Regular Meeting
11/18/24 06:00 PM
City Clerk / Records
Maribel Hernandez
Community Promotion
Doc ID: 5813
AGENDA ITEM
AGENDA MATTER:
AWARD OF COMMUNITY PROMOTIONAL FUNDS FOR MOJAVE DESERT GEM AND MINERAL
SOCIETY
EXECUTIVE SUMMARY:
The Community Promotional Fund provides funding and resources for community-based organizations, schools and individuals that develop events and programs to meet new and continuing social and economic needs and trends, promote community collaboration, and/or bring recognition to the community.
DISCUSSION:
The City Council originally established the Community Promotional Fund Policy in 1997 to outline guidelines for funding and supporting events that provide social and economic benefits, as well as recognition for the community.
In June, staff opened the application process, with a submission deadline set for July 25, 2024. A total of ten applications were received for Fiscal Year 2024-2025, including one from the Mojave Desert Gem and Mineral Society. Upon reviewing their application, it was discovered that the Mojave Desert Gem and Mineral's 501c3 status had been revoked. According to the Community Promotional Fund Policy, Section B1,
Eligibility Requirements:
. Organizations must possess current non-profit status or be partnered with a non-profit agency to qualify for funding. Schools are exempt from this requirement.
Staff met with the applicant, who did not have another non-profit organization to collaborate with, and requested additional time to resolve the issue. After several months, the Mojave Desert Gem and Mineral was able to file and pay the necessary fees to reinstate their 501c3 status. The Mojave Desert Gem and Mineral provided the attached notice from the IRS indicating that the review process may take up to 180 days.
The initial request was to utilize Cora Harper, but due to construction projects, the Park & Rec staff suggested relocating the event to the Harvey House
Staff recommends that Council consider the approval of an in-kind fee waiver for the use of the Harvey House from December 6 to 8, 2024, for the Annual Mojave Desert Gem and Mineral Show, totaling $2,250.
Regular Meeting
11/18/24 06:00 PM
City Clerk / Records
Maribel Hernandez
Community Promotion
Doc ID: 5813
AGENDA ITEM
Attached for your review are copies of the Community Fund Application and Policy.
FISCAL IMPACT:
The funding is avaialble in Measure Q - Community Promotional Fund Account No.102.150.542.07.755 RECOMMENDED ACTION:
The City Council approve in-kind donations of fee waivers totaling $2,50 for the use of the Harvey House during the Annual Mojave Desert Gem and Mineral Show, scheduled for December 6, 7, and 8, 2024.