Performance Work Statement (PWS)
Solid Waste Management
Fort Irwin, California
1 March 2023
Table of Contents
1.0 INTRODUCTION................................................................................................................. 5
1.1 Background...................................................................................................................... 5
1.2 Objectives........................................................................................................................ 5
1.3 Overview.......................................................................................................................... 5
1.4 Climatic Conditions .......................................................................................................... 5
1.5 Facility Access ................................................................................................................. 6
1.6 Traffic Flow ...................................................................................................................... 6
1.7 Drainage.......................................................................................................................... 6
1.8 Restoration of Landscape Damage.................................................................................. 6
1.9 Dust Suppression ............................................................................................................ 6
2.0 REQUIREMENTS ............................................................................................................... 6
2.1 Description of Services .................................................................................................... 6
2.1.1 Non-Personal Services ............................................................................................. 6
2.1.2 General Information.................................................................................................. 7
2.1.3 Place of Performance and Hours of Operation.......................................................... 7
2.1.4 Performance Under Adverse Conditions................................................................... 8
2.1.5 Federal Holidays....................................................................................................... 8
2.1.5 Travel/Temporary Duty. ............................................................................................ 8
2.1.6 Emergency Services................................................................................................. 8
2.1.8 Contract Administration and Management. ............................................................... 9
2.1.9 COR/ACOR Functions.............................................................................................10
2.1.10 Quality Control (QC). ................................................................................................10
2.1.11 Subcontract Management........................................................................................10
2.1.12 Contractor Employees. ............................................................................................10
2.1.13 Required Training. ...................................................................................................12
2.1.14 Business Relations. .................................................................................................13
2.2 Work Management..........................................................................................................13
2.2.1. Coordination ............................................................................................................13
2.2.2. General Fund Enterprise Business System (GFEBS). .............................................13
2.3 As-Builts and Geospatial Information System (GIS)........................................................13
2.3.1. Maintain As-Builts....................................................................................................14
2.3.2. Real Property Records Updates ..............................................................................14
2.3.3 GIS..........................................................................................................................14
2.3.4 GIS Support Services ..............................................................................................14
2.3.5 GIS Files..................................................................................................................14
2.3.6 Other Documents.....................................................................................................14
2.4 Historic Property or Archaeological Site ............................ Error! Bookmark not defined.
2.4.1 Repair and Replacement. .......................................... Error! Bookmark not defined.
2.5 Special Requirements.....................................................................................................14
2.5.1 Security. ..................................................................................................................14
2.5.2 Security Training......................................................................................................17
2.5.3 Safety ......................................................................................................................18
2.5.4 Environmental Requirements..................................................................................19
2.5.5 Contingency Plans..................................................................................................20
2.6 Job Order Contract (JOC) Quality Assurance (QA)/Inspection Support...........................21
2.7 Data Rights.....................................................................................................................21
3.0 PERFORMANCE REQUIREMENTS AND STANDARDS .............................................................. 21
3.1 High Level Objectives (HLO)...........................................................................................21
3.1.1 Performance Task Requirements, Standards, and Acceptable Quality Levels (AQLs). ................................................................................................................................21
3.2 Transition........................................................................................................................21
3.3 Service Contract Reporting (SCR). .................................................................................22
3.3.1 Reporting Labor Hours ............................................................................................22
4.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS) MATRIX. ................................................ 24
4.1 Quality Control (QC). ......................................................................................................26
4.2 Quality Control Plan (QCP). ............................................................................................26
4.2 Quality Assurance (QA). .................................................................................................27
4.4 Performance Requirements Summary. ...........................................................................27
4.5 Non-Conforming Performance. .......................................................................................27
4.6 Customer Feedback........................................................................................................27
4.7 Non-Conformance Report (NCR)....................................................................................28
4.7.1 L1-Minor. ....................................................................................................................28
4.7.2 L2-Major.....................................................................................................................28
4.7.3 L3-Critical. ..................................................................................................................29
5.0 COMMON LEVELS OF SERVICE (CLS). ............................................................................. 29
6.0 DESCRIPTION OF SERVICES .............................................................................................. 29
6.1 Scope...............................................................................................................................29
6.1.1 Co-mingling Waste. ....................................................................................................29
6.1.3 Hazardous Materials................................................................................................29
6.1.3 Scavenging..............................................................................................................29
6.1.4 Permits.......................................................................................................................29
6.2 Acquire, Place, Maintain and Repair Bulk Solid Waste Containers...........................30
6.2.1 Container Management ...........................................................................................30
6.2.2 Container Inventory. ................................................................................................30
6.2.3 Evaluating Containers..............................................................................................30
6.2.4 Container Maintenance/Repair. ...............................................................................30
6.2.5 Unserviceable and Unrepairable Containers............................................................30
6.2.6 Out of Service Containers.......................................................................................31
6.2.7 Container Placement. .............................................................................................31
6.2.8 Containers in Field Training Areas...........................................................................31
6.2.9 Container Approval..................................................................................................32
6.2.10 HAZMAT in Containers............................................................................................31
6.2.11 UXO in Containers...................................................................................................31
6.2.12 Other Prohibited Material in Containers. ..................................................................31
6.2.13 Complaints ..............................................................................................................31
6.2.14 Container Cleaning Schedule ..................................................................................31
6.2.15 Acquire containers...................................................................................................32
6.2.16 Performance Standard.............................................................................................32
6.3 Collect Solid Waste.........................................................................................................32
6.3.1 Completion of activities at collection points.................................................................32
6.3.2 Points of Collection..................................................................................................32
6.3.4 Frequency of collection and routes. ........................................................................33
6.3.5 Bulk Item Pickup.....................................................................................................33
6.4 Recycle. ...........................................................................................................................34
6.4.1 Recyclables Segregation .........................................................................................34
6.4.2 Recycle Support. ........................................................................................................35
6.4.3 Housekeeping..........................................................................................................35
6.5 Wood Handling.................................................................................................................35
6.5.1 Service Time............................................................................................................35
6.5.2 New Wood Pile (NWP). ...........................................................................................35
6.5.3 Sort Wood. ..............................................................................................................35
6.5.4 Wood Commodities Yard.........................................................................................35
6.6 Landfill Operations. ..........................................................................................................36
6.6.1 Initial Inspection......................................................................................................37
6.6.2 Landfill Scale Operation..........................................................................................37
6.6.3 Unloading of Waste. ................................................................................................38
6.6.4 Signage. .....................................................................................................................39
6.7 Rotation Support and Pre-Sort......................................................................................42
6.7.1 Issue Trash Bags to Rotation...................................................................................43
6.7.2 Pre-Sort Rotational Trash. .......................................................................................43
6.8 Schedules.......................................................................................................................44
6.9 Outreach Activities..........................................................................................................44
6.10Special Events/Tasks......................................................................................................44
6.10.1 Special Events Planning...........................................................................................44
6.10.2 Additional Services ..................................................................................................44
6.10.3 Small Container Support..........................................................................................44
6.10.4 Trash Bags Support.................................................................................................44
6.10.5 Airfields ....................................................................................................................44
6.11Other Events...................................................................................................................44
6.11.1 Storms and Natural Disasters ..................................................................................44
6.11.2 Inclement Weather Planning....................................................................................45
6.11.3 Inclement Weather Delay.........................................................................................45
6.11.4 Inclement Weather Cleanup ....................................................................................45
6.11.5 Unscheduled Clean-Ups..........................................................................................45
6.11.6 Examples of Scheduled and Unscheduled Requirements........................................45
7.0 GOVERNMENT FURNISHED FACILITIES, PROPERTY, EQUIPMENT, SERVICES AND MATERIALS. 45
7.1 Government Furnished Facilities (). ................................................................................46
7.2 Government Furnished Property (GFP) and/or Equipment (GFE). ..................................48
7.3 Government Furnished Material......................................................................................49
7.3.1 Supplies and Materials. ...........................................................................................49
7.3.2 Hazardous Material..................................................................................................49
7.3.3 On-Hand Balances. .................................................................................................49
7.3.4 Fuels and Lubricants. ..............................................................................................50
7.4 Government Furnished Utilities and Services..................................................................50
7.4.1 Emergency and Rescue Service..............................................................................50
7.4.2 Telephone Service...................................................................................................50
7.4.3 Utility Services. ........................................................................................................50
8.0 CONTRACTOR FACILITIES, PROPERTY, EQUIPMENT, SERVICES AND MATERIALS................... 51
8.1 General. ...........................................................................................................................51
8.2 Contractor Furnished Material (CFM)/Property (CFP)/Equipment (CFE).........................51
8.3 Contractor Property Labeling. .........................................................................................52
8.4 Contractor Vehicles..........................................................................................................52
8.4.1 Identification of Contractor Vehicles and Trailers. ....................................................52
8.4.2 Vehicle Maintenance. ..............................................................................................52
8.4.3 Unserviceable Vehicles ...........................................................................................52
8.4.4 Empty Vehicles Daily. .............................................................................................52
8.4.5 Collection Equipment..................................................................................................53
8.5 Contractor Provided Facilities...........................................................................................53
8.6 Contractor Acquisition Process. .......................................................................................53
8.6.1 Reporting of All Purchase Request. .........................................................................53
8.6.2 Contractor Acquired Property (CAP)........................................................................53
8.7.1 Trash Bags.................................................................................................................54
8.7.2 Cardboard Trash Bins. ...............................................................................................54
9.0 REPORTS. ..................................................................................................................... 54
9.1 Work Control, Records, and Reports Plan (WCRRP). ......................................................54
9.2 Weekly. ............................................................................................................................54
9.2.1 Equipment Status Report.........................................................................................54
9.2.2 Weekly Skip Reports. .................................................................................................54
9.3 Monthly. ...........................................................................................................................54
9.3.1 Significant Event Report. .........................................................................................54
9.3.2 Waste Acceptance Summary...................................................................................54
9.3.3 Waste Analysis Report. ..............................................................................................54
9.3.4 Collection Schedule.................................................................................................54
9.3.5 Prohibited Items Rejection Log...................................................................................54
9.3.6 Wood Yard Report......................................................................................................55
9.3.7 Maintenance Report. ..................................................................................................55
9.3.8 Report on recyclables by commodities and designated users.....................................55
9.3.9 Recycling Sales and Buy Back Report........................................................................55
9.4 Quarterly. .........................................................................................................................55
9.4.1 Container Condition Report .....................................................................................55
9.5 Semi-Annual.....................................................................................................................55
9.5.1 Landfill Capacity Report...........................................................................................55
9.6 Un-Scheduled Regular Reports........................................................................................55
9.6.1 Rotational MSW Sorting Report...............................................................................55
9.6.2 Regulatory Agency Inspections................................................................................55
9.7 Other Reports...................................................................................................................55
10.0 DELIVERABLES.............................................................................................................. 56 Applicable Directives, Publications.........................................................................................61
12.0 DEFINITIONS AND ACRONYMS. ........................................................................................ 66
12.1 Definitions. .....................................................................................................................66
12.2 Acronyms. ......................................................................................................................79
13.0 TECHNICAL EXHIBIT LISTING........................................................................................... 84
1.0 Introduction. This is a non-personal services contract to provide Solid Waste Management in support of the Directorate of Public Works (DPW). The Government will not exercise any supervision or control over the contractor’s employees and sub-contractors. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). With the exception of laws, regulations, and policies the Contractor’s employees and sub-contractors shall be accountable solely to the Contractor who, in turn is responsible to the Government.
1.1 Background. National Training Center (NTC) Fort Irwin, California is located in San Bernardino County, California. Fort Irwin consists of approximately 753,537 acres and 6,971,497 Square Feet (SF) of total building space. The population of the installation consists of approximately 4,890 active military, 5,629 (average) rotational military, and 5,000 Government civilian and Contractor personnel, and 7,433 resident family members. Fort Irwin is a remote installation located in the Mojave Desert, approximately 37 miles northeast of Barstow, California.
1.2 Objectives.
The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, local laws, regulations and directives. The Contractor shall provide all management, supervision, personnel, supplies, materiel, and operational equipment necessary to perform Solid Waste Management.
The Contractor shall compile historical data, prepare required reports Tech Exhibit (TE) E and F, and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.
The intent is to establish work requirements that are performance-based and results-oriented.
The Contractor shall determine the best and most cost effective ways to fulfill Solid Waste Management and their component needs, emphasizing innovation and commercial best practices. The Contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all Solid Waste Management included and covered by this contract in support of mission requirements for users, residents, and visitors.
1.3 Overview.
Solid Waste Management is a comprehensive approach to managing non-hazardous solid waste that encompasses green procurement, waste prevention, and disposal programs. The Contractor, partnering with the installation, shall determine and utilize the most cost effective Recycle and Solid Waste Management services, emphasizing innovation and commercial best practices, to maximize diversion. The Contractor shall dispose of all commercial, industrial, and community activity waste in accordance with (IAW) all applicable Federal, State, and local laws and regulations. The waste shall be disposed of at a Subtitle “D” Municipal Solid Waste (MSW) landfill located in the State of California and approved and fully permitted by the State of California. The Contractor shall pay all applicable fees associated with disposal.
1.4 Climatic Conditions. The average annual rainfall is 4.6 inches; with the wettest months being October through March. The average annual snowfall is 0.1 inches, with snowfall
expected during the period of December - February. The average frost-free period (growing season) during the year is about 210 days. The first killing frost may be expected about December, and the last killing frost generally occurs in February. The average annual maximum and minimum temperatures are approximately 120 and 0 degrees Fahrenheit (F), respectively.
Monthly normal temperatures ranged from a low of 38 degrees F in the month of January to a high of 88 degrees F in the month of August. Summer temperatures often reach over 100 degrees Fahrenheit, while sub-freezing weather is common during the winter months. Winds on Fort Irwin can interfere with solid waste operations.
1.5 Facility Access. The Contractor shall ensure access to all fire detection and suppression systems in case of emergencies or for other Fire Department purposes. The Contractor shall inform the Fire Department point-of-contact (POC), and the COR, prior to outages that will impact the function of the system, special problems or circumstances, which require Fire Department inspection. The Fire Department will reset alarm systems to operational status.
1.6 Traffic Flow. The Contractor shall maintain the free flow of traffic during grounds maintenance. The Contractor shall notify the Contracting Officer (KO), in writing, a minimum of fourteen (14) calendar days in advance of any scheduled closure of roads. Emergency road closures shall be coordinated with the Contracting Officer Representative (COR) or Alternate Contracting Officer Representative (ACOR).
1.7 Drainage. Maintenance work performed under this contract shall not impede drainage.
The contractor shall implement best management practices (BMP) to minimize the impact to the environment. The contractor shall reduce the contamination from the sources listed below. The contractor shall maintain the covers on the old landfills. The contractor shall conduct their efforts to minimize the following;
1. Oil, grease and other vehicle fluids from contractor operated equipment.
2. Trash and debris, such as cigarette butts, paper wrappers, and plastic bottles.
3. Sediment from landfill, road/trail maintenance, material storage and/or construction site.
4. Contaminated wash water containing detergents from activities such as Industrial or commercial washing of floors, vehicles, and buildings.
1.8 Restoration of Landscape Damage. Trees or other landscape features damaged by the Contractor’s operations shall be restored at no additional cost to the Government. The COR/ACOR will decide the method of restoration for trees or whether damaged trees will be removed. If trees or shrubs are removed they shall be replace approved plants at the direction of the COR/ACOR.
1.9 Dust Suppression. The Contractor shall perform dust suppression as directed by the Joint technical Document (JTD), the California regulations, and the COR/ACOR.
2.0 Requirements.
2.1 Description of Services.
2.1.1 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition
Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.
2.1.2 General Information.
2.1.2.1 Period of Performance (PoP). The PoP consists of 10 years and is as follows:
Base year, 28 March 2023 through 27 March 2024
Option year 1, 28 March 2024 through 27 March 2025
Option year 2, 28 March 2025 through 27 March 2026
Option year 3, 28 March 2026 through 27 March 2027
Option year 4, 28 March 2027 through 27 March 2028
Option year 5, 28 March 2028 through 27 March 2029
Option year 6, 28 March 2029 through 27 March 2030
Option year 7, 28 March 2030 through 27 March 2031
Option year 8, 28 March 2031 through 27 March 2032
Option year 9, 28 March 2032 through 27 March 2033
2.1.3 Place of Performance and Hours of Operation.
2.1.3.1 Place of Performance. The work to be performed under this contract will be performed at Fort Irwin, California.
2.1.3.2 Hours of Operation. Contractor shall operate the recycle center, wood commodities yard, the landfill, and the rotation pre-sort point from 0700 – 1600 hours Monday through Friday except Federal Holidays. The contractor shall set the hours of collection to optimize collection efficiency.
2.1.3.2.1 During rotation the following additional hours are required; During the Basic Recover Days (BRD) 1-5, also known as rotation turn-in the contractor shall operate the landfill, the rotation sort point and collect rotational trash on weekends and holidays.
See Section 6.7.3.1 for more details.
During training days (TD) 4 through the last training day i.e. the middle of the rotation the contractor shall operate the landfill and the rotation sort point to handle rotation trash on all holidays and Sunday for normal hours. See Section 6.7.3.2 for more details.
2.1.3.2.2 Per Task 6.9 the contractor shall also provide outreach support for 2 personnel for 5 hours on designated Saturdays up to 4 times per year.
2.1.3.2.1 Other Than Standard Hours of Operations. The Contractor shall NOT work outside the hours of operation described unless written authorization from the Contracting officer is provided in advance. Deviation from these hours of operation may potentially be allowable for service under this contract, especially if doing so is in the Government's best interest or weather has impacted the Contractor's ability to execute work during hours of operation. All deviations from hours of operation should be documented and a record maintained by the Contractor,
which shall be provided to the Contracting Officer within twenty-four (24) hours of request. No overtime is permitted under this contract. The Contractor shall manage/schedule personnel resources appropriately to preclude the need for overtime while still fulfilling all contractual requirements. Working outside the hours of operation shall be at no additional cost to the Government.
2.1.3.2.2 Emergency Work. The KO may designate a work requirement as an emergency.
The Contractor shall respond immediately to emergency work requests. The Contractor shall divert employees, if necessary, to respond to and accomplish emergency work. Emergency work would be necessary for the protection of life, health, or safety. Response time shall not exceed one (1) hour and work shall commence within two (2) hours upon notification. The Contractor shall continue working until the work is complete.
2.1.4 Performance Under Adverse Conditions. Landfill operation and solid waste collection are essential contractor services for Fort Irwin. This contract shall be subject to DFARs Clause 252.237-7023 and Provision 252.237-7024.
2.1.5 Federal Holidays. The Contractor’s performance shall be required on the Federal public holidays listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).
New Year’s Day Labor Day
Martin Luther King Jr.’s Birthday Columbus Day
President’s Day Veteran’s Day
Memorial Day Thanksgiving Day
Independence Day Christmas Day
2.1.5.1 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:
a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or b. Reschedule the work on any day mutually satisfactory.
2.1.5.2 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO if inclement weather suspends operations within 2 hours. The Contractor shall resume operations with KO approval.
2.1.6 Travel/Temporary Duty. Expected travel in relation to this scope of work is visits to local regulators, generally less than 12 hours. But in case the travel outside these parameters necessary, the contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR.
The contractor shall not exceed $500/ year without prior notification to the contracting officer.
Other travel for training and other purposes shall be the cost of the contractor unless approved by the contracting officer prior to travel being conducted.
2.1.7 Emergency Services. The Government may provide, on an emergency basis, medical services for job related injuries while an employee is performing under this contract. Emergency
medical care is available to the Contractor employees at Weed Army Medical Center. Such emergency medical care will be limited to those services necessary to prevent undue suffering or loss of life and will be provided only during the period of emergency. In such circumstances, action shall be taken to transfer employees of the Contractor to a civilian health care provider as soon as the emergency period ends. The Fort Irwin Emergency call number is 911 if present on the Fort Irwin Installation.
2.1.7.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the COR/ACOR immediately telephonically and in written form not later than (NLT) two (2) hours of the incident.
The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.
2.1.8 Contract Administration and Management.
2.1.8.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The KO and COR/ACOR will meet quarterly with the Contractor to review the Contractor's performance. Written minutes of meetings will be recorded by the Government and signed by both the Contractor’s Program Manager and the KO. The written minutes will be distributed within five (5) workdays after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes.
2.1.8.2 Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.
2.1.8.3 The following provides the roles and their respective authority during the performance of the contract:
2.1.8.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in the contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.
2.1.8.3.2 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of the contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or ACOR, and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience
requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.
2.1.8.3.2.1 COR Authority. A letter of designation will be issued to the COR/ACOR by the KO.
A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost, price estimates, or changes in delivery dates. Absent a written delegation by the KO of specific authority, the COR/ACOR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule for this contract.
2.1.8.3.3. The Contractor shall not in any way represent the United States (U.S.) Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).
2.1.9 COR/ACOR Functions. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and coordinate site entry of Contractor personnel.
2.1.10 Quality Control (QC). See Paragraphs 4.1-4.7.3.
2.1.11 Subcontract Management. The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations.
2.1.12 Contractor Employees.
2.1.12.1 Contractor Key Personnel.
2.1.12.1.1 The personnel the following positions are considered key personnel by the government: Program Manager and alternate, Site Manager, Landfill Supervisor, Compost Supervisor and Recycle Supervisor. At minimum there shall be two separate persons fulfilling these positions. Qualifications for all key personnel are listed below:
2.1.12.1.2 The Contractor shall provide a Program Manager and an alternate who is responsible for the performance of the work. The Program Manager and alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The name and contact information of the Program Manager, alternate, and other key personnel shall be provided by the Contractor to the KO. The Program Manager shall be available between 0700 - 1600 hours, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. The Program Manager and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language.
2.1.12.1.3 Key Personnel Qualifications.
The Site Manager and the Landfill Supervisor shall be Solid Waste Association of North America (SWANA) certified Manager of Landfill Operations (MOLO) for California.
The Compost Supervisor shall be shall be Solid Waste Association of North America (SWANA) certified Managing Compost Programs.
The Recycle Supervisor shall be shall be Solid Waste Association of North America (SWANA) certified Managing Recycling Systems.
2.1.12.2 Personnel List. The Contractor shall provide in writing to the Contracting Officer, a list of all Contractor employees no later than five (5) calendar days after the contract award. The list shall include each employee's name, job title, telephone numbers, and employment date with the Contractor, and a legible photocopy of each employee's certifications and licenses. The Contractor shall revise and resubmit it to the Contracting Officer within one (1) calendar day of any changes of personnel.
2.1.12.3 All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.
2.1.12.4 Pre-screen candidates using E-Verify Program. The Contractor shall pre-screen all employees and candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor shall verify the identity of each person using two valid forms of Government prior to entering information into the Everify system. The contractor shall maintain these records.
2.1.12.5 Language Proficiency. Contractor key personnel employees shall meet US Department of State Language Proficiency Level 3 - Minimum Professional Proficiency standards (able to speak the English language with sufficient structural accuracy and vocabulary to participate effectively in most formal and informal conversations on practical, social, and professional topics and be able to read standard newspaper items addressed to the general reader, routine correspondence, reports, and technical materials in the individual's special field).
All non-key personnel Contractor employees shall be capable of understanding and communicating safety and other hazards in the English language while and executing requirements of their assigned duties.
2.1.12.6Qualification Standards. The Contractor shall provide objective evidence of key personnel qualifications perform landfill operations in the State of California to the KO for review and acceptance.
2.1.12.7Contractor Identification. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed. All Contract personnel attending meetings, using Government email and network, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties, are
required to identify themselves as Contractor employees to avoid creating an impression in the minds of members of the public that they are Government officials.
2.1.12.8 Identification Badges. Contactor personnel on duty shall wear Contractor provided identification badges displaying at a minimum: company name, employee name, employee photo, contract title, contract number, and contract expiration date. Identification badges shall be worn on the front upper outer garment and visible at all times. Contractor shall collect contractor and government provided identification badges from the employee upon termination of employment. Contractor shall turn in government provided identification badges to the COR.
2.1.12.9Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.
The Contractor shall ensure all Contractor employees, providing services under the contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security.
The Contractor shall ensure employee conduct complies with 41 USC §423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.
2.1.12.10 Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.
2.1.12.11 Organizational Conflict of Interest (OCI). The Contractor shall not employ any person who is a current employee of the United States Government or the Department of Defense, either military or civilian, if such employment would create a conflict of interest or be contrary to the policies contained in Joint Ethics Regulation (JER), DOD 5500.7-R. The Contractor shall not take any action which will result in an organizational conflict of interest.
2.1.13 Required Training.
Within 90 days all personnel shall meet the training requirements in 2.1.12.1 and Key Personnel shall meet the requirement in 2.1.12.1.3. The contractor shall develop and maintain a training plan covering these and other training requirements identified in the PWS. The contractor shall submit the plan to the KO for approval within 30 days of start of contract.
2.1.13.1 The contractor shall provide employees environmental, health, first aid/CPR and safety training to ensure compliance with all federal, state, county and local laws or regulations. In addition, all personnel shall complete training below:
• Installation spill prevention and cleanup training (Fort Irwin SPCC training) • Fort Irwin 40 Hour Hazardous Materials / Hazardous Waste Management Training • General prohibited waste recognition including Polychlorinated Biphenyls (PCBs), Batteries, Unexploded Ordnance (UXO) and related items.
• UXO training
• Operations, maintenance, safety, health, environmental controls, and emergency response training.
• Employees involved in collection shall be trained on the examination of container contents to ensure it meets minimum standards for collection and identification of prohibited items. • Employees involved in sort and pre-sort shall be trained on the examination solid waste o ensure it meets minimum standards for landfill disposal and identification of prohibited items. • The Contractor shall ensure employees are trained and qualified to operate specialized vehicles/equipment before assigning employees to tasks that require use of the vehicles/equipment.
2.1.13.2 The Contractor shall ensure all Contractor’s employees and associated subcontractors are certified or licensed in the specific areas required by the State of California. The Contractor shall ensure employees are certified or licensed in the appropriate Environmental Protection Agency (EPA) areas required. The Contractor shall ensure all required documentation of certification or licensure for Contractor personnel are filed with the COR/ACOR within twentyfour (24) hours prior to employees commencing performance.
2.1.13.3 Training Documentation. All training shall be documented and be available onsite for Environmental Division (Division Chief or Compliance Branch Manager), Quality Assurance (QA) Specialist or local enforcement agency (LEA) review.
2.1.14 Business Relations.
The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR/ACOR corrective action plans, timely identification of issues, and effective management of subcontractors within one (1) day or at a mutually agreed upon date. The Contractor shall ensure customer satisfaction, professional and ethical behavior of all Contractor and sub-contractor personnel.
2.2 Work Management. N/A
2.2.1. Coordination. The Contractor shall schedule and coordinate with the COR/ACOR to minimize disruptions to the facility mission.
2.2.2. General Fund Enterprise Business System (GFEBS). N/A
2.2.2.1. GFEBS Certification. N/A
2.2.2.2. Preventive Maintenance Orders (PMO). N/A
2.2.2.2.1 Demand Maintenance Orders (DMO). N/A
2.2.2.3. Operations Work Orders (OWO). N/A
2.2.2.4. GFEBS Support. N/A
2.2.2.4.1. Database Tasks/Requirements. N/A
2.3 As-Builts and Geospatial Information System (GIS).
2.3.1. Maintain As-Builts. The Contractor shall maintain as-built drawings related to solid waste operations. The Contractor shall maintain and provide copies of all maps for maintaining landfill requirements.
2.3.2. Real Property Records Updates. N/A
2.3.3 GIS. N/A
2.3.4 GIS Support Services. N/A
2.3.5 GIS Files. N/A
2.3.6 Other Documents. The Contractor shall update and maintain other documents (see examples in TE-E) which include the following: Route Report, Weekly Schedule, Monthly Summary Report, Monthly Customer Transaction Report, Refuse Container Data Collection Report, Customer Call Report, Non-Collected/Skip Container Report, Container Cleaning Report, Container Evaluation Report, Other Reports to or from LEA, water board, or other regulator, All Landfill Documents, Landfill Operation Records and Reports, Landfill Tickets, Landfill Cover Log, Waste Analysis Report, Special Waste Disposal Report, Ground Water Monitoring Report, Landfill Gas Monitoring Report, Waste Elevation Report, Final Closure Certification, Landfill Scale Calibration Report, Soil Liner Evaluation Report (SLER) and Liner Evaluation Report. See 9.0 deliverable schedule for actual submission dates.
2.4 Special Requirements.
2.4.1 Security.
Contractors and sub-contactors who require access to a DoD Facility or Installation shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable Installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations. This Background check is IAW USAG Fort Irwin Policy #9, Installation Access Control and AD 2014-05.
The Contractor shall provide all information required for background checks to meet Installation access requirements, to be accomplished by the installation Provost Marshall Office, Director of Emergency Services, or Security Office.
2.4.1.1 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.
Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any Installation or
facility change, the Government may require changes in contractor security matters or processes.
2.4.1.2 Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated.
2.4.1.3 Contractor Provided Vehicles and Equipment. The Contractor shall furnish and use equipment that is two years old or newer (at contract start date or date first put into use on this contract), waste collection (and associated) vehicles and equipment specially-designed for the type of waste they will be used to collect and fully compatible with the Contractor-furnished waste containers and the Contractor's waste collection system. All vehicles used for collecting and transporting solid waste shall meet all applicable state and federal standards for solid waste.
These standards include, but are not limited to, 49 CFR 390-396 Federal Motor Carrier Safety Standards and 40 CFR 202 Noise Emission Standards for Motor Carriers Engaged in Interstate Commerce.
The Contractor's waste collection vehicles and equipment shall be capable of functioning properly in confined or congested areas with limited maneuvering space. All waste collection and transportation vehicles and equipment shall be designed, constructed, operated, and maintained to prevent loss of liquid, fluids or solid waste and to minimize health and safety hazards to solid waste management personnel, the public, and the environment.
All waste collection vehicles and equipment shall be maintained in a clean and sanitary condition to preclude odors and breeding of flies; properly serviced to maintain proper operation; and safety inspected daily. All safety defects shall be repaired or corrected prior to using the vehicle or equipment.
2.4.1.3.1 Contractor Vehicle and Equipment Identification. Contractor provided vehicles and equipment used in the performance of services under the contract on the Fort Irwin Installation shall be clearly and legibly marked with the Contractors company name in three (3) inch block letters, or with a company logo of a color that contrasts with its background, on both sides of the vehicle.
2.4.1.4 Government Computer Access. The Contractor shall be responsible for assuring all Contractor personnel requirement computer access to perform work under the contract; obtain Installation access as required by DoD Directive 4630.5, Interoperability and Supportability of Information Technology (IT) and National Security Systems (NSS). Government furnished identification shall be returned to the Government when the employee no longer performs work for the Contractor under this contract, or upon termination of the contract.
2.4.1.5 Access to Secure Areas. Contractor employees will be allowed access to facilities when properly having obtained access, wearing identification badges, and complying with local security procedures. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.
2.4.1.6 Hot Work. The Contractor shall obtain approval from the Contracting Officer and Fort Irwin Fire Department, prior to performing any hot work or work that will require the use of an open flame.
2.4.1.7 Fire Protection. The Contractor shall comply with AR 420-1, ARMY Facilities Management Chapter 25 Fire and Emergency Services 24 August 2012. The Fire Department will periodically visit facilities to assess risk and ensure compliance with the regulations. The contractor shall work with the Fire Department to minimize risks caused by activities under control of the contractor. The Fort Irwin Fire Department Emergency call number is 911 if on the installation.
2.4.1.8 Physical Security. The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. The Contractor shall maintain a physical security checklist or log (e.g., Standard Form (SF) 701, Activity Security Checklist), which will be forwarded to the COR/ACOR, NLT the tenth (10th) of each month, following the month of surveillance. The Contractor shall secure Government facilities, equipment, and materials at the close of each work period.
2.4.1.8.1 Physical Security Plan. The Contractor shall develop and administer a Physical Security Plan (PSP) and maintain an effective physical security program to ensure the security of the physical infrastructure at Fort Irwin is secure before, during and after maintenance is performed. The finalized PSP will be due to the Contracting Officer within ten (10) calendar days after contract award. The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance. The Contractor shall make the required modifications within five (5) working days after notification, and submit the modified PSP to the Contracting Officer for approval. The Contractor may recommend modifications to the PSP.
Such recommendations shall be submitted to the Contracting Officer for approval NLT five (5) working days prior to requested effective date of the change. The Contracting Officer may find the PSP to be “unacceptable" and notify the Contractor; whenever the Contractor's procedures do not comply with the requirements of the contract. The Contractor shall revise the PSP within five (5) working days from receipt of notice that it is found to be "unacceptable”, and submit it to the Contracting Officer for approval.
2.4.1.8.2 Keys to Government Facilities. The contractor will be given keys to Government Furnished Facilities (GFF) and to a number of other facilities to facilitate its performance of work.
The contractor is required to maintain accountability to all keys, key cards, and combinations provided. The contractor will also be issued key to government furnished equipment provided to the contractor as part of this contract.
2.4.1.8.3 Key Control/Key Control Plan. The Contractor shall establish and implement a plan which ensures that all keys/key cards issued to the Contractor by the Government are safeguarded, not lost or misplaced, and are not used by or to unauthorized persons. (NOTE: All references to keys include key cards and or lock combinations.) The plan shall be provided to the Contracting Officer for approval within five (5) working days after contract award. In the event keys, to include master keys, are lost or duplicated, the Contractor shall be responsible for the total cost of the re-keying or the replacement of the lock(s). Also, if a master key is lost or
duplicated, all locks and keys for that system shall be replaced by the Government at the contractor’s expense.
2.4.1.8.4 Key Access. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.
2.4.1.8.5 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.
2.4.1.8.6 Lost Keys. In the event keys, key cards or combinations are lost or compromised via the contractor personnel or contractor actions the contractor shall reimburse the Government for the replacement of locks or for re-keying. In the event, a master key is lost by the contractor, or the Government finds that it has been duplicated, all locks and keys for that system shall be replaced, and the total cost will be charged to the contractor. The Contractor shall submit a written report of any occurrence of duplicated, lost, or misplaced keys to the Contracting Officer within one (1) working day after the discovery of the incident. The report shall contain the following information;
1. Facility and door/item containing lock;
2. Number of key;
3. Person to whom key was assigned;
4. When was the key/card/combination discovered missing or compromised.
The Contractor will be provided a Government furnished on-site staging area for necessary equipment and materials. The Contractor shall secure the area at the close of each work period.
The Contractor shall be solely responsible for any loss or damage of equipment and material.
The Contractor shall ensure debris of any type will be disposed of according to local policies and directives.
2.4.2 Security Training.
2.4.2.1 iWATCH Training. The Contractor shall brief the local iWATCH program (training standards provided by the Fort Irwin’s Anti-Terrorism Officer (ATO)) to all of the Contractor’s employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/ACOR. The Contractor shall complete the training within thirty (30) calendar days of contract award and within five (5) calendar days of new employees commencing performance with the results reported to the COR/ACOR NLT thirty (30) calendar days after contract award.
2.4.2.2 OPSEC Training. All new Contractor employees will complete Level I OPSEC Training within thirty (30) calendar days of their reporting for duty. Additionally, all Contractor employees must complete annual OPSEC awareness training. The Contractor shall submit certificates of completion for each affected Contractor and subcontractor employee, to the COR or to the
contracting officer (if a COR is not assigned), within five (5) calendar days after completion of training. OPSEC awareness training is available at the following websites:
https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the Fort Irwin’s OPSEC Officer in presentation form which will be documented via memorandum
2.4.2.3 Antiterrorism Training. All Contractor employees, to include subcontractor employees, requiring access Army Installations, facilities and controlled access areas shall complete AT Level I awareness training within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable (and annually thereafter). The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the Contracting officer or designated representative, within thirty (30) calendar days after completion of training by all employees and Subcontractor personnel. AT level I awareness training is available at the following website:
https://atlevel1.dtic.mil/at.
2.4.2.4 For Information Assurance (IA)/Information Technology (IT) Training. All contractor employees and associated sub‐contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoD 8570 01- M and AR 25‐2 within six months of employment.
2.4.2.5 Threat Awareness Reporting Program. All new contractor employees and annually all employees will complete annual Threat Awareness and Reporting Program (TARP) Training provided by a Counterintelligence Agent, IAW AR 381-12. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee(s) or a memorandum for the record, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training.
2.4.3 Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.
2.4.3.1 Safety Plan. The Contractor shall develop and implement a safety program for its employees. The Contractor shall submit the Safety Plan to the KO for review and acceptance within ten (10) calendar days of commencement of work. Revisions shall be submitted five (5) calendar days prior to the effective date of change.
2.4.3.2 Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards. The Contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives.
2.4.3.2.1 Safety Measures and Protective Equipment. The Contractor shall provide all personal protective equipment IAW Federal Law and the aforementioned paragraphs of section
2.4.3. Safety. Workers shall be trained in appropriate safety measures and shall not place materials, machines, or other equipment in traffic lanes or other locations that could create safety hazards. The Contractor shall maintain a safe job site, clean and free of all foreign debris during and upon completion of work. The Contractor shall remove unserviceable parts and components from Government property, unless otherwise directed by the Contracting
Officer. The Contractor shall be responsible for the enforcement of all safety requirements for any work performed under the contract. If the Contractor fails or refuses to comply with safety or environmental requirements, the Contracting Officer may issue an order stopping all or part of the work IAW the Stop work Clause of the contract.
2.4.4 Environmental Requirements.
2.4.4.1 Green Procurement. Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act of 1976 (RCRA), in its Government contracts requires the use of recycled and recovered products identified in the EPA’s Comprehensive Procurement Guidelines.
2.4.4.2 The Contractor shall use these recycled or recovered products unless they cannot be procured within a reasonable period of time not to exceed seven (7) calendar days; at prices not to exceed five (5) percent of prevailing rates; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement. The Contractor shall use materials and products commonly used in industry. The Contractor shall maintain records and submit an annual report to the COR/ACOR, along with the annual certification required by FAR 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Items, upon completion of the base year and each option year.
2.4.4.3 Environmental Compliance. The Contractor shall comply with all Federal, State, local, and installation environmental laws, rules, plans, and policies. The Contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation IAW with industry standards, local, State and Federal laws, and according to manufactures' recommendations. The Contractor shall be financially responsible for all fines and associated costs for hazardous waste management, transportation, and disposal of waste due to the Contractor's non-compliance. The Contractor shall submit Safety Data Sheets (SDS) for approval on all materials, five (5) calendar days before delivery of the material, to the COR/ACOR. The Contractor shall provide upon request from the COR/ACOR all required data to meet environmental-mandated reporting requirements (e.g., air emission data, hazardous material storage/usage, herbicide/pesticide usage, solid/hazardous waste generation). The Contractor shall provide data to meet reporting deadlines and during compliance inspections upon request from the COR/ACOR.
2.4.4.4 Spill Plan. The Contractor shall notify the COR/ACOR within one (1) hour, if the Contractor spills or releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification. The Contractor shall submit a Spill Plan to the KO for approval within thirty (30) days of contract award IAW Spill Prevention Control and Countermeasure Plan.
2.4.4.5 Integrated Solid Waste Management Plan.
The contractor shall update and maintain the solid waste management plant (ISWMP). The initial update shall be completed within 90 days of contract award. It shall be reviewed annually and the review shall be documented. The ISWMP shall be incompliance with the permits, Federal, California and local regulations. The previous ISWMP is provided as TE H.
2.4.5 Contingency Plans.
2.4.5.1 General. The Contractor shall establish, maintain, and implement a contingency plan for mobilization, disaster, and labor dispute contingencies. The plan shall assume no Government support to the Contractor workforce. The Contractor shall, within thirty (30) calendar days of contract award, designate in writing a single contact Designated Contingency Coordinator (DCC) within the Contractor’s organization. The Contractor shall submit the plan to the KO for approval.
2.4.5.2 Mobilization Contingency Plan. This plan shall establish procedures, personnel, and means of maintaining or expanding performance of all PWS requirements in the event of rapid deployment or sudden build-up of military forces. The Contractor shall submit a Mobilization Contingency Plan within (30) days of contract award.
2.4.5.3 Disaster Contingency Plan. Disaster Contingency Plan. This plan shall establish procedures, identify personnel, document essential PWS disaster services and identify the means of maintaining essential PWS services during disasters. Disaster means natural disaster (e.g., earthquake, major storm, flash flood, or hurricane), utility outage, terrorist attack or other special circumstances identified by the Government. The Contractor shall submit a Disaster Contingency Plan within thirty (30) days of contract award.
2.4.5.4 Dispute Contingency Plan. The plan shall establish procedures and time frame to secure replacement personnel in the event of a strike; and shall also record the Contractor’s experience with and establish Contractor procedures for collective bargaining. The Contractor shall submit a Labor Contingency Plan NLT contract start date.
2.4.5.5 Plan Updates. The Contractor shall update the plan as changes occur and shall submit a copy of the proposed plan to the KO for approval at least thirty (30) days prior to the proposed effective date of the updated plan.
2.4.6 Equipment.
2.4.6.1 Equipment Plan
The contractor shall annually provide equipment plan. This plan shall include all Contractor provided equipment necessary, as a supplement to GFE, to accomplish performance, but be flexible enough to allow the Government to procure needed equipment not already purchased or ordered for purchase by the contractor. See Section 7.2 below. Plan must be provided to the government within 60 days of start of contract and by 10th of February each year. The contractor may update the plan more often if needed.
The contractor shall include in the plan a cost for the equipment necessary to ensure contract performance. This cost shall be broken down by the tasks on this contract. Equipment may be prorated across multiple tasks if the equipment supports several tasks, and a downward adjustment to the contract price shall be negotiated between the parties when the Government procures and supplies replacement support equipment to Contractor equipment not already purchased or ordered for purchase by the contractor or the contractor removes supplied equipment from service on this contract without replacement in kind.
The government will review the equipment plan provided by the contractor and update the GFE list (TE C) 30 days prior to the date of each option year execution.
2.4.6.2 Equipment status and usage report.
Monthly the contractor shall provide the list of equipment (both contractor provided and government furnished) along with hours, miles, and the status of the equipment and the cause of that status and the period of time in that status.
2.5Job Order Contract (JOC) Quality Assurance (QA)/Inspection Support. N/A.
2.6 Data Rights.
The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.
3.0 Performance Requirements and Standards.
3.1 High Level Objectives (HLO).
3.1.1 Performance Task Requirements, Standards, and Acceptable Quality Levels (AQLs).
3.1.1.1 Damage Caused by Contractor. Damages caused by Contractor employees shall be repaired at no cost to the Government. The Contractor shall notify the COR/ACOR and return the damaged area to its previous condition. The Contractor shall furnish all labor, materials, and equipment to perform the repair work.
3.1.1.1.2 Damage Report. The Contractor shall submit a monthly damage report NLT ten (10) calendar days after the start of the month for previous month to the COR/ACOR that annotates the damage, corrective action, and date corrected.
3.1.1.1.3 Damage to Privately Owned Property. The Contractor shall be held liable for damage or destruction of privately owned property (e.g. privately owned vehicles), caused by the Contractor in the performance of services in the contract. The Contractor shall take corrective action in a reasonable amount of time to repair damages or replace destroyed property.
3.2 Transition (Phase In/Phase Out). The Contractor shall prepare and submit a Phase In/Phase Out Plan to be implemented by the Contractor. The Contractor shall have key personnel on board, during the 30 day transition period. The plan shall specify a training program and a date for transferring responsibilities for the work and shall be subject to the KO's approval. The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services are maintained at the required level of proficiency.
3.2.1 Phase In. The phase-in process shall address transition of personnel (with emphasis on key personnel), employee orientation to Fort Irwin and other employee training, procurement and
placement of Contractor-furnished property, receipt of Government facilities, and other actions necessary to fully perform the requirements of the contract on the contract start date. The Contractor shall keep the Contracting Officer, and other personnel identified by the Contracting Officer, fully informed of status of the phase-in effort.
3.2.2 Phase Out. The Contractor shall establish a Phase-Out plan to affect a smooth and orderly transfer of contract responsibility to the successor Contractor. A Phase-Out plan shall be submitted to the Contracting Officer for approval no later than forty-five (45) calendar days prior to contract expiration. The Phase-Out plan shall include an approach to employee notification, retention of key personnel, turn-over of work in progress, inventories and turn-over of Government property, removal of Contractor property, data and information transfer, and any other actions required to insure continuity of operations. If the incumbent Contractor is the successor Contractor, the Phase-Out plan shall include an approach to transition to the follow-on contract. The plan shall address employee notification, retention of key personnel, continuation of work in progress, inventories and transition of Government property, removal of Contractor property, data and information transfer, and any other actions required to insure continuity of operations.
3.3 Service Contract Reporting (SCR).
3.3.1 Reporting Labor Hours. The Office of the Assistant Secretary of the Army (Manpower and Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report all Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address: www.sam.gov.
The required information includes the following:
a. Names of the KO and COR;
b. Contract number, including task and delivery order number; c. Beginning and ending dates covered by reporting period; d. Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data;
e. Estimated direct labor hours (including subcontractors); f. Estimated direct labor dollars paid this reporting period (including subcontractors); g. Total payments (including subcontractors);
h. Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each subcontractor if different); i. Estimated data collection cost;
j. Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (RA) (the Army RA is responsible for providing the Contractor with its UIC for the purposes of reporting this information);
k. Locations where Contractor and subcontractors perform the work (specified by zip code in the U.S. and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);
l. Presence of deployment or contingency contract language; and
m. Number of Contractor and subcontractor employees deployed in theater this reporting period (by country).
As part of its submission, the Contractor shall provide the estimated total cost incurred to comply with this reporting requirement.
Reporting period shall be the PoP not to exceed twelve (12) months ending thirty (30) September of each Government FY and must be reported by 31 October of each calendar year.
The Contractor shall use a direct data transfer to the database server or fill in the fields on the website. The direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The Contractor shall report the required information to the CMR system’s secure database.
The COR/ACOR is responsible for verifying that the Contractor has reported the required data.
4.0 Performance Requirements Summary (PRS) Matrix.
Percentage below is the historical percentage of the CLIN represented by the deliverable.
Required Services Performance Standard
Note: The % indicates the
weight in the CLIN
Performance
Threshold
(AQL)
Incentive/
Disincentive
PWS 2.1.12.1.2
Provide Program
Manager and alternate
Work in Cantonment
Areas
All required service is
performed IAW PWS
2.1.12.1.2 PM/Alternate available 0700-
1600 hours
2% of CLIN 0001
95%
CPARS ratings reflecting good or
poor performance could affect
decisions to make future contract
awards.
Trends of less than acceptable
performance could result in
reductions of payments.
PWS 2.5.4.5 Provide
and Execute the
Integrated Solid Waste
Management Plan
All required service is
performed IAW PWS 2.5.4.5
2% of CLIN 0001
95%
CPARS ratings reflecting good or
poor performance could affect
decisions to make future contract
awards.
Trends of less than acceptable
performance could result in
reductions of payments.
PWS 2.5.5
Provide and execute
Contingency Plans
All required service is
performed IAW PWS 2.5.5
Provide and execute
Contingency Plans
2% of CLIN 0001
90%
CPARS ratings reflecting good or
poor performance could affect
decisions to make future contract
awards.
Trends of less than acceptable
performance could result in
reductions of payments.
PWS 3.2
Provide and execute
Phase Out Plan
All required service is
performed IAW PWS 3.2
Provide and execute Phase
Out Plan
100% of CLIN 0003
85%
CPARS ratings reflecting good or
poor performance could affect
decisions to make future contract
awards.
Trends of less than acceptable
performance could result in
reductions of payments.
PWS 4.1&4.2
Provide and execute
Quality Control (QC)
and a Quality Control
Plan (QCP)
All required service is
performed IAW PWS 4.1 &
4.2 Provide and execute QC &
QCP
3% of CLIN 0001
90%
CPARS ratings reflecting good or
poor performance could affect
decisions to make future contract
awards.
Trends of less than acceptable
performance could result in
reductions of payments.
PWS 6.2
Manage Solid Waste
Containers
All required service is
performed IAW PWS 6.2
Manage Solid Waste
Containers
90%
CPARS ratings reflecting good or
poor performance could affect
decisions to make future contract
awards.
Required Services Performance Standard
Note: The % indicates the
weight in the CLIN
Performance
Threshold
(AQL)
Incentive/
Disincentive
14% of CLIN 0001 Trends of less than acceptable
performance could result in
reductions of payments.
PWS 6.3
Collect Solid Waste
All required service is
performed IAW PWS 6.3
Collect Solid Waste
Containers
20% of CLIN 0001
90%
CPARS ratings reflecting good or
poor performance could affect
decisions to make future contract
awards.
Trends of less than acceptable
performance could result in
reductions of payments.
PWS 6.4
Recycle
All required service is
performed IAW PWS 6.4
Conduct recycling Operations
20% of CLIN 0001
90%
CPARS ratings reflecting good or
poor performance could affect
decisions to make future contract
awards.
Trends of less than acceptable
performance could result in
reductions of payments.
PWS 6.5
Wood Handling
All required service is
performed IAW PWS 6.5
Conduct Wood handling
operations
8% of CLIN 0001
90%
CPARS ratings reflecting good or
poor performance could affect
decisions to make future contract
awards.
Trends of less than acceptable
performance could result in
reductions of payments.
PWS 6.6
Landfill Operations
All required service is
performed IAW PWS 6.6
Conduct Landfill operations
21% of CLIN 0001
90%
CPARS ratings reflecting good or
poor performance could affect
decisions to make future contract
awards.
Trends of less than acceptable
performance could result in
reductions of payments.
PWS 6.7
Rotational Support and
Pre-Sort
All required service is
performed IAW PWS 6.7
Conduct Rotational Support
and Pre-Sort operations
100% of CLIN 0002
90%
CPARS ratings reflecting good or
poor performance could affect
decisions to make future contract
awards.
Trends of less than acceptable
performance could result in
reductions of payments.
PWS 6.9
Outreach Activities
All required service is
performed IAW PWS 6.9
Conduct Outreach Activities
3% of CLIN 0001
90%
CPARS ratings reflecting good or
poor performance could affect
decisions to make future contract
awards.
Required Services Performance Standard
Note: The % indicates the
weight in the CLIN
Performance
Threshold
(AQL)
Incentive/
Disincentive
Trends of less than acceptable
performance could result in
reductions of payments.
PWS 6.10
Special Events/ Tasks
All required service is
performed IAW PWS 6.10
Support Special Events
3% of CLIN 0001
90%
CPARS ratings reflecting good or
poor performance could affect
decisions to make future contract
awards.
Trends of less than acceptable
performance could result in
reductions of payments.
PWS 6.11
Other Events/ Tasks
All required service is
performed IAW PWS 6.11
Support other Events
2% of CLIN 0001
90%
CPARS ratings reflecting good or
poor performance could affect
decisions to make future contract
awards.
Trends of less than acceptable
performance could result in
reductions of payments.
4.1 Quality Control (QC).
Quality Control is the responsibility of the Contractor. The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The procedures shall be documented in a Quality Control Plan (QCP). The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP will be delivered shall provide a Quality Control Plan (QCP) five (5) business days before contract start or with the contractors proposal if it is an evaluation factor. The Contractor shall provide and maintain a QCP that is acceptable to the KO. Three copies of a comprehensive written QCP shall be submitted to the KO and COR. Changes to the Contractor’s QCP shall be submitted to the KO for review and approval within five (5) business days prior to implementation. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.
4.2 Quality Control Plan (QCP).
The Contractor shall develop, implement, and maintain a QCP to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify and prevent the recurrence of defective services. The Contractor’s QCP is the means by which they assure themselves that the work conforms to contract requirements. The basic principle of the plan is that the Contractor is responsible for quality control. The QCP shall be constructed in such a manner that each CLS service can be extracted and used for that function only and not contain extraneous information. The Contractor's QCP shall include a separate section, which addresses the Contractor's method of managing quality of work. The QCP shall include a
description of the inspection system to address services listed in this PWS, and a description of the methods to be used for identifying and preventing defects in the quality of services performed. The plan shall include a description of the Contractor’s inspection system to include specifics as to areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the Contractor’s inspectors. No lead person or first line supervisor shall be considered a Quality Control Inspector.
4.2 Quality Assurance (QA).
The Government will evaluate the Contractor’s performance under the contract IAW the Government’s Quality Assurance Surveillance Plan (QASP). QASPs are considered to be "living documents," dynamic, adaptable, and subject to modification based on Contractor performance surveillance results. The QASP is not part of the PWS and will not be issued with the solicitation. The QASP focuses on the procedures and processes the Government will implement to assure the Contractor is performing IAW the performance standards within the PWS. The Government plan defines the criteria of how the Contractor’s performance will be evaluated, the frequency of surveillance, and the items to be inspected. Although the Government will develop a QASP, Government surveillance of Contractor performance is not limited to the QASP, or the performance objectives, outlined in the Performance Requirements Summary (PRS). The Government retains the right to evaluate all services required by the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Contractor shall perform the services again at no additional cost to the Government.
4.3 Performance Requirements Summary.
The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. See table 4.0.
4.4 Non-Conforming Performance.
The COR will notify the Contractor, in person, each time an unacceptable observation has been recorded and ask the Contractor to correct the problem or re-accomplish the service. All valid non-conformances observed by the Government will be documented! The COR will record the contract requirement, the specific deficiency to the requirement, the date and time it was discovered, and have the Contractor initial the entry. The Contractor will be given a time line after notification to correct the deficiency in accordance with requirements of the contract.
Deficiencies that cannot be corrected within the identified time line will be reported to the Contracting Officer.
4.5 Customer Feedback.
For customer feedback or complaints it is recommended that the Interactive Customer Evaluation https://ice.disa.mil/index.cfm?fa=card&sp=94460&s=443&dep=*DoD&sc=5 be used.
However customer feedback can be in any form, verbal or written but no matter the format the COR will maintain a record of the feedback positive or negative.
a. If immediate response to a complaint is required, the COR will provide the response to the requester as soon as practical.
b. The COR will conduct an investigation to determine the validity of any negative comments received.
c. If the negative comment is determined not to be valid, if possible, the COR will inform customer of the reason(s) as soon as practical.
d. For validated negative comments that are true contractual non-conformances see paragraph 4.5. If this non-conformance is a more serious (systemic in nature) deficiency or recurring deficiency that could indicate a trend the COR should see paragraph 4.7. e. The COR will follow up with the customer of the corrective action taken by the contractor, if applicable.
4.6 Non-Conformance Report (NCR).
All government discovered contractor non-conformances shall be documented at the time of discovery. Documentation will, at a minimum, include the contract and order number, reference to the specific contract requirement, the specific deficiency to the requirement, where it was discovered, the date and time it was discovered, focal point for the contractor who was notified and suspense date for contractor response. Types of nonconformance (Defined in FAR 46.101):
"Minor nonconformance" means a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. "Major nonconformance" means a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose.
"Critical nonconformance" means a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; or is likely to prevent performance of a vital agency mission. "Vital agency mission" means the mission of the requiring activity/supported unit(s) that the contract supports (ACC definition). See ACC-AI for additional information on definitions of types/levels of nonconformance.
4.6.1 L1-Minor.
May be issued by a functional specialist (QA, PA, etc). May be issued by a COR if KO specifically authorizes and COR is trained. Contracting Officer must review and approve if functional specialist or COR issues; KO's review verifies the nonconformance traces to contract requirements, Contract requirements have been interpreted correctly. They agree the nonconformance is minor.
4.6.2 L2-Major.
Issued by the Contracting Officer. Must be reviewed by one level above the KO (Can be a Team Lead).
4.6.3 L3-Critical.
Issued by the Contracting Officer. Must be reviewed by one level above the KO. Coordinated with the PARC through Customer Field Support (418th CSB) (PARC concurs / non-concurs with issuance). Commanders Critical Information Report (CCIR) to 418th BDE. If delegated contract, both PARCs must coordinate and agree.
2.0 5.0 Common Level of Service (CLS).
The work on this contract is covered under CLS 403 Solid Waste Management.
6.0 Description of Services.
6.1 Scope. The Contractor shall perform all contract work in accordance with (IAW) the Solid Waste Disposal Act (SWDA) of 1976, as amended, 42 U.S.C. § 6901, commonly referred to as the Resource Conservation and Recovery Act (RCRA) of 1976, National Environmental Policy Act (NEPA),, Clean Air Act(CAA), Clean Water Act (CWA), Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), and 40 Code of Federal Regulations (CFR), Part 257, Evaluating Existing Landfill Sites, and 40 CFR 258, Municipal Solid Waste Facilities, as amended, which implement certain requirements of RCRA Subtitle D. The contract includes, but is not limited to, these functions and the tasks associated with their accomplishment:
1. All refuse collection and disposal for the cantonment areas;
2. All collection of wood waste and disposal for the cantonment areas;
3. Complete operation of the Fort Irwin Landfill, for both municipal solid waste and special waste; and
4. All construction at the Fort Irwin Landfill for municipal solid waste.
The Contractor shall perform to the standards and specifications in this performance work statement.
6.1.1 Co-mingling Waste.
The Contractor shall not co-mingle or transport MSW refuse with off-post generated MSW refuse.
6.1.2 Ordnance. Under no circumstances shall the Contractor knowingly accept ammunition, explosives, or firearms. The Contractor shall immediately report all potentially explosive items or materials to the Provost Marshal’s Office and Explosive Ordnance Disposal.
6.1.3 Hazardous Materials. The Contractor shall not handle human remains, or compact military food heaters. The Contractor shall not handle bio-medical (also known as “red bag”) or other hazardous materials. The Contractor shall report to the COR/ACOR any hazardous materials identified or discovered at the Landfill.
6.1.3 Scavenging. The Contractor shall prohibit scavenging of materials from the Landfill. The Contractor shall not salvage materials. The Contractor shall operate and maintain the Landfill to discourage the harboring, feeding, and breeding of disease vectors.
6.1.4 Permits. The Contractor shall obtain all required licenses and permits for performance of work, in compliance with all applicable federal, state and local laws. All permits obtained by the
Contractor shall be maintained current throughout the entire period of performance of the contract.
6.2 Acquire, Place, Maintain and Repair Bulk Solid Waste Containers.
6.2.1 Container Management. The Contractor shall place, combine, relocate, and remove all refuse containers and equipment in types and quantities, adequate to collect and deliver after receiving approval from the COR/ACOR. Damages to property or grounds after placing containers shall be repaired by the Contractor at no cost to the Government.
6.2.2 Container Inventory.
The Contractor shall conduct an inventory of all Government-owned recycle/refuse dumpsters, roll-offs, litter cans, compactors, and tippers. The inventory shall include the container type, size, condition per 7.2.1.1, routine maintenance, repair or replacement date, repair type, location, buildings servicing, and inventory number. The inventory shall be provided within thirty (30) days of the start of each contract year.
6.2.3 Evaluating Containers. The Contractor shall evaluate the condition of collection refuse containers versus the standard in 7.2.1.1 on a quarterly basis and provide this information in a report to the COR/ACOR. The report shall include container size, local DPW serial number, location, condition rating, number of times cleaned that quarter, number of times painted that quarter, the number of times repaired that quarter, total number of serviceable collection containers, and number of collection containers in need of repair. Containers requiring maintenance, repair, or replacement will be placed on a container maintenance schedule.
6.2.4 Container Maintenance/Repair.
Perform maintenance to ensure containers operate properly per the container maintenance schedule. Furnish the maintenance schedule to the COR and Environmental Division (Division Chief or Compliance Branch Manager). Patch or weld holes and split seams, perform corrosion control, repair lids, repair hinges, repair skids, repair locking/closing mechanisms, and repair any visual cracking on fork mounts. Containers must be fully operational without deficiencies that encourage vector (insect or animal) attraction and harborage. Label and replace/deploy containers as needed, or as requested by the COR.
6.2.4.1 Dumpster/Containers Painting. Paint bulk containers to maintain the installation designated color scheme. If there are questions regarding the color scheme, consult with the COR and Environmental Division (Division Chief or Compliance Branch Manager). Containers shall be cleaned prior to painting. Prior to being place in services all containers shall be marked and labeled with installation policy guidance including type, warnings, telephone numbers, and emergency telephone numbers.
6.2.5 Unserviceable and Unrepairable Containers.
Shall have useful parts removed and may be used to repair other containers. The remaining material shall be recycled.
6.2.6 Out of Service Containers.
Ensure that containers requiring servicing/ maintenance/ repair that cannot be conducted on site are replaced in-kind within two (2) hours of removal.
6.2.7 Container Replacements. The contractor shall keep on hand a small stock of dumpsters and office receptacles for replacement of damaged and end-of life/ unserviceable containers or deployment of containers at new service locations.
6.2.8 Container Placement.
Containers shall be left in an upright position on stable surface with the lids securely in place (closed). A stable surface is defined as all four corners placed on the ground (concrete, asphalt, dirt or other solid surface). The dumpster shall not be placed on angle or slope that creates a risk of overturn tipping or rocking. The Contractor shall position containers for customer ease in depositing refuse and recycling which may require repositioning of containers. The Contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions. The contractor shall ensure placement minimizes the risk of damaging equipment, cars or the area around the placement.
6.2.9 Containers in Field Training Areas. N/A
6.2.10 HAZMAT in Containers. The Contractor shall notify the Directorate of Public Works (DPW) Environmental Division immediately after hazardous material (HAZMAT) has been identified. Small amounts (less than 40 lbs) shall be removed and placed beside the container if DPW Environmental Division is not able to respond, and the contractor shall return to servicing the container.
6.2.11 UXO in Containers. The Contractor shall notify the Directorate of Public Works (DPW) Environmental Division and EOD immediately after unexploded ordnance (UXO) has has been identified. After EOD has responded the contractor shall return to servicing the container.
6.2.12 Other Prohibited Material in Containers. Provided it is not UXO or HAZMAT the contractor shall remove material from the dumpster to a suitable spot for bulk pickup. Then the contractor shall arrange a bulk pickup and return to servicing the container.
6.2.13 Complaints. Complaints regarding unsanitary conditions due to Contractor negligence shall be corrected by the Contractor within two (2) hours of notification.
6.2.14 Container Cleaning Schedule. The Contractor shall provide the COR/ACOR with a recommended refuse collection container cleaning schedule NLT ten (10) calendar days after contract award. The Contractor shall clean and sanitize refuse dumpsters with facilities creating food waste daily. All compactors shall be cleaned and sanitized at landfill prior to placement at designated facilities. All other containers shall be clean and sanitize once per month or as needed. The Contractor shall provide to the COR/ACOR with a list of refuse collection containers that have received cleaning service each month throughout the Period of Performance (POP). The Contractor shall provide a Refuse Container Cleaning Schedule that shall include days of service and driver, each container location, container type, cleaning time, and cleaning method.
6.2.15 Dumpster/Container Cleaning. Clean bulk containers to ensure they are free of unpleasant odors, dirt, debris, and pests. Furnish the cleaning schedule to the COR and Environmental Division (Division Chief or Compliance Branch Manager).
The Contractor shall clean and sanitize refuse dumpsters with facilities creating food waste daily.
All compactors shall be cleaned and sanitized at landfill prior to placement at designated facilities. All other containers shall be clean and sanitize once per month or as needed. The Contractor shall provide to the COR/ACOR with a list of refuse collection containers that have received cleaning service each month throughout the Period of Performance (POP).
6.2.15 Acquire containers. Acquire containers as requested by the contracting officer. The containers shall become Government property. Replace 10% of the containers annually.
Currently this will require replacing approximately 71 Lockable Dumpsters, 2 40-cubic yard, Rolloff containers, and 7 small bins/compost containers (about 2-3 cubic-yard) suitable for sorting metal. All containers shall be approved of by DPW Env. The small bins/compost containers may be manufactured if suitable containers cannot be found.
6.2.16 Container Approval. All refuse collection containers shall be KO approved.
6.2.17 Performance Standard. Upon completion of this task, all records and reporting requirements shall be complete, containers shall be in-place, and less than three-quarters ¾ full.
Emptied containers and the area around each refuse container within a radius of ten (10) feet from the container shall be free of all refuse prior to the Contractor leaving the container site.
6.3 Collect Solid Waste.
6.3.1 Completion of activities at collection points. Return refuse and cardboard containers to as close to their original location. The Contractor shall comply with container placement above in
6.2.7. The Contractor shall pick up all litter, waste, and recyclable material on the ground within a ten (10) foot radius of the container. The Contractor shall notify the COR and Environmental Division (Division Chief or Compliance Branch Manager) of locations where debris is frequently placed outside of containers. The Contractor shall pick up all spillage resulting from emptying of container and compacting of solid waste, recycle material, or grease in vehicles.
6.3.2 Points of Collection.
6.3.2.1 The contractor shall collect refuse and recyclable from facilities listed in the Real Property Inventory TE A except housing areas.
6.3.2.2 Historical collection stations for refuse and recyclable materials are shown in TE D.
6.3.2.3 Refuse. Place labeled containers for garbage, at designated locations outside facilities that will be emptied on scheduled pickup days.
6.3.2.4 Cardboard. Place labeled containers for cardboard at designated locations outside facilities that will be emptied on scheduled pickup days.
6.3.2.5 The contractor may re-consider points of collection in management and streamlining of operations and services. Consideration should be made for size, number, and location to meet the requirements. Prior to changing points of collection the contractor shall coordinate the changes with the COR, Environmental Division (Division Chief or Compliance Branch Manager)
for approval. Prior to changing the pickup location the contractor shall notify the affected customers. Contractor will monitor fill capacities during the first thirty (30) days of performance to ensure standards are met.
6.3.2.6 Collect refuse and recyclable materials from government-approved containers only.
6.3.2.7 The Contractor shall inform the COR and Environmental Division (Division Chief or Compliance Branch Manager) of any suspected instances of container abuse or of the need to completely replace a container.
6.3.4 Frequency of collection and routes.
6.3.4.1 General. Empty containers, at a minimum of once per week, but before their capacity is exceeded. Capacity is exceeded when the lids will not close flush with the top of the container.
6.3.4.2 Food Service Facilities. Empty containers used to dispose of food waste a minimum of every five (5) days, or more frequently based on fill rate, when the service facility is in operation.
6.3.4.3 Level of service. Provided the minimum of (i) and (ii) occur the contractor is expected to adjust the frequency of service to ensure the container(s) not exceeding capacity more than once a month. The results of this change in frequency shall be reflected in the solid waste collection schedule. Update shall be provided via email to DPW for coordination with customer billing.
6.3.4.4 Contractor will monitor fill capacities during the first thirty (30) days of performance and at least annually for each site to ensure standards are met. A log of the results of fill capacity monitoring shall be maintained.
6.3.4.5 Route Parameters. All solid waste shall be removed from vehicles/ trailers prior to close of business each day.
6.3.4.6 The Contractor may adjust the routes and schedule at any time. The contractor shall notify the affected customers, the COR, Environmental Division (Division Chief or Compliance Branch Manager) prior to changes to the schedule(s).
6.3.5 Bulk Item Pickup.
6.3.5.1 General. The contractor shall establish and operate bulk pickup. Bulk items may consist of (but are not limited to) mattresses, metal, furniture, consumer electronics and appliances.
6.3.5.2 Requests. The contractor shall receive requests for bulk pickup during their normal business hours on a contractor identified and monitored phone number/ email address. The contractor shall respond with a scheduled time within 2 hour during business hours or within 2 hours of start of business if the request is received after hours.
6.3.5.3 Time. The contractor shall select a day of the week for bulk pickup. The contractor shall then schedule bulk pickup items for that date.
6.3.5.4 Location. Pick up locations shall be set to not interfere with traffic. In general the location for bulk items shall be next to the dumpster or other area near the customer facility with agreement of the contractor.
6.3.5.5 Recyclable material. The Contractor shall divert recyclable items (metal and cardboard) to the post recycling center.
6.3.5.6 Electronics. The Contractor shall divert discarded consumer electronics and other California classified Universal Waste to Bldg. 630.
6.3.5.7 Appliances. Shall be diverted to the recycle center for disposition.
6.4 Recycle.
The installation operates a qualified recycling program (QRP). Federal law requires installations to use recyclable material sales proceeds to cover QRP costs. The Contractor shall provide recyclable materials processing operations and services for the installation. The Contractor shall comply with applicable laws, regulations, and guidance contained below. The Government may coordinate any changes to locations with the Contractor.
6.4.1 Recyclables Segregation. Recycle at a minimum the following items: Scrap metal including bulk metals and Expended Small Arms Brass Cartridge Cases (ESACC), wood pallets, and cardboard/pressboard. The installation will not be conducting comingled sorting of recyclable materials. Additional items may be recycled with QRP Manager Coordination.
Thorough inspection of all recyclables/ waste for identification and removal of prohibited items
6.4.1.1 Cardboard. Make bales of cardboard for sale.
6.4.1.2 Bulk Metal Recycling. The contractor shall sort metal into a minimum of ferrous (steel & iron), tools, stainless steel, non-ferrous, aluminum, white goods/appliances, and copper/brass. a. All metal shall be sorted by close of business at the end of each week. b. Sorted metal shall be stored in roll offs labeled with the type of metal. c. The contractor shall use magnets or other method shall determine ferrous/non-ferrous. d. The list of metal(s) to be sorted for may be updated depending on market conditions. e. Bi-weekly the contractor shall report to DPW-environmental the approximate quantity of metal available for sale.
6.4.1.3 Mattresses. The contractor shall set aside mattresses at the recycling center. Upon receiving a sufficient quantity the contractor shall make arrangements with a mattress recycler to dispose of the mattresses. The contractor may propose an alternative method of recycling/disposal. Beds shall be stored in a neat manner.
Appliance/Electronic Waste Recycling. Ensure all appliances are purged of refrigerants, hazardous fluids, etc., by a certified technician in accordance with current federal applicable directives, state, county, and local laws or regulations.
6.4.1.4 Hazardous Items. The contractor shall capture and transport purged material to Hazardous Waste contractor’s yard for disposition.
6.4.1.5 Toner Cartridge Items. The Contractor shall transport all cartridges and electronics to the Hazardous Waste contractor’s yard for disposition.
6.4.1.6 E-Waste. Electronic items i.e. California designated Universal Waste shall be sent to Hazardous Waste contractor’s yard for disposition.
6.4.1.7 Pallets. Pallets shall be stacked and banded in stacks of 10, in preparation for sale.
6.4.1.8 Blue pallets. Once more than 20 blue pallets have been collected the contractor shall contact the blue pallet company to arrange for them to collect the pallets. If the Blue pallet company refuses to pickup have them provide a release to allow recycling of the blue pallets accordance with 6.4.1.7.
6.4.1.9 Brass Deformer. Conduct deforming operations for Small Arms Brass Cartridge Cases (ESACC) <.50 caliber in size.
6.4.2 Recycle Support.
6.4.2.1 Prepare recyclables for sale.
6.4.2.2 Loading of Recyclables. The contractor shall load recyclables on to trucks.
6.4.2.3 Transport Recyclables Transport recyclable materials to sales location in the local commuting area (<150 miles one way). Estimated to be 3 trips per month.
6.4.2.4 Log receipt of recyclables by weight, commodity type, and customer/origin for monthly reporting.
6.4.3 Housekeeping. Clean and maintain recycling facilities and equipment including sort line and bailers.
6.5 Wood Handling.
Operate the wood processing/compost facility, compost operations, wood pile, and wood grinding. Thorough inspection of all waste for identification and removal of prohibited items.
6.5.1 Service Time. The wood area/compost facility shall attend to customers within 20 min during the core hours of the landfill unless environmental or safety conditions prohibit use of the compost area. The scale house personnel shall turn users away under these conditions. The COR and DPW Environmental division shall be contacted under these conditions.
6.5.2 New Wood Pile (NWP). The contractor shall start/maintain a new wood pile (NWP) and new shredded wood pile (NSWP). Receive and log wood/green waste shipments. Direct any bagged material to the bailer facility to be handled as trash. The Contractor shall only accept large green waste (i.e. logs) and wood.
6.5.3 Sort Wood. Sort wood waste to segregate pallets, useable wood, and unusable/treated/painted wood. Damaged pallets are considered unusable wood and handled as unusable wood. Unusable wood shall be stored while awaiting processing in the NWP.
6.5.4 Wood Commodities Yard. Usable wood shall be set aside in an organized manner in a “Wood Commodities Yard (WCY)” to allow authorized personnel to reutilize the wood.
6.5.5 All unusable/treated/painted wood shall be shredded and stored in the NSWP while awaiting transportation.
6.5.6 At the end of each week there shall not be more one (1) week of unusable/treated/painted wood in the NWP (approximately 3 cubic yards) and shredded material (approximately 3 cubic yards) in the NSWP on-site.
6.5.7 Blue pallets shall be taken to the recycle center to arrange return.
6.5.8 The contractor may store up to 50 undamaged pallets in the WCY. Excess pallets shall be taken to the recycle center for storage for future sale. The pallet stacks shall not be more than 10 high.
6.5.9 Operate the WCY and former compost material area to avoid vectors and creating an attractive nuisance for wildlife. Clean and maintain WCY related facilities and equipment.
6.5.10 Provide existing usable wood and compost (while supplies remain) to authorized users.
6.5.11 Remove all prohibited items from the facility, and deliver prohibited items to the appropriate disposition facility by close of business each week.
6.5.12 As time permits shred the existing wood piles and keep the shredded material separate from the NWP and NSWP. And as time permits transport old shredded material and/or compost from the existing wood piles to the landfill.
6.5.13 Maintain compost pile in a neat manner.
6.5.14 Provide shredded wood upon request to authorized users.
6.5.15 Disposition. Make remaining compost available to post personnel in the “Wood Commodities Yard” or other designated area. Excess compost may be sold via QRP Manager.
6.6 Landfill Operations.
Landfill Operation. The Contractor shall manage and provide a complete and comprehensive landfill operation to operate the landfill scale; monitor solid waste unloading and disposal, waste elevations, ground-water quality, and landfill gas generation; and spread, compact, and cover all municipal, and special waste.
The Contractor shall also control vectors, mud, dust, and windblown litter; maintain surface drainage per JTD requirements, site signs, benchmarks, fences (to include repairs), Government-furnished property, and the grounds. The Contractor shall maintain these spaces in an uncluttered, safe, and presentable condition at all times, including, but not limited to, mowing, trimming, policing, clearing fence lines of growth ten (10) feet outside of fence line and general cleanup. The Contractor shall intensify the cleanup efforts as directed by the Contracting Officer at no additional cost to the Government in preparation for such events as VIP visits, LEA and other regulators inspections or facility tours.
The Contractor shall collect and process/dispose of leachate and contaminated water; perform final closure procedures; provide post-closure care; and perform other associated tasks on a scheduled and unscheduled basis. The Contractor shall comply with State of California requirements, and execute all necessary certifications and verifications.
The Permit Documents, as defined includes various plans, approvals, drawings, forms, etc., which describe and detail every aspect of and requirement for landfill operation and construction.
The Permit Documents complement and are equal in authority with California Regulations. The Contractor shall plan and perform all landfill tasks (for operation and construction) in strict compliance and exactly as described and required in the Permit Documents, the Contractor's Integrated Solid Waste Management Plan described in 6.12, Fort Irwin’s Spill Prevention Control and Countermeasure Plan, and AR 420-47, Solid and Hazardous Waste Management.
The Contractor shall maintain, at the Fort Irwin Landfill, the Landfill Operating Record and shall grant State of California representatives, and others designated by the Contracting Officer, access to the Fort Irwin Landfill for inspection purposes at all times. Any time the Government, the Contractor, or state regulations mandate, that a change in operating procedures is prudent or required for safety, efficiency, cost savings, etc., the Contractor shall propose the change to the Contracting Officer for evaluation and approval. If the proposed change requires a formal modification or amendment to the Fort Irwin Landfill permit, the Contractor shall prepare all documents, drawings, etc. required for submission to the state of California for approval. The Contractor shall implement the change only after written notification from the Contracting Officer that the Contracting Officer and the state of California have approved it.
6.6.1 Initial Inspection. The Contractor shall ensure that the Fort Irwin Landfill scale house is occupied during the Landfill Operating Hours. The personnel at the scale house shall control landfill access, conduct the initial inspection, weigh vehicles and perform all required associated tasks.
The initial inspection shall be performed at the landfill scale, by the scale. The landfill shall receive refuse from, in addition to the Contractor's own collection vehicles, other Contractors, troop units, family housing occupants, DPW, and other entities approved by the Contracting Officer. The inspector shall reject loads containing unauthorized waste Performance Standard. Upon completion of this task, there shall be no vehicles containing unauthorized waste inside the Fort Irwin Landfill; the Fort Irwin Landfill shall be in compliance with all Access Control, Disposal of Large Items, and Hours of Operation requirements; and all required documents shall be complete and submitted to the Government.
6.6.2 Landfill Scale Operation. The Contractor shall weigh all incoming refuse; receive manifests and other documentation, and record transporter information using the automated weighing system. The Contractor shall employ a full-time scale operator, during the Landfill Operating Hours, to weigh waste, receive documentation, record information, and perform all required associated tasks.
Exercise and Contingency Scale House Operations. Use the landfill scale house by other users when required. During contingencies and installation exercises, the Directorate of Logistics facilities (near the bulk POL facility) may not be available for public use. In those situations, the landfill scale house is responsible for conducting additional scale operations. Additional scale operations may include a couple of commercial vehicles and several military personnel performing Do-It-Yourself (DITY) household goods moves. The Contractor is not required to document these operations other than the required weight tickets for the customer(s).
6.6.2.1 Landfill Tickets. The Contractor shall produce a two-copy ticket for each customer that arrives at the Fort Irwin Landfill. The Contractor shall give one copy to the customer before they leave the Fort Irwin Landfill, and keep one at the Fort Irwin Landfill. Landfill tickets shall be made available for LEA, Water Board, or government review upon request of the COR. The tickets shall contain the following information at a minimum:
• Contractor's name, address, and telephone number
• Contract number
• Unique ticket number
• Customer's name
• Customer organization
• Customer telephone number
• Disposal date
• Time in (at Fort Irwin Landfill)
• Vehicle identification number
• Type of customer vehicle or container
• Origin of refuse
• Type of refuse
• Incoming weight
• Outgoing weight
• Tare weight when applicable (containers)
• Net tonnage (to two decimals)
• Manifest information, when required
• Landfill cell grid location of disposal
• Scale operator's name
• Space for comments.
6.6.2.2 Performance Standard. Upon completion of this task, all transporter vehicles inside the Fort Irwin Landfill shall have been weighed, their transporter information recorded, and is in possession of a copy of the scale operator-provided ticket; and all required documents shall be complete, submitted, and approved by the Contracting Officer.
6.6.3Unloading of Waste. The Contractor shall direct and inspect the unloading of all solid waste. The contractor shall have an employee either present at the bailer (or the working face if bailer is down) at all times during the Landfill Operating Hours, to direct and inspect the unloading of all solid waste and perform all required associated tasks. The Contractor shall not allow scavenging of any unloaded wastes.
6.6.3.1 The contractor shall conduct a thorough sort and inspection of all waste for identification and removal of prohibited items, recyclables and other items that should be diverted (includes separation of composting, reuse, reclamation and resale).
6.6.3.2 If the Contractor suspects there is an issue with a load the contract may instruct the customer to unload at the pre-sort point. The contractor shall then conduct random inspection.
6.6.3.3 In the event that any unauthorized waste is discovered during the routine operation or random inspection process, the Contractor working face monitor shall record all available information about the waste (such as what it is, identifying markings, etc.), call and inform the transporter of the type of unauthorized waste found and that future loads containing the same material may cause the Government to revoke landfill use privileges. The Contractor shall move and dispose of the inspected contents appropriately for the different waste types.
6.6.3.4 In the event that unauthorized waste is deposited in the Fort Irwin Landfill by the Contractor's collection vehicles, the monitor shall temporarily halt disposal operations and safely extract the unauthorized waste. The Contractor shall then process the unauthorized waste IAW all appropriate Material Processing Information Sheets.
6.6.3.5 The Contractor monitor shall ensure that authorized waste is unloaded in an expedient manner that will not damage the facility or the constructed liner system. In the event that the constructed liner system is damaged or breached, the Contractor shall temporarily halt disposal operations in that area and repair the liner system IAW the repair procedures contained in the Permit Documents.
6.6.3.6 Performance Standard. Upon completion of this task, there shall be no unauthorized waste inside the Fort Irwin Landfill; the Fort Irwin Landfill shall be in compliance with all Access Control, Unloading of Waste, Salvaging and Scavenging, Fire Protection, and Protection of Easements and Buffer Zone requirements; and all required documents shall be complete, submitted, and approved by the Contracting Officer.
6.6.4 Signage. The Contractor shall provide and maintain internal signs at the Fort Irwin Landfill The Contractor shall also maintain the existing sign that displays the type of site, hours and days of operation, and the permit number. The Contractor shall provide sketches and color schemes of sign layouts to the Contracting Officer for approval within ten (10) calendar days after contract start date and prior to any changes.
6.6.4.1 Performance Standard. Upon completion of this task, the signs described above shall be in place and conspicuously display the above messages; the Fort Irwin Landfill shall be in compliance with all Site Sign requirements; and all required documents shall be complete, submitted, and approved by the Contracting Officer.
6.6.5 Access Roads. The Contractor shall construct temporary access roads, as required, from the permanent interior all-weather road system to the working face to facilitate waste disposal operations; minimize depressions, ruts, and potholes; and control mud and dust. The access roads shall be constructed by compacting natural ground or cover material and topping with gravel or crushed stone. The Contractor shall remove any mud tracked onto Sanitary Landfill Road by vehicles leaving the Fort Irwin Landfill by close of business (COB) each day. The Contractor shall further control dust by evenly applying water to the roads with a water truck. The Contractor shall not use ponded water, contaminated water, or leachate to water down the roads.
6.6.5.1 Performance Standard. Upon completion of this task, there shall be no appreciable depressions, ruts, or potholes at or near the working face; no mud on Sanitary Fill Road in the vicinity of the Fort Irwin Landfill; no appreciable amount of dust being generated; the Fort Irwin Landfill shall be in compliance with all Site Access Roads requirements; and all required documents shall be complete, submitted, and approved by the Contracting Officer.
6.6.6 Disposal and Compaction of All Waste Types. Unless the trash is baled the Contractor shall spread the waste out on the working face and repeatedly pass over it with suitable landfill compaction equipment to achieve maximum compaction (the minimum acceptable compaction will be 1100 pounds (lbs per CY). The Contractor shall keep his compaction equipment wheels free of waste that will inhibit specified compaction and to minimize the attraction of disease vectors.
6.6.7 The Contractor shall engage an independent, third-party Registered Professional Land Surveyor, registered in California, to monitor landfill disposal operations as frequently as necessary to ensure that the approved final elevations for waste, cover, etc. are never exceeded
for any reason. This professional shall be responsible for all elevation measurements, certifications, and reporting. The Contractor shall install the cover appropriate to the disposal operation and shall maintain a cover log and verify compaction.
6.6.8 Waste Disposal Workload. The tonnage of waste received and disposed of in the Fort Irwin Landfill is shown in Tech Exhibit F, Landfill Disposal Data.
6.6.8.1 Performance Standard. Upon completion of this task, the Fort Irwin Landfill shall be in compliance with all Compaction and Disease Vector Control requirements; and all required documents shall be complete, submitted, and approved by the Contracting Officer.
6.6.9 Daily Cover. The Contractor shall install the currently approved Alternate Daily Cover material, as specified by the Alternate Daily Cover Operating Plan in the Permit Documents, over the compacted waste at the end of each day, and more frequently if necessary, to control fires, disease vectors, odors, windblown litter, and scavenging. The Contractor shall maintain a stockpile of soil, sufficiently sized and of suitable material to cover the entire working face, within 1,000 feet of the working face for fire protection and shall immediately extinguish any fire that may occur with on-site equipment. The Contractor shall immediately notify the Fort Irwin Fire Department of all fires and provide them any information regarding the circumstances of the fire.
6.6.9.1 Performance Standard. Upon completion of this task, active areas of the Fort Irwin Landfill shall be covered with the approved Alternate Daily Cover material, with no fires, disease vectors, appreciable odors, exposed waste, or scavengers; the Fort Irwin Landfill shall be in compliance with all Fire Protection, Disease Vector Control, Air Criteria, and Landfill Cover requirements; and all required documents shall be complete, submitted, and approved by the Contracting Officer.
6.6.10 Intermediate Cover. Any time an area is anticipated to be inactive for 180 days or more, the Contractor shall install and compact an additional six (6) inches of soil over the existing daily cover. The Contractor shall grade the intermediate cover to prevent the ponding of water and shall repair eroded areas within two days by installing more soil, re-grading, and re-compacting required IAW Permit Documents.
6.6.10.1 Performance Standard. Upon completion of this task, inactive areas of the Fort Irwin Landfill shall have at least twelve (12) inches of soil cover with no eroded areas, exposed waste, or ponded water; the Fort Irwin Landfill shall be in compliance with all Ponded Water and Landfill Cover requirements; and all required documents shall be complete, submitted, and approved by the Contracting Officer.
6.6.11 Disposal of Dead Animals. The contractor shall accept and arrange for the deposition of dead animals at the landfill in the area designated for these operations. The contractor will be notified beforehand by phone that a load will be arriving. Upon notification the contractor shall dig a hole for the animals to be deposited in. After deposition the contractor shall immediately cover the hole. The hole must be sufficiently large and deep enough to ensure that all animals are covered with at least 6 foot of dirt.
6.6.11.1 Performance Standard. Upon completion of this task, there shall be no exposed waste.
6.6.12 Disposal of Asbestos. The contractor shall operate the asbestos in accordance with applicable law and the asbestos management plans. The contractor upon being contacted by DPW Environmental shall prepare to burry delivered asbestos in the approved asbestos burial area. The customer shall deliver the wrapped asbestos containing material. The contractor shall assist the customer in placing Asbestos containing materials (ACM) in the pit.
6.6.12.1Performance Standard. Upon completion of this task, there shall be no exposed waste.
6.6.13 Disposal of C&D. The contractor shall operate the Construction Debris (asphalt and concrete) areas in accordance with applicable law and the asbestos management plans.
6.6.14 Landfill Storm Water Management
Contractor shall be compliant with the Fort Irwin’s Storm Water Pollution Prevention Plan (SWPPP) and Joint Technical Documents (JTD) including, but not limited to: installation, upgrade and/or maintenance of physical best management practices (BMPs), participation in required annual employee training, pollution prevention and good housekeeping measures, and identifying and reporting to Fort Irwin any changes to the site that affect the SWPPP and/or storm water discharges such as additional construction or opening/closing of cells.
6.6.14.1 The Contractor shall manage storm water run-on/run-off by constructing temporary and permanent containment berms on the up gradient side of the toe of the working face to minimize the amount of storm water, which comes in contact with solid waste, in accordance with (IAW) the Fort Irwin Permit Documents.
6.6.14.2 Storm water which accumulates on the up gradient side of the containment berms is not contaminated and shall be collected and discharged into the landfill drainage system.
6.6.14.3 Storm water which accumulates on the down gradient side of the containment berms is contaminated and, along with the leachate accumulated in the sumps of the leachate collection system, shall be collected and discharged into the leachate lagoon or as directed by the KO or COR.
6.6.14.4 Contractor will perform internal site inspections or audits to identify potential pollutants and prevent pollutant in storm water discharges as well as preventing unauthorized non stormwater discharges. Contractor shall submit a Monthly SWWP Runoff Report identifying of to include but not limited to site inspections, audits, and corrective actions.
6.6.15 Control and Policing of Windblown Litter. The Contractor shall police and return to the working face windblown litter on all interior and exterior fences for the landfill. Once a week and more often, if necessary, to minimize unhealthy, unsafe, and unsightly conditions. The Contractor shall utilize a portable fence around the working face to confine windblown litter resulting from unloading and disposal operations.
6.6.15.1 Performance Standard. Upon completion of this task, there shall be no visible windblown litter within the area described above; the Fort Irwin Landfill shall be in compliance with all Control of Windblown Waste and Litter and Material Along the Route to the Site requirements; and all required documents shall be complete, submitted, and approved by the Contracting Officer.
6.6.16 Maintain Vector controls.
Maintain daily cover and other best management practices in accordance with the JTD and other industry practices.
6.6.17 Post Closure Care. For closed landfills the contractor conduct monthly inspections and repairs, as necessary, to maintain no ponding un-eroded surface. The contractor shall conduct repairs such as refurbish surface soils damaged through erosion, shrinkage, subsidence, or animal burrowing, and repair damaged fencing.
6.6.17.1 Care Period. Closed areas will remain in post-closure care throughout the duration of the contract.
6.6.17.2 Performance Standard. Upon completion of this task, there shall be no water accumulation on the top or either side of the containment berms. The Contractor shall put in place enough best management practices to obtain and maintain storm water run-off compliance.
6.6.18 Landfill Leachate Management.
6.6.18.1 The Contractor shall physically check the depth of leachate in each sump as required in the Permit Documents and pump out accumulated leachate, as required to maintain less than twelve (12) inches of leachate over the liner.
6.6.18.2 Check the function of the leachate collection system and alarms semi-annually.
Document and report the results.
6.6.18.3 Repair the leachate collection system and alarms as needed.
6.6.18.4 Performance Standard. Upon completion of this task, there shall be no water accumulation more than twelve (12) inches of leachate in any sump. The leachate collection system and alarms will be confirmed functional. The Fort Irwin Landfill shall be in compliance including all required tests and documents.
6.6.19 Landfill Gas Management. N/A
6.6.20 Ground Water and Soil Gas Monitoring.
Contract shall conduct ground water and soil gas monitoring for the active landfill in accordance with Fort Irwin WDR permits and agreements.
Contractor shall provide raw quarterly sampling results, semi-annual report and an annual report.
The final semi-annual and annual report shall be signed by a California registered geologist or engineer.
Contract shall develop, maintain and follow a work plan for groundwater and soil gas monitoring within 90 days of start of work.
Assume for the purposes of the providing the government a proposal please assume the following; 24 wells for ground water monitoring, 18 wells for water quality, and 16 soil gas monitoring.
6.7 Rotation Support and Pre-Sort.
Fort Irwin is a training installation. We support up to 11, monthly long mobilizations of a Brigade and supporting units also known as a rotation. A minimum number per year expected to be 6.
An example rotation schedule can be found in TE J. Please note this is a typical rotation.
Occasionally the rotation is shorter or longer. The contractor shall be provided an actual rotation calendar upon award and upon update.
6.7.0.1 The Contractor shall track and report the hours of labor applied to this effort and volume of all materials sorted (refuse/recyclables/misc) for each rotation. To be reported in the Rotational MSW Sorting Report.
6.7.0.2 Performance Standard.
Contractor shall ensure special handling of rotational generated human and medical waste.
6.7.1 Issue Trash Bags to Rotation. The contractor shall provide trash bags meeting the standards of 8.7.1 to the rotation and rotation support teams. The contractor shall plan for each rotation to get 100 cases of 100 bags or similar quantity. The contractor shall log the distribution of all trash bags.
6.7.1.1 Performance Standard.
6.7.2 Pre-Sort Rotational Trash. Sort and inspect 95% of all solid waste generated by rotational training units or their Civilian/Contractor support elements that is delivered to the Landfill Rotational Sort Area or designated point. During this sorting the contractor shall remove all prohibited items, and deliver prohibited items to the appropriate disposition facility daily by close of business.
6.7.2.1 The Contractor shall thoroughly sort and inspect rotational refuse to remove all UXO.
6.7.2.2 The Contractor shall thoroughly sort refuse for prohibited items not allowed in Fort Irwin’s landfill.
6.7.2.3 Performance Standard.
6.7.3 Extend Services in Support. Operate the landfill and rotational trash collection activities during weekends and holidays to allow efficient disposal of rotational trash.
6.7.3.1 For weekends and holidays during the Basic Recover Days (BRD) 1-5, also known as rotation turn-in, conduct the following actions;
6.7.3.1.1 Collect rotation trash from the Rotation Unit Bivouac Area (RUBA), Rotational Unit Field Maintenance Area (RUFMA), and other rotation designated areas.
6.7.3.1.2 Sort rotation trash as specified in 6.7.2 above and dispose of in the landfill.
6.7.3.2 For weekends and holidays in middle of the rotation i.e. from training days (TD) 4 through the last training day, sort rotation trash as specified in 6.7.2 above and dispose of in the landfill.
6.7.3.2 Performance Standard. Rotation trash collected on weekends and holidays during the final training day through BRD day 5. Rotational trash accepted on weekends and holidays from TRD through end of BRD.
6.7.4 Collect trash from the RUBA. From 4 days prior to RSOI through BRD day 5 during normal hours (unless modified by 6.7.3.1) with the following effort;
6.7.4.1 Provide and service, 2 Roll-off containers for cardboard and provide 2 roll-offs containers for trash.
6.7.4.2 Remove excess trash from kitchens in the RUBA.
6.8 Schedules. N/A
6.9 Outreach Activities
Education. Educate all residential and post facility occupants on the benefits of recycling and encourage the widest possible participation. The QRP Manager must coordinate on educational material before distribution. Participate in all public outreach events as approved by the Environmental Division (Division Chief or Compliance Branch Manager) or QRP Manager.
Provide outreach and support education to customers related to recycling and solid waste.
6.9.1 Handouts. Contractor may propose/ assist in developing brochures to be distributed during outreach events. DPW will provide the brochures.
6.10 Special Events/Tasks.
6.10.1 Special Events Planning. The Contractor shall participate in the planning and coordinating of special events. Scheduled special events typically take place installation-wide.
6.10.2 Additional Services. The Contractor shall be required to provide an additional collections or relocate containers for special ceremonies, security, organizational events, unit moves, and to satisfy the Command. Relocations and trash bag support shall be provided during normal business hours, with the approval from the COR, not more than eight (8) working hours after the verbal request by phone. Major events requiring refuse support will be planned minimum of one calendar week in advance and the Contractor shall provide services necessary to support the event. The Contractor shall place refuse containers at the event or locations for the period of time specified by the COR/ACOR at no additional cost to the government.
6.10.3 Small Container Support. Provide smaller containers made of recycled cardboard depending on the event (see 8.7.2). Generally 10 per event about 10 events per year.
6.10.4 Trash Bags Support. Provide 45 gal clear plastic bags made with 1.2 mil low density polyethylene (LDPE) to fit the containers (see 8.7.2). Generally 1-2 cases per event about 10 events per year.
6.10.5 Airfields. N/A
6.11 Other Events.
The Contractor shall provide collection containers to adequately manage the waste from other events. Scheduled and unscheduled events will be coordinated through the COR/ACOR. Upon notification, the Contractor shall provide the required services not more than eight (8) working hours after the verbal request by phone of the COR/ACOR. The Contractor shall place refuse containers during normal business hours for the below requirements for the period of time specified by the COR/ACOR at no additional cost to the government.
6.11.1 Storms and Natural Disasters. The Contractor shall provide additional collection containers or increase frequency of services to manage the temporary demand. The Contractor shall provide additional resources as needed to facilitate returning to full operational capacity.
6.11.2 Inclement Weather Planning. Upon notification of destructive weather by the COR/ACOR to prevent damage to containers, the Contractor shall collect all containers and temporarily relocate them to positions adjacent to buildings or other immovable structures. The Contractor shall provide appropriate tie-downs. The Contractor shall return all refuse collection containers to normal positions when destructive weather conditions have diminished. The Contractor safe guard containers to prevent release of solid waste. If there is a release of solid waste the contractor shall mobilize to collect the released solid waste upon return.
6.11.3 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall request approval from the KO to suspend services. The Contractor shall suspend collection and disposal operations because of inclement weather only after receiving approval from the KO. The Contractor shall resume operations with KO approval.
6.11.4 Inclement Weather Cleanup. Reserved.
6.11.5 Unscheduled Clean-Ups. Reserved.
6.11.6 Examples of Scheduled and Unscheduled Requirements. Scheduled requirements include the following:
military unit moves
barracks/dormitory clean-ups
Air Show, Armed Forces Day
Freedom Fest
Family Day, and Single Soldier Day
Recovery operations due to natural causes or man-made causes Military unit deployments.
7.0 Government Furnished Facilities, Property, Equipment, Services and Materials.
The Government will make available certain property, services, and facilities for the Contractor’s use, as identified in this PWS and listed in Tech Exhibit (TE) C.1 “Government Furnished Facilities” and TE C – “Government Furnished Property.” The Contractor is accountable for any property, supplies, materials, and facilities accepted as GFP, including government property in the possession of the subcontractor. The Contractor shall not retain title to U.S. Governmentprovided facilities, equipment, or services for any purpose other than in the performance of this contract. The Government will provide Government Furnished Property (GFP) which consist of Material (FAR 45.101, 52.245.1(a), Equipment (FAR 45.101, 52.245-1(a), Special Test Equipment (FAR 2.101), Special Tooling (FAR 2.101), Sensitive Property and Real Property (FAR 45.101, 52.245-1(a), to be placed in the contractor’s custody.
The government furnished equipment provided to the contractor shall be maintained either by Logistic Readiness Center (LRC) or by the contractor as described in Section 7.2. In general rolling stock shall be maintained by LRC and solid waste supporting equipment and small equipment not listed in TE C shall be maintained by the contractor. The contractor shall follow the LRC’s guidelines to enable and support LRC support of the GFE. The contractor shall be responsible for damage done by the contractor, his subcontractors, or his employees to the GFE.
7.1 Government Furnished Facilities (GFF).
The Government will provide the facilities (real property) listed in Tech Exhibit (TE) C.1 for the Contractors use in supporting the services provided under this contract. The contractor shall not use the facilities provided to support other contracts or other activities without contracting officer (KO) permission in writing.
7.1.1 Government Access to GFF.
The government will generally access the GFF during operational hours. The government retains the right to randomly inspect activities occurring in the GFF provided the government follows safety guidelines. The government may access the GFF after hours in emergency situations.
7.1.2 Solid Waste Equipment Attached to Facilities. The contractor shall be responsible for maintenance government furnished solid waste handling equipment as described in TE C.
7.1.3 Key and Key Control.
See paragraph 2.4.1.8 Physical Security.
7.1.4 Facility Maintenance.
The base operation contractor will be responsible for building facility maintenance. Maintenance of solid waste handling equipment including but not limited to bailers and sort lines will be per
7.1.2. The government will be notified of facility maintenance/repair issues. The issues shall https://dpw.armymaintenance.com/arma. Issues may also be reported to the Base Operations Work Order desk at 760-380-3539.
The Contractor shall be responsible for damage caused by contractor’s employees and/or subcontractor employees.
7.1.5 General.
7.1.5.1 Fence Maintenance. The contractor shall repair and maintain the integrity of all interior fencing IAW installation security and California regulatory requirements.
7.1.5.2 Facility Security. The contractor shall be responsible for securing the facilities and the perimeter of the facilities.
7.1.5.3 Signage: The contractor shall maintain signage internal to the facility according to plans, rules, and regulations.
7.1.5.4 Drainage. The contractor shall maintain grading and drainage controls to prevent ponding of water or other liquids IAW California regulatory requirements.
7.1.6 Housekeeping and Inspections.
The Contractor shall be responsible for all housekeeping in all government furnished facilities to include all yards, compounds parking areas and ancillary work areas on this contract.
The Contractor shall:
7.1.6.1 Sweep, remove solid waste, police and generally perform housekeeping and/or janitorial tasks necessary to keep work places in a neat and orderly manner.
7.1.6.2 Store supplies and materials in an organized storage locations appropriate for the type(s) of items and materials being stored.
7.1.6.3 Properly clean-up and dispose of spills.
7.1.6.4 Conduct safety checks, inspection and other actions to ensure the facility is safe for the indented work. Notify the government of issues affecting safety.
7.1.6.5 Floors and other sort areas shall have minimal material by the close of business each day
7.1.6.6 By close of business at the end of each week the floor areas shall be cleaned.
7.1.6.7 Remove all prohibited items from the facility daily.
7.1.6.8 Deliver prohibited items to the appropriate disposition facility daily by close of business each week.
7.1.7 Contractor Damage of Facilities. The contractor shall be responsible repairing damage done by the contractor, his subcontractors, or his employees.
7.1.8 Bailer Break Room Trailer. The base operation contractor does not maintain this facility.
The contractor shall clean, maintain, and repair break trailer at bailer facility. If the facility needs to have septic service conducted call Jacobs Engineering at 760-386-9706 for service.
7.1.9 Landfill Scale. The Government will furnish two (2) vehicular scales, in place at the Fort Irwin Landfill, for the Contractor to weigh all incoming solid waste and outgoing transporter vehicles. The Contractor's automation system shall interface and function with the current landfill scale.
7.1.9.1 Equipment Calibration. The Contractor shall be responsible for the maintenance and calibration of the truck scale. A copy of the calibration and certification shall be maintained at the landfill scale house at all times. Certification must meet federal, state, county, and local laws requirements. The contractor shall provide a copy of the certification results to DPW within 15 day of completion of task.
7.1.9.2 Equipment Condition. The Contractor and the Contracting Officer shall conduct a joint evaluation of the working order and condition of the Government-furnished landfill scales no later than thirty (30) days after contract start date. The Contracting Officer may authorize a representative to participate, at their discretion. The Contractor and the Contracting Officer shall agree as to the working order of the landfill scales prior to its use on the contract. If the Contractor does not participate in the evaluation, the Contractor shall accept as accurate, the stated condition of the scales provided by the Government. The Contractor shall be responsible to test and balance the scales as often as necessary to ensure accuracy or at least annually.
The Contractor shall be responsible for all maintenance and repairs to the scales IAW the manufacturer’s recommendations. All repairs, maintenance and certification shall be completed by Contractor at no additional cost to the Government.
7.2 Government Furnished Property (GFP) and/or Equipment (GFE).
Government furnished property furnished to the contractor that is listed in technical exhibit TE C marked “True” in the maintained by LRC column is maintained by the Logistic Readiness Center (LRC) or their contractor. The Contractor is responsible for coordinating and assisting the LRC in this effort by following TE G working with LRC standard operating procedure. LRC may later mark equipment items as end of life. Upon notification that a piece of equipment will or is marked end of life the contractor shall notify the Contracting Officer, the COR, and the DPW, Environmental Division.
Property on TE C marked “False” in the maintained by LRC column or not identified on the TE C is the responsibility of the contractor to maintain or repair. If the contractor does not require any of the unlisted equipment the contract is requested to begin the process to return the equipment to the government.
The Government wishes to highlight that a significant quantity of the Government Furnished Equipment (GFE) provided by the government is expiring due to age or the California Air Resources Board (CARB) regulations.
The government will actively attempt to procure select support equipment not already purchased or ordered for purchase by the contractor (whether recommended by the Contractor it its annual equipment plan (see 2.4.6.1) or otherwise). The Government may consult the contractor for details and specifications that the government may take under advisement during the procurement efforts. The Government shall provide Contractor advance notice of at least 180 days before the expected delivery of any such new equipment, notifying the Contractor of the equipment procured and the expected date of delivery. This new GFE shall be maintained by the LRC.
In the event that LRC designates via the Garrison Commander a piece of GFE as “end of life” the contractor shall begin turn in procedures with the goal to turn in the equipment to LRC within 90 days. The government will indicate at that time if a government is able to procure a replacement piece of equipment within 90 days. If the equipment determined necessary by the contractor and not able to be quickly replaced by the government, the contractor shall provide a proposal for the replacement. Upon approval of the contracting officer the contractor shall replace the equipment.
The Contractor shall inspect and accept the GFP as-is. Within sixty (60) days of turnover inventory, the Contractor shall identify and provide a list of GFP that is unserviceable or no longer required to the KO, Property Administrator and COR, so that those items may be disposed of and/or turned in. The Contractor becomes accountable for GFP when the KO or transfers it from the government accountable records to the contractor via DD Form 3161 or DD form 1149.
The Government furnished equipment shall not be used on other contracts without permission of the KO. The contractor shall ensure that government furnished equipment is not used for transport of Contractor employees between their domicile and work.
All solid waste shall be removed from vehicles/ trailers prior to close of business each day.
7.2.1 Solid Waste Containers.
Government provide containers are listed in TE C.
7.2.1.1 Serviceable Containers. The Contractor shall maintain refuse containers in a serviceable condition. The containers are unserviceable if any one of the following conditions exist:
a. Container does not meet specifications
b. Container is not leak proof (storm water pollution prevention compliant) c. Container is not enclosed (except for roll-off containers designed to be open) d. Doors, lids or hardware are missing, damaged, not operational, or do not close in the manner in which they were designed to close
e. Over twenty-five percent (25%) of exposed surface is not a uniform color (painted if container is not molded or composite plastic)
f. Over ten percent (10%) of exposed surface is covered with rust g. Container exterior is damaged (substantial dents, holes, excessive scratches, burrs, ragged edges that present the container in an undesirable appearance).
7.2.1.3 Dumpster/Container Standards
All new containers shall meet ANSI Z245.60-1999 and be approved of by DPW-Environmental.
7.1.2.4 Dumpster/Containers Marking. Containers shall be marked on the front with 12 inch high letters either stenciled or traffic rated stickers in a contrasting color (generally white) the text shall define the container type. Types include but not limited to “Trash” for refuse and “Cardboard” for cardboard. The corners of the container(s) shall also be marked with reflective traffic rated safety stickers. All stickers/ paint used shall be UV resistant. A small sicker 5 inch x 8 inch with the contact information shall be affixed just below the serial number approved of by DPW Env.
7.1.2.5 Serialized Containers. Each container/dumpster shall have a weather resistant small metal plate embossed with “Government Property” and a serial number pop riveted or equivalent to the right upper corner on the front face. The serial numbers shall be used in inventory, logging, maintaining, and tracking of the containers.
7.1.2.6 Container Lids. All containers shall be equipped with designed flexible lids. All solid waste container tops, lids, and doors shall be closed after emptying.
7.1.2.11Cubic Yard Capacity. N/A
7.3 Government Furnished Material.
7.3.1 Supplies and Materials. The contractor is encouraged to make efficient use of government supplies as possible.
7.3.2 Hazardous Material. The contractor is encouraged to draw and use HAZMART materials and supplies at no charge from the Recycling Center.
7.3.3 On-Hand Balances. Existing government supplies, materials and repair parts will be turned over to the Contractor for use in the performance of the requirements of this contract.
The Contractor shall:
a. Acquire all other supplies, materials and repair parts to perform and meet the requirements of this contract in accordance with the individual paragraphs of this Performance Work Statement (PWS).
b. Catalog all materials and repair parts to which title has passed to the government by reason of allocation or purchase by the contractor for direct charge. c. Process and catalog material and repair parts for a Line Item Number (LIN), National Stock Number (NSN) or Material Control Number through the appropriate government office when is applicable.
7.3.4 Fuels and Lubricants. The Contractor shall coordinate with KO to ensure timely provision of required materials. The Government will furnish automotive, material, and equipment fuels lubricants required for performance under the contract. The Government will not provide fuel, and lubricants used for transport of Contractor employees between their domicile and work. Contractor shall use the HAZMART for acquisition of hazardous materials.
7.4 Government Furnished Utilities and Services.
7.4.1 Emergency and Rescue Service. The Government will provide emergency medical and rescue services to prevent loss of life, limb or undue suffering. The medical treatment facility at the installation will be the primary treatment facility in case of emergencies. Medical billings will be sent directly to the employee and/or the contractor’s medical insurance company as appropriate.
7.4.2 Telephone Service. The Government will provide telephone service for official use only through the government system Defense Switched Network (DSN) and local commercial calls.
The Government will install, maintain and remove all Government Furnished telephones. The Contractor shall comply with Army Regulation 25-1 “Army Knowledge Management and Information Technology”, IMCOM or NTC Supplements. The Government will not provide cell phones to the contractor on this contract.
7.4.3 Utility Services. The Government will provide utilities as currently installed in Government Furnished Facilities (GFF). The Contractor shall comply with and established procedures, techniques, regulations, and goals set forth in energy conservation and utilization standards. Electrical connections or temporary installations shall be made in accordance with safety regulations. All facilities do not receive the same utility services.
The Contractor shall:
a. Not change or modify any utility system/component without prior government review and written approval.
b. Not connect any contractor’s automated systems without prior government review and written approval.
The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.
7.4.3.1 Water Usage. The Contractor shall apply the best management practices to maintain control of his watering operation to prevent undue runoff and over watering.
7.4.3.2 Connection to the Water System. The Contractor shall comply with the requirements of the Utility Privatization Contractor’s (Jacobs Engineering) Standard Operating Procedure (SOP) for connections to the water distribution system. The Jacobs Engineering phone number is 760- 386-9606. If the number is no longer functional, the Contractor shall immediately notify the Contracting Officer in writing.
7.4.3.3 Fire Hydrants. The Government will provide access to fire hydrants for water required for performance on this contract. Coordination with the Fort Irwin water and waste water privatization Contractor Jacobs Engineering (760-386-9606) is required prior to connecting to any fire hydrant on Fort Irwin other than the fire hydrant along sanitary landfill road across from the landfill scale house. If the number is no longer functional, the Contractor shall immediately notify the Contracting Officer in writing.
8.0 Contractor Facilities, Property, Equipment, Services and Materials.
Unless otherwise stated in this PWS and Tech exhibits the Contractor shall provide all facilities, vehicles, equipment, parts, tools, fuel, oil, materials and any other items required to perform all Contract requirements. The Contractor's property shall be operational as intended by the manufacturer, and be safe, clean, and suitable for use at a military installation. All Contractor furnished property and equipment are subject to KO inspection upon reasonable notice.
8.1 General.
The contractor shall be responsible for securing all facilities material, property and equipment that the remains the contractor responsibility. No Contractor owned vehicles, trailers and equipment shall be left unsecure unless otherwise directed by the KO. The contractor may either secure their property in fences/ facilities assigned to the contractor or remove them from the installation.
8.2 Contractor Furnished Material (CFM)/Property (CFP)/Equipment (CFE).
All Contractor furnished, material, property and equipment shall meet applicable Federal, State, local, DOD and Army laws, codes, and regulations.
8.2.1 Contractor Provided Vehicles and Equipment. The Contractor shall furnish and use equipment that is two years old or newer (at contract start date or date first put into service on this contract) at and beyond the start of option year 2. Equipment includes waste collection (and associated) vehicles and equipment specially-designed for the type of waste they will be used to collect and fully compatible with the Government and Contractor-furnished waste containers and the Contractor's waste collection system. All vehicles used for collecting and transporting solid waste shall meet all applicable state and federal standards for solid waste. These standards include, but are not limited to, 49 CFR 390-396 Federal Motor Carrier Safety Standards and 40 CFR 202 Noise Emission Standards for Motor Carriers Engaged in Interstate Commerce.
The Contractor's waste collection vehicles and equipment shall be capable of functioning properly in confined or congested areas with limited maneuvering space. All waste collection and transportation vehicles and equipment shall be designed, constructed, operated, and
maintained to prevent loss of liquid, fluids or solid waste and to minimize health and safety hazards to solid waste management personnel, the public, and the environment.
All waste collection vehicles and equipment shall be maintained in a clean and sanitary condition to preclude odors and breeding of flies; properly serviced to maintain proper operation; and safety inspected daily. All safety defects shall be repaired or corrected prior to using the vehicle or equipment.
8.3 Contractor Property Labeling.
All contractor provided property and equipment shall be labeled or marked with a visible tag or stencil indicating the property is contractor owned or provided.
8.4 Contractor Vehicles.
8.4.1 Identification of Contractor Vehicles and Trailers. Contractor provided vehicles and equipment used in the performance of services under the contract on the Fort Irwin Installation shall be clearly and legibly marked with the Contractors company name in three (3) inch block letters, or with a company logo of a color that contrasts with its background, on both sides of the vehicle and trailers in a manner and size that is clearly visible. All vehicles and trailers shall display a valid State license plate and meet current local and State vehicle registration requirements.
8.4.1.1 The Contractor's slow moving vehicles and equipment shall be equipped with the slow moving vehicle sign.
8.4.2 Vehicle Maintenance. Collection vehicles shall be maintained and serviced IAW the manufacturers’ recommendations. The Contractor shall ensure collection vehicles receive periodic safety checks and all irregularities shall be repaired before the vehicle is operated. The Contractor shall remove, all inoperable or unserviceable Contractor-furnished vehicles and equipment, off the installation. Only vehicles performing work under this contract shall be stored, maintained or worked on in provided government furnished facilities to include fenced in area.
The collection vehicle operator shall immediately clean up all spills caused during the operation.
All operators of Contractor-furnished vehicles shall be licensed by the State of California and operate IAW installation traffic regulations. The Contractor shall not leave vehicles unattended unless properly locked and secured.
8.4.3 Unserviceable Vehicles. The Contractor shall have serviceable vehicles to ensure completion of contract requirements in the event of breakdowns, repair, or other mechanical problems. Vehicles that are identified as unserviceable shall be repaired or replaced NLT seven (6) calendar days at no additional cost to the Government. The Contractor shall provide a Weekly Status Maintenance and Repair Report on all vehicles. All unserviceable vehicles shall be identified to KO and COR with expected date of repairs. Any vehicles deemed as an unserviceable and non-repairable after 30 days, shall be removed from the installation no later than 72 hours after Government Notification.
8.4.4 Empty Vehicles Daily. All solid waste shall be removed from vehicles/ trailers prior to close of business each day.
8.4.5 Collection Equipment. Collection equipment of the types used for the collection, storage, and transportation of MSW shall meet the standards established by the American National Standards Institute (as of the effective date(s) established in ANSI Z245.1, Safety Standards for Refuse Collection Equipment).
8.4.5.1 Vehicular Scales. The Contractor shall provide all Cantonment Area Refuse Collection vehicles with on board scales that are equipped with the following features:
a non-load cell scale
not require a modification to the truck forks
will require calibration annually and/or as needed if the variance exceeds a +/- 5% consistency
integrate with an on-board computer system
the weights must be able to be connected to the location serviced. The data shall be able to downloaded and used for customer billing and data analysis.
It is the responsibility of the Contractor to maintain all vehicles, equipment and software current (including monthly fees and associated costs) and maintained in a fully operational manner at all times.
8.5 Contractor Provided Facilities.
The Contractor shall secure the necessary office space and other facilities required for the performance of this contract. Connection to utilities shall be conducted per 7.4.3.
8.6 Contractor Acquisition Process.
8.6.1 Reporting of All Purchase Request. The Contractor shall submit a monthly listing of all purchase request for which dollars were obligated or spent against the contractor’s funding ceiling, to the Contracting Officer and Property Administrator.
8.6.2 Contractor Acquired Property (CAP). The Government may direct, or the contractor may propose purchasing. The KO reserves the right to select the option from among those alternatives provided by the contractor. The Contractor must have a Material Management Accounting System (MMAS) for Contractor Acquire Property per DFARS 242.72 that reasonably forecasts material requirements, assures the cost of purchased and fabricated material charged or allocated to a contract are based on valid time-phased requirements, and maintains a consistent, equitable and unbiased logic for costing of material transaction. The Contracting Officer will determine whether it adequately conforms to the standards.
The Contractor shall:
a. Support the cost of all additional equipment with unit cost of more than three thousand ($3,000.00) by quotes from three (3) sources.
b. If funding is identified and available in the contract, additional equipment may be procured by the contractor with prior written approval by the KO. c. Process and catalog all Contractor Acquired Property. d. Establish one central location for receiving for all GFP and contractor acquired property. e. Mark all acquired property.
8.7 Contractor Provided Materials.
8.7.1 Trash Bags. Trash bags provided to the rotation and others shall be 45 gal clear plastic bags made with 1.2 mil low density polyethylene (LDPE) in cases of 100 bags or more.
8.7.2 Cardboard Trash Bins. Cardboard trash bins shall be made of recycled cardboard designed to fit the 45 gal trash bags issued, described in 8.7.1.
9.0 Reports.
9.1 Work Control, Records, and Reports Plan (WCRRP).
The Contractor shall develop and implement a WCRRP to include all information control procedures necessary to ensure timely and acceptable accomplishment of all contract data requirements; and permit tracking of work in progress. The Contractor shall submit a WCRRP to the KO for approval NLT ten (10) days after contract performance start date, and modifications to the plan NLT seven (6) working days prior to implementation of any changes. The Contractor shall revise, modify, and resubmit the plan for approval annually. The Contractor shall accurately, completely, and legibly prepare and submit the documentation and automated reports to the KO. Reports shall include any supplemental charts, photographs, manufacturer's pamphlets, etc., necessary to complete the report.
9.2 Weekly.
9.2.1 Equipment Status Report. Status of contractor and government equipment and facilities related to this contract.
9.2.2 Weekly Skip Reports. The Contractor shall provide a Weekly Skip Report (WSR) to the COR/ACOR listing containers that cannot be serviced because of blocked access, contamination, illegal material, etc. The Contractor shall contact the COR/ACOR within (one) 1 hour after identifying the non-collected container. The Non-Collected Container Report shall contain the service date, truck or route number, driver's name, container location, time container was checked, why it could not be emptied, and comments (for notations such as a description and license number of blocking vehicle). Upon notification by the COR/ACOR, the Contractor shall ensure collection of the refuse collection container NLT four (4) hours following notification.
9.3 Monthly.
9.3.1 Significant Event Report. Summary of significant events for each major task in this contract.
9.3.2 Waste Acceptance Summary. Provide report detailing tonnage of refuse collected and weight tickets.
9.3.3 Waste Analysis Report. The Contractor shall provide a monthly waste analysis report of tonnage landfilled as MSW. The monthly summary report shall, at a minimum, identify the alternative waste streams, C&D, animal carcass, asbestos bales, daily cover, organics, stable waste, and percent MSW and recyclable.
9.3.4 Collection Schedule. Provide report identifying number, date, and location of containers serviced.
9.3.5 Prohibited Items Rejection Log. Provide log identifying items rejected and disposition.
9.3.6 Wood Yard Report. Provide log showing tonnage and type of Wood received, wood reused, wood shredded, compost distributed, and commodities yard reuse volumes.
9.3.7 Maintenance Report. Provide report showing maintenance performed on Government furnished property and equipment.
9.3.8 Report on recyclables by commodities and designated users. Roll up of data as specified by the government end user.
9.3.9 Recycling Sales and Buy Back Report. Provide monthly summary of processed and total on-hand recycling commodities by type of item, weight, market price of the item.
9.4 Quarterly.
9.4.1 Container Condition Report. The Contractor shall evaluate the condition of the collection containers on a monthly basis and provide this information in a quarterly report to the COR/ACOR.
9.5 Semi-Annual.
9.5.1 Landfill Capacity Report. The contractor shall arrange for a survey to document remaining capacity and ensure proper filling. Provide semi-annual report showing used and remaining landfill capacity along with drawings showing current status.
9.6 Un-Scheduled Regular Reports.
9.6.1 Rotational MSW Sorting Report. The data on the rotational sorting to be reported to the COR and Environmental Division within 3 days of the end of each rotation.
9.6.2 Regulatory Agency Inspections. The Contractor shall submit a written report of any inspection visit by representative(s) of any regulatory agency and immediately notify the KO and COR. This report shall include the representatives' names, titles, identification numbers, and agencies, reason(s) for the visit, and comments or findings. The Contractor shall submit a copy of all reports received as a result of these visits to the COR/ACOR by the end of the next working day following receipt of the report. Any samples, reports, etc. shall be accompanied by a statement signed by the inspecting regulatory agency representative validating their authenticity.
9.7 Other Reports. The Contractor shall provide copies of other reports to the COR/ACOR, such as those reports the Contractor develops to submit to State Regulators or to support the Contractor's work system, within one (1) working day of completion.
10.0 Deliverables.
The Contractor shall compile historical data, prepare reports, and develop plans and submit information as specified by the Performance Work Statement (PWS), Base Operations, Solid Waste Management, and Deliverables as directed by the Contracting Officer (KO).
DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT DISTRIBUTION A001
(PWS, para. 2.1.7.1) Per
Injury Notification
Immediate. Not later
than two (2) hours
after the incident
N/A Email or Telephone KO and COR/ACOR
A002
(PWS, para. 2.1.12.1.2)
Key Personnel list
Submit at time of
proposal to include
replacements
Updates: As needed
row MS Word KO and COR/ACOR
A003
(PWS, para. 2.1.12.2) List
of contractor personnel
Initial: within 5 days
of contract award
Updates: As needed
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A004
(PWS, para. 2.1.13)
Training Plan
Initial: within 30 days
of start of contract
Updates: As needed.
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A005
(PWS, para. 2.1.13.2)
Documentation of
Certification/ License
(unless provided as part
of A002)
Initial: 24 hours prior
to start of work for
each employee
1 hard copy Email with appropriate
attachments
KO and COR/ACOR
A006
(PWS, para. 2.1.13.3)
Training Documentation
All the time 1 hard copy Kept on site for review
by inspectors.
Varies
A007
(PWS, para. 2.1.14)
Corrective Action Plans
As Needed: Within 1
day or as agreed
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A008
(PWS, para. 2.4.1,
3.1.1.1) Reports of
damages
As Needed: Within 2
hours of event
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A009
(PWS, para. 2.5.1)
Background Check
Information
Initial: 2 work days
prior to contract start/
24 hours prior to start
of work for each
employee
Updates: As needed
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A010
(PWS, para. 2.5.1.8)
Standard Form (SF) 701,
Activity Security Checklist
Submit NLT the 10th
of each month
following the month of
contract operation
1 Electronic Copy Email with appropriate
attachments
COR/ACOR
A011
(PWS, para. 2.5.1.8.1)
Physical Security Plan
Initial: Within 10 days
of contract award
Revisions: As
needed within 5 days
of a request from the
KO
1 Electronic Copy MS Word KO and COR/ACOR
A012
(PWS, para. 2.5.1.8.1)
Key Control Plan
Initial: Within 5 days
of contract award
Revisions: As
needed within 5 days
of a request from the
KO
1 Electronic Copy MS Word KO and COR/ACOR
A013
(PWS, para. 2.5.1.8.6)
Lost Key Report
Within 24 hour of an
event
1 Electronic Copy Email KO and COR/ACOR
A014
(PWS, para. 2.5.2.1)
iWatch training
Initial: within 30 days
of start of contract
award/ within 5 days
of new employees
commencing work.
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A015
(PWS, para. 2.5.2.2)
OPSEC training
Initial: within 30 days
of start of new
employees
commencing work.
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A016
(PWS, para. 2.5.2.3) AT
training, certificates of
completion
Initial: within 30 days
of start of contract
award/ within 5 days
of new employees
commencing work.
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A017
(PWS, para. 2.5.2.3)
TARP training, certificates
of completion
Initial: within 30 days
of start of contract
award/ within 5 days
of new employees
commencing work.
Includes subcontractor employees
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A018
(PWS, para. 2.5.3.1)
Safety Plan
Review and
Acceptance: During
phase in and within
10 days of
commencement of
work
Revisions: five (5)
calendar days prior to
effective date of
change
1 Electronic Copy MS Word KO and COR/ACOR
A019
(PWS, para. 2.5.4.4) Spill
reports
Initial: within 1 hour
of event
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A020
(PWS, para. 2.5.4.4) Spill
Plan
Initial: within 30 days
of start of contract
award
1 Electronic Copy MS Word KO and COR/ACOR
A021
(PWS, para. 2.5.4.5)
Integrated Solid Waste
Management Plan
Initial: within 90 days
of start of contract
award
Revisions: 30
calendar after start of
each contract year
1 Electronic Copy MS Word KO and COR/ACOR
A022
(PWS, para. 2.5.5.1)
Designated Contingency
Coordinator
Initial: within 30 days
of start of contract
award
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A023
(PWS, para. 2.5.5.2)
Mobilization Contingency
Plan
Initial: within 30 days
of start of contract
award
Revisions: 30
calendar days prior to
effective date of
change
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A024
(PWS, para. 2.5.5.3)
Disaster Contingency
Plan
Initial: within 30 days
of start of contract
award
Revisions: 30
calendar days prior to
effective date of
change
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A025
(PWS, para. 2.5.5.4)
Dispute Contingency Plan
Initial: within 30 days
of start of contract
award
Revisions: 30
calendar days prior to
effective date of
change
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A026
(PWS, para. 3.1.1.2)
Damage Report
Submit NLT the 10th
of each month
following the month of
contract operation
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A027
(PWS, para. 3.2.1)
Transition Plan
Initial: As part of the
proposal.
1 Electronic Copy See Proposal
requirements.
KO
A028
(PWS, para. 3.2.1) Phase
Out Plan
Initial: More than 45
day before contract
expiration
1 Electronic Copy See Proposal
requirements.
KO
A029
(PWS, para. 3.3.) Service
Contract Reporting (SCR)
Annually NLT
October 31, or IAW
requirements at
https://www.sam.gov
Online Entry Via website IAW
requirements at
https://www.sam.gov
COR/ACOR
A030
(PWS, para. 4.1 & 4.2)
Quality Control Plan
Initial: within 5 days
of contract award
Updates: All QCP
updates shall be
accepted by the KO
1 Electronic Copy MS Word KO and COR/ACOR
A031
(PWS, para. 6.2.2)
Container Inventory
Annually, within 30
days of the start of
each contract year.
1 Electronic Copy MS Execl KO and COR/ACOR
A032
(PWS, para. 6.2.3 and
9.4.1) Container condition
report
Submit NLT the 10th
of each month
following the end of
quarter
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A033
(PWS, para. 6.2.4 and
9.3.4) Container
maintenance schedule
Submit NLT the 10th
of each month
following the end of
quarter
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A034
(PWS, para. 6.3.4.4) Log/
analysis of Fill Capacity of
containers
Submit NLT the 45
days following from
start of work
Updates: Annually,
within 30 days of the
start of each contract
year and as needed.
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A035
(PWS, para. 6.4.2.4) Log
of Recycling
All the time at the
recycle center
Varies
A036
(PWS, para. 6.6) Landfill
Operations Plan
A037
(PWS, para. 6.6.2.1)
Landfill Scale Tickets
All the time at the
landfill scale house.
Varies
A038
(PWS, para. 6.6.4)
Signage, sketches, color
schemes, and sign
layouts.
Submit NLT the 10
days following from
start of work
Updates: Prior to
updates
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A039
(PWS, para. 6.6.18.2)
Leachate collection
system checks
Semi Annually 15
days after completing
the task.
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A040
(PWS, para. 6.7.1) Log of
trash bag distribution
Upon request 1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A041
(PWS, para. 6.8.1 and
9.3.4) Refuse Collection
Schedule
Initial: within 10 days
prior to start of
contract
Revisions: 10
calendar days prior to
effective date of
change
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A042
(PWS, para. 6.9.1)
Handouts/brochures
Initial: within 45 days
of beginning work.
Update as needed or
requested by ENV.
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A043 (PWS, para 7.1.9.2)
Landfill Scale Calibration
Report
As needed 1 Electronic Copy Electronic COR/ACOR
A044
(PWS, para. 7.2.1.4)
Proposed containers
As Needed 1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A045
(PWS, para.
7.2.1.5&7.2.1.6) Container
signage and color scheme
As Needed 1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A046
(PWS, Para 9.1) Work
Control, Records, and
Reports Plan (WCRRP).
Initial: within 10 days
prior to start of
contract
Revisions: 7
calendar days prior to
effective date of
change
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A047
(PWS, Para 9.2.1)
Equipment Status Report.
By Tuesday each
week for the previous
week while contractor
is working
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A048
(PWS, Para 9.2.2) Weekly
Skip Reports.
By Tuesday each
week for the previous
week while
contractor is working
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A049
(PWS, para 9.3.1)
Summary
Report/Significant Event
Report.
10 working days after
the month ends. An
annually compiled
Summary Report
shall be submitted 10
working days after the
fiscal year ends.
1 Electronic Copy Electronic COR/ACOR
A050
(PWS, para 9.3.2) Waste
Acceptance Summary.
10 working days after
the month ends. An
annually compiled
Summary Report
shall be submitted 10
working days after the
fiscal year ends.
1 Electronic Copy Electronic COR/ACOR
A051
(PWS, para 9.3.3) Waste
Analysis Report
NLT 5th of each
month for previous
month
1 Electronic Copy MS Excel COR/ACOR
A052
(PWS, para 9.3.5)
Prohibited Items Rejection
Log.
NLT 5th of each
month for previous
month
1 Electronic Copy MS Excel COR/ACOR
A053
(PWS, para 9.3.7)
Maintenance Report.
NLT 5th of each
month for previous
month
1 Electronic Copy MS Excel COR/ACOR
A054
(PWS, para 9.3.8) Report
on recyclables by
commodities and
designated users.
NLT 5th of each
month for previous
month
1 Electronic Copy MS Excel COR/ACOR
A055
(PWS, para 9.3.9)
Recycling Sales and Buy
Back Report.
NLT 5th of each
month for previous
month
1 Electronic Copy MS Excel COR/ACOR
A056
(PWS, para 9.5.1) Landfill
Capacity Report.
Semi Annually 15
days after completing
the task.
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
11.0 Applicable Directives, Publications.
ACC PAM 60-1 Interim Army Contracting Command – Contracting Officer’s Representative Policy Guide
AASHTO-T11 Standard Method of Test for Materials Finer Than 65-μm (No. 200) Sieve in Mineral Aggregates by Washing
ANSI Z86.1-2003 Practice for Occupational and Educational Personal Eye and Face Protection Devices
ANSI/ASQC-Z1.4 National American Standard
ANSI Z245.1 Mobile Refuse Collection and Compaction Equipment – Safety Requirements
AR 11-26 Army Energy Program
AR 25-1 Army Knowledge Management and Information
AR 25-2 Information Assurance
AR 25-400-2 The Army Records Information Management System (ARIMS) AR 40-5 Preventive Medicine (Child Development Centers) AR 60-13 Management and Oversight of Service Acquisitions AR 190-5 Motor Vehicles Traffic Supervision
AR 200-1 Environmental Protection and Enhancement
AR 200-3 Natural Resources; Land, Forest, and Wildlife Management AR 200-5 Pest Management
AR 385-10 Army Safety Program
AR 385-40 Army Accident Investigation and Reporting
AR 420-1 Army Facilities Management
AR 420-46 Solid and Hazardous Waste Management
AR 420-60 Facilities Engineering (Transportation Infrastructure and Dams) AR 420-90 Fire Emergency Services
A057
(PWS, para 9.6.1)
Rotational MSW Sorting
Report.
7 days after
completing the
rotation.
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A058
(PWS, para 9.6.2)
Regulatory Agency
Inspections.
3 days after
completing the
inspection.
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
A059
(PWS, para 9.6.2) Other
Reports.
1 days after
completion.
1 Electronic Copy Email with appropriate
attachments
KO and COR/ACOR
AR 530-1 Operations Security
AR 600-50 Standards of Conduct for Department of Army Personnel AR 600-63 Army Health Promotion
AR 608-10 Child Development Services
AR Directive 2014-23 Conduct of Screening and Background Checks for Individuals Who Have Regular Contact with Children in Army Programs
29 CFR Part 1910 Occupational Safety and Health Standards 29 CFR Part 1926 Department of Labor, Occupational Safety and Health Act, Part III 40 CFR Protection of the Environment
40 CFR Subchapter I Solid Wastes
40 CFR 202 Motor Carriers Engaged in Interstate Commerce 40 CFR 256 Criteria for Classification of Solid Waste Disposal Facilities and Practices
40 CFR Part 302 Protection of Environment, Designation, Reportable Quantities and Notification
42 U.S.C. 6901 Resource Conservation and Recovery Act (RCRA), Solid Waste Disposal Act (SWDA) of 1966, as amended, including Subtitle D 49 CFR 390-396 Motor Carrier Safety Standards
49 CFR 561 Federal Motor Vehicle Safety Standards
Clean Air Act (CAA)
Clean Water Act (CWA)
Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) DA PAM 385-40 Army Accident Investigations and Reporting DA PAM 420-1-1 Housing Management*
DoD 4160.21-M Defense Materiel Disposition Manual
DoD Directive 5500.6-R Joint Ethics Regulation
DoDI 1402.5 Criminal History Background Checks On Individuals in Child Care Services
DoDI 4150.06 DoD Pest Management Program
DoDI 5000.62 DoD Standard for Contracting Officer’s Representative (COR) Certification
EM-385-1-1 Safety and Health Requirements Manual
EO 13423 Strengthening Federal Environmental, Energy, and Transportation Management
EO 13693 Planning for Federal Sustainability in the Next Decade EPA, Method 9095 Paint Liquids Filter Test
EPA, SW-846 Test Methods for Evaluating Solid Wastes, Physical/Chemical Methods
Federal Standard #313 Material Safety Data and Disposal Data for Hazardous Materials Furnished to Government Activities
Federal Standard #595 Colors
FIFRA Federal Insecticide, Fungicide, and Rodenticide Act FIPS PUB 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors
Garrison’s Snow, Ice, and Sand Removal Control Plan
HSPD 12 Homeland Security Presidential Directive 12 Policy for a Common Identification Standard for Federal Employees and Contractor IDG Installation Design Guide
NEMA ICS 6 Standard for Industrial Controls and Systems Enclosures NFPA 1.12-2 Combustible Fibers
OMB M-05-24 Office of Management and Budget (OMB) Guidance Implementation of Homeland Security Presidential Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal Employees and Contractors
OPORD 13-153 Enterprise Municipal Services Performance Standards SF 95 Position of Public Trust
TB MED 530 5-28,(h)(i) Tri-Service Food Code
TM 5-623 Pavement Maintenance Management
TM 5-624 Maintenance and Repair of Surface Areas
TM 5-634 Solid Waste Management
TM 5-683 Electrical Interior Facilities
TM 5-820-4 Drainage for Areas other than Airfields
TM 9-6150-226-13 Electrical Feeder System
UFC 1-200-01 DoD Building Code (General Building Requirements) UFC 4-021-02NF Security Engineering Electronic Security Systems UFC 3-101-01 Architecture 11-28-2011
UFC 3-110-03 Roofing, with Change 1 05-01-2012
UFC 3-110-04 Roofing Maintenance and Repair 01-11-2006
UFC 3-120-01 Design: Sign Standards, with Change 2 03-01-2014 \ UFC 3-120-10 Interior Design, with Change 1 06-15-2006
UFC 3-190-06 Protective Coatings and Paints 01-16-2004
UFC 3-201-01 Civil Engineering 06-01-2013
UFC 3-210-10 Low Impact Development 06-01-2015
UFC 3-220-01 Geotechnical Engineering 11-01-2012
UFC 3-220-04 Backfill for Subsurface Structures 01-16-2004 UFC 3-220-05 Dewatering and Groundwater Control 01-16-2004 UFC 3-220-06 Grouting Methods and Equipment 01-16-2004
UFC 3-220-08 Engineering Use of Geotextiles 01-16-2004
UFC 3-220-10N Soil Mechanics 06-08-2005
UFC 3-230-06A Subsurface Drainage, with Changes 1-2 01-16-2004 UFC 3-240-05A Solid Waste Incineration 01-16-2004
UFC 3-240-10A Sanitary Landfill 01-16-2004
UFC 3-240-13FN Industrial Water Treatment Operation and Maintenance 05-25-2005 UFC 3-250-01FA Pavement Design for Roads, Streets, Walks, and Open Storage Areas 01-16-2004
UFC 3-250-03 Standard Practice Manual for Flexible Pavements 05-15-2001 UFC 3-250-04 Standard Practice for Concrete Pavements, with Change 2 01-16- 2004
UFC 3-250-06 Repair of Rigid Pavements Using Epoxy Resin Grouts, Mortars and Concretes 01-16-2004
UFC 3-250-06 Standard Practice for Pavement Recycling 01-16-2004 UFC 3-250-08FA Standard Practice for Sealing Joints and Cracks in Rigid and Flexible Pavements 01-16-2004
UFC 3-250-09FA Aggregate Surfaced Roads and Airfields Areas 01-16-2004 UFC 3-250-11 Soil Stabilization for Pavements 01-16-2004 UFC 3-260-01 Asphalt Maintenance and Repair 03-15-2001
UFC 3-260-02 Asphalt Crack Repair 03-15-2001
UFC 3-260-03 Concrete Crack and Partial-Depth Spall Repair 03-15-2001
UFC 3-260-04 Concrete Repair 03-15-2001
UFC 3-260-06 Paver Asphalt Surfaced Airfields Pavement Condition Index (PCI) 03- 15-2001
UFC 3-260-08 Pavement Maintenance Management 01-16-2004 UFC 3-280-01A Guidance for Ground Water/Fuel Extraction and Ground Water Injection Systems 01-16-2004
UFC 3-280-04 Army Filtration of Liquids 12-16-2003
UFC 3-301-01 Structural Engineering, with Change 1 06-01-2013 UFC 3-310-04 Seismic Design for Buildings 06-01-2013
UFC 3-320-06A Concrete Floor Slabs on Grade Subjected to Heavy Loads 03-01- 2005
UFC 3-340-01 Design and Analysis of Hardened Structures to Conventional Weapons Effects (FOUO) 06-30-2002
UFC 3-340-02 Structures to Resist the Effects of Accidental Explosions, With Change 2 12-05-2008
UFC 3-400-02 Design: Engineering Weather Data 02-28-2003 UFC 3-401-01 Mechanical Engineering 06-01-2013
UFC 3-410-04N Industrial Ventilation 10-25-2004
UFC 3-420-02FA Compressed Air, with Change 1 05-15-2003 UFC 3-430-01FA Heating and Cooling Distribution Systems 06-25-2003 UFC 3-430-09 Exterior Mechanical Utility Distribution, with Change 1 01-16-2004 UFC 3-430-11 Boiler Control Systems 02-14-2001
UFC 3-440-01 Facility-Scale Renewable Energy Systems 06-01-2015 UFC 3-440-05N Tropical Engineering, with Changes 1-2 01-16-2004 UFC 3-450-01 Noise and Vibration Control 05-15-2003
UFC 3-460-01 Design: Petroleum Fuel Facilities, with Change 2 08-16-2010 UFC 3-460-03 O&M: Maintenance of Petroleum Systems 01-21-2003 UFC 3-501-01 Electrical Engineering, with Change 3 02-03-2010 UFC 3-520-01 Interior Electrical Systems, with Change 3 02-03-2010 UFC 3-520-05 Stationary Battery Areas, with Change 1 05-01-2015 UFC 3-530-01 Interior and Exterior Lighting Systems and Controls 04-01-2015 UFC 3-540-01 Engine-Driven Generator Systems for Backup Power Applications 08- 01-2014
UFC 3-550-01 Exterior Electrical Power Distribution with Change 1 02-03-2010 UFC 3-560-01 Electrical Safety, O&M, with Change 5 12-06-2006 UFC 3-560-02A Cathodic Protection 03-01-2005
UFC 3-560-02N Electrical Engineering Cathodic Protection 01-16-2004 UFC 3-560-06 O&M: Cathodic Protection Systems 01-31-2003 UFC 3-565-01 Lightning and Static Electricity Protection Systems 06-01-2012 UFC 3-600-01 Fire Protection Engineering for Facilities, with Change 3 09-26-2006 UFC 3-601-02 Operations and Maintenance: Inspection, Testing, and Maintenance of Fire Protection Systems; 09-08-2010
UL 651 Underwriters Laboratories, Standard for Schedule 40 and 80 Rigid PVC Conduit and Fittings
12.0 Definitions and Acronyms.
12.1 Definitions.
12.1.1 Acceptable Quality Level (AQL). The AQL is the maximum percent defective (or the number of defects per hundred units) for the purposes of sampling inspection can be considered satisfactory.
12.1.2 Act of God. Events outside of human control, such as sudden floods or other natural disasters, for which no one can be held responsible.
12.1.3 Aerobic. A biochemical process or condition occurring in the presence of oxygen.
12.1.4 Alternate Contracting Officer’s Representative (ACOR). An employee of the U.S.
Government provided by the RA and appointed by the KO to provide support to CORs in monitoring and documenting the Contractor’s performance. These alternate surveillance support personnel will serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR.
12.1.5 Alternate Daily Cover (ADC). A material used instead of soil to cover the compacted refuse at the end of each day to save landfill space. The ADC is required to be at least as effective in controlling fires, disease vectors, odors, windblown litter, and scavenging as soil. An ADC requires the specific written approval of the LEA or in the updated JTD prior to use.
12.1.6 Alternate Daily Cover Operating Plan. A plan within the Permit Documents TE-A that details the characteristics of an Alternate Daily Cover (ADC), including a description and thickness of the alternate material; its effects on vectors, odors, fires, and windblown litter; operational methods for applying the material; chemical composition of the material and its MSDS; and any other pertinent information.
12.1.7 Anaerobic. A biochemical process or condition occurring in the absence of oxygen.
12.1.8 Ashes. The residue from burned wood, coal, coke, and other combustible material.
12.1.9 Brush. Cuttings or trimmings from trees, shrubs, or lawns and similar materials.
12.1.10 Bulk Waste. Large items of solid waste such as household appliances, furniture, auto parts, pallets, shelving, piping, stone, concrete rubble, brick, lumber, toys, and other wastes; the size or weight of which, precludes or complicates the handling by normal collection, processing, or disposal methods.
12.1.11 Bulky Waste. The waste placed at the collection point or curbside that doesn't fit or is too heavy to be placed in the routine collection container. These wastes include but are not limited to: lumber, scrap metals, bricks, blocks, concrete rubble, stones, toys, furniture, appliances, logs, limbs, televisions, cabinets, automotive components, power equipment, crates, wheels, de-rimmed tires, electronics and their components, etc.
12.1.12 Buffer Zone. Neutral area that acts as a protective barrier free of municipal solid waste processing and disposal activities, adjacent to the site boundary. An area that serves to minimize the impact of pollutants on the environment or public health. For example, a buffer zone is established between a composting facility and neighboring residents to minimize odor problems.
12.1.13 Cannibalize. Remove parts from Government property for use or for installation on other Government property.
12.1.14 Cantonment. Includes all Fort Irwin main occupied area minus.
12.1.15 Carpet Care. Cleaning and maintenance to keep carpet reasonably free of all stains, soil, and dirt. Methods used for carpet care are vacuum cleaners and carpet shampooers.
12.1.16 Child, Youth and School Services (CYS). Overarching naming convention for Child Development Center (CDC), Youth Activity Center, and School Age Services (SAS). CYS is used when referencing all programs.
12.1.17 Clean. Free from dirt or pollution, contamination or disease, containing no foreign matter, free from growth and fungus.
12.1.18 Cleaning. Removing stains, soil, and dirt; accomplished by chemical or mechanical means.
12.1.19 Collection. The pickup of accumulated recyclable material, solid waste, including bulky waste, from any collection point, regardless of quantity.
12.1.20 Collection Frequency. The number of times collection is performed during a specific time frame.
12.1.21 Collection Point. The location designated on the drawings or maps or described in this performance work statement where solid waste, including bulky materials, will be temporarily stored for collection by the Contractor.
12.1.22 Collection System. The total process of collecting and transporting solid waste, to include storage containers; collection crews, vehicles, equipment, and management; and operating procedures.
12.1.23 Commercial Solid Waste. All types of solid waste generated by stores, offices, restaurants, warehouses, and other non-manufacturing activities, excluding residential and industrial waste.
12.1.24 Compactor. Power driven device used to compress materials to a smaller volume.
12.1.25 Composite Liner. A liner system consisting of two components; the upper component consisting of a 60- mil high-density polyethylene (HDPE) Flexible Membrane Liner (FML) and the lower component consisting of at least a two-foot layer of compacted soil with a hydraulic conductivity of no more than 1.0 X 10-6 cm/sec. The FML component must be installed and maintain direct and uniform contact with the compacted soil component.
12.1.26 Compost (humus). The relatively stable decomposed organic material resulting from the composting process.
12.1.27 Composting. An aerobic (oxygen-dependent) degradation process by which plant and other organic wastes decompose under controlled conditions. A mass of biodegradable waste, in the presence of sufficient moisture and oxygen, undergoes "self-heating,” a process by which micro-organisms metabolize organic matter (their food source) and release energy in the form of heat as a by-product. Heating occurs because the waste material also acts like an insulator, in large enough piles.
12.1.28 Compostable Material. For the purpose of this contract the following is a list of acceptable Grounds Maintenance trimmings for composting: grass, leaves (no evergreens), weeds, old plants, wilted flowers, sawdust (unspoiled/untreated).
12.1.29 Composting Pad. The surface on which composting takes place.
12.1.30 Construction and Demolition (C&D) Waste. The waste materials, packaging, and rubble resulting from the construction, alteration, remodeling, repair, or demolition of buildings, bridges, pavements and other structures. Such waste includes, but is not limited to, paper, cartons, gypsum board, wood, excelsior, rubber, plastics, rock, brick, concrete, dirt, glass, wire and PVC pipe.
12.1.31 Contract Administrator (CA). The official Government representative delegated authority by the KO to administer a contract. This individual, normally working in an appropriate contracting or procurement career field, advises on all technical contractual matters.
12.1.32 Contract Discrepancy. A failure of the Contractor to perform IAW contract requirements and specifications, e.g., a failure of the Contractor to provide, or provide on time, the required contract products or services; or it may result because delivered products or services do not meet specific contract requirements.
12.1.33 Contract Discrepancy Report (CDR). A report used to document other than satisfactory Contractor performance. The CDR requires the Contractor to explain, in writing, why performance is other than satisfactory; how performance shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.
12.1.34 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.
12.1.35 Contractor Acquired Property (CAP). Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract. Contractor retains title.
12.1.36 Contractor Employee. The term Contractor Employee(s) applies to all Contractor and Subcontractor employees performing work on this contract.
12.1.37 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.
Note: The only individual who can legally bind the Government.
12.1.38 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the KO to help administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.
12.1.39 Cover. Soil or other materials that have not been previously mixed with refuse and is used to cover compacted refuse. Includes daily cover, intermediate cover, final cover, and alternate daily cover.
12.1.40 Crack Grass. Grass that grows in the expansion joints of surface areas or cracks (natural or man-made) in surface areas.
12.1.41 Curb Side Pick-Up. Collection of solid waste or recyclable materials (to include bulky waste) that is placed next to curb, doorway or alley by the supported activity. This refers to locations that are not serviced by bulk containers (dumpsters or compactors).
12.1.42 Daily Cover. The 6-inch thick layer of soil cover applied and compacted over refuse at the end of each day (more frequently, if necessary) to control windblown litter, disease vectors, fires, odors, and scavenging.
12.1.43 Debris. Includes, but is not limited to, paper, cans, bottles, cigarette butts, cardboard, plastic, limbs and branches, pine straw and pine cones, leaves, rocks, and other similar items.
12.1.44 Debris Removal. For the purpose of the contract debris removal means to pick up and remove from grass areas, and surfaced areas, all debris prior to mowing or performing grounds maintenance tasks. This may include residual trash and or litter (e.g. paper, bottles, cans, cigarette butts, cardboard, plastic, vegetation, and cloth).
12.1.45 Decomposition. Breaking down into component parts or basic elements.
12.1.46 Defective Service. A service output that does not meet the standard of performance associated with the PWS.
12.1.47 Deliverable. Anything that can be delivered; can include non-manufactured things, such as meeting minutes or reports.
12.1.48 Designated Representative. This is the representative established by the Contracting Officer to act as the Contracting Officer’s Representative or contract inspector. This individual may change per the Contracting Officer’s direction.
12.1.49 Disposal. The discharge, deposit, injection, dumping, spilling, leaking, or placing of any solid waste into or on any land or water so that any constituent of it may not enter the
environment or be emitted into the air or discharged into any waters, including ground water.
Disposal in the Fort Irwin Landfill includes the spreading, compacting, and covering of refuse.
12.1.50 Directorate of Public Works (DPW). The directorate with the responsibility for maintenance of all facilities and grounds.
12.1.51 DPW Environmental (DPW-ENV). The Fort Irwin office that coordinates the handling and processing of hazardous materials, located at building 602.
12.1.52 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article, when put into use. Equipment does not include material, real property, special test equipment or special tooling.
12.1.53 Environmentally Preferable. Products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal of the product or service.
12.1.54 Fertilization. Fertilization is the process of applying nutrient elements to the soil where the soil has become deficient in nutrients essential for proper plant growth.
12.1.55 Final Cover. The final layer(s) of soil cover and other materials that bring the compacted waste fill up to the final design elevations. The exact designs, including final elevations, soil layer thickness, grading, etc. are detailed in the Permit Documents TE-A.
12.1.56 Food Service Facilities. Areas or places other than private residences in which food is held, processed, prepared, or served. Examples include any fixed or mobile restaurant or snack bar, food plant or warehouse, dining hall, canteen, bar, sandwich shop, exchange, or commissary.
12.1.57 Food Waste. Organic residue generated by the handling, storage, sale, preparation, cooking and serving of foods.
12.1.58 Garbage. Solid Waste (refuse) consisting of putrescible animal and vegetable waste materials resulting from the handling, preparation, cooking, and consumption of food, including waste materials from markets, storage facilities, handling, and sale of produce and other food products.
12.1.59 General Fund Enterprise Business System (GFEBS). GFEBS is the U.S. Army's web-based enabled financial, asset, and accounting management system that standardizes, streamlines, and shares critical financial data across the Active Army, the Army National Guard, and the Army Reserves. GFEBS is the work management system that the Directorate of Public Works uses for all order types and projects.
12.1.60 Generation. The act or process of producing refuse (solid waste) or recyclable materials.
12.1.61 Government-Furnished Property (GFP). Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.
12.1.62 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and Government purchased Contractoracquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.
12.1.63 Grass. For the purpose of this Contract, grass includes any vegetation required to be mowed. The terms grass, vegetation, vegetated areas, turf, turf areas, grass areas, turf vegetation, etc., shall all be synonymous. Landscape plants and wildflowers are expressly excluded from this group.
12.1.64 Grass Cutting. Grass cutting includes cutting and trimming, within the designated area, all grasses, weeds, and other vegetation which is one inch or less in diameter (at ground level).
12.1.65 Gross Weight. The weight of the truck and the material in the truck.
12.1.66 Hard Surface Floor Care. Hard surface floor care includes, but is not limited to tile, vinyl, rubber tile, mosaic tile, quarry tile, ceramic tile, marble, concrete, terrazzo, and linoleum.
Floor care includes, but is not limited to dust mopping, wet mopping, scrubbing, stripping, waxing, re-finishing, or sealing.
12.1.67 Hazardous Material. Any item or chemical, which is a “health hazard”, or “physical hazard”, as reflected in Federal Standard (FED-STD) 313 Material Safety Data and Disposal Data for Hazardous Materials Furnished to Government Activities, defined in OSHA 29 CFR 1910, and pursuant to FAR 23.301 (Hazardous Materials) Definition. It also includes any other material designated by a Government COR/technical representative as potentially hazardous and requiring safety controls (e.g., pesticides, fertilizers).
12.1.68 Hazardous Waste. A solid waste, not specifically excluded from the restrictions of Federal regulations (42 U.S.C. 6901), that meets the criteria listed in 40 CFR 261 or is specifically identified or listed as a hazardous waste by the administrator of the U.S.
Environmental Protection Agency (EPA), pursuant to the federal Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act (RCRA), as amended. Hazardous waste material includes ignitable, corrosive, explosive, radioactive, reactive, or toxic material that may pose a threat to human health or the environment; and the disposal and handling of which is regulated by federal law. For the purpose of the contract, ordnance is considered hazardous waste.
12.1.69 Immediately. Acting within one (1) hour during normal Government working hours; and within two (2) hours during other than normal Government working hours.
12.1.70 Inert Material. The inert material currently delivered to the Inert Material Management Facility (per Corps of Engineers Guide Specifications (CEGS) general spec 01368, section 1.3) as well as all the material stored in the area currently referred to as “the rubble pile”.
12.1.71 Inert Material Management Facility. Any area set-up for the exclusive storage and processing of all inert materials, to include soil. Area is also known/referred to as the inert material management unit (IMMU) and the rubble pile.
12.1.72 Installation Design Guide (IDG). IDGs provide standards for site planning, buildings, vehicular and pedestrian circulation, landscaping, site elements (e.g., signage, utilities), force protection, and sustainable design. The IDGs are specific to each Army installation.
12.1.73 Institutional Solid Waste. Waste that is generated by educational, health care, correctional and other institutional facilities.
12.1.74 Integrated Solid Waste Management. A practice of using several alternative waste management techniques to manage and dispose of specific components of the municipal solid waste stream. Waste management alternatives include source reduction, recycling, composting, and land filling.
12.1.75 Intermediate Cover. The additional six (6) inches of soil cover applied and compacted over the six (6) inches of daily cover in areas that will be inactive longer than 180 days.
12.1.76 Joint Technical Document (JTD). The document approved by the local enforcement agencies and other state regulators that acts essentially as the landfill permit for operation.
12.1.77 Key Personnel. Contractor personnel evaluated in a source selection process and are used in the performance of a contract. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons who are listed in the proposal. The prime Contractor is responsible for performance of all subcontractors.
12.1.79 Landfill Operating Record. The Landfill Operating Record, which is required to be maintained at the Fort Irwin Landfill, contains a copy of all modifications to the Permit Documents TE-A with all amendments; all inspection records, training procedures, and notification procedures relating to excluding the receipt of hazardous and PCB waste; all results from gas monitoring and any remediation plans relating to explosive and other gases; any and all unit design documentation for the placement of leachate or gas condensate in a municipal solid waste landfill; any and all demonstration, certification, findings, monitoring, testing or analytical data relating to post-closure care requirements; closure and post-closure care plans and any monitoring, testing, or analytical data relating to post- closure care requirements; any and all cost estimates and financial assurance documentation relating to financial assurance for closure and post-closure; copies of all correspondence and responses relating to the operation of the facility, approvals and other matters pertaining to technical assistance; any and all documents, manifests, trip tickets, etc. involving special and Class I waste; and any other documents specified by the State of California regulators.
12.1.80 Lateral Expansion. A horizontal expansion of the waste disposal boundaries of an existing unit.
12.1.81 Lavatories, Latrines, or Bathrooms. Commodes, urinals, wash basins, bathtubs, shower stalls, sinks, and shower curtains.
12.1.82 Leachate. Liquid that has percolated through solid waste (refuse) or another medium and carries soluble, miscible, or suspended materials in it, which may be potentially harmful.
12.1.83 Liquid Waste. Any waste that is determined to contain "free liquids,” as defined by EPA Method 9095B, Paint Filter Liquids Test, as described in EPA Publication Number SW-846, Test Methods for Evaluating Solid Wastes, Physical/Chemical Methods.
12.1.84 Local Enforcement Agency (LEA). A portion of the San Bernardino County Health Department that enforces the State Regulations applicable to solid waste operations on behalf of California Recycle (Calrecycle).
12.1.85 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects.
Loss of Government property includes, but is not limited to:
a. Items that cannot be found after a reasonable search, b. Theft,
c. Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition, or
d. Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.
12.1.86 Lot. A collection of service outputs from which a sample is to be drawn and inspected to determine conformance with the standard. This definition applies to the Performance Requirements Summary (PRS), not the word "lot" in Section B of the contract.
12.1.87 Lot Size. The number of service outputs in a lot. This definition applies to the PRS, not the words "lot size" in Section B of the contract.
12.1.88 Material. Property that is consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.
12.1.89 Material Handling Area. The material handling area is used for the accumulation and preparation of bulk solid waste or recyclable materials for transportation to a solid waste management facility.
12.1.90 Methane. An odorless, colorless, flammable, and explosive gas produced from refuse undergoing anaerobic decomposition, such as in compost windrows or municipal solid waste landfills.
12.1.91 Municipal Solid Waste. Includes non-hazardous solid waste generated in municipal, community, institutional, and recreational activities, including households, commercial and business establishments, institutions, generating garbage, rubbish, ashes, street cleanings, dead
animals, abandoned automobiles, light industrial process wastes, agricultural wastes, mining wastes and sewage sludge.
12.1.92 Municipal Solid Waste Landfill (MSWLF). A discrete area of land or an excavation that receives household wastes, and that is not a land application unit, surface impoundment, injection well, or waste pile, as those terms are defined in the law. A MSWLF unit also may receive other types of wastes as defined under Subtitle D of the RCRA, such as commercial solid waste, nonhazardous sludge, small quantity generator waste and industrial solid waste.
12.1.93 Monthly. The term monthly each month of the calendar year. Monthly requests for service will be requested no more than one (1) time during a calendar month not to exceed twelve (12) requirements per period of performance (POP).
12.1.94 Net Weight. The weight of the material in the truck or container; the gross weight minus the tare weight.
12.1.95 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government IAW FAR 36.104, under general contracting authority, and do not require specific statutory authorization.
12.1.96 Operating Record. See Landfill Operating Record
12.1.97 Organic Storage Site. Area of accumulation for organic materials (e.g., leaves, logs, limbs, and grass clippings).
12.1.98 Performance Indicator. The characteristic of an output of a work process that can be measured.
12.1.99 Performance Requirements Summary (PRS). Identifies the key service outputs of the contract that will be evaluated by the Government to ensure contract performance standards are met by the Contractor (other services may also be inspected under the authority of the Inspection of Service Clause).
12.1.100 Permit Documents (See TE-A). Part of the Landfill Operating Record. The term “Permit Documents” or “permit documents” as used in the contract shall include the following documents, as found in the Joint Technical Document.
12.1.101 Pesticides. Any substance or mixture of substances, including biological control agents, that may prevent, destroy, repel, or mitigate pests and are specifically labeled for use by the U.S. Environmental Protection Agency (EPA). Also, any substance used as a plant regulator, defoliant, disinfectant, or biocide. Examples of pesticides include fumigants, herbicides, insecticides, fungicides, nematicides, molluscicides, and rodenticides.
12.1.102 Physical Security. Actions that prevent the loss or damage of Government property.
12.1.103 Plant. A living organism, of the kind exemplified by trees, shrubs, herbs, grasses, ferns, and mosses, typically growing in a permanent site, absorbing water and inorganic substances through its roots.
12.1.104 Polychlorinated Biphenyl (PCB). Those PCBs and PCB items that are subject to the disposal requirements of 40 CFR 661, including, but not limited to, PCB articles, PCB article containers, PCB containers, PCB- contaminated electrical equipment, PCB equipment, PCB transformers, recycled PCBs, capacitors, microwave ovens, electronic equipment, light ballasts and fixtures.
12.1.105 Property. All tangible property, both real and personal.
12.1.106 Property Administrator (PA). An authorized representative of the KO, appointed IAW agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.
12.1.107 Property Records. Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.
12.1.108 Provide. To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.
12.1.109 Putrescible Waste. Organic waste, such as garbage, wastewater treatment plant sludge, and grease trap waste, that is capable of being decomposed by micro-organisms with sufficient rapidity as to cause odors or gases or is capable of attracting birds, animals, and disease vectors.
12.1.110 Quality Assurance (QA). Verification that services being performed by the Contractor are IAW acceptable standards.
12.1.111 Quality Assurance Evaluator (QAE). A Government representative responsible for performing surveillance and inspection of Contractor performance.
12.1.112 Quality Assurance Surveillance Plan (QASP). An organized document written by the Government specifying the surveillance methodology used for surveillance of Contractor performance.
12.1.113 Quality Control (QC). All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.
12.1.114 Random Number Table. A table of numbers arranged in random fashion; a table used to select random samples.
12.1.115 Random Sample. A sampling method whereby each service output in a lot has an equal chance of being selected.
12.1.116 Random Sampling. A method for looking at a few individual items in a lot to measure the quality of that lot against a standard.
12.1.117 Real Property. DOD Lands, buildings, structures, utility systems, improvements, and appurtenances, thereto that includes equipment attached to and made part of buildings and structures, but not movable equipment. See Federal Management Regulation 102-61.20 (41 CFR 102-61.20).
12.1.118 Recycling. The act of recovering materials from the solid waste stream, separating them by commodity, and returned to the economic mainstream as raw material.
12.1.119 Recycling Materials. Commodities include corrugated cardboard, wood, and plastic pallets.
12.1.120 Recycling Facility. Any facility employed, beyond the initial collection processes and managing recycling which include, but not limited to electronics, organics, plastics, metals, paper, and cardboard.
12.1.121 Regulated Medical Waste. Waste not specifically excluded from the restrictions of Federal regulations and which meets the criteria listed in 40 CFR 259.
12.1.122 Refuse. All garbage, ashes, debris, trash, rubbish and items intended for disposal that are generated in conjunction with the activities in the areas covered in this contract. Items excluded are explosives, incendiary waste, hazardous waste, and pathological waste resulting from medical and radiological processes.
12.1.123 Refuse Collection. A system of collecting and transporting solid waste from pick-up stations to points of disposal.
12.1.124 Refuse/Recycling Storage Containers. Cans, drums, bins, bags, boxes, crates, sidewalk litter containers, dumpsters, roll-off containers, or similar receptacles which are used for the temporary storage of solid waste while awaiting collection. The term "container" used in this document shall have the same meaning as solid waste storage container.
12.1.125 Residential Solid Waste. Waste generated by the normal activities of households, including, but not limited to: food waste, rubbish, ashes and bulky waste.
12.1.126 Roll-Off Container. A large solid waste container typically twenty (20) or forty (40) cubic yard capacity.
12.1.127 Rubbish. Non-putrescible solid waste (excluding ashes), consisting of both combustible and noncombustible waste materials. Combustible rubbish includes paper, rags, cartons, wood, excelsior, furniture, rubber, plastics, yard trimmings, leaves, or similar materials; non-combustible rubbish includes glass, crockery, tin cans, aluminum cans, metal furniture, and similar materials that will not burn at ordinary incinerator temperatures (1,600 to 1,800 degrees Fahrenheit).
12.1.128 Run-off. Any rainwater, leachate, or other liquid that drains over land from any part of a facility.
12.1.129 Run-on. Any rainwater, leachate, or other liquid that drains over land onto any part of a facility.
12.1.130 Safety Data Sheet (SDS). A document that chemical manufacturers supply with their products to describe the chemical's general properties, its hazards, and how to safely use, handle, and store the product.
12.1.131 Salvaging. The controlled removal of waste materials from the waste stream for utilization, recycling, or sale.
12.1.132 Sanitary Landfill. A land disposal site employing an engineered method of disposing of solid wastes on land in a manner that minimizes environmental hazards by spreading the solid wastes in thin layers, compacting the solid wastes to the smallest practical volume, and applying
cover material at the end of each operating day (40 CFR 241, Protection of Surface and Ground Water in Landfills).
12.1.133 Sample Size. The number of outputs in the sample; a group of one or more tasks drawn from the specified performance.
12.1.134 Sampling. A sample consists of one or more service outputs drawn from a lot IAW random sampling procedures to be evaluated by Government personnel.
12.1.135 Scale Interface. On the scale itself, this term refers to the scale indicator's internal programming and communication protocols, some of which may be selectable by the scale company technician. For the purpose of the contract, it refers to the Contractor's automation system linkup with the existing scale equipment located at the Fort Irwin Landfill to produce required records and reports.
12.1.136 Scavenging. The uncontrolled and unauthorized removal of materials at any point of the solid waste management stream.
12.1.137 Sensitive Property. Property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.
12.1.138 Service/Maintain. These words are interchangeable.
12.1.139 Soil. Includes, but is not limited to dust, dirt, stains, grease, smudges, streaks, spots, lint, or odors. Soil can be removed chemically, mechanically, or by a combination of both.
Mechanical soil removal is removing soil with a machine such as a vacuum cleaner. Chemical soil removal is removing soil with a liquid that contains cleaning agents such as detergents, surfactants, and emulsifiers. The combination of chemical and mechanical methods such as an automatic floor scrubbing machine, uses the chemical method to breakdown and loosen soil which then the mechanical method picks up and carries the soil away. Which soil removal method is used depends on the cleaning objectives and on size, location, and type of surface to be cleaned and is the prerogative of the Contractor.
12.1.140 Solid Waste. Garbage, refuse, sludge, and other waste materials not excluded by Federal regulations. Solid waste is any solid, liquid, semi-solid, or contained gaseous material resulting from institutional, industrial, commercial, mining, agricultural, or community operations and activities. Solid wastes are accumulated, stored, or treated before being discarded. A material is discarded if abandoned and not used, reused, reclaimed, or recycled by being disposed of, burned, or treated. Regulated medical wastes are not included in this category.
12.1.141 Solid Waste Management Facility (SWMF). Any facility employed, beyond the initial collection processes and managing solid waste including, but not limited to: storage areas or facilities, transfer stations, rail haul or barge haul facilities, landfills, disposal facilities, solid waste facilities, surface impoundment and waste oil storage, repossessing, refining facilities, recyclable handling, recovery facilities and waste tire storage facilities.
12.1.142 Source Separation. Source separation is the act of separating recyclable materials at their point of generation by the waste generator.
12.1.143 Special Events. Special events are events of limited duration that occur on Fort Irwin from time to time.
12.1.144 Special Wastes. Special wastes are termed "special" because they require different handling and disposal procedures than routine refuse, to protect human health or the environment, because of its quantity, concentration, physical or chemical characteristics, or biological properties. Generally, special wastes are solid wastes that must be pre-approved by the State of California and described in the Permit Documents TE-A prior to acceptance at the Fort Irwin Landfill.
12.1.145 Standard. A measure of comparison; an acceptability criterion; a benchmark or yardstick against which a service will be measured.
12.1.146 Street Wastes. Materials picked up by manual or mechanical sweepings of alleys, streets, and sidewalks. Waste from solid waste receptacles and catch basins.
12.1.147 Subcontractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.
12.1.148 Subtitle C. The hazardous waste section of the RCRA.
12.1.149 Subtitle D. The municipal solid (non-hazardous) waste section of the RCRA
12.1.150 Surfaced Area. The term “surfaced areas” includes, but shall not be limited to, all concrete surfaces, all pavements and stabilized areas (other than grass areas) used for vehicular, aircraft, or pedestrian traffic (such as roads, streets, curbs, gutters, medians, service drives, walks, parking areas, ditch liners, open storage, large gravel constructed yards, and airfield paved areas).
12.1.151 Tare Weight. The empty weight of a truck or container.
12.1.152 Tonnage. Weight measured in tons (not imperial).
12.1.153 Transfer Station. A transfer station is a facility which processes collected solid waste in a particular area for transportation to a solid waste management facility.
12.1.154 Transporter. A person who collects and transports solid waste; does not include a person transporting his or her household waste
12.1.155 Trash. Same as rubbish.
12.1.156 Trash Removal. Trash removal includes the pickup and removal of all papers and other debris in buildings. This includes but is not limited to wastebaskets, boxes, or any substance used for refuse.
12.1.157 Typical. The term “typical” as used in this contract refers to a condition or a time when there are no unusual variables (e.g. weather, availability of funds, changing land uses, special events, and changing standards).
12.1.158 Unauthorized Waste. Solid wastes which are not authorized for disposal in the Fort Irwin Landfill. Includes, but is not limited to, explosive ordnance, hazardous materials, appliances, used oil and oil filters, waste oil, lead-acid batteries, liquid waste of all types,
polychlorinated biphenyl (PCB) of all types, infectious/pathological waste, loose concertina wire and used tires.
12.1.159 Unit Acquisition Cost.
a. For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and
b. For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied generally accepted accounting principles.
12.1.160 Unscheduled Inspection. Surveillance of selected work on an unscheduled basis as determined necessary to assure a sufficient evaluation of Contractor's performance.
12.1.161 Usable Wood. Wood, lumber, plywood, and other wood product not consisting of treated or substantially painted wood able to be reused with minimal processing.
12.1.162 Vector. A carrier, usually an arthropod, which can transmit a pathogen from one organism to another.
12.1.163 Volume Reduction. The processing of solid wastes to decrease the volume the materials occupy, through compaction, incineration, shredding (mechanical), or composting (biological).
12.1.164 Wash. The act of cleansing using water and soap or detergent.
12.1.165 Waste. Same as Solid Waste.
12.1.166 Waste Stream. The total flow of solid waste from homes, business, institutions, and plants that must be recycled, composted, or disposed of in a landfill; or any subset of that, such as the "residential waste stream" or the "recyclable waste stream."
12.1.167 Weekly. The term weekly refers to any seven (6) consecutive calendar days starting with a Sunday.
12.1.168 Wide Area Work Flow (WAWF). A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows Government vendors to submit and track invoices and receipt or acceptance documents over the web allowing Government personnel to process those invoices in a real-time, paperless environment.
12.1.169 White goods. Large (traditionally white) household appliances such as refrigerators, washing machines, dryers, stoves, etc.
12.1.170 Work Day. The number of hours per day the Contractor provides services IAW the contract.
12.1.171 Work Week. Monday through Friday, unless specified otherwise.
12.1.172 Yard Waste. Materials such as: tree and shrub branches, trimmings, brush, grass clippings, leaves, Christmas trees, weeds, etc.
12.2 Acronyms.
AC Acre
ACC Army Contracting Command
ACOR Alternate Contracting Officer's Representative
ADC Alternate Daily Cover
ADP Automated Data Processing
AFARS Army Federal Acquisition Regulation Supplement
ALP Acceptable Level of Performance
AMC Army Materiel Command
ANSI American National Standards Institute
AQL Acceptable Quality Level
AR Army Regulation
ARC Army Resource Center
ATO Anti-Terrorism Officer
BLAAF Bike Lake Army Airfield
CAP Contractor Acquired Property
CDC Child Development Center
CDRL Contract Data Requirements List
CFE Contractor Furnished Equipment
CFM Contractor Furnished Material
CFP Contractor Furnished Property
CFR Code of Federal Regulations
CLIN Contract Line Item Number
C/N Carbon/Nitrogen Ratio
CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative
CORT Contracting Officer’s Representative Tool
CPARS Contractor Performance Assessment Reporting System CWA Clean Water Act
CY Cubic Yard
DA Department of the Army
DCMA Defense Contract Management Agency
DES Directorate of Emergency Services
DFARS Defense Federal Acquisition Regulation Supplement DID Data Item Description
DOD Department of Defense
DOL Department of Labor
DOT Department of Transportation
DLA Defense Logistics Agency
DPW Directorate of Public Works
ECO Environmental Compliance Officer
EM Engineering Manual, U.S. Army Corps of Engineers (USACE) EMS Environmental Management System
ENV Environmental Office (DPW)
EO Executive Order
EOD Explosive Ordnance Detachment
EPA Environmental Protection Agency
ERDC Engineering Research Development Center
FAR Federal Acquisition Regulation
FI Fort Irwin
FIR Fort Irwin Regulation
FIFRA Federal Insecticide, Fungicide, and Rodenticide Act FIPS Federal Information Processing Standards
FML Flexible Membrane Liner
FMLER Flexible Membrane Liner Evaluation Report
FPCON Force Protection Condition
FSC Federal Service Code
GFE Government-Furnished Equipment
GFEBS General Fund Enterprise Business System
GFM Government-Furnished Material
GFP Government-Furnished Property
GLER Geosynthetic Liner Evaluation Report
HDPE High Density Polyethylene
HLO High Level Objective
HMI Hazardous Material Inventory
HQDA Headquarters Department of the Army
HSPD Homeland Security Presidential Directive
IAW In Accordance With
IMCOM Installation Management Command
IMMU Inert Material Management Unit
IPM Integrated Pest Management
IPMC Integrated Pest Management Coordinator
IPMP Integrated Pest Management Plan
IT Information Technology
KO Contracting Officer
LEA Local Enforcement Agency
LF Linear Feet
MEDDAC Medical Department Army Command
MICC-FH Mission and Installation Contracting Command-Fort Irwin MPIS Material Processing Information Sheets
MSW Municipal Solid Waste
MSWLF Municipal Solid Waste Landfill
N/A Not Applicable
NGB National Guard Bureau
NCIC-III National Crime Information Center Interstate Identification Index NEC Network Enterprise Center
NEPA National Environmental Policy Act
NIOSH National Institute of Occupational Safety and Health NFPA National Fire Protection Association
NLT Not Later Than
Non-RACM Non-Regulated Asbestos-Containing Material
NTC National Training Center
OCI Organizational Conflict of Interest
OCONUS Outside Continental United States (includes Alaska and Hawaii) OMB Office of Management and Budget
OMD Operations and Maintenance Division
OPSEC Operations Security
OSHA Occupational Safety and Health Administration
PAM Pamphlet
PC Personal Computer
PCB Polychlorinated Biphenyl
PM Preventive Maintenance
PMO Provost Marshall Office
POC Point of Contact
POL Petroleum, Oil and Lubricant
PoP Period of Performance
PPE Personal Protective Equipment
PPIRS Past Performance Information Retrieval System
PRS Performance Requirements Summary
PUB Publication
PWS Performance Work Statement
SCR Service Contract Reporting
QA Quality Assurance
QAE Quality Assurance Evaluator
QAP Quality Assurance Program
QASP Quality Assurance Surveillance Plan
QC Quality Control
QCP Quality Control Plan
RACM Regulated Asbestos-Containing Material
RCRA Resource Conservation and Recovery Act
RIC Requestor Identification Code
RPLS Registered Professional Land Surveyor
SDP Site Development Plan
SDS Safety Data Sheets
SDWA Safe Drinking Water Act
SF Standard Form
SLER Soil Liner Evaluation Report
SLQCP Soils and Liner Quality Control Plan
SOP Site Operating Plan
SWDA Solid Waste Disposal Act
SY Square Yard
TE Technical Exhibit
UFC Unified Facilities Criteria
UIC Unit Identification Code
USARC U.S. Army Reserve Command
U.S.C. United States Code
VCE Virtual Contracting Enterprise
VIP Very Important Person
WAWF Wide Area Work Flow
WAH Weed Army Hospital
WD Wage Determination
13.0 Technical Exhibit Listing.
Technical Exhibit A - Landfill, Compost, and Recycle Center Permits Technical Exhibit B - Real Property Inventory
Technical Exhibit C - Government Furnished Equipment (GFE) Technical Exhibit C.1 - Government Furnished Facilities (GFE) Technical Exhibit D - Cantonment Refuse Container Locations and Service Level Technical Exhibit E - Sample Logs and Reports
Technical Exhibit F - Solid Waste Data
Technical Exhibit G - Standard Operating Procedure for Working with the Logistic Readiness Center
Technical Exhibit H - Integrated Solid Waste Management Plan (ISWMP), Current Version Technical Exhibit I - Cantonment Area Map, Current Version Technical Exhibit J – Example Rotation Calendar and Current Rotation Calendar Technical Exhibit K – Landfill As-built Drawings, Current Technical Exhibit L – Ground Water Monitoring Reports, Current