Agenda packet — Barstow City Council, June 5, 2023

BARSTOW CITY COUNCIL /

BARSTOW FIRE PROTECTION DISTRICT

CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
JUNE 5, 2023
6:00 PM
(HANDICAPPED ACCESSIBLE)
AGENDA

JOINT SPECIAL MEETING
Agenda-June 5, 2023

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MAYOR
Paul Anthony Courtney

COUNCILMEMBERS
James M. Noble
Carmen M. Hernandez
Barbara Mae Rose
Marilyn Dyer Kruse

ELECTED CITY CLERK
Andrea Flores

ELECTED CITY TREASURER
Michael Lewis

PLANNING COMMISSIONERS
Andrew Ziemer
Beatrice Lint
Miguel Morales
Rodney Brand Jr.

Juanantonio Delucas

BARSTOW FIRE PROTECTION

DISTRICT
A Subsidiary District of the City of
Barstow
Paul Anthony Courtney
James M. Noble
Carmen M. Hernandez
Barbara Mae Rose
Marilyn Dyer Kruse
CLOSED SESSION 6:00 PM
CALL TO ORDER:

PLEDGE OF ALLEGIANCE:

ROLL CALL:
 Council Member Carmen Hernandez
 Council Member Barbara Rose
 Council Member Marilyn Kruse
 Mayor Pro Tem James Noble
 Mayor Paul Courtney
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY

ITEM ON THE AGENDA, PLEASE SO INDICATE BY FILLING OUT A

SPEAKER REQUEST CARD AND HANDING IT TO THE CITY
CLERK PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF
SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS
NOTICE MUST BE GIVEN TO THE CITY CLERK.

CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE
WILL REMEMBER THE "CODE OF ETHICS" THAT WE
VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS

MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH
PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS MADE

TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW
COMMUNITY AND NOT FOR PERSONAL GAIN.

Agenda-June 5, 2023

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PUBLIC COMMENT - CLOSED SESSION: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC

TO ADDRESS THE GOVERNING BOARD ON MATTERS ON THE CLOSED SESSION AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

CLOSED SESSION AGENDA ITEMS:

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Recommended Action:
(Government Code Section 54957)
TItle: City Manager
REPORT OF CLOSED SESSION:

INVOCATION:

CALL TO ORDER - REGULAR MEETING 7:00 PM (or immediately following adjournment of Closed Session if adjourned after 7:00 PM):

PLEDGE OF ALLEGIANCE:

ANY ITEM ON THE CONSENT CALENDAR, PLEASE SO INDICATE BY FILLING OUT A SPEAKER

REQUEST CARD AND HANDING IT TO THE CITY CLERK PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE WILL REMEMBER THE "CODE OF ETHICS" THAT WE VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS

MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

REVIEW AND APPROVAL OF AGENDA: THIS IS THE TIME FOR MEMBERS OF THE GOVERNING BOARD TO CALL FOR REARRANGING THE ORDER OF THE AGENDA; ADDING ITEMS TO OR REMOVING ITEMS FROM THE AGENDA; OR REMOVING ITEMS FROM THE CONSENT CALENDAR FOR DISCUSSION AND/OR SEPARATE ACTION.

PRESENTATIONS:

CONSENT CALENDAR PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE GOVERNING BOARD ON ALL MATTERS ON THE CONSENT CALENDAR.

SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS ON ALL CONSENT ITEMS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

Agenda-June 5, 2023

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MINUTES ALL AGENCIES:

2. MINUTES REGULAR MEETING - MAY 15, 2023, AT 6:00 P.M.

Recommended Action:

Approve minutes as presented.

ACCOUNTS PAYABLE TO ALL AGENCIES:

3. RATIFICATION OF ACCOUNTS PAYABLE EXPENDITURES
Recommended Action:

Approve and ratify expenses, as audited, for checks #91289-91599 totaling $4,314,704.30 and wires #872-877 totaling $213,636.88, per the Agency breakdown below:

City: $4,304,091.56
Fire: $224,429.62
Successor Agency: $0.00
Grand Total: $4,528,341.18
CITY COUNCIL:

4. SECOND READING AND ADOPTION OF ORDINANCE NO. 1019-2023 AMENDING CHAPTER

2.48 OF THE BARSTOW MUNICIPAL CODE "PERSONNEL SYSTEM"
Recommended Action:

Adopt Ordinance 1019-2023 amending Chapter 2.48 of the Barstow Municipal Code "Personnel System" and waive the full reading. The City Council finds the adoption of this ordinance is exempt from review under the California Environmental Quality Act because it relates to an administrative matter per CEQA Guidelines, 14 Cal. Code of Regulations, Section 15061(b)(3) and 15378(b)(5).

5. REQUEST FOR PUBLIC HEARING - DELINQUENT TRASH AND SEWER ACCOUNTS Recommended Action:

Staff recommends the City Council:

6. RESOLUTION NO. ____-2023 TO INITIATE PROCEEDINGS TO REAFFIRM THE LEVY AND

COLLECTION OF ANNUAL ASSESSMENTS AND ORDERING THE CITY ENGINEER TO PREPARE AN ENGINEER’S REPORT FOR LANDSCAPING ASSESSMENT DISTRICT #1, STREET MAINTENANCE ASSESSMENT DISTRICT #1, STREET LIGHTING ASSESSMENT DISTRICT #1, AND FLOOD CONTROL ASSESSMENT DISTRICT #1
Recommended Action:

Approve Resolution No. ____-2023 to initiate proceedings to reaffirm the levy and collection of annual assessments and order the City Engineer to prepare an Engineer’s Report for Landscaping Assessment District #1, Street Maintenance Assessment District #1, Street Lighting Assessment District #1, and Flood Control Assessment District #1, and waive the full reading.

7. MEASURE I YEAR-END UPDATE 2022/2023
Recommended Action:

Staff recommends that the City Council take the following actions:

1. Approve the necessary adjustments to the Measure I Capital Improvement Projects.

2. Direct staff to forward the report to SBCTA.

Agenda-June 5, 2023

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8. COMMUNITY PROMOTIONAL FUND APPLICATION FROM THE ART AND INDUSTRIAL

WOMEN'S CLUB
Recommended Action:

Approve a Community Promotional Fund donation in the amount of $1,000 and $1,193.16 of inkind donations to the Art and Industrial Women's Club.

9. ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS
Recommended Action:

Staff recommends the City Council approve the additional appropriation of ARPA funds in the amount of $1,125,873 to account 202.202.202.09.100 (Transfer to the General Fund) and the corresponding increase to the revenue budget to account 100.900.820.202 (Transfer from COVID-19).

10. FY 2023/2024 INVESTMENT POLICY FOR THE CITY OF BARSTOW Recommended Action:

Staff recommends the City Council:

Adopt the Investment Policy and Resolution No.____-2023 of the City of Barstow for FY 2023/2024.

11. INTRODUCTION OF ORDINANCE ____ - 2023 OF THE CITY COUNCIL OF THE CITY OF BARSTOW AMENDING CHAPTER 2.40 OF THE BARSTOW MUNICIPAL CODE REGARDING CITY’S PURCHASING SYSTEM AND AMENDING CHAPTER 2.42 OF THE BARSTOW

MUNICIPAL CODE REGARDING AWARDING PUBLIC PROJECTS AND ADOPTION OF RESOLUTION ____ - 2023 OF THE CITY COUNCIL OF THE CITY OF BARSTOW, CALIFORNIA APPROVING REVISIONS TO THE CITY’S PURCHASING AND CONTRACT POLICY
Recommended Action:

Staff recommends that City Council introduce Ordinance No. ____ - 2023 and adopt Resolution No. ____ - 2023 amending the City’s Purchasing Policy. The City Council finds the adoption of this ordinance is exempt from review under the California Environmental Quality Act because it relates to an administrative matter per CEQA Guidelines, 14 Cal. Code of Regulations, Section 15061(b)(3) and 15378(b)(5).

DISCUSSION / ACTION ON DEFERRED ITEMS: (ITEMS PREVIOUSLY TABLED OR PULLED FROM THE

CONSENT CALENDAR BY THE COUNCIL WILL BE CONSIDERED BY THE GOVERNING BOARD AT THIS TIME).

PUBLIC HEARINGS:

12. 2023 SOLID WASTE RATE ADJUSTMENT
Recommended Action:

Conduct the Public Hearing and subject to testimony received, adopt Resolution No. ____-2023, approving the updated solid waste rates, superseding the existing rates and repealing resolutions in conflict thereto, and waiving the full reading.

13. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW, CALIFORNIA, AMENDING AND ESTABLISHING SPECIFIED FEES FOR CITY SERVICES (FY 2023/2024) Recommended Action:

Staff recommends that City Council adopt the attached Resolution No. ____-2023 amending and establishing the Master Fee Schedule for Fiscal Year 2023/2024, and waive the full reading.

Agenda-June 5, 2023

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BUSINESS / ACTION ITEMS:

GENERAL, NON-AGENDA PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL

PUBLIC TO ADDRESS THE GOVERNING BOARD ON MATTERS NOT ON THE AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

STAFF REPORTS:

CITY MANAGER'S MAY 2023 UPDATE
Recommended Action:

Receive and file.

COUNCIL COMMITTEE REPORTS:

BUSINESS OF THE COUNCIL:

ADJOURNMENT:

Individuals electing to later challenge any items listed herein will be limited to addressing only those issues raised at any public hearing or in written correspondence received by the Governing Board prior to the meeting.

Materials related to an item on this Agenda submitted to the Governing Board after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 220 East Mountain View Ste. A, Barstow, CA 92311 during normal business hours.

The City of Barstow, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office (760) 255-5122, at least one business day prior to the scheduled meeting to ensure that we may assist you.

I hereby certify, UNDER PENALTY OF PERJURY that this agenda has been posted 72 hours prior to the stated meeting in a place accessible to the public.

Posted on the 31st day of May, 2023.

Joint Special Council/BFPD
06/5/23 06:00:PM
Maria Chavez
Doc ID: 5376

CLOSED SESSION AGENDA ITEM
AGENDA MATTER:

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
EXECUTIVE SUMMARY:

DISCUSSION:

FISCAL IMPACT:

None.

RECOMMENDED ACTION:
(Government Code Section 54957)
TItle: City Manager
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Joint Special Council/BFPD
06/5/23 06:00 PM
City Clerk / Records
Maria Chavez
Other
Doc ID: 5369

AGENDA ITEM
AGENDA MATTER:

MINUTES REGULAR MEETING - MAY 15, 2023, AT 6:00 P.M.

EXECUTIVE SUMMARY:

DISCUSSION:

FISCAL IMPACT:
none
RECOMMENDED ACTION:

Approve minutes as presented.
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REGULAR MEETING

CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
MAY 15, 2023
6:00 PM
(HANDICAPPED ACCESSIBLE)

MINUTES

REGULAR MEETING
Minutes-May 15, 2023

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CALL TO ORDER - CLOSED SESSION:

MAYOR PRO TEM NOBLE called the Closed Session meeting to order at 6:00 P.M.

PLEDGE OF ALLEGIANCE:

MAYOR PRO TEM NOBLE led the pledge of allegiance.

ROLL CALL:

Attendee Name Title Status Arrived
James M. Noble Mayor Pro Tem Present
Marilyn Dyer Kruse Council Member Present
Barbara Mae Rose Council Member Present
Paul Anthony Courtney Mayor Absent
Carmen Hernandez Council Member Present
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY ITEM ON THE AGENDA INCLUDING

ANY ITEM ON THE CONSENT CALENDAR, PLEASE SO INDICATE BY FILLING OUT A SPEAKER REQUEST CARD AND HANDING IT TO THE CITY CLERK. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

PUBLIC COMMENT - CLOSED SESSION: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC

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MOTION TO GO INTO CLOSED SESSION:

RESULT: APPROVED [UNANIMOUS]
MOVER: Carmen Hernandez, Council Member
SECONDER: Marilyn Dyer Kruse, Council Member
AYES: Noble, Kruse, Rose, Hernandez
ABSENT: Courtney
CLOSED SESSION AGENDA ITEMS:

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Recommended Action:
(Government Code Section 54957)
TItle: City Manager

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Discussed concerns with CITY MANAGER WILLIE HOPKINS, JR.

2. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Recommended Action:

Conference with Legal Counsel; Anticipated Litigation (Gov. Code § 54956.9(d)(2) & (d)(3) A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, based on the below-described existing facts and circumstances, there is a significant exposure to litigation against the City. Facts and circumstances that might result in litigation but which the City believes are not yet known to potential plaintiff or plaintiffs. (Gov. Code § 54956.9(e)(1))
REPORT OF CLOSED SESSION:

CITY ATTORNEY MATTHEW SUMMERS reported the following:

ITEM 1
- Stated that the City Council met in Closed Session to consider one item regarding the City Manager's performance evaluation. Direction was provided to Council and staff and no reportable action was taken.

ITEM 2
- Stated that the City Council met in Closed Session to consider one item regarding anticipated litigation and did take reportable action.
- Read a letter addressed to MAYOR COURTNEY from MAYOR PRO TEM NOBLE with the consent of the City Council directing him to refrain from making unauthorized public statements on behalf of the City Council without City Council majority vote authorizing such statements as a statement on behalf of the City.

INVOCATION:

PASTOR JAMES MILA FROM CROSSROADS ASSEMBLY gave the invocation.

CALL TO ORDER - REGULAR MEETING 7:00 PM (or immediately following adjournment of Closed Session if adjourned after 7:00 PM):

MAYOR PRO TEM NOBLE CALLED THE MEETING TO ORDER AT 7:06 P.M.

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PLEDGE OF ALLEGIANCE:

COUNCILMEMBER DYER KRUSE led the pledge of allegiance.

ROLL CALL:

MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

COUNCILMEMBER ROSE
- Requested that Item 6 be pulled for discussion.

MOTION by COUNCILMEMBER DYER KRUSE, seconded by COUNCILMEMBER HERNDANDEZ, and unanimously carried to approve the agenda pulling Item 6 for discussion.

RESULT: APPROVED [UNANIMOUS]
MOVER: Marilyn Dyer Kruse, Council Member
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Kruse, Rose, Hernandez
ABSENT: Courtney
PRESENTATIONS:

3. PRESENTATION FROM SKYLINE NORTH ELEMENTARY SCHOOL
Recommended Action:

Presentation only.

Faculty and students from Skyline North Elementary School discussed recent and upcoming school events.

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RESULT: PRESENTATION ONLY

4. AFTER-EVENT REPORT AND PRESENTATION BY DOS COSTAS COMMUNICATIONS

CORPORATION
Recommended Action:

After-event report and presentation only.

ROLAND ULLOA, OF DOS COSTAS COMMUNICATIONS CORPORATION
- Provided an after-event report and presentation on the 17th Annual New Mexico Chili Cook-Off & Belen Fiesta held on April 1, 2023 at Foglesong Park. - Asked the Council to review and rescind the limit on donation amounts and non-profit organizations to donate to in order to support and expand on community events. - Discussed concerns with the City not having a policy in place for cannabis community benefit funds and asked the Council to establish a policy.
- Also discussed concerns with the City hosting an Egg Hunt on the same day as the Chili CookOff.

RESULT: PRESENTATION ONLY
CONSENT CALENDAR PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE GOVERNING BOARD ON ALL MATTERS ON THE CONSENT CALENDAR.

MINUTES ALL AGENCIES:

5. MINUTES REGULAR MEETING - MAY 1, 2023, AT 6:00 P.M.

Recommended Action:

Approve minutes as presented.

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked why the May 3, 2023 Street Committee meeting was cancelled when COUNCILMEMBER HERNANDEZ motioned with no objections to hold the meeting. - Also asked why meetings were constantly cancelled.

CITY CLERK ANDREA FLORES
- Stated that there was a change on page 8 of the minutes. Stated that the last bullet point of COUNCILMEMBER HERNANDEZ's comments should reflect that there was a request to hold the May 3, 2023 Street Committee meeting and not a motion and second by COUNCILMEMBERS HERNANDEZ and DYER KRUSE.

CITY MANAGER WILLIE HOPKINS, JR.
- Clarified that he and COUNCILMEMBER DYER KRUSE did not cancel the May 3, 2023 Street Committee meeting.

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RESULT: APPROVED [UNANIMOUS]
MOVER: Carmen Hernandez, Council Member
SECONDER: Barbara Mae Rose, Council Member
AYES: Noble, Kruse, Rose, Hernandez
ABSENT: Courtney
CITY COUNCIL:

6. APPROVAL FOR COUNCIL MEMBER MARILYN DYER KRUSE TO TRAVEL TO THE

DESERT MOUNTAIN DIVISION MEETING IN MAMMOTH, CA
Recommended Action:

Approve travel for Council Member Marilyn Dyer Kruse to attend the Desert Mountain Division Meeting in Mammoth, CA on June 1 - 2, 2023.

COUNCILMEMBER ROSE
- Thanked COUNCILMEMBER DYER KRUSE for following the correct protocol when it comes to travel and representing Barstow at the Desert Mountain Division meeting. - Asked if MAYOR COURTNEY would be attending as well.
- Stated she looked forward to a report of the meeting.

COUNCILMEMBER DYER KRUSE
- Stated that MAYOR COURTNEY would not be attending.

SPEAKERS

JOHN WILLIAMS, BARSTOW, CALIFORNIA
- Thanked COUNCILMEMBER DYER KRUSE for following the correct protocol when it comes to travel.

RESULT: APPROVED [UNANIMOUS]
MOVER: Barbara Mae Rose, Council Member
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Kruse, Rose, Hernandez
ABSENT: Courtney
DISCUSSION / ACTION ON DEFERRED ITEMS:

PUBLIC HEARINGS:

None.

BUSINESS / ACTION ITEMS:

CITY COUNCIL:

7. FIRST READING AND INTRODUCTION OF ORDINANCE NO. 1019-2023 AMENDING CHAPTER 2.48 OF THE BARSTOW MUNICIPAL CODE "PERSONNEL SYSTEM" Recommended Action:

Introduce Ordinance 1019-2023 amending Chapter 2.48 of the Barstow Municipal Code "Personnel System" and waive the full reading.

CITY MANAGER WILLIE HOPKINS, JR.
- Presented the staff report as filed with the City Clerk.

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COUNCILMEMBER HERNANDEZ
- Asked how other cities hired contract employees.
- Asked what were the pros and cons and overall benefit to the City. - Asked if a contract was required for an at-will employee.

CITY ATTORNEY MATTHEW SUMMERS
- Clarified that a contract was not required for an at-will employee. - Stated that if the ordinance was adopted, at-will employees would no longer be exempt from the personnel system.

CITY MANAGER WILLIE HOPKINS, JR.
- Clarified that having employees on contract has hindered the recruitment and retention process.

Discussion ensued about contract versus non-contract employees and the pros and cons of each.

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked if a non-contract employee serving at the will of the City Manager could be dismissed by a majority vote of the City Council if they were not satisfied with that employee's performance. - Asked how much notice would be required if the non-contract employee resigned.

TED WEASMA, BARSTOW, CALIFORNIA
- Expressed support for the proposed ordinance change.

DISCUSSION

COUNCILMEMBER HERNANDEZ
- Discussed the probation process for new hires, the disadvantages the City had experienced in the past with contract employees and the dismissal process for permanent employees.

COUNCILMEMBER ROSE
- Stated that the City could not impose a resignation time frame for employees and the City Council could not be involved in the hiring and firing process. - Asked CITY MANAGER WILLIE HOPKINS, JR to provide the probationary and evaluation period for the positions transitioning from contract to non-contract upon approval of the ordinance.

RESULT: APPROVED [UNANIMOUS]
MOVER: Barbara Mae Rose, Council Member
SECONDER: James M. Noble, Mayor Pro Tem
AYES: Noble, Kruse, Rose, Hernandez
ABSENT: Courtney

8. ADOPTION OF RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW

AMENDING THE MANDATE OF THE STREET AD HOC COMMITTEE AND REPEALING RESOLUTION NO. 5120-2023
Recommended Action:

1. Adopt Resolution 5121-2023 amending the mandate of the Street Ad Hoc Committee and repealing Resolution No. 5120-2023;

2. Direct the City Clerk to advertise that applications for the Street Ad Hoc Committee are available, and establish a deadline of June 16, 2023 to submit applications.

Attachments:

Exhibit A - Resolution 5121-2023 Amending the Street Ad Hoc Committee - redlined copy

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Exhibit B - Resolution 5121-2023 Amending the Street Ad Hoc Committee - clean copy Exhibit C - Resolution 5120-2023 Renewing the Street Ad Hoc Committee COUNCILMEMBER ROSE recused from the meeting at 8:11 P.M.

CITY MANAGER WILLIE HOPKINS, JR.
- Presented the staff report as filed with the City Clerk.

COUNCILMEMBER HERNANDEZ
- Expressed concerns with appointments by district.
- Asked that committee members understand that they represent the best interest of the entire city and not just their district.
- Requested not having a sunset date since issues with streets would likely not be resolved by the sunset date.
- Also expressed concern with staff not tracking the sunset date.

CITY MANAGER WILLIE HOPKINS, JR.
- Stated that the City Clerk's Department would track sunset dates on all committees.

COUNCILMEMBER DYER KRUSE
- Discussed advantages of having a sunset date and re-evaluating the committee every five years.

MAYOR PRO TEM NOBLE
- Stated that he would defer the sunset date to the City Manager who would ensure that staff tracks should the Council decide to establish one.

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Requested that a sunset date not be established.
- Asked about Measure I and Measure Q funds and why street repairs were not completed. - Also asked about the status of filling the City Engineer position.

TED WEASMA
- Expressed concern with appointing committee members by district. - Asked if the Street Committee addressed sidewalk issues and stated that the Street Committee should accept public input.

JOHN WILLIAMS, BARSTOW, CALIFORNIA
- Expressed concerns with appointing committee members by district.

DISCUSSION

COUNCILMEMBER HERNANDEZ
- Stated that the Street Committee always had issues to address which was why a sunset date was not needed.
- Also stated that public input was also accepted at the meetings. - Stated that meeting should not be cancelled.

MAYOR PRO TEM NOBLE
- Requested that committee members be appointed at-large by the three Council Members or the Mayor (as applicable) not serving on the Street Committee.

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Motion by COUNCILMEMBER HERNANDEZ, seconded by MAYOR PRO TEM NOBLE, and unanimously carried to adopt Resolution 5121-2023 amending the mandate of the Street Ad Hoc Committee with the following revisions:

1. Delete Section 5 establishing a sunset date; and

2. Revise Section 3 to provide that the three Council Members and the Mayor (as applicable) not serving on the Street Ad Hoc Committee shall nominate one eligible appointee at-large.

COUNCILMEMBER ROSE returned to the meeting at 8:39 P.M.

RESULT: APPROVED [3 TO 0]
MOVER: Carmen Hernandez, Council Member
SECONDER: James M. Noble, Mayor Pro Tem
AYES: Noble, Kruse, Hernandez
ABSTAIN: Rose
ABSENT: Courtney
GENERAL, NON-AGENDA PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL

SPEAKERS

ET SNELL, NEWBERRY SPRINGS, CALIFORNIA
- Discussed concerns with the lack of accountability and transparency within the City.

LEONARD WILLIAMS, BARSTOW, CALIFORNIA
- Thanked CITY MANAGER WILLIE HOPKINS, JR and ASSISTANT CITY MANAGER KODY TOMPKINS for addressing the fertilizer issue at Pitcher Park. - Also commended BUILDING OFFICIAL/FIRE MARSHAL CHRIS HELDRETH and EXECUTIVE ASSISTANT MARIBEL HERNANDEZ for addressing the Soldier Day flags.

IRA GWIN, BARSTOW, CALIFORNIA
- Discussed concerns with BNSF not providing relocation assistance to residents displaced by the Barstow International Gateway (BIG) Project.

TED WEASMA, BARSTOW, CALIFORNIA
- Stated that the same letter sent to MAYOR COURTNEY from MAYOR PRO TEM NOBLE directing him to refrain from making unauthorized public statements on behalf of the City Council should also be sent to the rest of the City Council.
- Discussed concerns with the City's expenditures and lack of a contingency fund.

MARSHA WEASMA, BARSTOW, CALIFORNIA
- Asked how to access what the City spent COVID funds on. - Commended the Homeward Bound Committee.
- Discussed concerns with sidewalks.
- Commended FIRE CHIEF NICK DINAPOLI.
- Suggested converting the Marriott Hotel into a homeless shelter.

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked why the City Manager's evaluation was delayed.
- Asked for the status of the Parks, Recreation and Cultural Committee.

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- Asked if COUNCILMEMBER DYER KRUSE had a time frame to disclose the sale of her property.

ANTHONY BROWNE, BARSTOW, CALIFORNIA
- Expressed concern with the Council not addressing the arrest of a suspect on April 28, 2023. - Commended MAYOR COURTNEY for addressing the arrest.

JOHN WILLIAMS, BARSTOW, CALIFORNIA
- Stated that the Council should not discuss the arrest of a suspect on April 28, 2023 since it was under investigation.
- Stated MAYOR COURTNEY should not have spoken publicly on the arrest. - Discussed concerns with COUNCILMEMBER DYER KRUSE.

BRIAN ZANE, BARSTOW, CALIFORNIA
- Asked the Council to repeat the motion prior to voting on an item. - Asked why there were so many vacant seats at the dais. - Asked why receipts and reimbursements were no longer reported at Council meetings. - Discussed issues with sound quality of Council meetings.

JIM BROWN, BARSTOW, CALIFORNIA
- Asked the Council for a vote of no confidence in MAYOR COURTNEY. - Discussed concerns with CITY TREASURER MICHAEL LEWIS not attending Council meetings.

STAFF REPORTS:

None.

COUNCIL COMMITTEE REPORTS:

COUNCILMEMBER ROSE
- Discussed the May 9, 2023 Rules and Policies Committee meeting and stated the next meeting was May 30, 2023.
- Provided an update on the May 10, 2023 Homeward Bound Committee meeting and stated the next meeting was May 30, 2023.

COUNCILMEMBER DYER KRUSE
- Discussed the May 9, 2023 Rules and Policies Committee meeting. - Provided an update on the May 11, 2023 Solid Waste JPA meeting. Stated the next meeting was August 10, 2023.
- Stated the next Street Committee meeting was June 7, 2023.

COUNCILMEMBER HERNANDEZ
- Stated that the Bachelors of Social Work students at Cal State San Bernardino updated the Homeward Bound Committee on their efforts of collecting food and clothing that was recently distributed at Barstow Community College.
- Stated that the San Bernardino County Transportation Authority approved their 2023-2024 budget which included funding for the First Street Bridge.

MAYOR PRO TEM NOBLE
- Discussed the recent Military Affairs meeting.
- Provided an update on the May 15, 2023 Victor Valley Transit Authority meeting. Stated the next meeting would be June 20, 2023.

BUSINESS OF THE COUNCIL:

COUNCILMEMBER ROSE
- Asked staff to check into the sound issue that was still occurring with Channel 6.

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Attachment: 05 15 2023 Minutes FINAL (5369 : Minutes Regular Meeting May 15, 2023 6:00 P.M.) Minutes-May 15, 2023

Page 10 of 10 ends

- Asked CITY MANAGER WILLIE HOPKINS, JR. if the questions asked by the public during City Council meetings were still being answered. Also asked about the process and time frame for responding to questions.
- Asked about the status of the third-party investigation. - Asked for the balance of the Community Benefit Fund and what the status was for scheduling a workshop along with a proposed date.
- Asked for the status of the goal-setting workshop along with a proposed date. - Asked for the proposed date for the Measure Q workshop. - Asked about the status of the Parks, Recreation and Cultural Committee. - Asked if the check writing process had been resolved so that CITY TREASURER MICHAEL LEWIS is not signing checks payable in his favor.

COUNCILMEMBER DYER KRUSE
- Discussed recent events attended.
- Stated she would attending the Mojave Water Agency's mini tour on May 18, 2023. - Encouraged the community to attend local Memorial Day events. - Stated that Congressman Jay Obernolte would be hosting a meeting at the Cora Harper Center on May 30, 2023.

COUNCILMEMBER HERNANDEZ
- Also requested updates on the Measure Q and Community Benefit Fund workshops. - Discussed the upcoming public hearing for solid waste rate increases on June 5, 2023. - Asked if the City was paid for billing on behalf of Burrtec. - Requested that the City Manager respond to public comments.

MAYOR PRO TEM NOBLE
- Stated that a Memorial Day Ceremony would be held at Barstow Cemetery. - Asked CITY MANAGER WILLIE HOPKINS, JR. to direct staff to follow-up with Mr. Gwin. - Requested that meetings only be cancelled with the appropriate approval. - Asked about the status of the Parks, Recreation and Cultural Committee. - Commended the Skyline Elementary students for their presentation.

ADJOURNMENT:

By the consensus of the City Council and without objection, the meeting was adjourned at 9:37 P.M.

Respectfully Submitted: Approved:
_______________________________ _______________________________ Andrea Flores, City Clerk Paul Anthony Courtney, Dr. B.A. Mayor Notice: Signed Minutes are filed with the City Clerk’s office

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Attachment: 05 15 2023 Minutes FINAL (5369 : Minutes Regular Meeting May 15, 2023 6:00 P.M.) Joint Special Council/BFPD
06/5/23 06:00 PM
Finance
Marisol Tolbert
Account Payable Expenditures
Doc ID: 5359

AGENDA ITEM
AGENDA MATTER:

RATIFICATION OF ACCOUNTS PAYABLE EXPENDITURES
EXECUTIVE SUMMARY:

Approve and ratify City of Barstow, Barstow Fire Protection District (Fire) and Successor Agency accounts payable expenditures for checks #91289-91599 totaling $4,314,704.30 and wires #872-877 totaling $213,636.88 as described in detail in discussion box below.

DISCUSSION:

Having been audited as prescribed by Government Code Sections 37202 and 37208, the following prepaid checks and wires are herewith submitted for Council approval and ratification:

Wire/Check # Date Fiscal Year Agency Amount
Wire #873 04/28/23 FY22/23 City $1,757,449.02
Check #91289-91498 Fire $80,865.82
Successor $0.00
Run Total $1,838,314.84
Wires #872&874-877 05/12/23 FY22/23 City $2,546,642.54
Check #91499-91599 Fire $143,383.80
Successor $0.00
Run Total $2,690,026.34
AP Run Grand Total $4,528,341.18
FISCAL IMPACT:

Expenses conform to City purchasing policies and the budget approved by resolution of the Council.

Accordingly, sufficient funds have been budgeted for these checks.

RECOMMENDED ACTION:

Approve and ratify expenses, as audited, for checks #91289-91599 totaling $4,314,704.30 and wires #872-877 totaling $213,636.88, per the Agency breakdown below:

City: $4,304,091.56
Fire: $224,429.62
Successor Agency: $0.00
Grand Total: $4,528,341.18
3 Packet Pg. 18
Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total 873 04/28/2023 001478 GOLDEN STATE WATER COMPANY 36241300007 FOGLESONG PARK - 300 G ST, 4" METER City 21,915.95 53,223.47 14719300007 1601 RIMROCK RD- 4" METER City 5,529.36
47241300004 800 S H ST- SOCCER FIELDS, 2" METER City 2,841.09 77241300001 STURNACLE PARK - 2" METER City 2,535.92
23400400000 2800 GUADALUPE DR,#D- 2" METER City 2,429.95 37241300005 800 S H ST- SOCCER FLD LOT, 2" METER City 2,273.12 16792200004 2800 GUADALUPE DR,#A - 2" METER City 2,230.73 57241300003 JASPER PARK - 2" METER City 2,006.08
07632635475 200' WEST OF HIGGINS - 1" METER City 1,573.74 79114100005 CORP YARD - 900 S H ST - 3" METER City 974.99 88114100006 CITY HALL - 220 MT VIEW, 3" METER City 945.61 08241300006 K ST PARK - 34074 K ST, 2" METER City 942.19 19513100008 500 MELISSA AVE- 2" METER City 679.38
05114100000 681 N 1ST AVE - 2" METER City 599.73
18241300005 H ST PARK - RIMROCK@H ST, 2" METER City 560.71 26792200003 2800 GUADALUPE DR,#B - 2" METER City 549.98 48770971645 200' W OF MONTEREY- 1" METER City 500.05
68114100008 FIRE DIST - 861 BARSTOW RD - 2" METER Fire 446.26 71922200002 FIRE DIST - 2600 W MAIN ST, 2" METER Fire 410.36 84114100005 LANDSCP PROJ - E MAIN ST, 2" METER City 378.44 33365634030 MURIEL DR @ BROADWAY AVE IRR City 293.67
24728586686 DIAMOND AVE X VETERANS IRRIGATION City 289.44 46792200001 2800 GUADALUPE DR,#C - 2" METER City 272.47 38114100001 2001 1/2 TRINITY AVE - 2" METER City 264.01 87241300000 DANA PARK EAST- 2" METER City 234.33
73115873769 900 AVENUE H - 2" METER City 232.33
85260253449 MONTERREY @ STARLIGHT, 2" METER City 228.09 20538369305 MELISSA @ E WMS - 2" METER City 156.70
MELISSA @ E WMS - 2" METER City 67.16

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023

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Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023
06232234572 453 AVENUE A - 2" METER City 156.70
453 AVENUE A - 2" METER City 67.16
83651831634 TRUCK FILL - 2200 W MAIN ST, 2" METER City 156.70 TRUCK FILL - 2200 W MAIN ST, 2" METER City 67.16
45462902029 75' WEST OF HARVARD- 1" METER City 71.95
95034300004 1320 BARSTOW- MEDIAN 75 N, 1" METER City 71.95 07049000008 1320 BARSTOW MEDIAN 300 N, 1" METER City 71.95 17893306674 100' W OF BROADWAY - 1" METER City 71.95
70323100001 LOVATO AVE X NELSON LANDSCAPE City 69.99
42590400000 2750 GUADALUPE DR - 5/8" METER City 27.98
07606215163 2800 FP GUADALUPE DR (B) METER Fire 14.07
29091421114 2800 FP GUADALUPE DR (A) METER Fire 14.07
91289 04/28/2023 002092 ALCANTARA, RUDOLPH MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 278.27 278.27 91290 04/28/2023 002165 ARGUETA, LINDA MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91291 04/28/2023 011257 AVILES, ANGEL MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 258.00 258.00 91292 04/28/2023 012442 BARBOUR, BELINDA MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 148.68 148.68 91293 04/28/2023 010910 BARNES, LORRAINE MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91294 04/28/2023 011258 BAUTISTA, PATRICIA MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91295 04/28/2023 000789 BECKNELL, KENNETH MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 278.27 278.27 91296 04/28/2023 011259 BELL, KAREN MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91297 04/28/2023 011260 BELLOMY, MICHAEL MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 253.84 253.84 91298 04/28/2023 011261 BERRY, JOANN MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91299 04/28/2023 011262 BIZZLE, RALPH MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02

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Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023
91300 04/28/2023 011263 BLACKWELL, JEAN K MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91301 04/28/2023 011264 BOYD, JOYCE MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 363.00 363.00 91302 04/28/2023 011265 BROWN, BARBARA L MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 132.25 132.25 91303 04/28/2023 000203 BROWN, MICHAEL MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91304 04/28/2023 011266 BUBIER, JEFFREY MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 363.00 363.00 91305 04/28/2023 011267 BURCHETT, MARJORIE M. MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91306 04/28/2023 003513 CARDENAS, MICHAEL MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91307 04/28/2023 012351 CARTER, MARGARET MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 132.25 132.25 91308 04/28/2023 011269 CEDILLO, ROBERT L. MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 278.27 278.27 91309 04/28/2023 011270 CHAVIRA, RUTH DIANE MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91310 04/28/2023 011513 COLE, STEPHEN MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91311 04/28/2023 011271 CONDER, LYNDA MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91312 04/28/2023 011272 COOPER, JAMES R. MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 363.00 363.00 91313 04/28/2023 011891 CORDOVA, LAURIE MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91314 04/28/2023 000401 COUSINO, JOANNE MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 399.00 399.00 91315 04/28/2023 011319 CUNNINGHAM, KATHLEEN MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91316 04/28/2023 011320 CURNUTTE, VELMA MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 278.27 278.27 91317 04/28/2023 012180 DAHLEM, NANCY MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91318 04/28/2023 000443 DALE, LAWRENCE MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02

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Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023
91319 04/28/2023 011892 DEWYER, ROBERTA MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91320 04/28/2023 011274 DICKERSON, MARIAN MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91321 04/28/2023 011321 ERIKSEN, BETTY MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91322 04/28/2023 000573 ESPINOZA SR., ANDREW MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 399.00 399.00 91323 04/28/2023 002304 FLORES, DOROTHEA MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91324 04/28/2023 001451 FRANCIS, DIANA MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 210.90 210.90 91325 04/28/2023 000619 FRANEY, MARK K. MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 278.27 278.27 91326 04/28/2023 011275 GAZZAR, ALBERT MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 363.00 363.00 91327 04/28/2023 000308 GENTRY, ANITA MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 123.03 123.03 91328 04/28/2023 000649 GERARDI, MARK MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91329 04/28/2023 012443 GORDON, TANYA MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91330 04/28/2023 012874 GRIEGO, IRMA MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 314.00 314.00 91331 04/28/2023 000861 HACKBARTH-MCINTYRE, JULIE MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91332 04/28/2023 000707 HARPOLE, RICHARD MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 363.00 363.00 91333 04/28/2023 011512 HARRIS, MELVIN MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 241.71 241.71 91334 04/28/2023 011278 HAWES, DALLAS C MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 278.27 278.27 91335 04/28/2023 004234 HERNANDEZ, MARJORIE MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91336 04/28/2023 011279 HIBBETTS, ARTHUR MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02

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Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023
91337 04/28/2023 011280 HIBBETTS, SHIRLEY MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91338 04/28/2023 000752 HIGGERSON, KIRTLEY I. MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 243.96 243.96 91339 04/28/2023 000944 HILL, LESLIE MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91340 04/28/2023 002137 HOWARD, LEE MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91341 04/28/2023 011596 HUNTER, MICHAEL P MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91342 04/28/2023 000844 JAMES, HERMINIA MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 363.00 363.00 91343 04/28/2023 011282 JARMAN, JIMMIE MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91344 04/28/2023 011283 JONES, KIYOKO MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91345 04/28/2023 011285 KENNEDY, LORELLA MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 148.68 148.68 91346 04/28/2023 011286 KENNEDY, SANDRA MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 363.00 363.00 91347 04/28/2023 011287 KERSTEN, PETER MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 363.00 363.00 91348 04/28/2023 011288 KIRBY, STEPHEN C. MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 278.27 278.27 91349 04/28/2023 002077 KLINGENBERG, BERNARD MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91350 04/28/2023 000898 KULSETH, MARLOWE K. MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91351 04/28/2023 011289 KURTH, ALVIN MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91352 04/28/2023 000968 LINDLEY, JAMES N. MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 363.00 363.00 91353 04/28/2023 011291 LOPEZ, BONI MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 253.84 253.84 91354 04/28/2023 011292 LOPEZ, DOROTHY A MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91355 04/28/2023 000998 MAESTAS, MARILYN MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00

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Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023
91356 04/28/2023 001022 MAULDIN, MARK A. MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 278.27 278.27 91357 04/28/2023 001037 MCMICHAEL, CAROLE MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 132.25 132.25 91358 04/28/2023 012547 MISCHEL, DONALD MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91359 04/28/2023 002439 MORRIS, VERNON MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 363.00 363.00 91360 04/28/2023 011295 MOSER-MORRIS, PATRICIA J. MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91361 04/28/2023 002116 MURPHY, MARK MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 262.59 262.59 91362 04/28/2023 011236 NOTTINGHAM, HARLEY MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91363 04/28/2023 011299 PADDACK, RONALD MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 363.00 363.00 91364 04/28/2023 011029 PELLMAN, CARROLL MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91365 04/28/2023 012331 PERALTA, TERRI MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91366 04/28/2023 012372 PINKUS, MARY MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91367 04/28/2023 001254 PTAK, RICHARD A. MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91368 04/28/2023 001293 RAMIREZ JR., ALBERT MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91369 04/28/2023 012417 RATELLE, MONA MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 132.25 132.25 91370 04/28/2023 011303 REED, SHIRLEY A. MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91371 04/28/2023 011304 REKWARD, RUSSELL MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91372 04/28/2023 001317 RILEY, JENNIFER MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91373 04/28/2023 011305 ROBERTSON, ROSE DALLEEN MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91374 04/28/2023 012573 RODRIGUEZ, CECILIA MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02

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Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023
91375 04/28/2023 003628 ROWE, RICHARD MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 689.04 689.04 91376 04/28/2023 011308 SESSIONS, CAROL MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 278.27 278.27 91377 04/28/2023 002409 SHIPLEY, ERNEST MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91378 04/28/2023 001439 SHIPLEY, LYNN MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91379 04/28/2023 001919 SHIPLEY, MIKE MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91380 04/28/2023 003113 SILVA, TIMOTHY MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91381 04/28/2023 004235 SPILLER, WILLIAM MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91382 04/28/2023 000399 STAPP, MARY MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91383 04/28/2023 002094 STEWART, MICHAEL MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 277.57 277.57 91384 04/28/2023 011763 TAN, LANNIO MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91385 04/28/2023 001578 THOMAS, JEFFERY MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 399.00 399.00 91386 04/28/2023 001594 TORO, ALBERT MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91387 04/28/2023 011205 URTIAGA, EUGENE MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91388 04/28/2023 011893 VASQUEZ, MARK MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91389 04/28/2023 000754 VOEGELI, CARMEN MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91390 04/28/2023 011313 WARREN, JIMMIE MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91391 04/28/2023 011314 WEBB, ELGENIA M. MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91392 04/28/2023 012652 WILHELM, DENNIS MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02

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Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023
91393 04/28/2023 011316 WILLETTE, RICHARD MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 269.02 269.02 91394 04/28/2023 001698 WILLETTS, CHARLES MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91395 04/28/2023 004001 YAZZIE, VERNA MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 241.71 241.71 91396 04/28/2023 012156 ZAMORA, SR., RONALD MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91397 04/28/2023 012352 MASSIMINI, MICHAEL S. MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91398 04/28/2023 001455 SMITH, ERNEST MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 278.27 278.27 91399 04/28/2023 011049 VOEGELI, BRIAN MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 449.00 449.00 91400 04/28/2023 003142 WEST, HOWARD MAY2023 RETIREE HEALTH INSURANCE REIMBURSEMENT City 363.00 363.00 91401 04/28/2023 002064 A 2 Z LOCK & SECURITY 22586 MAY 2023 MAINTENANCE AGREEMENT City 166.60 1,145.00 MAY 2023 MAINTENANCE AGREEMENT City 166.60
MAY 2023 MAINTENANCE AGREEMENT City 166.60
MAY 2023 MAINTENANCE AGREEMENT City 166.60
MAY 2023 MAINTENANCE AGREEMENT City 166.60
MAY 2023 MAINTENANCE AGREEMENT Fire 167.00
22658 LOCK REPAIR City 145.00
91402 04/28/2023 011490 BARNES, MARK MAY2023 MAY 2023 RETIREE HEALTH INSURANCE Fire 600.00 600.00 91403 04/28/2023 000140 BARSTOW HUMANE SOCIETY MAY2023 MAY 2023 AS PER AGREEMENT City 22,212.83 22,212.83 91404 04/28/2023 011651 BOURGEOIS, NICOLE 042523 APRIL 2023 CHEER City 490.00 490.00 91405 04/28/2023 003668 CRAFCO INC 9402892837 RESTOCK ON CRACK SEAL MATERIAL City 7,120.44 7,120.44 91406 04/28/2023 002044 DAPEER,ROSENBLIT & LITVAK LLP 21362 03/08/23 - 03/31/23 LEGAL SVCS -CODE City 175.20 175.20 91407 04/28/2023 003474 GARDA CL WEST INC. 10731901 APRIL 2023 BANK TRANSPORT -CITY HALL City 753.11 760.07 20560959 MARCH 2023 EXCESS PREMISES TIME City 6.96
91408 04/28/2023 003451 GILMORE, JARELL 042423 04/16/23 - 04/29/23 ADPP PAYMENT City 2,625.13 2,625.13

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Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023
91409 04/28/2023 012817 HIGH DESERT SUPPORT SERVICES 6068883-R8-00985 02/20/23-03/05/23 ANNEX H BASE OPS City 429,122.52 963,132.80 6068614-R8-00985 02/06/23-02/19/23 ANNEX H BASE OPS City 341,380.94 6068917-R8-00985 02/20/23-03/05/23 ANNEX J BASE OPS City 96,690.59 6068616-R8-00985 02/06/23-02/19/23 ANNEX J BASE OPS City 73,672.82 6068716-R8-00985 MARCH 2023 MAILROOM SERVICES City 22,265.93 91410 04/28/2023 003791 INCONTACT 7300534 11/21/22-03/20/23 LONG DIST SERVICES City 1,566.26 1,566.26 91411 04/28/2023 011545 KLEINFELDER, INC 1411363 DEC 2022 N. 1ST AVE OVERHEAD -PS&E City 16,346.98 57,257.19 DEC 2022 N. 1ST AVE OVERHEAD -PS&E City 2,117.93
1416588 JAN 2023 N. 1ST AVE OVERHEAD -PS&E City 15,988.78 JAN 2023 N. 1ST AVE OVERHEAD -PS&E City 2,071.52
1420412 FEB 2023 N. 1ST AVE OVERHEAD -PS&E City 9,405.16 FEB 2023 N. 1ST AVE OVERHEAD -PS&E City 1,218.54
1413448 07/01/22 - 12/31/22 N 1ST AVE/MOJAVE City 5,720.50 07/01/22 - 12/31/22 N 1ST AVE/MOJAVE City 741.15
1420414 FEB 2023 N. 1ST AVE BRIDGE/MOJAVE City 2,216.67 FEB 2023 N. 1ST AVE BRIDGE/MOJAVE City 287.19
1416625 JAN 2023 N. 1ST AVE BRIDGE/MOJAVE City 1,011.69 JAN 2023 N. 1ST AVE BRIDGE/MOJAVE City 131.08
91412 04/28/2023 012599 LOCAL EQUITY, LLC 212023 FEB 2023 CONSULTING SERVICES City 6,000.00 18,000.00 2242023 MAR 2023 CONSULTING SERVICES City 6,000.00
412023 APR 2023 CONSULTING SERVICES City 6,000.00
91413 04/28/2023 012141 MESQUIT'S SUPPLY, LLC 00028257 JANITORIAL SUPPLIES -PARKS City 928.16 3,392.41 00028256 JANITORIAL SUPPLIES -CORA City 589.26
00028259 JANITORIAL SUPPLIES -CITY HALL City 589.26
00028262 JANITORIAL SUPPLIES -HH City 436.78
00028260 JANITORIAL SUPPLIES -CITY HALL City 433.72
00028261 JANITORIAL SUPPLIES -SPORTSPARK City 415.23
91414 04/28/2023 010930 PAMCO INC. I-43442 RE-CIRCULATION PUMP REPAIR City 13,026.02 18,510.80 RE-CIRCULATION PUMP REPAIR City 5,484.78

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Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023
91415 04/28/2023 001396 SAN BERNARDINO COUNTY MAR2023 MARCH 2023 LANDFILL FEES ACCT 001029 City 80,378.36 80,470.30 MAR2023 1159 MARCH 2023 LANDFILL FEES ACCT 001159 City 91.94 91416 04/28/2023 003194 U.S. BANK CORPORATE 6214 GOODYEAR COMMERCIAL TIRE City 930.72 76,863.58 QUINN PARTS/SVC - VICTOR City 160.75
FRANKLIN TRUCK PARTS Fire 94.09
BARSTOW TOWING City 65.00
KOVATCH MOBILE EQUIPMENT Fire 183.77
KOVATCH MOBILE EQUIPMENT Fire 398.63
GOLIGHT.COM Fire 13.97
A2Z LOCK & SECURITY City 90.00
A2Z LOCK & SECURITY City 90.00
A2Z LOCK & SECURITY City 90.00
FORD MOJAVE FORD NISSAN City 120.92
TOYOTA MOJAVE TOYOTA City 44.50
MIDAS AUTO SERVICE EXPERT City 109.99
SONSRAY MACHINERY FONTANA City 385.14
SAFELITE AUTO GLASS City 139.74
SAFETY KLEEN SYSTEMS City 300.16
TOYOTA MOJAVE TOYOTA City 145.07
TOYOTA MOJAVE TOYOTA City 495.90
TOYOTA MOJAVE TOYOTA City 165.00
QUINN PARTS/SVC - VICTOR City 490.60
PETE'S ROAD SERVICE, INC Fire 94.00
RUSH TRUCK CNT VICTORY City 344.80
TOYS FOR TRUCKS City 1,872.22
MIDAS AUTO SERVICE EXPERT City 109.99
TOYOTA MOJAVE TOYOTA City (543.75)
TOYOTA MOJAVE TOYOTA City 2,474.32
AMERICAN TOWING & RECOVER Fire 431.84
BARSTOW TOWING City 65.00
MIDAS AUTO SERVICE EXPERT City 109.99
CONVERSIONS FIRESTONE City 427.97
6033 CA EMPLOYERS ASSOCIATION City 1,590.00
CA EMPLOYERS ASSOCIATION City 795.00
CA EMPLOYERS ASSOCIATION City 1,590.00
CA EMPLOYERS ASSOCIATION City 795.00
CA EMPLOYERS ASSOCIATION City 795.00
AMAZON MKTP US City 173.99
AMAZON MKTP US City 43.08
LOWES #00907 City 391.39
LOWES #00907 City 124.12
PAYPAL *SOUTHERNCAL City 300.00
AMAZON MKTP US City 377.88
EVERIFILE City 140.00
GOOGLE *GOOGLE STORAGE City 1.99
7086 THE HOME DEPOT #6972 Fire 4,398.50
SP ADAMS POLISHES Fire 282.74
AMAZON MKTP US Fire 114.19
GRIOTS GARAGE Fire 108.73

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Packet Pg. 28
Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023
3454 PAYPAL *CPO CLASS City 375.00
SMART AND FINAL 354 City 941.32
FOOD4LESS #0312 City 383.74
BOOTBARN.COM City 190.30
THE HOME DEPOT #6972 City 274.67
THE NEW VERNON TRUCK WAS City 15.00
THE HOME DEPOT #6972 City 121.72
WAL-MART #1879 City 21.62
ANTHEM SPORTS, LLC City 260.40
ANTHEM SPORTS, LLC City 551.50
STICKERAPP City 36.28
EPIC SPORTS City 69.26
FOOD4LESS #0312 City 544.93
DOLLARTREE City 8.16
OTC BRANDS INC City 895.99
5341 THE HOME DEPOT #6972 City 32.52
THE HOME DEPOT #6972 City 15.02
THE HOME DEPOT #6972 City 34.29
STATES DOOR AND HARDWARE City 37.85
AMAZON MKTP US City 145.70
AMAZON MKTP US City 227.98
THE HOME DEPOT #6972 City 131.50
THE HOME DEPOT #6972 City 8.40
LOWES #02547 City 168.62
THE HOME DEPOT #6610 City 25.85
THE HOME DEPOT #6883 City 556.23
THE HOME DEPOT #6972 City (148.81)
THE HOME DEPOT #6972 City 315.64
THE HOME DEPOT #6972 City 76.60
THE HOME DEPOT #6972 City 72.11
THE HOME DEPOT #6972 City 15.20
PGS WESTSIDE I INC City 467.28
THE HOME DEPOT #6972 City 71.87
THE HOME DEPOT #6972 City 62.99
THE HOME DEPOT #638 City 601.22
THE HOME DEPOT #6972 City 8.67
STATES DOOR AND HARDWARE City 94.62
THE HOME DEPOT #6972 City 611.25
LOWES #02528 City 163.61
THE HOME DEPOT #6972 City (100.02)
THE HOME DEPOT #6834 City 495.49
2799 HERC RENTALS City 724.08
TOWN AND COUNTRY City 222.22
PAYPAL City 50.00
PAYPAL City 50.00
TPC TRAINING City 585.00
OWPSACSTATE City 199.25
AMAZON MKTP US City 113.37
TPC TRAINING City 1,295.00
TRACTOR SUPPLY #2189 City 59.80
IN *DIVERSIFIED GLASS City 869.00
5420 CALCITIES REGISTRATION City 2,025.00

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Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023
HYATT REGENCY City 555.86
HYATT REGENCY City 1,111.72
AMAZON MKTP US City 23.25
AMAZON MKTP US City 47.39
2509 4ALLPROMOS City 2,174.28
WAL-MART #1879 City 152.27
WAL-MART #1879 City 127.39
A2Z LOCK & SECURITY City 3.26
CALIFORNIA ASSOCIATION City 350.00
BARSTOW INDUSTRIAL SUPPLY City 38.78
THE HOME DEPOT #6972 City 133.63
9701 THE HOME DEPOT #6972 City 240.75
THE HOME DEPOT #6972 City 107.47
THE HOME DEPOT #6972 City 77.04
THE HOME DEPOT #6972 City 62.12
THE HOME DEPOT #6972 City 319.79
THE HOME DEPOT #6972 City 107.47
THE HOME DEPOT #6972 City 13.49
2624 - IMPERIAL SPRINKLER City 464.97
2624 - IMPERIAL SPRINKLER City 4.40
2624 - IMPERIAL SPRINKLER City 1,475.11
THE HOME DEPOT #6972 City 53.08
6003 LIFE ASSIST INC Fire 992.05
LIFE ASSIST INC Fire 850.40
LIFE ASSIST INC Fire 106.68
LIFE ASSIST INC Fire 848.25
7040 A2Z LOCK & SECURITY City 214.24
2624 - IMPERIAL SPRINKLER City 1,802.91
THE HOME DEPOT #6972 City 59.78
RUDY VILLAREAL City 600.00
1787 TRACTOR SUPPLY #2189 City 58.67
LOWES #02528 City 424.66
LOWES #02528 City 97.74
BARSTOW INDUSTRIAL SUPPLY City 113.71
THE HOME DEPOT #6972 City 297.18
PRINT N PLAY City 400.20
THE HOME DEPOT #6972 City 590.90
BARSTOW INDUSTRIAL SUPPLY City 529.69
THE HOME DEPOT #6972 City 36.37
9202 AMAZON MKTP US City 225.80
APPLE.COM/BILL City 2.99
AMAZON MKTP US City 72.23
AMAZON MKTP US City 15.16
AMAZON MKTP US City 8.66
AMAZON MKTP US City 77.17
AMAZON MKTP US City 413.24
SOLARWINDS City 280.00
AMAZON MKTP US City 215.29
LABELS - EDMONDS City 179.84
APPLE.COM/US Fire 69.00

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Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023
APPLE.COM/US Fire 818.54
AMAZON MKTP US City 31.40
APPLE.COM/US City 20.66
2244 AMAZON MKTP US City 96.37
AMAZON MKTP US City 221.28
AMAZON MKTP US City 36.32
THE HOME DEPOT #6972 City 986.35
THE HOME DEPOT #6972 City 163.13
AMAZON.COM City 75.58
THE HOME DEPOT #6972 City 75.86
FOOD4LESS #0312 City 17.03
AMAZON.COM City 198.56
AMAZON MKTP US City 60.88
THE HOME DEPOT #6972 City 54.36
AMAZON MKTP US City 39.04
THE HOME DEPOT #6834 City 50.00
FOOD4LESS #0312 City 37.79
PANERA BREAD #601785 City 58.08
5252 HACH COMPANY City 495.90
THE HOME DEPOT #6972 City 411.08
ELLIS FENCE CO INC City 400.00
WASTEWATER TECHNOLOGY City 550.00
USA BLUE BOOK City 207.61
TRACTOR SUPPLY #2189 City 103.29
2863 DOOLEY ENTERPRISES INC City 614.18
MARRIOTT MONTEREY BAY City 1,074.92
MARRIOTT MONTEREY BAY City 160.00
6305 MCGRUFF SAFE KIDS City 742.00
MARRIOTT MONTEREY BAY City 1,074.92
1790 AMAZON MKTP US City 45.68
JOBSEEKER/EMPLOYER SVC City 80.00
PAYPAL *KTLLC City 349.00
AMAZON MKTP US City 76.94
MARRIOTT MONTEREY BAY City 1,074.92
9690 THE LIFEGUARD STORE, INC. City 982.14
CROWN AWARDS INC City 164.45
AMAZON MKTP US City 264.18
EBMEYER CHARTER AND TOUR City 100.00
5343 WALGREENS #2223 City 14.00
AMAZON MKTP US City 179.43
AMAZON MKTP US City (179.43)
AMAZON MKTP US City 405.69
AMAZON MKTP US City 46.10
PARKMOBILE City 6.50
PARKMOBILE City 6.50
PARKMOBILE City 13.00
PARKMOBILE City 13.00
AMAZON MKTP US City 141.54
PARKMOBILE City 13.00

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Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023
COURTYARD RIVERSIDE City 724.44
9500 THE HOME DEPOT #6972 City 290.84
THE HOME DEPOT #6972 City 204.31
THE HOME DEPOT #6972 City 43.29
THE HOME DEPOT #6972 City 122.52
THE HOME DEPOT #6972 City 546.79
THE HOME DEPOT #6972 City 100.87
6244 THE HOME DEPOT #6972 City 685.59
THE HOME DEPOT #6972 City 14.31
LOWES #01001 City 200.01
THE HOME DEPOT #6972 City 155.19
THE HOME DEPOT #6972 City 82.94
1118 CORRA GROUP City 949.29
5453 AMAZON MKTP US City 45.26
WWW COSTCO COM Fire 535.99
AMAZON MKTP US Fire 43.49
AMAZON MKTP US Fire 84.39
AMAZON MKTP US Fire (2.87)
AMAZON MKTP US Fire (1.07)
AMAZON MKTP US Fire (0.94)
AMAZON MKTP US Fire (1.64)
AMAZON MKTP US Fire 177.23
AMAZON MKTP US Fire 36.43
8445 COURTYARD RIVERSIDE City 785.99
5157 GOVERNMENT FINANCE OFFICE City 225.00
GOVERNMENT FINANCE OFFICE City 530.00
9897 G A OSBORNE PIPE & SUPPLY City 119.76
PAYPAL City 50.00
THE HOME DEPOT #6972 City 12.51
THE HOME DEPOT #6972 City 9.65
WAL-MART #1879 City 2.64
A2Z LOCK & SECURITY City 16.31
FAMCON PIPE & SUPPLY City 205.40
THE HOME DEPOT #6972 City 79.22
BILLY'S UPHOLSTERY City 35.00
THE HOME DEPOT #6972 City 133.66
8260 THE HOME DEPOT #6972 Fire 476.58
NAPA AUTO PARTS OF BARSTOW Fire 121.00
3366 THE HOME DEPOT #6972 Fire 79.18
THE HOME DEPOT #6972 Fire 87.96
THE HOME DEPOT #6972 Fire (60.83)
AUTOZONE #5606 Fire 43.04
THE HOME DEPOT #6972 Fire 231.69
8237 NFPA NATL FIRE PROTECT Fire 270.74
THE HOME DEPOT #6972 Fire 21.73
HARBOR FREIGHT TOOLS 602 Fire 26.08

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Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023
8723 THE HOME DEPOT #6972 Fire 293.21
2707 AMERICAN TOWING & RECOVER Fire 89.38
A2Z LOCK & SECURITY City 90.00
A2Z LOCK & SECURITY City 90.00
6581 PAYPAL City 50.00
PAYPAL City 50.00
BARSTOW INDUSTRIAL SUPPLY City 31.24
BARSTOW INDUSTRIAL SUPPLY City 53.85
AUTOZONE #5606 City 12.80
8624 EB BABIES SO SPECIAL City 12.51
EB 40TH ANNUAL City 55.20
EB 40TH ANNUAL City 55.20
LA MESA City 26.51
BARSTOW CHAMBER OF COMMERCE City 20.00
9476 THE HOME DEPOT #0665 City 165.63
9977 THE HOME DEPOT #6972 City 35.24
THE HOME DEPOT #6972 City 97.11
3475 THE HOME DEPOT #6972 City 58.67
THE HOME DEPOT #6972 City 55.04
7257 AMAZON MKTP City 50.91
0829 DENNY'S #7984 City 37.78
91417 04/28/2023 012524 WESTERN AUDIO VISUAL 18334 ANNUAL SOFTWARE MAINTENANCE City 2,229.38 2,229.38 91418 04/28/2023 012587 YUNEX, LLC 5610283344 INSTALL LIGHT POLE AT 7TH & MAIN City 8,829.10 8,829.10 91419 04/28/2023 011210 2 HOT ACTIVEWEAR 5602 NEW HIRE UNIFORM -ROBLEDO City 900.00 1,800.00 5584 NEW HIRE UNIFORM -VENERI City 900.00
91420 04/28/2023 003229 AFLAC 418704 APRIL 2023 COVERAGE City 925.12 925.12 91421 04/28/2023 012920 AGUAYO, JUSTINA 042523 CAPE 2023 TRAINING SEMINAR City 399.00 399.00 91422 04/28/2023 012773 ALLIED UNIVERSAL SECURITY SRVC 14122072 MAR 2023 TRANSPORT OFFICERS City 12,568.50 12,568.50 91423 04/28/2023 013021 AMERICAN SOLAR ADVANTAGE 042523 BALANCE FOR BSOL230074 OVERPAYMENT City 18.00 18.00 91424 04/28/2023 000426 ARTHUR, DANIEL 042623 POST MANAGEMENT TRAINING City 366.00 366.00

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Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023
91425 04/28/2023 012937 AUTOMATED GATE SERVICE INC. 90944486 GATE OPENER REPAIR -FS361 Fire 313.00 313.00 91426 04/28/2023 012234 AVCOM SERVICES, INC 25818 QUARTERLY FIRE ALARM -SPORTSPARK City 180.00 180.00 91427 04/28/2023 003656 BABCOCK LABORATORIES INC CD30773-0032 PERMIT REQUIRED SAMPLING -WWTP City 910.00 910.00 91428 04/28/2023 003124 BARELA, DONAVAN 042523 APRIL 2023 WRESTLING City 332.50 332.50 91429 04/28/2023 000117 BARSTOW CHAMBER OF COMMERCE 1024143.002 REFUNDABLE CORA DEPOSIT City 500.00 500.00 91430 04/28/2023 002779 BENITEZ, FRANK 042523 POST MANAGEMENT COURSE City 366.00 366.00 91431 04/28/2023 010975 BOOT BARN INV00245194 STREET NAME SIGN BRACKETS City 158.64 158.64 91432 04/28/2023 013036 BRONCO PROPERTIES 042423 1236 WINDY PASS RENTAL INSPECTION City 130.00 130.00 91433 04/28/2023 002177 BURRTEC WASTE INDUSTRIES INC. 042423 MARCH 2023 COMMERCIAL SERVICE HAULER FEE City 186,727.40 186,727.40 91434 04/28/2023 010905 CAROLLO ENGINEERS FB35539 MARCH 2023 SEWER MASTERPLAN City 35,930.00 71,860.00 MARCH 2023 SEWER MASTERPLAN City 35,930.00
91435 04/28/2023 012860 CHARTER COMMUNICATIONS 8448410960085185 INFO TECH- T-1 INTERNET PROVIDER City 1,450.00 6,742.60 8448410960595878 SPORTSPARK EPL -SPORTSPARK SIDE City 528.95 8448410960595894 EPL PD BUILDING TO PD ANNEX City 524.00 8448410960595902 EPL PD ANNEX TO PD BUILDING City 524.00 8448410960562720 PEG CHANNEL 6 CITY SIDE City 496.00
8448410960563033 PEG CHANNEL 6 -SPECTRUM SIDE City 435.68 8448410960546079 POOL CIRCUIT TO CITY SIDE City 371.29
8448410960560088 CITY SIDE CIRCUIT TO POOL City 371.29
8448410960265639 CITY HALL - CABLE SERVICES City 346.05 8448410960402836 FIRE STA 361, 861 BARSTOW RD Fire 125.87 FIRE STA 361, 861 BARSTOW RD City 164.44
8448410960363442 HARVEY HOUSE - INTERNET/PHONE SVC City 258.49

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Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023
8448410960057689 PROF FIRE ASSOCIATION - FIRE DIST Fire 110.63 PROF FIRE ASSOCIATION - FIRE DIST City 146.64
8448410960399453 HARVEY HOUSE - INTERNET City 219.99
8448410960402851 PUBLIC WORKS - CABLE SERVICES City 148.12 8448410960348054 POLICE DEPT- MONTHLY BROADBAND City 139.99 8448410960402893 PARK & REC - CABLE SERVICES City 131.84 8448410960402869 SPORTSPARK - CABLE SERVICES City 129.15 8448410960402844 COMMUNITY CENTER - CABLE SERVICES City 120.18 91436 04/28/2023 011855 CHAVEZ, ABEL 042523 2012 RUSHMORE RENT INSP. REFUND City 100.00 100.00 91437 04/28/2023 003649 CRESTLINE SPECIALTIES, INC. 5107350 PRISMATIC CAN COOLER #112038 City 730.00 4,778.42 COLOR SETUP CHARGE FOR CAN COOLER City 58.00
OPEN SESAME BOTTLE OPENER #109541 City 1,420.00
COLOR SETUP CHARGE FOR BOTTLE OPENER City 63.00
FULL COLOR BUSINESS CARD MAGNET #106972 City 320.00
6 FT FITTED TABLE COVER FULL COLOR City 252.00
COLOR SETUP CHARGE FOR TABLE COVER City 25.00
24OZ POLYSURE VITALIZE BOTTLE W FLIP City 945.00
COLOR SETUP CHARGE WATER BOTTLE City 63.00
Freight City 902.42
91438 04/28/2023 011092 CURTIS & SONS, L. N. INV693696 KUNKLE VALVE CERTIFICATION City 598.13 598.13 91439 04/28/2023 002543 DESERT SANCTUARY INC 042523 JULY 2022 - MARCH 2023 DV SHELTER SVCS City 10,549.50 10,549.50 91440 04/28/2023 012973 ELLIS, KEILYN 042523 BASKETBALL REFEREE (4) GAMES City 80.00 80.00 91441 04/28/2023 012983 EPIC SPORTS 6782512 FOOTBALL SHOULDER PADS AND PANTS City 5,212.75 5,212.75 91442 04/28/2023 000591 FEDERAL EXPRESS CORPORATION 8-093-17109 03/29/23, 03/31/23, 04/04/23 SHIPPING City 143.53 170.49 8-107-94465 04/17/23 SHIPPING SVCS City 26.96
91443 04/28/2023 011764 FRONTIER COMMUNICATIONS OF CA 255-2404 HARVEY HOUSE - ALARM LINES City 180.56 841.13 252-9273 SPORTSPARK City 138.22
256-1253 PERSONNEL FAX LINE City 137.99
209-148-0720 INFORMATION TECHNOLOGY City 121.38

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Packet Pg. 35
Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023
256-0216 PARK & REC City 80.58
255-2793 COMMUNITY CENTER FAX LINE City 53.90
256-8253 HAZARDOUS WASTE BIN City 46.02
255-2047 POLICE DEPT - MELISSA ST ANNEX FAX City 42.52
255-9063 ECONOMIC DEVELOPMENT FAX LINE City 39.96
91444 04/28/2023 003061 H & B MECHANICAL INC. 1736 FAB CHANNELS -PW City 42.47 42.47 91445 04/28/2023 013028 HERNANDEZ, DIANA 1022440.002 CORA HARPER DEPOSIT REFUND City 500.00 750.00 CORA HARPER DEPOSIT REFUND City 250.00
91446 04/28/2023 012576 INFOSEND, INC. 232717 MARCH 2023 UB PRINT/POSTAGE SVCS City 1,462.28 4,676.82 MARCH 2023 UB PRINT/POSTAGE SVCS City 1,462.29
MARCH 2023 UB PRINT/POSTAGE SVCS City 540.96
MARCH 2023 UB PRINT/POSTAGE SVCS City 1,211.29
91447 04/28/2023 012704 INSURANCE COMPANY, COLONIAL LIFE & ACCIDENT 5711064047598 APRIL 2023 COVERAGE City 687.78 687.78 91448 04/28/2023 012998 JONES, KENNETH 042423 04/16/23 - 04/29/23 ADPP PAYMENT City 1,631.40 1,631.40 91449 04/28/2023 013042 JORDAN, GENESIS 042623 COMMISSIONERS ACADEMY City 348.22 348.22 91450 04/28/2023 013037 KLEIN, DANEILLE 1022474.002 CORA HARPER SECURITY DEPOSIT City 500.00 500.00 91451 04/28/2023 012712 KONICA MINOLTA 42212759 CITY WIDE PRINTERS LEASE City 6,971.65 7,683.28 CITY WIDE PRINTERS LEASE City 611.06
CITY WIDE PRINTERS LEASE City 100.57
91452 04/28/2023 012988 LARAMAN BROCKHURST, JANE 042523 APRIL 2023 STRETCH/TONE CLASS City 532.00 532.00 91453 04/28/2023 013031 LEWIS, DAVID 042523 BASKETBALL REFUND City 45.00 45.00 91454 04/28/2023 001020 MGT OF AMERICA, LLC 49595 FY22/Q3 SB90 CLAIMS City 1,500.00 1,500.00 91455 04/28/2023 012972 MOGAN, TAYLOR 042523 BASKETBALL REFEREE (2) GAMES City 40.00 40.00 91456 04/28/2023 003905 MOJAVE DESERT & MOUNTAIN 1780 FY22/23 Q4 JPA MEMBERSHIP City 6,305.00 6,305.00

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Packet Pg. 36
Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023
91457 04/28/2023 012644 MORAN, JUAN 042523 BASKETBALL REFEREE (1) GAME City 20.00 20.00 91458 04/28/2023 011477 NATIONAL BUSINESS FURNITURE MK587715-TDQ CONFERENCE TABLE -CITY COUNCIL City 1,551.54 1,551.54 91459 04/28/2023 001815 NEW HOPE VILLAGE 042523 JULY - APRIL 2023 TRANSITIONAL HOUSING SVSC City 14,066.00 14,066.00 91460 04/28/2023 013027 O'BRIEN, SCOT 042423 BSOL-22-0190 SOLAR PERMIT DUPLICATE PYMT City 276.00 276.00 91461 04/28/2023 012726 PACIFIC PLAY SYSTEMS, INC. INV2021-1105RET DANA PARK PLAYGROUND City 8,898.40 8,898.40 91462 04/28/2023 011032 PARS 52841 FEB 2023 PARS FEES City 468.66 468.66 91463 04/28/2023 002663 PRINTING SOLUTIONS 7867 REPORT NUMBER CARDS City 230.81 230.81 91464 04/28/2023 010887 PUGLIESE, LINDA 042523 APRIL 2023 KARATE City 535.50 535.50 91465 04/28/2023 013039 QUALITY LIFE 042623 LIVE SCAN FEE REIMBURSEMENT City 44.00 44.00 91466 04/28/2023 012950 RELIANCE STANDARD LIFE INS MAY2023 MAY 2023 COVERAGE City 3,419.64 3,419.64 91467 04/28/2023 010926 RICOH USA INC. 107083961 04/22/23 - 05/21/23 PRINTER LEASE Fire 178.17 178.17 91468 04/28/2023 012435 RIDDELL ALL AMERICAN SPORTS 6047011 FOOTBALL HELMETS City 2,800.00 4,151.99 FOOTBALL HELMETS City 287.50
FOOTBALL HELMETS City 480.00
PAINT FOR FOOTBALL HELMETS City 584.49
91469 04/28/2023 013025 RIGHTIME HOME SERVICES 042423 BMCH22-0048 JOB/PERMIT CANCELED City 22.58 22.58 91470 04/28/2023 001370 SAN BERNARDINO CO FIRE DEPT BAR423CC APR - JUN 2023 HOUSEHOLD HAZARDOUS City 5,630.41 5,630.41 91471 04/28/2023 012340 SAUDER MANUFACTURING CO. P00265135 FIERO BED WITH 3 STORAGE UNITS Fire 2,348.48 2,348.48 91472 04/28/2023 004125 SBCERA 042423 04/02/23 - 04/15/23 RETIREMENT -FIRE Fire 60,729.10 60,729.10 91473 04/28/2023 011050 SBCFCA 042423 2023 FIRE CHIEF ASSOCIATION DUES Fire 90.00 90.00 91474 04/28/2023 013035 SHAW HR CONSULTING, INC. 006662 INTERACTIVE PROCESS -PD City 682.50 1,015.00

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Packet Pg. 37
Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023
005828 INTERACTIVE PROCESS -PD City 210.00
006158 INTERACTIVE PROCESS -PD City 122.50
91475 04/28/2023 003351 SIERRA CONCRETE PUMPING 15204 CONCRETE CURBING @ FS361 Fire 1,516.50 1,516.50 91476 04/28/2023 001447 SILVER VALLEY PROPANE, INC. 56135 MCLB PROPANE SERVICES City 1,023.86 2,709.73 56143 MCLB PROPANE SERVICES City 381.71
56184 MCLB PROPANE SERVICES City 355.99
56130 MCLB PROPANE SERVICES City 266.81
56175 MCLB PROPANE SERVICES City 212.66
56131 MCLB PROPANE SERVICES City 171.26
56181 MCLB PROPANE SERVICES City 127.89
56133 MCLB PROPANE SERVICES City 115.40
56183 MCLB PROPANE SERVICES City 54.15
91477 04/28/2023 013029 SIMPSON, GARY JE018823 CORA HARPER RENTAL DEPOSIT City 500.00 500.00 91478 04/28/2023 001455 SMITH, ERNEST 042523 APRIL 2023 JUDO City 227.50 227.50 91479 04/28/2023 001476 SOUTHERN CALIFORNIA EDISON CO 700367050468 VARIOUS TRAFFIC SIGNALS City 1,712.01 5,802.87 8000251338 HARVEY HOUSE - 685 N 1ST AVE #HM City 1,705.42 8004520184 HARVEY HOUSE - 685 N 1ST AVE #PL City 687.69 700350507019 HARVEY HOUSE- 685 N 1ST AVE #E City 110.44 HARVEY HOUSE - 685 N 1ST AVE #F City 196.21
HARVEY HOUSE - 685 N 1ST AVE #C City 263.83
8004336313 HARVEY HOUSE - 685 N 1ST ST City 179.86
8002216730 HARVEY HOUSE- 685 N 1ST AVE #D City 144.93
8002575020 HARVEY HOUSE -ROUTE 66 MUSEUM City 140.88
8002564791 HARVEY HOUSE - 685 1ST AVE #I City 131.22
8002564298 HARVEY HOUSE - 685 FIRST ST #H City 121.94
8000833030 CORPORATION YARD City 85.14
8003084860 HARVEY HOUSE - 685 N 1ST AVE, #PN City 81.68

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Packet Pg. 38
Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023
8004459516 HARVEY HOUSE - 685 N 1ST AVE City 77.99
8003543204 TRAFFIC SIGNALS - MAIN & 2ND City 69.36
8002783603 HARVEY HOUSE - 685 N 1ST AVE, #MA City 44.76 700448629993 LANDSCAPE -72 TRINITY City 14.00
LANDSCAPE -2001 NELSON AVE City 14.38
700499146381 800 BARSTOW RD -TENNIS COURTS City 21.13
91480 04/28/2023 012981 SOUTHERN LIGHTS AIKIDO 042523 APRIL 2023 AIKIDO City 35.00 35.00 91481 04/28/2023 001482 SOUTHWEST GAS CORP. 910000784754 CORPORATION YARD City 1,637.20 5,847.74 910000105833 CITY HALL City 965.66
910000543236 FIRE DIST361 - 861 BARSTOW RD Fire 839.84
910000303011 DANA PARK BUILDING City 546.61
910000625179 HARVEY HOUSE- 685 N 1ST AVE City 488.34
910000625294 FIRE DIST 363 - 2600 W MAIN ST Fire 387.34 910000769274 PD ANNEX -500 MELISSA City 347.30
910000001867 WWTP- 2200 RIVERSIDE DR City 284.66
910000543237 COMMUNITY CENTER City 273.51
910000625200 SPORTSPARK UNIT #1 City 28.08
910000345965 JASPER FIRE DEPT BUILDING City 14.20
910000561911 JASPER PARK BUILDING City 12.00
910000107299 FOGLESONG PARK BUILDING City 12.00
910000625197 SPORTSPARK City 11.00
91482 04/28/2023 012948 SUN LIFE ASSURANCE COMPANY MAY 2023 MAY 2023 COVERAGE City 7,541.85 7,541.85 91483 04/28/2023 012577 TEKLEEN AUTOMATIC FILTERS, INC 31955 TEKLEEN 100 MICRON FILTER -WWTP City 1,232.11 1,232.11 91484 04/28/2023 003584 THYSSENKRUPP ELEVATOR 3007138787 ELEVATOR MAINTENANCE -HH City 3,746.50 3,746.50 91485 04/28/2023 012946 TIRE & SERVICE CENTERS, GOODYEAR COMMERCIAL 230-1045007 TIRES FOR STOCK City 765.15 1,379.03

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Packet Pg. 39
Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023
230-1044997 TIRES FOR STOCK City 613.88
91486 04/28/2023 010900 TOMPKINS, KODY 042623 CWEA ANNUAL CONFERENCE City 1,230.08 1,230.08 91487 04/28/2023 013026 TRAFFIC MANAGEMENT INC. 042423 BL-018929 DUPLICATE PYMT REFUND City 83.00 83.00 91488 04/28/2023 012882 TROTTER, CHELSEA 081622reissue DUPLICATE FIRE PERMIT RENEWAL City 140.00 140.00 91489 04/28/2023 012175 UNIFIRST CORPORATION 3251922787 UNIFORM SERVICES -WWTP City 133.28 250.03 3251925473 UNIFORM SERVICES -WWTP City 116.75
91490 04/28/2023 001623 UNITED PARCEL SERVICE 0000974173153 SHIPPING ACCOUNT REPLENISHMENT City 350.00 350.00 91491 04/28/2023 003834 URBAN FUTURES, INC. CD-2022-010 2021 LEASE REV. BOND FY22 CONTINUING City 1,425.00 2,850.00 2022 PENSION BOND FY22 CONTINUING City 1,425.00
91492 04/28/2023 013030 VEGA, BRIENNE JE018923 CORA HARPER DEPOSIT REFUND City 500.00 500.00 91493 04/28/2023 000635 VERIZON 9931503992 MAR 2023 -COUNCIL City 313.60 4,398.70 MAR 2023 -CITY MANAGER City 92.89
MAR 2023 -CITY CLERK City 38.01
MAR 2023 -ENGINEERING City 41.77
MAR 2023 -BUILDING City 304.55
MAR 2023 -CODE City 103.76
MAR 2023 -I.T City 240.61
MAR 2023 -PERSONNEL City 41.77
MAR 2023 -PARK AND REC City 510.37
MAR 2023 -CORP YARD City 125.31
MAR 2023 -OPEN SPACES City 41.77
MAR 2023 -BUILDING MAINTENANCE City 41.77
MAR 2023 -FLEET City 51.18
MAR 2023 -SOLID WASTE City 46.77
MAR 2023 -WWTP City 368.57
MAR 2023 -PD City 1,817.02
MAR 2023 -FIRE Fire 218.98
91494 04/28/2023 004137 WESTERN EXTERMINATOR CO. 35595572 APR 2023 SQUIRREL CTL -DANA City 161.30 237.50 35595603 APR 2023 SQUIRREL CTL -LILIAN City 76.20
91495 04/28/2023 012766 WHITE CAP, LP 50021603520 REPLACEMENT OF GAS POWERED VIBRATION City 2,503.01 2,503.01 91496 04/28/2023 012947 WRM FREIGHT 005 CLASS B LICENSE TRAINING -ROMERO City 2,869.00 2,869.00

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Packet Pg. 40
Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 28, 2023
91497 04/28/2023 013038 ZARAGOZA, JOYCE 042523 TBALL REFUND City 40.00 40.00 91498 04/28/2023 001715 ZUMAR IND 99210 STREET NAME SIGN BRACKETS City 1,821.31 1,821.31 AGENCY TOTAL 1,838,314.84 1,838,314.84
City 1,757,449.02
Fire 80,865.82
Successor Agency -
1,838,314.84

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Packet Pg. 41
Attachment: 042823 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total 872 05/12/2023 001257 PUBLIC EMP RETIREMENT SYSTEM 100000017131178 FY23 REPLACEMENT BENEFIT CONTRIBUTION City 1,075.95 1,075.95 874 05/12/2023 001257 PUBLIC EMP RETIREMENT SYSTEM 100000017145769 MAY 2023 HEALTH INSURANCE -CITY City 125,326.43 125,326.43 875 05/12/2023 001257 PUBLIC EMP RETIREMENT SYSTEM 100000017145780 MAY 2023 HEALTH INSURANCE -FIRE Fire 25,319.27 25,319.27 876 05/12/2023 001478 GOLDEN STATE WATER COMPANY 24374565778 LENWOOD RD & MAIN ST IRR - 2" METER City 306.39 1,735.76 73808907999 WWTP- 2200 RIVERSIDE DR, 2" METER City 268.24 14658448023 WWTP- 2200 RIVERSIDE DR, 2" METER City 262.01 39285400006 LNWD RD/HIGHPOINT LANDSC- 2" METER City 223.86 85149400005 LENWOOD RD X SERRANO DR - 2" METER City 223.86 54742552323 OPAL @ RIMROCK RD- 2" METER City 156.70
OPAL @ RIMROCK RD- 2" METER City 67.16
39449422623 LENWOOD RD @ W MAIN - 1" METER City 84.79
LENWOOD RD @ W MAIN - 1" METER City 84.79
36921100008 1801 E MAIN ST City 29.98
07939100009 FIRE DIST- 29780 HWY 58 Fire 27.98
877 05/12/2023 000554 EMPLOYMENT DEVELOPMENT DEPT. L1038899088 JAN - MAR 2023 UNEMPLOYMENT CLAIMS City 6,956.00 6,956.00 91499 05/12/2023 002064 A 2 Z LOCK & SECURITY 22652 CITY HALL ACCESS City 414.94 826.13 22579 LOCK REPLACEMENT -HH FRONT ENTRANCE City 411.19
91500 05/12/2023 004142 ALLSTAR FIRE EQUIPMENT 246910 BUNKER BOOTS -MCCAULEY Fire 670.57 1,376.35 247069 WILDLAND BOOTS -MCCAULEY City 352.89
246863 STATION BOOTS -ZEPEDA City 352.89
91501 05/12/2023 000293 CA TOOL & WELDING SUPPLY DG5369 WELDING/ HELIUM GAS -PW City 28.40 28.40 91502 05/12/2023 002044 DAPEER,ROSENBLIT & LITVAK LLP 21363 03/13/23 - 03/31/23 LEGAL SERVICES -PD City 542.50 542.50 91503 05/12/2023 000865 DOS COSTAS COMMUNICATIONS CORP MARCH2023 MARCH 2023 ADS City 1,000.00 1,000.00 91504 05/12/2023 002360 ELLIS FENCE CO, INC 7603 INSPECT CITY HALL GATE City 75.00 75.00 91505 05/12/2023 004284 ENTERPRISE FLEET MANAGEMENT MAY2023 MAY 2023 LEASE GENERAL FUND City 9,977.59 27,199.75

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MAY 12, 2023

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Packet Pg. 42
Attachment: 051223 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MAY 12, 2023
MAY 2023 LEASE POLICE City 5,116.19
MAY 2023 LEASE MEASURE Q City 8,208.00
MAY 2023 LEASE FIRE MEASURE Q City 1,462.26
MAY 2023 LEASE FIRE Fire 54.84
MAY 2023 LEASE WASTEWATER City 2,380.87
91506 05/12/2023 010834 FASTENAL CAVIC87790 SHOP SUPPLIES -WWTP City 3,332.60 3,332.60 91507 05/12/2023 011712 FLYERS ENERGY LLC CFS-3412139 APR16 - 30 FUEL -PD MEASURE Q City 2,153.45 35,483.07 APR16 - 30 FUEL -PD City 7,519.37
cfs-3398664 APR01 - 15 FUEL -PD MEASURE Q City 2,040.22 APR01 - 15 FUEL -PD City 5,837.41
CFS-3393437 APR01 - 15 FUEL -FLEET MEASURE Q City 412.03 APR01 - 15 FUEL -FLEET City 5,191.73
CFS-3405496 APR16 - 30 FUEL -FLEET FUEL -FLEET City 412.07 APR16 - 30 FUEL -FLEET FUEL -FLEET City 5,030.47
CFS-3405877 APR16 - 30 FUEL -FLEET FUEL -FIRE City 717.11 APR16 - 30 FUEL -FLEET FUEL -FIRE Fire 2,118.08
CFS-3393603 APR01 - 15 FUEL -FIRE MEASURE Q City 1,163.78 APR01 - 15 FUEL -FIRE Fire 1,639.88
CFS-3393808 APR01 - 15 FUEL -WWTP City 714.50
CFS-3406337 APR16 - 30 FUEL -WWTP City 532.97
91508 05/12/2023 003474 GARDA CL WEST INC. 10736694 MAY 2023 BANK TRANSPORT -CITY HALL City 747.91 747.91 91509 05/12/2023 000696 H & B REFRIGERATION & SVC. CO. 41071 CHILLER REPAIR -CORA City 911.18 911.18 91510 05/12/2023 000740 HI DESERT ALARM & FIRE INC. R94681 HD15053 HH MAIN AREA -MAY 2023 City 103.41 380.61 HD15054 HH STE 66 -MAY 2023 City 32.55
HD15055 HH FAA -MAY 2023 City 15.75
HD15056 500 MELISSA -MAY 2023 City 31.50
HD15057 2800 MAYOR KATY -MAY 2023 City 10.50
HD15058 CORP YARD -MAY 2023 City 45.15
HD15059 HH TRAIN -MAY 2023 City 32.55
HD15060 YOUTH SNACKBAR MAY 2023 City 33.60
HD15061 ADULT SNACKBAR City 33.60
HD15062 HH PAL CENTER-MAY 2023 City 42.00
91511 05/12/2023 012817 HIGH DESERT SUPPORT SERVICES 6068932-R8-00985 03/06/23 - 03/19/23 ANNEX H BASE OPS City 331,837.67 422,132.39 6068933-R8-00985 03/06/23 - 03/19/23 ANNEX J BASE OPS City 90,294.72 91512 05/12/2023 000927 LAW ENFORCEMENT MED SVCS INC 17094 PHLEBOTOMY MONTHLY ON CALL FEE City 1,170.00 1,170.00

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Packet Pg. 43
Attachment: 051223 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MAY 12, 2023
91513 05/12/2023 012880 MAGNIFICENT JANITORIAL SERVICE 2229 JANITORIAL SERVICES City 4,800.00 7,200.00 2068 05/01/23 - 05/15/23 JANITORIAL SERVICES City 2,400.00 91514 05/12/2023 012893 MCGREGOR SHOTT, INC. 2168 ICSC MARKETING MATERIAL City 1,421.16 1,421.16 91515 05/12/2023 001040 MERRELL-JOHNSON ENGINEERING IN E20223488 10/14/22 - 11/30/22 TPM21-001 FINAL REVIEW City 1,758.75 7,632.27 E2023144 MAR 2023 1ST AVE BRIDGE ENG. SVCS City 1,504.25 E20223485 NOV 2022 BGRD21-0007 PLAN CHECK City 937.50
E20223504 06/21/22-11/30/22 BCAD22-0018 REVIEW City 371.88 E2023032 FEB 2023 PAVEMENT MGT ASSESSMENT City 343.75
E2022350 06/23/22-11/30/22 BCAD22-0022 City 256.25
E20223508 06/23/22-11/30/22 BCAD22-0023 PLAN City 256.25 E2023148 MAR 2023 1984 E MAIN ST REVIEW City 206.25
E2023149 MAR 2023 PCUP22-0042 ENG. REVIEW City 206.25
E2023150 MAR 2023 PCUP23-0002 ENG. REVIEW City 206.25
E20223523 OCT-NOV 2022 FPM 20579 MAP REVIEW City 203.50 E20223486 07/26/21 - 11/30/22 PTPM22-0003 CIVIL City 187.50 E2023146 MAR 2023 TPM 20671 MAP REVIEW City 171.88
E2023147 MAR 2023 TPM 20579 CIVIL REVIEW City 171.88
E2023145 MAR 2023 1ST AVE BRIDGE ENG. SVCS City 159.50
E2023035 FEB 2023 FPM 20579 PLAN REVIEW City 137.50
E20223492 JUNE - NOV 2022 BGRD21-0011 PLAN REVIEW City 125.00 E20223491 JUNE - NOV 2022 BGRD21-0010 PLAN REVIEW City 125.00 E20223506 06/21/22 - 11/30/22 BCAD22-0021 REVIEW City 96.88 E20223519 08/12/22 - 11/30/22 BCAD22-0020 PLAN City 68.75 E2023033 FEB 2023 TRACT 18446 ENG. REVIEW City 68.75
E20223509 07/12/22 - 11/30/22 BCAD22-0024 REVIEW City 68.75 91516 05/12/2023 012141 MESQUIT'S SUPPLY, LLC 00028240 JANITORIAL SUPPLIES City 220.97 357.55 00028239 JANITORIAL SUPPLIES City 136.58

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Packet Pg. 44
Attachment: 051223 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MAY 12, 2023
91517 05/12/2023 000992 MOBILE OCCUPATION SERVICES INC 94268 PRE-EMPLOYMENT DRUG TEST City 325.00 375.00 PRE-EMPLOYMENT DRUG TEST City 50.00
91518 05/12/2023 001229 PHOENIX GROUP 032023121 MARCH 2023 PARKING CITE PROCESSING City 150.00 150.00 91519 05/12/2023 004206 ROSS, RICHARD MAY2023 MAY 2023 HEALTH INSURANCE REIMB Fire 600.00 600.00 91520 05/12/2023 004876 SHREDYOURDOCS.COM 11609 APRIL 2023 SHRED FEST EVENT City 800.00 896.00 APRIL 2023 SHRED SERVICES City 96.00
91521 05/12/2023 012632 SPECPRO PROFESSIONAL SERVICES INV-0001977684 03/28/23 - 04/27/23 ANIMAL CONTROL City 39,040.00 39,040.00 91522 05/12/2023 012907 THE FERRARO GROUP 22787 MARCH 2023 PR SERVICES City 6,000.00 12,000.00 22797 APRIL 2023 PR SERVICES City 6,000.00
91523 05/12/2023 011464 V & V MANUFACTURING INC 56944 UNIT CITATION MEDAL City 158.81 158.81 91524 05/12/2023 012587 YUNEX, LLC 5210283591 MARCH 2023 TRAFFIC SIGNAL MAINTENANCE City 810.00 1,194.00 5620042548 MARCH 2023 TRAFFIC SIGNAL CALL OUT City 384.00 91525 05/12/2023 011210 2 HOT ACTIVEWEAR 5636 NEW HIRE UNIFORMS -WHITSON City 900.00 900.00 91526 05/12/2023 013034 ACCURATE LIVESCAN 78 PRE-EMPLOYMENT FINGERPRINTS City 200.00 200.00 91527 05/12/2023 012773 ALLIED UNIVERSAL SECURITY SRVC 13985403 FEB 2023 TRANSPORT OFFICERS City 10,993.50 10,993.50 91528 05/12/2023 013044 ARTIFEX PLUMBING AND PIPELINE 1118 IGSA EMERGENCY SEWER PIPE REPAIR City 392,781.55 440,825.55 1120 IGSA EMERGENCY SEWER PIPE REPAIR City 29,227.00
1119 IGSA EMERGENCY SEWER PIPE REPAIR City 18,817.00
91529 05/12/2023 003656 BABCOCK LABORATORIES INC CD30772-0032 MAR 2023 MCLB LAB SAMPLING City 3,130.94 5,000.60 CD30771-0032 MAR 2023 MCLB LAB SAMPLING City 1,869.66
91530 05/12/2023 003222 BARRIENTOS, JOSE 051023 ASSERTIVE TRAINING 05/03/23 - 05/05/23 City 99.00 99.00 91531 05/12/2023 000128 BARSTOW GLASS & MIRROR 051023 GLASS -BUILDING HALF PAYMENT UPON ORDER City 7,974.50 7,974.50

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Packet Pg. 45
Attachment: 051223 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MAY 12, 2023
91532 05/12/2023 012416 BIG BEAR ELECTRIC INC 2355 ELECTRICAL SERVICE -WWTP City 336.40 336.40 91533 05/12/2023 000186 BIO-TOX LABORATORIES 44178 MARCH 2023 LAB SCREENING City 1,481.00 1,481.00 91534 05/12/2023 000213 BNSF RAILWAY COMPANY 23003787 05/16/23 - 05/15/24 10' SEWER PIPELINE City 1,993.33 1,993.33 91535 05/12/2023 013050 BRAND, DEBBIE 1023846.002 DEPOSIT REFUND City 750.00 750.00 91536 05/12/2023 002177 BURRTEC WASTE INDUSTRIES INC. APRIL2023 APRIL 2023 ORGANICS PROCESSING City 8,122.13 8,122.13 91537 05/12/2023 012871 CAL-STATE AUTO PARTS, INC. 240800 BRAKE LINING KIT -9111 City 196.62 295.28 241073 OIL FILTER City 58.92
241155 OIL FILTER City 39.74
91538 05/12/2023 013049 CARPENTER, SEQUELA 1023665.002 HH DEPOSIT REFUND 031423 City 750.00 750.00 91539 05/12/2023 012757 CCI CHEMICAL 0423760-IN WATER FLOAT INSTALL -HH COOLING TOWER City 543.75 793.75 0422630-IN APR 2023 WATER TREATMENT -COOLING TOWER City 250.00 91540 05/12/2023 012860 CHARTER COMMUNICATIONS 8448410960595886 SPORTSPARK EPL -CITY SIDE City 520.00 2,644.50 8448410960545873 CORP YARD TO CITY HALL FIBER CONNECTION City 465.63 8448410960560070 CORP YARD CIRCUIT -CITY HALL SIDE City 465.63 8448410960551319 PARK AND REC TEEN CENTER WIFI City 377.97 8448410960545915 FIRE 3 TO CITY HALL CIRCUIT City 371.29 8448410960545865 CITY HALL TO FIRE 3 CIRCUIT City 371.29 8448410960402828 POLICE DEPT - CABLE SERVICES City 72.69 91541 05/12/2023 001785 CHICAGO TITLE COMPANY 050923 BOHLAT/1528 SUNRISE/2090614 City 504.34 504.34 91542 05/12/2023 011615 CINTAS CORPORATION #2 5156575203 FIRST AID KIT -WWTP City 225.81 225.81 91543 05/12/2023 000248 CT SALES DISCOUNT AUTO PARTS 163652-1 REAR ROTORS City 1,149.49 2,456.88 164571-1 OES FIRE ENGINE BATTERIES -330 Fire 794.74
164676-1 FRONT BRAKE ROTORS -9099 City 294.61
164808-1 REAR BRAKES -8422 City 225.72

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Packet Pg. 46
Attachment: 051223 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MAY 12, 2023
164643-1 ALTERNATOR BELT -WWTP 7571 City 197.63
163677-1 WHEEL STUDS -9112 City 196.84
164105-1 REAR BRAKE ROTORS -9092 City 189.36
164636-1 FUEL FILTERS WWTP -7465 City 88.05
163660-1 TORE PRESSURE SENSOR City 65.65
164678-1 TPMS SENSOR -UNIT 9092 City 45.95
165005-1 LICENSE PLATE BULB -8619 City 3.58
164614-1 OES FIRE ENGINE BATTERIES -330 REFUND Fire (794.74) 91544 05/12/2023 000459 DELOSS EQUIP RENTALS, T. E. 45384 DOZER RENTAL City 2,700.00 4,252.42 45390 WATER TANK RENTAL City 1,031.11
45389 WATER TRUCK RENTAL City 521.31
91545 05/12/2023 000476 DEPARTMENT OF JUSTICE 051023 FY21/FY22 CHARITABLE TRUST FILING -HH City 50.00 150.00 FY21/FY22 CHARITABLE TRUST FILING -HH City 50.00
FY21/FY22 CHARITABLE TRUST FILING -HH City 50.00
91546 05/12/2023 000500 DESERT VALLEY MEDICAL GROUP 12589 PRE-EMPLOYMENT DRUG TEST City 766.00 766.00 91547 05/12/2023 004335 DIAMONDBACK FIRE & RESCUE 25982 FIRE EQUIPMENT/TOOLS City 8,511.05 8,511.05 91548 05/12/2023 000591 FEDERAL EXPRESS CORPORATION 8-114-51003 APR 13&19 SHIPPING SERVICES City 60.24 107.35 8-122-40190 MAY 1&2 SHIPPING SERVICES City 47.11
91549 05/12/2023 011819 FIDELITY SECURITY LIFE 165763871 MAY 2023 VISION COVERAGE City 1,757.19 1,757.19 91550 05/12/2023 011764 FRONTIER COMMUNICATIONS OF CA 209-190-0052-041597 FIRE DIST- 861 BARSTOW RD Fire 2,418.00 5,374.49 256-3531 CENTRAL SERVICES - CITY MAIN LINE City 1,076.21 256-2211 POLICE DEPT City 536.44
256-7571 DISASTER PREP City 312.77
252-2538 WWTP- 2200 RIVERSIDE DR City 152.22
256-1750 COMPUTER ROOM FAX City 151.18
256-5621 COMMUNITY CENTER FAX LINE City 150.84

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Packet Pg. 47
Attachment: 051223 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MAY 12, 2023
256-6740 PD NON EMERGENCY LINE City 123.09
209-148-0922-061587 CORPORATION YARD City 78.33
256-7340 HENDERSON POOL City 67.57
256-2069 HARVEY HOUSE - DEDICATED LINE City 57.54
252-8789 SPORTSPARK - SNACK BAR City 53.90
256-3213 PUBLIC WORKS FAX LINE City 52.14
256-8749 FLEET City 49.43
256-0369 PARK MAINTENANCE FAX LINE City 49.43
256-1528 FINANCE FAX LINE City 45.40
91551 05/12/2023 000190 GREIG, CATHERINE 051023 UNIVERSAL STUDIOS TICKETS City 2,491.83 2,491.83 91552 05/12/2023 013048 H B HEATING AND COOLING 1037 CHILLER REPAIR -CORA City 701.73 1,379.56 1052 A/C REPAIR -PD City 677.83
91553 05/12/2023 001805 HDL COREN & CONE SIN027281 APRIL-JUNE 2023 PROP TAXES -CITY City 3,596.32 6,718.94 SIN027282 APRIL-JUNE 2023 PROP TAXES -FIRE Fire 3,122.62 91554 05/12/2023 011421 HERITAGE VICTOR VALLEY MED GR 2923 PRE-EMPLOYMENT PHYSICAL -FIRE Fire 1,756.00 1,756.00 91555 05/12/2023 012546 HERMOSILLO, MIRIAM 1021914.002 HH RENTAL DEPOSIT MADE 012523 City 750.00 750.00 91556 05/12/2023 011697 HIGH DESERT LASER GRAPHICS 51378 METAL PLATES FOR LOBBY -PD City 269.16 269.16 91557 05/12/2023 012884 HOLLISTER, ANDREW 051023 03/19/23 - 03/31/23 ICI TRAINING City 1,032.00 1,032.00 91558 05/12/2023 002335 JACKSON LEWIS P.C. 8203719 E PERMA 0068 LEGAL SERVICES City 37,120.81 46,604.71 8203725 E PERMA 0073 LEGAL SERVICES City 5,556.10
8217490 E PERMA 0068 LEGAL SERVICES City 3,302.80
8217494 E PERMA 0073 LEGAL SERVICES City 625.00
91559 05/12/2023 012998 JONES, KENNETH 051023 04/30/23 - 05/13/23 ADPP PAYMENT City 1,631.40 1,631.40 91560 05/12/2023 011867 KCARDS OF CALIFORNIA 050923 K CARD POST CARDS -HH City 99.40 99.40

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Packet Pg. 48
Attachment: 051223 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MAY 12, 2023
91561 05/12/2023 013053 KINCAID, RONALD 051123 1225 EVERGLADE RENTAL INSPECTION City 100.00 100.00 91562 05/12/2023 012915 LYON'S FLOOR COVERING 2389 CARPET INSTALLMENT @ NEW DORM Fire 1,194.91 1,194.91 91563 05/12/2023 011994 MEHTA, MD, CHIRAG P. 102 CARDIO VASCULAR TEST -FIRE Fire 300.00 450.00 102BT CARDIO VASCULAR TEST -FIRE Fire 150.00
91564 05/12/2023 012949 MUTUAL OF OMAHA 001517011347 MAY 2023 BASIC LIFE City 8,348.03 8,348.03 91565 05/12/2023 001103 NAPA AUTO PARTS OF BARSTOW 849530 FILTERS/WIPERS City 324.50 1,248.14 849736 BRAKE CLEANER City 278.75
849735 ALTERNATOR BELTS -328 Fire 229.01
849592 BATTERY -7557 City 178.16
84967 AIR FILTERS City 87.95
850553 PUMP PRIMER -0331 Fire 49.94
850003 HUBCAP VENT PLUGS -331 Fire 41.54
850509 AIR FILTERS City 26.09
850070 BATTERY REPLACEMENT WARRANTY -9112 City 19.58
0850081 LUG NUTS City 12.62
91566 05/12/2023 012625 NAVARRO, ROSENDA 1022075.002 CORA HARPER DEPOSIT MADE 013023 City 500.00 500.00 91567 05/12/2023 013045 NEW WEST TILE 41097 TILES FOR FRONT LOBBY City 8,500.00 8,500.00 91568 05/12/2023 003430 NORTH AMERICAN TITLE CO. 050923 ALLY/512 E FREDRICKS/2077330 City 252.17 252.17 91569 05/12/2023 013052 OLDFIELD, LYDIA JE0611921 SUNSET HILLS RENTAL DEPOSIT City 724.20 724.20 91570 05/12/2023 003889 O'REILLY / FIRST CALL 2794-490476 CONTROL ARM -9112 City 222.48 544.60 2794-492045 BRAKE PADS -9092 City 135.97
2794-491645 COOLANT FILTER City 120.45
2794-493859 AIR FILTERS/COMPRESSOR City 43.46
2794-495308 SHOP SUPPLIES City 22.24

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Packet Pg. 49
Attachment: 051223 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MAY 12, 2023
91571 05/12/2023 013051 PARKER, ERICA 051023 CHEER COMP. AT SIX FLAGS CANCELED City 95.00 95.00 91572 05/12/2023 001217 PERMA INV55 FY2023/Q4 WORKERS COMP DEPOSIT City 430,664.70 1,035,173.50 FY2023/Q4 WORKERS COMP DEPOSIT Fire 12,974.04
FY2023/Q4 WORKERS COMP DEPOSIT Fire 448.01
INV3 FY2023/Q3 WORKERS COMP DEPOSIT City 430,664.70
FY2023/Q3 WORKERS COMP DEPOSIT Fire 12,974.04
FY2023/Q3 WORKERS COMP DEPOSIT Fire 448.01
INV20 12/31/22 GEN LIABILITY DEPOSIT City 147,000.00
91573 05/12/2023 001234 PITNEY BOWES, INC. 051023 POSTAGE METER REFILL City 5,017.00 5,017.00 91574 05/12/2023 012187 PRISTINE UNIFORMS LLC 12625 UNIFORMS FOR OFFICER TRAINEE -GOMEZ City 1,346.97 3,742.03 13077 UNIFORMS FOR OFFICER TRAINEE -ALVA City 1,199.40
12567 UNIFORMS FOR OFFICER TRAINEE -JARA City 1,195.66
91575 05/12/2023 011983 QUINN COMPANY PCA10037114 STREET LOADER BROOM PARTS City 525.09 525.09 91576 05/12/2023 012336 SALSBURY INDUSTRIES CS-722784 4 WOODEN GEAR LOCKERS Fire 4,544.80 4,544.80 91577 05/12/2023 000814 SAN BERNARDINO COUNTY 28408 MARCH 2023 RADIO ACCESS MAINT -PD City 7,821.51 7,821.51 91578 05/12/2023 001853 SAN BERNARDINO COUNTY 23-80352 APR 2023/700 E. VIRGINIA/KUM City 40.00 100.00 APR 2023/704 E VIRGINIA/AZADZOI City 20.00
APR 2023/201 N YUCCA/SUNCREST City 20.00
APR 2023/310 N AVE/FLORES City 20.00
91579 05/12/2023 000409 SAN BERNARDINO, COUNTY OF MARCH2023 MARCH 2023 COUNTY COURT FEES City 132.00 132.00 91580 05/12/2023 004125 SBCERA 050923 04/16/23 - 04/29/23 RETIREMENT -FIRE Fire 65,906.40 65,906.40 91581 05/12/2023 001447 SILVER VALLEY PROPANE, INC. 53934 MCLB PROPANE SERVICES City 1,070.65 9,944.87 57202 MCLB PROPANE SERVICES City 1,062.81
57514 MCLB PROPANE SERVICES City 1,035.86
56620 MCLB PROPANE SERVICES City 974.12
56929 MCLB PROPANE SERVICES City 823.94
56945 MCLB PROPANE SERVICES City 413.81

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Packet Pg. 50
Attachment: 051223 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MAY 12, 2023
57524 MCLB PROPANE SERVICES City 357.95
56640 MCLB PROPANE SERVICES City 355.01
53987 MCLB PROPANE SERVICES City 339.82
57216 MCLB PROPANE SERVICES City 287.63
56923 MCLB PROPANE SERVICES City 245.49
53924 MCLB PROPANE SERVICES City 195.76
53919 MCLB PROPANE SERVICES City 174.44
53937 MCLB PROPANE SERVICES City 166.36
57520 MCLB PROPANE SERVICES City 161.95
56630 MCLB PROPANE SERVICES City 158.76
56636 MCLB PROPANE SERVICES City 156.80
57208 MCLB PROPANE SERVICES City 148.72
53972 MCLB PROPANE SERVICES City 146.27
57509 MCLB PROPANE SERVICES City 133.53
57513 MCLB PROPANE SERVICES City 129.36
53920 MCLB PROPANE SERVICES City 127.40
53928 MCLB PROPANE SERVICES City 124.95
56927 MCLB PROPANE SERVICES City 123.48
57217 MCLB PROPANE SERVICES City 114.17
56925 MCLB PROPANE SERVICES City 103.88
57205 MCLB PROPANE SERVICES City 99.47
57523 MCLB PROPANE SERVICES City 98.00
56631 MCLB PROPANE SERVICES City 90.16
53922 MCLB PROPANE SERVICES City 83.30
53984 MCLB PROPANE SERVICES City 79.87
56629 MCLB PROPANE SERVICES City 75.22
56944 MCLB PROPANE SERVICES City 73.99
56942 MCLB PROPANE SERVICES City 61.99
53979 MCLB PROPANE SERVICES City 60.27

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Packet Pg. 51
Attachment: 051223 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MAY 12, 2023
53960 MCLB PROPANE SERVICES City 53.17
56943 MCLB PROPANE SERVICES City 36.51
91582 05/12/2023 011409 SKANSKA USA CIVIL WEST CA DIST 6267 EMERGENCY STRUCTURE REPAIRS -SPORTSPARK City 156,909.45 156,909.45 91583 05/12/2023 001476 SOUTHERN CALIFORNIA EDISON CO 700238662985 WWTP- 2200 RIVERSIDE DR City 20,751.24 62,335.83 700115828855 CONDOR/FALCOM STREET LIGHTS City 16,267.12 700148111364 8003543569 -CITY HALL City 4,985.83
8003544795 -900 S AVE H / CORP YARD City 1,259.04
8003555384 -72 BARTOW & RIMROCK City 41.32
8000832361 -72 MAIN & ROBERTA City 48.49
8000832580 -72 CAL & MAIN SIGNALS City 94.73
8000832821 -W MAIN & I15 SIGNALS City 46.65
8004570139 -2802 LENWOOD RD SIGNAL City 121.92
8000293590 -750 E RIMROCK SIGNALS City 24.08
8000753289 -920 E RIMROCK SIGNALS City 24.08
8002032248 -1201 MURIEL, LS3 City 19.42
8003080592 -2800 MAYOR KATY PKWY City 3,047.69
8001123488 -2218 MURIEL AVE City 14.61
700398983474 861 BARSTOW RD Fire 3,074.55
2600 W MAIN ST Fire 783.90
29780 US HIGHWAY -STORAGE UNIT Fire 18.77
333221 I ST -CELL TOWER Fire 1,501.78
EE/OBF LOAN ID 8322 Fire 236.46
700496482521 COMMUNITY CENTER - 841 BARSTOW RD City 3,028.67 700135793576 8001598767 -DANA PARK BUILDING City 912.02 8001626902 -LILLIAN PARK BALLFIELD City 204.33
8001627091 -LILLIAN LANDSCAPE/IRRIGATION City 16.78
8001636309 -72 FLORA-G City 1,545.84
8001636509 -72 H NANCY BALLFIELD City 10.82
8001638603 -JASPER PARK BUILDING City 22.81
8001639065 -JASPER PARK City 14.51
8001639794 -500 H ST SOCCER FIELDS City 16.22
8001650319 -K STREET PARK City 15.55
8001651058 -H STREET PARK City 14.51
8002055287 -VETERANS PKWY SPKLR City 15.55
700030573030 ELECTRIC POND 3 2200 RIVERSIDE DR City 1,775.54 700465976122 POLICE DEPT- MELISSA ST ANNEX City 505.26
700611940409 3603 W MAIN ST #B City 319.17
700238839811 RIVERSIDE @ YUCCA LIGHTS City 210.37
700629301587 STRINGHAM PARK City 184.29
700497948736 K STREET PARK City 177.84
700010111484 1002 E ARMORY RD City 89.95

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Packet Pg. 52
Attachment: 051223 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MAY 12, 2023
1082 L STREET City 71.34
700158829056 24899 MAIN ST- SIGNAL 040123-043023 City 78.62 2846 LENWOOD RD - LIGHT GS-1 City 75.84
700497722202 FOGLESONG PARK City 105.19
700612086111 3603 W MAIN ST - SIGNAL City 104.51
700073416819 VARIOUS STREET LAMPS- LENWOOD RD City 89.95 700334574868 STREET LAMP- 1082 L STREET TC-1 City 66.95 700496467464 DANA PARK -UPPER LIGHTS City 61.97
700496432001 DANA PARK - PARKING LOT LAMPS City 53.86
700497829003 STURNACLE PARK City 49.38
700310255049 553 W. MAIN ST/B HILL LIGHTS City 38.72
700497876792 JASPER PARK City 29.96
700497624592 LILLIAN PARK City 25.81
700496300039 DANA PARK - STREET LAMPS City 25.33
700497920343 SOCCER FIELDS -500 H ST City 15.69
700497772419 STURNACLE PARK City 1.00
91584 05/12/2023 001487 SPARKLE AUTO LAUNDRY 4108 APRIL 2023 CAR WASH (67) -PD City 803.33 803.33 91585 05/12/2023 001486 SPARKLETTS 9218240050123 APR 2023 WATER FOR CITY STAFF City 987.38 987.38 91586 05/12/2023 012432 STATE WATER RES CONTROL BOARD 051023 GRADE II EXAM -BILES City 250.00 405.00 051023 GRADE II EXAM -LEWIS City 155.00
91587 05/12/2023 012422 STATION AUTOMATION INC 4527 YEARLY SUBSCRIPTION City 2,550.00 2,550.00 91588 05/12/2023 001531 STEWART TITLE OF CALIFORNIA 050923 FUTVOYE/1221 CARSON/2072767 City 193.91 193.91 91589 05/12/2023 001862 TERMINIX PROCESSING CENTER 7115706 APRIL 2023 PEST CTL -PD City 406.00 406.00 91590 05/12/2023 012666 THE ECOHERO SHOW LLC 2265 SB1383 ECOHERO SHOW City 1,500.00 1,500.00 91591 05/12/2023 012946 TIRE & SERVICE CENTERS, GOODYEAR COMMERCIAL 230-1045060 TIRES FOR STOCK City 764.51 1,011.37 230-1045058 TIRES -8425 City 246.86

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Packet Pg. 53
Attachment: 051223 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total

CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MAY 12, 2023
91592 05/12/2023 013046 TK ELEVATOR CORPORATION 3007130787 03/01/23-02/29/24 ELEVATOR MAINTENANCE -HH City 3,746.50 3,746.50 91593 05/12/2023 010900 TOMPKINS, KODY 050923 PALM DESERT ASSEMBLY 05/03/23 - 05/05/23 City 232.00 232.00 91594 05/12/2023 012113 TRI-STATE HOME IMPROVEMENT INC 050923 BMCH-22-0040 PERMIT REFUND City 22.58 45.16 BMCH-22-0020 PERMIT REFUND City 22.58
91595 05/12/2023 012175 UNIFIRST CORPORATION 3251922814 MCLB UNIFORM SERVICES City 1,184.16 4,388.30 3251920259 MCLB UNIFORM SERVICES City 1,123.48
3251925501 MCLB UNIFORM SERVICES City 1,108.44
321917642 MCLB UNIFORM SERVICES City 763.63
3251928045 UNIFORM SERVICES -WWTP City 112.68
3251928253 UNIFORM SERVICES -FLEET City 48.08
3251925694 UNIFORM SERVICES -FLEET City 47.83
91596 05/12/2023 012425 VEOLIA NORTH AMERICA INC MD107995 MEDICAL WASTE DISPOSAL Fire 265.10 265.10 91597 05/12/2023 000635 VERIZON 470603320-00001 FIRE CELL PHONES 04/02/23 - 05/01/23 Fire 349.85 349.85 91598 05/12/2023 001655 VICTOR VALLEY TRANSIT AUTH 051023 APRIL 2023 MILITARY BUS PASSES City 2,055.00 2,055.00 91599 05/12/2023 004137 WESTERN EXTERMINATOR CO. 35594178 APRIL 2023 PEST CTL -FS 361 Fire 92.20 335.75 35595599 APRIL 2023 SQUIRREL CTL -SOCCER FIELDS City 85.15 35595601 APRIL 2023 SQUIRREL CTL -JASPER City 85.15
35594179 APRIL 2023 PEST CTL -FS 366 Fire 73.25
AGENCY TOTAL 2,690,026.34 2,690,026.34
City 2,546,642.54
Fire 143,383.80
Successor Agency -
2,690,026.34

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Attachment: 051223 AP RUN (5359 : Ratification of Accounts Payable Expenditures) Joint Special Council/BFPD
06/5/23 06:00 PM
City Manager Department
Willie A Hopkins
Ordinance
Doc ID: 5365

COUNCIL ORDINANCE
AGENDA MATTER:

SECOND READING AND ADOPTION OF ORDINANCE NO. 1019-2023 AMENDING CHAPTER 2.48 OF THE BARSTOW MUNICIPAL CODE "PERSONNEL SYSTEM"
EXECUTIVE SUMMARY:

A modification to Chapter 2.48 of the Barstow Municipal Code (BMC) is being proposed for the purpose of updating the definition of the term "At-will employee." On May 15, 2023, the Council introduced Ordinance No. 1019-2023 amending Chapter 2.48 of the Barstow Municipal Code "Personnel System." The ordinance is presented for its second reading and adoption.

DISCUSSION:

At the direction of the City Manager, this BMC amendment is being proposed to change the definition of the term at-will employee, removing certain positions from the definition in order to encourage a more stable and secure environment for organization, reducing volatility, and increasing the attractiveness of the position for potential future candidates. Making this change will be better for morale, as the employees would not be left vulnerable to arbitrary or sudden dismissal and can lead with confidence rather than holding back in fear of termination. This change would also prevent a high-turnover rate of these positions which could have negative impacts on the organization.

FISCAL IMPACT:

None
RECOMMENDED ACTION:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BARSTOW AMENDING CHAPTER 2.48 OF THE
BARSTOW MUNICIPAL CODE, “PERSONNEL SYSTEM”
The City Council of the City of Barstow ordains as follows:

SECTION 1. The following sections of Chapter 2.48, entitled “Personnel System” are hereby revised to read as follows:

2.48.010 - Definitions.

As used in this chapter, the following terms shall be defined as indicated:
"Acting appointment" means an appointment of a person who possesses the minimum qualifications established for a particular class and who has been appointed to a position in that class in the absence of available eligibles.
"Appointing power" means the officers of the city who, in their individual capacities, or as a board, commission, or city council, have the final authority to make the appointment to the position to be filled.
"At-will employee" means an employee employed at the will of the appointing authority and who may be disciplined or removed at any time without cause or right of appeal. "Atwill employees" include the City Manager and the, City Attorney, Chief of Police, Fire Chief, Assistant Fire Chief, Assistant to the City Manager, Assistant City Manager, Community & Economic Development Director, Finance Director and other Department Heads.
"Casual employee" means those individuals filling intermittent relief needs on a scheduled or unscheduled basis, subject to their own availability. "Class" means all positions sufficiently similar in duties, authority, and responsibility, to permit grouping under a common title in the application with equity of common standards of selection, transfer, demotion, and salary.
"City service" means all positions of employment in the service of the city except those specifically excluded by this chapter.
"Days" mean calendar days unless otherwise stated.
"Demotion" means the movement of an employee from one class to another class having a lower maximum rate of pay.

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Attachment: Ord XXX-2023 Amending BMC Ch 2.48 Personnel System_redlined (5365 : 2Nd Reading and Adoption of an Ordinance Amending 102640.2
"Examination" means selection techniques used to measure the relative capacities of the persons applying for positions within the competitive service. "Employment list" means a list of names of persons who may be considered for employment with the city under specified conditions.
"Lay-off" means the separation of employees from the active work force due to lack of work or funds, or to the abolition of positions by the city council for the above reasons or due to organizational changes.
"Position" means a group of duties and responsibilities in the competitive service requiring the full-time or part-time employment of one person.
"Probationary period" means a working test period during which an employee is required to demonstrate his fitness for the position to which he is appointed by the actual performance of the duties of the position.
"Promotion" means the movement of an employee from one class to another class having a higher maximum rate of pay.
"Reinstatement" means the reemployment without examination of a former regular employee or probationary employee.
"Suspension" means the temporary separation from the service of an employee without pay, for disciplinary purposes.
"Transfer" means a change of an employee from one position to another position in the same class or in a comparable class.

2.48.030 - Exceptions.

The provisions of this chapter shall apply to all offices, positions, and employments in the service of the city, except:
(a) The city manager;
(b) Elective officers;
(c) Members of appointive boards;
(d) Persons engaged under contract to supply expert, professional, technical, or any other services;
(e) Volunteer personnel, such as police reserves;

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Attachment: Ord XXX-2023 Amending BMC Ch 2.48 Personnel System_redlined (5365 : 2Nd Reading and Adoption of an Ordinance Amending 102640.2
(f) City attorney;
(g) Emergency employees who are hired to meet the immediate requirements of an emergency condition, such as extraordinary fire, flood, or earthquake which threatens life or property;
(h) Employees, other than those listed elsewhere in this section, who are not regularly employed in permanent positions;
(i) At-will employees.

SECTION 2. Severability. If any section, subsection, paragraph, sentence, clause, or phrase of this chapter is declared by a court of competent jurisdiction to be unconstitutional or otherwise invalid, such a decision shall not affect the validity of the remaining portions of this chapter. The City Council declares that it would have adopted this chapter, and each section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, phrases, or portions be declared invalid or unconstitutional.

SECTION 3. Effective Date. This Ordinance shall take effect 30 days after adoption.

SECTION 4. Certification. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published or posted according to law.

PASSED, APPROVED, AND ADOPTED, this 5
th day of June, 2023.
________________________________
Paul Anthony Courtney, Dr.B.A., Mayor
ATTEST:
________________________________
Andrea Flores, City Clerk

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Attachment: Ord XXX-2023 Amending BMC Ch 2.48 Personnel System_redlined (5365 : 2Nd Reading and Adoption of an Ordinance Amending 102640.2
I, Andrea Flores, City Clerk of the City of Barstow, California, do hereby certify that the foregoing Ordinance No. 1019-2023 was introduced at a regular meeting of the City Council of the City of Barstow held on the 15th day of May, 2023 and adopted at the regular meeting of the City Council of the City of Barstow on the 5 th day of June, 2023, by
the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
________________________________
Andrea Flores, City Clerk

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Attachment: Ord XXX-2023 Amending BMC Ch 2.48 Personnel System_redlined (5365 : 2Nd Reading and Adoption of an Ordinance Amending 102640.2
ORDINANCE NO. 1019-2023

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BARSTOW AMENDING CHAPTER 2.48 OF THE
BARSTOW MUNICIPAL CODE, “PERSONNEL SYSTEM”
The City Council of the City of Barstow ordains as follows:

SECTION 1. The following sections of Chapter 2.48, entitled “Personnel System” are hereby revised to read as follows:

2.48.010 - Definitions.

As used in this chapter, the following terms shall be defined as indicated:
"Acting appointment" means an appointment of a person who possesses the minimum qualifications established for a particular class and who has been appointed to a position in that class in the absence of available eligibles.
"Appointing power" means the officers of the city who, in their individual capacities, or as a board, commission, or city council, have the final authority to make the appointment to the position to be filled.
"At-will employee" means an employee employed at the will of the appointing authority and who may be disciplined or removed at any time without cause or right of appeal. "Atwill employees" include the City Manager and the City Attorney "Casual employee" means those individuals filling intermittent relief needs on a scheduled or unscheduled basis, subject to their own availability. "Class" means all positions sufficiently similar in duties, authority, and responsibility, to permit grouping under a common title in the application with equity of common standards of selection, transfer, demotion, and salary.
"City service" means all positions of employment in the service of the city except those specifically excluded by this chapter.
"Days" mean calendar days unless otherwise stated.
"Demotion" means the movement of an employee from one class to another class having a lower maximum rate of pay.
"Examination" means selection techniques used to measure the relative capacities of the persons applying for positions within the competitive service.

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Attachment: Ord XXX-2023 Amending BMC Ch 2.48 Personnel System_clean copy (5365 : 2Nd Reading and Adoption of an Ordinance 102640.2
"Employment list" means a list of names of persons who may be considered for employment with the city under specified conditions.
"Lay-off" means the separation of employees from the active workforce due to lack of work or funds, or to the abolition of positions by the city council for the above reasons or due to organizational changes.
"Position" means a group of duties and responsibilities in the competitive service requiring the full-time or part-time employment of one person.
"Probationary period" means a working test period during which an employee is required to demonstrate his fitness for the position to which he is appointed by the actual performance of the duties of the position.
"Promotion" means the movement of an employee from one class to another class having a higher maximum rate of pay.
"Reinstatement" means the reemployment without examination of a former regular employee or probationary employee.
"Suspension" means the temporary separation from the service of an employee without pay, for disciplinary purposes.
"Transfer" means a change of an employee from one position to another position in the same class or in a comparable class.

2.48.030 - Exceptions.

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Attachment: Ord XXX-2023 Amending BMC Ch 2.48 Personnel System_clean copy (5365 : 2Nd Reading and Adoption of an Ordinance 102640.2
emergency condition, such as extraordinary fire, flood, or earthquake which threatens life or property;
(h) Employees, other than those listed elsewhere in this section, who are not regularly employed in permanent positions;
SECTION 2. Severability. If any section, subsection, paragraph, sentence, clause, or phrase of this chapter is declared by a court of competent jurisdiction to be unconstitutional or otherwise invalid, such a decision shall not affect the validity of the remaining portions of this chapter. The City Council declares that it would have adopted this chapter, and each section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, phrases, or portions be declared invalid or unconstitutional.

SECTION 3. Effective Date. This Ordinance shall take effect 30 days after adoption.

SECTION 4. Certification. The City Clerk shall certify the passage and adoption of this Ordinance and shall cause the same to be published or posted according to law.

PASSED, APPROVED, AND ADOPTED, this 5
th day of June, 2023.
________________________________
Paul Anthony Courtney, Dr.B.A., Mayor
ATTEST:
________________________________
Andrea Flores, City Clerk

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Attachment: Ord XXX-2023 Amending BMC Ch 2.48 Personnel System_clean copy (5365 : 2Nd Reading and Adoption of an Ordinance 102640.2
I, Andrea Flores, City Clerk of the City of Barstow, California, do hereby certify that the foregoing Ordinance No. 1019-2023 was introduced at a regular meeting of the City Council of the City of Barstow held on the 15th day of May, 2023 and adopted at the regular meeting of the City Council of the City of Barstow on the 5 th day of June, 2023, by
the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
________________________________
Andrea Flores, City Clerk

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Attachment: Ord XXX-2023 Amending BMC Ch 2.48 Personnel System_clean copy (5365 : 2Nd Reading and Adoption of an Ordinance Joint Special Council/BFPD
06/5/23 06:00 PM
Finance
Heidy Riley
Public Hearing
Doc ID: 5364

COUNCIL AGENDA ITEM
AGENDA MATTER:

REQUEST FOR PUBLIC HEARING - DELINQUENT TRASH AND SEWER ACCOUNTS EXECUTIVE SUMMARY:

Staff requests that the City Council set the date, time, and place for the next delinquent sewer and trash (utility) accounts hearing for Monday, July 17, 2023, at 7:00 p.m. in the Council Chambers located at 220 E. Mountain View St., Barstow, CA 92311.

DISCUSSION:

The City of Barstow began billing for sewer and trash (utility) services in November 2020 for customers who receive trash services within the incorporated city limits and/or for those who are connected to the City's sewer system. Barstow Municipal Code (BMC) Sections 6.20.210 and 13.22.060 authorizes the periodic review of delinquent utility accounts. The code sections also authorizes the collection of delinquent amounts through the lien process, as well as constituting the delinquencies as a special assessment that can be assessed onto the property owner's tax bill.

Delinquent utility accounts are defined as those that have an unpaid (past due) balance after the delinquent (due) date. In order to properly notice those property owners who have a delinquent unpaid balance as of April 30, 2023, on their City of Barstow utility account, and pursuant to the BMC, staff is requesting the City Council establish the regularly scheduled meeting being held on Monday, July 17, 2023, at 7:00 p.m. in the City Council Chambers, located at 220 E. Mountain View St., Barstow, CA 92311, as the date, time, and place for hearing any objections or protests pertaining to delinquent trash and sewer accounts. City staff will send the required public hearing notice directly to delinquent property owners.

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

Staff recommends the City Council:

Set the public hearing for delinquent sewer and trash (utility) accounts for Monday, July 17, 2023, at 7:00 p.m. in the Barstow Council Chambers located at 220 E. Mountain View St., Barstow, CA 92311. 5 Packet Pg. 64
Joint Special Council/BFPD
06/5/23 06:00 PM
Engineering
Domingo Gonzales
Resolution
Doc ID: 5360

COUNCIL RESOLUTION
AGENDA MATTER:

RESOLUTION NO. ____-2023 TO INITIATE PROCEEDINGS TO REAFFIRM THE LEVY AND

In accordance with Section 22566 of the Streets and Highways Code, the City must annually reaffirm the active assessment districts located within Barstow. To comply with this requirement, staff recommends that the City Council approve Resolution No. ____-2023 directing the City to present the updated Assessment District Engineer's Report for consideration at a public hearing to be held on July 17, 2023.

DISCUSSION:

In 1988, the City of Barstow approved the formation of the Street Lighting and Flood Control Maintenance District #1 for all new subdivisions, and in 1990, approved the formation of the Landscaping and Street Maintenance District #1.

Annual maintenance and operation costs associated with street maintenance, drainage, street lighting, and landscaping are assessed on a pro-rata basis to each of the properties within the Maintenance District and are included on the annual property tax statement. The Engineer’s Report indicates all existing assessments to be levied within Maintenance District #1. As a result of Proposition 218, assessments may not be increased without a vote of the property owners.

In order to remain active and in accordance with Section 22566 of the Streets and Highways Code, a report shall be prepared for each fiscal year for which assessments are to be levied and collected and the City Council is required to annually reaffirm the assessment districts.

As part of the reaffirmation process, the City Engineer is also required to present an updated Assessment District Engineer’s Report. By approving the attached resolution, the City Council would be directing staff to prepare the report and conduct a public hearing on July 17, 2023, to consider the contents of that report.

FISCAL IMPACT:

None
RECOMMENDED ACTION:

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW

DECLARING ITS INTENTION TO AUTHORIZE THE LEVY OF

ASSESSMENTS UPON CERTAIN PARCELS OF REAL PROPERTY
WITHIN FLOOD CONTROL MAINTENANCE DISTRICT NO. 1,
LANDSCAPE MAINTENANCE DISTRICT NO. 1, STREET
MAINTENANCE DISTRICT NO. 1, AND STREET LIGHTING DISTRICT NO. 1
WHEREAS, the City Council of the City of Barstow wishes to provide continued financing for necessary maintenance of certain public improvements within the Street Lighting, Flood Control, Landscaping, and Street Maintenance Districts # 1 through a levy of benefit assessments for the fiscal year 2023-2024 under the provisions of the Landscaping and Lighting Act of 1972 (Streets and Highway Code Section 22500 et seq.) and the Benefit Assessment Act of 1982 (Government Code Section 54703 et seq.), and
WHEREAS, the City Council therefore proposes to levy benefit assessments pursuant to the provisions of the Benefit Assessment Act of 1982 Act and the Landscaping and Lighting Act of 1972, to insure continued financing of the necessary maintenance of certain Street Lighting, Flood Control and Drainage Improvements, Landscaping, and Street Improvements.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BARSTOW HEREBY FINDS DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:

1. That the public interest, convenience and necessity require the continued maintenance and operation of the public street, street lighting, sidewalks, flood control, landscape and drainage improvements for the direct benefit of the properties within the Districts.

2. The area of benefit shall be all lands in the City of Barstow within the boundaries shown on the maps of Street Lighting, Flood Control, Landscaping and Street Maintenance District #1, as are on file in the Office of the City Clerk of the City of Barstow.

3. That the proposed improvements with respect to each of the Districts may be briefly described as follows:

With respect to the Street Maintenance District: the operation and maintenance of public streets and sidewalks within said district, including sweeping, striping, signing, crack filling, and other pavement maintenance;

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Attachment: Reso XXXX-2023 Assessment District 1 (5360 : Resolution Initiation of Reaffirmation for Assessment Districts for FY 2023/2024) Resolution No. XXXX-2023
With respect to the Landscape Maintenance District: the maintenance and servicing of landscaping located in public roadways, streets, and right-ofway within said district; With respect to the Flood Control Maintenance District: the operation and maintenance of drainage and flood control system in connection with said district, including open channels, storm drains, inlets and debris basins.

With respect to the Street Lighting District: the operation of street lighting in connection with said district including the public roadways, streets, and right-of- way within said district.

4. That the Consulting City Engineer as the “Engineer of Work” is hereby ordered to have the Engineer’s Report prepared for the fiscal year 2023-2024 in accordance with the law.

5. That the time and place for the hearing by the City Council on the Engineer’s Report and the determination of the proposed assessments is hereby set for July 17, 2023 at 7:00 p.m. in the City Council Chambers, 220 East Mountain View Street, Barstow, California.

6. The City Clerk is hereby directed to publish notice of the public hearing in the Desert Dispatch, a local newspaper of general circulation within the area of benefit.

PASSED, APPROVED AND ADOPTED this 5
th day of June, 2023.

Paul Anthony Courtney, Dr.B.A.,
Mayor
ATTEST:

Andrea Flores
City Clerk

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Attachment: Reso XXXX-2023 Assessment District 1 (5360 : Resolution Initiation of Reaffirmation for Assessment Districts for FY 2023/2024) Resolution No. XXXX-2023
I, Andrea Flores, City Clerk of the City of Barstow, do hereby certify that the foregoing Resolution No. XXXX-2023 is the actual Resolution duly and regularly adopted by the City Council at its regular meeting on the 5 th day of June 2023, by
the following vote:

AYES:

NOES:

ABSENT/VACANT:

ABSTAIN:

Andrea Flores
City Clerk

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Attachment: Reso XXXX-2023 Assessment District 1 (5360 : Resolution Initiation of Reaffirmation for Assessment Districts for FY 2023/2024) Joint Special Council/BFPD
06/5/23 06:00 PM
Engineering
Domingo Gonzales
Other
Doc ID: 5361

COUNCIL AGENDA ITEM
AGENDA MATTER:

MEASURE I YEAR-END UPDATE 2022/2023
EXECUTIVE SUMMARY:

In accordance with Measure I fiscal year-end requirements, staff must review the initial Measure I Capital Improvement Plan (CIP) and compare it against the Fiscal Year 2021/2022 Measure I actual expenditures and program list. If there are any variances, staff must submit a report of the differences to the San Bernardino County Transportation Authority (SBCTA).

DISCUSSION:

As part of the fiscal year-end, City staff reviewed Measure I CIP adopted on August 15, 2022, and compared it against the Fiscal Year 2022/23 Measure I expenditures and project list. In accordance with the SBCTA auditor's provisions, staff is adjusting the Measure I Capital Improvement Plan for Fiscal Year 2022/23 to reflect projected Measure I project expenditures per the most current data available (Attachment A).

FISCAL IMPACT:

An adjustment of $25,700 to Measure I local account.

RECOMMENDED ACTION:

Staff recommends that the City Council take the following actions:

1. Approve the necessary adjustments to the Measure I Capital Improvement Projects.

2. Direct staff to forward the report to SBCTA.
7 Packet Pg. 69
Measure I Fiscal 2022/2023
End Review and Adjustments
Attachment A

MEASURE I YEAR-END REVIEW AND ADJUSTMENTS
Five Year CIP Projects
CIP 2022/2023
Amounts
Adjusted
Estimate
Measure I CarryOver/Adjustment
First Avenue Bridge over BNSF - Project Management $ 100,000.00 $ 100,000.00 First Avenue Bridge over Mojave River Project $ 100,000.00 $ 100,000.00 Pavement Management Program(PMP) $ 33,963.00 $ 33,963.00 West Section 7 Project Phase 2 - Design/Management/Inspection $ - $ - West Section 7 Project Phase 2 - Construction $ - $ -
West Section 7 Project Phase 3 - Design/Management/Inspection $ - $ - West Section 7 Project Phase 3 - Construction $ - $ -
Pavement Rehabilitation Project - Design $ - $ -
Pavement Rehabilitation Project - Construction $ - $ -
Pavement Maintenance $ - $ 16,300.00 $ 16,300.00
Pedestrian and Bicycle Corridors (ATP Match) $ 496,000.00 $ 496,000.00 Irwin Road Preservation $ 42,000.00 $ (42,000.00) $ -
Barstow Road and Rimrock Road Traffic Signal $ 575,000.00 $ 575,000.00 Rimrock Road Reconstruction- Barstow Road to Avenue H $ 20,000.00 $ 20,000.00 Yucca Avenue over BNSF Design $ - $ -
General Fund 2 Debit Payment $ - $ -
TOTAL: $ 1,366,963.00 $ (25,700.00) $ 1,341,263.00
Pavement Preservation 4 Design $ - $ -
Pavement Preservation 4 Construction $ - $ -
Pavement Preservation 5 Design $ - $ -
TOTAL: $ - $ - $ -
FY 2022/2023
C:\Users\mchavez\AppData\Roaming\IQM2\MinuteTraq\[email protected]\Work\Attachments\8610

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Attachment: FY 2022-2023 Year-End Update.xlsx (5361 : Measure I Year-End Update 2022/2023) Joint Special Council/BFPD
06/5/23 06:00 PM
City Manager Department
Maribel Hernandez
Community Promotion
Doc ID: 5367

AGENDA ITEM
AGENDA MATTER:

COMMUNITY PROMOTIONAL FUND APPLICATION FROM THE ART AND INDUSTRIAL WOMEN'S CLUB
EXECUTIVE SUMMARY:

The Art and Industrial Women's Club is seeking financial assistance to help offset the costs of hosting its Annual Juneteenth Celebration on Saturday, June 17, 2023, at Sturnacle Park in the amount of $1,000 in cash and $1,193.16 of in-kind donations.

DISCUSSION:

The Art and Industrial Women’s Club is once again hosting its Annual Juneteenth Celebration on Saturday, June 17, 2023, at Sturnacle Park. The organization is asking for a cash donation in the amount of $1,000 to help with the purchase of food and supplies and $1,193.16 of in-kind donation to cover the following expenses:
20 Tables = $200
75 Chairs = $75
Water = $200
Electricity = $200
Personnel (2 employees) = $518.16
Total = $1,193.16.

Attached is the Community Promotional Fund Application for Council review.

FISCAL IMPACT:

Request for a cash grant award of $1,000 and $1,193.16 of in-kind donation charged to account Measure Q Community Promotional Fund 102.150.542.07.755.

RECOMMENDED ACTION:

Approve a Community Promotional Fund donation in the amount of $1,000 and $1,193.16 of in-kind donations to the Art and Industrial Women's Club.
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Attachment: Juneteenth23 (5367 : Community Promotional Fund Application from the Art and Industrial Women's Club)

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Attachment: Juneteenth23 (5367 : Community Promotional Fund Application from the Art and Industrial Women's Club) Joint Special Council/BFPD
06/5/23 06:00 PM
Finance
Heidy Riley
Other
Doc ID: 5366

COUNCIL AGENDA ITEM
AGENDA MATTER:

ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS
EXECUTIVE SUMMARY:

In March 2021, the American Rescue Plan Act (ARPA) became law and provided an allocation of federal funds to state, local, and tribal governments to assist in overcoming the negative economic impacts of the COVID-19 pandemic. ARPA funds were eligible to be used for the mitigation of revenue loss and onetime equipment and project expenditures.

DISCUSSION:

In March 2021, the American Rescue Plan Act (ARPA) became law and provided an allocation of federal funds to state, local and tribal governments to assist in overcoming the negative economic impacts of the COVID-19 pandemic. The City of Barstow received a total of $5,720,976 in ARPA funds and utilized funds to purchase police administration vehicles, repair the Harvey House HVAC system, purchase park maintenance equipment, purchase fire safety equipment, and initiated the installation of a fire station generator and a fire station alerting system. Additionally, ARPA funds were appropriated as revenue replacement to the City's general fund to cover the cost of salaries and benefits for public safety services.

After utilizing ARPA funds for the aforementioned equipment and projects, the final ARPA amount available for revenue replacement is $1,125,873. In order to utilize the final allocation of $1,125,873, an appropriation for the expenditure and the transfer into the general fund must be approved by the City Council. Upon completion of the final transfer, all ARPA funds will have been expended.

FISCAL IMPACT:

City Council authorization of an additional appropriation for expenditures from ARPA (Fund 202/COVID19) in the amount of $1,125,873.

RECOMMENDED ACTION:

AGENDA ITEM
AGENDA MATTER:

FY 2023/2024 INVESTMENT POLICY FOR THE CITY OF BARSTOW
EXECUTIVE SUMMARY:

The City Council must annually concur and adopt the City of Barstow’s Investment Policy. Presentation of the FY 2023/2024 Investment Policy is presented for the City Council’s consideration and approval.

DISCUSSION:

The Investment Policy (Attachment A) outlines the purposes and objectives of the City of Barstow's investment of cash that is not being utilized for current obligations and is available for investment. Per California Government Code Section 53646(a) et seq., the Investment Policy for the City of Barstow is presented to the Council for concurrence and adoption. This policy must be adopted each year pursuant to Section 53607 of the Government Code. City Treasurer, Michael Lewis, has reviewed and approved the proposed Investment Policy for FY 2023/2024. There were no changes to the policy from last fiscal year.

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

Staff recommends the City Council:

Adopt the Investment Policy and Resolution No.____-2023 of the City of Barstow for FY 2023/2024. 10 Packet Pg. 75

ATTACHMENT A
City of Barstow
Investment Policy
FY 2023/2024

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy)

CITY OF BARSTOW

INVESTMENT POLICY
FY 2023/2024
June 5, 2023

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) 1 STATEMENT OF INVESTMENT POLICY
FY 2023-24
I. GENERAL INTRODUCTION
Under the laws of the State of California, it is the responsibility of the City Treasurer, at the direction of the City Council, to secure and protect the public funds of the City, and to establish proper safeguards, controls, and procedures to maintain these funds in a lawful, rational and auspicious manner. Said maintenance shall include the prudent and secure investment of those funds that are deemed temporarily excess, in a manner anticipated to provide additional benefit to the people of the City of Barstow.

This Statement of Investment Policy will be provided annually for the review and approval of the City Council in an open public meeting. It will be provided to securities dealers, banks, and brokers currently approved for conducting investment transactions with the City Treasurer’s office in the ongoing effort to manage the excess cash portfolio; to other affected persons or entities; and to any member of the electorate wishing to review this document upon request. The Treasurer reserves the right to provide these documents on a cost basis.

II. SCOPE
This Statement of Investment Policy pertains to those temporarily surplus funds under the control of the Treasurer, designated for the daily ongoing operations of the City; and concerns the deposit, maintenance, safekeeping, and preservation of all such funds, and the investments made with these funds. This Policy does not apply to pension trust funds, deferred compensation funds, and certain other trust or non-operating funds.

III. PURPOSE
The purpose of this Statement of Investment Policy is to provide the City Council, and those involved in servicing the investment requirements of the City, and any other interested party, a clear understanding of the regulations and internal guidelines that will be observed in maintaining and investing those pooled funds deemed temporarily excess. This statement is intended to provide guidelines for the prudent investment of the City's temporary idle cash, and outline the procedures for maximizing the efficiency of the City's cash management system. The ultimate goal is to enhance the economic status of the City while safeguarding its assets.

IV. OBJECTIVE
The City's cash management system is designed to accurately monitor and forecast revenues and expenditures, thus enabling the City to invest funds to the fullest extent possible. The City attempts to obtain the highest yield possible only after the criteria established for safety and liquidity have been met. The City of Barstow operates its pooled idle cash investments with

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) 2 judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived.

This affords the City a broad spectrum of investment opportunities as long as the investment is deemed prudent and is allowable under current legislation of the State of California Government Code Section 53600 et seq. and the general laws of the City of Barstow. Further, the City Treasurer shall comply with all laws governing the deposit and securing of public funds and the handling of trust funds in his or her possession. In addition, if the City has issued bonds, the Treasurer shall use a system of accounting and auditing that adheres to generally accepted accounting principles.

The City of Barstow strives to maintain the level of investment of all idle funds as near 100% as possible, through daily and projected cash flow determinations. Idle cash management and investment transactions are the responsibility of the Treasurer or his/her designee.

Criteria for selecting investments and the order of priority are:

1. Safety: The safety and risk associated with an investment refers to the potential loss of principal, interest, or a combination of these amounts. The City only operates in those investments that are considered very safe.

2. Liquidity: This refers to the ability to "cash in" at any moment in time with a minimal chance of losing some portion of principal or interest.

3. Yield: Yield is the potential dollar earnings an investment can provide, and sometimes is referred to as the rate of return.

4. Safekeeping: Securities purchased shall be held in third party safekeeping in the Trust Department of a financial institution, in the City's name and control. The account established shall be protected from seizure by creditors should the financial institution holding the City's securities file for bankruptcy protection. The basic premise underlying the City's investment philosophy is and continues to be, to insure that surplus funds are always safe and available when needed.

V. DELEGATION OF INVESTMENT AUTHORITY
Authority to manage the City of Barstow's investment program is derived from City of Barstow Council Resolution No. ______-2023. Management responsibility for the investment program is hereby delegated for Fiscal Year 2023-24 to the City Treasurer or his/her designee, who shall establish written procedures for the operation of the investment program consistent with this Investment Policy. Procedures should include references to: safekeeping, repurchase agreements, wire transfer agreements, banking service contracts, and collateral/ depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the City Treasurer or his/her designee. The City Treasurer or his/her designee shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials.

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) 3 VI. STANDARD OF PRUDENCE
The Treasurer shall perform the investment function in conjunction with the “Prudent Man Rule.” This rule states, in principle that whenever investing property for the benefit of others, a trustee shall exercise the judgment and care, under circumstances then prevailing that persons of prudence, discretion, and intelligence, would exercise in the management of their own affairs not in regard to speculation, but in regard to the permanent disposition of their funds, considering the probability of safety of, as well as the probable income from their capital. The Treasurer and his designees are considered to have a fiduciary, trustee, relationship with the public for the public funds and all investment decisions will be made in a manner sustaining this responsibility.

VII. AUTHORIZED INVESTMENTS
The California Government Code allows the City to invest in the following media:

Securities of the U.S. Government, or its government sponsored agencies Small Business Administration loans
Certificates of deposit, placed with commercial banks and savings and loan companies Negotiable certificates of deposit
Bankers’ acceptances
Commercial paper
Corporate notes and bonds, including medium term notes
State of California Local Agency Investment Fund
Repurchase agreements
Reverse repurchase agreements
Passbook savings account demand deposits
County Treasurer demand deposits
Asset-backed and mortgage-backed securities
Money market mutual funds
As a matter of practice, however, the City of Barstow generally limits its investments to the following vehicles:

U.S. Treasury Bills - Issued weekly with maturity dates up to one year. They are issued and traded on a discount basis with interest figured on a 360-day basis, actual number of days. They are issued in amounts of $10,000 and up, in multiples of $5,000. They are a highly liquid security.

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) 4 U.S. Treasury Notes - Initially issued with two- to ten-year maturities. They are actively traded in a large secondary market and are very liquid. The Treasury may issue Note issues with a minimum of $1,000; however, the average minimum is $5,000.

Agency/Government Sponsored Enterprise Issues - Guaranteed directly or indirectly by the United States Government. All agency/GSE obligations qualify as legal investments and are acceptable as security for public deposits.

These securities usually provide higher yields than U.S. Treasury securities with generally all of the same advantages in terms of safety and liquidity. Examples include:

FICBs (Federal Intermediate Credit Bank Debentures) - Loans to lending institutions used to finance the short-term and intermediate needs of farmers, such as seasonal production. These securities are usually issued monthly in minimum denominations of $3,000 with a nine-month maturity. Interest is payable at maturity and is calculated on a 360-day, 30-day month basis.

FFCBs (Federal Farm Credit Bank) - Debt instruments used to finance the short and intermediate term needs of farmers and the national agricultural industry. They are issued monthly with threeand six-month maturities. The FFCB issues larger issues (one to ten year) on a periodic basis.

These issues are highly liquid.

FLBs (Federal Land Bank Bonds) - Long-term mortgage credit provided to farmers by Federal Land Banks. These bonds are issued at irregular times for various maturities ranging from a few months to ten years. The minimum denomination is $1,000. They carry semi-annual coupons.

Interest is calculated on a 360-day, 30-day month basis.

FHLBs (Federal Home Loan Bank Notes and Bonds) - Issued by the Federal Home Loan Bank System to help finance the housing industry. The notes and bonds provide liquidity and home mortgage credit to savings and loan associations, mutual savings banks, cooperative banks, insurance companies, and mortgage-lending institutions. They are issued irregularly for various maturities. The minimum denomination is $5,000. The notes are issued with maturities of less than one year and interest is paid at maturity. The bonds are issued with various maturities and carry semi-annual coupons. Interest is calculated on a 360-day, 30-day month basis.

FNMAs (Federal National Mortgage Association) - Used to assist the home mortgage market by purchasing mortgages insured by the Federal Housing Administration and the Farmers Home Administration, as well as those guaranteed by the Veterans Administration. They are issued about four times a year for maturities ranging from a few months to eight years. They are issued in minimum denominations of $10,000. They carry semi-annual coupons. Interest is computed on a 360-day, 30-day month basis.

FHLMCs (Federal Home Loan Mortgage Corporation) - A government-sponsored enterprise established to develop the secondary market for conventional home mortgages. Mortgages are purchased solely from the Federal Home Loan Bank System member lending institutions whose deposits are insured by agencies of the United States Government. They are issued for various maturities and in minimum denominations of $10,000. Interest is paid semi-annually and is calculated on a 360-day, 30-day month basis.

Other federal agency issues are Small Business Administration notes (SBAs), Government National Mortgage Association notes (GNMAs), and Tennessee Valley Authority notes (TVAs).

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) 5 As a matter of practice, the City does not invest in these issues as they do not suit our purposes as well as other investment opportunities available.

The City limits its investments to no more than 60% of its surplus funds in any one Federal Agency.

Bankers’ Acceptances - Short-term credit arrangements to enable businesses to obtain funds to finance commercial transactions. They are time drafts drawn on a bank by an exporter or importer to obtain funds to pay for specific merchandise. By its acceptance, the bank becomes primarily liable for the payment of the draft at its maturity. An acceptance is a high-grade negotiable instrument. Bankers Acceptances can be purchased in various denominations for 30, 60, or 90 days, but no longer than -180 days. The interest is calculated on a 360-day discount basis similar to Treasury Bills. Local agencies may not invest more than 40% of their surplus funds in bankers’ acceptances or more than 10% of the agency’s surplus funds in bankers’ acceptances of any one commercial bank.

Certificates of Deposit - Time deposits of a bank or savings and loan. They are purchased in various denominations with maturities ranging from 30 to 360 days. The interest is calculated on a 360-day, actual-day month basis and is payable monthly.

Negotiable Certificates of Deposit - Unsecured obligations of the financial institution, bank or savings and loan, bought at par value with the promise to pay face value plus accrued interest at maturity. They are high-grade negotiable instruments, paying a higher interest rate than regular certificates of deposit. The primary market issuance is in multiples of $1,000,000; the secondary market usually trades in denominations of $500,000, although smaller lots are occasionally available. As a matter of practice, only the ten largest U.S. banks where there is a secondary market established for continued liquidity are considered for investment. The City’s total investment in negotiable certificates of deposit may not exceed 30% of surplus funds.

Commercial Paper - Short-term unsecured promissory notes issued by a corporation to raise working capital. These negotiable instruments are purchased at a discount to par value or at par value with interest bearing.

The City is permitted by State law to invest in commercial paper of "prime" quality of the highest ranking or of the highest letter and numerical rating as provided for by a nationally recognized statistical-rating organization (NRSRO).

Eligible paper is further limited to issuing corporations that are organized and operating within the United States and having total assets in excess of five hundred million dollars ($500,000,000) and having an “A” or higher rating for the issuer’s debt other than commercial paper as rated by an NRSRO. Commercial Paper issued by an Issuer that has a rating of “A” on their debt other than commercial paper but are on credit watch for a possible downgrade by an NRSRO shall not be considered for investment purposes.

Purchases of eligible commercial paper may not exceed 270 days maturity nor represent more than 10% of the outstanding paper of an issuing corporation. Purchases of commercial paper may not exceed 25 percent of the portfolio.

Medium Term Corporate Notes - Unsecured promissory notes issued by a corporation organized and operating in the United States. These are negotiable instruments and are traded in the

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) 6 secondary market. Medium term corporate notes can be defined as extended maturity commercial paper.

Local agencies are restricted by the Government Code to investments in corporations rated in the top three note categories by Moody's Investors Service, Inc., and/or Standard and Poor's Corporation. For medium-term notes, eligible purchases consist of instruments that have a rating of "A" or better by both Moody's Investors Service, Inc., and Standard and Poor's Corporation.

Corporate Notes issued by an issuer that has a rating of “A” but are on credit watch for a possible downgrade by a nationally recognized rating agency shall not be considered for investment purposes. If the security's credit rating falls below an "A" rating by one of these agencies, then awareness is heightened and the security monitored closely to determine if credit risk has been significantly increased. If a security falls below an "A" rating by both rating agencies, then the City Treasurer and his/her designee will evaluate the need to sell the security prior to maturity. Further restrictions on the purchase of medium term corporate notes are a maximum term of five years to maturity and total investments in medium term corporate notes may not exceed 30% of the local agency's surplus funds or 5% in any one issuer name.

Repurchase Agreements - A repurchase agreement is a short-term investment transaction. Banks buy temporarily idle funds from a customer by selling U.S. Government or other securities with a contractual agreement to repurchase the same securities on a future date. Repurchase agreements are typically for one to ten days in maturity. The customer receives interest from the bank. The interest rate reflects both the prevailing demand for Federal funds and the maturity of the repurchase agreement. Some banks will execute repurchase agreements for a minimum of $100,000 to $500,000, but most banks have a minimum of $1,000,000. The term of a repurchase agreement may not exceed one year. The market value of securities that underlay a repurchase agreement shall be valued at 102 percent or greater of the funds borrowed against those securities and the value shall be adjusted no less than quarterly. Repurchase Agreements can only be executed with financial institutions or broker/dealers that have signed a Master Repurchase Agreement with the City.

Reverse Repurchase Agreements - A reverse repurchase agreement is the opposite of a repurchase agreement. The City loans a security to a bank in exchange for cash. The City agrees to pay off the loan with interest on a future date. As this type of investment actually involves a loan arrangement, the City may not invest more than 10% of its surplus funds in reverse repurchase agreements, and must always match its maturities to the reinvestment. Reverse repurchase agreements may be utilized only when either of the following conditions are met:

1. The security was owned or specifically committed to purchase, by the local agency, prior to December 31, 1994, and was sold using a reverse repurchase agreement on December 31, 1994.

2. The security:
a) to be sold has been owned and fully paid for a minimum of 30 days prior to sale; and
b) total of all reverse repurchase agreements owned does not exceed 10 percent of the base value of the portfolio; and
c) agreement does not exceed a term of 92 days, unless the agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of a security using a reverse repurchase agreement and the final maturity date of the same security.

LAIF (Local Agency Investment Fund) - A special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investment period and the

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) 7 minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum balance of $40,000,000 for any agency. The City is restricted to a maximum of fifteen transactions per month.

It offers high liquidity because deposits can be converted to cash in 24 hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share basis determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly. The State retains an amount for reasonable costs of making the investments, not to exceed one-quarter of one percent of the earnings. California Government Code §16429.3 states, in part:
"money placed with the State Treasurer for deposit in the Local Agency Investment Fund by cities, counties, or special districts shall not be subject to impoundment or seizure by any state official or state agency."
Money Market Mutual Funds - Shares of beneficial interest issued by diversified management companies. To be eligible for investment, shares must:

1. attain the highest rating provided by Moody's Investors Service, Inc., which is currently "Aaa," and/or Standard and Poor's Corporation, which is currently "AAA;" and,

2. the investment adviser managing the shares must be registered with the Securities and Exchange Commission with not less than five years’ experience investing in instruments authorized under California Government Code §53601subdivisions (a) to (m) inclusive, and with assets under management in excess of five hundred million dollars ($500,000,000); and,

3. the purchase price of shares shall not include any commission that these companies may charge; and,

4. investment in shares shall not exceed 20 percent of surplus funds.

However, no more than 10 percent of the City’s surplus funds may be invested in shares of beneficial interest of any one mutual fund. Furthermore, any investment in a money market mutual fund must comply with other self-imposed restrictions as specified in this Investment Policy.

Asset-Backed and Mortgage-Backed Security - Bonds backed by payments from receivables/mortgages having a maximum of five years maturity. These securities must have an "AA" or better rating by Moody's Investors Services, Inc., and/or Standard and Poor's Corporation.

No more than 20% of the City's surplus money may be invested in these securities.

VIII. INVESTMENT OF BOND PROCEEDS
When investing proceeds from the issuance of bonds, the City of Barstow will follow this Investment Policy when determining allowable investments. Should the trust agreement of a particular bond issue be more restrictive than the City's policy on permitted investments, then the trust agreement will take precedence.

IX. CITY CONSTRAINTS
The City Treasurer or his/her designee will evaluate local banks and savings institutions and may invest idle cash funds with such institutions when the criteria for prudent investment previously stated are met. The City operates its investment pool according to State and self-imposed constraints. It does not buy stocks; it does not speculate; it does not deal in futures or options.

Any investment extending beyond a five-year period requires prior City Council approval.

Additionally, a minimum of 20% of the outstanding investments must mature within a one-year period.

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) 8 X. SAFEKEEPING AND COLLATERALIZATION
All security transactions, including collateral for repurchase agreements, entered into by the City shall be conducted on a delivery-versus-payment (DVP) basis. Securities will be held by a third party custodian designated by the City Treasurer or his/her designee.

Collateralization will be required on two types of investments: certificates of deposit and repurchase (and reverse repurchase) agreements. In order to anticipate market changes and provide a level of security for all funds, a minimum collateralization level is required.

Surplus funds must be deposited in State or national banks, State or Federal savings and loan associations, or State or Federal credit unions within the State of California. The deposits cannot exceed the amount of the bank's or savings and loan's paid-up capital and surplus.

The bank or savings and loan must secure public funds deposits with eligible securities having a market value of 110% of the total amount of the deposits. State law also allows as an eligible security, first trust deeds having a value of 150% of the total amount of the deposits. A third class of collateral is 105% in the form of a letter of credit drawn on the Federal Home Loan Bank.

The City Treasurer or his/her designee may waive security for that portion of a deposit, which is insured pursuant to Federal law. Currently, the first $100,000 of a deposit is federally insured.

Deposits in excess of $100,000 are collateralized as previously indicated.

XI. DERIVATIVE INVESTMENTS
A derivative is a generic term often used to categorize a wide variety of financial instruments whose value "depends on" or is "derived from" the value of an underlying asset, reference rate, or index.

Investments in derivative instruments are limited to debt securities that have periodic increases, or step-up interest rate adjustments that provide upward mobility in yield return. Investments in debt securities, which contain a callable feature are also allowable, but must comply with other restrictions as specified in this Investment Policy.

Investments purchased after June 19, 1995, in derivative instruments known as "inverse floaters," "dual index," or "stepped inverse" securities that produce higher than market yields at purchase date (when interest rates are low), but have the possibility of producing low or no coupon rates as market interest rates rise through the life of the instrument are not allowable. Furthermore, investments in range notes or interest-only strips that are derived from a pool of mortgages are not allowable. However, debt securities that have a floor or a built-in feature that prevents the instrument from potentially returning no yield are allowable.

XII. POLICY COMPLIANCE REGULATIONS
Should the portfolio, for any reason, fall out of compliance with this Investment Policy, immediate liquidation of securities in order to bring the portfolio back into compliance is not required.

However, the Treasurer must take action to bring the portfolio into compliance within 12 months from the date the portfolio was determined to be in non-compliance with the provisions of this Investment Policy. Additionally, adequate disclosure as to all instances of noncompliance, and the efforts undertaken to bring the portfolio into compliance, must be made on the monthly Treasurer’s Report.

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) 9 XIII. REPORTING
Under provisions of Section 53646 of the California Government Code, the Treasurer or his/her designee shall render a quarterly investment report to the City Council, the City Manager, and the City Attorney within 30 days following the end of the quarter covered by the report. However, as a matter of practice, a monthly report shall be submitted listing the type of investments, institution, date of maturity, par value, amount of deposit, rate of interest, current market value for all securities, and such other data as may be required by the City Council on a monthly basis.

XIV. QUALIFIED DEALERS
The City of Barstow shall transact business only with banks, savings and loans, and registered investment securities dealers. The City will limit the number of broker/dealers authorized to do business with the City to no more than one (1) broker/dealer for every $10,000,000 of portfolio size. Each authorized broker/dealer shall be required to annually file a signed certification with the City Treasurer certifying that they have read and understand the City’s most recently adopted investment policy.

The City Treasurer or his/her designee will maintain a list of financial institutions authorized to provide investment services. In addition, a list will also be maintained of approved broker/dealers who are authorized to provide investment services in the State of California. These may include "primary" and "regional" broker/dealers with offices located in the State of California. All financial institutions and broker/dealers who desire to become qualified bidders for investment transactions must be approved by and supply the City Treasurer or his/her designee with a completed broker/dealer questionnaire.

XV. POLICY REVIEW
This Statement of Investment Policy shall be reviewed at least annually to ensure its consistency with the overall objectives of preservation of principal, liquidity and return, and its relevance to current law, financial and economic trends. Should conditions change or legislation become effective that behooves subsequent changes or a liberalization of terms within the policy during the next fiscal year, the revised policy will be submitted to Council for adoption of the recommended action.

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) 10 CITY OF BARSTOW

INVESTMENT GUIDELINES AND STRATEGY
I. Guidelines - Guidelines are established to direct and control activities in such a manner that previously established goals are achieved.

II. Investment Transaction - Every investment transaction must be authorized and reviewed by the Treasurer or his/her designee.

III. Pooled Cash - Whenever practical, local agency cash is consolidated into one bank account and invested on a pooled concept basis. Interest earnings are allocated quarterly according to month-end cash and investment balances for each fund.

IV. Competitive Bids - Purchase and sales of securities are made since competitive offers and bids when practical.

V. Cash Forecast - The cash flow for the City is analyzed with the receipt of revenues and maturity of investments scheduled so that adequate cash will be available to meet disbursement requirements.

VI. Investment Limitations - Security purchases and holdings are maintained within statutory limits imposed by the California Government Code. Current limits are:

Bankers Acceptances 40% Section 53601(f)
Commercial Paper 25% Section 53601(g)
Negotiable Certificates of Deposit 30% Section 53601(h) Reverse Repurchase Agreements 20% Section 53601(i)
Medium Term Notes 30% Section 53601(j)
Money Market Mutual Funds 20% Section 53601(k)
Asset-Backed/Mortgage-Backed Securities 20% Section 53601(n) Federal Agency restriction 60% per Agency Section VI of Policy Local Agency Investment Fund $40,000,000 per Section VI of Policy Portfolio Maturing within one year 20% per Section IX of Policy VII. Liquidity - The marketability of a security is considered at the time of purchase, as the security may have to be sold at a later date to meet unanticipated cash demands.

VIII. Diversification - The portfolio should consist of a mix of various types of securities, issuers, and maturities.

IX. Evaluate Certificates of Deposit
a) Certificates of Deposit shall be evaluated in terms of FDIC coverage. For deposits in excess of the insured maximum of $100,000, approved collateral at full market value shall be required. (California Government Code Section 53652 and/or 53651(m) and 53651.2(a)(1).
b) Negotiable Certificates of Deposit shall be evaluated in terms of the creditworthiness of the issuer, as these deposits are uninsured and uncollateralized promissory notes.

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) 11 CITY OF BARSTOW
INVESTMENT GUIDELINES AND STRATEGY (Continued)
X. STRATEGY - Strategy refers to the ability to manage financial resources in the most advantageous manner.

XI. Economic Forecasts - Economic Forecasts are obtained periodically from economists and financial experts through bankers and brokers to assist the Treasurer or his/her designee with the formulation of an investment strategy for the local agency.

XII. Implementing Investment Strategy - Investment transactions are executed which conform with anticipated interest rate trends and the current investment strategy plan.

XIII. Rapport - A close working relationship is maintained with large vendors of the city. The objective is to pinpoint when large disbursements will clear the city's bank account. It is essential for good cash control that such large expenditures be anticipated, estimated as to dollar amount, and communicated to the Treasurer or his/her designee for liquidity planning purposes.

XIV. Preserve Portfolio Value - Field standards are developed in order to maintain earnings near the market and to preserve the value of the portfolio.

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) 12 CITY OF BARSTOW

INVESTMENT PROCEDURES
INTERNAL CONTROL – GUIDELINES

OBJECTIVES OF INTERNAL CONTROL
Internal control is the plan of organization and all the related systems established by the management's objective of ensuring, as far as practicable:

1. The orderly and efficient conduct of its business, including adherence to management policies.

2. The safeguarding of assets.

3. The prevention or detection of errors and fraud.

4. The accuracy and completeness of the accounting records.

5. The timely preparation of reliable financial information.

LIMITATIONS OF INTERNAL CONTROL
No internal control system, however elaborate, can by itself guarantee the achievement of management's objectives. Internal control can provide only reasonable assurance that the objectives are met, because of its inherent limitations, including:

1. Management's usual requirement that a control be cost-effective.

2. The direction of most controls at recurring, rather than unusual, types of transactions.

3. Human error due to misunderstanding, carelessness, fatigue, or distraction.

4. Potential for collusion that circumvents controls dependent on the segregation of functions.

5. Potential for a person responsible for exercising control abusing that responsibility; a responsible staff member could be in a position to override controls which management has set up.

ELEMENTS OF INTERNAL CONTROL
Elements of a system of internal control are the means by which an organization can satisfy the objectives of internal control. These elements are:

1. ORGANIZATION
Specific responsibility for the performance of duties should be assigned and lines of authority and reporting clearly identified and understood.

2. PERSONNEL
Personnel should have capabilities commensurate with their responsibilities. Personnel selection and training policies together with the quality and quantity of supervision are thus important.

3. SEGREGATION OF FUNCTIONS
Segregation of incompatible functions reduces the risk that a person is in a position both to perpetrate and conceal errors or fraud in the normal course of duty. If two parts of a transaction are handled by different people, collusion is necessary to conceal errors or fraud. In particular, the functions that should be considered when evaluating

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) 13 CITY OF BARSTOW INVESTMENT PROCEDURES INTERNAL CONTROL - GUIDELINES (Continued)
segregation of functions are authorization, execution, recording, custody of assets, and performing reconciliations.

4. AUTHORIZATION
All transactions should be authorized by an appropriate responsible individual. The responsibilities and limits of authorization should be clearly delineated. The individual or group authorizing a specific transaction or granting general authority for transactions should be in a position commensurate with the nature and significance of the transactions.

Delegation of authority to authorize transactions should be handled very carefully.

5. CONTROLS OVER AN ACCOUNTING SYSTEM
Controls over an accounting system include the procedures, both manual and computerized, carried out independently to ascertain that transactions are complete, valid, authorized, and properly recorded.

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) 14 CITY OF BARSTOW CASH CONTROLS

PROCEDURES PERFORMED BY EXTERNAL AUDITORS

WITH RESPECT TO CASH RECEIPTS
A. City procedures and controls are reviewed. Some of the system strengths are:

1. Receipts are controlled upon receipt by proper registration devices.

2. Receipts are reconciled on a daily basis.

3. Amounts are deposited intact.

4. All bank accounts are authorized by resolution.

5. Cash counts are done by two or more individuals.

6. Bank reconciliations are reviewed.

7. Prompt posting of cash receipt entries in books.

8. Receipt forms are pre-numbered, accounted for, and physically secured.

9. Proper approval required for write-offs of customer accounts.

10. Checks are restrictively endorsed upon receipt or when run through cash register.

11. Adequate physical security over cash.

12. Individuals that handle cash do not post to customer account records or process billing statements.

13. Adequate supervision of Finance Department operations.

B. Significant revenues are confirmed directly with payer and compared with City accounting records to make sure amounts are recorded properly.

C. Cash balances are substantiated by confirming all account balances recorded in the accounting records. Bank reconciliations are reviewed for propriety and recalculated by the auditor. All significant reconciling items on bank reconciliations are verified as valid reconciling items by proving to subsequent bank statements.

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) 15 CITY OF BARSTOW

SEGREGATION OF RESPONSIBILITIES

OF THE TREASURY FUNCTIONS
Function Responsibility

1. Authorization of investment transactions:

Formal investment policy should be:
*Prepared by: City Treasurer
*Submitted to: City Council
Investment transactions
should be approved by: City Treasurer

2. Execution of investment Treasurer/Deputy Treasurer
Transactions

3. Investment transactions approved Finance Director /
for compliance with Investment Administrative Services Mgr.

Policy and/or State law

4. Timely recording of investment transactions:

Recording of investment Sr. Accountant/Accountant
Transactions in the
Treasurer’s records
Recording of investment Sr. Accountant/Accountant
transactions in the accounting
records

5. Verification of investment, Finance Director/
i.e., match broker confirmation Administrative Services Mgr. to Treasurer's records

6. Safeguarding of assets and records:

Reconciliation of Treasurer's Sr. Accountant/Accountant records to the accounting records
Reconciliation of records to bank Sr. Accountant/Accountant statements and safekeeping records

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) 16 CITY OF BARSTOW

SEGREGATION OF RESPONSIBILITIES

OF THE TREASURY FUNCTIONS
(Continued)
Function Responsibility

6. Safeguarding of assets and records
(continued):

Annual review of (a) financial Finance Director
institution's financial condition,
(b)safety, liquidity, and potential
yields of investment instruments.

7. No less than an annual External Independent Auditors review of investment
portfolio as prepared by
Treasurer including:
•Investment types
•Purchase Price
•Par values
•Market values
•Maturity dates
•Investment yields
•Conformance to stated investment policy
•Safekeeping reports
The segregation of responsibilities of the Treasury functions as noted herein are intended to enhance the City’s internal controls over cash handling procedures. It should be noted that from time to time, due to the limited size of the Finance department staff, segregation of responsibilities as outlined herein may not be followed in order to fulfill the business needs of the organization.

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) 17 2023-24 INVESTMENT POLICY

GLOSSARY
AGENCIES. Federal agency securities and/or government-sponsored enterprises.

ASKED: The price at which securities are offered.

BANKERS’ ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer.

BENCHMARK: A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio’s investments.

BID: The price offered by a buyer of securities. See Offer.

BROKER: A broker brings buyers and sellers together for a commission.

CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large-denomination CD’s are typically negotiable.

COLLATERAL: Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.

COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report for the City of Barstow. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section.

COUPON: (a) The annual rate of interest that a bond’s issuer promises to pay the bondholder on the bond’s face value. (b) A certificate attached to a bond evidencing interest due on a payment date.

DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account.

DEBENTURE: A bond secured only by the general credit of the issuer.

DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of signed receipt for the securities.

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) 18 DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities).

DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount.

DISCOUNT SECURITIES: Non-interest bearing money market instruments that are issued a discount and redeemed at maturity for full face value, e. g., U. S. Treasury Bills.

DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns.

FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S & L’s, small business firms, students, farmers, farm cooperatives, and exporters.

FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per deposit.

FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open-market operations.

FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks), which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank.

FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation’s purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages.

FNMA’s securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest.

FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money.

FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D. C., 12 regional banks and about 5,700 commercial banks that are members of the system.

GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers,

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) 19 commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U. S. Government. Ginnie Mae securities are backed by the FHA, VA or FmHa mortgages. The term “pass-throughs” is often used to describe Ginnie Maes.

LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.

LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment.

MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold.

MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase – reverse repurchase agreements that establishes each party’s rights in the transactions. A master agreement will often specify, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the sellerborrower.

MATURITY: The date upon which the principal or stated value of an investment becomes due and payable.

MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers’ acceptances, etc.) are issued and traded.

OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked and Bid.

OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve’s most important and most flexible monetary policy tool.

PORTFOLIO: Collection of securities held by an investor.

PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC)-registered securities broker-dealers, banks, and a few unregulated firms.

PRUDENT PERSON RULE: An investment standard. In some states the law requires that a fiduciary, such as a trustee, may invest money only in a list of securities selected by the custody state-the do-called legal list. In other states, the trustee may invest in a security if it is one, which

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) 20 would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital.

QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits.

RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return.

REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security “buyer” in effect lends the “seller” money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money that is, increasing bank reserves.

SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables for all types and descriptions are held in the bank’s vaults for protection.

SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution.

SECURITIES AND EXCHANGE COMMISION: Agency created by Congress to protect investors in securities transactions by administering securities legislation.

SEC RULE 15C3-1: See Uniform Net Capital Rule.

STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, SLMA, etc.) and Corporations, which have imbedded options (E.G., call features, step-up coupons, floating rate coupons, derivative-based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve.

TREASURY BILLS: A non-interest bearing discount security issued by the U. S. treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year.

TREASURY BONDS: Long-term coupon-bearing U. S. Treasury securities issued as direct obligations of the U. S. Government and having initial maturities of more than 10 years.

TREASURY NOTES: Medium-term coupon-bearing U. S. Treasury securities issued as direct obligations of the U. S. Government and having initial maturities from two to ten years.

UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio.

Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash.

YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) 21 the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond.

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) 22 RESOLUTION NO. ______-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW,

CALIFORNIA, ADOPTING THE CITY OF BARSTOW INVESTMENT POLICY

THE CITY COUNCIL OF THE CITY OF BARSTOW DOES HEREBY RESOLVE AS FOLLOWS:

WHEREAS, in accordance with Section 53607 of the Government Code of the State of California, the City Treasurer is hereby authorized (a) to invest such portion of any sinking fund of, or idle money in, the City Treasury, not required for the immediate necessities of the City as is deemed wise or expedient, in securities in which this Council is authorized to invest such sums by the provisions of State Government Code Section 53601 and Section 53635, limited by the City’s Investment Policy; and (b) to sell, or exchange for other eligible securities, and reinvest the proceeds of the securities purchased. The City Treasurer shall make a monthly report of such transactions to this Council.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Barstow has adopted the 2023-24 Statement of Investment Policy as set forth in the attached document. The City Clerk shall certify to the passage and adoption of this resolution, and it shall thereupon be in full force and effect.

APPROVED and ADOPTED by the City Council of the City of Barstow, California, this 5th day of June, 2023.
_______________________________
Paul Anthony Courtney, Dr.B.A., Mayor
ATTEST:
_______________________________
Andrea Flores, City Clerk
I, Andrea Flores, City Clerk of the City of Barstow and ex-officio Clerk of the City Council DO HEREBY CERTIFY UNDER PENALTY OF PERJURY that the foregoing is a true and correct copy of Resolution No. ______-2023, was adopted by said City Council at a regular meeting held on the 5th day of June 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________________
Andrea Flores, City Clerk

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Attachment: Final - Investment Policy FY 2023-24 CC 06-05-23 (5368 : FY24 Investment Policy) Joint Special Council/BFPD
06/5/23 06:00 PM
City Manager Department
Kody Tompkins
Ordinance
Doc ID: 5373

AGENDA ITEM
AGENDA MATTER:

INTRODUCTION OF ORDINANCE ____ - 2023 OF THE CITY COUNCIL OF THE CITY OF BARSTOW AMENDING CHAPTER 2.40 OF THE BARSTOW MUNICIPAL CODE REGARDING CITY’S PURCHASING SYSTEM AND AMENDING CHAPTER 2.42 OF THE BARSTOW MUNICIPAL CODE REGARDING AWARDING PUBLIC PROJECTS AND ADOPTION OF RESOLUTION ____ - 2023 OF

THE CITY COUNCIL OF THE CITY OF BARSTOW, CALIFORNIA APPROVING REVISIONS TO THE CITY’S PURCHASING AND CONTRACT POLICY
EXECUTIVE SUMMARY:

In an effort to streamline and improve efficiency of current mandated administrative processes, staff has updated the Purchasing and Contract Policy.

DISCUSSION:

The Purchasing and Contract Policy was last updated in May, 2021. In an effort to streamline and improve efficiency of current mandated administrative processes, staff has updated the Purchasing and Contract Policy. The Rules and Policy Committee reviewed the changes on May 30, 2023 and their recommended changes have also been incorporated.

The updated Purchasing and Contract Policy includes the following amendments:
 The delegation of additional duties to the City Manager and Assistant City Manager as stated in the purchasing limits resolution as adopted by the City Council;  Updates to purchasing limits as outlined in the SCHEDULE OF DOLLAR LIMITS AND APPROVALS;
 Update to federal contracting guidelines and language.

The Purchasing and Contract Policy remains divided into the following two sections:
 The policy details the types of purchases and the related steps for each type of purchase (references to specific dollar limits have been deleted from the body of the policy); and  The SCHEDULE OF DOLLAR LIMITS AND APPROVALS required for each type of purchase.

Separating the schedule of dollar limits and approvals from the policy itself simplifies ease of use and understanding of the purchasing policy for staff and management. Since most policy updates are to adjust dollar limits only, future policy updates should be straightforward when presented to City Council and the Fire Protection District Board.

FISCAL IMPACT:

None
11 Packet Pg. 100
Joint Special Council/BFPD
06/5/23 06:00 PM
City Manager Department
Kody Tompkins
Ordinance
Doc ID: 5373

AGENDA ITEM
RECOMMENDED ACTION:

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ORDINANCE NO. XXXX-2023

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BARSTOW AMENDING CHAPTER 2.40 OF THE BARSTOW MUNICIPAL CODE REGARDING CITY’S PURCHASING SYSTEM AND AMENDING CHAPTER 2.42 OF THE BARSTOW

MUNICIPAL CODE REGARDING AWARDING PUBLIC PROJECTS
The City Council of the City of Barstow ordains as follows:

SECTION 1. Municipal Code Amendment. Chapter 2.40 of the Municipal Code, entitled, "Purchasing System" is hereby revised to provide as follows with additions denoted in underline and deletions noted in strikethrough:

Sec. 2.40.010. - Adoption of a purchasing system.

In order to clearly define the authority for the purchasing function; to establish efficient procedures; to secure for the city supplies, services, and equipment at the lowest possible cost commensurate with quality requirements; and to exercise positive financial control over purchases, a purchasing system is adopted.

Sec. 2.40.020. - Purchasing agent—Authority.

The city council shall delegate the purchasing responsibility to the finance director as the city's designated purchasing agent, with additional duties delegated to the city manager and assistant city manager as stated in the purchasing limits resolution as adopted by the city council. The purchasing agent shall have the authority to delegate purchasing responsibilities to each department head.

Sec. 2.40.030. - Same—Powers and duties.

The purchasing agent shall have the authority to:
(1) Purchase of contract for supplies, services, and equipment required by any using agency, shall be done in accordance with purchasing procedures prescribed by this chapter, administrative regulations, and the purchasing and contract guidelines policy, as prescribed by the purchasing agent for internal management and operation of the purchasing office and such other rules and regulations as shall be prescribed by the city council or city manager.
(2) Negotiate and recommend execution of contracts for the purchase of supplies, services, and equipment.
(3) Act to procure for the city the needed quality in supplies, services, and equipment at the least expense to the city.
(4) Discourage uniform bidding and endeavor to obtain as full and open competition as practical on all purchases.
(5) Prepare and recommend to the city council rules governing the purchase of supplies,

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services and equipment for the city.
(6) Prepare and recommend to the city council revisions and amendments to the purchasing rules.
(7) Keep informed of current developments in the field of purchasing, prices, market conditions and new products.
(8) Prescribe and maintain such forms as are reasonably necessary to the operation of this chapter and other rules and regulations.
(9) Supervise either directly or indirectly the inspection of all supplies, services and equipment purchased to ensure conformance with specifications. (10) Recommend the transfer of surplus or unused supplies and equipment between departments as needed and the sale of all supplies and equipment which cannot be used by any agency or which have become unsuitable for city use. (11) Maintain a vendors' catalog file and records needed for the efficient operation of the purchasing division.

Sec. 2.40.040. - Decentralized purchasing system.

It is the intent of this chapter to create a decentralized purchasing system. Each department head delegated with purchasing functions by the purchasing agent shall be responsible for the function of the procurement of suitable equipment, materials, supplies and services for their departments.

Sec. 2.40.050. - Supervision of purchasing system.

The purchasing agent shall have general supervision of the purchasing system.

Sec. 2.40.060. - Estimates of requirements.

All using agencies shall file detailed estimates of their requirements in supplies, services and equipment by requisition forms as prescribed by the purchasing agent.

Sec. 2.40.070. - Requisitions required.

Using agencies shall submit requests for supplies, services and equipment by requisition forms as prescribed by the purchasing agent.

Sec. 2.40.080. - Encumbrance of fund.

Except as otherwise provided in this chapter, the purchasing agent shall not issue any purchase order for supplies, services or equipment unless there exists an unencumbered appropriation and is duly authorized for expenditures in the fund account against which the purchase is to be charged.

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Sec. 2.40.100. - City manager's contract authority.

The city manager may approve and authorize all contracts and purchase orders without city council approval as follows:
(1) Contracts and purchase orders involving an expenditure of city funds may be approved and executed by the city manager in accordance with the adopted limits as set by resolution.
(2) Notwithstanding subsection (1) of this section, contracts involving the settlement of worker's compensation claims may be approved and executed by the city manager if the total amount of the settlement is $10,000.00 or less.
(3) Contracts involving software licensing agreements without regard to amount of the contract, but excludes purchases of computer hardware.
(4) Any contract approved by the city council where the city council expressly authorizes the city manager to execute the contract on its behalf.

Sec. 2.40.110. - Types of exemptions from purchasing system.

The following purchases, contracts or obligations shall be exempt, at the purchasing agent's discretion, from the requirements of sections 2.40.130 and 2.40.140:
(1) Emergency purchases. In emergency situations, the purchasing agent has authorization to expend city funds without limitation by way of amount and without the requirement for either formal or informal bids. The purchasing agent has authorization to conclude that an emergency exists without further declaration by the city council.

Expenditures made during an emergency must be reported to the city council at the next regular meeting if such expenditure would have been otherwise authorized by the city council.
a. The city manager may authorize any employee or department head to make purchases of supplies, equipment or services in an emergency situation. b. An emergency, as used in this section, exists when a department has an immediate need for supplies, equipment or services, and that without immediate procurement, the need would have a serious effect on public safety, welfare or city operations. The city manager or a city employee or department head, with the city manager's approval, has the authority to approve emergency purchases of supplies, equipment or services, including public works projects so long as consistent with state law, in a manner and amount set by the city's purchasing and contract guidelines policy.
(2) Professional services or specialized services. Services of professional or specialized services to be performed by specially trained persons or firms and/or requiring a high degree of certification, unique skill or specialized expertise, such as, but not limited to, services rendered by architects, attorneys, accountants, auditors, engineers, and other specialized or professional consultants, are exempt so long as procured is consistent with

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the city's purchasing and contracting guidelines policy and approved by the appropriate city official or city body per the city council’s purchasing policy and limits as adopted by resolution.
(3) Cooperative agreements. Purchases made pursuant to a cooperative purchasing agreement authorized by the city council are exempt. Cooperative agreements shall be used when such agreements comply with applicable law, have been competitively bid within a 12-month period, and the use of such agreements shall be financially advantageous to the city.
(4) Petty cash funds. Purchases made from this fund as authorized by the finance director, or by his designee, are exempt.
(5) Uniqueness. The supplies, services or equipment is unique because of its quality, durability, proprietary nature, availability or fitness for a particular purpose or where warranty, guarantee or other assurances could be voided, they are exempt. (6) City working with own employees. Any work performed by the city with its own employees is exempt.
(7) Open market purchases. Open market purchases are those which are under the threshold level of informal bidding requirements as set forth in the city's purchasing and contracting guidelines policy. Purchases under this threshold may be made by the purchasing agent or department head under the purchasing limits as set by the city council by resolution.
(8) Sole source purchases. Purchases of supplies, services and equipment are exempt from this chapter if they are one-of-a-kind or unique and can be obtained from only one vendor. Any sole source purchase shall be made within the expenditure limits set by adopted administrative regulations.
(9) Open purchase order. Where the merchandise or service is provided by an independent contractor who has a contract with the city to provide labor and materials for projects other than a public works project if issued under one of the following circumstances:
a. To ensure efficient and effective control of purchases that are difficult to anticipate.
b. For goods and/or services that are required on a recurring basis and are uneconomical to store.
c. To facilitate the acquisition of supplies and services needed by various departments in their day-to-day operations.
d. To reduce the volume of small value purchase orders.

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Sec. 2.40.120. - Bidding required.

Except as otherwise provided in this chapter, the purchase of supplies, services and equipment shall be by bid procedures pursuant to sections 2.40.130 and 2.40.140, except as set forth in section 2.40.110.

Sec. 2.40.130. - Informal bidding procedure.

Purchases and contracts of supplies, equipment or services of an estimated value between $15,000.00 and $24,999.00 shall be made by the purchasing agent or Assistant City Manager pursuant to the informal bidding procedures set forth herein and as adopted by the city council by resolution. In determining the estimated value of the purchase, the total amount of all items subject to the informal bidding procedure shall be considered. (1) Minimum number of quotations. For purchases procured under the informal bidding requirements, at least three quotations shall be solicited in writing, at least one of which shall be a local vendor, if available, shall be awarded to the lowest responsive and responsible vendor.
(2) Records of quotations. The city clerk shall keep a record of all informal bid orders and quotations submitted in competition thereon. Such records shall be open to public inspection during business hours. Records of such open market orders or purchases may be disposed of by the purchasing agent in the manner provided by the city's purchasing and contracting guidelines policy.

Sec. 2.40.140. - Formal bidding procedure.

Purchases and contracts for supplies, services, and equipment with an estimated value of $25,000.00 or more shall be by written contract pursuant to the procedure prescribed in this section and as adopted by the city council by resolution. The City Manager is authorized to award contracts under this section up to the contract award limits as set by the City Council by resolution. The City Council alone may award contracts under this section above the delegated contract award limits set by the City Council by resolution. (1) Notice inviting bids. Notices inviting bids shall include, at minimum, a general description of the articles to be purchased or sold, shall state where bid forms and specifications may be secured, and the time, date and place for opening bids. a. Published notice. Notice inviting bids shall be published at least ten days before the scheduled date of opening of the bids. Notice shall be published at least once in a city newspaper of widest circulation. In the event there is no bidder for the required supplies, services and equipment within the area of circulation and no bidders were solicited from the bidders' list, the city clerk shall cause to be published a notice inviting bids at least ten days before the scheduled date of opening of the bids in a trade publication or other publication likely to be received by prospective bidders. It shall be the responsibility of the potential bidder to be self-informed of such publications and no other form of communication shall be deemed necessary to inform said bidder.

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b. Bidders' list. The purchasing agent shall promote competition to the maximum extent practicable and compatible with efficiency and economy in regarding administrative costs and time, and, as necessary, solicit sealed bids from selected responsible prospective vendors whose names are in the vendor file. (2) Bid bond. When deemed necessary by the purchasing agent, a bid bond may be prescribed in the public notices inviting bids. Bidders shall be entitled to return of bid security; provided, that a successful bidder shall forfeit his bid security upon refusal or failure to execute the contract within ten days after the notice of award of contract has been mailed, unless the city is responsible for the delay. The city council may, on refusal or failure of the successful bidder to execute the contract, award it to the next lowest responsible bidder. If the city council awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the city to the difference between the low bid and the next lowest bid and the surplus, if any, shall be returned to the lowest bidder. Any subsequent refusals or failures to execute the contract under the terms shall continue in like fashion as the first lowest bidder and the second lowest bidder. (3) Business license. The successful bidder shall be required to obtain a business license pursuant to title 5 of this Code.
(4) Performance, labor, material and other bonds. The city council shall have authority to require performance, labor, material and other bonds before entering a contract in such amount as they shall find reasonably necessary to protect the best interests of the city. If the city council requires such a bond, the form and amount of the bond shall be described in the notice inviting bids. Such a bond in said amount shall be furnished by a surety authorized to do a surety business in the state.
(5) Insurance requirements. The purchasing agent shall require sufficient evidence of insurance before entering a contract in such amount as they shall find reasonably necessary to protect the interests of the city. The form and amount of the insurance shall be described in the notice inviting bids. Such insurance in said amount shall be furnished by a surety authorized to do a surety business in the state. (6) Certification requirements. The city council shall have authority to require sufficient evidence of certification before entering a contract in such amount as they shall find reasonably necessary to protect the best interests of the city. If the city council requires such certification, the same shall be described in the notice inviting bids. (7) Submission of bids. Bids shall be submitted in sealed packages that are:
a. Addressed to the office specified in the solicitation; b. Showing the date and time specified for receipt; and c. Showing the solicitation number, name and address of the bidder.

Bids must be submitted in sufficient time so that they will be delivered to the bid opening room prior to the scheduled time of bid opening. The only acceptable evidence establishing the time of receipt at the specified office shall be the time/date stamp or other

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documentary evidence of receipt maintained by such an office. (8) Submission of bid modifications or withdrawals. Bid modifications or withdrawals must be submitted in like manner as the submission of bid. The bid may be withdrawn or modified in writing or in person by a bidder or its authorized representative if, before the scheduled bid opening, the identity of the requester is established and if upon request for withdrawal the same signs a receipt for the bid. A telephone request for any submittal or its modification or withdrawal is strictly prohibited. A facsimile request for any withdrawal must be in like form as described herein and in the solicitation, the bidder bears the sole responsibility for its delivery to the bid opening room before the scheduled time of bid opening and for the clarity thereof. Final determination shall be the city's. (9) Bid opening procedures. Unless otherwise provided in the notice inviting bids, bids shall be opened in the council chambers of the city located at 220 East Mountain View Street, Barstow, California, 92311. Bid openings shall be open to the public. The department head or their representative most closely affected by the bid shall be present at the bid opening. The city clerk or his designee shall decide when the time set for opening bids has arrived and shall inform those present of that decision. The city clerk or his designee shall then:
a. Personally and publicly open all bids which were received prior to the scheduled time of bid opening;
b. If practical, read the bids aloud to the persons present; and c. Have the bids recorded.

Following the bid opening, the city clerk or his designee shall prepare a tabulation of bids and submit the same to the city council along with an appropriate recommendation as to disposition of bids. A tabulation of all bids received shall be open for public inspection during regular business hours for a period of not less than 30 calendar days after the bid opening.
(10) Rejection of bids. With discretion, the purchasing agent may recommend rejection of any and all bids by the city council and readvertise for bid. (11) Award of contracts. With discretion, the purchasing agent may recommend contracts to be awarded by the city council to the lowest responsive and responsible bidder, except as otherwise provided in this chapter.
(12) Tie bids. If two or more bids received are for the same total amount or unit price, quality and service being equal, and if the public interest will not permit the delay of readvertising for bids, the city council may accept the one they choose or accept the lowest bid made by negotiation prior to the time of award. (13) No bids. If either no bids are received or none meet the specifications, the purchasing agent may proceed to have the services performed or the supplies purchased without further competitive bidding.

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(14) Waiver of requirements. The purchasing agent may waive any informalities or minor irregularities in the bids which are deemed to have no effect upon the essential requirements of the solicitation.
(15) Waiver of procedures. Where it is deemed to be in the best interests of the city, the city council, upon motion duly carried, may waive the procedures required in this section, and may authorize the purchasing agent to purchase supplies, equipment and contract services pursuant to the procedures prescribed in section 2.40.130.

Sec. 2.40.150. - Bid award appeal procedures.

Any bid with the value in excess of the threshold level of formal bidding may be appealed in accordance with the following procedure:
(1) The purchasing agent shall post a letter of intent to award bid on the public bulletin board located in front city hall three working days prior to awarding any formal competitive bid.
(2) An appellant shall file a written notice of appeal to any letter of intent to award bid in accordance with the following procedures:
a. The written notice of appeal shall be filed with the city manager prior to bid award.
b. The written notice of appeal must include specifics as to the nature of the appeal.
c. The appellant must provide any and all documentation to support the appeal. d. The city manager will respond in writing to the appellant within five working days.
e. In the event the appeal is denied by the city manager, the appellant may appeal the city manager's ruling to the city council at the next available council meeting.

Sec. 2.40.155. - Reserved.

Sec. 2.40.160. - Threshold levels of bidding.

Except as otherwise provided in this chapter, all thresholds for informal bid, and formal bid for the purchase of supplies, services and equipment shall be bound by the purchasing and contract guidelines policy and the state laws pertaining to a general law city.

Sec. 2.40.170. - Inspection and testing.

The city department receiving or utilizing services or supplies shall inspect supplies delivered and services performed to determine their conformity with the specifications applicable thereto or set forth in the contract and shall report any deficiencies to the purchasing agent. The city may require chemical and physical tests of supply samples

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submitted with bids and samples of supply deliveries which are necessary to determine their quality and conformance with specifications.

Sec. 2.40.180. - Preference to local vendors.
(a) In establishing a preference to local vendors in the award of contracts for supplies, equipment or services under this chapter, the city council finds that local businesses are disadvantaged in comparison to business located outside the city, particularly due longer commutes for the delivery of goods and services and the high gas prices which increase the cost of goods and services delivered to and from the city limits. (b) The city council, or the city staff pursuant to purchasing and contract guidelines policy, in awarding bids pursuant to sections 2.40.130 and 2.40.140, may, at their discretion, grant qualified local vendors a bidding preference of ten percent for any contract awarded under this chapter.
(c) For purposes of this section, a "qualified local vendor" means any individual, business, partnership or corporation which maintain a place of business located within the limits of the city, which have a current city business license and which must report to the state sales tax returns for goods purchased at its business located within the boundaries of the city which regularly maintains a place of business and an inventory of merchandise for sale within the sphere of influence of the city and has the necessary licenses, certificates, bonds and insurances, and is in good financial and legal standing with the city.

Sec. 2.40.190. - Preference for recycled content, recyclable, reusable and waste minimization.

The purchasing agent in awarding bids pursuant to sections 2.40.130 and 2.40.140, may, with discretion, grant a bidding preference in accordance with adopted administrative regulations for any contract awarded under this chapter for items which either are recycled, recyclable, reusable or provide waste minimization. Such preference shall be in accordance with performance, price, delivery, other requirements, and are deemed equivalent or acceptable by the purchasing agent.

Sec. 2.40.200. - Refunds.

The purchasing agent, with the approval of the city manager, may authorize refunds for business licenses and payroll related items in an amount not to exceed the prescribed limits in the administrative regulations.

Sec. 2.40.210. - Surplus supplies and equipment.

All surplus supplies and equipment shall be disposed of in accordance with adopted administrative regulations for the sale of surplus supplies and equipment.

Sec. 2.40.220. - Purchasing and contract guidelines policy.

The purchasing agent shall prepare purchasing and contract guidelines policy which shall be adopted by city council by resolution and will serve as the administrative regulations

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for the purchasing system. The purchasing and contract guidelines policy shall clearly define and describe the aim and purpose of this chapter. The purchasing and contract guidelines policy manual shall describe and explain in detail the procedures that the purchasing agent or his designees must follow in the procurement of supplies, services and equipment. It shall include, among other things, control procedures established under the authority of this chapter.

SECTION 2. Municipal Code Amendment. Chapter 2.42 of the Municipal Code, entitled, "Awarding Public Projects" is hereby revised to provide as follows with additions denoted in underline and deletions noted in strikethrough:

Sec. 2.42.010. - Purpose.

This chapter is intended to establish regulations to apply to all public contracts in a manner that is consistent with the requirements of the Uniform Public Construction Cost Accounting Act (Public Contracts Code § 22000 et seq.).

Sec. 2.42.020. - Public projects.
(a) Except as provided in subsection (e) of this section, the city manager may cause public projects of $6045,000.00 or less to be performed by employees of the city by force account, by negotiated contract, or by purchase order.
(b) Except as provided in subsection (e) of this section, public projects of $200175,000.00 or less may be let to contract by informal procedures as set forth in section 2.42.040. (c) Except as provided in subsection (e) of this section, and section 2.42.040(e), public projects of more than $200175,000.00 shall be let to contract by the formal bidding procedure outlined in sections 2.42.050 and 2.42.060.
(d) The term "public project" shall have the definition set forth in Public Contracts Code § 22002.
(e) The dollar limits set forth in subsections (a), and (b), and (c) of this section shall increase or decrease automatically as necessary to comply with any adjustment mandated by the controller pursuant to the authority granted by Public Contracts Code § 22020.

Sec. 2.42.030. - List of contractors.

A list of contractors shall be developed and maintained in accordance with Public Contracts Code § 22034(a) and any criteria promulgated from time to time by the state uniform construction cost accounting commission (commission). Such list will be maintained by the city manager or the city manager's designee.

Sec. 2.42.040. - Informal bidding procedure.
(1) Notice inviting informal bids.

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a. Required noticing. When a public contract is to be bid pursuant to the procedures in this section, a notice inviting informal bids shall be mailed to all construction trade journals specified by the commission in accordance with Public Contracts Code § 22036.
b. Optional noticing. Notification may be also provided to the contractors on the list created pursuant to section 2.42.030 for the category of work being bid, and to any additional contractors and/or construction trade journals. c. Exception. If the product or service is proprietary in nature such that it can be obtained only from certain contractors, the notice inviting informal bids may be sent exclusively to such contractors.
(2) Mailing notices. All mailing of notices to contractors and construction trade journals pursuant to subsection (1)a and (1)c of this section shall be completed not less than ten calendar days before bids are due.
(3) Description of project. The notice inviting informal bids shall describe the project in general terms and how to obtain more detailed information about the project, and state the time and place for the submission of bids.
(4) Authority to award contracts. The city manager is authorized to award a contract if the lowest bid received is $75,000.00 or less. Contracts valued at more than $75,000.00 can only be awarded by the city council, unless otherwise provided by the city council by ordinance or resolution.
(5) Bids exceeding $200175,000.00. If all bids received pursuant to the informal process are in excess of $200175,000.00, the city council may adopt a resolution by a four-fifths vote to award the contract to the lowest responsible bidder, if it determines the city's cost estimate was reasonable.
(6) Award of contract. The contract shall be awarded to the lowest responsible bidder.

Sec. 2.42.050. - Notice inviting formal bids.

The following rules apply to notices for bids for public projects pursuant to the formal bidding process:
(1) Contents of notice. Notice inviting formal bids shall state the time and place for the receiving and opening of sealed bids and distinctly describe the project. (2) Publication of notice. The notice shall be published at least 14 calendar days before the date of opening the bids in a newspaper of general circulation, printed and published in the city, or otherwise comply with the requirements of Public Contracts Code § 22037. (3) Electronic transmission of notice. The notice inviting formal bids shall also be sent electronically, if available, by either facsimile or electronic mail and mailed to all construction trade journals specified in accordance with Public Contracts Code § 22036.

The notice shall be sent at least 15 calendar days before the date of opening the bids.

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The city may provide additional notice.

Sec. 2.42.060. - Awarding formal bids.

The following rules apply to awarding formal bids for public projects:
(1) Rejecting formal bids. In its discretion, the city council may reject any bids presented, if the city, prior to rejecting all bids and declaring that the project can be more economically performed by employees of the agency, furnishes a written notice to an apparent low bidder. The notice shall inform the bidder of the city's intention to reject the bid and shall be mailed at least two business days prior to the hearing at which the city intends to reject the bid. If after the first invitation of bids, all bids are rejected, after reevaluating its cost estimates of the project, the city shall have the option of either of the following:
a. Abandoning the project or readvertising for bids in the manner described by this chapter.
b. By passage of a resolution by a four-fifths vote of the city council declaring that the project can be performed more economically by city employees, may have the project done by force account without further complying with this article.
(2) Lowest bidder. If a contract is awarded, it shall be awarded to the lowest responsive and responsible bidder by the city council. If two or more bids are the same and the lowest, the city may accept the one it chooses.
(3) No bids. If no bids are received through the formal or informal procedure, the project may be performed by the employees of the public agency by force account, or negotiated contract without further complying with this chapter.

Sec. 2.42.070. - Emergencies.
(a) In cases of emergency when repair or replacements are necessary, the city council may proceed at once to replace or repair any public facility without adopting plans, specifications, strain sheets, or working details, or giving notice for bids to let contracts.

The work may be done by day labor under the direction of the governing body, by contractor, or by a combination of the two.
(b) In case of an emergency, if notice for bids to let contracts will not be given, the city shall comply with chapter 2.5 of part 3 of division 2 of the Public Contracting Code (commencing with § 22050).

SECTION 3. Severability. If any provision, section, paragraph, sentence or word of this Ordinance, or the application thereof to any person or circumstance, is rendered or declared invalid by any court of competent jurisdiction, the remaining provisions, Sections, paragraphs, sentences or words of this Ordinance, and their application to other persons or circumstances, shall not be affected thereby and shall remain in full force and effect and, to that end, the provisions of this Ordinance are severable.

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SECTION 4. Effective Date. This ordinance shall take effect thirty days after adoption as provided by Government Code 36937. The City Clerk shall cause this Ordinance to be published in accordance with California Government Code Section 36933.

SECTION 5. Certification. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause this Ordinance and her certification, together with proof of publication, to be entered in the Book of Ordinances of the City Council.

SECTION 6. CEQA. The City Council finds the adoption of this ordinance is exempt from review under the California Environmental Quality Act because it relates to an administrative matter. (CEQA Guidelines, 14 Cal. Code of Regulations, Section 5061(b)(3) and 15378(b)(5).

PASSED, APPROVED AND ADOPTED this 20th day of June, 2023 ________________________________
Paul Anthony Courtney, Dr. B.A., Mayor
ATTEST:
________________________________
Andrea Flores, City Clerk

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I, Andrea Flores, City Clerk for the City of Barstow, California, and ex-officio Clerk of the City Council, do hereby certify under penalty of perjury that the foregoing is a true and correct copy of Ordinance No. XXXX-2023, which was introduced at a regular meeting of the City Council of the City of Barstow held on the 5
th day of June, 2023, and adopted at
the regular meeting of the City Council of the City of Barstow on the 20th day of J 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Andrea Flores, City Clerk

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CITY COUNCIL RESOLUTION NO. XXXX-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BARSTOW, CALIFORNIA APPROVING REVISIONS TO THE
CITY’S PURCHASING AND CONTRACT POLICY
WHEREAS, Barstow Municipal Code Chapter 2.40 defines the City of Barstow’s purchasing system; and
WHEREAS, the City Council last reviewed and updated guidelines, policies, rules, and regulations for purchasing transactions in May 2021 complied as part of the City’s Purchasing and Contract Policy; and
WHEREAS, the City Council desires to update the City’s Purchasing and Contract Policy for its purchasing system to enhance efficiencies, reduce cost and maintain proper internal controls over purchasing transactions.

NOW, THEREFORE, the City Council of the City of Barstow does hereby resolve as follows:

SECTION 1. Recitals
The City Council finds that all the facts, findings, and conclusions set forth above in this Resolution are true and correct.

SECTION 2. Approval of the City’s Purchasing and Contract Policy The City Council adopts the revised Purchasing and Contract Policy, attached as Exhibit A to this Resolution, on behalf of the City of Barstow, the Barstow Fire Protection District, and all other City entities.

All previous versions of the Purchasing and Contract Policy are hereby repealed.

Any and all resolutions in conflict with this Resolution are also hereby repealed.

SECTION 3. City Manager Authority
The City Manager has the authority to promulgate administrative procedures and regulations to implement the provisions of this article. These administrative procedures and regulations shall not change the bidding thresholds established by the ordinance.

SECTION 4. Severability Clause:

Should any section, clause, or provision of this Resolution be declared by the Courts to be invalid, the same shall not affect the validity of the Resolution as a whole, or parts thereof, other than the part so declared to be invalid.

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SECTION 5. Certification:

This Resolution shall take effect immediately and the City Clerk shall certify to the passage and adoption of this Resolution and shall cause the same to be published or posted according to law.

SECTION 6. CEQA. The City Council finds the adoption of this resolution is exempt from review under the California Environmental Quality Act because it relates to an administrative matter. (CEQA Guidelines, 14 Cal. Code of Regulations, Section 5061(b)(3) and 15378(b)(5).

PASSED, APPROVED, AND ADOPTED this 5
th day of June, 2023.
________________________________
Paul Anthony Courtney, Dr.B.A., Mayor
________________________________
Andrea Flores, City Clerk
ATTEST:

I, Andrea Flores, City Clerk of the City of Barstow and ex-officio Clerk of the City Council DO HEREBY CERTIFY UNDER PENALTY OF PERJURY that the foregoing is a true and correct copy of Resolution No. XXXX-2023, was adopted by said City Council at a regular meeting held on the 5
th day of June, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Andrea Flores, City Clerk

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Packet Pg. 117 Attachment: City Reso Revising Purchasing Policy June 2023 (305051) (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 1 PURCHASING
and

CONTRACT POLICY
May 2023

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Packet Pg. 119 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 3 TABLE OF CONTENTS
TABLE OF CONTENTS.................................................................................................... 3 I. INTRODUCTION TO PURCHASING AND CONTRACT POLICY ...................... 4 II. GOODS AND NON-PROFESSIONAL SERVICES – NO CONTRACT IS REQUIRED ........................................................................................................................ 5 III. CONTRACTS FOR NON-PROFESSIONAL SERVICES, EQUIPMENT, AND SUPPLIES: PURCHASING REQUIREMENTS, EXCEPTIONS, AND PROCEDURES ……………………………………………………………………………………………..9
V. SPECIAL PURCHASING TRANSACTIONS ..................................................... 26 VI. LOCAL VENDOR PREFERENCE ...................................................................... 27 VII. CREDIT CARD AND/OR PURCHASING CARD PURCHASES..................... 28 VIII. PURCHASES WITH FEDERAL GRANT FUNDS ........................................ 28 IX. PURCHASING DEFINITIONS:........................................................................... 40 Attachment: SCHEDULE OF DOLLAR LIMITS AND APPROVALS .............43

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Packet Pg. 120 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 4 I. INTRODUCTION TO PURCHASING AND CONTRACT POLICY
The Purchasing and Contract Policy (“Policy”) represents a formalization of the City of Barstow’s ("City") and Barstow Fire Protection District’s (“BFPD”) procedures as they relate to contracting with vendors for the provision of goods and services to the City/BFPD and its residents. It has been developed not only to document the procedures, but to also provide a tool for training staff, increasing standardization, clarifying responsibilities, and promoting consistent application of management procedures. The Policy is established by which all City and BFPD procurement is to be conducted, and to ensure compliance with applicable laws relating to the expenditure of public funds.

In developing this Policy, consideration has been given to balance the need for consistency within and among the various departments, provide management with reasonable assurances that the City/BFPD is well served by each vendor, that contracts are implemented under management’s expectations and that the provisions of the contract are complied with by the vendor.

Both the term “contract” and the term “agreement” are used throughout this document. It is intended that both terms have the same meaning.

This Policy is distributed to all departments. As with all procurement Policies, this Policy is a living document; that is, from time to time, changes will be made to improve its clarity, understanding, scope, and usability. All changes to this Policy are subject to the written approval of the City Council/BFPD Board.

The Finance Director is the City/BFPD’s purchasing agent charged with the responsibility for overseeing the City/BFPD’s purchasing system. Authority for establishing these policies and procedures is found in Chapters 2.40, 2.41, and 2.42 of the Barstow Municipal Code which sets forth, in both general and specific terms, the policies and procedures of the City/BFPD regarding purchasing. Those policies and procedures are incorporated into this Policy by this reference and provide the authority and basis on which it has been prepared. If any conflict arises between this Policy, Barstow Municipal Chapters 2.40, 2.41, or 2.42, and/or the procurement standards in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (commonly referred to as “Uniform Guidance”) as per 2 Code of Federal Regulations (CFR) 200.317 through 200.327, the conflict shall be resolved in the following order: 1) 2 CFR 200.317 through 200.327; 2) other applicable federal law for federally funded projects; 3) applicable state law; 4) Barstow Municipal Code Chapters 2.40, 2.41, and/or 2.42; and 5) and this policy.

When authorized to procure material or service, all City and BFPD employees shall follow this policy to correctly and ethically process a procurement need and ensure the efficient use of public funds.

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Packet Pg. 121 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 5 All City and BFPD rules, regulations, laws, resolutions, and the Purchasing Ordinance are incorporated herein by reference, including the following chapters of the Municipal Code and the procurement standards in 2 CFR 200.317 through 200.327:

Chapter 2.40 – Purchasing System
Chapter 2.41 – Disqualification of Contractors
Chapter 2.42 – Awarding Public Projects
II. GOODS AND NON-PROFESSIONAL SERVICES – NO CONTRACT IS

REQUIRED
A. An Overview of the Purchasing Process

1. The purchasing process is decentralized; with each
Department/Division responsible for compliance with City policies and procedures. Purchasing responsibility and authority shall be delegated to the lowest possible level consistent with good business practice and sound financial management policy to the extent practical. The Finance Department has designated the purchase order (PO) as the primary and preferable procurement and payment method for goods and non-professional services. The PO is the main source of encumbering and procuring services and goods and serves to communicate to a vendor the City’s/BFPD’s terms and
conditions, authorizes an encumbrance of City funds, and is a contractual agreement to order goods and services.

2. The person requesting ("Initiator") the merchandise (other than office supplies and general printing) or service seeks out potential vendors, obtains the proposals, and interacts with the vendor.

2. A Purchase Requisition is not required for City/BFPD credit card purchases or nominal purchases, defined as purchases <$5,000.

Nominal purchases under $1,000 require approval by the CalCard holder. Nominal purchase under $5,000, or such other limit as set in the SCHEDULE OF DOLLAR LIMITS AND APPROVALS,
requires Department Manager approval and must be made with prudent judgment and via comparative pricing whenever possible.

A Purchase Requisition is prepared if the item exceeds the limit as set in the SCHEDULE OF DOLLAR LIMITS AND APPROVALS
and/or if the vendor requires a Purchase Order. Purchasing requirements and approval levels are documented in this Policy.

The Initiator in conjunction with the Finance Director is responsible for assuring that adequate budgeted funds are available. No purchase will be approved or undertaken unless an appropriation has been

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Packet Pg. 122 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 6 established, through either the adopted annual budget or City Council/BFPD Board approval of additional appropriations. It is the responsibility of the Department/Division to maintain budget control of their respective budgets. Ultimate responsibility for a department/division budget rests with the Department
Manager/Director.

3. A Purchase Requisition is routed for approval through the appropriate levels using the City’s financial system. Once approved, it is routed to the Finance Department for further action as described below.

4. After review of a properly completed Purchase Requisition by the Finance Department, including all necessary approvals, a Purchase Order will be prepared when required. This process causes the funds to be encumbered.

5. The Purchase Order is sent to the Initiator who transmits the original to the vendor.

6. The merchandise or service is received; the invoice is received, checked, and approved by the Initiator.

7. The invoice is approved either by the Initiator or by an authorized staff member, noting the Purchase Order number, if applicable, and it, along with any supporting documents are sent to the Finance Department for payment.

8. The check is prepared, signed, and sent to the vendor. The encumbrance is liquidated if a Purchase Order is issued.

B. Purchase Requisitions/Purchase Orders

1. The Purchase Requisition is designed to document vendor and ordering information, approvals, and budget compliance. Purchase requisitions are submitted through the financial system to the Finance Department for the supplies, materials, equipment, and contractual services as required for operations and for the purposes of verifying that requested expenditures are within the limits of funds appropriated.

2. A complete and accurate Purchase Requisition contains all of the information necessary to allow a Purchase Order to be generated.

3. A Purchase Requisition is required when purchasing goods or services for capital improvement projects or capital outlay which

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Packet Pg. 123 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 7 exceeds the limit as set in the SCHEDULE OF DOLLAR LIMITS AND APPROVALS and whenever a vendor requires a Purchase Order to be issued.

4. The Purchase Requisition requires approvals as set in the SCHEDULE OF DOLLAR LIMITS AND APPROVALS.

5. If the Purchase Requisition is for a first-time vendor, a completed “Request for Taxpayer Identification Number and Certification” (IRS form W-9) must accompany the Purchase Requisition. Form W-9 can be requested from the Finance Department if needed. New vendors must fill out a W-9 and departments should forward this to the Finance Department for vendor setup. Checks will not be mailed to a new vendor until the form is completed and received by the Finance Department.

6. All vendors must comply with the Business License ordinance.

Prior to contracting or using a selected vendor, the Initiator should verify the vendor has a business license, if required.

7. Grant expenditures may be subject to different and stricter rules.

Grant documents are to be reviewed by Finance Department and the appropriate department director for such rules prior to preparing a Purchase Requisition.

8. The Initiator obtains certificates of insurance and additional endorsements from the vendor, as required given the nature of the contract. Copies of the certificate of insurance and additional insured endorsements are provided to the Risk Manager to ensure required compliance and appropriate coverages.

C. Internal Review
Finance Department Review: The Finance Department is responsible for administering the financial policies and procedures of the City/BFPD and provides a supportive role in assuring budget accountability. In addition, the Finance Department performs a “reasonableness review” which includes the following:

1. Review the Purchase Requisition for completeness.

2. Determination that proposals or bids have been obtained if required.

3. Determination that the appropriate approvals are included.

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Packet Pg. 124 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 8 4. Determination that the account number charged is appropriate for the item being acquired.

5. Review for the availability of funds or determination that the Request for Budget Transfer has been completed, when necessary.

6. Approval of the Purchase Requisition, if applicable (provided Items #1 through #5 are correct), that causes the Purchase Order to be printed when required, which results in the encumbrance to be recorded in the General Ledger.

If the Purchase Requisition has missing, or what appears to be incorrect information, Finance personnel will use their judgment in handling the situation.

Department Director/Manager Review: Budget accountability rests primarily with the operating departments of the City/BFPD. In accomplishing the programs and objectives for which the budget was authorized, department directors/managers are responsible for ensuring that their respective budgets stay within the prescribed funding levels.

D. Receipt of Merchandise or Service

1. The initiating department is responsible for receiving incoming goods or services, inspecting them as to quality and condition, and confirming the quantities received by counting, measuring, or weighing. The receipt of goods or services must also be recorded in the City’s financial system.

2. Documentation noting receipt and inspection of the merchandise should accompany the invoice when it is sent to the Finance Department for payment.

3. If there is a partial delivery, its receipt should be documented and a copy of the documentation should be attached to the invoice for payment.

4. If merchandise is not acceptable, the Initiator will arrange for a replacement or return for credit for the defective items. The Finance Department should also be notified.

5. Many vendors will not give credit for returned merchandise unless a return authorization is obtained prior to returning the items. The vendor should be contacted for their specific requirements to expedite the return and credit or replacement.

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Packet Pg. 125 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 9 6. If the Purchase Order has been issued for services, the Initiator will approve the invoice for payment denoting that the services were provided in a satisfactory manner.

III. CONTRACTS FOR NON-PROFESSIONAL SERVICES, EQUIPMENT, AND SUPPLIES: PURCHASING REQUIREMENTS, EXCEPTIONS, AND

PROCEDURES
Non-professional services, equipment, and supply purchases have the same purchasing requirements and levels of approval. Non-professional services include those activities which do not require a high degree of professional certification such as maintenance services or other services which do not require specialized expertise or unique skills. When purchasing non-professional services, equipment, and supplies, the contract is awarded to the lowest responsive and responsible vendor, subject to the exceptions in III-A below. When purchasing computer equipment (hardware and software), it is required that the Information Technology Manager or his/her designee be contacted for assistance and approval. All public works projects for $1,000 or more must comply with the California Department of Industrial Relations bid noticing and contract reporting requirements as defined by Labor Code sections 1771.1 and 1773.3, and other applicable laws.

A. Exceptions
The City does not need to obtain proposals or bids for non-professional services, equipment, and supplies if one or more of the following conditions are met:

1. The equipment or supplies is unique because of their quality, durability, proprietary nature (such as software licenses), availability, or fitness for a particular use, or where a warranty, guarantee, or other assurance would be voided. However, if the price exceeds the City Manager limit as set by City Council/BFPD Board, the City Council/BFPD Board must approve the purchase.

2. Sole source purchases are purchases of supplies, services, and equipment that are exempt if they are one-of-a-kind or unique and can be obtained from only one vendor. Any sole source purchase shall be made within the expenditure limits set by adopted administrative regulations.

3. The City Manager determines that emergency circumstances require the immediate purchase of the services, equipment, or supplies pursuant to Barstow Municipal Code Section 2.40.110 or Section

2.42.070.

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Packet Pg. 126 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 10 4. An open purchase order where the services, equipment, or supplies are provided by an independent contractor who has a contract with the City/BFPD to provide labor and materials for projects other than a public works project (i.e., office supply contract which is in place for one year and purchases of supplies are made periodically based on the contract) pursuant to Barstow Municipal Code section

2.40.110.

5. Work performed by the City/BFPD with its own employees is exempt pursuant to Barstow Municipal Code section 2.40.110.

6. Where advantageous to the City/BFPD, purchases made under a cooperative purchasing program, utilizing purchasing agreements maintained by the state, county, or other public agencies are exempt from this Policy, subject to confirmation by the Risk Manager and the City Attorney the proposed cooperative purchasing program complies with applicable law.

B. The Informal Purchasing Process (Other than Public Works Projects)

1. Responsibilities
The responsibilities for completion of the informal purchasing process pursuant to Barstow Municipal Code section 2.40.130 are shared by the City Manager, Assistant City Manager, Finance Director, and the Initiator.

Initiator:
a. Initiator determines that sufficient funds are available for the proposed purchase prior to initiating the informal purchasing process.
b. Solicit at least three proposals by telephone or written request from prospective vendors. For informal purchases below the threshold set in the SCHEDULE OF DOLLAR
LIMITS AND APPROVALS, the Assistant City Manager
can approve the contract with prudent judgment and via
comparative pricing whenever possible, without the
necessity of securing three proposals.
c. Receive the proposals and prepare a proposal summary. d. Obtain authorization from the City Manager, Assistant City Manager, and the Finance Director, as applicable, per the SCHEDULE OF DOLLAR LIMITS AND APPROVALS.

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Packet Pg. 127 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 11 e. Upon approval, award to the lowest priced responsive, and responsible vendor, consistent with quality and delivery requirements.
f. Prepare the contract in conformance with the City
professional services agreement (PSA) template and submit it to the City Attorney for review and subsequent approval before proceeding. Upon approval by the City Attorney,
prepare two copies of the approved PSA for execution by the City/BFPD and its vendor. This will provide an original copy for the City/BFPD and the vendor.
g. Submit the record of orders and proposals to the City Clerk who shall keep a record for six months.
h. Obtains certificate of insurance and required additional insured endorsements from the vendor. Copies of the
certificate of insurance and additional insured endorsements are provided to the Risk Manager to ensure required
compliance and appropriate coverages.

City Clerk:
a. Maintain the record of orders and proposals for a period of six months after placement of the order. This record, while so kept, shall be open to public inspection.
b. Provide a copy of the contract and certificate of insurance to the Initiator, Risk Manager, and Finance Department. An original copy of the contract is sent to the vendor and one original copy is also retained in the contract file.

C. The Informal Purchasing Process (Public Works Projects) A list of contractors shall be developed and maintained in accordance with Public Contract Code section 22034. Such a list shall be maintained by the City Manager or his/her/their designee.

When a public contract is to be bid pursuant to the procedures in section 2.42.040 of the Barstow Municipal Code, a notice inviting informal bids shall be mailed to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with Public Contract Code section 22036.

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Packet Pg. 128 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 12 As an option, notification may also be provided to contractors on the list created above for the category of work being bid, and to any additional contractors and/or construction trade journals.

Also, if the product or service is proprietary in nature such that it can be obtained only from a certain contractor (s), the notice may be sent exclusively to such contractor or contractors.

All mailing of notices to contractors and construction trade journals shall be completed not less than ten (10) calendar days before the bid is due.

The notice inviting informal bids shall describe the project in general terms, and how to obtain more information about the project, and state the time and place for the submission of bids.

The City Manager is authorized to award bids up to limits in the attached SCHEDULE OF DOLLAR LIMITS AND APPROVALS.

Bid award for projects greater than the City Manager’s limit as set by City Council/BFPD, must be awarded by the City Council/BFPD Board. The contract shall be awarded to the lowest responsible bidder.

If no bids are received (either by informal or formal bid), the project may be performed by City/BFPD employees, or by negotiated contract. The City may also reject all bids and rebid all or a part of the project, subject to applicable law.

D. The Formal Purchasing Process

1. Responsibilities
The responsibilities for completion of the formal purchasing process pursuant to Barstow Municipal Code section 2.40.140 are shared by the Finance Director and the Initiator. These responsibilities apply to any formal purchasing process, with additional requirements applicable to any formal bidding process for a public works project.

Initiator:
a. In conjunction with the Finance Director, determines that sufficient funds are available for the proposed purchase prior to initiating the formal proposal or bid process.

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Packet Pg. 129 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 13 b. Prepares a notice inviting sealed proposals or bids. The form contract for the proposal or bid package is prepared by the Initiator.
c. Within the time period set forth in Barstow Municipal Code section 2.40.140 publish the notice of bid at least once in a High Desert Local Newspaper or other Barstow newspaper
with the widest circulation.
d. If no bids are received, the City Clerk shall publish the notice of bid within the time period set forth in Barstow Municipal Code section 2.40.140 in a trade or other publication likely to be received by prospective bidders.
e. Reviews qualifications and references of the lowest priced responsible and responsive bidder(s).
f. After the opening of sealed proposals or bids by the City Clerk, negotiates the contract with the vendor selected as the lowest responsible and responsive bidder, as approved by the applicable City official per the SCHEDULE OF DOLLAR
LIMITS AND APPROVALS. Sends request for the contract
to Initiator who coordinates City Attorney approval of the contract.
g. Prepares the agenda report for presentation to City
Council/BFPD Board, which includes the proposed contract, and places the contract on City Council/BFPD Board agenda for approval.
h. Obtains certificate of insurance and required additional insured endorsements from the vendor. Copies of the
certificate of insurance and additional insured endorsements are provided to the Risk Manager to ensure required
compliance and appropriate coverages. If required, also obtains payment/performance bonds from the vendor and
verifies that the surety is admitted in California. Also verifies the contractor’s current license in California where required under the contract. Sends these documents to the City Clerk and three original contracts signed by the vendor, to the Initiator. The Initiator coordinates the execution of the contract with the City Clerk.
i. After the City Clerk has completed the execution of the contract, prepares, and processes the Purchase Requisition if the vendor requires a Purchase Order.

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Packet Pg. 130 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 14 j. Deals with the vendor on a day-to-day basis for completion of the contract and processing of payments.
k. Coordinates City Attorney approval of contracts.

City Clerk:
a. Assists as described above in the publication process before the scheduled proposal or bid opening date.
b. Opens the proposals or bids at the time and place stated in the public notice.
c. Prepares a tabulation of all proposals or bids and makes the tabulation available for public inspection during regular business hours for at least thirty (30) calendar days after the proposal or bid opening.
d. Notifies vendors whose proposals or bids were not accepted and returns bid bonds.
e. Maintains copies of the losing proposals or bids in
accordance with the City/BFPD’s records retention
schedule.
f. Obtains the City Manager’s or Mayor’s signature on the contract with an attest by the City Clerk and approval as to form by the City Attorney.
g. Sends a copy of the contract and certificate of insurance to the Initiator, Risk Manager, and Finance Department. The City Clerk sends an original to the vendor and retains one original contract on file.
h. Monitors contract expirations and follows up with Initiator as appropriate.

Risk Manager:
a. Monitors certificates of insurance and follows up on expirations of coverage.

2. Notice Inviting Sealed Proposals or Bids
The notice should include the following:

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Packet Pg. 131 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 15 a. General description of the non-professional services or item to be purchased.
b. Statement indicating where proposal or bid forms and specifications can be obtained.
c. Statement specifying the date, time, and place for the opening of proposals or bids.
d. Statement describing the bid security required, if any. (Example: A bid bond equal to 10% of the amount of the
bid.)
e. Statement describing payment/performance bond
requirements if the vendor is selected.

F. The Formal Purchasing Process--Notice of Inviting Bids & Awarding Formal Bids (Additional Requirements for Public Works Projects):

In addition to the above requirements, the following apply to public works projects per Sections 2.42.050 and 2.42.060 of the Barstow Municipal Code and the Uniform Public Construction Cost Accounting Act, Public Contract Code section 22000, et seq...

Notices inviting bids shall state the time and place for the receiving and opening of sealed bids and distinctly describe the project.

The notice shall be published for at least fourteen (14) calendar days before the opening of bids in a newspaper of general circulation, printed and published in the City, or otherwise comply with the requirements of Public Contract Code 22037.

The notice inviting formal bids shall also be sent electronically, if available, by either facsimile or electronic mail and mailed to all construction trade journals specified in Public Contract Code 22036. Such notice shall be sent at least 15 calendar days before the date of opening the bids. The City/BFPD may provide additional notice.

The City/BFPD may reject any bids presented, if the City/BFPD, prior to rejecting all bids and declaring that the project can be more economically performed by its employees, furnishes a written notice to the apparent low bidder. Please see Section 2.42.060 of the Barstow Municipal Code for specific procedural details.

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Packet Pg. 132 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 16 If a contract is awarded, it shall be awarded to the lowest responsible bidder.

If two bids are the same, either may be selected.

If no bids are received (either by informal or formal bid), the project may be performed by employees, or by negotiated contract. The City may also reject all bids and rebid all or a part of the project, subject to applicable law.

G. Selecting a Vendor and Review of Proposals or Bids
The City/BFPD’s policy is to obtain non-professional services, equipment, and supplies from the lowest responsible, responsive bidder. Except for public works projects, the criteria for determining the lowest priced responsible, and responsive bidder shall include, but not be limited to, the following:

1. Cost to City/BFPD.

2. Ability, capacity, and skill.

3. Ability to meet time requirements.

4. Character, integrity, and reputation.

5. Previous experience with the vendor.

6. Responsiveness of the bid.

7. Sufficiency of financial resources needed to perform. (Note security and bid bond requirements when formal bids are received.)

8. Ability to provide future maintenance and service, if necessary.

H. Contract Award
Contracts shall be awarded in the manner described in this policy and Chapter 2.40 of the Barstow Municipal Code as set in the attached

SCHEDULE OF DOLLAR LIMITS AND APPROVALS
I. Change Orders
a. A contract for non-professional services, equipment, supplies, or construction contracts within the City Manager’s limit or less awarded pursuant to Chapter 2.40 of the Municipal Code, may be amended by the issuance of a change order or written contract

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Packet Pg. 133 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 17 amendment, provided the change which is the subject of an amendment is reasonably related to the scope of the original contract. Any change order or amendment may be approved by the City Manager’s limit, provided the aggregate amount of all changes to a particular contract, including the change order under consideration, does not exceed 10% of the original contract cost.

Any change order or amendment in the amount greater than the limit of the City Manager or any change order which, when considered with the aggregate amount of all other changes to a contract, exceeds 10% of the original contract cost, shall be approved by the City Council/BFPD Board, unless otherwise specified by the City Council/BFPD Board at the time of approval of the original contract. b. A contract for a public works project awarded pursuant to Chapter

2.42 of the Municipal Code may be amended by the issuance of a change order, provided the change which is the subject of amendment is reasonably related to the scope of the original contract. The requesting department will maintain control relative to the scoping, estimating, and negotiation of the proposed change(s) and the Finance Director will certify the availability of funds for the proposed change in the event that the change order increases the contract cost. Any change order with a total cost that does not exceed 10% of the original contract amount may be approved by the City Manager, provided the aggregate amount of all changes to a particular contract, including the change order under consideration, does not exceed 10% of the original contract cost.

Any change order which, when considered with the aggregate amount of all other changes to a contract, exceeds 10% of the original contract cost, shall be approved by the City Council/BFPD Board, unless otherwise specified by the City Council/BFPD Board at the time of approval of the original contract.

IV. PROFESSIONAL SERVICES: RFP/RFQ REQUIREMENTS,

EXCEPTIONS AND PROCEDURES
A. Introduction to Requirements for Professional Services Professional services are those activities to be performed by speciallytrained persons or firms who provide services in connection with financial, economic, accounting, engineering, administrative, or other matters involving specialized expertise or unique skills. The City shall award professional services contracts to the most qualified, experienced, and suitable bidder, taking into account demonstrated competence, professional qualifications, price, familiarity with the City, experience and suitability for meeting the City’s needs, and the other factors stated in each RFP or RFQ

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Packet Pg. 134 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 18 as applicable. The price, however, should be reasonable. A Request for Proposal ("RFP") or Request for Qualifications ("RFQ") is required if the service exceeds the amount on the attached SCHEDULE OF DOLLAR LIMITS AND APPROVALS. All consultants must execute the
City/BFPD’s professional services agreement template unless approved otherwise by the City Attorney. Any professional service agreement submitted to the City Council/BFPD Board for approval must provide sufficient background analysis to support the recommendation. In the event of a vacancy of a City/BFPD employee position previously approved by the City Council/BFPD Board, the City Manager shall have the authority to award any and all contracts for the same or substantially similar services to independent contractors or consultants. Each agreement needs to be properly executed and held on file with the City Clerk.

B Engineering and Design Contracts - Federally Funded
For engineering and design contracts that are either federally funded or funded through the State Transportation Agency, Caltrans, the City/BFPD do hereby adopt 23 CFR, 172.3 by reference and shall follow the procurement procedures detailed in Caltrans Local Assistance Procedures Manual Chapter 10 “Consultant Selection” and any similar, applicable federal procurement regulations standards, for federally funded projects, together with applicable law.

C. Phase I – Development and Approval
This section covers the actions from the determination of the need for service to a recommendation of the best-qualified vendor.

1. Method of Service Delivery
The very first step in the process is to determine if the service should be provided by the City/BFPD or is the responsibility of another agency or private entity. Factors to consider for a mandated program are: if the service can be provided by another entity, if it is a budgeted service, and if City/BFPD management, and the City Council/BFPD Board authorized the provision of the service, etc.

The next step is to determine whether the service should be provided by a vendor through a contract or by City/BFPD employees. This method has been proven to provide greater flexibility to the City/BFPD when increasing or decreasing the service level, changing the service delivery method, changing the service provider, etc. However, for each new proposed service or significant expansion of an existing service, one needs to determine

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Packet Pg. 135 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 19 the most cost-effective method (contract or employee) to deliver the service.

2. Scope of Work
The scope of work outlines the tasks and duties to be performed by the vendor. It is also one of the key elements by which the performance of the vendor will be measured. The scope of work is similar to the job description for an employee.

After the scope of work has been drafted by the department that will supervise and evaluate the service, the department should then review the scope from two different viewpoints. First, the vendor should understand what needs to be done and how to tell if the job has been done well. Secondly, the scope should be sufficiently detailed so the vendor can do the work without needing to ask a lot of questions and described it in such a way that staff can evaluate the vendor’s performance. Extra time spent in developing the scope of work will result in an improved analysis of RFP/RFQ responses, contract administration, and performance evaluation.

3. Prequalification
Depending on the department in question and prior to issuing an RFP, a department may conduct a prequalification of professionals for anticipated services. Prequalification of professionals can streamline the process of evaluating and selecting professionals during a future RFP process by categorizing prequalified professional services and professional service firms. After the prequalification of professionals pursuant to this process, notices for a subsequent RFP process in a particular category of services are sent only to the list of prequalified consultants. The qualification of prequalified consultants in areas relating to a specific project is rated later in connection with the RFP for that particular project. The prequalification process should include a review of the statement of qualifications, interviews, if necessary, and reference checks.

4. Request for Proposal
An RFP should be prepared in accordance with the SCHEDULE OF DOLLAR LIMITS AND APPROVALS and should include the
following at minimum: the scope of work, the deadline for submitting responses, and a few areas of optional wording. These need to be completed before the RFP is considered to be complete.

In addition, the City’s professional services agreement (PSA) template must be attached to the RFP. When the service is expected

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Packet Pg. 136 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 20 to exceed the City Manager signing authority as set forth in the SCHEDULE OF DOLLAR LIMITS AND APPROVALS, the
department supervising and evaluating the proposed service prepares a report to the City Council/BFPD Board. The agenda report is to include the entire RFP as an attachment.

The project/contract should be approved by the City Manager and the City Attorney prior to the development of the RFP and at the completion of the RFP. The entire modified RFP would be attached to the report to the City Council/BFPD Board.

If the department is issuing an RFP to a list of prequalified vendors (from the RFQ process), the department should include in the agenda report to City Council/BFPD Board the results of that prequalification and the list of prequalified consultants. The RFP will require information relating to the professional service provider’s qualifications as they relate to the particular project, in addition to the prequalification information. If no prequalification has occurred, the RFP will require general and project-specific qualifications.

5. Requesting Authorization-City Council/BFPD Board to Issue RFP When the service is expected to require City Council/BFPD Board approval, the City Council/BFPD Board must authorize the issuance of an RFP. This report should include a description of the service; scope of service; justification, especially for a new service; budget amount, if any; estimated cost of the service; key dates in the RFP, and the proposed term of the contract. The changes to it need to be stated along with the proposed RFP attached to the agenda report.

C. Phase II - Selection of Vendor

1. Solicit Proposals From Qualified Vendors
The RFP is to be distributed to vendors after approval. There are a variety of methods to use in developing a list of vendors to receive the RFP.

In some instances, a department may decide to establish a list of prequalified vendors. In those instances, an RFP is distributed to prequalified vendors at the time the service is required.

In all other cases, a notice of the RFP shall be disseminated by the broadest means possible. For example, notices should be mailed to previous vendors used by the City/BFPD (provided their

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Packet Pg. 137 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 21 performance meets the requirements of the City/BFPD), firms shown in listings or ads in professional journals/magazines, listings or ads in Western Cities Magazine, those who have sent a letter to the City/BFPD or otherwise contacted the City/BFPD. A copy of the RFP is then mailed to each prospective vendor. A list of those who were sent the RFP should be maintained. This not only documents those who were sent the RFP, but also those who need to be contacted if there are clarifications and/or changes to the RFP.

The RFP should require the responders to state any requested exceptions or changes to the RFP. Exceptions or changes not identified in the response to the RFP will not be considered by the City/BFPD.

2. Review Proposals and the Select Best Vendor
Promptly after the deadline for submitting proposals, either the City Clerk or a designated representative opens them. They are generally submitted in two parts; the main or technical proposal and the cost proposal. If a cost proposal is submitted in a separate envelope, this envelope remains sealed until the qualitative review is completed.

The City Clerk retains one copy of the proposal from each vendor.

The department that will supervise and evaluate the service takes all other copies and begins the evaluation process. This process includes the following:
a. General Review
A Selection Committee, comprised of at least three members of City/BFPD employees, will be formed by the Initiator , or his or her designee, to determine if the vendor submitted all required items, completed their response in the format
specified in the RFP, and exceptions or changes to the RFP and/or Agreement, if any, noted by the vendor. If the vendor did not submit all required items or respond in the specified format, the vendor can be eliminated from further
consideration. Additionally, based on the exceptions or changes to the RFP and/or Agreement taken, the vendor may also be eliminated from further consideration.
b. Qualitative Evaluation
A detailed analysis of each vendor’s qualifications and proposal is conducted by the approved multi-department
Selection Committee (at least three). One of the panelists

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Packet Pg. 138 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 22 must be from the department issuing the RFP. Each person selected to perform the review is to thoroughly read the proposals and score each firm considered for a qualitative review pursuant to the Project Proposal Evaluation Criteria in the approved RFP, which includes:
i. Mandatory elements (licenses, absence of conflicts
of interest, letter of transmittal, and conformance to
RFP instructions);
ii. Expertise and Experience (expertise, experience and past performance on comparable engagements,
quality of personnel and support, references,
understanding of work to be done, and firm’s
statement regarding qualifications);
iii. Allocation of Resources (appropriateness of
qualifications and proposed level of services to the
requirements of the City/BFPD, distinguishing
features, skills, and/or services); and
iv. Scope of Work (responses to all items and additional information, prioritization of tasks in the scope of
services, appreciation of the difficulty and
complexity of tasks in the scope, and “fit” between
the firm’s qualifications and City/BFPD’s needs).

The department director/manager appoints one person on the Selection Committee as the coordinator. It is the
responsibility of the coordinator to call references, including those listed as clients lost, and to combine the scoring of each member of the Selection Committee performing the review.

The coordinator will then average the scores of each vendor, based on the scoring provided by each member of the
Selection Committee. The potential vendors and their
respective average scores will be ranked.
c. Oral Presentations/Interview
The Selection Committee will request all firms with a
minimum score of 70 points to make oral presentations.

Such presentations will provide firms with an opportunity to answer any questions the Selection Committee may have on the firm's Project Proposal.
d. Review of Cost Proposal

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Packet Pg. 139 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 23 The cost proposal is opened for each vendor who has
received a score of at least 70 points after the qualitative review and the oral presentation. The cost proposal of the top-ranked vendor is evaluated to determine if it is
reasonable. The primary tests of reasonableness are a
comparison of the cost proposal to the City/BFPD’s
estimated project cost and the City/BFPD’s project budget.

Additional factors include prior experience, comparative project costs in neighboring or other relevant communities, professional judgment, and comparison to the costs
submitted by qualified vendors for the proposed project.

Prior to submitting an agenda report to City Council/BFPD Board, the department shall also negotiate contract terms with the selected vendor and include such terms in the draft Agreement submitted to City Council/BFPD Board.
e. Contract Award. Contracts shall be awarded per the attached SCHEDULE OF DOLLAR LIMITS AND APPROVALS.
f. Contract Execution by Selected Vendor
The professional services agreement template, which is an exhibit to the RFP, is completed by the Department, based on the contents of the selected vendor’s proposal and it is approved by the City Attorney. The Agreement (three
originals) is then submitted to the vendor for signature.

Agreements requiring City Council/BFPD Board approval
must be executed by the vendor prior to submission of the agenda report.

3. Report to the City Council/BFPD Board
Once the vendor has been selected, the City Council/BFPD Board approval before contract execution by the City/BFPD is required per the SCHEDULE OF DOLLAR LIMITS AND APPROVALS. This
is accomplished by the responsible department preparing an agenda report in accordance with the Standardized Agenda Format. This agenda report should include a description of the service, the cost of the service and the City/BFPD 's budget amount or the requested appropriation amount, a description of the process used in selecting the vendor, results of the reference checks, ranking of the vendors, the cost proposal for each qualified vendor, the total number of RFPs mailed, and the total number of vendors submitting proposals. The agenda report should allow the City Council/BFPD Board to

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Packet Pg. 140 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 24 determine why the recommended vendor was selected. The agenda report also needs to include a statement that the City/BFPD’s standard form Agreement was used or, if not, a discussion of the changes to it. Any changes to the standard form Agreement must be submitted in the red-line form to the City Attorney for review and approval prior to scheduling the item for City Council/BFPD Board consideration.

The City Council/BFPD Board retains the authority (1) to approve or reject the staff recommendation, (2) to reject any or all proposals, (3) to instruct staff to re-negotiate all or any portion of the proposed contract, (4) to seek supplemental information from any or all participating firms, or (5) to instruct staff to re-evaluate any staff determination made in the RFP process based on criteria contained in this Policy as articulated by the City Council/BFPD Board.

4. Contract Execution
After approval by City Council/BFPD Board, three copies of the Agreement are signed by either the City Manager or the Mayor. The three originals are provided to the City Clerk. The City Clerk sends one original to the vendor and one to the department administering the contract and a copy to the Finance Department.
a. Vendor Signature Requirements
Corporation:

Two signatures are required, one from each category as
follows:
(1) Chairman of the Board, President or Vice President; and
(2) Secretary, Assistant Secretary, Chief Financial
Officer, or Assistant Treasurer.

Limited Liability Company:

Partnership:

One signature from any partner of the Partnership.

Limited Partnership:

One signature from one of the General Partners of the
Limited Partnership.

Sole Proprietorship:

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Packet Pg. 141 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 25 From the individual doing business under their own or a fictitious name, with confirmation of a lawfully filed
fictitious business name.

5. Contract Addendum
Any written amendment to the contract Scope of Work with a total cost in the amount within the City Manager’s limit may be approved, provided that the aggregate amount of all amendments to a particular contract, including the amendment under consideration, does not exceed 10% of the original contract cost. Any written amendment in an amount exceeding the City Manager’s limit or any amendment which, when considered with the aggregate amount of all other amendments to a contract, exceeds 10% of the original contract cost, shall be approved by the City Council/BFPD Board, unless otherwise specified by the City Council/BFPD Board at the time of approval of the original contract.

A written amendment to the contract scope of work may be allowed if the addendum or amendment is related to the current scope of work. If the work is for an unrelated project, contract procurement procedures should be followed.

D. Phase III - Contract Operation

1. Internal Approvals
Prior to the vendor beginning the work, the City/BFPD must verify that the required elements of the Agreement are in place. The elements would include insurance and any other requirements that are in the Agreement. Once all contract requirements are resolved, the department issues the vendor a notice to proceed. In instances where a purchase order is required, a purchase requisition is to be prepared by the department administering the contract and submitted to the Finance Department.

2. Administration of Contract
The Administration of the contract is vital to the City/BFPD.

Elements of administration include:
a. Periodic Performance Review: Each vendor should receive a periodic performance review. Vendor’s performance
should be reviewed internally by the initiating department in conjunction with each request for payment. When the
vendor’s performance fails to meet the terms of the RFP or agreement, the department should refer to Barstow
Municipal Code Section 2.41.

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Packet Pg. 142 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 26 b. Insurance Requirements: The Risk Manager in conjunction with the initiating department, maintains a system that verifies that the appropriate insurance coverage is secured by the vendor and maintained throughout the term of the
contract. Prior to the expiration of the insurance, the vendor is notified of the pending expiration. If appropriate
documentation has not been received prior to expiration, the Risk Manager and/or responsible department notifies the vendor. In the event, the vendor fails to provide updated insurance policy information and the required insurance expiration has exceeded thirty (30) days, payments to the vendor may be withheld until appropriate insurance
documentation is in place.

E. Phase IV - Contract Completion/Extension
At least two (2) months prior to the contract termination date, the department administering the contract shall prepare an agenda report to the City Council/BFPD Board regarding the contract and related services. The agenda report requests authorization to issue an RFP including the scope of services and key dates to be included in the RFP, or the department may recommend continuing with the same vendor beyond the contract termination date. The agenda report must contain the reasons/justification for continuing with the vendor.

If the department recommends continuing with the same vendor, Council/BFPD Board approval is required for a one-year contract extension with a maximum of two one-year extensions. The maximum term for any software agreements is up to five (5) years. Two-month Council/BFPD Board notification is required when the initial term will expire and the software agreement will continue on an automatic extension basis from year to year.

V. SPECIAL PURCHASING TRANSACTIONS
A. Organic Materials
Addendum A: SB 1383 Recovered Organic Waste Procurement Policy shall be incorporated into this document and in the event of a conflict between or among the terms of the Addendum, the higher standard or greater requirement shall prevail.

B. Office Supplies

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Packet Pg. 143 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 27 In general, all Departments will order their own standard office supplies utilizing the company offering the best price, delivery, and service. Staff is encouraged to consider and use local vendors. The Department should use their City/BFPD-issued credit card for amounts per the attached schedule, SCHEDULE OF DOLLAR LIMITS AND APPROVALS, charging it to their department’s office supply budget category. Central Services will be coordinated between the Finance Department and the City Clerk’s Office.

C.Business Cards
Business cards must conform to the City/BFPD/BPD standard logo and title of the employee. The design must be approved by the respective department director/manager. Any exceptions must be approved by the City Manager.

Requests are to be given to local Barstow vendors whenever possible.

Delivery times can vary.

D.Petty Cash Reimbursement
The Petty Cash fund is used to reimburse purchases that were originally paid out-of-pocket by a City/BFPD official or employee. Reimbursements will either be paid in cash or check/ACH, depending on the amount. If the amount is $100.00 or less, the reimbursement will be paid in cash. Amounts larger than $100.00 will be paid by check. The petty cash fund is maintained by the Finance Department, and reimbursements are processed through the Clerk/Cashier/Receptionists.

1. Petty Cash Procedures ($100.00 or less)
The Expense Reimbursement Form should be coded with
appropriate account numbers. Petty cash requests are submitted to the Finance Department for review, then forwarded to the Cashier for payment.

2. Petty Cash Procedures (over $100.00)
Completion of an Expense Reimbursement Form is required, including the account number to be charged, description, date requested, and amount. Supporting documentation should be attached to the check request and department director approval is required. The documents are submitted to Accounts Payable for processing via check/ACH.

VI. LOCAL VENDOR PREFERENCE

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Packet Pg. 144 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 28 Pursuant to Barstow Municipal Code section 2.40.180, and as permitted under 2 Code of Federal Regulations (CRF) 200.317 through 200.327 (Uniform Guidance) and other applicable law, it is the City/BFPD’s policy to encourage the purchase of supplies, services, and equipment from vendors located within the boundaries of the City/BFPD. Local vendors are individuals, businesses, partnerships, or corporations which maintain a place(s) of business located within the limits of the City of Barstow, which have a current City of Barstow business license.

The City Council/BFPD Board finds and declares all of the following with respect to the provision of a local vendor preference:

Qualified local vendors bidding on the purchase of services, supplies, and equipment, and meeting the above criteria will receive a 10% preference.

The City/BFPD will also encourage local vendors by seeking to develop local vendor outreach and education programs and involving local vendors to the maximum extent possible. The local vendor preference shall not apply to those contracts where State or Federal law, or other laws or regulations precludes such a preference.

Bid documents on public works projects will include language requiring bidders to circulate the opportunity to subcontract for components of the project to local businesses and demonstrate that they have made a reasonable effort to inform local businesses of the opportunity. Local vendor preference may not apply to those projects
VII. CREDIT CARD AND/OR PURCHASING CARD PURCHASES
The City/BFPD uses a variety of methods for the purchase of goods and services and recognizes that in certain circumstances the issuance of a City/BFPD credit card will allow for efficient, cost-effective, and secure purchasing within the Policy of the program.

For specific details on processes, acceptable use, necessary forms, and all other details of the program see the City/BFPD Board Policy Memorandum and/or Purchasing Card Policy. City/BFPD credit cards are under no circumstances to be used for personal purchases, even if the purchase is reimbursed.

VIII. PURCHASES WITH FEDERAL GRANT FUNDS
The following section is being added to the Purchasing and Contract Policy to establish standards for the procurement of supplies, equipment, real property, and other services with federal funds as required by 2 CFR 200.317 through 200.327 to comply with the Uniform

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Packet Pg. 145 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 29 Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards commonly called “Uniform Guidance”.

A. Purchases Using Federal Grant Funds
Follow applicable state statutes and rules and local policies only to the extent that those statutes, rules, and policies do not conflict with the Uniform Administrative Requirements (UAR) outlined below. 2 CFR 200.318(a)
B. Contract Performance and Payments
Contract performance and payments must be monitored during the course of the contract. 2 CFR 200.318(b).

C. Written Standards of Conduct and Conflict of Interest

1. No employee, officer, or agent must participate in the selection, award, or administration of a contract supported by a federal award if he or she (the employee, officer, or agent), any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ
 the employee, officer, or agent;
 an immediate family member of the employee, officer,
or agent; or
 the partner of the employee, officer, or agent
has a financial or other interest in or will receive a tangible personal benefit from a firm considered for the contract. Officers, employees, and agents must neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. 2 CFR 200.318(c)(1)
D. Before Starting a Procurement Process

1. Review of All Proposed Procurements
Review all proposed procurements to avoid
unnecessary/duplicative purchases of equipment, supplies, and services. Consider whether it will it save money/time to consolidate procurements; if so, consolidate. If relevant, consider whether a lease or a purchase is the most economical approach (and document how you came to your decision). 2 CFR 200.318(d).

2. State or Local Agreements / Competitive Bidding Group Purchasing Programs

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Packet Pg. 146 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 30 Look for state or local intergovernmental agreements (such as competitive bidding group purchasing programs, state term contracts, GSA contracts, or formal intergovernmental
agreements) -but get awarding agency approval before using one of those agreements. 2 CFR 200.318(e).

E. Purchasing Guidelines

1. Documentation
Keep records showing:
 Basis for vendor selection
 Documentation of lack of competition when competitive bids or offers are not obtained
 Why you chose a specific procurement method;
 The basis for your award (why did you select the
contractor or vendor you selected? Why did you reject the others?);
 The basis for the contract price; and
 Any other significant decisions that were a part of the procurement process.

2. Award Only to “Responsible Contractors Possessing the Ability to Perform Successfully Under the Terms and
Conditions of a Proposed Procurement.”
In determining which contractors are responsible, you must consider “matters such as contractor integrity, compliance with public policy, a record of past performance, and financial and technical resources.” 2 CFR 200.318(h). (Note: This means that your solicitation documents must ask for information that will allow you to assess whether a contractor is “responsible.”)

3. Keep Records to Detail the History of Each Procurement.

These records must include, at least, records showing your rationale for (1) the method of procurement, (2) the selection of contract type, (3) contractor selection or rejection, and (4) the basis for the contract price. 2 CFR 200.318(i)

4. Prohibit Awarding of Time and Materials Type Contracts Prohibit awarding time and materials type contracts unless (1) you have determined that no other contract is suitable and (2) the

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Packet Pg. 147 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 31 contract includes a ceiling price that the contractor exceeds at its own risk.

The UAR defines a time and materials type contract as “a contract whose cost to a non‐Federal entity is the sum of: (1) the actual cost of materials; and (2) direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses, and profit.” 2 CFR 200.318(j). For the purposes of this policy, the term “non-Federal Entity” means the City of Barstow.

5. Restricting Competition.

The following actions on procurements funded with federal grants are prohibited:
a. Allowing contractors that develop or draft specifications, requirements, statements of work, invitations for bids, or requests for proposals to compete for such procurements; b. Placing unreasonable requirements on firms for them to qualify to do business (if you’re not sure if a requirement is unreasonable, ask the Federal awarding agency);
c. Requiring unnecessary experience or excessive bonding; d. Permitting noncompetitive pricing practices between
companies;
e. Awarding contracts to consultants on “retainer”
contracts;
f. Permitting organizational conflicts of interest
g. Specifying a brand name product without permitting an equal product to be offered, and without describing the performance requirements that must be met for a
product to qualify as an equal;
h. Acting arbitrarily in awarding contracts. 2 CFR
200.319(a).

5. Local Vendor Geographic Preference
Prohibit awards based on local geographic preferences, except where applicable Federal statutes expressly mandate or encourage geographic preference. However, geographic location may be selection criteria when awarding contracts for architectural or engineering services, provided that using such criteria “leaves an appropriate number of qualified firms” to compete for the work, “given the nature and size of the project.” 2 CFR 200.319(b).

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Packet Pg. 148 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 32 6. All solicitations must identify: (1) all requirements that the offerors must fulfill and (2) all other factors to be used in evaluating bids or proposals. 2 CFR 200.319(c)

7. Use of Prequalified Lists of Entities or Products
If you use prequalified lists of entities or products when procuring goods or services, make sure those lists are “current and include enough qualified sources to ensure maximum open and free competition,” and do not preclude other potential entities or products from participating in the solicitation. 2 CFR 200.319(d).

F. Methods of Procurement to be Followed

1. Micro-Purchases
Procurement by micro-purchase is the acquisition of supplies or services, the aggregate dollar amount of which does not exceed the micro-purchase threshold as set by the Federal Acquisition Regulation at 48 CFR Subpart 2.1 (Definitions) and adjusted periodically for inflation. As of the date of this ordinance, the micro-purchase threshold is $3,500.

2. Small Purchase Procedures
Procurement by small purchase procedures are those relatively simple and informal procurement methods for securing services, supplies, or other property that do not cost more than the simplified acquisition threshold as set by the Federal Acquisition Regulation at 48 CFR Subpart 2.1 (Definitions) and in accordance with 41 U.S.C. 1908 and periodically adjusted for inflation. If small purchase procedures are used, price or rate quotations shall be obtained from an adequate number of qualified sources. As of the date of this ordinance, the simplified acquisition threshold is $150,000. For purchases exceeding one hundred fifty thousand ($150,000), City Council/BFPD Board approval is required.

3. Purchases Requiring Sealed Bids with Formal Advertising Procurement by sealed bids that require formal advertising are publicly solicited (Post to the Bids Online System) and a firm fixed price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price. The sealed bid method is the preferred method for procuring construction.

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Packet Pg. 149 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 33 a. In order for sealed bidding to be feasible, the following conditions should be present:
i. A complete, adequate, and realistic specification or purchase description is available;
ii. Two or more responsible bidders are willing and able to compete effectively for the business; and
iii. The procurement lends itself to a firm fixed price contract and the selection of the successful bidder
can be made principally on the basis of price.
b. If sealed bids are used, the following requirements apply:
i. The invitation for bids must be publicly advertised, providing suppliers sufficient response time prior to
the date set for opening the bids;
ii. The invitation for bids, which will include any
specifications and pertinent attachments, must define
the items or services in order for the bidder to
properly respond;
iii. The bids must be opened publicly at the time and
place prescribed in the invitation for bids;
iv. A firm fixed price contract award will be made in
writing to the lowest responsive and responsible
bidder. Where specified in bidding documents,
factors such as discounts, transportation costs, and
life cycle costs must be considered in determining
which bid is the lowest. Payment discounts will only
be used to determine the low bid when prior
experience indicates that such discounts are usually
taken advantage of; and
v. Any or all bids may be rejected if there is a sound
documented reason. 2 CFR 200.320(c)

4. Procurement by Competitive Proposals
Procurement by competitive proposals is normally conducted with more than one source submitting an offer, and either a fixed price or cost-reimbursement type contract is awarded. It is generally used when conditions are not appropriate for the use of sealed bids. If this method is used, the following requirements apply:
a. Requests for proposals must be publicized and
identify all evaluation factors and their relative
importance. Any response to publicized requests for
proposals must be considered to the maximum extent
practical;
b. Proposals must be solicited from an adequate number
of qualified sources;

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Packet Pg. 150 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 34 c. The non-Federal entity must have a written method for conducting technical evaluations of the proposals
received and for selecting recipients;
d. Contracts must be awarded to the responsible firm
whose proposal is most advantageous to the
program, with price and other factors considered; and
e. The non-Federal entity may use competitive
proposal procedures for qualifications-based
procurement of architectural/engineering (A/E)
professional services whereby competitors'
qualifications are evaluated and the most qualified
competitor is selected, subject to negotiation of fair
and reasonable compensation. The method, where
the price is not used as a selection factor, can only be used in the procurement of A/E professional
services. It cannot be used to purchase other types of
services though A/E firms are a potential source to
perform the proposed effort. 2 CFR 200.320(d)

5. Procurement by Noncompetitive Proposals
Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source and may be used only when one or more of the following circumstances apply:
a. The item is available only from a single source;
b. The public exigency or emergency for the
requirement will not permit a delay resulting from
competitive solicitation;
c. The Federal awarding agency expressly authorizes
noncompetitive proposals in response to a written
request from the non-Federal entity; or
d. After solicitation of a number of sources,
competition is determined inadequate.
2 CFR 200.320(f)

6. Use of Minority Firms and Women’s Business Enterprises Take certain steps to assure that minority firms and women’s business enterprises are used when possible. These steps are:
a. Place qualified small and minority businesses
and women’s business enterprises on
solicitation lists;
b. Assure those small and minority businesses
and women’s business enterprises are
solicited whenever they are potential
sources;

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Packet Pg. 151 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 35 c. Divide total requirements into smaller tasks
or quantities to permit maximum
participation by small and minority
businesses and women’s business
enterprises;
d. Establish delivery schedules that encourage
participation by small and minority
businesses and women’s business
enterprises;
e. Use the services and assistance of the
Small Business Administration
(http://www.sba.gov) and the Minority
Business Development Agency of the
Department of Commerce
(http://www.mbda.gov); and
f. Require prime contractors to take the same steps
listed above. 2 CFR 200.321
G. Contract Cost and Price

1. Cost or Price Analysis
Perform a cost or price analysis in connection with every procurement action in excess of the Simplified Acquisition Threshold ($150,000), including contract modifications. Make the Independent Cost Estimates (ICE) before receiving bids or proposals. 2 CFR 200.324(a)

2. Profit Negotiation
Negotiate profit as a separate element of the price (1) for each contract in which there is no price competition and (2) in all cases where cost analysis is performed. 2 CFR
200.324(b)

3. Prohibited Methods of Contracting
A prohibition on using “cost plus a percentage of cost” or “percentage of construction cost” methods of contracting. 2 CFR 200.324(d)
H. Federal Awarding Agency Review

1. Availability of Technical Specifications

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Packet Pg. 152 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 36 The non-Federal entity must make available, upon request of the Federal awarding agency or pass-through entity, technical specifications on proposed procurements where the Federal awarding agency believes such review is needed to ensure that the item or service specified is the one being proposed for acquisition.

This review generally will take place prior to the time the specification is incorporated into a solicitation document. However, if the non-Federal entity desires to have the review accomplished after a solicitation has been developed, the Federal awarding agency may still review the specifications, with such review usually limited to the technical aspects of the proposed purchase. 2 CFR 200.325(a)

2. Availability of Procurement Documents
The non-Federal entity must make available upon request, for the Federal awarding agency pre-procurement review, procurement documents, such as requests for proposals or invitations for bids, or independent cost estimates, when:
a. The non-Federal entity's procurement procedures or
operation fails to comply with the procurement
standards in this part;
b. The procurement is expected to exceed the
Simplified Acquisition Threshold ($150,000) and is
to be awarded without competition or only one bid or
offer is received in response to a solicitation;
c. The procurement, which is expected to exceed the
Simplified Acquisition Threshold, specifies a “brand
name” product;
d. The proposed contract is more than the Simplified
Acquisition Threshold and is to be awarded to other
than the apparent low bidder under a sealed bid
procurement; or
e. A proposed contract modification changes the scope
of a contract or increases the contract amount by
more than the Simplified Acquisition Threshold. 2
CFR 200.325(b)

3. Exemption from Pre-Procurement Review
The non-Federal entity is exempt from the pre-procurement review in the above paragraph if the Federal awarding agency determines that its procurement systems comply with the standards of this part. a. The non-Federal entity may request that its
procurement system be reviewed by the Federal
awarding agency to determine whether its system
meets these standards in order for its system to be

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Packet Pg. 153 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 37 certified. Generally, these reviews must occur where there is continuous high-dollar funding, and thirdparty contracts are awarded on a regular basis; b. The non-Federal entity may self-certify its
procurement system. Such self-certification must not
limit the Federal awarding agency's right to survey
the system. Under a self-certification procedure, the
Federal awarding agency may rely on written
assurances from the non-Federal entity that it is
complying with these standards. The non-Federal
entity must cite specific policies, procedures,
regulations, or standards as being in compliance with
these requirements and have its system available for
review. 2 CFR 200.325(c)
I. Bonding Requirements

1. For construction or facility improvement contracts or sub contracts exceeding the Simplified Acquisition Threshold, the Federal awarding agency may accept the bonding policy and requirements of the local agency provided that the Federal awarding agency has made a determination that the Federal interest is adequately protected. If such a determination has not been made, the minimum requirements must be as follows:
a. A bid guarantee from each bidder equivalent to five
percent of the bid price. The “bid guarantee” must
consist of a firm commitment such as a bid bond,
certified check, or other negotiable instrument
accompanying a bid as assurance that the bidder will,
upon acceptance of the bid, execute such contractual
documents as may be required within the time
specified. 2 CFR 200.326(a)
b. A performance bond on the part of the contractor for 100 percent of the contract price. A “performance
bond” is one executed in connection with a contract
to secure the fulfillment of all the contractor's
obligations under such contract. 2 CFR 200.326(b)
c. A payment bond on the part of the contractor for 100 percent of the contract price. A “payment bond” is
one executed in connection with a contract to assure
payment as required by the law of all persons
supplying labor and material in the execution of the
work provided for in the contract. 2 CFR 200.326(c)
J. Contracting Provisions - Appendix II to Part 200 - Contract Provisions for Non-Federal Entity Contracts Under Federal Awards

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Packet Pg. 154 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 38 In addition to other provisions required by the Federal agency or nonFederal entity, all contracts made by the non-Federal entity under the Federal award must contain provisions covering the following, as applicable.

1. Remedies
Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation-adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.

2. Terminations
All contracts in excess of $10,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be effected and the basis for settlement.

3. Equal Employment Opportunity
Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” ( 30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246
Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity,
Department of Labor.”

4. Davis-Bacon Act, As Amended ( 40 U.S.C. 3141- 3148)
When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the DavisBacon Act ( 40 U.S.C. 3141- 3144) as supplemented by Department of Labor regulations ( 29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less

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Packet Pg. 155 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 39 than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.

5. Copeland “Anti-Kickback” Act: ( 40 U.S.C. 3145)
As supplemented by Department of Labor regulations ( 29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”), the Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.

6. Contract Work Hours and Safety Standards Act: ( 40 U.S.C. 3701- 3708).

Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor
regulations ( 29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions that are unsanitary, hazardous, or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

7. Rights to Inventions Made Under a Contract or Agreement If the Federal award meets the definition of “funding agreement” under 37 CFR § 401.2 (a) and the recipient or sub-recipient wishes

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Packet Pg. 156 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 40 to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment, or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or sub-recipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.

8. Clean Air Act: ( 42 U.S.C. 7401- 7671q.) and the Federal Water Pollution Control Act ( 33 U.S.C. 1251- 1387), As Amended Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act ( 42 U.S.C. 7401- 7671q) and the Federal Water Pollution Control Act as amended ( 33 U.S.C. 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

9. Debarment and Suspension: (Executive Orders 12549 and 12689) Verify that a vendor is not debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities. Confirm and document that vendors are not on the federal government’s Excluded Party list found at www.sam.gov.

10. Byrd Anti-Lobbying Amendment: ( 31 U.S.C. 1352)
Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not use, and has not used, Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.

IX. PURCHASING DEFINITIONS:

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Packet Pg. 157 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 41 ARCHITECTURAL AND ENGINEERING SERVICES: Professional services within the scope of the practice of architecture and professional engineering, as defined by the jurisdiction, usually involving research, design, development, construction, alteration, or repair of real property.

Includes those professional services of an architectural, landscape architectural, engineering, environmental, geotechnical, or land surveying nature as well as incidental services that members of these professions and those in their employ may logically or justifiably perform.

BID SPLITTING: It is unlawful to split or separate procurement into smaller work orders or projects for any public work project for the purpose of evading the provisions of Article 4, Division 2, Section 20163 of the Public Contract Code, requiring public work to be done by contract after competitive bidding. Every person who willfully violates this provision of this section is guilty of a misdemeanor.

CAPITAL ASSET: A capital asset is either tangible or intangible, with a life expectancy of two or more years, and a combined purchase amount as stated below:

Buildings/Building Improvements $50,000
Furniture $10,000
Equipment $20,000
Infrastructure $100,000
Capital Improvement Projects $100,000
CAPITAL EXPENDITURE: Money spent for the acquisition of an item, inclusive of all costs, relating to assets that add to long-term net worth. Can be used for the acquisition of hardware, equipment, real property, buildings, or permanent improvements to existing assets. Must meet a certain level of criteria and/or expense per the definition of Capital Asset.

COMPETITIVE QUOTE: A statement of price, terms of sale, and description of goods or services offered by a vendor to a prospective purchaser. Used by the purchaser to evaluate and compare quotes from competing sources.

FORMAL BID: An offer submitted by a prospective vendor in response to an invitation to bid issued by a purchasing authority; becomes a contract upon acceptance by the buyer. Public opening (versus closing time and place). Read prices, items bid, discounts offered, delivery terms, etc. No discussion with bidders. Responses evaluated against specifications. Award made to the lowest responsive and responsible bidder. Once the City Clerk has received a bid, no changes may be made. Entire record is public after the award.

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Packet Pg. 158 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 42 OPEN MARKET PURCHASE: The procurement of materials, supplies, or equipment, usually of a limited monetary amount, from any available and reliable source. Open market purchases shall be made when feasible and when in the best interest of the City/BFPD utilizing the methods prescribed herein.

OPEN (OR ANNUAL) PURCHASE ORDER: A purchaser’s written
document to a vendor allowing for the purchase of a variety of materials and supplies, by authorized personnel, during a specified period of time.

Issued for a specific amount of consideration that is drawn from throughout the specified time frame for payment of invoices related to the annual purchase order.

PIGGYBACK: A form of intergovernmental cooperative purchasing in which an agency purchaser requests competitive sealed bids, enters into a contract, and arranges, as part of the contract, for other public purchasing agencies to purchase from the selected vendor under the same terms and conditions as itself.

PROCUREMENT: Purchasing, renting, leasing, or otherwise acquiring any supplies, services, or construction; includes all functions that pertain to the acquisition, including description or requirements, selection and solicitation or sources, preparation and award of contract, and all phases of contract administration.

PROFESSIONAL SERVICES: Services rendered by members of a recognized profession or possessing a special skill. Such services are generally acquired to obtain information, advice, training, or direct assistance. For purposes of this document, the following are, but not limited to, professional services:
a) Architectural, construction management, construction surveys, material testing, inspection services, appraising, ad campaigns, engineering, environmental, finance, fine arts, insurance, land surveying, landscape architectural, legal management consultants, management information consultants, janitorial, landscape maintenance, grounds keeping, medical, document processing services, municipal program implementation, performing arts, personnel, psychological, sports, and underwriting. Providers of such services are hereinafter referred to individually as “consultant” or collectively as “consultants”.

PROPOSAL: In competitive negotiations, the document submitted by the vendor in response to the RFP is to be used as the basis for negotiations to enter into a contract.

PUBLIC PROJECT: As defined in Section 22002 of the Public Contract Code

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Packet Pg. 159 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro) 43 PURCHASE AMOUNT: The “purchase amount” for purposes of applying the limits of this policy can be defined as all purchases from an individual vendor, purchased at the same time. For example, if three vehicles are purchased from a vendor on the same day, or same order, this would be considered one purchase, rather than three separate purchases.

PURCHASE ORDER: The primary procurement method. Used to communicate to a vendor the City/BFPD’s terms and conditions, authorizes an encumbrance of City/BFPD funds and is a contractual agreement to pay for acceptable goods or services received. Used to process payments and track an expenditure in the financial system.

REQUEST FOR PROPOSAL (R.F.P): All documents, whether attached or incorporated by reference, utilized for soliciting competitive proposals.

REQUEST FOR QUALIFICATIONS (R.F.Q.): A document issued by the City/BFPD that provides for a scope of work and requirements of the project in enough detail to let potential proposers determine if they wish to compete.

This differs from the request for proposal (R.F.P) in that more emphasis is placed on the qualifications of the bidder.

RETENTION: The withholding of a part of the payment due, until final acceptance of the purchase by the purchaser, in accordance with the contract terms.

REQUISITION: A written (or electronic) document used to communicate a need to the Purchasing Agent. Unless otherwise noted in this policy, the requisition requires appropriate signatures as outlined in the signature authority section. At least an expenditure code must be designated for the purchase. Indicate a description of the item or service to be purchased and include any pertinent documentation, i.e. insurance documentation, contracts, quotes received, etc.

SOLE SOURCE: When only one vendor possesses the unique and singularly available capability to meet the requirement of the solicitation, such as technical qualifications, matching to currently owned equipment or supplies, the ability to deliver at a particular time, or services from a public utility.

11.c
Packet Pg. 160 Attachment: Purchasing and Contract Policy - May 2023 Revisions Clean Final (5373 : Purchasing Policy Update - Revision 1St Reading & Intro)

PURCHASING AND CONTRACT POLICY

SCHEDULE OF DOLLAR LIMITS AND APPROVALS
REVISED MAY 2023
TYPE CATEGORY FEATURES AWARDED BY:

CALCARD PURCHASES AND
OTHER NOMINAL PURCHASES $1,000 OR LESS Prudent judgment required; comparative pricing whenever possible Authorized CalCard
holder
$5,000 OR LESS Prudent judgment required;
comparative pricing whenever possible
Department Manager /
Director
$1,000 OR LESS Prudent judgment required;
comparative pricing whenever possible Authorized Staff Member $5,000 OR LESS Prudent judgment required;
comparative pricing whenever possible
Department Manager /
Director
$5,000 TO $14,999 Prudent judgment required;
comparative pricing whenever possible Assistant City Manager General Purchases $15,000 TO $24,999
Informal proposals required;
department solicits at least 3 quotes
(may be verbal as long as properly
documented)
Assistant City Manager
$25,000 to $75,000 Formal proposals required City Manager $75,001 or more Formal proposals required City Council
$60,000 OR LESS Force account, purchase order, or
contract-informal bidding process Assistant City Manager

PUBLIC WORKS PROJECTS
$60,001 to $75,000 Informal Bidding process City Manager $75,001 to Amount set
by Public Contract
Code Section 22032(b)
(Currently $200,000 as
of 1/1/2019)
Informal Bidding process City Council
Amount set by Public
Contract Code Section
22032(c) (Currently
more than $200,000 as
of 1/1/2019)
Formal bidding required City Council
$1,000 OR LESS Prudent judgment required;
comparative pricing whenever possible Authorized Staff Member $5,000 OR LESS Prudent judgment required;
comparative pricing whenever possible
Department Manager /
Director
PROFESSIONAL SERVICES:

The evaluation and selection of
Consultant Services may vary on a
case-by-case basis.
$5,000 to $24,999 Department solicits at least 3 proposals (may be verbal if documented) Assistant City Manager
$25,000 to $75,000 Formal Request for Proposal required City Manager $75,001 or more Formal Request for Proposal required City Council $75,000 or less Prudent judgment required;
comparative pricing whenever possible City Manager
Emergency Purchases
Greater than $75,000 Prudent judgment required;
comparative pricing whenever possible
City Manager, with
subsequent report to
City Council

NON-PROFESSIONAL SERVICES
CONTRACT:

Including supplies, equipment
operating or maintenance services
and construction projects other than
"Public Works Projects"
29 11158\0001\308279.v2-5/15/23

11.d
Packet Pg. 161 Attachment: Purchasing and Contract Policy - Schedule of Limits and Approvals - May 2023 Final (5373 :

Joint Special Council/BFPD
06/5/23 06:00 PM
Environmental Services
Jessica Reed
Public Hearing
Doc ID: 5351

AGENDA ITEM
AGENDA MATTER:
2023 SOLID WASTE RATE ADJUSTMENT
EXECUTIVE SUMMARY:

This is a public hearing for the City Council to consider the adoption of a resolution approving an increase in solid waste collection service charges. Council will consider a $3.93 per month increase in residential curbside service and a commercial rate increase based on the level of service. The increase includes a CPI adjustment of 5% across all rate categories, and for the residential rate, it includes the second year of the three-year phase-in of SB 1383 program implementation costs as approved by the Council on June 20, 2022.

DISCUSSION:

The City Council has previously determined that the collection and disposal of trash, recycling, and organics in its service area shall be performed by Burrtec Waste Industries, Inc. under the terms of an exclusive franchise agreement. The agreement states that Burrtec may submit a request for rate review once a year, to include a gross adjustment of 100% of the percentage increase in the Consumer Price Index (CPI) for all urban consumers in the Riverside-San Bernardino-Ontario area, for the previous 12- month period for which information is received from the U.S. Department of Labor, but not to exceed 5% per year.

The overall percentage change in CPI for the January to December period immediately preceding July 1, 2023, the effective date of the proposed rate adjustment is 8.7%; however, because there is a 5% cap per the franchise agreement, this proposed increase would only be 5% across all rate categories.

Pursuant to Article XIIID of the California Constitution, the City of Barstow sent written notification of the proposed rate increase to all owners of real property within its service area who would be directly liable to pay for trash collection services to the property at least 45 days prior to the hearing. The notice included a description of the annual adjustment, a service rate schedule (Exhibit A), and instructions on how to participate in the hearing.

Below is an explanation of the basis upon which the charges are calculated and the reason for the proposed increase.

The monthly residential curbside collection charge is comprised of the following components:

1. An amount for the administration and operation of automated curbside trash collection service, which includes collection barrels (a 95-gallon trash barrel, 95-gallon recycling barrel, and 35- gallon organics barrel) with weekly pick-up service;

2. The cost of recyclable processing;

3. The cost of organics processing;

4. An amount to compensate the City of Barstow for its administrative costs in connection with billing, customer service, and noticing requirements;
12 Packet Pg. 162
Joint Special Council/BFPD
06/5/23 06:00 PM
Environmental Services
Jessica Reed
Public Hearing
Doc ID: 5351

AGENDA ITEM

5. An amount to compensate the City of Barstow for the franchise service provision;

6. The cost of disposal at the landfill; and

7. An amount to assist in providing programs for compliance with local, state, and/or federal regulations such as AB 939 and SB 1383.

The total proposed residential rate increase of $3.93 per month is based on the following factors:
 A $0.78 per month increase for collection service based on the Riverside-San BernardinoOntario 2022 average Consumer Price Index (CPI) for All Urban Consumers;  A $0.42 per month increase for the processing of recyclables;  A $0.22 per month increase for the processing of the organics;  A $0.16 per month increase in the administrative fee to reflect the CPI increase;  A $0.32 per month increase in the franchise fee to reflect the CPI increase; and  A $2.03 per month increase for SB 1383 implementation as previously approved by Council on June 20, 2022, which covers costs for additional collection, vehicle(s), equipment, containers, labor, and regulatory compliance activities.

The commercial charges are comprised of the following components:

1. An amount for the administration and operation of commercial bin trash, recycling, and organics collection service;

2. The landfill disposal fee;

3. The cost of recyclable processing;

4. The cost of organics processing;

5. An amount to compensate the City of Barstow for its administrative costs in connection with billing, customer service, and noticing requirements;

6. An amount to compensate the City of Barstow for the franchise service provision; and

7. An amount to assist in providing programs for compliance with local, state, and/ or federal regulations such as AB 939, AB 341, AB 1826 & SB 1383.

The proposed commercial rate increase is based upon the level of service as shown in Exhibit A.

Should the proposed rate increase be approved, the new rates would become effective July 1, 2023.

FISCAL IMPACT:
12 Packet Pg. 163
Joint Special Council/BFPD
06/5/23 06:00 PM
Environmental Services
Jessica Reed
Public Hearing
Doc ID: 5351

AGENDA ITEM
The cost for the Prop 218 notice is approximately $5,400 using funds available in the FY 22-23 solid waste fees/services budget. The proposed rate increase would result in an increase in franchise and administrative fee revenue for FY 23-24, as the City receives a franchise fee of 10% of all gross receipts and an administrative fee of 5% of all gross receipts.

RECOMMENDED ACTION:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BARSTOW, CALIFORNIA ADOPTING UPDATED SOLID

WASTE RATES, SUPERSEDING THE EXISTING RATES

ESTABLISHED AND REPEALING RESOLUTIONS THAT

CONFLICT THERETO
WHEREAS, the City Council of the City of Barstow has the authority to establish fees for City services; and
WHEREAS, the City intends to maintain reasonable rates and quality of service related to the trash, recycle, and organics collection service provided to its residents; and WHEREAS, the City has contracted with Burrtec Waste Industries, Inc (“Burrtec”) for the provision of said solid waste collection services; and WHEREAS, Burrtec has requested an increase in the solid waste rates pursuant to Section 4.3(b) of the Agreement between the City and Burrtec to account for the increased cost of providing its services; and
WHEREAS, on April 19, 2023, the City mailed to those eligible to protest a notice declaring the City’s intention to adopt the proposed increased solid waste rates, and setting a public hearing for June 5, 2023 establishing the guidelines and procedures for conducting a public hearing to receive and consider protests against the proposed rate increase in accordance with section 6 of Article XIII D of the California Constitution and section 53755 of the California Government Code; and
WHEREAS, the hearing on June 5, 2023 was held not less than 45 days after the City mailed notice of that hearing, in accordance with section 6 of Article XIII D of the California Constitution and section 53755 of the California Government Code; and WHEREAS, the City accepted all valid written protests against the proposed rate increases and caused the tabulation of those protests, which tabulation revealed that a majority protest against the proposed rate increases does not exist; and WHEREAS, at the hearing on June 5, 2023, the City Council considered all objections or protests, if any, to the proposed rate increases as well as all oral comments not qualifying as formal protest; and
WHEREAS, based on the information presented at the hearing on June 5, 2023, including but not limited to reports from City staff, oral and written testimony, and valid written protests, the City determines that (1) revenues from the proposed rate increases are not expected to exceed the costs to the City to provide solid waste collection service, (2) revenues from the proposed rate increases will not be used for any purpose other than to provide solid waste collection service, (3) the amount of the proposed rate increases imposed on any parcel do not exceed the proportional cost of solid waste service

12.a
Packet Pg. 165 Attachment: Resolution Adopting Burrtec Fee Increase 2023 (5351 : 02023 Solid Waste Rate Adjustment) 2 259227.6
attributable to that parcel, (4) the proposed rate increases are imposed on parcels only for service actually used by, or immediately available to, those parcels, and (5) the proposed rate increases are not imposed for general governmental services available to the public at large in substantially the same manner as they are to property owners (Cal.

Const., art. XIII D, § 6(b)); and
WHEREAS, the City now finds it necessary to adopt new solid waste rates and charges.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Barstow as follows:

SECTION 1. The foregoing recitals and true and correct.

SECTION 2. The schedule of solid waste rates and charges set forth in Exhibit A, attached hereto and incorporated herein by reference, are hereby adopted.

SECTION 3. This resolution does not constitute a project under the California Environmental Quality Act (“CEQA”) Guidelines as set forth in Title 14, section 15378 of the California Code of Regulations, because it amends a government funding mechanism that does not involve any commitment to any specific project that may result in a potentially significant physical impact on the environment (§ 15378(b)(4)) and is an administrative activity of government that will not result in direct or indirect physical changes in the environment (§ 15378(b)(5)). Furthermore, if this resolution were a project, it would be categorically exempt from CEQA pursuant to Title 14, Section 15273(a) of the California Code of Regulations, because it establishes rates and charges to fund current operating expenses of the City.

SECTION 4. If any subdivision, paragraph, sentence, clause, or phrase of this Resolution is, for any reason, held to be invalid or unenforceable by a court of competent jurisdiction, such invalidity or unenforceability shall not affect the validity or enforcement of the remaining portions of this Resolution. It is the City’s express intent that each remaining portion would have been adopted irrespective of the fact that one or more subdivisions, paragraphs, sentences, clauses, or phrases be declared invalid or unenforceable.

SECTION 5. The rates and charges set forth in this Resolution shall become effective on July 1, 2023

12.a
Packet Pg. 166 Attachment: Resolution Adopting Burrtec Fee Increase 2023 (5351 : 02023 Solid Waste Rate Adjustment) 3 259227.6
PASSED AND ADOPTED this 5
th day of June, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Paul Anthony Courtney, Dr. B.A., Mayor
ATTEST:
______
Andrea Flores, City Clerk

APPROVED AS TO FORM
By:
______
Matthew T. Summers, City Attorney

12.a
Packet Pg. 167 Attachment: Resolution Adopting Burrtec Fee Increase 2023 (5351 : 02023 Solid Waste Rate Adjustment) Current Proposed Current Proposed
Total Rate Total Rate Total Rate Total Rate
Residential / Multi Family 3-Barrel Service Multi-Family Organics Standard $ 27.09 $ 31.02 Barrel Size Freq
Residential 35g Barrel $ 24.20 $ 28.37 35Gal 1 N/A $ 38.05 Econ Disadvantaged $ 24.90 $ 28.75 35Gal 2 N/A $ 61.95
Econ Disadvantaged - 35g $ 22.33 $ 26.42 65Gal 1 N/A $ 39.01 Extra barrel $ 7.66 $ 7.72 65Gal 2 N/A $ 63.80
Extra Residential Pick-Up $ 12.60 $ 13.04
Additional Bulky Item - (per item) $ 16.56 $ 17.39 Food Waste Service - Commercial Service Additional Trip Change Bulky Item $ 41.41 $ 43.48 Bin Size Freq 2 1 $ 170.65 $ 188.55
Commercial Barrel - Trash 2 2 $ 316.41 $ 351.09
Size Freq Barrel Size Freq
95 1 $ 31.59 $ 36.36 35Gal 1 $ 24.65 $ 27.47
95 2 $ 62.31 $ 71.79 35Gal 2 $ 48.51 $ 54.13
95 3 $ 92.09 $ 106.25 35Gal 3 $ 71.44 $ 79.78
95 4 $ 120.98 $ 139.77 35Gal 4 $ 93.46 $ 104.51
95 5 $ 149.01 $ 172.39 35Gal 5 $ 114.65 $ 128.34
Extra Barrel (limit 1) $ 16.53 $ 18.82 65Gal 1 $ 31.59 $ 36.36 Extra Commercial Barrel Pick-Up $ 15.16 $ 17.29 65Gal 2 $ 62.31 $ 71.79 65Gal 3 $ 92.09 $ 106.25
Multi-Family Trash Bins Service 65Gal 4 $ 120.98 $ 139.77 Size Freq 65Gal 5 $ 149.01 $ 172.39

1.5 1 $ 171.52 $ 168.75

1.5 2 $ 314.60 $ 307.81 Green Waste - Commercial Service

1.5 3 $ 449.07 $ 437.77 Bin Size Freq

1.5 4 $ 573.13 $ 556.91 2 1 $ 214.57 $ 227.16

1.5 5 $ 694.70 $ 673.32 2 2 $ 377.12 $ 399.83

1.5 6 $ 815.30 $ 788.76 Barrel Size Freq
3 1 $ 233.49 $ 223.09 35Gal 1 $ 58.10 $ 62.81
3 2 $ 437.66 $ 415.52 35Gal 2 $ 103.16 $ 111.99
3 3 $ 634.29 $ 600.03 65Gal 1 $ 82.20 $ 89.94
3 4 $ 821.79 $ 775.01 65Gal 2 $ 151.26 $ 166.14
3 5 1,007.16$ $ 947.66
3 6 1,192.14$ 1,119.94$ Roll-Off
6 1 $ 406.19 $ 382.37 Roll-Off Box $ 274.85 $ 286.47
6 2 $ 764.33 $ 714.51 Compactor Box $ 310.62 $ 324.02
6 3 1,108.57$ 1,032.05$ End Dump $ 257.03 $ 268.04
6 4 1,435.86$ 1,331.92$ Dry Run $ 57.52 $ 60.40
6 5 1,759.55$ 1,627.82$ Tilthopper $ 40.27 $ 42.29
6 6 2,082.49$ 1,922.99$ Delivery Charge (tilthopper) $ 40.27 $ 42.29 Rental fee (per day) $ 25.31 $ 26.58
Commercial Trash Bins Service
Size Freq Miscellanous Rates

1.5 1 $ 151.75 $ 166.18 Extra bin pick-up $ 47.22 $ 49.08

1.5 2 $ 279.54 $ 307.36 Overflow Charge - Bins Only $ 90.70 $ 95.23

1.5 3 $ 400.48 $ 441.31 Return Check Charge $ 25.00 $ 25.00

1.5 4 $ 512.84 $ 566.37 Lien Adminstrative Fee $ 45.00 $ 45.00

1.5 5 $ 623.59 $ 689.59 Locking Bin $ 11.50 $ 12.08

1.5 6 $ 733.37 $ 811.86 Locking Bin Set Up - One Time $ 36.94 $ 38.79 3 1 $ 205.90 $ 230.49 Clean-Out service $ 99.25 $ 104.21 3 2 $ 386.04 $ 434.08 Recyling Contamination Fee - Barrel $ 13.04 $ 13.70 3 3 $ 558.65 $ 629.73 Recyling Contamination Fee - Bin $ 45.82 $ 48.10 3 4 $ 722.10 $ 815.84 FW Contamination Fee - Commercial Barrel $ 57.11 $ 59.96 3 5 $ 883.44 $ 999.64 FW Contamination Fee - Commercial Bin $ 57.11 $ 59.96 3 6 1,044.38$ 1,183.02$ Barrel Exchange (first exchange free) $ 18.14 $ 19.04 6 1 $ 365.53 $ 412.42 charge does not apply to graffiti or damaged barrels 6 2 $ 691.24 $ 783.26 Barrel Replacement $ 78.15 $ 82.06 6 3 1,006.40$ 1,143.01$ resdl-customer damaged, comml-lost or stolen 6 4 1,307.88$ 1,488.54$ Bin Exchange (first exchange fee) $ 90.70 $ 95.23 6 5 1,607.48$ 1,831.90$ charge does not apply to graffiti or damaged bins 6 6 1,906.31$ 2,174.48$ Bin Replacement + actual cost of bin $ 100.49 $ 105.51 comml-lost or stolen
Temporary Bin 3 yard bin $ 116.84 $ 126.86 Special Services 172.58/hr 181.22/hr (min 1/2 hour)
Commercial Trash Compactor Bins Shopping Cart Retrieval $ 19.86 $ 20.85 Size Freq Certificate of Destruction $ 121.34 $ 127.41
3 1 $ 301.06 $ 344.89 Late Charge 10.0% 10.0%
3 2 $ 576.36 $ 662.88 Interest 1.5% 1.5%
3 3 $ 844.13 $ 972.93
3 4 1,102.74$ 1,273.44$ Push-Out (bins)
3 5 1,359.24$ 1,571.64$ 0-50 feet N/C N/C
3 6 1,615.34$ 1,869.42$ 51-75 feet 1 $ 26.19 $ 27.50
4 1 $ 390.38 $ 448.52 51-75 feet 2 $ 52.38 $ 55.00
4 2 $ 749.28 $ 864.12 51-75 feet 3 $ 78.57 $ 82.50
4 3 1,098.98$ 1,270.04$ 51-75 feet 4 $ 104.76 $ 110.00
4 4 1,437.93$ 1,664.74$ 51-75 feet 5 $ 130.95 $ 137.50
4 5 1,773.98$ 2,056.31$ 76+ feet 1 $ 78.56 $ 82.49
4 6 2,109.62$ 2,447.48$ 76+ feet 2 $ 157.12 $ 164.98
76+ feet 3 $ 235.68 $ 247.47
76+ feet 4 $ 314.24 $ 329.96
76+ feet 5 $ 392.80 $ 412.45
Service Type Service Type

EXHIBIT A
CITY OF BARSTOW - PROPOSED RATE INCREASE 12.b
Packet Pg. 168 Attachment: Ex A City Notice Barstow Rates_2023 (5351 : 02023 Solid Waste Rate Adjustment)

12.c
Packet Pg. 169 Attachment: Burrtec Letter - 2023 Refuse Rate Adjustment (5351 : 02023 Solid Waste Rate Adjustment) Joint Special Council/BFPD
06/5/23 06:00 PM
Finance
Heidy Riley
Public Hearing
Doc ID: 5363

AGENDA ITEM
AGENDA MATTER:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW, CALIFORNIA, AMENDING AND ESTABLISHING SPECIFIED FEES FOR CITY SERVICES (FY 2023/2024) EXECUTIVE SUMMARY:

Staff has completed the annual process of thoroughly reviewing the City's current fees effective for the 2023/2024 fiscal year. The annual review is conducted to ensure that fees cover the processing costs of the service request or, at minimum, that the level of subsidy being provided for services by the City Council desires to maintain adequate and at amounts that the City Council desires to maintain. The Resolution to adopt the Fiscal Year 2023/2024 Master Fee Schedule (Attachment A) is attached for the Council's review and consideration.

DISCUSSION:

The City of Barstow’s Master Fee Schedule is reviewed annually by city staff to determine if fees that are being charged continue to cover the processing costs of the service request or, at minimum, that the level of subsidy being provided for services by the City are adequate and at amounts that the City Council desires to maintain. Attached to the staff report is the City Council Resolution (Attachment A) which contains the proposed Master Fee Schedule for FY 2023/2024. The Master Fee Schedule contains all the fees the City charges for various functions and services performed for the community. An annual review is conducted whereby each department provides suggested changes to the Master Fee Schedule and the proposed fee schedule has been collectively amended to reflect staff’s recommendations. The list of proposed changes from FY 2022/2023 is contained within the Table of Amendments to the Master Fee Schedule. If approved, the newly adopted fee schedule will go into effect on July 1, 2023.

FISCAL IMPACT:

Any fees, existing or newly proposed, which are charged by the City of Barstow help to offset the actual cost of providing the service. Most fees are partially subsidized and do not fully cover the actual cost of service. For any fee increases adopted, the City will receive additional revenue to reduce the amount of the subsidy, if any. If the attached Fee Schedule is not approved, corresponding cuts in the City's budget may need to be considered to offset the associated loss of resources.

RECOMMENDED ACTION:

Staff recommends that City Council adopt the attached Resolution No. ____-2023 amending and establishing the Master Fee Schedule for Fiscal Year 2023/2024, and waive the full reading. 13 Packet Pg. 170

ATTACHMENT A
RESOLUTION NO. XXXX-2023
Adoption of the
City of Barstow’s
Master Fee Schedule
(FY 2023/2024)

13.a
Packet Pg. 171 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24) RESOLUTION NO. XXXX-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF BARSTOW, CALIFORNIA ADOPTING A MASTER
FEE SCHEDULE (FY 2023/2024)
WHEREAS, the City Council of the City of Barstow has the authority to establish fees for City services; and
WHEREAS, the City finds it necessary to recover the costs of providing certain City services and said fees do not exceed the reasonable costs of providing the services for which fees are imposed; and
WHEREAS, the consolidation of all City fees will assist the public, as well as City staff in readily locating fees and continue the City's quest for governmental transparency; and WHEREAS, the proposed Master Fee Schedule will supersede any previously adopted or established fee for specified City services; and WHEREAS, the Master Fee Schedule is evaluated each year to ensure that services are provided while consideration is taken into account in regards to cost recovery for services provided by the City; and
WHEREAS, in order for the City to recover the costs associated with certain services and fees, amendments to fees associated with personnel and equipment costs, employee benefits used for calculation of personnel costs, as well as the addition of a Transportation Permit are proposed; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BARSTOW DOES HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:

Section 1. The foregoing recitals are true and correct, and the City Council so finds and determines:

A For the convenience of the public it is desirable to gather in a single document a comprehensive list of fees and service charges imposed by the City for City services.

B. The document known as the "Master Fee Schedule" is attached to this resolution and is made a part hereof by this reference. Each fee or service charge is identified and a new or increased fee is shown in green font.

C. In developing new or increased fees for the Master Fee Schedule, City staff has analyzed the cost to administer the various programs, activities and Resolution No. XXXX-2023

13.a
Packet Pg. 172 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24) applications for which the City has proposed a new or increased fee or service charge and that the increased fee or charge does not exceed the estimated cost of providing such service.

D. It is not the intention to repeal previously adopted fees and adopt new fees of exactly the same amount from one fiscal year to the next, but is simply repeating these fees with the Resolution so that the Master Fee Schedule can be a comprehensive source of City fees and service charges.

Section 2. That the fees shown in Exhibit "A" are hereby adopted and each fee or service charge set forth in this Resolution shall be charged until further resolution of this Council
Section 3. This Resolution supersedes all prior resolutions on the same subjects.

Section 4. The fees shown in Exhibit "A" shall become effective immediately on July 1, 2023.

Section 5. The City Clerk shall certify to the adoption of this Resolution.

PASSED, APPROVED, AND ADOPTED THIS 5
th day of June 2023.

_______________________________
Paul Anthony Courtney, Dr. B.A, Mayor
Attest:
_________________________________
Andrea Flores, City Clerk

13.a
Packet Pg. 173 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24) I, Andrea Flores, City Clerk of the City of Barstow and ex-officio Clerk of the Council, DO HEREBY CERTIFY UNDER PENALTY OF PERJURY that the foregoing is a true and correct copy of Resolution No. XXXX-2023 of said Council which was adopted at its regular meeting of June 5, 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________________
Andrea Flores, City Clerk
Resolution No. XXX-2023

13.a
Packet Pg. 174 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

MASTER FEE SCHEDULE
Fiscal Year 2023/2024
Presented to City Council on June 5, 2023

13.a
Packet Pg. 175 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24) Master Fee Schedule
Table of Contents
Contents Table of Contents………………………………………………………i
Amendment Table of Amendments to Master Fee Schedule………………….ii Section 10 Administrative Citation……………………………………………….1
Section 20 Business Licenses…………………………………………………….2
Section 30 Building Permits……………………………………………………….5
Section 35 Solar (Photovoltaic System) Permits……………………………....6 Section 40 Electrical Permits………………………………………………………7
Section 50 Mechanical Permits……………………………………………………9
Section 60 Plumbing Permits…………………………………………………….11
Section 70 Elevator Permits……………………………………………………...13
Section 80 Grading Permits………………………………………………………14
Section 85 Erosion Control, SWPPP, and WQMP…………………..………..16 Section 90 Code Compliance…………………………………………………….18
Section 95 Cannabis Regulations……………………………………………….19
Section 100 Development Impact Fees………………………………………….20
Section 110 Encroachment Permits……………………………………………...21
Section 120 Film Office……………………………………………………………..24
Section 130 Barstow Fire Protection District…………………………………...25 Section 140 Waste Management….………………………………………………30
Section 160 Barstow Humane Society…………………………………………...31 Section 170 Wastewater Operations...…………………………………………...32 Section 180 Lenwood Area Development Fees………………………………...34 Section 190 Miscellaneous Fees………………………………………………….35
Section 200 Parks & Recreation…………………………………………………..37
Section 210 Personnel Costs……………………………………………………...40
Section 220 Community Development…………………………………………..41
Section 230 Police…………………………………………………………………...42
Section 240 Harvey House Rental………………………………………………...43

13.a
Packet Pg. 176 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24) Table of Amendments to Master Fee Schedule
2022/2023 to 2023/2024
Page
Number Department Item/Description 2022/2023 Fee / Basis 2023/2024 Fee / Basis 29 Barstow Fire
Protection District
Responses –
Personnel
Listed Each Position with
Per Hour Dollar Value
Staffing Costs – Per
Hour – See Section 210
– Personnel Costs
30 Waste
Management
Department Name
Updated Solid Waste Waste Management
N / A
Household
Hazardous Waste
Bin
Section Removed Section 150 Removed
32 Wastewater
Operations Department Name Industrial Pretreatment Wastewater Operations 33 Wastewater
Operations Sewer Cleaning Fee New Fee in 2023/2024 Staffing Costs – Per Hour – See Section 210 33 Wastewater
Operations Sewer Cleaning Fee New Fee in 2023/2024
Vactor Combination
Sewer Cleaning - $175
Per Hour (Four Hour
Minimum)
33 Wastewater
Operations Personnel Listed Each Position with Per Hour Dollar Value See Section 210 –
Personnel Costs
40 Personnel Costs Annual Life
Insurance Change $192.00 $120.00
40 Personnel Costs
Annual State
Disability Insurance
Rate

1.1% 0.9%
41 Community
Development
Use and
Development
Permits –
Transportation
Permit
New Fee in 2023/2024 Daily - $16.00
Annual - $90.00
ii

13.a
Packet Pg. 177 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 10 - Administrative Citations
1 Item/Description 2023/2024 Fee

1. ADMINISTRATIVE CITATIONS
$ 100.00
$ 200.00
$ 500.00
First Citation
Second Citation
Third and Subsequent Citations

13.a
Packet Pg. 178 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 20 - Business Licenses
2 Item/Description Basis 2023/2024 Fee

1. BUSINESS LICENSE RATES - FLAT FEE
Auto Wrecking Annual $ 100.00
Barber Shop
Annual $ 30.00
Annual $ 10.00
Baths - Public Annual $ 60.00
Beauty Shop
Annual $ 30.00
Annual $ 10.00
Bureaus, Travel - Ticket Agencies Annual $ 30.00
Cleaners, Laundries Per Vehicle $ 60.00
Confectionary Wagons (i.e. Ice Cream Trucks, Food Wagons) Per Vehicle $ 20.00
Per Vehicle $ 25.00
Contractors - Builders
Annual $ 100.00
Boilers, Hot Water Heating Steam Fitting- C4 Annual $ 40.00 Annual $ 40.00
Annual $ 60.00
Annual $ 60.00
Annual $ 40.00
Annual $ 40.00
Annual $ 60.00
Annual $ 40.00
Annual $ 40.00
Annual $ 40.00
Annual $ 60.00
Annual $ 60.00
Annual $ 40.00
Annual $ 40.00
Annual $ 40.00
Annual $ 40.00
Annual $ 40.00
Annual $ 40.00
Annual $ 60.00
Annual $ 60.00
Annual $ 40.00
Annual $ 60.00
Annual $ 40.00
Annual $ 40.00
Annual $ 40.00
Annual $ 60.00
Annual $ 40.00
Annual $ 40.00
Annual $ 40.00
Annual $ 40.00
Annual $ 40.00
Annual $ 40.00
Importing of Merchandise for Retail Sale Per Vehicle $ 50.00 Itinerant Vendor, Peddler, Salesman, Solicitor, Sidewalk Vendor, etc.

Per Individual $ 15.00
Per Individual $ 50.00
Structural Pest Control - C22
Tile (Ceramic or Mosaic) - C54
Welding - C60
Well Drilling - C57
Classified Specialist - C61
All Other Classifications - C
Daily
Annually
Steel Structural - C51
Lathing - C26
Masonry - C29
Ornamental Metals - C23
Painting, Decorating - C33
Plastering - C25
Plumbing - C36
Refrigeration - C38
Roofing - C39
Sewer, Sewage Disposal, Drains, Cement Pipe Laying - C42 Sheet Metal - C43
Steel Reinforcing - C50
Landscaping - C27
Cement and Concrete - C8
Electrical (General) - C10
Electrical (Signs) - C45
Elevator Installation - C11
Excavating, Grading, Trenching, Paving/Surfacing - C12
Fire Protection Engineering - C16
Flooring - C15
Glazing - C17
Heating and Air Condition - C20
House and Building Moving - C21
Insulation - C2
Cabinet and Mill Work - C6
One Chair
Each Additional Chair
Sale of Retail Products (In addition to Chair Fee(s)) See Section 2 - Gross Receipts One Operator
Each Additional Operator
Sale of Retail Products (In addition to Operator Fee(s)) See Section 2 - Gross Receipts Has an Established Retail Business in the City
Does Not Have an Established Retail Business
General Contractors - Class A or B

13.a
Packet Pg. 179 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 20 - Business Licenses
3 Item/Description Basis 2023/2024 Fee

1. BUSINESS LICENSE RATES - FLAT FEE (continued)
Christmas Tree Vendor Per Quarter $ 25.00
Massage Therapist / Practitioner Annual $ 40.00
Palmist, Fortune-Teller, Clairvoyant, etc. Annual $ 100.00 Photographer, Itinerant Daily $ 15.00
Photographer, Itinerant Quarterly $ 75.00
Professions and Specified Personal Services
Annual $ 60.00
Annual $ 50.00
Annual $ 100.00
Annual $ 100.00
Annual $ 40.00
Annual $ 100.00
Annual $ 40.00
Annual $ 50.00
Annual $ 40.00
Annual $ 80.00
Annual $ 40.00
Annual $ 100.00
Annual $ 50.00
Annual $ 40.00
Annual $ 100.00
Annual $ 60.00
Annual $ 50.00
Annual $ 200.00
Annual $ 100.00
Annual $ 100.00
Annual $ 40.00
Annual $ 40.00
Annual $ 60.00
Annual $ 80.00
Private Detective, Private Patrol, Watchman (Per Individual) Annual $ 30.00 Shoe Shining
Annual $ 5.00
Annual No Charge
Shows, Theaters, Carnivals & Exhibitions
Annual $ 100.00
Per Day $ 75.00
Each Per Day $ 10.00
Each Per Day $ 10.00
Solicitor, Salesman, Service Repairman or Canvasser (Per Individual) Annual $ 40.00 Tattoo Artists (Per Individual) Annual $ 40.00
Truck, Hauling
Business with an Established Place of Business in the City Annual $ 30.00
Annual $ 10.00
Non-Local Business
Annual $ 30.00
Wrestling - Boxing
Annual $ 120.00
Professional Wrestling or Boxing Contest/Exhibitions Per Day $ 25.00 Single Vehicle Exhibition Not Operated in Conjunction
with any carnival, circus, or traveling show
First Vehicle
Each Additional Vehicle
Each Vehicle
Wrestling or Boxing Arena at an Established Business
Carnival, Traveling Show, Circus PLUS:

Medical Lab or Technician
Mortgage Companies
Oculist, Optician, Optometrist
Physician, Surgeon, Psychiatrist
Physiotherapist
Psychologist
Surveyors, Licensed Land
Veterinarian
(Per Individual ≥16 Years of Age)
(≤ 16 Years of Age)
Theater, Playhouse, or Motion Picture House
Each concession booth, stand, exhibition, show,
sideshow, amusement, ride, game, gallery, attraction, or other unit
Geologist
Assayer
Attorney
Bookkeeping and Accounting
Broker - Real Estate, Insurance
Chemists
Chiropodist
Dental Lab (Technician)
Dentist/Orthodontist
Designer - Structural or Building
Draftsman
Engineer - Registered
Architect
Accountant - Certified and Public
Agent - Real Estate, All Others
Anesthetist

13.a
Packet Pg. 180 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 20 - Business Licenses
4 Item/Description Basis 2023/2024 Fee

2. GROSS RECEIPTS BUSINESS CLASSIFICATION AND FEES
Businesses who are located within the incorporated City limits offering any form of recreation and entertainment and/or sale or service shall pay an annual license fee based upon the gross receipt schedule below:

Annual Fee
$28.50
$45.00
$76.00
$95.00
$133.00
$171.00
$228.00
$285.00

3. WHOLESALE BUSINESS

4. BUSINESS LICENSE ADMINISTRATIVE FEE (ADDED TO BUSINESS LICENSE FEE) Initial Application Per Application $ 40.00
Renewal Annually $ 24.00

5. UNPAID FEES
Penalty 25% of License Fee
Interest 6% Per Year
$30,000.01 to $50,000.00
$50,000.01 and over
Wholesale Business, whose business consists entirely of sales at wholesale for purposes of resale to ultimate consumers If Not Paid By Expiration Date
15 Days After Expiration
Monthly Gross Receipts
$4,000.00 or less
$4,000.01 to $6,000.00
$6,000.01 to $10,000.00
$15,000.01 to $20,000.00
$20,000.01 to $30,000.00
$10,000.01 to $15,000.00

13.a
Packet Pg. 181 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 30 - Building Permits
5 Item/Description

1. BUILDING PERMIT FEES (As Per Table 3-A of the 1997 Uniform Administrative Code)

2. PLAN REVIEW FEES (Section 304.3 of the 1997 Uniform Administrative Code)

3. OTHER INSPECTIONS AND FEES (Table 3-A of the 1997 Uniform Administrative Code) Basis 2023/2024 Fee Per Hour $ 48.41 *
Per Hour $ 48.41 *
Per Hour $ 48.41 *
Per Hour $ 48.41 *

4. STRONG MOTION INSTRUMENTATION PROGRAM (SMIP) FEE Basis 2023/2024 Fee Strong Motion Instrumentation Program (SMIP) Fee
Public Resources Code
Section 2705
Public Resources Code
Section 2705

5. CALIFORNIA BUILDING STANDARDS COMMISSION FEE Basis 2023/2024 Fee California Building Standards Commission Fee
California Building
Standards Commission
* Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. ** Actual costs include administrative and overhead costs.

Residential (1 to 3 Stories) Valuation x .00013
Minimum Fee $0.50
Valuation x .00028
Minimum Fee $0.50
Residential / Commercial
$1 per $25,000 or
fraction thereof;
Minimum Fee $1
Residential (> 3 Stories) and All Commercial
Additional plan review required by changes, additional or revisions to plan For use of outside consultant for plan check and inspections, or both Actual Costs ** $100,001 to $500,000 $1,023.56 for the first $100,000 plus $5.77 for each additional $1,000, or fraction thereof, to and including $500,000
$501,000 to $1,000,000 $3,300.76 for the first $500,000 plus $4.89 for each additional $1,000, or fraction thereof, to and including $1,000,000
$1,000,001 and up $5,777.01 for the first $1,000,000 plus $3.76 for each additional $1,000 or fraction thereof Plan Review Fee 65% of the Building Permit Fee as per Table 3-A of the 1997 Uniform Building Code (As shown above in Section 1)
Reinspection Fees
Inspection Outside of Normal Business Hours
Inspections for which no fee is specifically indicated (minimum charge - 1/2 hour) Total Valuation of Project 2023/2024 Fee
$1 to $500 $24.21
$501 to $2,000 $24.21 for the first $500 plus $3.14 for each additional $100, or fraction thereof, to and including $2,000
$2,001 to $25,000 $71.33 for the first $2,000 plus $14.42 for each additional $1,000, or fraction thereof, to and including $25,000
$25,001 to $50,000 $403.50 for the first $25,000 plus $10.40 for each additional $1,000, or fraction thereof, to and including $50,000
$50,001 to $100,000 $663.06 for the first $50,000 plus $7.21 for each additional $1,000, or fraction thereof, to and including $500,000

13.a
Packet Pg. 182 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 35 - Solar (Photovoltaic Systems) Permits
6 Item/Description

1. Basis
Residential*
Per Structure
Over 15 kW Each kW Over 15 kW
Non-Residential and Commercial*
Per Structure
Each kW Between 51 and 250
Each kW Over 250
Solar Farms*
Solar Farm Permit Fee Per Application

2. Residential, Non-Residential and Commercial Solar (Photovoltaic Systems) and Solar Farms Per Hour / 1 Hour Minimum Actual Personnel Costs ^
Per Hour / 1 Hour Minimum Actual Personnel Costs ^
If Applicable Actual Cost
Plan Review (Third and Subsequent Review(s))
Between 51 kW and 250 kW PLUS:

Over 250 kW (If Applicable)
Consultant Fees
$ 7.00
$ 5.00
Actual Personnel Costs^ /
$1,000 Deposit

PLAN REVIEW AND INSPECTION FEES
Inspection Fee (Third and Subsequent Inspection(s))
SOLAR (PHOTOVOLTAIC SYSTEM) PERMIT FEES 2023/2024 Fee
$ 270.00
$ 5.00
$ 501.00
Solar Permit Fee
(Includes Up To 2 Reviews & 2 Inspections) - Up to
15 kW PLUS (If Appl.)
Solar Permit Fee
(Includes Up To 2 Reviews & 2 Inspections) - Up to
50 kW PLUS (If Appl.)

13.a
Packet Pg. 183 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 40 - Electrical Permits
7 Item/Description Basis

1. ELECTRICAL PERMIT ISSUANCE FEE (Table 3-B of the 1997 Uniform Administrative Code) Electrical Permit Issuance Fee Each $ 24.21
Supplemental Electrical Permit Issuance Fee Each $ 7.47

2. ELECTRICAL PERMIT FEES - SYSTEM FEE SCHEDULE (Table 3-B of the 1997 Uniform Administrative Code) New Residential Buildings (System Fee Schedule)
Per Sq. Ft. $ 0.052
Per Sq. Ft. $ 0.058
Private Swimming Pool
Each $ 50.99
Carnival and Circuses (Traveling Shows Utilizing Transportable-Type Rides) Each $ 24.21
Each $ 7.47
Each $ 7.47
Temporary Power Service
Each $ 24.21
Each $ 12.67

3. ELECTRICAL PERMIT FEES - UNIT FEES SCHEDULE (Table 3-B of the 1997 Uniform Administrative Code) Receptacle, Switch and Light Outlets
Each $ 1.13
Each $ 0.75
Lighting Fixtures (Lighting Fixtures, Sockets and other Lamp-Holding Devices) Each $ 1.13
Each $ 0.75
Each $ 1.13
Each $ 1.13
Residential Appliances
Each $ 4.89
Nonresidential Appliances
Each $ 4.89

3. ELECTRICAL PERMIT FEES - UNIT FEE SCHEDULE (As Per Table 3-B of the 1997 Uniform Building Code) (Continued) Power Apparatus
Each $ 4.89
Each $ 12.67
Each $ 25.34
Over 50 and Not Over 100 Each $ 50.99
Each $ 76.74
Busways
For Trolley and Plug-in-Type Busways Each 100 feet or
fraction thereof $ 7.47
Signs, Outline Lighting and Marquees
Each $ 25.34
Each $ 4.89
Services
Each $ 31.42
Each $ 64.02
Each $ 128.03
Miscellaneous Apparatus, Conduits and Conductors
Each $ 18.75
Notes: 1. For equipment and appliance having more than one motor, transformer, heater, etc., the sum of the Note: An additional fee is required for lighting fixtures, motors and other appliances that are connected to trolley and Supply from a one branch circuit
For additional branch circuits within the
For services of 600 volts or less and not ov
For services of 600 volts or less and over
For services over 600 volts or over 1,000
Electrical apparatus, conduits and
Note: This fee is not applicable when a fee is paid for one or more services, outlets, fixtures, appliances, power Over 100
Additional Fixtures
First 20 Fixtures
Additional Fixtures
Pole or Platform-Mounted Lighting Fixture
Theatrical-Type Lighting Fixtures or
For Fixed Residential Appliances or
For nonresidential appliances and selfMotors, Generators, Transformers, Rectifiers, Synchronous Converters, Capacitors, Industrial Heating, Air Up To and Including 1
Over 1 and Not Over 10
Over 10 and Not Over 50
First 20 Fixtures
2023/2024 Fee
Multi-family (≥3 Units Constructed at
Single- and Two-Family
For new, private, in-ground swimming
Electrical Generators and Electrically
Mechanically Driven and Walk-Through
System of Area and Booth Lighting
Permanent Installed Rides, Booths, Use the Unit Fee Schedule (See Section 3) Temporary Service Pole or Pedestal,
Temporary Distribution System and

13.a
Packet Pg. 184 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 40 - Electrical Permits
8 Item/Description Basis 2023/2024 Fee

4. PLAN REVIEW FEES
Electrical Plan Review Fees (Section 304.3 of the 1997 Uniform Administrative Code)

5. OTHER INSPECTIONS AND FEES (Table 3-B of the 1997 Uniform Administrative Code) Per Hour (Minimum
Charge - 2 Hours) $ 50.99 *
Per Inspection $ 50.99 *
Per Hour (Minimum
Charge - 1/2 Hour) $ 50.99 *
Per Hour (Minimum
Charge - 1/2 Hour) $ 50.99 *
** Actual costs include administrative and overhead costs.

Reinspection fees assessed under provision of
Inspections for which no fee is specifically indicated
Additional plan review required by changes, additions
or revisions to plans or to plans for which an initial
Outside Consultant Fees Actual Costs**
* Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, Reinspections outside of normal business hours
Plan Review Fee 25% of the Electrical Permit Fee as per Table 3-A of the 1997 Uniform Building Code (As shown above in Items 2 & 3)

13.a
Packet Pg. 185 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 50 - Mechanical Permits
9 Item/Description Basis 2023/2024 Fee

1. MECHANICAL PERMIT ISSUANCE FEE (Table 3-C of the 1997 Uniform Administrative Code) Each $ 24.21
Supplemental Electrical Permit Issuance Fee Each $ 7.47

2. MECHANICAL PERMIT FEES - UNIT FEE SCHEDULE (Table 3-C of the 1997 Uniform Administrative Code) Furnaces
Each $ 15.24
Each $ 18.75
Each $ 15.24
Each $ 15.24
Appliance Vents
Each $ 7.47
Repairs or Additions
Each $ 14.11
Boilers, Compressors and Absorption Systems
Each $ 15.14
Each $ 27.96
Each $ 38.37
Each $ 57.11
Each $ 95.43
Air Handlers
Each $ 10.97
Each $ 18.64
Evaporative Coolers
Each $ 10.97
For each air-handling unit to and including 10,000 cubic feet per minte (cfm) (4,719 L/s), including ducts attached thereto
Note: This fee does not apply to an air-handling unit which is a portion of a factory-assembled appliance, cooling unit, evaporative cooler or absorption unit for which a permit is required elsewhere in the Mechanical Code.

For each air-handling unit over 10,000 cfm (4,719 L/s)
For each evaporative cooler other than portable
For the installation or relocation of each boiler or compressor over 50 horsepower (176 kW), or each absorption system over 1,750,000 Btu/h (512.9 kW)
Mechanical Permit Issuance Fee
Installation/Relocation of each forced-air or gravity-type furnace or burner, including ducts and vents attached to such appliance, up to and including 100,000 Btu/h (29.3kW)
For the installation or relocation of each forced-air or gravity-type furnace or burner, including ducts and vents attached to such appliance over 100,000 Btu/h (29.3 kW)
For the installation or relocation of each floor furnace, including vent For the installation or relocation of each suspended heater, recessed wall heater or floor-mounted unit heater
For the installation, relocation or replacement or each appliance vent installed and not included in an appliance permit
For the repair of, alteration of, or addition to each heating appliance, refrigeration unit, cooling unit, absorption unit, or each heating, cooling, absorption or evaporative cooling system, including installation of controls regulated by the Mechanical Code
For the installation or relocation of each boiler or compressor to and including 3 horsepower (10.6kW), or each absorption system to and including 100,000 Btu/h (29.3)kW)
For the installation or relocation of each boiler or compressor over 3 horsepower (10.6kW) to and including 15 horsepower (52.7 kW), or each absorption system over 100,000 Btu/h (29.3 kW) to and including 500,000 Btu/h (146.6 kW)
For the installation or relocation of each boiler or compressor over 15 horsepower (52.7kW) to and including 30 horsepower (105.5 kW), of each absorption system over 500,000 Btu/h (146.6kW) to and including 1,000,000 Btu/h (293.1 kW)
For the installation or relocation of each boiler or compressor over 30 horsepower (105.5 kW) to and including 50 horsepower (176kW), or each absorption system over 1,000,000 Btu/h (293.1 kW) to and including 1,750,000 Btu/h (512.9 kW)

13.a
Packet Pg. 186 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 50 - Mechanical Permits
10 Item/Description Basis 2023/2024 Fee

2. MECHANICAL PERMIT FEES - UNIT FEE SCHEDULE (Table 3-C of the 1997 Uniform Administrative Code) (Continued) Ventilation and Exhaust
Each $ 7.47
Each $ 10.97
Each $ 10.97
Incinerators
Each $ 18.75
Each $ 14.94
Miscellaneous
Each $ 10.97

3. PLAN REVIEW FEES
Mechanical Plan Review Fees (Section 304.3 of the 1997 Uniform Administrative Code)

4. OTHER INSPECTION AND FEES (Table 3-C of the 1997 Uniform Administrative Code) Per Hour
(Minimum Charge -
2 Hours)
$ 50.99 *
Per Inspection $ 50.99 *
Per Hour
(Minimum Charge -
1/2 Hour)
$ 50.99 *
Per Hour
(Minimum Charge -
1/2 Hour)
$ 50.99 *
** Actual costs include administrative and overhead costs.

Inspections for which no fee is specifically indicated
Additional plan review required by changes, additions or revisions to plans or to plans for which an initial review has been completed
Outside Consultant Fees Actual Costs**
* Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved.

Reinspection fees assessed under provision of Section 305.8 of the 1997 Uniform Administrative Code
For each ventilation system which is not a portion of any heating or airconditioning system authorized by a permit For the installation of each hood which is served by mechanical exhaust, including the ducts for such hood
For the installation or relocation of each domestic-type incinerator For the installation or relocation of each commercial or industrial-type incinerator
For each appliance or piece of equipment regulated by the Mechanical Code but not classed in other appliance categories, or for which their fee is not listed in the table
Plan Review Fee
25% of the Mechanical Permit Fee as per Table 3-A of the 1997 Uniform Building Code
(As shown above in Item 2)
Reinspections outside of normal business hours
For each ventilation fan connected to a single duct

13.a
Packet Pg. 187 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 60 - Plumbing Permits
11 Item/Description Basis 2023/2024 Fee

1. PLUMBING PERMIT ISSUANCE FEE (As Per Table 3-D of the 1997 Uniform Administrative Code) Each $ 24.21
Supplemental Electrical Permit Issuance Fee Each $ 7.47

2. PLUMBING PERMIT - UNIT FEE SCHEDULE (As Per Table 3-D of the 1997 Uniform Administrative Code) Fixtures and Vents
Each $ 10.09
Each $ 4.89
Sewers, Disposal Systems and Interceptors
Each $ 25.39
Each $ 38.37
Each $ 76.74
Each $ 20.50
Each $ 10.09
Water Piping and Water Heaters (For vents only, see Mechanical Permits Fee Table) Each $ 4.89
Each $ 12.67
Gas Piping Systems
1 to 5 Outlets $ 6.33
Each >5 $ 1.13
Lawn Sprinklers, Vacuum Breakers and Backflow Protection Devices Each $ 15.24
Each $ 12.67
Each $ 2.32
Each $ 12.67
Each $ 25.39
Swimming Pools
Each $ 93.99
Each $ 62.57
Each $ 62.57
Each $ 31.16
Miscellaneous
Each $ 10.09

3. PLAN REVIEW FEES
Plumbing Plan Review Fees (As Per Section 304.3 of the 1997 Uniform Building Code) Over 2 inches (50.8 mm)
Public Pool
Public Spa
Private Pool
Private Spa
For each appliance or piece of equipment regulated by the Plumbing Code but not classed in other appliance categories, or for which no fee is listed
Plan Review Fee
25% of the Plumbing Permit Fee as per Table 3-A of the 1997 Uniform Building Code
(As shown above in Item 2)
2 inches (50.8 mm) or smaller
For each industrial waste pretrement interceptor, including its trap and vent, excepting kitchen type grease interceptors functioning as fixture traps
Rainwater systems - per drain (inside building)
For installation, alteration, or repair of water piping or water-treating equipment, or both, each
For each water heater including vent
For each gas piping system of one to five outlets
For each additional outlet over five, each
For each lawn sprinkler system on any one meter, including backflow protection devices thereof
For atmospheric Type Vacuum breakers or backflow protection devices not included in the above fee 1 to 5 Devices
>5 Devices, each
For each backflow-protection device other than atmospheric-type vacuum breakers For each private sewage disposal system
Plumbing Permit Issuance Fee
For each plumbing fixture or trap or set of fixtures on one trap (including water, drainage piping and backflow protection thereof) For repair or alteration of drainage or vent piping, each fixture For each building sewer and each trailer park sewer
For each cesspool

13.a
Packet Pg. 188 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 60 - Plumbing Permits
12 Item/Description Basis 2023/2024 Fee

4. OTHER INSPECTIONS AND FEES (As Per Table 3-D of the 1997 Uniform Building Code) Per Hour (Minimum
Charge - 2 Hours) $ 50.99 *
Per Inspection $ 50.99 *
Per Hour (Minimum
Charge - 1/2 Hour) $ 50.99 *
Per Hour (Minimum
Charge - 1/2 Hour) $ 50.99 *
Outside Consultant Fees Actual Costs**
* Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. ** Actual costs include administrative and overhead costs.

Additional plan review required by changes, additions or revisions to plans or to plans for which an initial review has been completed
Reinspections outside of normal business hours
Reinspection fees assessed under provision of Section 305.8 of the 1997 Uniform Administrative Code
Inspections for which no fee is specifically indicated

13.a
Packet Pg. 189 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 70 - Elevator Permits
13 Item/Description Basis 2023/2024 Fee

1. ELEVATOR PERMIT FEES (Table 3-E of the 1997 Uniform Administrative Code) New Installation
Passenger or Freight Elevator, Escalator, Moving Walk
Each $ 91.67
Each
$91.67 plus $1.70 for each
$1,000 or fraction thereof over
$40,000
Dumbwaiter or Private Residence Elevator
Each $ 25.75
Each
$25.75 plus $1.70 for each
1,000 or fraction thereof over
$10,000
Major Alterations

2. ELEVATOR ANNUAL CERTIFICATES OF INSPECTIONS FEES (Table 3-F of the 1997 Uniform Administrative Code) For Each Elevator Each $ 42.75
For Each Escalator or Moving Walk Each $ 25.39
For Each Commercial Dumbwaiter Each $ 17.25
(Each escalator or moving walk unit powered by one motor shall be considered as a separate escalator or moving walk.) charges for the first year's annual inspection fee and charges for electrical equipment on the conveyance side of the disconnect switch
Up to and including $40,000 of valuation
Over $40,000 of valuation
Up to and including $10,000 of valuation
Over $10,000 of valuation
Fees for major alterations shall be set forth in Table 3-A (Building Permit Fees). Installation fees include

13.a
Packet Pg. 190 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 80 - Grading Permits
14 Item/Description Basis 2023/2024 Fee

1. GRADING PERMIT FEES1 (Table 3-H of the 1997 Uniform Administrative Code) # of Cubic Yards $ 24.21
# of Cubic Yards $ 38.11
# of Cubic Yards
# of Cubic Yards
# of Cubic Yards
# of Cubic Yards

2. OTHER INSPECTIONS AND FEES (Table 3-H of the 1997 Uniform Administrative Code) Per Hour
(2 Hr. Minimum) $ 52.02 2
Per Inspection $ 52.02 2
Per Hour
(1/2 Hr. Minimum) $ 52.02 2

3. GRADING PLAN REVIEW FEES (Table 3-G of the 1997 Uniform Administrative Code) # of Cubic Yards
# of Cubic Yards $ 24.21
# of Cubic Yards $ 38.11
# of Cubic Yards $ 50.73
# of Cubic Yards
# of Cubic Yards
# of Cubic Yards
If Required $ 52.02 Additional plan review required by changes, additions or revisions * to plans or to plans for which an initial review has been completed 100,001 to 200,000 cubic yards (76,456 to 152,911 m3
)
50 cubic yards (38.2 m3) of less
51 to 100 cubic yards (40 to 76.5 m3
)
101 to 1,000 cubic yards (77.2 to 764.6 m3)
Reinspection fees assessed under provision of Section 305.8 Inspections for which no fee is specifically indicated
50 cubic yards (38.2 m3) of less No Fee
$277.84 for the first 100,000 cubic
yards plus $13.65 for each additional
10,000 cubic yards or fraction thereof
200,001 cubic yards (152,912 m3
) or more
$414.32 for the first 200.000 cubic
yards plus $7.47 for each additional
10,000 cubic yards or fraction thereof
51 to 100 cubic yards (40 to 76.5 m3)
101 to 1,000 cubic yards (77.2 to 764.6 m3)
1,001 to 10,000 cubic yards (765.3 to 7,645.5 m3
)
10,001 to 100,000 cubic yards (7,646.3 to 76,455 m3)
$50.73 for the first 10,000 cubic yards
plus $25.24 for each additional 10,000
cubic yards or fraction thereof
$334.75 for the first 10,000 cubic
yards plus $67.98 for each additional
10,000 cubic yards or fraction thereof
100,001 cubic yards (76,456 m3
) or more
$946.57 for the first 100,000 cubic
yards plus $37.60 for each additional
10,000 cubic yards or fraction thereof
Inspection outside of normal business hours
$38.11 for the first 100 cubic yards
plus $18.03 for each additional 100
cubic yards or fraction thereof
1,001 to 10,000 cubic yards (765.3 to 7,645.5 m3
)
$200.34 for the first 10,000 cubic
yards, plus $14.94 for each additional
1,000 cubic yards or fraction thereof
10,001 to 100,000 cubic yards (7,646.3 to 76,455 m3
)

13.a
Packet Pg. 191 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 80 - Grading Permits
15 Item/Description Basis 2023/2024 Fee
1 2
3 * Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved.

The fee for a grading permit authorizing additional work to that under a valid permit shall be the difference between the fee paid for the original permit and the fee shown for the entire project.

Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved.

Plus any additional outside consultant fees, if applicable.

13.a
Packet Pg. 192 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 85 - Erosion Control, Stormwater Pollution Prevention Plan (SWPPP) and Water Quality Management Plan (WQMP)
16 Item/Description Basis 2023/2024 Fee

1. EROSION CONTROL / STORMWATER POLLUTION PREVENTION PLAN (SWPPP) PLAN REVIEW FEES Up to 2 Reviews $ 400.00
Up to 2 Reviews $ 650.00 3
Per Hour
(Each Additional
Review >2) /
Minimum 1 Hour
$ 85.00 3

2. WATER QUALITY MANAGEMENT PLAN (WQMP) PLAN REVIEW FEES Up to 2 Reviews $ 100.00 3
Up to 2 Reviews $ 200.00 3
Up to 2 Reviews $ 250.00 3
Up to 2 Reviews $ 250.00 3
Per Hour
(Each Additional
Review >2) /
Minimum 1 Hour
$ 85.00 3

3. Annually
(Includes an initial
inspection and one
(1) re-inspection.)
$125 + Treatment Inspection
Fee(s), if applicable.
3 Per Hour
(Each Additional
inspection >2) /
Minimum 1 Hour
$ 85.00 3

4. Annually
(Includes an initial
inspection and one
(1) re-inspection.)
$75 + Personnel/Third-Party
Contractor's Fees
3*
Annually
(Includes an initial
inspection and one
(1) re-inspection.)
$75 + Personnel/Third-Party
Contractor's Fees
3*
Each Inspection >2 $75 + Personnel/Third-Party
Contractor's Fees
3*
3 Plus any additional outside consultant fees, if applicable. *
Regulated WQMP Recorded Facilities
Annual Post-Construction BMP Inspection >2

WATER QUALITY MANAGEMENT PLAN (WQMP)
Manhole/Monitoring Port (Removing Cover Visual Inspection) Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved.

Underground Chambers, Dry Wells, Pretreatment Systems
(Requiring Entry, Camera, Monitoring or Other Specialized Equipment)
Annual Manhole/Monitoring Port or Underground
BMP Inspection >2
WQMP - Additional Reviews >2

WATER QUALITY MANAGEMENT PLAN (WQMP)
Erosion Control Plan - Plan Check Fees (< 1 acre)
Stormwater Pollution Prevention Plan (SWPPP) - Plan Check Fees (Projects Which Are ≥1 Acre)
Single Family Residential (SFR) WQMP
Priority Site Specific Project
Regulated WQMP
Erosion Control Plan & SWPPP - Additional Reviews >2
Non-Regulated WQMP
(>2,500 Square Feet of Impervious Surface)

13.a
Packet Pg. 193 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 85 - Erosion Control, Stormwater Pollution Prevention Plan (SWPPP) and Water Quality Management Plan (WQMP)
17 Item/Description Basis 2023/2024 Fee

5. ADMINISTRATIVE CITATIONS (VIOLATIONS - WATER QUALITY MANAGEMENT PLAN (WQMP)) Administrative Citations (with Fines) Per Section 10 of the Master Fee Schedule - Administrative Citations

13.a
Packet Pg. 194 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 90 - Code Compliance
18 Item/Description Basis 2023/2024 Fee

1. CODE COMPLIANCE FEES
Per Occurrence Actual Costs
Per Request $ 100.00
Per Occurrence $ 175.00

2. CODE COMPLIANCE PERSONNEL
Code Compliance Personnel Hourly (1 Hour Min.) As Per Section 210 - City Personnel

3. RENTAL INSPECTION FEES
Rental Inspection Per Occurrence $ 100.00
Each Addtil. Unit $ 10.00
Nuisance Abatement
Code Compliance Appeal
Letter from City Prosecutor

13.a
Packet Pg. 195 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 95 - Cannabis Regulations
19 Item/Description Basis 2023/2024 Fee

1. CANNABIS LICENSE ADMINISTRATIVE FEE
Per Application $ 18,644.85
Per Occurrence $ 18,644.85
Quarterly $ 550.00
Annually $ 14,107.85
Per Application $ 18,644.85
Planning Commission - Notice of Public Hearing Based on Provider's Rates Actual Cost

2. ADMINISTRATIVE CITATIONS
$ 250.00
$ 500.00
$ 1,000.00

3. INSPECTIONS AND FEES
Per Occurrence $ 550.00
Initial Application (Initial + 2 Additional Reviews)
Application Resubmittal
Quarterly Compliance Inspection (Initial + 1 Reinspection) Renewal
Entity Transfer or Modification
First Citation
Second Citation
Third and Subsequent Citations
Reinspection Fee (3rd Inspection + Any Additional)

13.a
Packet Pg. 196 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 100 - Development Impact Fees
20 Item/Description Basis 2023/2024 Fee

1. DEVELOPMENT IMPACT FEES
Single-Family Dwelling Per Unit $ 4,526.45
Multi-Family Dwelling Per Unit $ 10,041.00
Commercial Lodging Per Unit $ 2,029.00
Commercial/Office Uses Per Square Foot $ 3.5434
Industrial Uses Per square Foot $ 2.4751
*Plus Fire Impact Fees

CIRCULATION
SYSTEM –
LOCAL

STREETS,

SIGNALS &

BRIDGES
$452.65/
$316.85
$1,104.51/
$803.28
Commercial
Lodging Per Room $2,029 $202.90 $1,724.65 $60.87 $40.58 $0 / $0 $0 Commercial/
Office Uses
Per
Square
Foot
$3.5434 $0.0709 $3.0828 $0.2835 $0.1062 $0 / $0 $0
Industrial Uses
Per
Square
Foot
$2.4751 $0 $2.1533 $0.2228 $0.0990 $0 $0
Detached Dwelling Units $785/Dwelling Unit
Attached Dwelling Units $606/Dwelling Unit
Mobile Home Dwelling Units (in Parks) $494/Dwelling Unit Commercial Lodging Units $446/Lodging Unit
Commercial/Office Uses $0.053/Square Foot
Industrial/Manufacturing Uses $0.027/Square Foot
Multi-Family Per Unit $10,041 $2,200.82 $2,209.02
$135.79 $1,859.90
$100.41 $401.64 $3,221.32
Per Unit $4,526.45 $267.53 $1,086.35 $407.38

DEVELOPMENT IMPACT FEES

FIRE IMPACT FEES
Land Use Development Impact Fees

DEVELOPMENT IMPACT FEES

BROKEN DOWN BY CATEGORIES OF SERVICES

BREAKDOWN OF IMPACT FEE AMONG CATEGORIES OF SERVICE

LAND USE MEASURE IMPACT
RATE
LAW

ENFORCEMENT

STORM DRAINAGE

COLLECTION

SYSTEMS

GENERAL

FACILITIES
PUBLIC

MEETING /

AQUATIC

FACILITES

PARKLAND & OPEN

SPACE ACQUISITION
Single-Family
Dwelling

13.a
Packet Pg. 197 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 110 - Encroachment Permits
21 Item/Description Basis 2023/2024 Fee

1. ENCROACHMENT PERMIT ISSUANCE FEE
Each $ 56.48 *
Underground Service Alert Fee Each $ 2.76 *

2. ENCROACHMENT PERMIT - CONCRETE WORK
Driveways Each $ 56.48 *
Residential Sidewalks (Based on Linear Feet)
Total Length $ 56.48 *
Total Length $ 84.72 *
Total Length $ 112.96 *
# of Hours ( 2 Hr. Min.) $112.96 for first 2 hours of inspections and $56.48 per hour or fraction thereof
*
Commercial Sidewalk (Based on Linear Feet)
Total Length $ 56.48 *
Total Length $ 112.96 *
Total Length $ 141.20 *
Total Length $ 155.32 *
# of Hours ( 3 Hr. Min.) $155.32 for first 3 hours of inspections and $56.48 per hour thereafter
*
Curb / Curb and Gutter (Based on Linear Feet)
Total Length $ 70.60 *
Total Length $ 98.84 *
Total Length $ 127.08 *
# of Hours ( 2 Hr. Min.) $127.08 for first 2 hours of inspections and $56.48 per hour or fraction thereof
*
Concrete Pavement (Based on Square Footage)
Total Length $ 56.48 *
Total Length $ 70.60 *
Total Length $ 84.72 *
Total Length $ 112.96
*
# of Hours ( 2 Hr. Min.) $112.96 for first 2 hours of inspections and $56.48 per hour or fraction thereof
*
Inlet / Outlet Structures Each $ 141.20 *
Junction Structures Each $ 141.20 *
Spandrels / Cross Gutters Each $ 84.72 *

3. ENCROACHMENT PERMIT FEES - ASPHALT WORK
Asphalt Pavement (Based on Square Footage for excavations of pits, bell holes or no-cut moratoriums.) Total Length $ 112.96 *
Total Length $ 127.08 *
* Plus consultant fees, if applicable.
0 feet to 300 feet
26 Sq. Feet to 100 Sq. Feet
101 Sq. Feet to 1,000 Sq. Feet
1,001 Sq. Feet to 2,000 Sq. Feet
>2,000 Sq. Feet
301 feet to 600 feet
1 Sq. Foot to 25 Sq. Feet
26 Sq. Feet to 100 Sq. Feet
0 to 10 feet
11 feet to 300 feet
301 feet to 600 feet
601 feet to 1,000 feet
> 1,000 feet
Encroachment Permit Issuance Fee
0 feet to 300 feet
301 feet to 600 feet
601 feet to 1,000 feet
> 1,000 feet
> 1,000 feet
1 Sq. Foot to 25 Sq. Feet
601 feet to 1,000 feet

13.a
Packet Pg. 198 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 110 - Encroachment Permits
22 Item/Description Basis 2023/2024 Fee

3. ENCROACHMENT PERMIT FEES - ASPHALT WORK (Continued)
Total Length $ 141.20 *
Total Length $ 155.32 *
# of Hours
( 2 Hr. Min.)
$155.32 for first 3 hours of inspections and $56.48
per hour or fraction thereof
*
Asphalt Pavement (Based on Linear Feet - Maximum 2 Feet Wide. Applies only if the project is not in a no-cut moratorium.) Total Length $ 112.96 *
Total Length $ 141.20 *
Total Length $ 169.44 *
# of Hours
( 2 Hr. Min.)
$169.44 for first 3 hours of inspections and $56.48
per hour or fraction thereof
*
Pavement Preservation - Patch Repair (Based on Square Footage for excavation of pits, bell holes or no-cut moratoriums.) Total Length $ 56.48 *
Total Length $ 70.60 *
Total Length $ 84.72 *
Total Length $ 98.84 *
Pavement Preservation (Based on Square Footage)
# of Hours
( 2 Hr. Min.)
$98.84 for first 2 hours of inspections and $56.48
per hour or fraction thereof
*
Total Length $ 112.96 *
Total Length $ 127.08 *
Total Length $ 141.20 *
# of Hours
( 2 Hr. Min.)
$141.20 for first 3 hours of inspections and $56.48
per hour or fraction thereof
*

4. Electrical
Street Light Each $ 84.72 *
Traffic Signal Per Hour $ 56.48 *
System Components Per Hour $ 56.48 *
Pipe/Conduit
Total Length $ 112.96 *
Total Length $ 141.20 *
Total Length $ 169.44 *
# of Hours
( 2 Hr. Min.)
$169.44 for first 3 hours of inspections and $56.48
per hour or fraction thereof
*

5. Trenches / Excavations
Trenches - All Work Done Underneath Pavement (Based on Square Footage) Total Length $ 56.48
Total Length $ 70.60
* Plus consultant fees, if applicable.
> 1,000 feet
0 feet to 300 feet
601 feet to 1,000 feet
> 1,000 feet
1 Sq. Foot to 25 Sq. Feet
26 Sq. Feet to 100 Sq. Feet
301 feet to 600 feet
101 Sq. Feet to 1,000 Sq. Feet
1,001 Sq. Feet to 2,000 Sq. Feet
26 Sq. Feet to 100 Sq. Feet
101 Sq. Feet to 1,000 Sq. Feet
301 feet to 600 feet
601 feet to 1,000 feet
0 feet to 300 feet
0 feet to 300 feet
301 feet to 600 feet
601 feet to 1,000 feet
> 1,000 feet
1 Sq. Foot to 25 Sq. Feet
1,001 Sq. Feet to 2,000 Sq. Feet
>2,000 Sq. Feet
Pavement Preservation (Based on trenches, minimum of 8' wide or lane line to lane line or edge of pavement to lane line, except in no-cut moratoriums.)
>2,000 Sq. Feet

13.a
Packet Pg. 199 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 110 - Encroachment Permits
23 Item/Description Basis 2023/2024 Fee

5. Trenches / Excavations (Continued)
Total Length $ 84.72 *
Total Length $ 98.84 *
# of Hours
( 2 Hr. Min.)
$98.84 for first 2 hours of inspections and $56.48
per hour or fraction thereof
*
Trenches - All Work Done Underneath Pavement (Based on Linear Feet) Total Length $ 112.96 *
Total Length $ 127.08 *
Total Length $ 141.20 *
# of Hours
( 2 Hr. Min.)
$141.20 for first 3 hours of inspections and $56.48
per hour or fraction thereof
*

6. Utilities
Manholes Per Hour $ 84.72 *
Valves Per Hour $ 56.48 *
Meters Per Hour $ 56.48 *
Other Components Per Hour $ 56.48 *
Pipe/Conduit
Total Length $ 112.96 *
Total Length $ 141.20 *
Total Length $ 169.44 *
# of Hours
( 2 Hr. Min.)
$169.44 for first 3 hours of inspections and $56.48
per hour or fraction thereof
*

7. Non-Compliance Fees - Assessed to work which exceeds the Encroachment Permit's Expiration Date Assessed Daily for Each Day
Past Permit Expiration Date
until Permit is Finaled
$ 250.00
*

8. Environmental
Storm Water & Water Pollution Control Per Hour 56.48 *

9. Plan Review
Traffic Control Plan Review Per Hour $ 56.48 *
Improvement Plan Review Per Hour $ 56.48 *

10. Photocopies/Copies
Large Format Copies Each $ 5.00 *

11. Other Inspections and Fees
CCTV Review (Staffing Cost) Per Hour $ 65.00
* Plus consultant fees, if applicable.

Non-Compliance Fee
0 feet to 300 feet
301 feet to 600 feet
601 feet to 1,000 feet
> 1,000 feet
0 feet to 300 feet
301 feet to 600 feet
601 feet to 1,000 feet
> 1,000 feet
101 Sq. Feet to 1,000 Sq. Feet
1,001 Sq. Feet to 2,000 Sq. Feet
>2,000 Sq. Feet

13.a
Packet Pg. 200 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 120 - Film Office
24 Item/Description Basis 2023/2024 Fee

1. FILM OFFICE PERMIT FEES
Each $ 350.00
Each $ 200.00
Film Office Encroachment Permit Each $ 125.00
Rider Each $ 125.00

2. FACILITY AND INFRASTRUCTURE RENTAL FEES
Per Day $ 500.00
Per Day $ 250.00
Per Day $ 100.00
City-Owned Building (Excludes Park & Rec Facilities) Per Day $ 350.00 City-Owned Vacant Property Per Day $ 350.00
City-Owned Parking Lot Per Day $ 500.00

3. CONSULTANT AND PERSONNEL
Consultant Fee Actual Costs
City Personnel Per Hour As Per Section 210 - City Personnel Film Permit
Commercial Photography Permit
Harvey House
Harvey House - Student Rate
Public Right-of-Way

13.a
Packet Pg. 201 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 130 - Barstow Fire Protection District
*Plus Consultant Fees 25
Item/Description Basis 2023/2024 Fee

1. FIRE PERMIT FEES
Aerosol Products Annual $ 90.00
Aircraft Refueling Vehicles Annual $ 45.00
Aircraft Repair Hanger Annual $ 90.00
Asbestos Removal Each Occurrence $ 50.00
Automobile Wrecking Yard Annual $ 90.00
Bonfires or Rubbish Fires Annual $ 10.00
Bowling Pin or Bowling Alley Refinishing Each Occurrence $ 45.00 Candles or Open Flames in Assembly Area Annual $ 45.00
Carnivals, Circuses or Fairs Each Occurrence $ 90.00
Cellulose Nitrate Film Annual $ 45.00
Cellulose Nitrate Storage Annual $ 90.00
Combustible Fiber Storage Annual $ 90.00
Compressed Gases / Systems Annual $ 45.00
Cryogens Annual $ 90.00
Dry Cleaning Plants Annual $ 90.00
Dust Producing Operations Annual $ 90.00
Excavations Near Hazardous Materials Pipelines
Each Occurrence $ 90.00
Explosives or Blasting Agents
Each Occurrence $ 90.00
Annual $ 90.00
Fire Hydrant Control Valve (Eddie Valve) Each Occurrence $ 10.00 Public Fireworks Display Each Occurrence $ 90.00
Flammable or Combustible Liquid
Annual $ 90.00
Each Occurrence $ 90.00
Flammable or Combusitlbe Liquids and Tanks
Annual $ 50.00
Per Site $ 693.00
Per Site $ 693.00
Annual $ 50.00
Fruit Ripening Annual $ 50.00
Fumigation or Thermal Insecticidal Fogging Each Occurrence $ 50.00 Motor Vehicle Repair Garage Annual $ 90.00
Hazardous Materials Annual $ 135.00
High Toxic Pesticides Annual $ 135.00
High Piled Combustible Stock Annual $ 90.00
Junk Yards Annual $ 90.00
Combustible Materials Storage Annual $ 90.00
Liquified Petroleum Gases/Dispensing/Storage Annual $ 135.00 LPG Powered Vehicle/Equipment in Assembly Building Annual $ 50.00 Lumber Yards Annual $ 90.00
Magnesium Working Annual $ 90.00
Mall, Covered Annual $ 135.00
Matches Annual $ 90.00
Motor Vehicle Fuel Dispensing Annual $ 50.00
Oil and Natural Gas Wells Annual $ 135.00
Organic Coatings Annual $ 135.00
Ovens, Industrial Baking or Drying Annual $ 90.00
Parade Floats Each Occurrence $ 25.00
Places of Assembly
Annual $ 50.00
Annual $ 90.00
Annual $ 135.00
Underground Tank Removal
Above Ground Fuel Tanks
Occupant Load <300
Occupant Load 300 to 999
Occupant Load >1,000
Above Ground or Underground Tank Install
6" in Diamater or Larger
Use
Pipeline Operation
Pipeline Excavation
Store
Manufacture, Possess, Store, Sell, Disposal

13.a
Packet Pg. 202 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 130 - Barstow Fire Protection District
*Plus Consultant Fees 26
Item/Description Basis 2023/2024 Fee

1. FIRE PERMIT FEES (Continued)
Radioactive Materials Annual $ 135.00
Refrigeration Equipment Annual $ 50.00
Spraying or Dipping Annual $ 90.00
Tank Vehicles Annual $ 50.00
Tents and Air Supported Structures Annual $ 50.00
Tire Recapping Annual $ 50.00
Waste Material handling Plant Annual $ 90.00
Welding and Cutting Operations
Annual $ 50.00
Each Occurrence $ 50.00
Annual $ 50.00

2. PLAN REVIEW AND ENFORCEMENT
New Construction / Building Projects Each $ 693.00
Tenant Improvement Plan Each $ 165.00
Building and Zoning Compliance Review Each $ 50.00
NFPA 13 Sprinkler Systems (Commercial)
$ 435.00
$ 591.00
$ 1,340.00
$ 1,340.00
$ 60.00
Underground Plans (Not Part of the Sprinkler System Plan) $ 120.00 Re-Submittal of Plans
$ 75.00 *
Site Re-Inspection
$ 75.00
NFPA 13D & 13R Sprinkler Systems (Residential)
Square Feet of Covered Building Area
$ 355.00
$ 496.00
$ 1,110.00
$ 1,110.00
$ 50.00
Underground Plans $ 120.00
Re-Submittal of Plans
$ 75.00 *
Site Re-Inspection
$ 75.00
Minor Sprinkler System Modifications
Per Head $ 15.00
Sprinkler System Modification
Required Hydraulic Calculation and/or 6 to 50 Heads Each System $ 190.00 * Fire Flow Testing Each Test $ 125.00
Special Extinguishing Systems
$ 100.00
$ 210.00 *
Cooking Appliance Hood and Duct Systems $ 250.00
Alarm Systems $ 250.00 *
Standpipe Systems
Square Feet of Covered Building Area
$ 355.00
$ 496.00
$ 1,110.00
Pre-Engineered Systems ≤ 2 Heads
All Other Systems
<10,000
10,001 to 50,000
50,001 to 100,000
Not Requiring Hydraulic Calculation, <5 Heads
100,001 and Over
Each Additional 100,00 Sq. Ft. or Portion Thereof
Charged for 2nd and Subsequent Re-Submittals
Each Inspection After 8
<10,000
10,001 to 50,000
50,001 to 100,000
> 100,001 PLUS:

Each Additional 10,000 Sq. Ft. or Portion Thereof
Charged for 2nd and Subsequent Re-Submittals
Each Inspection After 8
50,001 to 100,000
Permanent Welding Shop
On-Site Welding
Portable Welding
Square Feet of Covered Building Area
<10,000
10,001 to 50,000

13.a
Packet Pg. 203 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 130 - Barstow Fire Protection District
*Plus Consultant Fees 27
Item/Description Basis 2023/2024 Fee

2. PLAN REVIEW AND ENFORCEMENT (Continued)
$ 1,110.00
$ 50.00
Re-Submittal of Plans
$ 75.00 *
Site Re-Inspection
$ 75.00 *
Spray Booths Each $ 200.00
Planning Projects
Building Site Plans Per Building $ 175.00
Subdivision/Tract Maps
$ 454.00
$ 908.00
$ 40.00
Minor Subdivisions (≤ 5 Lots) $ 256.00
Mobile Home Parks Per Space or Lot $ 25.00

3. INSPECTIONS / ENFORCEMENTS
Inspections Outside Normal Business Hours Each Occurrence $ 125.00 Demand Inspections Each Occurrence $ 85.00
Re-Inspections (One Re-Inspection is at No Charge) 2nd & Subsequent $ 50.00 Special Event Inspections Each Occurrence $ 85.00
Self Inspection (Occupancies Who Fail to Conduct Own Inspection) Each Occurrence $ 85.00 State/County Clearnace Inpsections
Each Occurrence $ 50.00
Each Occurrence $ 180.00
Each Occurrence $ 360.00
Each Occurrence $ 360.00
Weed Abatement Administrative Cost (+Actual Clean-Up Costs) Per Parcel $ 150.00

4. SPECIAL CLEARANCES
High Rise Permit (Over 3 Stories) Per Story / Annually $ 85.00 Block Party Permit Each Occurrence $ 15.00
Christmas Treet Lot Permit Each Occurrence $ 45.00
Haunted House Permit Each Occurrence $ 45.00
Pumpkin Patch Permit Each Occurrence $ 45.00
Rifle Range Permit Annually $ 45.00
Airport, Helicopter, Helistop, Heliport Permit Annually $ 155.00 Private School Permit Annually $ 120.00
Woodworking Plant Permit Annually $ 120.00
Hotels/Motels/Multi-Family Housing of 3 Units or More Annually $100 Plus $10 Per Unit

5. STANDBY FEES
Fire Company Standby at Special Events Per Event Actual Cost Inspector/Staff Stnadby at Special Events Per Event Actual Cost Standby at Non-Emergency Helicopter Landings Per Event Actual Cost Standbys Requested by City of Barstow Police Department Per Event No Cost All Other Standbys Not Listed Above Per Event Actual Cost

6. PHOTOCOPIES / COPIES
Response, Cause and Origin Reports
First Page $ 5.00
Each Subsequent Page $ 0.25
Childcare (Except Daycare Facilities >7 Children)
Care Facilities (Except Residential Care with ≤6 Persons) 7 to 12 Persons
Above 12 Persons
Hospitals
Final Tract
> 100,001
Each Additional 10,000 Sq. Ft. or Portion Thereof
Charged for 2nd and Subsequent Re-Submittals
Each Inspection After 2
Tentative Tracts ≤ 300 Lots
Tentative Tracts > 300 Lots

13.a
Packet Pg. 204 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 130 - Barstow Fire Protection District
*Plus Consultant Fees 28
Item/Description Basis 2023/2024 Fee

6. PHOTOCOPIES / COPIES (Continued)
Codes, Ordinances, Resolutions, Polices, Board Agendas or General Information First Page $ 2.00
Each Subsequent Page $ 0.25
Fire Board Meeting Agendas

7. MISCELLANEOUS FEES
Technical Consultation Requiring Outside Consultant Per Occurrence $ 85.00 Techanical Research / Consultation (In-House) - 1 Hour Minimum Per Hour $ 85.00 Code, Ordinance, Hazard Abatement Appeal Each Item $ 85.00 Research to Create Documents or Statistics - 1 Hour Minimum Per Hour $ 35.00 Administrative Fee (In Addition to Response Charges) Per Occurrence $ 47.00 Fire Letters (Single Residences) Per Request $ 50.00

8. PENALTIES
Failure to Meet for Scheduled Inspection Per Occurrence $ 85.00 Failure to Notify of Fumigation 24 Hours in Advance Per Occurrence Double Fee Failure to Obtain Permit Per Occurrence Double Fee
Failure to Renew Permit Per Occurrence Double Fee
Returned Checks Per Occurrence $ 25.00
Interest Rate on Outstanding Cost Recovery Invoices Per Month 1.5% of Balance

9. RESPONSES
Response Types
Each Occurrence
After 2
Actual Cost
Per Appendix A
Each Occurrence Actual Cost
Per Appendix A
Each Occurrence Actual Cost
Per Appendix A
Each Occurrence Actual Cost
Per Appendix A
Each Occurrence Actual Cost
Per Appendix A
Each Occurrence
Actual Cost Per Appendix
A, but not to exceed
insurance company
reimbursement amount
Each Occurrence Actual Cost
Per Appendix A
Each Occurrence
Actual Cost Per Appendix
A, plus any additional costs
to mitigate the emergency
Fire in mobile properties - non-residents of the Barstow Fire Protection District
Any emergency response caused by negligence, willfully
malicious acts, arson activitiy or any illegal action
Fires in mobile properties - residents of the Barstow Fire Protection District
Available on City's Website, www.barstowca.org. Otherwise, see photocopy fees Response to more than 2 fire alarm system signals during a rolling twelve (12) month period due to working on system or testing without notifying Fire District
Malicious False Alarms
Response to fire alary system signals due to negligence, cooking, tampering, construction or modifying building
Response to false alarms due to system malfuntion in excess of two (2) false alarms in one (1) year
Response to Federal, State or County Facilities

13.a
Packet Pg. 205 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 130 - Barstow Fire Protection District
*Plus Consultant Fees 29
Item/Description Basis 2023/2024 Fee

9. RESPONSES (Continued)
Response Types
Each Occurrence
Actual Cost Per Appendix
A, plus any additional costs
to mitigate the emergency,
but not to exceed insurance
company reimbursement
amount
Each Occurrence
Actual Cost Per Appendix
A, plus any additional costs
to mitigate the emergency
Each Occurrence No Cost
Each Occurrence
Actual cost per Appendix
A, plus any additional costs
for medical supplies and/or
therapies
Each Occurrence
Actual costs per Appendix
A, plus any additional costs
to mitigate the emergency
Each Occurrence Actual Cost
Per Appendix A
Vehicles
Medic Engine Per Hour $ 59.00
Engine Per Hour $ 59.00
Truck Per Hour $ 65.55
Water Tender Per Hour $ 39.33
Hazmat Per Hour $ 39.33
Staff Vehicles / Utility Per Hour $ 19.67
Personnel
Staffing Costs Per Hour
See Section 210 -
Personnel Costs
Supplies and Expendables
Covers actual costs of consumable supplies not restocked in the field. Costs adjusted and revised each 6 month period.

Hazardous materials response
Public, private or government staffing assistance

APPENDIX A
Structure fire responses - residents of the Barstow Fire Protection District
Structure fire response - non-residents of the Barstow Fire Protection District
Medical aid / traffic collision responses - residents of the Barstow Fire Protection District
Medical aid / traffic collision responses - non-residents of the Barstow Fire Protection District

13.a
Packet Pg. 206 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 140 - Waste Management
30 Item/Description Basis 2023/2024 Fee

1. WASTE MANAGEMENT FEES
Per Application
Performance Security of
$250.00 or $0.20 per Sq. Ft.,
whichever is greater*
* Refundable if requirement of 65% diversion is met and the proper supporting documentation is provided to the City of Barstow Construction Waste Management Plan
Please note any changes from the 2022/2023 Master Fee Schedule are highlighted in green.

13.a
Packet Pg. 207 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 160 - Barstow Humane Society Fees
31 Item/Description Basis 2023/2024 Fee

1. DOG LICENSE FEES
Each Dog / Per Month $ 5.00
Spayed or Neutered Dog
Each Dog / Per Month $ 1.25
Each Dog / Per Month $ 1.05
Each Dog / Per Month $ 1.00
Each Dog / Per Month $ 0.75
Late Payment Fee > 30 Days Past Due $ 15.00
Replacement of a Stolen or Lost License Tag Per Tag $ 3.00

2. IMPOUND FEES (CATS & DOGS)
Altered Animals
Each Dog / Cat $ 40.00
Each Dog / Cat $ 80.00
Each Dog / Cat $ 160.00
Each Dog / Cat $ 160.00
Unaltered Animals
Each Dog / Cat $ 80.00
Each Dog / Cat $ 160.00
Each Dog / Cat $ 210.00
Each Dog / Cat $ 210.00
*Plus Costs for Appropriate Legal Action
Board Fee (In Addition to Impound Fees) Per Day $ 10.00 Other Animals

3. ADOPTION FEES (DOGS, PUPPIES, CATS & KITTENS)
Puppies (Up To 4 Months Old) Each Puppy $ 90.00
Dogs (> 4 Months Old, Less Than 5 Years Old) Each Dog $ 85.00 Senior Dogs (>5 Years Old) Each Dog $ 40.00
Cats & Kittens Each Cat/Kitten $ 50.00

4. SURRENDER FEES
Dogs, Puppies, Cats & Kittens Each Animal $ 20.00

5. VACCINATION FEES
Rabies Each Animal $ 20.00
DHLPP/FVRCP Each Animal $ 10.00
Brocatelle Each Animal $ 5.00

6. MISCELLANEOUS FEES
Trap Rental (Plus $25 Refundable Deposit) Each / Per Day $ 3.00 Disposal of Deceased Animals Each $ 10.00
Private Pick Up Each $ 20.00
Micro-Chip Each $ 20.00
4th Impound*
Based Upon size and type of animal at the discretion of the Executive Director of the Barstow Human Society 2nd Impound
3rd Impound
4th Impound*
1st Impound
2nd Impound
3rd Impound
1st Impound
Un-Spayed Female or Un-Neutered Male Dog
1 - 23 Months
24-35 Months
≥36 Months
Dogs Owned by Senior Citizen (≥65 Years Old)

13.a
Packet Pg. 208 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 170 - Wastewater Operations Department
32 Item/Description Basis 2023/2024 Fee

1. INDUSTRIAL USER PERMITS & RENEWAL FEES
Initial Submittal $ 250.00
Annual $ 100.00

2. WASTEWATER OPERATIONS PLAN CHECK FEES
Each $ 100.00
Each $ 200.00
Each $ 100.00
Each $ 500.00

3. ADMINISTRATIVE ORDERS
Noncompliance Monitoring Program Each $ 100.00
Stop Work Order Each $ 100.00
Compliance Order Each $ 250.00
Cease and Desist Each $ 500.00
Cease Discharge Each $ 500.00
Termination of Service Each $ 500.00

4. ENFORCEMENT ACTIONS
Inspection (Not Related to a NOV) Each $ 100.00
Inspections (Related to a NOV) Each $ 250.00
Obtaining Search Warrant Each $ 500.00
Compliance Meeting Each $ 250.00
Enforcement Hearing Each $ 500.00

5. NUISANCE ABATEMENT
Emergency Public Nuisance Abatement Each Occurrence Actual Costs

6. ADMINISTRATIVE VIOLATIONS
Minor Administrative Violation Each $ 250.00
Major Administrative Violation Each $ 500.00

7. DISCHARGE VIOLATIONS
Minor Discharge Violation* Each $ 250.00
Major Discharge Violation* Each $ 700.00

8. CIVIL PENALTIES
Civil Penalties
California Government
Code Sections 54739-
54740
As Adopted

9. ADMINISTRATIVE CIVIL PENALTIES
Administrative Civil Penalties
California Government
Code Sections
54740.5 & 54740.6
As Adopted

10. DAMAGE TO BARSTOW WASTEWATER TREATMENT PLANT (BWWTP) OPERATION Each Occurrence Actual Costs to Resume
Normal Operation
*Plus any fines/charges incurred by the City of Barstow as a result of the discharge violation Discharge which Causes or Contributes to Any Obstruction, Interference, Damage or any other Impairment to the Operation of the BWWTP Wastewater Operation Facilities
Industrial User Permit
Industrial User Permit Renewal
Sampling Manhole
Discharge Flowmeter
Gravity Interceptor
Please note any changes from the 2022/2023 Master Fee Schedule are highlighted in green.

13.a
Packet Pg. 209 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 170 - Wastewater Operations Department
33 Item/Description Basis 2023/2024 Fee

11. OTHER INSPECTIONS AND FEES
Per Hour (4 Hour
Minimum) $ 125.00
Bypass Pumping Associated with Connection
8" Diameter Per Hour $ 250.00
10" Diameter Per Hour $ 300.00
15" Diameter Per Hour $ 350.00
Sewer Cleaning Fee
Staffing Costs Per Hour See Section 210
Vactor Combination Sewer Cleaning (Minimum of 4 hours) Per Hour $ 175.00 Four hours minimum $ 700.00
Eight hour equipment rental rate $ 1,400.00

12. PERSONNEL
Staffing Costs Per Hour See Section 210
Please note any changes from the 2022/2023 Master Fee Schedule are highlighted in green.

Locating Sewer Lateral (Fuels, Deploy, Wear and Tear Only. Staffing Cost Extra [2 person minimum])

13.a
Packet Pg. 210 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 180 - Lenwood Area Development Fees
34 Item/Description

1. LENWOOD AREA DEVELOPMENT FEES (As Per Titles 12 & 13 of the Barstow Municipal Code) *The annual cost adjustment shall be made in conformance with the annual change in the California Construction Cost Index as published by the State of California Business and Transportation Agency on July 1st of each year.

Water Development Fee Fee Calculation:

Number of Acres x $1,890 x Annual Adjustment* = Fee
Traffic Signalization Development Fee Fee Calculation:

Number of Acres x $312.50 x Annual Adjustment* = Fee
2023/2024 Fee Calculation
Flood Control Channel Development Fee Fee Calculation:

Number of Acres x $1,098 x Annual Adjustment* = Fee
Median Development Fee Fee Calculation:

Number of Acres x $175 x Annual Adjustment* = Fee

13.a
Packet Pg. 211 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 190 - Miscellaneous
35 Item/Description Basis 2023/2024 Fee

1. PHOTOCOPIES / COPIES*
Photocopies
Per Page / $1.00 Minimum $ 0.25
Per Page / $2.00 Minimum $ 0.50
Per Page / $2.00 Minimum $ 0.50
Per Page / $3.00 Minimum $ 0.75
Zoning Map Each $ 5.00
Building Plans
Each $ 3.00
Each $ 5.00
Applications, Forms & Information Sheets Per Page Free

2. PUBLIC MEETING MATERIALS
Agenda and Minutes

3. PUBLICATIONS*
Each + Per Page Photocopy Fee $ 50.00
Each + Per Page Photocopy Fee $ 25.00
Each + Per Page Photocopy Fee $ 50.00
Per CD $ 25.00

4. ELECTRONIC MEDIA*
Electronic Media - CD-ROM Copy Each $ 5.00
Electronic Media - Plans & Specifications Each $ 25.00

5. MICROFILM/MICROFICHE*
Per Sheet $ 3.00

6. NOTARY, CERTIFICATION, LEGAL AND SPECIAL SERVICES
Notary Services
Per Signature $ 15.00
Each No Charge
City Clerk Document Certification Each $ 5.00
Labor & Overhead Actual Cost

7. RETURNED CHECK FEE
Returned Check Fee Per Check $ 25.00

8. PARKING PERMITS (Barstow High School Area)
Parking Permit Initial 3 - Per Property Free
Replacement if Lost, Stolen or Damaged Parking Permits Each $ 5.00 Larger than 11" x 17"
8 1/2" x 14" or Smaller / Black & White Copies
Larger than 8 1/2" x 14" / Black & White Copies
8 1/2" x 14" or Smaller / Color Copies
Larger than 8 1/2" x 14" / Color Copies
11" x 17" or Smaller
Agendas and minutes are now available online at the City's website, www.barstowca.org. If hard copies are required, use the photocopies costs in Section 1 above. If postage is required, actual postage fees will be added *Mailing may be arranged on a prepaid basis. Postage charges will be added.

Budget - Final or Proposed
Business License Listing
Comprehensive Annual Financial Reports (CAFRs)
General Plan, 1997
Fee per sheet or total hourly cost, whichever is greater. This costs shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved.

Non-City Employees (Set by CA Secretary of State)
City Employees Relating to City Services
Legal Fees
Recovery of legal costs in lawsuits and other instances when the City could be entitled to reimbursement of legal costs

13.a
Packet Pg. 212 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 190 - Miscellaneous
36 Item/Description Basis 2023/2024 Fee

9. PASSPORT SERVICES*
Passport Book (Does Not Include Execution Fee and Expedite Processing Fee or Postage, if requested) U.S. Department of State $ 100.00
U.S. Department of State $ 130.00
Passport Card (Does Not Include Execution Fee and Expedite Processing Fee or Postage, if requested) U.S. Department of State $ 15.00
U.S. Department of State $ 30.00
Passport Book & Card (Does Not Include Execution Fee and Expedite Processing Fee or Postage, if requested) U.S. Department of State $ 115.00
U.S. Department of State $ 160.00
Passport Execution Fee Per Application $ 35.00
Application Expedite Processing Fee (Optional / 2-3 Weeks) U.S. Department of State $ 60.00 Priority, Expedited and Overnight Courier Services As Charged By Provider Actual Cost

10. APPLICATION FEES
Per Application $ 400.00
Bingo Permit Per Application $ 50.00
Per Application $100.00 Plus Fees For Background
Investigation & Credit Check

11. POSTAGE
Postage U.S. Postal Service Actual Cost
Overnight Services Based on Provider's Rates Actual Cost

12. LIEN RELEASE FEE
Lien Release Fee Per Release $ 10.00

13. TECHNOLOGY FEE
Technology Fee Per Business $ 15.00
License/Permit

14. CONVENIENCE FEE
Charge for credit card use Per Transaction 3%
Over $2,000

15. Infrastructure Plans GIS Updates
Consultant Fee If Applicable Actual Cost
Adult (Age 16 and Over)
Child (Under Age 16)
Child (Under Age 16)
Adult (Age 16 and Over)
Child (Under Age 16)
Adult (Age 16 and Over)
Fireworks - Temporary Stand Permit
Taxicab
*Mailing may be arranged on a prepaid basis. Postage charges will be added.

13.a
Packet Pg. 213 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 200 - Parks Recreation
37 Item/Description Basis 2023/2024 Fee

1. FACILITY RENTALS AND FEES
Cora Harper Fitness Center - Facility Rental
First 3 Hours $ 1,000.00
Per Hour $ 200.00
Daily $ 2,000.00
Each Rental $ 500.00
Per Day $ 300.00
Per Day $ 250.00
Flex Room Per Hour $ 50.00
Cleaning Fee Each Rental $ 250.00
Cora Harper Fitness Center - Gym Use
Daily $ 3.00
Gym Use 10 Use Pass $ 20.00
Monthly $ 25.00
3 Months $ 50.00
Yearly $ 175.00
Dana Park Building - Rental Rates
First 3 Hours $ 250.00
Hourly $ 50.00
Each Rental $ 150.00
Each Rental $ 150.00
Eda Henderson Pool - Private Party (Friday-Sunday Only) First 3 Hours $ 270.00
Hourly $ 90.00
Hourly $ 30.00
Each Rental $ 150.00
Eda Henderson Pool - Pool Use
Per Person $ 3.00
Per Person $ 30.00
Per Person $ 75.00
Per Person $ 3.00
Per Session $ 30.00
Per Session $ 200.00
Jr. Lifeguard Classes (Ages 11-14) Per Session $ 160.00 Jasper Park Building City Use Only
Robert Sessions Memorial Sports Park - Pavilion Only (Includes $500 refundable security deposit.) Daily $ 1,000.00
Per Person/Per Hour $ 15.00
Hourly $ 30.00
Hourly $ 15.00
Hourly $ 10.00
Per Person/Per Hour $ 15.00
Per Hour $ 10.00
Per Hour $ 20.00
Robert Sessions Memorial Sports Park - Entire Facility (Requires $500 non-refundable deposit which is credited toward rental fee.) Daily $ 2,000.00
Daily $ 2,500.00
Daily $ 3,000.00
Per Vehicle $ 2.00
Light Set Up
Minimum 3 Hours
Each Hour After 3 Hours
8 Hours or More (Includes Tables & Chairs)
Refundable Security Deposit
Stage Rental
Open Swim (All Ages)
**Includes Use of Gym Equipment, Saunas, Basketball & Racquetball Courts** Gym Use
Gym Use
Gym Use
Gym Use
**Dana Park Building Rental Include use of the kitchen, restrooms, main room, 5 tables and 30 chair Minimum 3 Hours
Each Hour After 3 Hours
Security Deposit
Minimum 3 Hours
Each Hour After 3 Hours
Cleaning Fee
Additional Staffing Required for Rental Parties of 125+ Guests Cleaning Fee
Youth Basketball Court Rental
Monthly Pass (All Ages)
Lap Swim
Swimming Lessons
Lifeguard Classes
≤8 Hours (Includes Lights and Electricity)
Includes $500 Refundable Security Deposit
Labor (Set Up / Tear Down)
≥8 Hours ($500 Refundable Security Deposit) PLUS :

Lights
Electricity
Labor (Set Up / Tear Down)
Summer Pass (Memorial Day through Labor Day)
Adult Basketball Court Rental
Resident
Non-Resident
For-Profit Special Event PLUS :

Parking

13.a
Packet Pg. 214 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 200 - Parks Recreation
38 Item/Description Basis 2023/2024 Fee
Robert Sessions Memorial Sports Park - Entire Facility (Requires $500 non-refundable deposit which is credited toward rental fee.) Per Weekend (2 Days) $ 3,000.00
Per Vehicle $ 2.00
Gate Entry Fee (Ages 13 & Older) Per Person $ 2.00
Gate Entry Fee ( Ages 12 & Younger) Per Person Free
*Sports Park Coordinator may negotiate Tournament Fees.

1. FACILITY RENTALS AND FEES (Continued)
Robert Sessions Memorial Sports Park - Field Rental (Practice) Hourly $ 15.00
Hourly $ 20.00
Hourly $ 20.00
Robert Sessions Memorial Sports Park - Field Rental (Practice) - Continued Hourly $ 25.00
Robert Sessions Memorial Sports Park - Field Rental (Games) Hourly $ 25.00
Hourly $ 35.00
Hourly $ 20.00
Robert Sessions Memorial Sports Park - Field Rental (Games) - Continued Youth Baseball/Softball (With Lights) Hourly $ 30.00
Hourly $ 25.00
Hourly $ 35.00
Hourly $ 20.00
Hourly $ 30.00
Robert Sessions Memorial Sports Park - Batting Cages
$ 1.00
$ 10.00
$ 18.00
$ 34.00
Robert Sessions Memorial Sports Park - No Show/Cancellation Original Cost of
Reservation
50% Refund

2. YOUTH PROGRAMS
Basketball
Per Season $ 45.00
Per Season $ 45.00
Cheerleading Monthly $ 25.00
Judo Monthly $ 25.00
Karate - Kids Monthly $ 45.00
Soccer - Kiddie Per Season $ 45.00
Summer Camp - Grade School Per Week $ 80.00
T-Ball Per Season $ 45.00
Miscellaneous Youth Programs (Seasons) Per Season $ 45.00 Miscellaneous Youth Programs (Monthly) Monthly $ 25.00
Summer Camp Per Week $ 80.00
Summer Camp Late Pick-Up Fee Each 1/4 Hour $ 20.00
Summer Camp Late Payment Fee After 5th Calendar Day $ 20.00

3. ADULT PROGRAMS
Aerobics Monthly $ 30.00
Basketball - Men's Per Team/Per Season $ 300.00
Karate Monthly $ 45.00
Softball - Men's/Co-Ed Per Team/Per Season $ 300.00
Adult Sports (With Lights)
Tournament* (Non-Resident) PLUS:

Parking
Youth Sports (No Lights)
Youth Sports (With Lights)
Adult Sports (No Lights)
Hourly Rental
Adult Softball (No Lights)
Adult Softball (With Lights)
Youth Baseball/Softball (No Lights)
Adult Soccer (No Lights)
Adult Soccer (With Lights)
Youth Soccer (No Lights)
Youth Soccer (With Lights)
12 Pitches
15 Minutes
30 Minutes
No Show
Cancellation fees within 2 hours of reservation
Peewee/Tiny Tots
Youth

13.a
Packet Pg. 215 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 200 - Parks Recreation
39 Item/Description Basis 2023/2024 Fee

4. CITY-OWNED PARKS
Open to Public No Charge
Picnic Shelters Open to Public No Charge
Skate Park Open to Public No Charge

4. CITY-OWNED PARKS - (Continued)
Ball Fields (Lillian, Foglesong and Sturnacle Parks)
Open to Public No Charge
Per Season As Negotiated
Per Game $ 25.00
Per Game $ 35.00
Per Hour $ 25.00
Soccer Fields ("H" Street)
Open to Public No Charge
Per Season As Negotiated
Per Game $ 25.00
Per Game $ 35.00
Per Hour $ 25.00
Theirs Brown Tennis Courts (Adjacent to Dana Park)
Open to Public No Charge
Open to Public No Charge

5. MISCELLANEOUS FEES
Registration Fees - Refunds Per Transaction $ 5.00
Field Prep Fee Per Hour $ 50.00
Equipment Rental
Per Table $ 10.00
Per Chair $ 1.00
Per Day $ 50.00
Per Person
See Section 210 -
Personnel Costs
Per Equipment Cost of Equipment
Facility Rental Cancellation Fees - Within Two Weeks of Scheduled Event No Refund of Deposit (Cora Harper Fitness Center/Dana Park/Henderson Pool)
Utilities at Parks
Per Hour $ 25.00
Per Hour $ 25.00
Table(s)
Chair(s)
Media Set-up
League
Field
League
Tournament, Youth
Tournament, Adult
Lights
Field
General Park Use - All Parks
Water (3 Hour Minimum)
Tournament, Youth
Tournament, Adult
Lights
Tennis Court - No Lights
Tennis Court - With Lights
Electricity (3 Hour Minimum)
Delivery Set-up / Pick-up
Equipment Rental - If Damaged or Lost

13.a
Packet Pg. 216 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 210 - Personnel Costs
40 Item/Description

1. PERSONNEL COSTS - See Calculation Below:

PERSONNEL COSTS CALCULATION
CALCULATE: Annual Salary (Hourly Rate x 2,080 Hours/Year) PLUS: Insurance Offset ($1,000 x 12 Months or $750x12 Months), If Applicable EQUALS: Total Salary
PLUS: Annual Retirement (As per California Public Employees Rate Schedule) Calculate Using the Following Formula: Total Salary x Retirement Rate Schedule PLUS: Annual Life Insurance ($120.00), If Applicable
PLUS: Annual Medicare Costs (Annual Salary x $0.029), If Applicable PLUS: Annual Workers Compensation Cost (Annual Salary x 4%), If Applicable PLUS: Annual State Disability Insurance (Annual Salary x 0.9%), If Applicable EQUALS: Total Annual Salary and Benefit

PRODUCTIVE HOUR CALCULATION
Total Annual Hours (2,080)
LESS: Vacation Pay
LESS: Sick Pay
LESS: Holiday Pay
EQUALS: # of Annual Productive Hours

TOTAL SALARY & BENEFIT PER HOUR
Total Annual Salary & Benefit
DIVIDED BY: # of Annual Productive Hours
EQUALS: Total Salary & Benefit Hourly Rate
Note: Annual Salary for all City employees can be obtained from the most recently adopted City of Barstow Salary Schedule.

Please note any changes from the 2022/2023 Master Fee Schedule are highlighted in green.

13.a
Packet Pg. 217 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 220 - Community Development
41 Item/Description Basis 2023/2024 Fee

1. GENERAL PLAN AND ZONING ORDINANCE
Each $ 1,193.00 *
Each $ 2,282.00 *
Zone Change Each $ 2,282.00 *

2. USE AND DEVELOPMENT PERMITS
Site Plan Review - Administrative Review Each $ 375.00 * Pre Application Meeting Each $ 375.00 *
Site Plan Review - Administrative Review with Public Notice Each $ 750.00 * Site Plan Review - Planning Commission Review Each $ 1,000.00 * Each $ 1,109.00 *
Each $ 855.00 *
Each $ 100.00 *
Each $ 574.00 *
Each $ 2,269.00 *
Each $ 2,575.00 *
Each $ 79.00 *
Each $ 27.00 *
Transportation Permit Daily $ 16.00 *
Annual $ 90.00 *

3. SUBDIVISION AND LOT LINE ADJUSTMENTS
Each $ 531.00 *
Each $ 913.00 *
Each $ 2,108.00 *
Each $ 707.00 *
Each $ 1,913.00 *
Each $ 2,108.00 *
Each $ 1,595.00 *

4. VARIANCES
Each $ 791.00 *

5. MISCELLANEOUS
Each $ 811.00 *
Annual $ 571.00 *
As Per CA Gov't
Code 65456 Actual Costs *
Each $ 6,040.00 *
Street Vacation Each $ 1,479.00 *
Appeal to City Council Each $ 700.00 *
Appeal to Planning Commission Each $ 621.00 *
Call for Review by City Council Each No Fee
Each $ 50.00
Each $ 10.00
Each $ 20.00
Each $ 250.00
Address Assignment
Single Family Residence Per Dwelling $ 20.00
Multi-Family Residence
Tract
Commercial Property Per Unit $ 20.00
Address Verification Per Address $ 20.00
Temporary Signs Per Application $ 25.00
#
Requested by Applicant or Applicant Fails to Appear at Hearing Please note any changes from the 2022/2023 Master Fee Schedule are highlighted in green. $20 Initial, $2 Each Unit
$50 Initial, $2 Each Dwelling
* Plus Consultant Fees, If Any
Preparation of Specific Plan
Annexation (+LAFCO Fees)
Zoning Verification Letter
Public Needs/Necessity Letter (ABC)
Continuation of Hearing#
Zoning Affidavit (ABC)
Tract Map (Vesting) - Tentative
Tract Map - Final
Variances
Surface Mining and Reclamation Act (SMARA)
Mine Inspection & Report
Parcel Map - Final (Include Vesting)
Tract Map - Tentative
Parcel Map (Vesting) - Tentative
Parcel Map - Tentative
General Plan Amendment (Initial Request)
General Plan Amendment (Actual)
Conditional Use Permit
Development Permit
Home Occupation Permit
Massage Practitioner Permit
Planned Unit Development
Sexually Oriented Business Permit
Temporary Use Permit
Temporary Use Permit (Non-Profit Organization)
Lot Line Adjustment / Lot Merger

13.a
Packet Pg. 218 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 230 - Police Department
42 Item/Description Basis 2023/2024 Fee

1. SERVICES AND FEES
Per Citation $ 10.00
Each Occurrence $ 360.00
Each Occurrence $ 180.00
Each Occurrence $ 1,000.00
Per Property $ 50.00
Per Property $ 75.00
Per Property $ 100.00
Per Set $ 10.00
Per Set $ 12.00
C.V.C. 40226 $ 25.00
Hourly / 2nd & Subsequent
Response In A 12-Hour Period
Actual Costs - Not To
Exceed $1,500
Each $ 15.00
G.C. 68097.2(b) $ 275.00
E.C. 1563(1)(6) $ 15.00
Annual $ 100.00
G.C. 41612 $ 15.00

2. REPORTS, PHOTOCOPIES AND RECORDS
Each $ 1.00
Copy of Traffic Collision Report Each $ 15.00
Each $ 10.00
Each $ 25.00
Each $ 20.00

3. LICENSES AND PERMITS
Initial Application $ 25.00
Annual / Each Occurrence $ 10.00
Initial Application $ 100.00
Annual $ 25.00
New Application $ 10.00
Renewal $ 10.00
Each $ 10.00
Cannabis Background Check Each $ 100.00

4. PARKING VIOLATION FINES
Uniform Bail Schedule As Approved

5. CURFEW VIOLATION FINES
Per Minor / Per Occurrence $ 100.00

6. POLICE PERSONNEL
Police Personnel
Tow Service Franchise Fee
Vehicle Repossession Fee
Copy of Police Report
As Per Section 210 - Personnel Costs
Photograph Enlargement
Video/CD/DVD Reproduction
Alarm Permit - Residential & Commercial
Alarm Permit Renewal / Changes
Concealed Weapons (CCW) Permit
Concealed Weapons (CCW) Permit Renewal
Pawnbroker / Second Hand Dealer License
Pawnbroker / Second Hand Dealer License
Taxi Permit - LiveScan Fee
Parking Citations
Curfew/Daytime Loitering
False Alarm - 4th Response/Calendar Year
Citation Sign-Offs
DUI Emergency Response - Collision or Pursuit
DUI Emergency Response - Failure to Yield
DUI Emergency Response - Other
False Alarm - 3rd Response/Calendar Year
Photograph Reproduction
False Alarm - 5th Response & Subsequent/Calendar Year
Fingerprinting (Hard Cards)
Fingerprinting (LiveScan)
Handicap Cancellation Fee
Police Services Fee
Record Checks
Subpoena for Officer/Employee
Subpoena for Records

13.a
Packet Pg. 219 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24)

CITY OF BARSTOW
Master Fee Schedule
Section 240 - Harvey House Rental
43 Item/Description 2023/2024 Fee

1. Harvey House Rental Fees
First 6 Hours $ 1,000.00
Per Hour $ 125.00
First 6 Hours $ 2,000.00
Per Hour $ 250.00
Per Day $ 150.00
Table(s) Per Table $ 10.00
Chair(s) Per Chair $ 1.00
Each Rental $ 750.00
Each Rental $ 1,500.00
Per Hour $ 50.00
Cleaning Fee Per Rental $ 250.00
Bridal/Groom Room Per Room $ 150.00
Facility Rental Cancellation Fees - Within Two Weeks of Scheduled Event No Refund of Deposit Media Set-up Each Rental $ 50.00
Conference Room Rental
Ballroom Rental (Rental of Either East or West Ballroom) (Includes Tables & Chairs) Ballroom Rental (Rental of Both East and West Ballrooms) (Includes Tables & Chairs) 6 Hours or Less
Each Hour after 6 Hours
6 Hours or Less
Each Hour after 6 Hours
Courtyard
Refundable Security Deposit (Rental of Either East or West Ballroom) Refundable Security Deposit (Rental of Both East and West Ballrooms)

13.a
Packet Pg. 220 Attachment: 1-Final FY 24 Master Fee Schedule (Per KT Review) (5363 : Master Fee Schedule 2023/24) Joint Special Council/BFPD
06/5/23 06:00 PM
City Manager Department
Willie A Hopkins
Report
Doc ID: 5374

AGENDA ITEM
AGENDA MATTER:

CITY MANAGER'S MAY 2023 UPDATE
EXECUTIVE SUMMARY:

The City Manager’s Update is a communication device utilized to provide an overview of upcoming events and items of general interest to the Mayor and members of the City Council. Included with the update are reports from City Departments on various programs, initiatives, and achievements.

DISCUSSION:

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

Receive and file.

Packet Pg. 221
Message from the Manager
May 2023
Thank you all for your hard work and for making this an aMAYzing month.

Please take a moment to review the following achievements, projects, and plans your colleagues have been working on recently.

City Clerk’s Department
AB 1234 Ethics Training and AB 1661 Sexual Harassment Training The City Clerk Services Department is responsible for ensuring that all City Council Members, Planning Commissioners, and Resident Oversight Commissioners receive certain training that is required by law.

Assembly Bill 1661 (AB 1661) is a California state law that requires all local agency officials to receive two hours of sexual harassment prevention training and education within the first six months of taking office and every two years thereafter if the agency provides a type of compensation, salary, or stipend to those officials. Barstow’s elected and appointed officials received training on May 11th.

Another required training for elected and appointed officials is Assembly Bill 1234 (AB 1234) training. AB 1234 is a California state law that requires certain local government officials to receive ethics training once every two years. The law was enacted to ensure that elected and appointed officials have a basic understanding of ethical principles, conflicts of interest, and other important topics related to the conduct of public officials. The training must cover a range of topics related to ethical conduct, such as identifying and avoiding conflicts of interest, maintaining confidentiality, and ensuring transparency in decision-making. Barstow’s elected and appointed officials received training on May 25th.

Overall, AB 1661 aims to promote a safe and respectful workplace for all employees by ensuring that supervisors receive training on how to prevent and address sexual harassment in the workplace. AB 1234 aims to promote ethical behavior among local government officials in California and to ensure that they are knowledgeable about their ethical responsibilities. a
Packet Pg. 222 Attachment: May 2023 Message from the Manager (5374 : City Manager's May 2023 Update) Code Compliance
Code is actively working with the two parcels on the 200 block of E Fredricks St . The understood goal is to have these completely demolished. They have sat in a dilapidated state for years. A contractor has been hired on one and is working on asbestos and Air Quality Management District (AQMD) requirements. The other is seeking to secure a contractor.

Did you know: Any advertising fliers, door-knob hangers, and trade-type newspapers that create litter are not to be randomly posted on public or private property? READ chapter 6.20.350 of the Municipal Code for more information.

Training is underway for the four (4) new Code Compliance Officers. Each officer will have an assigned beat to monitor and nurture—enforcing ordinances and cleaning up neighborhoods.

Community Developments
The Planning Department in partnership with our consultant team, Placeworks has been working on the City’s General Plan Update. April 26th was our first Town Hall meeting covering the incoming BNSF - Barstow International Gateway Project and an overview of the General Plan Update. With over 300 attendees, we are hopeful they all left with a better understanding of the General Plan Update process and how a General Plan impacts municipalities.

The Planning Department has created a General Plan Update page on our City website - General Plan Update | City of Barstow (barstowca.org) to keep staff and the public informed of where the update stands and upcoming General Plan outreach events. Though a General Plan Update is a tedious process, we want to assure we are sharing the process as it progresses.

Published along with the new web page is a General Plan survey. We encourage all staff to partake in the survey and hope you all share with other community members to do the same as all input provided is valuable to the process.

The survey link can be found here, https://www.surveymonkey.com/r/BarstowGPU —Please partake and share!
Engineering
The North First Avenue Bridge Project continues with the construction of the bridge foundations, supports, and columns near the BNSF rail yard and retaining walls throughout the project corridor.

Work throughout the corridor may be loud and cause vibration at times. Please remember construction is dynamic and the schedule is weather-permitting and subject to change.

Cannabis
All current cannabis applicants that have been approved by Council are under California Environmental Quality Act (CEQA) review. With the recommendations provided by AQMD, the staff is confident the remaining CEQA paperwork pending submittal will be processed with no a
Packet Pg. 223 Attachment: May 2023 Message from the Manager (5374 : City Manager's May 2023 Update) additional issues. CEQA documents are prepared and ready to submit to the State, pending the remaining signed Development Agreements by applicants. Staff is also coordinating with AQMD to ensure applicants are obtaining the required permits through their agency. Inspections will be conducted in coordination with AQMD, Barstow Police Department, Building Department, and the Cannabis Division before projects are finalized and approved to open. Currently, two retail locations are in compliance and operational. Two additional retail spaces are under plan review and two are currently under construction. Out of the 24 cannabis businesses that have been approved by Council for the old Merchant Mall location, none are operational. Four of the buildings are nearing the end of construction and are close to scheduling their final inspections.

The remaining 20 buildings at the location are still in their construction phase and will not be operational in the near future.

Finance
The City of Barstow’s Finance Department is comprised of a Finance Director (currently vacant), an Administrative Services Manager (Heidy Riley), an Accountant (Gianna Peña), and four Accounting Technicians (Brenna Foster, Marisol Tolbert, Jessica Ceryan, and Ana Flores). The Finance Department is responsible for numerous recurring accounting functions, including procurement processes, accounts payable, accounts receivable, payroll, debt management, and utility billing. Here are a few examples of the responsibilities of the Finance Department:
 Preparation of the City’s annual budget, Annual Comprehensive Financial Report (ACFR), an annual update of the Master Fee Schedule, and other special audits and numerous annual reports.
 Supporting all City Departments, assisting with Grant Management, Intergovernmental Support Agreements (IGSA), departmental budget monitoring, and City Council agenda item preparation, to name a few.
 Completing biweekly payroll functions, including all required reporting to Federal, State, and retirement-related entities. In addition, processing all associated benefit-related invoices and annual functions that include employee W-2 preparation and required compensation reporting to State and Federal agencies.
 Processing hundreds of account payables invoices each month, ensuring proper account coding and timely payment to vendors for goods and services that are purchased by or provided to the City.
 Preparing over 800 monthly commercial and 5,000 bi-monthly residential utility bills for sewer and trash services and providing customer service to City residents related to sewer and trash billing and services. Additionally, providing customer service to hundreds of utility customers either in-person, by phone, e-mail, or via the City’s online portal.  Preparation and recordation of hundreds of monthly journal entries to ensure proper posting of City revenue, including sales tax, Measure Q sales tax, property tax, grant, transient occupancy tax, and other revenues received by the City.

The Finance Department is always happy to assist City staff. Employees are encouraged to stop by anytime with questions or concerns related to any of the Finance Department’s functions. a
Packet Pg. 224 Attachment: May 2023 Message from the Manager (5374 : City Manager's May 2023 Update) Information Technology
The IT department continues working through the City renovations, completing Help Desk Work Orders, and handling media and audio-visual needs, while also managing multiple projects.

Kicking off in late May through June
The Police Department and IT Department will be training on the new Public Safety Suite Upgrade. The anticipated Go-Live will be in late June or early July.

Currently in work:

WWTP WiFi – Ongoing – stalled due to renovations - Anticipated completion Q2/Q3 Fire Dept - Fire Station Alerting – Ongoing Anticipated completion Q3 / Q4 IT Network Infrastructure Upgrade – Ongoing
Projects Upcoming:

Priority Dispatch - ProQA – Dispatch EMD server replacement Active Directory – Server upgrade
Exchange - Email Server upgrade
Lucity Asset Management Upgrade
On-Line Permitting Upgrade
Police Department
 Sergeant Tom Lewis and Sergeant Jose Barrientos gave a presentation to Barstow High School’s CTE Criminal Justice classes. It was a great opportunity to provide the students with information and guidelines to help ensure safe and appropriate interactions with law enforcement officers.
 We celebrated National Public Safety Tele communicator’s Week! We are grateful for our amazing communications team and all that they do behind the scenes to ensure the citizens of Barstow receive the highest level of service.  The recruitment team attended the BCC Career Fair.
 Our Special Response Team gave a presentation to the Chief’s Community Advisory Board.
 We assigned two officers to our Crime Impact Team.
 Officers and evidence techs participated in the Mojave XP Industry Coaching with students at Barstow High School and Central High School.  Members of the department attended the National Crime Victim’s Rights Week High Desert Memorial Ceremony.
 Our Barstow Police Explorers got to enjoy a trip to Universal Studios. We appreciate all of their hard work and dedication to the department!
 We held interviews with Police Officers.

Public Works
The Public Works departments have been actively working on various projects. a
Packet Pg. 225 Attachment: May 2023 Message from the Manager (5374 : City Manager's May 2023 Update)  Sports Park Lower Snack bar - Staff has completed the demo of the deck to replace damaged lumber. Skanska will begin beam replacement next week.
 On the 1st Overflow bridge, a vehicle had overcorrected on a left turn colliding into the pedestrian walkway.
 Public Works continues efforts of removing weeds in the public right-of-way.
 Blowing sand continues to be an ongoing issue due to high winds.
 Public Works are clearing storm channels in preparation for summer storms.
 Facility Maintenance has installed a new drinking fountain and LED lighting for the Upper Snack Bar.
 Concrete was placed on the upper deck of the Sports Park.  Parks reconditioned the Sports Park baseball fields.

Solid Waste
New Happenings
 Hundreds of residents came out to the City’s Earth Day Celebration that was held on Saturday, April 22, 2023, at the Cora Harper Community Center from 10 am-2 pm. The event featured vendor booths, a compost giveaway, a kids’ art contest, music, and free food!
 Free kitchen pails are still available to residents! The pails provide a convenient way for residents to collect food scraps in their homes and increase participation in the new green barrel program. Limit one per household, while supplies last. Residents can pick up their pails from Burrtec’s office located at 2340 W Main St from 8 am-4 pm.

In the Pipeline
 A public hearing notice is being sent to property owners about the proposed solid waste rate increase. Visit www.barstowca.org/rates for more information. The hearing is scheduled for June 5, 2023, at 7 pm in the Council Chambers during the regular City Council meeting.
 Burrtec’s Barstow office and operations facility will be relocating to 250 Elk Lane in the coming months. The official move-in date will be announced when confirmed. a
Packet Pg. 226 Attachment: May 2023 Message from the Manager (5374 : City Manager's May 2023 Update) Wastewater
 The Wastewater Treatment Plant (WWTP) had an inspection done by state regulators.

During the inspection, all compliance requirements were met, and the inspection generally went very well.
 Wastewater staff performed 12 grease interceptor inspections, keeping our FOG (Fats Oil & Grease) program in compliance.
 The pond pipeline project for alteration pumping of secondary un-disinfected treatment from ponds 4 and 5 is 80% complete.
 Did you know the WWTP is currently at 4,114 days safe with no incidents reported? What an aMAYzing achievement!
Thank you for all of your continued hard work and dedication.

Best wishes,
Willie A. Hopkins, Jr.

City Manager
a
Packet Pg. 227 Attachment: May 2023 Message from the Manager (5374 : City Manager's May 2023 Update)

Barstow City CouncilJune 5, 2023

Barstow City Council
June 5, 2023