Contract Change Order #9 — Barstow City Council, May 16, 2022

Engineering Division
Contract Change Orders Sheet 1 of 2
Change Requested by: Engineer Contractor
Change Order No. Suppl. Number Contract Number CO-RTE-PM Federal Numbers 9 BRLS-5298(030)
TO
Kleinfelder, Inc., Contractor
You are directed to make the following changes from the plans and specifications or do the following described work not included in the plans and specifications for this contract. NOTE: This change order is not effective until approved by the City.

In accordance with “Changes and Extra Work” of the Standard Specification, the following work items have been revised:

Task
No.

Description Amount Percentage

1. Project Management

2. Engineering Reports

3. Utility Relocation

4. Permits and Agreements

5. Right of Way Engineering

6. Prepare Draft Roadway PS&E

7. Site Investigation for Hazardous Waste

8. Draft Structures PS&E

9. Final Structures PS&E

10. Prepare Final PS&E

11. Right of Way Certification Document

12. Utility Potholing
Direct Costs
13 Building Demolition Direct Cost

14. Design Support during Construction $156,000.00
Estimated Cost: Increase Decrease Amount: $156,000.00
For this order, the time of completion will be adjusted as follows: Working Days

REQUESTED BY

SIGNATURE (PRINT NAME AND TITLE) DATE
Karibia Baillargeon, Project Manager 4/11/2022

APPROVAL RECOMMENDED BY

SIGNATURE (PRINT NAME AND TITLE) DATE
Brad S. Merrell, Consultant City Engineer

CITY APPROVAL BY

SIGNATURE (PRINT NAME AND TITLE) DATE
Willie A. Hopkins Jr., City Manager
We, the undersigned contractor, have given careful consideration to the change proposed and agree to provide equipment, furnish materials, and perform the work specified above, and will accept as full payment the prices shown above. NOTE: If you do not sign this order, you are directed to proceed with the ordered work. You may file a Request for Information within the time specified.

CONTRACTOR ACCEPTANCE BY

SIGNATURE (PRINT NAME AND TITLE) DATE
Karibia Baillargeon, Project Manager 4/11/2022
Description of work to be done, estimate of quantities, and prices to be paid. (Segregate between work at contract price, agreed price, and force account.) Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. The last percentage shown is the net accumulated increase or decrease from the original quantity in the Bid Item List.

Sheet 2 of 2
April 11, 2022
Mr. Domingo Gonzales
Engineering Services Administrator
City of Barstow
220 East Mountain View Street, Suite A
Barstow, CA 92311
SUBJECT: Change Order #9 for North 1st Avenue Bridge Over the BNSF Railroad Project Dear Domingo:

As discussed with the City of Barstow, this Change Order #9 was prepared to include the additional fee needed to cover services for Task 14: Design Support During Construction (DSDC) beyond the original contract amount. The original DSDC fee of $159,314.74 included only three subconsultants and did not provide sufficient funds for the entirety of construction. Change Order #9 fee includes all seven subconsultants and includes support hours consistent with typical projects of this size. The total fee for Change Order #9 is $156,000.00 and would increase the total contract by this amount.

Kleinfelder and subconsultants’ 10H and 10K Exhibits are attached and include new rates for Change Order #9.

The original DSDC fee of $159,314.74 will be billed using the billing rates under the existing contract. Once the original DSDC fee of $159,314.74 has been billed out in full, the $156,000.00 fee from Change Order #9 will then be available to bill against using the new billing rates based on the attached 10H and 10K forms.

Please review the attached Change Order #9, and if in agreement, sign and return a fully executed copy for our files.

Sincerely,
KLEINFELDER, INC.

Karibia Baillargeon
Project Manager

770 First Avenue, Suite 400, San Diego, CA 92101 p | 619.831.4600 f | 619.232.1039 KLEINFELDER, INC.

Exhibits 10-K and 10-H1
PRIME

Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed Prime Consultant Subconsultant 2nd Tier Subconsultant Consultant
Project No. 05492100.001A Contract No. Date 4/5/2022

DIRECT LABOR
hours Total

92.00 $5,529.20

46.00 $2,093.00

13.00 $1,125.02

12.00 $1,079.40

14.00 $1,110.62

33.00 $2,320.56

43.00 $1,860.61

43.00 $1,697.64

43.00 $1,488.66

34.00 $2,278.00

33.03 $1,440.60

LABOR COSTS
a) Subtotal Direct Labor Costs $22,023.31
b) Anticipated Salary Increases (see page 2 for calculation) $1,833.76 c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $23,857.07

INDIRECT COSTS
d) Fringe Benefits (Rate: 53.40% ) e) Total Fringe Benefits [(c) x (d)] $12,739.67 f) Overhead & G&A (Rate: 101.57% ) g) Overhead [(c) x (f)] $24,231.62 (Rate: 0.00% ) i) Gen & Admin [(c) x (h)] $0.00
j) Total Indirect Costs [(e) + (g) + (i)] $36,971.30
FIXED FEE k) TOTAL FIXED PROFIT [(c) + (j)] x fixed fee 10.00% ] $6,082.84 l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add adiditonal pages if necessary) Unit Total
5280 $3,088.80
$0.00
$0.00
$0.00
$0.00
l) TOTAL OTHER DIRECT COSTS $3,088.80
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) $0.00
$0.00
$0.00
$0.00
m) TOTAL SUBCONSULTANTS' COSTS $0.00
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $3,088.80 TOTAL COST [(c) + (j) + (k) + (n)] $70,000.00
Senior Engineer Colby Cushing $70.32
Administrator
Thayer Brittain $67.00
Kleinfelder, Inc.

EXHIBIT 10-H1 COST PROPOSAL PAGE 1 OF 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Classification/Title Actual Hourly Rate
Assistant Project Manager Therese Havluciyan $45.50
h) General and Administrative (Rate:

Quantity Unit Cost
Subconsultant 4:

Subconsultant 3:

Mileage Costs per mile
Subconsultant 1:

Subconsultant 2:
$0.585
Test
Name
Karibia Baillargeon
Kelly Burnell
Jenny Zhan
Description
Lodging and Per Diem
Permit Fees
Plan Sheets
Project Manager
Staff Engineer
$60.10
$86.54
$34.62
Principal Engineer
Laura Anderson $43.61
Principal Engineer Sami Megally $89.95
Principal Engineer Keith Gazaway $79.33
$43.27
Project Engineer I Mussie Petros $39.48
Project Engineer II
Senior Technician
Josh Olmedo
January 2020
Local Assistance Procedures Manual EXHIBIT 10-H1
NOTES:

3. Anticipated salary increases calculation (page 2) must accompany.

Page 1 of 9 ends

1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**).

All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.

2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period and established by a cognizant agency or accepted by Caltrans.

January 2020
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor Subtotal per Cost
Proposal
5 Year Contract
Duration
$22,023.31 = Year 1 Avg Hourly Rate
Avg Hourly Rate
Year 1 $54.24 + = Year 2 Avg Hourly Rate
Year 2 $56.41 + = Year 3 Avg Hourly Rate
Year 3 $58.67 + = Year 4 Avg Hourly Rate
Year 4 $61.01 + = Year 5 Avg Hourly Rate
Estimated %
Completed Each Year
Year 1 20.00% * = Estimated Hours Year 1
Year 2 20.00% * = Estimated Hours Year 2
Year 3 20.00% * = Estimated Hours Year 3
Year 4 20.00% * = Estimated Hours Year 4
Year 5 20.00% * = Estimated Hours Year 5
Total 100% =
Avg Hourly Rate
(calculated above)
Year 1 $54.24 * = Estimated Hours Year 1
Year 2 $56.41 * = Estimated Hours Year 2
Year 3 $58.67 * = Estimated Hours Year 3
Year 4 $61.01 * = Estimated Hours Year 4
Year 5 $63.45 * = Estimated Hours Year 5
=
=
= Transfer to Page 1
NOTES:

Cost per Year
$4,404.66
$4,580.85
$4,764.08
$4,954.65
$5,152.83
$23,857.07
$22,023.31
$1,833.76

81.21 81.21

81.21 406.03
Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
81 81
81 81
81 Total Direct Labor Cost with Escalation

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Estimated hours
(calculated above)
Total
406.03
406.03
406.03
406.03
406.03

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Total Hours
per Cost Proposal
Total Hours
per Year
Proposed Escalation
4%
4%
4%
4%
$56.41
$58.67
$61.01
$63.45
406.03366

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) $54.24
EXHIBIT 10-H1 COST PROPOSAL PAGE 2 OF 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Total Hours per Cost
Proposal Avg Hourly Rate
January 2020
Local Assistance Procedures Manual EXHIBIT 10-H1

1. 2.

3. 4.

Page 2 of 9 ends

This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.

An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable.
(i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology) This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

Calculations for anticipated salary escalation must be provided.

January 2020

SUBCONSULTANTS
ADVANTEC CONSULTING ENGINEERS, INC.

Exhibits 10-K and 10-H1
Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System EXHIBIT 10-KCONSULTANT ANNUAL CERTIFICATION OF

INDIRECT COSTS AND FINANCIAL MANAGEMENT SYSTEM
(Note: If a Safe Harbor Indirect Cost Rate is approved, this form is not required.) Consultant’s Full Legal Name:

Indirect Cost Rate:

Combined Rate % OR
Home Office Rate % and Field Office Rate (if applicable) % Facilities Capital Cost of Money % (if applicable)
Fiscal period *
* Fiscal period is annual one year applicable accounting period that the Indirect Cost Rate was developed (not the contract period). The Indirect Cost Rate is based on the consultant’s one-year applicable accounting period for which financial statements are regularly prepared by the consultant.

I have reviewed the proposal to establish an Indirect Cost Rate(s) for the fiscal period as specified above and have determined to the best of my knowledge and belief that:
• All costs included in the cost proposal to establish the indirect cost rate(s) are allowable in accordance with the cost principles of the Federal Acquisition Regulation (FAR) 48, Code of Federal Regulations (CFR), Chapter 1, Part 31 (48 CFR Part 31); • The cost proposal does not include any costs which are expressly unallowable under the cost principles of 48 CFR Part 31;
• The accounting treatment and billing of prevailing wage delta costs are consistent with our prevailing wage policy as either direct labor, indirect costs, or other direct costs on all federallyfunded A&E Consultant Contracts. • All known material transactions or events that have occurred subsequent to year-end affecting the consultant’s ownership, organization, and indirect cost rates have been disclosed as of the date of this certification.

I am providing the required and applicable documents as instructed on Exhibit 10-A.

Financial Management System:

Our labor charging, job costing, and accounting systems meet the standards for financial reporting, accounting records, and internal control adequate to demonstrate that costs claimed have been incurred, appropriately accounted for, are allocable to the contract, and comply with the federal requirements as set forth in Title 23 United States Code (U.S.C.) Section 112(b)(2); 48 CFR Part 31.201-2(d); 23 CFR, Chapter 1, Part 172.11(a)(2); and all applicable state and federal rules and regulations.

Our financial management system has the following attributes:
• Account numbers identifying allowable direct, indirect, and unallowable cost accounts; • Ability to accumulate and segregate allowable direct, indirect, and unallowable costs into separate cost

Page 1 of 2 ends

March 2018
Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System accounts;
• Ability to accumulate and segregate allowable direct costs by project, contract and type of cost; • Internal controls to maintain integrity of financial management system; • Ability to account and record costs consistently and to ensure costs billed are in compliance with FAR; • Ability to ensure and demonstrate costs billed reconcile to general ledgers and job costing system; and • Ability to ensure costs are in compliance with contract terms and federal and state requirement Cost Reimbursements on Contracts:

I also understand that failure to comply with 48 CFR Part 16.301-3 or knowingly charge unallowable costs to Federal-Aid Highway Program (FAHP) contracts may result in possible penalties and sanctions as provided by the following:
• Sanctions and Penalties - 23 CFR Part 172.11(c)(4)
• False Claims Act - Title 31 U.S.C. Sections 3729-3733 • Statements or entries generally - Title 18 U.S.C. Section 1001 • Major Fraud Act - Title 18 U.S.C. Section 1031
All A&E Contract Information:
• Total participation amount $___________________ on all State and FAHP contracts for Architectural & Engineering services that the consultant received in the last three fiscal periods. • The number of states in which the consultant does business is . • Years of consultant’s experience with 48 CFR Part 31 is . • Audit history of the consultant’s current and prior years (if applicable) ☐ Cognizant ICR Audit ☐ Local Gov’t ICR Audit □ Caltrans ICR Audit ☐ CPA ☐ Federal Gov’t ICR Audit ICR Audit
I, the undersigned, certify all of the above to the best of my knowledge and belief and that I have reviewed the Indirect Cost Rate Schedule to determine that any costs which are expressly unallowable under the Federal cost principles have been removed and comply with Title 23 U.S.C. Section 112(b)(2), 48 CFR Part 31, 23 CFR Part 172, and all applicable state and federal rules and regulations. I also certify that I understand that all documentation of compliance must be retained by the consultant. I hereby acknowledge that costs that are noncompliant with the federal and state requirements are not eligible for reimbursement and must be returned to Caltrans.

Name**: _ Title**:

Signature: Date of Certification (mm/dd/yyyy):

Email**: Phone Number**:
**An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President, a Chief Financial Officer, or equivalent, who has authority to represent the financial information used to establish the indirect cost rate.

Note: Both prime and subconsultants as parties of a contract must complete their own Exhibit 10-K forms.

Caltrans will not process local agency’s invoices until a complete Exhibit 10-K form is accepted and approved by Caltrans Audits and Investigations.

Distribution: 1) Original - Local Agency Project File
2) Copy - Consultant
3) Copy - Caltrans Audits and Investigations

Page 2 of 2 ends

March 2018
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed Prime Consultant Subconsultant 2nd Tier Subconsultant Consultant
Project No. Contract No. Date 04/06/2022

DIRECT LABOR
hours Total
4 $334.60
12 $865.44
50 $1,802.96

LABOR COSTS
a) Subtotal Direct Labor Costs $3,003.00
b) Anticipated Salary Increases (see page 2 for calculation) $250.04 c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $3,253.04

INDIRECT COSTS
d) Fringe Benefits (Rate: 49.66% ) e) Total Fringe Benefits [(c) x (d)] $1,615.46 f) Overhead & G&A (Rate: 113.47% ) g) Overhead [(c) x (f)] $3,691.23 (Rate: 0.00% ) i) Gen & Admin [(c) x (h)] $0.00
j) Total Indirect Costs [(e) + (g) + (i)] $5,306.69
FIXED FEE k) TOTAL FIXED PROFIT [(c) + (j)] x fixed fee 10.00% ] $855.97 l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add adiditonal pages if necessary) Unit Total
780 $456.30
2 $128.00
$0.00
$0.00
$0.00
l) TOTAL OTHER DIRECT COSTS $584.30
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) $0.00
$0.00
$0.00
$0.00
m) TOTAL SUBCONSULTANTS' COSTS $0.00
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $584.30 TOTAL COST [(c) + (j) + (k) + (n)] $10,000.00
NOTES:

3. Anticipated salary increases calculation (page 2) must accompany.

Page 1 of 9 ends

Advantec Consulting Engineers, Inc
EXHIBIT 10-H1 COST PROPOSAL PAGE 1 OF 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Classification/Title Actual Hourly Rate

1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.

Quantity
per day
Unit Cost
$64.00
Subconsultant 4:

Subconsultant 3:

Mileage Costs per mile
Subconsultant 1:

Subconsultant 2:
$0.585
Test
Name
Ed Miller
Kenny Pham
Description
Lodging and Per Diem
Permit Fees
Plan Sheets
Project Manager $83.65
$36.06
Task Leader Armando Solis $72.12
Project Engineer
# INTERNAL-LIMITED: This document or email may contain internal-limited information. If you have received this – including any attachments – in error, please notify the sender promptly and delete the January 2020 05492100.001A
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor Subtotal per Cost
Proposal
5 Year Contract
Duration
$3,003.00 = Year 1 Avg Hourly Rate
$83.65
$72.12
$36.06
Avg Hourly Rate
Year 1 $45.50 + = Year 2 Avg Hourly Rate
Year 2 $47.32 + = Year 3 Avg Hourly Rate
Year 3 $49.21 + = Year 4 Avg Hourly Rate
Year 4 $51.18 + = Year 5 Avg Hourly Rate
Estimated %
Completed Each Year
Year 1 20.00% * = Estimated Hours Year 1
Year 2 20.00% * = Estimated Hours Year 2
Year 3 20.00% * = Estimated Hours Year 3
Year 4 20.00% * = Estimated Hours Year 4
Year 5 20.00% * = Estimated Hours Year 5
Total 100% =
Avg Hourly Rate
(calculated above)
Year 1 $45.50 * = Estimated Hours Year 1
Year 2 $47.32 * = Estimated Hours Year 2
Year 3 $49.21 * = Estimated Hours Year 3
Year 4 $51.18 * = Estimated Hours Year 4
Year 5 $53.23 * = Estimated Hours Year 5
=
=
= Transfer to Page 1
NOTES:

1. 2.

3. 4.

Page 2 of 9 ends

EXHIBIT 10-H1 COST PROPOSAL PAGE 2 OF 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Total Hours per Cost
Proposal Avg Hourly Rate
66 2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) $45.50
$47.32
$49.21
$51.18
$53.23
Proposed Escalation
4%
4%
4%
4%

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Total Hours
per Cost Proposal
Total Hours
per Year

66.00 66.00

66.00 66.00
Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
13 13
13 13
13 Total Direct Labor Cost with Escalation

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Estimated hours
(calculated above)
Total

13.20 13.20

13.20 This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.

Calculations for anticipated salary escalation must be provided.

Cost per Year
$600.60
$624.62
$649.61
$675.59
$702.62
$3,253.04
$3,003.00
$250.04
# INTERNAL-LIMITED: This document or email may contain internal-limited information. If you have received this – including any attachments – in error, please notify the sender promptly and delete the January 2020
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Certification of Direct Costs:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions on the contract

3. Title 23 United States Code Section 112 - Letter of Contracts 83.65

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures 72.12

5. 6. 48 Code of Federal Regulartions Part 9904 - Cost Accounting Standards Board (when applicable) Prime Consultant or Subconsultant Certifying:

Name: Leo Lee Title *: CEO
Date of Certification (mm/dd/yyyy):4/6/2022
Email: [email protected] Phone Number: 949-861-4999 1200 Roosevelt, Irvine, CA 92620
List services the consultant is providing under the proposed contract:

Page 3 of 9 ends

EXHIBIT 10-H1 COST PROPOSAL PAGE 3 OF 3
Signature:

I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this conract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
23 Code of Federal Regulartions Part 172 - Procurement, Management, and Administration of Engineering and Desgin Related Service
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Address:

Traffic Engineering
# INTERNAL-LIMITED: This document or email may contain internal-limited information. If you have received this – including any attachments – in error, please notify the sender promptly and delete the January 2020
AGUIRRE ENGINEERING, INC.

INDIRECT COSTS AND FINANCIAL MANAGEMENT SYSTEM
(Note: If a Safe Harbor Indirect Cost Rate is approved, this form is not required.) Consultant’s Full Legal Name:

Indirect Cost Rate:

I am providing the required and applicable documents as instructed on Exhibit 10-A.

Financial Management System:

Page 1 of 2 ends

Name**: _ Title**:

Signature: Date of Certification (mm/dd/yyyy):

Note: Both prime and subconsultants as parties of a contract must complete their own Exhibit 10-K forms.

Caltrans will not process local agency’s invoices until a complete Exhibit 10-K form is accepted and approved by Caltrans Audits and Investigations.

Distribution: 1) Original - Local Agency Project File
2) Copy - Consultant
3) Copy - Caltrans Audits and Investigations

Page 2 of 2 ends

March 2018
05492100.001A

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Ted Lee Senior Vice President
03/02/2022
[email protected] 949-333-6617
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed ☐ Prime Consultant X Subconsultant ☐ 2nd Tier Subconsultant Consultant Contract No. xxxx Date 4/8/2022

DIRECT LABOR
hours Actual Hourly Rate Total
1 $107.87 $107.87
2 $100.58 $201.16
1 $75.08 $75.08
1 $84.86 $84.86
2 $66.55 $133.10
1 $64.26 $64.26
2 $61.95 $123.90
3 $55.18 $165.54
4 $51.02 $204.08
1 $49.12 $49.12
4 $47.22 $188.88
4 $41.15 $164.60
1 $47.98 $47.98
4 $40.00 $160.00
2 $54.09 $108.18
2 $39.22 $78.44

0.65 $36.87 $23.97

LABOR COSTS
a) Subtotal Direct Labor Costs $1,981.02
b) Anticipated Salary Increases (see page 2 for calculation) $0.00 c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $1,981.02

FRINGE BENEFITS
d) Fringe Benefits (Rate: 34.63% ) e) Total Fringe Benefits [(c) x (d)] $686.03

INDIRECT COSTS
f) Overhead (Rate: 130.11% g) Overhead [(c) x (f)] $2,577.50 h) General and Administrative (Rate: 6.00% i) Gen & Admin [(c) x (h)] $118.86 j) Total Indirect Costs [(e) + (g) + (i)] $3,382.39
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee] 10.00% $536.34 l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
2506 $0.585 $1,466.01
2 $125.00 $250.00
6 $64.00 $384.00
at cost $0.00
at cost $0.00
at cost $0.00
l) Total Other Direct Costs $2,100.01
EXHIBIT 10-H COST PROPOSAL

COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
ICF Jones & Stokes, Inc.

Classification/Title Name
Sr Project Dir Amling, Michael
Project Dir Calvert, Brian
Project Dir Crawford, Karen
Technical Dir Lay, Keith
Managing Consultant Hoisington, Gregory
Sr Consultant III Yasui, Youji
Sr Consultant II Markham, John
Description of Item
Mileage Costs
Lodging
Meals
Equipment Rental and Supplies
Permit Fees
Project Supplies
Sr Consultant I Chmiel, Karolina
Sr Consultant I Martin, Colleen
Sr Consultant I Garcia, Johnnie
Sr Consultant II Schwartz, Paul
Sr Consultant II McGinnis, Patrick
Sr Consultant I Buscombe, Brittany
Assoc Consultant II
Sr Consultant II
Assistant Consultant
Admin Technician
Lin, Frances
Irvin, Elizabeth
Mountain-Castro, Jenelle
Edralinda, Trixia

Page 1 of 5 ends

January 2020
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) $0.00
$0.00
$0.00
$0.00
m) TOTAL SUBCOSNULTANTS' COSTS $0.00
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCOSNULTANTS [(l)+(m)] $2,100.01 TOTAL COST [(c) + (j) + (k) + (n)] $7,999.75
NOTES:

Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Subconsultant 1:

Subconsultant 2:

Subconsultant 3:

Subconsultant 4:

3. Anticipated salary increases calculation (page 2) must accompany.

Page 2 of 5 ends

January 2020

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) 44659 Avg Hourly 5 Year Contract
Rate Duration
$1,981.02 = $55.57 Year 1 Avg Hourly Rate
Avg Hourly Rate
Year 1 (2022) $55.57 + = $55.57 Year 2 Avg Hourly Rate
Year 2 (2023) $55.57 + = $57.79 Year 3 Avg Hourly Rate
Year 3 (2024) $57.79 + = $60.10 Year 4 Avg Hourly Rate
Year 4 (2025) $60.10 + = $62.51 Year 5 Avg Hourly Rate
Total Hours
per Year
Year 1 (2022) 100.00% * = 35.7 Estimated Hours Year 1
Year 2 (2023) 0.00% * = 0.0 Estimated Hours Year 2
Year 3 (2024) 0.00% * = 0.0 Estimated Hours Year 3
Year 4 (2025) 0.00% * = 0.0 Estimated Hours Year 4
Year 5 (2026) 0.00% * = 0.0 Estimated Hours Year 4
Total 100% = 35.7 Estimated Hours Year 5
Year 1 (2022) $55.57 *= $1,981.02 Estimated Hours Year 1 Year 2 (2023) $55.57 *= $0.00 Estimated Hours Year 2
Year 3 (2024) $57.79 *= $0.00 Estimated Hours Year 3
Year 4 (2025) $60.10 *= $0.00 Estimated Hours Year 4
Year 5 (2026) $62.51 *= $0.00 Estimated Hours Year 5
= $1,981.02
= $1,981.02
= $0.00 Transfer to Page 1
NOTES:

4.0%
Direct Labor Subtotal Total Hours
per Cost Proposal per Cost Proposal

35.65 2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Proposed Escalation

0.0%

4.0%

1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
36 0
0 0
0 Total Direct Labor Cost with Escalation

4. Calculations for anticipated salary escalation must be provided.

Avg Hourly Rate Estimated hours Cost per Year (calculated above) (calculated above)

35.7 Total

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours)

35.7 4.0%

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Total Hours
Completed Each Year per Cost Proposal

35.7 35.7

35.7 EXHIBIT 10-H1 COST PROPOSAL

COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

Page 3 of 5 ends

January 2020
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

Page 4 of 5 ends

January 2020
BLANK SHEET.

Certification of Direct Costs:

Prime Consultant or Subconsultant Certifying:

Name: Title *:

Signature : 4/11/2022
Email: 858-444-3930
Address:

List services the consultant is providing under the proposed contract:

Design support services during construction.
525 B Street, Suite 1700, San Diego, CA 92101
[email protected]
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable)

3. Title 23 United States Code Section 112 - Letting of Contracts Exhibit 10-H1 Cost Proposal
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Ted Lee Sr, Vice President
Date of Certification (mm/dd/yyyy):

Phone Number:

Page 5 of 5 ends

January 2020
KIMLEY-HORN AND ASSOCIATES, INC.

Exhibits 10-K and 10-H1
Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System

Page 1 of 2 ends

March 2018
EXHIBIT10-K CONSULTANTANNUALCERTIFICATION OF

INDIRECTCOSTS AND FINANCIALMANAGEMENTSYSTEM
(Note: If a Safe Harbor Indirect Cost Rate is approved, this form is not required.) Consultant’s Full Legal Name:

Important: Consultant means the individual or consultant providing engineering and design related services as a party of a contract with a recipient or sub-recipient of Federal assistance. Therefore, the Indirect Cost Rate(s) shall not be combined with its parent company or subsidiaries. % OR
% and Field Office Rate (if applicable) %
% (if applicable)
Fiscal period *
* Fiscal period is annual one year applicable accounting period that the Indirect Cost Rate was developed (not the contract period). The Indirect Cost Rate is based on the consultant’s one-year applicable accounting period for which financial statements are regularly prepared by the consultant.

I have reviewed the proposal to establish an Indirect Cost Rate(s) for the fiscal period as specified above and have determined to the best of my knowledge and belief that:
x All costs included in the cost proposal to establish the indirect cost rate(s) are allowable in accordance with the cost principles of the Federal Acquisition Regulation (FAR) 48, Code of Federal Regulations (CFR), Chapter 1, Part 31 (48 CFR Part 31); x The cost proposal does not include any costs which are expressly unallowable under the cost principles of 48 CFR Part 31;
x The accounting treatment and billing of prevailing wage delta costs are consistent with our prevailing wage policy as either direct labor, indirect costs, or other direct costs on all federallyfunded A&E Consultant Contracts. x All known material transactions or events that have occurred subsequent to year-end affecting the consultant’s ownership, organization, and indirect cost rates have been disclosed as of the date of this certification.

I am providing the required and applicable documents as instructed on Exhibit 10-A.

Financial Management System:

Our financial management system has the following attributes:
x Account numbers identifying allowable direct, indirect, and unallowable cost accounts; x Ability to accumulate and segregate allowable direct, indirect, and unallowable costs into separate cost .LPOH\+RUQDQG$VVRFLDWHV,QF
Indirect Cost Rate:

Combined Rate
Home Office Rate

Facilities Capital Cost of Money
WR
Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System

Page 2 of 2 ends

March 2018
accounts;
x Ability to accumulate and segregate allowable direct costs by project, contract and type of cost; x Internal controls to maintain integrity of financial management system; x Ability to account and record costs consistently and to ensure costs billed are in compliance with FAR; x Ability to ensure and demonstrate costs billed reconcile to general ledgers and job costing system; and x Ability to ensure costs are in compliance with contract terms and federal and state requirement Cost Reimbursements on Contracts:

I also understand that failure to comply with 48 CFR Part 16.301-3 or knowingly charge unallowable costs to Federal-Aid Highway Program (FAHP) contracts may result in possible penalties and sanctions as provided by the following:
x Sanctions and Penalties - 23 CFR Part 172.11(c)(4)
x False Claims Act - Title 31 U.S.C. Sections 3729-3733 x Statements or entries generally - Title 18 U.S.C. Section 1001 x Major Fraud Act - Title 18 U.S.C. Section 1031
All A&E Contract Information:
x
Engineering services that the consultant received in the last three fiscal periods. x The number of states in which the consultant does business is . x Years of consultant’s experience with 48 CFR Part 31 is . x Audit history of the consultant’s current and prior years (if applicable) I, the undersigned, certify all of the above to the best of my knowledge and belief and that I have reviewed the Indirect Cost Rate Schedule to determine that any costs which are expressly unallowable under the Federal cost principles have been removed and comply with Title 23 U.S.C. Section 112(b)(2), 48 CFR Part 31, 23 CFR Part 172, and all applicable state and federal rules and regulations. I also certify that I understand that all documentation of compliance must be retained by the consultant. I hereby acknowledge that costs that are noncompliant with the federal and state requirements are not eligible for reimbursement and must be returned to Caltrans.

Name**: _ Title**:

Signature:

Email**:

Date of Certification (mm/dd/yyyy):

Phone Number**:
**An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President, a Chief Financial Officer, or equivalent, who has authority to represent the financial information used to establish the indirect cost rate.

Note: Both prime and subconsultants as parties of a contract must complete their own Exhibit 10-K forms.

Caltrans will not process local agency’s invoices until a complete Exhibit 10-K form is accepted and approved by Caltrans Audits and Investigations.

Distribution: 1) Original - Local Agency Project File
2) Copy - Consultant
3) Copy - Caltrans Audits and Investigations
܆ Cognizant ICR Audit ܆ Local Gov’t ICR Audit ڧ Caltrans ICR Audit ܆ CPA ICR Audit ܆ Federal Gov’t ICR Audit
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03/02/2022
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7RWDOSDUWLFLSDWLRQDPRXQWB
0BBBRQDOO6WDWHDQG)$+3FRQWUDFWVIRU$UFKLWHFWXUDO Local Assistance Procedures Manual EXHBIT 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed
Consultant
Project No. Contract No. Date 4/6/2022

DIRECT LABOR
Hours
5 15
10 44
70 9

LABOR COSTS
a) Subtotal Direct Labor Costs
b) Anticipated Salary Increases (see Anticpated Salary Increases page for calculation) c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 9,213.18

INDIRECT COSTS
d) Fringe Benefits ( Rate: 0.00% ) e) Total Fringe Benefits [(c) x (d)] $ - f) *FCCM ( Rate: 0.31% ) 28.56 $
h) Overhead ( Rate: 194.46% ) i) Overhead [(c) x (h)] $ 17,915.95 j) TOTAL INDIRET COSTS [(e) + (g) + (i)] $ 17,944.52
FIXED FEE k) *TOTAL FIXED FEE [(c) + (e) + (i)* fixed fee 10% ] $ 2,712.91 Quatity Unit
1 LS
l) TOTAL OTHER DIRECT COSTS $ 129.39
Subconsultant 1: $
$ -
$ 129.39
TOTAL COST [(c) + (j) + (k) + (n)] $ 30,000.00
(m) TOTAL SUBCONSULTANS' COSTS
(n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] m) SUBCONSULTANTS' COSTS
g) FCCM [(c) x (f)
l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE
Description of Item Unit Cost Total
Reprographics $129.39 129.39 $
$ 8,718.66
$ 494.52
$ 3,442.60
Project Support Jessica Johnson; Jennifer Tran;
Tamara Penticoff $40.14 361.26 $
Professional II Ian Allegoren $65.40 654.00 $
Professional I Caroline Dethlefsen $55.20 2,428.80 $
Exhibit 10-H1 Cost Proposal
Cost-Plus-Fixed Fee or Lump Sum or Firm Fixed Price Contracts (Design, Engineering and Environmental Studies)
Kimley-Horn and Associates, Inc.
*Kimley-Horn's Indirect Cost Rate includes FCCM
of 0.31%. Fee/Profit is not applied on FCCM
portion of Kimley-Horn's Indirect Cost Rate.

Sr. Professional II Dennis Landaal; Andy Sanford $101.53 507.65 $ Sr. Professional I Jason Valencia $88.29 1,324.35 $
Classification/Title Name Actual Hourly Rate Total
Analyst Alissa Maxon $49.18
Prime Consultant Subconsultant 2nd Tier Subconsultant

Page 1 of 3 ends

January 2020 05492100.001A
Local Assistance Procedures Manual EXHBIT 10-H1
Cost Proposal

1. Calculate average hourly rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor
Subtotal
per Cost
Proposal
Total Hours
per Cost
Proposal
Avg Hourly
Rate
$ 8,718.66 / 153 = $56.98 Year 1 Avg Hourly Rate

2. Calculate hourly rate for all periods (Increase the Average hourly rate for a period by proposed escalation %) Avg Hourly
Rate
Proposed
Escalation
Year 1 $56.98 + 4% = $59.26
Year 2 $59.26 + 4% = $61.63
Year 3 $61.63 + 4% = $64.10 Year 4 Avg Hourly Rate
Year 4 $64.10 + 4% = $66.66 Year 5 Avg Hourly Rate
Estimated %
Completed
Each Period
Total Hours
per Cost
Proposal
Total Hours
per Period
Year 1 5.00% * 153 = 7.65 Estimated Hours Year 1
Year 2 50.00% * 153 = 76.5 Estimated Hours Year 2
Year 3 45.00% * 153 = 68.85 Estimated Hours Year 3
Year 4 0.00% * 153 = 0 Estimated Hours Year 4
Year 5 0.00% * 153 = 0 Estimated Hours Year 5
Total 100% Total = 153

4. Calculate Total Costs including Escalation (Multiply average hourly rate by the number of hours) Avg Hourly
Rate
Estimated
Hours
(calculated
above)
(calculated
above)
Year 1 $56.98 * 7.65 = $435.93 Estimated Hours Year 1
Year 2 $59.26 * 76.5 = $4,533.70 Estimated Hours Year 2 Year 3 $61.63 * 68.85 = $4,243.55 Estimated Hours Year 3 Year 4 $64.10 * 0 = $0.00 Estimated Hours Year 4
Year 5 $66.66 * 0 = $0.00 Estimated Hours Year 5
= $9,213.18
= $8,718.66
= $494.52 Transfer to Page 1
Period 1 = Contract inception through 6/30/22 Period 2 = 7/1/21 through 6/30/23 Period 3 = 7/1/23 through 6/30/24 Period 4 = 7/1/24 through 6/30/25 Period 5 = 7/1/25 through 6/30/26 Total Direct Labor Cost with Escalation
Direct Labor Subtotal before escalation
Estimated total of Direct Labor Salary

3. Calculate estimated hours per year (Multiply estimate % each period by total hours Cost
Per Period
5 Year
Contract Duration
Year 2 Avg Hourly Rate
Year 3 Avg Hourly Rate
Exhibit 10-H1 Cost Proposal
Actual Cost-Plus-Fixed Fee or Lump Sum or Firm Fixed Price Contracts (Calculations for Anticipated Salary Increases)

Page 2 of 3 ends

January 2020
Local Assistance Procedures Manual EXHBIT 10-H1
Cost Proposal
Name: Title*:

Signature: Date of Certification (mm/dd/yyyy): 4/6/2022 Email: Phone Number:

Address:

List services the consultant is providing under the proposed contract:
[email protected] 619-234-9411
401 B Street, Suite 600, San Diego, CA 92101
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

Engineering Services

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of

6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Prime Consultant or Subconsultant Certifying:

Anthony Podegracz Vice President
Certification of Direct Costs:

I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures Exhibit 10-H1 Cost Proposal

Page 3 of 3 ends

January 2020

Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System EXHIBIT 10-KCONSULTANT ANNUAL CERTIFICATION OF

INDIRECT COSTS AND FINANCIAL MANAGEMENT SYSTEM
(Note: If a Safe Harbor Indirect Cost Rate is approved, this form is not required.) Consultant’s Full Legal Name:

Indirect Cost Rate:

I am providing the required and applicable documents as instructed on Exhibit 10-A.

Financial Management System:

Page 1 of 2 ends

Name**: _ Title**:

Signature: Date of Certification (mm/dd/yyyy):

Note: Both prime and subconsultants as parties of a contract must complete their own Exhibit 10-K forms.

Caltrans will not process local agency’s invoices until a complete Exhibit 10-K form is accepted and approved by Caltrans Audits and Investigations.

Distribution: 1) Original - Local Agency Project File
2) Copy - Consultant
3) Copy - Caltrans Audits and Investigations

Page 2 of 2 ends

March 2018

Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Note: Mark-ups are Not Allowed ☐ Prime Consultant ☐ Subconsultant ☐ 2nd Tier Subconsultant Consultant __________________________________________________________ Project No. _______________________ Contract No. ____________________ Date ____________________

DIRECT LABOR
Classification/Title Name Hours Actual Hourly Rate Total ____________________________
____________________________
____________________________
____________________________
________
________
________
________

LABOR COSTS
a) Subtotal Direct Labor Costs
b) Anticipated Salary Increases (see page 2 for calculation) _______________
_______________
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] _______________

INDIRECT COSTS
d) Fringe Benefits (Rate: _____ )
f) Overhead (Rate: _____ )
e) Total Fringe Benefits [(c) x (d)] _______________
g) Overhead [(c) x (f)] _______________
h) General and Administrative (Rate: ___ __ ) i) Gen & Admin [(c) x (h)] _______________

FIXED FEE
j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] _______________ k) TOTAL FIXED FEE [(c) + (j)] x fixed fee ______ ] ______________ l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Description of Item Quantity Unit Unit Cost Total
l) TOTAL OTHER DIRECT COSTS
m) SUBCONSULTANTS’ COSTS (Add additional pages if necessary) Subconsultant 1:

Subconsultant 2:

Subconsultant 3:

Subconsultant 4:
m) TOTAL SUBCONSULTANTS’ COSTS
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l)+(m)] ___________________ TOTAL COST [(c) + (j) + (k) + (n)] _____________________ NOTES:

3. Anticipated salary increases calculation (page 2) must accompany.

Page 1 of 9 ends

January 2020
Anticipated Salary Increases (CA) 4%
1 58.18 Year 1 Ave Hourly Rate
2 60.51 Year 2 Ave Hourly Rate
3 68 Year 1 Hours
68 Year 2 Hours
4 3956.12 Year 1 Rate * Hours
4114.36 Year 2 Rate * Hours
8070.48 Sum of Years (Labor)

Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
EXHIBIT 10-H 1 COST PROPOSAL Page 3 of 3
Certification of Direct Costs:

I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal{s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principles {GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service

6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board {when applicable)
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements.

Costs that are noncom pliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate{s).

Prime Consultant or Subconsultant Certifying:

Name: ______________ _ Title*:

Signature: ______ _____ _ _ Date of Certification {mm/dd/yyyy): ____ _ Email: _____ _______ _ Phone Number:

Address: ________________________________ _
*An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

List services the consultant is providinq under the proposed contract:

Page 3 of 9 ends

January 2020
TATSUMI AND PARTNERS, INC.

INDIRECT COSTS AND FINANCIAL MANAGEMENT SYSTEM
(Note: If a Safe Harbor Indirect Cost Rate is approved, this form is not required.) Consultant’s Full Legal Name:

Indirect Cost Rate:

I am providing the required and applicable documents as instructed on Exhibit 10-A.

Financial Management System:

Page 1 of 2 ends

March 2018
01/01/2020 to 12/31/2020
Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System accounts;
• Ability to accumulate and segregate allowable direct costs by project, contract and type of cost; • Internal controls to maintain integrity of financial management system; • Ability to account and record costs consistently and to ensure costs billed are in compliance with FAR; • Ability to ensure and demonstrate costs billed reconcile to general ledgers and job costing system; and • Ability to ensure costs are in compliance with contract terms and federal and state requirement Cost Reimbursements on Contracts:

Name**: _ Title**:

Signature: Date of Certification (mm/dd/yyyy):

Note: Both prime and subconsultants as parties of a contract must complete their own Exhibit 10-K forms.

Caltrans will not process local agency’s invoices until a complete Exhibit 10-K form is accepted and approved by Caltrans Audits and Investigations.

Distribution: 1) Original - Local Agency Project File
2) Copy - Consultant
3) Copy - Caltrans Audits and Investigations

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March 2018
3,050,372.
1 36
04/06/2022
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

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January 2020
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Note: Mark-ups are Not Allowed ☐ Prime Consultant ☒ Subconsultant ☐ 2nd Tier Subconsultant Consultant _Tatsumi and Partners, Inc._______________________________________________________ Project No. _______________________ Contract No. ____________________ Date _04/06/2022______

DIRECT LABOR
Classification/Title Name Hours Actual Hourly Rate Total Sr.

Principal/Principal
in Charge/QC David Tatsumi________________ 2_______ $ 92.31________ $ 184.62_______ Sr. Associate/Project
Manager Michael Aceves_______________ 6_______ $ 55.81________ $ 334.86_______ Sr. Tech Staff/Site
Coordination Sambath Ork _________________ 2_______ $ 42.50________ $ 85.00_______ Sr. Designer/Lead
Site Coordination Jimmy Ogata_________________ 4_______ $ 41.00________ $ 164.00______

LABOR COSTS
a) Subtotal Direct Labor Costs $ 1,976.13________
b) Anticipated Salary Increases (see page 2 for calculation) $ __0____________ c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 1,976.13

INDIRECT COSTS
d) Fringe Benefits (Rate: _____%) e) Total Fringe Benefits [(c) x (d)] $ _______________ f) Overhead (Rate: 176%) g) Overhead [(c) x (f)]$ 3,477.99__________ h) General and Administrative (Rate: _____%) i) Gen & Admin [(c) x (h)] $ _______________ j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 3,477.99
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 10__%] $ 545.41 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Description of Item Quantity Unit Unit
Cost
Total
Mileage Costs 0 .585 $ $
Equipment Rental and Supplies 0 $ $
Permit Fees 0 $ $
Plan Sheets 0 $ $
Test 0 $ $
l) TOTAL OTHER DIRECT COSTS $
m) SUBCONSULTANTS’ COSTS (Add additional pages if necessary) Subconsultant 1: $
Subconsultant 2: $
Subconsultant 3: $
Subconsultant 4: $
m) TOTAL SUBCONSULTANTS’ COSTS $
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l)+(m)] $ ___________________ TOTAL COST [(c) + (j) + (k) + (n)] $ 5,999.53
NOTES:
05492100.001A
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

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January 2020
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

DIRECT LABOR
Classification/Title Name Hours Actual Hourly Rate Total Tech Staff III/RFI
Lead Weywantheawy Kang__________ 14______ $ 37.50________ $ 525.00_______ Tech Staff III/Site
Coordination Kenton Quinn _______________ 4_______ $ 36.00________ $ 144.00_______ Tech Staff II/RFI Guadalupe Rodriguez__________ 10______ $ 28.50________ $ 285.00_______ Tech Staff II/RFI Alexa Miranda Flores__________ 8.9_____ $ 28.50________ $ 253.65_______

LABOR COSTS
a) Subtotal Direct Labor Costs $ 1,976.13________
b) Anticipated Salary Increases (see page 2 for calculation) $ _0_____________ c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 1,976.13

INDIRECT COSTS
d) Fringe Benefits (Rate: _____%) e) Total Fringe Benefits [(c) x (d)] $ _______________ f) Overhead (Rate: 176%) g) Overhead [(c) x (f)]$ 3,477.99__________ h) General and Administrative (Rate: _____%) i) Gen & Admin [(c) x (h)] $ _______________ j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 3,477.99
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 10__%] $ 545.41 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Description of Item Quantity Unit Unit
Cost
Total
Mileage Costs $ $
Equipment Rental and Supplies $ $
Permit Fees $ $
Plan Sheets $ $
Test $ $
l) TOTAL OTHER DIRECT COSTS $
m) SUBCONSULTANTS’ COSTS (Add additional pages if necessary) Subconsultant 1: $
Subconsultant 2: $
Subconsultant 3: $
Subconsultant 4: $
m) TOTAL SUBCONSULTANTS’ COSTS $
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l)+(m)] $ ___________________ TOTAL COST [(c) + (j) + (k) + (n)] $ 5,999.53
NOTES:

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January 2020

3. Anticipated salary increases calculation (page 2) must accompany.

EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3

COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor
Subtotal per Cost
Proposal
Total Hours per
Cost Proposal
Avg
Hourly
Rate
5 Year
Contract
Duration
$5,999.53 50.9 = $50.00 Year 1 Avg
Hourly Rate

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Avg Hourly Rate Proposed Escalation
Year 1 $117.87 + 4% = $51.00 Year 2 Avg Hourly Rate
Year 2 $122.58 + 4% = $52.02 Year 3 Avg Hourly Rate
Year 3 $127.49 + 4% = $53.06 Year 4 Avg Hourly Rate
Year 4 $132.59 + 4% = $54.12 Year 5 Avg Hourly Rate

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Completed
Each Year
Total Hours per Cost
Proposal
Total Hours per
Year
Year 1 100.0% * 50.9 = 50.9 Estimated Hours Year 1
Year 2 0.0% * 0 = 0 Estimated Hours Year 2
Year 3 0.0% * 0 = 0 Estimated Hours Year 3
Year 4 0.0% * 0 = 0 Estimated Hours Year 4
Year 5 0.0% * 0 = 0 Estimated Hours Year 5
Total 0% Total = 50.9

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate
(calculated above)
Estimated hours
(calculated above)
Cost per
Year
Year 1 $117.87 * 50.9 = $5,999.53 Estimated Hours Year 1 Year 2 $0 * 0 = $0 Estimated Hours Year 2
Year 3 $0 * 0 = $0 Estimated Hours Year 3
Year 4 $0 * 0 = $0 Estimated Hours Year 4
Year 5 $117.87 * 50.9 = $0 Estimated Hours Year 5
Total Direct Labor Cost with Escalation = $5,999.53
Direct Labor Subtotal before Escalation = $5,999.53
Estimated total of Direct Labor Salary
Increase
=
$0
Transfer to Page 1
NOTES:

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

4. Calculations for anticipated salary escalation must be provided.

Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

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January 2020
EXHIBIT 10-H1 COST PROPOSAL Page 3 of 3
Certification of Direct Costs:

I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service

Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Prime Consultant or Subconsultant Certifying:

Name: Beverly Kawamoto Title *: Vice President
Signature : Date of Certification (mm/dd/yyyy): 04/05/2022 Email: [email protected] Phone Number (949) 453-9901 Address: 49 Discovery, Suite 120, Irvine, CA 92618
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

List services the consultant is providing under the proposed contract:

Landscape Architecture.

Barstow City CouncilMay 16, 2022

Barstow City Council
May 16, 2022