Regular Meeting
02/20/24 05:30 PM
City Clerk / Records
Maribel Hernandez
Policy
Doc ID: 5469
AGENDA ITEM
AGENDA MATTER:
ADOPTION OF AMENDMENTS TO CITY COUNCIL POLICY MEMORANDUM #2021-17, USE AND
OPERATION OF CITY VEHICLES BY ELECTED OFFICIALS
EXECUTIVE SUMMARY:
On October 4, 2021, City Council approved City Council Policy Memorandum #2021-17, concerning the Use and Operations of City Vehicles by Elected Officials. During their meeting on August 29, 2023, the Rules and Policy Committee suggested modifications to the policy, which now include guidelines for reporting damaged or disabled vehicles, an extension of vehicle use time, and the implementation of a check-in and out sheet.
Following another meeting on January 30, 2024, the Rules and Policy Committee proposed that the updated policy be presented to the City Council for approval. This revised policy governs the use and management of City-owned vehicles by elected officials and is enclosed for your consideration.
DISCUSSION:
The City recognizes that elected officials, such as City Council members, the Mayor, the City Treasurer, and the City Clerk, may need to use City-owned vehicles for official City duties. The purpose of this policy is to outline the guidelines for elected officials utilizing City-owned vehicles for City-related activities.
Elected Officials do not have assigned vehicles but can access vehicles from the City's pool as per the Policy's regulations. Unauthorized personal use of City-owned vehicles is strictly prohibited and may result in the withdrawal of vehicle privileges. Prior approval from the City Manager or their designate is required to operate a City-owned vehicle. Elected Officials are expected to operate City-owned vehicles safely and comply with all aspects of the policy.
On October 4, 2021, the City Council approved City Council Policy Memorandum #2021-17, which details the Use and Operations of City Vehicles by Elected Officials. Following recommendations from the Rules and Policy Committee in meetings on August 29, 2023, and January 30, 2024, there was a proposal to amend the policy to include guidelines for reporting damaged or disabled vehicles and extend the permissible usage period. The City Council is encouraged to endorse the updated policy governing the use and operation of City-owned vehicles by the City's elected officials. The revised policy is attached for reference.
FISCAL IMPACT:
There are no fiscal impacts at this time.
RECOMMENDED ACTION:
That the City Council adopt amendments to City Council Policy Memorandum #2021-17, Use and Operation of City Vehicles by Elected Officials.