Agenda packet — Barstow City Council, May 16, 2022 (part 1 of 3)

BARSTOW CITY COUNCIL /

BARSTOW FIRE PROTECTION DISTRICT

CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
MAY 16, 2022
7:00 PM
(HANDICAPPED ACCESSIBLE)

AMENDED AGENDA
(ITEM 11)

JOINT SPECIAL MEETING
Agenda-May 16, 2022

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MAYOR
Paul Anthony Courtney

COUNCILMEMBERS
Barbara Mae Rose
James M. Noble
Marilyn Dyer Kruse
Timothy R. Silva

ELECTED CITY CLERK
Andrea Flores

ELECTED CITY TREASURER
Michael Lewis

PLANNING COMMISSIONERS
Andrew Ziemer
Beatrice Lint
Miguel Morales
Rodney Brand Jr.

Juanantonio Delucas

BARSTOW FIRE PROTECTION

DISTRICT
A Subsidiary District of the City of
Barstow
Paul Anthony Courtney
Barbara Mae Rose
James M. Noble
Marilyn Dyer Kruse
Timothy R. Silva
CALL TO ORDER:

INVOCATION:

PLEDGE OF ALLEGIANCE:

ROLL CALL:
 Council Member Timothy Silva
 Council Member Barbara Rose
 Council Member Marilyn Kruse
 Mayor Pro Tem James Noble
 Mayor Paul Courtney
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY

ITEM ON THE AGENDA INCLUDING ANY ITEM ON THE CONSENT

CALENDAR, PLEASE SO INDICATE BY FILLING OUT A SPEAKER

REQUEST CARD AND HAND TO THE CITY CLERK PRIOR TO THE
AGENDA ITEM BEING ADDRESSED. IF SPECIAL
ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST
BE GIVEN TO THE CITY CLERK.

CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE
WILL REMEMBER THE "CODE OF ETHICS" THAT WE
VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS

MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH
PATIENCE, CIVILITY AND COURTESY. THE DECISIONS MADE

TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW
COMMUNITY AND NOT FOR PERSONAL GAIN.

Agenda-May 16, 2022

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REVIEW AND APPROVAL OF AGENDA: THIS IS THE TIME FOR MEMBERS OF THE GOVERNING BOARD TO CALL FOR REARRANGING THE ORDER OF THE AGENDA; ADDING ITEMS TO OR REMOVING ITEMS FROM THE AGENDA; OR REMOVING ITEMS FROM THE CONSENT CALENDAR FOR DISCUSSION AND/OR SEPARATE ACTION.

PRESENTATIONS:

1. AFTER-EVENT REPORT AND PRESENTATION BY THE HIGH DESERT JR. SHOOTERS Recommended Action:

After-event report and presentation only.

2. AFTER-EVENT REPORT AND PRESENTATION BY THE KIWANIS CLUB OF BARSTOW

CROSSROADS ON ITS ANNUAL WINE & GOODS AUCTION
Recommended Action:

After-event report and presentation only.

CONSENT CALENDAR PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE GOVERNING BOARD ON ALL MATTERS ON THE CONSENT CALENDAR.

SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS ON ALL CONSENT ITEMS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

MINUTES ALL AGENCIES:

3. MINUTES JOINT SPECIAL MEETING - MAY 2, 2022 6:00 P.M.

Recommended Action:

Approve minutes as presented.

CITY COUNCIL:

4. COMMUNITY PROMOTIONAL FUND APPLICATION FROM THE ART AND INDUSTRIAL

WOMEN'S CLUB
Recommended Action:

Approve a Community Promotional Fund donation in the amount of $1,000 to the Art and Industrial Women's Club.

5. EXTENSION OF CONTRACT WITH SAN BERNARDINO COUNTY FOR HOUSEHOLD

HAZARDOUS WASTE COLLECTION
Recommended Action:

Approve the contract with San Bernardino County for Household Hazardous Waste Collection and direct the City Clerk to handle the execution of the agreement as instructed on the attached cover letter.

6. FINAL ACCEPTANCE FOR THE HVAC REPLACEMENT AT THE HARVEY HOUSE, PROJECT 2021-02
Recommended Action:

Staff Recommends the City Council to take the following actions:

1. Approve the Final Acceptance of the Project 2021-02, HVAC Replacement at the Harvey House

2. Authorize staff to file the attached Notice of Completion Agenda-May 16, 2022

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7. APPROVAL OF CONTRACT ORDER 8 AND 9 FOR FIRST AVENUE OVER BNSF PROJECT Recommended Action:

Staff recommends that the City Council approve the following

1. Approve Contract Change Order #8

2. Approve Contract Change Order #9

3. Authorize the City Manager to approve and sign required documentations.

CITY COUNCIL / BFPD:

8. FIRE STATION ALERTING
Recommended Action:

Staff recommends the City Council:

Approve the allocation total of $267,064.07 from the American Rescue Plan Act (ARPA) Federal Grant to account number 202.202.202.08.814.

Approve the purchase of the ancillary items listed in Fiscal Impact, Authorize the City Manager to award the Fire Station Alerting contract to Giant Services, and the authority to sign all of the required contracts and purchasing documents.

DISCUSSION / ACTION ON DEFERRED ITEMS: (ITEMS PREVIOUSLY TABLED OR PULLED FROM

CONSENT CALENDAR BY COUNCIL WILL BE CONSIDERED BY THE GOVERNING BOARD AT THIS TIME).

PUBLIC HEARINGS:

9. PROTEST HEARING - UNPAID NUISANCE ABATEMENT FEES
Recommended Action:

Conduct a protest hearing. Subject to testimony received, adopt attached Resolution No. ______2022, Making Determinations and Confirming Assessments and Proceedings for Unpaid Nuisance Abatement Fees, and waive the reading.

GENERAL, NON-AGENDA PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL

PUBLIC TO ADDRESS THE GOVERNING BOARD ON MATTERS NOT ON THE AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

BUSINESS OF THE COUNCIL/COUNCIL COMMITTEE REPORTS:

STAFF REPORTS:

POLICE CHIEF COMMENTS:

FIRE CHIEF COMMENTS:

CITY MANAGER / DISTRICT MANAGER COMMENTS:

Agenda-May 16, 2022

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BUSINESS / ACTION ITEMS:

CITY COUNCIL:

10. FIRST READING AND INTRODUCTION OF ORDINANCE AMENDING CHAPTER 13, SECTION 13.04.020 (DEFINITIONS) AND SECTION 13.20 (INSPECTIONS) OF THE

BARSTOW MUNICIPAL CODE
Recommended Action:

Staff recommends the City Council take the following action:

1. Approve the first reading and introduce, by title only, Ordinance No. ____-2022 , amending Chapter 13.12.340. The ordinance is exempt from review under the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines sections 15060(c)(2}, 15060(c)(3}, 15061(b)(3} and 15378(b)(4).

2. Direct the City Clerk to bring the ordinance back to the City Council for the second reading and adoption at the next regularly scheduled meeting.

3. Direct the City Clerk to publish a summary of this ordinance pursuant to G.C. 54963.

11. INSTALLATION SUPPORT SERVICES - PROFESSIONAL SERVICES CONTRACT Recommended Action:

Staff recommends that the City Council:
1) Approve the scope and fee with High Desert Support Services, LLC, laid out in the bid documents for the bid amount of $217,966,940.80 (Over ten years) for the Installation Support Services.
2) Authorize the City Manager or designee the authority to sign the agreements between Fort Irwin and the City of Barstow and High Desert Support Services, LLC and the City of Barstow.

ADJOURNMENT:

Individuals electing to later challenge any items listed herein will be limited to addressing only those issues raised at any public hearing or in written correspondence received by the Governing Board prior to the meeting.

Materials related to an item on this Agenda submitted to the Governing Board after distribution of the agenda packet area available for public inspection in the City Clerk's Office at 220 East Mountain View Ste. A, Barstow, CA 92311 during normal business hours.

The City of Barstow, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office (760) 255-5122, at least one business day prior to the scheduled meeting to ensure that we may assist you.

Agenda-May 16, 2022

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I hereby certify, UNDER PENALTY OF PERJURY that this agenda has been posted 72 hours prior to the stated meeting in a place accessible to the public.

Posted on the 13th day of May, 2022.

Joint Special Council/BFPD
05/16/22 07:00 PM
City Manager Department
Maribel Hernandez
Report
Doc ID: 5020

AGENDA ITEM
AGENDA MATTER:

AFTER-EVENT REPORT AND PRESENTATION BY THE HIGH DESERT JR. SHOOTERS EXECUTIVE SUMMARY:

Representative(s) from the High Desert Jr. Shooters will be providing an after-event report and presentation on the organization's Sport Shooting Banquet held April 23, 2022.

DISCUSSION:

At the April 4, 2022, City Council meeting, Council waived the fees associated for the use of the Cora Harper Center for the Sport Shooting Banquet (Community Promotional Fund) to help offset the costs of this event held on April 23, 2022. The waiver of fees was included in the FY 2021-2022 budget.

Per the Community Promotional Fund Policy, applicants who are awarded a promotional fund grant or inkind services must commit to providing an after-event report and presentation to the City Council outlining how the group used the funding provided by the City of Barstow for benefit of the community. The High Desert Jr. Shooters, as a recipient of a community promotional fund grant, will be providing its after-event report and presentation.

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

After-event report and presentation only.
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Joint Special Council/BFPD
05/16/22 07:00 PM
City Manager Department
Maribel Hernandez
Report
Doc ID: 5021

AGENDA ITEM
AGENDA MATTER:

AFTER-EVENT REPORT AND PRESENTATION BY THE KIWANIS CLUB OF BARSTOW

CROSSROADS ON ITS ANNUAL WINE & GOODS AUCTION
EXECUTIVE SUMMARY:

Representative(s) from the Kiwanis Club of Barstow Crossroads will be providing an after-event report and presentation on the organization's annual Wine & Goods Auction held April 30, 2022.

DISCUSSION:

At the October 18, 2021 City Council meeting, Council waived fees associated with the use of the Cora Harper Fitness Center (Measure Q community promotional fund donation) to help offset the costs of the annual Wine & Goods Auction held April 30, 2022. The Community Promotional Fund donation was included in the FY 2021/22 budget.

Per the Community Promotional Fund Policy, applicants who are awarded a promotional fund grant or inkind services must commit to providing an after-event report and presentation to the City Council outlining how the group used the funding provided by the City of Barstow for benefit of the community. The Kiwanis Club of Barstow Crossroads, as a recipient of a community promotional fund grant, will be providing its after-event report and presentation.

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

After-event report and presentation only.
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Joint Special Council/BFPD
05/16/22 07:00 PM
City Clerk / Records
Maria Chavez
Other
Doc ID: 5023

AGENDA ITEM
AGENDA MATTER:

MINUTES JOINT SPECIAL MEETING - MAY 2, 2022 6:00 P.M.

EXECUTIVE SUMMARY:

DISCUSSION:

FISCAL IMPACT:
none
RECOMMENDED ACTION:

Approve minutes as presented.
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BARSTOW CITY COUNCIL /

BARSTOW FIRE PROTECTION DISTRICT

CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
MAY 2, 2022
6:00 PM
(HANDICAPPED ACCESSIBLE)

MINUTES

JOINT SPECIAL MEETING
Minutes-May 2, 2022

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CALL TO ORDER - CLOSED SESSION:

MAYOR COURTNEY called the Closed Session meeting to order at 6:01 P.M.

INVOCATION:

MAYOR PRO TEM NOBLE led the invocation.

PLEDGE OF ALLEGIANCE:

COUNCIL MEMBER DYER KRUSE led the pledge of allegiance.

ROLL CALL:

Attendee Name Title Status Arrived
James M. Noble Mayor Pro Tem Present
Marilyn Dyer Kruse Council Member Present
Barbara Mae Rose Council Member Present
Paul Anthony Courtney Mayor Present
Timothy Silva Council Member Present
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY ITEM ON THE AGENDA INCLUDING

ANY ITEM ON THE CONSENT CALENDAR, PLEASE SO INDICATE BY FILLING OUT A SPEAKER REQUEST CARD AND HAND TO THE CITY CLERK. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE WILL REMEMBER THE "CODE OF ETHICS" THAT WE VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH PATIENCE, CIVILITY AND COURTESY. THE DECISIONS

MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

PUBLIC COMMENT - CLOSED SESSION: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC

TO ADDRESS THE GOVERNING BOARD ON MATTERS ON THE CLOSED SESSION AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO TWO MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

No Public Comments

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MOTION TO GO INTO CLOSED SESSION:

RESULT: APPROVED [UNANIMOUS]
MOVER: Marilyn Dyer Kruse, Council Member
SECONDER: Timothy Silva, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva
CLOSED SESSION AGENDA ITEMS:

1. CONFERENCE WITH LABOR NEGOTIATORS
Recommended Action:

Conference with Labor Negotiators (Government Code Section 54957.6) City/District Negotiator:

City Manager / District Administrator Willie A. Hopkins Jr.

Employee Organization:

Unit 5 Barstow Professional Firefighters’ Association
CALL TO ORDER - REGULAR MEETING 7:00 PM (or immediately following adjournment of Closed Session if adjourned after 7:00 PM):

MAYOR COURTNEY called the Regular Meeting to order at 7:09 P.M.

REPORT OF CLOSED SESSION:

CITY ATTORNEY MATTHEW SUMMERS reported the following:
- The City Council met in Closed Session to consider one item of labor negotiations with Unit 5 Barstow Professional Firefighters’ Association. No reportable action was taken.

INVOCATION:

PASTOR STEPHEN REYNOLDS from FIRST BAPTIST CHURCH BARSTOW gave the invocation.

PLEDGE OF ALLEGIANCE:

CERA HOODY, a student at Barstow Junior High School, led the pledge of allegiance.

ROLL CALL:

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MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

RESULT: APPROVED [UNANIMOUS]
MOVER: Timothy Silva, Council Member
SECONDER: James M. Noble, Mayor Pro Tem
AYES: Noble, Kruse, Rose, Courtney, Silva
PRESENTATIONS:

2. PRESENTATION OF CERTIFICATE FOR BARSTOW COMMUNITY COLLEGE LADY VIKINGS Recommended Action:

Presentation only.

A certificate of appreciation was presented to the Barstow Community College Lady Vikings and head coach Harold Hicks for making the CCCCAA playoffs since at least 2009. The Lady Vikings share the Inland Empire Athletic Conference Softball Title with Chaffey College for first place in the Inland Empire Athletic Conference standings.

SPEAKERS
JOHN "TEX" WILLIAMS, BARSTOW, CALIFORNIA
- Commended coach Harold Hicks and the Lady Vikings.

RESULT: PRESENTATION ONLY

3. PRESENTATION OF A PROCLAMATION DESIGNATING THE WEEK OF MAY 1-7, 2022 AS

PROFESSIONAL MUNICIPAL CLERKS WEEK IN BARSTOW
Recommended Action:

Presentation only.
- The Mayor and Council presented a proclamation to CITY CLERK ANDREA FLORES and CITY CLERK SERVICES MANAGER CHRISTINA RUDSELL designating the week of May 1-7, 2022 as Professional Municipal Clerks Week in Barstow.

RESULT: PRESENTATION ONLY

4. AFTER-EVENT REPORT AND PRESENTATION BY THE BARSTOW POLICE DEPARTMENT Recommended Action:

After-event report and presentation only.

SERGEANT JOSE BARRIENTOS
- Provided an after-event report and presentation on the Baker to Vegas Relay Race held on April 9, 2022.

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RESULT: PRESENTATION ONLY
CONSENT CALENDAR PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE GOVERNING BOARD ON ALL MATTERS ON THE CONSENT CALENDAR.

MINUTES ALL AGENCIES:

5. MINUTES REGULAR MEETING - APRIL 18, 2022 5:00 P.M.

Recommended Action:

Approve minutes as presented.

COUNCIL MEMBER SILVA
- Asked for a correction on his comments in the Business of the Council/Council Committee Reports section of the minutes regarding the renaming of the streets. Stated he directed staff to look into the renaming of streets, but did not make a motion on a non-agenized item.

MOTION BY COUNCIL MEMBER SILVA, SECONDED BY COUNCIL MEMBER DYER KRUSE, AND UNANIMOUSLY CARRIED, TO APPROVE THE APRIL 18, 2022 REGULAR MEETING MINUTES AS AMENDED.

RESULT: APPROVED [UNANIMOUS]
MOVER: Timothy Silva, Council Member
SECONDER: Marilyn Dyer Kruse, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva
ACCOUNTS PAYABLE ALL AGENCIES:

6. RATIFICATION OF ACCOUNTS PAYABLE EXPENDITURES
Recommended Action:

Approve and ratify expenses, as audited, for checks #87253-87427 totaling $2,372,451.21 and wires #797-800 totaling $176,187.25, per the Agency breakdown below:

City: $2,329,381.44
Fire: $219,257.02
Successor Agency: $0.00
Grand Total: $2,548,638.46

CARMEN HERNANDEZ, BARSTOW, CALIFORNIA
- Asked for clarification on check #87314 payable to the Office of Homeless Services. - Asked why check #87400 payable to Mojave Toyota lists the individual officer’s name on the warrant.

ET SNELL, NEWBERRY SPRINGS, CALIFORNIA
- Stated that there should be an investigation on the $2.4 million development incentive for the Marriott Hotel.

JOHN WILLIAMS, BARSTOW, CALIFORNIA
- Asked for clarification on check #82788 and asked what the $9,125.10 in additional services was for.

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RESULT: APPROVED [UNANIMOUS]
MOVER: Timothy Silva, Council Member
SECONDER: Marilyn Dyer Kruse, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva
CITY COUNCIL:

7. SECOND READING AND ADOPTION OF ORDINANCE 989-2022 OF THE CITY OF BARSTOW APPROVING THE BARSTOW POLICE DEPARTMENT’S PROPOSED “MILITARY EQUIPMENT” USE PROCEDURE AS REQUIRED BY CALIFORNIA GOVERNMENT CODE SECTION 7070
Recommended Action:

Staff recommends City Council adopt Ordinance 989-2022 adopting the Department’s proposed “military equipment” use procedure. The adoption of the proposed ordinance is exempt from review under the California Environmental Quality Act (“CEQA”), per CEQA Guidelines Section 15378(b)(2, 5).

RESULT: APPROVED [UNANIMOUS]
MOVER: Timothy Silva, Council Member
SECONDER: Marilyn Dyer Kruse, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva

8. COMMUNITY PROMOTIONAL FUND APPLICATION FROM RELAY FOR LIFE / AMERICAN

CANCER SOCIETY
Recommended Action:

Approve Community Promotional Fund donation in the amount of $1,500.

RESULT: PULLED

9. CONSIDERATION TO CANCEL THE CITY COUNCIL MEETING SCHEDULED FOR JULY 4, 2022
Recommended Action:

Cancel the July 4, 2022, City Council meeting.

RESULT: APPROVED [UNANIMOUS]
MOVER: Timothy Silva, Council Member
SECONDER: Marilyn Dyer Kruse, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva

10. ADOPTION OF A RESOLUTION UPDATING THE CITY OF BARSTOW’S EXPENSE

REIMBURSEMENT POLICIES TO SEPARATELY REGULATE EXPENSES FOR CITY

ELECTED AND APPOINTED OFFICIALS AND FOR CITY EMPLOYEES
Recommended Action:

The Rules and Policy Committee recommends the City Council adopt a proposed Resolution updating the City of Barstow’s Expense Reimbursement Policies to separately regulate expenses for City elected and appointed officials and for City employees.

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked if an elected official still needed advance approval for travel by the Council as stipulated in the policy adopted in 2018.

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- Asked if elected official would be reimbursed for mileage if the Council did not approve travel in advance.

COUNCIL MEMBER SILVA
- Asked that the Section G9 (Meals) of both policies state that "itemized receipts" were required. - Also asked for that the second sentence of Section G9 be struck since it did not apply to the City Council.

CITY ATTORNEY MATTHEW SUMMERS
- Stated that there was a typographical error in Section F of the Elected Officials Policy.

RESULT: APPROVED [UNANIMOUS]
MOVER: Timothy Silva, Council Member
SECONDER: Marilyn Dyer Kruse, Council Member
AYES: Noble, Kruse, Rose, Courtney, Silva
DISCUSSION / ACTION ON DEFERRED ITEMS: (ITEMS PREVIOUSLY TABLED OR PULLED FROM

CONSENT CALENDAR BY COUNCIL WILL BE CONSIDERED BY THE GOVERNING BOARD AT THIS TIME).

PUBLIC HEARINGS:

None
GENERAL, NON-AGENDA PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL

ET SNELL, NEWBERRY SPRINGS, CALIFORNIA
- Requested that the City Clerk not start the timer during Public Comments until he starts speaking. - Asked for clarification on being allowed to wear a costume during the Council meetings. - Asked for a list of condemned properties and for monitoring of the new cannabis businesses.

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Thanked CITY MANAGER WILLIE HOPKINS, JR. for addressing the issues with Channel 6. - Stated that there was no sound during the April 26, 2022, Planning Commission meeting broadcast. - Expressed concern with the employer of one of the Council Members serving as a consultant to one of the cannabis businesses.
- Stated MAYOR COURTNEY should not read the Code of Ethics at each meeting. - Expressed concern with the number of police officers present at each Council meeting. - Asked why MAYOR COURTNEY has not repaid the mileage reimbursement due.

CARMEN HERNANDEZ, BARSTOW, CALIFORNIA
- Asked what action would be taken by the City Attorney and City Council on MAYOR COURTNEY's refusal to repay the mileage reimbursement.
- Discussed concerns with a recent newspaper article discussing the Pension Obligation Bonds refinance savings.

DESIREE JACKSON, BARSTOW, CALIFORNIA
- Asked what summer jobs or activities were available to the local youth.

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CERA HOODY, BARSTOW, CALIFORNIA
- Stated that there needed to be more activities for the youth. - Requested help for the local homeless.

EUGENE BUTTICCI, EXECUTIVE DIRECTOR, BARSTOW AREA CHAMBER OF COMMERCE - Discussed recent events including Barstow Community College's Career Fair, Earth Day, and ribbon cuttings.
- Also discussed upcoming events including the Farmer's Market and Barstow Community Coalition's Resource Fair.

ROLAND ULLOA, DOS COSTAS COMMUNICATIONS
- Mentioned they have received some complaints and questions regarding the legal dispensary in Barstow.
- Asked what were the City's standards and practices regarding ownership, investment, loans, speculation on city properties, employees, and elected officials. - Asked who were the owners of the local dispensaries.
- Asked if the State of California allows Proxies, Straw-Man, etc. to own dispensaries for someone else.
- Asked if the City has any employees or elected officials who have ownership of any kind, including loans, promissory notes, or barter of any kind.
- Asked if the application for the first dispensary was fast-tracked. - Asked why Code Enforcement allowed a cannabis dispensary to be open inside a family restaurant. - Asked about the status of the Boys and Girls Club.

FRANK DILLARD, BARSTOW, CALIFORNIA
- Discussed concerns with not having a community newspaper or having HD Straight Talk on the air. - Also discussed concerns with the sidewalk along the First Street Bridge.

PRISCILLA FIELD, BARSTOW, CALIFORNIA
- Discussed concerns with the community and Council's treatment of MAYOR COURTNEY.

ANTHONY BROWNE, BARSTOW, CALIFORNIA
- Expressed support for MAYOR COURTNEY.

JOHN "TEX" WILLIAMS, BARSTOW, CALIFORNIA
- Discussed concerns with crime rates in Barstow.
- Also discussed concerns with MAYOR COURTNEY's statements regarding the prior administration mismanaging Measure Q funds.

JIM BROWN, BARSTOW, CALIFORNIA
- Discussed concerns with Measure Q funds not being spent properly.

BUSINESS OF THE COUNCIL/COUNCIL COMMITTEE REPORTS:

COUNCIL MEMBER ROSE
- Asked CITY ATTORNEY MATTHEW SUMMERS if MAYOR COURTNEY repaid the mileage reimbursement.
- Discussed April 26, 2022 Rules and Policies Committee meeting and stated the next meeting would be May 31, 2022.
- Stated the next Homeward Bound Committee meeting would be May 11, 2022. - Discussed the recent Barstow High School Mr. Aztec competition. - Expressed concerns with MAYOR COURTNEY's recent interview on local radio station Talk 960 and his treatment of staff, Council Members, and community members.

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MAYOR PRO TEM NOBLE
- Discussed recent events attended including the KFC Ribbon Cutting and the Wine and Goods Auction.
- Stated the next Military Affairs meeting was May 10, 2022 and the next Victor Valley Transit Authority meeting would be held on May 16, 2022 in the Council Chambers.

COUNCIL MEMBER DYER KRUSE
- Discussed the recent Earth Day event and the Economic Development Committee meeting. - Stated the next Streets Committee meeting would be May 4, 2022 and the next Solid Waste JPA meeting would be May 12, 2022.
- Also mentioned that the Mojave River Museum BBQ and the Maternal Resource Expo would be on May 14, 2022.
- Asked CITY MANAGER WILLIE HOPKINS, JR. and staff to update the website with more community events and updated content.

COUNCIL MEMBER SILVA
- Discussed the April 25, 2022 Mojave Desert Air Quality Management District meeting. - Asked that all ribbon-cutting certificates include signatures of all Council Members.

MAYOR COURTNEY
- Discussed recent events attended including the KFC Ribbon Cutting and the Mojave River Academy School Career Day.
- Stated the next San Bernardino County Transportation Authority meeting would be on May 4, 2022.

STAFF REPORTS:

None
POLICE CHIEF COMMENTS:

POLICE CHIEF ANDREW ESPINOZA, JR.
- Commended staff on recent critical incidents they handled during the week. - Provided an update on recruitment.
- Invited the community to attend the Public Safety Fair on May 7, 2022, 10 am - 2 pm.

FIRE CHIEF COMMENTS:

ACTING FIRE CHIEF NICK DINAPOLI
- Thanked the community for their support of the Barstow Fire Protection District.

CITY MANAGER / DISTRICT MANAGER COMMENTS:

CITY MANAGER WILLIE HOPKINS, JR.
- Discussed the April 22, 2022 League of California Cities Desert Mountain Division meeting. - Stated that the City was working on a possible summer golf program at the Marine Corps Logistics Base.
- Stated that the City was collaborating with Barstow High School to expand summer parks and recreation programs as well as student employment opportunities. - Mentioned an agreement with Main Street Murals would be on an upcoming City Council agenda.

PARKS AND RECREATION SUPERINTENDENT KYLE WOOLEY
- Discussed Barstow Cinema's Summer Movies Series that would be offered, free of charge, for nine weeks starting May 30, 2022.

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Attachment: 05 02 2022 Minutes Final (5023 : Minutes Joint Special Meeting May 2, 2022 6:00 P.M.) Minutes-May 2, 2022

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BUSINESS / ACTION ITEMS:

None
ADJOURNMENT:

By the consensus of the City Council and without objection, the joint special meeting was adjourned at 8:56 P.M.

Respectfully Submitted: Approved:
_______________________________ _______________________________ Andrea Flores, City Clerk Paul Anthony Courtney, Dr. B.A. Mayor Notice: Signed Minutes are filed with the City Clerk’s office

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Attachment: 05 02 2022 Minutes Final (5023 : Minutes Joint Special Meeting May 2, 2022 6:00 P.M.) Joint Special Council/BFPD
05/16/22 07:00 PM
City Manager Department
Maribel Hernandez
Community Promotion
Doc ID: 5022

AGENDA ITEM
AGENDA MATTER:

COMMUNITY PROMOTIONAL FUND APPLICATION FROM THE ART AND INDUSTRIAL WOMEN'S CLUB
EXECUTIVE SUMMARY:

The Art and Industrial Women's Club is seeking financial assistance to help offset the costs of hosting its annual Juneteenth celebration at Sturnacle Park in the amount of $1,000.

DISCUSSION:

The Art & Industrial Women’s Club is once again hosting its annual Juneteenth Celebration on June 18, 2022 at Sturnacle Park. The organization is seeking financial assistance to help offset the costs of the event in the amount of $1,000.

Attached is the Community Promotional Fund Application along with supporting documents for Council review.

FISCAL IMPACT:

Request for cash grant award of $1,000. Year-to-date for Fiscal Year 2021-2022 total of $1,500 charged to 102.150.542.07.755 and in-kind donations of fee waivers totaling $56,750.

RECOMMENDED ACTION:

Approve a Community Promotional Fund donation in the amount of $1,000 to the Art and Industrial Women's Club.
4 Packet Pg. 18

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Attachment: Junet (5022 : Community Promotional Fund Application from the Art and Industrial Women's Club)

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Attachment: Junet (5022 : Community Promotional Fund Application from the Art and Industrial Women's Club)

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Attachment: Junet (5022 : Community Promotional Fund Application from the Art and Industrial Women's Club)

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Attachment: Junet (5022 : Community Promotional Fund Application from the Art and Industrial Women's Club)

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Attachment: Junet (5022 : Community Promotional Fund Application from the Art and Industrial Women's Club)

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Attachment: Junet (5022 : Community Promotional Fund Application from the Art and Industrial Women's Club)

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Attachment: Junet (5022 : Community Promotional Fund Application from the Art and Industrial Women's Club) Joint Special Council/BFPD
05/16/22 07:00 PM
Environmental Services
Jessica Reed
Contract
Doc ID: 5002

COUNCIL AGENDA ITEM
AGENDA MATTER:

EXTENSION OF CONTRACT WITH SAN BERNARDINO COUNTY FOR HOUSEHOLD HAZARDOUS

WASTE COLLECTION
EXECUTIVE SUMMARY:

City Council to consider extending the agreement between the City and San Bernardino County for the Household Hazardous Waste (HHW) Collection Program, which is a long-standing program benefiting both City and County residents. The existing 5-year agreement will be expiring on June 30, 2022. If this item is approved, the agreement would be extended another 5 years, expiring June 30, 2027, and would allow the City to continue to provide a safe way for residents to properly dispose of their householdgenerated hazardous waste. Additionally, it assists the City in achieving compliance with state mandates.

DISCUSSION:

The California Public Resources Code requires cities and counties to provide a Household Hazardous Waste (HHW) Collection Program for the safe collection, recycling, treatment, and disposal of hazardous waste generated by households, which should be separated from the solid waste stream.

The City of Barstow has contracted with the County since 1990 to provide for the safe collection and management of household hazardous waste. The HHW Facility is located at the City Corporation Yard at 900 S. Avenue H and is open from 9:00 am-2:00 pm on Saturdays only. Burrtec provides the contract labor for the facility and County Fire provides routine collection and disposal of the material. The City of Barstow will provide overall oversight of the program to ensure it is being managed in accordance with the agreement.

The HHW program plays a crucial role in assisting the City with achieving compliance with its Source Reduction and Recycling Element and Household Hazardous Waste Element as approved by CalRecycle under AB 939. The City desires to continue to protect the health and welfare of the public and its personnel through the proper management of household-generated hazardous waste, to prevent potential environmental degradation, conserve resources through recycling, and so that such materials will pose no danger in the event of a fire.

FISCAL IMPACT:

The program is funded entirely by using AB 939 monies collected through solid waste billing. The annual contract amount for the first year is $22,521.64 and will increase each year as follows:

Year 1: 3%
Year 2: 3.25%
Year 3: 3.5%
Year 4: 3.75%
5 Packet Pg. 26
Joint Special Council/BFPD
05/16/22 07:00 PM
Environmental Services
Jessica Reed
Contract
Doc ID: 5002

COUNCIL AGENDA ITEM
Year 5: 4%
The total contract amount includes a discount of $13,200 annually, to assist with staffing costs. Payments are made to the County on a quarterly basis.

RECOMMENDED ACTION:

Approve the contract with San Bernardino County for Household Hazardous Waste Collection and direct the City Clerk to handle the execution of the agreement as instructed on the attached cover letter. 5 Packet Pg. 27
2824 “W” Street Bldg. 302 ● San Bernardino, CA 92415-0799 ● (909) 382-5401 ● Fax (909) 382-5413

BOARD OF DIRECTORS
Col. Paul Cook (Ret.) Janice Rutherford Dawn Rowe Curt Hagman Joe Baca Jr. Leonard X. Hernandez First District Second District Vice Chair, Third District Chairman, Fourth District Fifth District Chief Executive Officer

SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT
Office of the Fire Marshal
Household Hazardous
Waste Section
sbcfire.org
Daniel R. Munsey
Fire Chief/Fire Warden
Michael A. Horton
Fire Marshal/Deputy Fire Warden
April 12, 2022
Mr. Kody Tompkins
General Manager of Environmental Services
220 E. Mountain View St,
Barstow CA, 92311
Subject: HOUSEHOLD HAZARDOUS WASTE COLLECTION AGREEMENT Dear Mr. Tompkins,
The Agreement between City of Barstow and San Bernardino County Household Hazardous Waste Section will expire on June 30, 2022. Please find enclosed the agreement between City and County for a 5-year period.

Please have City Manager review the agreement and send a signed copy to me via email. This will then be sent to County Counsel and Board of Supervisors for final approval. Once all signatures are obtained, a copy of the agreement will be sent to City of Barstow.

Thank you for your help with this time sensitive document. If you have any questions or concerns, please contact me at (909) 382-5401 or [email protected] Sincerely,
Jose Rodriguez
Assistant Fire Marshal
Enclosure: Household Hazardous Waste Collection Agreement

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Attachment: City of Barstow Letter for HHW Contract Extension April 2022 (5002 : Extension of Contract for Household Hazardous Waste Standard Contract Page 1 of 7

THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY San Bernardino County Fire
Protection District
Department Contract Representative Jose Rodriguez
Telephone Number (909) 382-5401
Contractor City of Barstow
Contractor Representative Kody Tompkins
Telephone Number (760) 255-5157
Contract Term July 1, 2022 through June 30, 2027
Original Contract Amount $125,571.89
Amendment Amount
Total Contract Amount $125,571.89
Cost Center
IT IS HEREBY AGREED AS FOLLOWS:

HOUSEHOLD HAZARDOUS WASTE COLLECTION AGREEMENT
This Agreement is made and entered into between the San Bernardino County Fire Protection District, hereinafter referred to as “District” and the City of Barstow hereinafter referred to as the “City.” RECITALS:

WHEREAS, the California Public Resources Code (Section 47000 et seq.) requires cities and counties to prepare a Household Hazardous Waste Element which identifies a program for the safe collection, recycling, treatment and disposal of hazardous wastes which are generated by households in the City or county and which should be separated from the solid waste stream; and, WHEREAS, the County of San Bernardino and each of the cities in the County have developed Household Hazardous Waste Elements (HHWE) which identify a county-wide cooperative program for the management of Household Hazardous Waste; and,
WHEREAS, the existing Household Hazardous Waste program operated by the District is consistent with the adopted HHWE; and,
WHEREAS, the District’s Section of Hazardous Materials, is a section of the District responsible for the safe Contract Number
SAP Number

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Attachment: Barstow City Contract FY22-27 (5002 : Extension of Contract for Household Hazardous Waste Collection)

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management of hazardous waste; and,
WHEREAS, the City desires for the protection, health and welfare of the public and its personnel, the removal of hazardous waste from homes so that such materials will pose no danger in the event of fire, the prevention of potential environmental degradation and the conservation of resources through recycling.

NOW, THEREFORE, in consideration of mutual covenants and conditions the parties hereto agree as follows:

WITNESSETH:

RESPONSIBILITIES AND DUTIES OF THE CITY

1. The City agrees to operate a Household Hazardous Waste Collection Facility (hereinafter referred to as “Facility”) for the District at the following location: City of Barstow Corporation Yard, 900 South H Avenue, Barstow, CA, in accordance with the most recent edition of the District’s “The Satellite Facilities Operations Manual”, as referred to and amended from time to time in accordance with Section 7 hereof (hereinafter referred to as “Operations Manual”). Employees or contractors of the City who have current training by the District will accept only “Household Hazardous Waste”, as defined in Title 22, section 66260.10 of the California Code of Regulations and in California Health and Safety Code section 25218.1(e). The Facility will be open to County residents for collection of Household Hazardous Waste at least sixteen (16) hours per month, except during inclement weather and City observed holidays. The designated employees of the City (or whomever the City contracts with), will categorize, pack and label the wastes in accordance with the Operations Manual. The wastes will be stored in their original packaging (except used motor oil and antifreeze) and placed in the District provided containers inside the waste storage area (located within the fenced area of the Facility). The City approves the Facility’s storage area(s) of ignitable and/or reactive waste designated by the District. The City approves the Facility’s traffic control which is directed by authorized staff.

2. The City shall be responsible for maintenance of the Facility, the safety of persons and materials on the property of the Facility and keeping the Facility secure. It shall not be necessary for the City to require a person to be present at all times on the site of the Facility where the waste will be stored.

3. The City shall notify and obtain approval from the District prior to making any changes in the maintenance and/or operations of the Facility. The City shall notify the District of any changes in the management of the Facility.

4. The City shall publicize to its residents the need to properly reduce, recycle, store, transport and dispose of Household Hazardous Waste and inform its residents of the availability of nearby household hazardous waste collection facilities for safe management of household hazardous waste, in the manner and form recommended by District.

5. The City shall publicize to its residents the maximum quantities of hazardous waste allowed for transportation which are containers no larger than 5 gallons and maximum quantities of 15 gallons or 125 pounds per trip brought to a household hazardous waste collection facility per participant.

6. The City shall publicize to its small businesses that need to dispose of small quantities of business waste to contact the District and make an appointment to use the Very Small Quantity Generator (VSQG) program for proper disposal.

7. The City shall publicize to its residents that home generated sharps containers shall only contain needles, lancets and syringes with a needle attached that must be completely spent (used and no liquid remaining, this includes EpiPens). The public may use 2 gallon or smaller heavy-duty plastic household containers as an alternative to plastic bio-hazard sharps containers. The container should be leak-resistant, remain upright during use and have a tight fitting, puncture-resistant lid, such as a plastic laundry detergent container. Containers consisting of glass, metal, cardboard or paper will not be accepted.

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8. Agreement Compliance: City agrees to comply with all applicable Federal, State and County laws, regulations and policies in carrying out its responsibilities under this Agreement.

RESPONSIBILITIES AND DUTIES OF THE DISTRICT

9. The District shall continue to operate a comprehensive Household Hazardous Waste Program (Program) for the safe collection, recycling, treatment and disposal of household hazardous waste, including universal waste, Home-generated Sharps (HGS), and pharmaceutical waste excluding controlled substances. The District program shall be based on a Central Processing Facility and a regional network of collection centers sited so as to provide safe, convenient service to the public in a cost-effective manner.

10. The District shall act as the generator and transporter of the Household Hazardous Wastes, and shall assume responsibility for maintaining the necessary site and transportation permits. Further, the District will train City personnel (City personnel including City staff or contractors) and provide the District’s Operations Manual, which designates waste to be accepted, defines a categorization scheme for wastes anticipated, and specifies emergency procedures to be followed. The District shall continue to provide an initial 32-hour training course for new Household Hazardous Waste personnel of the City and subsequent annual 8-hour “refresher” training course for City Household Hazardous Waste personnel. If there are changes to the District’s Operations Manual, written notification and/or special training sessions shall be provided to the City personnel as soon as practicable with respect to said changes. The District’s Operations Manual shall be consistent with all state and federal regulations applicable to Household Hazardous Waste facilities and amended as necessary.

11. The District will provide approved waste storage containers, meeting the specifications of the Department of Transportation for the disposal of hazardous waste and sufficient absorbent materials for “over packing” the waste containers. At the termination or expiration of this Agreement, all items provided by the District shall belong to the District, unless otherwise agreed upon in writing. The District will provide an Emergency Coordinator to offer support and assistance to the City during Facility operating hours excluding County observed holidays.

12. The District shall either remove the household hazardous wastes or independently contract with a licensed hazardous waste hauler to remove the accumulated wastes, monthly, and to recycle or dispose of wastes at an approved facility at no additional cost to the City.

13. The District shall provide an annual report to the City, which shall include the amounts and types of waste collected, participation by jurisdiction, and final disposition of the waste. The report will be provided at no additional cost to the City.

14. The District shall compile and provide to the California Department of Resources Recycling and Recovery (CalRecycle), the Department of Toxic Substances Control, and the Certified Unified Program Agency, the City’s Annual Form 303 Report. The report will be provided at no additional cost to the City.

15. The District shall provide to the City, flyers/brochures/education material that shall be distributed by the City electronically. Hard copies will also be provided upon request, at no additional cost to the City.

16. The District shall charge any business that disposes of household hazardous waste the actual cost of disposal as indicated on the VSQG program. For cities or community services districts that operate their own household hazardous waste collection facility, if business waste is accepted at any satellite facility, the city or community services district will be responsible for the disposal cost of the business waste.

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17. The District shall provide an electronic biohazardous waste label to every participant that disposes of home generated sharps. As provided in Paragraph 7, the public may use 2 gallon or smaller heavy-duty plastic household containers such as a plastic laundry detergent container as an alternative to plastic bio-hazard sharps containers. The biohazardous waste label shall be placed on the rigid heavy-duty, puncture-resistant plastic container used to dispose of home generated sharps.

CONSIDERATION

18. In consideration for the services provided and except as otherwise provided in this Agreement, City shall pay the District the following amount not to exceed $125,571.89:

Fiscal Year Annual Amount Amount per quarter
2022/2023 $22,521.64 $5,630.41
2023/2024 $23,682.59 $5,920.65
2024/2025 $24,973.48 $6,243.37
2025/2026 $26,404.99 $6,601.25
2026/2027 $27,989.19 $6,997.30
Payments will be due on July 15, October 15, January 15, and April 15 of each year through the term of the contract. The Annual Amount and Amount per quarter identified in Paragraph 18 includes a discount to the City of $13,200 annually, ($3,300 quarterly), to assist with reimbursing City for some of its staffing costs for the Facility.

TERM AND TERMINATION

19. This Agreement shall be effective July 1, 2022 and shall remain in effect through June 30, 2027, but may be renewed for specified periods, unless, otherwise terminated or amended.

20. Notwithstanding the foregoing, either party may terminate this Agreement at any time upon 90 days prior written notice to the other party.

INSURANCE AND INDEMNIFICATION

21. City and District are authorized self-insured public entities for purposes of Professional Liability, General Liability, Automobile Liability and Workers’ Compensation and warrant that through their respective programs of self-insurance, they have adequate coverage or resources to protect against liabilities arising out of the performance of the terms, conditions or obligations of this Agreement.

22. District agrees to indemnify, defend (with counsel reasonably approved by City) and hold harmless City and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages, and/or liability arising out of the performance of this Agreement by District, and/or its authorized officers, employees, agents, contractors or volunteers, including the acts, errors, or omissions of District and for any costs or expenses incurred by City on account of any claim except where such indemnification is prohibited by law. This indemnification provision shall apply regardless of the existence or degree of fault of indemnities. The District’s indemnification obligation applies to City’s “active” as well as “passive” negligence but does not apply to City’s “sole negligence” or “willful misconduct” within the meaning of Civil Code section 2782.

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City agrees to indemnify, defend (with counsel reasonably approved by District) and hold harmless District and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages, and/or liability arising out of the performance of this Agreement by City, and/or its authorized officers, employees, agents, contractors or volunteers, including the acts, errors, or omissions of City and/or its authorized officers, employees, agents, contractors or volunteers and for any costs or expenses incurred by District on account of any claim except where such indemnification is prohibited by law. This indemnification provision shall apply regardless of the existence or degree of fault of indemnities. The City’s indemnification obligation applies to District’s “active” as well as “passive” negligence but does not apply to District’s “sole negligence” or “willful misconduct” within the meaning of Civil Code section 2782.

In the event District and/or City are found to be comparatively at fault for any claim, action, loss or damage which results from their respective obligations under this Agreement, District and/or City, as applicable, shall indemnify the other to the extent of its comparative fault.

Notwithstanding indemnification for any claim, action, loss, or damage involving a third party, District and City hereby waive any and all rights of subrogation recovery against each other.

Furthermore, if District or City attempts to seek recovery from the other for Workers’ Compensation benefits paid to an employee, District and City agree that any alleged negligence of the employee shall not be construed against the employer of that employee.

GENERAL TERMS AND CONDITIONS

23. Representation of the District. In the performance of the Agreement, City, its agents and employees, shall act in an independent capacity and not as officers, employees, or agents of the District.

24. Change of Address. City shall notify the District in writing of any change in mailing address within ten (10) business days of the change.

25. Agreement Assignability. Without the prior written consent of the District, the agreement is not assignable by City, either in whole or in part.

26. Agreement Amendments. City agrees that any alterations, variations, modifications, waivers, or provisions of the Agreement shall be valid only when reduced to writing, duly signed, and attached to the original Agreement and approved by the required persons of both City and District.

27. Correction of Performance Deficiencies. Failure by City or District to comply with any of the provisions, covenants, requirements or conditions of this agreement shall be a material breach of this agreement.

In the event of a non-cured breach, either Party may, at its sole discretion and in addition to immediate termination and any other remedies available at law, in equity, or otherwise specified in this Contract:

A. Afford the breaching Party, thereafter, a time period within which to cure the breach, which period shall be established at sole discretion of the other Party; and/or, B. Terminate this Contract.

28. Attorney Fees and Costs. If any legal action is instituted to enforce any party’s rights hereunder, each party shall bear its own costs and attorneys’ fees, regardless of who is the prevailing party. This paragraph shall not apply to those costs and attorneys’ fees directly arising from a third-party legal action against a party hereto and payable under INDEMNIFICATION paragraphs.

29. Venue and Governing Law. The venue of any action or claim brought by any party to this Agreement will be the Central District Court of San Bernardino County Superior Court. Each party hereby waives any law or rule of the court, which would allow them to request or demand a change of venue. If any action or claim concerning this Agreement is brought by any third-party, the parties hereto agree to use their

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best efforts to obtain a change of venue to the Central District Court of San Bernardino County Superior Court. This contract shall be governed by the laws of the State of California.

30. Notification. In the event of a problem or potential problem that will impact the level of performance under this Agreement, the City shall notify the District within one (1) working day, in writing and by telephone.

31. Former County and District Officials. City agrees to provide or has already provided information on former San Bernardino County and District administrative officials (as defined below) who are employed by or represent City. The information provided includes a list of former County and District administrative officials who terminated COUNTY or District employment within the last five years and who are now officers, principals, partners, associates or members of the business. The information also includes the employment with or representation of City. For purposes of this provision, “County administrative official” is defined as a member of the Board of Supervisors or such officer’s staff, County Administrative Officer or member of such officer’s staff, County or District department or group head, assistant department or group head, or an employee in the Exempt Group, Management Unit, or Safety Management Unit.

32. Inaccuracies or Misrepresentations. If in the course of or the administration of this Agreement if a Party determines that the other Party has made a material misstatement or misrepresentation, or that materially inaccurate information has been provided, this Agreement may be immediately terminated. If the Agreement is terminated according to this provision, either Party is entitled to pursue any available legal remedies.

33. Waiver. No delay on the part of either party in exercising any power or right hereunder shall operate as a waiver thereof; nor shall any single or partial exercise of any power or right preclude any other or further exercise thereof of any other power or right. No waiver by any party of any right hereunder or of any default shall be binding upon such party unless such waiver is in writing and signed by a duly authorized official of such party; and no waiver of any default or failure by such party to exercise any right hereunder shall operate as a waiver of any other or further exercise of such right or of any further default.

34. Severability. If any provisions of this agreement, or portions thereof, or the application thereof to any circumstances shall be held invalid or unenforceable, the remainder of this agreement and the application thereof to other circumstances shall nevertheless be valid.

35. Notices and Reports. Any notices shall be addressed to the respective parties as set forth below:

DISTRICT: Monica Ronchetti
Deputy Fire Marshal/CUPA Manager
Household Hazardous Waste Section
2824 East “W” Street
San Bernardino, CA 92415-0799
CITY: Kody Tompkins
GM of Environmental Services
220 East Mountain View
Barstow, CA 92311

36. Entire Agreement.

A. This agreement is intended by the parties hereto as a final expression of their agreement and understanding with respect to the subject matter hereof and as a complete and exclusive statement of the terms hereof and supersedes any and all prior and contemporaneous agreements and understandings.

B. The signatures of the Parties affixed to this Contract affirm that they are duly authorized to commit and bind their respective institutions to the terms and conditions set forth in this document.

37. This agreement may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterpart shall together constitute one and the same agreement.

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The parties shall be entitled to sign and transmit an electronic signature of this agreement (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained therein. Each party providing an electronic signature agrees to promptly execute and deliver to the other party an original signed agreement upon request.

IN WITNESS WHEREOF, the Board of Directors has caused this Agreement to be subscribed to by the Secretary thereof, and City has caused this Agreement to be subscribed on its behalf by its duly authorized officers, the day, month and year written.

FOR COUNTY USE ONLY
Approved as to Legal Form Reviewed for Contract Compliance Reviewed/Approved by Department Scott Runyan, Supervising Deputy County
Counsel
Date Date Date

SAN BERNARDINO COUNTY FIRE PROTECTION
DISTRICT City of Barstow
(Print or type name of corporation, company, contractor, etc.) By
Curt Hagman, Chairman, Board of Directors (Authorized signature - sign in blue ink) Dated: Name
SIGNED AND CERTIFIED THAT A COPY OF THIS (Print or type name of person signing contract)

DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD Title
Lynna Monell, Secretary (Print or Type)
By Dated:

Deputy
Address

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Attachment: Barstow City Contract FY22-27 (5002 : Extension of Contract for Household Hazardous Waste Collection) Joint Special Council/BFPD
05/16/22 07:00 PM
Engineering
Domingo Gonzales
Contract
Doc ID: 5017

COUNCIL AGENDA ITEM
AGENDA MATTER:

FINAL ACCEPTANCE FOR THE HVAC REPLACEMENT AT THE HARVEY HOUSE, PROJECT 2021- 02 EXECUTIVE SUMMARY:

Staff is requesting City Council to authorize Final Acceptance of the HVAC Replacement at the Harvey by filing the attached Notice of Completion.

DISCUSSION:

On August 30,2021, the City Council approved a contract to CJS Cooling Tower Services for the HVAC replacement at the Harvey House. The removal and installation of the new cooling tower/chiller has been completed in compliance with the approved plans and specifications. Staff is requesting the City Council approve the Final Acceptance of the project and authorize staff to submit the required Notice of Completion to the San Bernardino County Recorder.

FISCAL IMPACT:

The approved total project budget was $223,500.00 and the project was completed for $215,992.37. This initiative was completed under budget by $7,507.63.

RECOMMENDED ACTION:

Staff Recommends the City Council to take the following actions:

1. Approve the Final Acceptance of the Project 2021-02, HVAC Replacement at the Harvey House

2. Authorize staff to file the attached Notice of Completion 6 Packet Pg. 36
Please Record and Return to:

Andrea Flores
City Clerk
City of Barstow
220 E. Mountain View Street
Barstow, CA 92311

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that the City Council of the City of Barstow, California, a municipal corporation, whose address is 220 East Mountain View Avenue, Barstow, California, states that a work of improvement upon the hereinafter described property was completed on the Sixteenth day of May, 2022; that the name of the contractor for such improvement is CJS Cooling Tower Services that the work of improvement was completed and is situated in the City of Barstow, County of San Bernardino, State of California, and is described as follows:

HVAC Replacement at Harvey House
Project 2021-02

CITY OF BARSTOW
By: ______
Paul Anthony Courtney, Dr.,B.A., Mayor

STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO ) SS

CITY OF BARSTOW )
Dr. Paul Anthony Courtney, being duly sworn, says that he is the Mayor of the City of Barstow and that he executed the foregoing Notice of Completion; that he makes this verification on behalf of the City of Barstow, California, a municipal corporation; that he has read said notice and knows the contents thereof, and that the facts stated herein are true.
______
Paul Anthony Courtney, Dr.,B.A., Mayor
Subscribed and sworn before me
this 16
h
day of May, 2022.

Andrea Flores,
City Clerk
City of Barstow
I hereby certify under penalty that the
foregoing is true and correct.

Executed this 16
th day of May, 2022,
at Barstow, California.

Signature

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Attachment: Notice of Completion - HVAC Replacement at Harvey House (5017 : Final Acceptance for HVAC Replacement at the House, Project Joint Special Council/BFPD
05/16/22 07:00 PM
Engineering
Brad Merrell
Change Order
Doc ID: 5019

COUNCIL AGENDA ITEM
AGENDA MATTER:

APPROVAL OF CONTRACT ORDER 8 AND 9 FOR FIRST AVENUE OVER BNSF PROJECT EXECUTIVE SUMMARY:

Request for the City Council to authorize Contract Change Order #8 with Kleinfelder for the First Avenue Bridge over BNSF project.

DISCUSSION:

The contractual responsibility with Kleinfelder was to submit a final Plans, Specification, and Estimate (PS&E) package and one (1) comment / review cycle to address any questions, update the package and submit responses to the state. To proceed with the project, Kleinfelder responded to SBCTA on numerous comments not captured in older design packages, construct ability review, quantity independent checks, cost estimates, and SSPs iterations. Additionally, Kleinfelder supported the City and SBCTA on addressing comments from Highway Bridge Program (HBP) Head-Quarters (HQ) regarding construction funding, participating and non-participating items of work in the Cost Estimate, and justification of geometric designs. These activities required numerous additional meetings, revisions to the Cost Estimate and responses to formal review cycles. Change Order #8 for $50,000 and Change Order #9 for $156,000.00 is to cover the additional time and fees outside of the original scope of work for this phase that Kleinfelder and the sub-contractors have encountered.

FISCAL IMPACT:

An appropriation from available funds from Measure I is necessary to fund the Contract Change Orders.

Budget amendment in the amount of $206,000.00 is required and recommended for City Council approval.

RECOMMENDED ACTION:

Staff recommends that the City Council approve the following

1. Approve Contract Change Order #8

2. Approve Contract Change Order #9

3. Authorize the City Manager to approve and sign required documentations. 7 Packet Pg. 38
Engineering Division
Contract Change Orders Sheet 1 of 2
Change Requested by: Engineer Contractor
Change Order No. Suppl. Number Contract Number CO-RTE-PM Federal Numbers 8 BRLS-5298(030)
TO
Kleinfelder, Inc. , Contractor
You are directed to make the following changes from the plans and specifications or do the following described work not included in the plans and specifications for this contract. NOTE: This change order is not effective until approved by the City.

In accordance with “Changes and Extra Work” of the Standard Specification, the following work items have been revised:

Task
No.

Description Amount Percentage

1. Project Management $20,000.00

2. Engineering Reports

3. Utility Relocation

4. Permits and Agreements

5. Right of Way Engineering

6. Prepare Draft Roadway PS&E

7. Site Investigation for Hazardous Waste

8. Draft Structures PS&E

9. Final Structures PS&E

10. Prepare Final PS&E $28,000.00

11. Right of Way Certification Document $2,000.00

12. Utility Potholing
Direct Costs
13 Building Demolition Direct Cost

14. Design Support during Construction
Estimated Cost: Increase Decrease Amount: $50,000.00
For this order, the time of completion will be adjusted as follows: Working Days

REQUESTED BY

SIGNATURE (PRINT NAME AND TITLE) DATE
Karibia Baillargeon, Project Manager 3/2/22

APPROVAL RECOMMENDED BY

SIGNATURE (PRINT NAME AND TITLE) DATE
Brad S. Merrell, Consultant City Engineer

CITY APPROVAL BY

SIGNATURE (PRINT NAME AND TITLE) DATE
Willie A. Hopkins Jr., City Manager
We, the undersigned contractor, have given careful consideration to the change proposed and agree to provide equipment, furnish materials, and perform the work specified above, and will accept as full payment the prices shown above. NOTE: If you do not sign this order, you are directed to proceed with the ordered work. You may file a Request for Information within the time specified.

CONTRACTOR ACCEPTANCE BY

SIGNATURE (PRINT NAME AND TITLE) DATE
Karibia Baillargeon, Project Manager 3/2/22
Description of work to be done, estimate of quantities, and prices to be paid. (Segregate between work at contract price, agreed price, and force account.) Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. The last percentage shown is the net accumulated increase or decrease from the original quantity in the Bid Item List.

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Attachment: Contact Change Order #8 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Sheet 2 of 2
March 2, 2022
Mr. Domingo Gonzales
Engineering Services Administrator
City of Barstow
220 East Mountain View Street, Suite A
Barstow, CA 92311
SUBJECT: Change Order #8 - for North 1st Avenue Bridge Over the BNSF Railroad Dear Domingo:

The previous Change Order #6, Phase II, included the submittal of final PS&E package and one comment/review cycle to address any questions from the City, update the package, and submit responses with final plans ready for the Bid Phase.

As requested by the City, to keep the project moving forward, we’ve accommodated three additional formal comment/review cycles from SBCTA after the final PS&E submittal. These cycles included back-checks, comments not captured in older design packages, Constructability Review, Quantity Independent Check, Cost Estimate and SSPs iterations.

In parallel, we have been supporting the City and SBCTA to address comments from HBP HQ regarding construction funding, participating and non-participating items work in the Cost Estimate, and justifications of geometric design. These activities require numerous revisions of the Cost Estimate in addition to those from the formal comment/review cycles.

This Change Order #8 was prepared to cover the additional fee for this additional scope of work along with Bid Phase support to the City and SBCTA. The total fee for Change Order #8 is $50,000.00 and would increase the total contract by this amount.

Please review the attached, and if in agreement, sign and return a fully executed copy for our files.

Sincerely,
KLEINFELDER, INC.

Karibia Baillargeon
Project Manager
770 First Avenue, Suite 400, San Diego CA 92101 p | 619.831.4600 f | 619.232.1039

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Attachment: Contact Change Order #8 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Engineering Division
Contract Change Orders Sheet 1 of 2
Change Requested by: Engineer Contractor
Change Order No. Suppl. Number Contract Number CO-RTE-PM Federal Numbers 9 BRLS-5298(030)
TO
Kleinfelder, Inc., Contractor
You are directed to make the following changes from the plans and specifications or do the following described work not included in the plans and specifications for this contract. NOTE: This change order is not effective until approved by the City.

In accordance with “Changes and Extra Work” of the Standard Specification, the following work items have been revised:

Task
No.

Description Amount Percentage

1. Project Management

2. Engineering Reports

3. Utility Relocation

4. Permits and Agreements

5. Right of Way Engineering

6. Prepare Draft Roadway PS&E

7. Site Investigation for Hazardous Waste

8. Draft Structures PS&E

9. Final Structures PS&E

10. Prepare Final PS&E

11. Right of Way Certification Document

12. Utility Potholing
Direct Costs
13 Building Demolition Direct Cost

14. Design Support during Construction $156,000.00
Estimated Cost: Increase Decrease Amount: $156,000.00
For this order, the time of completion will be adjusted as follows: Working Days

REQUESTED BY

SIGNATURE (PRINT NAME AND TITLE) DATE
Karibia Baillargeon, Project Manager 4/11/2022

APPROVAL RECOMMENDED BY

SIGNATURE (PRINT NAME AND TITLE) DATE
Brad S. Merrell, Consultant City Engineer

CITY APPROVAL BY

CONTRACTOR ACCEPTANCE BY

SIGNATURE (PRINT NAME AND TITLE) DATE
Karibia Baillargeon, Project Manager 4/11/2022
Description of work to be done, estimate of quantities, and prices to be paid. (Segregate between work at contract price, agreed price, and force account.) Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. The last percentage shown is the net accumulated increase or decrease from the original quantity in the Bid Item List.

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Sheet 2 of 2
April 11, 2022
Mr. Domingo Gonzales
Engineering Services Administrator
City of Barstow
220 East Mountain View Street, Suite A
Barstow, CA 92311
SUBJECT: Change Order #9 for North 1st Avenue Bridge Over the BNSF Railroad Project Dear Domingo:

As discussed with the City of Barstow, this Change Order #9 was prepared to include the additional fee needed to cover services for Task 14: Design Support During Construction (DSDC) beyond the original contract amount. The original DSDC fee of $159,314.74 included only three subconsultants and did not provide sufficient funds for the entirety of construction. Change Order #9 fee includes all seven subconsultants and includes support hours consistent with typical projects of this size. The total fee for Change Order #9 is $156,000.00 and would increase the total contract by this amount.

Kleinfelder and subconsultants’ 10H and 10K Exhibits are attached and include new rates for Change Order #9.

The original DSDC fee of $159,314.74 will be billed using the billing rates under the existing contract. Once the original DSDC fee of $159,314.74 has been billed out in full, the $156,000.00 fee from Change Order #9 will then be available to bill against using the new billing rates based on the attached 10H and 10K forms.

Please review the attached Change Order #9, and if in agreement, sign and return a fully executed copy for our files.

Sincerely,
KLEINFELDER, INC.

Karibia Baillargeon
Project Manager

770 First Avenue, Suite 400, San Diego, CA 92101 p | 619.831.4600 f | 619.232.1039

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) KLEINFELDER, INC.

Exhibits 10-K and 10-H1
PRIME

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project)

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project)

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed Prime Consultant Subconsultant 2nd Tier Subconsultant Consultant
Project No. 05492100.001A Contract No. Date 4/5/2022

DIRECT LABOR
hours Total

92.00 $5,529.20

46.00 $2,093.00

13.00 $1,125.02

12.00 $1,079.40

14.00 $1,110.62

33.00 $2,320.56

43.00 $1,860.61

43.00 $1,697.64

43.00 $1,488.66

34.00 $2,278.00

33.03 $1,440.60

LABOR COSTS
a) Subtotal Direct Labor Costs $22,023.31
b) Anticipated Salary Increases (see page 2 for calculation) $1,833.76 c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $23,857.07

INDIRECT COSTS
d) Fringe Benefits (Rate: 53.40% ) e) Total Fringe Benefits [(c) x (d)] $12,739.67 f) Overhead & G&A (Rate: 101.57% ) g) Overhead [(c) x (f)] $24,231.62 (Rate: 0.00% ) i) Gen & Admin [(c) x (h)] $0.00
j) Total Indirect Costs [(e) + (g) + (i)] $36,971.30
FIXED FEE k) TOTAL FIXED PROFIT [(c) + (j)] x fixed fee 10.00% ] $6,082.84 l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add adiditonal pages if necessary) Unit Total
5280 $3,088.80
$0.00
$0.00
$0.00
$0.00
l) TOTAL OTHER DIRECT COSTS $3,088.80
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) $0.00
$0.00
$0.00
$0.00
m) TOTAL SUBCONSULTANTS' COSTS $0.00
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $3,088.80 TOTAL COST [(c) + (j) + (k) + (n)] $70,000.00
Senior Engineer Colby Cushing $70.32
Administrator
Thayer Brittain $67.00
Kleinfelder, Inc.

EXHIBIT 10-H1 COST PROPOSAL PAGE 1 OF 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Classification/Title Actual Hourly Rate
Assistant Project Manager Therese Havluciyan $45.50
h) General and Administrative (Rate:

Quantity Unit Cost
Subconsultant 4:

Subconsultant 3:

Mileage Costs per mile
Subconsultant 1:

Subconsultant 2:
$0.585
Test
Name
Karibia Baillargeon
Kelly Burnell
Jenny Zhan
Description
Lodging and Per Diem
Permit Fees
Plan Sheets
Project Manager
Staff Engineer
$60.10
$86.54
$34.62
Principal Engineer
Laura Anderson $43.61
Principal Engineer Sami Megally $89.95
Principal Engineer Keith Gazaway $79.33
$43.27
Project Engineer I Mussie Petros $39.48
Project Engineer II
Senior Technician
Josh Olmedo
January 2020

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual EXHIBIT 10-H1
NOTES:

3. Anticipated salary increases calculation (page 2) must accompany.

Page 1 of 9 ends

1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**).

All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.

2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period and established by a cognizant agency or accepted by Caltrans.

January 2020

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor Subtotal per Cost
Proposal
5 Year Contract
Duration
$22,023.31 = Year 1 Avg Hourly Rate
Avg Hourly Rate
Year 1 $54.24 + = Year 2 Avg Hourly Rate
Year 2 $56.41 + = Year 3 Avg Hourly Rate
Year 3 $58.67 + = Year 4 Avg Hourly Rate
Year 4 $61.01 + = Year 5 Avg Hourly Rate
Estimated %
Completed Each Year
Year 1 20.00% * = Estimated Hours Year 1
Year 2 20.00% * = Estimated Hours Year 2
Year 3 20.00% * = Estimated Hours Year 3
Year 4 20.00% * = Estimated Hours Year 4
Year 5 20.00% * = Estimated Hours Year 5
Total 100% =
Avg Hourly Rate
(calculated above)
Year 1 $54.24 * = Estimated Hours Year 1
Year 2 $56.41 * = Estimated Hours Year 2
Year 3 $58.67 * = Estimated Hours Year 3
Year 4 $61.01 * = Estimated Hours Year 4
Year 5 $63.45 * = Estimated Hours Year 5
=
=
= Transfer to Page 1
NOTES:

Cost per Year
$4,404.66
$4,580.85
$4,764.08
$4,954.65
$5,152.83
$23,857.07
$22,023.31
$1,833.76

81.21 81.21

81.21 406.03
Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
81 81
81 81
81 Total Direct Labor Cost with Escalation

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Estimated hours
(calculated above)
Total
406.03
406.03
406.03
406.03
406.03

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Total Hours
per Cost Proposal
Total Hours
per Year
Proposed Escalation
4%
4%
4%
4%
$56.41
$58.67
$61.01
$63.45
406.03366

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) $54.24
EXHIBIT 10-H1 COST PROPOSAL PAGE 2 OF 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Total Hours per Cost
Proposal Avg Hourly Rate
January 2020

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual EXHIBIT 10-H1

1. 2.

3. 4.

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This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.

An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable.
(i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology) This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

Calculations for anticipated salary escalation must be provided.

January 2020

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project)

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project)

SUBCONSULTANTS

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) ADVANTEC CONSULTING ENGINEERS, INC.

Exhibits 10-K and 10-H1

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System EXHIBIT 10-KCONSULTANT ANNUAL CERTIFICATION OF

INDIRECT COSTS AND FINANCIAL MANAGEMENT SYSTEM
(Note: If a Safe Harbor Indirect Cost Rate is approved, this form is not required.) Consultant’s Full Legal Name:

Indirect Cost Rate:

Combined Rate % OR
Home Office Rate % and Field Office Rate (if applicable) % Facilities Capital Cost of Money % (if applicable)
Fiscal period *
* Fiscal period is annual one year applicable accounting period that the Indirect Cost Rate was developed (not the contract period). The Indirect Cost Rate is based on the consultant’s one-year applicable accounting period for which financial statements are regularly prepared by the consultant.

I have reviewed the proposal to establish an Indirect Cost Rate(s) for the fiscal period as specified above and have determined to the best of my knowledge and belief that:
• All costs included in the cost proposal to establish the indirect cost rate(s) are allowable in accordance with the cost principles of the Federal Acquisition Regulation (FAR) 48, Code of Federal Regulations (CFR), Chapter 1, Part 31 (48 CFR Part 31); • The cost proposal does not include any costs which are expressly unallowable under the cost principles of 48 CFR Part 31;
• The accounting treatment and billing of prevailing wage delta costs are consistent with our prevailing wage policy as either direct labor, indirect costs, or other direct costs on all federallyfunded A&E Consultant Contracts. • All known material transactions or events that have occurred subsequent to year-end affecting the consultant’s ownership, organization, and indirect cost rates have been disclosed as of the date of this certification.

I am providing the required and applicable documents as instructed on Exhibit 10-A.

Financial Management System:

Our labor charging, job costing, and accounting systems meet the standards for financial reporting, accounting records, and internal control adequate to demonstrate that costs claimed have been incurred, appropriately accounted for, are allocable to the contract, and comply with the federal requirements as set forth in Title 23 United States Code (U.S.C.) Section 112(b)(2); 48 CFR Part 31.201-2(d); 23 CFR, Chapter 1, Part 172.11(a)(2); and all applicable state and federal rules and regulations.

Our financial management system has the following attributes:
• Account numbers identifying allowable direct, indirect, and unallowable cost accounts; • Ability to accumulate and segregate allowable direct, indirect, and unallowable costs into separate cost

Page 1 of 2 ends

March 2018

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System accounts;
• Ability to accumulate and segregate allowable direct costs by project, contract and type of cost; • Internal controls to maintain integrity of financial management system; • Ability to account and record costs consistently and to ensure costs billed are in compliance with FAR; • Ability to ensure and demonstrate costs billed reconcile to general ledgers and job costing system; and • Ability to ensure costs are in compliance with contract terms and federal and state requirement Cost Reimbursements on Contracts:

I also understand that failure to comply with 48 CFR Part 16.301-3 or knowingly charge unallowable costs to Federal-Aid Highway Program (FAHP) contracts may result in possible penalties and sanctions as provided by the following:
• Sanctions and Penalties - 23 CFR Part 172.11(c)(4)
• False Claims Act - Title 31 U.S.C. Sections 3729-3733 • Statements or entries generally - Title 18 U.S.C. Section 1001 • Major Fraud Act - Title 18 U.S.C. Section 1031
All A&E Contract Information:
• Total participation amount $___________________ on all State and FAHP contracts for Architectural & Engineering services that the consultant received in the last three fiscal periods. • The number of states in which the consultant does business is . • Years of consultant’s experience with 48 CFR Part 31 is . • Audit history of the consultant’s current and prior years (if applicable) ☐ Cognizant ICR Audit ☐ Local Gov’t ICR Audit □ Caltrans ICR Audit ☐ CPA ☐ Federal Gov’t ICR Audit ICR Audit
I, the undersigned, certify all of the above to the best of my knowledge and belief and that I have reviewed the Indirect Cost Rate Schedule to determine that any costs which are expressly unallowable under the Federal cost principles have been removed and comply with Title 23 U.S.C. Section 112(b)(2), 48 CFR Part 31, 23 CFR Part 172, and all applicable state and federal rules and regulations. I also certify that I understand that all documentation of compliance must be retained by the consultant. I hereby acknowledge that costs that are noncompliant with the federal and state requirements are not eligible for reimbursement and must be returned to Caltrans.

Name**: _ Title**:

Signature: Date of Certification (mm/dd/yyyy):

Email**: Phone Number**:
**An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President, a Chief Financial Officer, or equivalent, who has authority to represent the financial information used to establish the indirect cost rate.

Note: Both prime and subconsultants as parties of a contract must complete their own Exhibit 10-K forms.

Caltrans will not process local agency’s invoices until a complete Exhibit 10-K form is accepted and approved by Caltrans Audits and Investigations.

Distribution: 1) Original - Local Agency Project File
2) Copy - Consultant
3) Copy - Caltrans Audits and Investigations

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March 2018

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed Prime Consultant Subconsultant 2nd Tier Subconsultant Consultant
Project No. Contract No. Date 04/06/2022

DIRECT LABOR
hours Total
4 $334.60
12 $865.44
50 $1,802.96

LABOR COSTS
a) Subtotal Direct Labor Costs $3,003.00
b) Anticipated Salary Increases (see page 2 for calculation) $250.04 c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $3,253.04

INDIRECT COSTS
d) Fringe Benefits (Rate: 49.66% ) e) Total Fringe Benefits [(c) x (d)] $1,615.46 f) Overhead & G&A (Rate: 113.47% ) g) Overhead [(c) x (f)] $3,691.23 (Rate: 0.00% ) i) Gen & Admin [(c) x (h)] $0.00
j) Total Indirect Costs [(e) + (g) + (i)] $5,306.69
FIXED FEE k) TOTAL FIXED PROFIT [(c) + (j)] x fixed fee 10.00% ] $855.97 l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add adiditonal pages if necessary) Unit Total
780 $456.30
2 $128.00
$0.00
$0.00
$0.00
l) TOTAL OTHER DIRECT COSTS $584.30
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) $0.00
$0.00
$0.00
$0.00
m) TOTAL SUBCONSULTANTS' COSTS $0.00
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $584.30 TOTAL COST [(c) + (j) + (k) + (n)] $10,000.00
NOTES:

3. Anticipated salary increases calculation (page 2) must accompany.

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Advantec Consulting Engineers, Inc
EXHIBIT 10-H1 COST PROPOSAL PAGE 1 OF 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Classification/Title Actual Hourly Rate

1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.

Quantity
per day
Unit Cost
$64.00
Subconsultant 4:

Subconsultant 3:

Mileage Costs per mile
Subconsultant 1:

Subconsultant 2:
$0.585
Test
Name
Ed Miller
Kenny Pham
Description
Lodging and Per Diem
Permit Fees
Plan Sheets
Project Manager $83.65
$36.06
Task Leader Armando Solis $72.12
Project Engineer
# INTERNAL-LIMITED: This document or email may contain internal-limited information. If you have received this – including any attachments – in error, please notify the sender promptly and delete the January 2020 05492100.001A

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor Subtotal per Cost
Proposal
5 Year Contract
Duration
$3,003.00 = Year 1 Avg Hourly Rate
$83.65
$72.12
$36.06
Avg Hourly Rate
Year 1 $45.50 + = Year 2 Avg Hourly Rate
Year 2 $47.32 + = Year 3 Avg Hourly Rate
Year 3 $49.21 + = Year 4 Avg Hourly Rate
Year 4 $51.18 + = Year 5 Avg Hourly Rate
Estimated %
Completed Each Year
Year 1 20.00% * = Estimated Hours Year 1
Year 2 20.00% * = Estimated Hours Year 2
Year 3 20.00% * = Estimated Hours Year 3
Year 4 20.00% * = Estimated Hours Year 4
Year 5 20.00% * = Estimated Hours Year 5
Total 100% =
Avg Hourly Rate
(calculated above)
Year 1 $45.50 * = Estimated Hours Year 1
Year 2 $47.32 * = Estimated Hours Year 2
Year 3 $49.21 * = Estimated Hours Year 3
Year 4 $51.18 * = Estimated Hours Year 4
Year 5 $53.23 * = Estimated Hours Year 5
=
=
= Transfer to Page 1
NOTES:

1. 2.

3. 4.

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EXHIBIT 10-H1 COST PROPOSAL PAGE 2 OF 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Total Hours per Cost
Proposal Avg Hourly Rate
66 2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) $45.50
$47.32
$49.21
$51.18
$53.23
Proposed Escalation
4%
4%
4%
4%

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Total Hours
per Cost Proposal
Total Hours
per Year

66.00 66.00

66.00 66.00
Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
13 13
13 13
13 Total Direct Labor Cost with Escalation

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Estimated hours
(calculated above)
Total

13.20 13.20

13.20 This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.

Calculations for anticipated salary escalation must be provided.

Cost per Year
$600.60
$624.62
$649.61
$675.59
$702.62
$3,253.04
$3,003.00
$250.04
# INTERNAL-LIMITED: This document or email may contain internal-limited information. If you have received this – including any attachments – in error, please notify the sender promptly and delete the January 2020

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Certification of Direct Costs:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions on the contract

3. Title 23 United States Code Section 112 - Letter of Contracts 83.65

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures 72.12

5. 6. 48 Code of Federal Regulartions Part 9904 - Cost Accounting Standards Board (when applicable) Prime Consultant or Subconsultant Certifying:

Name: Leo Lee Title *: CEO
Date of Certification (mm/dd/yyyy):4/6/2022
Email: [email protected] Phone Number: 949-861-4999 1200 Roosevelt, Irvine, CA 92620
List services the consultant is providing under the proposed contract:

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EXHIBIT 10-H1 COST PROPOSAL PAGE 3 OF 3
Signature:

I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this conract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
23 Code of Federal Regulartions Part 172 - Procurement, Management, and Administration of Engineering and Desgin Related Service
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Address:

Traffic Engineering
# INTERNAL-LIMITED: This document or email may contain internal-limited information. If you have received this – including any attachments – in error, please notify the sender promptly and delete the January 2020

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) AGUIRRE ENGINEERING, INC.

Exhibits 10-K and 10-H1

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System EXHIBIT 10-KCONSULTANT ANNUAL CERTIFICATION OF

INDIRECT COSTS AND FINANCIAL MANAGEMENT SYSTEM
(Note: If a Safe Harbor Indirect Cost Rate is approved, this form is not required.) Consultant’s Full Legal Name:

Indirect Cost Rate:

I am providing the required and applicable documents as instructed on Exhibit 10-A.

Financial Management System:

Page 1 of 2 ends

March 2018

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System accounts;
• Ability to accumulate and segregate allowable direct costs by project, contract and type of cost; • Internal controls to maintain integrity of financial management system; • Ability to account and record costs consistently and to ensure costs billed are in compliance with FAR; • Ability to ensure and demonstrate costs billed reconcile to general ledgers and job costing system; and • Ability to ensure costs are in compliance with contract terms and federal and state requirement Cost Reimbursements on Contracts:

Name**: _ Title**:

Signature: Date of Certification (mm/dd/yyyy):

Note: Both prime and subconsultants as parties of a contract must complete their own Exhibit 10-K forms.

Caltrans will not process local agency’s invoices until a complete Exhibit 10-K form is accepted and approved by Caltrans Audits and Investigations.

Distribution: 1) Original - Local Agency Project File
2) Copy - Consultant
3) Copy - Caltrans Audits and Investigations

Page 2 of 2 ends

March 2018

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) 05492100.001A

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project)

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project)

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project)

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ICF Jones & Stokes, Inc.
170.74
01/01/2020 - 12/31/2020

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Ted Lee Senior Vice President
03/02/2022
[email protected] 949-333-6617

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed ☐ Prime Consultant X Subconsultant ☐ 2nd Tier Subconsultant Consultant Contract No. xxxx Date 4/8/2022

DIRECT LABOR
hours Actual Hourly Rate Total
1 $107.87 $107.87
2 $100.58 $201.16
1 $75.08 $75.08
1 $84.86 $84.86
2 $66.55 $133.10
1 $64.26 $64.26
2 $61.95 $123.90
3 $55.18 $165.54
4 $51.02 $204.08
1 $49.12 $49.12
4 $47.22 $188.88
4 $41.15 $164.60
1 $47.98 $47.98
4 $40.00 $160.00
2 $54.09 $108.18
2 $39.22 $78.44

0.65 $36.87 $23.97

LABOR COSTS
a) Subtotal Direct Labor Costs $1,981.02
b) Anticipated Salary Increases (see page 2 for calculation) $0.00 c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $1,981.02

FRINGE BENEFITS
d) Fringe Benefits (Rate: 34.63% ) e) Total Fringe Benefits [(c) x (d)] $686.03

INDIRECT COSTS
f) Overhead (Rate: 130.11% g) Overhead [(c) x (f)] $2,577.50 h) General and Administrative (Rate: 6.00% i) Gen & Admin [(c) x (h)] $118.86 j) Total Indirect Costs [(e) + (g) + (i)] $3,382.39
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee] 10.00% $536.34 l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
2506 $0.585 $1,466.01
2 $125.00 $250.00
6 $64.00 $384.00
at cost $0.00
at cost $0.00
at cost $0.00
l) Total Other Direct Costs $2,100.01
EXHIBIT 10-H COST PROPOSAL

COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
ICF Jones & Stokes, Inc.

Classification/Title Name
Sr Project Dir Amling, Michael
Project Dir Calvert, Brian
Project Dir Crawford, Karen
Technical Dir Lay, Keith
Managing Consultant Hoisington, Gregory
Sr Consultant III Yasui, Youji
Sr Consultant II Markham, John
Description of Item
Mileage Costs
Lodging
Meals
Equipment Rental and Supplies
Permit Fees
Project Supplies
Sr Consultant I Chmiel, Karolina
Sr Consultant I Martin, Colleen
Sr Consultant I Garcia, Johnnie
Sr Consultant II Schwartz, Paul
Sr Consultant II McGinnis, Patrick
Sr Consultant I Buscombe, Brittany
Assoc Consultant II
Sr Consultant II
Assistant Consultant
Admin Technician
Lin, Frances
Irvin, Elizabeth
Mountain-Castro, Jenelle
Edralinda, Trixia

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) $0.00
$0.00
$0.00
$0.00
m) TOTAL SUBCOSNULTANTS' COSTS $0.00
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCOSNULTANTS [(l)+(m)] $2,100.01 TOTAL COST [(c) + (j) + (k) + (n)] $7,999.75
NOTES:

Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Subconsultant 1:

Subconsultant 2:

Subconsultant 3:

Subconsultant 4:

3. Anticipated salary increases calculation (page 2) must accompany.

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project)

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) 44659 Avg Hourly 5 Year Contract
Rate Duration
$1,981.02 = $55.57 Year 1 Avg Hourly Rate
Avg Hourly Rate
Year 1 (2022) $55.57 + = $55.57 Year 2 Avg Hourly Rate
Year 2 (2023) $55.57 + = $57.79 Year 3 Avg Hourly Rate
Year 3 (2024) $57.79 + = $60.10 Year 4 Avg Hourly Rate
Year 4 (2025) $60.10 + = $62.51 Year 5 Avg Hourly Rate
Total Hours
per Year
Year 1 (2022) 100.00% * = 35.7 Estimated Hours Year 1
Year 2 (2023) 0.00% * = 0.0 Estimated Hours Year 2
Year 3 (2024) 0.00% * = 0.0 Estimated Hours Year 3
Year 4 (2025) 0.00% * = 0.0 Estimated Hours Year 4
Year 5 (2026) 0.00% * = 0.0 Estimated Hours Year 4
Total 100% = 35.7 Estimated Hours Year 5
Year 1 (2022) $55.57 *= $1,981.02 Estimated Hours Year 1 Year 2 (2023) $55.57 *= $0.00 Estimated Hours Year 2
Year 3 (2024) $57.79 *= $0.00 Estimated Hours Year 3
Year 4 (2025) $60.10 *= $0.00 Estimated Hours Year 4
Year 5 (2026) $62.51 *= $0.00 Estimated Hours Year 5
= $1,981.02
= $1,981.02
= $0.00 Transfer to Page 1
NOTES:

4.0%
Direct Labor Subtotal Total Hours
per Cost Proposal per Cost Proposal

35.65 2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Proposed Escalation

0.0%

4.0%

1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
36 0
0 0
0 Total Direct Labor Cost with Escalation

4. Calculations for anticipated salary escalation must be provided.

Avg Hourly Rate Estimated hours Cost per Year (calculated above) (calculated above)

35.7 Total

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours)

35.7 4.0%

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Total Hours
Completed Each Year per Cost Proposal

35.7 35.7

35.7 EXHIBIT 10-H1 COST PROPOSAL

COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

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Januar
y 2020
BLANK SHEET.

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Certification of Direct Costs:

Prime Consultant or Subconsultant Certifying:

Name: Title *:

Signature : 4/11/2022
Email: 858-444-3930
Address:

List services the consultant is providing under the proposed contract:

Design support services during construction.
525 B Street, Suite 1700, San Diego, CA 92101
[email protected]
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable)

3. Title 23 United States Code Section 112 - Letting of Contracts Exhibit 10-H1 Cost Proposal
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Ted Lee Sr, Vice President
Date of Certification (mm/dd/yyyy):

Phone Number:

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) KIMLEY-HORN AND ASSOCIATES, INC.

Exhibits 10-K and 10-H1

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System

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March 2018
EXHIBIT10-K CONSULTANTANNUALCERTIFICATION OF

INDIRECTCOSTS AND FINANCIALMANAGEMENTSYSTEM
(Note: If a Safe Harbor Indirect Cost Rate is approved, this form is not required.) Consultant’s Full Legal Name:

Important: Consultant means the individual or consultant providing engineering and design related services as a party of a contract with a recipient or sub-recipient of Federal assistance. Therefore, the Indirect Cost Rate(s) shall not be combined with its parent company or subsidiaries. % OR
% and Field Office Rate (if applicable) %
% (if applicable)
Fiscal period *
* Fiscal period is annual one year applicable accounting period that the Indirect Cost Rate was developed (not the contract period). The Indirect Cost Rate is based on the consultant’s one-year applicable accounting period for which financial statements are regularly prepared by the consultant.

I have reviewed the proposal to establish an Indirect Cost Rate(s) for the fiscal period as specified above and have determined to the best of my knowledge and belief that:
x All costs included in the cost proposal to establish the indirect cost rate(s) are allowable in accordance with the cost principles of the Federal Acquisition Regulation (FAR) 48, Code of Federal Regulations (CFR), Chapter 1, Part 31 (48 CFR Part 31); x The cost proposal does not include any costs which are expressly unallowable under the cost principles of 48 CFR Part 31;
x The accounting treatment and billing of prevailing wage delta costs are consistent with our prevailing wage policy as either direct labor, indirect costs, or other direct costs on all federallyfunded A&E Consultant Contracts. x All known material transactions or events that have occurred subsequent to year-end affecting the consultant’s ownership, organization, and indirect cost rates have been disclosed as of the date of this certification.

I am providing the required and applicable documents as instructed on Exhibit 10-A.

Financial Management System:

Our financial management system has the following attributes:
x Account numbers identifying allowable direct, indirect, and unallowable cost accounts; x Ability to accumulate and segregate allowable direct, indirect, and unallowable costs into separate cost .LPOH\+RUQDQG$VVRFLDWHV,QF
Indirect Cost Rate:

Combined Rate
Home Office Rate

Facilities Capital Cost of Money
WR

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System

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March 2018
accounts;
x Ability to accumulate and segregate allowable direct costs by project, contract and type of cost; x Internal controls to maintain integrity of financial management system; x Ability to account and record costs consistently and to ensure costs billed are in compliance with FAR; x Ability to ensure and demonstrate costs billed reconcile to general ledgers and job costing system; and x Ability to ensure costs are in compliance with contract terms and federal and state requirement Cost Reimbursements on Contracts:

I also understand that failure to comply with 48 CFR Part 16.301-3 or knowingly charge unallowable costs to Federal-Aid Highway Program (FAHP) contracts may result in possible penalties and sanctions as provided by the following:
x Sanctions and Penalties - 23 CFR Part 172.11(c)(4)
x False Claims Act - Title 31 U.S.C. Sections 3729-3733 x Statements or entries generally - Title 18 U.S.C. Section 1001 x Major Fraud Act - Title 18 U.S.C. Section 1031
All A&E Contract Information:
x
Engineering services that the consultant received in the last three fiscal periods. x The number of states in which the consultant does business is . x Years of consultant’s experience with 48 CFR Part 31 is . x Audit history of the consultant’s current and prior years (if applicable) I, the undersigned, certify all of the above to the best of my knowledge and belief and that I have reviewed the Indirect Cost Rate Schedule to determine that any costs which are expressly unallowable under the Federal cost principles have been removed and comply with Title 23 U.S.C. Section 112(b)(2), 48 CFR Part 31, 23 CFR Part 172, and all applicable state and federal rules and regulations. I also certify that I understand that all documentation of compliance must be retained by the consultant. I hereby acknowledge that costs that are noncompliant with the federal and state requirements are not eligible for reimbursement and must be returned to Caltrans.

Name**: _ Title**:

Signature:

Email**:

Date of Certification (mm/dd/yyyy):

Phone Number**:
**An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President, a Chief Financial Officer, or equivalent, who has authority to represent the financial information used to establish the indirect cost rate.

Note: Both prime and subconsultants as parties of a contract must complete their own Exhibit 10-K forms.

Caltrans will not process local agency’s invoices until a complete Exhibit 10-K form is accepted and approved by Caltrans Audits and Investigations.

Distribution: 1) Original - Local Agency Project File
2) Copy - Consultant
3) Copy - Caltrans Audits and Investigations
܆ Cognizant ICR Audit ܆ Local Gov’t ICR Audit ڧ Caltrans ICR Audit ܆ CPA ICR Audit ܆ Federal Gov’t ICR Audit
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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual EXHBIT 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed
Consultant
Project No. Contract No. Date 4/6/2022

DIRECT LABOR
Hours
5 15
10 44
70 9

LABOR COSTS
a) Subtotal Direct Labor Costs
b) Anticipated Salary Increases (see Anticpated Salary Increases page for calculation) c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 9,213.18

INDIRECT COSTS
d) Fringe Benefits ( Rate: 0.00% ) e) Total Fringe Benefits [(c) x (d)] $ - f) *FCCM ( Rate: 0.31% ) 28.56 $
h) Overhead ( Rate: 194.46% ) i) Overhead [(c) x (h)] $ 17,915.95 j) TOTAL INDIRET COSTS [(e) + (g) + (i)] $ 17,944.52
FIXED FEE k) *TOTAL FIXED FEE [(c) + (e) + (i)* fixed fee 10% ] $ 2,712.91 Quatity Unit
1 LS
l) TOTAL OTHER DIRECT COSTS $ 129.39
Subconsultant 1: $
$ -
$ 129.39
TOTAL COST [(c) + (j) + (k) + (n)] $ 30,000.00
(m) TOTAL SUBCONSULTANS' COSTS
(n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] m) SUBCONSULTANTS' COSTS
g) FCCM [(c) x (f)
l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE
Description of Item Unit Cost Total
Reprographics $129.39 129.39 $
$ 8,718.66
$ 494.52
$ 3,442.60
Project Support Jessica Johnson; Jennifer Tran;
Tamara Penticoff $40.14 361.26 $
Professional II Ian Allegoren $65.40 654.00 $
Professional I Caroline Dethlefsen $55.20 2,428.80 $
Exhibit 10-H1 Cost Proposal
Cost-Plus-Fixed Fee or Lump Sum or Firm Fixed Price Contracts (Design, Engineering and Environmental Studies)
Kimley-Horn and Associates, Inc.
*Kimley-Horn's Indirect Cost Rate includes FCCM
of 0.31%. Fee/Profit is not applied on FCCM
portion of Kimley-Horn's Indirect Cost Rate.

Sr. Professional II Dennis Landaal; Andy Sanford $101.53 507.65 $ Sr. Professional I Jason Valencia $88.29 1,324.35 $
Classification/Title Name Actual Hourly Rate Total
Analyst Alissa Maxon $49.18
Prime Consultant Subconsultant 2nd Tier Subconsultant

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January 2020 05492100.001A

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual EXHBIT 10-H1
Cost Proposal

1. Calculate average hourly rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor
Subtotal
per Cost
Proposal
Total Hours
per Cost
Proposal
Avg Hourly
Rate
$ 8,718.66 / 153 = $56.98 Year 1 Avg Hourly Rate

2. Calculate hourly rate for all periods (Increase the Average hourly rate for a period by proposed escalation %) Avg Hourly
Rate
Proposed
Escalation
Year 1 $56.98 + 4% = $59.26
Year 2 $59.26 + 4% = $61.63
Year 3 $61.63 + 4% = $64.10 Year 4 Avg Hourly Rate
Year 4 $64.10 + 4% = $66.66 Year 5 Avg Hourly Rate
Estimated %
Completed
Each Period
Total Hours
per Cost
Proposal
Total Hours
per Period
Year 1 5.00% * 153 = 7.65 Estimated Hours Year 1
Year 2 50.00% * 153 = 76.5 Estimated Hours Year 2
Year 3 45.00% * 153 = 68.85 Estimated Hours Year 3
Year 4 0.00% * 153 = 0 Estimated Hours Year 4
Year 5 0.00% * 153 = 0 Estimated Hours Year 5
Total 100% Total = 153

4. Calculate Total Costs including Escalation (Multiply average hourly rate by the number of hours) Avg Hourly
Rate
Estimated
Hours
(calculated
above)
(calculated
above)
Year 1 $56.98 * 7.65 = $435.93 Estimated Hours Year 1
Year 2 $59.26 * 76.5 = $4,533.70 Estimated Hours Year 2 Year 3 $61.63 * 68.85 = $4,243.55 Estimated Hours Year 3 Year 4 $64.10 * 0 = $0.00 Estimated Hours Year 4
Year 5 $66.66 * 0 = $0.00 Estimated Hours Year 5
= $9,213.18
= $8,718.66
= $494.52 Transfer to Page 1
Period 1 = Contract inception through 6/30/22 Period 2 = 7/1/21 through 6/30/23 Period 3 = 7/1/23 through 6/30/24 Period 4 = 7/1/24 through 6/30/25 Period 5 = 7/1/25 through 6/30/26 Total Direct Labor Cost with Escalation
Direct Labor Subtotal before escalation
Estimated total of Direct Labor Salary

3. Calculate estimated hours per year (Multiply estimate % each period by total hours Cost
Per Period
5 Year
Contract Duration
Year 2 Avg Hourly Rate
Year 3 Avg Hourly Rate
Exhibit 10-H1 Cost Proposal
Actual Cost-Plus-Fixed Fee or Lump Sum or Firm Fixed Price Contracts (Calculations for Anticipated Salary Increases)

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual EXHBIT 10-H1
Cost Proposal
Name: Title*:

Signature: Date of Certification (mm/dd/yyyy): 4/6/2022 Email: Phone Number:

Address:

List services the consultant is providing under the proposed contract:
[email protected] 619-234-9411
401 B Street, Suite 600, San Diego, CA 92101
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

Engineering Services

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of

6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Prime Consultant or Subconsultant Certifying:

Anthony Podegracz Vice President
Certification of Direct Costs:

I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures Exhibit 10-H1 Cost Proposal

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project)

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System EXHIBIT 10-KCONSULTANT ANNUAL CERTIFICATION OF

INDIRECT COSTS AND FINANCIAL MANAGEMENT SYSTEM
(Note: If a Safe Harbor Indirect Cost Rate is approved, this form is not required.) Consultant’s Full Legal Name:

Indirect Cost Rate:

I am providing the required and applicable documents as instructed on Exhibit 10-A.

Financial Management System:

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System accounts;
• Ability to accumulate and segregate allowable direct costs by project, contract and type of cost; • Internal controls to maintain integrity of financial management system; • Ability to account and record costs consistently and to ensure costs billed are in compliance with FAR; • Ability to ensure and demonstrate costs billed reconcile to general ledgers and job costing system; and • Ability to ensure costs are in compliance with contract terms and federal and state requirement Cost Reimbursements on Contracts:

Name**: _ Title**:

Signature: Date of Certification (mm/dd/yyyy):

Note: Both prime and subconsultants as parties of a contract must complete their own Exhibit 10-K forms.

Caltrans will not process local agency’s invoices until a complete Exhibit 10-K form is accepted and approved by Caltrans Audits and Investigations.

Distribution: 1) Original - Local Agency Project File
2) Copy - Consultant
3) Copy - Caltrans Audits and Investigations

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March 2018

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project)

Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Note: Mark-ups are Not Allowed ☐ Prime Consultant ☐ Subconsultant ☐ 2nd Tier Subconsultant Consultant __________________________________________________________ Project No. _______________________ Contract No. ____________________ Date ____________________

DIRECT LABOR
Classification/Title Name Hours Actual Hourly Rate Total ____________________________
____________________________
____________________________
____________________________
________
________
________
________

LABOR COSTS
a) Subtotal Direct Labor Costs
b) Anticipated Salary Increases (see page 2 for calculation) _______________
_______________
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] _______________

INDIRECT COSTS
d) Fringe Benefits (Rate: _____ )
f) Overhead (Rate: _____ )
e) Total Fringe Benefits [(c) x (d)] _______________
g) Overhead [(c) x (f)] _______________
h) General and Administrative (Rate: ___ __ ) i) Gen & Admin [(c) x (h)] _______________

FIXED FEE
j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] _______________ k) TOTAL FIXED FEE [(c) + (j)] x fixed fee ______ ] ______________ l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Description of Item Quantity Unit Unit Cost Total
l) TOTAL OTHER DIRECT COSTS
m) SUBCONSULTANTS’ COSTS (Add additional pages if necessary) Subconsultant 1:

Subconsultant 2:

Subconsultant 3:

Subconsultant 4:
m) TOTAL SUBCONSULTANTS’ COSTS
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l)+(m)] ___________________ TOTAL COST [(c) + (j) + (k) + (n)] _____________________ NOTES:

3. Anticipated salary increases calculation (page 2) must accompany.

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Anticipated Salary Increases (CA) 4%
1 58.18 Year1 Ave Hourly Rate
2 60.51 Year2 Ave Hourly Rate
3 68 Year1 Hours
68 Year2 Hours
4 3956.12 Year1 Rate* Hour
s
4114.36 Year2 Rate* Hours
8070.48 Sum of Years (Labor)

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project)

Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
EXHIBIT 10-H 1 COST PROPOSAL Page 3 of 3
Certification of Direct Costs:

I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal{s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principles {GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service

6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board {when applicable)
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements.

Costs that are noncom pliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate{s).

Prime Consultant or Subconsultant Certifying:

Name: ______________ _ Title*:

Signature: ______ _____ _ _ Date of Certification {mm/dd/yyyy): ____ _ Email: _____ _______ _ Phone Number:

Address: ________________________________ _
*An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

List services the consultant is providinq under the proposed contract:

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) TATSUMI AND PARTNERS, INC.

Exhibits 10-K and 10-H1

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System EXHIBIT 10-KCONSULTANT ANNUAL CERTIFICATION OF

INDIRECT COSTS AND FINANCIAL MANAGEMENT SYSTEM
(Note: If a Safe Harbor Indirect Cost Rate is approved, this form is not required.) Consultant’s Full Legal Name:

Indirect Cost Rate:

I am providing the required and applicable documents as instructed on Exhibit 10-A.

Financial Management System:

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March 2018
01/01/2020 to 12/31/2020

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System accounts;
• Ability to accumulate and segregate allowable direct costs by project, contract and type of cost; • Internal controls to maintain integrity of financial management system; • Ability to account and record costs consistently and to ensure costs billed are in compliance with FAR; • Ability to ensure and demonstrate costs billed reconcile to general ledgers and job costing system; and • Ability to ensure costs are in compliance with contract terms and federal and state requirement Cost Reimbursements on Contracts:

Name**: _ Title**:

Signature: Date of Certification (mm/dd/yyyy):

Note: Both prime and subconsultants as parties of a contract must complete their own Exhibit 10-K forms.

Caltrans will not process local agency’s invoices until a complete Exhibit 10-K form is accepted and approved by Caltrans Audits and Investigations.

Distribution: 1) Original - Local Agency Project File
2) Copy - Consultant
3) Copy - Caltrans Audits and Investigations

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March 2018
3,050,372.
1 36
04/06/2022

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

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January 2020
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Note: Mark-ups are Not Allowed ☐ Prime Consultant ☒ Subconsultant ☐ 2nd Tier Subconsultant Consultant _Tatsumi and Partners, Inc._______________________________________________________ Project No. _______________________ Contract No. ____________________ Date _04/06/2022______

DIRECT LABOR
Classification/Title Name Hours Actual Hourly Rate Total Sr.

Principal/Principal
in Charge/QC David Tatsumi________________ 2_______ $ 92.31________ $ 184.62_______ Sr. Associate/Project
Manager Michael Aceves_______________ 6_______ $ 55.81________ $ 334.86_______ Sr. Tech Staff/Site
Coordination Sambath Ork _________________ 2_______ $ 42.50________ $ 85.00_______ Sr. Designer/Lead
Site Coordination Jimmy Ogata_________________ 4_______ $ 41.00________ $ 164.00______

LABOR COSTS
a) Subtotal Direct Labor Costs $ 1,976.13________
b) Anticipated Salary Increases (see page 2 for calculation) $ __0____________ c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 1,976.13

INDIRECT COSTS
d) Fringe Benefits (Rate: _____%) e) Total Fringe Benefits [(c) x (d)] $ _______________ f) Overhead (Rate: 176%) g) Overhead [(c) x (f)]$ 3,477.99__________ h) General and Administrative (Rate: _____%) i) Gen & Admin [(c) x (h)] $ _______________ j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 3,477.99
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 10__%] $ 545.41 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Description of Item Quantity Unit Unit
Cost
Total
Mileage Costs 0 .585 $ $
Equipment Rental and Supplies 0 $ $
Permit Fees 0 $ $
Plan Sheets 0 $ $
Test 0 $ $
l) TOTAL OTHER DIRECT COSTS $
m) SUBCONSULTANTS’ COSTS (Add additional pages if necessary) Subconsultant 1: $
Subconsultant 2: $
Subconsultant 3: $
Subconsultant 4: $
m) TOTAL SUBCONSULTANTS’ COSTS $
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l)+(m)] $ ___________________ TOTAL COST [(c) + (j) + (k) + (n)] $ 5,999.53
NOTES:
05492100.001A

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

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EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

DIRECT LABOR
Classification/Title Name Hours Actual Hourly Rate Total Tech Staff III/RFI
Lead Weywantheawy Kang__________ 14______ $ 37.50________ $ 525.00_______ Tech Staff III/Site
Coordination Kenton Quinn _______________ 4_______ $ 36.00________ $ 144.00_______ Tech Staff II/RFI Guadalupe Rodriguez__________ 10______ $ 28.50________ $ 285.00_______ Tech Staff II/RFI Alexa Miranda Flores__________ 8.9_____ $ 28.50________ $ 253.65_______

LABOR COSTS
a) Subtotal Direct Labor Costs $ 1,976.13________
b) Anticipated Salary Increases (see page 2 for calculation) $ _0_____________ c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 1,976.13

INDIRECT COSTS
d) Fringe Benefits (Rate: _____%) e) Total Fringe Benefits [(c) x (d)] $ _______________ f) Overhead (Rate: 176%) g) Overhead [(c) x (f)]$ 3,477.99__________ h) General and Administrative (Rate: _____%) i) Gen & Admin [(c) x (h)] $ _______________ j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 3,477.99
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 10__%] $ 545.41 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Description of Item Quantity Unit Unit
Cost
Total
Mileage Costs $ $
Equipment Rental and Supplies $ $
Permit Fees $ $
Plan Sheets $ $
Test $ $
l) TOTAL OTHER DIRECT COSTS $
m) SUBCONSULTANTS’ COSTS (Add additional pages if necessary) Subconsultant 1: $
Subconsultant 2: $
Subconsultant 3: $
Subconsultant 4: $
m) TOTAL SUBCONSULTANTS’ COSTS $
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l)+(m)] $ ___________________ TOTAL COST [(c) + (j) + (k) + (n)] $ 5,999.53
NOTES:

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

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January 2020

3. Anticipated salary increases calculation (page 2) must accompany.

EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3

COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor
Subtotal per Cost
Proposal
Total Hours per
Cost Proposal
Avg
Hourly
Rate
5 Year
Contract
Duration
$5,999.53 50.9 = $50.00 Year 1 Avg
Hourly Rate

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Avg Hourly Rate Proposed Escalation
Year 1 $117.87 + 4% = $51.00 Year 2 Avg Hourly Rate
Year 2 $122.58 + 4% = $52.02 Year 3 Avg Hourly Rate
Year 3 $127.49 + 4% = $53.06 Year 4 Avg Hourly Rate
Year 4 $132.59 + 4% = $54.12 Year 5 Avg Hourly Rate

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Completed
Each Year
Total Hours per Cost
Proposal
Total Hours per
Year
Year 1 100.0% * 50.9 = 50.9 Estimated Hours Year 1
Year 2 0.0% * 0 = 0 Estimated Hours Year 2
Year 3 0.0% * 0 = 0 Estimated Hours Year 3
Year 4 0.0% * 0 = 0 Estimated Hours Year 4
Year 5 0.0% * 0 = 0 Estimated Hours Year 5
Total 0% Total = 50.9

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate
(calculated above)
Estimated hours
(calculated above)
Cost per
Year
Year 1 $117.87 * 50.9 = $5,999.53 Estimated Hours Year 1 Year 2 $0 * 0 = $0 Estimated Hours Year 2
Year 3 $0 * 0 = $0 Estimated Hours Year 3
Year 4 $0 * 0 = $0 Estimated Hours Year 4
Year 5 $117.87 * 50.9 = $0 Estimated Hours Year 5
Total Direct Labor Cost with Escalation = $5,999.53
Direct Labor Subtotal before Escalation = $5,999.53
Estimated total of Direct Labor Salary
Increase
=
$0
Transfer to Page 1
NOTES:

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

4. Calculations for anticipated salary escalation must be provided.

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

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EXHIBIT 10-H1 COST PROPOSAL Page 3 of 3
Certification of Direct Costs:

I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service

Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Prime Consultant or Subconsultant Certifying:

Name: Beverly Kawamoto Title *: Vice President
Signature : Date of Certification (mm/dd/yyyy): 04/05/2022 Email: [email protected] Phone Number (949) 453-9901 Address: 49 Discovery, Suite 120, Irvine, CA 92618
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

List services the consultant is providing under the proposed contract:

Landscape Architecture.

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Attachment: Contract Change Order #9 (5019 : Approval of Contract Order 8 and 9 for First Avenue Over BNSF Project) Joint Special Council/BFPD
05/16/22 07:00 PM
Administrative Services
Tara Becerra
Budget
Doc ID: 5015

AGENDA ITEM
AGENDA MATTER:

FIRE STATION ALERTING
EXECUTIVE SUMMARY:

On August 2, 2021 the purchase of a Station alerting system was brought to the City Council and approved for the use of American Rescue Plan funding (ARPA).

On February 22, 2022, the purchase of the USDD G2 hardware and software and Central Square software were brought to council and approved, with the noting that staff would return for the approval of the remaining items to complete the remainder of the project.

Staff is now seeking the City Council's approval for those installation services and the remaining items to complete the remainder of the project.

DISCUSSION:

April 2022, City staff posted a Request For Proposal (RFP) for the installation of the station alerting USDD G2 Hardware, networking and minimal radio installation services. Staff initially announced the RFP, and did not receive any responses. Staff then submitted an addendum to the RFP, with a later proposal submission date, and received one bid from Giant Services.

Staff is recommending:

Selection of Giant Services as the vendor to provide the installation services defined within the RFP.

Purchase Replacement Radios for the End of Life radios - this includes the Motorola Hand Held Radios for Fire, and the Radio Base Station for the Police Department, Fire Station 361, and Fire Station 366. (Note: The attached main radio quote total is $185,928.89. However, $63,000 was allocated at mid-year budget 2022, and the remaining balance is requested now, to complete the order.) Purchase a radio antenna at the Police Department for radio alerting.

Purchase networking hardware for Station 366 for station alerting.

FISCAL IMPACT:

Funding is proposed to be appropriated from the American Rescue Plan Act (ARPA) Federal Grant.

Sufficient funding is available within the grant to appropriate $267,064.07, to account number 202.202.202.08.814, for the purchase of:

Giant Services - G2Phoenix Hardware Installation: $97,600.00 City Provided Network Hardware for Giant Services Installation: $7,180.00 Motorola – 21 Hand Held Radios, 3 Base Stations and 3 Power Supplies: $124,005.52 8 Packet Pg. 97
Joint Special Council/BFPD
05/16/22 07:00 PM
Administrative Services
Tara Becerra
Budget
Doc ID: 5015

AGENDA ITEM
San Bernardino County Radio - Antenna and Cable Time and Materials estimate: $14,000.00 10% Contingency of total $242,785.52 (as per purchasing policy): $24,278.55 RECOMMENDED ACTION:

Staff recommends the City Council:

Approve the allocation total of $267,064.07 from the American Rescue Plan Act (ARPA) Federal Grant to account number 202.202.202.08.814.

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Attachment: Proposal_GiantService (5015 : Fire Station Alerting)

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Packet Pg. 110 Attachment: Proposal_GiantService (5015 : Fire Station Alerting) Request for Proposal
Fire Station Alerting System
RFP NO.: FDB2021-0001
Barstow Fire Protection District
Subsidiaries of the
City of Barstow
220 E. Mountain View St, Barstow Ca. 92311
Proposals must be received by the City Clerk, City of Barstow City Hall at 200 E. Mountain View Street, Suite A, Barstow, California 92311 no later than;
DATE DUE: Tuesday, April 25, 2022
TIME Due: 4:00 p.m.

Envelope(s) shall be sealed and Marked;
“Fire Station Alerting System”
RFP Questions, contact;
Tara Becerra, IT Manager
Email: [email protected]
Telephone: (760) 255-5127
Submit Proposal to:

City Clerk’s Office
220 E. Mountain View Street, Suite A
Barstow, CA 92311
PROPOSALS TO REMAIN OPEN: The Proposer shall guarantee that all contents of their proposal shall be valid for a period of 90 calendar days from the due date of the proposal. The receiving time in the City Clerk’s office will be the governing time for acceptability of Proposal. Telegraphic, electronic, and telephonic proposals will not be accepted. Late proposals will be returned unopened.

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Packet Pg. 111 Attachment: Request for ProposalFINALIZED (5015 : Fire Station Alerting) Contents
NOTICE OF INVITING PROPOSALS (FBD2021-0001) .....................................................................3 General Information and Background................................................................................................1 Location......................................................................................................................................................1 Mandatory Pre-Submittal Meeting and Site Walk............................................................................1 Format and Content of the Request for Proposal (RFP) ...............................................................1 Selection Criteria......................................................................................................................................2 Applicable Standards and Publications.............................................................................................2 Questions and Answers.........................................................................................................................3 Tentative Schedule ..................................................................................................................................4 Scope of Work...........................................................................................................................................4 Task 1 - System.......................................................................................................................................4 Task 2—Cabling .......................................................................................................................................6 Task 2—Products – (Furnished by the City of Barstow – For proposer’s reference only) ..7 Task 3—Execution.................................................................................................................................10 Task 4—Finish ........................................................................................................................................15 •...................................................................................................................................................................10

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Packet Pg. 112 Attachment: Request for ProposalFINALIZED (5015 : Fire Station Alerting) NOTICE OF INVITING PROPOSALS (FBD2021-0001)
NOTICE IS HEREBY GIVEN that Request for Proposals (RFP) for providing Fire Station Alerting System will be received at the office of the City Clerk, 220 East Mountain View Street, Barstow California, until 4:00 p.m. (local) on April 25, 2022.

DESCRIPTION OF WORK: Each RFP shall specify each and every item as set forth in the attached specifications. Any and all exceptions must be clearly stated in the proposal. Failure to set forth any item in the specifications shall be grounds for rejection.

OBTAINING RFP DOCUMENTS AND REGISTRATION AS PROPOSER:

The RFP documents may be downloaded via the internet at Bid Opportunities / Request for Proposals | City of Barstow (barstowca.org). If you are interested in submitting a proposal, it is IMPERATIVE that you contact the Information Technology Manager by emailing [email protected] the “Officially Register Form” with your company name, address, phone, fax, contact person and email address.

Register by April 19, 2022, 4:00 p.m. Failure to officially register may result may result in not receiving addenda to the RFP. Failure to acknowledge addenda to the RFP may render your proposal as nonresponsive.

PROPOSALS:

1. Costs for preparation of RFPs will be borne by the consultant. This request does not constitute an offer of employment or contract for services.

2. Proposals shall be submitted in an 8 ½ x 11 format including any City provided forms.

3. All Proposals must be received by mail, recognized carrier, or hand delivered no later than 4:00 p.m. on April 25, 2022. Late RFPs will not be considered

4. Submit one original with original signatures and three copies of the written proposal.

5. The City reserves the option to reject any or all RFPs, wholly or in part, and to waive any informalities received by reason of this request.

6. The City reserves the option to retain all RFPs, whether selected or rejected.

7. The City reserves the right to select the Consultant who presents the RFPs, which in the judgment of the City, best accomplishes the desired results.

8. The Selection Committee may deem it necessary to interview applicants. The City retains the right to interview applicants as part of the selection process.

If your firm is interested and qualified, please submit by 4:00 p.m. on April 25, 2022 to:

City of Barstow
220 E. Mountain View Street, Suite A
Barstow, CA 92311
Attention City Clerk’s Office
If you have any questions about the proposal process, please contact me. For technical questions and information, contact Tara Becerra, Information Technology Manager at (760) 255-5217 or [email protected]
PROPOSALS TO REMAIN OPEN: The Proposer shall guarantee that all contents of their proposal shall be valid for a period of 90 calendar days from the due date of the proposal. The receiving time in the City Clerk’s office will be the governing time for acceptability of Proposal. Telegraphic, electronic, and telephonic proposals will not be accepted. Late proposals will be returned unopened.

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General Information and Background
The Barstow Police Department Dispatch Center is in the process of upgrading their current CAD system. The current Paging System is Motorola Prinktrak and Zetron station alerting. The new CAD System will be Central Square Public Safety Pro Suite and the new Station Alerting system will be G2 Phoenix system provided by US Digital Designs. The Barstow Fire District and Police Department, wishes to obtain a hardware / wiring installer for the G2 Phoenix system, related radios connections, phone connections and data drops.

Location
City of Barstow Police Department Dispatch Center
220 E. Mountain View St
Barstow Ca 92311
Barstow Fire Protection District Fire Station 361
861 Barstow Rd Barstow Ca 92311
Barstow Ca 92311
Barstow Fire Protection District Fire Station 366
2600 W. Main St
Barstow Ca 92311
Mandatory Pre-Submittal Meeting and Site Walk
A mandatory pre-submittal meeting and site walk will be held April 14, 2022 at 9:00 a.m. at City Council Chambers, 220 E. Mountain View St., Barstow Ca. 92311. After the pre-submittal meeting, there will be opportunity to visit each site listed above. A representative from each firm intending to submit a proposal for this work must be in attendance at the meeting / site walk.

Format and Content of the Request for Proposal (RFP)
To respond to the Request for Proposals (RFP), submit one (1) original, three (3) printed copies, and one (1) electronic copy on a USB drive/Memory Stick on or before the submission deadline.

The RFP must be signed by a person authorized to bind the proposing firm to the representations, commitments, and statements contained in the RFP. The RFP must contain the following information and documents:
• A cover letter (1 pages maximum).
• Authorized Representative – The name, address, telephone number, facsimile, and email address of the person authorized to represent the firm with respect to all notices, discussions, and other communication relating to this RFP, and to any negotiations relating to the contract.
• Scope – A clear concise statement of the firm’s understanding of the nature and the extent of the services required and a specific outline to demonstrate how personnel would be organized to handle these services. (3 pages maximum) • Results – A clear concise statement of the final deliverables

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• Experience –
i. Provide the number of years that the Vendor has been in existence; describe the services the Vendor specialize in, and the primary markets served.
ii. Staffing/Subcontractor – An organizational chart identifying: 1) the project manager for the work, each key person who would be assigned to carry out the work; 2) the role each person will play in performing the work; and 3) a description of the experience and qualifications of such manager and key persons.
iii. Provide résumés describing the relevant experience on previous similar projects, qualifications, and other vital information of all key personnel and subcontractors who will be assigned to this project.
iv. Provide detailed descriptions of three (3) contracts which the Vendor has either ongoing or completed within the past five (5) years that best demonstrate the Vendor’s experience with services similar in scope to those requested herein. Where possible, list and describe those projects performed for government clients or similar size private entities (excluding any work performed for the Customer).

Selection Criteria
Vendor qualifications: As a minimum requirement, the vendor selected by the City shall provide an “A” or C-10 licensed to practice in the State of California.

Evaluation of vendors: The City’s evaluation team will assess the qualifications of vendors based on their proposals and the quality of services the vendor has provided to other clients.

Evaluation team: An evaluation team will be used to evaluate the vendors’ submitting proposals. The evaluation team shall consist of at least one staff person from both the Finance, IT, Police and Fire departments. Depending upon the type of service being procured, a member of the City Council may also serve on the evaluation team.

Basis of Award: Each member of the evaluation team will independently evaluate each proposal based on following criteria to determine the vendor’s ability to provide the specified services to the City. The City will review proposals based on the following criteria:
30% Experience and expertise with Station Alerting systems. 30% The ability of the firm to meet the technical requirements of the RFP. 15% Proposed cost of hardware, equipment, and implementation services. 10% Overall quality, completeness and format of the proposal. 15% Customer Reference
Applicable Standards and Publications
• All applicable national, state and local electrical and/or building codes shall be followed. • The System shall be compliant with the 2013 edition of the National Fire Protection Association (NFPA) Standard 1221 and 1710, as applicable. • California Building Code

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• California Electrical Code
• Underwriter's Laboratories UL-1069.
• Electronics Industry Association / Telecommunications Industry Association. • National Electrical Code.
• U.S. Dept. of Labor / Occupational Safety and Health Administration. • National Fire Protection Association 1221
Questions and Answers
Questions: Proposers, their representatives, agents or anyone else acting on their behalf, are specifically directed NOT to contact any city employee, commission member, committee member, council member, or other agency employee or associate for any purpose related to this RFP other than as directed below. Contact with anyone other than as directed below may be cause for rejection of a proposal.

ANY questions, technical or otherwise, pertaining to this Request for Proposal must be submitted IN WRITING and directed ONLY to:

Tara Becerra
Information Technology Manager
City of Barstow
220 East Mountain View Street
Barstow, CA 92311
(760)255-5127
FAX (760)256-1750
[email protected]
Interpretations or clarification considered necessary in response to such questions will be resolve by the issuance of a Formal Addenda to the RFP. The deadline for all questions is 2:00 P.M., Local Time, April 19, 2022. Questions received after this date and time may not be answered. Only questions that have been resolved by formal written Addenda will be binding.

Oral and other interpretations or clarifications will be without legal or contractual effect.

CONTACT PERSONS
All questions regarding these specifications are to be directed to, Information Technology Manager Tara Bacerra, [email protected]

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Tentative Schedule
Description Date Time Comments
Published Date March 29, 2022 8:00 a.m.

Mandatory Site Visit April 14, 2022 10:00 a.m.

Questions Due Date April 19, 2022 4:00 p.m.

Proposals Due Date April 25, 2022 4:00 p.m.

Interviews (If necessary) To be Determined Interviews may be required Anticipated Award Date May 16, 2022 7:00 p.m. Start of City Council Meeting Proposal
The City reserves the right to award a contract or reject all proposals.

Scope of Work
The Proposer will be chosen by Late-April 2022 and be awarded a contract in May 2022. The Department wishes to align the Fire Station Alerting System project to follow the project timeline of the new CAD System. All hardware wiring, runs, conduit, conductors, and installation shall be the responsibility of the Proposer. In addition, the Proposer shall attend a mandatory Pre-Bid Meeting and be required to attend station visits.

The Barstow Fire Protection District has purchased the equipment and software for a turnkey US Digital Designs Phoenix G2 Fire Station Alerting System installation.

There are currently one dispatch station server room and two fire stations in the Agency’s system that will require installation of the new alerting system and full removal and remediation of the 70 volt systems currently in use. This includes any necessary ceiling tiles, drywall repair, wiring removal etc. The system shall be connected to the current telephone systems for local paging plus any area buzzers or alarm boxes at the stations. The desired System shall interface with the Agency’s new CAD and radio systems, and will communicate using TCP/IP over the Fire Departments WAN, and over 800 mhz radio. The desired System allows the stacking and simultaneous alerting of response units, speeding up deployment of the first responders. This project shall be completed in a manner commensurate with the intended application.

The contractor and any sub-contractors will be required to attend a kick off meeting with the City of Barstow and USDD at the start of the project.

The existing must remain active until the new system is running and tested with USDD/CAD and the new system is verified that it is operational. Once the new system is approved by the City Staff, the contractor is responsible to remove the old system.

Task 1 - System

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1.0 Overview
This specification is for a Fire Station Alerting system to be installed in one or more fire stations. This new system is a US Digital Designs “Phoenix G2” system. The Provided system is capable of interfacing to, and receiving alerts from a data networkradio network, and two-tone paging system. The system shall be based on standard EIA/TIA 568-B Category 6 plennum rated data network cabling and RJ-45 Data connectors it shall be installable by a low voltage-cabling contractor. Note: Do not use Copper Clad Aluminum wire (CCA) due to this wire causes poor data connectivity. The alerting system shall accommodate connections to systems such as lighting control, telephone paging, voice radios, doorbell buttons, and other devices. These systems and their installation will be specified in other sections and provided by the owner or other trades.

1.1 Section Includes:

Fire Station Alerting system equipment with an ATX Fire Station Controller along with an optional Expansion Unit installed in a central location and peripherals consisting of Room Remotes, Message Remotes and BetaBrite message signs, Sign Remotes, Gamma Signs, Room Remote 2 (RR2), Color Indicator Remote, I/O Remotes, HDTV Remotes, other Peripherals, audio amplifiers, and speakers located throughout the Fire Station.

1.2 References
A. Underwriter's Laboratories UL-1069.

B. Electronics Industry Association / Telecommunications Industry Association.

C. National Electrical Code.

D. U.S. Dept. of Labor / Occupational Safety and Health Administration.

E. National Fire Protection Association 1221.

1.3 Qualifications
A. Certified low-voltage system installer.

B. Applicable state licenses.

C. Certificate of successful completion of manufacturer's installation/training for the equipment being proposed.

1.4 Related Work Provided in Other Specification Sections A. Unless noted otherwise, the following work is to be provided under other specificationsections:

1. Installation of conduits, raceways and electrical junction boxes.

2. 120 VAC power wiring and outlets.

3. Overhead lighting.

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4. Rough openings and framing for equipment cabinets and Peripherals.

1.5 System Description
A. System hardware provided shall consist of a Station Alerting Controller and possible Expansion Module and multiple peripheral units. These peripherals shall be one or more Message Remotes with BetaBrite message signs, Room Remote 2 (RR2), Sign Remotes, Color Indicator Remotes, Gamma Signs, HDTV Remotes and I/O Remotes. System speakers shall be Bogen S86 or equivalent speakers for non-lighted applications, US Digital Designs lowvoltage Speaker Lights for lighted applications, and Bogen NEAR A2 speakers for apparatus bay and outside applications. Push Button for acknowledgement of an alert, emergency or doorbell use.

B. All necessary equipment required meeting the intent of these specifications, whether or not enumerated within these specifications, shall be supplied by owner, and installed by proposer to provide a complete and operating fire station alerting system.

1.6 Submittals
A. Any supplying contractor proposing equipment which is not the base standard for this specification, must provide full submittals at the time of bid. This option shall be exercised at the discretion of the owner/specifying authority.

B. In the event the specifying authority decides to reject the submittals of a supplying contractor, the specifying authority may ask the contractor to resubmit if the discrepancies are minor. Otherwise rejection of submittals means the specified product must be supplied.

Task 2—Cabling

2.1 Cabling
Cabling shall be in strict accordance with local codes and to the cable specifications found in the manufacturer’s installation manual.

All peripheral network cabling shall be ANSI/EIA/TIA-568 Category 6 UTP plenum rated cable run as shown on drawings. Cable jacket shall be YELLOW in color. Use RJ-45 Data connectors. Certification documents shall be provided for all cabling runs. Note: Do not use Copper Clad Aluminum wire (CCA)
Message Remote to BetaBrite message sign data cable shall be blat gray 6 conductors telephone device cable with 6 conductor modular plugs attached on both ends. Wiring shall be straight through. Wiring comes with the BetaBrite sign.

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All speaker cabling shall be Plenum rated 18 gauge, 4 conductor stranded jacketed cable.18 gauge, 2 conductors stranded jacketed can be used just for the Audio portion or just for the LED portion. Plenum rated18-4 cable is preferred to use due to possible future expansion of speaker types and just pulling one type of wire.

2.2 City Network Drops, Cabling, and equipment.

The Contractor will be responsible to install network drops per the Network CatRuns attachment. Cable shall be ANSI/EIA/TIA-568 Category 6 UTP plenum rated cable in Blue. Connectors shall terminated at patch panel provided by the City and the other end will be terminated in a junction box/wall plate provide by the contractor per the Network diagram (Network Data Runs/Drop FS 366 Attachment).

2.2.1 Police Department Server Room
Install 5-inch conduit and cable (Cable provided by County Radio, See AVA5RK-50 Specification attached) from Police Departments Server room to Police Departments Roof to the location of the Radio Antenna – installation must be coordinated with County Radio.

2.2.2 Fire station 361
Install City provided wall mounted rack, switch, patch panel, and UPS.

2.2.3 Fire Station 366
Install City provided wall mounted rack, switch, patch panel and UPS> Task 3—Products – (Furnished by the City of Barstow – For proposer’s reference only)

3.1 Manufacturers
The products specified shall be new and of the standard manufacture of a single reputable manufacturer. As a reference of standard and quality, functionality and operation, it is the request of the owner that bids be based only on equipment manufactured by US Digital Designs, Tempe, Arizona.

3.2 Fire Station Controller Equipment
Furnish a Phoenix G2 ATX Fire Station Alerting Controller [19” rack mounted, wall mounted, desktop mounted]. Each unit shall have the following features built into a single cabinet:

A. Fire Station Controller
B. 3 Configurable Audio Inputs and Audio Switching System C. 8 Port Power Audio Ethernet Mixer (POE ports)
D. 4 x 20 Watt Audio Amplifiers

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E. 48 vdc low-voltage lighting control
F. 3 Auxiliary Inputs and 4 Relay Outputs
G. Touchscreen Industrial Computer with Customer Network (WAN) connection. USB port for UPS monitoring, COM1 Serial connection for Data Radio.

H. External UPS

3.3 Message Remote
Furnish as shown on plans, Message Remotes capable of the following functions:

A. Dual Message Sign control
B. Capable of Alert Information or Turnout Timer display C. Independently Controlled Dual 15 Watt Audio Amplifiers.

D. Lighting Control
E. Panel or wall-mountable
F. Single cable connection

3.4 Message Remote 2
Furnish as shown on plans, Message Remote 2 capable of the following functions:

A. Has 2 Channels
B. Each Channel can Power/Control a Beta Brite Message
Sign, 8 ohm speackoenrnection, 70V speaker connection and Speaker LED Light connection.

C. Each Channel 70V speaker connection has a 15 Watt Audio Amplifier. D. Lighting Control
E. Panel or wall-mountable
F. Single cable connection
G. Each Channel has 1 Dry contact Input and 1 Dry contact output NO relay.

H. 8 Ohm speaker connection must be used with an 8ohm/70V Transformer.

3.5 Room Remote 2 (RR2)
Furnish as shown on plans, Room Remote 2’s capable of the following functions:

A. Integrated Message Display.

B. 10 Watt Audio Amplifier, 1- Line Level Audio OUT, 1-8 ohm Audio OUT and 1-70V Audio OUT
C. Lighting Control +48VDC output for Speaker LED Lights D. 1 Dry Contact Input and 1 Relay Output
E. Flush or surface mountable.

F. Single CAT 6 cable POE IN connection and CAT 6 POE OUT connection (for daisy-chain configuration)

3.6 HDTV Remote
Furnish as shown on plans, HDTV Remotes capable of the following functions:

A. Network connection to ATX Station Controller
B. HDMI Output to video display

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C. Integrated Alert Message and
Turnout Timer display

3.7 Color Indicator Remote
Furnish as shown on plans, Color Indicator Remote capable of the following functions:

A.Power and network connection to ATX Station Controller B. Built-in Ethernet switch to allow up to 3 Color Indicator Remotes to be daisychained C. 8 Color LED Indicator Display

3.8 Gamma Sign
Furnish as shown on plans, Gamma Sign capable of the following functions:

A. Message Display
B. Turnout/Timer Display option
C. 1 NO/NC Output Relay
D. 1 Dry Contact Input
E. Surface mountable and can mount on TV Articulating Arm mount with adapter plate for Dual sign applications.

F. Single CAT 6 cable POE IN connection and CAT 6 POE OUT connection (for daisy-chain configuration)

3.9 Speaker Systems
Speaker systems shall be either 8 ohm or 70 volt, as per design documents.

Speakers shall be grouped into “areas” of similar sound level and unit alerting requirements.

3.10 Hallway / Room Speaker
Speakers may be provided by Alerting System manufacturer, or contractor.

Check with System manufacturer for details.

Speakers shall be Bogen S86T725PG8W or as called out on plans. Speakers may be Reg Bogen S86 or Same type model with a LED light ring installed by USDD (Sold only by USDD)
For suspended ceiling applications, provide appropriate speaker support tile bridge. For hard ceiling applications provide appropriate speaker back box.

3.11 Apparatus Room and Outdoor Speaker
Provide as shown on plans, Bogen Communications NEAR AT2 loudspeakers.

Available tap settings are 4W, 8W or 16W. They can be tied into the ATX Controller 70V Speaker Output Audio Zones or connected through a Ext Audio Amplifier also supplied by USDD.

3.12 LED Lighted Speaker

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Provides low-voltage LED lighted speakers as noted on drawings along with Audio. This low- voltage lighting shall be +48 VDC connected to the ATX Controller 48V LED Light Outputs zones or
+48vdc output connections on system peripherals that support that function.

3.13 External Audio Amplifier for Apparatus Bay Applications (Currently Extron Model XPA 2001)
Furnish as shown on plans
A. Has an Audio Line Level Input from the ATX Controller. B. Has a 70V audio output for App Bay speakers.

3.14 LED Strobe Light
Provide low-voltage Strobe Light as noted on drawings. This low-voltage Strobe Light shall be 48 VDC.

3.15 Pushbuttons
Provide Pushbuttons as noted on drawings. Used for Alert acknowledgement, Emergency Alert or Doorbells. Can be a Normally Open (NO) pushbutton wired by a 2 conductor wire back to a Peripheral device or ATX Controller as noted on the drawings.

3.16 System Diagnostics
A. All active components in the system shall be continuously supervised for both power and data to ensure proper operation and in the case of system faults to aid in troubleshooting.

B. All faults shall be displayed immediately on the associated Communications Gateway.

Task 4—Execution

4.1 Supervision
Only factory trained installers shall install, service, and maintain the specified system.

4.2 Rough Openings
A. The Phoenix G2 ATX Station Alerting Controller only requires a rough opening if mounted exposed in a 19” rack cabinet. The ATX is normally surface wall mounted.

B. Room Remote 2 (RR2) – For Flush mount option a 4 Gang Box using a rough opening of 2 ¾ “ H x 7 3/8” W. Surface mount application a back box is sold by USDD. Installers must note on their station walk through if the RR2 will be a

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Surface or Flush mount application. Install Instructions can be provided on request. Maximum high side reach allowed shall be 64” AFF, typical height shall be +48” AFF. Room Remote 2 (RR2) has it’s own installed doc and will be provided to the installer.

Color Indicator Remote (CIR) – For Flush/Wall mount a standard 4 Gang box is used. If installing into drop ceiling tiles a Bogen TB8 Tile Bridge and 4 Gang box will need to be used. Install instructions can be provided on request.

C. Provide access hatches in finished drywall ceiling areas where access is restricted to devices mounted above ceiling.

4.3 Wiring
A. All peripheral network cables terminate on patch panel located in the Station Controller Cabinet and on a single telecommunications outlet on the peripheral end.

Use RJ-45 Data Connectors. NOTE: DO NOT USE EZ-RJ45 Style Connectors due to it causes poor data connectivity and shorting in the connection point.

B. All speaker cabling shall be Plenum rated 18 gauge, 4 conductor stranded, jacketed cable.
2 conductors GRN/WHT for Audio speaker portion and 2 conductors Red/BLK for LED lighted speaker portion.
18 gauge, 2 conductor stranded jacketed cable can be used just for the Audio portion or just for the LED portion. Plenum rated18-4 cable is preferred to use due to possible future expansion of speaker types and just pulling one type of cable.

Speaker runs that home run back to Station Controller cabinet will noted on plans.

C. Contractor shall terminate all four (4) pairs of Category 6 cable on manufacturer-approved connectors, and shall test and certify all connections to Cat 6 standards. Provide all cabling test certifications after testing.

D. All wiring shall be free from shorts and faults. Wiring shall be UL listed, NEC and NFPA 70, Article 25 approved.

E. Message Sign cabling to Message Remote shall be 6 conductors flat “silver satin” type cable or equivalent. Terminate both ends with 6 conductor modular plugs utilizing straight thru wiring (DO NOT turn over conductors). Message Sign to Message Remote cabling shall not be longer than 25 feet to observe proper serial operation.

F. Message Remote with speakers attached will need an 8ohm/70V transformer inline with the Audio connection only, wire to the LED Lights is separate.

Transformer plate will indicate where wire connects to the device and speaker.

For a Room Remote 2 (RR2) the speaker audio and LED lights will be connected on the backside of the device, no 8ohm/70V transformer is needed with a RR2.

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G. Gamma Signs will have one CAT6 cable run from ATX Controller POE ports to the Gamma Sign terminated on both ends with RJ-45 Dada connectors. These signs can be daisy-chained from one to another with CAT6 cables terminated with RJ45 Data connectors.

H. Label both ends of all network cabling and the Station Controller Cabinet end of all speaker and lighting cables. Label patch panels in the Station Controller location.

4.4 Outlet Boxes and Conduit
General – Provide pull string in all empty conduit installed in this section. Label conduit ends with conduit usage when practical.

A. Message Remote – In suspended ceiling locations, provide 4” metal J-box with mud ring, as indicated, above finished ceiling. Stub up 3/4” empty conduit from each Message Remote J-box to nearest accessible ceiling, cable tray, or other location as shown. In hard ceiling locations, locate J- box at nearest accessible ceiling location.

Provide 4” metal J-box with duplex mud ring as indicated for each associated message sign at +7'6” AFF typical (+13' AFF for apparatus bay). Center J-box above doorways and align with other architectural features as directed. Orient mud ring opening horizontally. Provide 3/4” empty conduit between the Message Remote J-box and each of the associated message sign J-boxes (maximum of two). Provide duplex stainless steel J-box covers with 3/4” dia. hole centered in the cover with a Heyco #2840 bushing for all junction boxes.

B. Double-sided Message Remote – Provide 4” metal J-box with mud ring, as indicated, on wall behind sign mounting location. Stub up 3/4” empty conduit from J-box to nearest accessible ceiling, cable tray, or other location as shown. Provide suitable mounting (3/4” plywood typical) behind drywall surface for mounting Double-sided Message Remote bracket. NOTE: The mounting bracket must support the entire weight of the Message Remote and attached signs.

C. Gamma Signs – Can be mounted in a dual configuration in Apparatus bays. They will mount to Articulating Arm mounts on adapter plates. Mount the Articulating Arm mount + 9.5’ AFF where devices are indicated on the plan. Inside the building and in any room, mount the signs on the provide brackets 1’ down from the ceiling.

Provide a 1 gang box with a plate cover (that has a hole in the center for the CAT6 POE cable to pass thru) this box will be installed behind the sign.

D. Room Remote 2 (RR2) – Provide a 4 Gang Steel or Plastic Box, the opening of these boxes should be at least 2 ¾” H x 7 3/8” W don’t exceed these dimensions, measure boxes to be certain. 3/4” empty conduit from the Box to nearest accessible ceiling, cable tray, or as shown on drawings. Box opening to be

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located +48” AFF typical and no more than +64” AFF.

E. Ceiling Speakers (Hard Ceiling) – Provide Bogen RE84 Ceiling Speaker Enclosures in all hard ceiling applications. Provide 3/4” empty conduit to enclosure and run to nearest accessible ceiling location, cable tray or equipment as shown.

Conduit shall also be used to interconnect with other enclosures as shown on construction drawings.

F. Ceiling Speakers (Suspended Ceiling) – Provide Bogen TB8 Ceiling tile Bridge as appropriate for specified speakers. Provide RE84 ceiling speaker enclosures as required by specifying engineer or client.

G. Apparatus Bay and Outside Speakers – Provide 4” metal J-box with mud ring and cover at each speaker location with 3/4” empty conduit to Message Remote or other location as indicated. Provide a 3/4” dia. hole centered in the J-box cover with a Heyco #2840 bushing to allow speaker cable to run to speaker. Apparatus bay speakers are typically located +13' to +15’ AFF, outside speakers are typically located +11' AFF. Other heights as noted on drawings.

4.5 Speakers
A. Ceiling Speakers (Suspended Ceiling) – Install Bogen S86T725PG8W speakers through ceiling tiles and tile bridge per manufacturer's specifications. Connect speakers to Room Remotes and Message Remotes as shown. If noted for a 8 ohm speaker systems require that the 70 volt transformer be bypassed by the installer. All 8 ohm speakers shall be installed using parallel or series/parallel connections with no less than 4 ohms impedance. Otherwise connected the 70V speaker to it’s corresponding audio wattage setting for 1 watt 70V system.

B. Ceiling Speakers (Hard Ceiling) – Install Bogen S86T725PG8W speakers into enclosures and connect to Room Remotes or Message Remotes as shown.

C. Apparatus Bay Speakers – Install Bogen NEAR A2T speakers on walls or structures per the manufacturer's specifications. Connect speakers to ATX Controller, External Amplifiers or Message Remotes amplifier via cable in conduit as shown. Dress cabling neatly to minimize visibility.

D. Exterior Speakers – Install Bogen NEAR A2T speakers to structure per manufacturer's specifications. Connect speakers to correct Message Remote amplifier as shown. Provide Bogen model ASTB4 cable boot and install drip loop in cable prior to entry into J-box. Seal entry using appropriatesealant.

4.6 Equipment Mounting
All equipment mounted to drywall shall use appropriate fasteners and drywall anchors.

Equipment shall not be directly screwed into drywall using unapproved fasteners such as drywall or wood screws. Must use Toggle bolts when hanging the ATX

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Controller/Expansion Module to the wall surface. If securing it to wood use proper size lag bolts to support 50lbs or greater.

4.7 Electrical Power Connections
A. It shall be the responsibility of other trades to provide the appropriate number of dedicated 120 VAC, 20A duplex outlets into the equipment cabinet rough opening.

This power feed shall not have any other devices connected directly to it and shall be labeled “Station Alerting”. This electrical circuit shall be connected to the fire station's emergency power system for automatic power provision during loss of utility power.

B. Connect all system power supplies and equipment cabinets to a common earth ground utilizing a 14 AWG, or larger, solid conductor which is at minimum the same conductor size as the AC feed wires.

4.8 Environmental Protection
Make certain that all central equipment is accessible for service. Contractor shall notify specifying authority if designated equipment closet does not meet manufacturer's requirements for heat, radiation or static electricity.

4.9 Connections to Other Equipment
A. Lighting Controller (optional) – Connect low voltage dry contact lighting controls (provided by others) to Room Remote, Message Remote or ATU outputs. Low voltage outputs are non-inductive load, 24VDC 1A maximum. Provide an interposing relay or contactor between the low voltage output and any 120/277 VAC lighting or other load.

B. Local Area Network (optional) - Connect the Fire Station Controller to the general purpose LAN (provided by others) located in the Fire Station. This connection shall be connected back to the central Communications Gateway to allow alerting commands to be sent from the Communications Gateway to the Fire Station Controller. In addition, the connection shall allow remote diagnostics and configuration.

C. Radio System (optional) – Connect Audio Input #1 to the dispatch voice radio system (provided by others) as necessary to provide dispatch audio. This connection shall provide a 600 ohm impedance 0 dBm level signal.

D. Telephone System Intercom (optional) – Connect Audio Input #3 to an Intercom output from the building telephone system (provided by others). This line shall be provided via a jack box located directly adjacent to the Station Alerting system equipment.

E. Other Audio Source (optional) – Connect Audio Input #4 to an audio source (provided by others). This line shall be provided via a jack box located directly adjacent to the Station Alerting system equipment.

F. Telephone System Ringdown (optional) – Connect the Ring Detector input to a

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telephone line (provided by others) for telephone ringing and backup alerting.

This line shall be provided via a jack box located directly adjacent to the Station Alerting equipment.

G. Connections to other customer- or contractor-provided equipment shall be made using approved methods for the type of connection. Contact manufacturer for unusualapplications.

4.10 Drawings
Provide as-built drawings of all installed components and associated wiring on building plans.

Task 45—Finish
• Contractor shall repair or replace Ceiling Tiles, Drywall, or surfaces leaving no defects (holes, voids, damages, etc).
• Conduit and/or runs shall be installed within walls
• Where runs cannot be installed within walls, runs shall place in raceways that are painted to match existing surface.

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ARTICLES OF AGREEMENT
FIRE STATION ALERTING SYSTEM - RFP No. FDB2021-0001, AGREEMENT

IN THE CITY OF BARSTOW, CALIFORNIA
THIS Fire Station Alerting System - RFP No. FDB2021-0001, AGREEMENT is made and entered into for the above-stated project this ___ day of ______, 2022, BY AND BETWEEN the City of Barstow, a municipal corporation, hereafter designated as “CITY”, and CONTRACTOR’S BUSINESS NAME, a ____________ corporation, hereafter designated as “CONTRACTOR.”
WITNESSETH that CITY and CONTRACTOR have mutually agreed as follows:

ARTICLE I: Contract Documents
The contract documents for the Fire Station Alerting System - RFP No. FDB2021-0001, shall consist of the Notice Inviting Sealed Bids, Instructions To Bidders, Bid Proposal, Bid Schedule, Standard Specifications, Special Provisions, and all referenced specifications, details, standard drawings, and appendices; together with three signed copies of the AGREEMENT, three signed copies of required bonds; one copy of the insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to ensure its completion in an acceptable manner (collectively referred to herein as the “Contract Documents”). All, of the provisions of the Contract Documents are made a part hereof as though fully set forth herein.

ARTICLE II: Scope of Work
For and in consideration of the payments and agreements to be made and performed by CITY, CONTRACTOR agrees to furnish all materials and equipment and perform all work required for the abovestated project, and to fulfill all other obligations as set forth in the aforesaid contract documents.

CITY hereby employs CONTRACTOR to provide the materials, do the work, and fulfill the obligations according to the terms and conditions herein contained and referred to, for the prices aforesaid, and hereby contracts to pay the same at the time, in the manner, and upon the conditions set forth in this AGREEMENT.

In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to this AGREEMENT, CONTRACTOR offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (Section 16700, et seq.) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the contractor, without further acknowledgment by the parties.

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ARTICLE III: Compensation
A. CONTRACTOR agrees to receive and accept the prices set forth in the Bid Proposal and Bid Schedule as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. In no event shall the total compensation and costs payable to CONTRACTOR under this Agreement exceed the sum of Dollars ($................................................................. ,) unless specifically approved in advance and in writing by CITY.

Such compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work.

B. This AGREEMENT is subject to the provisions of Article 1.7 (commencing at Section 20104.50) of Division 2, Part 3 of the Public Contract Code regarding prompt payment of contractors by local governments. Article 1.7 mandates certain procedures for the payment of undisputed and properly submitted payment requests within 30 days after receipt, for the review of payment requests, for notice to the contractor of improper payment requests, and provides for the payment of interest on progress payment requests which are not timely made in accordance with this Article. This AGREEMENT hereby incorporates the provisions of Article 1.7 as though fully set forth herein.

C. At the request and expense of CONTRACTOR, securities equivalent to the amount withheld shall be deposited with CITY, or with a state or federally chartered bank in this state as the escrow agent, who shall then pay those moneys to CONTRACTOR upon CITY’s confirmation of CONTRACTOR’S satisfactory completion of this AGREEMENT. At any time during the term of this AGREEMENT CONTRACTOR may, at its own expense, substitute securities for funds otherwise withheld as retention (or the retained percentage) in accordance with Public Contract Code § 22300.

ARTICLE IV: Time for Completion
CONTRACTOR agrees to commence construction of the Work of Improvement within fifteen (15) days after issuance of a Notice to Proceed, and to continue in a diligent and workman-like manner without interruption, and to complete the construction thereof within 15 working days from the date the Notice to Proceed is issued to order equipment. 57-57 weeks for Manufacturing and Delivery and 15 working days for construction and installation at site.

ARTICLE V: Time is of the Essence
Time is of the essence of this AGREEMENT, and it is agreed that it would be impracticable or extremely difficult to ascertain the extent of actual loss or damage which the CITY will sustain by reason of any delay in the performance of this AGREEMENT. It is, therefore, agreed that CONTRACTOR will pay as liquidated damages to the CITY the following sum: Five Hundred Dollars ($500.00) for each day’s delay beyond the time herein prescribed for finishing work. If liquidated damages are not paid, as designated

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by the CITY, the CITY may deduct the amount thereof from any money due or that may become due the CONTRACTOR under this AGREEMENT in addition to any other remedy available to CITY. The CONTRACTOR shall not be assessed liquidated damages for any delay caused by the failure of a public utility to relocate or remove an existing utility required for the performance of this AGREEMENT.

ARTICLE VI: Labor Code
CITY and CONTRACTOR acknowledge that this AGREEMENT is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and public agencies and agree to be bound by all the provisions thereof as though set forth fully herein. Full compensation for conforming to the requirements of the Labor Code and with other Federal, State, and local laws related to labor, and rules, regulations and ordinances which apply to any work performed pursuant to this AGREEMENT is included in the price for all contract items of work involved.

This AGREEMENT is further subject to prevailing wage law, including, but not limited to, the following:

A. The CONTRACTOR shall pay the prevailing wage rates for all work performed under the AGREEMENT. When any craft or classification is omitted from the general prevailing wage determinations, the CONTRACTOR shall pay the wage rate of the craft or classification most closely related to the omitted classification. The CONTRACTOR shall forfeit as a penalty to CITY $200.00 or any greater penalty provided in the Labor Code for each Calendar Day, or portion thereof, for each worker paid less than the prevailing wage rates for any work done under the AGREEMENT in violation of the provisions of the Labor Code whether such worker is employed in the execution of the work by CONTRACTOR or by any Subcontractor under CONTRACTOR. In addition, CONTRACTOR shall pay each worker the difference between such prevailing wage rates and the amount paid to each worker for each Calendar Day, or portion thereof, for which each worker was paid less than the prevailing wage rate.

B. CONTRACTOR shall comply with the provisions of Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that CONTRACTOR is responsible for compliance with Section 1777.5 by all, of its subcontractors.

C. Pursuant to Labor Code § 1725.5, CONTRACTOR and any subcontractor must be registered with the California Department of Industrial Relations for any bid proposal submitted on or after March 1, 2015, and for any contract for public work entered, into on or after April 1, 2015. Further, this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

D. Pursuant to Labor Code § 1776, CONTRACTOR and any subcontractor shall keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with this AGREEMENT for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to CONTRACTOR under this Agreement. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following: (1) The information contained in the payroll record is true and correct; and (2) The employer has complied with the requirements of Labor Code §§ 1811, and 1815 for any work performed by his or her employees on the public works project. The payroll records enumerated under subdivision (a) shall be certified and shall be available for inspection at all reasonable hours as required by Labor Code § 1776. In addition, pursuant to

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Government Code Section 8546.7, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of CITY or as part of any audit of CITY, for a period of three (3) years after final payment under the Agreement.

E. This AGREEMENT is further subject to 8-hour workday and wage and hour penalty law, including, but not limited to, Labor Code Sections 1810 and 1813, as well as California nondiscrimination laws, as follows:

CONTRACTOR shall strictly adhere to the provisions of the Labor Code regarding the 8-hour day and the 40-hour week, overtime, Saturday, Sunday and holiday work and nondiscrimination on the basis, of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, or sexual orientation, except as provided in Section 12940 of the Government Code.

Pursuant to the provisions of the Labor Code, eight hours’ labor shall constitute a legal day’s work. Work performed by CONTRACTOR’s employees in excess, of eight hours per day, and 40 hours during any one week, must include compensation for all hours worked in excess, of eight hours per day, or 40 hours during any one week, at not less than one and one-half times the basic rate of pay. CONTRACTOR shall forfeit as a penalty to CITY $25.00 or any greater penalty set forth in the Labor Code for each worker employed in the execution of the work by CONTRACTOR or by any Subcontractor of CONTRACTOR, for each Calendar Day during which such worker is required or permitted to work more than eight hours in one Calendar Day or more than 40 hours in any one calendar week in violation of the Labor Code.

F. This AGREEMENT is subject to Public Contract Code Section 6109: CONTRACTOR shall be prohibited from performing work on this project with a subcontractor who is ineligible to perform work on the project pursuant to Sections 1777.1 or 1777.7 of the Labor Code.

ARTICLE VII: Work Site Conditions
A. In compliance with and pursuant to Government Code Section 4215, CITY shall assume the responsibility, as between the parties to this AGREEMENT, for the timely removal, relocation, or protection of existing main- or trunk-line utility facilities located on the site of any construction project that is a subject of this AGREEMENT, if such utilities are not identified by CITY in the plans and specifications made a part of the invitation for bids. The AGREEMENT documents shall include provisions to compensate CONTRACTOR for the costs of locating, repairing damage not due to the failure of CONTRACTOR to exercise reasonable care, and removing or relocating such utility facilities not indicated in the plans and specifications with reasonable accuracy, and for equipment on the project necessarily idled during such work. CONTRACTOR shall not be assessed liquidated damages for delay in completion of the project when such delay was caused by the failure of CITY or the owner of the utility to provide for removal or relocation of such utility facilities.

B. To the extent that the work requires trenches in excess of five feet (5’) and is estimated to cost more than $25,000, prior to any excavation, CONTRACTOR must provide the CITY, or a registered civil or structural engineer employed by the CITY to whom authority to accept has been delegated, a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench or trenches. If such plan varies from the shoring system standards, the plan shall be prepared by a registered civil or structural engineer.

Nothing in this section shall be deemed to allow the use of a shoring, sloping, or protective system less effective than that required by the Construction Safety Orders.

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C. This AGREEMENT is further subject to Public Contract Code Section 7104 with regard, to any trenches deeper than four feet (4’) involved in the proposed work as follows:

CONTRACTOR shall promptly, and before the following conditions are disturbed, notify CITY, in writing, of any:
(1) Material that CONTRACTOR believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, which is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law. (2) Subsurface or latent physical conditions at the site differing from those indicated by all available information provided prior to the deadline for submission of bids. (3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the contract.

CITY shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or involve hazardous waste, and cause a decrease or increase in CONTRACTOR’s cost of, or the time required for, performance of any part of the work, CITY shall issue a change order under the procedures described in this AGREEMENT.

In the event a dispute arises between CITY and CONTRACTOR whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in CONTRACTOR’s cost of, or time required for, performance of any part of the work, CONTRACTOR shall not be excused from any scheduled completion date provided in the AGREEMENT but shall proceed with all work to be performed under the contract.

CONTRACTOR shall retain any, and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting parties.

ARTICLE VIII: Insurance
A. With respect to performance of work under this AGREEMENT, CONTRACTOR shall maintain, and shall require all of its’ subcontractors to maintain, insurance as required by Section E “Standard Specifications” of the Contract Documents.

B. This AGREEMENT is further subject to Workers’ Compensation obligations, including, but not limited to, California Labor Code Sections 1860 and 1861 as follows:

CONTRACTOR shall take out and maintain, during the life of this contract, Worker’s Compensation Insurance for all of CONTRACTOR’s employees employed at the site of improvement; and, if any work is sublet, CONTRACTOR shall require the subcontractor similarly to provide Worker’s Compensation Insurance for all, of the latter’s employees, unless such employees are covered by the protection afforded by CONTRACTOR. CONTRACTOR and any of CONTRACTOR’s subcontractors shall be required to provide CITY with a written statement acknowledging its obligation to secure payment of Worker’s Compensation Insurance as required by Labor Code § 1861; to wit: ‘I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.’ If any class of employees engaged in work under this AGREEMENT at the site of the Project is not protected under any Worker’s Compensation law, CONTRACTOR shall provide and shall cause each subcontractor to provide adequate insurance for the protection of employees not otherwise protected. CONTRACTOR shall indemnify and

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hold harmless CITY for any damage resulting from failure of either CONTRACTOR or any subcontractor to take out or maintain such insurance.

ARTICLE IX: Indemnification
To the fullest extent permitted by law, CONTRACTOR shall, at its sole cost and expense, fully defend, indemnify and hold harmless CITY, its authorized representatives and their respective subsidiaries, affiliates, members, directors, officers, employees and agents (collectively, the “Indemnitees”) from and against any and all claims, actions, demands, costs, judgments, liens, penalties, liabilities, damages, losses, and expenses, including but not limited to any fees of accountants, attorneys or other professionals (collectively “Liabilities”), arising out of, in connection with, resulting from or related to, any alleged act, omission, fault or negligence of CONTRACTOR, CONTRACTOR’s Representative, or any of its officers, agents, employees, Subcontractors or Suppliers, or any person or organization directly or indirectly employed by any of them (Collectively, the “Indemnitors”), in connection with or relating to or claimed to be in connection with or relating to the work performed under this AGREEMENT. CONTRACTOR shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event, that it is adjudicated to have been non-negligent.

CONTRACTOR shall not be required to defend or indemnify CITY for liabilities caused by the sole active negligence or willful misconduct of the CITY.

If CONTRACTOR is a joint venture or partnership, each venturer or partner shall be jointly and severally liable for any, and all, of the duties and obligations of CONTRACTOR that are assumed under or arise out of this AGREEMENT. Each of such venturers or partners waives notice of the breach or non-performance of any undertaking or obligation of CONTRACTOR contained in, resulting from, or assumed under this AGREEMENT, and the failure to give any such notice shall not affect or impair such venturer’s or partner’s joint and several liabilities hereunder.

ARTICLE X: Binding Affect
CITY and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto and to its partners, successors, assigns, and legal representatives in respect of all covenants, agreements, and obligations contained in the Contract Documents. This AGREEMENT is not assignable nor the performance of either party's duties delegable without the prior written consent of the other party. Any attempted or purported assignment or delegation of any of the rights of obligations of either party without the prior written consent of the other shall be void and of no force and effect.

ARTICLE XI: Dispute Resolution
A. Any court action arising out of this AGREEMENT shall be filed in the San Bernardino County Superior Court. Any alternative dispute resolution proceeding arising out of this AGREEMENT shall be heard in the City of Los Angeles or the City of Barstow, California.

B. CITY shall have full authority to compromise or otherwise settle any claim relating to this AGREEMENT or any part hereof at any time. CITY shall provide timely notification to CONTRACTOR of the receipt of any third-party claim relating to this AGREEMENT. CITY shall be entitled to recover its reasonable costs incurred in providing the notification required by this section.

C. This AGREEMENT is further subject to the provisions of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the Public Contract Code regarding the resolution of public works claims of less than $375,000. Article 1.5 mandates certain procedures for the filing of claims and supporting documentation by Contractor, for the response to such claims by the City, for a mandatory meet and

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confer conference upon the request of Contractor, for mandatory nonbinding mediation in the event litigation is commenced, and for mandatory judicial arbitration upon the parties’ failure to resolve the dispute through mediation. This AGREEMENT hereby incorporates the provisions of Article 1.5 as though fully set forth herein.

D. In the event of a dispute between the parties arising out of the terms of this AGREEMENT, including any action brought to declare the rights granted herein or to enforce any of the terms of this AGREEMENT, the party prevailing in such dispute shall not be entitled to attorneys’ fees from the other party. This provision takes precedence over any conflicting provision in any of the documents which are incorporated herein by reference.

ARTICLE XII: Independent Contractor
CONTRACTOR is and shall at all, times remain as to CITY, a wholly independent contractor. Neither CITY nor any of its agents shall have control of the conduct of CONTRACTOR or any of CONTRACTOR's employees, except as herein set forth. CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of CITY.

ARTICLE XIII: Taxes
CONTRACTOR is responsible for paying all retail, sales and use, transportation, export, import, special or other taxes and duties applicable to, and assessable against any work, materials, equipment, services, processes, and operations incidental to or involved in this AGREEMENT. The CONTRACTOR is responsible for ascertaining and arranging to pay them. The prices established in this AGREEMENT shall include compensation for any taxes the CONTRACTOR is required to pay by laws and regulations in effect as of the execution of this AGREEMENT.

ARTICLE XIV: Notices
All notices and communications shall be sent in writing to the parties at the following addresses:

AGENCY: Domingo Gonzales CONTRACTOR
AGENCY NAME: CITY OF BARSTOW CONTRACTOR’S
BUSINESS NAME:

Mailing Street
Address
220 E. Mountain View St., Ste.

A
Mailing Street Address:

City, State, Zip Code: Barstow, CA 92311 City, State Zip Code:

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ARTICLE XV: Entire Agreement
This AGREEMENT supersedes any, and all other agreements, either oral or written, between the parties and contains all, of the covenants and agreements between the parties pertaining to the work of improvements described herein. Each party to this AGREEMENT acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that any other agreement, statements or promise not contained in this AGREEMENT shall not be valid or binding. Any modification of this AGREEMENT will be effective only if signed by the party to be charged.

The benefits and obligations of this AGREEMENT shall inure to and be binding upon the representatives, agents, partners, heirs, successors and assigns of the parties hereto. This AGREEMENT shall be construed pursuant to the laws of the State of California.

ARTICLE XVI: Authority to Contract
The signatories hereto represent that they are authorized to sign on behalf of the respective parties they represent and are competent to do so, and each of the parties hereto hereby irrevocably waives any, and all rights to challenge signatures on these bases.

ARTICLE XVII: General Provisions
A. All reports, documents, or other written material (“written products” herein) developed by CONTRACTOR in the performance of this Agreement shall be and remain the property of CITY without restriction or limitation upon its use or dissemination by CITY. CONTRACTOR may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by CONTRACTOR.

B. In the performance of this Agreement, CONTRACTOR shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition, or any other unlawful basis.

C. The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference, to this Agreement. Should there be any conflict between such heading, and the section or paragraph at the head of which it appears, the section or paragraph hereof, as the case, may be, and not such heading, shall control and govern in the construction of this Agreement. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

D. The waiver by CITY or CONTRACTOR of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant, or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. No term, covenant or condition of this Agreement shall be deemed to have been waived by CITY or CONTRACTOR unless in writing.

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E. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance of the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any of all, of such other rights, powers, or remedies.

F. CONTRACTOR shall maintain any, and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to CITY under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to CONTRACTOR under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of CITY. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of CITY or as part of any audit of CITY, for a period of three (3) years after final payment under the Agreement.

ARTICLE XVIII: Completion Procedures
When the CONTRACTOR has completed the Work of Improvement described in this AGREEMENT, the CONTRACTOR shall notify the City Engineer or Public Works Director. The City Engineer or Public Works Director, in accordance with the terms of this AGREEMENT more specifically set forth in the Standard Specifications, shall inspect the work, review the punch-list with CONTRACTOR, and any outstanding change orders and claims for payment. CONTRACTOR shall submit any, and all claims for payment and shall sign the CITY’S “Waiver of Additional Claims” form prior to the City Engineer or Public Works Director presenting the Work for Council approval and acceptance.

IN WITNESS WHEREOF the parties hereto for themselves, their heirs, executors, administrators, successors, and assigns do hereby agree to the full performance of the covenants herein contained and have caused this AGREEMENT to be executed in triplicate by setting hereunto their names, titles, hands, and seals this ____ day of ____________, 2022.

CONTRACTOR:

Contractor’s Business Name
Contractor’s Sign Name, Title
Contractor's License No.

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Subscribed and sworn to (or affirmed) before me this
day of , 20 by
Date Month Year
(1) ,
Name of Signer
proved to me on the basis, of satisfactory evidence to be the person who appeared before me.

Signature
Public of Notary Public
(Place Notary Seal Above)
CITY: ______________________________ __________
Mayor of the Date
City of Barstow
ATTESTED: ______________________________ __________
City Clerk of the Date
City of Barstow

APPROVED AS
TO FORM: ______________________________ __________
City Attorney of the Date
City of Barstow
(EXECUTE IN TRIPLICATE)

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Bid Proposal

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Packet Pg. 139 Attachment: Request for ProposalFINALIZED (5015 : Fire Station Alerting) Request for Proposal No. FDB2021-0001
Fire Station Alerting System
Bid Proposal
Task/Description
Qty
Unit
Qty
Amount Amount Total Amount Comments
Task 1 - System LS 1
Task 2 -Cable LS 1
Task 3 - Products LS 0 XXXX XXXX Provided By City
Task 4 - Exectution LS 1
Task 5 - Finish LS 1
TOTAL AMOUNT:

Total amount written in words

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BIDDER INFORMATION

FIRE STATION ALERTING SYSTEM
RFP NO. FDB2021-0001

IN THE CITY OF BARSTOW, CALIFORNIA
BIDDER certifies that the following information is true and correct:

Name of Bidder:.................................................................................................................................

Business Address:..............................................................................................................................

Telephone:……………………………………..FAX:………………………………………………
E-mail: ..............................................................................................................................................

Contractor’s License No.:………………………………………..Date License Issued: .................. ………..

License Expiration Date:.................................................................................................................................

The following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest in this proposal: (Name / Title / Address / Telephone #)
........................................................................................................................................................... ........................................................................................................................................................... ........................................................................................................................................................... ...........................................................................................................................................................

Any voluntary or involuntary bankruptcy judgments against any principal having an interest in this proposal are as follows: (Type of Judgment / Date)
........................................................................................................................................................... ........................................................................................................................................................... ........................................................................................................................................................... ...........................................................................................................................................................

All current and prior DBA’s, alias, and/or fictitious business names for any principal having an interest in this proposal are as follows: (Principal / DBA’s / Applicable Dates) ........................................................................................................................................................... ........................................................................................................................................................... ...........................................................................................................................................................

Prior Disqualification

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Has your firm ever been disqualified from performing work for any City, County, Public or Private Contracting entity? Yes / No _________. If yes, provide the following information. (If more than once, use separate sheets):

Date:.....................................................................Entity: ..................................................................

Location: ............................................................................................................................................

Reason:...............................................................................................................................................

Provide Status and any Supplemental Statement:.............................................................................. ........................................................................................................................................................... ........................................................................................................................................................... ........................................................................................................................................................... ...........................................................................................................................................................

Has your firm been reinstated by this entity? Yes / No ..........................................

Violations of Federal or State Law
A. Has your firm or its officers been assessed any penalties by any CITY for noncompliance, violations of Federal or State labor laws and/or business or licensing regulations within the past five (5) years relating to your construction projects?
Yes / No: ................................... Federal / State: .............................................................................

If “yes”, identify and describe, (including status):............................................................................. ........................................................................................................................................................... ........................................................................................................................................................... ........................................................................................................................................................... ...........................................................................................................................................................

Have the penalties been paid? Yes / No:___________________

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B. Does your firm or its officers have any ongoing investigations by any CITY regarding violations of the State Labor Code, California Business and Professions Code or State Licensing laws?
Yes / No: ................................. Codes / Laws:............................................ Section / Article:..........

If “yes”, identify and describe (including status):.............................................................................. ........................................................................................................................................................... ...........................................................................................................................................................

I declare under penalty of perjury under the laws of the State of California that all of the representations made in this BIDDER INFORMATION are true and correct. Executed this __________________ day of _______________________________, 201_, at _____________________________________, California.

Authorized Representative Signature and Title________________________________________

8.b
Packet Pg. 143 Attachment: Request for ProposalFINALIZED (5015 : Fire Station Alerting) 234225.2

EXPERIENCE STATEMENT

FIRE STATION ALERTING SYSTEM
RFP NO. FDB2021-0001

IN THE CITY OF BARSTOW, CALIFORNIA
Pursuant to this BID PROPOSAL and QUALIFICATION OF BIDDERS, the following is a record of the Bidder's experience in construction of a type similar in magnitude and character to that contemplated under this contract. Included in this section should be a complete list of references for similar projects in terms of scope of work, value of work, and time constraints. The Contractor must demonstrate that he/she has experience with this type of project and can manage this project effectively. If necessary, additional numbered pages can be attached to this page. The Contractor must be properly licensed to perform the work in this project as determined by the State Contractor's License Board.

Project Title:__________________________________ Client:_______________________________ Date: ______________ Project Value: ______________ Contact: _____________ Tel #____________ Description: __________________________________________________________________ ________________________________________________________________________ ____________________________________________________________ Subject to Federal Labor Standards: Yes No
Project Title:__________________________________ Client:_______________________________ Date: ______________ Project Value: ______________ Contact: _____________ Tel #____________ Description: __________________________________________________________________ ________________________________________________________________________ ____________________________________________________________ Subject to Federal Labor Standards: Yes No

8.b
Packet Pg. 144 Attachment: Request for ProposalFINALIZED (5015 : Fire Station Alerting) 234225.2
EXPERIENCE STATEMENT (Continued)

FIRE STATION ALERTING SYSTEM
RFP NO. FDB2021-0001

IN THE CITY OF BARSTOW, CALIFORNIA
Project Title:__________________________________ Client:_______________________________ Date: ______________ Project Value: ______________ Contact: _____________ Tel #____________ Description: __________________________________________________________________ ________________________________________________________________________ ____________________________________________________________ Subject to Federal Labor Standards: Yes No
Project Title:__________________________________ Client:_______________________________ Date: ______________ Project Value: ______________ Contact: _____________ Tel #____________ Description: __________________________________________________________________ ________________________________________________________________________ ____________________________________________________________ Subject to Federal Labor Standards: Yes No
I declare under penalty of perjury under the laws of the State of California that all of the representations made in this EXPERIENCE STATEMENT are true and correct. Executed this __________________ day of _______________________________, 201_, at _____________________________________, California.
_________________________________________________________________ Authorized Representative Signature and Title

8.b
Packet Pg. 145 Attachment: Request for ProposalFINALIZED (5015 : Fire Station Alerting) 234225.2

DESIGNATION OF SUPPLIERS AND SUBCONTRACTORS

FIRE STATION ALERTING SYSTEM
RFP NO. FDB2021-0001

IN THE CITY OF BARSTOW, CALIFORNIA
The following is a list of subcontractors and suppliers, as defined in 2-3 SUBCONTRACTS of the Standard Specifications, who will perform work or provide materials of value in excess of one-half percent of the total bid price or $10,000, whichever is greater.

No subcontractor shall perform work in excess of the amount specified in 2-3 SUBCONTRACTS of the Standard Specifications, without the written approval of the City.

The Contractor is responsible to ensure that appropriate provisions are to be inserted in all subcontracts to bind subcontractors to the contract requirements as contained herein.

Each subcontractor must agree to comply with all applicable Federal, State, and local requirements.

Name, Address, and License
# of Subcontractor
Employer
Tax Id #
MBE/
WBE
(Y/N)
Work Subcontracted Portion of Work (% of
Contract Price)

8.b
Packet Pg. 146 Attachment: Request for ProposalFINALIZED (5015 : Fire Station Alerting) 234225.2
Name and Address of
Subcontractor
Employer
Tax Id #
MBE/
WBE
(Y/N)
Work Subcontracted Portion of Work (% of
Contract Price)
These representations are being made under the penalty of perjury. The undersigned hereby certifies that each subcontractor has been notified in writing of its equal opportunity obligations.

NAME OF BIDDER: _________________________________________________________ AUTHORIZED SIGNATURE: __________________________________________________ Date: _____________________________

8.b
Packet Pg. 147 Attachment: Request for ProposalFINALIZED (5015 : Fire Station Alerting) 234225.2

NONCOLLUSION AFFIDAVIT

FIRE STATION ALERTING SYSTEM
RFP NO. FDB2021-0001

IN THE CITY OF BARSTOW, CALIFORNIA

NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY

BIDDER AND SUBMITTED WITH BID
The undersigned declares:

I am the _________ of __________, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham.

The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _________[date], at ___________[city], _____________[state].

8.b
Packet Pg. 148 Attachment: Request for ProposalFINALIZED (5015 : Fire Station Alerting) Fire Station Alerting System
Plans

8.b
Packet Pg. 149 Attachment: Request for ProposalFINALIZED (5015 : Fire Station Alerting) USDD.CA_BSTW.FSHQ.FSA.DWG design by

A B C D
4 3
2 1
4 2
1 A B C D
3 project building filename date us digital designs www.stationalerting.com

T H I S D O C U M E N T CONTAINS CONFIDENTIAL A N D P R O P R I E T A R Y

INFORMATION WHICH IS

THE EXCLUSIVE PROPERTY OF US DIGITAL DESIGNS,
I N C . R E P R O D U C T I O N , DISTRIBUTION OR USE BY OTHERS, IN WHOLE OR IN

PART, IS NOT PERMITTED WITHOUT THE WRITTEN
AUTHORIZATION FROM US DIGITAL DESIGNS, INC.

PoE = G2 ATX Power-over-Ethernet (PoE) ports 1...8 and G2 Expansion Module ports 1...12 A.n = G2 ATX Amplifier 1...4 EA.n = G2 External Amplifier 1...n CH.n = G2 Message Remote 2 Channel 1 or 2 2/10/2022 - 9:41AM

SYMBOL DESCRIPTION
G2 I/O REMOTE

PUSH BUTTON - RED
G2 STROBE LIGHT

SPEAKER, WEATHER-PROOF SPEAKER, FLUSH MOUNT SPEAKER, METAL BOX G2 LED SPEAKER, FLUSH MOUNT G2 LED SPEAKER, METAL BOX

OEM TRANSFORMER
G2 HDTV REMOTE G2 COLOR

INDICATOR REMOTE
OEM FLAT PANEL MONITOR, XX", WITH MOUNT
G2 MESSAGE SIGN
(STANDARD 24")

VOLUME CONTROL
(CUSTOMER SUPPLIED)
G2 ROOM REMOTE 2

ARTICULATING ARM

MOUNT - LONG

ADAPTER PLATE DOUBLE

PUSH BUTTON - BLACK
G2 OMNIALERT STROBE SPEAKER
G2 MESSAGE SIGN
(MINI 12") G2 MESSAGE SIGN
(EXTENDED 36")

ADAPTER PLATE
SINGLE
G2 MESSAGE REMOTE 2
G2 ATX
STATION CONTROLLER G2 EXPANSION MODULE G2-UNINTERRUPTIBLE

POWER SUPPLY OEM AMPLIFIER

SYMBOL DESCRIPTION
TVR
PB
BLACK
PB

RED CIR
STR
ATX
I/O
T
UPS
AMP
MR2
EXP
RR2
S
S
S
ADS
MSE
MSML
MSS
MSM
VC
S
S
ADP
MSML
S
LAR
G2 LOCAL AREA REMOTE
FPD MOUNT FPM - XX" address
E
N

D - U S E R - A P P R O V
A
L
I N
S

T A L L E R - R E V
I
E
W

END-USER APPROVES STATION
DESIGN FOR PURPOSES OF OBTAINING QUOTE.

INSTALLER CONFIRMS DESIGN
ALIGNS WITH SITE CONDITIONS. (SPEAKER MOUNTING TYPE, ATX LOCATION ETC.)

SIGNATURE REQUIRED
G2 VIDEO DOOR

STATION
VDS BARSTOW FIRE PROTECTION DISTRICT, CA FIRE STATION 361 (HEADQUARTERS) 861 BARSTOW ROAD, BARSTOW, CALIFORNIA 92311 PD MR2
CH.1
S TVR
PB

BLACK PB
RED RR2
ATX

UPS MSS
NOTES:

1. SEE ARCHITECTURAL SPECIFICATIONS FOR ALL ROUGH-IN AND INSTALLATION DETAILS.

2. US DIGITAL DESIGNS DOES NOT SUPPLY BACK BOXES, CONDUITS, OR MOUNTING FASTENERS.

3. PHOENIX G2 SYSTEM IS ABLE TO SIGNAL OWNER-FURBISHED SYSTEMS, (EXHAUST, LIGHT, GAS SHUT OFF, ETC.) BUT USDD DOES NOT SUPPLY THESE SYSTEMS AND CANNOT WARRANT OR SUPPORT ANY OF THEIR PERFORMANCE BEYOND THE TRANSMISSION OF RELAY SIGNAL TO THEM.

4. US DIGITAL DESIGNS FIRE STATION ALERTING PLANS ARE DIAGRAMMATIC AND FOR QUOTING PURPOSES ONLY. DRAWING MAY NOT BE TO SCALE.

INSTALLER NOTES:

1. INSTALLER TO VERIFY WALL AND CEILING TYPE TO DETERMINE NEED FOR FLUSH OR SURFACE MOUNT INSTALLATION OF EQUIPMENT SPECIFIED.

2. INSTALLER TO COORDINATE CONNECTION BETWEEN ATX STATION CONTROLLER’S LINE-LEVEL AUDIO OUTPUT AND (EXISTING) OWNER-FURBISHED HOUSE AUDIO SYSTEM (AMP). (IF APPLICABLE)

3. INSTALLER TO PROVIDE CAT6 & 18/4 CABLES FROM ATX CONTROLLER TO CUSTOMER'S STATION RADIO FOR BACKUP.

4. INSTALLER TO PROVIDE CAT6 CABLE FROM ATX CONTROLLER WAN OUTPUT TO CUSTOMER'S IN-STATION NETWORK.

5. INSTALLER TO COORDINATE CONNECTION BETWEEN EXISTING STATION LIGHTING CONTROL SYSTEM AND RELAY OUTPUT FROM ATX STATION CONTROLLER OR I/O REMOTE WITH OWNER. (IF APPLICABLE)

6. VOLUME CONTROL TO BE PROVIDED BY OWNER OR INSTALLER IF SHOWN ON DRAWING.

7. INSTALLER TO VERIFY AND CONSIDER LOCATION(S) OF NETWORK AND RADIO CONNECTIONS.

S MSS
S
MR2
CH.1
PB
RED

POE PORTS REQUIRED ON ATX
Count Name
8 G2 PoE PORT REQUIRED RR2 RR2
RR2
S S

DOORBELL EMERGENCY ALERT
TO ATX

SWITCH ONLY
PoE (MR2-A)
WIRE TO CH.1 ON MR2-B WIRE TO CH.1 ON MR2-C

EMERGENCY ALERT
TO NEAREST G2 DEVICE WITH DIGITAL INPUT
(ATX, MR, RR, I/O, OTHER)
A.3
A.2
A.4
PoE
PoE
A.4 A.1
A.4
RR2
ALL RR2 PoE
(TYP. OF 3

WHEN WIRED AS SHOWN)
S
WIRE TO CH.1 ON MR2-A
MR2
CH.1 PoE (MR2-B)
PoE (MR2-C)
G2 EQUIPMENT LOCATION
S
S
S S
S
S
S
S S
S
S
S
S
S
S
S
S S
S
S
S
S S
S
S
S
S
S
S

ADS MSML

ADS MSE MSE MSML

US DIGITAL DESIGNS
Count Name
1 G2 ATX STATION CONTROLLER
1 G2 HDTV REMOTE
14 G2 LED SPEAKER (G2-LVL-HC-70)
2 G2 LED SPEAKER-BOX
3 G2 MESSAGE REMOTE 2
2 G2 MESSAGE SIGN EXTENDED (MS-G2-E)
2 G2 MESSAGE SIGN STANDARD (MS-G2-S)
2 G2 MS ADAPTOR PLATE SINGLE (AP-S)
3 G2 OMNISTROBE SPEAKER
1 G2 UPS (G2-UPS)
2 MS-MNT-ART-L
1 PUSH BUTTON (BLACK)
2 PUSH BUTTON (RED)
5 ROOM REMOTE 2 (RR-2)
13 SPEAKER FLUSH MOUNT
3 SPEAKER WEATHER-PROOF

8.b
Packet Pg. 150 Attachment: Request for ProposalFINALIZED (5015 : Fire Station Alerting) USDD.CA_BSTW.FS03.FSA.DWG design by

A B C D
4 3
2 1
4 2
1 A B C D
3 project building filename date us digital designs www.stationalerting.com

T H I S D O C U M E N T CONTAINS CONFIDENTIAL A N D P R O P R I E T A R Y

INFORMATION WHICH IS

THE EXCLUSIVE PROPERTY OF US DIGITAL DESIGNS,
I N C . R E P R O D U C T I O N , DISTRIBUTION OR USE BY OTHERS, IN WHOLE OR IN

PART, IS NOT PERMITTED WITHOUT THE WRITTEN
AUTHORIZATION FROM US DIGITAL DESIGNS, INC.

SYMBOL DESCRIPTION
G2 I/O REMOTE

PUSH BUTTON - RED
G2 STROBE LIGHT

SPEAKER, WEATHER-PROOF SPEAKER, FLUSH MOUNT SPEAKER, METAL BOX G2 LED SPEAKER, FLUSH MOUNT G2 LED SPEAKER, METAL BOX

OEM TRANSFORMER
G2 HDTV REMOTE G2 COLOR

INDICATOR REMOTE
OEM FLAT PANEL MONITOR, XX", WITH MOUNT
G2 MESSAGE SIGN
(STANDARD 24")

VOLUME CONTROL
(CUSTOMER SUPPLIED)
G2 ROOM REMOTE 2

ARTICULATING ARM

MOUNT - LONG

ADAPTER PLATE DOUBLE

PUSH BUTTON - BLACK
G2 OMNIALERT STROBE SPEAKER
G2 MESSAGE SIGN
(MINI 12") G2 MESSAGE SIGN
(EXTENDED 36")

ADAPTER PLATE
SINGLE
G2 MESSAGE REMOTE 2
G2 ATX
STATION CONTROLLER G2 EXPANSION MODULE G2-UNINTERRUPTIBLE

POWER SUPPLY OEM AMPLIFIER

SYMBOL DESCRIPTION
TVR
PB
BLACK
PB

RED CIR
STR
ATX
I/O
T
UPS
AMP
MR2
EXP
RR2
S
S
S
ADS
MSE
MSML
MSS
MSM
VC
S
S
ADP
MSML
S
LAR
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E
N

D - U S E R - A P P R O V
A
L
I N
S

T A L L E R - R E V
I
E
W

END-USER APPROVES STATION
DESIGN FOR PURPOSES OF OBTAINING QUOTE.

INSTALLER CONFIRMS DESIGN
ALIGNS WITH SITE CONDITIONS. (SPEAKER MOUNTING TYPE, ATX LOCATION ETC.)

SIGNATURE REQUIRED
G2 VIDEO DOOR

STATION
VDS BARSTOW FIRE PROTECTION DISTRICT, CA FIRE STATION 363 (3) 2600 WEST MAIN STREET, BARSTOW, CA 92311 PD MR2
CH.1
ADP

MSML MSS

MSS TVR
PB

BLACK PB
RED
ATX

UPS MSS
S
S
PB
RED
NOTES:

1. SEE ARCHITECTURAL SPECIFICATIONS FOR ALL ROUGH-IN AND INSTALLATION DETAILS.

2. US DIGITAL DESIGNS DOES NOT SUPPLY BACK BOXES, CONDUITS, OR MOUNTING FASTENERS.

4. US DIGITAL DESIGNS FIRE STATION ALERTING PLANS ARE DIAGRAMMATIC AND FOR QUOTING PURPOSES ONLY. DRAWING MAY NOT BE TO SCALE.

INSTALLER NOTES:

1. INSTALLER TO VERIFY WALL AND CEILING TYPE TO DETERMINE NEED FOR FLUSH OR SURFACE MOUNT INSTALLATION OF EQUIPMENT SPECIFIED.

2. INSTALLER TO COORDINATE CONNECTION BETWEEN ATX STATION CONTROLLER AND PHONE SYSTEM IN ROOM 14 (COMPATIBILITY PENDING).

3. INSTALLER TO PROVIDE CONNECTION FROM ATX CONTROLLER TO CUSTOMER'S MOTOROLA BASE STATION I ATX Closet. 4. INSTALLER TO PROVIDE CAT6 CABLE FROM ATX CONTROLLER WAN OUTPUT TO CUSTOMER'S IN-STATION NETWORK.

5. INSTALLER TO COORDINATE CONNECTION BETWEEN EXISTING STATION LIGHTING CONTROL SYSTEM AND RELAY OUTPUT FROM ATX STATION CONTROLLER OR I/O REMOTE WITH OWNER. (IF APPLICABLE)

6. VOLUME CONTROL TO BE PROVIDED BY OWNER OR INSTALLER IF SHOWN ON DRAWING.

7. INSTALLER TO VERIFY AND CONSIDER LOCATION(S) OF NETWORK AND RADIO CONNECTIONS.

STR S
DOORBELL A.4 EMERGENCY ALERT
TO ATX

SWITCH ONLY

EMERGENCY ALERT
CONNECT TO NEAREST G2 DEVICE WITH DIGITAL
INPUT (ATX, MR2, RR2 OR I/O)
A.3
A.2 A.1
PoE
PoE
PoE
A.4
WIRE TO MR2 IN ROOM 14 POE PORTS REQUIRED ON ATX
Count Name
3 G2 PoE PORT REQUIRED

US DIGITAL DESIGNS
Count Name
1 G2 ATX STATION CONTROLLER
1 G2 HDTV REMOTE
8 G2 LED SPEAKER (G2-LVL-HC-70)
1 G2 MESSAGE REMOTE 2
3 G2 MESSAGE SIGN STANDARD (MS-G2-S)
1 G2 MS ADAPTOR PLATE DOUBLE (AP-D)
1 G2 OMNISTROBE SPEAKER
1 G2 STROBE LIGHT
1 G2 UPS (G2-UPS)
1 MS-MNT-ART-L
1 PUSH BUTTON (BLACK)
2 PUSH BUTTON (RED)
10 SPEAKER FLUSH MOUNT
3 SPEAKER WEATHER-PROOF
S
S
S
S
S
S S
S
S S
S
S
S
S
S
S
S
S
S
A.4

8.b
Packet Pg. 151 Attachment: Request for ProposalFINALIZED (5015 : Fire Station Alerting) Fire Station Alerting System
Cable Overview / ATX and G2 GARI Manual

8.b
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Packet Pg. 166
Attachment: Request for ProposalFINALIZED (5015 : Fire Station Alerting) GaRI
Audio
Processor
Input 2
Input 1
Relay Out 2
Relay Out 1
Busy In
PTT Out
TX Audio Out
Sidetone In
Busy Out
PTT In
TX Audio In
Sidetone Out
Busy In
PTT Out
TX Audio Out Busy In
PTT Out
TX Audio Out
Passthru
Port
Dual Ethernet
Switch Ports
Auxiliary I/O Port
Radio
Channel 2 Port
NOTE: Port 2 does not
have Sidetone Out
Radio
Channel 1 Port
US Digital Designs
Gateway Audio Radio Interface (GARI)
Passthru Control
Block Diagram
Specifications
2 – Analog radio interface channels with Transmit Audio & PTT outputs, and Busy input per channel
Channel 1 also has a sidetone output with independent level adjustment 1 – Auxiliary I/O port with 2 Relay Outputs and 2 active-low Inputs 1 – Passthru port allows connection of customer equipment to Channel 1 output port when GaRi is not active
2 – Ethernet ports with integrated internal switch
The US Digital Designs Gateway Radio Interface (GaRI)
provides an interface from the Communications Gateway to one or two customer voice radio channels for playing paging tones, alert tones and dispatch voice announcements over radio channels. The GARI is a network device that receives streaming audio and control instructions from the Communications
Gateway and outputs analog audio and control signals to detect radio channel busy signals, generate radio push-to-talk signals, and play the audio over the radio system.

Integrated Network Switch
The GaRI has an integrated network switch which allows it to be connected directly to two Communications Gateways in a hot-standby configuration or to other network devices as necessary. In special applications the GaRI can be connected to a customer data network to allow the GaRI to be located distant from the Communications Gateways.

Audio Output Channels
Each audio output channel has an analog audio output, a hardware channel busy input and push-to-talk output. Audio Output Channel 1 also has an adjustable sidetone output that mimics the main output. A system-selectable passthrough input can also be coupled to Output Channel 1 to provide switching between a customerprovided input source and the internal Channel 1 output for redundancy purposes. To ensure a failsafe operation, the passthrough input is coupled to Output Channel 1 when the TCP/IP connection to the GaRI is lost or when the GaRI is powered off.

Auxiliary Inputs and Outputs
The GaRI has 2 normally-open auxiliary relay outputs and 2 auxiliary digital inputs that can be used internal by the system. The inputs are low-active with a provided ground reference.

Indicators
The front panel has indicators showing activity on the two Audio Output Channels and the Auxiliary I/O. There is also a pass-through indicator that shows when the pass-through circuit is active.

8.b
Packet Pg. 167 Attachment: Request for ProposalFINALIZED (5015 : Fire Station Alerting) OUT 2
OUT 1
IN 2
IN 1
I/O
BUSY
PTT
AUDIO
CH 2
CH 2
BUSY
PTT
AUDIO
CH 1
CH 1

PASS THRU

ACTIVE RESET POWER
PASS THRU CH 1 CH 2 I/O
100-240 VAC NETWORK
- -
8 7 6 5 4 3 2 1
US Digital Designs
1835 E 6th Street
Tempe, Arizona 85281 USA
www.stationalerting.com
+1 602 687-1730
+1 877 551-USDD
Initial Connection and Configuration
The GaRI network interface is designed to connect to the private network configured on the Communications Gateways. This interface has a network address of

10.204.63.0/24 and each GaRI is pre-configured with the IP address of 10.204.63.51 during manufacturing. If more than one GaRI is present in the system, or if the GaRI must be located on another network (per designs done by US Digital Designs) the IP address of the GaRI can be changed.

When installing a GaRI, and especially when changing the IP address, it is helpful to have an amplified speaker connected to Output Channel 2. With a speaker connected to Output Channel 2, when power is connected to the GaRI and it starts up the GaRI will play a spoken version of the configured IP address through the speaker. This makes it simple to confirm the configured address.

To change the IP address and other IP parameters, connect a computer to one of the Ethernet interfaces and set the computer’s network interface parameters to allow the computer to communicate with the currently set IP address. Using a web browser connect to the GaRI’s configured IP address using HTTP. The GaRI will display a configuration page.

Click on [CONFIGURATION] to bring up the configuration page.

Click the [Advanced Settings] button to display the settings for the network interface.

Edit the IP Address, Netmask and Gateway IP Address fields as necessary. Do not change the Use SonicIP selection or make entries in the Primary and Alternative DNS or the DHCP Host Name fields.

Once all entries have been completed, click the [APPLY] button to make the changes permanent and reboot the GaRI.

After reboot the GaRI will speak the configured IP address and will be ready for operation with the new address.

CH 1 & CH 2
1&2 – PTT Out
3&6 – TX Audio Out
4&5 – Sidetone Out
7 - /Busy In
8 – Logic Ground
Pass Thru
1&2 – PTT In
3&6 – TX Audio In
4&5 – Sidetone In
7 - /Busy In
8 – Logic Ground In
I/O
1&2 – NO Relay 1
3&4 – NO Relay 2
5 – /Input 1 (TX Confirm)
6 – Logic Ground
7 - /Input 2
8 – Logic Ground
Screw-terminal to 8-pin modular
adapters are included in the package.

Above pinout is for CH1 / CH2 Jacks
INPUTS ARE DRY CONTACT – DO NOT ! CONNECT TO POWERED CIRCUITS GaRI Jack Pinout
3&6 – TX Audio Out
4&5 7 - /Busy In
8 – Logic Ground
PTT Out
Sidetone Out
/Busy In
1 2
3 4
5 6
7 Logic Ground 8
TX Audio Out

8.b
Packet Pg. 168 Attachment: Request for ProposalFINALIZED (5015 : Fire Station Alerting) US DigiHa@ DeGigBG
ATX SWaWLRQ AOHUWLQJ CRQWUROOHU
AGYaQWHFK 1282 TRXFKVFUHHQ
MRXQWLQJ, PRZHU aQG GURXQGLQJ

NHWZRUN CRQQHFWLRQ

ATX FURQW DRRU IQVLGH CRPSXWHU CRQQHFWLRQ IRU
FRQILJXUaWLRQ aQG DLaJQRVWLFV

LED FXQFWLRQV

1. 9.6V Analog

2. ATX Mainboard - Link

3. ATX Mainboard ± NetZork Traffic

4. Internal LAN SZitch PoZer

5. thru 12. POE Out

13. 5V Analog

14. BetaBrite PoZer

16. thru 19. OXWSXW 1-4 AFWLYH

20. 5V

21. 3.3V

22. thru 24. DLJLWaO IQSXW 1-4 AFWLYH

25. thru 28. SSHaNHU LLJKW 1-4 AFWLYH

29. Touchscreen Computer PoZer

30. 48V Main Bus

31.48V_C ± Speaker Lights 1-4

32.48V_B ± POE 5-8

33.48V_A ± POE 1-4

34. thru 37. AXGLR IQSXW 1-4 AFWLYLW\

38. 18V_A ± Audio Amps 1 & 2

39. 18V_B ± Audio Amps 3 & 4

40. 30V

41. 9.6V

42. 12V
FXVHV
Time Dela\ 5mm [ 200mm
F1 250V 4A ± 48V_C
F2 250V 4A ± 48V_B
F3 250V 4A ± 48V_A
F4 250V 12.5A ± Main 48V Bus
F5 250V 500mA ± 9.6V Bus
ATX MaLQbRaUG CRQQHFWRUV aQG LED IQGLFaWRUV
Wall Mounting
Holes
AC PoZer Input
Connection and
PoZer SZitch ±
Route Cable thru
Side Hole
Grounding
Terminal
Customer
NetZork
Connection
(marked WAN)
USB Connection
to UPS for
monitoring
COM1 Serial
Connection for
Data Radio
Make connections to the customer¶s
Ethernet data netZork, data radio for
secondar\ alerting path and UPS
monitoring through USB cable to the UPS.

Mount the ATX cabinet securel\ to a ô´ pl\Zood surface l in a clean, dr\, conditioned area using 4 #10 [ ô´ fasteners through the mounting holes. The cabinet can also be mounted to a 19" rack using optional mounting ears.

Wiring routed through cabinet holes must be protected Zith plastic or rubber bushings. Connect AC poZer to a UPS or UPSprotected outlet. A grounding cable must be run from the internal grounding terminal to a suitable building ground connection.

NOTE: TKLV HTXLSPHQW LV a SOXJJabOH W\SH; WKH VRFNHW-RXWOHW VKaOO bH LQVWaOOHG QHaU WKH HTXLSPHQW aQG VKaOO bH HaVLO\ aFFHVVLbOH.

Connect Ethernet
cable from laptop
to unused port on
LAN sZitch.

For s\stem configuration and testing, connect a laptop to an unused port on the internal LAN sZitch. The s\stem Zill issue an IP address to the laptop using DHCP. Connect to the Station Controller configuration Zeb page on IP address

10.87.33.1. FolloZ configuration manual instructions for complete setup and testing. Set the IP Address details for the Station Controller on the
customer¶s netZork using the
NetZork tab on the Station
Controller ATX touchscreen
displa\. Default admin code is
33333.

DISCONNECT POWER FROM ATX

BEFORE MAKING CONNECTIONS TO
ATX MAINBOARD.
!
1 2 3
7 8 10
4 5 6 11 12
13 14 19
9 16 17 18
22 23 24 25 26 27 28 29
34 35 36 37
F4
F1 F2 F3
F5 30
21 20
31 32 33
38 38 40 41 42
Overcurrent Reset
8 POE Outputs to Peripherals
4 Form-C Rela\ Outputs BetaBrite PoZer
and Control
PIC Reset
Telephone
Ring Detector

NO COM NC NO COM NC NO COM NC NO COM NC
3 Dr\-contact Inputs 48V LED Light Outputs
Audio Inputs
70V Speaker Outputs
E[ternal
Amp
E[pansion
Cabinet
1 234
1 2 3 12 34
1 234
12 3 4
12 3 45 6 7 8
Touchscreen
PoZer
Audio Out to
Touchscreen
48 VDC
Input
Transformer Connections
LAN
SZitch
CFAST Flash
Card Slot
Refer to the PHOENIX G2 STATION CONTROLLER
INSTALLATION AND ADMINISTRATOR MANUAL for complete
installation instructions.

US DigiHa@ DeGigBG
1835 E 6th Street #27
Tempe, AZ 85281
ZZZ.stationalerting.com
Model ATX rev E-2
Tested to:

UL 62368-1:2014
CAN / CSA C22.2 No. 62368-1:2014

8.b
Packet Pg. 169 Attachment: Request for ProposalFINALIZED (5015 : Fire Station Alerting) 48V LED Light Outputs
70V Speaker Outputs
12 3 4
Peripheral Connections Zoned Speakers and LED Speaker Lights Audio Input Connections – Voice Radio, Intercom, etc.

CN39
External
Amp
Expansion
Cabinet
CAT 5/6
Network Connection
CAT5/6 or 18-2
Audio Connection
120 VAC In From UPS
CN 40
LAN
Switch
LAN
Switch
POE
Expansion
up to 12
Peripherals
ATX Station Controller Expansion Cabinet
Audio In from ATX
Telephone
Ring Detector
External 70v Amplifier
5 6 7 8 9 10 11 12
8 POE Outputs to Peripherals
12 3 45 6 7 8
34 35 36 37
Audio Inputs
1 234
25 26 27 28
12 34
Speaker / Light Zone 1
Speaker / Light Zone 2
External Amplifier Speaker Zone
3 Dry-contact Inputs
4 Form-C Relay Outputs
Message Remote 2
ATX to Expansion Cabinet Connections
Motorola XTL 2500
FD DISP 01
Telephone
Paging
Adapter
Dispatch Radio
Connect audio sources to Audio Inputs. Each input is 600 ohm with DC blocking and accepts a -20dBm to -3dBm signal. • Input 2 is reserved for internal use.• Input 3 is pre-configured as an intercom input.
• Input 4 is disabled by default.

Connect center pair (Pins 4,5) of RJ11 plug to analog telephone line for ringing detection. This is typically used for ringdowns or a dedicated business line.

Doorbell
Lighting
Contactor
Auxiliary Input and Output Connections
Connect any HDTV Remotes to the ATX internal LAN Switch.

Connect an Expansion Panel to the ATX by connecting an Ethernet cable between the two LAN switches, and connecting an audio cable from the Expansion Cabinet output in the ATX to the Audio Input connector in the Expansion Panel. Multiple Expansion Panels are connected by paralleling the audio inputs.

To additional Expansion Cabinets
Strobe Light
To Customer
High-voltage
Lighting
Cat5/6 Cable for
each Peripheral
run
18-4 Cable to
Each Speaker for
Audio and
Lighting
NOTE: All 4 Pairs in CAT5/6 Cable MUST be Terminated. Test all Cable Runs Prior to Powering On System.

C
22 23 24
12 3

DIGITAL INPUTS
16 17 18 19

NO COM NC NO COM NC NO COM NC NO COM NC
1234

DIGITAL OUTPUTS
Customerprovided Relay
Relay outputs are rated for 1A @ 48VDC. ! DO NOT CONNECT TO LINE VOLTAGE.

Inputs are dry-contact. DO NOT ! CONNECT TO POWERED CIRCUITS.

From voltage control output. For examble a radio Call Alert output.

LAN
Switch
HDTV Remote
HDTV
15 E1 E14 L11 R22 BC1 Room Remote 2
DO NOT connect HDTV Remotes to POE
! Ports.

Power In

8.b
Packet Pg. 170
Attachment: Request for ProposalFINALIZED (5015 : Fire Station Alerting) BARSTOW FIRE PROTECTION DISTRICT, CA FIRE STATION 366
2600 WEST MAIN STREET, BARSTOW, CA 92311
MDF
2 Ports
1ea dual port
walplate
4 ports
2 ea dual port
walplates
Network Data Runs / Drops FS 366

8.b
Packet Pg. 171 Attachment: Request for ProposalFINALIZED (5015 : Fire Station Alerting) AVA5RK-50
AVA550, HELIAX® Andrew Virtual Air™ Coaxial Cable, corrugated copper, 7/8 in, black nonhalogenated, fire retardant polyolefin jacket Construction Materials
Jacket Material Nonhalogenated, fire retardant polyolefin Outer Conductor Material Corrugated copper
Dielectric Material Foam PE
Flexibility Standard
Inner Conductor Material Copper tube
Jacket Color Black

Electrical Specifications
Cable Impedance 50 ohm ±1 ohm
Capacitance 22.3 pF/ft | 73.2 pF/m
dc Resistance, Inner Conductor 0.410 ohms/kft | 1.435 ohms/km dc Resistance, Outer Conductor 0.340 ohms/kft | 1.116 ohms/km dc Test Voltage 6000 V
Inductance 0.184 µH/m | 0.056 µH/ft
Insulation Resistance 100000 Mohms•km
Jacket Spark Test Voltage (rms) 8000 V
Operating Frequency Band 1 – 5000 MHz
Peak Power 91.0 kW
Pulse Reflection 0.5%
Velocity 91%

Environmental Specifications
Installation Temperature 25 °C to +60 °C (13 °F to +140 °F) Operating Temperature 30 °C to +80 °C (22 °F to +176 °F) Storage Temperature 30 °C to +80 °C (22 °F to +176 °F)

All specifications are subject to change without notice. See www.commscope.com for the most current information. Revised: March 2, 2012 page 1 of 4
March 20, 2012

8.b
Packet Pg. 172 Attachment: Request for ProposalFINALIZED (5015 : Fire Station Alerting)

Mechanical Specifications
Bending Moment 19.0 Nm | 14.0 ft lb
Fire Retardancy Test Method UL 1666/CATVR/CMR
Flat Plate Crush Strength 75.0 lb/in
Minimum Bend Radius, Multiple Bends 254.00 mm | 10.00 in Minimum Bend Radius, Single Bend 127.00 mm | 5.00 in Number of Bends, minimum 15
Number of Bends, typical 30
Smoke Index Test Method IEC 61034
Tensile Strength 159 kg | 350 lb
Toxicity Index Test Method IEC 607541 | IEC 60754 2

Standard Conditions
Attenuation, Ambient Temperature 20 °C | 68 °F
Average Power, Ambient Temperature 40 °C | 104 °F
Average Power, Inner Conductor Temperature 100 °C | 212 °F Return Loss/VSWR
Frequency Band VSWR Return Loss (dB)
806–960 MHz 1.13 24.30
1700–2170 MHz 1.13 24.30
Product Specifications
AVA5RK-50
©2012 CommScope, Inc. All rights reserved. All trademarks identified by ® or ™ are registered trademarks, respectively, of CommScope.

All specifications are subject to change without notice. See www.commscope.com for the most current information. Revised: March 2, 2012 page 2 of 4
March 20, 2012

8.b
Packet Pg. 173 Attachment: Request for ProposalFINALIZED (5015 : Fire Station Alerting) Attenuation
Frequency (MHz) Attenuation (dB/100 m) Attenuation (dB/100 ft) Average Power (kW)

0.5 0.08 0.024 91.00
1 0.113 0.034 74.43

1.5 0.138 0.042 60.73
2 0.16 0.049 52.56
10 0.359 0.11 23.37
20 0.51 0.156 16.46
30 0.627 0.191 13.39
50 0.814 0.248 10.32
88 1.088 0.332 7.72
100 1.162 0.354 7.23
108 1.209 0.368 6.95
150 1.433 0.437 5.86
174 1.548 0.472 5.43
200 1.665 0.507 5.05
300 2.059 0.628 4.08
400 2.398 0.731 3.50
450 2.553 0.778 3.29
500 2.7 0.823 3.11
512 2.735 0.834 3.07
600 2.977 0.907 2.82
700 3.235 0.986 2.60
800 3.478 1.06 2.42
824 3.534 1.077 2.38
894 3.694 1.126 2.27
960 3.841 1.171 2.19
1000 3.927 1.197 2.14
1250 4.44 1.353 1.89
1500 4.912 1.497 1.71
1700 5.268 1.606 1.59
1800 5.439 1.658 1.54
2000 5.771 1.759 1.46
2100 5.933 1.808 1.42
2200 6.091 1.856 1.38
2300 6.247 1.904 1.34
2500 6.551 1.996 1.28
2700 6.845 2.086 1.23
3000 7.273 2.217 1.15
3400 7.819 2.383 1.07
3700 8.213 2.503 1.02
4000 8.596 2.62 0.98
5000 9.807 2.989 0.86
* Values typical, guaranteed within 5%
Regulatory Compliance/Certifications
Agency Classification
UL/ETL Certification CATVR/CMR
RoHS 2002/95/EC Compliant
China RoHS SJ/T 113642006 Below Maximum Concentration Value (MCV) ISO 9001:2008 Designed, manufactured and/or distributed under this quality management system Product Specifications
AVA5RK-50
©2012 CommScope, Inc. All rights reserved. All trademarks identified by ® or ™ are registered trademarks, respectively, of CommScope.

All specifications are subject to change without notice. See www.commscope.com for the most current information. Revised: March 2, 2012 page 3 of 4
March 20, 2012

8.b
Packet Pg. 174 Attachment: Request for ProposalFINALIZED (5015 : Fire Station Alerting) Product Specifications
AVA5RK-50
©2012 CommScope, Inc. All rights reserved. All trademarks identified by ® or ™ are registered trademarks, respectively, of CommScope.

All specifications are subject to change without notice. See www.commscope.com for the most current information. Revised: March 2, 2012 page 4 of 4
March 20, 2012

8.b
Packet Pg. 175 Attachment: Request for ProposalFINALIZED (5015 : Fire Station Alerting) April 14, 2022
Fire Station Alerting System
RFP No. FBD2021-0001
ADDENDUM NO. 1
This addendum is hereby made part of the Request for Proposals to the same extent as though it was the originally include.

1. Proposal Due Date has changed from April 25, 2022 to May 2, 2022.

2. Mandatory Site Visit had change from April 14, 2022 to April 21, 2022

3. Register Date and Questions Due Date has change from April 19, 2022 to April 26, 2022.

Any questions, technical or otherwise, pertaining to this Addendum must be submitted IN WRITING and directed ONLY to:

Domingo D. Gonzales
[email protected]
City of Barstow
Engineering Division
220 E. Mountain View St, Barstow CA 92311
Telephone: (760)255-5156

8.c
Packet Pg. 176 Attachment: Addendum 1 (5015 : Fire Station Alerting)

ACKNOWLEDGEMENT

RECEIPT OF ADDENDUM(S)
Fire Station Alerting System
RFP No. FBD2021-0001
ADDENDUM NO. 1
Company/Organization:

Address:

I hereby acknowledge by signing this form, that our firm has receipt of all Addenda issued.

Signed Date
Printed or Typed Name Title

8.c
Packet Pg. 177 Attachment: Addendum 1 (5015 : Fire Station Alerting) Billing Address:

BARSTOW FIRE PROTECTION

DISTRICT
861 BARSTOW RD
BARSTOW, CA 92311
US
Quote Date:02/04/2022
Expiration Date:05/05/2022
Quote Created By:

Daniel Leech
daniel.leech@
motorolasolutions.com
End Customer:

BARSTOW FIRE PROTECTION

DISTRICT
Contract: 18105 - LA COUNTY , CA
Line # Item Number Description Qty List Price Disc % Sale Price Ext. Sale Price APX™ 6000 Series APX6000 XE
1 H98UCH9PW7BN APX6000 700/800 MODEL

3.5 PORTABLE
21 $4,104.00 27.0% $2,995.92 $62,914.32
1a QA01648AA ADD: HW KEY
SUPPLEMENTAL DATA*
21 $6.00 27.0% $4.38 $91.98
1b G996AU ADD: PROGRAMMING
OVER P25 (OTAP)
21 $110.00 27.0% $80.30 $1,686.30
1c Q361AR ADD: P25 9600 BAUD

TRUNKING
21 $330.00 27.0% $240.90 $5,058.90
1d QA02006AA ENH: APX6000XE RUGGED
RADIO
21 $880.00 27.0% $642.40 $13,490.40
1e QA09007AA ADD: OUT OF THE BOX

WIFI PROVISIONING
21 $0.00 0.0% $0.00 $0.00
1f QA09001AB ADD: WIFI CAPABILITY 21 $330.00 27.0% $240.90 $5,058.90 1g Q498AY ENH: ASTRO 25 OTAR W/

MULTIKEY
21 $814.00 27.0% $594.22 $12,478.62
1h H38BT ADD: SMARTZONE

OPERATION
21 $1,320.00 27.0% $963.60 $20,235.60
1i QA01427AB ALT: IMPACT GREEN

HOUSING
21 $28.00 27.0% $20.44 $429.24
1j Q806BM ADD: ASTRO DIGITAL CAI

OPERATION
21 $567.00 27.0% $413.91 $8,692.11
QUOTE-1662896
APX6000XE (21)
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

Page 1 ends

Barstow City CouncilMay 16, 2022

Barstow City Council
May 16, 2022