RESOLUTION NO. 4636 - 2011
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW
ESTABLISHING THE WASTEWATER ENTERPRISE FUND AD HOC
COMMITTEE
THE CITY COUNCIL OF THE CITY OF BARSTOW HEREBY FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:
Section 1. The City Council of the City of Barstow, in order to facilitate the orderly renovation of the City's wastewater treatment plant and collection system, wishes to establish an Ad Hoc advisory committee.
Section 2. The City Council of the City of Barstow hereby establishes an Ad Hoc advisory committee consisting of two Council Members appointed by the City Council.
The committee is to be known as the "Wastewater Enterprise Fund Ad Hoc Committee." Technical support is to be provided to the Wastewater Enterprise Fund Ad Hoc Committee by staff members assigned by the city manager. One representative from the current wastewater treatment plant operator, United Water, will also be assigned to the committee.
Section 3. Sunset Date. The Wastewater Enterprise Fund Ad Hoc Committee will sunset on December 31, 2012 unless the City Council takes action before then to renew its mandate.
Section 4. The City Council of the City of Barstow establishes the Wastewater Enterprise Fund Ad Hoc Committee to advise the City Council with regard to certain matters. Specifically, the Council is asking that:
1. The Committee shall review current construction projects relating to the renovation of the wastewater treatment plant funded by the Economic Development Administration Grant, the Environmental Protection Administration Grant, City's Capital Enterprise Fund, and the Johnson Controls, Inc. Energy Savings Agreement.
2. The Committee shall review collection system construction projects funded by the recent sewer rate increase to verify that the fees are being used properly.
3. The Committee will be familiar with the Wastewater Enterprise Fund and inform the Council on the status of the fund.
4. The Committee shall provide an update to the full Council quarterly on the progress of these projects.
Section 5. The Wastewater Enterprise Fund Ad Hoc Committee may, at its discretion, establish a regular schedule of meetings, including the time and place of such meeting.
However, the Wastewater Enterprise Fund Ad Hoc Committee shall be required to meet at least once in each quarter of the fiscal year.
Section 6. Records of the Proceedings of the Wastewater Enterprise Fund Ad Hoc Committee.
The Wastewater Enterprise Fund Ad Hoc Committee may, at its discretion, maintain a record of Committee proceedings via tape recordings. Should the Committee elect to do this, such tape recordings shall be maintained by the City for a minimum of 30 days following the date of the Committee's meeting.
Section 7. The Wastewater Enterprise Fund Ad Hoc Committee is formed as a long- standing Committee. Therefore, the Committee must meet the requirements of the Brown Act in terms of agendas and notices.
Section 8. Nature of Committee. The Wastewater Enterprise Fund Ad Hoc Committee is ad hoc and advisory in nature. That is, the Committee shall not have authority to act on behalf of the full City Council on those matters requiring City Council action. Rather, the Committee may present its recommendations on those issues requiring City Council action to the full City Council for consideration and action at a regular or special meeting of the City Council.
PASSED, APPROVED AND ADOPTED THIS 19** day of September, 2011.
ATTEST:
Allani V. Consino Cre
JoAnne V. Cousino, City Clerk
SEPT. 80, 1847
1, JoAnne V. Cousino, City Clerk of the City of Barstow and ex-officio Clerk of the City Council DO HEREBY CERTIFY UNDER PENALTY OF PERJURY that the foregoing is a true and correct copy of Resolution No. 4636-2011, was adopted by said City Council at a regular meeting held on September 19, 2011, by the following vote:
AYES: Council Members Silva and Hailey, Mayor Pro Tem Hackbarth-Mclntyre and Mayor Gomez
NOES: Council Member Saenz
ABSENT: None
ABSTAIN: None
JoAnne V. Cousino, City Clerk
THE CITY OF
@ BARSTOW
CROSSROADS OF OPPORTUNITY
AGENDA MATTER:
Resolution establishing the Wastewater Enterprise Fund Ad Hoc Committee EXECUTIVE SUMMARY:
The City Council desires to reconvene the Wastewater Reclamation Facility Improvement Project Subcommittee to evaluate wastewater operations and future capital improvements to the City's wastewater system. Statt has agendized this matter along with Resolution No. 4656 - 2011 for Council consideration.
Two Committee members were selected by Council during the reorganization of the City Council on December 6, 2010. Mayor Joe Gomez and Mayor Pro Tem Julie Mcintyre were selected as committee members. An organizational meeting for this committee was held on July 26, 2011.
DISCUSSION:
The City Council desires to reconvene the Wastewater Reclamation Facility Improvement Project Subcommittee to facilitate the orderly renovation of the City's wastewater treatment plant and collection system. Mayor Joe Gomez and Mayor Pro Tem Julie Montyre were selected as the Committee to represent the Council during the December 6, 2010 reorganization of the City Council. On July 26, 2011, the Wastewater Reclamation Facility Improvement Project Subcommittee held its meeting. The Committee elected a Chairperson, Mayor Pro Tem Julie Mcintyre, established the new name of the committee as the "Wastewater Enterprise Fund Ad Hoc Committee," and decided that the membership of the Committee would be comprised of the two Council Members (Mayor and Mayor Pro Tem) selected by the City Council, staff members appointed by the city manager, and one representative from United Water.
The Committee members recommends that the primary focus of this committee should be to:
1. Review current construction projects related to the renovation of the wastewater treatment plant funded by the Economic Development Administration grant, the Environmental Protection Agency Grant, City's Capital Enterprise Fund, and the Johnson Controls, Inc. Energy Savings Agreement.
2. Review the collection system construction projects funded by the recent sewer rate increase to verify that the fees are being used properly.
3. Become familiar with the Wastewater Enterprise Fund and inform the Council on the status of the fund.
4. Update the full Council quarterly on the progress of these projects. (Continued on next page) DefItem: Silvalsrenz
41-0-0 Approved
RECOMMENDED ACTION: /Saenz roted No,
Approve Resolution 165 - 2011 changing the name of the Wastewater Reclamation Facilit Improvement Project Subcommittee to the Wastewater Enterprise Fund Ad Hoc Committee and approve the Committees roles and responsibilities.
A PROPOSED BY FUNDS BUDGETED FUNDS AVAILABLE MEETING DATE Ronald O. Rector N/A N/A September 19,
2011
C.M. APPROVAL AMOUNT REQUIRED CATEGORY ITEM NUMBER
Charles C. Mitchelle N/A CEDD 24
THE CITY OF
* BARSTOW
CROSSROADS OF OPPORTUNITY
The Committee agreed to hold its next meeting on August 23, 2011 at 4:15 p.m. After that meeting, the Committee will meet quarterly on the fourth Tuesday of that quarter. For the rest of this year and all of 2012, meetings will be held on August 23, 2011, November 15, 2011 (moved by the Committee due to the Thanksgiving Holiday), February 28, 2012, May 22, 2012, August 21, 2012, and November 27, 2012. The meetings will be held in the large conference room at City Hall beginning at 4:15 p.m.
Since this is a long standing Committee, the meetings will be required to comply with the Brown Act in terms of agendas and minutes. Minutes will be recorded and provided to the Committee at the following meeting. The Committee will provide a quarterly update to the full Council on the status of projects under the Committee's purview at the next regularly scheduled meeting following the quarterly meeting.
The Committee is ad hoc and advisory in nature. The Committee shall not have authority to act on behalf of the full City Council on those matters requiring City Council action. Rather, the Committee will present its recommendations on those issues requiring City Council action to the full City Council for consideration and action at a regular or special meeting of the City Council.
FISCAL IMPACT:
There is no fiscal impact created by this action.