BARSTOW CITY COUNCIL /
BARSTOW FIRE PROTECTION DISTRICT
CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
MAY 6, 2024
6:00 PM
(HANDICAPPED ACCESSIBLE)
AGENDA
JOINT SPECIAL MEETING
Agenda-May 6, 2024
MAYOR
Paul Anthony Courtney
COUNCILMEMBERS
James M. Noble
Carmen M. Hernandez
Barbara Mae Rose
Marilyn Dyer Kruse
ELECTED CITY CLERK
Andrea Flores
ELECTED CITY TREASURER
Michael Lewis
PLANNING COMMISSIONERS
Andrew Ziemer
Beatrice Lint
Rodney Brand Jr.
Juanantonio Delucas
BARSTOW FIRE PROTECTION
DISTRICT
A Subsidiary District of the City of
Barstow
Paul Anthony Courtney
James M. Noble
Carmen M. Hernandez
Barbara Mae Rose
Marilyn Dyer Kruse
CLOSED SESSION 6:00 PM
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
Council Member Carmen Hernandez
Council Member Barbara Rose
Council Member Marilyn Kruse
Mayor Pro Tem James Noble
Mayor Paul Courtney
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY
ITEM ON THE AGENDA, PLEASE SO INDICATE BY FILLING OUT A
SPEAKER REQUEST CARD AND HANDING IT TO THE CITY
CLERK PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF
SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS
NOTICE MUST BE GIVEN TO THE CITY CLERK.
CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE
WILL REMEMBER THE "CODE OF ETHICS" THAT WE
VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS
MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH
PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS MADE
TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW
COMMUNITY AND NOT FOR PERSONAL GAIN.
Agenda-May 6, 2024
PUBLIC COMMENT - CLOSED SESSION: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC
TO ADDRESS THE GOVERNING BOARD ON MATTERS ON THE CLOSED SESSION AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.
PUBLIC COMMENT - CLOSED SESSION:
CLOSED SESSION AGENDA ITEMS:
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Recommended Action:
Conference with Legal Counsel; Existing Litigation
(Gov. Code Section 54956.9(d)(1))
Case Name: Pinkus adv. City of Barstow, Workers Compensation Court Case Nos.
ADJ13523770, ADJ13524017, and ADJ13524014
2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Recommended Action:
Conference with Legal Counsel; Existing Litigation
(Gov. Code Section 54956.9(d)(1))
Case Name: McNelis adv. City of Barstow, Workers Compensation Court Case No.
ADJ16486940
REPORT OF CLOSED SESSION:
CALL TO ORDER - REGULAR MEETING 7:00 PM (or immediately following adjournment of Closed Session if adjourned after 7:00 PM):
INVOCATION:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
Council Member Carmen Hernandez
Council Member Barbara Rose
Council Member Marilyn Kruse
Mayor Pro Tem James Noble
Mayor Paul Courtney
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY ITEM ON THE AGENDA INCLUDING
ANY ITEM ON THE CONSENT CALENDAR, PLEASE SO INDICATE BY FILLING OUT A SPEAKER
REQUEST CARD AND HANDING IT TO THE CITY CLERK PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.
CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE WILL REMEMBER THE "CODE OF ETHICS" THAT WE VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS
MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.
Agenda-May 6, 2024
REVIEW AND APPROVAL OF AGENDA: THIS IS THE TIME FOR MEMBERS OF THE GOVERNING BOARD TO CALL FOR REARRANGING THE ORDER OF THE AGENDA; ADDING ITEMS TO OR REMOVING ITEMS FROM THE AGENDA; OR REMOVING ITEMS FROM THE CONSENT CALENDAR FOR DISCUSSION AND/OR SEPARATE ACTION. ITEMS MAY ONLY BE ADDED TO THE AGENDA AS ALLOWED BY STATE LAW, INCLUDING GOVERNMENT CODE SECTION 54954.2, SUBDIVISION (B),
ALLOWING EMERGENCY ITEMS TO BE ADDED BY MAJORITY VOTE AND ALLOWING ITEMS THAT AROSE TO THE CITY’S ATTENTION AFTER THE AGENDA POSTING DEADLINE, BUT WHICH REQUIRE
IMMEDIATE ACTION, TO BE ADDED BY A TWO-THIRDS VOTE OF THE COUNCIL MEMBERS PRESENT
AT THE MEETING, OR, IF LESS THAN TWO-THIRDS OF THE COUNCIL MEMBERS ARE PRESENT, A UNANIMOUS VOTE OF THOSE MEMBERS PRESENT.
PRESENTATIONS:
None
CONSENT CALENDAR PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE GOVERNING BOARD ON ALL MATTERS ON THE CONSENT CALENDAR.
SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS ON ALL CONSENT ITEMS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.
MINUTES ALL AGENCIES:
3. MINUTES OF FEBRUARY 20, 2024 5:30 PM
Recommended Action:
Approve the minutes as presented.
ACCOUNTS PAYABLE ALL AGENCIES:
4. RATIFICATION OF ACCOUNTS PAYABLE EXPENDITURES
Recommended Action:
Approve and ratify expenses, as audited, for checks #94730, 94912-95413 totaling $10,173,401.00 and wires #939-951 totaling $532,827.99, per the Agency breakdown below:
City: $10,279,763.37
Fire: $426,465.62
Successor Agency: $0.00
Grand Total: $10,706,228.99
CITY COUNCIL:
5. AMENDMENT TO FY 2023/2024 PUBLICLY AVAILABLE PAY SCHEDULE (PAPS) Recommended Action:
Staff recommends that the City Council adopt Resolution No _____-2024, approving the amended publicly available pay schedule (PAPS) (Attachment A) for FY 2023/2024 with an approval date of May 6, 2024.
DISCUSSION / ACTION ON DEFERRED ITEMS: (ITEMS PREVIOUSLY TABLED OR PULLED FROM THE
CONSENT CALENDAR BY THE COUNCIL WILL BE CONSIDERED BY THE GOVERNING BOARD AT THIS TIME).
PUBLIC HEARINGS:
BUSINESS / ACTION ITEMS:
Agenda-May 6, 2024
6. SOFTWARE AS A SERVICE AGREEMENT WITH TYLER TECHNOLOGIES, INC.
Recommended Action:
Approve the upgrade of the Software as a Service Agreement with Tyler Technologies, Inc., and provide authority to the City Manager to execute the agreements.
7. PROFESSIONAL SERVICES AGREEMENT AUGMENT FOR CONSULTANT SERVICES
ASSOCIATED WITH THE GENERAL PLAN UPDATE
Recommended Action:
Staff recommends approval of the attached Professional Services Agreement augment with PlaceWorks for the General Plan Update and associated tasks.
CITY COUNCIL:
8. PROPOSED MODIFIED HOLIDAY SCHEDULE
Recommended Action:
The City recommends approval of Resolution XXXX- 2024 of the Modified Holiday Schedule.
GENERAL, NON-AGENDA PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL
PUBLIC TO ADDRESS THE GOVERNING BOARD ON MATTERS NOT ON THE AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.
STAFF REPORTS:
PUBLIC SAFETY UPDATES:
CITY MANAGER UPDATES:
COUNCIL COMMITTEE REPORTS:
BUSINESS OF THE COUNCIL:
ADJOURNMENT:
Individuals electing to later challenge any items listed herein will be limited to addressing only those issues raised at any public hearing or in written correspondence received by the Governing Board prior to the meeting.
Materials related to an item on this Agenda submitted to the Governing Board after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 220 East Mountain View Ste. A, Barstow, CA 92311 during normal business hours.
The City of Barstow, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office (760) 255-5122, at least one business day prior to the scheduled meeting to ensure that we may assist you.
I hereby certify, UNDER PENALTY OF PERJURY that this agenda has been posted 72 hours prior to the stated meeting in a place accessible to the public.
Agenda-May 6, 2024
Posted on the 2 day of May, 2024.
Approved:
_________________________________________
Andrew Espinoza Jr./Interim City Manager
Joint Special Council/BFPD
05/6/24 06:00:PM
Maribel Hernandez
Doc ID: 5636
CLOSED SESSION AGENDA ITEM
AGENDA MATTER:
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
EXECUTIVE SUMMARY:
DISCUSSION:
FISCAL IMPACT:
None
RECOMMENDED ACTION:
Conference with Legal Counsel; Existing Litigation
(Gov. Code Section 54956.9(d)(1))
Case Name: Pinkus adv. City of Barstow, Workers Compensation Court Case Nos. ADJ13523770, ADJ13524017, and ADJ13524014
1 Packet Pg. 6
Joint Special Council/BFPD
05/6/24 06:00:PM
Maribel Hernandez
Doc ID: 5638
CLOSED SESSION AGENDA ITEM
AGENDA MATTER:
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
EXECUTIVE SUMMARY:
DISCUSSION:
FISCAL IMPACT:
None
RECOMMENDED ACTION:
Conference with Legal Counsel; Existing Litigation
(Gov. Code Section 54956.9(d)(1))
Case Name: McNelis adv. City of Barstow, Workers Compensation Court Case No. ADJ16486940 2 Packet Pg. 7
Joint Special Council/BFPD
05/6/24 06:00 PM
City Clerk / Records
Maribel Hernandez
Other
Doc ID: 5639
AGENDA ITEM
AGENDA MATTER:
MINUTES OF FEBRUARY 20, 2024 5:30 PM
EXECUTIVE SUMMARY:
DISCUSSION:
FISCAL IMPACT:
None
RECOMMENDED ACTION:
Approve the minutes as presented.
3 Packet Pg. 8
REGULAR MEETING
CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
FEBRUARY 20, 2024
5:30 PM
(HANDICAPPED ACCESSIBLE)
MINUTES
REGULAR MEETING
Minutes-February 20, 2024
CALL TO ORDER - CLOSED SESSION:
MAYOR COURTNEY called the meeting to order at 5:30 P.M.
INVOCATION:
MAYOR PRO TEM NOBLE led the invocation.
PLEDGE OF ALLEGIANCE:
COUNCIL MEMBER KRUSE led the pledge of allegiance.
ROLL CALL:
Attendee Name Title Status Arrived
James M. Noble Mayor Pro Tem Present
Marilyn Dyer Kruse Council Member Present
Barbara Mae Rose Council Member Present
Paul Anthony Courtney Mayor Present
Carmen Hernandez Council Member Present
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY ITEM ON THE AGENDA INCLUDING
ANY ITEM ON THE CONSENT CALENDAR, PLEASE SO INDICATE BY FILLING OUT A SPEAKER REQUEST CARD AND HANDING IT TO THE CITY CLERK. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.
CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE WILL REMEMBER THE "CODE OF ETHICS" THAT WE VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS
MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.
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Packet Pg. 9
Attachment: 02.20.2024 Final (5639 : Minutes of February 20, 2024 5:30 PM) Minutes-February 20, 2024
PUBLIC COMMENT - CLOSED SESSION: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC
TO ADDRESS THE GOVERNING BOARD ON MATTERS ON THE CLOSED SESSION AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.
SPEAKERS
None
MOTION TO GO INTO CLOSED SESSION:
RESULT: APPROVED [UNANIMOUS]
MOVER: Marilyn Dyer Kruse, Councilmember
SECONDER: Carmen Hernandez, Councilmember
AYES: Noble, Kruse, Rose, Courtney, Hernandez
CLOSED SESSION AGENDA ITEMS:
1. CONFERENCE WITH LEGAL COUNSEL; INITIATION OF LITIGATION Recommended Action:
Conference with Legal Counsel; Initiation of Litigation (Gov't Code section 54956.9(d)(4))
Number of Potential Cases: 1
2. PUBLIC EMPLOYMENT
Recommended Action:
(Government Code Section 54957)
Title: Fire Chief
REPORT OF CLOSED SESSION:
CITY ATTORNEY MATTHEW SUMMERS reported the following:
1. The City Council met in Closed Session to consider one item, regarding initiation of litigation.
Direction was provided to the Council and staff and no reportable action was taken.
2. One item related to Public Employment related to the title Fire Chief. Direction was provided to Council and staff and no reportable action was taken.
CALL TO ORDER - REGULAR MEETING 7:00 PM (or immediately following adjournment of Closed Session if adjourned after 7:00 PM):
MAYOR COURTNEY called the Regular Meeting to order at 7:07 P.M.
INVOCATION:
RON BEARDSHEAR, from New Life Fellowship, gave the invocation.
PLEDGE OF ALLEGIANCE:
MAYOR PRO TEM NOBLE led the pledge of allegiance.
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Attachment: 02.20.2024 Final (5639 : Minutes of February 20, 2024 5:30 PM) Minutes-February 20, 2024
ROLL CALL:
Attendee Name Title Status Arrived
James M. Noble Mayor Pro Tem Present
Marilyn Dyer Kruse Council Member Present
Barbara Mae Rose Council Member Present
Paul Anthony Courtney Mayor Present
Carmen Hernandez Council Member Present
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY ITEM ON THE AGENDA INCLUDING
ANY ITEM ON THE CONSENT CALENDAR, PLEASE SO INDICATE BY FILLING OUT A SPEAKER REQUEST CARD AND HANDING IT TO THE CITY CLERK. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.
CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE WILL REMEMBER THE "CODE OF ETHICS" THAT WE VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS
MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.
REVIEW AND APPROVAL OF AGENDA: THIS IS THE TIME FOR MEMBERS OF THE GOVERNING BOARD TO CALL FOR REARRANGING THE ORDER OF THE AGENDA; ADDING ITEMS TO OR REMOVING ITEMS FROM THE AGENDA; OR REMOVING ITEMS FROM THE CONSENT CALENDAR FOR DISCUSSION AND/OR SEPARATE ACTION. ITEMS MAY ONLY BE ADDED TO THE AGENDA AS ALLOWED BY STATE LAW, INCLUDING GOVERNMENT CODE SECTION 54954.2, SUBDIVISION (B),
ALLOWING EMERGENCY ITEMS TO BE ADDED BY MAJORITY VOTE AND ALLOWING ITEMS THAT AROSE TO THE CITY’S ATTENTION AFTER THE AGENDA POSTING DEADLINE, BUT WHICH REQUIRE
IMMEDIATE ACTION, TO BE ADDED BY A TWO-THIRDS VOTE OF THE COUNCIL MEMBERS PRESENT
AT THE MEETING, OR, IF LESS THAN TWO-THIRDS OF THE COUNCIL MEMBERS ARE PRESENT, A UNANIMOUS VOTE OF THOSE MEMBERS PRESENT.
MOTION BY COUNCIL MEMBER KRUSE, SECONDED BY COUNCIL MEMBER HERNANDEZ, AND UNANIMOUSLY CARRIED TO APPROVE THE AGENDA.
RESULT: APPROVED [UNANIMOUS]
MOVER: Marilyn Dyer Kruse, Council Member
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Kruse, Rose, Courtney, Hernandez
PRESENTATIONS:
3. COMPREHENSIVE GENERAL PLAN UPDATE STATUS REPORT - INTRODUCTION TO
PRELIMINARY LAND USE ELEMENT CHANGES
Recommended Action:
Presentation only.
MARK TEAGUE with PLACEWORKS gave a presentation on the General Plan draft update.
Council Members encouraged the community to attend and participate.
Presentation only.
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Attachment: 02.20.2024 Final (5639 : Minutes of February 20, 2024 5:30 PM) Minutes-February 20, 2024
SPEAKERS:
MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Shared his concerns with residential rezoning and how the plan was being funded.
RESULT: PRESENTATION ONLY
CONSENT CALENDAR PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE GOVERNING BOARD ON ALL MATTERS ON THE CONSENT CALENDAR.
SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS ON ALL CONSENT ITEMS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.
CITY COUNCIL:
4. AMENDMENT TO FY 2023/2024 PUBLICLY AVAILABLE PAY SCHEDULE (PAPS) Recommended Action:
Staff recommends that the City Council adopt Resolution No 5159-2024, approving the amended publicly available pay schedule (PAPS) (Attachment A) for FY 2023/2024 with an approval date of February 20, 2024.
RESULT: APPROVED [UNANIMOUS]
MOVER: Carmen Hernandez, Council Member
SECONDER: Paul Anthony Courtney, Mayor
AYES: Noble, Kruse, Rose, Courtney, Hernandez
DISCUSSION / ACTION ON DEFERRED ITEMS: DISCUSSION / ACTION ON DEFERRED ITEMS: (ITEMS
PREVIOUSLY TABLED OR PULLED FROM THE CONSENT CALENDAR BY THE COUNCIL WILL BE CONSIDERED BY THE GOVERNING BOARD AT THIS TIME).
PUBLIC HEARINGS:
BUSINESS / ACTION ITEMS:
CITY COUNCIL:
5. CITY OF BARSTOW ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2023.
Recommended Action:
Staff recommends the City Council take the following action:
1. Receive and file the City of Barstow's Annual Comprehensive Financial Report for the year ended June 30, 2023.
JAIME LAMBERT, from LSL Group explained the reports as filed with the City Clerk.
Receive and File.
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Attachment: 02.20.2024 Final (5639 : Minutes of February 20, 2024 5:30 PM) Minutes-February 20, 2024
RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Marilyn Dyer Kruse, Council Member
AYES: Noble, Kruse, Rose, Courtney, Hernandez
6. BARSTOW FIRE PROTECTION DISTRICT BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2023
Recommended Action:
Staff recommends the following action:
1. Receive and file the Barstow Fire Protection District's Basic Financial Statements for the year ended June 30, 2023.
JAIME LAMBERT, from LSL Group explained the reports as filed with the City Clerk's Office.
Receive and File.
RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Marilyn Dyer Kruse, Council Member
AYES: Noble, Kruse, Rose, Courtney, Hernandez
7. ODESSA WATER DISTRICT BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2023
Recommended Action:
Staff recommends the following action:
1. Receive and file the Odessa Water District’s Basic Financial Statements for the year ended June 30, 2023.
JAIME LAMBERT, from LSL Group, explained the reports as filed with the City Clerk's Office.
SPEAKERS:
MIKE HERNANDEZ, BARSTOW CALIFORNIA
- Inquired about the loss of revenue.
TIM SILVA, BARSTOW CALIFORNIA
- Was thankful for the presentation.
Motion by MAYOR COURTNEY, seconded by COUNCIL MEMBER DYER KRUSE to accept ITEMS 5 -7 as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Marilyn Dyer Kruse, Council Member
AYES: Noble, Kruse, Rose, Courtney, Hernandez
8. FISCAL YEAR 2023-24 MID-YEAR BUDGET STATUS REPORT & PROPOSED BUDGET
ADJUSTMENTS
Recommended Action:
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Attachment: 02.20.2024 Final (5639 : Minutes of February 20, 2024 5:30 PM) Minutes-February 20, 2024
Staff recommends that the City Council / Fire Board approve the budget adjustments and related transfers within the Budget Adjustments contained within the "Exhibit A” as discussed herein.
FINANCE DIRECTOR, SYDNEY HARRIS presented the staff report as filled with the City Clerk.
COUNCIL MEMBERS thanked staff for the presentation.
SPEAKERS:
TED WEASMA, BARSTOW, CALIFORNIA
- Inquired about the funding for Animal Services and HVAC for Senior Center
MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked for revenue balance of Measure Q account and IGSA contracts.
RESULT: APPROVED [UNANIMOUS]
MOVER: Marilyn Dyer Kruse, Council Member
SECONDER: Paul Anthony Courtney, Mayor
AYES: Noble, Kruse, Rose, Courtney, Hernandez
9. AWARD OF MEASURE Q YOUTH COMMUNITY PROMOTIONAL FUNDS FOR FISCAL YEAR 2023-2024
Recommended Action:
Authorize the allocation of $17,389 from the Measure Q Fund towards providing in-kind donations and $53,415 in fee waivers to the youth sports organizations listed on Exhibit A as attached.
Authorize a one-time reimbursement to the qualified applicants for paid field usage before the applications are approved.
RECREATION ACTIVITY COORDINATOR, JOSIE BAKER presented the report as filed with the City Clerk’s office.
SPEAKERS:
ROB JOHNSON, BARSTOW CALIFORNIA
- Spoke of his involvement with Little League.
RHEBA SAVOIE, BARSTOW, CALIFORNIA
- Spoke of fees she has been paying for youth sports and use of parks.
REBECCA RODRIGUEZ, BARSTOW, CALIFORNIA
- Spoke of her concerns with Park and Recreation department.
JUN SAVOIE, BARSTOW, CALIFORNIA
- Spoke of his concerns with the current funding of Measure Q.
DOLORES PADILLA, BARSTOW, CALIFORNIA
- Thanked staff for their support and all local businesses for funding Little League.
LEONARD WILLIAMS, BARSTOW, CALIFORNIA
- Expressed his concerns with the ongoing problems with Youth Sports.
TEX WILLIAMS, BARSTOW, CALIFORNIA
- Asked staff to fix the appropriations for Youth Sports.
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Attachment: 02.20.2024 Final (5639 : Minutes of February 20, 2024 5:30 PM) Minutes-February 20, 2024
Motioned by COUNCIL MEMBER ROSE, seconded by MAYOR COURTNEY, to conduct a broader discussion of Measure Q Funding at the next Special Meeting being held on February 27, 2024
After a lengthy discussion, it was the consensus of the City Council to award all 6 applicants the amounts as stated in the Staff reports to come into full compliance within 6 months and a Measure Q appropriation adjustment .
RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Kruse, Rose, Courtney, Hernandez
10. AWARD OF CONTRACT FOR MOJAVE RIVER VALLEY MUSEUM ROOFING PROJECT Recommended Action:
1. City Staff recommends that the City Council award the contract to Red Castle Inc. for the Mojave River Valley Museum Roofing Project.
2. Approve an overall CDBG funded budget of $171,600
BUILDING OFFICIAL/FIRE MARSHAL CHRIS HELDRETH, presented the staff report as filed with the City Clerk.
SPEAKERS:
MARSHA WEASMA, BARSTOW, CALIFORNIA
- Thanked staff for moving the project forward.
RESULT: APPROVED [UNANIMOUS]
MOVER: Marilyn Dyer Kruse, Council Member
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Kruse, Rose, Courtney, Hernandez
11. APPROVAL FOR COUNCIL MEMBER BARBARA ROSE TO TRAVEL TO THE CITY
LEADERS SUMMIT IN SACRAMENTO, CA
Recommended Action:
Approve travel for Council Member Barbara Rose to attend the League of California Cities annual City Leaders Summit scheduled for April 17 - 19, 2024
INTERIM CITY MANAGER ANDREW ESPINOZA JR., presented the staff report as filed with the City Clerk.
SPEAKERS:
JOHN WILLIAMS, BARSTOW, CALIFORNIA
- Inquired about who could attend the training.
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Attachment: 02.20.2024 Final (5639 : Minutes of February 20, 2024 5:30 PM) Minutes-February 20, 2024
RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Anthony Courtney, Mayor
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Kruse, Courtney, Hernandez
ABSTAIN: Barbara Mae Rose, Council Member
12. ADOPTION OF AMENDMENTS TO CITY COUNCIL POLICY MEMORANDUM #2021-17, USE
AND OPERATION OF CITY VEHICLES BY ELECTED OFFICIALS
Recommended Action:
That the City Council adopt amendments to City Council Policy Memorandum #2021-17, Use and Operation of City Vehicles by Elected Officials.
ASSISTANT CITY MANAGER, KODY TOMPKINS, presented the staff report as filed with the City Clerk.
COUNCIL MEMBER ROSE, requested the policy be updated and strikeout “Passengers, including family members, are allowed only if they are accompanying the Elected Official when the Elected Official must be away on extended overnight City business. This will require advance approval of the City Manager on a case-by-case basis.
CITY ATTORNEY, MATTHEW SUMMERS concurs with the recommendation.
RESULT: APPROVED [UNANIMOUS]
MOVER: Carmen Hernandez, Council Member
SECONDER: Marilyn Dyer Kruse, Council Member
AYES: Noble, Kruse, Rose, Courtney, Hernandez
GENERAL, NON-AGENDA PUBLIC COMMENT:
CATHY WILLIAMS, BARSTOW, CALIFORNIA
- Spoke about upcoming events in the community.
DALE JENSEN, BARSTOW, CALIFORNIA
- Asked the city to look into improvements to Dana Park.
VICTOR KEATON, BARSTOW, CALIFORNIA
- Shared his interest for Pickle Ball and addressed Measure Q funding for building improvements.
LEONARD WILLIAMS, BARSTOW, CALIFORNIA
- Expressed concerns with the TUP application process an upcoming Public Hearing Notice.
CHARLIE WASHINGTON, BARSTOW, CALIFORNIA
- Spoke of the ongoing Code Enforcement issues with his business.
MARSHA WEASMA, BARSTOW, CALIFORNIA
- Spoke of the Public Hearing notice in the paper regarding the Marriott.
GILBERT ASA, BARSTOW, CALIFORNIA
- Expressed is concerns with the Council actions.
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Attachment: 02.20.2024 Final (5639 : Minutes of February 20, 2024 5:30 PM) Minutes-February 20, 2024
JASON LOWE, BARSTOW, CALIFORNIA
- Was not in agreement with comments made at a previous meeting.
Mr. Lowe was interrupted during his three minutes.
It was the consensus of the Council to allow Mr. Lowe two minutes to continue his public comments.
JASON LOWE, BARSTOW, CALIFORNIA
- Continued, the discussion with not in agreement with comments made of him.
JOHN WILLIAMS, BARSTOW, CALIFORNIA
- Asked about permitted signs.
DOLORES PADILLA, BARSTOW, CALIFORNIA
- Inquired about the Measure Q meetings.
MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Thanked Interim City Manager for what has been accomplished in such a short time and inquired about the funding in the Community Benefits account.
TIM SILVA, BARSTOW, CALIFORNIA
- Wanted to clarify his stand on the Casino project.
STAFF REPORTS:
13. CITY MANAGER'S JANUARY 2024 UPDATE
Recommended Action:
Receive and file.
INTERIM CITY MANAGER invited the community to attend the Open House on March 19th and addressed questions asked of the community.
COUNCIL COMMITTEE REPORTS:
Councilmembers will provide updates on their involvement in committees and boards.
COUNCIL MEMBER ROSE –
Attended Homeward Bound Meeting on February 14th.
MAYOR PRO TEM NOBLE –
Attended part of the Military Affairs meeting as he had a meeting conflict.
VVTA meeting for February was cancelled due to lack of items.
COUNCIL MEMBER KRUSE
JPA and Street Committee meeting were both cancelled.
COUNCIL MEMBER HERNANDEZ
Attended the Homeward Bound Meeting
Metro SBCTA
And Desert Mountain
MAYOR COURTNEY
SB Partnership Homeless meeting
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Packet Pg. 17
Attachment: 02.20.2024 Final (5639 : Minutes of February 20, 2024 5:30 PM) Minutes-February 20, 2024
BUSINESS OF THE COUNCIL:
COUNCIL MEMBER ROSE
Asked staff to address the issues that were brought up by residents. - Pickle Ball lines
- Code Enforcement issues
- And signage permit
MAYOR PRO TEM NOBLE
Asked staff to address the issues that were brought up by residents. - Concurs with items asked of COUNCIL MEMBER ROSE
- Farmers Market application process.
- CONTRACTS IGSA
COUNCIL MEMBER KRUSE
- Is also in agreement with the comments already made.
- Asked about the agreements with the park lights.
COUNCIL MEMBER HERNANDEZ
- Encouraged the community to call 800 635-4617 and submit complaints regarding Cannabis - Asked staff to look into vacant BNSF properties that are being occupied by homeless. -
MAYOR COURTNEY
- Asked for staff to look into Code Enforcement grace period.
ADJOURNMENT:
By the consensus of the City Council and without objection, the meeting was adjourned at 10:58 P.M.
Respectfully Submitted: Approved:
_______________________________ _______________________________ Andrea Flores, City Clerk Paul Anthony Courtney, Dr. B.A. Mayor Notice: Signed Minutes are filed with the City Clerk’s office
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Packet Pg. 18
Attachment: 02.20.2024 Final (5639 : Minutes of February 20, 2024 5:30 PM) Joint Special Council/BFPD
05/6/24 06:00 PM
Finance
Ana Flores
Account Payable Expenditures
Doc ID: 5634
AGENDA ITEM
AGENDA MATTER:
RATIFICATION OF ACCOUNTS PAYABLE EXPENDITURES
EXECUTIVE SUMMARY:
Approve and ratify City of Barstow, Barstow Fire Protection District (Fire) and Successor Agency accounts payable expenditures for checks #94730, 94912-95413 totaling $10,173,401.00 and wires #939-951 totaling $532,827.99 as described in detail in discussion box below.
DISCUSSION:
Having been audited as prescribed by Government Code Sections 37202 and 37208, the following prepaid checks and wires are herewith submitted for Council approval and ratification:
Wire/Check # Date Fiscal Year Agency Amount
Wires #939, 942-943 03/29/24 FY23/24 City $3,944,533.43 Check #94730, 94912-95101 Fire $164,850.38
Successor $0.00
Run Total $4,109,383.81
Check #95102-95103 04/04/24 FY23/24 City $27,250.00
Fire $0.00
Successor $0.00
Run Total $27,250.00
Wires #944-947 04/12/24 FY23/24 City $3,253,445.21
Check #95104-95214 Fire $91,056.48
Successor $0.00
Run Total $3,344,501.69
Wires #948-951 04/26/24 FY23/24 City $3,016,475.96
Check #95215-95302 Fire $170,558.76
Successor $0.00
Run Total $3,187,034.72
Check #95303-95413 04/30/24 FY23/24 City $38,058.77
Fire $0.00
Successor $0.00
Run Total $38,058.77
AP Run Grand Total $10,706,228.99
FISCAL IMPACT:
Expenses conform to City purchasing policies and the budget approved by resolution of the Council.
Accordingly, sufficient funds have been budgeted for these checks.
RECOMMENDED ACTION:
Approve and ratify expenses, as audited, for checks #94730, 94912-95413 totaling $10,173,401.00 and 4 Packet Pg. 19
Joint Special Council/BFPD
05/6/24 06:00 PM
Finance
Ana Flores
Account Payable Expenditures
Doc ID: 5634
AGENDA ITEM
wires #939-951 totaling $532,827.99, per the Agency breakdown below:
City: $10,279,763.37
Fire: $426,465.62
Successor Agency: $0.00
Grand Total: $10,706,228.99
4 Packet Pg. 20
Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total 939 03/29/2024 001478 GOLDEN STATE WATER COMPANY 36241300007 FOGLESONG PARK - 300 G ST, 4" METER City 5,639.50 33,349.19 14719300007 1601 RIMROCK RD- 4" METER City 2,509.32
47241300004 800 S H ST- SOCCER FIELDS, 2" METER City 2,099.26 08241300006 K ST PARK - 34074 K ST, 2" METER City 1,799.06 37241300005 800 S H ST- SOCCER FLD LOT, 2" METER City 1,775.98 77241300001 STURNACLE PARK - 2" METER City 1,758.67
16792200004 2800 GUADALUPE DR,#A - 2" METER City 1,752.87 23400400000 2800 GUADALUPE DR,#D- 2" METER City 1,724.02 26792200003 2800 GUADALUPE DR,#B - 2" METER City 1,662.51 18241300005 H ST PARK - RIMROCK@H ST, 2" METER City 1,244.84 79114100005 CORP YARD - 900 S H ST - 3" METER City 1,211.81 19513100008 500 MELISSA AVE- 2" METER City 1,181.35
86241300002 LILLIAN PARK- 901 BIGGER ST, 2" METER City 1,123.62 88114100006 CITY HALL - 220 MT VIEW, 3" METER City 904.04 84114100005 LANDSCP PROJ - E MAIN ST, 2" METER City 840.72 05114100000 681 N 1ST AVE - 2" METER City 836.49
57241300003 JASPER PARK - 2" METER City 707.95
71922200002 FIRE DIST - 2600 W MAIN ST, 2" METER Fire 659.78 68114100008 FIRE DIST - 861 BARSTOW RD - 2" METER Fire 592.49 73115873769 900 AVENUE H - 2" METER City 318.90
24728586686 DIAMOND AVE X VETERANS IRRIGATION City 315.38 20538369305 MELISSA @ E WMS - 2" METER City 215.32
MELISSA @ E WMS - 2" METER City 92.28
38114100001 2001 1/2 TRINITY AVE - 2" METER City 280.74 85260253449 MONTERREY @ STARLIGHT, 2" METER City 278.75 46792200001 2800 GUADALUPE DR,#C - 2" METER City 274.96 87241300000 DANA PARK EAST- 2" METER City 269.19
06232234572 453 AVENUE A - 2" METER City 182.99
453 AVENUE A - 2" METER City 78.43
83651831634 TRUCK FILL - 2200 W MAIN ST, 2" METER City 182.99
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
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Packet Pg. 21
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
TRUCK FILL - 2200 W MAIN ST, 2" METER City 78.43
07632635475 200' WEST OF HIGGINS - 1" METER City 164.47 48770971645 200' W OF MONTEREY- 1" METER City 106.79
45462902029 75' WEST OF HARVARD- 1" METER City 83.69
07049000008 1320 BARSTOW MEDIAN 300 N, 1" METER City 83.69 95034300004 1320 BARSTOW- MEDIAN 75 N, 1" METER City 83.69 70323100001 LOVATO AVE X NELSON LANDSCAPE City 83.69
17893306674 100' W OF BROADWAY - 1" METER City 83.69
42590400000 2750 GUADALUPE DR - 5/8" METER City 32.68
07606215163 2800 FP GUADALUPE DR (B) METER Fire 17.08
29091421114 2800 FP GUADALUPE DR (A) METER Fire 17.08
942 03/29/2024 003229 AFLAC 304931 MARCH 2024 COVERAGE City 793.02 793.02 943 03/29/2024 012704 INSURANCE COMPANY, COLONIAL LIFE & ACCIDENT 57110640308403 MARCH 2024 COVERAGE City 687.78 687.78 94912 03/29/2024 002092 ALCANTARA, RUDOLPH APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 272.27 272.27 94913 03/29/2024 002165 ARGUETA, LINDA APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 94914 03/29/2024 011257 AVILES, ANGEL APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 252.00 252.00 94915 03/29/2024 012442 BARBOUR, BELINDA APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 184.72 184.72 94916 03/29/2024 010910 BARNES, LORRAINE APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 94917 03/29/2024 011258 BAUTISTA, PATRICIA APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94918 03/29/2024 000789 BECKNELL, KENNETH APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 272.27 272.27 94919 03/29/2024 011259 BELL, KAREN APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94920 03/29/2024 011260 BELLOMY, MICHAEL APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 247.84 247.84
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Packet Pg. 22
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
94921 03/29/2024 011261 BERRY, JOANN APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94922 03/29/2024 011262 BIZZLE, RALPH APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94923 03/29/2024 011263 BLACKWELL, JEAN K APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94924 03/29/2024 011264 BOYD, JOYCE APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 357.00 357.00 94925 03/29/2024 011265 BROWN, BARBARA L APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 167.79 167.79 94926 03/29/2024 000203 BROWN, MICHAEL APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 94927 03/29/2024 011266 BUBIER, JEFFREY APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 357.00 357.00 94928 03/29/2024 013165 BUESA, ANDREW APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 94929 03/29/2024 011267 BURCHETT, MARJORIE M APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94930 03/29/2024 003513 CARDENAS, MICHAEL APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 94931 03/29/2024 012351 CARTER, MARGARET APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 167.79 167.79 94932 03/29/2024 011269 CEDILLO, ROBERT L APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 272.27 272.27 94933 03/29/2024 011270 CHAVIRA, RUTH DIANE APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94934 03/29/2024 011513 COLE, STEPHEN APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 94935 03/29/2024 011271 CONDER, LYNDA APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94936 03/29/2024 011272 COOPER, JAMES R APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 357.00 357.00 94937 03/29/2024 011891 CORDOVA, LAURIE APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 94938 03/29/2024 000401 COUSINO, JOANNE APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 393.00 393.00 94939 03/29/2024 011320 CURNUTTE, VELMA APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 272.27 272.27
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Packet Pg. 23
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
94940 03/29/2024 012180 DAHLEM, NANCY APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94941 03/29/2024 000443 DALE, LAWRENCE APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94942 03/29/2024 011892 DEWYER, ROBERTA APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 94943 03/29/2024 011274 DICKERSON, MARIAN APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94944 03/29/2024 013166 ESPINOZA, JOLYNN APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94945 03/29/2024 002304 FLORES, DOROTHEA APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 94946 03/29/2024 001451 FRANCIS, DIANA APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 235.68 235.68 94947 03/29/2024 000619 FRANEY, MARK K APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 272.27 272.27 94948 03/29/2024 011275 GAZZAR, ALBERT APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 357.00 357.00 94949 03/29/2024 000308 GENTRY, ANITA APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 161.43 161.43 94950 03/29/2024 000649 GERARDI, MARK APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 94951 03/29/2024 012443 GORDON, TANYA APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 94952 03/29/2024 012874 GRIEGO, IRMA APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 308.00 308.00 94953 03/29/2024 000861 HACKBARTH-MCINTYRE, JULIE APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 94954 03/29/2024 000707 HARPOLE, RICHARD APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 357.00 357.00 94955 03/29/2024 011512 HARRIS, MELVIN APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 249.60 249.60 94956 03/29/2024 011278 HAWES, DALLAS C APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 272.27 272.27 94957 03/29/2024 000718 HAYHURST, JEANETTE APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94958 03/29/2024 011279 HIBBETTS, ARTHUR APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15
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Packet Pg. 24
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
94959 03/29/2024 011280 HIBBETTS, SHIRLEY APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94960 03/29/2024 000752 HIGGERSON, KIRTLEY I APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 252.00 252.00 94961 03/29/2024 000944 HILL, LESLIE APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 94962 03/29/2024 002137 HOWARD, LEE APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94963 03/29/2024 011596 HUNTER, MICHAEL P APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 94964 03/29/2024 000844 JAMES, HERMINIA APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 357.00 357.00 94965 03/29/2024 011282 JARMAN, JIMMIE APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94966 03/29/2024 011283 JONES, KIYOKO APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94967 03/29/2024 011285 KENNEDY, LORELLA APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 184.72 184.72 94968 03/29/2024 011286 KENNEDY, SANDRA APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 297.10 297.10 94969 03/29/2024 011287 KERSTEN, PETER APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 357.00 357.00 94970 03/29/2024 011288 KIRBY, STEPHEN C APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 272.27 272.27 94971 03/29/2024 002077 KLINGENBERG, BERNARD APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 94972 03/29/2024 000898 KULSETH, MARLOWE K APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94973 03/29/2024 011289 KURTH, ALVIN APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94974 03/29/2024 000968 LINDLEY, JAMES N APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 357.00 357.00 94975 03/29/2024 011291 LOPEZ, BONI APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 247.84 247.84 94976 03/29/2024 011292 LOPEZ, DOROTHY A APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15
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Packet Pg. 25
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
94977 03/29/2024 000998 MAESTAS, MARILYN APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 94978 03/29/2024 001022 MAULDIN, MARK A APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 272.27 272.27 94979 03/29/2024 001037 MCMICHAEL, CAROLE APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 167.79 167.79 94980 03/29/2024 012547 MISCHEL, DONALD APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94981 03/29/2024 002439 MORRIS, VERNON APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 357.00 357.00 94982 03/29/2024 011295 MOSER-MORRIS, PATRICIA J APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94983 03/29/2024 002116 MURPHY, MARK APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 248.83 248.83 94984 03/29/2024 011236 NOTTINGHAM, HARLEY APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94985 03/29/2024 011299 PADDACK, RONALD APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 357.00 357.00 94986 03/29/2024 011029 PELLMAN, CARROLL APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94987 03/29/2024 012331 PERALTA, TERRI APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 94988 03/29/2024 003249 PERCY, CHIKYRA APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 94989 03/29/2024 012372 PINKUS, MARY APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 94990 03/29/2024 001254 PTAK, RICHARD A APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94991 03/29/2024 001293 RAMIREZ JR, ALBERT APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 94992 03/29/2024 011303 REED, SHIRLEY A APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94993 03/29/2024 011304 REKWARD, RUSSELL APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94994 03/29/2024 001317 RILEY, JENNIFER APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 94995 03/29/2024 011305 ROBERTSON, ROSE DALLEEN APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15
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Packet Pg. 26
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
94996 03/29/2024 012573 RODRIGUEZ, CECILIA APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 94997 03/29/2024 003628 ROWE, RICHARD APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 739.30 739.30 94998 03/29/2024 011308 SESSIONS, CAROL APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 272.27 272.27 94999 03/29/2024 002409 SHIPLEY, ERNEST APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95000 03/29/2024 001439 SHIPLEY, LYNN APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95001 03/29/2024 001919 SHIPLEY, MIKE APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95002 03/29/2024 003113 SILVA, TIMOTHY APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95003 03/29/2024 001455 SMITH, ERNEST APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 272.27 272.27 95004 03/29/2024 004235 SPILLER, WILLIAM APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95005 03/29/2024 000399 STAPP, MARY APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95006 03/29/2024 002094 STEWART, MICHAEL APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 271.57 271.57 95007 03/29/2024 011763 TAN, LANNIO APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95008 03/29/2024 001578 THOMAS, JEFFERY APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 393.00 393.00 95009 03/29/2024 001594 TORO, ALBERT APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95010 03/29/2024 011205 URTIAGA, EUGENE APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95011 03/29/2024 011893 VASQUEZ, MARK APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95012 03/29/2024 011049 VOEGELI, BRIAN APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95013 03/29/2024 000754 VOEGELI, CARMEN APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95014 03/29/2024 011313 WARREN, JIMMIE APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15
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Packet Pg. 27
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
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4.a
Packet Pg. 28
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
95032 03/29/2024 012817 HIGH DESERT SUPPORT SERVICES 6073814-R8-00985 FEB 2024 BASE OPERATIONS City 729,795.65 1,789,878.51 6073614-R8-00985 01/23/24 - 02/02/24 BASE OPERATIONS ANNEX H City 598,926.07 6073436-R8-00985 01/23/24 - 02/02/24 BASE OPERATIONS ANNEX J City 258,389.54 6073267-R8-00985 08122-73123 ODC RETRO H City 112,171.29 6073278-R8-00985 080123-091823 ODC RETRO H City 31,029.31 6073816-R8-00985 FEB 2024 MAILROOM SERVICES City 22,994.14 6073268-R8-00985 08122-73123 ODC RETRO J City 17,712.40 6073439-R8-00985 01/23/24 - 02/02/24 BASE OPERATIONS ANNEX P City 8,343.45 6073438-R8-00985 01/23/24 - 02/02/24 BASE OPERATIONS ANNEX R City 2,783.82 6073661-R8-00985 01/23/24 - 02/02/24 BASE OPERATIONS ANNEX Q City 2,617.69 6073429-R8-00985 AUG2022 - OCT 2022 MAILROOM SERVICES City 2,024.52 6073269-R8-00985 08122-73123 ODC RETRO Q City 1,736.26
6073279-R8-00985 080123-091823 ODC RETRO J City 1,004.61 6073280-r8-00985 080123-091823 ODC RETRO Q City 349.76
95033 03/29/2024 012998 JONES, KENNETH 032724 03/17/24 - 03/30/24 ADPP PAYMENT City 1,631.40 1,631.40 95034 03/29/2024 012599 LOCAL EQUITY LLC 03012024 MARCH 2024 CONSULTING SERVICES City 6,000.00 12,000.00 04032024 APRIL 2024 CONSULTING SERVICES City 6,000.00
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4.a
Packet Pg. 29
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
95038 03/29/2024 011608 NURSERY PRODUCTS LLC 46165 FEB 2024 HAUL/DISPOSAL BIOSOLIDS City 11,989.67 11,989.67 95039 03/29/2024 012772 PALICON GROUP 1858 POLICE OFFICER BACKGROUND INVESTIGATION City 1,500.00 1,500.00 95040 03/29/2024 001217 PERMA INV199 FY24/QT3 GEN LIABILITY/WORKERS COMP City 545,663.00 545,663.00 95041 03/29/2024 012262 PLACEWORKS INC 83226 FEB 2024 PLANNING CONSULTANTS City 45,501.15 45,501.15 95042 03/29/2024 001396 SAN BERNARDINO COUNTY FEB 2024 001029 FEB 2024 LANDFILL FEES ACCT 001029 City 70,373.58 71,691.72 FEB 2024 001159 FEB 2024 LANDFILL FEES ACCT 001159 City 763.03 FEB 2024 001430 FEB 2024 LANDFILL FEES ACCT 001430 City 555.11 95043 03/29/2024 001455 SMITH, ERNEST 032724 MARCH 2024 JUDO City 227.50 227.50 95044 03/29/2024 012632 SPECPRO PROFESSIONAL SERVICES INV-0002044364 FEB 2024 SOLID WASTE City 614,726.59 654,865.51 INV-0002044363 FEB 2024 ANIMAL CONTROL City 40,138.92
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4.a
Packet Pg. 30
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
AMZN MKTP US City 34.79
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4.a
Packet Pg. 31
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
2244 LOLA'S KITCHEN City 305.50
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4.a
Packet Pg. 32
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
THE HOME DEPOT #6972 City 27.17
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4.a
Packet Pg. 33
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
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4.a
Packet Pg. 34
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
THE HOME DEPOT #6972 City 56.46
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WAL-MART #1879 City (20.18)
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4.a
Packet Pg. 35
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
OFFICE DEPOT #5125 City (815.61)
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95051 03/29/2024 000128 BARSTOW GLASS & MIRROR 44662 REPLACE BROKEN GLASS -CORA HARPER City 607.51 607.51 95052 03/29/2024 013311 BITON, STEVE 032724 REFUND DUPLICATE PERMIT FEE City 48.41 48.41 95053 03/29/2024 012085 BRAND JR, RODNEY 032724 03/25/2024 PLANNING COMMITTEE MEETING City 100.00 200.00 032724 03/11/2024 PLANNING COMMITTEE MEETING City 100.00 95054 03/29/2024 012860 CHARTER COMMUNICATIONS 8448410960085185 INFO TECH- T-1 INTERNET PROVIDER City 1,450.00 5,704.04 8448410960595902 EPL PD ANNEX TO PD BUILDING City 539.20 8448410960595894 EPL PD BUILDING TO PD ANNEX City 539.20 8448410960595878 SPORTSPARK EPL -SPORTSPARK SIDE City 535.09 8448410960560088 CITY SIDE CIRCUIT TO POOL City 376.62
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4.a
Packet Pg. 36
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
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4.a
Packet Pg. 37
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
95064 03/29/2024 013207 GANNETT CALIFORNIA LOCALIQ 0006275809 RECRUITMENT ADVERTISEMENT City 239.50 916.46 PUBLIC HEARING 02/20/24 City 676.96
95065 03/29/2024 002325 HACH COMPANY 13946781 PROBE MAINTENANCE City 711.23 711.23 95066 03/29/2024 012236 HELMS, MATTHEW 032724 01/22/24 - 02/02/24 POST SUPERVISORY City 1,000.00 1,300.00 03272024 02/20/24 - 02/22/24 IA INVESTIGATION City 300.00 95067 03/29/2024 012902 HERNANDEZ, MARIBEL 032724 02/08/24 - 02/09/24 CITY CLERK TRAINING City 305.33 305.33 95068 03/29/2024 000742 HI DESERT FIRE PROTECTION SVC 506783 FIRE EXT. SERVICE -CORP YARD City 580.13 1,705.99 506782 FIRE EXT. SERVICE -SPORTS PARK City 488.90
506779 FIRE EXT. SERVICE -HENDERSON POOL City 289.71
506780 FIRE EXT. SERVICE -CORA HARPER City 237.25
506778 FIRE EXT. SERVICE -JASPER PARKER City 66.00
506781 FIRE EXT. SERVICE -DANA PARK BUILDING City 44.00 95069 03/29/2024 000763 HINDERLITER DE LLAMAS & ASSOC SIN036193 JAN - MAR 2024 SALES TAX (36008) City 4,829.59 4,829.59 95070 03/29/2024 012576 INFOSEND INC 257505 FEB 2024 UB PRINT/MAIL/POSTAGE SERVICES City 472.19 472.19 95071 03/29/2024 012988 LARAMAN BROCKHURST, JANE 032724 MARCH 2024 STRETCH & TONE City 168.00 168.00 95072 03/29/2024 011060 LINT, BEATRICE G 032724 03/25/2024 PLANNING COMMITTEE MEETING City 100.00 200.00 032724 03/11/2024 PLANNING COMMITTEE MEETING City 100.00 95073 03/29/2024 012919 NIZA WINDOW TINT 1232 WINDOT TINT -UNIT 9137 City 260.00 260.00 95074 03/29/2024 013109 OLIVAREZ MADRUGA LAW ORG LLP 24415 FEB 2024 LEGAL SERVICES City 1,221.00 1,221.00 95075 03/29/2024 011032 PARS 55048 JAN 2024 PARS FEES City 478.03 478.03 95076 03/29/2024 012798 PARTY MANIA RENTALS 181 2024 EASTER EVENT BOUNCERS City 870.00 870.00 95077 03/29/2024 011944 PENA, BRIAN 032724 03/04/24 ARMORER CERTIFICATION COURSE City 133.33 133.33
4.a
Packet Pg. 38
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
95078 03/29/2024 002663 PRINTING SOLUTIONS 7963 NOTICE OF CORRECTION FOR CITATIONS City 572.96 572.96 95079 03/29/2024 010887 PUGLIESE, LINDA 032724 MARCH 2024 KARATE City 315.00 315.00 95080 03/29/2024 011983 QUINN COMPANY 27389701 DOZER RENTAL -PUBLIC WORKS City 8,920.75 8,920.75 95081 03/29/2024 011701 RODRIGUEZ, MARIO 032724 02/26/24 - 02/29/24 INSPECTOR CERTIFICATE City 466.66 466.66 95082 03/29/2024 013310 RODRIGUEZ, STEVEN 032724 03/04/24 ARMORER CERTIFICATION COURSE City 133.33 133.33 95083 03/29/2024 001983 SAN BERNARDINO COUNTY SHERIFF 032724 04/01/24 - 04/19/24 SWAT SCHOOL City 1,200.00 1,200.00 95084 03/29/2024 012659 SANCHEZ, AMY 032724 03/06/24 - 03/08/24 2024 PLANNING CONFERENCE City 233.32 407.86 032724 MILEAGE REIMBURSEMENT City 174.54
95085 03/29/2024 004125 SBCERA 12077 03/03/24 - 03/16/24 RETIREMENT -FIRE Fire 76,209.47 151,513.76 12076 02/18/24 - 03/02/24 RETIREMENT -FIRE Fire 75,304.29 95086 03/29/2024 012927 SEALMASTER BAKERSFIELD 67732 MASTIC MATERIAL RESTOCK City 12,439.00 12,439.00 95087 03/29/2024 012966 SMITH, LOZANO 2208486 LEGAL SERVICES City 3,283.75 3,283.75 95088 03/29/2024 001476 SOUTHERN CALIFORNIA EDISON CO 7501523815 N. FIRST AVE BRIDGE/OH RELOCATION City 23,565.41 23,565.41 95089 03/29/2024 001476 SOUTHERN CALIFORNIA EDISON CO 8000251338 HARVEY HOUSE - 685 N 1ST AVE #HM City 2,125.85 6,674.06 700367050468 VARIOUS TRAFFIC SIGNALS City 1,847.39
8004336313 HARVEY HOUSE - 685 N 1ST ST City 710.96
700350507019 HARVEY HOUSE- 685 N 1ST AVE #E City 205.75 HARVEY HOUSE - 685 N 1ST AVE #F City 288.98
HARVEY HOUSE - 685 N 1ST AVE #C City 140.22
8002564791 HARVEY HOUSE - 685 1ST AVE #I City 253.60
8002216730 HARVEY HOUSE- 685 N 1ST AVE #D City 221.18
8002575020 HARVEY HOUSE #J -ROUTE 66 MUSEUM City 206.03 8000833030 CORPORATION YARD City 154.55
4.a
Packet Pg. 39
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
8002564298 HARVEY HOUSE - 685 FIRST ST #H City 93.67
8004520184 HARVEY HOUSE - 685 N 1ST AVE #PL City 87.62
8003543204 TRAFFIC SIGNALS - MAIN & 2ND City 83.27
8003084860 HARVEY HOUSE - 685 N 1ST AVE, #PN City 82.75 8002783603 HARVEY HOUSE - 685 N 1ST AVE, #MA City 51.49 8004459516 HARVEY HOUSE - 685 N 1ST AVE City 50.98
700448629993 LANDSCAPE -72 TRINITY City 15.82
LANDSCAPE -2001 NELSON AVE City 15.82
700499146381 800 BARSTOW RD -TENNIS COURTS City 24.00
700014422227 HOLIDAY LIGHTING-540 1/2 W MAIN ST City 14.13 95090 03/29/2024 001482 SOUTHWEST GAS CORP 910000784754 CORPORATION YARD City 1,544.00 5,823.99 910000543236 FIRE DIST361 - 861 BARSTOW RD Fire 1,046.41 910000543237 COMMITTEEUNITY CENTER City 769.93
910000105833 CITY HALL City 695.21
910000625294 FIRE DIST 363 - 2600 W MAIN ST Fire 404.38 910000769274 PD ANNEX -500 MELISSA City 368.54
910000001867 WWTP- 2200 RIVERSIDE DR City 352.95
910000303011 DANA PARK BUILDING City 351.08
910000625179 HARVEY HOUSE- 685 N 1ST AVE City 237.13
910000625200 SPORTSPARK UNIT #1 City 17.21
910000345965 JASPER FIRE DEPT BUILDING City 15.15
910000625197 SPORTSPARK City 11.00
910000561911 JASPER PARK BUILDING City 11.00
95091 03/29/2024 001487 SPARKLE AUTO LAUNDRY 4414 JAN 2024 CAR WASHES (24) -PD City 287.76 287.76 95092 03/29/2024 012432 STATE WATER RES CONTROL BOARD 032724 GRADE III CERTIFICATE RENEWAL -M. FRANKLIN City 150.00 150.00 95093 03/29/2024 012964 SUNRUN INSTALLATION SERVICES 032724 REFUND FOR CANCELED PERMIT City 216.00 216.00
4.a
Packet Pg. 40
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
95094 03/29/2024 001862 TERMINIX PROCESSING CENTER 443520788 FEB 2024 PEST CONTROL -PD City 144.38 144.38 95095 03/29/2024 012946 TIRE & SVC CENTERS, GOODYEAR COM 230-1046677 STOCK PATROL CAR TIRES City 1,011.19 2,022.22 230-1046643 STOCK PATROL CAR TIRES City 1,011.03
95096 03/29/2024 012175 UNIFIRST CORPORATION 2200113794 UNIFORM SERVICES -WWTP City 97.43 304.17 2200111382 UNIFORM SERVICES -WWTP City 97.08
2200113789 UNIFORM SERVICES -FLEET City 54.83
2200111377 UNIFORM SERVICES -FLEET City 54.83
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AMZN MKTP US City 322.75
TOYOTA MOJAVE TOYOTA CHRYSLER City 297.11
AMZN MKTP US City 43.40
MIDAS AUTO SERVICE EXPERT City 968.21
SUNLAND FORD INC City 377.76
TOYOTA MOJAVE TOYOTA CHRYSLER City 297.11
PETE'S ROAD SERVICE, INC City 768.25
NICK BARBIERI TRUCKING City 881.20
AMZN MKTP US City 121.80
PETE'S ROAD SERVICE, INC City 675.77
SOCAL RV CENTER City 2,250.00
SAFETY KLEEN SYSTEMS City 234.91
TOYOTA MOJAVE TOYOTA CHRYSLER City 548.10
BARSTOW TOWING City 70.00
BARSTOW TOWING City 70.00
SONSRAY MACHINERY FONTANA City 595.35
PETE'S ROAD SERVICE, INC City 771.94
SOCAL RV CENTER City 2,197.84
SE-MONTCLAIR- ECOM City 1,438.88
6033 AMZN MKTP US City 147.60
AMZN MKTP US City 337.11
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AMAZON.COM City 177.21
AMZN MKTP US City 86.99
HOMEDEPOT.COM City 342.00
HOMEDEPOT.COM City 2,677.66
4.a
Packet Pg. 41
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
COLUMBIA SOUTHERN UNIVERSITY City 45.00
COLUMBIA SOUTHERN UNIVERSITY City 942.30
AMZN MKTP US City 237.52
THE HOME DEPOT #6972 City 797.22
GOOGLE City 1.99
AMZN MKTP US City 394.75
SCAGEVENT City 400.00
8282 APPLE.COM/BILL City 2.99
CONNECTEAM.COM City 1,728.00
AMAZON.COM City 79.53
CONNECTEAM.COM City 438.00
AMZN MKTP US City 101.64
AMZN MKTP US City 71.71
ZOOM.US City 269.63
CDW GOVT City 2,305.30
CDW GOVT City 2,000.00
WINZIP City 34.95
SOLARWINDS City 310.00
6003 LIFE ASSIST INC City 901.27
LIFE ASSIST INC Fire 379.00
LIFE ASSIST INC City 570.74
LIFE ASSIST INC Fire 778.60
LIFE ASSIST INC City 979.76
LIFE ASSIST INC City 999.62
7026 CALCASP, INC. City 1,999.00
AMZN MKTP US City 36.87
AMZN MKTP US City 32.90
PRINTING SERVICES City 116.98
AMZN MKTP US City 33.69
AMZN MKTP US City 36.80
SMDETPOLE City 68.65
AMZN MKTP US City 65.14
AMZN MKTP US City (28.02)
CACEO City 54.00
ORLEANS HOTEL & CASINO City 111.42
AMZN MKTP US City 45.00
THE HOME DEPOT #6972 City 16.80
ORLEANS HOTEL & CASINO City 247.38
AMZN MKTP US City 56.19
TN SERV FEE VICTOR VALLEY City 3.18
VICTOR VALLEY - WEB CC City 111.50
INT'L CODE COUNCIL INC City 39.00
AMZN MKTP US City 60.11
2244 LOLA'S KITCHEN City 305.50
STARBUCKS STORE #08106 City 40.00
AMAZON.COM City 83.54
AMAZON.COM City 66.85
AMZN MKTP US City 88.20
SMART AND FINAL City 152.91
SOUTHWEST City 108.29
STARBUCKS STORE #08106 City 40.00
BUDGET.COM City 178.60
4.a
Packet Pg. 42
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
MCA DIRECT City 204.31
LEAGUE OF CALIFORNIA CITIES City 650.00
BUDGET RENT A CAR City 25.56
TRACTOR SUPPLY CO #5509 City 316.35
LAKE ARROWHEAD RESORT City 223.32
LAKE ARROWHEAD RESORT City 223.32
TRACTOR SUPPLY CO #5509 City 367.44
PANERA BREAD City 16.87
2509 SHERATON SAN DIEGO City 779.35
AMZN MKTP US City 301.53
HILTON GARDEN INN City 465.76
HILTON SAN DIEGO DEL MAR City 443.61
AMAZON.COM City 327.48
3366 WAL-MART #1879 City 67.83
WAL-MART #1879 Fire 88.79
JON'S FLAGS & POLES, INC Fire 754.25
AMAZON.COM City 249.20
IBS SAN BERNARDINO Fire 101.79
THE HOME DEPOT #6972 Fire 3.39
THE HOME DEPOT #6972 Fire 845.10
HARBOR FREIGHT TOOLS #602 Fire 65.77
THE HOME DEPOT #6972 Fire 47.78
5157 DLR TANGAROATERRACE City 29.09
NAPLES RISTORANTE City 118.21
DLR COFFEE HOUSE City 25.59
DLR RED WAGON City 51.87
DLR FRONT DESK DLH City 926.64
DLR FRONT DESK DLH City 1,043.64
3475 THE HOME DEPOT #6972 City 272.47
THE HOME DEPOT #6972 City 244.25
THE HOME DEPOT #6972 City 181.35
THE HOME DEPOT #6972 City 3.56
FIRST AID SUPPLIES City 608.97
THE HOME DEPOT #6972 City 379.54
THE HOME DEPOT #6972 City 35.57
THE HOME DEPOT #6972 City 134.67
THE HOME DEPOT #6972 City 118.69
THE HOME DEPOT #6972 City 5.42
THE HOME DEPOT #6972 City 18.35
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CED City 30.48
THE HOME DEPOT #1844 City 29.33
THE HOME DEPOT #6972 City 17.38
THE HOME DEPOT #6972 City 27.17
6244 THE HOME DEPOT #6972 City 19.42
THE HOME DEPOT #6972 City 107.66
THE HOME DEPOT #6972 City 41.35
HARBOR FREIGHT TOOLS #602 City 92.40
THE HOME DEPOT #6972 City 48.87
THE HOME DEPOT #6972 City 105.89
THE HOME DEPOT #6972 City 35.87
4.a
Packet Pg. 43
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
THE HOME DEPOT #6972 City 245.47
THE HOME DEPOT #6972 City 445.04
LOWES #01001 City 172.86
LOWES #01001 City 315.69
THE HOME DEPOT #6972 City 404.42
2799 AMZN MKTP US City 41.43
AMZN MKTP US City 75.04
EVERIFILE City 52.00
CALIFORNIA WATER ENVIRONMENT City 50.00
AMZN MKTP US City 120.36
AMZN MKTP US City 178.35
AMZN MKTP US City 29.30
AMZN MKTP US City 67.40
AMZN MKTP US City 76.65
AMZN MKTP US City 140.55
DKFSOLUTIONSGROUP.COM City 185.00
AMZN MKTP US City 63.60
AMZN MKTP US City 431.13
SENTRY WELDING City 255.26
9500 THE HOME DEPOT #6972 City 123.49
THE HOME DEPOT #6972 City 30.98
THE HOME DEPOT #6972 City 177.52
THE HOME DEPOT #6972 City 35.92
THE HOME DEPOT #6972 City 50.51
THE HOME DEPOT #6972 City 47.69
THE HOME DEPOT #6972 City 76.10
THE HOME DEPOT #6972 City 35.57
THE HOME DEPOT #6972 City 27.15
THE HOME DEPOT #6972 City 52.08
THE HOME DEPOT #6972 City 337.01
THE HOME DEPOT #6972 City 31.50
THE HOME DEPOT #6972 City 166.77
THE HOME DEPOT #6972 City 500.00
5192 BARSTOW INDUSTRIAL SUPPLY City 34.47
HARBOR FREIGHT TOOLS #602 Fire 91.63
WWW COSTCO COM Fire 80.43
WWW COSTCO COM Fire 217.49
AMZN MKTP US Fire 73.57
THE HOME DEPOT #6972 Fire 215.20
THE HOME DEPOT #6972 Fire 137.88
A-ONE CYCLE City 630.71
THE HOME DEPOT #6972 Fire 21.71
3394 THE WESTIN ANAHEIM City 1,464.36
9897 TRACTOR SUPPLY #2189 City 8.69
ZORO TOOLS INC City 434.99
A2Z LOCK & SECURITY City 78.84
THE HOME DEPOT #6972 City 39.11
PLUMBERS DEPOT INC City 537.28
CALIFORNIA WATER ENVIRONMENT City 221.00
WAL-MART #1879 City 124.98
4.a
Packet Pg. 44
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
6305 TRACTOR SUPPLY #2189 City 79.37
MCCOY COUNTRY FEED & FARM City 53.86
AMAZON.COM City 81.75
BIG SKY COMMUNICATIONS City (334.00)
THESBPOA.ORG City 300.00
THESBPOA.ORG City 300.00
THESBPOA.ORG City 300.00
THESBPOA.ORG City 300.00
MCCOY COUNTRY FEED & FARM City 116.35
AMZN MKTP US City 105.46
8731 CALIFORNIA RESOURCE City 900.00
THE HOME DEPOT #6972 City 26.08
0904 TRACTOR SUPPLY #2189 Fire 23.90
WAL-MART #1879 Fire 38.14
THE HOME DEPOT #6972 Fire 670.94
HOMEDEPOT.COM Fire 172.91
1790 AMZN MKTP US City 206.10
ULINE City 177.51
AMZN MKTP US City 122.60
INLAND EMPIRE DIVISION City 45.00
AMZN MKTP US City 106.58
AMZN MKTP US City 143.52
WAL-MART #1879 City 72.86
1787 THE HOME DEPOT #6972 City 49.96
THE HOME DEPOT #6972 City 68.49
THE HOME DEPOT #6972 City 80.46
THE HOME DEPOT #6972 City 7.59
BARSTOW INDUSTRIAL SUPPLY City 539.70
BARSTOW INDUSTRIAL SUPPLY City 117.84
5420 CALIFORNIA ASSOCIATION City 800.00
AMZN MKTP US City 39.11
3123 THE HOME DEPOT #6972 City 14.72
THE HOME DEPOT #6972 City 69.67
THE HOME DEPOT #6972 City 32.34
SHANKSLAWN City 22.34
TRACTOR SUPPLY #2189 City 102.18
THE HOME DEPOT #6972 City 22.11
THE HOME DEPOT #6972 City 43.12
PRINT N PLAY City 21.00
THE HOME DEPOT #6972 City 17.77
BARSTOW INDUSTRIAL SUPPLY City 242.78
THE HOME DEPOT #6972 City 56.46
THE HOME DEPOT #6972 City 89.75
THE HOME DEPOT #6972 City 9.55
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9977 THE HOME DEPOT #6972 City 102.44
THE HOME DEPOT #6972 City 99.64
THE HOME DEPOT #6972 City 6.68
4.a
Packet Pg. 45
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
THE HOME DEPOT #6972 City 241.32
THE HOME DEPOT #6972 City 125.55
THE HOME DEPOT #6972 City 44.86
9701 THE HOME DEPOT #6972 City 56.44
THE HOME DEPOT #6972 City 54.33
HESPERIA OUTDOOR POWER EQUIPMENT City 317.53
THE HOME DEPOT #6972 City 55.19
8237 THE HOME DEPOT #6972 City 134.21
WAL-MART #1879 Fire 80.62
THE HOME DEPOT #6972 Fire 236.31
6581 FASTENAL COMPANY City 397.57
O'REILLY #2794 City 17.39
3402 WAL-MART #1879 City 56.45
STAPLES City 37.69
STAPLES City 35.54
WAL-MART #1879 City 72.58
WAL-MART #1879 City 46.79
WAL-MART #1879 City (20.18)
WAL-MART #1879 City 124.08
WAL-MART #1879 City 43.76
9476 THE HOME DEPOT #6972 City 260.74
THE HOME DEPOT #6972 City 13.03
5252 A2Z LOCK & SECURITY City 26.10
HOMEDEPOT.COM City 55.77
O'REILLY #2794 City 71.74
7040 THE HOME DEPOT #6972 City 14.10
THE HOME DEPOT #6972 City 86.39
7257 AMZN MKTP US City 24.78
AMZN MKTP US City 17.93
AMZN MKTP US City 140.35
AMZN MKTP US City (123.00)
8723 THE HOME DEPOT #6972 Fire 47.72
3412 THE HOME DEPOT #6972 City 18.35
2707 A2Z LOCK & SECURITY City 17.40
0829 AUTO NEWS SUBSCRIPTION City 25.00
OFFICE DEPOT #5125 City (815.61)
95098 03/29/2024 001655 VICTOR VALLEY TRANSIT AUTH INV71 OCT 2023 CNG FUEL City 55.38 55.38 95099 03/29/2024 004137 WESTERN EXTERMINATOR CO 58388456 MARCH 2024 PEST CONTROL -DANA PARK City 181.00 257.20 58388491 MARCH 2024 PEST CONTROL -LILLIAN PARK City 76.20
4.a
Packet Pg. 46
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - MARCH 29, 2024
95100 03/29/2024 012947 WRM FREIGHT 0019 CLASS B CDL TRAINING -T. HIRES City 2,869.00 2,869.00 95101 03/29/2024 002363 ZIEMER, ANDREW 032724 03/25/2024 PLANNING COMMITTEE MEETING City 100.00 100.00 AGENCY TOTAL 4,108,963.60 4,108,963.60
City 3,944,113.22
Fire 164,850.38
Successor Agency -
4,108,963.60
4.a
Packet Pg. 47
Attachment: 032924 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total 95102 04/04/2024 012888 H PRO EVENTS LLC 1355 2024 CHILI COOK OFF SOUND SYSTEM City 1,250.00 1,250.00 95103 04/04/2024 012596 PYRO SPECTACULARS INC 400 2024 4TH OF JULY FIREWORKS DEPOSIT City 26,000.00 26,000.00 AGENCY TOTAL 27,250.00 27,250.00
City 27,250.00
Fire -
Successor Agency -
27,250.00
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 04, 2024
4.b
Packet Pg. 48
Attachment: 040424 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total 940 04/12/2024 001257 PUBLIC EMP RETIREMENT SYSTEM 100000017586593 APRIL 2024 HEALTH INSURANCE -CITY City 135,679.07 135,679.07 941 04/12/2024 004125 SBCERA 12078 03/17/24 - 03/30/24 RETIREMENT -FIRE Fire 75,530.57 75,530.57 944 04/12/2024 012948 SUN LIFE ASSURANCE COMPANY APR24 APRIL 2024 COVERAGE City 8,143.32 8,143.32 945 04/12/2024 001478 GOLDEN STATE WATER COMPANY 06241300000 DANA PARK BUILDING - 4" METER City 822.91 2,525.57 73808907999 WWTP- 2200 RIVERSIDE DR, 2" METER City 269.19 14658448023 WWTP- 2200 RIVERSIDE DR, 2" METER City 267.20 39285400006 LNWD RD/HIGHPOINT LANDSC- 2" METER City 261.42 85149400005 LENWOOD RD X SERRANO DR - 2" METER City 261.42 54742552323 OPAL @ RIMROCK RD- 2" METER City 182.99
OPAL @ RIMROCK RD- 2" METER City 78.43
24374565778 LENWOOD RD & MAIN ST IRR - 2" METER City 216.63 39449422623 LENWOOD RD @ W MAIN - 1" METER City 82.69
LENWOOD RD @ W MAIN - 1" METER City 82.69
946 04/12/2024 011819 FIDELITY SECURITY LIFE 166236952 APRIL 2024 COVERAGE City 1,543.30 1,543.30 947 04/12/2024 012949 MUTUAL OF OMAHA 001669824384 APRIL 2024 COVERAGE City 7,827.91 7,827.91 95104 04/08/2024 013315 VERONICA, MENDOZA 040824 04/20/24 CORA HARPER DEPOSIT City 2,750.00 2,750.00 95105 04/08/2024 013316 MENDOZA, VERONICA 040824 04/20/24 CORA HARPER DEPOSIT City 2,750.00 2,750.00 95106 04/12/2024 002064 A 2 Z LOCK & SECURITY 22734 REPLACED RESTROOM DEADBOLT -LILLIAN PARK City 388.38 613.38 22733 REPLACED RESTROOM LOCKS -LILLIAN PARK City 225.00 95107 04/12/2024 013155 A CHUBB COMPANY, COMBINED INSURANCE CO MAR2024 MARCH 2024 LONG-TERM CARE BENEFIT City 846.08 846.08 95108 04/12/2024 004142 ALLSTAR FIRE EQUIPMENT 254263 FIRE EQUIPMENT -SCBA REPAIR City 134.77 134.77 95109 04/12/2024 011490 BARNES, MARK APR2024 APRIL 2024 HEALTH INSURANCE REIMBURSEMENT Fire 165.00 165.00 95110 04/12/2024 002177 BURRTEC WASTE INDUSTRIES INC MAR2024 MARCH 2024 ORGANICS PROCESSING City 14,303.32 14,303.32
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 12, 2024
4.c
Packet Pg. 49
Attachment: 041224 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 12, 2024
95111 04/12/2024 002177 BURRTEC WASTE INDUSTRIES INC N000000000 UTILITY REIMB -2340. W MAIN ST. City 12,608.67 12,608.67 95112 04/12/2024 000293 CA TOOL & WELDING SUPPLY DH7975 WELDING GAS & HELIUM -PUBLIC WORKS City 29.08 29.08 95113 04/12/2024 003668 CRAFCO INC 9403147058 BITUMINOUS MATERIAL FOR PAVEMENT MARKERS City 2,918.48 2,918.48 95114 04/12/2024 000248 CT SALES DISCOUNT AUTO PARTS 179987-1 REAR ROTORS -UNIT 9101 City 212.63 408.17 179798-1 STOCK OIL & FUEL FILTERS City 156.75
179529-1 SERPENTINE BELT -UNIT 8603 City 38.79
95115 04/12/2024 002044 DAPEER ROSENBLIT & LITVAK LLP 22549 JAN 2024 LEGAL SERVICES -PD & CODE City 1,210.00 1,983.20 22678 02/01/24 - 02/29/24 SERVICES -PD City 773.20
95116 04/12/2024 000516 DOOLEY ENTERPRISES 67551 AMMUNITION City 15,751.97 15,751.97 95117 04/12/2024 004284 ENTERPRISE FLEET MANAGEMENT APR24 MONTHLY LEASE GENERAL FUND City 13,234.45 47,211.86 MONTHLY LEASE POLICE City 10,391.06
MONTHLY LEASE MEASURE Q POLICE City 20,641.22
MONTHLY LEASE FIRE MEASURE Q City 284.97
MONTHLY LEASE FIRE Fire 27.19
MONTHLY LEASE WASTEWATER City 2,457.35
MONTHLY LEASE SOLID WASTE City 175.62
95118 04/12/2024 000590 FARMER BROTHERS CO 90305693 COFFEE -FIRE City 201.84 201.84 95119 04/12/2024 010834 FASTENAL CAVIC91674 SHOP SUPPLIES City 3,216.93 3,216.93 95120 04/12/2024 013306 FINQUERY LLC INV10363 FY24 FINQUERY GASB97/96 SUBSCRIPTION City 8,860.00 8,860.00 95121 04/12/2024 012428 FLOCK SAFETY INV-35472 FLOCK CAMERAS -PD City 65,049.99 65,049.99 95122 04/12/2024 011712 FLYERS ENERGY LLC CFS-3783482 MAR 01-15 FUEL -PD MEASURE Q City 80.74 37,079.41 MAR 01-15 FUEL -PD City 9,494.88
CFS-3799562 MAR 16-31 FUEL -PD City 9,189.86
CFS-3774418 MAR 01-15 FUEL -FLEET MEASURE Q City 782.33 MAR 01-15 FUEL -FLEET City 5,274.97
CFS-3791510 MAR 16-31 FUEL -FLEET MEASURE Q City 575.19 MAR 16-31 FUEL -FLEET City 4,764.16
4.c
Packet Pg. 50
Attachment: 041224 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 12, 2024
CFS-3791947 MAR 16-31 FUEL -FIRE MEASURE Q City 1,947.80 MAR 16-31 FUEL -FIRE Fire 962.24
CFS-3774873 MAR 01-15 FUEL -FIRE MEASURE Q City 1,739.16 MAR 01-15 FUEL -FIRE Fire 1,099.57
CSF-3799562 MAR 16-31 FUEL -WWTP City 647.62
CSF-3775362 MAR 01-15 FUEL -WWTP City 520.89
95123 04/12/2024 003474 GARDA CL WEST INC 10774226 APRIL 2024 BANK TRANSPORT City 772.44 772.44 95124 04/12/2024 012533 GIANT SERVICES INC 10091 REPAIR PD SERVER ROOM ELECTRICAL City 1,835.00 1,835.00 95125 04/12/2024 000740 HI DESERT ALARM & FIRE INC R110974 HD15053 HH MAIN AREA -APRIL 2024 City 103.41 999.41 HD15054 HH STE 66 -APRIL 2024 City 32.55
HD15055 HH FAA -APRIL 2024 City 15.75
HD15056 500 MELISSA -APRIL 2024 City 31.50
HD15057 2800 MAYOR KATY -APRIL 2024 City 50.00
HD15058 CORP YARD -APRIL 2024 City 45.15
HD15059 HH TRAIN -APRIL 2024 City 32.55
HD15060 YOUTH SNACKBAR -APRIL 2024 City 50.00
HD15061 ADULT SNACKBAR -APRIL 2024 City 50.00
HD15062 HH PAL CENTER -APRIL 2024 City 42.00
HD17936 JASPER PARK -APRIL 2024 City 50.00
000740 400 G AVE City 150.00
HENDERSON POOL City 107.10
CORA HARPER City 119.70
DANA POINT City 119.70
95126 04/12/2024 012817 HIGH DESERT SUPPORT SERVICES 6073964-R8-00985 02/03/24 - 02/28/24 BASE OPERATIONS ANNEX H City 852,971.20 1,110,907.79 6073987-R8-00985 02/03/24 - 02/28/24 BASE OPERATIONS ANNEX J City 228,930.17 6074008-R8-00985 02/03/24 - 02/28/24 BASE OPERATIONS ANNEX P City 27,882.53 6073793-R8-00985 02/03/24 - 02/28/24 BASE OPERATIONS ANNEX Q City 914.45 6073794-R8-00985 02/03/24 - 02/28/24 BASE OPERATIONS ANNEX R City 209.44 95127 04/12/2024 012998 JONES, KENNETH 040924 03/30/24 - 04/13/24 ADPP PAYMENT City 1,631.40 1,631.40 95128 04/12/2024 011545 KLEINFELDER INC 001454315 OCT23 - JAN24 N. 1ST AVE OVERHEAD PS&E City 16,542.04 39,024.21 001442077 JULY 2023 N. 1ST AVE OVERHEAD PS&E City 15,759.92 001463150 DEC 2023 N 1ST AVE/MOJAVE PAED City 4,752.47
001442078 JULY 2023 N 1ST AVE/MOJAVE PAED City 1,969.78
4.c
Packet Pg. 51
Attachment: 041224 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 12, 2024
95129 04/12/2024 000927 LAW ENFORCEMENT MED SVCS INC 17732 MARCH 2024 PHLEBOTOMY SERVICES City 1,870.00 1,870.00 95130 04/12/2024 001040 MERRELL-JOHNSON ENGINEERING IN E20240181 MARCH 2024 CDBG ADA BARRIERS PROJECT City 6,789.57 6,789.57 95131 04/12/2024 001020 MGT OF AMERICA LLC 57742 CLASS & COMP STUDY 2023/2024 City 24,977.60 26,627.60 57564 FY24 SB90 CLAIMS City 1,650.00
95132 04/12/2024 000992 MOBILE OCCUPATION SERVICES INC 407024 PRE-EMPLOYMENT/ FOLLOW-UP TEST City 270.00 270.00 95133 04/12/2024 001103 NAPA AUTO PARTS OF BARSTOW 863190 STOCK ROTORS & OIL FILTERS City 566.22 1,570.58 862394 SAFETY BEACON LED REPLACEMENT City 296.88
862327 BATTERY -UNIT 7560 City 181.21
862579 VALVE COVER GASKET & IGNITION COIL City 136.52
862542 SPARK PLUGS, COIL, & INTAKE GASKET City 128.99
862313 SERPENTINE BELT -UNIT 8618 City 76.33
862185 BALANCING BEADS -UNIT 0333 City 61.63
862661 STOCK FUEL FILTERS City 49.01
862264 TAIL LIGHT ASSEMBLY -UNIT 8605 City 35.22
862164 WHEEL BALANCE BEADS -UNIT 0333 City 20.54
862570 PUMP OIL -UNIT 7559 City 18.03
95134 04/12/2024 003889 O'REILLY / FIRST CALL 2794-148035 STOCK BRAKE CLEANER & AIR FILTERS City 187.29 314.79 2794-145205 SPARK PLUGS & INTAKE PLENUM GASKETS City 56.37 2794-145257 COIL BOOT KIT -UNIT 9091 City 32.01
2794-144709 AUX POWER PORT -UNIT 333 City 19.56
2794-144740 AUX POWER PORT -UNIT 333 City 19.56
95135 04/12/2024 001229 PHOENIX GROUP 022024121 FEB 2024 PARKING CITE PROCESSING City 150.00 150.00 95136 04/12/2024 004206 ROSS, RICHARD 041024 APRIL 2024 HEALTH INSURANCE REIMBURSEMENT Fire 600.00 600.00
4.c
Packet Pg. 52
Attachment: 041224 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 12, 2024
95137 04/12/2024 013135 ROUTE 66 ANIMAL RESCUE 24-3 COB ANIMAL CARE SERVICES City 18,237.24 18,237.24 95138 04/12/2024 001370 SAN BERNARDINO CO FIRE DEPT BAR424CC APRIL - JUNE 2024 HOUSEHOLD HAZARDEOUS City 5,920.65 5,920.65 95139 04/12/2024 004876 SHREDYOURDOCS COM 12664 MARCH 2024 SHRED SERVICES -CITY HALL City 132.00 614.00 ADDITIONAL SHRED SERVICES -CITY CLERKS City 482.00
95140 04/12/2024 012907 THE FERRARO GROUP 23535 MARCH 2024 PR SERVICES City 4,000.00 4,000.00 95141 04/12/2024 012524 WESTERN AUDIO VISUAL 20381 TIGHTROPE HARDWARE ASSURANCE City 2,012.00 2,012.00 95142 04/12/2024 002205 WHATLEY PC, COLANTUONO HIGHSMITH & FEB 2024 LEGAL SERVICES City 116,591.46 155,724.73 JAN 2024 LEGAL SERVICES City 39,133.27
95143 04/12/2024 013024 4 STARTERS BOWL & JUICE BAR 040924 2024 EARTH DAY FOOD VENDOR City 1,200.00 1,200.00 95144 04/12/2024 012234 AVCOM SERVICES INC 32810 QUATERLY ALARM -SPORTSPARK City 180.00 180.00 95145 04/12/2024 013322 BAA BAA BARN LLC 040924 2024 EARTH DAY PETTING ZOO City 1,800.00 1,800.00 95146 04/12/2024 003656 BABCOCK LABORATORIES INC CC41231-0032 FEB 2024 MCLB LAB SERVICES City 3,968.85 7,695.25 CC41232-0032 FEB 2024 MCLB LAB SERVICES City 3,726.40
95147 04/12/2024 012912 BADGE FRAME INC 41571 BARSTOW POLICE DEPARTMENT BADGE City 1,387.13 1,387.13 95148 04/12/2024 000128 BARSTOW GLASS & MIRROR 41715 REPLACE LOBBY EXTERIOR GLASS -CITY HALL City 6,257.75 12,515.50 44685 REPLACE LOBBY EXTERIOR GLASS -COUNCIL City 6,257.75 95149 04/12/2024 010980 BAY CITY ELECTRIC WORKS W288748 REPAIRED BACK UP GENERATOR City 16,791.89 16,791.89 95150 04/12/2024 012859 BIG SKY ELECTRIC INC 23-049-03 BASEMENT LIGHTING CIRCUIT REFEED -WWTP City 3,955.00 3,955.00 95151 04/12/2024 000186 BIO-TOX LABORATORIES 45616 LAB SCREENING SERVICES -PD City 740.00 740.00 95152 04/12/2024 000213 BNSF RAILWAY COMPANY 90257155 04/01/23 - 06/30/23 1ST BRIDGE City 1,112,230.10 1,121,991.02 90258337 07/01/23 - 07/31/23 1ST BRIDGE City 5,634.42
4.c
Packet Pg. 53
Attachment: 041224 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 12, 2024
90261248 10/01/23 - 11/04/23 1ST BRIDGE City 1,370.32
90259673 08/27/23 - 09/30/23 1ST BRIDGE City 1,141.30
90255648 04/02/23 - 07/01/23 1ST BRIDGE City 1,026.63
90257153 07/02/23 - 07/29/23 1ST BRIDGE City 588.25
95153 04/12/2024 011972 CALIFORNIA BUILDING STANDARDS Q4/2023 OCT - DEC 2023 BSASRF FEES City 87.30 87.30 95154 04/12/2024 004109 CALPERS LONG TERM CARE PROGRAM 15272816 MAY 2024 LONG-TERM CARE PROGRAM -ROWE City 1,238.25 1,238.25 95155 04/12/2024 012871 CAL-STATE AUTO PARTS INC 253232 ALTERNATOR & CORE CHARGE City 593.58 835.60 253018 STOCK OIL & AIR FILTERS City 163.89
253384 BATTERY -UNIT 9098 City 120.30
253036 STOCK OIL FILTERS City 21.42
253190 DOOR ALARM SWITCH -UNIT 8422 City 17.97
32024 ALTERNATOR & CORE CREDIT MEMO City (81.56)
95156 04/12/2024 013321 CATHERINES ISLAND KITCHEN 040924 2024 EARTH DAY FOOD VENDOR City 1,631.25 1,631.25 95157 04/12/2024 012615 CENTRALSQUARE TECHNOLOGIES 407024 ENTERPRISE ASSET MGMT IMPLEMENTATION City 405.00 810.00 406953 LEXIS NEXIS IMPLEMENTATION City 315.00
406651 ENTERPRISE ASSET MGMT IMPLEMENTATION City 90.00
95158 04/12/2024 012860 CHARTER COMMUNICATIONS 8448410960595886 SPORTSPARK EPL -CITY SIDE City 535.09 2,848.35 8448410960545873 CORP YARD TO CITY HALL FIBER CONNECTION City 472.32 8448410960560070 CORP YARD CIRCUIT -CITY HALL SIDE City 472.32 8448410960545915 FIRE 3 TO CITY HALL CIRCUIT City 376.62 8448410960545865. CITY HALL TO FIRE 3 CIRCUIT City 376.62 8448410960255887 CITY HALL CABLE SERVICES City 276.32
8448410960348054 POLICE DEPT- MONTHLY BROADBAND City 139.99 8448410960551319 PARK AND REC TEEN CENTER WIFI City 113.28 8448410960402828 POLICE DEPT - CABLE SERVICES City 85.79
4.c
Packet Pg. 54
Attachment: 041224 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 12, 2024
95159 04/12/2024 011615 CINTAS CORPORATION #2 5204907318 FIRST AID SUPPLIES -WWTP City 155.95 155.95 95160 04/12/2024 013323 CONNECTION COMMUNITY CHURCH 040924 REFUND FOR CANCELLED INSPECTION City 181.10 181.10 95161 04/12/2024 003270 CORELOGIC INFORMATION SOL INC 30714324 MARCH 2024 I.T SERVICES City 431.44 2,157.20 MARCH 2024 I.T SERVICES City 431.44
MARCH 2024 I.T SERVICES City 431.44
MARCH 2024 I.T SERVICES City 431.44
MARCH 2024 I.T SERVICES City 431.44
95162 04/12/2024 000400 COUNSELING TEAM, THE 91124 PSYCH ASSESSMENT -PD City 350.00 350.00 95163 04/12/2024 013042 CRANK, GENESIS 041024 03/06/24 - 03/08/24 2024 PLANNING City 233.32 233.32 95164 04/12/2024 000455 DELL MARKETING LP 10737021052 DELL COMPUTER REPLACEMENTS City 6,723.93 10,006.15 10738608481 DISPATCH MONITORS -PD City 2,901.39
10738674028 COMPUTER MONITOR City 380.83
95165 04/12/2024 000468 DEPARTMENT OF CONSERVATION Q4/2023 OCT - DEC 2023 SMI FEES City 471.52 471.52 95166 04/12/2024 000476 DEPARTMENT OF JUSTICE 712195 JAN 2024 FINGERPRINTS City 386.00 386.00 95167 04/12/2024 000500 DESERT VALLEY MEDICAL GROUP 13677 PRE-EMPLOYMENT PHYSICAL City 258.00 258.00 95168 04/12/2024 011102 DIVISION OF STATE ARCHITECT Q4/2023 OCT - DEC 2023 DSA FEES City 148.80 148.80 95169 04/12/2024 012552 ELOGGER INC 4268 03/30/24 - 03/30/25 ELOGGER MAINTENANCE City 5,792.51 5,792.51 95170 04/12/2024 010752 ENDURA STEEL 142114 CAPS FOR LIGHT BRACKETS -CORA HARPER City 18.43 18.43 95171 04/12/2024 013319 FBI NCCA 041024 2024 FBI NATIONAL COMMAND COURSE City 50.00 50.00 95172 04/12/2024 011764 FRONTIER COMMUNICATIONS OF CA 256-3531 CENTRAL SERVICES - CITY MAIN LINE City 1,057.23 2,962.63 256-2211 POLICE DEPT City 569.25
256-7571 DISASTER PREP City 320.00
256-5621 COMMUNITY CENTER FAX LINE City 181.77
4.c
Packet Pg. 55
Attachment: 041224 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 12, 2024
252-2538 WWTP- 2200 RIVERSIDE DR City 153.89
256-6740 PD NON EMERGENCY LINE City 148.56
209-148-0922-061587 CORPORATION YARD City 78.68
256-7340 HENDERSON POOL City 73.20
256-0369 PARK MAINTENANCE FAX LINE City 65.31
256-2069 HARVEY HOUSE - DEDICATED LINE City 63.34
252-8789 SPORTSPARK - SNACK BAR City 59.48
256-3213 PUBLIC WORKS FAX LINE City 51.14
256-8749 FLEET City 51.14
256-1528 FINANCE FAX LINE City 47.18
256-1750 COMPUTER ROOM FAX City 42.46
95173 04/12/2024 013208 FUN EXPRESS LLC 72954830501 2024 EASTER EVENT SUPPLIES City 260.53 260.53 95174 04/12/2024 013207 GANNETT CALIFORNIA LOCALIQ 0006351982 FOUND CURRENCY AD FOR EVIDENCE City 117.19 117.19 95175 04/12/2024 013324 GENEVIEVE J JONES 040924 REIMBURSEMENT FOR TOWING FEES City 525.00 525.00 95176 04/12/2024 011025 HALSEY, DANIEL JAMES 040924 2024 EARTH DAY DJ City 500.00 500.00 95177 04/12/2024 011697 HIGH DESERT LASER GRAPHICS 52464 2024 PERFORMANCE AWARDS City 2,018.40 2,018.40 95178 04/12/2024 011363 HIGH DESERT SIGNS 1844 REPAIRED ELECTRICAL METER -JASPER PARK City 900.00 981.56 1843 SIGN FOR COUNCIL MEETING City 81.56
95179 04/12/2024 000763 HINDERLITER DE LLAMAS & ASSOC SIN036677 JAN - MAR 2024 MEAS Q SALES TAX (60709) City 300.00 300.00 95180 04/12/2024 000751 HI-WAY SAFETY INC 155035 RAISED PAVEMENT MARKERS (REFLECTORS) City 5,921.44 5,921.44 95181 04/12/2024 012987 HOLIDAYGOO 20147 2024 EASTER EGG CANDY City 1,228.33 1,228.33 95182 04/12/2024 010803 INTERNATIONAL COATINGS CO INC 0182262 ROAD STRIPING PAINT City 40,290.80 40,290.80 95183 04/12/2024 012486 LANAIR GROUP LLC 74079 APRIL 2024 IT SERVICES City 4,900.00 8,604.00
4.c
Packet Pg. 56
Attachment: 041224 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 12, 2024
74080 APRIL 2024 CLOUD RETENTION City 3,704.00
95184 04/12/2024 013325 MASS, DONNA MARIE 040924 2024 EARTH DAY DRUM CIRCLE City 150.00 150.00 95185 04/12/2024 001073 MOJAVE DESERT AIR QUALITY 040924 CITY HALL GENERATOR PERMIT City 374.00 374.00 95186 04/12/2024 003102 NORMAN A TRAUB ASSOCIATES 24010 LEGAL SERVICES -PD City 2,890.70 2,890.70 95187 04/12/2024 001162 ORANGE COUNTY SHERIFF'S DEPT 040924 REPORT WRITING COURSE -R. WATKINS City 71.00 71.00 95188 04/12/2024 013087 PINA, BENJAMIN 040924 PD RENOVATION SUPPLIES REIMBURSEMENT City 153.78 153.78 95189 04/12/2024 002749 PORAC LEGAL DEFENSE FUND 758697 LEGAL DEFENSE FOR RESERVE OFFICERS City 72.00 72.00 95190 04/12/2024 002663 PRINTING SOLUTIONS 7965 EMPLOYEE BUSINESS CARDS -PD City 56.55 84.83 7975 EMPLOYEE BUSINESS CARDS City 28.28
95191 04/12/2024 012187 PRISTINE UNIFORMS LLC 14709 UNIFORM -S. SANCHEZ City 1,194.80 1,194.80 95192 04/12/2024 001257 PUBLIC EMP RETIREMENT SYSTEM 100000017486595 MARCH 2024 HEALTH INSURANCE -FIRE Fire 2,947.15 28,261.14 MARCH 2024 HEALTH INSURANCE -FIRE City 25,313.99
95193 04/12/2024 012950 RELIANCE STANDARD LIFE INS APR24 APRIL 2024 COVERAGE City 3,659.08 3,659.08 95194 04/12/2024 001915 ROADLINE PRODUCTS INC USA 19766 LINELAZER PAINT STRIPER City 7,720.16 7,720.16 95195 04/12/2024 001418 SAN BERNARDINO CO SHERIFF'S JAN2024 LATENT CARDS -PD City 28.68 28.68 95196 04/12/2024 000814 SAN BERNARDINO COUNTY 29526 FEB 2024 HT/DISPATCH RADIOS City 7,743.16 11,065.12 29540 FEB 2024 RADIO ACCESS MAINTENANCE -FIRE Fire 3,321.96 95197 04/12/2024 013328 SANDERS, TRAVIS 041024 REFUND CANCELLED T.U.P. FEES City 32.00 32.00 95198 04/12/2024 001447 SILVER VALLEY PROPANE INC 74109 MCLB PROPANE SERVICES City 1,963.68 14,127.80 73241 MCLB PROPANE SERVICES City 1,139.99
72775 MCLB PROPANE SERVICES City 994.21
4.c
Packet Pg. 57
Attachment: 041224 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 12, 2024
74474 MCLB PROPANE SERVICES City 875.63
74485 MCLB PROPANE SERVICES City 490.00
73269 MCLB PROPANE SERVICES City 483.14
72794 MCLB PROPANE SERVICES City 427.77
74127 MCLB PROPANE SERVICES City 408.17
73676 MCLB PROPANE SERVICES City 383.18
73593 MCLB PROPANE SERVICES City 364.81
72769 MCLB PROPANE SERVICES City 362.36
73236 MCLB PROPANE SERVICES City 332.22
73711 MCLB PROPANE SERVICES City 307.23
73678 MCLB PROPANE SERVICES City 290.82
74470 MCLB PROPANE SERVICES City 260.68
74466 MCLB PROPANE SERVICES City 233.49
73595 MCLB PROPANE SERVICES City 231.28
74486 MCLB PROPANE SERVICES City 230.30
73672 MCLB PROPANE SERVICES City 229.57
73250 MCLB PROPANE SERVICES City 227.85
73686 MCLB PROPANE SERVICES City 226.14
73594 MCLB PROPANE SERVICES City 206.54
72785 MCLB PROPANE SERVICES City 196.49
72772 MCLB PROPANE SERVICES City 190.61
74469 MCLB PROPANE SERVICES City 189.63
74471 MCLB PROPANE SERVICES City 182.53
73695 MCLB PROPANE SERVICES City 169.54
73703 MCLB PROPANE SERVICES City 165.62
72773 MCLB PROPANE SERVICES City 157.54
73251 MCLB PROPANE SERVICES City 154.35
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4.c
Packet Pg. 58
Attachment: 041224 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 12, 2024
74105 MCLB PROPANE SERVICES City 135.00
73237 MCLB PROPANE SERVICES City 129.36
73704 MCLB PROPANE SERVICES City 116.62
74106 MCLB PROPANE SERVICES City 108.78
74483 MCLB PROPANE SERVICES City 102.41
72786 MCLB PROPANE SERVICES City 97.27
73592 MCLB PROPANE SERVICES City 96.53
73700 MCLB PROPANE SERVICES City 91.88
74108 MCLB PROPANE SERVICES City 90.41
73709 MCLB PROPANE SERVICES City 86.73
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72793 MCLB PROPANE SERVICES City 80.12
72784 MCLB PROPANE SERVICES City 76.44
73249 MCLB PROPANE SERVICES City 72.77
74480 MCLB PROPANE SERVICES City 69.34
74119 MCLB PROPANE SERVICES City 67.38
73680 MCLB PROPANE SERVICES City 66.15
73239 MCLB PROPANE SERVICES City 62.97
72774 MCLB PROPANE SERVICES City 61.74
74481 MCLB PROPANE SERVICES City 59.29
74121 MCLB PROPANE SERVICES City 57.58
74472 MCLB PROPANE SERVICES City 54.64
73675 MCLB PROPANE SERVICES City 50.72
95199 04/12/2024 012894 SMARSH INC. INV-162203 MARCH 2024 EMAIL ARCHIVING SERVICES City 13.88 13.88 95200 04/12/2024 001476 SOUTHERN CALIFORNIA EDISON CO 700238662985 WWTP- 2200 RIVERSIDE DR City 21,253.39 59,404.72 700115828855 CONDOR/FALCOM STREET LIGHTS City 17,012.83 700148111364 8003543569 -CITY HALL City 4,947.43
4.c
Packet Pg. 59
Attachment: 041224 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 12, 2024
8003544795 -900 S AVE H / CORP YARD City 1,165.22
8003555384 -72 BARTOW & RIMROCK City 47.83
8000832361 -72 MAIN & ROBERTA City 52.67
8000832580 -72 CAL & MAIN SIGNALS City 101.03
8000832821 -W MAIN & I15 SIGNALS City 53.42
8004570139 -2802 LENWOOD RD SIGNAL City 119.05
8000293590 -750 E RIMROCK SIGNALS City 29.92
8000753289 -920 E RIMROCK SIGNALS City 29.92
8002032248 -1201 MURIEL, LS3 City 22.74
8003080592 -2800 MAYOR KATY PKWY City 1,537.36
8001123488 -2218 MURIEL AVE City 14.68
LOAN ID 8326 City 449.30
700398983474 861 BARSTOW RD Fire 3,356.48
2600 W MAIN ST Fire 572.30
29780 US HIGHWAY -STORAGE UNIT Fire 21.30
333221 I ST -CELL TOWER Fire 1,643.81
LOAN ID 8322 Fire 236.46
700496482521 COMMUNITY CENTER - 841 BARSTOW RD City 1,968.60 700030573030 ELECTRIC POND 3 2200 RIVERSIDE DR City 1,844.66 700629301587 STRINGHAM PARK City 920.10
700465976122 POLICE DEPT- MELISSA ST ANNEX City 341.28
700611940409 3603 W MAIN ST #B City 307.25
700238839811 RIVERSIDE @ YUCCA LIGHTS City 212.06
700497948736 K STREET PARK City 183.10
700010111484 1002 E ARMORY RD City 90.90
1082 L STREET City 72.13
700158829056 24899 MAIN ST- SIGNAL City 79.77
2846 LENWOOD RD - LIGHT GS-1 City 79.62
700497722202 FOGLESONG PARK City 108.87
700073416819 VARIOUS STREET LAMPS- LENWOOD RD City 90.90 700334574868 STREET LAMP- 1082 L STREET TC-1 City 77.12 700496467464 DANA PARK -UPPER LIGHTS City 64.55
700496432001 DANA PARK - PARKING LOT LAMPS City 55.54
700497829003 STURNACLE PARK City 50.85
700310255049 553 W. MAIN ST/B HILL LIGHTS City 39.57
700497876792 JASPER PARK City 31.19
700497624592 LILLIAN PARK City 26.62
4.c
Packet Pg. 60
Attachment: 041224 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 12, 2024
700496300039 DANA PARK - STREET LAMPS City 26.42
700612086111 3603 W MAIN ST - SIGNAL City 20.00
700497920343 SOCCER FIELDS -500 H ST City 16.22
700077581856 RIMROCK MEDIAN LANDSCAPE City 15.13
700066231442 RIMROCK & MONTEREY LANDSCAPE City 15.13
95201 04/12/2024 001482 SOUTHWEST GAS CORP 910000107299 FOGLESONG PARK BUILDING City 11.00 11.00 95202 04/12/2024 001486 SPARKLETTS 9218240 040124 MARCH 2024 WATER -CITY STAFF City 676.11 676.11 95203 04/12/2024 012406 TABLET COMMAND INC INV-1062 04/01/24 - 03/31/25 TABLET COMMAND City 21,400.00 21,400.00 95204 04/12/2024 001862 TERMINIX PROCESSING CENTER 444384236 MARCH 2024 PEST CONTROL -PD City 144.38 288.38 444013613 FEB 2024 PEST CONTROL -PD City 72.00
445130361 MARCH 2024 PEST CONTROL -PD City 72.00
95205 04/12/2024 012946 TIRE & SVC CENTERS, GOODYEAR COMM 230-1046731 STOCK PATROL TIRES City 764.51 1,152.99 230-1046732 TIRES (2) -UNIT 309 City 388.48
95206 04/12/2024 011517 TOTAL TECH INTERNATIONAL INC 12433-5902 SOPHOS FIREWALL & UPDATES City 50,701.18 50,701.18 95207 04/12/2024 012436 TSR CONSTRUCTION & INSPECTION 2023-02-1 NORTH BARSTOW ADA IMPROVEMENT City 30,637.50 30,637.50 95208 04/12/2024 013327 UINI, MARISSA 041024 03/18/24 - 03/22/24 LAWS OF ARREST TRAINING City 166.65 166.65 95209 04/12/2024 013245 ULTRAGALACTIK ON SITE, CATERING LLC 040924-2 2024 EARTH DAY FOOD VENDOR City 675.00 1,350.00 040924-1 2024 EARTH DAY FOOD VENDOR City 675.00
95210 04/12/2024 012175 UNIFIRST CORPORATION 2200118917 UNIFORM SERVICES -WWTP City 123.76 273.21 2200116150 UNIFORM SERVICES -WWTP City 94.62
2200116145 UNIFORM SERVICES -FLEET City 54.83
95211 04/12/2024 013326 UNKS CONSTRUCTION 040924 REFUND FOR OVER PAID BUSINESS LICENSE FEE City 60.00 60.00
4.c
Packet Pg. 61
Attachment: 041224 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 12, 2024
95212 04/12/2024 000635 VERIZON 9960598363 MAR 2024 -COUNCIL City 243.84 5,438.51 MAR 2024 -CITY MANAGER City 93.78
MAR 2024 -CITY CLERK City 41.89
MAR 2024 -ENGINEERING City 49.67
MAR 2024 -BUILDING City 346.66
MAR 2024 -CODE COMPLIANCE City 281.59
MAR 2024 -IT City 366.85
MAR 2024 -PERSONNEL City 41.89
MAR 2024 -PARK & REC City 201.44
MAR 2024 -CORP YARD/STREETS City 125.67
MAR 2024 -OPEN SPACES City 41.89
MAR 2024 -BUILDING MAINTENANCE City 41.89
MAR 2024 -FLEET City 41.89
MAR 2024 -SOLID WASTE City 46.89
MAR 2024 -WASTE WATER City 274.24
MAR 2024 -POLICE DEPT. City 2,957.63
MAR 2024 -FIRE DEPT. Fire 240.80
95213 04/12/2024 004137 WESTERN EXTERMINATOR CO 58388486 MARCH 2024 SQUIRREL CONTROL -SPORTS PARK City 177.00 695.75 58385610 MARCH 2024 PEST CONTROL -FIRE STATION 362 Fire 146.35 58386456 MARCH 2024 PEST CONTROL -FIRE STATION 361 Fire 103.26 58388485 MARCH 2024 SQUIRREL CONTROL-FOGLESONGPARK City 101.95 58388489 MARCH 2024 SQUIRREL CONTROL -JASPER PARK City 85.15 58386457 MARCH 2024 PEST CONTROL -FIRE STATION 366 Fire 82.04 95214 04/12/2024 001715 ZUMAR IND 9027 SIGN MATERIAL RESTOCK City 8,418.91 14,718.02 9019 SIGN MATERIAL RESTOCK City 4,265.03
9026 SIGN MATERIAL RESTOCK City 1,055.33
9043 SIGN MATERIAL RESTOCK City 978.75
AGENCY TOTAL 3,344,501.69 3,344,501.69
City 3,253,445.21
Fire 91,056.48
Successor Agency -
3,344,501.69
4.c
Packet Pg. 62
Attachment: 041224 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total 948 04/26/2024 001257 PUBLIC EMP RETIREMENT SYSTEM 100000017486595 Fire 2,947.15 28,261.14 City 25,313.99
949 04/26/2024 001257 PUBLIC EMP RETIREMENT SYSTEM PR040524 City 102,057.03 102,057.03 950 04/26/2024 001478 GOLDEN STATE WATER COMPANY 36241300007 City 8,352.87 42,647.27 14719300007 City 4,583.01
16792200004 City 3,709.98
23400400000 City 3,531.00
26792200003 City 2,926.83
08241300006 City 2,763.19
86241300002 City 2,613.08
77241300001 City 1,718.24
47241300004 City 1,643.20
37241300005 City 1,383.41
19513100008 City 1,337.21
79114100005 City 1,136.75
05114100000 City 871.15
06241300000 City 822.91
84114100005 City 788.77
68114100008 Fire 609.80
88114100006 City 586.51
71922200002 Fire 492.34
33365634030 City 309.59
73115873769 City 296.05
46792200001 City 274.96
07632635475 City 274.22
20538369305 City 191.08
City 81.89
85260253449 City 272.97
87241300000
APRIL 2024 HEALTH INSURANCE -FIRE
APRIL 2024 HEALTH INSURANCE -FIRE
CALPERS PENSION PR040524
FOGLESONG PARK - 300 G ST, 4" METER
1601 RIMROCK RD- 4" METER
2800 GUADALUPE DR,#A - 2" METER
2800 GUADALUPE DR,#D- 2" METER
2800 GUADALUPE DR,#B - 2" METER
K ST PARK - 34074 K ST, 2" METER
LILLIAN PARK- 901 BIGGER ST, 2" METER
STURNACLE PARK - 2" METER
800 S H ST- SOCCER FIELDS, 2" METER
800 S H ST- SOCCER FLD LOT, 2" METER
500 MELISSA AVE- 2" METER
CORP YARD - 900 S H ST - 3" METER
681 N 1ST AVE - 2" METER
DANA PARK BLDG - 4" METER
LANDSCP PROJ - E MAIN ST, 2" METER
FIRE DISTRICT - 861 BARSTOW RD - 2" METER
CITY HALL - 220 MT VIEW, 3" METER
FIRE DISTRICT - 2600 W MAIN ST, 2" METER
MURIEL DR @ BROADWAY AVE IRR
900 AVENUE H - 2" METER
2800 GUADALUPE DR,#C - 2" METER
200' WEST OF HIGGINS - 1" METER
MELISSA @ E WMS - 2" METER
MELISSA @ E WMS - 2" METER
MONTERREY @ STARLIGHT, 2" METER
DANA PARK EAST- 2" METER City 269.19
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 26, 2024
4.d
Packet Pg. 63
Attachment: 042624 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 26, 2024
06232234572 453 AVENUE A - 2" METER City 182.99
453 AVENUE A - 2" METER City 78.43
83651831634 TRUCK FILL - 2200 W MAIN ST, 2" METER City 182.99 TRUCK FILL - 2200 W MAIN ST, 2" METER City 78.43
48770971645 200' W OF MONTEREY- 1" METER City 101.02
17893306674 100' W OF BROADWAY - 1" METER City 83.69
07939100009 FIRE DISTRICT- 29780 HWY 58 Fire 32.68
42590400000 2750 GUADALUPE DR - 5/8" METER City 32.68
07606215163 2800 FP GUADALUPE DR (B) METER Fire 17.08
29091421114 2800 FP GUADALUPE DR (A) METER Fire 17.08
951 04/26/2024 003194 US BANK CORPORATE 6033 COLUMBIA SOUTHERN UNIV City 45.00 93,782.82 COLUMBIA SOUTHERN UNIV City 942.30
WHITE HOUSE CUSTOM COLOUR City 3,781.89
THE HOME DEPOT #6972 City -47.99
WHITE HOUSE CUSTOM COLOUR City 4,527.26
THE HOME DEPOT #6972 City 828.69
AMAZON.COM City 80.46
THE HOME DEPOT #6972 City 642.15
HOMEDEPOT.COM City 14.34
HOMEDEPOT.COM City 426.74
HOMEDEPOT.COM City 7.51
HOMEDEPOT.COM City 1,057.74
CRESTLINE City 4,787.88
AMZN MKTP US City 83.93
AMZN MKTP US City 804.72
AMAZON City 2,086.91
ICMA ONLINE City 1,200.00
AMZN MKTP US City 92.08
WESTIN (WESTIN HOTELS) City 1,905.18
AMZN MKTP US City 79.68
COLUMBIA SOUTHERN UNIV City 45.00
GOOGLE City 1.99
AMZN MKTP US City 1,111.26
AMZN MKTP US City 189.43
AMZN MKTP US City 188.66
6214 STOTZ EQUIPMENT MONTCLAIR City 768.07
HARBOR FREIGHT TOOLS #602 City 1,596.03
WEST COAST LIGHTS City 242.67
TOYOTA MOJAVE TOYOTA CHRYSLER City 458.66
MIDAS AUTO SERVICE EXPERT City 109.99
BARSTOW INDUSTRIAL SUPPLY City 7.53
TOYOTA MOJAVE TOYOTA CHRYSLER City 178.03
STOTZ EQUIPMENT MONTCLAIR City 325.33
VALEW QUALITY TRUCK City 98.93
BARSTOW TIRE AND BRAKE IN City 26.97
4.d
Packet Pg. 64
Attachment: 042624 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 26, 2024
HOMEDEPOT.COM City 301.46
SUNLAND FORD INC City 1,239.37
ASBURY ENVIRONMENTAL City 103.50
RUSH TRUCK CNT VICTORY City 275.87
MAC TOOLS City 1,521.88
STOTZ EQUIPMENT MONTCLAIR City 712.86
WEST COAST LIGHTS City 702.28
SONSRAY MACHINERY FONTANA City 345.01
SAFETY KLEEN SYSTEMS City 234.91
TOYOTA MOJAVE TOYOTA CHRYSLER City 277.88
NICK BARBIERI TRUCKING City 1,883.66
TOYOTA MOJAVE TOYOTA CHRYSLER City 301.02
PST*ASBURY ENVIRONMENTAL City 5.18
AMERICAN TOWING & RECOVER Fire 1,738.38
STOTZ EQUIPMENT MONTCLAIR City 116.45
SUNLAND FORD INC City 392.34
RUSH TRUCK CNT VICTORY Fire 1,500.54
CRAFCO FONTANA CA City 215.45
FORD MOJAVE FORD NISSAN OF BARSTOW City 145.00
5420 HYATT REGENCY LONG BEACH City 1,009.32
HYATT REGENCY LONG BEACH City 1,009.32
HYATT REGENCY LONG BEACH City 142.00
HYATT REGENCY LONG BEACH City 1,224.64
HYATT REGENCY LONG BEACH City 1,224.64
HYATT REGENCY LONG BEACH City 142.00
3402 WAL-MART #1879 City 97.84
WAL-MART #1879 City 78.13
WAL-MART #1879 City 18.77
WAL-MART #1879 City 48.39
AMZN MKTP US City 94.81
AMZN MKTP US City 191.26
AMZN MKTP US City 369.74
LOWES #01700 City 144.84
AMZN MKTP US City 279.29
WAL-MART #1879 City 85.91
WAL-MART #1879 City 319.22
WAL-MART #1879 City 21.66
AMAZON.COM City 67.14
DICKS SPORTING GOODS City 323.62
BASES LOADED City 988.87
AMZN MKTP US City 321.67
MICHAELS STORES #5077 City 153.95
AMZN MKTP US City 49.65
WAL-MART #1879 City 235.71
CA PARK REC SOCIETY City 170.00
2244 BUDGET RENT A CAR City -25.55
REVIVAL ANIMAL HEALTH LLC City 454.58
STATERBROS101 City 89.92
STATERBROS123 City 142.63
CITY CLERKS ASSOCIATION City 250.00
CITY CLERKS ASSOCIATION City 650.00
HARDROCK HOTEL SD City 655.18
PANERA BREAD City 25.77
4.d
Packet Pg. 65
Attachment: 042624 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 26, 2024
AMZN MKTP US City 173.98
JERSEY MIKES ONLINE City 1,288.80
RITE AID City 45.00
8282 AMZN MKTP US City 651.41
APPLE.COM/BILL City 2.99
AMZN MKTP US City 651.41
AMZN MKTP US City 253.93
AMZN MKTP US City 170.94
AMAZON.COM City 206.81
AMAZON.COM City 562.17
AMZN MKTP US City 119.61
AMZN MKTP US City 67.15
AMZN MKTP US City 35.02
AMZN MKTP US City 66.25
AMZN MKTP US City 538.30
3123 THE HOME DEPOT #6972 City 27.17
THE HOME DEPOT #6972 City 30.43
SP PRO SPORTS EQUIPMENT City 913.34
THE HOME DEPOT #6972 City 61.34
SPRAYING DEVICES City 189.49
THE HOME DEPOT #6972 City 88.76
THE HOME DEPOT #6972 City 2.50
THE HOME DEPOT #6972 City 369.05
THE HOME DEPOT #6972 City 216.85
THE HOME DEPOT #6972 City 173.83
THE HOME DEPOT #6972 City 130.37
THE HOME DEPOT #6972 City 15.27
G A OSBORNE PIPE & SUPPLY City 113.33
THE HOME DEPOT #6972 City 83.69
BARSTOW INDUSTRIAL SUPPLY City 253.03
BARSTOW INDUSTRIAL SUPPLY City 170.32
DICKS SPORTING GOODS City 21.74
THE HOME DEPOT #6972 City 210.94
THE HOME DEPOT #6972 City 14.10
THE HOME DEPOT #6972 City 32.67
HEARTLAND HONDA City 68.01
THE HOME DEPOT #6972 City 66.78
THE HOME DEPOT #6972 City 12.83
2799 JENNY'S GRILL, INC. City 340.24
HADRONEX City 224.00
PRINT N PLAY City 11.00
BARSTOW INDUSTRIAL SUPPLY City 337.95
CALIFORNIA WATER ENVIRONMENT City 75.00
WEF MAIN City 361.00
SP DIXXON FLANNEL CO City 168.10
AMZN MKTP US City 342.36
AMZN MKTP US City 206.52
PRINTING SOLUTIONS City 261.00
AMZN MKTP US City 53.82
LITTLE SISTER'S BARSTOW City 74.52
SP HEAT WAVE VISUAL City 60.90
OFFICE OF WATER PROGRAMS City 30.00
BOOTBARN.COM City 299.05
4.d
Packet Pg. 66
Attachment: 042624 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 26, 2024
WAL-MART #1879 City 22.13
WAL-MART #1879 City 64.21
CALIFORNIA WATER ENVIRONMENT City 55.00
5252 THE HOME DEPOT #6972 City 26.58
THE HOME DEPOT #6972 City 469.56
GRATING PACIFIC INC City 569.85
USABLUEBOOK City 136.51
HACH COMPANY City 1,048.36
GRAINGER City 90.00
THE HOME DEPOT #6972 City 29.28
HACH COMPANY City 465.45
1787 CT SALES DISCOUNT AUTO City 45.31
BARSTOW INDUSTRIAL SUPPLY City 54.00
BARSTOW INDUSTRIAL SUPPLY City 9.13
BARSTOW INDUSTRIAL SUPPLY City 58.15
THE HOME DEPOT #6972 City 36.91
ROKLIN SYSTEMS INC City 990.01
TRACTOR SUPPLY #2189 City 135.93
THE HOME DEPOT #6972 City 114.68
THE HOME DEPOT #6972 City 19.51
BARSTOW INDUSTRIAL SUPPLY City 657.22
BARSTOW INDUSTRIAL SUPPLY City 284.65
THE HOME DEPOT #6972 City 124.90
THE HOME DEPOT #6972 City 61.38
THE HOME DEPOT #6972 City 115.19
3366 HARBOR FREIGHT TOOLS 602 City 29.12
BARSTOW INDUSTRIAL SUPPLY City 175.28
THE HOME DEPOT #6972 City 520.91
BARSTOW INDUSTRIAL SUPPLY City 89.07
LIFE ASSIST INC Fire 988.87
WAL-MART #1879 Fire 38.30
LIFE ASSIST INC Fire 403.00
LIFE ASSIST INC Fire 306.00
LIFE ASSIST INC Fire 78.30
9500 THE HOME DEPOT #6972 City 61.54
THE HOME DEPOT #6972 City 110.58
THE HOME DEPOT #6972 City 32.01
THE HOME DEPOT #6972 City 38.03
THE HOME DEPOT #6972 City 14.06
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LOWES #01001 City 456.60
THE HOME DEPOT #6972 City 70.33
THE HOME DEPOT #6972 City 43.00
THE HOME DEPOT #6972 City 26.07
THE HOME DEPOT #6972 City 216.38
PGS WESTSIDE I INC City 440.75
PGS WESTSIDE I INC City 2.96
THE HOME DEPOT #6972 City 82.95
THE HOME DEPOT #6972 City 66.64
THE HOME DEPOT #6972 City 57.56
THE HOME DEPOT #6972 City 104.44
4.d
Packet Pg. 67
Attachment: 042624 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 26, 2024
THE HOME DEPOT #6972 City 9.55
THE HOME DEPOT #6972 City 35.99
THE HOME DEPOT #6972 City 94.79
1790 AMZN MKTP US City 313.32
AMZN MKTP US City 147.72
AMZN MKTP US City 151.85
PANERA BREAD City 43.28
PANERA BREAD City 35.55
AMZN MKTP US City 19.55
AMZN MKTP US City 18.35
JUST FLOWERS City 89.76
PANERA BREAD City 31.44
SIGN A RAMA City 1,113.00
SMART AND FINAL City 64.99
STATERBROS101 City 23.05
WAL-MART #1879 City 43.86
STATERBROS101 City 58.08
PANERA BREAD City 58.14
WAL-MART #1879 City 74.92
STATERBROS101 City 38.64
2863 LA POLICE GEAR City 411.03
SIG SAUER INC City 345.00
SIG SAUER INC City 345.00
THE HOME DEPOT #6972 City 39.11
HAMPTON INN STOCKTON City 165.13
HAMPTON INN STOCKTON City 165.13
OD KIT, LLC ODKIT. City 141.54
HILTON SAN DIEGO DEL MAR City 592.38
6581 CALIFORNIA WATER ENVIRONMENT City 98.00
BARSTOW INDUSTRIAL SUPPLY City 30.81
MCMASTER-CARR City 489.55
METAL FORM City 820.00
GRAINGER City 171.02
MCMASTER-CARR City -40.23
CORE & MAIN City 521.79
MCMASTER-CARR City 44.01
2509 THE COUNSELING TEA City 897.00
VISTAPRINT City 340.30
DOUBLETREE BY HILTON City 779.35
1118 RENAISSANCE HOTELS PAL City 915.48
CORRA City 128.68
WESTERN CITY MAGAZINE City 300.00
CALIFORNIA POLICE City 400.00
1667 THE HOME DEPOT #6972 City 47.83
THE HOME DEPOT #6972 City 47.27
THE HOME DEPOT #6972 City 37.49
THE HOME DEPOT #6972 City 32.26
THE HOME DEPOT #6972 City 427.13
THE HOME DEPOT #6972 City 769.79
THE HOME DEPOT #6972 City 41.86
4.d
Packet Pg. 68
Attachment: 042624 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 26, 2024
6244 THE HOME DEPOT #6972 City 116.24
THE HOME DEPOT #6972 City 222.07
THE HOME DEPOT #6972 City 19.53
THE HOME DEPOT #6972 City 89.81
THE HOME DEPOT #6972 City 248.86
THE HOME DEPOT #6972 City 132.46
THE HOME DEPOT #6972 City 161.89
THE HOME DEPOT #6972 City 298.89
7040 DETROIT INDUSTRIAL TOOL City 487.05
THE HOME DEPOT #6972 City 65.05
CALPELRA City 425.00
PRINTING SOLUTIONS City 174.00
HARBOR FREIGHT TOOLS #602 City 45.66
BARSTOW INDUSTRIAL SUPPLY City 16.16
8723 HARBOR FREIGHT TOOLS #602 City 141.36
CTWS LLC Fire 669.48
BARSTOW INDUSTRIAL SUPPLY City 344.80
5192 LIFE ASSIST INC Fire 874.89
MAIL MAX POSTAL CENTER City 33.74
6832 STAPLES City 147.87
STAPLES City 135.72
THE HOME DEPOT #6972 City 51.00
BARSTOW INDUSTRIAL SUPPLY City 113.91
THE HOME DEPOT #6972 City 225.92
3394 GOVERNMENT FINANCE OFFICE City 530.00
CSMFO City 35.00
9897 HARBOR FREIGHT TOOLS #602 City 26.05
G A OSBORNE PIPE & SUPPLY City 493.97
WAL-MART #1879 City 14.70
2707 CONVERSIONS FIRESTONE City 165.88
A-ONE CYCLE City 43.48
TRACTOR SUPPLY #2189 City 52.71
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8731 PRINTING SOLUTIONS City 43.49
GLOBALINDUSTRIAL City 255.44
6338 WAL-MART #1879 City 176.02
PRINTING SOLUTIONS City 42.80
THE HOME DEPOT #6972 City 59.78
7257 AMZN MKTP US City 114.33
AMZN MKTP US City 145.44
9701 BARSTOW INDUSTRIAL SUPPLY City 143.33
BARSTOW INDUSTRIAL SUPPLY City 7.20
6305 MCCOY COUNTRY FEED & FARM City 148.67
4.d
Packet Pg. 69
Attachment: 042624 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 26, 2024
8624 BARSTOW CHAMBER OF COMMERCE City 30.00
BCFOUNDATIO City 77.02
JENNY'S GRILL, INC. City 6.51
BARSTOW CHAMBER OF COMMERCE City 25.00
5157 CSMFO City 135.00
8237 THE HOME DEPOT #6972 Fire 30.75
THE HOME DEPOT #6972 City 16.29
8445 OUTBACK #0590 City 22.46
FAIRFIELD INN & SUITES City 0.01
7026 PRINT N PLAY City 53.50
ORLEANS HOTEL & CASINO City -162.20
PRINT N PLAY City 53.50
AMAZON.COM City 47.97
95215 04/26/2024 000017 A DOOR COMPANY 87844 UPGRADED CORP YARD BAY DOOR City 2,775.00 2,775.00 95216 04/26/2024 000027 ADAMSON POLICE PRODUCTS INV411106 SAFARILAND ARMOR FOR OFFICERS City 1,544.25 1,544.25 95217 04/26/2024 012773 ALLIED UNIVERSAL SECURITY SRVC 15552488 MARCH 2024 TRANSPORT OFFICERS City 11,286.17 11,286.17 95218 04/26/2024 004142 ALLSTAR FIRE EQUIPMENT 255116 BOOTS -G. MILLER City 921.96 1,122.12 254975 TURNOUT GEAR CLEANER -FIRE City 200.16
95219 04/26/2024 002177 BURRTEC WASTE INDUSTRIES INC 042324 MARCH 2024 COMMERICAL HAULER SERVICES City 205,323.78 206,172.96 N000000000 UTILITY REIMB -2340. W MAIN ST. City 849.18
95220 04/26/2024 003916 ENVIRONMENTAL LOGISTICS M10405 02/21/24 HAZARDOUS WASTE DISPOSAL City 8,722.85 13,958.69 M10433 03/13/24 HAZARDOUS WASTE DISPOSAL City 5,235.84
95221 04/26/2024 013048 H B HEATING AND COOLING 2172 HVAC BELT REPLACEMENT -HARVEY HOUSE City 259.58 259.58 95222 04/26/2024 012817 HIGH DESERT SUPPORT SERVICES 6074293-R8-00985 MAR 2024 BASE OPERATIONS City 729,795.65 1,235,488.29 6074187-R8-00985 02/29/24 - 03/20/24 BASE OPERATIONS ANNEX H City 316,249.04 6074207-R8-00985 02/29/24 - 03/20/24 BASE OPERATIONS ANNEX J City 151,687.96 6074295-R8-00985 MAR 2024 MAILROOM SERVICES City 22,994.14 6074191-R8-00985 02/29/24 - 03/20/24 BASE OPERATIONS ANNEX P City 6,232.28
4.d
Packet Pg. 70
Attachment: 042624 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 26, 2024
6074189-R8-00985 02/29/24 - 03/20/24 BASE OPERATIONS ANNEX Q City 6,001.73 6074190-R8-00985 02/29/24 - 03/20/24 BASE OPERATIONS ANNEX R City 2,527.49 95223 04/26/2024 003791 INCONTACT 7690100 02/21/2024 - 03/20/24 LONG DISTANCE SERVICES City 4,476.36 4,476.36 95224 04/26/2024 012045 LECLAIR, GARY 042324 PARAMEDIC LICENSE RENEWAL Fire 250.00 250.00 95225 04/26/2024 012880 MAGNIFICENT JANITORIAL SERVICE INV-202450 APRIL 2024 BI-WEEKLY JANITORIAL SERVICES City 2,400.00 2,400.00 95226 04/26/2024 012397 MASTERS REFRESHMENT SERVICES MAR 2024 MAR 2024 REPLACEMENT SOAPMINE WATER City 643.18 643.18 95227 04/26/2024 001040 MERRELL-JOHNSON ENGINEERING IN E20240199 MARCH 2024 WATER MANAGEMENT PLAN REVIEW City 6,682.88 30,542.58 E20240191 MARCH 2024 1ST AVE BRIDGE CONSULTING City 4,659.25 208919201 AUG 2023 FT IRWIN LANDFILL ENG. SERVICES City 4,158.00 E20240190 MARCH 2024 ENGINEER CONSULT SERVICES City 3,928.38 208919202 NOV 2023 FT IRWIN LANDFILL ENG. SERVICES City 3,708.00 208919203 MARCH 2024 FT IRWIN LANDFILL ENG. SERVICES City 2,940.25 E20240197 MARCH 2024 BGRD23-0007 City 1,260.75
E20240180 MARCH 2023 BGRD-24-0002 City 938.38
E20240200 MARCH 2024 STORMWATER SPECIALIST SERVICES City 756.00 E20240201 MARCH 2024 MS4 PERMIT SPECIALIST SERVICES City 588.00 E20240196 MARCH 2024 PFPM-23-0004 City 347.81
E20240194 MARCH 2024 PFPM-23-0004 City 224.25
E20240195 MARCH 2024 BGRD-24-0003 City 210.38
E20240198 MARCH 2024 BOTC-24-0002 City 140.25
95228 04/26/2024 012141 MESQUIT'S SUPPLY LLC 00033377 JANITORIAL SUPPLIES -CORA HARPER City 676.02 2,352.10 00033374 JANITORIAL SUPPLIES -PARKS City 640.90
00033376 JANITORIAL SUPPLIES -SPORTSPARK City 417.64
00033433 JANITORIAL SUPPLIES City 318.64
00033375 JANITORIAL SUPPLIES -HARVEY HOUSE City 298.90
4.d
Packet Pg. 71
Attachment: 042624 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 26, 2024
95229 04/26/2024 011345 NAILON, JASON 0000443 FALM-23-0017 REVIEW City 510.00 1,275.00 0000442 FSPK-22-0024 REVIEW City 467.50
0000441 FSPK-24-0004 REVIEW City 297.50
95230 04/26/2024 012836 NETSY TREATS INC BAR-11 COFFEE -CITY WIDE City 624.39 624.39 95231 04/26/2024 012262 PLACEWORKS INC BRS-03.0-83093 MARCH 2024 PLANNING CONSULTANTS City 150,759.20 150,759.20 95232 04/26/2024 002393 RDO EQUIPMENT COMPANY P6027935 OIL ANALYSIS KIT -UNIT 9632 City 237.91 237.91 95233 04/26/2024 001396 SAN BERNARDINO COUNTY MAR 2024 001029 MARCH 2024 LANDFILL FEES ACCT 001029 City 79,641.55 80,711.48 MAR 2024 001430 MARCH 2024 LANDFILL FEES ACCT 001430 City 586.17 MAR 2024 001159 MARCH 2024 LANDFILL FEES ACCT 001159 City 483.76 95234 04/26/2024 004876 SHREDYOURDOCS COM 12709 APRIL 2024 SHRED FEST EVENT City 1,285.00 1,285.00 95235 04/26/2024 001455 SMITH, ERNEST 042224 APRIL 2024 JUDO City 192.50 192.50 95236 04/26/2024 012632 SPECPRO PROFESSIONAL SERVICES INV-0002050051 02/28/24 - 032724 SOLID WASTE City 614,726.59 654,865.51 INV-0002050047 02/28/24 - 032724 ANIMAL CONTROL City 40,138.92 95237 04/26/2024 012807 SUPERIOR AESTHETICS 0007 WELLNESS PROGRAM -PD City 12,000.00 12,000.00 95238 04/26/2024 011338 ULINE INC 175872220 POOL CHEMICAL STORAGE UNITS City 4,231.51 4,231.51 95239 04/26/2024 001714 ZIEMER PLUMBING INC 23447 PLUMBING PARTS City 32.48 32.48 95240 04/26/2024 012414 ARC DOCUMENT SOLUTIONS LLC B51116 12/30/23 - 03/30/24 PLOTTER USAGE City 78.52 78.52 95241 04/26/2024 013044 ARTIFEX PLUMBING AND PIPELINE 2320 BLDG 918 SEWER REPAIR City 37,418.00 37,418.00 95242 04/26/2024 003222 BARRIENTOS, JOSE 042324 04/11/24 - 04/13/24 SLI CLASS City 333.33 333.33 95243 04/26/2024 011977 BARSTOW CAR CLINIC I011305 PCM REPLACEMENT -UNIT 8606 City 4,023.81 4,023.81
4.d
Packet Pg. 72
Attachment: 042624 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 26, 2024
95244 04/26/2024 000128 BARSTOW GLASS & MIRROR 44670 DOOR REPAIR -PD City 100.00 100.00 95245 04/26/2024 011226 BEVINS, ZACHARY 042224 FY24 BOOTS -Z. BEVINS City 249.49 249.49 95246 04/26/2024 012859 BIG SKY ELECTRIC INC 23-049-04 REPAIR POOL LIGHTS & AWNING -HENDERSON POOL City 2,745.00 2,745.00 95247 04/26/2024 002306 BSN SPORTS 924775228 PITCHER MOUNDS -SPORTSPARK City 410.12 695.46 924658004 HOMEPLATE REPLACEMENTS -SPORTSPARK City 285.34 95248 04/26/2024 012757 CCI CHEMICAL, CHEROKEE CHEMICAL CO INC0450316-IN MAR 2024 WATER TREATMENT -H.H. WATER TOWER City 250.00 250.00 95249 04/26/2024 012860 CHARTER COMMUNICATIONS 8448410960085185 INFO TECH- T-1 INTERNET PROVIDER City 1,450.00 6,910.56 8448410960595894 EPL PD BUILDING TO PD ANNEX City 539.20 8448410960595902 EPL PD ANNEX TO PD BUILDING City 539.20 8448410960595878 SPORTSPARK EPL -SPORTSPARK SIDE City 535.09 8448410960562720 PEG CHANNEL 6 CITY SIDE City 509.87
8448410960563033 PEG CHANNEL 6 -SPECTRUM SIDE City 447.86 8448410960560088 CITY SIDE CIRCUIT TO POOL City 376.62
8448410960546079 POOL CIRCUIT TO CITY SIDE City 376.62
8448410960402836 FIRE STA 361, 861 BARSTOW RD Fire 136.73 FIRE STA 361, 861 BARSTOW RD City 178.62
8448410960057689 PROF FIRE ASSOCIATION - FIRE DISTRICT Fire 116.83 PROF FIRE ASSOCIATION - FIRE DISTRICT City 154.87
8448410960265639 CITY HALL - CABLE SERVICES City 268.56 8448410960363442 HARVEY HOUSE - INTERNET/PHONE SERVICE City 260.67 8448410960399453 HARVEY HOUSE - INTERNET City 219.99
8448410960402851 PUBLIC WORKS - CABLE SERVICES City 156.04 8448410960402869 SPORTSPARK - CABLE SERVICES City 141.21 8448410960348054 POLICE DEPT- MONTHLY BROADBAND City 139.99 8448410960402893 PARK & REC - CABLE SERVICES City 132.52 8448410960402844 COMMUNITY CENTER - CABLE SERVICES City 130.08
4.d
Packet Pg. 73
Attachment: 042624 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 26, 2024
8448410960348880 FIRE DISTRICT #363 - INTERNET ACCESS Fire 99.99 95250 04/26/2024 012570 COMMUNITY BANK OF SANTA MARIA 042224 HOLMAN CAPITAL EQUIPMENT LEASE -FIRE City 83,601.48 83,601.48 95251 04/26/2024 000455 DELL MARKETING LP 10743008733 COMPUTER REPLACEMENTS (3) City 4,035.75 10,563.88 10743276102 DISPATCH MONITORS (5) City 3,626.74
10741368359 DISPATCH MONITORS (4) City 2,901.39
95252 04/26/2024 000476 DEPARTMENT OF JUSTICE 705651 DEC 2023 FINGERPRINTS City 585.00 809.00 718878 FEB 2024 FINGERPRINTS City 224.00
95253 04/26/2024 010809 EHS INTERNATIONAL INC. 9695 AED/CPR/FIRST AID TRAINING -WWTP City 1,485.00 1,485.00 95254 04/26/2024 010362 ESGIL CORPORATION 328298 MARCH 2024 BCOM-24-0003/BSFD-24-0002 City 2,010.32 2,010.32 95255 04/26/2024 013073 FIRE APPARATUS SOLUTIONS 3494 DRAIN VALVE REPAIR KIT -UNIT 327 Fire 52.66 52.66 95256 04/26/2024 012818 FISHER POOL SERVICE 529387A POOL MAINTENANCE City 85.00 85.00 95257 04/26/2024 011764 FRONTIER COMMUNICATIONS OF CA 209-190-0052-041597 FIRE DISTRICT- 861 BARSTOW RD Fire 2,689.56 3,436.17 255-2404 HARVEY HOUSE - ALARM LINES City 184.43
256-1253 PERSONNEL FAX LINE City 158.17
252-9273 SPORTSPARK City 141.43
256-4472 CITY MANAGER'S FAX City 113.59
255-2793 COMMUNITY CENTER FAX LINE City 59.70
256-8253 HAZARDOUS WASTE BIN City 47.88
255-9063 ECONOMIC DEVELOPMENT FAX LINE City 41.41
95258 04/26/2024 013338 FX TILE AND STONE 14 FIRST PHASE TILE -PD REMODEL City 4,590.00 5,230.00 23 TILE BASEBOARDS -PD REMODEL City 640.00
95259 04/26/2024 013207 GANNETT CALIFORNIA LOCALIQ 0006276278 NOPH 02/26/24, PC MGT 03/11/24. & NOP City 3,112.63 5,615.79 CDBG ADA PROJECT NOTIFICATION City 2,503.16
4.d
Packet Pg. 74
Attachment: 042624 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 26, 2024
95260 04/26/2024 011363 HIGH DESERT SIGNS 1845 ROOF FRAMING -AL VERGIL BUILDING City 15,500.00 15,500.00 95261 04/26/2024 011826 HI-GRADE MATERIALS CO 141054 DRYING BED SAND REPLACEMENT City 1,478.82 1,478.82 95262 04/26/2024 013336 HIRES, TIM 042324 REIMBURSEMENT DOT PHYSICAL & CLASS B DMV City 138.00 138.00 95263 04/26/2024 000804 IMPERIAL SPRINKLER SUPPLY INC 0014242896-001 IRRIGATION PARTS City 981.71 981.71 95264 04/26/2024 012576 INFOSEND INC 259457 MAR 2024 UB PRINT/MAIL/ POSTAGE SERVICES City 4,775.12 4,775.12 95265 04/26/2024 013333 JONES, DENZEL 042324 REFUND GYM MEMBERSHIP City 45.00 45.00 95266 04/26/2024 012712 KONICA MINOLTA 44623624 CITY WIDE FLEET City 8,734.80 9,539.43 WWTP City 662.74
SOLID WASTE City 141.89
95267 04/26/2024 012988 LARAMAN BROCKHURST, JANE 042224 APRIL 2024 STRETCH & TONE City 196.00 196.00 95268 04/26/2024 000961 LIEBERT CASSIDY & WHITMORE 236047 LEGAL SERVICES City 138.00 207.00 234856 LEGAL SERVICES City 69.00
95269 04/26/2024 011994 MEHTA MD, CHIRAG P 100DB CARDIO VASCULAR TEST -FIRE Fire 200.00 200.00 95270 04/26/2024 001073 MOJAVE DESERT AIR QUALITY MD20391 GENERATOR PERMIT FEE -FIRE STATION 366 Fire 420.12 420.12 95271 04/26/2024 011032 PARS 55254 FEB 2024 PARS FEES City 478.03 478.03 95272 04/26/2024 013334 PEREZ, SANDRA 042324 REFUND FOR BASKETBALL City 60.00 60.00 95273 04/26/2024 001234 PITNEY BOWES INC 042224 POSTAGE METER REFILL City 5,065.43 5,065.43 95274 04/26/2024 010887 PUGLIESE, LINDA 042224 APRIL 2024 KARATE City 472.50 472.50 95275 04/26/2024 011983 QUINN COMPANY 27893601 2024 CHILI COOK OFF GENERATOR RENTAL City 717.57 717.57 95276 04/26/2024 010926 RICOH USA INC 108165363 04/22/24 - 05/21/24 PRINTER LEASE -FIRE Fire 178.17 178.17 95277 04/26/2024 001915 ROADLINE PRODUCTS INC USA 19769 REPLACEMENT PAINT SPRAYER City 591.58 591.58
4.d
Packet Pg. 75
Attachment: 042624 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 26, 2024
95278 04/26/2024 013228 RODRIGUEZ, JASON 042324 04/02/24 INTERVIEWING FOR FIRST RESPONDERS City 100.00 100.00 95279 04/26/2024 013335 RUSSELL, JEFF 042324 PARAMEDIC LICENSE RENEWAL Fire 250.00 250.00 95280 04/26/2024 011124 SAN BERNARDINO - HR, COUNTY OF EM003095 PRE-EMPLOYMENT PHYSICAL -PD City 867.05 867.05 95281 04/26/2024 000814 SAN BERNARDINO COUNTY 29640 MARCH 2024 RADIO ACCESS MAINTENANCE -FIRE Fire 3,321.96 3,321.96 95282 04/26/2024 004125 SBCERA 12079 03/31/24 - 04/13/24 RETIREMENT -FIRE Fire 75,661.77 151,192.34 12078 03/17/24 - 03/30/24 RETIREMENT -FIRE Fire 75,530.57 95283 04/26/2024 001447 SILVER VALLEY PROPANE INC 74947 MCLB PROPANE SERVICES City 1,174.04 2,856.24 75005 MCLB PROPANE SERVICES City 403.27
74936 MCLB PROPANE SERVICES City 261.91
74955 MCLB PROPANE SERVICES City 187.92
74938 MCLB PROPANE SERVICES City 151.17
74968 MCLB PROPANE SERVICES City 145.78
75009 MCLB PROPANE SERVICES City 117.60
74939 MCLB PROPANE SERVICES City 72.03
74967 MCLB PROPANE SERVICES City 71.79
74941 MCLB PROPANE SERVICES City 69.09
74975 MCLB PROPANE SERVICES City 64.68
74972 MCLB PROPANE SERVICES City 56.60
74985 MCLB PROPANE SERVICES City 56.35
74942 MCLB PROPANE SERVICES City 24.01
95284 04/26/2024 001476 SOUTHERN CALIFORNIA EDISON CO 8000251338 HARVEY HOUSE - 685 N 1ST AVE #HM City 2,072.23 4,889.82 700367050468 VARIOUS TRAFFIC SIGNALS City 1,776.41
8004336313 HARVEY HOUSE - 685 N 1ST ST City 442.41
700350507019 HARVEY HOUSE- 685 N 1ST AVE #E City 100.92 HARVEY HOUSE - 685 N 1ST AVE #F City 146.81
4.d
Packet Pg. 76
Attachment: 042624 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 26, 2024
HARVEY HOUSE - 685 N 1ST AVE #C City 3.39
8002564791 HARVEY HOUSE - 685 1ST AVE #I City 92.85
8003543204 TRAFFIC SIGNALS - MAIN & 2ND City 80.18
8002216730 HARVEY HOUSE- 685 N 1ST AVE #D City 54.41
8000833030 CORPORATION YARD City 49.98
8002575020 HARVEY HOUSE #J -ROUTE 66 MUSEUM City 47.04
700499146381 800 BARSTOW RD -TENNIS COURTS City 23.19
95285 04/26/2024 001482 SOUTHWEST GAS CORP 910000784754 CORPORATION YARD City 1,087.94 2,479.36 910000105833 CITY HALL City 454.24
910000625179 HARVEY HOUSE- 685 N 1ST AVE City 368.17
910000625294 FIRE DISTRICT 363 - 2600 W MAIN ST Fire 252.86 910000001867 WWTP- 2200 RIVERSIDE DR City 229.32
910000303011 DANA PARK BUILDING City 52.08
910000345965 JASPER FIRE DEPT BUILDING City 12.75
910000561911 JASPER PARK BUILDING City 11.00
910000107299 FOGLESONG PARK BUILDING City 11.00
95286 04/26/2024 012432 STATE WATER RES CONTROL BOARD 042224 GRADE III CERT. RENEWAL -P. GORTAREZ City 150.00 150.00 95287 04/26/2024 013106 SWARCO MCCAIN INC INV0278907 SIGNAL LIGHT ELECTRICAL PARTS -LENWOOD City 68.56 68.56 95288 04/26/2024 012946 TIRE & SVC CENTERS, GOODYEAR COMM 230-1046813 TIRES (3) -UNIT 8619 City 1,641.84 3,080.50 230-1046842 TIRES (2) -UNIT 8610 City 825.62
230-1046850 STOCK TIRES (4) City 613.04
95289 04/26/2024 012876 TOTAL COMFORT SOLUTIONS LLC 6471-1 CITY HALL AND PD A/C REPLACMENT City 16,850.30 16,850.30 95290 04/26/2024 011517 TOTAL TECH INTERNATIONAL INC 12433-5931 SOPHOS TRAINING City 4,500.00 6,900.00 12433-5930 SOPHOS FIREWALL SERVICE City 2,400.00
95291 04/26/2024 003234 TREDENT DATA SYSTEMS 55917 RUCKUS CLOUD SUBSCRIPTION City 1,087.50 1,087.50
4.d
Packet Pg. 77
Attachment: 042624 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 26, 2024
95292 04/26/2024 000542 TYLER TECHNOLOGIES INC 045-462401 CASHIERING HARDWARE City 2,047.77 2,047.77 95293 04/26/2024 012175 UNIFIRST CORPORATION 2200113802 MCLB UNIFORM SERVICES City 1,454.21 5,500.97 2200116157 MCLB UNIFORM SERVICES City 1,327.33
2200111388 MCLB UNIFORM SERVICES City 1,206.52
2200108491 MCLB UNIFORM SERVICES City 1,152.67
2200124067 UNIFORM SERVICES -WWTP City 98.01
22001211801 UNIFORM SERVICES -WWTP City 96.11
2200118903 UNIFORM SERVICES -FLEET City 57.71
2200121796 UNIFORM SERVICES -FLEET City 54.83
2200124061 UNIFORM SERVICES -FLEET City 53.58
95294 04/26/2024 012889 VERDANT COMMERCIAL CAPITAL LLC 905009876 MONTHLY SERVICES City 1,490.48 1,490.48 95295 04/26/2024 000635 VERIZON 9960520594 FIRE DISTRICT 03/02/24 - 04/01/24 Fire 549.64 549.64 95296 04/26/2024 001655 VICTOR VALLEY TRANSIT AUTH 042424 APR 2024 FT IRWIN/MEGA BUS PASSES City 1,440.00 1,800.00 042324 MAR 2024 FT IRWIN/MEGA BUS PASSES City 360.00
95297 04/26/2024 001662 VULCAN MATERIALS COMPANY 73972693 COLD MIX FOR POTHOLES City 1,217.36 1,217.36 95298 04/26/2024 004137 WESTERN EXTERMINATOR CO 59441143 APRIL 2024 PEST CONTROL -FIRE STATION 361 Fire 103.26 103.26 95299 04/26/2024 013308 WILDLIFE CONTROL SUPPLIES LLC 508472 PEST CONTROL SPRAYER City 5,100.00 5,100.00 95300 04/26/2024 013213 WILHELM, ADRIANA 042224 REFUND FOR BASKETBALL City 60.00 60.00 95301 04/26/2024 013330 XYBIX SYSTEMS INC 34339-Q DISPATCH WORKER STATIONS DEPOSIT City 48,690.94 48,690.94 95302 04/26/2024 013135 ROUTE 66 ANIMAL RESCUE 0424 COB ANIMAL SERVICES City 33,408.20 33,408.20 AGENCY TOTAL 3,187,034.72 3,187,034.72
City 3,016,475.96
Fire 170,558.76
4.d
Packet Pg. 78
Attachment: 042624 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 26, 2024
Successor Agency -
3,187,034.72
4.d
Packet Pg. 79
Attachment: 042624 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total 95303 04/30/2024 002092 ALCANTARA, RUDOLPH MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 272.27 272.27 95304 04/30/2024 002165 ARGUETA, LINDA MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95305 04/30/2024 011257 AVILES, ANGEL MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 252.00 252.00 95306 04/30/2024 012442 BARBOUR, BELINDA MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 184.72 184.72 95307 04/30/2024 010910 BARNES, LORRAINE MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95308 04/30/2024 011258 BAUTISTA, PATRICIA MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95309 04/30/2024 000789 BECKNELL, KENNETH MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 272.27 272.27 95310 04/30/2024 011259 BELL, KAREN MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95311 04/30/2024 011260 BELLOMY, MICHAEL MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 247.84 247.84 95312 04/30/2024 011261 BERRY, JOANN MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95313 04/30/2024 011262 BIZZLE, RALPH MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95314 04/30/2024 011263 BLACKWELL, JEAN K MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95315 04/30/2024 011264 BOYD, JOYCE MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 357.00 357.00 95316 04/30/2024 011265 BROWN, BARBARA L MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 167.79 167.79 95317 04/30/2024 000203 BROWN, MICHAEL MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95318 04/30/2024 011266 BUBIER, JEFFREY MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95319 04/30/2024 013165 BUESA, ANDREW MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95320 04/30/2024 011267 BURCHETT, MARJORIE M MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95321 04/30/2024 003513 CARDENAS, MICHAEL MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 30, 2024
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Attachment: 043024 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 30, 2024
95322 04/30/2024 012351 CARTER, MARGARET MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 167.79 167.79 95323 04/30/2024 011269 CEDILLO, ROBERT L MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 272.27 272.27 95324 04/30/2024 011270 CHAVIRA, RUTH DIANE MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95325 04/30/2024 011513 COLE, STEPHEN MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95326 04/30/2024 011271 CONDER, LYNDA MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95327 04/30/2024 011272 COOPER, JAMES R MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 357.00 357.00 95328 04/30/2024 011891 CORDOVA, LAURIE MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95329 04/30/2024 000401 COUSINO, JOANNE MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 393.00 393.00 95330 04/30/2024 011320 CURNUTTE, VELMA MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 272.27 272.27 95331 04/30/2024 012180 DAHLEM, NANCY MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95332 04/30/2024 000443 DALE, LAWRENCE MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95333 04/30/2024 011892 DEWYER, ROBERTA MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95334 04/30/2024 011274 DICKERSON, MARIAN MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95335 04/30/2024 013166 ESPINOZA, JOLYNN MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95336 04/30/2024 002304 FLORES, DOROTHEA MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95337 04/30/2024 001451 FRANCIS, DIANA MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 235.68 235.68 95338 04/30/2024 000619 FRANEY, MARK K MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 272.27 272.27 95339 04/30/2024 011275 GAZZAR, ALBERT MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 357.00 357.00 95340 04/30/2024 000308 GENTRY, ANITA MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 161.43 161.43
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Packet Pg. 81
Attachment: 043024 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 30, 2024
95341 04/30/2024 000649 GERARDI, MARK MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95342 04/30/2024 012443 GORDON, TANYA MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95343 04/30/2024 012874 GRIEGO, IRMA MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 308.00 308.00 95344 04/30/2024 000861 HACKBARTH-MCINTYRE, JULIE MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95345 04/30/2024 000707 HARPOLE, RICHARD MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 357.00 357.00 95346 04/30/2024 011512 HARRIS, MELVIN MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 249.60 249.60 95347 04/30/2024 011278 HAWES, DALLAS C MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 272.27 272.27 95348 04/30/2024 000718 HAYHURST, JEANETTE MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95349 04/30/2024 011279 HIBBETTS, ARTHUR MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95350 04/30/2024 011280 HIBBETTS, SHIRLEY MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95351 04/30/2024 000752 HIGGERSON, KIRTLEY I MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 252.00 252.00 95352 04/30/2024 000944 HILL, LESLIE MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95353 04/30/2024 002137 HOWARD, LEE MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95354 04/30/2024 011596 HUNTER, MICHAEL P MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95355 04/30/2024 000844 JAMES, HERMINIA MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 357.00 357.00 95356 04/30/2024 011282 JARMAN, JIMMIE MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95357 04/30/2024 011283 JONES, KIYOKO MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95358 04/30/2024 011286 KENNEDY, SANDRA MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 297.10 297.10
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Attachment: 043024 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 30, 2024
95359 04/30/2024 011287 KERSTEN, PETER MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 357.00 357.00 95360 04/30/2024 013305 KIRBY, CHRISTOPHER MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 886.00 APRIL2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 95361 04/30/2024 011288 KIRBY, STEPHEN C MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 272.27 272.27 95362 04/30/2024 002077 KLINGENBERG, BERNARD MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95363 04/30/2024 000898 KULSETH, MARLOWE K MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95364 04/30/2024 011289 KURTH, ALVIN MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95365 04/30/2024 000968 LINDLEY, JAMES N MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 357.00 357.00 95366 04/30/2024 011291 LOPEZ, BONI MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 58.48 58.48 95367 04/30/2024 011292 LOPEZ, DOROTHY A MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95368 04/30/2024 000998 MAESTAS, MARILYN MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95369 04/30/2024 001022 MAULDIN, MARK A MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 272.27 272.27 95370 04/30/2024 001037 MCMICHAEL, CAROLE MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 167.79 167.79 95371 04/30/2024 012547 MISCHEL, DONALD MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95372 04/30/2024 002439 MORRIS, VERNON MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 357.00 357.00 95373 04/30/2024 011295 MOSER-MORRIS, PATRICIA J MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95374 04/30/2024 002116 MURPHY, MARK MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 248.83 248.83 95375 04/30/2024 011236 NOTTINGHAM, HARLEY MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95376 04/30/2024 011299 PADDACK, RONALD MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 357.00 357.00
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Attachment: 043024 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 30, 2024
95377 04/30/2024 011029 PELLMAN, CARROLL MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95378 04/30/2024 012331 PERALTA, TERRI MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95379 04/30/2024 003249 PERCY, CHIKYRA MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95380 04/30/2024 012372 PINKUS, MARY MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95381 04/30/2024 001254 PTAK, RICHARD A MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95382 04/30/2024 001293 RAMIREZ JR, ALBERT MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95383 04/30/2024 011303 REED, SHIRLEY A MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95384 04/30/2024 011304 REKWARD, RUSSELL MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95385 04/30/2024 001317 RILEY, JENNIFER MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95386 04/30/2024 011305 ROBERTSON, ROSE DALLEEN MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95387 04/30/2024 012573 RODRIGUEZ, CECILIA MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95388 04/30/2024 003628 ROWE, RICHARD MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 739.30 739.30 95389 04/30/2024 011308 SESSIONS, CAROL MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 272.27 272.27 95390 04/30/2024 002409 SHIPLEY, ERNEST MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95391 04/30/2024 001439 SHIPLEY, LYNN MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95392 04/30/2024 001919 SHIPLEY, MIKE MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95393 04/30/2024 003113 SILVA, TIMOTHY MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95394 04/30/2024 001455 SMITH, ERNEST MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 272.27 272.27 95395 04/30/2024 004235 SPILLER, WILLIAM MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00
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Attachment: 043024 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 30, 2024
95396 04/30/2024 000399 STAPP, MARY MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95397 04/30/2024 002094 STEWART, MICHAEL MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 271.57 271.57 95398 04/30/2024 011763 TAN, LANNIO MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95399 04/30/2024 001578 THOMAS, JEFFERY MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 393.00 393.00 95400 04/30/2024 001594 TORO, ALBERT MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95401 04/30/2024 011205 URTIAGA, EUGENE MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95402 04/30/2024 011893 VASQUEZ, MARK MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95403 04/30/2024 011049 VOEGELI, BRIAN MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95404 04/30/2024 000754 VOEGELI, CARMEN MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95405 04/30/2024 011313 WARREN, JIMMIE MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95406 04/30/2024 012652 WILHELM, DENNIS MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95407 04/30/2024 011316 WILLETTE, RICHARD MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 291.15 291.15 95408 04/30/2024 001698 WILLETTS, CHARLES MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95409 04/30/2024 004001 YAZZIE, VERNA MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 249.60 249.60 95410 04/30/2024 012156 ZAMORA SR, RONALD MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95411 04/30/2024 011535 GONZALES, DOMINGO MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95412 04/30/2024 012352 MASSIMINI, MICHAEL S MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 443.00 443.00 95413 04/30/2024 003142 WEST, HOWARD MAY2024 RETIREE HEALTH INSURANCE REIMBURSEMENT City 357.00 357.00 AGENCY TOTAL 38,058.77 38,058.77
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Attachment: 043024 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Check # Check Date Vendor Invoice No Line Item Description City/Fire/SA Amt Paid Check Total
CITY OF BARSTOW / BARSTOW FIRE PROTECTION DISTRICT / SUCCESSOR AGENCY VOUCHER LIST - BY CHECK SEQUENCE - APRIL 30, 2024
City 38,058.77
Fire -
Successor Agency -
38,058.77
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Attachment: 043024 AP RUN (5634 : Ratification of Accounts Payable Expenditures) Joint Special Council/BFPD
05/6/24 06:00 PM
Administrative Services
Heidy Riley
Resolution
Doc ID: 5632
AGENDA ITEM
AGENDA MATTER:
AMENDMENT TO FY 2023/2024 PUBLICLY AVAILABLE PAY SCHEDULE (PAPS) EXECUTIVE SUMMARY:
The City of Barstow's governing body must approve a publicly available pay schedule (PAPS), at the beginning of each fiscal year and any time there is a revision or an amendment to the PAPS, in order to comply with the requirements of the California Public Employees' Retirement System (CalPERS) and California Code of Regulations (CCR), Section 570.5.
DISCUSSION:
The California Public Employees' Retirement System (CalPERS), pursuant to California Code of Regulations Section 570.5, requires that CalPERS employers bring forth an item before its governing body any time an amendment or modification to the PAPS occurs.
An amendment to the FY 2023/2024 PAPS is required to update the hourly stipend for employees working in the capacity of a certified lifeguard. PT-Recreation Leader/Lifeguards will be compensated a stipend of $2.50 per hour for each hour worked in the capacity of a certified lifeguard. The increase to the lifeguard stipend, currently 5% of the hourly rate (currently $0.81 per hour), was necessitated in order to remain competitive with neighboring jurisdictions, including other high desert cities, the Marine Corps Logistics Base (MCLB), and Fort Irwin. PT-Recreation Leaders/Lifeguards will be mandated to attain and maintain the required certifications to work as a lifeguard as a condition of employment. While working as a lifeguard, PT-Recreation Leaders/Lifeguards will be compensated an additional $2.50 per hour for only those hours worked in the capacity of a lifeguard.
The current amendment to the PAPS also includes the addition of the PT-Recreation Leader position.
The PT-Recreation Leader position will not include lifeguard duties, as is currently included in the PTRecreation Leader/Lifeguard position. Employees currently employed as, reclassified into, or hired into the PT-Recreation Leader position will not be required to attain or maintain lifeguard certifications as a condition of employment, will not be able to work in the capacity as a certified lifeguard, and will not be eligible to receive the $2.50 per hour stipend paid to lifeguards.
The amended PAPS will be made available on the City of Barstow’s website. The amended PAPS that is presented to the City Council for approval is compliant with the requirements of CalPERS.
FISCAL IMPACT:
The increase to the lifeguard stipend of $2.50 per hour is estimated at approximately $1,500 per fiscal year. The estimation may fluctate due to the number of working lifeguards and the number of hours the pool operates each fiscal year.
RECOMMENDED ACTION:
Staff recommends that the City Council adopt Resolution No _____-2024, approving the amended publicly available pay schedule (PAPS) (Attachment A) for FY 2023/2024 with an approval date of May 6, 2024.
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RESOLUTION NO. _____-2024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW, CALIFORNIA AMENDING THE FISCAL YEAR 2023/2024 PUBLICLY AVAILABLE PAY SCHEDULE TO COMPLY WITH CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS) STATUTORY AND REGULATORY REQUIREMENTS PERTAINING TO
PUBLICLY AVAILABLE PAY SCHEDULES
WHEREAS, all employers who contract with the California Public Employee’s Retirement System (CalPERS) must comply with the publicly available pay schedule provisions contained within California Code of Regulations (CCR) 57035; and WHEREAS, it is necessary for the City Council to review and duly approve and adopt, in accordance with requirements of applicable public meetings laws, a publicly available pay schedule; and
WHEREAS, attached to this resolution and incorporated by reference is the City of Barstow’s publicly available pay schedule which will be made publicly available on the City’s website and made available upon request; and
WHEREAS, this resolution confirms and formally adopts the amended publicly available salary schedule on May 6, 2024; and
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Barstow hereby:
1. Approves and confirms the amendment to the Fiscal Year 2023/2024 publicly available salary schedule (Attachment A) to comply with California Public Employees’ Retirement System (CalPERS) statuary and regulatory requirements for publicly available pay schedules.
__________________________________
Paul Anthony Courtney, Dr.B.A., Mayor
ATTEST:
__________________________________
Andrea Flores, City Clerk
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Attachment: CC Agenda - PAPS - 2023-2024 - Amended 05 06 2024 - Final (5632 : FY 2023-2024 Publicly Available Pay Schedule - Amendment) I, Andrea Flores, City Clerk of the City of Barstow, do hereby certify that the foregoing Resolution No. _____-2024 is the actual Resolution duly and regularly adopted by the City Council at a regular meeting on the 6
th day of May, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
Andrea Flores, City Clerk
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Attachment: CC Agenda - PAPS - 2023-2024 - Amended 05 06 2024 - Final (5632 : FY 2023-2024 Publicly Available Pay Schedule - Amendment)
ATTACHMENT A
FY23/24 Amended
Publicly Available Pay Schedule (PAPS)
May 6, 2024
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Attachment: CC Agenda - PAPS - 2023-2024 - Amended 05 06 2024 - Final (5632 : FY 2023-2024 Publicly Available Pay Schedule - Amendment) Classification Salary Range
(Tier I) Monthly
Minimum
(Tier I)
Monthly
Maximum
(Tier I)
Monthly
Salary Range
(Tier II)
Minimum
(Tier II)
Monthly
Maximum
(Tier II)
Monthly
Public Services Assistant I 11100 $4,268.20 $5,447.42 11040 $4,020.84 $5,131.72 Environmental Services Assistant I 11100 $4,268.20 $5,447.42 11040 $4,020.84 $5,131.72 Wastewater Plant Operator In Training 11100 $4,268.20 $5,447.42 11040 $4,020.84 $5,131.72 Office Assistant 11150 $4,485.92 $5,725.30 11090 $4,225.94 $5,393.49 Recreation Program Assistant 11150 $4,485.92 $5,725.30 11090 $4,225.94 $5,393.49 Code Compliance Officer I 11200 $4,714.75 $6,017.35 11140 $4,441.51 $5,668.62 Police Services Assistant 11200 $4,714.75 $6,017.35 11140 $4,441.51 $5,668.62 Public Services Assistant II 11200 $4,714.75 $6,017.35 11140 $4,441.51 $5,668.62 Environmental Services Assistant II 11200 $4,714.75 $6,017.35 11140 $4,441.51 $5,668.62 Senior Office Assistant 11200 $4,714.75 $6,017.35 11140 $4,441.51 $5,668.62 Mechanic in Training - WW 11200 $4,714.75 $6,017.35 11140 $4,441.51 $5,668.62 Wastewater Treatment Plant Operator 11200 $4,714.75 $6,017.35 11140 $4,441.51 $5,668.62 Police Officer Trainee 11270 $5,054.85 $6,451.41 11210 $4,761.90 $6,077.52 Code Compliance Officer II 11300 $5,208.02 $6,646.89 11240 $4,906.19 $6,261.67 Crime Scene Evidence Technician 11300 $5,208.02 $6,646.89 11240 $4,906.19 $6,261.67 Dispatcher 11300 $5,208.02 $6,646.89 11240 $4,906.19 $6,261.67 Information Technology Technician 11300 $5,208.02 $6,646.89 11240 $4,906.19 $6,261.67 Public Services Assistant III 11300 $5,208.02 $6,646.89 11240 $4,906.19 $6,261.67 Environmental Services Assistant III 11300 $5,208.02 $6,646.89 11240 $4,906.19 $6,261.67 Accounting Technician 11300 $5,208.02 $6,646.89 11240 $4,906.19 $6,261.67 Administrative Assistant 11300 $5,208.02 $6,646.89 11240 $4,906.19 $6,261.67 Senior Police Services Assistant 11300 $5,208.02 $6,646.89 11240 $4,906.19 $6,261.67 Senior Wastewater Treatment Plant Operator 11300 $5,208.02 $6,646.89 11240 $4,906.19 $6,261.67 Street Sweeper Operator 11300 $5,208.02 $6,646.89 11240 $4,906.19 $6,261.67 Code Compliance Officer III 11400 $5,752.89 $7,342.31 11340 $5,419.48 $6,916.79 Fire Inspector / Arson Investigator 11400 $5,752.89 $7,342.31 11340 $5,419.48 $6,916.79 Senior Administrative Assistant 11400 $5,752.89 $7,342.31 11340 $5,419.48 $6,916.79 Senior Accounting Technician 11400 $5,752.89 $7,342.31 11340 $5,419.48 $6,916.79 Engineering Technician / Inspector 11400 $5,752.89 $7,342.31 11340 $5,419.48 $6,916.79 Mechanic 11400 $5,752.89 $7,342.31 11340 $5,419.48 $6,916.79 Mechanic - Wastewater 11400 $5,752.89 $7,342.31 11340 $5,419.48 $6,916.79 Administrative Coordinator 11400 $5,752.89 $7,342.31 11340 $5,419.48 $6,916.79 Recreation Program Coordinator 11400 $5,752.89 $7,342.31 11340 $5,419.48 $6,916.79 Senior Dispatcher 11400 $5,752.89 $7,342.31 11340 $5,419.48 $6,916.79 Community Development Inspector I 11450 $6,046.34 $7,716.85 11390 $5,695.93 $7,269.62 Senior Code Compliance Officer 11450 $6,046.34 $7,716.85 11390 $5,695.93 $7,269.62 Senior Mechanic 11450 $6,046.34 $7,716.85 11390 $5,695.93 $7,269.62 Senior Mechanic - Wastewater 11450 $6,046.34 $7,716.85 11390 $5,695.93 $7,269.62
CITY OF BARSTOW
FY 2023-2024 / Full-Time
Employee Classification / Compensation Program
Amended May 6, 2024
Tier I Salary Range includes 6% premium for all full time employees with last hire date prior to July 1, 2010.
Attachment A 5.a
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Attachment: CC Agenda - PAPS - 2023-2024 - Amended 05 06 2024 - Final (5632 : FY 2023-2024 Publicly Available Pay Schedule - Amendment) Classification Salary Range
(Tier I) Monthly
Minimum
(Tier I)
Monthly
Maximum
(Tier I)
Monthly
Salary Range
(Tier II)
Minimum
(Tier II)
Monthly
Maximum
(Tier II)
Monthly
CITY OF BARSTOW
FY 2023-2024 / Full-Time
Employee Classification / Compensation Program
Amended May 6, 2024
Tier I Salary Range includes 6% premium for all full time employees with last hire date prior to July 1, 2010.
Executive Assistant 11500 $6,354.77 $8,110.48 11440 $5,986.48 $7,640.44 Senior Engineering Technician / Inspector 11500 $6,354.77 $8,110.48 11440 $5,986.48 $7,640.44 Senior Crime Scene Evidence Technician 11500 $6,354.77 $8,110.48 11440 $5,986.48 $7,640.44 Code Compliance Supervisor 11550 $6,678.93 $8,524.20 11490 $6,291.85 $8,030.18 Facilities Maintenance Supervisor 11550 $6,678.93 $8,524.20 11490 $6,291.85 $8,030.18 Parks & Open Space Supervisor 11550 $6,678.93 $8,524.20 11490 $6,291.85 $8,030.18 Field Services Supervisor 11550 $6,678.93 $8,524.20 11490 $6,291.85 $8,030.18 Community Development Inspector II 11550 $6,678.93 $8,524.20 11490 $6,291.85 $8,030.18 Lead Plant Operator 11550 $6,678.93 $8,524.20 11490 $6,291.85 $8,030.18 Recreation Activity Coordinator 11550 $6,678.93 $8,524.20 11490 $6,291.85 $8,030.18 Personnel Services Coordinator 11550 $6,678.93 $8,524.20 11490 $6,291.85 $8,030.18 Administrative Analyst 11580 $6,881.30 $8,782.49 11520 $6,482.50 $8,273.50 Police Officer 11580 $6,881.30 $8,782.49 11520 $6,482.50 $8,273.50 Senior Community Development Supervisor 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Facilities Supervisor 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Fleet Maintenance Supervisor 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Information Technology Coordinator 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Police Corporal 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Police Detective 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Police Services Supervisor 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Project Coordinator - Field Inspection 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Project Coordinator - Industrial Pretreatment 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Project Coordinator - Office 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Recreation Program Supervisor 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Senior Administrative Analyst 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Senior Community Development Inspector 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Wastewater Treatment Plant Supervisor 11680 $7,601.24 $9,701.33 11620 $7,160.71 $9,139.09 Economic Development Administrator 11730 $7,988.98 $10,196.19 11670 $7,525.98 $9,605.27 Public Works Administrator 11730 $7,988.98 $10,196.19 11670 $7,525.98 $9,605.27 Transportation Services Administrator 11730 $7,988.98 $10,196.19 11670 $7,525.98 $9,605.27 Engineering Services Administrator 11730 $7,988.98 $10,196.19 11670 $7,525.98 $9,605.27 Environmental Services Administrator 11730 $7,988.98 $10,196.19 11670 $7,525.98 $9,605.27 Public Information Officer 11730 $7,988.98 $10,196.19 11670 $7,525.98 $9,605.27 Accountant 11730 $7,988.98 $10,196.19 11670 $7,525.98 $9,605.27 Planning & Community Development Administrator 11730 $7,988.98 $10,196.19 11670 $7,525.98 $9,605.27 Planning & Environmental Services Administrator 11730 $7,988.98 $10,196.19 11670 $7,525.98 $9,605.27 Industrial Pretreatment Superintendent 11830 $8,824.81 $11,262.94 11770 $8,313.37 $10,610.20 Economic Development Specialist 11830 $8,824.81 $11,262.94 11770 $8,313.37 $10,610.20
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Attachment: CC Agenda - PAPS - 2023-2024 - Amended 05 06 2024 - Final (5632 : FY 2023-2024 Publicly Available Pay Schedule - Amendment) Classification Salary Range
(Tier I) Monthly
Minimum
(Tier I)
Monthly
Maximum
(Tier I)
Monthly
Salary Range
(Tier II)
Minimum
(Tier II)
Monthly
Maximum
(Tier II)
Monthly
CITY OF BARSTOW
FY 2023-2024 / Full-Time
Employee Classification / Compensation Program
Amended May 6, 2024
Tier I Salary Range includes 6% premium for all full time employees with last hire date prior to July 1, 2010.
IT Superintendent 11830 $8,824.81 $11,262.94 11770 $8,313.37 $10,610.20 Public Works Superintendent 11830 $8,824.81 $11,262.94 11770 $8,313.37 $10,610.20 Wastewater Treatment Plant Superintendent 11830 $8,824.81 $11,262.94 11770 $8,313.37 $10,610.20 Senior Accountant 11830 $8,824.81 $11,262.94 11770 $8,313.37 $10,610.20 Parks & Recreation Superintendent 11830 $8,824.81 $11,262.94 11770 $8,313.37 $10,610.20 Principal Accountant 11870 $9,183.14 $11,720.27 11810 $8,650.93 $11,041.02 Human Resources Manager 11900 $9,461.38 $12,075.40 11840 $8,913.05 $11,375.57 Information Technology Manager 11900 $9,461.38 $12,075.40 11840 $8,913.05 $11,375.57 Police Sergeant 11900 $9,461.38 $12,075.40 11840 $8,913.05 $11,375.57 Administrative Services Manager 12000 $10,451.26 $13,338.74 11940 $9,845.56 $12,565.70 Assistant Finance Director 12000 $10,451.26 $13,338.74 11940 $9,845.56 $12,565.70 Public Works Manager 12000 $10,451.26 $13,338.74 11940 $9,845.56 $12,565.70 Chief Waste Water Plant Operator 12000 $10,451.26 $13,338.74 11940 $9,845.56 $12,565.70 City Clerk Services Manager 12000 $10,451.26 $13,338.74 11940 $9,845.56 $12,565.70 City Planner 12000 $10,451.26 $13,338.74 11940 $9,845.56 $12,565.70 Economic Development Manager 12000 $10,451.26 $13,338.74 11940 $9,845.56 $12,565.70 Police Lieutenant 12070 $11,205.16 $14,300.94 12010 $10,555.77 $13,472.13 City Engineer 12150 $12,133.59 $15,485.87 12090 $11,430.39 $14,588.39 City Building Official/Fire Marshal 12150 $12,133.59 $15,485.87 12090 $11,430.39 $14,588.39 Assistant to the City Manager 12150 $12,133.59 $15,485.87 12090 $11,430.39 $14,588.39 General Manager Enviro SVCS 12150 $12,133.59 $15,485.87 12090 $11,430.39 $14,588.39 Economic Development & Planning Manager 12150 $12,133.59 $15,485.87 12090 $11,430.39 $14,588.39 Police Captain 12150 $12,133.59 $15,485.87 12090 $11,430.39 $14,588.39 Finance Director 12360 $14,953.34 $19,084.67 12300 $14,086.72 $17,978.62 Police Chief 12360 $14,953.34 $19,084.67 12300 $14,086.72 $17,978.62 Community Development Director 12360 $14,953.34 $19,084.67 12300 $14,086.72 $17,978.62 Economic Development Director 12360 $14,953.34 $19,084.67 12300 $14,086.72 $17,978.62 Assistant City Manager 12380 $15,253.90 $19,468.27 12320 $14,369.86 $18,339.99 Director of Public Safety/Chief of Police 12420 $15,873.26 $20,258.75 12360 $14,953.33 $19,084.66
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Attachment: CC Agenda - PAPS - 2023-2024 - Amended 05 06 2024 - Final (5632 : FY 2023-2024 Publicly Available Pay Schedule - Amendment) Classification Salary Range Mininum
Monthly
Maximum
Monthly
Public Safety Dir./Chief of Police/Interim City Manager* 002 $22,791.09 $22,791.09 *Salary ranges are determined by negotiated contracts.
Classification Salary Range Minimum
Hourly
Maximum
Hourly
PT-Rec Leader/Lifeguard#& 10430 $12.64 $16.14
PT-Maintenance Worker I# 10430 $12.64 $16.14
PT-Rec Leader/Senior Lifeguard&
10550 $14.25 $18.18
PT-Senior Rec Leader 10550 $14.25 $18.18
PT-Pool Manager 10770 $17.73 $22.63
CITY OF BARSTOW - CONTRACT EMPLOYEES
FY 2023-2024 / Contract
Employee Classification / Compensation Program
Amended May 6, 2024
CITY OF BARSTOW
FY 2023-2024 / Part-Time - Casual
Employee Classification / Compensation Program
Amended May 6, 2024
#The amendment approved on February 20, 2024, which is retroactively effective on January 1, 2024, applies to the PT-Recreation Leader/Lifeguard, PT-Maintenance Worker I, PT-Recreation Leader, and the Paid Call Firefighter classifications only. This change is due to the State of California's minimum wage increasing to $16.00 per hour effective January 1, 2024. Employees currently employed or hired into the PT-Recreation Leader/ Lifeguard, PT-Maintenance Worker I, PT-Recreation Leader, or the Paid Call Firefighter positions are placed in the maximum hourly range of $16.14 to comply with the State of California's minimum wage increase to $16.00 per hour which became effective on January 1, 2024. &PT Rec Leader/Lifeguard and PT-Rec Leader/Senior Lifeguard positions shall receive an additional $2.50 per hour for only those hours worked in the capacity as a certified lifeguard. Employees must attain and maintain required lifeguard certifications throughout the course of their employment.
PT-Rec Leader# 10430 $12.64 $16.14
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Attachment: CC Agenda - PAPS - 2023-2024 - Amended 05 06 2024 - Final (5632 : FY 2023-2024 Publicly Available Pay Schedule - Amendment) Classification Salary Range Minimum
Monthly
Maximum
Monthly
Firefighter Trainee 11210 $4,761.90 $6,077.52
Firefighter / EMT 11360 $5,528.41 $7,055.81
Firefighter / Paramedic 11460 $6,106.81 $7,794.01
Fire Engineer 11560 $6,745.72 $8,609.43
Fire Captain 11780 $8,393.50 $10,716.30
Fire Battalion Chief 11860 $9,092.21 $11,604.22
Assistant Fire Chief 11870 $9,183.13 $11,720.26
Fire Division Chief 12030 $10,767.94 $13,742.92
Fire Chief 12300 $14,086.72 $17,978.62
Classification Salary Range Min. Max.
Paid Call Firefighter 10430 $12.64 $16.14
BARSTOW FIRE PROTECTION DISTRICT
FY 2023-2024 / Full-Time
Employee Classification / Compensation Program
Amended May 6, 2024
BARSTOW FIRE PROTECTION DISTRICT
FY 2023-2024
Employee Classification / Compensation Program
Amended May 6, 2024
#The amendment approved on February 20, 2024, which is retroactively effective on January 1, 2024, applies to the PT-Recreation Leader/Lifeguard, PT-Maintenance Worker I, PT-Recreation Leader, and the Paid Call Firefighter classifications only. This change is due to the State of California's minimum wage increasing to $16.00 per hour effective January 1, 2024. Employees currently employed or hired into the PT-Recreation Leader/Lifeguard, PTMaintenance Worker I, PT-Recreation Leader ,or the Paid Call Firefighter positions are placed in the maximum hourly range of $16.14 to comply with the State of California's minimum wage increase to $16.00 per hour which became effective on January 1, 2024.
#
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Attachment: CC Agenda - PAPS - 2023-2024 - Amended 05 06 2024 - Final (5632 : FY 2023-2024 Publicly Available Pay Schedule - Amendment) Joint Special Council/BFPD
05/6/24 06:00 PM
Administrative Services
Tara Becerra
Purchase
Doc ID: 5573
AGENDA ITEM
AGENDA MATTER:
SOFTWARE AS A SERVICE AGREEMENT WITH TYLER TECHNOLOGIES, INC.
EXECUTIVE SUMMARY:
Software as a Service Agreement with Tyler Technologies, Inc., for the Procurement of a Cloud-Based Enterprise Resource Planning (ERP), Enterprise Permit and Licensing (EPL) System, and Tyler Payments Solution. Purchase of associated misc. Peripheral software and hardware.
DISCUSSION:
The City of Barstow team is recommending upgrading the City’s end-of-life Enterprise Resource Planning (ERP) system and Enterprise Permit and Licensing (EPL) systems with Tyler Technologies, Inc. The current software will sunset in March of 2027, leaving approximately three years to complete this major implementation.
The upgrade of the EPL system is urgent as California introduced and approved two major bills, Assembly Bill 2234 and Senate Bill 379.
AB2234 was approved by the Governor on September 28, 2022, and is the requirement for jurisdictions to accept and process applications online (i.e. Permit Applications and plans for all Construction).
SB379 was approved by the Governor on September 16, 2022, and is the requirement for jurisdictions to provide a Solar Permitting Program that will plan check, and approve the Solar Application online.
The upgrade of the ERP system is equally urgent as current programming does not facilitate new requirements going forward. The upgrade is considered sole-source, as upgrading to the new platform is the natural progression of the software, and this progression will facilitate the use of the current EDEN platform, while transitioning into the new ERP and EPL platforms, allowing all modules to continue working seamlessly, throughout the life of the upgrade.
The implementation of Tyler Payments will provide a streamlined system of accounting for all payments taken through the Tyler Payments Solution.
Upgrading these systems is a long-term investment that will maintain an approximate 20+ year lifecycle.
FISCAL IMPACT:
Project funds will be allocated in the FY25 upcoming budget cycle.
See attached PDF "Cost Breakdown", for detailed costs for the project.
Total Solution One Time Costs: $678,253.72
Total Solution Annual Fees: $174,582.00
Note: The current annual support agreement ($106,000.00) will be replaced, and pro-rated as credit to these costs. Additionally, the City has a grant for $40,000.00 from SB379 that may be applied to these costs.
RECOMMENDED ACTION:
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Joint Special Council/BFPD
05/6/24 06:00 PM
Administrative Services
Tara Becerra
Purchase
Doc ID: 5573
AGENDA ITEM
Approve the upgrade of the Software as a Service Agreement with Tyler Technologies, Inc., and provide authority to the City Manager to execute the agreements. 6 Packet Pg. 97
1 SOFTWARE AS A SERVICE AGREEMENT
This Software as a Service Agreement is made between Tyler Technologies, Inc. and Client.
WHEREAS, Client selected Tyler to provide certain products and services set forth in the Investment Summary, including providing Client with access to Tyler’s proprietary software products, and Tyler desires to provide such products and services under the terms of this Agreement; NOW THEREFORE, in consideration of the foregoing and of the mutual covenants and promises set forth in this Agreement, Tyler and Client agree as follows:
SECTION A – DEFINITIONS
• “Agreement” means this Software as a Services Agreement. • “Business Travel Policy” means our business travel policy. A copy of our current Business Travel Policy is attached as Schedule 1 to Exhibit B.
• “Client” means the City of Barstow, California.
• “Data” means your data necessary to utilize the Tyler Software. • “Data Storage Capacity” means the contracted amount of storage capacity for your Data identified in the Investment Summary.
• “Defect” means a failure of the Tyler Software to substantially conform to the functional descriptions set forth in our written proposal to you, or their functional equivalent. Future functionality may be updated, modified, or otherwise enhanced through our maintenance and support services, and the governing functional descriptions for such future functionality will be set forth in our then-current Documentation.
• “Defined Users” means the number of users that are authorized to use the SaaS Services. The Defined Users for the Agreement are as identified in the Investment Summary. If Exhibit A contains Enterprise Permitting & Licensing labeled software, defined users mean the maximum number of named users that are authorized to use the Enterprise Permitting & Licensing labeled modules as indicated in the Investment Summary.
• “Developer” means a third party who owns the intellectual property rights to Third Party Software.
• “Documentation” means any online or written documentation related to the use or functionality of the Tyler Software that we provide or otherwise make available to you, including instructions, user guides, manuals and other training or self-help documentation. • “Effective Date” means the date by which both your and our authorized representatives have signed the Agreement.
• “Force Majeure” means an event beyond the reasonable control of you or us, including, without limitation, governmental action, war, riot or civil commotion, fire, natural disaster, or any other cause that could not with reasonable diligence be foreseen or prevented by you or us. • “Investment Summary” means the agreed upon cost proposal for the products and services attached as Exhibit A.
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Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) 2 • “Invoicing and Payment Policy” means the invoicing and payment policy. A copy of our current Invoicing and Payment Policy is attached as Exhibit B.
• “Order Form” means an ordering document that includes a quote or investment summary and specifying the items to be provided by Tyler to Client, including any addenda and supplements thereto.
• “SaaS Fees” means the fees for the SaaS Services identified in the Investment Summary. • “SaaS Services” means software as a service consisting of system administration, system management, and system monitoring activities that Tyler performs for the Tyler Software, and includes the right to access and use the Tyler Software, receive maintenance and support on the Tyler Software, including Downtime resolution under the terms of the SLA, and Data storage and archiving. SaaS Services do not include support of an operating system or hardware, support outside of our normal business hours, or training, consulting or other professional services. • “SLA” means the service level agreement. A copy of our current SLA is attached hereto as Exhibit C.
• “Statement of Work” means the industry standard implementation plan describing how our professional services will be provided to implement the Tyler Software, and outlining your and our roles and responsibilities in connection with that implementation. The Statement of Work is attached as Exhibit E.
• “Support Call Process” means the support call process applicable to all of our customers who have licensed the Tyler Software. A copy of our current Support Call Process is attached as Schedule 1 to Exhibit C.
• “Third Party Hardware” means the third party hardware, if any, identified in the Investment Summary.
• “Third Party Products” means the Third Party Software and Third Party Hardware. • “Third Party SaaS Services” means software as a service provided by a third party, if any, identified in the Investment Summary.
• “Third Party Services” means the third party services, if any, identified in the Investment Summary.
• “Third Party Software” means the third party software, if any, identified in the Investment Summary.
• “Third Party Terms” means, if any, the end user license agreement(s) or similar terms for the Third Party Products or other parties’ products or services, as applicable, and attached or indicated at Exhibit D.
• “Tyler” means Tyler Technologies, Inc., a Delaware corporation. • “Tyler Software” means our proprietary software, including any integrations, custom modifications, and/or other related interfaces identified in the Investment Summary and licensed by us to you through this Agreement.
• “we”, “us”, “our” and similar terms mean Tyler.
• “you” and similar terms mean Client.
SECTION B –SAAS SERVICES
1. Rights Granted.
1.1 We grant to you the non-exclusive, non-assignable limited right to use the SaaS Services solely for your internal business purposes for the number of Defined Users only. The Tyler Software will be made available to you according to the terms of the SLA. You acknowledge that we have
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Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) 3 no delivery obligations and we will not ship copies of the Tyler Software as part of the SaaS Services. You may use the SaaS Services to access updates and enhancements to the Tyler Software, as further described in Section C(9). The foregoing notwithstanding, to the extent we have sold you perpetual licenses for Tyler Software, if and listed in the Investment Summary, for which you are receiving SaaS Services, your rights to use such Tyler Software are perpetual, subject to the terms and conditions of this Agreement including, without limitation, Section B(4). We will make any such software available to you for download.
2. SaaS Fees. You agree to pay us the SaaS Fees. Those amounts are payable in accordance with our Invoicing and Payment Policy. The SaaS Fees are based on the number of Defined Users and amount of Data Storage Capacity. You may add additional users or additional data storage capacity on the terms set forth in Section H(1). In the event you regularly and/or meaningfully exceed the Defined Users or Data Storage Capacity, we reserve the right to charge you additional fees commensurate with the overage(s).
3. Ownership.
3.1 We retain all ownership and intellectual property rights to the SaaS Services, the Tyler Software, and anything developed by us under this Agreement. You do not acquire under this Agreement any license to use the Tyler Software in excess of the scope and/or duration of the SaaS Services.
3.2 The Documentation is licensed to you and may be used and copied by your employees for internal, non-commercial reference purposes only.
3.3 You retain all ownership and intellectual property rights to the Data. You expressly recognize that except to the extent necessary to carry out our obligations contained in this Agreement, we do not create or endorse any Data used in connection with the SaaS Services.
4. Restrictions. You may not: (a) make the Tyler Software or Documentation resulting from the SaaS Services available in any manner to any third party for use in the third party’s business operations; (b) modify, make derivative works of, disassemble, reverse compile, or reverse engineer any part of the SaaS Services; (c) access or use the SaaS Services in order to build or support, and/or assist a third party in building or supporting, products or services competitive to us; or (d) license, sell, rent, lease, transfer, assign, distribute, display, host, outsource, disclose, permit timesharing or service bureau use, or otherwise commercially exploit or make the SaaS Services, Tyler Software, or Documentation available to any third party other than as expressly permitted by this Agreement.
5. Software Warranty. We warrant that the Tyler Software will perform without Defects during the term of this Agreement. If the Tyler Software does not perform as warranted, we will use all reasonable efforts, consistent with industry standards, to cure the Defect in accordance with the maintenance and support process set forth in Section C(9), below, the SLA and our then current Support Call Process.
6. SaaS Services.
6.1 Our SaaS Services are audited at least yearly in accordance with the AICPA’s Statement on Standards for Attestation Engagements (“SSAE”) No. 21. We have attained, and will maintain, SOC 1 and SOC 2 compliance, or its equivalent, for so long as you are timely paying for SaaS
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Packet Pg. 100 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) 4 Services. The scope of audit coverage varies for some Tyler Software solutions. Upon execution of a mutually agreeable Non-Disclosure Agreement (“NDA”), we will provide you with a summary of our compliance report(s) or its equivalent. Every year thereafter, for so long as the NDA is in effect and in which you make a written request, we will provide that same information. If our SaaS Services are provided using a 3rd party data center, we will provide available compliance reports for that data center.
6.2 You will be hosted on shared hardware in a Tyler data center or in a third-party data center. In either event, databases containing your Data will be dedicated to you and inaccessible to our other customers.
6.3 Our Tyler data centers have fully-redundant telecommunications access, electrical power, and the required hardware to provide access to the Tyler Software in the event of a disaster or component failure. In the event of a data center failure, we reserve the right to employ our disaster recovery plan for resumption of the SaaS Services. In that event, we commit to a Recovery Point Objective (“RPO”) of 24 hours and a Recovery Time Objective (“RTO”) of 24 hours. RPO represents the maximum duration of time between the most recent recoverable copy of your hosted Data and subsequent data center failure. RTO represents the maximum duration of time following data center failure within which your access to the Tyler Software must be restored.
6.4 We conduct annual penetration testing of either the production network and/or web application to be performed. We will maintain industry standard intrusion detection and prevention systems to monitor malicious activity in the network and to log and block any such activity. We will provide you with a written or electronic record of the actions taken by us in the event that any unauthorized access to your database(s) is detected as a result of our security protocols. We will undertake an additional security audit, on terms and timing to be mutually agreed to by the parties, at your written request. You may not attempt to bypass or subvert security restrictions in the SaaS Services or environments related to the Tyler Software.
Unauthorized attempts to access files, passwords or other confidential information, and unauthorized vulnerability and penetration test scanning of our network and systems (hosted or otherwise) is prohibited without the prior written approval of our IT Security Officer.
6.5 We test our disaster recovery plan on an annual basis. Our standard test is not client-specific.
Should you request a client-specific disaster recovery test, we will work with you to schedule and execute such a test on a mutually agreeable schedule. At your written request, we will provide test results to you within a commercially reasonable timeframe after receipt of the request.
6.6 We will be responsible for importing back-up and verifying that you can log-in. You will be responsible for running reports and testing critical processes to verify the returned Data.
6.7 We provide secure Data transmission paths between each of your workstations and our servers.
6.8 Tyler data centers are accessible only by authorized personnel with a unique key entry. All other visitors to Tyler data centers must be signed in and accompanied by authorized personnel.
Entry attempts to the data center are regularly audited by internal staff and external auditors to ensure no unauthorized access.
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Packet Pg. 101 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) 5 6.9 Where applicable with respect to our applications that take or process card payment data, we are responsible for the security of cardholder data that we possess, including functions relating to storing, processing, and transmitting of the cardholder data and affirm that, as of the Effective Date, we comply with applicable requirements to be considered PCI DSS compliant and have performed the necessary steps to validate compliance with the PCI DSS. We agree to supply the current status of our PCI DSS compliance program in the form of an official Attestation of Compliance, which can be found at https://www.tylertech.com/aboutus/compliance, and in the event of any change in our status, will comply with applicable notice requirements.
7. License Rights Terminate Upon Migration. When Tyler makes Tyler Software identified in the Investment Summary (the “Evergreen Modules”) and licensed pursuant to this Agreement available to the Client for use in live production, the license to the Tyler software listed in Exhibit A, Schedule 1 (hereafter, “Migration Modules”) terminates, as do Tyler’s maintenance, support, and/or update obligations for such software.
SECTION C –PROFESSIONAL SERVICES
1. Professional Services. We will provide you the various implementation-related services itemized in the Investment Summary and described in the Statement of Work.
2. Professional Services Fees. You agree to pay us the professional services fees in the amounts set forth in the Investment Summary. Those amounts are payable in accordance with our Invoicing and Payment Policy. You acknowledge that the fees stated in the Investment Summary are good-faith estimates of the amount of time and materials required for your implementation. We will bill you the actual fees incurred based on the in-scope services provided to you. Any discrepancies in the total values set forth in the Investment Summary will be resolved by multiplying the applicable hourly rate by the quoted hours.
3. Additional Services. The Investment Summary contains, and the Statement of Work describes, the scope of services and related costs (including programming and/or interface estimates) required for the project based on our understanding of the specifications you supplied. If additional work is required, or if you use or request additional services, we will provide you with an addendum or change order, as applicable, outlining the costs for the additional work. The price quotes in the addendum or change order will be valid for thirty (30) days from the date of the quote.
4. Cancellation. If you cancel services less than four (4) weeks in advance (other than for Force Majeure or breach by us), you will be liable for all (a) daily fees associated with cancelled professional services if we are unable to reassign our personnel and (b) any non-refundable travel expenses already incurred by us on your behalf. We will make all reasonable efforts to reassign personnel in the event you cancel within four (4) weeks of scheduled commitments.
5. Services Warranty. We will perform the services in a professional, workmanlike manner, consistent with industry standards. In the event we provide services that do not conform to this warranty, we will re-perform such services at no additional cost to you.
6. Site Access and Requirements. At no cost to us, you agree to provide us with full and free access to
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Packet Pg. 102 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) 6 your personnel, facilities, and equipment as may be reasonably necessary for us to provide implementation services, subject to any reasonable security protocols or other written policies provided to us as of the Effective Date, and thereafter as mutually agreed to by you and us.
7. Background Checks. For at least the past twelve (12) years, all of our employees have undergone criminal background checks prior to hire. All employees sign our confidentiality agreement and security policies.
8. Client Assistance. You acknowledge that the implementation of the Tyler Software is a cooperative process requiring the time and resources of your personnel. You agree to use all reasonable efforts to cooperate with and assist us as may be reasonably required to meet the agreed upon project deadlines and other milestones for implementation. This cooperation includes at least working with us to schedule the implementation-related services outlined in this Agreement. We will not be liable for failure to meet any deadlines and milestones when such failure is due to Force Majeure or to the failure by your personnel to provide such cooperation and assistance (either through action or omission).
9. Maintenance and Support. For so long as you timely pay your SaaS Fees according to the Invoicing and Payment Policy, then in addition to the terms set forth in the SLA and the Support Call Process, we will:
9.1 perform our maintenance and support obligations in a professional, good, and workmanlike manner, consistent with industry standards, to resolve Defects in the Tyler Software (subject to any applicable release life cycle policy);
9.2 provide support during our established support hours;
9.3 maintain personnel that are sufficiently trained to be familiar with the Tyler Software and Third Party Software, if any, in order to provide maintenance and support services;
9.4 make available to you all releases to the Tyler Software (including updates and enhancements) that we make generally available without additional charge to customers who have a maintenance and support agreement in effect; and
9.5 provide non-Defect resolution support of prior releases of the Tyler Software in accordance with any applicable release life cycle policy.
We will use all reasonable efforts to perform support services remotely. Currently, we use a thirdparty secure unattended connectivity tool called Bomgar, as well as GotoAssist by Citrix. Therefore, you agree to maintain a high-speed internet connection capable of connecting us to your PCs and server(s). You agree to provide us with a login account and local administrative privileges as we may reasonably require to perform remote services. We will, at our option, use the secure connection to assist with proper diagnosis and resolution, subject to any reasonably applicable security protocols.
If we cannot resolve a support issue remotely, we may be required to provide onsite services. In such event, we will be responsible for our travel expenses, unless it is determined that the reason onsite support was required was a reason outside our control. Either way, you agree to provide us with full and free access to the Tyler Software, working space, adequate facilities within a reasonable distance from the equipment, and use of machines, attachments, features, or other
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Packet Pg. 103 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) 7 equipment reasonably necessary for us to provide the maintenance and support services, all at no charge to us. We strongly recommend that you also maintain your VPN for backup connectivity purposes.
For the avoidance of doubt, SaaS Fees do not include the following services: (a) onsite support (unless Tyler cannot remotely correct a Defect in the Tyler Software, as set forth above); (b) application design; (c) other consulting services; or (d) support outside our normal business hours as listed in our then-current Support Call Process. Requested services such as those outlined in this section will be billed to you on a time and materials basis at our then current rates. You must request those services with at least one (1) weeks’ advance notice.
10. Support of Migration Modules. Beginning on the commencement of the initial term as set forth in Section F (1) of this Agreement, and contingent upon Client’s timely payment of annual SaaS Fees for Tyler Evergreen Modules, Client is entitled to receive, at no additional charge, maintenance and support for the Migration Modules until Tyler makes the Tyler Evergreen Modules available for use in live production.
SECTION D – THIRD PARTY PRODUCTS
1. Third Party Hardware. We will sell, deliver, and install onsite the Third Party Hardware, if you have purchased any, for the price set forth in the Investment Summary. Those amounts are payable in accordance with our Invoicing and Payment Policy.
2. Third Party Software. As part of the SaaS Services, you will receive access to the Third Party Software and related documentation for internal business purposes only. Your rights to the Third Party Software will be governed by the Third Party Terms.
3. Third Party Products Warranties.
3.1 We are authorized by each Developer to grant access to the Third Party Software.
3.2 The Third Party Hardware will be new and unused, and upon payment in full, you will receive free and clear title to the Third Party Hardware.
3.3 You acknowledge that we are not the manufacturer of the Third Party Products. We do not warrant or guarantee the performance of the Third Party Products. However, we grant and pass through to you any warranty that we may receive from the Developer or supplier of the Third Party Products.
4. Third Party Services. If you have purchased Third Party Services, those services will be provided independent of Tyler by such third-party at the rates set forth in the Investment Summary and in accordance with our Invoicing and Payment Policy.
SECTION E - INVOICING AND PAYMENT; INVOICE DISPUTES
1. Invoicing and Payment. We will invoice you the SaaS Fees and fees for other professional services in the Investment Summary per our Invoicing and Payment Policy, subject to Section E(2).
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Packet Pg. 104 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) 8 2. Invoice Disputes. If you believe any delivered software or service does not conform to the warranties in this Agreement, you will provide us with written notice within thirty (30) days of your receipt of the applicable invoice. The written notice must contain reasonable detail of the issues you contend are in dispute so that we can confirm the issue and respond to your notice with either a justification of the invoice, an adjustment to the invoice, or a proposal addressing the issues presented in your notice. We will work with you as may be necessary to develop an action plan that outlines reasonable steps to be taken by each of us to resolve any issues presented in your notice.
You may withhold payment of the amount(s) actually in dispute, and only those amounts, until we complete the action items outlined in the plan. If we are unable to complete the action items outlined in the action plan because of your failure to complete the items agreed to be done by you, then you will remit full payment of the invoice. We reserve the right to suspend delivery of all SaaS Services, including maintenance and support services, if you fail to pay an invoice not disputed as described above within fifteen (15) days of notice of our intent to do so.
SECTION F – TERM AND TERMINATION
1. Term. The initial term of this Agreement equal to the number of years indicated for SaaS Services in Exhibit A, commencing on January 1, 2025, unless earlier terminated as set forth below. If no duration is indicated in Exhibit A, the initial term is one (1) year. Upon expiration of the initial term, this Agreement will renew automatically for additional one (1) year renewal terms at our thencurrent SaaS Fees unless terminated in writing by either party at least sixty (60) days prior to the end of the then-current renewal term. Your right to access or use the Tyler Software and the SaaS Services will terminate at the end of this Agreement.
2. Termination. This Agreement may be terminated as set forth below. In the event of termination, you will pay us for all undisputed fees and expenses related to the software, products, and/or services you have received, or we have incurred or delivered, prior to the effective date of termination. Disputed fees and expenses in all terminations other than your termination for cause must have been submitted as invoice disputes in accordance with Section E(2).
2.1 Failure to Pay SaaS Fees. You acknowledge that continued access to the SaaS Services is contingent upon your timely payment of SaaS Fees. If you fail to timely pay the SaaS Fees, we may discontinue the SaaS Services and deny your access to the Tyler Software. We may also terminate this Agreement if you don’t cure such failure to pay within forty-five (45) days of receiving written notice of our intent to terminate.
2.2 For Cause. If you believe we have materially breached this Agreement, you will invoke the Dispute Resolution clause set forth in Section H(3). You may terminate this Agreement for cause in the event we do not cure, or create a mutually agreeable action plan to address, a material breach of this Agreement within the thirty (30) day window set forth in Section H(3).
2.3 Force Majeure. Either party has the right to terminate this Agreement if a Force Majeure event suspends performance of the SaaS Services for a period of forty-five (45) days or more.
2.4 Lack of Appropriations. If you should not appropriate or otherwise make available funds sufficient to utilize the SaaS Services, you may unilaterally terminate this Agreement upon thirty (30) days written notice to us. You will not be entitled to a refund or offset of previously paid, but unused SaaS Fees. You agree not to use termination for lack of appropriations as a
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Packet Pg. 105 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) 9 substitute for termination for convenience.
SECTION G – INDEMNIFICATION, LIMITATION OF LIABILITY AND INSURANCE
1. Intellectual Property Infringement Indemnification.
1.1 We will defend you against any third party claim(s) that the Tyler Software or Documentation infringes that third party’s patent, copyright, or trademark, or misappropriates its trade secrets, and will pay the amount of any resulting adverse final judgment (or settlement to which we consent). You must notify us promptly in writing of the claim and give us sole control over its defense or settlement. You agree to provide us with reasonable assistance, cooperation, and information in defending the claim at our expense.
1.2 Our obligations under this Section G(1) will not apply to the extent the claim or adverse final judgment is based on your use of the Tyler Software in contradiction of this Agreement, including with non-licensed third parties, or your willful infringement.
1.3 If we receive information concerning an infringement or misappropriation claim related to the Tyler Software, we may, at our expense and without obligation to do so, either: (a) procure for you the right to continue its use; (b) modify it to make it non-infringing; or (c) replace it with a functional equivalent, in which case you will stop running the allegedly infringing Tyler Software immediately. Alternatively, we may decide to litigate the claim to judgment, in which case you may continue to use the Tyler Software consistent with the terms of this Agreement.
1.4 If an infringement or misappropriation claim is fully litigated and your use of the Tyler Software is enjoined by a court of competent jurisdiction, in addition to paying any adverse final judgment (or settlement to which we consent), we will, at our option, either: (a) procure the right to continue its use; (b) modify it to make it non-infringing; or (c) replace it with a functional equivalent. This section provides your exclusive remedy for third party copyright, patent, or trademark infringement and trade secret misappropriation claims.
2. General Indemnification.
2.1 We will indemnify and hold harmless you and your agents, officials, and employees from and against any and all third-party claims, losses, liabilities, damages, costs, and expenses (including reasonable attorney's fees and costs) for (a) personal injury or property damage to the extent caused by our negligence or willful misconduct; or (b) our violation of PCI-DSS requirements or a law applicable to our performance under this Agreement. You must notify us promptly in writing of the claim and give us sole control over its defense or settlement. You agree to provide us with reasonable assistance, cooperation, and information in defending the claim at our expense.
2.2 To the extent permitted by applicable law, you will indemnify and hold harmless us and our agents, officials, and employees from and against any and all third-party claims, losses, liabilities, damages, costs, and expenses (including reasonable attorney's fees and costs) for personal injury or property damage to the extent caused by your negligence or willful misconduct; or (b) your violation of a law applicable to your performance under this Agreement.
We will notify you promptly in writing of the claim and will give you sole control over its defense
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Packet Pg. 106 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) 10 or settlement. We agree to provide you with reasonable assistance, cooperation, and information in defending the claim at your expense.
3. DISCLAIMER. EXCEPT FOR THE EXPRESS WARRANTIES PROVIDED IN THIS AGREEMENT AND TO
THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WE HEREBY DISCLAIM ALL OTHER
WARRANTIES AND CONDITIONS, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING, BUT
NOT LIMITED TO, ANY IMPLIED WARRANTIES, DUTIES, OR CONDITIONS OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. CLIENT UNDERSTANDS AND AGREES THAT TYLER DISCLAIMS ANY LIABILITY FOR ERRORS THAT RELATE TO USER ERROR.
4. LIMITATION OF LIABILITY. EXCEPT AS OTHERWISE EXPRESSLY SET FORTH IN THIS AGREEMENT,
OUR LIABILITY FOR DAMAGES ARISING OUT OF THIS AGREEMENT, WHETHER BASED ON A THEORY
OF CONTRACT OR TORT, INCLUDING NEGLIGENCE AND STRICT LIABILITY, SHALL BE LIMITED TO
YOUR ACTUAL DIRECT DAMAGES, NOT TO EXCEED (A) DURING THE INITIAL TERM, AS SET FORTH IN SECTION F(1), TOTAL FEES PAID AS OF THE TIME OF THE CLAIM; OR (B) DURING ANY RENEWAL TERM, THE THEN-CURRENT ANNUAL SAAS FEES PAYABLE IN THAT RENEWAL TERM. THE PARTIES
ACKNOWLEDGE AND AGREE THAT THE PRICES SET FORTH IN THIS AGREEMENT ARE SET IN
RELIANCE UPON THIS LIMITATION OF LIABILITY AND TO THE MAXIMUM EXTENT ALLOWED UNDER
APPLICABLE LAW, THE EXCLUSION OF CERTAIN DAMAGES, AND EACH SHALL APPLY REGARDLESS OF THE FAILURE OF AN ESSENTIAL PURPOSE OF ANY REMEDY. THE FOREGOING LIMITATION OF LIABILITY SHALL NOT APPLY TO CLAIMS THAT ARE SUBJECT TO SECTIONS G(1) AND G(2).
5. EXCLUSION OF CERTAIN DAMAGES. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW,
IN NO EVENT SHALL WE BE LIABLE FOR ANY SPECIAL, INCIDENTAL, PUNITIVE, INDIRECT, OR
CONSEQUENTIAL DAMAGES WHATSOEVER, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
6. Insurance. During the course of performing services under this Agreement, we agree to maintain the following levels of insurance: (a) Commercial General Liability of at least $1,000,000; (b) Automobile Liability of at least $1,000,000; (c) Professional Liability of at least $1,000,000; (d) Workers Compensation complying with applicable statutory requirements; and (e) Excess/Umbrella Liability of at least $5,000,000. We will add you as an additional insured to our Commercial General Liability and Automobile Liability policies, which will automatically add you as an additional insured to our Excess/Umbrella Liability policy as well. We will provide you with copies of certificates of insurance upon your written request.
SECTION H – GENERAL TERMS AND CONDITIONS
1. Additional Products and Services. You may purchase additional products and services at the rates set forth in the Investment Summary for twelve (12) months from the Effective Date by executing a mutually agreed addendum. If no rate is provided in the Investment Summary, or those twelve (12) months have expired, you may purchase additional products and services at our then-current list price, also by executing a mutually agreed addendum. The terms of this Agreement will control any such additional purchase(s), unless otherwise specifically provided in the addendum.
2. Optional Items. Pricing for any listed optional products and services in the Investment Summary will be valid for twelve (12) months from the Effective Date.
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Packet Pg. 107 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) 11 3. Dispute Resolution. You agree to provide us with written notice within thirty (30) days of becoming aware of a dispute. You agree to cooperate with us in trying to reasonably resolve all disputes, including, if requested by either party, appointing a senior representative to meet and engage in good faith negotiations with our appointed senior representative. Senior representatives will convene within thirty (30) days of the written dispute notice, unless otherwise agreed. All meetings and discussions between senior representatives will be deemed confidential settlement discussions not subject to disclosure under Federal Rule of Evidence 408 or any similar applicable state rule. If we fail to resolve the dispute, then the parties shall participate in non-binding mediation in an effort to resolve the dispute. If the dispute remains unresolved after mediation, then either of us may assert our respective rights and remedies in a court of competent jurisdiction. Nothing in this section shall prevent you or us from seeking necessary injunctive relief during the dispute resolution procedures.
4. Taxes. The fees in the Investment Summary do not include any taxes, including, without limitation, sales, use, or excise tax. If you are a tax-exempt entity, you agree to provide us with a tax-exempt certificate. Otherwise, we will pay all applicable taxes to the proper authorities and you will reimburse us for such taxes. If you have a valid direct-pay permit, you agree to provide us with a copy. For clarity, we are responsible for paying our income taxes, both federal and state, as applicable, arising from our performance of this Agreement.
5. Nondiscrimination. We will not discriminate against any person employed or applying for employment concerning the performance of our responsibilities under this Agreement. This discrimination prohibition will apply to all matters of initial employment, tenure, and terms of employment, or otherwise with respect to any matter directly or indirectly relating to employment concerning race, color, religion, national origin, age, sex, sexual orientation, ancestry, disability that is unrelated to the individual's ability to perform the duties of a particular job or position, height, weight, marital status, or political affiliation. We will post, where appropriate, all notices related to nondiscrimination as may be required by applicable law.
6. E-Verify. We have complied, and will comply, with the E-Verify procedures administered by the U.S.
Citizenship and Immigration Services Verification Division for all of our employees assigned to your project.
7. Subcontractors. We will not subcontract any services under this Agreement without your prior written consent, not to be unreasonably withheld.
8. Binding Effect; No Assignment. This Agreement shall be binding on, and shall be for the benefit of, either your or our successor(s) or permitted assign(s). Neither party may assign this Agreement without the prior written consent of the other party; provided, however, your consent is not required for an assignment by us as a result of a corporate reorganization, merger, acquisition, or purchase of substantially all of our assets.
9. Force Majeure. Except for your payment obligations, neither party will be liable for delays in performing its obligations under this Agreement to the extent that the delay is caused by Force Majeure; provided, however, that within ten (10) business days of the Force Majeure event, the party whose performance is delayed provides the other party with written notice explaining the cause and extent thereof, as well as a request for a reasonable time extension equal to the estimated duration of the Force Majeure event.
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Packet Pg. 108 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) 12 10. No Intended Third Party Beneficiaries. This Agreement is entered into solely for the benefit of you and us. No third party will be deemed a beneficiary of this Agreement, and no third party will have the right to make any claim or assert any right under this Agreement. This provision does not affect the rights of third parties under any Third Party Terms.
11. Entire Agreement; Amendment. This Agreement represents the entire agreement between you and us with respect to the subject matter hereof, and supersedes any prior agreements, understandings, and representations, whether written, oral, expressed, implied, or statutory. Purchase orders submitted by you, if any, are for your internal administrative purposes only, and the terms and conditions contained in those purchase orders will have no force or effect. This Agreement may only be modified by a written amendment signed by an authorized representative of each party.
12. Severability. If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement will be considered valid and enforceable to the fullest extent permitted by law.
13. No Waiver. In the event that the terms and conditions of this Agreement are not strictly enforced by either party, such non-enforcement will not act as or be deemed to act as a waiver or modification of this Agreement, nor will such non-enforcement prevent such party from enforcing each and every term of this Agreement thereafter.
14. Independent Contractor. We are an independent contractor for all purposes under this Agreement.
15. Notices. All notices or communications required or permitted as a part of this Agreement, such as notice of an alleged material breach for a termination for cause or a dispute that must be submitted to dispute resolution, must be in writing and will be deemed delivered upon the earlier of the following: (a) actual receipt by the receiving party; (b) upon receipt by sender of a certified mail, return receipt signed by an employee or agent of the receiving party; (c) upon receipt by sender of proof of email delivery; or (d) if not actually received, five (5) days after deposit with the United States Postal Service authorized mail center with proper postage (certified mail, return receipt requested) affixed and addressed to the other party at the address set forth on the signature page hereto or such other address as the party may have designated by proper notice. The consequences for the failure to receive a notice due to improper notification by the intended receiving party of a change in address will be borne by the intended receiving party.
16. Client Lists. You agree that we may identify you by name in client lists, marketing presentations, and promotional materials.
17. Confidentiality. Both parties recognize that their respective employees and agents, in the course of performance of this Agreement, may be exposed to confidential information and that disclosure of such information could violate rights to private individuals and entities, including the parties.
Confidential information is nonpublic information that a reasonable person would believe to be confidential and includes, without limitation, personal identifying information (e.g., social security numbers) and trade secrets, each as defined by applicable state law. Each party agrees that it will not disclose any confidential information of the other party and further agrees to take all reasonable and appropriate action to prevent such disclosure by its employees or agents. The confidentiality covenants contained herein will survive the termination or cancellation of this Agreement. This
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Packet Pg. 109 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) 13 obligation of confidentiality will not apply to information that:
(a) is in the public domain, either at the time of disclosure or afterwards, except by breach of this Agreement by a party or its employees or agents;
(b) a party can establish by reasonable proof was in that party's possession at the time of initial disclosure;
(c) a party receives from a third party who has a right to disclose it to the receiving party; or (d) is the subject of a legitimate disclosure request under the open records laws or similar applicable public disclosure laws governing this Agreement; provided, however, that in the event you receive an open records or other similar applicable request, you will give us prompt notice and otherwise perform the functions required by applicable law.
18. Quarantining of Client Data. Some services provided by Tyler require us to be in possession of your Data. In the event we detect malware or other conditions associated with your Data that are reasonably suspected of putting Tyler resources or other Tyler clients’ data at risk, we reserve the absolute right to move your Data from its location within a multi-tenancy Tyler hosted environment to an isolated “quarantined” environment without advance notice. Your Data will remain in such quarantine for a period of at least six (6) months during which time we will review the Data, and all traffic associated with the Data, for signs of malware or other similar issues. If no issues are detected through such reviews during the six (6) month period of quarantine, we will coordinate with you the restoration of your Data to a non-quarantined environment. In the event your Data must remain in quarantine beyond this six (6) month period through no fault of Tyler’s, we reserve the right to require payment of additional fees for the extended duration of quarantine. We will provide an estimate of what those costs will be upon your request.
19. Business License. In the event a local business license is required for us to perform services hereunder, you will promptly notify us and provide us with the necessary paperwork and/or contact information so that we may timely obtain such license.
20. Governing Law. This Agreement will be governed by and construed in accordance with the laws of your state of domicile, without regard to its rules on conflicts of law.
21. Multiple Originals and Authorized Signatures. This Agreement may be executed in multiple originals, any of which will be independently treated as an original document. Any electronic, faxed, scanned, photocopied, or similarly reproduced signature on this Agreement or any amendment hereto will be deemed an original signature and will be fully enforceable as if an original signature.
Each party represents to the other that the signatory set forth below is duly authorized to bind that party to this Agreement.
22. Cooperative Procurement. To the maximum extent permitted by applicable law, we agree that this Agreement may be used as a cooperative procurement vehicle by eligible jurisdictions. We reserve the right to negotiate and customize the terms and conditions set forth herein, including but not limited to pricing, to the scope and circumstances of that cooperative procurement.
23. Data & Insights Solution Terms. Your use of certain Tyler solutions includes Tyler’s Data & Insights data platform. Your rights, and the rights of any of your end users, to use Tyler’s Data & Insights data platform is subject to the Data & Insights SaaS Services Terms of Service, available at https://www.tylertech.com/terms/data-insights-saas-services-terms-of-service. By signing a Tyler Agreement or Order Form, or accessing, installing, or using any of the Tyler solutions listed at the
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Packet Pg. 110 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) 14 linked terms, you certify that you have reviewed, understand, and agree to said terms.
24. Contract Documents. This Agreement includes the following exhibits:
Exhibit A Investment Summary
Schedule 1: Migration Modules
Exhibit B Invoicing and Payment Policy
Schedule 1: Business Travel Policy
Exhibit C Service Level Agreement
Schedule 1: Support Call Process
Exhibit D Third Party Terms
Exhibit E Statement of Work
IN WITNESS WHEREOF, a duly authorized representative of each party has executed this Agreement as of the date(s) set forth below.
Tyler Technologies, Inc. City of Barstow, California
By: By:
Name: Name:
Title: Title:
Date: Date:
Address for Notices: Address for Notices:
Tyler Technologies, Inc. City of Barstow
One Tyler Drive 220 E. Mountain View Street
Yarmouth, ME 04096 Barstow, CA 92311-2888
Attention: Chief Legal Officer Attention: ______________________________
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Packet Pg. 111 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) Exhibit A
1 Exhibit A
Investment Summary
The following Investment Summary details the software and services to be delivered by us to you under the Agreement. This Investment Summary is effective as of the Effective Date, despite any expiration date in the Investment Summary that may have lapsed as of the Effective Date. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement. In the event of conflict between the Agreement and terms in the Comments section of this Investment Summary, the language in the Agreement will prevail.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
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Packet Pg. 112 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) 2023-436674-V0W2B1 CONFIDENTIAL Page 1
Quoted By: Jason Cloutier
Quote Expiration: 04/30/24
Quote Name: City of Barstow-ERP-Munis
Quote Description: Enterprise ERP 3.21.24
Saas Term 1.00
Sales Quotation For: Shipping Address:
City of Barstow
Suite A
220 E Mountain View Street
Barstow CA 92311-2888
Tyler SaaS and Related Services
Description Qty Imp. Hours Annual Fee
Financial Management
Accounting 1 156 $ 25,506.00
Accounts Payable 1 40 $ 7,132.00
Budgeting 1 56 $ 7,132.00
Capital Assets 1 44 $ 5,977.00
Cash Management 1 40 $ 4,283.00
Inventory 1 44 $ 5,516.00
Project & Grant Accounting 1 48 $ 4,843.00
Purchasing 1 88 $ 10,489.00
Human Resources Management
Human Resources & Talent Management 1 144 $ 6,006.00
Payroll with Employee Access 1 168 $ 8,713.00
Revenue Management
Accounts Receivable 1 72 $ 5,250.00
Cashiering 1 44 $ 9,274.00
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General Billing 1 40 $ 3,441.00
Utility Billing CIS 1 0 $ 5,871.00
Civic Services
Resident Access Migration 1 32 $ 3,960.00
Content Management
Content Manager Core includes Onboarding 1 32 $ 12,569.00 Data Insights
Enterprise Analytics and Reporting w Executive Insights 1 88 $ 19,514.00 Additional
Enterprise Forms Processing Software (including Common Form Set) 1 0 $ 7,215.00 Sub-Total: $ 152,691.00
Less Discount: $ 25,144.00
TOTAL 1136 $ 127,547.00
Professional Services
Description Quantity Unit Price Ext Discount Extended Price Maintenance Capital Assets Import Hours 16 $ 200.00 $ 1,600.00 $ 1,600.00 $ 0.00 COA Import Hours 12 $ 200.00 $ 1,200.00 $ 1,200.00 $ 0.00 Connecting UB CIS w/EERP 80 $ 200.00 $ 0.00 $ 16,000.00 $ 0.00 Executive Insights Implementation 1 $ 8,400.00 $ 0.00 $ 8,400.00 $ 0.00 Payroll Accruals Import Hours 16 $ 200.00 $ 1,600.00 $ 1,600.00 $ 0.00 Payroll Deductions Import Hours 16 $ 200.00 $ 1,600.00 $ 1,600.00 $ 0.00 Position Control Import Hours 12 $ 200.00 $ 1,200.00 $ 1,200.00 $ 0.00 Project Management 292 $ 200.00 $ 0.00 $ 58,400.00 $ 0.00 State Retirement Tables Import Hours 12 $ 200.00 $ 1,200.00 $ 1,200.00 $ 0.00 Conversions – See Detailed Breakdown Below $ 18,650.00 $ 0.00 Onsite Implementation 304 $ 225.00 $ 0.00 $ 68,400.00 $ 0.00 Remote Implementation 832 $ 200.00 $ 0.00 $ 166,400.00 $ 0.00 TOTAL $ 344,650.00 $ 0.00
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Packet Pg. 114 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler 2023-436674-V0W2B1 CONFIDENTIAL Page 3
Summary One Time Fees Recurring Fees
Total Tyler License Fees $ 0.00 $ 0.00
Total SaaS $ 0.00 $ 127,547.00
Total Tyler Services $ 344,650.00 $ 0.00
Total Third-Party Hardware, Software, Services $ 0.00 $ 0.00 Summary Total $ 344,650.00 $ 127,547.00
Contract Total $ 472,197.00
Estimated Travel Expenses excl in Contract
Total $ 17,810.00
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.
Customer Approval: Date:
Print Name: P.O.#:
All Primary values quoted in US Dollars
Detailed Breakdown of Conversions (Included in Summary Total) Description Qty Unit Price Unit Discount Extended Price Financials
Accounting 1 $ 5,000.00 $ 2,500.00 $ 2,500.00
Accounts Payable 1 $ 7,600.00 $ 3,800.00 $ 3,800.00
Project Accounting 1 $ 5,000.00 $ 2,500.00 $ 2,500.00
Purchase Orders 1 $ 5,400.00 $ 2,700.00 $ 2,700.00
Human Resources Management
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Human Resources Management 1 $ 14,300.00 $ 7,150.00 $ 7,150.00 TOTAL $ 18,650.00
Tyler Annual Discount Detail (Excludes Optional Products) Description Annual Fee
Annual Fee
Discount Annual Fee Net
Financial Management
Accounting $ 25,506.00 $ 5,611.00 $ 19,895.00
Accounts Payable $ 7,132.00 $ 1,569.00 $ 5,563.00
Budgeting $ 7,132.00 $ 1,569.00 $ 5,563.00
Capital Assets $ 5,977.00 $ 1,315.00 $ 4,662.00
Cash Management $ 4,283.00 $ 0.00 $ 4,283.00
Inventory $ 5,516.00 $ 1,214.00 $ 4,302.00
Project & Grant Accounting $ 4,843.00 $ 1,065.00 $ 3,778.00 Purchasing $ 10,489.00 $ 2,308.00 $ 8,181.00
Human Resources Management
Human Resources & Talent Management $ 6,006.00 $ 1,321.00 $ 4,685.00 Payroll with Employee Access $ 8,713.00 $ 1,917.00 $ 6,796.00 Revenue Management
Accounts Receivable $ 5,250.00 $ 1,155.00 $ 4,095.00
Cashiering $ 9,274.00 $ 2,040.00 $ 7,234.00
General Billing $ 3,441.00 $ 757.00 $ 2,684.00
Utility Billing CIS $ 5,871.00 $ 0.00 $ 5,871.00
Civic Services
Resident Access Migration $ 3,960.00 $ 0.00 $ 3,960.00
Content Management
Content Manager Core includes Onboarding $ 12,569.00 $ 0.00 $ 12,569.00
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Data Insights
Enterprise Analytics and Reporting w Executive Insights $ 19,514.00 $ 3,303.00 $ 16,211.00 Additional
Enterprise Forms Processing Software (including Common
Form Set) $ 7,215.00 $ 0.00 $ 7,215.00
TOTAL $ 152,691.00 $ 25,144.00 $ 127,547.00
Comments
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the scope, level of engagement, and timeline as defined in the Statement of Work (SOW) for your project. The actual amount of services required may vary, based on these factors.
Tyler's pricing is based on the scope of proposed products and services contracted from Tyler. Should portions of the scope of products or services be altered by the Client, Tyler reserves the right to adjust prices for the remaining scope accordingly.
Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy.
Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and remitting. Installations are completed remotely but can be done onsite upon request at an additional cost.
In the event Client cancels services less than four (4) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.
The Implementation Hours included in this quote assume a work split effort of 70% Client and 30% Tyler.
Implementation Hours are scheduled and delivered in four (4) or eight (8) hour increments.
Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or more than one occurrence of a class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a Train-theTrainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users.
As a new Tyler client, you are entitled to a 14-day or a 30-day trial of the Managed Detection and Response cybersecurity service. Please reference https://www.tylertech.com/services/tyler-detect for more information on the service and contact [email protected] to initiate the trial.
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Packet Pg. 117 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler 2023-436674-V0W2B1 CONFIDENTIAL Page 6
Tyler currently supports the following identity providers (IdP's) for use with Tyler back-office solutions: Microsoft Active Directory through Azure AD, ADFS or Okta AD agent, Google Cloud Identity, Okta, and Identity Automation Rapid Identity. Any requirement by you to use an IdP not supported by Tyler will require additional costs, available upon request.
Content Manager Core includes up to 1TB of storage. Should additional storage be needed it may be purchased as needed at an annual fee of $5,000 per TB.
The SaaS fees for product that are not named users are based on 60 concurrent users. Should the number of concurrent users be exceeded, Tyler reserves the right to re-negotiate the SaaS fees based upon any resulting changes in the pricing categories.
Financial library includes: standard A/P check, standard EFT/ACH, standard Purchase order, standard Contract, 1099M, 1099INT, 1099S, 1099NEC and 1099G.
General Billing library includes: standard invoice, standard statement, standard general billing receipt and standard miscellaneous receipt.
Personnel Actions Forms Library includes: standard Personnel Action form - New and standard Personnel Action Form - Change.
Standard Project Management responsibilities include project plan creation, initial stakeholder presentation, bi-weekly status calls, updating of project plan task statuses, and go-live planning activities.
Your rights, and the rights of any of your end users, to use Tyler’s Data & Insights SaaS Services, or certain Tyler solutions which include Tyler’s Data & Insights data platform, are subject to the Terms of Services, available at https://www.tylertech.com/terms/data-insights-saas-servicesterms-of-service. By signing this sales quotation, or accessing, installing, or using any of the Tyler solutions listed at the linked terms, you certify that you have reviewed, understand, and agree to said terms.
Payroll library includes: standard PR check, standard direct deposit, standard vendor from payroll check, standard vendor from payroll direct deposit, W2, W2c, ACA 1095B, ACA 1095C and 1099 R.
Accounting conversion includes: Actuals (total balances only) up to 5 years, Budgets (total balances only) up to 5 years Accounts Payable conversion includes: Standard - Vendors, Remit Addresses, 1099 Amounts, Check History(Header, Detail) - up to 5 years, Invoices (Header, Detail) - up to 5 years
Human Resources Management conversion includes: Standard - Employee Master, Address, Accumulators (Earnings & Deduction totals by period) - up to 5 years, Check History - up to 5 years, Earning/Deduction History - up to 5 years, PM Action History - up to 5 years, Certifications, Education
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Project Accounting conversion includes: Standard, Actuals - up to 5 years, Budgets - up to 5 years Purchase Orders conversion includes: Standard - Open POs, Closed POs - up to 5 years In the event Client acquires from Tyler any edition of Content Manager software other than Enterprise Edition, the license for Content Manager is restricted to use with Tyler applications only. If Client wishes to use Content Manager software with non-Tyler applications, Client must purchase or upgrade to Content Manager Enterprise Edition.
Utility billing library includes: standard Utility bill, standard UB receipt, standard UB delinquent notice, standard door hanger and standard final utility bill.
Your rights, and the rights of any of your end users, to use Tyler’s Access applications are subject to the Terms of Services, available at https://www.tylertech.com/terms/tyler-access-applications-migration-terms. By signing this sales quotation, or accessing, installing, or using any of the Tyler solutions listed at the linked terms, you certify that you have reviewed, understand, and agree to said terms.
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Packet Pg. 119 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler 2023-441613-C4H7S0 CONFIDENTIAL Page 1
Quoted By: Christina Young
Quote Expiration: 06/01/24
Quote Name: Barstow-ERP-Enterprise
Permitting and Licensing
Saas Term 1.00
Sales Quotation For: Shipping Address:
City of Barstow
Suite A
220 E Mountain View Street
Barstow CA 92311-2888
Tyler SaaS and Related Services
Description Qty Imp. Hours Annual Fee
Civic Services
Business Management Suite 5 160 $ 5,400.00
Civic Access - Business Management 1 24 $ 5,760.00
Civic Access - Community Development 1 24 $ 5,760.00
Community Development Suite 10 248 $ 10,800.00
Decision Engine 1 8 $ 8,700.00
e-Reviews 1 80 $ 7,560.00
Enterprise Permitting & Licensing Advanced Automation Bundle 1 16 $ 6,400.00 Enterprise Permitting & Licensing Core Foundation Bundle 1 16 $ 2,663.00 Enterprise Permitting & Licensing Mobile 4 16 $ 1,400.00 Report Toolkit 1 0 $ 1,800.00
Additional
GIS 15 8 $ 2,700.00
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Packet Pg. 120 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler 2023-441613-C4H7S0 CONFIDENTIAL Page 2
Sub-Total: $ 58,943.00
Less Discount: $ 15,928.00
TOTAL 600 $ 43,015.00
Professional Services
Description Quantity Unit Price Ext Discount Extended Price Maintenance Business Management Enterprise Forms Library (6 Enterprise Forms) 1 $ 5,100.00 $ 0.00 $ 5,100.00 $ 0.00
Community Development Enterprise Forms Library (5 Enterprise Forms) 1 $ 5,100.00 $ 0.00 $ 5,100.00 $ 0.00
Project Management 76 $ 175.00 $ 0.00 $ 13,300.00 $ 0.00 Conversions – See Detailed Breakdown Below $ 18,925.00 $ 0.00 Onsite Implementation 160 $ 200.00 $ 0.00 $ 32,000.00 $ 0.00 Remote Implementation 440 $ 175.00 $ 0.00 $ 77,000.00 $ 0.00 TOTAL $ 151,425.00 $ 0.00
Summary One Time Fees Recurring Fees
Total Tyler License Fees $ 0.00 $ 0.00
Total SaaS $ 0.00 $ 43,015.00
Total Tyler Services $ 151,425.00 $ 0.00
Total Third-Party Hardware, Software, Services $ 0.00 $ 0.00 Summary Total $ 151,425.00 $ 43,015.00
Contract Total $ 194,440.00
Estimated Travel Expenses excl in Contract
Total $ 9,590.00
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Packet Pg. 121 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler 2023-441613-C4H7S0 CONFIDENTIAL Page 3
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.
Customer Approval: Date:
Print Name: P.O.#:
All Primary values quoted in US Dollars
Detailed Breakdown of Conversions (Included in Summary Total) Description Qty Unit Price Unit Discount Extended Price Content Management
Content Manager Core - Business Management 1 $ 5,500.00 $ 2,750.00 $ 2,750.00 Content Manager Core - Community Development 1 $ 6,500.00 $ 3,250.00 $ 3,250.00 Conversions
Business Management 1 $ 9,400.00 $ 4,700.00 $ 4,700.00
Community Development 1 $ 16,450.00 $ 8,225.00 $ 8,225.00 TOTAL $ 18,925.00
Tyler Annual Discount Detail (Excludes Optional Products) Description Annual Fee
Annual Fee
Discount Annual Fee Net
Civic Services
Business Management Suite $ 5,400.00 $ 1,460.00 $ 3,940.00 Civic Access - Business Management $ 5,760.00 $ 1,555.00 $ 4,205.00 Civic Access - Community Development $ 5,760.00 $ 1,555.00 $ 4,205.00
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Community Development Suite $ 10,800.00 $ 2,920.00 $ 7,880.00 Decision Engine $ 8,700.00 $ 2,349.00 $ 6,351.00
e-Reviews $ 7,560.00 $ 2,041.00 $ 5,519.00
Enterprise Permitting & Licensing Advanced Automation
Bundle $ 6,400.00 $ 1,728.00 $ 4,672.00
Enterprise Permitting & Licensing Core Foundation Bundle $ 2,663.00 $ 719.00 $ 1,944.00 Enterprise Permitting & Licensing Mobile $ 1,400.00 $ 380.00 $ 1,020.00 Report Toolkit $ 1,800.00 $ 486.00 $ 1,314.00
Additional
GIS $ 2,700.00 $ 735.00 $ 1,965.00
TOTAL $ 58,943.00 $ 15,928.00 $ 43,015.00
Comments
Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement") between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall conform to the following terms:
• License fees for Tyler and third party software are invoiced upon the earlier of (i) deliver of the license key or (ii) when Tyler makes such software available for download by the Client;
• Fees for hardware are invoiced upon delivery;
• Fees for year one of hardware maintenance are invoiced upon delivery of the hardware; • Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software available for download by the Client (for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting, and Subscription), and any such fees are prorated to align with the applicable term under the Agreement, with renewals invoiced annually thereafter in accord with the Agreement.
• Fees for services included in this sales quotation shall be invoiced as indicated below. • Implementation and other professional services fees shall be invoiced as delivered. • Fixed-fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module, and 50% upon delivery of custom desktop procedures, by module. • Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion module, and 50% upon Client acceptance to load the converted data into Live/Production environment, by conversion module. • Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document.
Dedicated Project Management services, if any, will be invoiced monthly in arrears, beginning on the first day of the month immediately following initiation of project planning.
• If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement.
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Packet Pg. 123 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler 2023-441613-C4H7S0 CONFIDENTIAL Page 5
• Notwithstanding anything to the contrary stated above, the following payment terms shall apply to services fees specifically for migrations: Tyler will invoice Client 50% of any Migration Fees listed above upon Client approval of the product suite migration schedule. The remaining 50%, by line item, will be billed upon the go-live of the applicable product suite. Tyler will invoice Client for any Project Management Fees listed above upon the go-live of the first product suite. Unless otherwise indicated on this Sales quotation, annual services will be invoiced in advance, for annual terms commencing on the date this sales quotation is signed by the Client. If listed annual service(s) is an addition to the same service presently existing under the Agreement, the first term of the added annual service will be prorated to expire coterminous with the existing annual term for the service, with renewals to occur as indicated in the Agreement.
• Expenses associated with onsite services are invoiced as incurred.
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the scope, level of engagement, and timeline as defined in the Statement of Work (SOW) for your project. The actual amount of services required may vary, based on these factors.
Tyler's pricing is based on the scope of proposed products and services contracted from Tyler. Should portions of the scope of products or services be altered by the Client, Tyler reserves the right to adjust prices for the remaining scope accordingly.
Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy.
Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and remitting. Installations are completed remotely but can be done onsite upon request at an additional cost.
In the event Client cancels services less than four (4) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.
The Implementation Hours included in this quote assume a work split effort of 70% Client and 30% Tyler.
Implementation Hours are scheduled and delivered in four (4) or eight (8) hour increments.
Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or more than one occurrence of a class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a Train-the-Trainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users.
Business Management: Tyler leads and owns the "Assess and Define" and "Configuration" of 2 unique business transactions, 2 template business transactions, 2 geo-rules and 2 automation events. Configuration elements beyond this will be omned by the client.
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Packet Pg. 124 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler 2023-441613-C4H7S0 CONFIDENTIAL Page 6
Community Development: Tyler leads and owns the "Assess and Define" and "Configuration" 2 unique business transactions, 2 template business transactions, 1 geo-rules and 1 automation events. Configuration elements beyond this will be owned by the client.
Business Management Forms Library Includes: 1 Licensing - Business License, 1 Licensing - Business License Renewal, 1 Licensing - Business License Delinquent, 1 Licensing - Profession License, 1 Licensing - Profession License Renewal, 1 Licensing Profession License Delinquent.
Community Development Forms Library Includes: standard Permits - Building, standard Permits - Trade, standard Planning - Certificate, standard Permits - Occupancy/Completion, standard Code - Violation Notice.
Standard Project Management responsibilities include project plan creation, initial stakeholder presentation, bi-weekly status calls, updating of project plan task statuses, and go-live planning activities.
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Packet Pg. 125 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler 2024-463837-P4M0K7 CONFIDENTIAL Page 1
Quoted By: Christina Young
Quote Expiration: 09/25/24
Quote Name: Barstow - ERP - Tyler Payments
Quote Description: Payments
Sales Quotation For: Shipping Address:
City of Barstow
Suite A
220 E Mountain View Street
Barstow CA 92311-2888
Payments
Use Case List Price Service % Min
Basis
Points Rate Cap POS Online IVR
Payments - Client Card Cost - Interchange Plus
Enterprise ERP
Enterprise ERP Payments General Billing 0.65% $ 0.65 X X Enterprise ERP Payments Utility Billing 0.65% $ 0.65 X X Enterprise Permitting &
Licensing Payments
Licenses 0.65% $ 0.65 X X
Enterprise Permitting &
Licensing Payments
Planning 0.65% $ 0.65 X X
Enterprise Permitting &
Licensing Payments
Permits 0.65% $ 0.65 X X
Payments - Other Fees
Enterprise ERP
Client eCheck Cost $ 1.95
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Packet Pg. 126 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler 2024-463837-P4M0K7 CONFIDENTIAL Page 2
eCheck Rejects $ 5.00
Credit Card Chargebacks $ 15.00
Client Card Cost - Interchange Plus Per card transaction with Visa, MasterCard, Discover, and American Express for all transactions on top of industry-driven rates for bank fees, card brand fees, interchange fees, dues, assessments, and other processing fees.
Client eCheck Cost Per electronic check transaction.
eCheck Rejects When an eCheck transaction comes back as declined (e.g bounced check) Credit Card Chargebacks If a card payer disputes a transaction at the card issuing bank (e.g. stolen card) 3rd Party Hardware, Software and Services
Description Qty Unit Price
Unit
Discount Total Price
Unit
Maint/SaaS
Unit
Maint/SaaS
Discount
Total
Maint/SaaS
Payments Lane 7000 Terminal Purchase 1 $ 630.00 $ 0.00 $ 630.00 $ 0.00 $ 0.00 $ 0.00 Payments PCI Service Fee (Per Device) 1 $ 0.00 $ 0.00 $ 0.00 $ 180.00 $ 0.00 $ 180.00 TOTAL $ 630.00 $ 180.00
Summary One Time Fees Recurring Fees
Total Tyler License Fees $ 0.00 $ 0.00
Total SaaS $ 0.00 $ 0.00
Total Tyler Services $ 0.00 $ 0.00
Total Third-Party Hardware, Software, Services $ 630.00 $ 180.00 Summary Total $ 630.00 $ 180.00
Contract Total $ 810.00
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.
Customer Approval: Date:
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Packet Pg. 127 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler 2024-463837-P4M0K7 CONFIDENTIAL Page 3
Print Name: P.O.#:
All Primary values quoted in US Dollars
Comments
Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement") between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall conform to the following terms:
• License fees for Tyler and third party software are invoiced upon the earlier of (i) deliver of the license key or (ii) when Tyler makes such software available for download by the Client;
• Fees for hardware are invoiced upon delivery;
• Fees for year one of hardware maintenance are invoiced upon delivery of the hardware; • Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software available for download by the Client (for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting, and Subscription), and any such fees are prorated to align with the applicable term under the Agreement, with renewals invoiced annually thereafter in accord with the Agreement.
• Fees for services included in this sales quotation shall be invoiced as indicated below. • Implementation and other professional services fees shall be invoiced as delivered. • Fixed-fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module, and 50% upon delivery of custom desktop procedures, by module. • Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion module, and 50% upon Client acceptance to load the converted data into Live/Production environment, by conversion module. • Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document.
Dedicated Project Management services, if any, will be invoiced monthly in arrears, beginning on the first day of the month immediately following initiation of project planning.
• If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement. • Notwithstanding anything to the contrary stated above, the following payment terms shall apply to services fees specifically for
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Packet Pg. 128 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler 2024-463837-P4M0K7 CONFIDENTIAL Page 4
migrations: Tyler will invoice Client 50% of any Migration Fees listed above upon Client approval of the product suite migration schedule. The remaining 50%, by line item, will be billed upon the go-live of the applicable product suite. Tyler will invoice Client for any Project Management Fees listed above upon the go-live of the first product suite. Unless otherwise indicated on this Sales quotation, annual services will be invoiced in advance, for annual terms commencing on the date this sales quotation is signed by the Client. If listed annual service(s) is an addition to the same service presently existing under the Agreement, the first term of the added annual service will be prorated to expire coterminous with the existing annual term for the service, with renewals to occur as indicated in the Agreement.
• Expenses associated with onsite services are invoiced as incurred.
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the scope, level of engagement, and timeline as defined in the Statement of Work (SOW) for your project. The actual amount of services required may vary, based on these factors.
Tyler's pricing is based on the scope of proposed products and services contracted from Tyler. Should portions of the scope of products or services be altered by the Client, Tyler reserves the right to adjust prices for the remaining scope accordingly.
Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy.
Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and remitting. Installations are completed remotely but can be done onsite upon request at an additional cost.
In the event Client cancels services less than four (4) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.
The Implementation Hours included in this quote assume a work split effort of 70% Client and 30% Tyler.
Implementation Hours are scheduled and delivered in four (4) or eight (8) hour increments.
Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or more than one occurrence of a class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a Train-the-Trainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users.
Fees for year one of hardware maintenance are invoiced upon delivery of the hardware, with subsequent years’ fees billed annually, in advance.
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Packet Pg. 129 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler 2024-463837-P4M0K7 CONFIDENTIAL Page 5
Your use of Payments and any related items included on this order is subject to the terms found at: https://www.tylertech.com/terms/paymentcard-processing-agreement. By signing this order or the agreement in which it is included, you agree you have read, understand, and agree to such terms. Please see attached Payments fee schedule.
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Packet Pg. 130 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler 2024-454828-N5H3V1 CONFIDENTIAL Page 1
Quoted By: Jason Cloutier
Quote Expiration: 08/13/24
Quote Name: City of Barstow-ERP-KOA HILLS
Sales Quotation For: Shipping Address:
City of Barstow
Suite A
220 E Mountain View Street
Barstow CA 92311-2888
3rd Party Hardware, Software and Services
Description Qty Unit Price
Unit
Discount Total Price
Unit
Maint/SaaS
Unit
Maint/SaaS
Discount
Total
Maint/SaaS
Koa Hills - Chart of Accounts (COA) Design
Leadership 1 $ 40,680.00 $ 0.00 $ 40,680.00 $ 0.00 $ 0.00 $ 0.00 TOTAL $ 40,680.00 $ 0.00
Summary One Time Fees Recurring Fees
Total Tyler License Fees $ 0.00 $ 0.00
Total SaaS $ 0.00 $ 0.00
Total Tyler Services $ 0.00 $ 0.00
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Packet Pg. 131 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler 2024-454828-N5H3V1 CONFIDENTIAL Page 2
Total Third-Party Hardware, Software, Services $ 40,680.00 $ 0.00 Summary Total $ 40,680.00 $ 0.00
Contract Total $ 40,680.00
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.
Customer Approval: Date:
Print Name: P.O.#:
All Primary values quoted in US Dollars
Comments
Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement") between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall conform to the following terms:
• License fees for Tyler and third party software are invoiced upon the earlier of (i) deliver of the license key or (ii) when Tyler makes such software available for download by the Client;
• Fees for hardware are invoiced upon delivery;
• Fees for year one of hardware maintenance are invoiced upon delivery of the hardware; • Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software available for download by the Client (for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting, and Subscription), and any such fees are prorated to align with the applicable term under the Agreement, with renewals invoiced annually thereafter in accord with the Agreement.
• Fees for services included in this sales quotation shall be invoiced as indicated below. • Implementation and other professional services fees shall be invoiced as delivered.
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Packet Pg. 132 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler 2024-454828-N5H3V1 CONFIDENTIAL Page 3
• Fixed-fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module, and 50% upon delivery of custom desktop procedures, by module. • Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion module, and 50% upon Client acceptance to load the converted data into Live/Production environment, by conversion module. • Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document.
Dedicated Project Management services, if any, will be invoiced monthly in arrears, beginning on the first day of the month immediately following initiation of project planning.
• If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement. • Notwithstanding anything to the contrary stated above, the following payment terms shall apply to services fees specifically for migrations: Tyler will invoice Client 50% of any Migration Fees listed above upon Client approval of the product suite migration schedule. The remaining 50%, by line item, will be billed upon the go-live of the applicable product suite. Tyler will invoice Client for any Project Management Fees listed above upon the go-live of the first product suite. Unless otherwise indicated on this Sales quotation, annual services will be invoiced in advance, for annual terms commencing on the date this sales quotation is signed by the Client. If listed annual service(s) is an addition to the same service presently existing under the Agreement, the first term of the added annual service will be prorated to expire coterminous with the existing annual term for the service, with renewals to occur as indicated in the Agreement.
• Expenses associated with onsite services are invoiced as incurred.
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the scope, level of engagement, and timeline as defined in the Statement of Work (SOW) for your project. The actual amount of services required may vary, based on these factors.
Tyler's pricing is based on the scope of proposed products and services contracted from Tyler. Should portions of the scope of products or services be altered by the Client, Tyler reserves the right to adjust prices for the remaining scope accordingly.
Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy.
Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and remitting. Installations are completed remotely but can be done onsite upon request at an additional cost.
In the event Client cancels services less than four (4) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.
The Implementation Hours included in this quote assume a work split effort of 70% Client and 30% Tyler.
Implementation Hours are scheduled and delivered in four (4) or eight (8) hour increments.
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Packet Pg. 133 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler 2024-454828-N5H3V1 CONFIDENTIAL Page 4
Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or more than one occurrence of a class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a Train-the-Trainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users.
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Packet Pg. 134 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Exhibit A
Schedule 1
1 Exhibit A
Schedule 1
Migration Modules
Cash Register Interface
Inventory
Payroll
Human Resources Web
Disaster Recovery
GL/AP
CASS
EAGLE - Content Manager LE
Forms Citizen Services
Tyler Output Processing
Budget Preparation
Accounts Receivable
Human Resources
Licensing
Project Accounting
Fixed Assets
Permits & Inspections
Forms Citizen Services
Parcel Manager
Purchasing
Menu
Data Dictionaries
Position Budgeting
Tyler Cashiering
EERP Accounts Receivable
EERP Citizen Self Service
EERP Concurrent Users (10)
EERP General Ledger (limited Use)
Munis Analytics and Reporting (limited Use)
Tyler Content Manager SE
Tyler Ready Forms Processing
Utility Billing CIS
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Packet Pg. 135 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) Exhibit B
1 Exhibit B
Invoicing and Payment Policy
We will provide you with the software and services set forth in the Investment Summary of the Agreement. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement.
Invoicing: We will invoice you for the applicable software and services in the Investment Summary as set forth below. Your rights to dispute any invoice are set forth in the Agreement.
1. SaaS Fees. SaaS Fees are invoiced on an annual basis, beginning on the commencement of the initial term as set forth in Section F (1) of this Agreement. Your annual SaaS fees for the initial term are set forth in the Investment Summary. Upon expiration of the initial term, your annual SaaS fees will be at our then-current rates. Beginning on the commencement of the initial term, Client shall no longer be required to pay annual support fees for the Migration Modules.
2. Other Tyler Software and Services.
2.1 VPN Device: The fee for the VPN device will be invoiced upon installation of the VPN.
2.2 Implementation and Other Professional Services (including training): Implementation and other professional services (including training) are billed and invoiced as delivered, at the rates set forth in the Investment Summary.
2.3 Consulting Services: If you have purchased any Business Process Consulting services, if they have been quoted as fixed-fee services, they will be invoiced 50% upon your acceptance of the best practice recommendations, by module, and 50% upon your acceptance of custom desktop procedures, by module. If you have purchased any Business Process Consulting services and they are quoted as an estimate, then we will bill you the actual services delivered on a time and materials basis.
2.4 Conversions: Fixed-fee conversions are invoiced 50% upon initial delivery of the converted Data, by conversion option, and 50% upon Client acceptance to load the converted Data into Live/Production environment, by conversion option. Where conversions are quoted as estimated, we will bill you the actual services delivered on a time and materials basis.
2.5 Requested Modifications to the Tyler Software: Requested modifications to the Tyler Software are invoiced 50% upon delivery of specifications and 50% upon delivery of the applicable modification. You must report any failure of the modification to conform to the specifications within thirty (30) days of delivery; otherwise, the modification will be deemed to be in compliance with the specifications after the 30-day window has passed. You may still report Defects to us as set forth in this Agreement.
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Packet Pg. 136 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) Exhibit B
2 2.6 Other Fixed Price Services: Other fixed price services are invoiced as delivered, at the rates set forth in the Investment Summary. For the avoidance of doubt, where “Project Planning Services” are provided, payment will be due upon delivery of the Implementation Planning document.
2.7 Annual Services: Unless otherwise indicated in this Exhibit B, fees for annual services are due annually, in advance, commencing on the availability of the service. Your annual fees for the initial term are set forth in the Investment Summary. Upon expiration of the initial term, your annual fees will be at our then-current rates.
3. Third Party Products and Hardware.
3.1 Third Party Software License Fees: License fees for Third Party Software, if any, are invoiced when we make it available to you for downloading.
3.2 Third Party Software Maintenance: The first year maintenance fee for the Third Party Software is invoiced when we make it available to you for downloading. Subsequent annual maintenance fees for Third Party Software are invoiced annually, in advance, at thencurrent rates, upon each anniversary thereof.
3.3 Hardware: Third Party Hardware costs, if any, are invoiced upon delivery.
3.4 Hardware Maintenance: The first year maintenance fee for Hardware is invoiced upon delivery of the hardware. Subsequent annual maintenance fees for hardware are invoiced annually, in advance, at then-current rates, upon each anniversary thereof.
3.5 Third Party Services: Fees for Third Party Services, if any, are invoiced as delivered, along with applicable expenses, at the rates set forth in the Investment Summary. For the avoidance of doubt, Finite Matters will invoice Client directly for any services fees for Pattern Stream.
3.6 Third Party SaaS: Third Party SaaS Services fees, if any, are invoiced annually, in advance, commencing with availability of the respective Third Party SaaS Services. Pricing for the first year of Third Party SaaS Services is indicated in the Investment Summary. Pricing for subsequent years will be at the respective third party’s then-current rates.
4. Transaction Fees. Unless paid directly by an end user at the time of transaction, per transaction (call, message, etc.) fees are invoiced on a quarterly basis. Fees are indicated in Exhibit A and may be increased by Tyler upon notice of no less than thirty (30) days.
5. Expenses. The service rates in the Investment Summary do not include travel expenses.
Expenses for Tyler delivered services will be billed as incurred and only in accordance with our then-current Business Travel Policy, plus a 10% travel agency processing fee. Our current Business Travel Policy is attached to this Exhibit B as Schedule 1. Copies of receipts will be provided upon request; we reserve the right to charge you an administrative fee depending on the extent of your requests. Receipts for miscellaneous items less than twenty-five dollars and mileage logs are not available.
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Packet Pg. 137 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) Exhibit B
3 6. Credit for Prepaid SaaS and Maintenance & Support Fees for Migration Modules. Client will receive a credit for the SaaS and maintenance & support fees prepaid for the Migration Modules for the time period commencing on the first day of the initial term, as set forth in Section F (1) of this Agreement. Migration Modules are listed at Exhibit A, Schedule 1.
Payment. Payment for undisputed invoices is due within forty-five (45) days of the invoice date. We prefer to receive payments electronically. Our electronic payment information is available by contacting [email protected].
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Packet Pg. 138 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) Exhibit B
Schedule 1
1 Exhibit B
Schedule 1
Business Travel Policy
1. Air Travel
A. Reservations & Tickets
The Travel Management Company (TMC) used by Tyler will provide an employee with a direct flight within two hours before or after the requested departure time, assuming that flight does not add more than three hours to the employee’s total trip duration and the fare is within $100 (each way) of the lowest logical fare. If a net savings of $200 or more (each way) is possible through a connecting flight that is within two hours before or after the requested departure time and that does not add more than three hours to the employee’s total trip duration, the connecting flight should be accepted.
Employees are encouraged to make advanced reservations to take full advantage of discount opportunities. Employees should use all reasonable efforts to make travel arrangements at least two (2) weeks in advance of commitments. A seven (7) day advance booking requirement is mandatory. When booking less than seven (7) days in advance, management approval will be required.
Except in the case of international travel where a segment of continuous air travel is six (6) or more consecutive hours in length, only economy or coach class seating is reimbursable. Employees shall not be reimbursed for “Basic Economy Fares” because these fares are non-refundable and have many restrictions that outweigh the cost-savings.
B. Baggage Fees
Reimbursement of personal baggage charges are based on trip duration as follows:
• Up to five (5) days = one (1) checked bag
• Six (6) or more days = two (2) checked bags
Baggage fees for sports equipment are not reimbursable.
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Packet Pg. 139 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) Exhibit B
Schedule 1
2 2. Ground Transportation
A. Private Automobile
Mileage Allowance – Business use of an employee’s private automobile will be reimbursed at the current IRS allowable rate, plus out of pocket costs for tolls and parking. Mileage will be calculated by using the employee's office as the starting and ending point, in compliance with IRS regulations.
Employees who have been designated a home office should calculate miles from their home.
B. Rental Car
Employees are authorized to rent cars only in conjunction with air travel when cost, convenience, and the specific situation reasonably require their use. When renting a car for Tyler business, employees should select a “mid-size” or “intermediate” car. “Full” size cars may be rented when three or more employees are traveling together. Tyler carries leased vehicle coverage for business car rentals; except for employees traveling to Alaska and internationally (excluding Canada), additional insurance on the rental agreement should be declined.
C. Public Transportation
Taxi or airport limousine services may be considered when traveling in and around cities or to and from airports when less expensive means of transportation are unavailable or impractical. The actual fare plus a reasonable tip (15-18%) are reimbursable. In the case of a free hotel shuttle to the airport, tips are included in the per diem rates and will not be reimbursed separately.
D. Parking & Tolls
When parking at the airport, employees must use longer term parking areas that are measured in days as opposed to hours. Park and fly options located near some airports may also be used. For extended trips that would result in excessive parking charges, public transportation to/from the airport should be considered. Tolls will be reimbursed when receipts are presented.
3. Lodging
Tyler’s TMC will select hotel chains that are well established, reasonable in price, and conveniently located in relation to the traveler's work assignment. Typical hotel chains include Courtyard, Fairfield Inn, Hampton Inn, and Holiday Inn Express. If the employee has a discount rate with a local hotel, the hotel reservation should note that discount and the employee should confirm the lower rate with the hotel upon arrival. Employee memberships in travel clubs such as AAA should be noted in their travel profiles so that the employee can take advantage of any lower club rates. “No shows” or cancellation fees are not reimbursable if the employee does not comply with the hotel’s cancellation policy.
Tips for maids and other hotel staff are included in the per diem rate and are not reimbursed separately.
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Packet Pg. 140 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) Exhibit B
Schedule 1
3 Employees are not authorized to reserve non-traditional short-term lodging, such as Airbnb, VRBO, and HomeAway. Employees who elect to make such reservations shall not be reimbursed.
4. Meals and Incidental Expenses
Employee meals and incidental expenses while on travel status within the continental U.S. are in accordance with the federal per diem rates published by the General Services Administration.
Incidental expenses include tips to maids, hotel staff, and shuttle drivers and other minor travel expenses. Per diem rates are available at www.gsa.gov/perdiem.
Per diem for Alaska, Hawaii, U.S. protectorates and international destinations are provided separately by the Department of State and will be determined as required.
A. Overnight Travel
For each full day of travel, all three meals are reimbursable. Per diems on the first and last day of a trip are governed as set forth below.
Departure Day
Depart before 12:00 noon Lunch and dinner
Depart after 12:00 noon
Return Day
Dinner
Return before 12:00 noon Breakfast
Return between 12:00 noon & 7:00 p.m. Breakfast and lunch Return after 7:00 p.m.* Breakfast, lunch and dinner
*7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner.
The reimbursement rates for individual meals are calculated as a percentage of the full day per diem as follows:
Breakfast 15%
Lunch 25%
Dinner 60%
B. Same Day Travel
Employees traveling at least 100 miles to a site and returning in the same day are eligible to claim lunch on an expense report. Employees on same day travel status are eligible to claim dinner in the event they return home after 7:00 p.m.*
*7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner.
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Packet Pg. 141 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) Exhibit B
Schedule 1
4 5. Internet Access – Hotels and Airports
Employees who travel may need to access their e-mail at night. Many hotels provide free high speed internet access and Tyler employees are encouraged to use such hotels whenever possible. If an employee’s hotel charges for internet access it is reimbursable up to $10.00 per day. Charges for internet access at airports are not reimbursable.
6. International Travel
All international flights with the exception of flights between the U.S. and Canada should be reserved through TMC using the “lowest practical coach fare” with the exception of flights that are six (6) or more consecutive hours in length. In such event, the next available seating class above coach shall be reimbursed.
When required to travel internationally for business, employees shall be reimbursed for photo fees, application fees, and execution fees when obtaining a new passport book, but fees related to passport renewals are not reimbursable. Visa application and legal fees, entry taxes and departure taxes are reimbursable.
The cost of vaccinations that are either required for travel to specific countries or suggested by the U.S. Department of Health & Human Services for travel to specific countries, is reimbursable.
Section 4, Meals & Incidental Expenses, and Section 2.b., Rental Car, shall apply to this section.
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Packet Pg. 142 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) Exhibit C
1 Exhibit C
SERVICE LEVEL AGREEMENT
I. Agreement Overview
This SLA operates in conjunction with, and does not supersede or replace any part of, the Agreement. It outlines the information technology service levels that we will provide to you to ensure the availability of the application services that you have requested us to provide. All othersupport services are documented in the Support Call Process. This SLA does not apply to any Third Party SaaS Services. All other support services are documented in the Support Call Process.
II. Definitions. Except as defined below, all defined terms have the meaning set forth in the Agreement.
Actual Attainment: The percentage of time the Tyler Software is available during a calendar month, calculated as follows: (Service Availability – Downtime) ÷ Service Availability.
Client Error Incident: Any service unavailability resulting from your applications, content or equipment, or the acts or omissions of any of your service users or third-party providers over whom we exercise no control.
Downtime: Those minutes during Service Availability, as defined below, when all users cannot launch, login, search or save primary data in the Tyler Software. Downtime does not include those instances in which only a Defect is present.
Emergency Maintenance Window: (1) maintenance that is required to patch a critical security vulnerability; (2) maintenance that is required to prevent an imminent outage of Service Availability; or (3) maintenance that is mutually agreed upon in writing by Tyler and the Client.
Planned Downtime: Downtime that occurs during a Standard or Emergency Maintenance window.
Service Availability: The total number of minutes in a calendar month that the Tyler Software is capable of receiving, processing, and responding to requests, excluding Planned Downtime, Client Error Incidents, denial of service attacks and Force Majeure. Service Availability only applies to Tyler Software being used in the live production environment.
Standard Maintenance: Routine maintenance to the Tyler Software and infrastructure. Standard Maintenance is limited to five (5) hours per week.
III. Service Availability
a. Your Responsibilities
Whenever you experience Downtime, you must make a support call according to the procedures outlined in the Support Call Process. You will receive a support case number. b. Our Responsibilities
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Packet Pg. 143 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) Exhibit C
2 When oursupport team receives a call from you that Downtime has occurred or is occurring, we will work with you to identify the cause of the Downtime (including whether it may be the result of Planned Downtime, a Client Error Incident, denial of service attack or Force Majeure). We will also work with you to resume normal operations.
c. Client Relief
Our targeted Attainment Goal is 100%. You may be entitled to credits as indicated in the Client Relief Schedule found below. Your relief credit is calculated as a percentage of the SaaS Fees paid for the calendar month.
In order to receive relief credits, you must submit a request through one of the channels listed in our Support Call Process within fifteen days (15) of the end of the applicable month. We will respond to your relief request within thirty (30) day(s) of receipt.
The total credits confirmed by us will be applied to the SaaS Fee for the next billing cycle. Issuing of such credit does not relieve us of our obligations under the Agreement to correct the problem which created the service interruption.
Credits are only payable when Actual Attainment results in eligibility for credits in consecutive months and only for such consecutive months.
Client Relief Schedule
Actual Attainment Client Relief
99.99% - 98.00% Remedial action will be taken
97.99% - 95.00% 4%
Below 95.00% 5%
IV. Maintenance Notifications
We perform Standard Maintenance during limited windows that are historically known to be reliably low-traffic times. If and when maintenance is predicted to occur during periods of higher traffic, we will provide advance notice of those windows and will coordinate to the greatest extent possible with you.
Not all maintenance activities will cause application unavailability. However, if Tyler anticipates that activities during a Standard or Emergency Maintenance window may make the Tyler Software unavailable, we will provide advance notice, as reasonably practicable, that the Tyler Software will be unavailable during the maintenance window.
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Packet Pg. 144 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) Exhibit C
Schedule 1
1 Exhibit C
Schedule 1
Support Call Process
Support Channels
Tyler Technologies, Inc. provides the following channels of software support for authorized users*:
(1) On-line submission (portal) – for less urgent and functionality-based questions, users may create support incidents through the Tyler Customer Portal available at the Tyler Technologies website.
A built-in Answer Panel provides users with resolutions to most “how-to” and configurationbased questions through a simplified search interface with machine learning, potentially eliminating the need to submit the support case.
(2) Email – for less urgent situations, users may submit emails directly to the software support group.
(3) Telephone – for urgent or complex questions, users receive toll-free, telephone software support.
* Channel availability may be limited for certain applications.
Support Resources
A number of additional resources are available to provide a comprehensive and complete support experience:
(1) Tyler Website – www.tylertech.com – for accessing client tools, documentation, and other information including support contact information.
(2) Tyler Search -a knowledge based search engine that lets you search multiple sources simultaneously to find the answers you need, 24x7.
(3) Tyler Community –provides a venue for all Tyler clients with current maintenance agreements to collaborate with one another, share best practices and resources, and access documentation. (4) Tyler University – online training courses on Tyler products.
Support Availability
Tyler Technologies support is available during the local business hours of 8 AM to 5 PM (Monday – Friday) across four US time zones (Pacific, Mountain, Central and Eastern). Tyler’s holiday schedule is outlined below. There will be no support coverage on these days.
New Year’s Day Labor Day
Martin Luther King, Jr. Day Thanksgiving Day
Memorial Day Day after Thanksgiving
Independence Day Christmas Day
For support teams that provide after-hours service, we will provide you with procedures for contacting support staff after normal business hours for reporting Priority Level 1 Defects only. Upon receipt of
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Packet Pg. 145 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) Exhibit C
Schedule 1
2 such a Defect notification, we will use commercially reasonable efforts to meet the resolution targets set forth below.
We will also make commercially reasonable efforts to be available for one pre-scheduled Saturday of each month to assist your IT staff with applying patches and release upgrades, as well as consulting with them on server maintenance and configuration of the Tyler Software environment.
Incident Handling
Incident Tracking
Every support incident is logged into Tyler’s Customer Relationship Management System and given a unique case number. This system tracks the history of each incident. The case number is used to track and reference open issues when clients contact support. Clients may track incidents, using the case number, through Tyler’s Customer Portal or by calling software support directly.
Incident Priority
Each incident is assigned a priority level, which corresponds to the Client’s needs. Tyler and the Client will reasonably set the priority of the incident per the chart below. This chart is not intended to address every type of support incident, and certain “characteristics” may or may not apply depending on whether the Tyler software has been deployed on customer infrastructure or the Tyler cloud. The goal is to help guide the Client towards clearly understanding and communicating the importance of the issue and to describe generally expected response and resolution targets in the production environment only.
References to a “confirmed support incident” mean that Tyler and the Client have successfully validated the reported Defect/support incident.
Priority
Level Characteristics of Support Incident Resolution Targets* 1 Critical
Support incident that causes (a)
complete application failure or
application unavailability; (b)
application failure or unavailability in
one or more of the client’s remote
location; or (c) systemic loss of
multiple essential system functions.
Tyler shall provide an initial response to Priority Level 1 incidents within one (1) business hour of receipt of
the incident. Once the incident has been confirmed,
Tyler shall use commercially reasonable efforts to
resolve such support incidents or provide a
circumvention procedure within one (1) business
day. For non-hosted customers, Tyler’s responsibility
for lost or corrupted data is limited to assisting the
Client in restoring its last available database.
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Packet Pg. 146 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) Exhibit C
Schedule 1
3 Priority
Level Characteristics of Support Incident Resolution Targets* 2 High
Support incident that causes (a)
repeated, consistent failure of
essential functionality affecting more
than one user or (b) loss or corruption
of data.
Tyler shall provide an initial response to Priority Level 2 incidents within four (4) business hours of receipt of the incident. Once the incident has been confirmed,
Tyler shall use commercially reasonable efforts to
resolve such support incidents or provide a
circumvention procedure within ten (10) business
days. For non-hosted customers, Tyler’s
responsibility for loss or corrupted data is limited to assisting the Client in restoring its last available
database.
3 Medium
Priority Level 1 incident with an
existing circumvention procedure, or
a Priority Level 2 incident that affects
only one user or for which there is an
existing circumvention procedure.
Tyler shall provide an initial response to Priority Level 3 incidents within one (1) business day of receipt of
the incident. Once the incident has been confirmed,
Tyler shall use commercially reasonable efforts to
resolve such support incidents without the need for a
circumvention procedure with the next published
maintenance update or service pack, which shall
occur at least quarterly. For non-hosted customers,
Tyler’s responsibility for lost or corrupted data is
limited to assisting the Client in restoring its last
available database.
4 Noncritical
Support incident that causes failure of
non-essential functionality or a
cosmetic or other issue that does not
qualify as any other Priority Level.
Tyler shall provide an initial response to Priority Level 4 incidents within two (2) business days of receipt of
the incident. Once the incident has been confirmed,
Tyler shall use commercially reasonable efforts to
resolve such support incidents, as well as cosmetic
issues, with a future version release.
*Response and Resolution Targets may differ by product or business need Incident Escalation
If Tyler is unable to resolve any priority level 1 or 2 defect as listed above or the priority of an issue has elevated since initiation, you may escalate the incident to the appropriate resource, as outlined by each product support team. The corresponding resource will meet with you and any Tyler staff to establish a mutually agreeable plan for addressing the defect.
Remote Support Tool
Some support calls may require further analysis of the Client’s database, processes or setup to diagnose a problem or to assist with a question. Tyler will, at its discretion, use an industry-standard remote support tool. Tyler’s support team must have the ability to quickly connect to the Client’s system and view the site’s setup, diagnose problems, or assist with screen navigation. More information about the remote support tool Tyler uses is available upon request.
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Packet Pg. 147 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) Exhibit D
1 Exhibit D
Third Party Terms
ThinPrint Terms. Your use of Tyler Forms software and forms is subject to the End User License Agreement terms for ThinPrint Engine, ThinPrint License Server, and Connected Gateway found here: https://www.thinprint.com/en/legal-notes/eula/. By signing a Tyler Agreement or Order Form, or accessing, installing, or using Tyler Forms software or forms, you agree that you have read, understood, and agree to such terms.
DocOrigin Terms. Your use of Tyler Forms software and forms is subject to the DocOrigin End User License Agreement available for download here: https://eclipsecorp.us/eula/. By signing a Tyler Agreement or Order Form including Tyler forms software or forms, or accessing, installing, or using Tyler Forms software or forms, you agree that you have read, understood, and agree to such terms.
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E
1 Exhibit E
Statement of Work
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SOW from Tyler Technologies, Inc. 4/15/2024
Presented to:
City of Barstow CA
220 E Mountain View Street
Barstow, CA 92311
Contact:
Rich Boven
Email: [email protected]
1 Tyler Drive, Yarmouth, Maine 04096
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Table of Contents
PART 1: EXECUTIVE SUMMARY...............................................................................................................1 Project Overview............................................................................................................................. 1 Introduction ........................................................................................................................................ 1 Project Goals....................................................................................................................................... 1 Methodology....................................................................................................................................... 1 PART 2: PROJECT FOUNDATION .............................................................................................................3 Project Governance ......................................................................................................................... 3 Project Scope Control ...................................................................................................................... 4 Managing Scope and Project Change ................................................................................................. 4 Change Control ................................................................................................................................... 4 Change Request Management............................................................................................................ 4 Acceptance Process ......................................................................................................................... 6 Roles and Responsibilities................................................................................................................ 6 Tyler Roles & Responsibilities............................................................................................................. 6 Tyler Executive Manager............................................................................................................. 7 Tyler Implementation Manager.................................................................................................. 7 Tyler Project Manager................................................................................................................. 7 Tyler Implementation Consultant............................................................................................... 8 Tyler Sales ................................................................................................................................... 8 Tyler Technical Services.............................................................................................................. 8 City Roles & Responsibilities............................................................................................................... 9 City Executive Sponsor................................................................................................................ 9 City Steering Committee............................................................................................................. 9 City Project Manager .................................................................................................................. 9 City Functional Leads ................................................................................................................ 11 City Power Users....................................................................................................................... 11 City End Users ........................................................................................................................... 12 City Technical Lead.................................................................................................................... 12 City Change Management Lead ................................................................................................ 13 PART 3: PROJECT PLAN........................................................................................................................... 14 Project Stages.................................................................................................................................14 Initiate and Plan ................................................................................................................................ 15 Initial Coordination ................................................................................................................... 15 Project/Phase Planning ............................................................................................................. 16 Infrastructure Planning ............................................................................................................. 17
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Stakeholder Meeting................................................................................................................. 18 GIS Preparation ......................................................................................................................... 19 Control Point 1: Initiate & Plan Stage Acceptance.................................................................... 20 Assess & Define................................................................................................................................. 20 Solution Orientation.................................................................................................................. 20 Current & Future State Analysis................................................................................................ 21 Conversion Assessment ............................................................................................................ 22 Intentionally left blank.............................................................................................................. 23 Intentionally left blank.............................................................................................................. 23 Control Point 2: Assess & Define Stage Acceptance................................................................. 23 Prepare Solution ............................................................................................................................... 24 Initial System Deployment........................................................................................................ 24 Configuration ............................................................................................................................ 25 Process Refinement .................................................................................................................. 26 Conversion Delivery .................................................................................................................. 27 Intentionally left blank.............................................................................................................. 29 Intentionally left blank.............................................................................................................. 29 Control Point 3: Prepare Solution Stage Acceptance................................................................ 29 Production Readiness ....................................................................................................................... 29 Solution Validation.................................................................................................................... 30 Go-Live Readiness..................................................................................................................... 30 End User Training...................................................................................................................... 31 Control Point 4: Production Readiness Stage Acceptance........................................................ 33 Production......................................................................................................................................... 33 Go-Live ...................................................................................................................................... 33 Transition to Client Services...................................................................................................... 34 Post Go-Live Activities............................................................................................................... 35 Control Point 5: Production Stage Acceptance......................................................................... 36 Close.................................................................................................................................................. 36 Phase Closeout.......................................................................................................................... 37 Project Closeout........................................................................................................................ 38 Control Point 6: Close Stage Acceptance.................................................................................. 39 General Assumptions......................................................................................................................39 Project............................................................................................................................................... 39 Organizational Change Management ............................................................................................... 39 Resources and Scheduling ................................................................................................................ 40 Data................................................................................................................................................... 40 Facilities............................................................................................................................................. 41 Glossary .........................................................................................................................................42 PART 4: APPENDICES ............................................................................................................................... 45 Conversion .....................................................................................................................................45 Enterprise Permitting & Licensing Conversion Summary ................................................................. 45
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Content Manager Core – Business Management..................................................................... 45 Content Manager Core – Community Development................................................................ 45 Community Development......................................................................................................... 45 Business Management.............................................................................................................. 46 Enterprise ERP Conversion Summary ............................................................................................... 46 Accounting ................................................................................................................................ 46 Accounts Payable ...................................................................................................................... 46 Project Accounting.................................................................................................................... 47 Purchase Orders........................................................................................................................ 47 Human Resources Management............................................................................................... 47 Additional Appendices................................................................................................................49 Enterprise Permitting & Licensing Definitions.................................................................................. 49 “Template Business Transactions”............................................................................................ 49 “Unique Business Transactions” ............................................................................................... 49 “Geo-Rules”............................................................................................................................... 49 “Automation Events” ................................................................................................................ 50 “Enterprise Permitting & Licensing SDK/API (Toolkits)” ........................................................... 50 Project Timeline..........................................................................................................................51 ERP Project Timeline ......................................................................................................................... 51
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Part 1: Executive Summary
Project Overview
Introduction
Tyler Technologies (“Tyler”) is the largest and most established provider of integrated software and technology services focused solely on the public sector. Tyler’s end-to-end solutions empower public sector entities including local, state, provincial and federal government, to operate more efficiently and connect more transparently with their constituents and with each other. By connecting data and processes across disparate systems, Tyler’s solutions transform how clients gain actionable insights that solve problems in their communities.
Project Goals
This Statement of Work (“SOW”) documents the methodology, implementation stages, activities, and roles and responsibilities, and project scope listed in the Investment Summary of the Agreement between Tyler and the City (collectively the “Project”).
The overall goals of the project are to:
▪ Successfully implement the contracted scope on time and on budget ▪ Increase operational efficiencies and empower users to be more productive ▪ Improve accessibility and responsiveness to external and internal customer needs ▪ Overcome current challenges and meet future goals
Methodology
This is accomplished by the City and Tyler working as a partnership and Tyler utilizing its depth of implementation experience. While each Project is unique, all will follow Tyler’s six-stage methodology. Each of the six stages is comprised of multiple work packages, and each work package includes a narrative description, objectives, tasks, inputs, outputs/deliverables, assumptions, and a responsibility matrix.
Tailored specifically for Tyler’s public sector clients, the project methodology contains Stage Acceptance Control Points throughout each Phase to ensure adherence to scope, budget, timeline controls, effective communications, and quality standards. Clearly defined, the project methodology repeats consistently across Phases, and is scaled to meet the City’s complexity and organizational needs.
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The methodology adapts to both single-phase and multiple-phase projects.
To achieve Project success, it is imperative that both the City and Tyler commit to including the necessary leadership and governance. During each stage of the Project, it is expected that the City and Tyler Project teams work collaboratively to complete tasks. An underlying principle of Tyler’s Implementation process is to employ an iterative model where the City’s business processes are assessed, configured, validated, and refined cyclically in line with the project budget. This approach is used in multiple stages and work packages as illustrated in the graphic below.
The delivery approach is systematic, which reduces variability and mitigates risks to ensure Project success. As illustrated, some stages, along with work packages and tasks, are intended to be overlapping by nature to complete the Project efficiently and effectively.
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Part 2: Project Foundation
Project Governance
Project governance is the management framework within which Project decisions are made. The role of Project governance is to provide a decision-making approach that is logical, robust, and repeatable. This allows organizations to have a structured approach for conducting its daily business in addition to project related activities.
This section outlines the resources required to meet the business needs, objectives, and priorities for the Project, communicate the goals to other Project participants, and provide support and guidance to accomplish these goals. Project governance defines the structure for escalation of issues and risks, Change Control review and authority, and Organizational Change Management activities. Throughout the Statement of Work Tyler has provided RACI Matrices for activities to be completed throughout the implementation which will further outline responsibilities of different roles in each stage. Further refinement of the governance structure, related processes, and specific roles and responsibilities occurs during the Initiate & Plan Stage.
The chart below illustrates an overall team perspective where Tyler and the City collaborate to resolve Project challenges according to defined escalation paths. If project managers do not possess authority to determine a solution, resolve an issue, or mitigate a risk, Tyler implementation management and the City Steering Committee become the escalation points to triage responses prior to escalation to the City and Tyler executive sponsors. As part of the escalation process, each Project governance tier presents recommendations and supporting information to facilitate knowledge transfer and issue resolution. The City and Tyler executive sponsors serve as the final escalation point.
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Project Scope Control
Managing Scope and Project Change
Project Management governance principles contend that there are three connected constraints on a Project:
budget, timeline, and scope. These constraints, known as the “triple constraints” or project management triangle, define budget in terms of financial cost, labor costs, and other resource costs. Scope is defined as the work performed to deliver a product, service or result with the specified features and functions, while time is simply defined as the schedule. The Triple Constraint theory states that if you change one side of the triangle, the other two sides must be correspondingly adjusted. For example, if the scope of the Project is increased, cost and time to complete will also need to increase. The Project and executive teams will need to remain cognizant of these constraints when making impactful decisions to the Project. A simple illustration of this triangle is included here, showing the connection of each item and their relational impact to the overall Scope.
A pillar of any successful project is the ability to properly manage scope while allowing the appropriate level of flexibility to incorporate approved changes. Scope and changes within the project will be managed using the change control process outlined in the following section.
Change Control
It may become necessary to change the scope of this Project due to unforeseeable circumstances (e.g., new constraints or opportunities are discovered). This Project is being undertaken with the understanding that Project scope, schedule, and/or cost may need to change to produce optimal results for stakeholders.
Changes to contractual requirements will follow the change control process specified in the final contract, and as described below.
Change Request Management
Should the need for a change to Project scope, schedule, and/or cost be identified during the Project, the change will be brought to the attention of the Steering Committee and an assessment of the change will occur. While such changes may result in additional costs and delays relative to the schedule, some changes may result in less cost to the City; for example, the City may decide it no longer needs a deliverable originally defined in the Project. The Change Request will include the following information:
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▪ The nature of the change.
▪ A good faith estimate of the additional cost or associated savings to the City, if any. ▪ The timetable for implementing the change.
▪ The effect on and/or risk to the schedule, resource needs or resource responsibilities.
The City will use its good faith efforts to either approve or disapprove any Change Request within ten (10) Business Days (or other period as mutually agreeable between Tyler and the City). Any changes to the Project scope, budget, or timeline must be documented and approved in writing using a Change Request form. These changes constitute a formal amendment to the Statement of Work and will supersede any conflicting term in the Statement of Work.
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Acceptance Process
The implementation of a Project involves many decisions to be made throughout its lifecycle. Decisions will vary from higher level strategy decisions to smaller, detailed Project level decisions. It is critical to the success of the Project that each City office or department designates specific individuals for making decisions on behalf of their offices or departments.
Both Tyler and the City will identify representative project managers. These individuals will represent the interests of all stakeholders and serve as the primary contacts between the two organizations.
The coordination of gaining City feedback and approval on Project deliverables will be critical to the success of the Project. The City project manager will strive to gain deliverable and decision approvals from all authorized City representatives. Given that the designated decision-maker for each department may not always be available, there must be a designated proxy for each decision point in the Project. Assignment of each proxy will be the responsibility of the leadership from each City department. The proxies will be named individuals that have the authorization to make decisions on behalf of their department.
The following process will be used for accepting Deliverables and Control Points:
▪ The City shall have five (5) business days from the date of delivery, or as otherwise mutually agreed upon by the parties in writing, to accept each Deliverable or Control Point. If the City does not provide acceptance or acknowledgement within five (5) business days, or the otherwise agreed upon timeframe, not to be unreasonably withheld, Tyler deems the Deliverable or Control Point as accepted.
▪ If the City does not agree the Deliverable or Control Point meets requirements, the City shall notify Tyler project manager(s), in writing, with reasoning within five (5) business days, or the otherwise agreed-upon timeframe, not to be unreasonably withheld, of receipt of the Deliverable. ▪ Tyler shall address any deficiencies and redeliver the Deliverable or Control Point. The City shall then have two (2) business days from receipt of the redelivered Deliverable or Control Point to accept or again submit written notification of reasons for rejecting the milestone. If the City does not provide acceptance within two (2) business days, or the otherwise agreed upon timeframe, not to be unreasonably withheld, Tyler deems the Deliverable or Control Point as accepted.
Roles and Responsibilities
The following defines the roles and responsibilities of each Project resource for the City and Tyler. Roles and responsibilities may not follow the organizational chart or position descriptions at the City, but are roles defined within the Project. It is common for individual resources on both the Tyler and City project teams to fill multiple roles. Similarly, it is common for some roles to be filled by multiple people.
Tyler Roles & Responsibilities
Tyler assigns a project manager prior to the start of each Phase of the Project (some Projects may only be one Phase in duration). Additional Tyler resources are assigned as the schedule develops and as needs arise.
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Tyler Executive Manager
Tyler executive management has indirect involvement with the Project and is part of the Tyler escalation process. This team member offers additional support to the Project team and collaborates with other Tyler department managers as needed to escalate and facilitate implementation Project tasks and decisions. ▪ Provides clear direction for Tyler staff on executing on the Project Deliverables to align with satisfying the City’s overall organizational strategy.
▪ Authorizes required Project resources.
▪ Resolves all decisions and/or issues not resolved at the implementation management level as part of the escalation process.
▪ Acts as the counterpart to the City’s executive sponsor.
Tyler Implementation Manager
▪ Tyler implementation management has indirect involvement with the Project and is part of the Tyler escalation process. The Tyler project managers consult implementation management on issues and outstanding decisions critical to the Project. Implementation management works toward a solution with the Tyler Project Manager or with City management as appropriate. Tyler executive management is the escalation point for any issues not resolved at this level. ▪ Assigns Tyler Project personnel.
▪ Provides support for the Project team.
▪ Provides management support for the Project to ensure it is staffed appropriately and staff have necessary resources.
▪ Monitors Project progress including progress towards agreed upon goals and objectives.
Tyler Project Manager
▪ The Tyler project manager(s) provides oversight of the Project, coordination of Tyler resources between departments, management of the Project budget and schedule, effective risk, and issue management, and is the primary point of contact for all Project related items. As requested by the City, the Tyler Project Manager provides regular updates to the City Steering Committee and other Tyler governance members. Tyler Project Manager’s role includes responsibilities in the following areas:
Contract Management
▪ Validates contract compliance throughout the Project. ▪ Ensures Deliverables meet contract requirements.
▪ Acts as primary point of contact for all contract and invoicing questions. ▪ Prepares and presents contract milestone sign-offs for acceptance by the City project manager(s). ▪ Coordinates Change Requests, if needed, to ensure proper Scope and budgetary compliance.
Planning
▪ Delivers project planning documents.
▪ Defines Project tasks and resource requirements.
▪ Develops initial Project schedule and Project Management Plan. ▪ Collaborates with the City project manager(s) to plan and schedule Project timelines to achieve ontime implementation.
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Implementation Management
▪ Tightly manages Scope and budget of Project to ensure Scope changes and budget planned versus actual are transparent and handled effectively and efficiently. ▪ Establishes and manages a schedule and Tyler resources that properly support the Project Schedule and are also in balance with Scope/budget.
▪ Establishes risk/issue tracking/reporting process between the City and Tyler and takes all necessary steps to proactively mitigate these items or communicate with transparency to the City any items that may impact the outcomes of the Project.
▪ Collaborates with the City ’s project manager(s) to establish key business drivers and success indicators that will help to govern Project activities and key decisions to ensure a quality outcome of the project.
▪ Collaborates with the City ’s project manager(s) to set a routine communication plan that will aide all Project team members, of both the City and Tyler, in understanding the goals, objectives, status, and health of the Project.
Resource Management
▪ Acts as liaison between Project team and Tyler manager(s). ▪ Identifies and coordinates all Tyler resources across all applications, Phases, and activities including development, forms, installation, reports, implementation, and billing. ▪ Provides direction and support to Project team.
▪ Manages the appropriate assignment and timely completion of tasks as defined in the Project Schedule, task list, and Go-Live Checklist.
▪ Assesses team performance and adjusts as necessary.
▪ Consulted on in Scope 3rd party providers to align activities with ongoing Project tasks.
Tyler Implementation Consultant
▪ Completes tasks as assigned by the Tyler project manager(s). ▪ Documents activities for services performed by Tyler. ▪ Guides the City through software validation process following configuration. ▪ Assists during Go-Live process and provides support until the City transitions to Client Services. ▪ Facilitates training sessions and discussions with the City and Tyler staff to ensure adequate discussion of the appropriate agenda topics during the allotted time. ▪ May provide conversion review and error resolution assistance.
Tyler Sales
▪ Supports Sales to Implementation knowledge transfer during Initiate & Plan. ▪ Provides historical information, as needed, throughout implementation. ▪ Participates in pricing activities if additional licensing and/or services are needed.
Tyler Technical Services
▪ Maintains Tyler infrastructure requirements and design document(s). ▪ Involved in system infrastructure planning/review(s). ▪ Provides first installation of licensed software with initial database on servers. ▪ Supports and assists the project team with technical/environmental issues/needs. ▪ Deploys Tyler products.
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▪ Conducts GIS Planning.
▪ Reviews GIS data and provides feedback to the City.
▪ Loads City provided GIS data into the system.
City Roles & Responsibilities
City resources will be assigned prior to the start of each Phase of the Project. One person may be assigned to multiple Project roles.
City Executive Sponsor
The City executive sponsor provides support to the Project by providing strategic direction and communicating key issues about the Project and its overall importance to the organization. When called upon, the executive sponsor also acts as the final authority on all escalated Project issues. The executive sponsor engages in the Project, as needed, to provide necessary support, oversight, guidance, and escalation, but does not participate in day-to-day Project activities. The executive sponsor empowers the City steering committee, project manager(s), and functional leads to make critical business decisions for the City. ▪ Champions the project at the executive level to secure buy-in. ▪ Authorizes required project resources.
▪ Actively participates in organizational change communications.
City Steering Committee
The City steering committee understands and supports the cultural change necessary for the Project and fosters an appreciation for the Project’s value throughout the organization. The steering committee oversees the City project manager and Project through participation in regular internal meetings. The City steering committee remains updated on all Project progress, Project decisions, and achievement of Project milestones. The City steering committee also serves as primary level of issue resolution for the Project. ▪ Works to resolve all decisions and/or issues not resolved at the project manager level as part of the escalation process.
▪ Attends all scheduled steering committee meetings.
▪ Provides support for the project team.
▪ Assists with communicating key project messages throughout the organization. ▪ Prioritizes the project within the organization.
▪ Ensures the project staffed appropriately and that staff have necessary resources. ▪ Monitors project progress including progress towards agreed upon goals and objectives. ▪ Has the authority to approve or deny changes impacting the following areas:
o Cost
o Scope
o Schedule
o Project Goals
o City Policies
o Needs of other client projects
City Project Manager
The City shall assign project manager(s) prior to the start of this project with overall responsibility and authority to make decisions related to Project Scope, scheduling, and task assignment. The City Project
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Manager should communicate decisions and commitments to the Tyler project manager(s) in a timely and efficient manner. When the City project manager(s) do not have the knowledge or authority to make decisions, he or she engages the necessary resources to participate in discussions and make decisions in a timely fashion to avoid Project delays. The City project manager(s) are responsible for reporting to the City steering committee and determining appropriate escalation points.
Contract Management
▪ Validates contract compliance throughout the project. ▪ Ensures that invoicing and Deliverables meet contract requirements. ▪ Acts as primary point of contact for all contract and invoicing questions. Collaborates on and approves Change Requests, if needed, to ensure proper scope and budgetary compliance.
Planning
▪ Reviews and accepts project planning documents.
▪ Defines project tasks and resource requirements for the City project team. ▪ Collaborates in the development and approval of the project schedule. ▪ Collaborates with Tyler project manager(s) to plan and schedule project timelines to achieve on-time implementation.
Implementation Management
▪ Tightly manages project budget and scope.
▪ Collaborates with Tyler project manager(s) to establish a process and approval matrix to ensure that scope changes and budget (planned versus actual) are transparent and handled effectively and efficiently.
▪ Collaborates with Tyler project manager to establish and manage a schedule and resource plan that properly supports the project schedule as a whole and is also in balance with scope and budget. ▪ Collaborates with Tyler project manager(s) to establish risk and issue tracking and reporting process between the City and Tyler and takes all necessary steps to proactively mitigate these items or communicate with transparency to Tyler any items that may impact the outcomes of the project. ▪ Collaborates with Tyler project manager(s) to establish key business drivers and success indicators that will help to govern project activities and key decisions to ensure a quality outcome of the project. ▪ Routinely communicates with both the City staff and Tyler, aiding in the understanding of goals, objectives, current status, and health of the project by all team members. ▪ Manages the requirements gathering process and ensure timely and quality business requirements are being provided to Tyler.
Resource Management
▪ Acts as liaison between project team and stakeholders. ▪ Identifies and coordinates all City resources across all modules, phases, and activities including data conversions, forms design, hardware and software installation, reports building, and satisfying invoices.
▪ Provides direction and support to project team.
▪ Builds partnerships among the various stakeholders, negotiating authority to move the project forward.
▪ Manages the appropriate assignment and timely completion of tasks as defined. ▪ Assesses team performance and takes corrective action, if needed.
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▪ Provides guidance to City technical teams to ensure appropriate response and collaboration with Tyler Technical Support Teams to ensure timely response and appropriate resolution. ▪ Owns the relationship with in-Scope 3rd party providers and aligns activities with ongoing project tasks.
▪ Ensures that users have appropriate access to Tyler project toolsets as required. ▪ Conducts training on proper use of toolsets.
▪ Validates completion of required assignments using toolsets.
City Functional Leads
▪ Makes business process change decisions under time sensitive conditions. ▪ Communicates existing business processes and procedures to Tyler consultants. ▪ Assists in identifying business process changes that may require escalation. ▪ Contributes business process expertise for Current & Future State Analysis. ▪ Identifies and includes additional subject matter experts to participate in Current & Future State Analysis.
▪ Validates that necessary skills have been retained by end users. ▪ Provides End Users with dedicated time to complete required homework tasks. ▪ Acts as an ambassador/champion of change for the new process and provide business process change support.
▪ Identifies and communicates any additional training needs or scheduling conflicts to the City project manager.
▪ Actively participates in all aspects of the implementation, including, but not limited to, the following key activities:
o Task completion
o Stakeholder Meeting
o Project Management Plan development
o Schedule development
o Maintenance and monitoring of risk register
o Escalation of issues
o Communication with Tyler project team
o Coordination of City resources
o Attendance at scheduled sessions
o Change management activities
o Modification specification, demonstrations, testing and approval assistance o Data analysis assistance
o Decentralized end user training
o Process testing
o Solution Validation
City Power Users
▪ Participate in project activities as required by the project team and project manager(s). ▪ Provide subject matter expertise on the City business processes and requirements. ▪ Act as subject matter experts and attend Current & Future State Analysis sessions as needed. ▪ Attend all scheduled training sessions.
▪ Participate in all required post-training processes as needed throughout project. ▪ Test all application configuration to ensure it satisfies business process requirements. ▪ Become application experts.
▪ Participate in Solution Validation.
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▪ Adopt and support changed procedures.
▪ Complete all deliverables by the due dates defined in the project schedule. ▪ Demonstrate competency with Tyler products processing prior to Go-live. ▪ Provide knowledge transfer to the City staff during and after implementation. ▪ Participate in conversion review and validation.
City End Users
▪ Attend all scheduled training sessions.
▪ Become proficient in application functions related to job duties. ▪ Adopt and utilize changed procedures.
▪ Complete all deliverables by the due dates defined in the project schedule. ▪ Utilize software to perform job functions at and beyond Go-live.
City Technical Lead
▪ Coordinates updates and releases with Tyler as needed. ▪ Coordinates the copying of source databases to training/testing databases as needed for training days.
▪ Coordinates and adds new users, printers and other peripherals as needed. ▪ Validates that all users understand log-on process and have necessary permission for all training sessions.
▪ Coordinates interface development for City third party interfaces. ▪ Develops or assists in creating reports as needed.
▪ Ensures on-site system meets specifications provided by Tyler. ▪ Assists with software installation as needed.
▪ Extracts and transmits conversion data and control reports from the City’s legacy system per the conversion schedule set forth in the project schedule.
City GIS
▪ Participates in GIS planning activities.
▪ Responsible for management and maintenance of City GIS infrastructure and data. ▪ Ensures GIS data/service endpoints are in alignment with Tyler software requirements. ▪ Provides Tyler implementation team with GIS data/service access information.
City Upgrade Coordination
▪ Becomes familiar with the software upgrade process and required steps. ▪ Becomes familiar with Tyler’s releases and updates.
▪ Utilizes Tyler resources to stay abreast of the latest Tyler releases and updates, as well as the latest helpful tools to manage the City’s software upgrade process. ▪ Assists with the software upgrade process during implementation. ▪ Manages software upgrade activities post-implementation. ▪ Manages software upgrade plan activities.
▪ Coordinates software upgrade plan activities with City and Tyler resources. ▪ Communicates changes affecting users and department stakeholders. ▪ Obtains department stakeholder acceptance to upgrade production environment.
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City Change Management Lead
▪ Validates that users receive timely and thorough communication regarding process changes. ▪ Provides coaching to supervisors to prepare them to support users through the project changes. ▪ Identifies the impact areas resulting from project activities and develops a plan to address them proactively.
▪ Identifies areas of resistance and develops a plan to reinforce the change. ▪ Monitors post-production performance and new process adherence.
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Part 3: Project Plan
Project Stages
Work Breakdown Structure
The Work Breakdown Structure (WBS) is a hierarchical representation of a Project or Phase broken down into smaller, more manageable components. The top-level components are called “Stages” and the second level components are called “Work Packages”. The work packages, shown below each stage, contain the high-level work to be done. The detailed Project Schedule, developed during Project/Phase Planning and finalized during subsequent stages, lists the tasks to be completed within each work package. Each stage ends with a “Control Point”, confirming the work performed during that stage of the Project has been accepted by the City.
Work Breakdown Structure (WBS)
1. Initiate &
Plan
2. Assess &
Define
3. Prepare
Solution
4. Production
Readiness
5. Production 6. Close
1.1 Initial
Coordination
2.1 Solution
Orientation
3.1 Initial System
Deployment
4.1 Solution
Validation 5.1 Go Live 6.1 Phase Close Out
1.2 Project/Phase
Planning
2.2 Current & Future
State Analysis 3.2 Configuration 4.2 Go Live Readiness
5.2 Transition to
Client Services
6.2 Project Close
Out
1.3 GIS Planning*
2.3 Modification
Analysis
3.3 Process
Refinement
4.3 End User
Training
5.3 Post Go Live
Activities
1.4 Infrastructure
Planning
2.4 Conversion
Assessment
3.4 Conversion
Delivery
1.5 Stakeholder
Meeting 2.5 Data Assessment 3.5 Data Delivery
3.6 Modifications*
*Items noted with an asterisk in the graphic above relate to specific products and services. If those products and services are not included in the scope of the contract, these specific work packages will be noted as “Intentionally Left Blank” in Section 6 of the Statement of Work.
6.a
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Initiate and Plan
The Initiate and Plan stage involves Project initiation, infrastructure, and planning. This stage creates a foundation for the Project by identifying and establishing sequence and timing for each Phase as well as verifying scope for the Project. This stage will be conducted at the onset of the Project, with a few unique items being repeated for the additional Phases as needed.
Initial Coordination
Prior to Project commencement, Tyler management assigns project manager(s). Additional Project resources will be assigned later in the Project as a Project schedule is developed. Tyler provides the City with initial Project documents used to gather names of key personnel, their functional role as it pertains to the Project, as well as any blackout dates to consider for future planning. the City gathers the information requested by the provided deadline ensuring preliminary planning and scheduling can be conducted moving the Project forward in a timely fashion. Internally, the Tyler Project Manager(s) coordinate with sales to ensure transfer of vital information from the sales process prior to scheduling a Project Planning Meeting with the City’s team. During this step, Tyler will work with the City to establish the date(s) for the Project and Phase Planning session.
Objectives:
▪ Formally launch the project.
▪ Establish project governance.
▪ Define and communicate governance for Tyler.
▪ Identify City project team.
STAGE 1 Initial Coordination
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users) Department HeadsEnd UsersTechnical Leads Tyler project team is assigned A R C I I I I I I
City project team is assigned A I R I I I
Provide initial project
documents to the City A R C C I I
Gather preliminary information
requested I A R C C C C
Sales to implementation
knowledge transfer A R I I I I I
Create Project Portal to store
project artifacts and facilitate
communication
A R I
6.a
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Inputs Contract documents
Statement of Work
Outputs/Deliverables Working initial project documents
Project portal
Work package assumptions:
▪ Project activities begin after the agreement has been fully executed.
Project/Phase Planning
Project and Phase planning provides an opportunity to review the contract, software, data conversions and services purchased, identify applications to implement in each Phase (if applicable), and discuss implementation timeframes.
During this work package Tyler will work with the City to coordinate and plan a formal Project planning meeting(s). This meeting signifies the start of the Project and should be attended by all City Project team members and the Tyler Project Manager. The meeting provides an opportunity for Tyler to introduce its implementation methodology, terminology, and Project management best practices to the City’s Project Team. This will also present an opportunity for project managers and Project sponsors to begin to discuss Project communication, metrics, status reporting and tools to be used to measure Project progress and manage change.
Tyler will work with the City Project Team to prepare and deliver the Project Management Plan as an output of the planning meeting. This plan will continue to evolve and grow as the Project progresses and will describe how the project will be executed, monitored, and controlled.
During project planning, Tyler will introduce the tools that will be used throughout the implementation. Tyler will familiarize the City with these tools during project planning and make them available for review and maintenance as applicable throughout the project. Some examples are Solution validation plan, issue log, and go-live checklist.
STAGE 1 Project/Phase Planning
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Schedule and
conduct planning
session(s)
A R I C C I
6.a
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Develop Project
Management Plan A R I C C I
Develop initial
project schedule A R I I I I I I C C I I C I
Inputs Contract documents
Statement of Work
Guide to Starting Your Project
Outputs / Deliverables Acceptance Criteria [only] for Deliverables Project Management Plan Delivery of document
Project Operational Plan Delivery of document
Initial Project Schedule City provides acceptance of schedule based on resource availability, project budget, and
goals.
Work package assumptions:
▪ City has reviewed and completed the Guide to Starting Your Project document.
Infrastructure Planning
Procuring required hardware and setting it up properly is a critical part of a successful implementation. This task is especially important for Tyler-hosted/SaaS deployment models. Tyler will be responsible for building the environments for a hosted/SaaS deployment, unless otherwise identified in the Agreement. Tyler will install Licensed Software on application server(s) or train the City to install License Software. The City is responsible for the installation and setup of all peripheral devices.
Objectives:
▪ Ensure the City’s infrastructure meets Tyler’s application requirements. ▪ Ensure the City’s infrastructure is scheduled to be in place and available for use on time.
STAGE 1 Infrastructure Planning
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Provide Infrastructure
Requirements and
Design Document
A R C C I I
Initial Infrastructure
Meeting A R C C C C
6.a
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Schedule SaaS
Environment
Availability
A R C I
Schedule Installation
of All Licensed
Software
A R C I I
Infrastructure Audit A R C I C
Inputs Initial Infrastructure Requirements
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Completed Infrastructure Requirements Delivery of Requirements Infrastructure Audit System Passes Audit Criteria
Stakeholder Meeting
Communication of the Project planning outcomes to the City Project team, executives and other key stakeholders is vital to Project success. The Stakeholder meeting is a strategic activity to inform, engage, gain commitment, and instill confidence in the City team. During the meeting, the goals and objectives of the Project will be reviewed along with detail on Project scope, implementation methodology, roles and responsibilities, Project timeline and schedule, and keys to Project success.
Objectives:
▪ Formally present and communicate the project activities and timeline. ▪ Communicate project expectations.
STAGE 1 Stakeholder Meeting
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Create Stakeholder
Meeting Presentation I A R I I I I C I
Review Stakeholder
Meeting Presentation I C A R C
Perform Stakeholder
Meeting Presentation I A R I I I I C I I I I I I
Inputs Agreement
SOW
6.a
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Project Management Plan
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Stakeholder Meeting Presentation
Work package assumptions:
▪ None
GIS Preparation
GIS data is a core part of many Tyler applications. Other City offices/products may also use this data and have different GIS requirements. A key focus of this preparation will be the process for developing the GIS data for use with Tyler applications. This can be an iterative process, so it is important to begin preparation early.
Objectives:
▪ Identify all City GIS data sources and formats.
▪ Tyler to understand the City’s GIS needs and practices. ▪ Ensure the City’s GIS data meets Tyler product requirements.
STAGE 1 GIS Preparation
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Initial GIS Planning
Meeting A R C C C
Determine all GIS Data
Sources I I A R C
Provide Source GIS Data I I A R C
Review GIS Data and
Provide Feedback A R C I C
Inputs GIS Requirements Document
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Production Ready Map Data Meets Tyler GIS Requirements.
Work package assumptions:
6.a
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▪ GIS data provided to Tyler is accurate and complete.
▪ GIS data provided to Tyler is current.
▪ City is responsible for maintaining the GIS data.
Control Point 1: Initiate & Plan Stage Acceptance
Acceptance criteria for this stage includes completion of all criteria listed below.
Note: Advancement to the Assess & Define stage is not dependent upon Tyler’s receipt of this stage acceptance.
Initiate & Plan Stage Deliverables:
▪ Project Management Plan
▪ Initial Project Schedule
Initiate & Plan stage acceptance criteria:
▪ All stage deliverables accepted based on acceptance criteria previously defined ▪ Project governance defined
▪ Project portal made available to the City
▪ Stakeholder meeting complete
▪ GIS Data Production Ready
▪ Completed Infrastructure Requirements and Design Document ▪ System Passes Infrastructure Audit (as applicable)
Assess & Define
The Assess & Define stage will provide an opportunity to gather information related to current City business processes. This information will be used to identify and define business processes utilized with Tyler software.
The City collaborates with Tyler providing complete and accurate information to Tyler staff and assisting in analysis, understanding current workflows and business processes.
Solution Orientation
The Solution Orientation provides the Project stakeholders a high-level understanding of the solution functionality prior to beginning the current and future state analysis. The primary goal is to establish a foundation for upcoming conversations regarding the design and configuration of the solution.
Tyler utilizes a variety of tools for the Solution Orientation, focusing on City team knowledge transfer such as:
eLearning, documentation, or walkthroughs. The City team will gain a better understanding of the major processes and focus on data flow, the connection between configuration options and outcome, integration, and terminology that may be unique to Tyler’s solution.
Objectives:
▪ Provide a basic understanding of system functionality. ▪ Prepare the City for current and future state analysis.
STAGE 2 Solution Orientation
6.a
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Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Provide pre-requisites A R I I I I I
Complete pre-requisites A R C C
Conduct orientation A R I I I I I
Inputs Solution orientation materials
Training Plan
Current & Future State Analysis
The Current & Future State Analysis provides the Project stakeholders and Tyler an understanding of process changes that will be achieved with the new system.
The City and Tyler will evaluate current state processes, options within the new software, pros and cons of each based on current or desired state and make decisions about the future state configuration and processing. This may occur before or within the same timeframe as the configuration work package. The options within the new software will be limited to the scope of this implementation and will make use of standard Tyler functionality.
The City will adopt the existing Tyler solution wherever possible to avoid project schedule and quality risk from over customization of Tyler products. It is the City’s responsibility to verify that in-scope requirements are being met throughout the implementation if functional requirements are defined as part of the contract.
The following guidelines will be followed when evaluating if a modification to the product is required:
▪ A reasonable business process change is available.
▪ Functionality exists which satisfies the requirement. ▪ Configuration of the application satisfies the requirement. ▪ An in-scope modification satisfies the requirement.
Requirements that are not met will follow the agreed upon change control process and can have impacts on the project schedule, scope, budget, and resource availability.
STAGE 2 Current & Future State Analysis
Tyler City
6.a
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RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Current State process
review A R I I I C C C C C
Discuss future-state
options A R C C C C C C C C
Make future-state
decisions (non-COTS) C C C C C A R I C C
Document anticipated
configuration options
required to support
future state
A R C C C I I I I I
Inputs City current state documentation
Solution Orientation completion
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Documentation that describes future-state
decisions and configuration options to support
future-state decisions.
Delivery of document
Work package assumptions:
▪ City attendees possess sufficient knowledge and authority to make future state decisions. ▪ The City is responsible for any documentation of current state business processes. ▪ The City can effectively communicate current state processes.
Conversion Assessment
Data Conversions are a major effort in any software implementation. Tyler’s conversion tools facilitate the predictable, repeatable conversion process that is necessary to support a successful transition to the Tyler system. The first step in this process is to perform an assessment of the existing (“legacy”) system(s), to better understand the source data, risks, and options available. Once the data has been analyzed, the plan for data conversion is completed and communicated to the appropriate stakeholders.
Objectives:
▪ Communicate a common understanding of the project goals with respect to data. ▪ Ensure complete and accurate source data is available for review/transfer. ▪ If source data is a Tyler legacy system, Tyler performs the data mappings. If source data is from a third-party, client is responsible for mapping the data from the source to the Tyler system. ▪ Document the data conversion/loading approach.
6.a
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STAGE 2 Data Conversion Assessment
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Extract Data from
Source Systems I C A R
Review and Scrub
Source Data I I I A R C I
Build/Update Data
Conversion Plan R C C C I I I I
Inputs City Source data
City Source data Documentation (if available)
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Data Conversion Plan built/updated City Acceptance of Data Conversion Plan, if Applicable
Work package assumptions:
▪ If the source data is a Tyler system Tyler's Conversion Engineers extract and map the data into the standard Enterprise ERP conversion format. If the source data is from a third-party the client will provide Tyler with the data in a mutually agreed upon format. ▪ Tyler will work with the City representatives to identify business rules before writing the conversion. ▪ City subject matter experts and resources most familiar with the current data will be involved in the data conversion planning effort.
Intentionally left blank.
Intentionally left blank.
Control Point 2: Assess & Define Stage Acceptance
Acceptance criteria for this Stage includes completion of all criteria listed below.
Note: Advancement to the Prepare Solution Stage is dependent upon Tyler’s receipt of the Stage Acceptance.
Assess & Define Stage Deliverables:
6.a
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▪ Documentation of future state decisions and configuration options to support future state decisions. ▪ Modification specification document.
▪ Assess & Define Stage Acceptance Criteria:
▪ All stage deliverables accepted based on criteria previously defined. ▪ Solution Orientation is delivered.
▪ Conversion data extracts are received by Tyler.
▪ Data conversion plan built.
Prepare Solution
During the Prepare Solution stage, information gathered during the Initiate & Plan and Assess & Define stages will be used to install and configure the Tyler software solution. Software configuration will be validated by the City against future state decisions defined in previous stages and processes refined as needed to ensure business requirements are met.
Initial System Deployment
The timely availability of the Tyler Solution is important to a successful Project implementation. The success and timeliness of subsequent work packages are contingent upon the initial system deployment of Tyler Licensed Software on an approved network and infrastructure. Delays in executing this work package can affect the project schedule.
Objectives:
▪ All licensed software is installed and operational.
▪ The City can access the software.
STAGE 3 Initial System Deployment (Hosted/SaaS)*
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Prepare hosted
environment A R I C
Install Licensed
Software with
Initial Database on
Server(s) for
Included
Environments
A R I C
Install Licensed
Software on City I C A R
6.a
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Devices (if
applicable)
Tyler System
Administration
Training (if
applicable)
A R I C
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Licensed Software is Installed on the Server(s) Software is accessible Licensed Software is Installed on City Devices
(if applicable)
Software is accessible
Installation Checklist/System Document System meets prescribed checklist Infrastructure Design Document (C&J – If
Applicable)
Work package assumptions:
▪ The most current available version of the Tyler Licensed Software will be installed. ▪ The City will provide network access for Tyler modules, printers, and Internet access to all applicable City and Tyler Project staff.
Configuration
The purpose of Configuration is to prepare the software product for validation.
Tyler staff collaborates with the City to complete software configuration based on the outputs of the future state analysis performed during the Assess and Define Stage. The City collaborates with Tyler staff iteratively to validate software configuration.
Objectives:
▪ Software is ready for validation.
▪ Educate the City Power User how to configure and maintain software. ▪ Prepare standard interfaces for process validation (if applicable).
STAGE 3 Configuration
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads
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Conduct configuration
training A R I C C
Complete Tyler
configuration tasks
(where applicable)
A R I I I
Complete City
configuration tasks
(where applicable)
I C A R C
Standard interfaces
configuration and
training (if applicable)
A R C I C C C
Updates to Solution
Validation testing plan C C A R C C
Inputs Documentation that describes future state decisions and configuration options to support future state decisions.
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Configured System
Work package assumptions:
▪ Tyler provides guidance for configuration options available within the Tyler software. The City is responsible for making decisions when multiple options are available.
Process Refinement
Tyler will educate the City users on how to execute processes in the system to prepare them for the validation of the software. The City collaborates with Tyler staff iteratively to validate software configuration options to support future state.
Objectives:
▪ Ensure that the City understands future state processes and how to execute the processes in the software.
▪ Refine each process to meet the business requirements. ▪ Validate standard interfaces, where applicable.
▪ Validate forms and reports, where applicable.
STAGE 3 Process Refinement
Tyler City
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RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Conduct process
training A R I C I C
Confirm process
decisions I C A R C I C
Test configuration I C A R C
Refine
configuration (City
Responsible)
I C A R C
Refine
configuration (Tyler
Responsible)
A R I I I
Validate interface
process and results I C C A R C C
Update Cityspecific process
documentation (if
applicable)
I C A R C
Updates to
Solution Validation
testing plan
C C A R C C
Inputs Initial Configuration
Documentation that describes future state decisions and configuration options to support future state decisions.
Solution validation test plan
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Updated solution validation test plan
Completed City-specific process
documentation (completed by City)
Work package assumptions:
▪ None
Conversion Delivery
The purpose of this task is to transition the City’s data from their source (“legacy”) system(s) to the Tyler system(s). The data will need to be mapped from the legacy system into the new Tyler system format. A wellexecuted data conversion is key to a successful cutover to the new system(s).
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With guidance from Tyler, the City will review specific data elements within the system and identify / report discrepancies. Iteratively, Tyler will collaborate with the City to address conversion discrepancies. This process will allow for clean, reconciled data to transfer from the source system(s) to the Tyler system(s). Reference Conversion Appendix for additional detail.
Objectives:
▪ Data is ready for production (Conversion).
STAGE 3 Data Delivery & Conversion
Tyler City
RACI MATRIX
KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Provide data
crosswalks/code
mapping tool
A C R I I I
Populate data
crosswalks/code
mapping tool
I C C A R C
Iterations:
Conversion
Development
A C R I I
Iterations:
Deliver
converted data
A R I I I
Iterations:
Proof/Review C C C A R C C
Load Data
for Testing
Pull Data &
Conversion
Balancing
Reports
Map
Conversion
Write & Run
Conversion
Program
Validate
Data
Conversion
Reviews
Completed
Final
Conversion
Report &
Correct
Errors
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data and
reconcile to
source system
Inputs
Data Conversion Plan
Configuration
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Code Mapping Complete / Validated
Conversion Iterations / Reviews Complete Conversion complete, verified, and ready for final pass
Work package assumptions:
▪ The City will provide a single file layout per source system as identified in the investment summary. ▪ The City subject matter experts and resources most familiar with the current data will be involved in the data conversion effort.
▪ The City project team will be responsible for completing the code mapping activity, with assistance from Tyler.
Intentionally left blank.
Intentionally left blank.
Control Point 3: Prepare Solution Stage Acceptance
Acceptance criteria for this Stage includes all criteria listed below in each Work Package.
Note: Advancement to the Production Readiness Stage is dependent upon Tyler’s receipt of the Stage Acceptance.
Prepare Solution Stage Deliverables:
▪ Licensed software is installed.
▪ Installation checklist/system document.
▪ Conversion iterations and reviews complete.
Prepare Solution Stage Acceptance Criteria:
▪ All stage deliverables accepted based on criteria previously defined. ▪ Software is configured.
▪ Solution validation test plan has been reviewed and updated if needed.
Production Readiness
Activities in the Production Readiness stage will prepare the City team for go-live through solution validation, the development of a detailed go-live plan and end user training. A readiness assessment will be conducted with the City to review the status of the project and the organizations readiness for go-live.
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Solution Validation
Solution Validation is the end-to-end software testing activity to ensure that the City verifies all aspects of the Project (hardware, configuration, business processes, etc.) are functioning properly, and validates that all features and functions per the contract have been deployed for system use.
Objectives:
▪ Validate that the solution performs as indicated in the solution validation plan. ▪ Ensure the City organization is ready to move forward with go-live and training (if applicable).
STAGE 4 Solution Validation
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Update Solution
Validation plan A R C C C C
Update test scripts (as
applicable) C C C A R C
Perform testing C C C A R C
Document issues from
testing C C C A R C
Perform required followup on issues A R C C C C
Inputs Solution Validation plan
Completed work product from prior stages (configuration, business process, etc.) Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Solution Validation Report City updates report with testing results Work package assumptions:
▪ Designated testing environment has been established.
▪ Testing includes current phase activities or deliverables only.
Go-Live Readiness
Tyler and the City will ensure that all requirements defined in Project planning have been completed and the Go-Live event can occur, as planned. A go-live readiness assessment will be completed identifying risks or actions items to be addressed to ensure the City has considered its ability to successfully Go-Live. Issues and
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concerns will be discussed, and mitigation options documented. Tyler and the City will jointly agree to move forward with transition to production. Expectations for final preparation and critical dates for the weeks leading into and during the Go-Live week will be planned in detail and communicated to Project teams.
Objectives:
▪ Action plan for go-live established.
▪ Assess go-live readiness.
▪ Stakeholders informed of go-live activities.
STAGE 4 Go-Live Readiness
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Perform Readiness
Assessment I A R C C I C I I I I I I
Conduct Go-Live planning
session A R C C C C C C C
Order peripheral
hardware (if applicable) I A R C
Confirm procedures for
Go-Live issue reporting &
resolution
A R I I I I C C I I I I I
Develop Go-Live checklist A R C C C C I C C
Final system
infrastructure review
(where applicable)
A R C C
Inputs Future state decisions
Go-live checklist
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Updated go-live checklist Updated Action plan and Checklist for go-live delivered to the City
Work package assumptions:
▪ None
End User Training
End User Training is a critical part of any successful software implementation. Using a training plan previously reviewed and approved, the Project team will organize and initiate the training activities.
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Train the Trainer: Tyler provides one occurrence of each scheduled training or implementation topic. City users who attended the Tyler sessions may train additional users. Additional Tyler led sessions may be contracted at the applicable rates for training.
Tyler will provide standard application documentation for the general use of the software. It is not Tyler’s responsibility to develop City specific business process documentation. City-led training labs using City specific business process documentation if created by the City can be added to the regular training curriculum, enhancing the training experiences of the end users.
Objectives:
▪ End users are trained on how to use the software prior to go-live. ▪ The City is prepared for on-going training and support of the application.
STAGE 4 End User Training
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Update training plan A R C C I C
End User training (Tylerled) A R C C C I C C C
Train-the-trainer A R C C C I C
End User training (Cityled) C C A R I C C C
Inputs Training Plan
List of End Users and their Roles / Job Duties
Configured Tyler System
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
End User Training City signoff that training was delivered Work package assumptions:
▪ The City project team will work with Tyler to jointly develop a training curriculum that identifies the size, makeup, and subject-area of each of the training classes. ▪ Tyler will work with the City as much as possible to provide end-user training in a manner that minimizes the impact to the daily operations of City departments. ▪ The City will be responsible for training new users after go-live (exception—previously planned or regular training offerings by Tyler).
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Control Point 4: Production Readiness Stage Acceptance
Acceptance criteria for this stage includes all criteria listed below. Advancement to the Production stage is dependent upon Tyler’s receipt of the stage acceptance.
Production Readiness stage deliverables:
▪ Solution Validation Report.
▪ Update go-live action plan and/or checklist.
▪ End user training.
Production Readiness stage acceptance criteria:
▪ All stage deliverables accepted based on criteria previously defined. ▪ Go-Live planning session conducted.
Production
Following end user training the production system will be fully enabled and made ready for daily operational use as of the scheduled date. Tyler and the City will follow the comprehensive action plan laid out during GoLive Readiness to support go-live activities and minimize risk to the Project during go-live. Following go-live, Tyler will work with the City to verify that implementation work is concluded, post go-live activities are scheduled, and the transition to Client Services is complete for long-term operations and maintenance of the Tyler software.
Go-Live
Following the action plan for Go-Live, defined in the Production Readiness stage, the City and Tyler will complete work assigned to prepare for Go-Live.
The City provides final data extract and Reports from the Legacy System for data conversion and Tyler executes final conversion iteration, if applicable. If defined in the action plan, the City manually enters any data added to the Legacy System after final data extract into the Tyler system.
Tyler staff collaborates with the City during Go-Live activities. The City transitions to Tyler software for day-to day business processing.
Some training topics are better addressed following Go-Live when additional data is available in the system or based on timing of applicable business processes and will be scheduled following Go-Live per the Project Schedule.
Objectives:
▪ Execute day to day processing in Tyler software.
▪ City data available in Production environment.
STAGE 5 Go-Live
Tyler City
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RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Provide final source data
extract, if applicable C C A R
Final source data pushed
into production
environment, if
applicable
A C R I C C C
Proof final converted
data, if applicable C C C A R C
Complete Go-Live
activities as defined in
the Go-Live action plan
C C C A R C I C
Provide Go-Live
assistance A R C C I C C I C I C
Inputs Comprehensive Action Plan for Go-Live
Final source data (if applicable)
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Data is available in production environment City confirms data is available in production environment
Work package assumptions:
▪ The City will complete activities documented in the action plan for Go-Live as scheduled. ▪ External stakeholders will be available to assist in supporting the interfaces associated with the GoLive live process. ▪ The City business processes required for Go-Live are fully documented and tested. ▪ The City Project team and subject matter experts are the primary point of contact for the end users when reporting issues during Go-Live.
▪ The City Project Team and Power User’s provide business process context to the end users during GoLive.
Transition to Client Services
This work package signals the conclusion of implementation activities for the Phase or Project with the exception of agreed-upon post Go-Live activities. The Tyler project manager(s) schedules a formal transition of the City onto the Tyler Client Services team, who provides the City with assistance following Go-Live, officially transitioning the City to operations and maintenance.
Objectives:
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▪ Ensure no critical issues remain for the project teams to resolve. ▪ Confirm proper knowledge transfer to the City teams for key processes and subject areas.
STAGE 5 Transition to Client Services
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Transfer City to Client
Services and review
issue reporting and
resolution processes
I I A I I R I I C C C
Review long term
maintenance and
continuous
improvement
A R C C C
Inputs Open item/issues List
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Client Services Support Document
Work package assumptions:
▪ No material project issues remain without assignment and plan.
Post Go-Live Activities
Some implementation activities are provided post-production due to the timing of business processes, the requirement of actual production data to complete the activities, or the requirement of the system being used in a live production state.
Objectives:
▪ Schedule activities that are planned for after Go-Live. ▪ Ensure issues have been resolved or are planned for resolution before phase or project close.
STAGE 5 Post Go-Live Activities
Tyler City
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RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Schedule contracted
activities that are
planned for delivery
after go-live
A R C C C C I C C I C C
Determine resolution
plan in preparation for
phase or project close
out
A R C C C I C C I C
Inputs List of post Go-Live activities
Outputs /
Deliverables
Acceptance Criteria [only] for
Deliverables
Updated issues log
Work package assumptions:
▪ System is being used in a live production state.
Control Point 5: Production Stage Acceptance
Acceptance criteria for this Stage includes completion of all criteria listed below:
▪ Advancement to the Close stage is not dependent upon Tyler’s receipt of this Stage Acceptance. ▪ Converted data is available in production environment.
Production Stage Acceptance Criteria:
▪ All stage deliverables accepted based on criteria previously defined. ▪ Go-Live activities defined in the Go-Live action plan completed. ▪ Client services support document is provided.
Close
The Close stage signifies full implementation of all products purchased and encompassed in the Phase or Project. The City transitions to the next cycle of their relationship with Tyler (next Phase of implementation or long-term relationship with Tyler Client Services).
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Phase Closeout
This work package represents Phase completion and signals the conclusion of implementation activities for the Phase. The Tyler Client Services team will assume ongoing support of the City for systems implemented in the Phase.
Objectives:
▪ Agreement from Tyler and the City teams that activities within this phase are complete.
STAGE 6 Phase Close Out
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Reconcile project budget
and status of contract
Deliverables
I A R I I C
Hold post phase review
meeting A R C C C C C C C C C
Release phasedependent Tyler project
resources
A R I I
Participants Tyler City
Project Leadership Project Manager
Project Manager Project Sponsor(s)
Implementation Consultants Functional Leads, Power Users, Technical Leads
Technical Consultants (Conversion, Deployment,
Development)
Client Services
Inputs Contract
Statement of Work
Project artifacts
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Final action plan (for outstanding items)
Reconciliation Report
Post Phase Review
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Work package assumptions:
▪ Tyler deliverables for the phase have been completed.
Project Closeout
Completion of this work package signifies final acceptance and formal closing of the Project.
At this time the City may choose to begin working with Client Services to look at continuous improvement Projects, building on the completed solution.
Objectives:
▪ Confirm no critical issues remain for the project teams to resolve. ▪ Determine proper knowledge transfer to the City teams for key processes and subject areas has occurred.
▪ Verify all deliverables included in the Agreement are delivered.
STAGE 6 Project Close Out
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Conduct post project
review A R C C C C C C C C C
Deliver post project
report to City and Tyler
leadership
I A R I I C
Release Tyler project
resources
A R I I
Inputs Contract
Statement of Work
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Post Project Report City acceptance; Completed report indicating all project Deliverables and milestones have
been completed
Work package assumptions:
▪ All project implementation activities have been completed and approved.
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▪ No critical project issues remain that have not been documented and assigned. ▪ Final project budget has been reconciled and invoiced. ▪ All Tyler deliverables have been completed.
Control Point 6: Close Stage Acceptance
Acceptance criteria for this Stage includes completion of all criteria listed below.
Close Stage Deliverables:
▪ Post Project Report.
Close Stage Acceptance Criteria:
▪ Completed report indicating all Project deliverables and milestones have been completed.
General Assumptions
Tyler and the City will use this SOW as a guide for managing the implementation of the Tyler Project as provided and described in the Agreement. There are a few assumptions which, when acknowledged and adhered to, will support a successful implementation. Assumptions related to specific work packages are documented throughout the SOW. Included here are general assumptions which should be considered throughout the overall implementation process.
Project
▪ Project activities will begin after the Agreement has been fully executed. ▪ The City Project Team will complete their necessary assignments in a mutually agreed upon timeframe to meet the scheduled go-live date, as outlined in the Project Schedule. ▪ Sessions will be scheduled and conducted at a mutually agreeable time. ▪ Additional services, software modules and modifications not described in the SOW or Agreement will be considered a change to this Project and will require a Change Request Form as previously referenced in the definition of the Change Control Process. ▪ Tyler will provide a written agenda and notice of any prerequisites to the City project manager(s) ten (10) business days or as otherwise mutually agreed upon time frame prior to any scheduled on-site or remote sessions, as applicable.
▪ Tyler will provide guidance for configuration and processing options available within the Tyler software. If multiple options are presented by Tyler, the City is responsible for making decisions based on the options available.
▪ Implementation of new software may require changes to existing processes, both business and technical, requiring the City to make process changes.
▪ The City is responsible for defining, documenting, and implementing their policies that result from any business process changes.
Organizational Change Management
Unless otherwise contracted by Tyler, City is responsible for managing Organizational Change. Impacted City resources will need consistent coaching and reassurance from their leadership team to embrace and accept the changes being imposed by the move to new software. An important part of change is ensuring that impacted City resources understand the value of the change, and why they are being asked to change.
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Resources and Scheduling
▪ City resources will participate in scheduled activities as assigned in the Project Schedule. ▪ The City team will complete prerequisites prior to applicable scheduled activities. Failure to do so may affect the schedule.
▪ Tyler and the City will provide resources to support the efforts to complete the Project as scheduled and within the constraints of the Project budget.
▪ Abbreviated timelines and overlapped Phases require sufficient resources to complete all required work as scheduled.
▪ Changes to the Project Schedule, availability of resources or changes in Scope will be requested through a Change Request. Impacts to the triple constraints (scope, budget, and schedule) will be assessed and documented as part of the change control process. ▪ The City will ensure assigned resources will follow the change control process and possess the required business knowledge to complete their assigned tasks successfully. Should there be a change in resources, the replacement resource should have a comparable level of availability, change control process buy-in, and knowledge.
▪ The City makes timely Project related decisions to achieve scheduled due dates on tasks and prepare for subsequent training sessions. Failure to do so may affect the schedule, as each analysis and implementation session is dependent on the decisions made in prior sessions. ▪ The City will respond to information requests in a comprehensive and timely manner, in accordance with the Project Schedule.
▪ The City will provide adequate meeting space or facilities, including appropriate system connectivity, to the project teams including Tyler team members.
▪ For on-site visits, Tyler will identify a travel schedule that balances the needs of the project and the employee.
Data
▪ Data will be converted as provided and Tyler will not create data that does not exist. ▪ The City is responsible for the quality of legacy data and for cleaning or scrubbing erroneous legacy data.
▪ Tyler will work closely with the City representatives to identify business rules before writing the conversion. The City must confirm that all known data mapping from source to target have been identified and documented before Tyler writes the conversion. ▪ All in-scope source data is in data extract(s).
▪ Each legacy system data file submitted for conversion includes all associated records in a single approved file layout.
▪ The City will provide the legacy system data extract in the same format for each iteration unless changes are mutually agreed upon in advance. If not, negative impacts to the schedule, budget and resource availability may occur and/or data in the new system may be incorrect. ▪ The City Project Team is responsible for reviewing the converted data and reporting issues during each iteration, with assistance from Tyler.
▪ The City is responsible for providing or entering test data (e.g., data for training, testing interfaces, etc.)
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Facilities
▪ The City will provide dedicated space for Tyler staff to work with City resources for both on-site and remote sessions. If Phases overlap, City will provide multiple training facilities to allow for independent sessions scheduling without conflict.
▪ The City will provide staff with a location to practice what they have learned without distraction.
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Glossary
Word or Term Definition
Acceptance Confirming that the output or deliverable is suitable and conforms to the agreed upon criteria.
Accountable The one who ultimately ensures a task or deliverable is completed; the one who ensures the prerequisites of the task are met and who delegates the work to those responsible. [Also see RACI]
Application A computer program designed to perform a group of coordinated functions, tasks, or activities for the benefit of the user.
Application Programming Interface (API) A defined set of tools/methods to pass data to and received data from Tyler software products
Agreement This executed legal contract that defines the products and services to be implemented or performed.
Business Process The practices, policy, procedure, guidelines, or functionality that the client uses to complete a specific job function.
Business Requirements Document A specification document used to describe Client requirements for contracted software modifications.
Change Request A form used as part of the Change Control process whereby changes in the scope of work, timeline, resources, and/or budget are documented and agreed upon by participating parties.
Change Management Guides how we prepare, equip and support individuals to successfully adopt change in order to drive organizational success & outcomes
Code Mapping [where applicable] An activity that occurs during the data conversion process whereby users equate data (field level) values from the old system to the values available in the new system. These may be one to one or many to one. Example: Old System [Field = eye color] [values = BL, Blu, Blue] maps to New Tyler System [Field = Eye Color] [value = Blue].
Consulted Those whose opinions are sought, typically subject matter experts, and with whom there is two-way communication. [Also see RACI]
Control Point This activity occurs at the end of each stage and serves as a formal and intentional opportunity to review stage deliverables and required acceptance criteria for the stage have been met.
Data Mapping [where applicable] The activity determining and documenting where data from the legacy system will be placed in the new system; this typically involves prior data analysis to understand how the data is currently used in the legacy system and how it will be used in the new system.
Deliverable A verifiable document or service produced as part of the Project, as defined in the work packages.
Go-Live The point in time when the Client is using the Tyler software to conduct daily operations in Production.
Informed Those who are kept up-to-date on progress, often only on completion of the task or deliverable, and with whom there is just one-way communication. [Also see RACI]
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Infrastructure The composite hardware, network resources and services required for the existence, operation, and management of the Tyler software.
Interface A connection to and potential exchange of data with an external system or application. Interfaces may be one way, with data leaving the Tyler system to another system or data entering Tyler from another system, or they may be bi-directional with data both leaving and entering Tyler and another system.
Integration A standard exchange or sharing of common data within the Tyler system or between Tyler applications
Legacy System The software from which a client is converting.
Modification Custom enhancement of Tyler’s existing software to provide features or functions to meet individual client requirements documented within the scope of the Agreement.
On-site Indicates the work location is at one or more of the client’s physical office or work environments.
Organizational Change The process of changing an organization's strategies, processes, procedures, technologies, and culture, as well as the effect of such changes on the organization.
Output A product, result or service generated by a process.
Peripheral devices An auxiliary device that connects to and works with the computer in some way. Some examples: scanner, digital camera, printer.
Phase A portion of the Project in which specific set of related applications are typically implemented. Phases each have an independent start, Go-Live and closure dates but use the same Implementation Plans as other Phases of the Project. Phases may overlap or be sequential and may have different Tyler resources assigned.
Project The delivery of the software and services per the agreement and the Statement of Work. A Project may be broken down into multiple Phases.
RACI A matrix describing the level of participation by various roles in completing tasks or Deliverables for a Project or process.
Individuals or groups are assigned one and only one of the following roles for a given task: Responsible (R), Accountable (A), Consulted (C), or Informed (I).
Remote Indicates the work location is at one or more of Tyler’s physical offices or work environments.
Responsible Those who ensure a task is completed, either by themselves or delegating to another resource. [Also see RACI]
Scope Products and services that are included in the Agreement.
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Solution The implementation of the contracted software product(s) resulting in the connected system allowing users to meet Project goals and gain anticipated efficiencies.
Stage The top-level components of the WBS. Each Stage is repeated for individual Phases of the Project.
Standard Software functionality that is included in the base software (offthe-shelf) package; is not customized or modified.
Statement of Work (SOW) Document which will provide supporting detail to the Agreement defining Project-specific activities, services, and Deliverables.
System The collective group of software and hardware that is used by the organization to conduct business.
Test Scripts The steps or sequence of steps that will be used to validate or confirm a piece of functionality, configuration, enhancement, or Use Case Scenario.
Training Plan Document(s) that indicate how and when users of the system will be trained relevant to their role in the implementation or use of the system.
Validation (or to validate) The process of testing and approving that a specific Deliverable, process, program, or product is working as expected.
Work Breakdown Structure (WBS) A hierarchical representation of a Project or Phase broken down into smaller, more manageable components.
Work Package A group of related tasks within a project.
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Part 4: Appendices
Conversion
Enterprise Permitting & Licensing Conversion Summary
Content Manager Core – Business Management
Content Manager Core – Community Development
Community Development
▪ Permit Master basic information
▪ Plan Master basic information
▪ Plan & Permit Contacts
▪ Unique (keyed) contacts converted to global contacts
▪ Non-keyed contacts converted to a Memo Custom Field or standard note ▪ Sub-permit Associations – Visible in Workflow and Attached Records ▪ Reviews and Approvals
▪ Projects
▪ Permit Renewals
▪ Bonds and Escrow
▪ Contractors
▪ Workflow based on configured Enterprise Permitting & Licensing template customized only by inclusion/exclusion based on status, type or class of the associated permit, plan, etc. ▪ Inspections and Inspection Cases
▪ Meetings and Hearings
▪ Activities and Actions
▪ Conditions
▪ Fees
▪ Holds
▪ Notes
▪ Parcels and Addresses
▪ Payments and Fee History
▪ Zones
▪ Code Case Master basic information
▪ Code Requests
▪ Code Case Contacts and Properties
▪ Unique (keyed) contacts converted to global contacts
▪ Non-keyed contacts converted to a Memo Custom Field or standard note ▪ Violations
▪ Fees
▪ Payments
▪ Notes
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Business Management
▪ Business Entity (Only for Business Licensing)
▪ License Master basic information
▪ License Contacts
▪ Unique (keyed) contacts converted to global contacts
▪ Non-keyed contacts converted to a Memo Custom Field or standard note ▪ Reviews and Approvals – Converted to Activity
▪ Fees
▪ Bonds and Escrow
▪ Activities and Actions
▪ Conditions
▪ Notes
▪ Holds
▪ Workflow based on configured Enterprise Permitting & Licensing template customized only by inclusion/exclusion based on status, type or class of the associated license, code case, etc. ▪ Contractors
▪ Business Types and NAICS Codes
▪ Payment and Fee History
▪ Code Case Master basic information
▪ Code Requests
▪ Code Case Contacts and Properties
▪ Unique (keyed) contacts converted to global contacts
▪ Non-keyed contacts converted to a Memo Custom Field or standard note ▪ Parcels and Addresses
▪ Meetings and Hearings
▪ Violations
▪ Fees
▪ Payments
▪ Notes
Enterprise ERP Conversion Summary
Accounting
Accounting - Actuals
▪ Summary account balances
▪ Up to 5 years
Accounting - Budgets
▪ Original budget, budget adjustments, revised budget summaries for accounts ▪ Up to 5 years
Accounts Payable
Vendors
▪ Vendor Master file including names, addresses, SSN/FID, contacts, phone numbers
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▪ Multiple remittance addresses
▪ Year-to-date 1099 amounts
Accounts Payable - Checks
▪ Check header data including vendor, warrant, check number, check date, overall check amount, GL cash account and clearing information
▪ Check detail data including related document and invoice numbers for each check ▪ Up to 5 years
Accounts Payable - Invoices
▪ Invoice header data containing general information for the invoice ▪ Invoice detail data containing line-specific information for the invoice ▪ Up to 5 years
Project Accounting
Project Accounting Master Tables
▪ Segments, account strings and fund string allocation table ▪ Requires the use of a Tyler provided (Chart of Accounts) spreadsheet for design and entry of the data to be converted
Project Accounting - Actuals
▪ Summary project ledger string balances. If linking to GL, must be converted at the same time. ▪ Up to 5 years
Project Accounting – Budget
▪ Original project ledger budget amounts. If linking to GL, must be converted at the same time. ▪ Up to 5 years
Purchase Orders
▪ Open purchase orders header data including vendor, buyer, date, accounting information, etc. ▪ Open purchase orders detail data including line-item descriptions, quantities, amounts, etc. ▪ Closed purchase orders detail data, up to 5 years, including line-item descriptions, quantities, amounts, etc.
Human Resources Management
HRM Employee Master Information
▪ Payroll Employee Master data including data such as name, address, SSN, legacy employee ID, date of birth, hire date, activity status (such as active/inactive), leave/termination code and date, phone(s), eaddress, marital status, gender, race, personnel status (such as full-time, part-time, etc.), highest degree, advice-delivery (print/email/both) and check location, plus primary group, job, location, and account information
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Accumulators
▪ YTD, QTD, MTD amounts for employee pay and deductions ▪ Needed for mid-calendar-year go-live
▪ May not be needed if converting earnings/deductions history ▪ Up to 5 years
▪ Accumulators are converted with check history and earning/deduction history as a default. No accumulator files are necessary to submit when converting history.
Check History
▪ Up to 5 years, additional years must be quoted. We convert amounts for earnings and deductions in employee check history, check number and date.
Earning/Deduction Hist.
▪ Up to 5 years, additional years must be quoted. Earning and deduction history broken down my individual codes (earnings and deduction) and amounts per pay period, the detail of these lines, sums the check history in opt 4.
Personnel Action History
▪ A variety of Personnel actions, such as job or salary changes and dates these events occurred. ▪ Up to 5 years
Certifications
▪ Certification area and certification type codes, certification number and effective date, expiration date, and required-by date, codes for certification level and subjects Education
▪ Codes, for institution, type of degree, and area(s) of study
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Additional Appendices
Enterprise Permitting & Licensing Definitions
“Template Business Transactions”
▪ A pre-defined and pre-configured Enterprise Permitting & Licensing business process from Enterprise Permitting & Licensing’s “Best Management Template”.
▪ The following modifications to Template Business Transactions are considered within scope:
o Any changes to required inspections within the workflow o Any changes to the required plan reviews within the workflow o Adding up to 2 additional actions to the workflow
o Configuration of fees, allowing creation of up to 3 new fees to accommodate o Any changes to custom field layouts that are directly related to fees or included reports ▪ Customization/Configuration of any of these parameters beyond the scope listed above will require the respective business process to be considered a “Unique Business Transaction”, as described below.
Note: All transaction counts are quantified in the comments of the Investment Summary. “Unique Business Transactions”
▪ Unique configuration of workflow or business process steps & actions, including output actions ▪ Unique Fee configuration
▪ Unique Custom field configuration
“Geo-Rules”
▪ An automation event that references GIS data. Current geo-rule action types are:
Alert Displays a pop-up with a custom message to the user, notifying them of certain spatial data (i.e., noise abatement zones; flood zones; etc.).
Block Places a block on the case and prevents any progress or updates from occurring on the record (i.e., no status changes can be completed, no fees can be paid, the workflow cannot be managed, etc.) Block with
Override
Places a block on the case and prevents any progress or updates from occurring on the record (i.e., no status changes can be completed, no fees can be paid, the workflow cannot be managed, etc.) However, the block can be overridden by end-users who have been given the proper securities.
Fee Date Populates the CPI vesting date on the record if vesting maps are used by the jurisdiction.
Field Mapping A custom field or any field inherentin the Enterprise Permitting & Licensing application can automatically populate with information based on spatial data.
Required Action A workflow action can automatically populate in the workflow details for the particular record (i.e., plan, permit, code case, etc.) that requires the action based on certain spatial data related to the case.
Required Step A workflow step can automatically populate in the workflow details for the particular record (i.e., plan, permit, code case, etc.) that requires the step based on certain spatial data related to the case.
Zone Mapping The zone(s) automatically populate on the “Zones” tab of the record (i.e., plan, permit, code case, etc.).
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Packet Pg. 202 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.)
Barstow, CA
Tyler Technologies, Inc. Page | 50
“Automation Events”
“Intelligent Objects (IO)”
▪ Key components for automatically and reactively triggering geo-rules, computing fees, and generating emails, alerts, and other notifications.
“Intelligent Automation Agents (IAA)”
▪ A tool designed to automate task in a proactive manner by setting values and generating emails and other tasks. On a nightly basis, a Windows service sweeps the Enterprise Permitting & Licensing system looking for IAA tasks that need to be run, then the associated actions are performed. The IAA does not generate alerts or errors. Custom SQL queries are not Tyler deliverables. “Enterprise Permitting & Licensing SDK/API (Toolkits)”
• APIs developed by Tyler Technologies for extending the Enterprise Permitting & Licensing Framework and functionality to external agencies and systems. Full documentation is available for each toolkit upon request.
Note: The Enterprise Permitting & Licensing toolkits and related documentation are simply tools that allow clients to create applications and integrations. The purchase of a toolkit/API does not imply any development related services from Tyler Technologies. The City is responsible for working with their IT staff and VARs to develop any necessary applications and integrations except as otherwise noted in the Investment Summary or for any “in-scope” integrations.
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Barstow, CA
Tyler Technologies, Inc. Page | 51
Project Timeline
ERP Project Timeline
The Project Timeline establishes a target duration for each phase of the project. The timeline needs to account for resource availability, business goals, size and complexity of the project, and task duration requirements. These will be reviewed and adjusted, if needed, during the Initiate and Plan Stage. Refer to the Project Stages section of this SOW for information on work packages associated with each stage of the implementation. Durations may be revised when the Agreement is signed and further refined during the project.
Eden to Enterprise ERP project start dates are dependent on wave availability. Waves are a common implementation start month for a group of Eden clients. Each wave has a designated number of slots available for clients to sign up – once those slots are full you must choose an alternate wave with availability.
A signed agreement is required to reserve your spot in a specific wave.
Phase Functional Area(s) Modules Duration
1 Financials • Accounting
• Accounts Payable
• Budgeting
• Capital Assets
• Cash Management
• Inventory
• Project & Grant Accounting
• Purchasing
• Accounts Receivable
• General Billing
• Cashiering
12 Months
or as defined in the Project
Plan and mutually agreed upon
Average Days/Month: 6
System Wide • Analytics & Reporting w Executive
Insights
• Enterprise Forms
• Content Manager Core includes
Onboarding
2 Human Resources
Management
• Payroll with Employee Access
• Human Resources & Talent
Management
12 Months
or as defined in the Project
Plan and mutually agreed upon
Average Days/Month: 4
3 Enterprise Permit &
Licensing
• Business Management Suite
• Community Development Suite
• Civic Access – Business
Management
• Civic Access – Community
Development
12 Months
or as defined in the Project
Plan and mutually agreed upon
Average Days/Month: 6
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Packet Pg. 204 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.)
Barstow, CA
Tyler Technologies, Inc. Page | 52 • Decision Engine • e-Reviews • EPL Advanced Automation Bundle • EPL Core Foundation Bundle • Mobile • GIS
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Packet Pg. 205 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) Chart of Accounts Design Leadership
Scope of Work
Introduction
The General Ledger Chart of Accounts (COA) is the core foundational input to the overall ERP functionality, financial reporting, and budget management. A comprehensive COA design is pivotal to the underlying success of the implementation. It enables the collective workstreams (configuration, conversion, interface and reporting) to initiate the work and progress forward, as it relates to design, development and testing necessary to keep the overall project on track. A well-designed chart of accounts supports an organization's financial and other compliance reporting for various federal, state and local agencies.
Project Scope
Koa Hills Consulting will provide the necessary leadership to facilitate a General Ledger Chart of Accounts (COA) design that meets current and future objectives of the Customer. The Koa Hills consultant will work collaboratively with all Customer stakeholders to understand and document the necessary reporting, budgetary and various other system requirements needed within the COA.
This is accomplished with a current and future state assessment, with input solicited from various sources including management’s goals and objectives, subject matter expert input, review of ACFR and other necessary financial and programmatic reports.
The COA design shall integrate the goals of stakeholders, address their concerns and support all necessary requirements. In turn, implementing the best COA design will support data integrity, information consistency, reporting and regulatory requirements, and best practice processes in the Munis system.
Chart Design and Planning
The first step of a successful chart of account design is meet with the Customer team to uncover and document the new COA requirements while reviewing the legacy chart/structure, existing supported financial reports, existing unsupported/manual financial reports, budget reporting, CAFR reports, new goals, objectives, metrics and best practices for the Munis system. Koa Hills will provide the Development Workbook used in the planning and execution of the chart design, components and values.
1 6.a
Packet Pg. 206 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) Through a series of remote sessions, the consultant will continue to work through the necessary material and Customer interview documentation to review/document the current and future state chart of accounts. The conclusion of the sessions will produce the Chart Development Workbook which will then be used to build the crosswalk. It will be used to review, document, and provide quality assurance on the COA Design Document.
Key Documents
Document Name Description
COA Development Workbook
Excel workbook to create the structure, part values and support the creation of Munis Organizations and Objects
COA Crosswalk Template
Excel workbook that links legacy accounts to Munis accounts for data conversion purposes, part of the COA Development Workbook COA Design Document
Working and then final documentation on:
● Chart Business Rules
● FIT Analysis
● Access, Security, Workflow Recommendations
● Information Delivery and Reporting Plan
● Quality Assurance Plan
● Integration Planning
Timeline
The implementation timeline for the COA design is best if started at the beginning of the ERP implementation, this is due to the dependency on the configuration decisions, data conversions, and report development. The duration of the project is typically 8-12 weeks, depending on Customer availability.
Chart of Accounts design, follow-up and support are conducted through a series of remote consultation sessions.
Chart of Accounts Team
A team made up of the Customer finance and budget department staff who are familiar with the legacy system structure, and the Koa Hills consultant will work side by side to make decisions and achieve the planned goals. It is key for this group to understand top-down and target-driven priorities, this enables prioritizing and making decisions in line with the values of the organization. 2 6.a
Packet Pg. 207 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) At the same time, the team is aware of the bottom-up needs of the end user in terms of efficiency, reporting and time-saving goals.
Chart of Accounts Responsibilities
COA Project Task Responsible Party
Overview project for team Koa Hills, Tyler
Initiate and Planning Koa Hills, Customer, Tyler
Lead and document interactive discussions
with stakeholders
Koa Hills
Current and Future State Analysis Koa Hills, Customer, Tyler Provide documentation and reports necessary
to define COA
Customer
Build Development Workbook Tyler
Chart of Account Builder Sessions Koa Hills, Customer, Tyler Build and Validate COA Koa Hills, Customer
Build COA crosswalk for data conversion Koa Hills, Customer Maintain COA crosswalk Customer
Final Testing Koa Hills, Customer
Production Cutover Koa Hills, Customer
Final Conversion Koa Hills, Customer
Final Design Documentation Koa Hills
3 6.a
Packet Pg. 208 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) System Access
Koa Hills will require system access promptly when the project begins so that all timeline objectives are met. Please keep this in mind for project planning.
Additional Info
This SOW is in addition to the contracted amount from Tyler. If the Customer would like to change the scope from the original agreement, please contact your Tyler sales representative. 4 6.a
Packet Pg. 209 Attachment: Barstow, CA Tyler ERP EPL SaaS Agreement 042424 (5573 : SaaS Agreement with Tyler Technologies, Inc.) Tyler EPL Services $ 151,425.00
Tyler EPL Taxes $ 13,249.69
Tyler Per‐Diem/ 160 units $ 9,590.00 Tyler EPL Subscription $ 43,015.00 iPlanTable 43" (5yr warranty + pc upgrade) $ 9,140.00 BlueBeam Subscription $ 3,840.00 Subtotal EPL Solution $ 46,855.00 183,404.69 $ 10% Contingency $ 18,340.47
Total EPL Solution 201,745.16 $ 46,855.00 $ Tyler ERP Services 344,650.00 $
Tyler ERP Taxes 30,156.88 $
Tyler Per‐Diem/ 160 units $ 17,810.00 Tyler ERP Subscription $ 127,547.00 KOA Chart of Accounts $ 40,680.00 Subtotal ERP Solution $ 127,547.00 433,296.88 $ 10% Contingency $ 43,329.69
Total ERP Solution 476,626.56 $ 127,547.00 $ Total Tyler Barstow Payments Solution 630.00 $ 180.00 $ Total Of Both Solutions One‐Time Annual
$ 174,582.00 679,001.72 $
Note:
The current annual support agreement amount of $106,000.00 will be replaced, pro‐rated and credited to these costs. Additionally, the City has $40,000 from the SB379 grant that may be applied to the associated costs.
Tyler ERP/EPL SaaS Total Solution
Solution One‐Time Cost Annual Fee
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Packet Pg. 210 Attachment: CostBreakdown (5573 : SaaS Agreement with Tyler Technologies, Inc.) Joint Special Council/BFPD
05/6/24 06:00 PM
Building
Christopher Heldreth
Contract
Doc ID: 5635
COUNCIL AGENDA ITEM
AGENDA MATTER:
PROFESSIONAL SERVICES AGREEMENT AUGMENT FOR CONSULTANT SERVICES
ASSOCIATED WITH THE GENERAL PLAN UPDATE
EXECUTIVE SUMMARY:
In October 2022, staff brought forward a Professional Services Agreement for consultant PlaceWorks in order to retain their agency to assist in the completion of the City’s mandated General Plan update and associated Environmental Impact Report (EIR). Since approval of that Professional Services Agreement, City staff and PlaceWorks have been diligently working to complete the General Plan update as well as Environmental Impact Report (EIR), outreach, and coordination with outside agencies required to complete the update.
The General Plan is a comprehensive long-term document, projecting conditions and needs twenty plus years into the future to inform and direct shorter-term decisions such as annual budgeting, improvements to public facilities, partnerships to spur economic growth, and investments to enhance safety. In addition, because General Plans govern the type and location of new development, new or amended General Plans may lead to significant changes in the environment. The California Environmental Quality Act, also known as “CEQA”, requires cities to study those potential environmental impacts as part of the adoption or update process.
At time of original agreement approval, anticipated developments such as BNSF’S Barstow International Gateway (BIG) were known in conceptual form however the 2023 submittal of pre-application documents have better defined the size and magnitude of the BIG Specific Plan. Following the 2023 submittal, multiple rounds of coordination and reviews were completed by staff and PlaceWorks to better understand the final draft nature of the Barstow International Gateway (BIG).
To supplement the original budget and to obtain additional support, staff is requesting this augment for additional tasks related to GIS, outreach, the General Plan document, EIR, and new tasks related to fiscal analysis, legal compliance, and peer review/EIR integration. Consultant represents that it is fully qualified to perform original and augmented professional services by virtue of its experience and the training, education, and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in the attached Agreement.
DISCUSSION:
Please see Executive Summary.
FISCAL IMPACT:
Knowing the General Plan update timeline; the City planned accordingly and budgeted $600,000 dollars for fiscal year 2024/2025 for the General Plan update. The City will adopt the fiscal year budget 2024/2025 within the next month and will budget accordingly to cover the remaining amount owed to the consultant. The General Plan update will span the fiscal years of 24/25 and 25/26. Therefore, the fiscal impact has been accounted for.
RECOMMENDED ACTION:
7 Packet Pg. 211
Joint Special Council/BFPD
05/6/24 06:00 PM
Building
Christopher Heldreth
Contract
Doc ID: 5635
COUNCIL AGENDA ITEM
Staff recommends approval of the attached Professional Services Agreement augment with PlaceWorks for the General Plan Update and associated tasks.
7 Packet Pg. 212
Professional Services Agreement
(City of Barstow / PLACEWORKS)
292463.3 Page 1 of 14
AMENDED AND RESTATED PROFESSIONAL SERVICES AGREEMENT
FOR CONSULTANT SERVICES
1. IDENTIFICATION
This AMENDED PROFESSIONAL SERVICES AGREEMENT (“Agreement”) below by and between the City of Barstow, a California municipal corporation (“City”), and Placeworks, Inc. (“PLACEWORKS”), a California corporation (“Consultant”) (collectively, “parties”):
2. RECITALS
2.1 City has determined that it requires the following professional services from a consultant: Review of General Plan Update and Accompanying EIR.
2.2 Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.
2.3 This Amended Professional Services Agreement is an amendment and restatement of the City’s existing Professional Services Agreement, adding additional services and compensation, as specified herein.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:
3. DEFINITIONS
3.1 “Scope of Services” means such professional services as set forth in “Exhibit A” and fully incorporated herein by this reference.
3.2 “Approved Fee Schedule” means such compensation rates as are set forth in Consultant’s fee schedule to City attached hereto as “Exhibit B” and fully incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.
3.3 “Commencement Date” means the effective date of this agreement.
3.4 “Termination Date” means completion of the services set forth in “Exhibit A”,
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unless terminated soon by the Parties.
3.5 “City Agreement Administrator” Andrew Espinoza, Jr. Interim City Manager.
3.6 “Consultant Project Administrator” means Placeworks Inc.
4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall terminate at 11:59 p.m. on the Termination Date unless extended in writing by mutual agreement of the parties or terminated earlier in accordance with Section 18 (“Termination”) below.
5. CONSULTANT’S SERVICES
5.1 Time is of the essence in Consultant’s performance of services under this Agreement.
5.2 Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement. Consultant shall notify the City Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the maximum amount payable above. Consultant shall concurrently inform the City Agreement Administrator, in writing, of Consultant’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the maximum amount payable above.
5.3 Consultant shall perform all work to the highest standards of Consultant’s profession and in a manner reasonably satisfactory to City. Consultant shall comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.).
5.4 Consultant shall purchase a current Business License from the City and shall retain a valid Business License for the duration of this Agreement.
5.5 Consultant represents that it has advised City in writing prior to the date of signing this Agreement of any known relationships with third parties, City Council Members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.),
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or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.
5.6 During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if both (i) such work would require Consultant to abstain from a decision under this Agreement pursuant to a conflict of interest statute and (ii) City has not consented in writing to Consultant’s performance of such work.
5.7 Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Mark Teague shall be the Consultant Project Administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement.
No other person shall serve as Consultant Project Administrator without City’s prior written consent.
5.8 This Agreement covers professional services of a specific and unique nature.
Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.
5.9 Consultant shall be responsible to City for all services to be performed under this Agreement. All subconsultants shall be approved by the City Agreement Administrator and their billing rates identified in the Approved Fee Schedule, Exhibit B. City shall pay Consultant for work performed by its subconsultants (including labor) only at Consultant’s actual cost plus an approved mark-up as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subconsultants performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subconsultants.
5.10 Consultant shall notify the City Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or of any subconsultant. Change of ownership or control of Consultant’s firm may require an amendment to the Agreement.
5.11 This Agreement is subject to prevailing wage law, for all work performed under the Agreement for which the payment of prevailing wages is required under the California Labor Code. In particular, Consultant acknowledges that prevailing wage determinations are available for the performance of inspection and survey
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work.
6. COMPENSATION
6.1 City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Approved Fee Schedule in full satisfaction for such services.
6.2 The maximum compensation amount for all services under this Amended and Restated Agreement is $1,543,500 – comprised of the original maximum amount of $900,000 and an augmented additional maximum compensation amount of $643,000. Additional payments to Consultant will require future appropriations from the City.
6.3 Consultant shall submit to City an invoice, on a monthly basis or less frequently, for services performed pursuant to this Agreement. Each invoice shall identify the maximum amount payable above, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor, and the total amount due for labor. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law.
Consultant shall include a copy of each sub consultant invoice for which reimbursement is sought in the invoice.
6.4 The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.
6.5 Payments for any services requested by City and not included in the Scope of Services may be made to Consultant by City on a time-and-materials basis pursuant to the Approved Fee Schedule and without amendment of this Agreement, so long as such payment does not cause the maximum amount payable above to be exceeded.
7. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material, and all electronic files, including computer-aided design files, developed by Consultant in the performance of this Agreement (such written material and electronic files are collectively known as “written products”) shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law, once payment has been received by Consultant. If City desires to reuse any documents or other deliverables, including electronic media, pertaining to the project prepared by Consultant, City may do so, but if such documents or other deliverables are
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(City of Barstow / PLACEWORKS)
292463.3 Page 5 of 14
reused by City for any purpose other than that for which such documents or deliverables were originally prepared, or if City causes such documents or deliverables to be altered without Consultant’s written consent, such reuse shall be at City’s risk. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.
8. RELATIONSHIP OF PARTIES
Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.
Under no circumstances shall Consultant look to the City as its employer.
Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ compensation, and other applicable federal and state taxes.
9. AGREEMENT ADMINISTRATOR
In performing services under this Agreement, Consultant shall coordinate all contact with City through its City Agreement Administrator. City reserves the right to change this designation upon written notice to Consultant. All services under this Agreement shall be performed at the request of the City Agreement Administrator, who will establish the timetable for completion of services and any interim milestones.
10. INDEMNIFICATION
10.1 The parties agree that City, its officers, agents, employees and volunteers should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, taxes, or any other cost to the extent arising out of or in any way related to the negligent performance of this Agreement. Accordingly, the parties intend the provisions of this indemnity provision to be interpreted and construed to provide the City with
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292463.3 Page 6 of 14
the fullest protection possible under the law. Consultant acknowledges that City would not enter into this Agreement in the absence of Consultant’s commitment to indemnify and protect City as set forth herein.
10.2 To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City, its officers, agents, employees and volunteers from and against any and all claims, losses, costs and expenses for any damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, and injury to any property arising out of or in connection with Consultant’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or any of its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Such costs and expenses shall include reasonable attorneys’ fees due to counsel of City’s choice, expert fees and all other expenses of litigation. Consultant shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.
10.3 City shall have the right to offset against any compensation due Consultant under this Agreement any amount due City from Consultant as a result of Consultant’s failure to pay City promptly any indemnification arising under this Section 10 of this Agreement and any amount due City from Consultant arising from Consultant’s failure either to (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.
10.4 The obligations of Consultant under this Section 10 of this Agreement are not limited by the provisions of any workers’ compensation or similar statute.
Consultant expressly waives its statutory immunity under such statutes as to City, its officers, agents, employees and volunteers.
10.5 Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in Section 10 of this Agreement from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations from others, Consultant agrees to indemnify, hold harmless and defend City, its officers, agents, employees and volunteers from and against any and all claims, losses, costs and expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant’s subcontractors or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. Such costs and expenses shall
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include reasonable attorneys’ fees incurred by counsel of City’s choice.
10.6 City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply whether or not any insurance policies apply to a claim, demand, damage, liability, loss, cost or expense.
10.7 In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
10.8 Notwithstanding any federal, state, or local policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in CalPERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for CalPERS benefits.
11. INSURANCE
11.1 During the term of this Agreement, Consultant shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with Consultant’s performance of this Agreement.
11.2 Any available insurance proceeds broader than or in excess of the specified minimum Insurance coverage requirements or limits shall be available to City as an Additional Insured as provided below. Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any Insurance policy or proceeds available to the named Insured.
11.3 Insurance required under this Agreement shall be of the types set forth below, with minimum coverage as described:
11.3.1 Comprehensive General Liability Insurance with coverage limits of not less
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than One Million Dollars ($1,000,000) including products and operations hazard, contractual insurance, broad form property damage, independent consultants, personal injury, underground hazard, and explosion and collapse hazard where applicable.
11.3.2 Automobile Liability Insurance for vehicles used in connection with the performance of this Agreement with minimum limits of One Million Dollars ($1,000,000) per claimant and One Million dollars ($1,000,000) per incident.
11.3.3 Worker’s Compensation insurance if and as required by the laws of the State of California.
11.3.4 Professional Errors and Omissions Insurance with coverage limits of not less than One Million Dollars ($1,000,000).
11.4 Consultant shall require each of its subconsultants to maintain insurance coverage that meets all of the requirements of this Agreement provided however, that the City Agreement Administrator may waive the provision of Errors and Omissions Insurance by subconsultants in his or her sole discretion.
11.5 The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best’s Insurance Guide.
11.6 Consultant agrees that if it does not keep the insurance coverages required by this Agreement in full force and effect, City may either (i) immediately terminate this Agreement; or (ii) take out the necessary insurance and pay the premium(s) thereon at Consultant’s expense.
11.7 At all times during the term of this Agreement, Consultant shall maintain on file with City’s Risk Manager a certificate or certificates of insurance showing that the required coverages are in effect and naming City and its officers, employees, agents and volunteers as Additional Insureds. Prior to commencement of work under this Agreement, Consultant shall file with City’s Risk Manager such certificate(s) and Forms CG 20 10 07 04 and CG 20 37 07 04 or the substantial equivalent showing City as an Additional Insured.
11.8 Consultant shall provide proof that policies of insurance required by this Agreement expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.
11.9 The general liability and automobile policies of insurance required by this
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Agreement shall contain an endorsement naming City and its officers, employees, agents and volunteers as Additional Insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to City. Consultant agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.
11.10 The insurance provided by Consultant shall be primary to any other coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers shall be in excess of Consultant’s insurance and shall not contribute with it.
11.11 All insurance coverage provided pursuant to this Agreement shall not prohibit Consultant, and Consultant’s employees, agents or subcontractors, from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against the City.
11.12 Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of City, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond in the amount of the deductible or self-insured retention to guarantee payment of losses and expenses.
11.13 Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duties to indemnify, hold harmless and defend under Section 10 of this Agreement.
11.14 Consultant may be self-insured under the terms of this Agreement only with express written approval from the City.
11.14.1 All self-insured retentions (SIR) must be disclosed to the City for approval and shall not reduce the limits of liability.
11.14.2 Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named Insured or the City.
11.15 City reserves the right to obtain a full certified copy of any Insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later.
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12. MUTUAL COOPERATION
12.1 City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant’s services under this Agreement.
12.2 If any claim, action, or proceeding is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim, action, or proceeding.
13. CONFIDENTIALITY
All data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without prior written consent by City. City shall grant such consent if disclosure is legally required. Upon request, all City data shall be returned to City upon the termination or expiration of this Agreement.
14. RECORDS AND INSPECTIONS
Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to services or expenditures and disbursements from Consultant to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. City shall further have the right to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.
In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under the Agreement.
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(City of Barstow / PLACEWORKS)
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15. PERMITS AND APPROVALS
Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant’s performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.
16. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).
17. SURVIVING COVENANTS
The parties agree that the covenants contained in Section 10, Section 13, Paragraph 12.2 and Section 14 of this Agreement shall survive the expiration or termination of this Agreement.
18. TERMINATION
18.1 City may terminate this Agreement for any reason on five calendar days’ written notice to Consultant. Consultant may terminate this Agreement for any reason on thirty calendar days’ written notice to City. Consultant agrees to cease all work If to City:
Andrew Espinoza, Jr., Interim City Manager
City of Barstow
220 E. Mountain View Street, STE A
Barstow, California 92311
If to Consultant:
Mark Teague, AICP
Managing Principal
Placeworks Environmental Services
3 MacArthur Place, Suite 1100
Santa Ana, CA 92707
Telephone: 714-966-9220
With courtesy copy to:
Matthew T. Summers, Barstow City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado Blvd, Suite 850
Pasadena, CA 91101
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under this Agreement on or before the effective date of any notice of termination.
All City data, documents, objects, materials or other tangible things shall be promptly returned to City upon the termination or expiration of this Agreement.
18.2 If City terminates this Agreement due to no fault or failure of performance by Consultant, then Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement as provided in Section 5.2 above and as otherwise provided in this Agreement.
19. GENERAL PROVISIONS
19.1 In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition or any other unlawful basis.
19.2 The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the section or paragraph shall govern construction of this Agreement. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular and vice versa, in any place or places herein in which the context requires such substitution(s).
19.3 The waiver by City or Consultant of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of any other term, covenant or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. No term, covenant or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party to be Placeworks with the waiver.
19.4 Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.
19.5 Consultant shall keep itself informed of state, federal and laws and regulations which in any manner affect those employed by it or in any way affect the performance of its Service pursuant to this Agreement. The Consultant shall reasonably observe and comply with such laws and regulations. The City and its officers and employees shall not be liable at law or in equity occasioned by failure
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of the Consultant to comply with this Section.
19.6 Neither Consultant nor City shall be liable for any delays resulting from circumstances or causes beyond its reasonable control, including, without limitation, fire or other casualty, act of God, strike or labor dispute, war or other violence, or any law, order or requirement of any governmental agency or authority.
19.7 Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the party prevailing in such action, whether or not reduced to judgment, shall be entitled to its reasonable court costs, including any accountants’ and attorneys’ fees expended in the action. The venue for any litigation shall be San Bernardino County, California and Consultant hereby consents to jurisdiction in San Bernardino County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement.
19.8 If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and in its amended form shall be enforceable. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.
19.9 This Agreement shall be governed and construed in accordance with the laws of the State of California.
19.10 All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the provisions of this Agreement and those of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on behalf of the City and Consultant.
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19.11 Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation.
Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training, Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.
TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement as of the last date indicated below:
CITY OF BARSTOW PLACEWORKS ENVIRONMENTAL SERVICES, INC.
By___________________________ By:_______________________________ Andrew Espinoza Jr., Interim City Manager Mark Teague, Managing Principal Date:______________________ Date:_________________________ Attest:
By
Andrea Flores, City Clerk
Date:_______________________
Approved as to form:
By__________________________________
Matthew T. Summers, City Attorney
Date: __________________________
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Packet Pg. 226 Attachment: Placeworks GP Update Amended Restated Agreement 043024(292463.3) (5635 : General Plan Update Contract Augment) “EXHIBIT A
”
SCOPE OF WORK
A-1
292463.3
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Packet Pg. 227 Attachment: Placeworks GP Update Amended Restated Agreement 043024(292463.3) (5635 : General Plan Update Contract Augment) “EXHIBIT B
”
APPROVED FEE SCHEDULE
B-1
279719.2
292463.3
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Packet Pg. 228 Attachment: Placeworks GP Update Amended Restated Agreement 043024(292463.3) (5635 : General Plan Update Contract Augment) Professional Services Agreement
(City of Barstow / PLACEWORKS)
279719.2
292463.3
WORKERS’ COMPENSATION INSURANCE
CERTIFICATE
The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
DATE: __________________ __________________________________________ (Contractor)
By: __________________________________________
(Signature)
__________________________________________
(Title)
Attest:
By: _____________________________________
(Signature)
_____________________________________
(Title)
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Packet Pg. 229 Attachment: Placeworks GP Update Amended Restated Agreement 043024(292463.3) (5635 : General Plan Update Contract Augment) Budget Augment Request April 4, 2024 | Page 1
April 4, 2024
Chris Heldreth
Planning Department
City of Barstow
220 E. Mountain View St., Suite A
Barstow, CA 92311
Subject: City of Barstow General Plan Update – Scope and Budget Augment Dear Mr. Heldreth,
The City originally requested support from PlaceWorks to complete a General Plan Update and EIR (GPU), with the intention to complete the general plan document by mid-2023. While the Barstow International Gateway (BIG) project was known in its conceptual form at the time the original scope was prepared, the City initially took the lead on coordinating with BNSF on various aspects. BNSF’s submission of the BIG preapplication letter in June 2023 signaled the start of extensive coordination and the City determined it needed additional support from PlaceWorks.
The size and magnitude of the BIG Specific Plan concept meant that any changes to the prospective project could have substantial implications for the balance of the GPU. As the City coordinated with BNSF over multiple rounds of refinement to understand the final draft nature of the proposed project, PlaceWorks expanded its level of support through dozens of coordination meetings with the City and BSNF, multiple reviews and refinements of land use and circulation concepts in and around the BIG area, an evaluation of legal and policy implications, and engagement with the general public, decision makers, landowners, service providers, and other stakeholders. This additional work has consumed the budget for and delayed the start of some of the original tasks. The complexity of the BIG project has also extended the overall GPU timeframe.
The City is requesting assistance from PlaceWorks to peer-review the draft environmental documentation prepared by BNSF and integration of their project-level analysis into the GPU EIR. The City will also need additional assistance to comply with state law requirements that were either not previously scoped and found lacking only after a review of the draft Housing Element or pertaining to the Circulation Element based on the extended timeline.
To supplement the original budget and to provide additional support, PlaceWorks isrequesting the following augment for original tasks related to GIS, outreach, the general plan document, EIR, and project coordination, and for new tasks related to fiscal analysis, legal compliance, and peer review/EIR integration.
SCOPE OF WORK - AUGMENT
TASK 1. CONTEXT AND MAPPING
Task 1.3 GIS Data and Mapping
GIS data development and mapping supports all major tasks in the GPU, including that which is needed to understand needs and implications regarding potential policies, environmental analysis, and necessary zoning changes. PlaceWorks was on pace to consume the budget in accordance with the original scope and schedule; however, accommodating the BIG Specific Plan application required additional out-of-scope data development and mapping. With the working draft land use and circulation plans completed, data development will return its focus to support general plan elements, the EIR, and zoning.
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TASK 2. PUBLIC OUTREACH AND EDUCATION PROGRAM
Task 2.2 Public Engagement
As originally scoped, PlaceWorks was available to lead or support a variety of activities representing approximately 300 hours of staff time. PlaceWorks played a supporting role in City-led stakeholder meetings, held prepare for and lead the Town Hall (April 2023), created and analyzed a community survey (April to August 2023), and prepared outreach materials ranging from a Fact Sheet to environmental justice story maps. Following the BIG application submittal, it was determined that PlaceWorks would take a larger role in leading the outreach activities moving forward, including presentations to Planning Commission and City Council in February 2024 and the Scoping Meeting / Open House in March 2024. The budget augment addresses the work done to prepare for and conduct the March 2024 event and to conduct additional public engagement, such as stakeholder interviews, community group meetings, a second Open House, and briefings with the Planning Commission and City Council.
TASK 3. GENERAL PLAN UPDATE
Task 3.2 Prepare General Plan
This task was intended to encompass the necessary revisions to the general plan elements, including updated goals, policies, and figures. Following BNSF’s submission of the BIG Specific Plan application, PlaceWorks was required to revisit multiple aspects of the working draft land use plan and associated buildout projections, which were originally budgeted in Task 3.1. PlaceWorks and City staff continued to iterate on the land use plan and buildout projections, drawing from the budget originally allocated for Task 3.2. In particular, PlaceWorks evaluated and iterated to ensure the City was informed on potential implications for the roadway network, disadvantaged unincorporated communities (DUCs), and annexation. The additional work effort resulted in multiple internal draft land use and circulation plans, and culminated in a working draft land use plan and buildout projections that were presented to the Planning Commission and City Council in February 2024 and at the Scoping Meeting / Open House in March 2024.
The preliminary draft goals, policies, and figures prepared prior to the BIG Specific Plan application also required extensive revisions. Some figures were drafted for the March scoping Meeting / Open House; however, many of the maps and all of the goals and policies are still in a working draft state or have yet to be crafted, pending BNSF’s submission of the draft BIG Specific Plan. The budget augment would enable PlaceWorks to complete remaining revisions to the general plan elements. Additionally, the budget augment would fund two new work efforts that must be added to this task to ensure compliance with state law.
SB 244 Analysis (Housing Element)
In reviewing the City's draft 6th Cycle Housing Element (previously prepared by Dudek), it appears that the 5th Cycle Housing Element contains a reference to the requirements of Senate Bill 244 (enacted in 2011), which requires Barstow to assess access to public infrastructure and services for DUCs. However, the analysis was minimal and is unlikely to be considered adequate. State law requires the City to revisit this analysis concurrently with its Housing Element update and to revise other elements of the general plan as necessary.
This analysis includes (for each DUC) a description/map and an analysis of water, wastewater, stormwater drainage, and structural fire protection needs or deficiencies, along with a discussion of financing mechanisms that could make extending services financially feasible. This analysis was not found in the 2015 General Plan update and must be completed to ensure legal compliance. Fortunately, the City’s sewer master plan update, EIR public service evaluations, and the potential fiscal analysis can be leveraged. However, the City must also document the analysis, findings, and potential financing options --- either as a separate report, part of the Housing Element, or other parts of the General Plan.
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SB 932 Vision Zero (Circulation Element)
Shortly after PlaceWorks submitted the GPU scope of work, legislation was enacted requiring jurisdictions to identify roadways and intersections with high incidences of cyclist- and pedestrian-involved collisions, and to prioritize improvements that increase cyclist and pedestrian safety (vision zero), with goals for initiation and completion of all actions within a 25-year timeframe. The legislation is applicable to any jurisdiction adopting a substantive revision of their circulation element, on or after January 1, 2025. Based on the original project schedule (adoption targeted for early 2024), PlaceWorks and Fehr & Peers did not include scope or budget to address this requirement. Delays beyond PlaceWorks’ and the City’s control have extended the project timeline into 2025, meaning that the City must now address the vision zero requirements in its GPU.
Task 3.4 Fiscal analysis
The original scope of work did not include a fiscal analysis of the working draft land use plan, as the growth anticipated at the time represented an incremental increase compared to the current plan. With BNSF’s submission of BIG Specific Plan application, which included a preliminary economic impact report, the true magnitude of growth became clear. To better understand how the proposed project financially impacts the City, PlaceWorks will project municipal costs and revenues annually through 2050 and at ultimate buildout.
If the analysis identifies potential costs in excess of revenues, we will identify strategies and policies, such as development impact fees and special funding and financing districts, to ensure a positive fiscal benefit from growth and development.
TASK 5. ENVIRONMENTAL ANALYSIS
Task 5.3 First Administrative Draft EIR
Given the scope of the original general plan update, PlaceWorks budgeted for a routine environmental review document prepared wholly in-house. The magnitude and potential environmental impacts of the BIG project application necessitated a reevaluation of the project approach and ultimately resulted in a new strategy to incorporate the BIG project-level environmental analysis into the general plan EIR. PlaceWorks revised multiple sections, including maps and graphics, of the analysis based on new information provided by the BIG Specific Plan team and drafted new sections that would not have been required otherwise. The budget augment would enable PlaceWorks to complete work already underway in support of the Draft EIR document. Additionally, the budget augment would fund work efforts, including peer-review of the projectlevel analysis, which must be added to this task to ensure the more complex document will withstand a higher level of legal scrutiny.
TASK 8. PROJECT MANAGEMENT
Task 8.1 General Project Management
This task includes multiple facets of project management, including day-to-day coordination, meetings with City staff, schedule development, and maintenance of the Administrative Record. PlaceWorks originally included time and budget for key staff members to attend up to 18 in-person meetings and periodic conference calls, on an as-needed basis, throughout the process. With the extension of the project schedule and additional coordination necessitated by the BIG project application submittal, the total number of meetings has increased to roughly 75 conducted between November 2022 and March 2024, with two meetings currently held each week, along with a third meeting held every other week. A fourth periodic meeting with the County is slated to start in April. PlaceWorks believes that consistent and constant communication is essential to complete a complex and comprehensive GPU. To adhere to the latest schedule and prevent further delays, PlaceWorks is requesting additional budget to allow for ongoing coordination between the City, PlaceWorks, and BNSF.
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CONTINGENCY
Given the dynamic nature of this complex comprehensive update, additional adjustments to the scope and budget based on new information, unexpected obstacles, or unexpected opportunities may be necessary.
PlaceWorks recommends adding a contingency component to the overall budget. This contingency budget would only be used with written approval by and at the discretion of City staff to ensure the achievement or furtherance of the objectives of the GPU. The contingency budget could augment existing tasks or provide resources to add new tasks. For example, the contingency could fund additional meetings, further rounds of review, or different products that are currently outside of the scope of work.
PROPOSED BUDGET - AUGMENT
Table 1 includes a task-level breakdown of the currently remaining budget and requested augment for the specified tasks. The contingency reflects 10% of the net requested augment. If you have any questions regarding this proposal, please feel free to contact the undersigned.
Table 1. Proposed Augment Breakdown
Task Task Name Balance as of
April 1, 2024
Augment
Request
Balance for
Future Work Reason for Augment
1.3 GIS Data/Mapping $3,559 $22,000 $25,559 Additional mapping for GP, EIR, and zoning
2.2 Public Engagement ($45,049) $85,000 $39,951 March 2024 Open House/ongoing outreach
3.2 Prepare General Plan ($20,147) $148,000 $127,853 New state laws and augmenting budget to reflect extensive land use planning needed
- Draft General Plan ($20,147) $107,000 $86,853 Additional land use planning needs requested by City to address BNSF and policy evaluation meant that minimal
general plan prep was able to take place
- Housing (SB 244) $- $19,000 $19,000 State law requirements not covered by previous HE - Circulation (SB 932) $- $22,000 $22,000 New requirements for elements updated in/after 2025
3.4 Fiscal Analysis $- $50,000 $50,000 Additional support requested by City
5.3 First Admin Draft EIR ($49,130) $175,000 $125,870 Integration of project-level BIG SP
8.1 Project Mgmt ($3,740) $105,000 $101,260 Additional coordination w/City, County, and BNSF - Contingency -- $58,500 $58,500 Contingency for unexpected future work TOTAL ($114,507) $643,500 $528,993
Respectfully submitted,
Mark Teague Colin Drukker
Managing Principal/PIC Principal/Project Manager
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Packet Pg. 233 Attachment: Barstow GP Update Augment_20240404 (5635 : General Plan Update Contract Augment) Joint Special Council/BFPD
05/6/24 06:00 PM
City Clerk / Records
Maribel Hernandez
Personnel
Doc ID: 5637
AGENDA ITEM
AGENDA MATTER:
PROPOSED MODIFIED HOLIDAY SCHEDULE
EXECUTIVE SUMMARY:
City Hall is currently closed for observed holidays on Christmas Eve, Christmas Day, New Year's Eve Day, and New Year's Day.
DISCUSSION:
During the holiday season, the City of Barstow faces challenges with reduced staffing levels, leading to difficulties in maintaining department coverage. As a solution, City staff recommends closing City Hall from Christmas Eve to New Year's Day. This revised holiday schedule provides employees the choice to use accrued paid time off or continue with their regular work hours to catch up on tasks and prepare for the new year.
Please note that while police, fire, and certain public works operations will remain active during the holiday season, City Hall will be closed from December 24th to January 1st.
To ensure proper communication with City residents, City staff will provide advance notice of the modified holiday schedule through various communication channels, including signs, social media posts, press releases, and handouts at the counter.
City staff contacted nearby cities like the Town of Apple Valley, the City of Hesperia, and the City of Victorville, all of which have acknowledged the closure during this time of the year. The adjusted holiday schedule serves as a proactive and efficient resolution to the challenges encountered by City staff during the holiday season.
FISCAL IMPACT:
No fiscal impact. Employees will be required to either work their normal scheduled work days or use available paid time off.
RECOMMENDED ACTION:
The City recommends approval of Resolution XXXX- 2024 of the Modified Holiday Schedule. 8 Packet Pg. 234
RESOLUTION NO. XX-2024
A RESOLUTION OF THE CITY OF BARSTOW
WINTER HOLIDAY CLOSURE.
WHEREAS, most full-time City employees are provided with paid holiday leave on Christmas Eve, Christmas Day, New Year Eve’s Day, and New Year's Day per their respective Memorandum of Understanding; and
WHEREAS, the City Council wishes to express its sincere appreciation to City employees for their dedicated service to the City and its citizens throughout the year; and WHEREAS, the City Council recognizes the value of time spent with families during the holiday season; and
WHEREAS, the City will experience a slight reduction in its unfunded paid leave accrued liability by requiring employees to use their own accrued paid leave times to cover these proposed days off; and
WHEREAS, the City Council wishes to effectively accommodate time-off requests by City employees during the holidays
NOW, THEREFORE, BE IT RESOLVED that the City Council of Barstow does hereby grant the following:
Notwithstanding public safety, other emergency call-out services, and essential operations, City facilities will be closed on December 24th and reopen the day after January 1 of every year.
City employees will be required to utilize their own accrued paid leave hours (i.e., vacation, compensatory time, holiday compensatory time, administrative leave, and/or floating holiday), to cover the holiday closures.
ADOPTED this day of May 2024.
ATTEST:
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Packet Pg. 235 Attachment: RES-Holiday Closure (5637 : Proposed Holiday Closure Schedule)