Agenda packet — Barstow City Council, December 16, 2024

REGULAR MEETING

CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
DECEMBER 16, 2024
6:00 PM
(HANDICAPPED ACCESSIBLE)
AGENDA

REGULAR MEETING
Agenda-December 16, 2024

Page 1 of 5 ends

AMENDED
CALL TO ORDER:

PLEDGE OF
ALLEGIANCE:

ROLL CALL:
 Council Member Carmen Hernandez
 Council Member Barbara Rose
 Council Member Marilyn Kruse
 Mayor Pro Tem James Noble
 Mayor Paul Courtney
PARTICIPATION IS INVITED: IF YOU WISH TO BE

HEARD ON ANY ITEM ON THE AGENDA, PLEASE

SO INDICATE BY FILLING OUT A SPEAKER

REQUEST CARD AND HANDING IT TO THE CITY

CLERK PRIOR TO THE AGENDA ITEM BEING
ADDRESSED. IF SPECIAL ACCOMMODATIONS
ARE REQUIRED, 48 HOURS NOTICE MUST BE
GIVEN TO THE CITY CLERK.

CODE OF ETHICS: AS YOUR ELECTED

GOVERNING BOARD WE WILL REMEMBER THE
"CODE OF ETHICS" THAT WE VOLUNTARILY AND
UNANIMOUSLY APPROVED. DURING THIS

MEETING WE WILL TREAT EACH OTHER AND

THE PUBLIC WITH PATIENCE, CIVILITY, AND
COURTESY. THE DECISIONS MADE TONIGHT

WILL BE FOR THE BENEFIT OF THE BARSTOW
COMMUNITY AND NOT FOR PERSONAL GAIN.

MAYOR
Paul Anthony Courtney

COUNCILMEMBERS
James M. Noble
Carmen M. Hernandez
Barbara Mae Rose
Marilyn Dyer Kruse

ELECTED CITY CLERK
Andrea Flores

ELECTED CITY TREASURER
Michael Lewis

PLANNING COMMISSIONERS
Andrew Ziemer
Beatrice Lint
Paul Niemeyer
Rodney Brand Jr.

Juanantonio Delucas

BARSTOW FIRE PROTECTION

DISTRICT
A Subsidiary District of the City of
Barstow
Paul Anthony Courtney
James M. Noble
Carmen M. Hernandez
Barbara Mae Rose
Marilyn Dyer Kruse
Agenda-December 16, 2024

Page 2 of 5 ends

REVIEW AND APPROVAL OF AGENDA: THIS IS THE TIME FOR MEMBERS OF THE GOVERNING BOARD TO CALL FOR REARRANGING THE ORDER OF THE AGENDA; ADDING ITEMS TO OR REMOVING ITEMS FROM THE AGENDA; OR REMOVING ITEMS FROM THE CONSENT CALENDAR FOR DISCUSSION AND/OR SEPARATE ACTION. ITEMS MAY ONLY BE ADDED TO THE AGENDA AS ALLOWED BY STATE LAW, INCLUDING GOVERNMENT CODE SECTION 54954.2, SUBDIVISION (B),

ALLOWING EMERGENCY ITEMS TO BE ADDED BY MAJORITY VOTE AND ALLOWING ITEMS THAT AROSE TO THE CITY’S ATTENTION AFTER THE AGENDA POSTING DEADLINE, BUT WHICH REQUIRE

IMMEDIATE ACTION, TO BE ADDED BY A TWO-THIRDS VOTE OF THE COUNCIL MEMBERS PRESENT

AT THE MEETING, OR, IF LESS THAN TWO-THIRDS OF THE COUNCIL MEMBERS ARE PRESENT, A

UNANIMOUS VOTE OF THOSE MEMBERS PRESENT
PRESENTATIONS:

1. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 5, 2024, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW Recommended Action:

Adopt Resolution No. ____-2024 reciting the fact of the General Municipal Election held on November 5, 2024, declaring the results and such other matters as provided by law.

2. PRESENTATION OF PROCLAMATION TO PAUL ANTHONY COURTNEY Recommended Action:

Present proclamation to Paul Anthony Courtney in recognition of his outstanding service to the City of Barstow.

3. PRESENTATION OF PROCLAMATION TO MARILYN DYER KRUSE
Recommended Action:

Present proclamation to Marilyn Dyer Kruse in recognition of her outstanding service to the City of Barstow.

4. ADMINISTRATION OF OATH OF OFFICE TO NEWLY ELECTED OFFICIALS (CITY COUNCIL

AND BARSTOW FIRE PROTECTION DISTRICT BOARD)
Recommended Action:

CONSENT CALENDAR PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE GOVERNING BOARD ON ALL MATTERS ON THE CONSENT CALENDAR.

SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS ON ALL CONSENT ITEMS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

MINUTES ALL AGENCIES:

5. MINUTES SPECIAL MEETING - OCTOBER 29, 2024, AT 6:00 P.M.

Recommended Action:

Approve minutes as presented.

6. MINUTES REGULAR MEETING - NOVEMBER 4, 2024, AT 6:00 P.M.

Recommended Action:

Approve minutes as presented.

ACCOUNTS PAYABLE ALL AGENCIES:

Agenda-December 16, 2024

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CITY COUNCIL:

7. AMENDMENT #2 TO THE FY 2024-2025 PUBLICLY AVAILABLE PAY SCHEDULE (PAPS) Recommended Action:

Staff recommends that the City Council adopt Resolution No. _____-2024 approving the amended publicly available pay schedule (PAPS) (Attachment A) for FY 2024-2025 with an effective date of December 22, 2024.

DISCUSSION / ACTION ON DEFERRED ITEMS: (ITEMS PREVIOUSLY TABLED OR PULLED FROM THE

CONSENT CALENDAR BY THE COUNCIL WILL BE CONSIDERED BY THE GOVERNING BOARD AT THIS TIME).

PUBLIC HEARINGS:

8. FY2025/26 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ALLOCATION FOR

PROJECTS
Recommended Action:

Staff recommends the City Council take the following actions:

1. Per CDBG policy, the City Council selects the construction project and amount to be awarded.

2. Per CDBG Policy, City Council selects public service project(s) and amounts to be awarded (Maximum of five (5) projects).

3. Authorize the City Manager to execute all necessary forms.

4. Direct staff to submit the City Council's project recommendations to San Bernardino County for consideration by the San Bernardino County Board of Supervisors.

BUSINESS / ACTION ITEMS:

CITY COUNCIL:

9. REJECTION OF BID- HVAC SYSTEM AT THE CORA HARPER COMMUNITY CENTER Recommended Action:

Staff recommends that the City Council take the following actions:

1. Formally reject the bid submitted by Ely Company Inc.

2. Authorize City Staff to re-bid the project.

3. Authorize the City Manager to execute all necessary documentation to facilitate this process.

10. INTRODUCTION OF ORDINANCE ADDING SECTION 1.01.240 TO CHAPTER 1.01 OF TITLE 1 OF THE BARSTOW CITY CODE ESTABLISHING ADMINISTRATIVE REMEDIES

PROCEDURE FOR CHALLENGES TO FEES, CHARGES, AND ASSESSMENTS Recommended Action:

It is recommended by staff that the City Council introduce and waive first reading of this Ordinance adding section 1.01.240 to Chapter 1.01 of Title 1 of the Barstow City Code establishing an administrative remedies procedure for challenges to fees, charges, and assessments.

Attachments:

1. Exhibit A: Ordinance No. ____-2024 to Establish Administrative Remedies Procedure to Challenges to Fees, Charges, and Assessments

11. APPROVAL OF ANIMAL SHELTERING AGREEMENT BETWEEN THE CITY OF BARSTOW

AND THE BARSTOW HUMANE SOCIETY
Recommended Action:

Staff recommends that the City Council approve the proposed Animal Sheltering Services Agreement and authorize the City Manager to execute the agreement.

Attachments:

1. Exhibit A: Animal Sheltering Services Agreement
Agenda-December 16, 2024

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12. JOINT ITEM - CITY COUNCIL/BARSTOW FIRE PROTECTION DISTRICT BOARD OF

DIRECTORS REORGANIZATION AND SELECTION OF COMMITTEE REPRESENTATIVES

AND ALTERNATES
Recommended Action:

The City Council/Barstow Fire Protection Board of Directors are asked to 1) approve the reorganization of the City Council/Barstow Fire Protection District Board of Directors and 2) determine committee representatives and alternates, establish new committees if needed, and delete non-functioning committees.

GENERAL, NON-AGENDA PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL

PUBLIC TO ADDRESS THE GOVERNING BOARD ON MATTERS NOT ON THE AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

STAFF REPORTS:

COUNCIL COMMITTEE REPORTS:

BUSINESS OF THE COUCIL:

ADJOURNMENT:

Individuals electing to later challenge any items listed herein will be limited to addressing only those issues raised at any public hearing or in written correspondence received by the Governing Board prior to the meeting.

Materials related to an item on this Agenda submitted to the Governing Board after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 220 East Mountain View Ste. A, Barstow, CA 92311 during normal business hours.

The City of Barstow, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office (760) 255-5122, at least one business day prior to the scheduled meeting to ensure that we may assist you.

I hereby certify, UNDER PENALTY OF PERJURY that this agenda has been posted 72 hours prior to the stated meeting in a place accessible to the public.

Agenda-December 16, 2024

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Regular Meeting
12/16/24 06:00 PM
City Clerk / Records
Maria Chavez
Resolution
Doc ID: 5823

COUNCIL RESOLUTION
AGENDA MATTER:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 5, 2024, DECLARING

THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW
EXECUTIVE SUMMARY:

Adopt Resolution No. ____-2024 reciting the fact of the General Municipal Election held on November 5, 2024, declaring the results and such other matters as provided by law.

DISCUSSION:

On June 17, 2024, the City Council adopted Resolution No. 5162-2024, calling and giving notice of a General Statewide General Election to be held on Tuesday, November 5, 2024, to fill the following vacancies:

Mayor Full term of four (4) years
Member of the City Council (District 3) Full term of four (4) years Member of the City Council (District 4) Full term of four (4) years City Treasurer Full term of four (4) years
City Clerk Full term of four (4) years
At the same meeting of June 17, 2024, the City Council adopted Resolution No. 5163-2024, requesting the Board of Supervisors of the County of San Bernardino to consolidate a General Municipal Election to be held on November 5, 2024.

Said election was held, and pursuant to the provisions of Section 15300 et. seq. of the California Elections Code, the County Registrar of Voters completed the canvass of the election and submitted the results thereof within the time allowed by the Elections Code. A resolution declaring the elections results as determined by the San Bernardino County Registrar is attached for City Council review and adoption.

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

Adopt Resolution No. ____-2024 reciting the fact of the General Municipal Election held on November 5, 2024, declaring the results and such other matters as provided by law. 1 Packet Pg. 6
City Council Resolution No. XXXX-2024 1
RESOLUTION NO. _____-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW,

CALIFORNIA RECITING THE FACT OF THE GENERAL MUNICIPAL

ELECTION CONSOLIDATED WITH THE STATEWIDE GENERAL
ELECTION HELD ON TUESDAY, NOVEMBER 5, 2024, DECLARING

THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW
WHEREAS, a General Municipal Election consolidated with the County of San Bernardino for the Statewide General Election was held and conducted in the City of Barstow, California, on Tuesday, November 5, 2024, as required by law; and WHEREAS, notice of the election was given in time, form and manner as provided by law; that candidates were nominated to fill vacancies as provided by law; that voting precincts were properly established; that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form, and manner as required by the provisions of the Election Code of the State of California for the holding of elections in general law cities; and
WHEREAS, pursuant to Resolution No. 5163-2024, the Registrar of Voters of San Bernardino County canvassed the returns of the election and certified the results to this City Council, and the results received are attached and made a part hereof as “Exhibit A”, and

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BARSTOW,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That the whole number of ballots cast in the precincts except mail voter ballots and provisional ballots was 1592, that the whole number of mail voter ballots cast in the City was 4431, and the whole number of provisional ballots cast in the City was 196, making a total of 6219 ballots cast in the City.

SECTION 2. That the names of persons voted for at the election for the Office of Mayor for the full term of four (4) years are:

Carmen M. Hernandez
Vivian D.I. Jordan
Ben Rosenberg
Tim Silva
SECTION 3. That the names of persons voted for at the election for the Office of Member of the City Council for District 3 for the full term of four (4) years are:

1.a
Packet Pg. 7
Attachment: Resolution _____-2024 Declaring Results of 2024 General Election (5823 : Resolution Reciting the Fact of the General Municipal City Council Resolution No. XXXX-2024 2
Barbara M. Rose
Leonard E. Williams
SECTION 4: That the names of persons voted for at the election for the Office of Member of the City Council for District 4 for the full term of four (4) years are:

Loretta “Sarah” Johnston
Rodney Brand Jr.

Virginia Brown
John “Tex” Williams
SECTION 5: That the names of persons voted for at the election for the Office of City Clerk for the full term of four (4) years are:

Andrea “Andi” Flores
SECTION 6: That the names of persons voted for at the election for the Office of City Treasurer for the full term of four (4) years are:

Michael J. Lewis
SECTION 7. That the number of votes given at each precinct and the number of votes given in the City to each of the persons above named for the respective offices for which the persons were candidates were as listed in Exhibit “A”.

SECTION 8. That the City Council does declare and determine that Tim Silva was elected as Mayor for the full term of four years, Barbara Mae Rose was elected as Council Member for District 3 for the full term of four years, John “Tex” Williams was elected as Council Member for District 4 for the full term of four years, Andrea “Andi” Flores was elected as City Clerk for the full term of four years, and Michael J. Lewis was elected as City Treasurer for the full term of four years.

SECTION 8. The City Clerk shall enter on the records of the City Council the statement of the results of the election showing: (1) the whole number of votes cast in the City; (2) the names of the persons voted for; (3) for what office each person was voted for; (4) the total number of votes given at each precinct to each candidate; and (5) the total number of votes given to each candidate.

SECTION 9. That the City Clerk shall immediately make and deliver to each of the persons so elected a Certificate of Election signed by the City Clerk and authenticated, that the City Clerk shall also administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the office of the City Clerk, and each and all of the persons so elected shall then be inducted into the respective office to which they have been elected.

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Packet Pg. 8
Attachment: Resolution _____-2024 Declaring Results of 2024 General Election (5823 : Resolution Reciting the Fact of the General Municipal City Council Resolution No. XXXX-2024 3
SECTION 10. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED and ADOPTED this 16th day of December, 2024.

Paul Anthony Courtney, Dr.B.A., Mayor
ATTEST:

Andrea Flores, City Clerk
I, Andrea Flores, City Clerk of the City of Barstow, do hereby certify that the foregoing Resolution No. ____-2024 is the actual Resolution duly and regularly adopted by the City Council at a regular meeting on the 16th day of December, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Andrea Flores, City Clerk

1.a
Packet Pg. 9
Attachment: Resolution _____-2024 Declaring Results of 2024 General Election (5823 : Resolution Reciting the Fact of the General Municipal

1.b
Packet Pg. 10
Attachment: Certified Election Results 11 05 24 (5823 : Resolution Reciting the Fact of the General Municipal Election)

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Packet Pg. 11
Attachment: Certified Election Results 11 05 24 (5823 : Resolution Reciting the Fact of the General Municipal Election)

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Packet Pg. 12
Attachment: Certified Election Results 11 05 24 (5823 : Resolution Reciting the Fact of the General Municipal Election)

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Packet Pg. 13
Attachment: Certified Election Results 11 05 24 (5823 : Resolution Reciting the Fact of the General Municipal Election)

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Packet Pg. 14
Attachment: Certified Election Results 11 05 24 (5823 : Resolution Reciting the Fact of the General Municipal Election)

1.b
Packet Pg. 15
Attachment: Certified Election Results 11 05 24 (5823 : Resolution Reciting the Fact of the General Municipal Election)

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Packet Pg. 16
Attachment: Certified Election Results 11 05 24 (5823 : Resolution Reciting the Fact of the General Municipal Election)

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Packet Pg. 17
Attachment: Certified Election Results 11 05 24 (5823 : Resolution Reciting the Fact of the General Municipal Election) Regular Meeting
12/16/24 06:00 PM
City Clerk / Records
Andrea Flores
Proclamation
Doc ID: 5831

AGENDA ITEM
AGENDA MATTER:

PRESENTATION OF PROCLAMATION TO PAUL ANTHONY COURTNEY
EXECUTIVE SUMMARY:

A proclamation will be presented to Paul Anthony Courtney recognizing her for his outstanding service to the City of Barstow.

DISCUSSION:

The City of Barstow is proud of its elected officials and their contributions to our organization and community. Paul Anthony Courtney is such an outstanding person who has always shown a great love for Barstow.

Paul Anthony Courtney was elected to the City Council in 2020 FISCAL IMPACT:

None.

RECOMMENDED ACTION:

Present proclamation to Paul Anthony Courtney in recognition of his outstanding service to the City of Barstow.
2 Packet Pg. 18
Regular Meeting
12/16/24 06:00 PM
City Clerk / Records
Andrea Flores
Proclamation
Doc ID: 5824

AGENDA ITEM
AGENDA MATTER:

PRESENTATION OF PROCLAMATION TO MARILYN DYER KRUSE
EXECUTIVE SUMMARY:

A proclamation will be presented to Marilyn Dyer Kruse recognizing her for her outstanding service to the City of Barstow.

DISCUSSION:

The City of Barstow is proud of its elected officials and their contributions to our organization and community. Marilyn Dyer Kruse is such an outstanding person who has always shown a great love for Barstow.

Marilyn Dyer Kruse was elected to the City Council in 2020 FISCAL IMPACT:

None.

RECOMMENDED ACTION:

Present proclamation to Marilyn Dyer Kruse in recognition of her outstanding service to the City of Barstow.
3 Packet Pg. 19
Regular Meeting
12/16/24 06:00 PM
City Clerk / Records
Maria Chavez
Presentation
Doc ID: 5825

AGENDA ITEM
AGENDA MATTER:

ADMINISTRATION OF OATH OF OFFICE TO NEWLY ELECTED OFFICIALS (CITY COUNCIL AND

BARSTOW FIRE PROTECTION DISTRICT BOARD)
EXECUTIVE SUMMARY:

None.

DISCUSSION:

Installation of Officers for the City Council and Barstow Fire Protection District Board.

Oath of Office Administered to Mayor Tim Silva
Oath of Office Administered to District 3 Council Member Barbara Mae Rose Oath of Office Administered to District 4 Council Member John "Tex" Williams Oath of Office Administered to City Treasurer Michael J. Lewis Oath of Office Administered to City Clerk Andrea "Andi" Flores FISCAL IMPACT:

None.

RECOMMENDED ACTION:

Administer the Oath of Office to the newly elected officials for the City Council and Barstow Fire Protection District Board. The City Clerk will present each newly elected official a Certificate of Election. 4 Packet Pg. 20
Regular Meeting
12/16/24 06:00 PM
City Clerk / Records
Maria Chavez
Other
Doc ID: 5834

AGENDA ITEM
AGENDA MATTER:

MINUTES SPECIAL MEETING - OCTOBER 29, 2024, AT 6:00 P.M.

EXECUTIVE SUMMARY:

DISCUSSION:

FISCAL IMPACT:
none
RECOMMENDED ACTION:

Approve minutes as presented.
5 Packet Pg. 21

SPECIAL MEETING

CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
OCTOBER 29, 2024
6:00 PM
(HANDICAPPED ACCESSIBLE)

MINUTES

SPECIAL MEETING
Minutes-October 29, 2024

Page 1 of 4 ends

CALL TO ORDER - SPECIAL MEETING 6:00 PM:

MAYOR COURTNEY called the Special Meeting to order at 6:06pm.

INVOCATION:

MAYOR PRO TEM NOBLE gave the invocation
PLEDGE OF ALLEGIANCE:

COUNCIL MEMBER HERNANDEZ led the pledge of allegiance.

ROLL CALL:

Attendee Name Title Status Arrived
Paul Anthony Courtney Mayor Present
James M. Noble Mayor Pro Tem Present
Barbara Mae Rose Council Member Present
Carmen Hernandez Council Member Present
Marilyn Dyer Kruse * Council Member Present
* COUNCIL MEMBER DYER KRUSE participated remotely under Attorney General Opinion #23-1002 PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY ITEM ON THE AGENDA INCLUDING

ANY ITEM ON THE CONSENT CALENDAR, PLEASE SO INDICATE BY FILLING OUT A SPEAKER REQUEST CARD AND HANDING IT TO THE CITY CLERK. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE WILL REMEMBER THE "CODE OF ETHICS" THAT WE VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS

MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

REVIEW AND APPROVAL OF AGENDA: THIS IS THE TIME FOR MEMBERS OF THE GOVERNING BOARD TO CALL FOR REARRANGING THE ORDER OF THE AGENDA; ADDING ITEMS TO OR

5.a
Packet Pg. 22
Attachment: 10.29.2024 Final (5834 : Minutes Special Meeting October 29, 2024 6:00 P.M.) Minutes-October 29, 2024

Page 2 of 4 ends

REMOVING ITEMS FROM THE AGENDA; OR REMOVING ITEMS FROM THE CONSENT CALENDAR FOR DISCUSSION AND/OR SEPARATE ACTION. ITEMS MAY ONLY BE ADDED TO THE AGENDA AS ALLOWED BY STATE LAW, INCLUDING GOVERNMENT CODE SECTION 54954.2, SUBDIVISION (B),

ALLOWING EMERGENCY ITEMS TO BE ADDED BY MAJORITY VOTE AND ALLOWING ITEMS THAT AROSE TO THE CITY’S ATTENTION AFTER THE AGENDA POSTING DEADLINE, BUT WHICH REQUIRE

IMMEDIATE ACTION, TO BE ADDED BY A TWO-THIRDS VOTE OF THE COUNCIL MEMBERS PRESENT

AT THE MEETING, OR, IF LESS THAN TWO-THIRDS OF THE COUNCIL MEMBERS ARE PRESENT, A UNANIMOUS VOTE OF THOSE MEMBERS PRESENT.

RESULT: APPROVED [UNANIMOUS]
MOVER: James M. Noble, Mayor Pro Tem
SECONDER: Carmen Hernandez, Council Member
AYES: Courtney, Noble, Rose, Hernandez, Kruse
BUSINESS / ACTION ITEMS:

CITY COUNCIL:

1. APPROVAL OF THE RESTATED MUNICIPAL SERVICES AGREEMENT BETWEEN LOS COYOTES BAND OF CAHUILLA AND CUPEÑO INDIANS, AND THE CITY OF BARSTOW Recommended Action:

Approve the attached Resolution No. 5191-2024
a) Finding the approval of the Restated Municipal Services Agreement between the Los Coyotes Band of Cahuilla and Cupeño Indians and the City of Barstow exempt from the California Environmental Quality Act pursuant to section 15378(b) of the CEQA Guidelines; and
b) Approving the Restated Municipal Services Agreement between the Los Coyotes Band of Cahuilla and Cupeño Indians and the City of Barstow.

Attachments:

1. Resolution Approving the Restated Municipal Services Agreement between the Los Coyotes Band of Cahuilla and Cupeño Indians and the City of Barstow; and Finding Such Action is Exempt from the California Environmental Quality Act Pursuant to Section 15378(b) of the CEQA Guidelines

2. Letter from Heather Sibbison on behalf of Los Coyotes Tribe, dated October 24, 2024.

3. Police Department Cost Analysis

4. Fire Protection District Cost Analysis

ANDREW JARED, CITY ATTORNEY
- Delivered a presentation outlining the necessity for an updated Master Service Agreement (MSA) by explaining the implications of new federal legislation with revenue sharing. A copy of the presentation will be included as part of the meeting minutes.

COUNCIL MEMBER ROSE
- Expressed concerns regarding the financial impact to the city.

COUNCIL MEMBER HERNANDEZ
- Was confused on the review of the environmental shall be exempt asked if there has been conversation with the Governor.

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Packet Pg. 23
Attachment: 10.29.2024 Final (5834 : Minutes Special Meeting October 29, 2024 6:00 P.M.) Minutes-October 29, 2024

Page 3 of 4 ends

MAYOR COURTNEY
- Asked for clarification on the changes to the MSA and the impacts to other tribes.

RAY CHUPAROSA, LOS COYOTES CHAIRMAN
- Spoke of the history of the Los Coyotes.

MAYOR PRO TEM NOBLE
- Asked why the tribe picked Barstow.

RAY CHUPAROSA, LOS COYOTES CHAIRMAN
- Said the tribe has roots in the city and still have many family members in the area.

SPEAKERS:

BEN GREET, LITTLE RIVER HOLDING
- Discussed their experience with building casinos.

TIM SILVA
- Spoke in favor of the MSA asked about the Impact Fees.

LAWRENCE DALE
- Recommended the Council work together to move the project forward.

RODNEY BRAND JR.
- Spoke in favor of the project.

COUNCIL MEMBER ROSE
- Asked the City Attorney for clarification for the speakers regarding impact fee.

ANDREW JARED, CITY ATTORNEY
- Explained the DIFF fees and the oversight as the agreements list exhibits that references how fees should be used but the language could be included, but the issue would be the tribe would have to then review and approve the amended agreement but that is does not change the use of the fees.

COUNCIL MEMBER HERNANDEZ
- Thanked legal for the MSA format and that there is no impact to taxpayers.

COUNCIL MEMBER KRUSE
- In agreement with the comments made by Council Members.

RESULT: APPROVED [UNANIMOUS]
MOVER: Carmen Hernandez, Council Member
SECONDER: Paul Anthony Courtney, Mayor
AYES: Courtney, Noble, Rose, Hernandez, Kruse
CALL TO ORDER - CLOSED SESSION:

MAYOR COURTNEY called the Closed Session meeting to order at 7:59pm.

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Packet Pg. 24
Attachment: 10.29.2024 Final (5834 : Minutes Special Meeting October 29, 2024 6:00 P.M.) Minutes-October 29, 2024

Page 4 of 4 ends

PUBLIC COMMENT - CLOSED SESSION: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC

TO ADDRESS THE GOVERNING BOARD ON MATTERS ON THE CLOSED SESSION AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

SPEAKERS:

RODNEY BRAND, BARSTOW, CALIFORNIA
- Spoke of all the positive things and the work the Interim City Manager has done.

CLOSED SESSION AGENDA ITEMS:

2. PUBLIC EMPLOYMENT
Recommended Action:
(Government Code Section 54957)
Title: Interim City Manager and City Manager
MOTION TO GO INTO CLOSED SESSION:

RESULT: APPROVED [UNANIMOUS]
MOVER: James M. Noble, Mayor Pro Tem
SECONDER: Barbara Mae Rose, Council Member
AYES: Courtney, Noble, Rose, Hernandez, Kruse
REPORT OF CLOSED SESSION:

The report will be given at the November 4, 2024 meeting.

ADJOURNMENT:

By the consensus of the City Council and without objection the meeting was adjourned at 8:50 P.M.

Respectfully Submitted: Approved:
_______________________________ _______________________________ Andrea Flores, City Clerk Paul Anthony Courtney, Dr. B.A. Mayor Notice: Signed Minutes are filed with the City Clerk’s office

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Packet Pg. 25
Attachment: 10.29.2024 Final (5834 : Minutes Special Meeting October 29, 2024 6:00 P.M.) Regular Meeting
12/16/24 06:00 PM
City Clerk / Records
Andrea Flores
Other
Doc ID: 5835

AGENDA ITEM
AGENDA MATTER:

MINUTES REGULAR MEETING - NOVEMBER 4, 2024, AT 6:00 P.M.

EXECUTIVE SUMMARY:

DISCUSSION:

FISCAL IMPACT:
none
RECOMMENDED ACTION:

Approve minutes as presented.
6 Packet Pg. 26

BARSTOW CITY COUNCIL /

BARSTOW FIRE PROTECTION DISTRICT

CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
NOVEMBER 4, 2024
6:00 PM
(HANDICAPPED ACCESSIBLE)

MINUTES

JOINT SPECIAL MEETING
Minutes-November 4, 2024

Page 1 of 8 ends

CALL TO ORDER - CLOSED SESSION:

MAYOR PRO TEM NOBLE called the Closed Session to order at 6:01 P.M.

PLEDGE OF ALLEGIANCE:

MAYOR PRO TEM NOBLE, led in the pledge of allegiance.

ROLL CALL:

Attendee Name Title Status Arrived
James M. Noble Mayor Pro Tem Present
Marilyn Dyer Kruse * Council Member Present
Barbara Mae Rose Council Member Present
Paul Anthony Courtney Mayor Absent
Carmen Hernandez Council Member Present
* COUNCIL MEMBER DYER KRUSE participated remotely under Attorney General Opinion #23-1002 PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY ITEM ON THE AGENDA

INCLUDING ANY ITEM ON THE CONSENT CALENDAR, PLEASE SO INDICATE BY FILLING OUT A SPEAKER REQUEST CARD AND HANDING IT TO THE CITY CLERK. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE WILL REMEMBER THE "CODE OF ETHICS" THAT WE VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS

MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

PUBLIC COMMENT - CLOSED SESSION: THIS IS THE TIME AND PLACE FOR THE GENERAL

PUBLIC TO ADDRESS THE GOVERNING BOARD ON MATTERS ON THE CLOSED SESSION AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED

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PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK. SPEAKERS:

SPEAKERS:

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Spoke of all the accomplishments of the Interim City Manager.

VIRGINIA BROWN, BARSTOW, CALIFORNIA
- Spoke of the Interim City Manager leaving.

JOHN WILLIAMS, BARSTOW, CALIFORNIA
- Asked if the ACM position would be removed and the growth of the population.

JIM BROWN, BARSTOW, CALIFORNIA
- Asked the Interim City Manager to stay longer.

MOTION TO GO INTO CLOSED SESSION:

RESULT: APPROVED [UNANIMOUS]
MOVER: Barbara Mae Rose, Council Member
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Rose, Hernandez, Kruse
ABSENT: Courtney
CLOSED SESSION AGENDA ITEMS:

1. PUBLIC EMPLOYMENT
Recommended Action:
(Government Code Section 54957)
Title: Interim City Manager, City Manager, and Assistant City Manager REPORT OF CLOSED SESSION:

MATTHEW SUMMERS, CITY ATTORNEY
- The City Council met in Closed Session to consider one item regarding Public Employment.

Direction was provided to staff and Council and took no reportable action.

CALL TO ORDER - REGULAR MEETING 7:00 PM (or immediately following adjournment of Closed Session if adjourned after 7:00 PM):

MAYOR PRO TEM NOBLE called the Regular Meeting to order at 7:10 P.M.

INVOCATION:

PASTOR LILLIE COOPER from IN HIS PRESENCE CHURCH gave the invocation.

PLEDGE OF ALLEGIANCE:

MAYOR PRO TEM NOBLE led the Pledge of Allegiance.

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ROLL CALL:

Attendee Name Title Status Arrived
Paul Anthony Courtney Mayor Absent
James M. Noble Mayor Pro Tem Present
Barbara Mae Rose Council Member Present
Carmen Hernandez Council Member Present
Marilyn Dyer Kruse * Council Member Present
* COUNCIL MEMBER DYER KRUSE participated remotely under Attorney General Opinion #23-1002 PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY ITEM ON THE AGENDA INCLUDING

MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

ALLOWING EMERGENCY ITEMS TO BE ADDED BY MAJORITY VOTE AND ALLOWING ITEMS THAT AROSE TO THE CITY’S ATTENTION AFTER THE AGENDA POSTING DEADLINE, BUT WHICH REQUIRE

IMMEDIATE ACTION, TO BE ADDED BY A TWO-THIRDS VOTE OF THE COUNCIL MEMBERS PRESENT

AT THE MEETING, OR, IF LESS THAN TWO-THIRDS OF THE COUNCIL MEMBERS ARE PRESENT, A UNANIMOUS VOTE OF THOSE MEMBERS PRESENT.

Motion by COUNCIL MEMBER ROSE, seconded by COUNCIL MEMBER HERNANDEZ pulling item 2 for discussion.

RESULT: APPROVED [UNANIMOUS]
MOVER: Carmen Hernandez, Council Member
SECONDER: Barbara Mae Rose, Council Member
AYES: Noble, Kruse, Rose, Hernandez
ABSENT: Courtney
PRESENTATIONS:

NONE.

CONSENT CALENDAR PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE GOVERNING BOARD ON ALL MATTERS ON THE CONSENT CALENDAR.

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MINUTES ALL AGENCIES:

None
ACCOUNTS PAYABLE ALL AGENCIES:

2. RATIFICATION OF ACCOUNTS PAYABLE EXPENDITURES
Recommended Action:

Approve and ratify expenses, as audited, for checks #96903-97345 totaling $6,865,937.56 and wires #1030-1044 totaling $797,289.63, per the Agency breakdown below:

City: $7,416,949.19
Fire: $246,278.00
Successor Agency: $0.00
Grand Total: $7,663,227.19

COUNCIL MEMBER ROSE
- Pulled this item to discuss check 97016 Barstow Hospitality TOT, check #s 97112, 97235, 97143 for Route 66 Animal, and check 97298 for Southern Twist.

SYDNIE HARRIS, FINANCE DIRECTOR
- Explained that it was a reimbursement for the Marriott. - Explained the Route 66 was for payroll, vet supplies and veterinary cost. - Explained the payment to the Animal Consultant and expires at the end of December.

MARIBEL HERNANDEZ, CITY CLERK SERVICES MANAGER
- Explained the Southern Twist invoice, which consisted of staff and food.

COUNCIL MEMBER KRUSE
- Abstained from check #’s 97087, 97191, 97192 and wire 1043.

SPEAKERS:

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Said the money paid to the Marriott could have gone to fix the roads.

JOHN WILLIAMS, BARSTOW, CALIFORNIA
- Asked about check number 97116 for Turnout Gear Rental and the amount of money paid to the Marriott and the payment to Southern Twist.

RESULT: APPROVED [UNANIMOUS]
MOVER: Barbara Mae Rose, Council Member
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Kruse, Rose, Hernandez
ABSENT: Courtney
CITY COUNCIL:

DISCUSSION / ACTION ON DEFERRED ITEMS: (ITEMS PREVIOUSLY TABLED OR PULLED FROM THE

CONSENT CALENDAR BY THE COUNCIL WILL BE CONSIDERED BY THE GOVERNING BOARD AT

THIS TIME)
PUBLIC HEARINGS:

3. ADOPTION OF THE 2021-2029 6TH CYCLE HOUSING ELEMENT
Recommended Action:

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 Conduct public hearing and receive testimony.
 Conduct discussion on the proposed Sixth Cycle amendments to the Revised Housing Element.  Motion and second to adopt resolution no. 5192-2024 approving the proposed amendments.

GENESIS CRANK PLANNING & COMMUNITY DEVELOPMENT ADMINISTRATOR - Presented the staff report as filed with the City Clerk’s office.

COUNCIL MEMBER ROSE
- Thanked staff for the work done with the Housing Element.

COUNCIL MEMBER HERNANDEZ
- Was happy with the updates made to the report.

MAYOR PRO TEM OPENED THE PUBLIC HEARING AT 7:43 P.M.

SPEAKERS:

TIM SILVA, BARSTOW, CALIFORNIA
- Asked that section 3a page 118 of the agenda that references the lease to Desert Mana, and we no longer do and asked if it could be cleaned up and look at the residential and circulation.

CITY CLERK ANDREA FLORES NOTED NO WRITTEN COMMENT RECEIVED MAYOR PRO TEM CLOSED THE PUBLIC HEARING AT 7:45 P.M.

RESULT: APPROVED [UNANIMOUS]
MOVER: Carmen Hernandez, Council Member
SECONDER: Marilyn Dyer Kruse, Council Member
AYES: Noble, Kruse, Rose, Hernandez
ABSENT: Courtney
BUSINESS / ACTION ITEMS:

CITY COUNCIL:

4. MEASURE Q RESIDENT OVERSIGHT COMMISSION TERMS AND UPCOMING VACANCIES Recommended Action:
. A) Instruct the City Clerk to publicize the openings for the Measure Q Residential Oversight Commission, setting the application submission period from November 14, 2024, to December 16, 2024; and
. B) Schedule Council appointments for the second meeting in January 2025.

MARIBEL HERNANDEZ, CITY CLERK SERVICES MANAGER
- Presented the staff report as filed with the City Clerk’s office.

COUNCIL MEMBER ROSE
- Asked of the vacancy for District 2 and include the expiration date on the report.

MAYOR PRO TEM NOBLE
- Asked that the application process to start on November 13th.

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COUNCIL MEMBER ROSE
- Asked that the members of the Measure Q come to the Council Meetings,

COUNCIL MEMBER KRUSE
- Explained why the meetings could not be done monthly and the members only review the entries and to do a workshop for new members to understand the process.

SPEAKERS:

JOHN WILLIAMS, BARSTOW, CALIFORNIA
- Does not understand why advertising applications and the Council select ethical members.

MOTION BY COUNCIL MEMBER ROSE, SECONDED by COUNCIL MEMBER KRUSE to approve and modify the application dates to November 13, 2024 through December 16, 2024.

RESULT: APPROVED [UNANIMOUS]
MOVER: Barbara Mae Rose, Council Member
SECONDER: Marilyn Dyer Kruse, Council Member
AYES: Noble, Kruse, Rose, Hernandez
ABSENT: Courtney
GENERAL NON-AGENDA PUBLIC COMMENT : THIS IS THE TIME AND PLACE FOR THE

GENERAL PUBLIC TO ADDRESS THE GOVERNING BOARD ON MATTERS NOT ON THE AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOUR NOTICE MUST BE GIVEN TO THE CITY CLERK

CITY CLERK ANDREA FLORES
- Stated COUNCIL MEMBER KRUSE had left the meeting at 8:05 P.M. and quorum was still present.

SPEAKERS:

TERESA TANK, BARSTOW CALIFORNIA
- Spoke of the amount paid to Route 66 and would like to know when the workshop will happen.

CHARLES ROBEY, BARSTOW, CALIFORNIA
- Said his daughter broke her ankle on Halloween night.

TIM SILVA, BARSTOW, CALIFORNIA
- Asked how the exit interview and letter was leaked, and he will be reporting it to the FPPC.

RODNEY BRAND JR, BARSTOW, CALIFORNIA
- Spoke of getting out and voting and wished all good luck.

GILBERT ASA, BARSTOW, CALIFORNIA
- Spoke of the issues with the city council and who belongs submitted a complaint with his operations and paperwork that was done incorrect.

ET SNELL, NEWBERRY SPRINGS
- Spoke about the public funds being given away, his tripod and a violation of the Brown Act.

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JOHN WILLIAMS, BARSTOW, CALIFORNIA
- Said the Measure Q meetings should be held monthly and how the exit report got out and a fourpart letter is being shared all over.

MARSHA WEASMA, BARSTOW, CALIFORNIA
- Spoke about the Humane Society and asked when it was approved for the City to start its own Animal Departments, inquired about the funding for the tree trimming of the trees at Dana Park, and encouraged all to vote.

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked for a proxy, and it was blocked from being read why was he denied twice.

VIVIAN JORDAN, BARSTOW, CALIFORNIA
- Spoke on issues with the council and what is needed in the community.

VIRGINIA BROWN, BARSTOW, CALIFORNIA
- Spoke of the issues in the city and the letter that was shared.

STAFF REPORTS:

PUBLIC SAFETY UPDATES:

DANIEL ARTHUR, CAPTAIN
- Police Department attended the Trunk or Treat event and received positive feedback.

CORY CISNEROS, FIRE CHIEF
- Thanked all for the support of the passing of Captain Miller CITY MANAGER COMMENTS:

ANDREW ESPINOZA, INTERIM CITY MANAGER
Provided updates addressed by the Council
- The sand pile at the Sports Park has been removed
- Cora Harper will be opened November 6th
- Scoreboard at Lillian, staff is getting quotes
- Dana Park restrooms locked doors have been fixed.
- Addressed the comments regarding the 911 call from Mr. Weasma - Has been meeting with VVTA to work on the concerns of the residents regarding the new stops.

COUNCIL COMMITTEE REPORTS:

COUNCIL MEMBER ROSE
- Rules and Policy meeting was cancelled due to lack of quorum next meeting November 26th. - Homeward Bound Meeting will be on November 13th

COUNCIL MEMBER HERNANDEZ
- SBCTA November 6
- SCAG November 7
- Street Committee Meeting November 6

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Page 8 of 8 ends

MAYOR PRO TEM NOBLE
- Military Affairs meeting will be November 12th
- VVTA meeting will be on November 18th in Barstow.

BUSINESS OF THE COUNCIL:

COUNCIL MEMBER HERNANDEZ
- Bridge Ribbon cutting November 19th 930am.
- Comment on the Marriott loan.

COUNCIL MEMBER ROSE
- Extended her condolence to the Miller Family.
- Wished all the candidates luck
- And spoke of VVTA safety concerns

MAYOR PRO TEM NOBLE
- Also extended his condolences to the Miller Family.

ADJOURNMENT:

By the consensus of the City Council and without objection the meeting was adjourned in honor of Barstow Fire Captain Garret Miller at 8:58 P.M.

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Attachment: 11.04.2024 Final (5835 : Minutes Regular Meeting November 4, 2024 6:00 P.M.) Regular Meeting
12/16/24 06:00 PM
Administrative Services
Heidy Riley
Resolution
Doc ID: 5832

AGENDA ITEM
AGENDA MATTER:

AMENDMENT #2 TO THE FY 2024-2025 PUBLICLY AVAILABLE PAY SCHEDULE (PAPS) EXECUTIVE SUMMARY:

The City of Barstow's governing body must approve a publicly available pay schedule (PAPS) in order to comply with the requirements of the California Public Employees' Retirement System (CalPERS) and the California Code of Regulations (CCR), Section 507.5.

DISCUSSION:

The California Public Employees' Retirement System (CalPERS), pursuant to California Code of Regulations Section 570.5, requires that CalPERS employers bring forth an item before its governing body any time an amendment or modification to the PAPS occurs.

An amendment to the FY 2024/2025 PAPS is required due to the approval of an increase to the State of California’s minimum wage that will increase from $16.00/hour to $16.50/hour effective January 1, 2025.

To follow the City’s established pay table, the hourly minimum wage for the following part-time (PT) positions will be increased to meet the minimum wage requirements as set forth by the State of California:

PT-Rec Leader/Lifeguard, PT-Rec Leader, PT-Maintenance Worker I, and Paid Call Firefighter. The current salary range for the aforementioned positions is 10430/$16.14 per hour. The new salary range will be 10460/$16.62. per hour. Additionally, the part-time positions for the PT-Senior Lifeguard, PT-Senior Rec Leader, and PT-Pool Manager will be increased to avoid salary compression. The PT-Senior Lifeguard and PT-Senior Rec Leader will receive a corresponding increase from the current salary range of 10550/$18.18 per hour to salary range 10580/$18.74 per hour. The PT-Pool Manager will move from salary range 10770/$22.63 per hour to salary range 10800/$23.32 per hour. The amended PAPS will become effective on December 22, 2024, which is the first day of the pay period in which January 1, 2025, is contained.

The amended PAPS will be made available on the City of Barstow’s website. The amended PAPS that is presented to the City Council for approval is compliant with the requirements of CalPERS.

FISCAL IMPACT:

The projected increase to the minimum hourly rates for the part-time positions represents an estimated increase of $10,000 for the remainder of FY 24/25, based upon the estimated hours for part-time employees. The increase to salaries will be assessed through the remainder of FY 24/25 and any necessary budget amendments will be brought before Council during the mid-year and/or year-end budget processes.

RECOMMENDED ACTION:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW, CALIFORNIA AMENDING THE FISCAL YEAR 2024/2025 PUBLICLY AVAILABLE PAY SCHEDULE TO COMPLY WITH CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS) STATUTORY AND REGULATORY REQUIREMENTS PERTAINING TO

PUBLICLY AVAILABLE PAY SCHEDULES
WHEREAS, all employers who contract with the California Public Employee’s Retirement System (CalPERS) must comply with the publicly available pay schedule provisions contained within California Code of Regulations (CCR) 57035; and WHEREAS, it is necessary for the City Council to review and duly approve and adopt, in accordance with requirements of applicable public meetings laws, a publicly available pay schedule; and
WHEREAS, attached to this resolution and incorporated by reference is the City of Barstow’s publicly available pay schedule which will be made publicly available on the City’s website and made available upon request; and
WHEREAS, this resolution confirms and formally adopts the amended publicly available salary schedule on December 16, 2024, with an effective date of December 22, 2024; and NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Barstow hereby:

1. Approves and confirms the amendment to the Fiscal Year 2024/2025 publicly available salary schedule (Attachment A) to comply with California Public Employees’ Retirement System (CalPERS) statuary and regulatory requirements for publicly available pay schedules.

__________________________________
Paul Anthony Courtney, Dr.B.A., Mayor

ATTEST:
__________________________________
Andrea Flores, City Clerk

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Attachment: Attachment - Reso and Amended PAPS for CC Agenda 12-16-24 (5832 : Amendment to FY 2024-2025 Publicly Available Pay I, Andrea Flores, City Clerk of the City of Barstow, do hereby certify that the foregoing Resolution No. _____-2024 is the actual Resolution duly and regularly adopted by the City Council at a regular meeting on the 16th day of December, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Andrea Flores, City Clerk

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Attachment: Attachment - Reso and Amended PAPS for CC Agenda 12-16-24 (5832 : Amendment to FY 2024-2025 Publicly Available Pay

ATTACHMENT A
FY24/25 Amended
Publicly Available Pay Schedule (PAPS)
December 16, 2024

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Attachment: Attachment - Reso and Amended PAPS for CC Agenda 12-16-24 (5832 : Amendment to FY 2024-2025 Publicly Available Pay Classification Salary Range
(Tier I) Monthly
Minimum
(Tier I)
Monthly
Maximum
(Tier I)
Monthly
Salary Range
(Tier II)
Minimum
(Tier II)
Monthly
Maximum
(Tier II)
Monthly
Public Services Assistant I 11120 $4,353.99 $5,556.92 11060 $4,101.66 $5,234.87 Environmental Services Assistant I 11120 $4,353.99 $5,556.92 11060 $4,101.66 $5,234.87 Wastewater Plant Operator In Training 11120 $4,353.99 $5,556.92 11060 $4,101.66 $5,234.87 Office Assistant 11170 $4,576.09 $5,840.38 11110 $4,310.88 $5,501.90 Kennel Technician 11170 $4,576.09 $4,576.09 11110 $4,310.88 $4,310.88 Recreation Program Assistant 11170 $4,576.09 $5,840.38 11110 $4,310.88 $5,501.90 Code Compliance Officer I 11220 $4,809.51 $6,138.29 11160 $4,530.78 $5,782.55 Animal Control Officer 11220 $4,809.51 $6,138.29 11160 $4,530.78 $5,782.55 Police Services Assistant 11220 $4,809.51 $6,138.29 11160 $4,530.78 $5,782.55 Public Services Assistant II 11220 $4,809.51 $6,138.29 11160 $4,530.78 $5,782.55 Environmental Services Assistant II 11220 $4,809.51 $6,138.29 11160 $4,530.78 $5,782.55 Senior Office Assistant 11220 $4,809.51 $6,138.29 11160 $4,530.78 $5,782.55 Mechanic in Training - WW 11220 $4,809.51 $6,138.29 11160 $4,530.78 $5,782.55 Wastewater Treatment Plant Operator 11220 $4,809.51 $6,138.29 11160 $4,530.78 $5,782.55 Police Officer Trainee 11290 $5,156.45 $6,581.09 11230 $4,857.61 $6,199.68 Code Compliance Officer II 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 Crime Scene Evidence Technician 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 Dispatcher 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 Information Technology Technician 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 Public Services Assistant III 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 Environmental Services Assistant III 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 Accounting Technician 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 Administrative Assistant 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 Senior Police Services Assistant 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 Senior Wastewater Treatment Plant Operator 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 Street Sweeper Operator 11320 $5,312.70 $6,780.50 11260 $5,004.80 $6,387.54 Code Compliance Officer III 11420 $5,868.52 $7,489.88 11360 $5,528.41 $7,055.81 Fire Inspector / Arson Investigator 11420 $5,868.52 $7,489.88 11360 $5,528.41 $7,055.81 Senior Administrative Assistant 11420 $5,868.52 $7,489.88 11360 $5,528.41 $7,055.81 Senior Accounting Technician 11420 $5,868.52 $7,489.88 11360 $5,528.41 $7,055.81 Engineering Technician / Inspector 11420 $5,868.52 $7,489.88 11360 $5,528.41 $7,055.81 Mechanic 11420 $5,868.52 $7,489.88 11360 $5,528.41 $7,055.81 Mechanic - Wastewater 11420 $5,868.52 $7,489.88 11360 $5,528.41 $7,055.81 Administrative Coordinator 11420 $5,868.52 $7,489.88 11360 $5,528.41 $7,055.81 Recreation Program Coordinator 11420 $5,868.52 $7,489.88 11360 $5,528.41 $7,055.81 Senior Dispatcher 11420 $5,868.52 $7,489.88 11360 $5,528.41 $7,055.81 Community Development Inspector I 11470 $6,167.88 $7,871.95 11410 $5,810.42 $7,415.73 Senior Code Compliance Officer 11470 $6,167.88 $7,871.95 11410 $5,810.42 $7,415.73 Tier I Salary Range includes 6% premium for all full time employees with last hire date prior to July 1, 2010.

CITY OF BARSTOW
FY 2024-2025 / Full-Time
Employee Classification / Compensation Program
Effective July 1, 2024
Amendment #1 - Adopted and Effective November 18, 2024

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Attachment: Attachment - Reso and Amended PAPS for CC Agenda 12-16-24 (5832 : Amendment to FY 2024-2025 Publicly Available Pay Classification Salary Range
(Tier I) Monthly
Minimum
(Tier I)
Monthly
Maximum
(Tier I)
Monthly
Salary Range
(Tier II)
Minimum
(Tier II)
Monthly
Maximum
(Tier II)
Monthly
Tier I Salary Range includes 6% premium for all full time employees with last hire date prior to July 1, 2010.

CITY OF BARSTOW
FY 2024-2025 / Full-Time
Employee Classification / Compensation Program
Effective July 1, 2024
Amendment #1 - Adopted and Effective November 18, 2024
Senior Mechanic 11470 $6,167.88 $7,871.95 11410 $5,810.42 $7,415.73 Senior Mechanic - Wastewater 11470 $6,167.88 $7,871.95 11410 $5,810.42 $7,415.73 Executive Assistant 11520 $6,482.51 $8,273.50 11460 $6,106.82 $7,794.01 Senior Engineering Technician / Inspector 11520 $6,482.51 $8,273.50 11460 $6,106.82 $7,794.01 Senior Crime Scene Evidence Technician 11520 $6,482.51 $8,273.50 11460 $6,106.82 $7,794.01 Code Compliance Supervisor 11570 $6,813.18 $8,695.53 11510 $6,418.32 $8,191.58 Facilities Maintenance Supervisor 11570 $6,813.18 $8,695.53 11510 $6,418.32 $8,191.58 Parks & Open Space Supervisor 11570 $6,813.18 $8,695.53 11510 $6,418.32 $8,191.58 Field Services Supervisor 11570 $6,813.18 $8,695.53 11510 $6,418.32 $8,191.58 Community Development Inspector II 11570 $6,813.18 $8,695.53 11510 $6,418.32 $8,191.58 Lead Plant Operator 11570 $6,813.18 $8,695.53 11510 $6,418.32 $8,191.58 Recreation Activity Coordinator 11570 $6,813.18 $8,695.53 11510 $6,418.32 $8,191.58 Personnel Services Coordinator 11570 $6,813.18 $8,695.53 11510 $6,418.32 $8,191.58 Administrative Analyst 11600 $7,019.62 $8,959.02 11540 $6,612.80 $8,439.80 Police Officer 11600 $7,019.62 $8,959.02 11540 $6,612.80 $8,439.80 Senior Community Development Supervisor 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 Facilities Supervisor 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 Fleet Maintenance Supervisor 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 Information Technology Coordinator 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 Police Corporal 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 Police Detective 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 Police Services Supervisor 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 Project Coordinator - Field Inspection 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 Project Coordinator - Industrial Pretreatment 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 Project Coordinator - Office 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 Recreation Program Supervisor 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 Senior Administrative Analyst 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 Senior Community Development Inspector 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 Wastewater Treatment Plant Supervisor 11700 $7,754.02 $9,896.33 11640 $7,304.64 $9,322.79 Economic Development Administrator 11750 $8,149.56 $10,401.12 11690 $7,677.25 $9,798.33 Public Works Administrator 11750 $8,149.56 $10,401.12 11690 $7,677.25 $9,798.33 Transportation Services Administrator 11750 $8,149.56 $10,401.12 11690 $7,677.25 $9,798.33 Engineering Services Administrator 11750 $8,149.56 $10,401.12 11690 $7,677.25 $9,798.33 Environmental Services Administrator 11750 $8,149.56 $10,401.12 11690 $7,677.25 $9,798.33 Public Information Officer 11750 $8,149.56 $10,401.12 11690 $7,677.25 $9,798.33 Accountant 11750 $8,149.56 $10,401.12 11690 $7,677.25 $9,798.33 Planning & Community Development Administrator 11750 $8,149.56 $10,401.12 11690 $7,677.25 $9,798.33 Planning & Environmental Services Administrator 11750 $8,149.56 $10,401.12 11690 $7,677.25 $9,798.33 Animal Service Manager 11810 $8,650.92 $11,041.00 11750 $8,149.56 $10,401.12

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Attachment: Attachment - Reso and Amended PAPS for CC Agenda 12-16-24 (5832 : Amendment to FY 2024-2025 Publicly Available Pay Classification Salary Range
(Tier I) Monthly
Minimum
(Tier I)
Monthly
Maximum
(Tier I)
Monthly
Salary Range
(Tier II)
Minimum
(Tier II)
Monthly
Maximum
(Tier II)
Monthly
Tier I Salary Range includes 6% premium for all full time employees with last hire date prior to July 1, 2010.

CITY OF BARSTOW
FY 2024-2025 / Full-Time
Employee Classification / Compensation Program
Effective July 1, 2024
Amendment #1 - Adopted and Effective November 18, 2024
Industrial Pretreatment Superintendent 11850 $9,002.19 $11,489.32 11790 $8,480.47 $10,823.46 Economic Development Specialist 11850 $9,002.19 $11,489.32 11790 $8,480.47 $10,823.46 IT Superintendent 11850 $9,002.19 $11,489.32 11790 $8,480.47 $10,823.46 Public Works Superintendent 11850 $9,002.19 $11,489.32 11790 $8,480.47 $10,823.46 Wastewater Treatment Plant Superintendent 11850 $9,002.19 $11,489.32 11790 $8,480.47 $10,823.46 Senior Accountant 11850 $9,002.19 $11,489.32 11790 $8,480.47 $10,823.46 Parks & Recreation Superintendent 11850 $9,002.19 $11,489.32 11790 $8,480.47 $10,823.46 Principal Accountant 11890 $9,367.71 $11,955.84 11830 $8,824.81 $11,262.94 Human Resources Manager 11920 $9,651.56 $12,318.11 11860 $9,092.21 $11,604.22 Information Technology Manager 11920 $9,651.56 $12,318.11 11860 $9,092.21 $11,604.22 Police Sergeant 11920 $9,651.56 $12,318.11 11860 $9,092.21 $11,604.22 Administrative Services Manager 12020 $10,661.32 $13,606.85 11960 $10,043.45 $12,818.27 Community Development Manager 12020 $10,661.32 $13,606.85 11960 $10,043.45 $12,818.27 Assistant Finance Director 12020 $10,661.32 $13,606.85 11960 $10,043.45 $12,818.27 Public Works Manager 12020 $10,661.32 $13,606.85 11960 $10,043.45 $12,818.27 Chief Waste Water Plant Operator 12020 $10,661.32 $13,606.85 11960 $10,043.45 $12,818.27 City Clerk Services Manager 12020 $10,661.32 $13,606.85 11960 $10,043.45 $12,818.27 City Planner 12020 $10,661.32 $13,606.85 11960 $10,043.45 $12,818.27 Economic Development Manager 12020 $10,661.32 $13,606.85 11960 $10,043.45 $12,818.27 Police Lieutenant 12090 $11,430.39 $14,588.39 12030 $10,767.94 $13,742.92 City Engineer 12170 $12,377.47 $15,797.14 12110 $11,660.14 $14,881.62 City Building Official/Fire Marshal 12170 $12,377.47 $15,797.14 12110 $11,660.14 $14,881.62 Assistant to the City Manager 12170 $12,377.47 $15,797.14 12110 $11,660.14 $14,881.62 General Manager Enviro SVCS 12170 $12,377.47 $15,797.14 12110 $11,660.14 $14,881.62 Economic Development & Planning Manager 12170 $12,377.47 $15,797.14 12110 $11,660.14 $14,881.62 Police Captain 12170 $12,377.47 $15,797.14 12110 $11,660.14 $14,881.62 Finance Director 12380 $15,253.90 $19,468.27 12320 $14,369.86 $18,339.99 Police Chief 12380 $15,253.90 $19,468.27 12320 $14,369.86 $18,339.99 Community Development Director 12380 $15,253.90 $19,468.27 12320 $14,369.86 $18,339.99 Economic Development Director 12380 $15,253.90 $19,468.27 12320 $14,369.86 $18,339.99 Assistant City Manager 12400 $15,560.49 $19,859.58 12340 $14,658.69 $18,708.62 Director of Public Safety/Chief of Police 12440 $16,192.29 $20,665.95 12380 $15,253.87 $19,468.26

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Attachment: Attachment - Reso and Amended PAPS for CC Agenda 12-16-24 (5832 : Amendment to FY 2024-2025 Publicly Available Pay Classification Salary Range Mininum
Monthly
Maximum
Monthly
Public Safety Dir./Chief of Police/Interim City
Manager 002 $22,791.09 $22,791.09
*Salary ranges are determined by negotiated contracts.

Classification Salary Range Minimum
Hourly
Maximum
Hourly
PT-RecLeader/Lifeguard& 10460 $13.03 $16.62
PT-Rec Leader 10460 $13.03 $16.62
PT-Maintenance Worker I 10460 $13.03 $16.62
PT-RecLeader/Senior Lifeguard& 10580 $14.68 $18.74
PT-Senior RecLeader 10580 $14.68 $18.74
PT-Pool Manager 10800 $18.27 $23.32
& PT Rec Leader/Lifeguard and PT-Rec Leader/Senior Lifeguard positions shall receive an additional $2.50 per hour for ony those hours worked in the capacity as a certified lifeguard. Employees must attain and maintain required lifeguard certifications throughout the course of their employment.

FY 2024-2025 / Part-Time - Casual
Employee Classification / Compensation Program
Effective July 1, 2024

CITY OF BARSTOW - CONTRACT EMPLOYEES
FY 2024-2025 / Contract
Employee Classification / Compensation Program
Effective July 1, 2024

CITY OF BARSTOW
Amendment #2 - Adopted December 16, 2024 / Effective December 22, 2024

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Attachment: Attachment - Reso and Amended PAPS for CC Agenda 12-16-24 (5832 : Amendment to FY 2024-2025 Publicly Available Pay Classification Salary Range Minimum
Monthly
Maximum
Monthly
Firefighter Trainee 11230 $4,857.61 $6,199.68
Firefighter 11480 $6,229.56 $7,950.67
Fire Engineer 11580 $6,881.31 $8,782.48
Fire Captain 11800 $8,565.28 $10,931.70
Fire Battalion Chief 11880 $9,274.96 $11,837.46
Assistant Fire Chief 11890 $9,367.72 $11,955.84
Fire Division Chief 12050 $10,984.38 $14,019.15
Fire Chief 12320 $14,369.86 $18,339.99
Classification Salary Range Min. Max.

Paid Call Firefigher 10460 $13.03 $16.62
Amendment #2 - Adopted December 16, 2024 / Effective December 22, 2024 FY 2024-2025
Employee Classification / Compensation Program
Effective July 1, 2024

BARSTOW FIRE PROTECTION DISTRICT
FY 2024-2025 / Full-Time
Employee Classification / Compensation Program
Effective July 1, 2024

BARSTOW FIRE PROTECTION DISTRICT

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Attachment: Attachment - Reso and Amended PAPS for CC Agenda 12-16-24 (5832 : Amendment to FY 2024-2025 Publicly Available Pay Regular Meeting
12/16/24 06:00 PM
City Clerk / Records
Maribel Hernandez
Public Hearing
Doc ID: 5829

COUNCIL AGENDA ITEM
AGENDA MATTER:

FY2025/26 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ALLOCATION FOR PROJECTS EXECUTIVE SUMMARY:

The City of Barstow estimated allocation from Community Development Block Grant (CDBG) funds is $239,790. The City Council must review the applications and recommend which project(s) and funding amount will get submitted to CDBG for approval.

DISCUSSION:

The City of Barstow does not meet the population threshold required by the Housing & Urban Development Federal Agency (HUD) to qualify as an “Entitlement City”. This means that the City does not receive funding directly from HUD. Instead, the City of Barstow collaborates with San Bernardino County to acquire funding for construction projects and public services programs that cater to the needs of the community. San Bernardino County’s Community Development & Housing Agency is responsible for overseeing the program and reviewing all applications before submitting them to non-entitlement communities in San Bernardino County. Following a public hearing, the City Council selects the projects that they believe best meet the needs of the community. The Council's recommendations are then submitted to San Bernardino County for inclusion in the 2025-26 Annual Action Plan, which is forwarded to HUD for final approval. Public Services Programs are required to utilize their allocation funds by June 30, 2026. Any remaining funds are deposited into the City's Unprogrammed Fund Balance, but CDBG Unprogrammed Funds cannot be allocated to Public Services Programs.

For the 2025-2026 Program Year, the City of Barstow expects to receive an estimated annual allocation of $239,790. The amount is based on U.S. Census poverty, overcrowded housing counts and population estimates. Under the CDBG policy, fifteen percent (15%) or $35,969 of this amount will be allocated to Public Services Programs. This means that a balance of $203,821 will be reserved for Construction Projects. The City Council is authorized to recommend up to two (2) construction projects and five (5) Public Services projects, in accordance with CDBG policy.

CDBG has received ONE (1) eligible application for construction and FIVE (5) applications for Public Services. A copy of the applications and a summary sheet are included in this staff report for City Council review.
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Regular Meeting
12/16/24 06:00 PM
City Clerk / Records
Maribel Hernandez
Public Hearing
Doc ID: 5829

COUNCIL AGENDA ITEM
FISCAL IMPACT:
$257,345 contributed to the local economy.

RECOMMENDED ACTION:

Staff recommends the City Council take the following actions:

1. Per CDBG policy, the City Council selects the construction project and amount to be awarded.

2. Per CDBG Policy, City Council selects public service project(s) and amounts to be awarded (Maximum of five (5) projects).

3. Authorize the City Manager to execute all necessary forms.

4. Direct staff to submit the City Council's project recommendations to San Bernardino County for consideration by the San Bernardino County Board of Supervisors. 8 Packet Pg. 45
San Bernardino County
Department of Community Development and Housing
2025-26 CDBG Project Proposals
Location Applicant Application # Project Title Amount
Requested Comments Eligible: Yes/NO
Bartow
Andrew Espinoza, Interim City Manager
City of Barstow
220 E. Mountain View Ste A
Barstow, CA 92311
[email protected]
(760) 255-5135
BARS25CN-013 Barstow: Lillian Park - Parking, Paths and Shade Improvements $ 200,000.00
Construction of Improvements to Lillian Park will include a 20 space parking lot along the northeast side of the park to increase accessible parking, roadway re-surfacing, construction of ADA compliant pathway enhancements, and shade canopies throughout the Park. Would benefit the residents of the City of Barstow at 64.00% Low to Moderate income level per 2020ACS: 23,250 residents of which 14,885 are low/mod income will benefit from the improvements to this Park. Davis-Bacon wage requirements may increase costs.

Yes
Barstow
Angela Pasco, Executive Director
New Hope Village, Inc.
100 W. Fredericks Street
Barstow, CA 92311
[email protected]
760-256-1900
BARS25PS-007 Barstow: New Hope Village - Housing & Services $ 15,000.00 Public Service - New Hope Village (NHV), under contract with the City of Barstow, will provide housing case management, life skills and employment training to approximately 44 homeless persons in the City of Barstow. Public Services are limited to low-and moderate-income persons and require monthly documentation that at least 51% of the persons served qualify as low-and moderateincome. Homeless are a presumed 51% low-to moderate-income population. However, documentation is still required. Also, should NHV receive an increase in funding allocation a quantifiable increase in the level of service or a new additional service is required in order to continue to be eligible for CDBG funding. This contractor will provide increased units of service. This activity was funded in previous years (less than 12 months) and is a continuing activity.

Yes
Barstow
Darrin Fikstad, President/CEO
Desert Manna
201 N. 1st Avenue, Suite B
Barstow, CA 92311
[email protected]
760-684-2400
BARS25PS-009
Barstow: Desert Manna Food Re-distribution to NonProfits & Emergency Food Bank $ 15,000.00 Public Service - Desert Manna, under contract with the City of Barstow, will provide re-distributed food to approximately 11,800 low-and moderate- income persons through non-profit organizations and to 1,035 low-and moderate- income persons through emergency food distribution. Services are limited to low-and moderate-income persons and require documentation of at least 51% of the persons served are from are low- to moderate-income households. if the program has other funding sources currently, a quantifiable increase in the level of service or a new additional service is required in order to be eligible for CDBG funding. CDBG funds cannot replace another funding source. If the program is new and no other sources have been identified to date then an increase in services is not required.Desert Manna will enter into a 3rd party contract, with each non-profit that it re-distributes food to, in order to collect monthly program progress and direct benefit information on each participant. If this does not occur, only the emergency food distribution portion of this project is eligible for CDBG funding.

Yes
Barstow
Willie Smith, Pastor CEO
HDCO., Inc .
2494 West Main Street, spc. 226
Barstow, CA 92312
[email protected]
442-202-4516
BARS25PS-010 Barstow: High Desert Care Package on Wheels $ 13,600.00 Public Service - The High Desert Care Packages on Wheels (HDCO), under contract with the City of Barsow, will provide blankets, clothing, jackets, shoes, and nonperishable food items to approximately 160 homeless persons on a weekly basis. Public Services are limited to low-and moderate-income persons and require monthly documentation that at least 51% of the persons served qualify as low-and moderate-income. Homeless are a presumed 51% low-to moderateincome population. However, documentation is still required. Also, should HDCO receive an increase in funding allocation a quantifiable increase in the level of service or a new additional service is required in order to continue to be eligible for CDBG funding. This activity was funded in previous years (less than 12 months) and is a continuing activity.

Yes

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Attachment: Barstow Eligible Applications (5829 : FY2025/26 CDBG Allocation) San Bernardino County
Department of Community Development and Housing
2025-26 CDBG Project Proposals
Location Applicant Application # Project Title Amount
Requested Comments Eligible: Yes/NO
Barstow
Elizabeth Givens, Director Growing
Outreach Growing Opportunities
300 Hutchinson Street
Barstow, CA 92311
[email protected]
760-262-2620
BARS25PS-020 Barstow: Growing Outreach Growing Opportunities (GOGO) $ 8,100.00
Public Service - Growing Outreach Growing Opportunities (GOGO), under contract with the City of Barstow, will provide street outreach and life skills training to approximately 40 homeless persons in the City of Barstow and surrounding areas. Services are limited to homeless persons and require documentation of at least 51% of the persons served are from are homeless households.

Yes
Barstow
Melanie Orosco, County Librarian
268 W. Hospitality Lane, 3rd Floor
San Bernardino, CA 92415
[email protected]
909-387-2220
BARS25PS-046 Barstow: Adult Literacy Program $ 10,000.00 Public Service - Services are limited to low- and moderate-income clients and requires documentation of at least 51% of the clients are low- to moderate-income. Client eligibility (for all clients including illiterate adult. CDBG funds will be used to pay for personnel services. Since this is a new request for CDBG funding, if the program has other funding sources currently, a quantifiable increase in the level of service or a new additional service is required in order to be eligible for CDBG funding. CDBG funds cannot replace another funding source. If the program is new and no other sources have been identified to date then an increase in services is not required. Services are provided by San Bernardino County Library Department staff and volunteersProject Address: 304 East Buena Vista, Barstow, CA 92311.

Yes

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Attachment: Barstow Eligible Applications (5829 : FY2025/26 CDBG Allocation) City (1): City Council Hearing Date (2):
$ 239,790 Public Service Limit (15%) (4): $ 35,969 $93,589.91 Public Service
YIN
(8)
Applicant's
Requested Amount(9)
City's 2025-2026
Recommended
Allocation Amount
(10)
Available
Unprogrammed
Funds to Commit
to Activity
(11)
Public Service
Amount
(12)
Activity
Total
(13)
$ - $ - $ - $ -
$ - $ - $ - $ -
$ - $ - $ - $ -
$ - $ - $ - $ -
$ - $ - $ - $ -
$ - $ - $ - $ -
$ - $ - $ - $ -
$ - $ - $ - $ -
$ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
Totals (14) $ - $ - $ - $ - $ -
Public Service Calculation (15):
$ 35,969
Less Total Public Service
Activity Amount: $ - $ 35,969
$ 93,589.91
Signature Date (18)
The City agrees to enter into a "General Fund Guarantee" in order for the County to recommend activity funding.

COUNTY OF SAN BERNARDINO
Community Development and Housing Department
2025-2026 Community Development Block Grant (CDBG) Program Cooperating City Recommended Projects Form
CDH Application Log #
(6)
City's 2025-2026 Allocation (3):

Available Unprogrammed Funds From
Prior Years (5):

City of Barstow
Project Title
(* indicates project requires a "General Fund Guarantee") (7)
Remaining Balance of Unprogrammed Funds (16):

Public Service Limit:

Authorized City Representative (17):

General Fund Guarantee Certification (19)
For Third-Party capital improvement activities, the City understands that reimbursements received from the County for which no measurable outcome is achieved may subsequently be required to be repaid by the City (using non-federal funds) to County. Measurable outcomes are defined as providing benefits to low- to moderate-income individuals, families, organizations, and communities and are derived from the project or program.

Amount Available to Program to Public
Service Activities:

YES

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Attachment: Barstow FY 2025-26 CDBG Funding Form (5829 : FY2025/26 CDBG Allocation) Construction Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
Construction Improvement Application
The following documents must be submitted in the order listed, please be sure to submit all attachments to your application.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Project Characteristics
Exhibit 4: Priority Needs:

Exhibit 5: Project Budget & Sources
Exhibit 6: Proposed Goals and Milestones
Exhibit 7: Agency Capacity Narrative
Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing Exhibit 9: Signatures And Assurances
Maintenance And Operations Agreement
Application Checklist
________________
Log Number
(Office Use Only)
1 2026 2025 2026 BARS25CN-013 2025

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Attachment: BARS25CN-013 Lillian Park Improvements (5829 : FY2025/26 CDBG Allocation) Construction Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 220 E Mountain View St #a 7605778391 Fidel Martinez Barstow / Ca / 92311-7305 [email protected] [email protected] Andrew Espinoza Barstow / California / 92311 7602555135 City of Barstow 220 E. Mountain View Ste A 2025 2026 Interim City Manager As a focal point of our community's little league program, the City of Barstow's goal is to enhance accessibility and inclusivity in our local park by improving ADA parking facilities, ensuring all visitors can enjoy the park's amenities safely and conveniently. Improvements would potentially include the addition of a new parking area to increase the number of accessible spaces, pathway enhancements to ensure clear, safe paths throughout the park, and shade canopies to protect the community from the high temperatures in our area.

Senior Community Development Inspector

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Attachment: BARS25CN-013 Lillian Park Improvements (5829 : FY2025/26 CDBG Allocation) Construction Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Address:

City /State/Zip:

County Supervisorial District where project will be located:

Project Type (Description):

If requesting additional funds for an existing CDBG project, provide prior CDBG project number? Eligible Block Group
Indicate eligible Block Group to be benefited by CDBG Funds requested.

Provide a map identifying the eligible census block as indicated in the Eligible Census Blocks. 3 1
st District 2nd District 3rd District: 4
th District 5th District
Is this a new construction project, or a request for additional funding to an existing CDBG Project? Barstow / CA / 92311 Lillian Park Improvement Project X New construction project to include upgrades to existing parking, a new ADA accessible parking area, ADA compliant pathway enhancements, roadway resurfacing, and shade canopies.

New Construction Project 2025 401 Adele Dr.

Block Group 1, Census Tract 95.01, San Bernardino County, California Source 2020 San Bernardino County TRACT9501 BLKGRP1 LOWMOD_PCT58.10% LOWMODPCT+/-26.70% 2026

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Attachment: BARS25CN-013 Lillian Park Improvements (5829 : FY2025/26 CDBG Allocation) Construction Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below which countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and Economic
Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and Business-Like
Manner.

Ensure Development of a Well-Planned, Balanced,
and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services Needs of
County Residents.

Pursue County Goals and Objectives by Working
with Other Governmental Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 Yes 2025 2026 Yes Yes Yes No Yes
This project's goal is to improve the life of all residents. The facility provides various types of uses throughout the year for residents to enjoy a healthy living. the project will bring a muchneeded upgrade to the existing park including ADA improvements.

Yes No

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Attachment: BARS25CN-013 Lillian Park Improvements (5829 : FY2025/26 CDBG Allocation) Construction Program Application Fiscal Year –
Exhibit 3: Project Characteristics
Street address and nearest cross streets of the site where the program will be carried out:

Legal property owner:

What is the current zoning?
Is this use permitted in this zoning?
Is a conditional use permit required? Yes/No
Complete applicable items for all construction projects:
• Assessor's parcel number:
• Square footage of proposed building or building addition:
• Square footage of construction site parcel:
• Length of improvements if street, water or sewer project:
• Service capacity of existing facility:
• Improved service capacity of the facility:
• Age of structure:
• Is the structure registered as a historic landmark under state, federal or local Law? Describe the geographic boundaries of the neighborhood, community, or region to be served by this project. This description must include service area boundaries if land acquisition or structural improvements are proposed (attach a map):
5 1000 018124401 100 2026 No O
2025 City of Barstow no
The geographic boundaries include surrounding areas such as Daggett, and Yermo.

Approximately 80% of the surrounding areas in the City of Barstow are considered to be disadvantaged according to CalEnviroScreen 4.0
26 years 15000 0
20 parking spaces Yes

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Attachment: BARS25CN-013 Lillian Park Improvements (5829 : FY2025/26 CDBG Allocation) Construction Program Application Fiscal Year –
Exhibit 4: Priority Needs:

Complete the table below by answering “Yes” or “NO”.

Public Facility’s Needs: Yes/ No:

Senior Center Improvements
Community Center Improvements
Child Care Center Improvements
Youth Center Improvements
Park & Recreation Improvements
Social Care Facility Improvements
Code Enforcement Needs
Code Enforcement
Demolition and Clearance
Blight Abatement
Infrastructure Needs
Water and Sewer Improvements
Drainage Improvements
Street Improvements
Sidewalk Improvements
Commercial/ Industrial Infrastructure Development
Accessibility Needs
Removal of Architectural Barriers
Historic Preservation Needs:

Historic Preservation Improvements
Other:
6 No No No No No Yes No 2026 No No Yes No 2025No No No No Yes Yes Yes No No Yes

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Attachment: BARS25CN-013 Lillian Park Improvements (5829 : FY2025/26 CDBG Allocation) Construction Program Application Fiscal Year –
Exhibit 4: Priority Needs (continued)
HUD Demographics: (Please indicate Yes/No)
• Does this project help prevent homelessness?
• Does this project help the homeless?
• Does this project help those with HIV or AIDS?
• Does this project primarily help persons with disabilities? Why this project is considered a priority?
Why this project is needed, Site the evidence to substantiate the need? Why must this proposed project be funded now versus receiving funding in future years?
What are the ramifications if this project is not recommended for funding in this fiscal year?
7 2025 NoYes No 2026 No
The city is anticipating an increase in population due to potential upcoming projects. As previously stated, there have been many instances where people are parking in "no parking" areas just to be able to attend events at the park.

Lillian Park is a widely used park by all residents of Barstow Ca. Improving the Safety, Accessibility, Compliance, Health while also Enhancing the overall experiences of the residents is a top priority of the City of Barstow.

The City of Barstow has received multiple compliant of traffic violations at the park, especially during the game times. The City recently had a project where the restroom was replaced to be ADA compliant and would like to follow up with a project to allow the accesible parking.

Traffic violations would continue and possibly worsen. Potentially severe accidents could occur.

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Attachment: BARS25CN-013 Lillian Park Improvements (5829 : FY2025/26 CDBG Allocation) Construction Program Application Fiscal Year –
What is the project’s population to be served?
What is the projects accomplishment level?
Summarize the Scope of Work; include in your summary the number of units or activities the project will complete with CDBG funds.

Describe how the project preserves a low and moderate-income neighborhood, or provides other community benefits.
8 2025
The park continues to serve as a focal point of the community and youth sports.

Scope of work to include adding an accessible parking area along the northeast side of the park. Adding ADA compliant pathways throughout to provide full access for all residents.

Shade structure installation to ensure the protection of our residents during extreme temperatures.
2026
the city's population is approximately 25,000 and all residents are able to utilize our parks. The park is centralized in a low mod neighborhood. It is in direct walking distance from many neighborhoods and would provide an updated and modern park design to enhance the area

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Attachment: BARS25CN-013 Lillian Park Improvements (5829 : FY2025/26 CDBG Allocation) Construction Program Application Fiscal Year –
Exhibit 5: Project Budget & Sources
Provide the estimated financial data for the project as requested below for the appropriate project group. Costs should be based on the best information available. When preparing this data, consider the following factors: (a) project should be completed in one phase if possible, or if phased, operational capability of the phases should be independent of each other: (b) a phased project should be prioritized and broken into distinct parts, with estimated cost and priority for each part; (c) apply federal prevailing wage rates to construction projects over $2,000.

Project Budget
SB County Share ($): Other Source ($):

Architectural and
engineering services
Site acquisition
Local Review application
Construction
Other:

Total
Overall Total Project Cost: (CDBG Share + Other Source) 9 $0.00 2026 $0.00 $0.00 $35,000.00 $165,000.00 $200,000.00 $0.00 $200,000.00 $0.00 2025

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Attachment: BARS25CN-013 Lillian Park Improvements (5829 : FY2025/26 CDBG Allocation) Construction Program Application Fiscal Year –
Exhibit 5A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($)
(This amount should match the grand
total requested from CDBG Share)
10 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
$200,000.00 2026
$0.00 $0.00
2025 Barstow
07/01/2025

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Attachment: BARS25CN-013 Lillian Park Improvements (5829 : FY2025/26 CDBG Allocation) Construction Program Application Fiscal Year –
Exhibit 6: Proposed Goals and Milestones
Explain how the project will meet contract goals and milestones. For example, project expenditures and performance/accomplishment goals of 40% by September 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of
Reimbursement:

Amount ($):

Total Reimbursement:
11 12/31/2025 2025 $35,000.00 2026 $200,000.00 08/31/2025 Design and Plans 100% complete by September of 2025. advertising and bidding by November of 2025. Construction by January and completion by February 2025. $165,000.00

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Attachment: BARS25CN-013 Lillian Park Improvements (5829 : FY2025/26 CDBG Allocation) Construction Program Application Fiscal Year –
EXHIBIT 7: Agency Capacity Narrative
(Non-Profit Organizations Only)
• Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.
• Describe your agency’s experience in administering government and/or public funds. • Describe your method to sustain project viability over the multi-year process if funding decreases.

INSTRUCTIONS: Complete the table below by marking “YES” or “NO to the questions listed below.

Question: Yes/ No
Example: Have you received federal funds in the past five years? Yes In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years? Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources?
12 The City of Barstow has completed projects utilizing CDBG funding. Our Community Development is took an aggressive approach completing projects within timeframes.

Staffing includes seasoned administrators, inspectors, project managers familiar with CDBG.

Yes
2026
No No
Our staff have completed several projects to date to the satisfaction of CDH personnel.

City personnel have been managing CIP projects in the amount of approximately 2.5 million per year.

No No
This project can be broken up into smaller projects if required. Pathways, Parking, and Shading can all be each individual project
2025

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Attachment: BARS25CN-013 Lillian Park Improvements (5829 : FY2025/26 CDBG Allocation) Construction Program Application Fiscal Year –
Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing Answer the following questions:

Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
If you answered “Yes”, please explain the circumstances and outcome below.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 2025 No No 2026

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Attachment: BARS25CN-013 Lillian Park Improvements (5829 : FY2025/26 CDBG Allocation) 14 E-Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's CDBG - Funding Application.

I understand that CDH may change the CDBG application system from time to time. I agree that the below-listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

My signature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the - CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

Accountability
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.

We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non-collusion
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/herself an advantage over any other proposer.

Applicant Information
Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:
- Application
Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215-0043 Attn: CDBG Application
2025 2025 2025 10/29/2024 Interim City Manager 2026 2026 2026 City of Barstow City of Barstow 220 E. Mountain View Ste A (760) 255-5101 [email protected] (760) 255-4472 Andrew Espinoza Jr. Andrew Espinoza Jr. Interim City Manager 95-60000675

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Attachment: BARS25CN-013 Lillian Park Improvements (5829 : FY2025/26 CDBG Allocation)

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Attachment: BARS25CN-013 Lillian Park Improvements (5829 : FY2025/26 CDBG Allocation)

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Attachment: BARS25CN-013 Lillian Park Improvements (5829 : FY2025/26 CDBG Allocation)

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Attachment: BARS25CN-013 Lillian Park Improvements (5829 : FY2025/26 CDBG Allocation) Construction Program Application Fiscal Year -
CDBG Application Checklist
(Non-Profit Agency Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 501-0600 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agency’s must be Registered in the System of Award Management (SAM) website. Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file.
18 2025 2026

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Attachment: BARS25CN-013 Lillian Park Improvements (5829 : FY2025/26 CDBG Allocation)

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Attachment: BARS25PS-New Hope Village (5829 : FY2025/26 CDBG Allocation)

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Attachment: BARS25PS-New Hope Village (5829 : FY2025/26 CDBG Allocation)

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Attachment: BARS25PS-New Hope Village (5829 : FY2025/26 CDBG Allocation)

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Attachment: BARS25PS-New Hope Village (5829 : FY2025/26 CDBG Allocation)

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Attachment: BARS25PS-New Hope Village (5829 : FY2025/26 CDBG Allocation)

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Attachment: BARS25PS-New Hope Village (5829 : FY2025/26 CDBG Allocation)

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Attachment: BARS25PS-New Hope Village (5829 : FY2025/26 CDBG Allocation)

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Attachment: BARS25PS-New Hope Village (5829 : FY2025/26 CDBG Allocation)

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Attachment: BARS25PS-New Hope Village (5829 : FY2025/26 CDBG Allocation)

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Attachment: BARS25PS-New Hope Village (5829 : FY2025/26 CDBG Allocation)

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Attachment: BARS25PS-New Hope Village (5829 : FY2025/26 CDBG Allocation)

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Attachment: BARS25PS-New Hope Village (5829 : FY2025/26 CDBG Allocation)

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Attachment: BARS25PS-New Hope Village (5829 : FY2025/26 CDBG Allocation)

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Attachment: BARS25PS-New Hope Village (5829 : FY2025/26 CDBG Allocation)

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Attachment: BARS25PS-New Hope Village (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 2025 2026 BARS25PS-009 2026 2025

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Attachment: BARS25PS-009 Desert Manna Food Distribution (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 [email protected] Public Services Program Application 2026 Eugene Butticci 7602567797 With funding from the Federal McKinney Act, Desert Manna opened in 1988 as the first emergency shelter in San Bernardino.Since opening as an emergency shelter, Desert Manna has expanded available services to include job training, rapid rehousing/permanent supportive housing, food assistance, human and social services, utility assistance, and supportive services to veterans, senior citizens, special needs, and supportive services to the homeless and low-income individuals and families.Desert Manna reaches throughout the Mojave Valley Desert, which includes the Greater Barstow Area, surrounding rural communities, to the Nevada State Line. The Desert Manna Food Bank program is ongoing year round providing Emergency Food Boxes Fresh Produce Pop-Up Markets, surplus food redistribution program to other Barstow Area nonprofit organizations to those in need. 201 N 1st Ave, Suite B 7602567797 [email protected] 201 N 1st Ave, Suite B Darrin Fikstad Desert Manna President/CEO 2025 Executive Director Barstow / CA / 92311 Barstow / CA / 92311

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Attachment: BARS25PS-009 Desert Manna Food Distribution (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

County Supervisorial District where project will be located:
1 st District 2nd District 3
rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? No 2026 X
2025 Desert Manna Organics Edible Food Recovery Program New Public Service Project 2025 2410 Armory Road, Barstow, CA 92311

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Attachment: BARS25PS-009 Desert Manna Food Distribution (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 2026 Yes Yes Yes Yes Yes Yes
Primary Health & Human Services provider for the greater Barstow area. Collaborate with Federal, State, County, City agencies. Collaboration with area nonprofit and service organizations and charities. Provide a safe & healthy environment through our programs & services. Fiscally responsible through our board, management & staff. Partner with SB County Workforce Development Department to provide job training. Desert Manna provides Emergency Housing Services and Permanent Supportive Housing for low income families and individuals. Desert Manna Food Bank serves as a supportive food source to supplement those most vulnerable with nutritious foods and food security. 2025 Yes Yes

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Attachment: BARS25PS-009 Desert Manna Food Distribution (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No NoYes 2026 Yes
City of Barstow, Communities of Yermo, Daggett, Newberry Springs, Lenwood Yes Yes Yes Yes Yes Yes Yes Yes2025 Yes No Yes Yes Yes Yes

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Attachment: BARS25PS-009 Desert Manna Food Distribution (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 The Desert Manna Edible Food Recovery program (California SB1383) collects nutritious food from various retail grocery vendors, restaurants, and military bases.Collected items include organic items such as dairy, bakery, meats and produce. Shelf stable items are also picked up.Desert Manna distributes 1.3 million pounds of edible Food recovery to Barstow’s most food insecure citizens. This includes youth organizations, senior center, veterans, monthly food boxes, pop-up fresh produce market, and surplus bulk food distribution to various local public feeding kitchens that provide emergency nutritious meals as their street outreach programs to the homeless and at-risk population. This prior year we saw an increase in needed services by 25% due to the current economic inflationary strain locally. Funding streams are a constant challenge to meet our program demands. A recent CARB regulation has decommissioned our 25’ refrigerated truck which has added transportation strains to our organization’s operations. Desert Manna has been serving the Greater Barstow Area as the primary human services provider for 38 years.
2026 Yes Yes
Desert Manna Food Bank primarily serves the cities of Barstow, additionally servicing the nearby communities such as Daggett, Yermo, Newberry Springs, Lenwood Yes 2025 Yes

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Attachment: BARS25PS-009 Desert Manna Food Distribution (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

Grants; Fundraising; Foundation Search (Paid Grant Search Software); Private Donors; Longtime Staff; Long-term Volunteers According to Census.gov, Barstow has a poverty rate of 36.7% (12. 1% national average).

Many in our community rely on social service agencies such as ours. Not only is there a growing demand from the clients we directly serve, the number of non-profits we provide food to have grown along with their need for food. COVID-19 and post pandemic inflation has created a surge in demand food support.

California has a mandate for organics diversion from landfills. Through a grant from CalRecycle in 2018 Desert Manna started the Edible Food Recovery program. Funding from CalRecycle ended in 2021. Despite the sunset of funding Desert Manna recognized the importance of this program and continued and then expanded the number of sources of Edible Food Recovery such as 99cent only store, KFC, Panera and recently the TA Center. 2025

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Attachment: BARS25PS-009 Desert Manna Food Distribution (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $80,700.00 2026 $2,500.00 Vehicle Fuel/Maintenance $7,200.00 $1,000.00 $3,500.00 $9,000.00 $95,700.00 $1,000.00 $15,000.00 $1,300.00 $51,000.00 2025 $7,200.00 $3,000.00 $1,500.00 $1,500.00 $6,000.00

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Attachment: BARS25PS-009 Desert Manna Food Distribution (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
9 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
2026 $40,000.00 Barstow $15,000.00 12/01/2025 07/01/2025 $90,000.00 $50,000.00 2025 Grants, Misc Fundraising Board of Directors

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Attachment: BARS25PS-009 Desert Manna Food Distribution (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
• In column 1 identify activities that will be completed (e.g. intervention, counseling, and case management).
• In column 2 indicate the number of Unduplicated Clients to be served. • In column 3 identify the number of Duplicated Clients to be served.

Activities to be Completed (1) Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using minimum funds request.

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 2026
We document all food distributions through data sheets.Feedback is provided by clients during food distributions.Social media, website, etc. provides formats for comments as well. 1035
Food program services to area non-profits, emergency food boxes, food for public feeding kitchens, bulk surplus food distribution for local nonprofits, Fresh Produce Pop-Up Markets 12420 Food Distribution to Area Nonprofits Emergency Food Distribution 11800 1632502025 All data is recorded in the monthly consolidated report.

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Attachment: BARS25PS-009 Desert Manna Food Distribution (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 $1,250.00 11/26/2025 2026 2026 $1,250.00 $1,250.00 $1,250.00 03/31/2026 09/30/2025 10/31/2025 $1,250.00 05/31/2026 $1,250.00 04/28/2026 $1,250.00 $1,250.00 08/29/2025 $1,250.00 1 Quarter: 25%2 Quarter: 50%3 Quarter: 75%4 Quarter: 100% 01/31/2026 07/31/2025 2025 2025 06/30/2026 $1,250.00 $1,250.00 12/30/2025 02/27/2026 $1,250.00 $15,000.00

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Packet Pg. 92
Attachment: BARS25PS-009 Desert Manna Food Distribution (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

Example: Have you received federal funds in the past
five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the
Secretary of State, the State Attorney General, or the
Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding sources?

YES/ NO
12 2026 No No
34 years of successfully administering government and private fundsSuccessful MOU w/City of Barstow (29yr) Describe your agency’s experience in administering government and/or public funds.

No
Consistent & active Board of DirectorsMr. Butticci, 35 years experience in business and food mgmtCurrent staff & volunteers w/DM 5+ years
2025 No No

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Packet Pg. 93
Attachment: BARS25PS-009 Desert Manna Food Distribution (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

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Packet Pg. 94
Attachment: BARS25PS-009 Desert Manna Food Distribution (5829 : FY2025/26 CDBG Allocation) E-Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
- Application
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

My signature on this form certifies that:

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Applicant Information
Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:

Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215-0043 Attn: CDBG Application
14 2026 2026 2026 Desert Manna 33-0264040 [email protected] (760) 256-7797 (760) 256-7797 Executive Director Executive Director 2025 2025 2025 201 N 1st Ave, Suite B Eugene Butticci

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Packet Pg. 95
Attachment: BARS25PS-009 Desert Manna Food Distribution (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 501-0600 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 15 2025 2026

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Packet Pg. 96
Attachment: BARS25PS-009 Desert Manna Food Distribution (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

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Packet Pg. 97
Attachment: BARS25PS-010 HDCO (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 [email protected] NON- Profit 2026 7602679267 Willie Smith 7609577650 Our mission at HDCO INC. is to Serve, Assist, and mentor in quality of life.

SupportingHomeless and single parents to lead a happy, productive, healthy, successful, and meaningfullife. HDCO INC. has served the Barstow community since 2015 and is committed to growingour service to other cities such as Ft. Irwin, and Lenwood. Hinkley and needles. We arenetworking with organizations to assist us in offering support for job training, life skills training,emergency food, clothing, street outreach, and case management. Our funding has comefrom fundraising, in-kind donations, volunteers, and community support. These projects willcontinue until 2033.
4422024516 [email protected] 2494 West Main Street spc 226 Willie Smith HDCO Inc. Pastor CEO 2025 Pastor CEO Barstow / Ca / 92311 Barstow / Ca / 92311

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Packet Pg. 98
Attachment: BARS25PS-010 HDCO (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? No 2026
For 2023 we proposed 80 homeless per weekend. This year, HDCO Inc. plans to serve 160 homeless per weekend and feed 30 low-income families weekly.

X
Expansions of Service to an Existing Project 2025

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Packet Pg. 99
Attachment: BARS25PS-010 HDCO (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 2026 Yes Yes Yes Yes Yes Yes
The county has a vision that aligns with HDCO INC.'s vision and ideas for the future of Barstow, CA. We believe that if we are in the streets and places that are low-income, homeless, and others at risk, we can reach and serve citizens who otherwise don't know the services available. Our project directly addresses the visions of San Bernardino County by ensuring that we include minorities, and we offer services that will improve their quality of life, and preparedness to ensure they can have options and access to success. 2025 Yes Yes

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Packet Pg. 100 Attachment: BARS25PS-010 HDCO (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
Yes Yes Yes 2026 Yes
Barstow, Ft. Irwin, Lenwood. Hinkley and needles.

Yes Yes Yes Yes No Yes Yes Yes2025 Yes No No NoYes No

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Packet Pg. 101 Attachment: BARS25PS-010 HDCO (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 Our goal is to continue utilizing our cargo trailer to serve clothing and care packages to homeliness and low-income families. We utilize a Ford truck to load food from grocery stores to bedelivered to communities that can’t buy healthy food for themselves. We have several locations in Barstow, where we spend hours at certain locationsSpending quality time with the homeliness. We hear the needs of the homeliness population and render any service within our function. We want to be a hub for different outreach ministries where we can direct help services we can’t provide. We want to provide hotel stays for families that get stranded in Bartow. We are purchasing gift cards from different vendors to give to those who need food when we are not servicing out of our trailer. Our Future purchase will be a travel trailer specifically for showing.
2026 Yes No
we are committed to growing our service to cities such as Barstow, Ft. Irwin, Lenwood.

Hinkley, and needles.

Yes 2025 No

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Packet Pg. 102 Attachment: BARS25PS-010 HDCO (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

When We are successful the community attitudes are positive. It gives people hope knowing someone cares about them. When we have financial and human support it makes meeting the needs of people more enjoyable. When the funding decreases, people in the community donate their resources in time to help us meet our objective. People don’t mind supporting usbecause they see us around the community making an impact on people's lives. It is a cost factor and personal time when preparing to service the community. If we don’t receive support, we have to make personal sacrifice
HDCO Inc clothing project provides thehomeless withthe tools they need for job interviews and finding places to reside instead of the streets. Our services provide ahealthy living to avoid them from serious sicknesses.

Our service is meeting the needs head-on because those who are unfortunate have the luxury of our ministry coming to them.
2025

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Packet Pg. 103 Attachment: BARS25PS-010 HDCO (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $13,600.00 2026 $1,000.00 Staff Luncheon $600.00 $2,000.00 $13,600.00 $0.00 $0.00 $0.00 $2,000.00 2025 $0.00 $0.00 $0.00 $2,000.00 $6,000.00

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Packet Pg. 104 Attachment: BARS25PS-010 HDCO (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
2026 $7,600.00 Barstow $13,600.00 08/31/2024 $7,600.00 2025 Monthly donations

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Packet Pg. 105 Attachment: BARS25PS-010 HDCO (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 2026
Our clients always give us feedback the following week. They share with us their housing situation and job search. The clients give us positive feedback and share their experiences with others
Every Saturday we service the needs of the homeless for approximately 4 hour or more depending on the face-to-face meeting.

If we encounter someone during the weekday in need, we will address their situation 33 120 160 33120 160 2025
We work as a team to be successful. Each team member develops ideas that will better our service.

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Packet Pg. 106 Attachment: BARS25PS-010 HDCO (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 $1,133.00 12/27/2024 2026 2026 $1,133.00 $1,137.00 $1,133.00 04/25/2025 10/25/2024 11/25/2024 $1,133.00 06/27/2025 $1,133.00 05/26/2025 $1,133.00 $1,133.00 09/26/2024 $1,133.00 We set agoal to achieve 20 clients per weekend. We exceed our goal every end with an additional 20 more clientele. We are constantly increasing our inventory 02/26/2025 08/26/2024 2025 2025 07/28/2025 $1,133.00 $1,133.00 01/27/2025 03/25/2025 $1,133.00 $13,600.00

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Packet Pg. 107 Attachment: BARS25PS-010 HDCO (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

YES/ NO
12 2026 No No
If funding decreases, we meet our obligations out of pocket We have an separate bank which is solely for the use all government and public funding not associated with our income and outflow accounts
No
Pastor Smith / Driver, loader, paperwork , Volunteer 1 Loader, distributor, Volunteer 2 loader, distributor, Volunteer 3 loader, distributo
2025 No No

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Packet Pg. 108 Attachment: BARS25PS-010 HDCO (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

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Packet Pg. 109 Attachment: BARS25PS-010 HDCO (5829 : FY2025/26 CDBG Allocation) E-Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
- Application
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

My signature on this form certifies that:

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Applicant Information
Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:

Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215-0043 Attn: CDBG Application
14 2026 2026 2026 HDCO Inc 881327532 [email protected] (760) 267-9267 (760) 267-9267 Willie Smith Pastor / Ceo (760) 957-7650 (760) 957-7650 Pastor / Ceo Pastor / Ceo 10/22/2024 2025 2025 2025 2494 West Main Street spc 226 Willie Smith

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Packet Pg. 110 Attachment: BARS25PS-010 HDCO (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 501-0600 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 15 2025 2026

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Packet Pg. 111 Attachment: BARS25PS-010 HDCO (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

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Packet Pg. 112 Attachment: BARS25PS-020 Growing Outreach Growing Opportunities (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 2026 Barstow / CA / 92311 616 E. Main Street 3232373900 Barstow / CA / 92311 2025 [email protected] [email protected] Growing Outreach Growing Opportunities Elizabeth Givens Executive Director Elizabeth Givens 27744 De Anza Street Our mission at G.O.G.O.is to end homelessness and generational poverty by removing all the barriers that impede the quality of life to all minorities, youth, young adults, justice involved and other underserved and vulnerable populations. We provide long term case management and other supportive services that allow us to hand hold each client into healthy, self-sufficient and meaningful lives.2 Our purpose is to endpoverty and housing insecurities that are currently plaquing San Bernardino county.3. Populations served include Youth and young adults, minorities, men, women and children.4.Gogo has served the Barstow community since 2017. 5 G.O.G.O. hassecured funding from the office of homelessness and from health and human services to provideemergencyservices for youth and transitional housing services through 2026
Executive Director 7606594060

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Packet Pg. 113 Attachment: BARS25PS-020 Growing Outreach Growing Opportunities (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? 2026 X
Our program looks to provide life skills vision board workshops for youth and young adults.

The guest speakers and event special guest will include professionals, entrepreneurs, lived experience experts and local artist who identify as Black, Latino and or LGBTQIA2S+. This ensures that our services incorporate cultural relevance, equity and inclusion. A minority owned business or professional will sign and self certify a performance contract to allow for compliance and tracking.

N/A
2025 Yes GOGO TAY Services New Public Service Project 616 E. Main Street Barstow, Ca 92311

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Packet Pg. 114 Attachment: BARS25PS-020 Growing Outreach Growing Opportunities (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 2026 Yes Yes
Our project aligns with the San Bernardino Countywide Vision by equipping youth and young adults with essential life skills that foster personal growth, self-sufficiency, and community engagement. Through workshops that focus on critical thinking, financial literacy, communication, and problem-solving, we aim to prepare participants for meaningful employment and civic involvement. This initiative will help reduce generational poverty and contribute to a healthier, more resilient community, supporting the county’s goal of achieving a prosperous future for all residents by removing barriers and empowering the next generation to lead productive lives.

Yes Yes Yes 2025 Yes Yes Yes

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Packet Pg. 115 Attachment: BARS25PS-020 Growing Outreach Growing Opportunities (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No Yes 2026 Yes Yes
Are primary location for services are in Barstow, Ca. We provide outreach efforts to extend invitations from nearby areas including Needles, Hinkley and Lenwood to join and participate in our program.

No No Yes Yes Yes No Yes2025 Yes Yes NoYes Yes No

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Packet Pg. 116 Attachment: BARS25PS-020 Growing Outreach Growing Opportunities (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 2026 Yes Yes NoYes 2025
Our priority is toreach theresidents thatnormallywould not seek services or initiatehelp on their own. Ourcurrentoutreach program is mobileand allows usto show up to the places where our clients are known to frequent. We are ableto provide immediate onsite assistancethat includes, hygiene kits, food, water, prophylactics, clothing essentials, transportation and intake assessments. Our intake allows us to follow upand engage with our clients who arestrongly encouraged to visitourcenter forsupport groups, workshops, customer service training, job development, job placement, life skillstraining, emergency housing referrals, child care referrals, groceries, clothing, family support events, community activities, referral services and case management.Sub activities include life skills, job skills training, job development,personal care, and housing.Barstow has a population of over 25,000 residents.

Barstowcurrently has nearly30 percent of itsresidentsliving in poverty.We will be able to access and assistover90 youthand young adults and serve over 100 families includingwomen, children, men and LGBTQIA+persons.Our services include life skills training and workshops, emergency housing, job development skills, hygiene kits, food, water, prophylactics, clothing essentials, transportation and intake assessments.

Barstow is geographically isolated sitting more then 30 miles away from the nearest metropolitan area. Our services extend to all areas of Barstow, Ca including Hinkley, Lenwood.

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Packet Pg. 117 Attachment: BARS25PS-020 Growing Outreach Growing Opportunities (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 The life skills workshopsareis needed to educate our young residentsto aid in guiding them intoadulthood and teach them the needed social, emotional, financial, career paths, educational skills that will a According toACF-HHS reportover40,000 youth and young adultsbenefited from life skills and outreach services in a two year period. 2025 2026
These fund will allow us to increase our life skill workshops to add a weekend day for those who need that accommodations. Without funding our program will continue with funding in place through Health and human services. We rely on on our federal funding and in kind donations and fundraising outside of the CDBG. We have staff and volunteers to ensure services are provided.

Many youth and young adults living at or below the poverty level lack the continuedsupport tograduatehigh school and continue their education. Ourlife skills workshops cater to youth and provide them comprehensible learning that applies to their daily lives. Our training serves the communityby reducing crime and drug use and providing more residents the skills to be upstanding and productivecitizens.

This projectwill close that gap onaccess to careand resources.Our project address the gap inpermanent housing by assisting our clients with securing living wages and addressing all barriers that impede their quality of life. Our city has no other active outreach programs thatcanvasesthe communityto seek out theunserved and assist them with wrap around servicesor any services they may need including but not limited toemergency food, clothing, housing, counseling, medical needs, mental health, domestic violenceand substance abuse.

Thisproject will al

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Packet Pg. 118 Attachment: BARS25PS-020 Growing Outreach Growing Opportunities (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $4,116.00 2026 $1,200.00 $2,916.00 $9,116.00 2025 $2,400.00 $5,000.00 $2,600.00

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Packet Pg. 119 Attachment: BARS25PS-020 Growing Outreach Growing Opportunities (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
$4,116.00 Barstow 2026 $5,000.00 HHAP- Youth $4,116.00 11/01/2024 2025

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Packet Pg. 120 Attachment: BARS25PS-020 Growing Outreach Growing Opportunities (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 2026
The number of clients that enroll in college, graduate high school, obtain gainful employment and avoid risky and negative behaviors.
2025 40 100 40 Life Skills Training
GoGO has enlistedKaren Brown, who has a mastersdegreein social services tooversee andinternallyreview clients cases and progress
12 clients served per month in month 1 through month 12 Vision Board 0

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Packet Pg. 121 Attachment: BARS25PS-020 Growing Outreach Growing Opportunities (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 $1,250.00 2026 2026 $1,250.00 $5,000.00 08/01/0205 2025 2025 Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, 2023 – June 30, 2024). For example, project expenditures and performance/accomplishment goals of 40% by September 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.
11/01/2025 01/01/2025 04/01/0205 $1,250.00 $1,250.00

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Packet Pg. 122 Attachment: BARS25PS-020 Growing Outreach Growing Opportunities (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

YES/ NO
12 No 2026
We will continue to offer these servicesthroughin-kind donations, fundraisingand corporategiving. GoGo is actively applying for additional grants and funding. 2025 No No
We have over two years experience with overseeing federal and county funding in excess of $300,000
Our staff and volunteers have the roles of overseeing the workshops and street outreach, administering intake and case management
No No

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Packet Pg. 123 Attachment: BARS25PS-020 Growing Outreach Growing Opportunities (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

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Packet Pg. 124 Attachment: BARS25PS-020 Growing Outreach Growing Opportunities (5829 : FY2025/26 CDBG Allocation) E-Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
- Application
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

My signature on this form certifies that:

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Applicant Information
Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:

Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215-0043 Attn: CDBG Application
14 2026 2026 2026 10/28/2024 [email protected] Elizabeth Givens Growing Outreach Growing Opportunities 2025 2025 2025 (760) 659-4060 (760) 659-4060 Elizabeth Givens Executive Director Executive Director PO Box 92 Barstow, Ca 92312

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Packet Pg. 125 Attachment: BARS25PS-020 Growing Outreach Growing Opportunities (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 501-0600 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 15 2025 2026

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Packet Pg. 126 Attachment: BARS25PS-020 Growing Outreach Growing Opportunities (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

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Packet Pg. 127 Attachment: BARS25PS-046 Barstow Library Adult Literacy (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 The San Bernardino County Library System is a network of branch libraries that serve a diverse population over a vast geographic area. We strive to provide equal access to information, technology, programs, and services for all the people who call San Bernardino County home. Our Adult Literacy Program has been in place over 30 years, allowing us to help those struggling with illiteracy in our communities. This branch is currently funded exclusively by San Bernardino County Library but will still work towards expanding our goal to help literacy learners get one-on-one tutoring and meet their literacy goals. 9093872220 San Bernardino County Library Regional Manager San Bernardino / California / 92415 CDBG Funding 909-387-2288 County Librarian 268 W. Hospitality Lane 3rd Floor 2026 9093872220 268 W. Hospitality Lane 3rd Floor San Bernardino / California / 92415 2025 Melanie Orosco [email protected] [email protected] Stephanie Ortiz

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Packet Pg. 128 Attachment: BARS25PS-046 Barstow Library Adult Literacy (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? X
Expansions of Service to an Existing Project San Bernardino County Barstow Branch Library BARS-15-150Z/7502 No We are expanding our services for the individuals who are in our Adult Literacy Program.

Moving forward we hope to continually increase the quality of materials and services that the Barstow Branch is able to provide. See attached document for more detailed explanation. 2026 304 East Buena Vista, Barstow, CA 92311 2025

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Packet Pg. 129 Attachment: BARS25PS-046 Barstow Library Adult Literacy (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 NoYes
By tutoring illiterate adults and providing them the tools to learn to read and write, we help them build self-confidence to accomplish many goals such as applying for jobs, being able to vote and much more. This results in them becoming more socially prepared to participate in all the County has to offer. Additionally, the Adult Literacy program supports the county’s Cradle to Career Road Map to achieve the Countywide vision. When we teach illiterate adults to read, we are not only helping them but are also helping their children, as parents who read are able to provide the literacy support a child needs to succeed.

No No 2026 Yes Yes No 2025 No

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Packet Pg. 130 Attachment: BARS25PS-046 Barstow Library Adult Literacy (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No No Yes No No No No No Yes
Barstow
No No No No Yes Yes 2026 No No No 2025

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Packet Pg. 131 Attachment: BARS25PS-046 Barstow Library Adult Literacy (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 No
Barstow
The San Bernardino County Library (SBCL), Barstow Branch Adult Literacy Services Program will provide programming and instruction for low-to-moderate income illiterate adults and senior residents of Barstow. Individualized tutoring and one-on-one Literacy instruction (reading, spelling, and basic computer skills) will be provided to qualifying adult participants during Fiscal Year 25-26. Library Adult Literacy Services are provided free of charge to all Learners participating in the program. Direct services and assistance are provided by Library staff as well as a ream of trained Literacy Tutors. Dedicated tutoring space and special Adult Literacy Program materials (leveled student readers, workbooks, dictionaries, GED Test Prep packets) are provided to participating learners at no charge. Learners are strongly encouraged to attend free Basic Computer Skills Classes taught in the library. Those with young children are encouraged to attend Early Learning and Preschool Storytime Activities to foster a love of reading and ensure school-age readiness. The Barstow Branch is dedicated in improving the literacy rates in the Barstow community.

Yes No 2026 No 2025

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Packet Pg. 132 Attachment: BARS25PS-046 Barstow Library Adult Literacy (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 Per recent U.S. National Assessment of Adult Literacy, one in seven adults have difficulty reading anything more challenging than a child’s picture book. It is estimated that at 3.4million Californians fall at the “Below Basic” Literacy Level. In the County of San Bernardino alone, it is estimated that at least 500,000 adults cannot read at all. This service provides assistance to adults who fall into this category.

This program focuses on adult individuals who are illiterate or who have low literacy skills. The County Library Adult Literacy Program provides a no cost alternative for adults to gain these skills.
2026
This program is funded primarily through the Library Department budget. Additional State and County funding helps the Library Department to expand the program and reach a larger audience than would be possible through internal funding alone. The Literacy Program is a multi-branch program, with branch staff interacting with learners and tutors while reporting is overseen by administrative staff. We have taken steps to ensure that any staff turnover will not impede the Literacy Program and that services would continue to be offered through the cross-training of staff.

The Adult Literacy Services Program assesses illiterate and presumed low-income adults and senior residents of Barstow, and provides those that qualify with programming, tutoring, and instruction to aid them in meeting their literacy goals. 2025

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Packet Pg. 133 Attachment: BARS25PS-046 Barstow Library Adult Literacy (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $0.00 $10,000.00 2026 $10,000.00 2025 $10,000.00

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Packet Pg. 134 Attachment: BARS25PS-046 Barstow Library Adult Literacy (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
$0.00 $0.00 07/01/2025 Barstow $10,000.00 2026 08/01/2025 $0.00 2025

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Packet Pg. 135 Attachment: BARS25PS-046 Barstow Library Adult Literacy (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 Learners set individual goals that they want to meet and tutors help learners meet those goals.

Regular assessments of the learner’s progress are used to track improvement. 120
We track the number of goals met in correlation to the number of goals set by the individual learners.
2026 12
Learners are assessed by branch staff and matched with a tutor. They are scheduled for weekly tutoring sessions in order to meet individual goals set by the learner and plan new goals as the learner progresses.
2025 Literacy Tutoring

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Packet Pg. 136 Attachment: BARS25PS-046 Barstow Library Adult Literacy (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 $2,500.00 $2,500.00 06/30/2026 $2,500.00 10/01/2025
As mandated by the California State Library Literacy Services (CLLS), individual adult Learners are required to list one or more personal Literacy goals via the Roles & Goals Intake Form. 75% of total Barstow Adult Literacy Program learners are anticipated to achieve one or more of their person goals set during program year 24-25. We plan to meet 25% of our Tutor/learner pairing goal each quarter; 25% by October 1st, 50% by January 1st, 75% by April 1st, and 100% by June 30th.
$10,000.00 01/01/2026 2026 2026 04/01/2026 $2,500.00 2025 2025

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Packet Pg. 137 Attachment: BARS25PS-046 Barstow Library Adult Literacy (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

YES/ NO
12 No
We have been funded for the Adult Literacy Program and administrating CDBG grants and funds since 1984.

This is a multi-branch program with a network of branch and administrative staff and a portion of the overall library budget set aside to improve and continue this program.

No No No
Regional Manager, Library Events Coordinator, Admin Librarian I, Branch Managers, Library Assistants, Volunteer Tutors. See Attachment
No 2025 2026

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Packet Pg. 138 Attachment: BARS25PS-046 Barstow Library Adult Literacy (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

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Packet Pg. 139 Attachment: BARS25PS-046 Barstow Library Adult Literacy (5829 : FY2025/26 CDBG Allocation) E-Signature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
- Application
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

My signature on this form certifies that:

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Applicant Information
Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:

Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215-0043 Attn: CDBG Application
14 (909) 387-2288 (909) 387-2288 Melanie Orosco County Librarian 95-6002748 Melanie Orosco San Bernardino County Library [email protected] 2026 2026 2026 268 W. Hospitality Lane 3rd Floor 2025 2025 2025 County Librarian County Librarian (909) 387-2220 (909) 387-2220

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Packet Pg. 140 Attachment: BARS25PS-046 Barstow Library Adult Literacy (5829 : FY2025/26 CDBG Allocation) Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 501-0600 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 15 2025 2026

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Packet Pg. 141 Attachment: BARS25PS-046 Barstow Library Adult Literacy (5829 : FY2025/26 CDBG Allocation) Regular Meeting
12/16/24 06:00 PM
Engineering
Fidel Martinez
Grant
Doc ID: 5837

AGENDA ITEM
AGENDA MATTER:

REJECTION OF BID- HVAC SYSTEM AT THE CORA HARPER COMMUNITY CENTER EXECUTIVE SUMMARY:

The City of Barstow has allocated $530,153 in Community Development Block Grant (CDBG) funds for the replacement of the HVAC system at the Cora Harper Fitness Center. Following the bidding process, city staff received a single bid totaling $1,765,000, which exceeds the CDBG funding amount and was also incomplete. Staff is seeking Council approval to reject this bid and to reissue the request for proposals.

DISCUSSION:

The City of Barstow has designated a total of $530,153.00 from CBDG and CBDG-CV funding for the Cora Harper HVAC Improvement Project. This facility needs significant upgrades to its current ventilation system to enhance air quality and safety for its users. Investing in this improvement will improve the longterm functionality and efficiency of the facility.

The project was put out for bids on November 5, 2024, and a pre-bid meeting/job walk took place on November 13, 2024. During this meeting/job walk three (3) companies attended, and they are listed below.

1. Arrowhead Mechanical, Inc.

2. Allison Mechanical, Inc.

3. Ely Company, Inc.

The bidding process concluded on December 4th, 2024, at 2:00 PM, with one bid received and officially opened in the City Hall Council Chambers. The sole bid, submitted by Ely Contracting Inc., amounted to $1,765,000.00. However, the lack of a bid bond makes the submission incomplete.

Attached for the Council's review are the submitted bid documents, along with the denial letter sent to Ely Company Inc., dated December 11, 2024
FISCAL IMPACT:

No fiscal impact as the project is fully reimburseable through CDBG funding. 9 Packet Pg. 142
Regular Meeting
12/16/24 06:00 PM
Engineering
Fidel Martinez
Grant
Doc ID: 5837

AGENDA ITEM
RECOMMENDED ACTION:

Staff recommends that the City Council take the following actions:

1. Formally reject the bid submitted by Ely Company Inc.

2. Authorize City Staff to re-bid the project.

3. Authorize the City Manager to execute all necessary documentation to facilitate this process. 9 Packet Pg. 143

9.a
Packet Pg. 144 Attachment: Ely Company Cora HVAC (5837 : Rejection of Bid- HVAC System at the Cora Harper Community Center)

9.a
Packet Pg. 145 Attachment: Ely Company Cora HVAC (5837 : Rejection of Bid- HVAC System at the Cora Harper Community Center)

9.a
Packet Pg. 146 Attachment: Ely Company Cora HVAC (5837 : Rejection of Bid- HVAC System at the Cora Harper Community Center)

9.a
Packet Pg. 147 Attachment: Ely Company Cora HVAC (5837 : Rejection of Bid- HVAC System at the Cora Harper Community Center)

9.a
Packet Pg. 148 Attachment: Ely Company Cora HVAC (5837 : Rejection of Bid- HVAC System at the Cora Harper Community Center)

9.a
Packet Pg. 149 Attachment: Ely Company Cora HVAC (5837 : Rejection of Bid- HVAC System at the Cora Harper Community Center)

9.a
Packet Pg. 150 Attachment: Ely Company Cora HVAC (5837 : Rejection of Bid- HVAC System at the Cora Harper Community Center)

9.a
Packet Pg. 151 Attachment: Ely Company Cora HVAC (5837 : Rejection of Bid- HVAC System at the Cora Harper Community Center)

9.a
Packet Pg. 152 Attachment: Ely Company Cora HVAC (5837 : Rejection of Bid- HVAC System at the Cora Harper Community Center)

9.a
Packet Pg. 153 Attachment: Ely Company Cora HVAC (5837 : Rejection of Bid- HVAC System at the Cora Harper Community Center)

9.a
Packet Pg. 154 Attachment: Ely Company Cora HVAC (5837 : Rejection of Bid- HVAC System at the Cora Harper Community Center)

9.a
Packet Pg. 155 Attachment: Ely Company Cora HVAC (5837 : Rejection of Bid- HVAC System at the Cora Harper Community Center)

9.a
Packet Pg. 156 Attachment: Ely Company Cora HVAC (5837 : Rejection of Bid- HVAC System at the Cora Harper Community Center)

9.a
Packet Pg. 157 Attachment: Ely Company Cora HVAC (5837 : Rejection of Bid- HVAC System at the Cora Harper Community Center)

9.a
Packet Pg. 158 Attachment: Ely Company Cora HVAC (5837 : Rejection of Bid- HVAC System at the Cora Harper Community Center)

9.a
Packet Pg. 159 Attachment: Ely Company Cora HVAC (5837 : Rejection of Bid- HVAC System at the Cora Harper Community Center)

Mr. _Skip Ely__________________
Company __Ely Company, Inc._________________
Address__P.O. Box 1022 Apple Valley, CA 92307______________ Subject: Request for Bid Proposal for Public Facility Ventilation Upgrades at the Cora Harper Community Center.

Dear Mr. Skip Ely_________________,
The purpose of this letter is to inform you that the evaluation of bid proposal(s) submitted in response to the RFP services has been completed.

The Evaluation Committee evaluated all proposals in strict accordance with the evaluation criteria set forth in the RFP. We regret to inform you that ___Ely Company, Inc.___________________ was not selected for the award of the contract.

We want to thank you for your proposal and your interest in this engagement, and we look forward to your future participation in future RFP’s for similar engagements.

Should you have any questions about this matter, please feel free to contact Fidel Martinez at _ [email protected] ________________.

Sincerely,
Fidel Martinez
Senior Community Development Inspector
(760) 255-5159

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Packet Pg. 160 Attachment: RFP Denial Letter (5837 : Rejection of Bid- HVAC System at the Cora Harper Community Center)

9.b
Packet Pg. 161 Attachment: RFP Denial Letter (5837 : Rejection of Bid- HVAC System at the Cora Harper Community Center) Regular Meeting
12/16/24 06:00 PM
City Manager Department
Matthew Summers
Ordinance
Doc ID: 5833

COUNCIL ORDINANCE
AGENDA MATTER:

INTRODUCTION OF ORDINANCE ADDING SECTION 1.01.240 TO CHAPTER 1.01 OF TITLE 1 OF

THE BARSTOW CITY CODE ESTABLISHING ADMINISTRATIVE REMEDIES PROCEDURE FOR

CHALLENGES TO FEES, CHARGES, AND ASSESSMENTS
EXECUTIVE SUMMARY:

Staff recommends the City Council of the City of Barstow introduce an ordinance adding Section 1.01.240 to Chapter 1.01 of Title 1 of the Barstow City Code establishing an administrative remedies procedure for challenges to fees, charges, and assessments.

DISCUSSION:

Background:

Assembly Bill 2257 (2024) (adding Government Code sections 53759.1 and 53759.2) provides the City with a new tool to defend against challenges to fees, charges, and assessments adopted under Prop. 218 (Cal. Const., Art. XIII D). If the City follows certain procedures, a ratepayer who fails to submit a written objection before the close of the Prop. 218 protest hearing will be barred from challenging the fee, charge, or assessment later on.

The California Constitution grants the City additional authority to enforce any local, police, sanitary, or other ordinance not in conflict with general laws, and to establish and operate public works upon conditions and under regulations that the City may prescribe. (Cal. Const., Art. XI, §§ 7, 9.) Based on this authority, the ordinance also requires objections be timely submitted to challenge fees or charges adopted under Article XIII C of the California Constitution, any assessment on real property, or the methodology used to develop any fee, charge, or assessment.

The proposed ordinance requires anyone who wants to file a lawsuit challenging a City fee or assessment subject to Proposition 218 to file their detailed objections, in writing, before the end of the public hearing.

Ordinance:

This ordinance establishes the process the City must follow to limit challenges as described above. The City must:

1. Make the proposed fee, charge, or assessment publicly available at least 45 days before the deadline for submitting written objections;

2. Post a written basis for the proposed fee, charge, or assessment on the City’s website and include a link to that website on public hearing notices sent to ratepayers or property owners;

3. Mail the written basis for the proposed fee, charge, or assessment to ratepayers or property owners upon request;

4. Provide at least 45 days for ratepayers or property owners to submit written objections to the fee, charge, or assessment;

5. Respond in writing to any timely submitted objections with an explanation for keeping or changing the proposed fee, charge, or assessment;

6. Present any timely submitted objections and responses thereto to the City Council for its 10 Packet Pg. 162
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12/16/24 06:00 PM
City Manager Department
Matthew Summers
Ordinance
Doc ID: 5833

COUNCIL ORDINANCE
consideration, either before or during the public hearing on the proposed fee, charge, or assessment;

7. Include on its public hearing notices a statement in bold-faced type of 12 points or larger:
a. That all written objections must be submitted to the City Clerk by the end of public comment period at the hearing, that a failure to timely object in writing bars any right to challenge that fee, charge, or assessment in court, and that any such action will be limited to issues identified in such objections; and
b. All substantive and procedural requirements for submitting an objection to the proposed fee, charge, or assessment.

ENVIRONMENTAL REVIEW:

The adoption of this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 21065 and 15061(b)(3) as the establishment of an administrative remedies procedure will not result in a reasonably foreseeable direct or indirect physical change in the environment.

FISCAL IMPACT:

The development of the proposed ordinance is within the existing budget for staff’s duties. The adoption and implementation of the proposed ordinance will have an uncertain, but expected to be positive, fiscal impact as it increases the defensibility of the City’s sewer rates and other fees and assessments subject to Proposition 218, such as Landscape and Lighting Act fees.

RECOMMENDED ACTION:

Attachments:

1. Exhibit A: Ordinance No. ____-2024 to Establish Administrative Remedies Procedure to Challenges to Fees, Charges, and Assessments
10 Packet Pg. 163
377340.1 1
ORDINANCE NO. _______

AN ORDINANCE OF THE CITY OF BARSTOW ADDING SECTION

1.01.240 TO CHAPTER 1.01 OF TITLE 1 OF THE BARSTOW CITY

CODE ESTABLISHING AN ADMINISTRATIVE REMEDIES

PROCEDURE FOR CHALLENGES TO FEES, CHARGES, AND

ASSESSMENTS
______________________________________________________________________ ________
Be it ordained by the Council of the City of Barstow:

Section 1. AUTHORITY. This Ordinance is authorized by the City’s authority under California Constitution, article XI, sections 7 (police power) and 9 (utility power) as well as Government Code section 53759.1.

Section 2. CODE AMENDMENT. Chapter 1.01 of Title 1 of the Barstow City Code is hereby amended to add a new section 1.01.240 to read as follows:

Section 1.01.240 — Exhaustion of administrative remedies for challenges to fees, charges, and assessments on real property.

A. Scope. The duty to exhaust administrative remedies imposed by this section extends to:
a. any fee or charge subject to articles XIII C or XIII D of the California Constitution,
b. any assessment on real property levied by the City, and c. the methodology used to develop and levy such a fee, charge, or assessment.

B. “Hearing” as used in this section means the hearing referenced in paragraph 4 of subsection D of this section.

C. Duty to Exhaust Issues. No person may bring a judicial action or proceeding alleging noncompliance with the California Constitution or other applicable law for any new, increased, or extended fee, charge, or assessment levied by the City, unless that person submitted to the City Clerk a timely, written objection to that fee, charge, or assessment specifying the grounds for alleging noncompliance. The issues raised in any such action or proceeding shall be limited to those raised in such an objection unless a court finds the issue could not have been raised in such an objection by those exercising reasonable diligence.

D. Procedures. The City shall:

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(1) Make available to the public any proposed fee, charge, or assessment to which this section is to apply no less than 45 days before the deadline for a ratepayer or assessed property owner to submit an objection pursuant to paragraph 4 of this subsection D.
(2) Post on its internet website a written basis for the fee, charge, or assessment, such as a cost of service analysis or an engineer’s report, and include a link to the internet website in the written notice of the Hearing, including, but not limited to, a notice pursuant to subdivision (c) of Section 4 or paragraph (1) of subdivision (a) of Section 6 of Article XIII D of the California Constitution. (3) Mail the written basis described in paragraph 2 of this subsection D to a ratepayer or property owner on request.
(4) Provide at least 45 days for a ratepayer or assessed property owner to review the proposed fee or assessment and to timely submit to the City Clerk a written objection to that fee, charge, or assessment that specifies the grounds for alleging noncompliance. Any objection shall be submitted before the end of the public comment portion of a Hearing on the rate, charge or assessment. (5) Include in a written notice of the Hearing, a statement in bold-faced type of 12 points or larger:
(A) That all written objections must be submitted to the City Clerk by the end of public comment period at the Hearing and that a failure to timely object in writing bars any right to challenge that fee, charge, or assessment in court and that any such action will be limited to issues identified in such objections. (B) All substantive and procedural requirements for submitting an objection to the proposed fee, charge, or assessment such as those specified for a propertyrelated fee under California Constitution, article XIII D, section 6(a) or for an assessment on real property under California Constitution, article XIII D, section 4(e).

E. Council Consideration; City Responses. Before or during the Hearing, the City Council shall consider and the City shall respond in writing to, any timely written objections. The City Council may adjourn the Hearing to another date if necessary to respond to comments received after the agenda is posted for the meeting at which the Hearing occurs. The City’s responses shall explain the substantive basis for retaining or altering the proposed fee, charge, or assessment in response to written objections, including any reasons to reject requested amendments.

F. City Council Determinations. The City Council, in exercising its legislative discretion, shall determine whether:
(1) The written objections and the City’s response warrant clarifications to the proposed fee, charge, or assessment.

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(2) To reduce the proposed fee, charge or assessment.
(3) To further review the proposed fee, charge, or assessment before determining whether clarification or reduction is needed. (4) To proceed with the Hearing, to continue it, or to abandon the proposal.

SECTION 3. CEQA FINDINGS. The City Council finds that adoption of this Ordinance is exempt from CEQA because: (i) it is not a project within the meaning of Public Resources Code, section 21065 because it has no potential to alter the physical environment; (ii) and pursuant to CEQA Guidelines section 15061(b)(3), the so-called “common sense” exemption, for this same reason.

SECTION 4. SEVERABILITY. If any section, subsection, sentence, clause, phrase or portion of this Ordinance or its application to any person or circumstance is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or its application to other persons and circumstances. The City Council declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase or portion thereof despite the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional and, to that end, the provisions hereof are hereby declared to be severable.

SECTION 5. EFFECTIVE DATE. This Ordinance shall be in full force and effect 30 days after its adoption pursuant to Government Code section 36937.

SECTION 6. PUBLICATION. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published pursuant to Government Code section 36933.

INTRODUCED and first read at a regular meeting of the City Council on the _____ day of __________ 2024.

FINAL PASSAGE AND ADOPTION by the City Council of the City of Barstow was at a meeting held on the _____ day of _______ 2024, by the following vote:
________________________________
Timothy Silva, Mayor

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ATTEST:
________________________________
Andrea Flores, City Clerk
I, Andrea Flores, City Clerk for the City of Barstow, California, and ex-officio Clerk of the City Council, do hereby certify under penalty of perjury that the foregoing is a true and correct copy of Ordinance No. ____-2024, which was introduced at a regular meeting of the City Council of the City of Barstow held on the __ day of ___, 2024, and adopted at the regular meeting of the City Council of the City of Barstow on the ___ day of ____ 202_, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Andrea Flores, City Clerk

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Packet Pg. 167 Attachment: Ordinance - Exhaust Administrative Remedies for Prop 218 Challenges(377340.1) (5833 : Prop 218 Remedies Ordinance) Regular Meeting
12/16/24 06:00 PM
City Manager Department
Andy Espinoza Jr.

Contract
Doc ID: 5836

AGENDA ITEM
AGENDA MATTER:

APPROVAL OF ANIMAL SHELTERING AGREEMENT BETWEEN THE CITY OF BARSTOW AND THE

BARSTOW HUMANE SOCIETY
EXECUTIVE SUMMARY:

Following Council’s direction that City staff re-evaluate SpecPro’s bid to provide City with animal sheltering services against Barstow Humane Society’s competing bid, the City reviewed and evaluated both proposals and selected Barstow Humane Society. The City and Barstow Humane Society collectively drafted a Term Sheet and used those collaborative points to negotiate and draft a proposed Animal Sheltering Services Agreement (Exhibit “A”), which sets forth the proposed terms and conditions under which Barstow Humane Society would provide animal sheltering services to the City.

DISCUSSION:

Background:

California requires that cities and counties provide animal control and sheltering services for the purpose of ensuring the safety of people and animals; proper care and temporary housing for lost, abandoned or neglected animals; maintaining rabies control and prevention programs, licensing domestic animals, and similar services. There are several ways local jurisdictions meet these requirements; some public agencies manage their own animal shelters and animal control services, while others partner with other nonprofit organizations or other entities for animal control and/or animal sheltering services to take advantage of economies of scale that reduce costs.

On April 10, 2024, the City released a Request for Proposals seeking animal sheltering services. SpecPro submitted a bid in response to the Request for Proposals, which was reviewed by the Council during the June 17, 2024 Council Meeting. After reviewing the bid and hearing from Barstow Humane Society regarding their interest in providing animal sheltering services to the City, Council tabled further action on the SpecPro bid and scheduled a special meeting for June 26, 2024, to enable staff to further negotiate the terms of a potential animal sheltering agreement with Barstow Humane Society and SpecPro and bring back the respective proposals to the Council for review and approval at the special meeting. Council directed the City Manager to meet with members of the Barstow Humane Society to evaluate their ability to provide animal sheltering services to the City.

Following City staff’s meeting with Barstow Humane Society concerning its fiscal health, contract obligations, personnel, and equipment, and after Interim City Manager Andrew Espinoza Jr. and Lt. Frank Benitez’s inspected Barstow Humane Society’s facilities, Barstow Humane Society submitted a bid for animal sheltering services. The City reviewed and vetted the proposals submitted by SpecPro and Barstow Humane Society and chose Barstow Humane Society because of its history of providing animal sheltering services for the City as well as its understanding of and willingness to meet the City’s animal sheltering needs. Initially, City staff had reservations regarding the conditions of Barstow Humane Society’s facilities. Following several meetings where those concerns and issues were discussed, the City proposed funding options that could assist with certain capital improvements. Barstow Humane Society’s willingness to accept the funding conditions and to make the necessary improvements resolved those concerns.
11 Packet Pg. 168
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Andy Espinoza Jr.

Contract
Doc ID: 5836

AGENDA ITEM
The City and Barstow Humane Society collectively drafted a Term Sheet that included the general terms for a professional services agreement for animal sheltering services. The City and Barstow Humane Society collectively negotiated and drafted the Animal Sheltering Services Agreement (Exhibit “A”) consistent with the Term Sheet. The Animal Sheltering Services Agreement only concerns sheltering services, as the City through its Police Department will provide animal control services for the City.

Analysis:

An executed Animal Sheltering Services Agreement allows Barstow Humane Society to provide the City with animal sheltering services, which includes, without limitation, providing a temporary home for stray, lost, abandoned, or surrendered dogs, cats, and other animals that may be reunited with their owners or offered for adoption or rescue. An overview of the key terms included within the Animal Sheltering Services Agreement include the following components:

Compensation and Agreement Term
. While Barstow Humane Society makes capital improvements to its facilities, it will provide animal sheltering services to the City at a rate of $211.50 per animal. . Once the capital improvements have been made, the City will:
a. Pay Barstow Humane Society $423,000.00 per year (plus a cost of living adjustment applied in the second and subsequent years) for animal sheltering services, paid in equal monthly payments;
b. Pay Barstow Humane Society $60,000 per year to fund capital improvements; and c. Provide Barstow Humane Society with a $310,000.00 line of credit with an interest rate of

0.0% and a repayment term of 60 months. Barstow Humane Society’s repayments will be deducted from the City’s payments for animal sheltering services. A promissory note concerning the line of credit will be entered into by the parties at a future date.

3. Barstow Humane Society will remit to the City all animal services fees received under the agreement except for adoption fees.

4. Once the capital improvements have been made, the term of the agreement will be for five years, with an option for the parties to renew the agreement for one additional five-year term.

5. Either party may terminate the Agreement with 180 days’ prior written notice. 
 Scope of Services

. Barstow Humane Society will provide the following animal sheltering services:
a. Impounding and caring for domestic and wild animals delivered by the City; 11 Packet Pg. 169
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Andy Espinoza Jr.

Contract
Doc ID: 5836

AGENDA ITEM
b. Providing adoption and redemption services;
c. Having all dogs and cats sterilized prior to adoption; d. Sheltering up to 2,000 animals per year;
e. Maintaining regular business hours;
f. Allowing the City after-hours access for animal drop-offs; g. Maintaining records of animal services provided; and h. Allowing City to conduct monthly inspections of the animal shelter.

ENVIRONMENTAL REVIEW:

The City’s entry into the Animal Sheltering Services Agreement is not considered a Project within the meaning of the California Environmental Quality Act (CEQA). Further, this action is exempt per CEQA Guidelines Section 15301, Existing Facilities.

FISCAL IMPACT:

Under the proposed Animal Sheltering Services Agreement, the City would pay Barstow Humane Society $423,000.00 per year (plus a cost of living adjustment in the second and subsequent years) for animal sheltering services. The City would also pay Under the proposed Animal Sheltering Services Agreement, the City would pay Barstow Humane Society $423,000.00 per year (plus a cost of living adjustment in the second and subsequent years) for animal sheltering services. The City would also pay Barstow Humane Society $60,000.00 per year for capital improvements to Barstow Humane Society’s animal shelter. The City would also provide Barstow Humane Society with up to $310,000.00 as a line of credit to be repaid over 60 months through deductions from the City’s monthly payments to Barstow Humane Society.

Payments to Barstow Humane Society under the proposed Animal Sheltering Services Agreement would be within the existing budget for such services. The City also expects that the net cost of animal shelter services to the City will be less than the costs of contracting with SpecPro pursuant to its bid and less than the costs of continuing to receive services from Route 66 Animal Shelter.

RECOMMENDED ACTION:

Staff recommends that the City Council approve the proposed Animal Sheltering Services Agreement and authorize the City Manager to execute the agreement.

Attachments:

1. Exhibit A: Animal Sheltering Services Agreement
11 Packet Pg. 170
383377.7 1

ANIMAL SHELTERING SERVICES AGREEMENT
(City of Barstow / Barstow Humane Society)

1. IDENTIFICATION
This ANIMAL SHELTERING SERVICES AGREEMENT (“Agreement”), effective as of the date of the last Party’s signature hereunder, is entered into by and between the City of Barstow (“CITY”), a California municipal corporation, and the Barstow Humane Society, (“Society” or “Consultant”), a California non-profit corporation (collectively, the “Parties”).

2. RECITALS
WHEREAS, City desires to contract with Society to provide animal sheltering services for the purpose of safeguarding the health and safety of City’s population of stray and unwanted animals; and
WHEREAS, City desires to promote the humane treatment of animals with holding times that provide ample opportunities for owners to reclaim their animals, adopters to view available animals and rescues to provide alternate housing solutions, in compliance with City policies and established laws; and
WHEREAS, City desires to provide assistance to Society for making improvements to their existing facility to house City animals and preserve their longstanding presence in the community; and
WHEREAS, Society has committed to provide the personnel with experience to provide such services; and
WHEREAS, Society has committed to contract for property and facility improvements including additional kennel space to provide City animal sheltering services; and WHEREAS, Society represents that it has the management capabilities, experience, qualifications, and resources to provide the City with animal shelter services by virtue of its experience, shelter facilities, and the training, experience, and education of its principals and employees; and
WHEREAS, the Parties desire to enter into this Agreement to contract for public animal sheltering services under the terms and conditions provided herein.

NOW, THEREFORE, for and in consideration of the mutual covenants, conditions and advantages herein stated, the Parties hereto agree as follows:

3. INCORPORATION OF RECITALS
The recitals to this Agreement are hereby incorporated into and constitute a part of this Agreement.

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4. DEFINITIONS

4.1. “Animal Control”: Animal Control includes, without limitation, responding to calls for service for animal related matters, investigating reports of animal cruelty, limits, aggressive dogs, bite reports, noise complaints, licensing of dogs, injured animals, deceased animal pick-up, and similar services.

4.2. "Animal Sheltering”: Animal sheltering includes, without limitation, an establishment that provides a temporary home for stray, lost, abandoned, or surrendered dogs, cats, and other animals that may be reunited with their owners, are offered for adoption, rescue, and similar services.

4.3. “City Animal Shelter”: “City Animal Shelter”: Facility or enclosure where stray, lost, abandoned or surrendered dogs, cats, and other animals are housed. For purposes of this contract refers to property owned by Society and contracted by City to provide "Animal Sheltering" services..

4.4. “Construction Project”: Society will make substantial improvements and/or renovations to its shelter facilities to increase and enhance its ability to provide animal shelter services to City, which said improvements will result in, without limitation, 40 open-air, temperature-controlled kennels with a wind break, solid roofs, and concrete floors with drains.

4.5. “Date of Completion”: The Date of Completion shall be the date when the Construction Project has been constructed in substantial conformance with its underlying construction contract documents so that the Shelter can be occupied or utilized for its intended purpose and after any required certificates of occupancy have been issued.

4.6. “Holding Periods”: Animals impounded into the Shelter pursuant to this Agreement are held a minimum number of business days in compliance with local and state laws.

4.7. “Impound”: The taking into custody of any animal: (1) found in violation of state and/or local laws and codes; (2) for the protection of animal or human health and/or safety; (3) surrendered by its owner; and/or (4) for any similar circumstances and the animal is housed in a shelter facility or transported to a veterinarian.

4.8. “Quarantine”: The strict confinement, for a specific amount of time, of an animal, either on private property or in a shelter (or similar) setting, as a result of an incident in which the circumstances may have allowed the exposure/transmission of the virus which causes the disease known as rabies to another animal or human.

4.9. “Scope of Services”: Such Animal Sheltering Services as are set forth in Society’s Scope of Services to City attached hereto as Exhibit A and incorporated herein by this reference.

4.10. “Spay/Neuter”: The surgical sterilization of any animal resulting in the inability of that animal to produce offspring. Neuter may indicate either male or female, although usually thought of as male, and spay refers to female.

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5. CAMPAIGN CONTRIBUTIONS
This Agreement is subject to Government Code Section 84308, as amended by SB 1439. That statute requires Society to disclose any campaign contribution by Society or Society’s agents to City Council-members or other City officials of more than $250 in the aggregate in the preceding 12 months. Society shall provide a signed copy of the attached Campaign Contribution Disclosure Form with Society’s execution of the Agreement.

6. TERM

6.1. There are three different terms provided for under this Agreement: (1) Preliminary Term, (2) Initial Term, and (3) Renewal Term.

6.1.1. Preliminary Term: The Preliminary Period shall commence immediately upon the execution of this Agreement by both Parties (“Preliminary Term Commencement Date”) and shall end at 11:59 p.m. on last day of the month in which the Date of Completion occurs (“Preliminary Term Expiration Date”). For example, if the Date of Completion is March 15, then the Preliminary Term Expiration Date shall be 11:59 p.m. on March 31.

6.1.2. Initial Term: The Initial Term shall commence at 12:00 a.m. on the date immediately following the Preliminary Term Expiration Date (“Initial Term Commencement Date”), shall be effective for a term of five years, and shall expire at 11:59 p.m. on the date immediately preceding the five-year anniversary date of the Initial Term Commencement Date (“Initial Term Expiration Date”).

6.1.3. Renewal Term: Upon the written agreement of the Parties entered into not less than 90 days prior to the Initial Term Expiration Date, the Initial Term shall be extended for one additional 5-year term, commencing at 12:00 a.m. on the date immediately following the Initial Term Expiration Date (“Renewal Term Commencement Date”) and expiring on the date immediately preceding the five-year anniversary date of the Renewal Term Commencement Date (“Renewal Term Expiration Date”). In the event of a term renewal, Society’s compensation will be adjusted as provided herein.

6.1.4. Except as specified herein or the context clearly indicates otherwise, all terms and conditions of this Agreement shall equally apply during the Preliminary Term, Initial Term, and Renewal Term (collectively, the “Terms”).

6.1.5. Notwithstanding any other provision in this Agreement, the Terms of this Agreement may be terminated earlier in accordance with section 22 below.

7. SOCIETY’S ANIMAL SHELTERING SERVICES

7.1. Services. Society shall provide the animal sheltering services within the corporate limits of City as outlined and specified in the Agreement. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

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7.2. Coordination with City. In performing services under this Agreement, Society shall coordinate all contact with City through its Project Administrator.

7.3. Business License. Society shall obtain and maintain in force a City business license prior to commencing performance under and for the duration of this Agreement.

7.4. Animal Shelter. Society shall furnish and maintain during the term of this Agreement a building or enclosure within the city limits of the City of Barstow, to be known and designated as the “City Animal Shelter” which shall be suitable for the keeping and safe holding of all animals which are by law subject to impound.

Society will provide adequate shelter, maintain at all times sufficient employees necessary to care for the animals, and provide emergency veterinary services at the City Animal Shelter or their contract veterinarian.

7.5. Professional Standards. Society shall perform all work to the highest professional standards and customary level of care as ordinarily exercised by animal shelter providers providing similar services in a manner reasonably satisfactory to City.

Society shall comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.).

7.6. Avoid Conflicts. During the term of this Agreement, Society shall not perform any work for another person or entity for whom Society was not working at the Preliminary Term Commencement Date if such work would present a conflict interfering with Consultant’s performance under this Agreement. However, City may consent in writing to Consultant’s performance of such work.

7.7. Appropriate Personnel. Society represents that it has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Society or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. ______________________________ shall be Society’s project administrator and shall have direct responsibility for management of Society’s performance under this Agreement. No change shall be made in Society’s project administrator without City’s prior written consent.

8. CAPITAL IMPROVEMENT PAYMENT
City agrees to pay Society $60,000 per year each year of the contract, including the initial fiveyear term and the additional five-year term, if the renewal occurs, in accordance with section 10 of this Agreement to fund the Construction Project and Society agrees to use said funds solely for that purpose. Improvements shall be made in compliance with pre-existing notices issued by City.

9. LINE OF CREDIT
Subject to the terms and conditions of a promissory note to be signed by the Parties (“Promissory Note”), after the Initial Term Commencement Date, City agrees to make advances to Society from

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time to time, not to exceed at any time the aggregate principal amount of $310,000.00 (“Line of Credit”), the proceeds of which shall be used solely to finance the Construction Project. Society’s obligation to repay advances under the Line of Credit shall be specified in the Promissory Note.

The rate of interest for the Line of Credit shall be 0.0% and the repayment term shall be 60 months, subject to acceleration upon early termination of this Agreement as specified in section 22 of this Agreement or upon material breach of this Agreement or the Promissory Note. Society’s Line of Credit repayments shall be deducted from City’s monthly payments to Society during the Initial Term of this Agreement. Once the Line of Credit is repaid, the Capital Improvements made under this Agreement and the Promissory Note will become the property and interest of Society with no rights of claim by City.

10. COMPENSATION

10.1. Payment and Receipt. City agrees to compensate Society for the services provided under this Agreement, and Society agrees to accept payment in accordance with this Agreement in full satisfaction for such services.

10.2. Maximum Payment for Services. The maximum amount of payment for animal shelter services during the first year of the Initial Term shall not exceed $423,000, unless City exceeds the allotted 2000 animals per year, and shall be subject to availability of other funds to City.

10.3. Preliminary Term Compensation. During the Preliminary Term, City shall pay Society for animal shelter services at a rate of $211.50 per animal. For services provided during the Preliminary Term, Society shall submit to City an invoice, on a monthly basis, for services performed pursuant to this Agreement in the prior month. Each invoice shall itemize the services rendered during the billing period and state the amount due for the invoice, and the total amount previously invoiced.

City shall seek to pay the invoice within 30 days.

10.4. Annual Base Rate. Beginning on the Initial Term Commencement Date, City shall pay to Society the sum of $423,000.00 per year (“Base Rate”) for its services provided under this Agreement, payable in 12 equal monthly installments of $35,250.00. City shall pay Society the Base Rate monthly installment payment in advance on the first day of each month.

10.5. Annual Base Rate Plus COLA. For Society’s services provided under this Agreement during the second and subsequent years of the Initial Term and during any Renewal Term, City shall pay to Society the Initial Base Rate plus an annual cost of living adjustment (“COLA”) per year (“Increased Base Rate”), payable in 12 equal monthly installments in advance on the first day of each month. The COLA shall be an amount equal to the annual percentage increase in the Consumer Price Index published by the Bureau of Labor Statistics of the U.S. Department of Labor (“CPI”), for All Urban Consumers for the Riverside-San Bernardino-Ontario, California region. The percentage increase is determined by comparing the published monthly index for December to the prior year index for December. There shall be no reduction in base rate should there be a decrease in CPI.

10.6. Capital Improvement Payment. After the Initial Term Commencement Date, City shall pay Society a capital improvement payment in the sum of $60,000.00, payable in 12 equal monthly installments of $5,000.00 per month for each year of

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the contract, including the initial five-year term and the additional five-year term, if the renewal occurs. City shall include this capital improvement payment as part of its monthly payments to Society paid under section 10.4 of this Agreement beginning on the Initial Term Commencement Date and continuing for all consecutive months thereafter of the contract.

10.7. Deduction for Promissory Note Repayment. In accordance with and subject to the terms of the Promissory Note, Society shall make monthly promissory loan repayments to City in 59 monthly installments of $5,167.00 and a final monthly installment of $5,147.00 (60 month repayment term). During the Initial Term and any Renewal Term, City shall deduct Society’s monthly promissory loan repayment amount from City’s monthly payments to Society.

10.8. Remittance of Animal Service Fees. Society shall remit all fees for animal services provided under this Agreement, excluding adoption fees, to City on a monthly basis by the last day of the month following the month in which the fees were collected by Society.

10.9. Invoices. Society shall submit to City a receipt on a monthly basis for services performed in the prior month pursuant to this Agreement. Each receipt shall identify the highest total yearly compensation payable to Society by City under this Agreement (e.g., Base Rate + applicable COLA), the services rendered during the billing period, the amount due for the prior month and the amount of payment already received from City, deductions made in accordance with section 10 of this Agreement, and the total amount previously paid.

10.10. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Society except as otherwise required by law. Society shall be solely responsible for calculating, withholding, and paying all taxes.

10.11. Additional Work. Society shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment to this Agreement.

Society shall not undertake any such work without prior written approval of the Project Administrator. Payments for any services requested by City and not included in the Scope of Services shall be made to Society by City on a time-andmaterials basis using a mutually agreed upon standard fee schedule.

10.12. Disputes. The Parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Society.

11. OWNERSHIP OF WRITTEN PRODUCTS

11.1. All reports, documents or other written material (“written products” herein) developed by Society in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Society may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Society.

11.2. Society represents and warrants that Society has the legal right to utilize all intellectual property Society will utilize in the performance of its obligations

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pursuant to this Agreement. Society further represents that Society shall ensure City has the legal right to utilize all intellectual property involved in and/or resulting from Society’s performance of this Agreement.

12. RELATIONSHIP OF PARTIES
Society is, and shall at all times remain as to City, a wholly independent contractor. Society shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Society or any of Society’s employees, except as set forth in this Agreement. Society shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

12.1. Animal Sheltering Services Contract Meetings: Regular meetings with designees from the Barstow Humane Society and City of Barstow will be held once a month or as needed to ensure the quality of services and support by both parties.

13. CONFIDENTIALITY
All data, documents, discussion, or other information developed or received by Society or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Society without prior written consent by City. City shall grant such consent if disclosure is legally required. Upon request, all City data shall be returned to City upon the termination or expiration of this Agreement.

14. INDEMNIFICATION

14.1. The parties agree that City, its officers, agents, employees and volunteers should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost to the extent arising out of or in any way related to the negligent, reckless, and/or willful misconduct of Society or any of its officers, employees, servants, agents, or subcontractors arising from the services under this Agreement.

Accordingly, the provisions of this indemnity provision are intended by the parties to be interpreted and construed to provide the City with the fullest protection possible under the law. Society acknowledges that City would not enter into this Agreement in the absence of Society’s commitment to indemnify and protect City as set forth herein.

14.2. To the fullest extent permitted by law, Society shall indemnify, hold harmless, and defend City, its officers, agents, elected officials, employees, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property to the extent arising out of, pertaining to or relating to the negligence, recklessness, or willful misconduct of Society or any of its officers, employees, servants, agents, or subcontractors in

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the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice.

14.3. City shall have the right to offset against the amount of any compensation due Society under this Agreement any amount due City from Society as a result of Society’s failure to pay City promptly any indemnification arising under section 14 of this Agreement that is ultimately determined by the court or mutually agreed to by the City and Society to have been caused in whole or in part by the negligence, recklessness, or willful misconduct of Society, or any of its officers, employees, servants, agents or subcontractors or related to Society’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers ’compensation laws.

14.4. The obligations of Society under this section 14 will not be limited by the provisions of any workers ’compensation act or similar act. Society expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

14.5. Society agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 14 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Society in the performance of this Agreement. In the event Society fails to obtain such indemnity obligations from others as required herein, to the fullest extent permitted by law, Society agrees to be fully responsible and indemnify, hold harmless, and defend City, its officers, agents, elected officials, employees, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property to the extent arising out of, pertaining to or relating to the negligence, recklessness or willful misconduct of Society’s subcontractors or any other person or entity involved by, for, with or on behalf of Society in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice.

14.6. City does not, and shall not, waive any rights that it may possess against Society because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

15. INSURANCE

15.1. During the term of this Agreement, Society shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with Society’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:

15.1.1. Commercial General Liability Insurance with coverage limits of not less than One Million Dollars ($1,000,000.00) per occurrence and a general aggregate limit of Two Million Dollars ($2,000,000.00) per project or location, including products and operations hazard, contractual insurance,

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broad form property damage, independent consultants, personal injury, underground hazard, and explosion and collapse hazard where applicable.

15.1.2. Automobile Liability Insurance for vehicles used in connection with the performance of this Agreement with minimum limits of One Million Dollars ($1,000,000) per claimant and One Million dollars ($1,000,000) per incident.

15.1.3. Worker’s Compensation insurance as required by the laws of the State of California.

15.2. Society shall require each of its subcontractors to maintain insurance coverage that meets all of the requirements of this Agreement.

15.3. The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A: VII in the latest edition of Best’s Insurance Guide.

15.4. Society agrees that if it does not keep the aforesaid insurance in full force and effect, City may either (i) immediately terminate this Agreement; or (ii) take out the necessary insurance and pay, at Society’s expense, the premium thereon.

15.5. At all times during the term of this Agreement, Society shall maintain on file with City’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and naming the City and its officers, employees, agents and volunteers as additional insureds. Society shall, prior to commencement of work under this Agreement, file with City’s Risk Manager such certificate(s).

15.6. Society shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.

15.7. The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming City and its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to City. Society agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

15.8. The insurance provided by Society shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Society’s insurance and shall not contribute with it.

15.9. All insurance coverage provided pursuant to this Agreement shall not prohibit Society, and Society’s employees, agents or subcontractors, from waiving the right

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of subrogation prior to a loss. Society hereby waives all rights of subrogation against City.

15.10. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of City, Society shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Society shall procure a bond guaranteeing payment of losses and expenses.

15.11. Procurement of insurance by Society shall not be construed as a limitation of Society’s liability or as full performance of Society’s duties to indemnify, hold harmless, and defend under section 14 of this Agreement.

16. MUTUAL COOPERATION

16.1. City shall provide Society with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Society’s services under this Agreement.

16.2. In the event any claim or action is brought against City relating to Society’s performance in connection with this Agreement, Society shall render any reasonable assistance that City may require in the defense of that claim, action, or proceeding.

17. CONFIDENTIALITY
All data, documents, discussion, or other information developed or received by Society or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Society without prior written consent by City. City shall grant such consent if disclosure is legally required. Upon request, all City data shall be returned to City upon the termination or expiration of this Agreement.

18. RECORDS AND INSPECTIONS
Society shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Society under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. City shall further have the right to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under the Agreement.

19. PERMITS AND APPROVALS

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Society shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary in the performance of this Agreement. This includes, but shall not be limited to, encroachment permits and building and safety permits and inspections.

20. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on:
(i) the day of delivery if delivered by hand, facsimile or overnight courier service during Society’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).

If to CITY: If to SOCIETY:

City of Barstow Barstow Humane Society
Attention: City Manager Attention: Board President
220 E. Mt. View Street, Ste. A Address:

Barstow, CA 92311 Telephone:

Telephone: (760) 256-3531 Facsimile:

Facsimile: (760) 256-4472 E-Mail:

With courtesy copy to:

Matthew T. Summers, City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado Blvd., Suite 850
Pasadena, CA 91101
Telephone: (213) 542-5719
Facsimile: (213) 542-5710
Email: [email protected]

21. SURVIVING COVENANTS
The parties agree that the covenants contained in Sections 9, 11, 12, 13, 14, 16.2, 17, 18, and 22 of this Agreement shall survive the expiration or termination of this Agreement.

22. TERMINATION
This Agreement shall remain in effect unless terminated by either party with or without cause by a 180-day prior written notice of such termination. City Manager shall acknowledge receipt of any termination notification received from Society. Society Board President shall acknowledge receipt of any termination notification received from City. The notice shall state the termination date. In the event this Agreement is terminated, Society shall be paid for services satisfactorily rendered up to the termination date, based upon the pro-rated monthly rate as set forth in Section 10 of this Agreement. If Society terminates this Agreement before it repays the Line of Credit, then upon Agreement termination, City shall have the right to accelerate the entire Line of Credit balance and demand immediate repayment.

23. GENERAL PROVISIONS

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23.1. Society shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Society.

23.2. The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the section or paragraph thereof, as the case may be, and not such heading, shall control and govern in the construction of this Agreement. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

23.3. The waiver by City or Society of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. No term, covenant or condition of this Agreement shall be deemed to have been waived by City or Society unless in writing.

23.4. Society shall not be liable for any failure to perform if Society presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Society.

23.5. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance of the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any of all of such other rights, powers or remedies. In the event legal action shall be necessary to enforce any term, covenant or condition herein contained, the party prevailing in such action, whether reduced to judgment or not, shall be entitled to its reasonable court costs, including accountants’, if any, and attorneys’ fees expended in such action. The venue for any litigation shall be San Bernardino County, California.

23.6. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to, the extent necessary to cure such invalidity or unenforceability, and in its amended form shall be enforceable. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

23.7. This Agreement shall be governed and construed in accordance with the laws of the State of California.

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23.8. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. .

23.9. Society shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancerrelated), marital status, ancestry, or sexual orientation. SOCIETY shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training, SOCIETY agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

23.10. This Agreement shall be binding on successors and assigns of the parties.

23.11. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

23.12. This Agreement may be executed in multiple counterparts. Electronic, faxed, and PDF signatures shall have the same force and effect as handwritten signatures.

23.13. This Agreement constitutes the entire agreement between the Parties and supersedes and replaces all prior representations, understandings, undertakings, or agreements, whether written or oral and whether express or implied, of the Parties with respect to the subject matter hereof, including specifically, but without limitation, any prior Memorandum Agreements signed by Society concerning the provision of animal shelter services to City, in effect as of the Preliminary Term Commencement Date. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed by City and Society.

23.14. Each party shall do and perform, or cause to be done and performed, all such further acts and things, and shall execute and deliver all such other agreements, certificates, instruments, and documents, as the other party may reasonably request in order to carry out the intent and accomplish the purpose of this Agreement and consummation of the transactions contemplated hereby.

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TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “CITY” “SOCIETY”
City of Barstow Barstow Humane Society
By__________________________ By: _______________________________ Timothy Silva, Mayor Board President
Date:_______________ Date:__________________
Attest:

By: _______________________________
Andrea Flores, City Clerk
Date: __________________
Approved as to form:

By ______________________________________
Matthew T. Summers, City Attorney
Date: __________________

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EXHIBIT A

SCOPE OF SERVICES

1. Impound. Society shall impound and care for domestic and wild animals delivered to Society by City in accordance with all applicable local, state, and federal laws. Society shall provide adequate food, water, shelter, space, care, treatment, and transportation to all animals housed at the City Animal Shelter. Society shall provide a system for monitoring medical and other information on each sheltered animal. The animals subject to this Agreement are solely those animals originating from the incorporated jurisdiction of Barstow only. City reserves the right to impound animals at their discretion.

2. Records. Society shall initiate and maintain records of all animals by species, method of delivery, condition, location where the animals came from, and final disposition. Society shall submit animal sheltering data with each monthly invoice, including the following information: (a) Date of Impound, (b) Species, (c) Method of Delivery (Stray/Owner Surrender/ACO), (d) Address (where animal was found/living), (e) Final Disposition, and (f) Disposition Date. Data from these records shall be submitted to City with monthly billing invoices in a format approved by City. In January of each year, Society shall provide an annual report to City detailing the aforementioned data for the prior year.

2.1. City shall provide Society with documentation showing the date the animal was impounded, its location, and the animal control officer who impounded the animal with every animal impounded.

3. Pre-Delivery Veterinary Care. City staff shall have all animals requiring emergency veterinary care examined by a veterinarian prior to dropping the animal off at the City Animal Shelter.

4. Adoption/Redemption Services. Society shall provide animal adoption and redemption services for animals at the City Animal Shelter during normal business hours. Society shall photograph all impounded animals to allow public viewing on a designated website to facilitate reunification and adoption.

5. Business Hours. Society shall have animals available for public viewing at least five days a week. The City Animal Shelter shall be open to the public during regular business hours.

The City Animal Shelter’s regular business hours shall be:

5.1. Tuesday through Friday: 10:00 a.m. to 5:00 p.m.

5.2. Saturdays: 10:00 a.m. to 2:00 p.m.

5.3. The City Animal Shelter shall be closed Sundays, Mondays and on the holidays New Year’s Day, Christmas Day, Thanksgiving Day, and the 4th of July.

6. Dog Licenses. Society shall provide licensing information in all adoption packets and to pet owner’s recovering impounded pets that are not licensed. Pet licensing will be the responsibility of City. Society shall not collect or issue animal licenses.

7. Spay/Neuter. Society shall have all dogs and cats spayed/neutered prior to adoption.

Spaying and neutering fees shall be borne by the party adopting the animal. Society shall

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enforce the provision of Barstow Municipal Code Section 8.20.010 (requiring the spaying and neutering of Pit Bulls) including requiring the spaying/neutering of any Pit Bulls (as defined by the Code) which has been impounded due to the owner’s violation of Barstow Municipal Code Section 8.20.010, at the owner’s expense prior to release of the animal to its owner. City shall not be entitled to receive any portion of any adoption or spaying/neutering fees collected by Society. Society shall comply with the provisions of Food and Agricultural Code sections 30503 and 31751.3.

8. Veterinary Services. Society shall provide appropriate medical care for impounded injured and sick animals under the supervision of a licensed veterinarian.

9. Quality of Service. Society shall provide service to the public on matters covered in this Agreement consistent with established policies and procedures in the industry so as to promote courteous and efficient service and good public relations. Society shall cooperate with City to resolve any and all complaints filed with Society or City pertaining to services provided or to be provided under this Agreement. Society shall maintain and provide a record of complaints to City in accordance with section 18 of this Agreement.

10. Kennel and Cage Space.

10.1. Preliminary Term: During the Preliminary Term, Society shall keep a minimum of four dog kennels and four cat cages open for City staff to drop off animals daily, if needed.

10.2. Initial and Renewal Terms: During the Initial Term and any Renewal Term, Society shall keep a minimum of 10% of its dog kennels and 10% of its cat cages open for City staff to drop off animals daily, if needed.

10.3. Maximum Number of Dogs. During the Terms of this Agreement, the City recommends no more than two to four dogs per kennel; based on size of animals and industry standards. Society shall not house more than four dogs in any one kennel unless documentation exists that shows dogs came from the same household. . When animal populations are exceeding the available holding space provided by Society, CITY may approve a requirement to have owners schedule relinquishments in advance. Under no circumstance should Society refuse accepting animals from City’s service area without obtaining prior authorization from City.

11. Deliverables. Society shall shelter up to 2,000 animals per year impounded pursuant to this Agreement.

12. Shelter Standards. Society shall house and care for animals in a humane and secure manner. Society shall maintain the City Animal Shelter in a clean and sanitary condition at all times, consistent with generally applicable standards for similar facilities in San Bernardino County. Society shall operate the City Animal Shelter in conformity with American Humane Association Standards.

13. No Animal Control Services. Animal control services for the City of Barstow will be provided by City, specifically, the Barstow Police Department, and not Society.

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14. After-Hours Access. Society will provide the City’s animal control officers with access to drop-off animals after-hours (i.e., when the shelter is closed to the public). Society will work to streamline the intake process and allow access for City staff to deliver animals.

The drop-off procedures will be mutually established by Parties. Parties agree to fully cooperate in the integration of Animal Control and Animal Sheltering services.

15. Inspections. City shall have the right to conduct scheduled monthly inspections of the City Animal Shelter . Society shall cooperate in monthly City inspections of the City Animal Shelter to ensure meeting and exceeding minimum standards for sheltering of animals. A checklist based on industry standards and Best Practices will be established collectively by the Parties. The list will take into consideration on-going capital improvements and repairs being conducted by Society with a provision to document progress on compliance with the code enforcement correction list.

16. Emergency Plan. Society shall have an emergency plan for animal care and housing in the event of natural or manmade emergencies, such as fires, earthquakes, evacuations, and animal seizures through police enforcement actions.

17. Donations. All financial donations and donations of non-perishable personal property shall become the property of Society except upon the express written direction of the donor to the contrary.

18. Time is of the Essence. Time is of the essence in Society’s performance of services under this Agreement.

19. Compliance with Laws. Society shall provide its services and operate the City Animal Shelter consistent with City’s animal code (Barstow Municipal Code, title 8 – Animals). In the event that a term or provision of this Agreement conflicts with the provisions of City’s animal code, the provisions of the animal code shall control. Society shall comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.). Society will maintain all state and local permits and licenses as required for the operation of an animal shelter and animal adoption organization.

20. Cooperation with Health Department. Society shall cooperate with the California Department of Health Services and the health departments of all governing counties in matters pertaining to rabies and animal quarantine. In cooperation with the state and local health departments, Society will conduct animal inoculation programs as required.

21. Personnel. Society represents that it has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Society or under its supervision, and all personnel engaged in the work shall be qualified to perform such services.

22. Equipment and Vehicles. Except as specifically provided herein, Society shall provide all equipment and materials required by Society to perform its obligations under this Agreement.

23. Non-Assignment/Non-Delegation. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not

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assign or transfer its interest in this Agreement or delegate or subcontract any services to be performed without amending this Agreement.

24. Subconsultants. Society shall be responsible to City for all services to be performed under this Agreement. All subconsultants shall require prior written approval by City.

Society shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subconsultants performing services under this Agreement.

City shall not be liable for any payment, compensation, or federal and state taxes for any subconsultants.

25. Internal Changes. Society shall notify City, in writing, of any change in name, ownership or control of Society’s firm or of any subconsultant. Change of ownership or control of Society’s firm may require an amendment to the Agreement.

26. Emergency Contact. Society shall provide City with contact information for an emergency contact of shelter management outside regular business hours.

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Packet Pg. 188 Attachment: BHS Professional Services Agreement - Animal Shelter (Final)(383377.7) (5836 : Animal Sheltering Agreement) Regular Meeting
12/16/24 06:00 PM
City Clerk / Records
Maria Chavez
Other
Doc ID: 5828

AGENDA ITEM
AGENDA MATTER:

JOINT ITEM - CITY COUNCIL/BARSTOW FIRE PROTECTION DISTRICT BOARD OF DIRECTORS

REORGANIZATION AND SELECTION OF COMMITTEE REPRESENTATIVES AND ALTERNATES EXECUTIVE SUMMARY:

Mayor Timothy Silva is asked to reorganize the City Council/Barstow Fire Protection District Board of Directors. The Mayor and Council Members are also requested to make changes to the current committee appointments as needed, establish new committees and delete non-functioning committees.

DISCUSSION:

As a result of the November 5, 2024 Election, Timothy Silva was elected as the Mayor, Barbara Mae Rose was re-elected as the Council Member for District 3, and John "Tex" Williams was elected as the Council Member for District 4. As a result of these changes to the Council, Mayor Timothy Silva is asked to reorganize the City Council/Barstow Fire Protection District Board of Directors.

The Mayor and Council Members are also requested to review the attached committee/appointment list, and after discussion, make changes to the current appointments as needed, establish new committees and delete non-functioning committees. To assist the Council in their discussion for the reorganization and selection of committee representatives, a summary of the current City Council Committees is attached.

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

CITY COUNCIL REORGANIZATION / COMMITTEES
2024
Reorganized & approved __/__/24

CITY COUNCIL
Mayor Timothy Silva
Mayor Pro Tem

BARSTOW FIRE PROTECTION DISTRICT (BFPD)
BFPD Chair Timothy Silva
BFPD Vice Chair
OUTSIDE COMMITTEES Representative Alternate
Barstow Area Chamber of Commerce
League of Cities
Military Affairs
Mojave Desert Air Quality Management
District (MDAQMD)
San Bernardino County Transportation
Authority (SBCTA)
Solid Waste Advisory Task Force
(SWAT) / Solid Waste Joint Powers
Authority (JPA)
Southern CA Association of
Governments (SCAG)
Southern California Edison Government
Advisory Panel (GAP)
Victor Valley Transit Authority (VVTA)
Waste Water Reclamation Facility
Improvement Project Subcommittee
INTERNAL CITY COMMITTEES Representatives
Barstow Gaming Committee
Finance / Audit Committee
Homeward Bound Ad Hoc Committee
Public Members: Angela
Pasco-Ortez, Edith
Seehafer, Elaine Villareal
Rules & Policies Committee
Street Committee

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Packet Pg. 190 Attachment: Council Committees Reorg Assignments 12 16 24 Update_draft (5828 : City Council/Barstow Fire Protection District Updated Council Reorganization __/__/2022
1 CITY COUNCIL COMMITTEE DESCRIPTIONS
Barstow Area Chamber of Commerce
The Barstow Area Chamber of Commerce and Visitors Bureau is a voluntary organization of businesses and professionals with mutual interests in promoting commerce and tourism throughout the region. The City’s liaison with the Barstow Area Chamber of Commerce is a Council Member who serves as the link between the Council and the Chamber. The individual selected represents the City on the Barstow Area Chamber of Commerce and Visitor’s Bureau Board of Directors as a non-voting, advisory member.

The Chamber Board of Directors meets monthly on the second Wednesday at 7:00 a.m. at the Chamber. The Economic Development meeting is the last Wednesday of the month at 8:00 a.m. via Zoom. The Chamber breakfast is held on the third Tuesday at 7:30 a.m. at the Los Domingos Restaurant.

Barstow Gaming Committee
The Barstow Gaming Committee is charged with representing the City in certain meetings with State and Federal officials in connection with gaming negotiations with Indian Tribes in connection with their respective proposals for a Casino Resort Project in the City of Barstow. Attendance at these meetings will be coordinated with City staff.

Finance/Audit Committee
The Finance Committee's function is to review matters pertaining to the finances of the City. These matters include, but are not limited to, reviewing interim financial statements, cash and investment reports, the City's annual independent audit, City fees and service charges and budgets.

The Finance Committee meets as needed.

Homeward Bound Ad Hoc Committee
The Homeward Bound Ad Hoc Committee's functions are to: 1) Examine issues within the City of Barstow related to homelessness and food insecurity; and 2) to review policy issues related to the City of Barstow homeless population and response functions as referred by the City Council or the City Manager.

The Homeward Bound Ad Hoc Committee meets on the second Wednesday of each month at 5:00 p.m. in the Council Chambers.

League of California Cities
The League of California Cities is an association of California city officials who work together to enhance their knowledge and skills, exchange information, and combine

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Packet Pg. 191 Attachment: City Council Committee Descriptions 12 16 24 Update draft (5828 : City Council/Barstow Fire Protection District Reorganization) Updated Council Reorganization __/__/2022
2 resources so that they may influence policy decisions that affect cities. The state is divided into divisions, and Barstow is part of the Desert Mountain Division.

Meetings are quarterly in one of the desert or mountain cities on a division level and quarterly on the state level. City pays expenses.

Military Affairs Committee
The purpose of the Military Affairs Committee is to foster support and commit to the needs of military members and families who are assigned, attached to, or retired in our area by showcasing a military-inclusive community and the business community.

The Committee will focus on good will among the military installations and a shared understanding of “what it is like to serve in the military away from home” to create an atmosphere of understanding among the military and the local business community.

Meetings are held monthly on the second Tuesday of each month at 8:00 a.m. at the Quality Inn, Barstow.

Mojave Desert Air Quality Management District (MDAQMD) Board of Directors The MDAQMD's Board is the decision-making-body for the District. The Board is responsible for adopting rules, setting policies and providing direction on important air quality issues that affect the Mojave Desert. This thirteen-member body is comprised of representatives for each municipality and County supervisorial districts located within the MDAQMD’s boundaries, and one public member appointed by the balance of the Board.

This Board meets once a month in Victorville (the fourth Monday; meetings start at 10:00 a.m.). $100 a meeting, plus mileage.

Rules and Policies Committee
The Rules and Policies Committee was formed to review the City’s Personnel Policies and Procedures and Classification Plan for compliance with the Barstow Municipal Code and federal and state law and for competitiveness within the public service market. Additionally, the Committee will address public health and safety issues and to coordinate with various City departments to address these issues.

The Rules and Policies Committee meets the last Tuesday of each month at 9:00 a.m.

San Bernardino County Transportation Authority (SBCTA) – formally known as SANBAG / MEASURE I Committee
SBCTA is responsible for cooperative regional transportation planning and furthering an efficient multi-modal system for San Bernardino County. Each city in San Bernardino County has a representative on this regional Board.

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Packet Pg. 192 Attachment: City Council Committee Descriptions 12 16 24 Update draft (5828 : City Council/Barstow Fire Protection District Reorganization) Updated Council Reorganization __/__/2022
3 The City’s representative must attend the Board meeting, which is the first Wednesday of each month at 10:00 a.m. The representative has the option of attending administrative committee meetings within SBCTRA. The representative is expected to attend the Mountain/Desert Policy Committee meetings, which meets regularly on the 3rd Friday of every month in Victorville, CA at 9:30 a.m. The representative receives $200.00 per meeting for the Board and $100.00 per meeting for the Mountain/Desert Policy Committee; $400 per month cap.

Solid Waste Advisory Task Force (SWAT) and Solid Waste Joint Powers Authority JPA
a) Solid Waste Advisory Task Force (SWAT) – Originally created to provide oversight of the county landfill system as the landfills were being closed with five regional landfills created within the county to serve the area. Much of the work is already done and now the committee meets to voice opinion on current practices involving solid waste management of the landfill and waste streams.

SWAT meets infrequently, and is not a paid position.
b) Solid Waste Joint Powers Authority (JPA) – Formed to support the creation of the Materials Recovery Facility for Victorville and Apple Valley in 1992. As members of the JPA, the communities work together on common solid waste concerns and provide local legislative support when necessary.

The Solid Waste JPA meets quarterly and each representative receives $75.00 plus mileage.

Southern California Association of Governments (SCAG)
SCAG develops long-range regional transportation plans including sustainable communities strategy and growth forecast components, regional transportation improvement programs, regional housing needs allocations and a portion of the South Coast Air Quality management plans. SCAG represents six counties (Imperial, Los Angeles, Orange, Riverside, San Bernardino and Ventura) and 191 cities.

The organization meets once a month (Thursday afternoons at 12:30 p.m.) in Los Angeles. The City pays the expenses to attend these meetings.

Southern California Edison Government Advisory Panel (GAP) The primary purpose of the GAP is to foster an open dialogue between SCE and local government entities for discussions on safe, reliable and clean electric service.

The panel will meet three to four times a year at various locations.

The organization will meet three to four times a year at various locations.

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Packet Pg. 193 Attachment: City Council Committee Descriptions 12 16 24 Update draft (5828 : City Council/Barstow Fire Protection District Reorganization) Updated Council Reorganization __/__/2022
4 Street Committee
The Street Committee was formed to review policy issues related to the public works functions of the City and to review proposed capital improvement projects for public works functions and to recommend prioritization of each.

The Street Committee meets on the first Wednesday of each month at 5:00 p.m.

Victor Valley Transit Authority (VVTA) Board of Directors The Board of Directors is the governing body for the VVTA. The Board is responsible for setting policies and providing direction on issues that affect transit operations.

The Board meets monthly on the third Monday of each month at 9:30 a.m. The representative receives $125.00 per meeting.

Wastewater Enterprise Fund Ad Hoc Committee
The Wastewater Enterprise Fund Ad Hoc Committee reviews proposed plans and capital improvement projects for the Wastewater Treatment Plan, sewer lines, and other wastewater functions.

The Committee meets semi-annually on the second Monday of January and July at 3:30 p.m., or as needed.

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Packet Pg. 194 Attachment: City Council Committee Descriptions 12 16 24 Update draft (5828 : City Council/Barstow Fire Protection District Reorganization)

Barstow City CouncilDecember 16, 2024

Barstow City Council
December 16, 2024