SPECIAL MEETING
CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
JUNE 26, 2024
6:00 PM
(HANDICAPPED ACCESSIBLE)
AGENDA
SPECIAL MEETING
Agenda-June 26, 2024
MAYOR
Paul Anthony Courtney
COUNCILMEMBERS
James M. Noble
Carmen M. Hernandez
Barbara Mae Rose
Marilyn Dyer Kruse
ELECTED CITY CLERK
Andrea Flores
ELECTED CITY TREASURER
Michael Lewis
PLANNING COMMISSIONERS
Andrew Ziemer
Beatrice Lint
Paul Niemeyer
Rodney Brand Jr.
Juanantonio Delucas
BARSTOW FIRE PROTECTION
DISTRICT
A Subsidiary District of the City of
Barstow
Paul Anthony Courtney
James M. Noble
Carmen M. Hernandez
Barbara Mae Rose
Marilyn Dyer Kruse
CALL TO ORDER - SPECIAL MEETING 6:00 PM:
INVOCATION:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
Council Member Carmen Hernandez
Council Member Barbara Rose
Council Member Marilyn Kruse
Mayor Pro Tem James Noble
Mayor Paul Courtney
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY
ITEM ON THE AGENDA, PLEASE SO INDICATE BY FILLING OUT A
SPEAKER REQUEST CARD AND HANDING IT TO THE CITY
CLERK PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF
SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS
NOTICE MUST BE GIVEN TO THE CITY CLERK.
CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE
WILL REMEMBER THE "CODE OF ETHICS" THAT WE
VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS
MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH
PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS MADE
TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW
COMMUNITY AND NOT FOR PERSONAL GAIN.
Agenda-June 26, 2024
REVIEW AND APPROVAL OF AGENDA: THIS IS THE TIME FOR MEMBERS OF THE GOVERNING BOARD TO CALL FOR REARRANGING THE ORDER OF THE AGENDA; ADDING ITEMS TO OR REMOVING ITEMS FROM THE AGENDA; OR REMOVING ITEMS FROM THE CONSENT CALENDAR FOR DISCUSSION AND/OR SEPARATE ACTION. ITEMS MAY ONLY BE ADDED TO THE AGENDA AS ALLOWED BY STATE LAW, INCLUDING GOVERNMENT CODE SECTION 54954.2, SUBDIVISION (B),
ALLOWING EMERGENCY ITEMS TO BE ADDED BY MAJORITY VOTE AND ALLOWING ITEMS THAT AROSE TO THE CITY’S ATTENTION AFTER THE AGENDA POSTING DEADLINE, BUT WHICH REQUIRE
IMMEDIATE ACTION, TO BE ADDED BY A TWO-THIRDS VOTE OF THE COUNCIL MEMBERS PRESENT
AT THE MEETING, OR, IF LESS THAN TWO-THIRDS OF THE COUNCIL MEMBERS ARE PRESENT, A UNANIMOUS VOTE OF THOSE MEMBERS PRESENT.
BUSINESS / ACTION ITEMS:
CITY COUNCIL:
1. APPROVE FUNDING FOR THE CITY OF BARSTOW ANIMAL SERVICES DEPARTMENT Recommended Action:
Staff Recommends that the City Council take the following actions:
Approve funding for the City of Barstow Animal Services Department and authorize the City Manager to establish the department to provide animal services to the community.
GENERAL, NON-AGENDA PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL
PUBLIC TO ADDRESS THE GOVERNING BOARD ON MATTERS NOT ON THE AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.
ADJOURNMENT:
Individuals electing to later challenge any items listed herein will be limited to addressing only those issues raised at any public hearing or in written correspondence received by the Governing Board prior to the meeting.
Materials related to an item on this Agenda submitted to the Governing Board after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 220 East Mountain View Ste. A, Barstow, CA 92311 during normal business hours.
The City of Barstow, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office (760) 255-5122, at least one business day prior to the scheduled meeting to ensure that we may assist you.
I hereby certify, UNDER PENALTY OF PERJURY that this agenda has been posted 24 hours prior to the stated meeting in a place accessible to the public.
Posted on the 25TH day of June , 2024.
Approved:
Agenda-June 26, 2024
Andrew Espinoza Jr., Interim City Manager
Cory Cisneros, Acting Fire Chief
Paul Anthony Courtney, Mayor/BFPD Chair
Special Meeting
06/26/24 06:00 PM
City Manager Department
Andy Espinoza Jr.
Other
Doc ID: 5697
AGENDA ITEM
AGENDA MATTER:
APPROVE FUNDING FOR THE CITY OF BARSTOW ANIMAL SERVICES DEPARTMENT EXECUTIVE SUMMARY:
City staff released a Request for Proposals (RFP) for animal services and shelter operations on April 10, 2024, setting the submission deadline for May 16, 2024. SpecPro was the sole organization to submit a bid. This bid was reviewed by Council during the June 17, 2024 Council meeting. The Council directed the City Manager to meet with members of the Barstow Humane Society to evaluate their ability to provide animal services to the City. After a review of the submitted proposals and an analysis of the impacts on the City to start its own animal services department, it is recommended that the City Council approve funding to establish a City of Barstow Animal Services Department.
DISCUSSION:
The City received a single qualified bid from SpecPro for Animal Services and Shelter Operations. The proposal was for a 6 month period of time with a re-evaluation in December 2024 and the option of continuing to a one-year term (July 1, 2024 through June 30 2025).
Some of the key provisions of the agreement were as follows:
SpecPro will provide 13 total staff - a Program Manager, an Administrative Specialist, 3 Animal Control Officers and 8 Kennel staff.
City will provide 3 trucks, equipment, food, vet services, and spay and neuter. After a thorough review of the contract it was determined that the City would have no assets at the conclusion of the contract.
• Total costs: $717,801 for 6 months.
• Total yearly costs: $1,509,275
On June 18, 2024 staff met with the manager of the Barstow Humane Society along with several members of the Humane Society Board as directed by the City Council. The members provided an update of the current status of the Humane Society to include its current fiscal health, contract obligations, personnel and equipment status, and the current needs of the facility.
On June 21, 2024 Interim City Manager Andrew Espinoza Jr. and Lt. Frank Benitez inspected the Barstow Humane Society facility to determine the feasibility of handling the animal services needs of the City of Barstow. A thorough evaluation of the inside and outside of the facility was conducted; including all kennels, storage areas, outbuildings, and two animal control services trucks that were on the property.
On June 25, 2024, the Barstow Humane Society provided a bid for animal services to the City of Barstow.
The bid was for one year of services.
Some of the key provisions of the agreement were as follows:
1 Packet Pg. 4
Special Meeting
06/26/24 06:00 PM
City Manager Department
Andy Espinoza Jr.
Other
Doc ID: 5697
AGENDA ITEM
Barstow Humane Society will provide 16 total staff - a Shelter Manager, an Office Assistant, 3 Animal Control Officers, 2 Kennel Technicians, 2 Front Desk, and 7 Kennel and Front Desk parttime workers. City will provide 2 trucks, equipment, food, vet services, and spay and neuter services. After a thorough review it was determined that the City would have no assets at the conclusion of the contract.
Total yearly costs: $708,974.00
Total costs with one time purchases: $997,974.00
Although our meeting with the Barstow Humane Society was very productive and identified opportunities for the City to partner in certain aspects of animal service, after a thorough review of the contract, the information provided in our meeting, and the facility visit it was determined that the Barstow Humane Society would not be able to meet all the animal services needs of the City. This was specifically evident in the condition of the facility and kenneling or housing of the animals.
City staff then evaluated the potential of operating our own City Animal Services Department and the fiscal and community impacts associated with moving in that direction. A thorough review of the costs and additional associated impacts was conducted to determine if the City of Barstow could operate efficiently its own Animal Service Department. The review was then analyzed alongside the two proposed contracts.
Some of the key points of consideration:
The City will provide 11 total staff members - 1 Animal Services Manager, 2 Animal Control Officers, 2 Administrative Assistants, and 6 Kennel Technicians. The City will purchase and outfit 2 animal control trucks in which they own. The City will provide additional equipment for the animal control officers. The City will provide food and partner with veterinary services for medical care and medicine. The City will provide and partner with non-profits for spay and neuter services. The City will utilize the Burrtec building as its main animal facility and will partner with Barstow Humane Society for overflow kennel or animal housing services. The City will establish Animal Control Services policies and procedures that fit our community's needs for euthanasia, adoption, and licensing.
The City will exhaust all avenues for adoption through breed-specific networks before any euthanasia is conducted.
The City will keep local control and offer additional jobs at competitive wages. The City will operate and maintain Animal Services within its jurisdiction. 1 Packet Pg. 5
Special Meeting
06/26/24 06:00 PM
City Manager Department
Andy Espinoza Jr.
Other
Doc ID: 5697
AGENDA ITEM
Total yearly costs with one-time purchases: $952,200.00 Total costs: $852,200.00
FISCAL IMPACT:
The budgeted funds for FY 2024/25 in Account No. 100.130.350.06.630 amount to $767,500. Staff will analyze revenue and expenditures and at midyear present an updated report to the Council and request the additional appropriations of $184,700 should it be necessary.
RECOMMENDED ACTION:
Staff Recommends that the City Council take the following actions:
Approve funding for the City of Barstow Animal Services Department and authorize the City Manager to establish the department to provide animal services to the community. 1 Packet Pg. 6