425.515.115.600 Revenue Law Enforcement Impact Dev Fee Dev. Fund $ - $ 1,123.00 $ 1,123.00 No Budget Adopted in FY 22 425.515.115.601 Revenue Street Signal Bridges Dev Imp Fee Dev. Fund $ - $ 18,174.00 $ 18,174.00 No Budget Adopted in FY 22 425.515.115.602 Revenue Storm Drain Dev Impact Fee Dev. Fund $ - $ 1,596.00 $ 1,596.00 No Budget Adopted in FY 22 425.515.115.603 Revenue General Facilities Dev Impact Fee Dev. Fund $ - $ 651.00 $ 651.00 No Budget Adopted in FY 22 425.515.115.604 Revenue Public Meeting Dev Impact Fee Dev. Fund $ - $ 453 $ 453.00 No Budget Adopted in FY 22 425.515.115.605 Revenue Parks/Open Space Dev Impact Fee Dev. Fund $ - $ 2,037 $ 2,037.00 No Budget Adopted in FY 22 425.515.115.606 Revenue Aquatic Facilities Dev Impact Fee Dev. Fund $ - $ 317 $ 317.00 No Budget Adopted in FY 22 425.515.115.607 Revenue Development Fee - Fire Dept. Dev. Fund $ - $ 250 $ 250.00 No Budget Adopted in FY 22 Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$24,601.00 $0.00
Account Number Account Type Account Description Division / Fund 2021/2022 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2021/2022 Budget Justification
530.915.115.935 Revenue Landscape Assessment Income Landscape & Light Dist $ - $ 10,034 $ 10,034 No Budget Adopted in FY 22
530.915.115.940 Revenue Lighting Assessment Income Landscape & Light Dist $ - $ 1,474 $ 1,474 No Budget Adopted in FY 22
Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$11,508.00 $0.00
Account Number Account Type Account Description Division / Fund 2021/2022 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2021/2022 Budget Justification
605.709.135.801 Revenue Sewer Service Fee Wastewater $ 5,200,000 $ (4,000,000) $ 1,200,000 Revise Budget Per Review 605.709.135.802 Revenue MUNIS - Sewer Service Fee Wastewater $ - $ 4,000,000 $ 4,000,000 No Budget Adopted in FY 22 605.709.140.802 Revenue Sewer Fee Penalty/Interest Wastewater $ 40,000 $ (40,000) $ - Revise Budget Per Review 605.709.140.803 Revenue MUNIS - Sewer Fee Penalty/Interest Wastewater $ - $ 50,000 $ 50,000 No Budget Adopted in FY 22 605.709.140.818 Revenue Liens - Sewer Penalty & Interest Wastewater $ - $ 3,000 $ 3,000 No Budget Adopted in FY 22 605.819.788.923 Revenue Credit Card Convenience Fees Wastewater $ - $ 101 $ 101 No Budget Adopted in FY 22 DEVELOPMENT FUND - 425 Net Budget Change
Increase/(Decrease)
DEVELOPMENT FUND - 425
TOTAL REQUESTED BUDGET ADJUSTMENTS: $487,569.00
CAPITAL PROJECTS - 400 Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: ($24,601.00)

ENTERPRISE FUNDS
WASTEWATER RECLAMATION - 605
LANDSCAPE DIST & LIGHT MAINT DIST - 530
LANDSCAPE DIST & LIGHT MAINT DIST - 530 Net Budget Change Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: ($11,508.00)

10.b
Packet Pg. 174 Attachment: Attachment 2 - FY 22 Proposed Budget Adjustments Schedule 03-01-22 (4957 : FY 21-22 Mid-

CITY OF BARSTOW
FY 2022 BUDGET REVIEW / BUDGET ADJUSTMENT REQUESTS
605.819.788.930 Revenue IGSA - Environmental Sampling Wastewater $ - $ 717 $ 717.00 No Budget Adopted in FY 22 605.819.788.931 Revenue IGSA - Propane Wastewater $ - $ 4,033 $ 4,033.00 No Budget Adopted in FY 22 605.819.788.932 Revenue IGSA - Uniforms Wastewater $ - $ 838 $ 838.00 No Budget Adopted in FY 22 Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
$18,689.00 $0.00
Account Number Account Type Account Description Division / Fund 2021/2022 Budget
Increase/(Decrease)
Revenue Budget
Increase/(Decrease)
Expenditure Budget
Adjusted FY
2021/2022 Budget Justification
650.708.150.803 Revenue Hauler Revenue Solid Waste $ 2,800,000 $ (2,790,115) $ 9,885 Revise Budget Per Review 650.708.150.804 Revenue Landfill Fees Solid Waste $ 1,050,000 $ (630,000) $ 420,000 Revise Budget Per Review 650.708.150.805 Revenue AB939 Revenue Solid Waste $ 445,000 $ (355,000) $ 90,000 Revise Budget Per Review 650.708.150.807 Revenue Franchise Fee Revenue Solid Waste $ 250,000 $ (178,000) $ 72,000 Revise Budget Per Review 650.708.150.808 Revenue Administration Fee Revenue Solid Waste $ 130,000 $ (94,000) $ 36,000 Revise Budget Per Review 650.708.150.809 Revenue Trash Penalty & Interest Solid Waste $ 50,000 $ (44,000) $ 6,000 Revise Budget Per Review 650.708.150.810 Revenue MUNIS - Hauler Fee Solid Waste $ - $ 2,416,115 $ 2,416,115 No Budget Adopted in FY 22 650.708.150.811 Revenue MUNIS - Landfill Fees Solid Waste $ - $ 900,000 $ 900,000 No Budget Adopted in FY 22 650.708.150.812 Revenue MUNIS - AB939 Revenue Solid Waste $ - $ 300,000 $ 300,000 No Budget Adopted in FY 22 650.708.150.813 Revenue MUNIS - Franchise Fee Revenue Solid Waste $ - $ 200,000 $ 200,000 No Budget Adopted in FY 22 650.708.150.814 Revenue MUNIS - Admin Fee Revenue Solid Waste $ - $ 120,000 $ 120,000 No Budget Adopted in FY 22 650.708.150.815 Revenue MUNIS - Trash Penalty & Interest Solid Waste $ - $ 70,000 $ 70,000 No Budget Adopted in FY 22 650.708.150.817 Revenue MUNIS-Hauler Fee/Organics
Processing Solid Waste $ - $ 50,000 $ 50,000 No Budget Adopted in FY 22 650.708.150.818 Revenue Liens - Trash Disposal Pen&Int Solid Waste $ - $ 5,000 $ 5,000 No Budget Adopted in FY 22 650.708.150.819 Revenue MUNIS-Commercial Franchise &
Admin Fee Solid Waste $ - $ 30,000 $ 30,000 No Budget Adopted in FY 22 650.819.788.639 Revenue CWMP Bond Revenue Solid Waste $ - $ 6,215 $ 6,215 No Budget Adopted in FY 22 650.819.788.920 Revenue Miscellaneous Income Solid Waste $ - $ 5,352 $ 5,352 No Budget Adopted in FY 22 650.819.788.923 Revenue Credit Card Convenience Fees Solid Waste $ - $ 90 $ 90 No Budget Adopted in FY 22 650.650.650.05.510 Expenditure Postage Solid Waste $ - $ 8,000 $ 8,000 No Budget Adopted in FY 22 650.650.650.06.630 Expenditure Fees/Services Solid Waste $ 20,000 $ 10,000 $ 30,000 Revise Budget Per Review 650.650.650.06.636 Expenditure Burrtec Billing Expenses Solid Waste $ 15,000 $ 30,000 $ 45,000 Revise Budget Per Review Revenues
Increase/(Decrease)
Expenditures
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: $11,657.00 $48,000.00 $36,343.00 WASTEWATER RECLAMATION - 650 Net Budget Change
Increase/(Decrease)
TOTAL REQUESTED BUDGET ADJUSTMENTS: ($18,689.00)
SOLID WASTE - 650
SOLID WASTE - 650 Net Budget Change
Increase/(Decrease)
ENTERPRISE FUNDS (Continued)

10.b
Packet Pg. 175 Attachment: Attachment 2 - FY 22 Proposed Budget Adjustments Schedule 03-01-22 (4957 : FY 21-22 Mid- Joint Special Council/BFPD
03/7/22 07:00 PM
City Manager Department
Willie A Hopkins
Other
Doc ID: 4951

AGENDA ITEM
AGENDA MATTER:

DECLARATION OF LOCAL EMERGENCY WITHIN THE CITY OF BARSTOW EXECUTIVE SUMMARY:

The City Council finds it necessary to call a State of Emergency within the City of Barstow as a result of damage sustained to the First Street Bridge caused by a single-vehicle collision that occurred on February 19, 2022.

DISCUSSION:

See above.

FISCAL IMPACT:

Undetermined at this time.

RECOMMENDED ACTION:

Call a State of Emergency within the City of Barstow as a result of damage sustained to the First Street Bridge caused by a single-vehicle collision that occurred on February 19, 2022. 11 Packet Pg. 176