INTEROFFICE MEMORANDUM
TO: WILLIE A.HOPKINS, KODY TOMPKINS, CHRIS HELDRETH
FROM: DOMINGO D. GONZALES
SUBJECT: MOJAVE VALLEY RIVER MUSEUM
DATE: SEPTEMBER 29, 2023
CC:
On Tuesday, September 26, 2023 at 2:00PM the City conducted a bid opening for the Mojave Valley River Museum roofing project. Staff offers the following for your consideration:
Only two contractors submitted a proposal at bid opening. This was the second time this project has been advertised for bids. At the first bid opportunity, the City did not receive any proposals, even though staff contacted contractors, placed the notification in the local newspaper, placed the project in several plan rooms, and notified all roofing contractors with a city business license.
At the bid opening, ATW was the apparent low bidder however they did not include the required documentation. Red Castle Construction was the only responsive bidder however their base bid for Single Ply membrane roofing for the amount of $143,000 and the alternate bid for Rolled roofing in the amount of $138,000 is significantly higher than the CDBG allocated $65,000.
Staff investigated potential funding sources to compensate for the short-fall of funds.
Currently there are $317,700 in Unprogrammed CDBG funds available.
To continue this project, staff offers the following solutions:
1. Allocate $146,100 of the $317,700 of the unprogrammed CDBG funds to the project in the following amounts:
Red Castle Construction – Single Ply
membrant
$143,000
Contingency $14,300
2 Inspection/Testing $14,300
Total: $171,600
2. Reject all bids and re-advertise the project.
Please let me know how you would like staff to proceed.