Special Meeting
04/29/24 05:30 PM
Building
Christopher Heldreth
Contract
Doc ID: 5630
AGENDA ITEM
AGENDA MATTER:
PROFESSIONAL SERVICES CONTRACT FOR HAZARDOUS WASTE SERVICES FOR FORT IRWIN EXECUTIVE SUMMARY:
The City Council is asked to enter into an intergovernmental support agreement (IGSA) for hazardous waste services at Fort Irwin. (Att. 1). Simultaneously, the City will subcontract performance of work to SpecPro Professional Services, LLC (SpecPro) to perform work on-site. (Att. 2). The City will receive a 3% processing fee for administering the contract on behalf of Fort Irwin. Both contracts are for a ten (10) year performance period with one-year initial terms and nine (9) annual renewals. The IGSA contract between the City and the Army is for $25,689,000.31. The subcontract with SpecPro is in the amount $24,940,777.00.
DISCUSSION:
The IGSA law was adopted by Congress in 2013 to allow government agencies near military installations to partner with the federal government to provide services the agency performs for its own needs to the federal government. It may enter into the agreement with the government agency if the services are performed for the agency’s own use, and are awarded on a competitive basis. (10 U.S.C. 2679(a).) Here, hazardous waste services are performed at the City, and competitive bids for similar services were received by High Desert Support Services, LLC, and Chenega Global Services, LLC, in addition to SpecPro. SpecPro’s bid was the most competitive bid for such services.
The City currently has similar IGSA/subcontractor agreements with the Army for work being performed at Fort Irwin. In 2021, the City and SpecPro entered into a ten-year professional services contract for animal control services at Fort Irwin. Last year, the City entered into an agreement with another private firm to provide installation services at Fort Irwin. Both contracts are IGSA’s with the Army where the City agrees to provide services at Fort Irwin, and at the same time the City contracts with a private firm to provide those services.
There is no potential for a substantial impact on the environment with these agreements. These agreements are exempt from review under the California Environmental Quality Act, per CEQA Guidelines, Title 24, CCR, section 15301.
Below is the proposed financials for the City’s contract with the Army for the services under consideration:
Year Ft. IrwinCity
Base Year $2,137,272.66
Option Year 1 $2,220,441.04
Option Year 2 $2,309,515.44
Option Year 3 $2,404,638.00
Option Year 4 $2,499,370.19
Special Meeting
04/29/24 05:30 PM
Building
Christopher Heldreth
Contract
Doc ID: 5630
AGENDA ITEM
Option Year 5 $2,600,871.54
Option Year 6 $2,709,094.67
Option Year 7 $2,817,703.02
Option Year 8 $2,933,445.15
Option Year 9 $3,056,648.60
Total $25,689,000.31
Below is the proposed financials for the City’s contract with SpecPro:
Year CitySpecPro
Base Year $2,075,022.00
Option Year 1 $2,155,768.00
Option Year 2 $2,242,248.00
Option Year 3 $2,334,600.00
Option Year 4 $2,426,573.00
Option Year 5 $2,525,118.00
Option Year 6 $2,630,189.00
Option Year 7 $2,735,634.00
Option Year 8 $2,848,005.00
Option Year 9 $2,967,620.00
Total $24,940,777.00
FISCAL IMPACT:
City of Barstow Processing Fee 3%: $748,223.31
RECOMMENDED ACTION:
Staff recommends that the City Council:
1. Finding that these agreements are exempt from review under the California Environmental Quality Act, Special Meeting
04/29/24 05:30 PM
Building
Christopher Heldreth
Contract
Doc ID: 5630
AGENDA ITEM
per CEQA Guidelines, Title 24, CCR, section 15301.
2. Approve the attached Intergovernmental Support Agreement between the United States and the City of Barstow, for a one-year base period with nine annual renewals for the Hazardous waste services at the Fort Irwin Garrison, and authorize the City Manager to make necessary non-substantive changes and perform all other necessary acts to implement the agreement.
3. Approve the attached agreement, scope, and fee with SpecPro Professional Services, LLC, for a oneyear base period with nine annual renewals for the Hazardous waste services at the Fort Irwin Garrison called for under the IGSA, and authorize the City Manager to make necessary non-substantive changes and perform all other necessary acts to implement the agreement.
Attachments:
1. IGSA Agreement with Fort Irwin Garrison
2. Services Agreement with SpecPro