Regular Meeting
06/17/24 06:00 PM
City Manager Department
Andy Espinoza Jr.
Contract
Doc ID: 5690
AGENDA ITEM
AGENDA MATTER:
AWARD OF CONTRACT WITH SPECPRO FOR ANIMAL SERVICES AND SHELTER OPERATIONS EXECUTIVE SUMMARY:
City staff released a Request for Proposals (RFP) for animal services and shelter operations on April 10, 2024, setting the submission deadline for May 16, 2024. SpecPro was the sole organization to submit a bid. After reviewing the bid, staff is certain that SpecPro is capable of delivering the level of service required by the City and seeks approval to award the contract to SpecPro.
DISCUSSION:
The City received a single qualified bid from SpecPro for Animal Services and Shelter Operations.
Following a thorough contract review, it was determined that SpecPro is capable of offering the muchneeded services that the city currently lacks.
Attached is the submitted proposal for Animal Control Services from SpecPro for Council review and consideration.
Some of the key provisions of the agreement are as follows:
Contract:
Base period performance of 6 months, then re-evaluate in December 2024 to review data collected, to continue to a one-year term (July 1, 2024 through June 30 2025) with options to extend the contract for an additional 3 years. $717,801 for 6 months and any increases will be brought to Council approval.
Staff and Shelter Operations:
SpecPro will operate its kennel staff 4-days on/4-days off rotating schedule. SpecPro will staff 3 Animal Control Officers, who will work Monday to Friday, with on-call as needed
The Program Manager and Administrative Specialist will work 5 days a week each, 9 am6 pm regularly. Operating Hours - SpecPro will operate the facility 7 days a week. The Animal Control Regular Meeting
06/17/24 06:00 PM
City Manager Department
Andy Espinoza Jr.
Contract
Doc ID: 5690
AGENDA ITEM
Facility (ACF) will be closed on Federal Holidays.
The facility will be open to the public from 9 am-6 pm Sunday through Wednesday, and from 9 am-8 pm Thursday through Saturday
SpecPro will utilize Shelter Manager and GoGov for all tracking. Monthly status reports will be provided to the City for facility operations The officers will serve as Code Enforcement and patrol within the City of Barstow city limits seven days a week and be on-call in the evenings. SpecPro will adhere with all State of California, County of San Bernardino, City of Barstow, Municipal Codes, rules, and regulations. All Animal Control Officers (ACOs) will be certified pursuant to PC 832 (A), Rabies Vaccine, and Euthanasia Technician Certificate within six (6) months of date of employment.
SpecPro currently provides Animal Services to Fort Irwin. The team visited the facility and was impressed by the efficient operation of the facility.
Attachments:
1. SpecPro Proposal
2. Cost Breakdown
FISCAL IMPACT:
Funds are budgeted in the FY 2024/25 Budget - Account No. 100.130.350.06.630.
Total Cost: $717,801
RECOMMENDED ACTION:
Approve the Agreement for Animal Shelter and Control Services with SpecPro, and authorize the City Manager to execute the agreement not to exceed $717,801 for the term of 6 months and re-evaluate the contract in 6 months.
Staff Recommends that the City Council take the following actions:
1. Approve a contract with SpecPro
2. Authorize the City Manager or designated representative to sign the contract.