Regular Meeting
01/21/25 05:00 PM
Waste Water Plant
Wesley Garrison
Budget
Doc ID: 5841
AGENDA ITEM
AGENDA MATTER:
APPROVAL OF PURCHASE OF A CCTV TRUCK/EQUIPMENT
EXECUTIVE SUMMARY:
Staff seeks the City Council's approval to enter into an agreement, with Haaker Equipment in the amount of $383,032.21 to purchase a new CCTV van with equipment build out.
DISCUSSION:
Staff is currently using a 2010 Ford E150, that had a CCTV system retrofitted in 2017. The current CCTV equipment is of substandard quality, efficiency, and reliability and has rapidly declined. The camera tractor and camera system has been intermittently unreliable since 2023.
The COB-W W-Department has high standards on inspecting and maintaining the City's sanitary sewer main lines, but with our current equipment, our yearly production of inspections has drastically fallen off.
In addition, the City is issued a Statewide Sanitary Sewer Systems General order 2022-0103-DWQ, pg 44, section 4.2 Preventive Operation and Maintenance Activities, Inspection and Maintenance Activities; Regular visual and closed circuit television (CCTV) inspections of manholes and sewer pipes.
The vendor who provided the equipment for the CCTV retrofit build is located in Marietta Georgia and any kind of communication is little to none, which makes it very difficult to trouble shoot ongoing issues. The COB wastewater staff has had to crate and pallet the entire system a couple of times and pay to ship the equipment to Georgia for repairs, forcing long intervals of CCTV downtime.
A new inspection system Envirosight RoverX is a trusted brand in the sewer inspection market and they specialize in robotic crawlers as well as push cameras. The RoverX package includes the necessary components we need for a new system, including the camera, robot crawler, control unit, cable reel, and pressurize system.
Haaker equipment provided the lowest bid (sourcewell quote). When we purchased the combination sewer cleaning truck from Haaker Equipment in 2023, we learned that their customer service is outstanding, service and repairs are guaranteed a 72-hour turn around, and out of the 49,000 square feet warehouse approximately $500,000 of CCTV parts are locally available in Laverne Ca, only 86 miles from Barstow.
FISCAL IMPACT:
Regular Meeting
01/21/25 05:00 PM
Waste Water Plant
Wesley Garrison
Budget
Doc ID: 5841
AGENDA ITEM
Description amount for RoverX mainline inspection system on a 2024 4x4 Ford E-450 and studio build out at $383,032.21. Appropiate $383,032.21 from the wastewater enterprise fund. $400,000 has been alocated from wastewater FY25 budget account number 605.605.601.08.868.
RECOMMENDED ACTION:
Staff recommends that the council take the following actions:
1. Authorize the purchase of a new CCTV van from Haaker equipment, by appropriating $383,032.21 from the Wastewater Enterprise Fund and,
2. Authorize the City Manager or designee to issue the intent to purchase and the authority to execute the necessary agreement when the equipment becomes available.