Regular Meeting
05/20/24 07:00 PM
City Manager Department
Andy Espinoza Jr.
Purchase
Doc ID: 5644
COUNCIL AGENDA ITEM
AGENDA MATTER:
ALLOCATION OF FUNDS FOR EQUIPMENT PURCHASES
EXECUTIVE SUMMARY:
The City Departments have identified critical equipment needs to enhance operational efficiency and maintain public safety standards. With a fiscal year 2024 budget savings totaling $924,304.51 and a surplus from Measure Q amounting to $756,095.64, there is an opportunity to allocate these funds towards purchasing the required equipment. The proposed purchases include utility vehicles, lighting equipment, firefighting apparatus, and other essential machinery, which will significantly contribute to fulfilling the municipality's operational requirements.
DISCUSSION:
We must consider the fiscal impact and rationale behind the proposed equipment purchases. The total expenditure of $1,680,400.15, combining budget savings and Measure Q surplus, signifies a significant investment. However, investing in essential equipment aligns with our municipality's commitment to maintaining service standards and ensuring public safety. While the initial deposit for the fire engine is coming from General Fund salary savings, future payments will be planned to come from Measure Q allocation. The allocation strategy balances immediate equipment needs with long-term fiscal sustainability, utilizing available savings and surplus without compromising financial stability.
Budget Savings
Utility Truck $78,154.88
Cargo Van $71,570.06
Fogelson Lights $384,690.00
Fire Engine Deposit $239,889.57
Emergency Generator Install $150,000.00
Total $924,304.51
Measure Q
Dump Truck $99,989.47
SCBA Bottles/Packs $178,784.08
SCBA Compressor $125,000.00
Wheel Loader $352,322.09
Total $756,095.64
Future considerations include monitoring maintenance costs, operational efficiency improvements, and emerging equipment needs. Regular budget reviews will facilitate proactive planning for future equipment replacements or upgrades.
Regular Meeting
05/20/24 07:00 PM
City Manager Department
Andy Espinoza Jr.
Purchase
Doc ID: 5644
COUNCIL AGENDA ITEM
FISCAL IMPACT:
The proposed purchases entail a total expenditure of $1,680,400.15 comprising $924,304.51 from the fiscal year 2024 budget savings and $756,095.64 from the surplus from Measure Q. • The allocation of funds will result in a reduction of the available budget savings and surplus from Measure Q, affecting the City's financial reserves.
• However, investing in essential equipment is crucial for maintaining service standards, ensuring public safety, and enhancing operational efficiency, which may lead to long-term cost savings and service improvements.
05/20/24 400.804.417.24.100 · Foglesong Park $384,690.00 Ball Field Lights
05/20/24 102.140.425.08.808 · Street Maintenance Division $352,322.09 Wheel Loader
05/20/24 102.225.225.08.807 · Bfpd $239,889.57
Pierce Enforcer PUC Pumper
05/20/24 102.225.225.08.808 · Bfpd $178,784.08
SCBA Bottles/Packs
05/20/24 102.225.225.08.809 · Bfpd $125,000.00
SCBA Compressor
05/20/24 400.806.600.24.425 · ER Generator - DIF $108,272.00 ER Generator
05/20/24 102.140.425.08.807 · Street Maintenance Division $99,989.47 Dump Truck
05/20/24 100.140.430.08.809 · Open Spaces Division $78,154.88 Utility Truck
05/20/24 100.140.435.08.805 · Building Maintenance Division $71,570.06 Cargo Van
Regular Meeting
05/20/24 07:00 PM
City Manager Department
Andy Espinoza Jr.
Purchase
Doc ID: 5644
COUNCIL AGENDA ITEM
05/20/24 400.806.600.24.100 · ER Generator - General Fund $41,728.00 ER Generator
Total: $1,680,400.15
RECOMMENDED ACTION:
Staff recommends that the City Council take the following actions:
Authorize the allocations to purchase the listed equipment from the FY 24 Budget savings, and Measure Q surplus comprising $924,304.51 from the fiscal year 2024 budget savings and $756,095.64 from the surplus from Measure Q, and authorize the Assistant City Manager or designee to execute the necessary agreements.