Joint Special Council/BFPD
06/20/23 05:30 PM
City Manager Department
Kody Tompkins
Ordinance
Doc ID: 5380
AGENDA ITEM
AGENDA MATTER:
SECOND READING AND ADOPTION OF ORDINANCE 1020-2023 OF THE CITY COUNCIL OF THE CITY OF BARSTOW AMENDING CHAPTER 2.40 OF THE BARSTOW MUNICIPAL CODE REGARDING CITY’S PURCHASING SYSTEM AND AMENDING CHAPTER 2.42 OF THE BARSTOW
MUNICIPAL CODE REGARDING AWARDING PUBLIC PROJECTS
EXECUTIVE SUMMARY:
In an effort to streamline and improve the efficiency of current mandated administrative processes, staff has updated the Purchasing and Contract Policy. On June 5, 2023, the Council introduced Ordinance No. 1020-2023 amending Chapter 2.40 of the Barstow Municipal Code regarding the City’s Purchasing System and amending Chapter 2.42 of the Barstow Municipal Code regarding awarding public projects and adopted Resolution 5124-2023 approving revisions to the City’s Purchasing and Contract Policy.
Ordinance 1020-2023 is presented for its second reading and adoption.
DISCUSSION:
The Purchasing and Contract Policy was last updated in May, 2021. In an effort to streamline and improve the efficiency of current mandated administrative processes, staff has updated the Purchasing and Contract Policy. The Rules and Policy Committee reviewed the changes on May 30, 2023, and their recommended changes have also been incorporated.
The updated Purchasing and Contract Policy includes the following amendments:
The delegation of additional duties to the City Manager and Assistant City Manager as stated in the purchasing limits resolution as adopted by the City Council; Updates to purchasing limits as outlined in the SCHEDULE OF DOLLAR LIMITS AND APPROVALS;
Update to federal contracting guidelines and language.
The Purchasing and Contract Policy remains divided into the following two sections:
The policy details the types of purchases and the related steps for each type of purchase (references to specific dollar limits have been deleted from the body of the policy); and The SCHEDULE OF DOLLAR LIMITS AND APPROVALS required for each type of purchase.
Separating the schedule of dollar limits and approvals from the policy itself simplifies ease of use and understanding of the purchasing policy for staff and management. Since most policy updates are to adjust dollar limits only, future policy updates should be straightforward when presented to City Council and the Fire Protection District Board.
FISCAL IMPACT:
Joint Special Council/BFPD
06/20/23 05:30 PM
City Manager Department
Kody Tompkins
Ordinance
Doc ID: 5380
AGENDA ITEM
None
RECOMMENDED ACTION:
Adopt Ordinance No.1020-2023 amending the City’s Purchasing Policy and waive the full reading. The City Council finds the adoption of this ordinance is exempt from review under the California Environmental Quality Act because it relates to an administrative matter per CEQA Guidelines, 14 Cal.
Code of Regulations, Section 15061(b)(3) and 15378(b)(5).