PURCHASING AND CONTRACT POLICY
SCHEDULE OF DOLLAR LIMITS AND APPROVALS
REVISED MAY 2023
TYPE CATEGORY FEATURES AWARDED BY:
CALCARD PURCHASES AND
OTHER NOMINAL PURCHASES $1,000 OR LESS Prudent judgment required; comparative pricing whenever possible Authorized CalCard
holder
$5,000 OR LESS Prudent judgment required;
comparative pricing whenever possible
Department Manager /
Director
$1,000 OR LESS Prudent judgment required;
comparative pricing whenever possible Authorized Staff Member $5,000 OR LESS Prudent judgment required;
comparative pricing whenever possible
Department Manager /
Director
$5,000 TO $14,999 Prudent judgment required;
comparative pricing whenever possible Assistant City Manager General Purchases $15,000 TO $24,999
Informal proposals required;
department solicits at least 3 quotes
(may be verbal as long as properly
documented)
Assistant City Manager
$25,000 to $75,000 Formal proposals required City Manager $75,001 or more Formal proposals required City Council
$60,000 OR LESS Force account, purchase order, or
contract-informal bidding process Assistant City Manager
PUBLIC WORKS PROJECTS
$60,001 to $75,000 Informal Bidding process City Manager $75,001 to Amount set
by Public Contract
Code Section 22032(b)
(Currently $200,000 as
of 1/1/2019)
Informal Bidding process City Council
Amount set by Public
Contract Code Section
22032(c) (Currently
more than $200,000 as
of 1/1/2019)
Formal bidding required City Council
$1,000 OR LESS Prudent judgment required;
comparative pricing whenever possible Authorized Staff Member $5,000 OR LESS Prudent judgment required;
comparative pricing whenever possible
Department Manager /
Director
PROFESSIONAL SERVICES:
The evaluation and selection of
Consultant Services may vary on a
case-by-case basis.
$5,000 to $24,999 Department solicits at least 3 proposals (may be verbal if documented) Assistant City Manager
$25,000 to $75,000 Formal Request for Proposal required City Manager $75,001 or more Formal Request for Proposal required City Council $75,000 or less Prudent judgment required;
comparative pricing whenever possible City Manager
Emergency Purchases
Greater than $75,000 Prudent judgment required;
comparative pricing whenever possible
City Manager, with
subsequent report to
City Council
NON-PROFESSIONAL SERVICES
CONTRACT:
Including supplies, equipment
operating or maintenance services
and construction projects other than
"Public Works Projects"
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