Ciry of Barsion
Received:
Community Promotional Fund Application
AUG 3 1 2022
APPLICANT INFORMATION:
Name of applicant: Edythe Seehafer, Treasurer, SI of BarstoWierk services, Soroptimist International of the Barstow Area
Name of organization or group represented:
P.O. Box 876, Barstow CA. 92312
Mailing address:
760-447-0702 (Louise) or 442-247-9685 (Edy
Contact phone number(s):
Non-Profit? Yes No If no, are you partnering with a non-profit:
PROJECT DESCRIPTION:
Amount requested: $n/a
The fee waiver will lower event cost
What will the funds be used for?
and maximize funds raised for local girls and local NPOs.
When will the activity take place? December 4, 2022
Where will the activity take place? Harvey House
Why are the funds needed? Requesting a fee waiver for the use of the Harvey House for our luncheon fundraiser.
How many Barstow area residents are involved with this organization? 30 125
How many spectators will watch this activity?
Please describe how this activity will benefit Barstow. If additional space is necessary, please attach additional sheets:
Major annual fundraiser for Soroptimist - Raises funds for community service awards and multiple local NPOs such as Desert Sanctuary and New Hope Village and other organizations that provide community services to youth and women of the Barstow area.
Rev. August 2013 Community Promotional Fund Application Page 1 With this application, please attach the following:
1. A detailed budget stating the total cost of the activity or event, all sources and amounts of funding, and all expenses;
2. A description of the organization's or group's purpose or objective.
By signing below, I declare that I have read the City's Community Promotional Fund Policy and agree to all its terms and conditions. I understand that an incomplete application will not be accepted and that the organization or applicant will not be considered for funding. (If the application is being submitted on behalf of an organization or school, an additional signature is required.) Edythe M. Seehafer Edythe M. Seehafer Edythe Seehafer 8/31/22 2022.08.31 14:16:15-0700'
Signature of Applicant Applicant Name (printed) & Date
Youre Weller
School Principal or Organization
President/Director Signature
(if applicable)
Rev. August 2013 Community Promotional Fund Application Page 2 2022 Mickey & Minnie Mouse Themed Soroptimist of Barstow 39th Annual Fashion Show Expenses
Projected Actual
Christras Tree for rattle 250.00
Tableware/dacorations 250.00
Gifts for under tree 500.00
$750 - Donated gifts under tree 0.00 $0.00
Rattle and Event Tickets 200.00
Lunch catered (Barstay Senior Ct) 1,200.00
Harvey House rental if foe waivored) 0.00
$300 - Donated Outers of Barstow Modets 0.00
Income
Projected Actual
Luncheon Recoipts 3,000.00
Raffic Ticket Salos 2,000.00
Sponsorships 2,500.00
Cash Donations 500.00
8,000.00 2,400.00
PROAT 5,600.00
About Soroptimist International of the Barstow Area
Soroptimist International (or SI) is a worldwide
organization established in 1921 with more than 75,000
members in 130 countries, comprised of women using our
unified strength, and working on various service projects to advance educational opportunities, human rights and
the status of women. Si also has consultative status on the U.N. Economic and Social Council and works thru this council to promote our educational and human rights
goals for women.
SI of the Barstow Area is a member of Region 1
(comprising Southern California clubs) within Sl of the Americas, headquartered in Philadelphia PA.
Our local Soroptimist International of the Barstow Area club focuses on women and girls in the Barstow Area,
through volunteer activities in the community, supporting area charities, and providing recognition to special
women and girls helping to make this a better community to live, work and play in.
Our three annual signature award programs are:
-the Scotti Dole Award, which recognizes and honors
women who have worked to improve the lives of other
women and girls through their professional and/or
volunteer work in our community.
--the Live your Dream Award, which recognizes the
efforts of local women who have overcome enormous
obstacles, including poverty, domestic violence and/or
drug and alcohol abuse in our community; and
-the Barstow Area Youth Community Service Award,
which recognizes Barstow Area young women (13-18
vears old who are working to improve their local
in the community.
In addition, SI of the Barstow Area hosts an annual Bee Confident Conference for area teen-age girls to expose
them to successful women in the area, resources, and
potential career opportunities, and provides support to the annual Bee Confident Conference for younger girls.
Soroptimist International
of the Americas
1709 Spruce Street
Philadelphin, PA
SOROPTIMIST 19703-6103 LISA
Best for Women
April 28, 2003
215 893 90X00 PHONE
235 893 5200 FAX
Judy Zimmerman, Treasurer [email protected] E-MAIL
Soroptimist International of Barstow Area, CA
26466 Community
Barstow, CA 92311 aw.soroptimist.org URL
Dear Judy,
Soroptimist International of Barstow Area, CA has been included in the federation's group Please note on page 2 of the enclosed letter the information that must be available for public inspection upon request. Note also, that certain income may be subject to unrelated business income tax (UBIT). Unrelated business income is defined as "income from a trade or business. regularly carried on, that is not substantially related to the charitable purpose that is the basis for the organization's exemption." IRS publication 598 deals with this subject. If you are in doubt, please ask us or consult with a non-profit tax consultant.
Always use the CLUB'S employee identification number (EIN). Your club's EIN is 95-3527128.
Never use SIA'S EIN. The club's EIN should be used on all bank accounts, IRS or state filings and other legal or accounting documents. It is a unique identifier, like a personal social security umber and should be protected and maintained by the club indefinitely. If for any reason you change your EIN, headquarters must be notified.
All club tinancial reports and audits should be prepared in a timely manner and must be kept on file in the club. SIA will NOT be filing any consolidated financial reports with the IRS. If the club changes its fiscal year, SIA and the IRS should be notified.
The paperwork that you submitted is on file here at headquarters and must be retained for the IRS.
Copies of both the request for inclusion and the letter of agreement that your club signed should be kept with the club's permanent records. The agreement is as binding as Soroptimist law and failure to meet the requirements of this agreement might jeopardize your club's good standing. If the club revises its bylaws, please send a copy to headquarters after adoption. While we reviewed bylaws only for possible conflict with the IRS requirements for 501(c)(3) organizations, we did notice that many club bylaws are very outdated. Sample club bylaws are available and we will begin reviewing them to make sure that they reflect modern club culture and operation. If you haven't revised your bylaws in the last 15 years, they are probably due for complete revision.
All of the above requirements are not new. These same rules applied to clubs under SIA's old 501(c)(4) group exemption, but the new designation has increased benefits and therefore is monitored by the IRS more closely. The new exemption means that the club is now able to receive grants and corporate contributions to help conduct projects and programs that meet our Improzing the lives of momen and girls,
in local commumities
and throughout
the world.
tax exempt purpose. Participating in SIA identifying programs like Women's Opportunity Awards, Violet Richardson Awards and the prevention of domestic violence initiatives will help ensure that your club is fulfilling its purpose. Make sure that your club is familiar with SIA's strategic plan and choose club projects that fit under the strategic goals and objectives. The plan is available right on the SIA home page www.soroptimist.org. On the home page, just click "Our Individuals may also make tax deductible donations to the club. All donations should be acknowledged. Receipts MUST be issued for donations greater than $250. This can be done in letter form. Neither SIA nor the club should give individual tax advice, but as of this date, members who itemize deductions may include the SI and SIA portion of their dues as a charitable donation. Region and club dues may also be deductible if nothing of substantial extrinsic value is received in return. Hence, if your dues payment includes meal assessments, you shouldn't deduct that portion for meals consumed. Expenses to attend conventions and conferences may also be deductible with certain limitations. As always, members should be instructed to consult their own Individuals contributing to SIA should send their checks, payable to Soroptimist International of the Americas, directly to headquarters and these donations will be acknowledged with a receipt and credited towards recognition programs like the Laurel Society. Legacies and bequests are deposited in the Endowment Fund. Clubs and regions are generally not equipped to handle largi bequests, especially if they contain donor restrictions. Members wishing to support Soroptimist should be encouraged to name SIA in their estate planning for large gifts, rather than the local club.
Large bequests at the local level can become such a substantial part of the local club's assets that the IRS might consider the club to be a private foundation and therefore not eligible to be included in SIA's group exemption. While clubs should have reasonable levels of reserves available, our purpose is not to amass wealth, but conduct projects and programs that make a difference for women.
Remember that this 501(c)(3) group exemption is a federal designation. The exemption is from federal taxes only. Your state may have additional tax and filing requirements for not for profit organizations. It is up to the club to know the rules in their state and local jurisdictions.
If you have any questions, please don't hesitate to contact us at headquarters. We are pleased to be able to provide this service to your club and to include the club in our group exemption. The average cost to secure such a designation on your own would have cost about $1800. We hope that you will be generous in remembering SIA when making charitable distributions from your fundraisers. SIA needs both dues and donations to continue providing quality programs, products and services to our 44,000 members in 1500 clubs in 19 countries.
Sincerely,
Leigh Sit
Leigh Wintz, CAE
Executive Director
Form 990-N (e-Postcard) e
Organizations who have filed a 990-N (e-Postcard) annual electronic notice. Most small organizations that receive less than $50,000 fall into this category. › Tax Year 2021 Form 990-N (e-Postcard)
2021(0101 2023 -06/30/2022) 550,0 receipts not greater shan; Brie Sat 92322
55-527128 Or anization has terminated:
perinal one's name and addres:
Soro timist intermaional or he Americas inc
Website URL: