Construction Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
Construction Improvement Application
The following documents must be submitted in the order listed, please be sure to submit all attachments to your application.
Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Project Characteristics
Exhibit 4: Priority Needs:
Exhibit 5: Project Budget & Sources
Exhibit 6: Proposed Goals and Milestones
Exhibit 7: Agency Capacity Narrative
Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing Exhibit 9: Signatures And Assurances
Maintenance And Operations Agreement
Application Checklist
________________
Log Number
(Office Use Only)
1 2024 2025 BARS24CN-005 2024 2025
This should have been a Public
Service Application
Construction Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:
Organization Address:
City/State/Zip:
Phone:
Fax:
Email:
Applicant Type:
Authorized Person Name:
Authorized Person’s Title:
Address:
City/State/Zip:
Phone:
Fax:
Email:
Application Contact Person’s Name:
Application Contact Person’s Title:
Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 2024 Barstow / CA / 92312 PO Box 2577 2494 West Main Street, spc. 226 [email protected] HDCO INC 4422024516 Barstow / CA / 92311 Pastor / CEO Willie Smith [email protected] 7609577650 Our mission at HDCO INC. is to Serve, Assist, and mentor in quality of life. Supporting Homeless and single parents to lead a happy, productive, healthy, successful, and meaningful life. HDCO INC. has served the Barstow community since 2015 and is committed to growing our service to other cities such as of Ft. Irwin, and Lenard. Hinkley and needles. We are networking with organizations to assist us in offering support for job training, life skills training, emergency food, clothing, street outreach, and case management. All of our funding has come from fundraising and in-kind donations, volunteers, and community support. These projects will continue until 2033.
Non-Profit 2025 Pastor / CEO 7609577657 Willie Smith
Construction Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:
Address:
City /State/Zip:
County Supervisorial District where project will be located:
Project Type (Description):
If requesting additional funds for an existing CDBG project, provide prior CDBG project number? Eligible Block Group
Indicate eligible Block Group to be benefited by CDBG Funds requested.
Provide a map identifying the eligible census block as indicated in the Eligible Census Blocks. 3 1
st District 2nd District 3rd District: 4
th District 5th District
Is this a new construction project, or a request for additional funding to an existing CDBG Project? X
2494 West Main Street, spc 226 2025 High Desert Care Package on wheel Barstow / CA / 92311 2024 N/A New Construction Project
Construction Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below which countywide vision goals are pertinent to the proposed project.
Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.
Create, Maintain and Grow Jobs and Economic
Value in the County.
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like
Manner.
Ensure Development of a Well-Planned, Balanced,
and Sustainable County.
Maintain Public Safety.
Provide for the Health and Social Services Needs of
County Residents.
Pursue County Goals and Objectives by Working
with Other Governmental Agencies.
Provide a brief narrative of how your project meets the Countywide Vision:
4 Yes Yes Yes 2024 Yes Yes 2025 Yes Yes
The county has a vision that aligns with HDCO INC.'s vision and ideas for the future of Barstow, CA. We believe that if we are in streets and places that low low-income, homeless, and others at risk, we can reach and serve citizens who otherwise don't know of the services available. Our project directly addresses the visions of San Bernardino County by ensuring that we include minorities and we offer services that will improve their quality of life, and preparedness to ensure they can have options and access to success.
Yes
Construction Program Application Fiscal Year –
Exhibit 3: Project Characteristics
Street address and nearest cross streets of the site where the program will be carried out:
Legal property owner:
What is the current zoning?
Is this use permitted in this zoning?
Is a conditional use permit required? Yes/No
Complete applicable items for all construction projects:
• Assessor's parcel number:
• Square footage of proposed building or building addition:
• Square footage of construction site parcel:
• Length of improvements if street, water or sewer project:
• Service capacity of existing facility:
• Improved service capacity of the facility:
• Age of structure:
• Is the structure registered as a historic landmark under state, federal or local Law? Describe the geographic boundaries of the neighborhood, community, or region to be served by this project. This description must include service area boundaries if land acquisition or structural improvements are proposed (attach a map):
5 2024 2025
Construction Program Application Fiscal Year –
Exhibit 4: Priority Needs:
Complete the table below by answering “Yes” or “NO”.
Public Facility’s Needs: Yes/ No:
Senior Center Improvements
Community Center Improvements
Child Care Center Improvements
Youth Center Improvements
Park & Recreation Improvements
Social Care Facility Improvements
Code Enforcement Needs
Code Enforcement
Demolition and Clearance
Blight Abatement
Infrastructure Needs
Water and Sewer Improvements
Drainage Improvements
Street Improvements
Sidewalk Improvements
Commercial/ Industrial Infrastructure Development
Accessibility Needs
Removal of Architectural Barriers
Historic Preservation Needs:
Historic Preservation Improvements
Other:
6 No No No No No No No No No 2025 No No No No 2024No No No No No No No No Construction Program Application Fiscal Year –
Exhibit 4: Priority Needs (continued)
HUD Demographics: (Please indicate Yes/No)
• Does this project help prevent homelessness?
• Does this project help the homeless?
• Does this project help those with HIV or AIDS?
• Does this project primarily help persons with disabilities? Why this project is considered a priority?
Why this project is needed, Site the evidence to substantiate the need? Why must this proposed project be funded now versus receiving funding in future years?
What are the ramifications if this project is not recommended for funding in this fiscal year?
7 HDCO INC. meets the needs of individuals living on the streets and in cars. With the little funding we have, we supply covers, clothing, jackets, and shoes for the winter. We provide clothing so the homeless, so they can apply for jobs with the proper attire on a weekly basis Yes No 2025 Yes
Winter months are here, and people are sleeping on the street with little resources. We use what we can with organizations donating to us which is not enough. 2024
People die in parks and in the streets.
Yes
Barstow homeless problems have been increasing monthly. HDCO INC helps new people weekly along with the regulars.
Construction Program Application Fiscal Year –
What is the project’s population to be served?
What is the projects accomplishment level?
Summarize the Scope of Work; include in your summary the number of units or activities the project will complete with CDBG funds.
Describe how the project preserves a low and moderate-income neighborhood, or provides other community benefits.
8 2024
Our goal is to obtain a cargo trailer that will house clothing and care packages. We are utilizing one Ford truck to load all of our materials for outreach but are limited on what we can carry. We have several locations in Barstow, where we spend two hours at the locations where those in need seek our services. We have developed a relationship with those in need and assist them weekly with their needs and with spiritual guidance. 2025
HDCO INC. has accomplished homeless being hire and finding places to reside in.
HDCO INC on Friday received food from a food bank. We delivered the food to low-income housing and families that live in a trailer park.
population to be served 1000 people.
Construction Program Application Fiscal Year –
Exhibit 5: Project Budget & Sources
Provide the estimated financial data for the project as requested below for the appropriate project group. Costs should be based on the best information available. When preparing this data, consider the following factors: (a) project should be completed in one phase if possible, or if phased, operational capability of the phases should be independent of each other: (b) a phased project should be prioritized and broken into distinct parts, with estimated cost and priority for each part; (c) apply federal prevailing wage rates to construction projects over $2,000.
Project Budget
SB County Share ($): Other Source ($):
Architectural and
engineering services
Site acquisition
Local Review application
Construction
Other:
Total
Overall Total Project Cost: (CDBG Share + Other Source) 9 $1,000.00 2025 $3,000.00 2024 $1,000.00 $6,500.00 $6,500.00 $0.00 $500.00 $1,000.00 Construction Program Application Fiscal Year –
Exhibit 5A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.
City Amount Requested ($)
(This amount should match the grand
total requested from CDBG Share)
10 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.
Source of
Funding:
Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:
Total Leveraging Funds
$0.00
2025 Barstow 2024 $6,500.00
Construction Program Application Fiscal Year –
Exhibit 6: Proposed Goals and Milestones
Explain how the project will meet contract goals and milestones. For example, project expenditures and performance/accomplishment goals of 40% by September 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.
Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.
Date of
Reimbursement:
Amount ($):
Total Reimbursement:
11 $1,000.00 02/02/2024 $1,000.00 $500.00 07/03/2024 2024 03/01/2024 $1,000.00 Project expenditures and performance. accomplishment goals of January 30%, March 50%, May 80%, and July 100%
06/03/2024 04/02/2024 $7,000.00 05/02/2024 $1,000.00 2025 01/02/2024 $1,000.00 $1,500.00 Construction Program Application Fiscal Year –
EXHIBIT 7: Agency Capacity Narrative
(Non-Profit Organizations Only)
• Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.
• Describe your agency’s experience in administering government and/or public funds. • Describe your method to sustain project viability over the multi-year process if funding decreases.
INSTRUCTIONS: Complete the table below by marking “YES” or “NO to the questions listed below.
Question: Yes/ No
Example: Have you received federal funds in the past five years? Yes In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years? Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources?
12 HDCO INC. has years of experience in keeping records of the inflow and outflow of monies within the organization.
No No No No No
We will continue to receive donations and develop projects to generate income. 2024
Pastor Smith / Driver, loader, paperwork , Volunteer 1 Loader, distributor, Volunteer 2 loader, distributor, Volunteer 3 loader, distributor, Counselor 1 communicator, Counselor 2 communicator, Counselor 3 communicator
2025
Construction Program Application Fiscal Year –
Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing Answer the following questions:
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
If you answered “Yes”, please explain the circumstances and outcome below.
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 2025 No No 2024
14 E-Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.
Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's CDBG - Funding Application.
I understand that CDH may change the CDBG application system from time to time. I agree that the below-listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.
My signature on this form certifies that:
I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.
This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the - CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.
By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:
Non-discrimination
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.
Accountability
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.
Non-collusion
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/herself an advantage over any other proposer.
Applicant Information
Agency Name: Federal Tax ID No.:
Mailing Address: Phone No.:
Email Address: Fax No:
Authorized Signature
Print Name: Print Title:
Signature: Date:
- Application
Please send the signed copy of this one page agreement to:
San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215-0043 Attn: CDBG Application
11/28/2023 (760) 957-7657 2494 West Main Street, spc 226 HDCO INC. HDCO INC. 88-1327532 Pastor / CEO [email protected] Willie Smith / CEO Willie Smith 2024 2024 2024 (760) 957-7650 2025 2025 2025 Construction Program Application Fiscal Year -
Maintenance and Operations Agreement
Please keep in mind the Maintenance and Operations cost is ineligible for CDBG funds.
All capital improvements or facilities will require a Maintenance and Operation (M & O) contract. The MAINTENANCE AND OPERATION COMMITMENT must be signed by a representative of the M & O entity with authority to obligate the organization.
1) MAINTENANCE AND OPERATION COMMITMENT: The governing body of the below named public, quasi-public, or non-profit entity has the financial capacity and is willing to assume the Maintenance and Operation (M & O) responsibility and costs associated with the indicated community development project. This body has reviewed the "Estimated Annual Maintenance and Operation Budget" part of this section. To the best of this body's ability, it has determined this budget to be a true and accurate estimate of the annual M & O costs for the proposed project.
It is understood that without a commitment for maintenance and operation, the indicated project may not be considered for funding under the Community Development Block Grant program. Should this project be funded, a formal M & O contract shall be written and signed before any funds can be released.
NOTE: The Maintenance and Operation cost for capital improvements and facilities are not eligible for CDBG funding.
Proposed Project:
Legal/ Incorporated Name of Prospective M&O Entity:
Address:
Federal I.D. Number of M&O Entity:
Signature: ____________________________________ Title: _____________________ Print Name: ___________________________________ Date:
15 2025 88-1327532 2024 Willie Smith HDCO INC. Willie Smith 11/29/2023 HDCO Care Package on Wheel 2494 West Main Street, spc 226 Pastor / CEO Construction Program Application Fiscal Year -
Maintenance and Operations Expenses
Utilities Amount ($):
Electric
Water
Gas
Telephone
Disposal Service
Other:
Sub-Total
Materials
Janitorial Supplies
Office Supplies
Recreational Supplies
Ground Supplies
Other:
Sub-Total
Maintenance – Capital Improvements
Building Repair
Maintenance of Equipment
Improvements to Property
Other:
Sub-Total
Insurance
Liability
Fire
Other:
Sub-Total
16 $200.00 $100.00 $200.00 $50.00 2024 2025 $100.00 $2,000.00 $50.00 $200.00 $2,350.00 $300.00 $50.00 $100.00 $300.00 $300.00 Construction Program Application Fiscal Year -
Personnel
Maintenance
Secretary
Administrator
Program Staff
Other:
Sub-Total
M& O Annual Expense Total
List out all sources and liabilities such as budget sources, membership, user fees, etc.
Revenue Sources: Amount ($):
Budgeted Revenue Total
Assets/ Liabilities Amount ($):
Budgeted Revenue minus M&O Expense
17 $3,300.00 2024 $1,500.00 $800.00 $1,000.00 2025 ($6,450.00) $0.00 $6,450.00 Construction Program Application Fiscal Year -
CDBG Application Checklist
(Non-Profit Agency Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 501-0600 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agency’s must be Registered in the System of Award Management (SAM) website. Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.
If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file.
18 2024 2025
Corrected application
attached with additional
information
Yes, is a new public service project which started August 2023 This is not a expansion of service for a previously funded CDBG project N/A
No
There are minority women businesses accessable in the area. We had discuss plans on extending our services for the needed by working together. One of our women business in the area have setup a zoom meeting every Staturday to discuss strategies . We are currently inplementing a net work of individusls who share a compassion for the homeless.
High Desert Care Packages on Wheels
2494 West Main Street, spc 226 Barstow, Ca. 92311
✔
Yes Yes
Yes Yes
Yes Yes
Yes Yes
Yes Yes
Yes Yes
Yes
Yes Yes
Yes
Yes
Participation cites / Barstow, Victorville, Lenwood, hinkley, New Berry Foglesong Park / parking lot / 300 South Avenue G, barstow, ca. (meet with the homeless 8 -10 am) 99 cent parking lot 1308 E. Main St, Barstow, ca (meet with the homeless 10 - 12pm) Riverside drive 92311 abandoned little homes, we meet with the homeless 12 pm Partners and myself drive along the city street, searching to see if anyone need assistance HDCO INC. meets the needs of individuals living on the streets and in cars. With the little funding we have, we supply covers, clothing, jackets, and shoes for the winter. We provide clothing so the homeless can apply for jobs with the proper attire on a weekly basis. Non-perishable items are central to their survival. this project is needed,
We service up to twenty people per site. This number varies We mantain a log of the people we help.
Barstow homeless problems have been increasing monthly.
Yes
Yes
Yes
Yes
This project help the homeless to find a job and better living condition. The homeless report back to us informing they have completed their job interviews and just waiting on a call back. Helping homeless find jobs make them seek a better life. Each homeless person have a story. Many of them don't want to live in the streets. We have met homeless mothers getting ready to give birth. We are there to confort them when their babies are taken away. When partnering with other groups we can hand out information and programs to help them imediately.
This project is needed, we maintain a log of all the service and non-perishable items given away.
This project fills a one on one connection. Its serves the basic care need instantly. This service deal with prevention of suicide and gives the people hope to live.
This is the only funding for this project, if funding decreases we utilize what we have like we did in time past.
$ 500.00
$ 4,500.00
600.00
900.00
Clothing
$ 6,500.00 $ 0.00
6500.00
Private Donations
$ 0.00
$ 6,500.00
$ 50,000.00
Non-perishable items and clothing 40 120
Food items 40 120
Two hours timeline at each location
On our weekly visit, the homeless give us a testimony for our services.
At each location there is a sign in form
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88-1327532
(760) 957-7650
[email protected] (760) 957-7657
12/19/2023
HDCO INC
Willie Lee Smith pastor / CEO
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