Regular Meeting
09/18/23 06:00 PM
City Manager Department
Willie A Hopkins
Policy
Doc ID: 5469
AGENDA ITEM
AGENDA MATTER:
ADOPTION OF AMENDMENTS TO CITY COUNCIL POLICY MEMORANDUM #2021-17, USE AND
OPERATION OF CITY VEHICLES BY ELECTED OFFICIALS
EXECUTIVE SUMMARY:
On October 4, 2021, the City Council adopted City Council Policy Memorandum #2021-17, Use and Operations of City Vehicles by Elected Officials. At their August 29, 2023 meeting, the Rules and Policy Committee recommended amending the policy to include procedures on reporting a damaged or disabled vehicle along with extending the time for use of the vehicle. The City Council is asked to adopt the amended policy governing the use and operation of City-owned vehicles by the City’s elected officials.
Redlined changes to the policy are attached.
DISCUSSION:
The City recognizes that elected officials including members of the City Council, the Mayor, the City Treasurer, and the City Clerk may need to make use of City-owned vehicles for City business. The purpose of this policy is to promulgate standards for elected officials who operate a City-owned vehicle on City business.
Elected Officials are not assigned a vehicle but may use vehicles in the City’s vehicle pool subject to the terms of the Policy. Unauthorized personal use of a City-owned vehicle is not permitted and may result in loss of vehicle privileges. Permission to operate a City-owned vehicle must be given by the City Manager or his/her designated representative. Elected Officials shall operate all City-owned vehicles in a safe manner and comply with all terms of the adopted policy.
On October 4, 2021, the City Council adopted City Council Policy Memorandum #2021-17, Use and Operations of City Vehicles by Elected Officials. At their August 29, 2023 meeting, the Rules and Policy Committee recommended amending the policy to include procedures on reporting a damaged or disabled vehicle along with extending the time for use of the vehicle. The City Council is asked to adopt the amended policy governing the use and operation of City-owned vehicles by the City’s elected officials.
Redlined changes to the policy are attached.
FISCAL IMPACT:
There are no fiscal impacts at this time.
RECOMMENDED ACTION:
That the City Council adopt amendments to City Council Policy Memorandum #2021-17, Use and Operation of City Vehicles by Elected Officials.