Agenda packet — Barstow City Council, April 15, 2024

REGULAR MEETING

CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
APRIL 15, 2024
6:00 PM
(HANDICAPPED ACCESSIBLE)
AGENDA

REGULAR MEETING
Agenda-April 15, 2024

Page 1 of 5 ends

MAYOR
Paul Anthony Courtney

COUNCILMEMBERS
James M. Noble
Carmen M. Hernandez
Barbara Mae Rose
Marilyn Dyer Kruse

ELECTED CITY CLERK
Andrea Flores

ELECTED CITY TREASURER
Michael Lewis

PLANNING COMMISSIONERS
Andrew Ziemer
Beatrice Lint
Rodney Brand Jr.

Juanantonio Delucas

BARSTOW FIRE PROTECTION

DISTRICT
A Subsidiary District of the City of
Barstow
Paul Anthony Courtney
James M. Noble
Carmen M. Hernandez
Barbara Mae Rose
Marilyn Dyer Kruse
CLOSED SESSION 6:00 PM
CALL TO ORDER:

PLEDGE OF ALLEGIANCE:

ROLL CALL:
 Council Member Carmen Hernandez
 Council Member Barbara Rose
 Council Member Marilyn Kruse
 Mayor Pro Tem James Noble
 Mayor Paul Courtney
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY

ITEM ON THE AGENDA, PLEASE SO INDICATE BY FILLING OUT A

SPEAKER REQUEST CARD AND HANDING IT TO THE CITY
CLERK PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF
SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS
NOTICE MUST BE GIVEN TO THE CITY CLERK.

CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE
WILL REMEMBER THE "CODE OF ETHICS" THAT WE
VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS

MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH
PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS MADE

TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW
COMMUNITY AND NOT FOR PERSONAL GAIN.

Agenda-April 15, 2024

Page 2 of 5 ends

PUBLIC COMMENT - CLOSED SESSION: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC

TO ADDRESS THE GOVERNING BOARD ON MATTERS ON THE CLOSED SESSION AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

PUBLIC COMMENT - CLOSED SESSION:

CLOSED SESSION AGENDA ITEMS:

1. CONFERENCE WITH LEGAL COUNSEL
Recommended Action:

Pursuant to Government Code Section 54956.9(d)(2) & (e)(1) A point has been reached where, in the opinion of the City Council, on the advice of its legal counsel, based on the below-described existing facts and circumstances, there is a significant exposure to litigation against the City. Facts and circumstances that might result in litigation but which the City believes are not yet known to potential plaintiff or plaintiffs. (Gov. Code § 54956.9(e)(1))
Number of Potential Cases: 1

2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Recommended Action:

Conference with Legal Counsel; Existing Litigation
(Gov. Code Section 54956.9(d)(1))
Case Name: McCorkle-Justice v. City of Barstow, et al. San Bernardino County Superior Court Case No. CIV-SB-2203359

3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Recommended Action:

Conference with Legal Counsel; Existing Litigation
(Gov. Code Section 54956.9(d)(1))
Case Name: Woolley v. City of Barstow, San Bernardino County Superior Court Case No. CIVSB-2307231 REPORT OF CLOSED SESSION:

CALL TO ORDER - REGULAR MEETING 7:00 PM (or immediately following adjournment of Closed Session if adjourned after 7:00 PM):

INVOCATION:

PLEDGE OF ALLEGIANCE:

ANY ITEM ON THE CONSENT CALENDAR, PLEASE SO INDICATE BY FILLING OUT A SPEAKER

REQUEST CARD AND HANDING IT TO THE CITY CLERK PRIOR TO THE AGENDA ITEM BEING Agenda-April 15, 2024

Page 3 of 5 ends

ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE WILL REMEMBER THE "CODE OF ETHICS" THAT WE VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS

MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

REVIEW AND APPROVAL OF AGENDA: THIS IS THE TIME FOR MEMBERS OF THE GOVERNING BOARD TO CALL FOR REARRANGING THE ORDER OF THE AGENDA; ADDING ITEMS TO OR REMOVING ITEMS FROM THE AGENDA; OR REMOVING ITEMS FROM THE CONSENT CALENDAR FOR DISCUSSION AND/OR SEPARATE ACTION. ITEMS MAY ONLY BE ADDED TO THE AGENDA AS ALLOWED BY STATE LAW, INCLUDING GOVERNMENT CODE SECTION 54954.2, SUBDIVISION (B),

ALLOWING EMERGENCY ITEMS TO BE ADDED BY MAJORITY VOTE AND ALLOWING ITEMS THAT AROSE TO THE CITY’S ATTENTION AFTER THE AGENDA POSTING DEADLINE, BUT WHICH

REQUIRE IMMEDIATE ACTION, TO BE ADDED BY A TWO-THIRDS VOTE OF THE COUNCIL

MEMBERS PRESENT AT THE MEETING, OR, IF LESS THAN TWO-THIRDS OF THE COUNCIL MEMBERS ARE PRESENT, A UNANIMOUS VOTE OF THOSE MEMBERS PRESENT.

PRESENTATIONS:

4. PRESENTATION OF PROCLAMATION TO DONATE LIFE CALIFORNIA IN RECOGNITION

OF DMV/DONATE LIFE MONTH
Recommended Action:

Present proclamation to Donate Life California in recognition of DMV/Donate Life California Month.

5. PRESENTATION OF THE CALIFORNIA’S POLICE OFFICER’S STANDARDS AND TRAINING (POST) EXECUTIVE CERTIFICATE TO INTERIM CITY MANAGER/CHIEF OF POLICE ANDREW ESPINOZA JR.

Recommended Action:

Presentation only.

CONSENT CALENDAR PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE GOVERNING BOARD ON ALL MATTERS ON THE CONSENT CALENDAR.

SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS ON ALL CONSENT ITEMS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

6. COMMUNITY PROMOTIONAL FUND APPLICATION FROM HIGH DESERT JUNIOR

SHOOTERS
Recommended Action:

Approve Community Promotional Fund of in-kind donation in the amount of $2,600 for waiver of fees for the use of the Cora Harper Center.

7. RESOLUTION AUTHORIZING THE STREET CLOSURE FOR THE BARSTOW POLICE DEPARTMENT PUBLIC SAFETY FAIR ON MAY 18, 2024
Recommended Action:

The City Council approve Resolution xx-2024
CITY COUNCIL:

Agenda-April 15, 2024

Page 4 of 5 ends

DISCUSSION / ACTION ON DEFERRED ITEMS: (ITEMS PREVIOUSLY TABLED OR PULLED FROM THE

CONSENT CALENDAR BY THE COUNCIL WILL BE CONSIDERED BY THE GOVERNING BOARD AT THIS TIME).

PUBLIC HEARINGS:

BUSINESS / ACTION ITEMS:

CITY COUNCIL:

8. GRIT CHAMBER REHABILITATION PROJECT
Recommended Action:

Staff recommends that the City Council take the following actions:

1. Approve the Grit Chamber Rehabilitation with National Coating for repairing deteriorated concrete and applying the protective coating of Sherwin Williams poly coat 115.

2.Authorize the City Manager or designee the authority to sign an agreement.

9. APPOINTMENT OF PLANNING COMMISSIONER
Recommended Action:

The Selection Committee recommends the City Council appoint Paul Neimeyer as a Planning Commissioner for one term, (to end 12/31/2027).

10. AN AMENDMENT TO THE AGREEMENT FOR THE JOINT EXERCISE OF POWERS

RELATED TO THE SAN BERNARDINO ASSOCIATED
Recommended Action:

11. 911 CENTER DISPATCH WORK CONSOLES
Recommended Action:

Approve the purchase from Xybix Systems, Inc., in the amount of $98,829.56, and authorize the City Manager to execute the Purchase Order / Contract.

GENERAL, NON-AGENDA PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL

PUBLIC TO ADDRESS THE GOVERNING BOARD ON MATTERS NOT ON THE AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

STAFF REPORTS:

12. CITY MANAGER'S MARCH 2024 UPDATE
Recommended Action:

Receive and file.

COUNCIL COMMITTEE REPORTS:

BUSINESS OF THE COUNCIL:

ADJOURNMENT:

Agenda-April 15, 2024

Page 5 of 5 ends

Approved:

Individuals electing to later challenge any items listed herein will be limited to addressing only those issues raised at any public hearing or in written correspondence received by the Governing Board prior to the meeting.

Materials related to an item on this Agenda submitted to the Governing Board after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 220 East Mountain View Ste. A, Barstow, CA 92311 during normal business hours.

The City of Barstow, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office (760) 255-5122, at least one business day prior to the scheduled meeting to ensure that we may assist you.

I hereby certify, UNDER PENALTY OF PERJURY that this agenda has been posted 72 hours prior to the stated meeting in a place accessible to the public.

Posted on the 11TH day of April, 2024.

Andrew Espinoza Jr./Acting City Manager
Regular Meeting
04/15/24 06:00:PM
Maribel Hernandez
Doc ID: 5628

CLOSED SESSION AGENDA ITEM
AGENDA MATTER:

CONFERENCE WITH LEGAL COUNSEL
EXECUTIVE SUMMARY:

DISCUSSION:

FISCAL IMPACT:

RECOMMENDED ACTION:

CLOSED SESSION AGENDA ITEM
AGENDA MATTER:

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
EXECUTIVE SUMMARY:

DISCUSSION:

FISCAL IMPACT:

RECOMMENDED ACTION:

Conference with Legal Counsel; Existing Litigation
(Gov. Code Section 54956.9(d)(1))
Case Name: McCorkle-Justice v. City of Barstow, et al. San Bernardino County Superior Court Case No.

CIV-SB-2203359
2 Packet Pg. 7
Regular Meeting
04/15/24 06:00:PM
Maribel Hernandez
Doc ID: 5626

CLOSED SESSION AGENDA ITEM
AGENDA MATTER:

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
EXECUTIVE SUMMARY:

DISCUSSION:

FISCAL IMPACT:

RECOMMENDED ACTION:

Conference with Legal Counsel; Existing Litigation
(Gov. Code Section 54956.9(d)(1))
Case Name: Woolley v. City of Barstow, San Bernardino County Superior Court Case No. CIV-SB2307231 3 Packet Pg. 8
Regular Meeting
04/15/24 06:00 PM
City Clerk / Records
Maribel Hernandez
Proclamation
Doc ID: 5624

AGENDA ITEM
AGENDA MATTER:

PRESENTATION OF PROCLAMATION TO DONATE LIFE CALIFORNIA IN RECOGNITION OF

DMV/DONATE LIFE MONTH
EXECUTIVE SUMMARY:

A proclamation will be presented to Donate Life California in recognition of DMV/Donate Life Month.

DISCUSSION:

In April, the U.S. Department of Health and Human Services has designated it as National Donate Life Month to increase public awareness about the urgent need for organ, tissue, marrow, and blood donations. In California alone, over 20,000 individuals are awaiting life-saving organs, with more than 100,000 across the nation. Due to the limited number of donors, 17 people lose their lives daily while waiting for a transplant. A single donor can potentially save eight lives by donating vital organs like the heart, kidneys, lungs, pancreas, liver, and small intestine. Additionally, they can positively impact 75 others by donating corneas and tissues such as bone, skin, veins, and tendons.

It is only fitting that the City of Barstow show its support of the Donate Life California Donor Registry program and recognize the importance of donating organs and tissues to save lives. A proclamation will be presented to Donate Life California. Donate Life Ambassador Terri Pilawa will be present to accept the proclamation on behalf of Donate Life California. Ms. Pilawa is eight years and seven months postdouble lung transplant and is very grateful for a second chance at life.

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

Present proclamation to Donate Life California in recognition of DMV/Donate Life California Month. 4 Packet Pg. 9
Regular Meeting
04/15/24 06:00 PM
City Clerk / Records
Maribel Hernandez
Presentation
Doc ID: 5625

AGENDA ITEM
AGENDA MATTER:

PRESENTATION OF THE CALIFORNIA’S POLICE OFFICER’S STANDARDS AND TRAINING (POST)

EXECUTIVE CERTIFICATE TO INTERIM CITY MANAGER/CHIEF OF POLICE ANDREW ESPINOZA JR.

EXECUTIVE SUMMARY:

California POST Representative Matthew O'Deane will be presenting Interim City Manager/Chief of Police Andrew Espinoza Jr. with the California Police Officer’s Standards and Training (POST) Executive Certificate
DISCUSSION:

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

Presentation only.
5 Packet Pg. 10
Regular Meeting
04/15/24 06:00 PM
City Clerk / Records
Maribel Hernandez
Community Promotion
Doc ID: 5622

AGENDA ITEM
AGENDA MATTER:

COMMUNITY PROMOTIONAL FUND APPLICATION FROM HIGH DESERT JUNIOR SHOOTERS EXECUTIVE SUMMARY:

High Desert Junior Shooters is asking for fee waiver for use of the Cora Harper Center to help offset the costs of its Sport Shooting Banquet to be held on May 4, 2024.

DISCUSSION:

High Desert Junior Shooters will be hosting a Sport Shooting Banquet on May 4, 2024, at the Cora Harper Center. The organization is asking for a financial assistance to help offset the costs of the event.

They are requesting a waiver of fees in the amount of $2,600 for use of the Cora Harper Center. The High Desert Junior Shooters have received a one-day ABC License to serve liquor at the event. The City's policy requires that when alcohol is served, armed security guards are required to be present. The High Desert Junior Shooters are requesting to forego the need to have security guards present at the event due to the additional costs.

Attached is the Community Promotional Fund Application along with supporting documents for Council review. Per the Community Promotional Fund Policy, the City will accept Community Promotional Fund applications during the course of each fiscal year until the contingency funding allocation has been exhausted.

FISCAL IMPACT:

As of year to date, the value of fee waivers of in-kind donations for account 102.150.542.07 amounts to $57,947, while cash grant awards year to date total $1,500.

RECOMMENDED ACTION:

Approve Community Promotional Fund of in-kind donation in the amount of $2,600 for waiver of fees for the use of the Cora Harper Center.
6 Packet Pg. 11

6.a
Packet Pg. 12
Attachment: HD Shooters (5622 : Community Promotional Fund Application from High Desert Junior Shooters.)

6.a
Packet Pg. 13
Attachment: HD Shooters (5622 : Community Promotional Fund Application from High Desert Junior Shooters.)

6.a
Packet Pg. 14
Attachment: HD Shooters (5622 : Community Promotional Fund Application from High Desert Junior Shooters.)

6.a
Packet Pg. 15
Attachment: HD Shooters (5622 : Community Promotional Fund Application from High Desert Junior Shooters.)

6.a
Packet Pg. 16
Attachment: HD Shooters (5622 : Community Promotional Fund Application from High Desert Junior Shooters.) Regular Meeting
04/15/24 06:00 PM
Police
Andy Espinoza Jr.

Resolution
Doc ID: 5614

AGENDA ITEM
AGENDA MATTER:

RESOLUTION AUTHORIZING THE STREET CLOSURE FOR THE BARSTOW POLICE DEPARTMENT PUBLIC SAFETY FAIR ON MAY 18, 2024
EXECUTIVE SUMMARY:

Public Safety Fair event organizers are requesting street closures on East Mountain View Street from the west side of the driveway of 300 East Mountain View Street to the east side of the driveway of 220 East Mountain View Street, and on Belinda Street from Mountain View Street to the North entrance of the rear parking lot of the Barstow Police Department on May 18, 2024, from 8:00 a.m. to 4:00 p.m.

The organizers are requesting traffic control devices for the following intersections:
 300 East Mountain View Street, west of the California Highway Patrol driveway   East Mountain View Street, east of the City of Barstow driveway  Belinda Street, north of the rear parking lot of the Barstow Police Department The costs associated with this event have been estimated at approximately $450.00.

DISCUSSION:

FISCAL IMPACT:

Funds are available within the approved Public Safety operating budget.

RECOMMENDED ACTION:

The City Council approve Resolution xx-2024
7 Packet Pg. 17

7.a
Packet Pg. 18
Attachment: Public Safety Fair Map (5614 : 2024 Public Safety Fair)

7.a
Packet Pg. 19
Attachment: Public Safety Fair Map (5614 : 2024 Public Safety Fair)

7.a
Packet Pg. 20
Attachment: Public Safety Fair Map (5614 : 2024 Public Safety Fair) RESOLUTION NO. XXXX-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW, CALIFORNIA,

TEMPORARILY CLOSING CERTAIN STREETS WITHIN THE CITY OF BARSTOW IN ACCORDANCE WITH SECTION 21101(e) OF THE CALIFORNIA VEHICLE CODE FOR

THE PUBLIC SAFETY DAY EVENT
WHEREAS, Section 21101(e) of the California Vehicle Code (CVC) authorizes the City Council to adopt regulations temporarily closing a portion of any street for the celebration, parades, local special events, and other purposes, when in the opinion of the local authority having jurisdiction, such closure is necessary for the safety and protection of persons who are to use that portion of street during the temporary closure, and WHEREAS, The City Council of the City of Barstow does hereby find that the temporary closure of certain streets within the City of Barstow for the proposed Public Safety Fair is in the interest of the community.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BARSTOW DOES HEREBY RESOLVE AS FOLLOWS:

1. The City Council of the City of Barstow hereby authorizes the closure of the following streets within the City of Barstow on Saturday, May 18, 2024, commencing at 0800 hours and ending at 1600 hours.
 300 East Mountain View Street, west of the California Highway Patrol driveway
 220 East Mountain View Street, east of the City of Barstow driveway  Belinda Street, north of the rear parking lot of the Barstow Police Department

2. The City Council does hereby condition such closure upon placement of adequate barricades as approved by the City Manager at those locations designated by the Chief of Police of the City of Barstow or a designated representative thereof.

3. The City Council does hereby condition such closure upon the establishment of adequate detours by the Chief of Police to facilitate travel within the City.

4. The City Council does hereby authorize the Chief of Police or designated representative to reopen such streets following completion of the Public Safety Fair, but in no case later than 1630 hours.

7.b
Packet Pg. 21
Attachment: Reso Public Safety Fair 2024 (5614 : 2024 Public Safety Fair) PASSED, APPROVED AND ADOPTED THIS 15th day of April, 2024. _______________________________
Paul Anthony Courtney, Dr.B.A., Mayor
ATTEST:
_______________________________
Andrea Flores, City Clerk
I, Andrea Flores, City Clerk of the City of Barstow, do hereby certify that the foregoing Resolution No. XXXX-2024 is the actual Resolution duly and regularly adopted by the City Council at a regular meeting on the 15
th day of April, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
Andrea Flores, City Clerk

7.b
Packet Pg. 22
Attachment: Reso Public Safety Fair 2024 (5614 : 2024 Public Safety Fair) Regular Meeting
04/15/24 06:00 PM
Waste Water Plant
Wesley Garrison
Budget
Doc ID: 5613

AGENDA ITEM
AGENDA MATTER:

GRIT CHAMBER REHABILITATION PROJECT
EXECUTIVE SUMMARY:

Staff seeks the City Council's approval to enter into an agreement with National Coating in an amount of $77,320.

DISCUSSION:

The influent grit channel/grit chamber was constructed in 1997, and with receiving an average flow of 2.2 MGD, high concentrations of hydrogen sulfide is present. Micro biologically induced corrosion in sewer environments occurs when hydrogen sulfide gas is metabolized by microbes into sulfuric acid. This sulfuric acid attacks concrete compromising the integrity of the structure.

FISCAL IMPACT:

Use $77,320 form 605 Wastewater Reclamation account 605.605.601.08.837 (Equipment Budget) for FY24
RECOMMENDED ACTION:

Staff recommends that the City Council take the following actions:

1. Approve the Grit Chamber Rehabilitation with National Coating for repairing deteriorated concrete and applying the protective coating of Sherwin Williams poly coat 115.

2.Authorize the City Manager or designee the authority to sign an agreement. 8 Packet Pg. 23

PO Box 2874
Newport Beach, California, 92659
Tel 714-632-6690 Fax 714-632-6647
Lic. # 855170
www.zebron.com
To: City of Barstow From: Nathan Salazar
Email: [email protected] Date: February 9, 2024
Phone: 760-557-4268 Pages: 1
Re: Grit Chamber Rehabilitation CC: ZC2414
The following is a firm quotation to Zebron line the interior surfaces of Contractor Assumptions:
• Drive up access to the structure is available within 30’ • The structure will be dry and free of debris
• Interior hardware will be removed where possible by owner • Access to potable water on site
Exclusions:
• Pollution liability insurance
• Removal/Install of hardware
• Offsite disposal of debris generated by blasting
• Dewatering, desludging
Scope of work:
• Mobilization to and from job site
• Abrasive grit blast and/or hydro-blast all surfaces to be Zebron lined • Removal of existing coating
• Where appropriate, use hand troweled applied mortar to restore deteriorated concrete walls • Saw cut detail, (This procedure ensures proper liner anchoring along terminating edges) • Mask and cover all hardware that cannot be removed by owner • Apply a 1 – 3 mil thickness Zebron Low Temperature Epoxy Primer to all concrete surfaces to be Zebron lined then topcoat with 125 mil thickness Zebron #386 polyurethane (floors excluded) • Spark test at 15,000 volts and make repairs where necessary Quotation: Includes all workmanship, labor, equipment, and materials for the sum of:

Item No. Description Quantity Unit Unit Price Total Price 1 Surface preparation and Apply 125 mils Zebron lining to approximately 1,500 SF Grit Chamber
1,500 SF $ 78.50/SF $117,750.00
Quotation is valid for 6 months and is based on 1 mobilization; each additional mobilization will prompt a $ 5,500.00 charge.

Stand-by time will be billed at $ 596.00 per hour.

All invoices are due and payable in full the 10th of the month immediately following the date of furnishing our services. We appreciate this opportunity to quote our services. If you should have any questions, please contact us at 1-714-632-6690.

Respectfully submitted,
Nathan Salazar, Zebron Contracting, Inc. Accepted By Date

8.a
Packet Pg. 24
Attachment: Zebron- Grit Chamber Rehab (5613 : Grit Chamber Rehabilitation Project)

NCL - CA License No. 886430 A, C-33, C-61/D12 (Exp. 10/31/2024) | NV License No. 73374 C-4 DIR Registration #1000013795

NATIONAL COATING & LINING

BY BRANDSAFWAY
26713 Madison Ave
Murrieta, CA 92562
Telephone: (951) 471-3388
Fax: (951) 471-3779
www.nc-lc.com
April 4, 2024 DIR Registration #1000013795

TO: City of Barstow
Quote No.: NCLC – 6875 Revised
Project: Barstow Grit Chamber
Field Coating Proposal
Wesley,
We are pleased to submit our proposal to furnish all labor, materials, tools, equipment, taxes and our standard one million dollar single with two million dollar aggregate and a two million dollar umbrella insurance policy required to perform the work as noted herein.

We note receipt of Addendums: N/A

1. Bid Scope Furnish and install protective coatings.

A. Remove existing lining, apply Armatec 110 to exposed rebar, repair deteriorated concrete and apply 125 mils of Sherwin Williams Polycoat 115 on grit chamber walls and floor. Costs for Payment and Performance Bonds included.

TOTAL: $77,320.00
NOTE: All Exclusions are to be included in the contract unless specifically agreed upon in writing prior to any contract.

EXCLUSIONS:

1. If project exceeds more than one year there will be a surcharge added to the bond cost. Bonding is based upon available bonding capacity. Bonding availability is based upon the surety approval of the terms and conditions of the subcontract agreement and payment and performance bond forms in said subcontract agreement.

2. Providing dehumidification/heating or other controls for the environment to perform painting or surface preparation work.

3. Any repairs required to completed work damaged by others.

4. Moving, handling and/or replacing any architectural, structural, mechanical or electrical items.

5. All disassembly and reassembling of items to be removed for painting and coating to be performed by others.

6. All new ferrous metals are to be properly shop prepared and primed by others (by your fabricator).

7. Coating for Equipment, HVAC or electrical.

8. Testing, removal or disposal of hazardous materials.

9. Touch-up painting of factory finished items or coating for prepackaged equipment.

10. Floor sealer, coating for non-ferrous metals, dissimilar materials, precast structures, hatches, manholes, manhole lids or frames

11. Coating interior, buried or encased pipe.

12. Stenciling, Pipe / Valve / Equipment Identification.

13. Skids, fusion bonded epoxy, powder coat, galvanizing, wax, high temperature, grease, caulking, grout, or shop applied coatings.

14. Removal of coal tar enamel, existing coating or coating of existing surfaces.

15. Bypassing, water infiltration, rechanneling or testing for volatile organic compounds.

16. Grinding of welds, weld splatter and sharp edges.

17. Blasting or removal of shop coatings.

18. Precast structures, FRP linings and panel drawings for plastic liner installation.

19. Builders risk, Explosion, Collapse and Underground Hazards (XCU), and Railroad insurance.

20. Force majeure clauses or any and all third-party inspection services.

21. Slab underlayment's, waterproofing membranes, trench or French drain systems and protection board.

22. Traffic control or traffic markings.

23. Scaffolding

24. Coating of tanks.

8.b
Packet Pg. 25
Attachment: Barstow Grit Chamber_National Coating (5613 : Grit Chamber Rehabilitation Project)

NCL - CA License No. 886430 A, C-33, C-61/D12 (Exp. 10/31/2024) | NV License No. 73374 C-4 DIR Registration #1000013795

NATIONAL COATING & LINING

BY BRANDSAFWAY
26713 Madison Ave
Murrieta, CA 92562
Telephone: (951) 471-3388
Fax: (951) 471-3779
www.nc-lc.com
April 4, 2024
Barstow Grit Chamber and sludge Thickener
Field Coating Proposal
Page Two
COMMENTS AND NOTATIONS:

1. Payment terms Net 30 days based on progress billings from the date of our invoice.

2. There is a 30 day pay or a late fee of 1 ½ percent per month interest charge will be applied to any overdue balance.

3. Areas scheduled to receive floor coating are to be free of other trades, stored materials or equipment.

4. Open-air surface preparation and painting practices are figured in our bid.

5. General contractor or owner to provide all necessary permits and fees.

6. One site mobilization and demobilization included. Site mobilization fee will be initially billed at no more than 5% of the total contract value.

7. This proposal is based on working straight time working hours. No overtime or premium time is included

8. General Contractor to release sufficient areas of work to facilitate estimated production rates.

9. General Contractor to provide electricity, clean water and sanitary facilities at no cost to NCLC.

10. Prior to commencement of work structures must be clean and dry.

11. We offer our standard one year warranty; any extended warranty by specifications is between manufacture and owner.

12. Notice to proceed shall allow at least three weeks lead time.

13. Based on mutually agreeable contract terms and conditions.

14. Proposal valid for 120 days.

15. National Coating & Lining Company is SSPC QP-1, QP-2, QP-8 & QP-9 certified.

16. National Coating & Lining Company is a union contractor.

17. Additional mobilizations will be billed at $3,500.00. Standby time will be billed at $600.00 per Hour.

We hope that you find this proposal acceptable and we look forward in working with your company on this project.

Should you have any questions regarding this proposal, please do not hesitate to contact the undersigned.

Very truly yours,
NATIONAL COATING & LINING COMPANY AGREED AND ACCEPTED:

Chris Osburn
Signature: ___________________________________
Chris Osburn
Estimator Name/Title: __________________________________ Office: (951) 290-5412
Cell: (951)387-1790 Date: ___________________________
Fax: (951)471-3779
[email protected]

8.b
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Attachment: Barstow Grit Chamber_National Coating (5613 : Grit Chamber Rehabilitation Project) Class A, C33 CSLB License #724233 Registered DIR Public Works Contractor #1000003275
2120 WARM SPRINGS COURT FREMONT, CALIFORNIA 94539 | P: 510.770.0202 | E:

[email protected]
1 December 21, 2023
Matthew Franklin & Wesley Garrison
City of Barstow
2200 Riverside Dr.

Barstow, CA 992311
QUOTE #: 092120R1-1QIC
PHONE #: 760-252-2538
EMAIL ADDRESS: [email protected]
Dear Matthew & Wesley:

ERS is pleased to submit its proposal for our TurnKey Service with coatings on your one (1) each Grit Separator located in Barstow, CA.

Scope of Supply:
 Coatings – Grit Separator Interior:
o Full containment, environmental control, and protection of piping throughout the coatings process.
o Surface preparation of concrete substrate in accordance with SSPC-SP 13/NACE 6: CSP 4-6 profile.
o Fill and patch any rock pockets.
o Heated plural spray application (one coat) of 100% Solids Endura-flex 1988 fast, with Expansion technology at 200mil DFT.
o Plural spray application (one coat) of 100% Solids Endura-flex 1988 fast, solid topcoat at 50mil DFT.
o Holiday detection and inspection in accordance with SSPC-PA 2.

Coatings – Grit Separator Exterior:
o None.

Clarifications:
 Any extra repairs are to be tracked on T&M.

Price does not include bonding.

Price does not include any valves, instruments, or controls.

ERS will require a media sample for Disposal Testing prior to scheduling the project.

ERS will also repair or replace existing underdrains as needed, on a time and materials basis.

Disposal testing and transport to be executed in compliance with RCRA Subtitles C & D.

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Attachment: Barstow WWTP Caotings work on channels 092120R1-2QIC (5613 : Grit Chamber Rehabilitation Project) Class A, C33 CSLB License #724233 Registered DIR Public Works Contractor #1000003275
2120 WARM SPRINGS COURT FREMONT, CALIFORNIA 94539 | P: 510.770.0202 | E:

[email protected]
2 Standard Provisions:

1. Insurance
a. Pollution Liability $5,000,000.00
b. Professional Liability $5,000,000.00

2. Qualified manpower:
a. Onsite Supervisor/Environmental Technician/Hole Watch. b. Certifications in Forklift/Reach Lift, Crane Operator, Confined Space & Rescue, and First Aid/CPR/AED.

3. Equipment and PPE:
a. High-power industrial vacuum system.
b. Ventilation fan for air circulation.
c. Four gas monitors for pre-entry and continuous LEL testing. d. Air-purifying respirators (supplied air respirators available if required).

4. Safety Regulations:
a. Confined Space:
i. Tripod/winch for emergency evacuation.
ii. Fall arrest harnesses with safety lanyards for all men. iii. Permit-required confined space entry permits as applicable. iv. Daily monitoring log.
b. 2-Way radios for communication with in-tank personnel. c. Cellular phone as an emergency response tool.

5. New media as follows:
a. None.

Additional Coatings Provisions:

1. Quality Control:
i. Perform and document hold-point inspections in accordance with specifications. ii. Provide final inspection and approval of coatings application. iii. Produce Daily Inspection Reports confirming coatings operations are in conformance with applicable standards.

2. Equipment and PPE:
a. Environmentally controlled trailer with heated plural component spray equipment and specialized equipment technician
b. 24 hour continuous environmental control with dehumidification and monitoring of blasting and coating area.

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Attachment: Barstow WWTP Caotings work on channels 092120R1-2QIC (5613 : Grit Chamber Rehabilitation Project) Class A, C33 CSLB License #724233 Registered DIR Public Works Contractor #1000003275
2120 WARM SPRINGS COURT FREMONT, CALIFORNIA 94539 | P: 510.770.0202 | E:

[email protected]
3 PRICING: $162,490.00

Quote Valid for 30 days.

Our time and materials work are billed at $246.00 per man-hour, straight time, plus materials with a 25% margin. Price includes all applicable sales tax.

Please feel free to contact me should you need further information or any clarification. My contact information is: phone – cell (510) 552-3285; office (510) 770-0202; email – [email protected] If quote is accepted, please answer questions below, sign and return to [email protected] Sincerely,
Nik Radonich
Sales/Engineering Manager
Is this project subject to PREVAILING WAGE? Yes ☐ No ☐
Is this project deemed PUBLIC WORK and therefore subject to the rules and regulations of the California Department of Industrial Relations (DIR)? Yes ☐ No ☐ If the answers are “NO”, please mark as such and refer to the paragraph at the end of this document PO or Contract #
DIR Project #

Authorized Representative — Name & Signature Title

(hereinafter “Contracting Party") has represented in writing and to ERS and does hereby reaffirm in writing toERS(hereinafter “Contractor") thatneitherthe project which isthe subject matter ofthisAgreement northe requested work tobeperformed on theproject byContractor are “public work”as defined by federal law, Chapter 1, Part 7 of Division 2 of the California Labor Code (governing “Public Works and Public Agencies"), or any other federal, state or local statute, ordinance, regulation, or administrative and/or judicial decision. Based on the foregoing representation, Contractor has calculated its bid for the subject project based on certain wage rates and benefits. Contracting Party will

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Attachment: Barstow WWTP Caotings work on channels 092120R1-2QIC (5613 : Grit Chamber Rehabilitation Project) Class A, C33 CSLB License #724233 Registered DIR Public Works Contractor #1000003275
2120 WARM SPRINGS COURT FREMONT, CALIFORNIA 94539 | P: 510.770.0202 | E:

[email protected]
4 specifically verify, prior to allowing Contractor to submit a proposal on the project or work to be performed on the project, that project is not deemed to be a public works project and that there are no requirements for prevailing wages or other unique bid requirements. In the event that Contracting Party has made any misrepresentation regarding the foregoing whether intentionally or negligently, Contracting Party specifically agrees to indemnify, reimburse, and hold Contractor harmless from and against any and all claims, penalties, fines or assessments that may arise from Contracting Party’s failure to properly report and describe the project to Contractor. Contracting Party shall reimburse any and all attorney’s fees and all costs associated with defending or enforcing this projection to Contractor.

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Attachment: Barstow WWTP Caotings work on channels 092120R1-2QIC (5613 : Grit Chamber Rehabilitation Project) Regular Meeting
04/15/24 06:00 PM
City Clerk / Records
Maribel Hernandez
Appointment
Doc ID: 5623

AGENDA ITEM
AGENDA MATTER:

APPOINTMENT OF PLANNING COMMISSIONER
EXECUTIVE SUMMARY:

A Planning Commission seat previously held by Miguel Morales was vacated on December 31, 2023.

During the meeting on December 18, 2024, the City Council formed a committee and proposed that Council Members Rose and Hernandez assist in conducting interviews and provide recommendations to fill the vacant position.

DISCUSSION:

In accordance with Section 2.24.035 of the Barstow Municipal Code, the Planning Commission members must be appointed after notifying the City Council of any vacancies or expiring terms. The City Council, upon being informed of an upcoming vacancy on December 18, 2023, opted to publicly announce the opening and formed a Selection Committee consisting of Council Members Rose and Hernandez to recommend a candidate for the position.

After receiving four applications, interviews were conducted by the Committee on April 9, 2024. After a lengthy discussion, the Committee's recommendation, for the Council's consideration, is Paul Neimeyer.

With 25 years of residency in Barstow, Mr. Neimeyer serves as a Program Manager for USMC.

Following tonight's decision, the newly appointed Commissioner will take the oath at the upcoming Planning Commission meeting.

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

The Selection Committee recommends the City Council appoint Paul Neimeyer as a Planning Commissioner for one term, (to end 12/31/2027).
9 Packet Pg. 31
Regular Meeting
04/15/24 06:00 PM
City Manager Department
Andy Espinoza Jr.

Other
Doc ID: 5619

COUNCIL AGENDA ITEM
AGENDA MATTER:

AN AMENDMENT TO THE AGREEMENT FOR THE JOINT EXERCISE OF POWERS RELATED TO

THE SAN BERNARDINO ASSOCIATED
EXECUTIVE SUMMARY:

The City of Barstow is a Member Agency of the San Bernardino Council of Governments (SBCOG), which is governed by the San Bernardino Associated Governments Joint Powers Authority (JPA) composed of 24 cities and towns and the five San Bernardino County Supervisorial Districts. The SBCOG provides a forum for member agencies to exchange information and collaborate on regional issues, thus improving coordination, leveraging resources, reducing duplication of effort, and strengthening regional advocacy.

The JPA agreement specifies the methodology by which Member Agencies are assessed membership dues. These are currently calculated on an original assessment based on each Member Agency’s population (50%) and assessed property valuation (50%), and two flat fees of $5,337 and $8,000, adopted in 2016 and 2022, respectively, per Member Agency. The City of Barstow currently pays $14,537 in annual membership dues.

DISCUSSION:

In 2018, the SBCOG Board adopted a five-year work plan with funding for its implementation provided by two primary sources, membership dues and Property Assessed Clean Energy (PACE)/Home Energy Renovation Opportunity (HERO) funds. The work plan includes the Emergency Communications Nurse System, the Inland Regional Energy Network, the Smart County Master Plan, and Grant Assistance, including the Active Transportation Program (ATP) and Regional Early Action Plan (REAP) Grants.

ISSUES/ANALYSIS
On July 5, 2023, the SBCOG Board received a report on the 2018 work plan and funding showing that HERO funds, the SBCOG’s main supplemental fund source, had been depleted. Budget projections showed there would be insufficient funding to continue to implement existing programs, with the agency operating at a deficit in FY 2026-27 under the status quo. An Ad Hoc Committee was created and tasked with discussing the expansion of the COG’s capacity and increasing the dues paid by the member agencies. The committee researched the funding sources, budgets, programs, and operations of other councils of governments (COGs) in the area and identified three options for calculating dues moving forward, ultimately recommending an increase in the SBCOG’s work capacity, including adding staff and increasing its budget, and a change in the calculation of dues. The new assessment would be based on population (50%) and general fund tax revenues (50%), added to the current assessment. In addition to the assessment for baseline services, optional subscription services would be available at an additional cost. Annual cost increases would be imposed according to the Consumer Price Index (CPI) or 2%, whichever is less.

In January 2024, the SBCOG Board accepted the Ad Hoc Committee’s recommendation and approved Amendment No. 4 to the JPA agreement. Amendment No. 4 officially changes the name of the organization from San Bernardino Associated Governments (SANBAG) to San Bernardino Council of Governments (SBCOG) and removes the specific formula for assessing member dues, which is instead to be determined by Board-approved policy, thus providing the Board flexibility in the future if the method for assessing member agency dues needs to change. The formula to calculate membership dues would be 10 Packet Pg. 32
Regular Meeting
04/15/24 06:00 PM
City Manager Department
Andy Espinoza Jr.

Other
Doc ID: 5619

COUNCIL AGENDA ITEM
modified as previously noted, which would increase the estimated membership dues for the City of Barstow incrementally over 2 years from the current amount of $14,537 to $19,724 in FY 2024-25 and then to $24,784 in FY 2025-26, requiring a total increase of $10,247.

The new member dues would go into effect July 1, 2024.

FISCAL IMPACT:

The proposed JPA amendment will modify the current formula to calculate membership dues. The estimated membership dues for the City of Barstow would increase incrementally over 2 years from the current amount of $14,537 to $19,724 in FY 2024-25 and then to $24,784 in FY 2025-26, requiring a total increase of $10,247.

RECOMMENDED ACTION:

Approve Amendment No. 4 to the San Bernardino Associated Governments Joint Powers Authority agreement and approve the increase to the City of Barstow member dues to $24,784, with an annual price increase based on the Consumer Price Index (CPI) or 2%, whichever is less. 10 Packet Pg. 33
New
Assessed Value Base Sales Tax + Total Current Assessment Total Current Population Fiscal Year Property Tax Original 2016 2022 Assessments 50% Population/ Assessments + Jurisdiction 2022 2022/2023 Revenues (1) Assessment (2) Assessment (3) Assessment (4) (2)+(3)+(4) 50% Revenue New Assessment (5) Adelanto 36,357 $3,011,709,510 8,290,201 $1,856 $5,337 $8,000 $15,193 $10,379 $25,572 Apple Valley 75,628 $7,557,490,866 25,206,081 $4,166 $5,337 $8,000 $17,503 $23,345 $40,848 Barstow 25,202 $1,724,738,920 19,590,846 $1,200 $5,337 $8,000 $14,537 $10,247 $24,784 Big Bear Lake 5,041 $4,416,276,035 18,299,262 $1,204 $5,337 $8,000 $14,541 $5,221 $19,762 Chino 91,998 $17,295,592,739 75,528,060 $6,985 $5,337 $8,000 $20,322 $38,292 $58,614 Chino Hills 77,964 $14,639,278,992 32,696,782 $5,915 $5,337 $8,000 $19,252 $25,546 $44,798 Colton 53,617 $5,016,940,896 31,398,593 $2,873 $5,337 $8,000 $16,210 $19,534 $35,744 Fontana 212,809 $27,019,267,552 108,183,439 $13,084 $5,337 $8,000 $26,421 $73,906 $100,327 Grand Terrace 13,042 $1,347,509,349 5,765,052 $729 $5,337 $8,000 $14,066 $4,339 $18,405 Hesperia 100,324 $8,075,905,550 23,814,083 $5,065 $5,337 $8,000 $18,402 $28,847 $47,249 Highland 56,546 $4,500,367,999 21,881,584 $2,843 $5,337 $8,000 $16,180 $18,124 $34,304 Loma Linda 25,349 $2,827,789,573 12,255,309 $1,466 $5,337 $8,000 $14,803 $8,664 $23,467 Montclair 37,846 $4,280,071,001 31,424,075 $2,203 $5,337 $8,000 $15,540 $15,830 $31,370 Needles 4,876 $495,248,695 8,921,710 $270 $5,337 $8,000 $13,607 $3,114 $16,721 Ontario 179,516 $36,223,657,090 243,176,826 $14,216 $5,337 $8,000 $27,553 $95,842 $123,395 Rancho Cucamonga 174,476 $32,965,855,079 87,561,737 $13,287 $5,337 $8,000 $26,624 $60,344 $86,968 Redlands 72,585 $12,032,086,055 66,216,730 $5,129 $5,337 $8,000 $18,466 $31,673 $50,139 Rialto 103,954 $13,115,586,958 111,985,260 $6,372 $5,337 $8,000 $19,709 $49,142 $68,851 San Bernardino 220,840 $19,097,789,522 129,701,848 $11,462 $5,337 $8,000 $24,799 $80,540 $105,339 Twentynine Palms 27,685 $1,137,526,790 10,674,796 $1,139 $5,337 $8,000 $14,476 $8,865 $23,341 Upland 79,139 $11,532,952,948 41,173,743 $5,217 $5,337 $8,000 $18,554 $27,692 $46,246 Victorville 136,561 $11,444,656,207 65,149,801 $7,001 $5,337 $8,000 $20,338 $46,484 $66,822 Yucaipa 54,494 $5,524,015,696 19,954,046 $3,020 $5,337 $8,000 $16,357 $17,217 $33,574 Yucca Valley 21,813 $2,270,934,302 11,976,891 $1,223 $5,337 $8,000 $14,560 $7,771 $22,331 County 300,003 $42,962,663,648 1,122,622,000 $19,598 $5,330 $8,000 $32,928 $318,100 $351,028 2,187,665 $290,515,911,972 2,333,448,755 $137,523 $133,418 $200,000 $470,941 $1,029,059 $1,500,000 NOTES:
(1) Base sales tax (7.75%) and property tax amounts obtained from financial statements for FY 2022, except for Town of Apple Valley FY 2021 and City of Adelanto FY 2020. Additional local tax is deducted (2) Original assessment based on 50% population and 50% assessed value. Amounts are adjusted every fiscal year. (3) In FY2015/2016, the Board of Directors approved an additional $133,418 every fiscal year for Council of Government (COG) activities. (4) In FY2021/2022, the Board of Directors approved additional monetary obligations for COG activities: $66,675 for FY22-23, $133,350 for FY23-24, $200,000 for FY24-25 and escalation every fiscal year (5) $1.5M total sum of current assessments plus the net amount of $1,029,059 distributed based on 50% Population/50% Revenue.

SBCOG General Assessment Dues & Potential Increase

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Attachment: Final FY2023-24 GA Dues 12 20 23 (5619 : Amendment to the Agreement for the Joint Exercise of Powers Related to the San Bernardino Regular Meeting
04/15/24 06:00 PM
Administrative Services
Tara Becerra
Purchase
Doc ID: 5617

AGENDA ITEM
AGENDA MATTER:
911 CENTER DISPATCH WORK CONSOLES
EXECUTIVE SUMMARY:

Staff is requesting approval of the purchase of four new 911 Center Dispatch Work Consoles.

DISCUSSION:

Staff is requesting approval of the purchase of four new 911 Center Dispatch Work Consoles from Xybix Systems Inc. The current consoles are aged and no longer facilitate the needs of a 911 center and therefore, need replacement.

FISCAL IMPACT:

Funding for the total amount of $98,829.56 is available in the FY24 budget account 102.130.321.06.644.

RECOMMENDED ACTION:

Approve the purchase from Xybix Systems, Inc., in the amount of $98,829.56, and authorize the City Manager to execute the Purchase Order / Contract.
11 Packet Pg. 35

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Attachment: City of Barstow - New Dispatch Center 0029593 R0 QUOTE34339A (5617 : 911 Center Dispatch Work Consoles)

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Attachment: City of Barstow - New Dispatch Center 0029593 R0 QUOTE34339A (5617 : 911 Center Dispatch Work Consoles)

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Attachment: City of Barstow - New Dispatch Center 0029593 R0 QUOTE34339A (5617 : 911 Center Dispatch Work Consoles) 8207 SouthPark Circle • Littleton, CO 80120
o: 800.788.2810 f: 303.683.5454
www.xybix.com
Sole Source
Xybix is the sole manufacturer and distributor of our consoles. Xybix does not offer products to any resellers or distributors. Our team of employees work directly with companies like yours to provide the best service and price. This is done throughout the life of the project from design to install to warranty and customer service.

While other manufacturers of dispatch consoles may have a few of the following features none have the complete package like Xybix. Our RollerVision really stands out with a utility patent. This patent will be protected by Xybix.

General Sole Source
Ergonomics – All the Xybix stations are designed to meet the ANSI-HFES 100-2007 ergonomic standard. This standard sets 5 requirements for any furniture manufacturer to meet this standard:

Keyboard height adjustment, monitor height adjustment, Focal Depth Adjustment, Reach Zone, and Knee space. Xybix is the only console manufacturer which meets all 5 of these requirements.

BIFMA – Business and Institutional Furniture Manufacturers Association. Xybix has tested all our appropriate products with BIFMA. This includes the X5.6-2003 test for panel systems, X5.9-2004 for Storage Cabinets, and X5.5-2008 for height adjustable tables. Xybix is the only company to be tested on all three and pass. Test results can be provided.
3-D Laminate – Xybix is the only dispatch manufacturer to provide seamless worksurfaces which provide a superior surface compared to standard laminate with separate material for edging. The elimination of the traditional seam between the flat laminate and the edge is a place for bacteria and gunk especially in the 24/7 market.

The 24/7 market requires regular wipe downs using a bleach concentrate to clean the surface between each shift. The seamless surface provides easier wipe down and increases the chance for a cleaner, healthier workplace where the stations are manned 24/7.

Monitor Adjustments – Xybix has a patent on our RollerVision which is a multiple monitor focal depth adjustment platform. This allows the user to adjust all the monitors to their best focal depth all at the same time. Even when there are two rows in height of monitors.

Other furniture systems use monitor arms which require an individual pull for each monitor which decreases ergonomics and discourages use due to time consumption to individually adjust.

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Attachment: Sole Source Xybix Systems (5617 : 911 Center Dispatch Work Consoles) 8207 SouthPark Circle • Littleton, CO 80120
o: 800.788.2810 f: 303.683.5454
www.xybix.com
The RollerVision can also adjust to larger monitors later. For example, as larger monitors become more compatible with software, the RollerVision can accommodate up to a 50” monitor along with curved monitors.

Computer Storage – Electronic equipment must be positioned in such a way as to permit easy access for re-booting or the servicing of CPU’s without removing panels or crawling under the console in the dark. Xybix Systems, Inc. designs all electronics cabinets with either a side entry door, flip-top surface with angled shelf or slide out shelves for easy access and redundant built-in fan ventilation to keep equipment cool. This makes service easier for both techs and outside contractors to access necessary equipment. The flip-top and Tech Tower style cabinets are unique to Xybix.

Cable Management - Cables are easier to access when in our cable bridges. Cable bridges attach a lift case to a CPU cabinet allowing separate cable chase paths for power and data with the enhanced feature of strength and stability for the entire console. These are not at the back of the station like the competitors but near the front for easier access.

AXYS – OPTIONAL Integrated control system shall be downloadable as an application onto a Windows, iOS, or Android device. Integrated software system shall control airflow, heating, task light dimming and a status indicator light. Optional light controls with presets for up to four lights to include: panel system acrylic, footwell lighting, down bias lighting, and arc lighting. Integrated control system shall incorporate a motion detector which will shut down all selected functions when workstation is unoccupied for fifteen (15) minutes. All previously selected functions will resume when motion detector senses movement in the workstation. Alternatively, components (up to 2) can be included and controlled via physical toggle switch.

Please feel free to contact me with any other questions, or if you need more detail.

Sincerely,
Kenneth R Carson
Executive V.P.

Xybix Systems, Inc.

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Attachment: Sole Source Xybix Systems (5617 : 911 Center Dispatch Work Consoles) Regular Meeting
04/15/24 06:00 PM
City Clerk / Records
Maribel Hernandez
Report
Doc ID: 5621

AGENDA ITEM
AGENDA MATTER:

CITY MANAGER'S MARCH 2024 UPDATE
EXECUTIVE SUMMARY:

The City Manager’s Update is a communication device utilized to provide an overview of upcoming events and items of general interest to the Mayor and members of the City Council. Included with the update are reports from City Departments on various programs, initiatives, and achievements.

DISCUSSION:

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

Receive and file.
12 Packet Pg. 41
Message from Andrew Espinoza, Jr., Interim City Manager MARCH 2024 CITY MANAGER UPDATE
In March, our city saw numerous positive advancements. Take a moment to discover all the exciting events we were a part of.

On March 6th, we joined in the
celebration of Dr. Seuss' Birthday and
Read Across America by taking turns
reading to children.

Assemblyman Tom Lackey of the 34th
District visited Barstow to engage with
the community. Our discussions
included concerns about CARB
locomotive emissions regulation and
the BNSF BIG project. We appreciate
Assemblyman Lackey's continued
support
We were invited to attend the Governor’s
Military Council and shared updates on the
Barstow International Gateway project. Many
thanks to MCLB Barstow and Fort Irwin
National Training Center for the warm
invitation.

March 7th, a workshop was conducted with the Council to set goals. Thanks to all who participated in our Council Goal survey to help prioritize community needs.

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Attachment: March 2024 CM Update (5621 : City Manager's March 2024 Update) Andrew Espinoza, Jr.

Interim City Manager
March 20th, the 3rd Community Benefits workshop discussed the application process.

A Lunch & Learn session was held on March 21st with city employees providing updates on ongoing projects.

As you can tell, we have been quite busy and want to assure you that we are here to support and assist with the growth in Barstow.

March 14th, we participated in the
High Desert Realtor Symposium. This
year, the guest speakers were the
Mayors from the high desert area.

During the event, cities shared
updates on their growth and
upcoming developments. Lena Kent
from BNSF also attended and shared
details about the BIG project.

March 13th, a General Plan Open
House & Scoping Meeting took place,
giving residents the chance to
participate in group discussions and
review maps to envision the future. The
event addressed key topics such as the
BIG Specific Plan, General Plan Update,
and EIR.

March 12th marked an Open House where community members were welcomed to our newly renovated offices. It was a pleasure meeting residents, expressing my excitement for the interim position, and informing attendees about various City departments and services.

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Attachment: March 2024 CM Update (5621 : City Manager's March 2024 Update)

ENVIROMENTAL SERVICES
New Happenings:

We partnered with the Barstow Farmer’s Market for Earth Day! As a reminder, the event is on Saturday, April 20, 2024 1-4pm at Dana Park. We will have free food while supplies last, free petting zoo, art activities, raffle prizes, and over 20 vendors featuring interactive displays and demonstrations. Main Street Murals will also be hosting a mural tour. The tour bus departs at 2pm from Dana Park Parking Lot.

In the Pipeline:

Burrtec will be requesting its annual rate review in the next few weeks in accordance with the franchise agreement and the updated solid waste rates will be going to Council for consideration on or before June 3, 2024.

BUILDING DEPARTMENT
Our Building Department has been carefully examining different plans and here is a summary of the ongoing projects.

Commercial Projects
860 W Main St—Fire Rehab
222 E Main St—TI
1523 E Main St— Commercial TI
2611 Fisher Blvd—New EV Charging Station
Shell—490 Armory Rd—Building Structure & Fuel Tanks
110 Coolwater Ln—New EV Charging Station
Hampton Inn—2710 Lenwood Rd—Commercial TI
Starbucks—1540 E Main St—Building in progress
1307 E Main St—Commercial TI
1540 E Main St—Burger King
801 E Mountain View St—Trash Enclosure
600 W Main St—Fire Damage Rehab
2641 W Main St—Generator Installation
150 Yucca Ave—Water Heater Pumps & Electrical Upgrades
1601 Armory Rd—Parking Lot Grading & New Lights
1540 E Main St—Startbucks TI
Several Encroachment Permits throughout the city (Verizon, Spectrum, and SWG) still in progress (paving restoration)

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Attachment: March 2024 CM Update (5621 : City Manager's March 2024 Update)

PLANNING
General Plan Comprehensive Update
The March 13th, 2024 Information & Scoping Meeting was a success, with over 200 community members attending and engaging in the update process. Topics such as Land Use, Environmental Justice, Housing, Circulation, and Transportation. Various maps, figures, past General Plan related survey results, and more were shared throughout the event. All information shared at the meeting has been added to the Planning Department General Plan Update webpage linked below.

The Planning Department looks forward to additional engagement and outreach events throughout the update process.
6th Cycle Housing Element
In addition to outreach, staff has been diligently working towards re-submittal of the City’s 6th Cycle Housing Element. The document is submitted to the State Housing & Community Development Department and once approved, programs and sites referenced within remain at the forefront of tasks completed, monitored, and pursued on a City wide basis.

1. Currently conducting a new captains recruitment

2. Participated EST couching program at High school /Central

3. Open house at City Hall supporting new interim City Manager Espinoza

4. Coffee and conversation with local leaders

5. Company officers training

6. Updating Current SOP in lexipol
Built a forcible entry prop, Used to gain access to doors and fences as well as egress from structures.

7. Annual State inspection for Office of Emergency services -OES 328, this engine is strategically staged at Barstow fire district for state emergencies. We also use it for local and county responses. It’s the Lime green colored Engine we see around town

8. 9. Attended city wide state of the city by address from New ICM Espinoza

10. Actively engaged with annual budget review /preparation Completed 6 month probationary testing as well as 1 year for Firefighter Paramedic and Firefighter EMT.

11. With summer approaching, be mindful and attentive with children around any pool or open water sources, use caution never let your guard down.

Be a water watcher!!!

FIRE DEPARTMENT

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Attachment: March 2024 CM Update (5621 : City Manager's March 2024 Update) Illegal dumping is a regrettable crime that places the responsibility of cleanup on landowners. Even those who pay for dumpster services may discover others' waste in their bins, causing overflow and hindering their own disposal. Dumping bulky items around the dumpster adds to the challenge. Remember, it is unacceptable to dispose of waste in someone else's bin, even if it is in an open bin in a parking lot.

CODE COMPLIANCE
Landowners who have not registered their rental units are receiving citations. Contact code compliance to register your rental properties for 2023 and 2024 now. We appreciate those who have already complied.

All current cannabis applicants that have been approved by Council are have cleared their CEQA reviews. Staff is also coordinating with the Air Quality Management District to ensure Applicants are obtaining the required permits through their agency. Inspections will be conducted in coordination with AQMD, BPD, Building Department, and the Cannabis Division prior to projects being finaled and approved to open. Currently, there are two retail locations that are in compliance and operational. Two additional retail spaces are under plan review and two are currently under construction. Out of the twenty-four cannabis business that have been approved by Council for the old Merchant Mall location, seven are operational (cultivation). Seven of the buildings are at the end of construction and have been issued Certificates of Occupancies. The remaining eighteen buildings at the location are still in their construction phase and will not be operations in the near future.

The cannabis mall site is currently working on compliance with the recent odor complaints.

Since being notified of the issue in December 2023, five of six businesses that were operating at that time have installed additional odor mitigation. The remaining company is underway on installation of additional odor mitigation as well. Odor complaints being received by the Cannabis Division has decreased significantly since December 2023.

CANNABIS

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Attachment: March 2024 CM Update (5621 : City Manager's March 2024 Update) POLICE
Our recruitment team recently participated in Barstow High School’s Career Fair, providing students with a chance to network with industry professionals and learn about various career opportunities in law enforcement.

We are currently seeking Police Officers and Public Safety Dispatchers to join our team. For more information on job openings, please visit the City of Barstow’s website at www.barstowca.org.

Members of our department recently took part in Barstow Police Department’s second Annual Slow Pitch Softball Tournament, which had a fantastic turnout. All proceeds will go towards supporting the Barstow Police Activities League and the Baker to Vegas team.

Our team achieved another successful run this year at Baker to Vegas, a 120-mile relay race through the Mojave Desert. This event, one of the largest law enforcement athletic competitions in the nation, saw our dedicated team compete and show their support.

Save the Date for Upcoming Events:

National Public Safety Telecommunicators Week: April 14-20, 2024 Coffee With a Cop at Six Beans Coffee: Wednesday, April 24, 2024, 8:00-10:00 AM National Crime Victim’s Rights Week Memorial at Victor Valley College: Thursday, April 25, 2024, 6:00-7:00 PM

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Attachment: March 2024 CM Update (5621 : City Manager's March 2024 Update)

PUBLIC WORKS DEPARTMENT
Park/Open Spaces
Thanks to hard work, the kiddie pool is now in better condition. The park staff dedicated efforts to address issues with the filtration system at Henderson Pool. They are troubleshooting the computer system that controls the pumps and sensors, as a part of the system is not dispensing the correct amount of chlorine to the main pool. To resolve this, staff members have been manually adjusting the chlorine levels until the matter is fixed by Knorr Pool Systems. Lucas has arranged for the company to inspect the issues and provide necessary training. Additionally, broken valve handles in the kiddie pool were discovered, and replacements have been ordered. Efforts are being made to meet the deadline of April 20, 2024, for Life Guard Certification.

The park staff is addressing the issue of weed growth in the city, which has flourished due to ideal weather conditions provided by Mother Nature. Since the herbicide previously used is no longer available, they will need to find an alternative product. Last month, the staff at Foglesong Park dedicated their efforts to preparing for the successful 2024 Annual Berlin Chile Cook-Off, which was well-received by the community. Staff is currently exploring quotes to level the clay baseball infields with a laser as there is a noticeable bump between the grass and the clay.

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Attachment: March 2024 CM Update (5621 : City Manager's March 2024 Update)

FINANCE
The Finance Department invites the community to help choose the cover for the 2024-2025 Budget. To qualify for a $25 gift card, please email your name, phone number, and your chosen design to [email protected].
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Attachment: March 2024 CM Update (5621 : City Manager's March 2024 Update) Fleet Maintenance had to adjust its operations schedule due to an error with an employee mistakenly filled equipment at the Sports Park with 25 gallons of fuel from Flyers Fuel Station. However, the staff were not trained on the correct fuel type and ended up using DEF (diesel emissions fluid) in the bunker rake and John Deere tractors, preventing the equipment from starting. The affected equipment was transported to the Corp. Yard to remove the DEF liquid from the fuel tanks and system, incurring costs for flushing the fuel system, draining the tanks, and labor for fluid removal. Thankfully, the Fleet staff managed to restore the equipment to proper working condition.

Facility Maintenance Update
Jasper Park recently experienced vandalism,
with the removal of the Edison Meter and
theft of the service wire. Additionally, Comfort
Solutions replaced the outdated HVAC
systems in both the I.T. Server room and the
911 Server room due to their inability to meet
the required capacity.

Fleet Maintenance Update
Police Department remodel
continues, they are close to being
60% done. They are managing the
workload by involving streets and
parks for all assistance like
renovation of Jasper Park, the
removal of the announcers booth
at Lillian Park and CRM’s.

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Attachment: March 2024 CM Update (5621 : City Manager's March 2024 Update) The street department responded to a storm drain fire behind 1566 Riverside Dr. (possibly a homeless camp). Public Works crews closed off a section of Main Street to assess the storm drain system for any flammable materials. BNSF was informed as the storm drain belonged to them where the fire originated.

Last month, strong winds brought sand onto Lenwood Rd., requiring Waste Water's large loader to clear the road. Wind-blown palm fronds posed a hazard on several roads. A Pedestrian Pole suffered damage on Avenue “A” & Main Street, but minor repairs were handled internally.

Street crews aided parks in preparing baseball fields for Little League Opening Day.

Routine operations continued, including herbicide/pesticide spraying, pavement preservation with Mastic Sealant, sign maintenance, graffiti removal, pothole repairs, dead animal removal, and handling CRMs from various departments. Assistance was given to Parks to address filtration issues at Henderson Pool. Knorr Pool Systems is scheduled to visit on April 23, 2024, to assess pool components and provide filtration system training to meet the April 20, 2024, Life Guard Certification deadline.

Street Maintenance Update
The City's Mission Statement
was adopted in August 2005.

To participate in our drawing
for a chance to win a $25 gift
card, send three Mission
Statements to
[email protected].

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Attachment: March 2024 CM Update (5621 : City Manager's March 2024 Update) Collections Maintenance – Staff cleaned 2,986 feet of pipes.

Collections Maintenance – Staff CCTV 2,844 feet of pipe inspections.

Dig Alert sewer marking tickets – Staff marked and completed 218 sewer dig alert tickets.

Collections Maintenance for the FOG program (Fats Oil & Grease) staff inspected 15 restaurant grease interceptors.

While performing scheduled maintenance sewer line cleaning collections operators was cleaning pipes in the alleyway off First Street in-between Buena Vista and Fredrick’s and had come upon the line 85% blocked with grease. With the high-pressure cleaning nozzle, it cleaned the through the grease blockage with a breeze.

Plant maintenance completed 164-preventive work orders in addition 7-corrective work orders. Plant maintenance changed out fine screen#2 conveyor gearbox. Chris Biles had won Plant Mechanic of the year in the local section through CWEA the desert and mountain section for 2023, Chris moved on to the state voting and since then won Plant Mechanic 2023 at the state level, and will be recognized for this prestige’s award in Sacramento on April 11,2024.

Staff is continuously working with Carollo Engineers moving closer and closer on having a completed an updated Sewer Master Plan.

April 15 council meeting we have an agenda item to award a contractor to rehab our grit chamber with extensive concrete corrosion from Hydrogen Sulfide gas.

April 4, staff completed the Monthly (No Spill) report for March to the Water Boards CIWQS reporting site.

Staff treated 65 million gallons of wastewater with no violations during the month of March.

WASTE WATER DEPARTMENT
Matthew Franklin passed the Collection System Maintenance grade 2 test.

Wesley Garrison passed the Collection System Maintenance grade 3 test.

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Attachment: March 2024 CM Update (5621 : City Manager's March 2024 Update)

ENGINEERING DEPARTMENT

NORTH FIRST AVENUE BRIDGE
The project has reached a 65% completion milestone. Current tasks include pouring concrete for the new bridge decks and walls. The bridge decks, essential for driving, are meticulously constructed using rebar and concrete.

Starting as soon as April 10, crews are set to remove the temporary support structures (falsework) on the new bridge over the next week. This work will take place on weekdays during daylight hours. Expect intermittent closures on Cottage Street at North First Avenue with flaggers guiding motorists.

Drivers are advised to reduce speed and stay alert for changing road conditions on Cottage Street.

Mojave River Valley Museum Roofing Project -CDBG. The contract has been awarded and is currently awaiting CBDG Approval to Proceed.

North Barstow ADA Infrastructure Improvements Project. The project has started. Currently Demo and removals are in progress throughout the city. Concrete Placement is underway throughout the North Barstow Area.

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Attachment: March 2024 CM Update (5621 : City Manager's March 2024 Update)

Barstow City CouncilApril 15, 2024

Barstow City Council
April 15, 2024