Joint Special Council/BFPD
09/19/22 06:00 PM
Waste Water Plant
Wesley Garrison
Contract
Doc ID: 5110
AGENDA ITEM
AGENDA MATTER:
BIOSOLIDS REMOVAL AND DISPOSAL CONTRACT
EXECUTIVE SUMMARY:
Staff has been working to review proposals submitted to the City of Barstow in response to the Request for Proposal (RFP) for a firm to provide the means of removal and disposal of the City’s Wastewater Treatment Plant’s bio-Solids. A total of two (2) proposals were submitted by the deadline of August 15, 2022. Of the responses received, Synagro (Consultant) submitted the lowest responsible proposal.
Bidder Price
Holloway Environmental $65.50 / Wet ton
Synagro $47.39 / Wet ton
Staff recommends awarding the Removal and Disposal of Bio-Solids contract to the low-bidder, Synagro.
DISCUSSION:
The overall RFP package requested that the Consultant use and furnish, at the firm’s own expense, all labor, equipment, and materials necessary for the satisfactory performance of the removal and disposal of “Class A, Class B, or Class Sub-B Bio Solids” work. Bio-solids material is defined as municipal sewage sludge resulting from the treatment of wastewater at the plant.
Further requirements listed in the RFP included that the Contractor:
Meet and remain in compliance at all times during the Agreement with all applicable Federal, State, and local laws, permits and regulations (“Government Regulations”) applicable to the services.
Maintain processing and reuse capacity for the materials provided by the customer during the term of the Agreement.
Maintain at all times during the Agreement an accident and emergency spill response plan and provide customer with a copy upon request.
Maintain complete and accurate records including weight tickets from certified weigh master scales of the materials received and provide customer with any requested reports. Transportation will pick-up during the hours of 6:00 a.m. to 12:00 p.m. Provide the Customer with the facilities composting annual report no later than January 15th of each year.
The contract must be registered as a composting facility with the Environmental Protection Agency (EPA) and provide their annual report by the EPA’s deadline.
Joint Special Council/BFPD
09/19/22 06:00 PM
Waste Water Plant
Wesley Garrison
Contract
Doc ID: 5110
AGENDA ITEM
Provide a 24-hour telephone number for emergency callout service when needed.
FISCAL IMPACT:
The WWTP has budgeted for this appropriation within account number 605.605.601.06.630.
RECOMMENDED ACTION:
Staff recommends that the City Council take the following actions:
1. Award the bio-solids Professional Services Agreement to the low bidder, Synagro.
2. Reject all other bids based upon the highest bid exceeding Synagro's bid.