City Council Resolution No. XXXX-2023 1
RESOLUTION NO. XXXX-2023
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF BARSTOW, CALIFORNIA AMENDING THE MANDATE OF
THE STREET AD HOC COMMITTEE
THE CITY COUNCIL OF THE CITY OF BARSTOW HEREBY FINDS, DETERMINES, ORDERS, AND RESOLVES AS FOLLOWS:
Section 1. The City Council of the City of Barstow, in order to facilitate the conduct of City business, established the Street Ad Hoc Committee on January 16, 2007, renewed its mandate on April 17, 2023; and delegated to the committee certain responsibilities to review issues within its assigned subject area and to make recommendations to the full City Council concerning the resolution of such issues.
Section 2. The Street Ad Hoc Committee shall consist of two City Council members and three committee members selected by the City Council to advise the City Council with regard to certain matters. Technical support is also provided to the Street Ad Hoc Committee by staff members assigned by the City Manager. Specifically, the Council is asking that:
1. The Committee reviews policy issues related to street maintenance, repair, and replacement as referred by the City Council or the City Manager; and
2. The Committee review proposed capital improvement projects based on the Pavement Condition Index (PCI) and recommends prioritization of each given the financial constraints of the annual budget.
Section 3. Appointment and Reappointment Procedures. The City Council may elect to cause public notice of committee position vacancies and receive applications from interested residents on a city-wide basis. The three council members not serving on the Street Ad Hoc Committee shall nominate one eligible appointee residing in their district, with the mayor nominating one eligible appointee residing anywhere in the city. Upon receipt of each nomination, a majority vote of the City Council will confirm the appointment. In the event that the city receives no applications from one or more electoral districts, the Council may appoint that committee member without regard to the district in which they reside.
In the event of an unscheduled vacancy, the Council may seek applicants to fill the vacancy with an eligible appointee who resides in the same district as the vacated member, or, if no eligible appointee applies, the Council may fill the vacancy, without regard to the district in which the appointee resides.
City Council Resolution No. XXXX-2023 2
Section 4. Term of Office. Committee members shall be appointed and/or reappointed for one or more terms that are coterminous with their appointing Council Member.
Section 5. Sunset Date. The Street Ad Hoc Committee will sunset five (5) years from the date of approval unless the City Council takes action before then to terminate its mandate.
Section 6. Street Ad Hoc Committee Meetings. The Street Ad Hoc Committee will meet bi-monthly or when deemed necessary by staff to update capital improvement progress.
Section 7. Records of the Proceedings of the Street Ad Hoc Committee.
The Street Ad Hoc Committee may, at its discretion, maintain a record of Committee proceedings via tape recordings. Should the Committee elect to do this, such tape recordings shall be maintained by the City for a minimum of 30 days following the date of the Committee’s meeting.
Section 8, Nature of Committee. The Street Ad Hoc Committee is ad hoc and advisory in nature. That is, the Committee shall not have the authority to act on behalf of the full City Council on those matters requiring City Council action. Rather, the Committee may present its recommendations on those issues requiring City Council action to the full City Council for consideration, debate, and action at a regular or special meeting of the City Council. The Committee’s recommendations, if ever divided, shall come from the two appointed City Council Members, not the community members voting equally with the elected Council Members. Since the Street Ad Hoc Committee is a standing committee, it shall be subject to the Brown Act under Government Code Section 54950, et seq.
PASSED, APPROVED, AND ADOPTED this 15
th day of May, 2023.
________________________________
Paul Anthony Courtney, Dr.B.A., Mayor
ATTEST:
________________________________
Andrea Flores, City Clerk
City Council Resolution No. XXXX-2023 3
I, Andrea Flores, City Clerk of the City of Barstow and ex-officio Clerk of the City Council DO HEREBY CERTIFY UNDER PENALTY OF PERJURY that the foregoing is a true and correct copy of Resolution No. XXXX-2023, was adopted by said City Council at a regular meeting held on the 15th day of May 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
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Andrea Flores, City Clerk