Agenda packet — Barstow City Council, July 1, 2025

BARSTOW CITY COUNCIL /

BARSTOW FIRE PROTECTION DISTRICT

CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
JULY 1, 2025
6:00 PM
(HANDICAPPED ACCESSIBLE)
AGENDA

JOINT SPECIAL MEETING
Agenda-July 1, 2025

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MAYOR
Timothy R. Silva

COUNCILMEMBERS
Carmen M. Hernandez
James M. Noble
Barbara Mae Rose
John “Tex” Williams

ELECTED CITY CLERK
Andrea Flores

ELECTED CITY TREASURER
Michael Lewis

PLANNING COMMISSIONERS
Juanantonio DeLucas
Andrew Ziemer
Beatrice Lint
Paul Niemeyer
Ted Weasma

BARSTOW FIRE PROTECTION

DISTRICT
A Subsidiary District of the City of
Barstow
Timothy R. Silva
Carmen M. Hernandez
James M. Noble
Barbara Mae Rose
John “Tex” Williams
CALL TO ORDER - CLOSED SESSION 6:00 PM
PLEDGE OF ALLEGIANCE:

ROLL CALL:
 Council Member Carmen Hernandez
 Council Member James Noble
 Council Member John “Tex” Williams
 Mayor Pro Tem Barbara Rose
 Mayor Timothy Silva
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY

ITEM ON THE AGENDA, PLEASE SO INDICATE BY FILLING OUT A

SPEAKER REQUEST CARD AND HANDING IT TO THE CITY
CLERK PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF
SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS
NOTICE MUST BE GIVEN TO THE CITY CLERK.

CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE
WILL REMEMBER THE "CODE OF ETHICS" THAT WE
VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS

MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH
PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS MADE

TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW
COMMUNITY AND NOT FOR PERSONAL GAIN.

Agenda-July 1, 2025

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PUBLIC COMMENT - CLOSED SESSION: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC

TO ADDRESS THE GOVERNING BOARD ON MATTERS ON THE CLOSED SESSION AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

PUBLIC COMMENT - CLOSED SESSION:

CLOSED SESSION AGENDA ITEMS:

1. CONFERENCE WITH LABOR NEGOTIATORS
Conference with Labor Negotiators (Gov. Code § 54957.6) City & District Negotiators: City Manager/District Manager Rochelle Clayton Employee Organizations:

Unit 1 - Teamsters Local 1932
Unit 2 - Teamsters Local 1932
Unit 3 - Barstow Police Officers’ Association
Unit 5 - Barstow Professional Firefighters Association
Unit 6 - Barstow Management Employees’ Association
Unit 8 - Barstow Police Department Management Association All Unrepresented Employees

2. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
Conference with Legal Counsel; Existing Litigation (Gov. Code § 54956.9(d)(1)) - Juan Carrasco, et al. v. City of Barstow, et al., San Bernardino Superior Court Case No. CIVSB2409427 REPORT OF CLOSED SESSION:

CALL TO ORDER - REGULAR MEETING 7:00 PM (or immediately following adjournment of Closed Session if adjourned after 7:00 PM):

INVOCATION:

PLEDGE OF ALLEGIANCE:
 Council Member Carmen Hernandez
 Council Member James Noble
 Council Member John “Tex” Williams
 Mayor Pro Tem Barbara Rose
 Mayor Timothy R. Silva
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY ITEM ON THE AGENDA INCLUDING

ANY ITEM ON THE CONSENT CALENDAR, PLEASE SO INDICATE BY FILLING OUT A SPEAKER

REQUEST CARD AND HANDING IT TO THE CITY CLERK PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE WILL REMEMBER THE "CODE OF ETHICS" THAT WE VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS

MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

Agenda-July 1, 2025

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REVIEW AND APPROVAL OF AGENDA: THIS IS THE TIME FOR MEMBERS OF THE GOVERNING BOARD TO CALL FOR REARRANGING THE ORDER OF THE AGENDA; ADDING ITEMS TO OR REMOVING ITEMS FROM THE AGENDA; OR REMOVING ITEMS FROM THE CONSENT CALENDAR FOR DISCUSSION AND/OR SEPARATE ACTION. ITEMS MAY ONLY BE ADDED TO THE AGENDA AS ALLOWED BY STATE LAW, INCLUDING GOVERNMENT CODE SECTION 54954.2, SUBDIVISION (B),

ALLOWING EMERGENCY ITEMS TO BE ADDED BY MAJORITY VOTE AND ALLOWING ITEMS THAT AROSE TO THE CITY’S ATTENTION AFTER THE AGENDA POSTING DEADLINE, BUT WHICH REQUIRE

IMMEDIATE ACTION, TO BE ADDED BY A TWO-THIRDS VOTE OF THE COUNCIL MEMBERS PRESENT

AT THE MEETING, OR, IF LESS THAN TWO-THIRDS OF THE COUNCIL MEMBERS ARE PRESENT, A UNANIMOUS VOTE OF THOSE MEMBERS PRESENT.

PRESENTATIONS:

3. PRESENTATION FROM CODE COMPLIANCE DEPARTMENT
Recommended Action:

Presentation only.

GENERAL, NON-AGENDA PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL

PUBLIC TO ADDRESS THE GOVERNING BOARD ON MATTERS NOT ON THE AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

CONSENT CALENDAR PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE GOVERNING BOARD ON ALL MATTERS ON THE CONSENT CALENDAR.

SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS ON ALL CONSENT ITEMS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

MINUTES ALL AGENCIES:

4. MINUTES OF THE CIP/WORKSHOP - MAY 14, 2025 AT 5:30 P.M.

Recommended Action:

Approve minutes as presented.

5. MINUTES OF THE JOINT SPECIAL MEETING - MAY 20, 2025 AT 6:00 P.M.

Recommended Action:

Approve minutes as presented.

6. MINUTES OF THE WORKSHOP - MAY 21, 2025 AT 6:00 P.M.

Recommended Action:

Approve minutes as presented.

ACCOUNTS PAYABLE ALL AGENCIES: NONE
CITY COUNCIL:

DISCUSSION / ACTION ON DEFERRED ITEMS: (ITEMS PREVIOUSLY TABLED OR PULLED FROM THE

CONSENT CALENDAR BY THE COUNCIL WILL BE CONSIDERED BY THE GOVERNING BOARD AT THIS TIME).

BUSINESS / ACTION ITEMS:

Agenda-July 1, 2025

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7. HD FAMILY EVENTS HAS SUBMITTED A COMMUNITY PROMOTIONAL FUND

APPLICATION (MEASURE Q) REQUESTING IN-KIND FINANCIAL ASSISTANCE IN THE AMOUNT OF $350.10 TO HELP OFFSET PERMITTING AND WATER USE COSTS

ASSOCIATED WITH HOSTING ITS SUMMER MARKETS IN BARSTOW, SCHEDULED FOR SUNDAY, JULY 6, 2025, AND SUNDAY, AUGUST 10, 2025, AT DANA PARK. WHILE HD FAMILY EVENTS IS NOT CURRENTLY RECOGNIZED AS A 501(C)(3) NONPROFIT

ORGANIZATION, THEY HAVE SUBMITTED THEIR IRS APPLICATION AND ARE AWAITING FORMAL APPROVAL. THE APPLICANT INDICATES THAT THE EVENT WILL PROVIDE A

COMMUNITY BENEFIT BY SUPPORTING LOCAL VENDORS AND OFFERING A FREE, FAMILY-FRIENDLY PUBLIC EVENT.

Recommended Action:

Staff recommends that the City Council approve an in-kind donation valued at $350.10 to the HD Family Events to assist with Temporary Use Permit and Water fees for the Summer Markets in Barstow Event on Sunday, July 6, 2025, and Sunday, August 10, 2025 at Dana Park.

8. THE GIRLS SCOUTS OF SAN GORGONIO, A NONPROFIT ORGANIZATION HAS

SUBMITTED A COMMUNITY PROMOTIONAL FUND APPLICATION (MEASURE Q)

REQUESTING IN-KIND FINANCIAL ASSISTANCE FROM THE CITY IN THE AMOUNT OF $500 TO HELP OFFSET FACILITY COST ASSOCIATED WITH HOSTING ITS GIRLS SCOUT EXPERIENCE EVENT, SCHEDULED FOR SATURDAY, SEPTEMBER 13, 2025, AT DANA PARK BUILDING.

Recommended Action:

Staff recommends that the City Council approve an in-kind donation valued at $500 to the Girl Scouts of San Gorgonio to assist with the facility costs for the Girl Scout Experience Event on Sunday, September 13, 2025, at Dana Park Building.

9. FIRST READING AND INTRODUCTION OF AN ORDINANCE OF THE CITY OF BARSTOW AMENDING SECTIONS 9.45.030 AND 9.45.060 TO REQUIRE TEMPORARY USE PERMITS

FOR EVENTS WHERE ALCOHOLIC BEVERAGES WILL BE SERVED AND CONSUMED ON

CITY PROPERTY OR FACILITIES DURING EVENT RENTAL AND USE Recommended Action:

That the City Council adopt Ordinance No. ___-2025 amending sections 9.45.030 and 9.45.060 of the Municipal Code.

10. ADOPT RESOLUTION NO. XX-2025, AMENDING THE PREVIOUSLY ESTABLISHED ORDER OF BUSINESS FOR CITY COUNCIL MEETINGS. THE PROPOSED RESOLUTION ADJUSTS

THE ORDER OF BUSINESS TO SCHEDULE PUBLIC HEARINGS EARLIER IN THE

MEETING, THEREBY ENCOURAGING GREATER COMMUNITY PARTICIPATION AND IMPROVING THE OVERALL EFFICIENCY OF THE COUNCIL’S PROCEEDINGS.

Recommended Action:

Adopt resolution XX-2025 amending the City Council’s order of business to place Public Hearings earlier in the meeting agenda.

11. COUNCIL NOMINATION AND APPOINTMENT TO COMMITTEES DUE TO VACANCIES Recommended Action:

That the City Council:

1. Appoint Council Members to fill the vacancies on the Homeward Bound Committee and the Rules and Policy Committee;

2. Designate a representative to serve on the Desert Regional Steering Committee;

3. Review all current committee assignments and determine representatives and alternates as appropriate;

4. Establish new committees if needed; and

5. Dissolve any committees that are no longer active or functioning.

PUBLIC HEARINGS: NONE
Agenda-July 1, 2025

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PUBLIC SAFETY UPDATES:

COUNCIL COMMITTEE REPORTS:

BUSINESS OF THE COUNCIL:

STAFF REPORTS:

CITY MANAGER COMMENTS: PRESENTATION
ADJOURNMENT:

Individuals electing to later challenge any items listed herein will be limited to addressing only those issues raised at any public hearing or in written correspondence received by the Governing Board prior to the meeting.

Materials related to an item on this Agenda submitted to the Governing Board after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 220 East Mountain View Ste. A, Barstow, CA 92311 during normal business hours.

The City of Barstow, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office (760) 255-5122, at least one business day prior to the scheduled meeting to ensure that we may assist you.

I hereby certify, UNDER PENALTY OF PERJURY that this agenda has been posted 72 hours prior to the stated meeting in a place accessible to the public.

Posted on the 26TH day of June, 2025.

Approved:
________________________
Rochelle Clayton, City Manager
Joint Special Council/BFPD
07/1/25 06:00:PM
Maribel Hernandez
Doc ID: 6044

CLOSED SESSION AGENDA ITEM
AGENDA MATTER:

CONFERENCE WITH LABOR NEGOTIATORS
EXECUTIVE SUMMARY:

DISCUSSION:

Conference with Labor Negotiators (Gov. Code § 54957.6) City & District Negotiators: City Manager/District Manager Rochelle Clayton Employee Organizations:

CLOSED SESSION AGENDA ITEM
AGENDA MATTER:

CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
EXECUTIVE SUMMARY:

DISCUSSION:

Conference with Legal Counsel; Existing Litigation (Gov. Code § 54956.9(d)(1)) - Juan Carrasco, et al. v.

City of Barstow, et al., San Bernardino Superior Court Case No. CIVSB2409427 2 Packet Pg. 7
Joint Special Council/BFPD
07/1/25 06:00 PM
Code Compliance
Mary Willbond
Presentation
Doc ID: 6047

AGENDA ITEM
AGENDA MATTER:

PRESENTATION FROM CODE COMPLIANCE DEPARTMENT
EXECUTIVE SUMMARY:

Mary Willbond, Code Compliance Supervisor, will provide a presentation outlining the department's current processes, procedures, and key areas of focus.

DISCUSSION:

None
FISCAL IMPACT:

None.

RECOMMENDED ACTION:

Presentation only.
3 Packet Pg. 8
Joint Special Council/BFPD
07/1/25 06:00 PM
City Clerk / Records
Maribel Hernandez
Other
Doc ID: 6006

AGENDA ITEM
AGENDA MATTER:

MINUTES OF THE CIP/WORKSHOP - MAY 14, 2025 AT 5:30 P.M.

EXECUTIVE SUMMARY:

DISCUSSION:

FISCAL IMPACT:
none
RECOMMENDED ACTION:

Approve minutes as presented.
4 Packet Pg. 9

WORKSHOP

CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
MAY 14, 2025
5:30 PM
(HANDICAPPED ACCESSIBLE)

MINUTES

WORKSHOP
Minutes-May 14, 2025

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CALL TO ORDER:

MAYOR SILVA called the workshop to order at 5:30 PM
PLEDGE OF ALLEGIANCE:

MAYOR SILVA led in the Pledge of Allegiance.

ROLL CALL:

Attendee Name Title Status Arrived
James M. Noble Council Member Absent
Barbara Mae Rose Mayor Pro Tem Absent
John Williams Council Member Present
Carmen Hernandez Council Member Present
Timothy Silva Mayor Present
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY ITEM ON THE

AGENDA INCLUDING ANY ITEM ON THE CONSENT CALENDAR, PLEASE SO INDICATE

BY FILLING OUT A SPEAKER REQUEST CARD AND HANDING IT TO THE CITY CLERK PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE WILL REMEMBER THE "CODE OF ETHICS" THAT WE VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING

THIS MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

ITEMS MAY ONLY BE ADDED TO THE AGENDA AS ALLOWED BY STATE LAW, INCLUDING GOVERNMENT CODE SECTION 54954.2, SUBDIVISION (B), ALLOWING

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EMERGENCY ITEMS TO BE ADDED BY MAJORITY VOTE AND ALLOWING ITEMS THAT AROSE TO THE CITY’S ATTENTION AFTER THE AGENDA POSTING DEADLINE, BUT

WHICH REQUIRE IMMEDIATE ACTION, TO BE ADDED BY A TWO-THIRDS VOTE OF THE COUNCIL MEMBERS PRESENT AT THE MEETING, OR, IF LESS THAN TWOTHIRDS OF THE COUNCIL MEMBERS ARE PRESENT, A UNANIMOUS VOTE OF THOSE MEMBERS PRESENT.
.

RESULT: APPROVED [UNANIMOUS]
MOVER: Carmen Hernandez, Council Member
SECONDER: John Williams, Council Member
AYES: Williams, Hernandez, Silva
ABSENT: Noble, Rose
STUDY SESSION:

1. PRESENTATION OF FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Recommended Action:

Received and filed.

CITY MANAGER ROCHELLE CLAYTON & FINANCE DIRECTOR SYDNIE HARRIS - Presented the staff report as filed with the City Clerk's office.

PARKS PRESENTATION

QUESTIONS

COUNCIL MEMBER HERNANDEZ
- Asked about the status of the Johnson Controls contract for replacing the lights at Lillian Park.

COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Clarified repayment of this contract has been completed. - Noted this refers to other lights at Lillian Park; they are looking to upgrade to solar.

COUNCIL MEMBER WILLIAMS
- Asked if the list includes all of the needs at the parks. - Expressed concerns with the state of our bathrooms in our local parks, as nothing is more important for our community.
- Asked for the status on the insurance claim at Foglesong Park, where they stole the lights.

FINANCE DIRECTOR SYDNIE HARRIS
- Clarified that this list includes all of the current needs in our parks.

COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Clarified that these are the needs they believe can enhance our local parks. - Mentioned the recent restroom upgrades in our local parks and what needs to be done. - Talked about doing some swing shifts to clean up restrooms at night to improve services.

CITY MANAGER ROCHELLE CLAYTON
- Explained that this is an estimated cost that staff already had access to. - Noted they are working on a full, robust, comprehensive 5 and 10-year capital improvement program; this is just an overview.

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PUBLIC WORKS SUPERINTENDENT TOMMY ALVA
- Spoke on the marquee sign at Jasper Park.
- Explained that all insurance claims go back to the General Fund; it does not go back to the department.

COUNCIL MEMBER HERNANDEZ
- Asked for the status on the purchase of equipment for concrete.

MAYOR SILVA
- Spoke on the improvements made to Foglesong Park.

Motion made by MAYOR SILVA, seconded by COUNCIL MEMBER WILLIAMS, to suspend the rules and allow for public comments after each goal session. Passed Unanimously 3 - 0.

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked how money from CDBG gets allocated
- Mentioned transients are staying in the park's restrooms overnight.

COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Explained that there are $220,000.00 for a CDBG project for the next fiscal year for Lillian Park parking improvement.
- Noted, these funds can be reallocated for other projects if the council desires.

COMMUNITY CENTERS PRESENTATION

QUESTIONS

CITY MANAGER ROCHELLE CLAYTON
- Clarified Measure Q Funds will close the gap of $897,000.00 for the HVAC project at Cora Harper Fitness Center.

FINANCE DIRECTOR SYDNIE HARRIS
- Explained there is a line item for the kitchen remodel at Cora Harper Fitness Center and another one for the Senior Center.

COUNCIL MEMBER WILLIAMS
- Asked why the kitchen at Cora Harper Fitness Center is being remodeled. - Asked what will be done with the $25,000.
- Asked if individuals' AC units can be put in Cora.
- Commended staff for the saunas recently completed.
- Asked why all the numbers are flat.

PUBLIC WORKS SUPERINTENDENT TOMMY ALVA
- Explained events are hosted at the Cora Harper Fitness Center, and there is a need for the kitchen to be in operation.
- Mentioned they will be redoing the cabinets, the flooring, etc.

COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Explained that the system was designed for that, there are individual units, just much larger than regular units seen at homes.

MAYOR SILVA
- Asked if the sign for the Jeff L. Eason Sr. Senior Center had been budgeted.

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COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Mentioned they are working on the design, and quotes for the sign, and it will be budgeted next fiscal year.
- Noted, these are estimated numbers.

COUNCIL MEMBER HERNANDEZ
- Noted, she is glad to see all of these items have been addressed. - Mentioned that some assistance can be requested from the county.

SPEAKERS

NO SPEAKERS

STREETS, ROADS, AND BRIDGES PRESENTATION

COUNCIL MEMBER WILLIAMS
- Expressed concerns with the state of local streets, glad to see there is a plan in place. - Asked for clarification on the Rimrock Project.

COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Clarified there are two projects on Rimrock Rd, one is with the County and the other with Caltrans, and gave specifics.
- Mentioned that these projects will cost about 1 million dollars.

COUNCIL MEMBER HERNANDEZ
- Happy to see some progress with the street improvements.

MAYOR SILVA
- Asked where the funding is coming from for these projects. - Asked if there is an engineer's estimate available.

COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Noted that their funding is coming from different places, like Measure I. - Mentioned that there is no engineer's estimate yet.

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked if funding has been allocated for the Barstow Rd. lights, and if these funds can be used for something else.
- Asked what the 1.7 million deed to Measure I was for.

COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Clarified Caltrans will handle the street lights project, and they stated they will not need the city's money; they already have the budget for this project.
- Noted he is not aware of the reason for the Measure I deed.

INFRASTRUCTURE PRESENTATION

COUNCIL MEMBER HERNANDEZ
- Asked if this included BNSF expansion or just current city needs.

CITY MANAGER ROCHELLE CLAYTON
- Clarified this is to plan for the future, and the BNSF expansion has been included. - Mentioned this is a projection for grant finding and to secure grant funding.

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COUNCIL MEMBER WILLIAMS
- Asked for more clarification regarding the Police Department 911 capture line item and the phone system upgrade.

INTERIM POLICE CHIEF DANIEL ARTHUR
- Clarified that this refers to the updating of the recording system for the 911 calls to keep track of every call.
- Noted the phone system upgrade refers to the whole system - Police, Fire, and City Hall.

COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Mentioned that this phone system was acquired in 2008, and is up for an upgrade.

COUNCIL MEMBER WILLIAMS
- Stated he wanted to make sure Fire and Police had all the tools necessary to continue to keep residents of Barstow safe.

MAYOR SILVA
- Asked for further clarification on the WWTP needs.

COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Explained that the WWTP is a 50% capacity; noted that the State Law states that when a treatment plant goes over 50% capacity, they need to start planning for expansion. - Mentioned they would like to see a plugin and play type plan soon. - Noted, currently, some needs and repairs need to be done as soon as possible.

COUNCIL MEMBER HERNANDEZ
- Asked to consider the new technology for WWTP improvements.

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked if BIG will match any grant funds acquired by the city. - Would like to see some type of support from BIG to upgrade the WWTP.

CITY MANAGER ROCHELLE CLAYTON
- Explained some of the opportunities for funding for the WWTP.

PUBLIC SAFETY PRESENTATION (POLICE DEPARTMENT)

COUNCIL MEMBER WILLIAMS
- Asked the reason why and how many pistols are being replaced. - Asked what is left to remodel at the Police Department.

INTERIM POLICE CHIEF DANIEL ARTHUR
- Explained that there are faulty issues with the current weapons they have, and they need to be replaced for public safety.
- Noted current weapons would be sold to recoup some of the money invested in them. - Mentioned men's locker room needs to be expanded.
- Explained the need for cameras in problematic areas around town.

COUNCIL MEMBER HERNANDEZ
- Asked for clarification on the mobile command post.

INTERIM POLICE CHIEF DANIEL ARTHUR
- Explained that this will be for large-scale incidents like shootings or natural disasters. - Noted for now, these incidents are conducted in the back of a patrol car with no privacy.

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- Mentioned the Police Department has a tactical armor vehicle, which is a great asset, but this is not practical for the urban police needs.
- Noted this vehicle cannot be sold; it has to be given back to the military.

MAYOR SILVA
- Asked how the city can legally disclose that they employed plate readers and cameras to try to deter out-of-town people trying to do mad business at the outlet mall.

CITY ATTORNEY ANDREW JARED
- Explained one of the ways is signs advising people on the plate readers and cameras at the edge of the city.

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Spoke of an incident where they stole a vehicle from his driveway, and because of cameras, they were able to recover the vehicle within three hours.

PUBLIC SAFETY PRESENTATION (FIRE DEPARTMENT)

COUNCIL MEMBER WILLIAMS
- Glad to see some of the Fire Department's needs are being met.

COUNCIL MEMBER HERNANDEZ
- Spoke on the need for a ladder engine in Barstow.
- Asked how many more staff will be needed for this engine.

FIRE CHIEF CORY CISNEROS
- Spoke on the new apparatus recently purchased and the savings they had by purchasing used. - Explained the need for a ladder engine, mentioning that this truck can reach up to 50 feet above ground.
- Noted currently they only have a 24-foot extension ladder. - Spoke about grant opportunities that might be available to the Fire Department.

CITY MANAGER ROCHELLE CLAYTON
- Spoke on development impact fees for safety needs, noting that it needs to be incorporated in the fee study.

MAYOR SILVA
- Asked for clarification on the remodel of Fire Station 361.

FIRE CHIEF CORY CISNEROS
- Explained Station 361 is in immediate need of a new roof, nothing this is a number one priority, and explained other needs for building improvement at Fire Station 361.

MAYOR SILVA
- Requested that the council be educated regarding their role during an emergency (EOC) and where they are supposed to meet during the emergency.

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked if a fee can be put on buildings over three stories to help pay for the ladder truck.

CITY MANAGER ROCHELLE CLAYTON
- Noted she will research this information.

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CAPITAL IMPROVEMENT NEEDS PRESENTATION

COUNCIL MEMBER WILLIAMS
- Commanded the staff for the presentation.

COUNCIL MEMBER HERNANDEZ
- Noted this was a great informative presentation and thanked staff for the great job.

MAYOR SILVA
- Also noted this was a great presentation, requested council study this and prepare for the budget presentation.

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Mentioned he was pleasantly surprised to see section 7 listed for improvements on the presentation.

CITY MANAGER ROCHELLE CLAYTON
- Thanked staff for the presentation, noted the budget presentation will be on Wednesday, May 21st. at 6:00 P.M.

A copy of the presentation will be attached to this item and made part of the meeting minutes.

RESULT: PRESENTATION ONLY
ADJOURNMENT:

By the consensus of the City Council and without objection, the meeting was adjourned at 7:32 PM.

Respectfully Submitted: Approved:
_______________________________ _______________________________ Andrea Flores, City Clerk Timothy R. Silva, Mayor
Notice: Signed Minutes are filed with the City Clerk’s office

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Attachment: 05 14 2025 WORKSHOP MINUTES (6006 : Minutes of the CIP/Workshop May 14, 2025 5:30 PM)

PROPOSED CAPITAL
IMPROVEMENT BUDGET –

WORKSHOP
FISCAL YEAR 2025/2026

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Attachment: Proposed capital improvement budget – workshop (6006 : Minutes of the CIP/Workshop May

CAPITAL PROJECTS

A COMPREHENSIVE NEEDS LIST
01 Parks
City of Barstow
currently maintains 11
parks, fields, and the
community pool. The
detail to follow
discusses various
capital projects needed
to repair these
facilities.
02 Community
Centers
• Dana Park
• Cora Harper
• Senior Center
• Various other
community bldgs
03 Streets
Consists of projects in
progress as well as
those need in the near
future. Includes bridges
and traffic needs.
04 Infrastructure
Includes the
Wastewater treatment
facility and
infrastructure needs for
City Hall.
05 Public Safety
Includes Fire and Police
Departments.

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Attachment: Proposed capital improvement budget – workshop (6006 : Minutes of the CIP/Workshop May FUND BALANCE PROJECTION Measure I - 209 Gas Tax - 210 SB1- 211 Estimated Fund Balance at
6/30/2025 1,256,193.38 2,154,779.49 3,035,247.26
Estimated Revenue FY 26
1,657,366.00 725,705.00 669,930.00
Estimated Expenditures FY 26
1,761,300.00 6,900.00 1,216,788.00
Estimated Fund Balance at
6/30/2026 1,152,259.38 2,873,584.49 2,488,389.26

CAPITAL PROJECTS - RESOURCES
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Attachment: Proposed capital improvement budget – workshop (6006 : Minutes of the CIP/Workshop May FUND BALANCE PROJECTION Measure Q - 102 General Fund - 100 Estimated Fund Balance at 6/30/2025 4,110,110 9,567,993 25% Working Capital Reserve -
Restricted
6,122,285
Available Fund Balance at 7/1/2025 4,110,110 3,445,708

CAPITAL PROJECTS - RESOURCES
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Attachment: Proposed capital improvement budget – workshop (6006 : Minutes of the CIP/Workshop May PARKS – TOTAL NEEDS $2,460,551

HENDERSON POOL
Needs Estimated Costs
· Upgrade/Remodel Changing rooms- Restrooms $ 85,000.00 · Snack bar/Life Guard Room/ADA Restroom $ 65,500.00
· New Fabric Awning Over Kiddie Pool $ 65,000.00
· New Fabric Awning Parallel To Building $ 85,000.00
· Digital Controllers $ 4,500.00
· Replace Front Doors ADA at Henderson Pool $ 28,000.00 $333,000.00
Completed
· Replace Sand in Filters ($10,659.19 Completed April 2024) · Pool Chemicals Upgrade ($11,931.75 Completed January 2025) Total Needs

LILLIAN PARK
Needs Estimated Costs
· Storage Room Remodel $ 10,500.00
· New Marquee Sign $ 8,500.00
· Solar LED Lighting ($17,483.00 Purchased 2024 - Needs Installation) ???? · Parking Lot on Adele $ 125,000.00
$ 144,000.00
Completed
· New Roof Storage Room & Snack Bar ($39,420.00 Completed March 2024) · Raise Dugouts ($14,500.00 Completed 2024)
· Repair Field (Completed): $52,500.00 (Emergency Repair) · Snack bar Electrical ($12,899.00 Completed 2024)
· New Refrigerator ($3,799.00 Completed 2024)
· New Ice Machine ($2,700.00 Completed March 2025)
· New Stainless Steel Tables: ($1,935.33 Completed March 2025) · Replace Old Trees: 2x Pear Blossoms: ($3,340.25 Completed February 2025) · Score Board: ($6,002.00 Completed April 2025))
· New HVAC System ($6,000.00 Completed 2025)
Total Needs
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Attachment: Proposed capital improvement budget – workshop (6006 : Minutes of the CIP/Workshop May PARKS CONT’D

DANA PARK
Needs Estimated Costs
· Remodel Build/Kitchen $ 25,500.00
· Reduce Grass in Landscaping $ 85,500.00
· Tennis Court LED Lighting $ 290,000.00
· Pickleball Court Fence Dividers $ 5,551.00
· Programmable Marquee Sign For Community Announcements $ 60,000.00 $ 466,551.00
Completed
· New HVAC System ($38,792.00 Completed May 2024)
· Tree Trimming (Completed 2024): West Coast Arborist: $15,947.00/ TreePros: $3,200.00 · Tennis/Pickle Ball Courts Resurfacing ($58,960.80 Completed 2024):
· Upgrade Parking Lot Lighting to LED ($1,600.00 Completed February 2024) · Pickle ball Court Benches: ($5,159.99 Completed February 2025) Total Needs

JASPER PARK
Needs Estimated Costs
· HVAC Unit $ 7,500.00
· Parking Lot and ADA Compliance $ 85,000.00
· Front Door ADA Opener $ 7,000.00
· Evaporative Coolers $ 7,500.00
· Marquee Sign $ 22,000.00
· Replace Trees $ 25,000.00
· Park Benches/ Trash Cans $ 15,000.00
$ 169,000.00
Completed
· New Roof ($24,621.00 Completed October 2024)
· New Stucco ($24,831.65 Completed September 2024)
· Exterior Lighting ($700.00 Completed October 2024)
· Interior Ceiling Lights ($2,200.00 Completed March 2025) · ADA Restrooms Plumbing ($16,670.00 Completed February 2025) · Asbestos Remediation ($35,961.00 Completed January 2024) · Texture Walls and Ceiling ($9,000.00 Completed June 2024) · New Flooring ($24,957.28 Completed July 2024)
· New Furnace ($5,700.00 Completed June 2024)
· Alarm System ($2,550.00 Completed February 2024)
· Resurface Basket Ball Court: ($17,410.00 Completed) (Sourcewell) · Front Door Panic Hardware ($1,387.75 Completed March 2025) · Solar LED Lighting For Basketball Court/Playground ($17,483.00 Completed 2025) Total Needs
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Attachment: Proposed capital improvement budget – workshop (6006 : Minutes of the CIP/Workshop May PARKS CONT’D

SPORTS PARK
Needs Estimated Costs
· 2 New Bunker Rakes to replace 2005 Model $ 50,000.00
· Upper/Lower-Replace Snack bar appliances $ 45,000.00
· Repair Baseball Infields 2 $ 110,000.00
· Upgrade restrooms to vandalism-proof $ 35,000.00
$ 240,000.00
Completed
· Bunker Rake ($30,000.00 Completed 2024)
· Replace Batting Cage Net: Install $6,046.00
· Replace Pitching Machines: Machines-$27,397.39/Install-$11,500.00 · Repair Baseball Infields 4: (Completed $220,000.00)
· Replace wiring looms to field lights (Completed 2024): $62,090.94 Total Needs

FOGLESONG PARK
Needs Estimated Costs
· Homerun Light Show $ 27,500.00
· Connect Both Parking Lots $ 165,000.00
· Park Benches/ Trash Cans $ 55,000.00
· Replace Old Trees $ 25,000.00
· ADA Walkway to Picnic Benches $ 14,500.00
· Both Fields; Repair Infields $ 115,500.00
· Both Fields; Infields/Out Outfields $ 280,000.00
· Both Fields; Back Stop/Outfield Fencing $ 70,000.00
· Sam Nasario Snack Bar Remodel $ 55,000.00
· Concrete Between Fields $ 35,000.00
· Sam Nasario Bleachers $ 25,000.00
· Sam Nasario water main ???
· Sam Nasario Shade Structures $ 85,000.00
$ 952,500.00
Completed
· Trim Trees ($12,000.00 Completed January 2025
· LED Solar Lighting ($26,287.00 Completed March 2025)
· Upgrade Electrical to Park Stage ($12,899.00 Completed January 2025) · Upgrade Parking Lot Lighting to LED ($5,600.00 Completed January 2025) · Baseball Field Lights MUSCO ($499,000.00 In Process)
· Scoreboards for both Fields: ($12,004.00 Purchased) January 2025) · Sam Nasario Snack Bar Roof ($3,000.00 Completed April 2025) Total Needs
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Attachment: Proposed capital improvement budget – workshop (6006 : Minutes of the CIP/Workshop May PARKS CONT’D

STURNACLE PARK
Needs Estimated Costs · Park Benches/ Trash Cans $ 15,000.00 · Replace Old Trees $ 15,500.00 $ 30,500.00
3RD & MAIN ST.

Needs Estimated Costs · Artificial Turf Median $ 125,000.00 $ 125,000.00
Completed · Tree Trimming ($6,800.00 Completed February) Total Needs $ 155,500.00
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Attachment: Proposed capital improvement budget – workshop (6006 : Minutes of the CIP/Workshop May COMMUNITY CENTERS – TOTAL NEEDS $2,287,500
9 CORA HARPER

SENIOR CENTER
Needs
· Replace Chiller & Air Handlers* (Approx $900k from CDBG) $ 1,800,000.00 · Remodel Kitchen $ 25,000.00
· Preventive Maint Contract new HVAC System. ???
· Refurbish Racquetball Courts $ 65,000.00
Total Needs $ 1,890,000.00
Completed
· Replaced Sauna ($34,032.80 Completed 2024)
· Food Warming Cabinet ($3,200.00 Completed 2024)
· Steam Table ($2,220.000 Completed 2024)
· Replace Refrigerator ($5,750.00 Completed 2024)
· New Stage (Completed 2024): $36,208.06
· Remodel Administration/ Receptionist Offices ($10,779.74 Completed 2024) · Recondition Basketball Courts (Completed 2024): $48,632.96 · Parking Lot LED Lighting ($2,600.00 Completed 2024)
· Exterior Building LED Lighting ($1,400.00 Completed 2024) · High Traffic Door Return ($9,800.00 Completed 2024)
Needs
· Desert Landscape $ 85,000.00
· Senior ADA Restrooms $ 85,000.00
· Kitchen/Dishwasher Station $ 85,000.00
Total Pending $ 255,000.00
Completed
· Make-Up Air System for Kitchen ($34,226.00 Completed May 2024)

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Attachment: Proposed capital improvement budget – workshop (6006 : Minutes of the CIP/Workshop May COMMUNITY CENTERS CONT’D
10 HARVEY HOUSE
Needs
· Boiler Inspection at Harvey, possible replacement. $ 125,000.00 · Harvey House Annual Preventative Maintenance Contract $ 17,500.00 Total Needs $ 142,500.00

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Attachment: Proposed capital improvement budget – workshop (6006 : Minutes of the CIP/Workshop May STREETS/ROADS/BRIDGES –

WORK IN PROGRESS
11 Project Date Est. Costs
TRANSFER TO GENERAL FUND (COST ALLOC.) 2026 16,300.00
NORTH FIRST AVE BRIDGE MOJAVE RIVER-PROJ 2026 90,000.00 PEDESTRIAN & BICYCLE CORRIDORS (ATP) 2026 493,000.00
RIMROCK RD RECON - BARSTOW RD TO AVE H 2026 597,000.00
RIMROCK RD/BARSTOW RD TRAFFIC SIGNAL-MSI 2026 565,000.00 TRANSFER TO GENERAL FUND (COST ALLOC.) 2026 6,900.00
SB1-PAVEMENT PRESERVATION 2020* 2026 677,788.00
SB1-IRWIN RD PAVEMENT (W/COUNTY) 2026 42,000.00
SB-1 MAIN ST & BARSTOW RD TRAFFIC SIGNAL 2026 497,000.00 MAIN ST & BARSTOW RD TRAFFIC SIG-HSIP 2026 693,119.00
RIMROCK/BARSTOW RD TRAFFIC SIGNAL-HSIP 2026 161,232.00
PAVEMENT PRESERVATION 2020* 2026 135,201.00
STORM DRAIN/FLOOD CONTROL LENWOOD 2026 40,000.00
MAIN ST & BARSTOW RD TRAFFIC SIGNAL-DIF 2026 75,000.00
RIMROCK RD RECON - BARSTOW RD TO AVE H 2026 749,000.00
TOTAL 4,838,540
Measure I
1,761,300
Gas Tax
6,900
SB-1
1,216,788
Grants
Reimbursable
854,351
DIF
250,201
Measure I
Regional
749,000

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Attachment: Proposed capital improvement budget – workshop (6006 : Minutes of the CIP/Workshop May STREETS/ROADS/BRIDGES –
AVAILABLE BALANCES $ 6,514,235
12 FY 2026
Fund Bal @
6/30/25
1,253,193
Est. Rev. 2,000,000
Est. Exp. 1,761,300
Avail FB 1,152,259
FY2026
Fund Bal @
6/30/25
2,154,779
Est. Rev. 725,705
Est. Exp. 6,900
Avail FB 2,873,587
FY2026
Fund Bal @
6/30/25
3,035,247
Est. Rev. 669,930
Est. Exp. 1,216,788
Avail FB 2,488,389
Grants FY 2026
Exp. 854,351
Reimb. 854,351
FB 0
MSI – Regional
Exp. 749,000
Reimb. 749,000
FB 0
DIF
Fund Bal @ 6/30/25 966,600
Est. Rev. 15,000
Est. Exp. 250,201
Avail FB 716,399
Measure
I - Local Gas Tax SB - 1
Reimbursables
/Special
Purpose

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Attachment: Proposed capital improvement budget – workshop (6006 : Minutes of the CIP/Workshop May STREETS/ROADS/BRIDGES – TOTAL NEEDS $74,461,028
13 Project Date Est. Costs
GRACE ST - BARSTOW RD TO CULDE-SAC
2026? 1,200,000.00

LAVERNE RETENTION BASIN

PROJECT
2026? 2,000,000.00

LAVERNE RETENTION BASIN

PROJECT
2026? 3,000,000.00
CAMERON AREA - Phase 1 2026? 4,500,000.00

VIRGINIA WAY - BARSTOW RD -

ROBERTA ST
2026? 3,000,000.00

CAL AVENUE - TERRIBLE HERBST

TO KNUCKLE
2026? 600,000.00
STATE ST - KNUCKLE TO CUL-DESAC
2026? 600,000.00
LENWOOD RD At TA - COMMERCE

PKWY (PCC)
2026? 500,000.00
Main Street Route 66
Reconstruction Phase 1
8,358,154
Main Street Route 66
Reconstruction Phase 2
4,642,393
Main Street Route 66
Reconstruction Phase 3
3,468,363
Main Street Route 66
Reconstruction Phase 4
2,125,163
Fashion Square Areas 2" Overlay 1,995,066
Project Date Est. Costs
Center Street Areas 2" Overlay 1,673,912
Borrego Areas Slurry, 2" Overlay 498,352
County Club Area 2' Overlay and Slurry 409,625
Pavement Preservation 7,500,000
West Section 7 Phase II 1,700,000.00
West Section 7 Phase III 1,700,000.00
West Section 7 Phase \IV 1,700,000.00
Windy Pass Area Streets - Street
Reconstruction and Preservation
4,000,000.00
Henderson Area Streets - Street
Reconstruction and Preservation
4,000,000.00
Cameron Area Streets - Street Reconstrucdtion
and Preservation - Phase 2
4,500,000.00
College Heights Area Streets - Street
Reconstruction and Preservation
4,500,000.00
Crestline Area Streets - Street Reconstruction
and Preservation
4,500,000.00
City Hall Front Parking Lot ADA Improvement 65,000.00

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Attachment: Proposed capital improvement budget – workshop (6006 : Minutes of the CIP/Workshop May STREETS/ROADS/BRIDGES CONT’D
14 Project Date Est. Costs
Signal Light Intersections Cameras 85,000.00
9) Signal Light Edison Meters
Relocation
2026-29
450,000.00
Sidewalks Replacement
2026-30
Ongoing
Signal Light Safety Lights 40,000.00
3rd & Main Parking Lot 45,000.00
Mercado Mall Parking Lot 145,000.00
Storm Channel Improvements
2026, 27, 28, & 29
185,000.00
Corporation Yard
2028-29
135,000.00
Corporation Yard Expansion
2028-29
225,000.00
Cora Harper Parking Lot
Resurfacing
2028-29
150,000.00
Alley Ways
2028-29
235,000.00
2nd & Main Parking Lot Resurfacing 2026 30,000.00
TOTAL 74,461,028

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Attachment: Proposed capital improvement budget – workshop (6006 : Minutes of the CIP/Workshop May 15 Wastewater
Project Desc Date Est. Costs
WW-Pond
Maintenance
Pond #3 Clean up
and Maintenance 2026 200,000.00
WW-Main Line
Repairs
Repair/Slipline
Collapsed/Cracked
Pipes 2026 250,000.00
WW-Plant
Expansion
Design ? 3,000,000.00
TOTAL 3,450,000.00
Information Technology
Project Desc Date Est. Costs
Microsoft 365
Migration
Migration from OnPrem to
Cloud 1x service 2026 22,000.00
Granicus - Peak
Mgmt
Agenda and Streaming
Solution 2026 70,000.00
Tyler EERP*
EERP – System
Implementation 2026 230,500.00
Tyler EPL*
EPL – System
Implementation 2026-27 100,873.00
PD 911 Capture 911 Call Recording Upgrade 2026 45,000.00 WW-Collections
Mainline repair/Collapse &
Offset pipes 2026 250,000.00
Phone System Phone System 2026-27
UPS Replacements City Hall / PD / Chambers 2027 125,000.00 Patrol MDT
Replace Patrol Car
Computers 2028 500,000.00
Patrol Dash Cams Patrol Dash Cams 2029 300,000.00
Body Worn Cams Body Worn Cams 2030 300,000.00
TOTAL 1,943,373
INFRASTRUCTURE – TOTAL NEED $ 5,393,373
* Work in progress from prior council approval.

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Attachment: Proposed capital improvement budget – workshop (6006 : Minutes of the CIP/Workshop May POLICE
Project Desc 2026 2027 2028 2029 2030 Total Est.

Amount
Department Weapons Pistols 60,000 60,000
Police Department Finish remodel 60,000 60,000
FLOCK Cameras
ALPR, Live Cameras, and
Shot Detection 343,500 343,500
Annual Maintenance 163,000 163,000 163,000 163,000 652,000 Mobile Command Post 400,000 400,000
Tactical Armored Vehicle Bear Cat 350,000 350,000
Police Department Design & New Buildout 40,000,000 40,000,000 Training Facility 9,000,000 9,000,000
TOTAL 463,500 563,000 513,000 40,163,000 9,163,000 50,865,500 PUBLIC SAFETY –TOTAL NEEDS $57,000,999
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Attachment: Proposed capital improvement budget – workshop (6006 : Minutes of the CIP/Workshop May FIRE
Project Desc 2026 2027 2028 2029 2030 Total Est.

Amount
Personal Protective Equipment
(PPE)
Replacement of Reserve
Equipment 80,000 80,000
Fire Equipment (Fire Hose)
Fire Hose Replacement 19,304 19,304
Personal Protective Equipment
(SCBA)
New SCBA Bottles to meet Safety
Inspection/Hydrostatic Testing 24,195 24,195
Apparatus/Fleet (Ladder Truck)
New Ladder Truck (TDA) 540,000 540,000 540,000 540,000 540,000 2,700,000 Apparatus/Fleet (Fire Engine)
New Fire Engine Type 1 (TDA) 260,000 260,000 260,000 260,000 260,000 1,300,000 Apparatus/Fleet (Command
Vehicle) New Battalion Chief Vehicle 30,000 30,000 30,000 30,000 30,000 150,000 Facilities (Remodel FS361/EOC) Remodel FS361 to replace roof, interior, gender appropriate,
ADA,seismic, exhaust system 240,000 240,000 240,000 240,000 240,000 1,200,000 PUBLIC SAFETY CONT’D
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Attachment: Proposed capital improvement budget – workshop (6006 : Minutes of the CIP/Workshop May FIRE CONT’D
Project Desc 2026 2027 2028 2029 2030 Total Est.

Amount
Fire Equipment (Autopulse)
Replacement of Autopulse
17,000 17,000.00
Fire Equipment (EKG Mopnitor)
Replacement of EKG Monitor
45,000 45,000.00
Apparatus/Fleet (Command Vehicle)
New Battalion Chief Vehicle
30,000 30,000 30,000 30,000 30,000 150,000.00
Apparatus/Fleet (Command Vehicle)
New Battalion Chief Vehicle
30,000 30,000 30,000 30,000 30,000 150,000.00
Facilities (FS366 Diesel Exhaust
System)
Health/Safety-removal diesel
exhaust from within Facilitiy 300,000 300,000.00
TOTAL 1,253,499 1,492,000 1,130,000 1,130,000 1,130,000 6,135,499 PUBLIC SAFETY CONT’D
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Attachment: Proposed capital improvement budget – workshop (6006 : Minutes of the CIP/Workshop May CAPITAL IMPROVEMENT NEEDS – OVER ALL
19 PARKS 2,460,551
COMMUNITY CENTERS 2,287,500*
STREETS/ROADS/BRIDGES 79,299,568
INFRASTRUCTURE 5,393,373
PUBLIC SAFETY 57,000,999
OVER ALL $146,441,991

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Attachment: Proposed capital improvement budget – workshop (6006 : Minutes of the CIP/Workshop May

QUESTIONS /

COMMENTS
[email protected] THANK Y
HTTP://WWW.CONTOSO.COM/
OU!

PROPOSED CAPITAL

IMPROVEMENT BUDGET
FISCAL YEAR 2025/2026

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Attachment: Proposed capital improvement budget – workshop (6006 : Minutes of the CIP/Workshop May Joint Special Council/BFPD
07/1/25 06:00 PM
City Clerk / Records
Andrea Flores
Other
Doc ID: 6041

AGENDA ITEM
AGENDA MATTER:

MINUTES OF THE JOINT SPECIAL MEETING - MAY 20, 2025 AT 6:00 P.M.

EXECUTIVE SUMMARY:

DISCUSSION:

FISCAL IMPACT:
none
RECOMMENDED ACTION:

Approve minutes as presented.
5 Packet Pg. 37

REGULAR MEETING

CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
MAY 20, 2025
6:00 PM
(HANDICAPPED ACCESSIBLE)

MINUTES

REGULAR MEETING
Minutes-May 20, 2025

Page 1 of 13 ends

CALL TO ORDER - CLOSED SESSION:

MAYOR SILVA called the closed session meeting to order at 6:00 PM PLEDGE OF ALLEGIANCE:

COUNCIL MEMBER HERNANDEZ led in the Pledge of Allegiance.

ROLL CALL:

Attendee Name Title Status Arrived
James M. Noble Council Member Absent
Barbara Mae Rose Mayor Pro Tem Present
John Williams Council Member Present
Carmen Hernandez Council Member Present
Timothy Silva Mayor Present
PARTICIPATION IS INVITED : IF YOU WISH TO BE HEARD ON ANY ITEM ON THE AGENDA, PLEASE

SO INDICATE BY FILLING OUT A SPEAKER REQUEST CARD AND HANDING IT TO THE CITY CLERK PRIOR TO THE AGENDA ITEM EING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

PUBLIC COMMENT - CLOSED SESSION: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC

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Attachment: 05.20.2025 Minutes DRAFT AF (6041 : Minutes of the Joint Special Meeting May 20, 2025 6:00 PM) Minutes-May 20, 2025

Page 2 of 13 ends

SPEAKERS

GILBERT ASA, BARSTOW, CALIFORNIA
- Expressed concerns with the lack of accountability from the council.

MAYOR PRO TEM ROSE called for a point of order to explain to Mr. Asa what the closed session public comments are vs. general non-agenda public comments.

MOTION TO GO INTO CLOSED SESSION:

RESULT: APPROVED [UNANIMOUS]
MOVER: Carmen Hernandez, Council Member
SECONDER: Barbara Mae Rose, Mayor Pro Tem
AYES: Noble, Rose, Williams, Hernandez, Silva
CLOSED SESSION AGENDA ITEMS:

1. CONFERENCE WITH LABOR NEGOTIATORS
Recommended Action:

Conference with Labor Negotiators (Gov. Code § 54957.6) City & District Negotiators: City Manager/District Manager Rochelle Clayton Employee Organizations:

2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Recommended Action:

The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. (Gov. Code § 54956.9(d)(1)) Case Name: Murphy, et al. v. City of Barstow, et al. United States District Court, Central District of California, Case No. 5:24-cv-01913-SSS-SP.

REPORT OF CLOSED SESSION:

CITY ATTORNEY, MATTHEW SUMMERS, reported the following:
- The council met in closed session to consider two items, the first one regarding conference with labor negotiators and the second one regarding existing litigation Murphy v. City of Barstow direction was provided to counsel with no reportable action taken.

CALL TO ORDER - REGULAR MEETING 7:00 PM (or immediately following adjournment of Closed Session if adjourned after 7:00 PM):

MAYOR SILVA called the meeting to order at 7:02 PM
INVOCATION:

PASTOR MIKE SMITH from REVIVED COMMUNITY CHURCH led the invocation.

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Attachment: 05.20.2025 Minutes DRAFT AF (6041 : Minutes of the Joint Special Meeting May 20, 2025 6:00 PM) Minutes-May 20, 2025

Page 3 of 13 ends

PLEDGE OF ALLEGIANCE:

LILLI LISCANO from BARSTOW BASEBALL MAJORS DIVISION led the Pledge of Allegiance.

ROLL CALL:

Attendee Name Title Status Arrived
James M. Noble Council Member Absent
Barbara Mae Rose Mayor Pro Tem Present
John Williams Council Member Present
Carmen Hernandez Council Member Present
Timothy Silva Mayor Present
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY ITEM ON THE AGENDA INCLUDING

ANY ITEM ON THE CONSENT CALENDAR, PLEASE SO INDICATE BY FILLING OUT A SPEAKER REQUEST CARD AND HANDING IT TO THE CITY CLERK. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

ALLOWING EMERGENCY ITEMS TO BE ADDED BY MAJORITY VOTE AND ALLOWING ITEMS THAT AROSE TO THE CITY’S ATTENTION AFTER THE AGENDA POSTING DEADLINE, BUT WHICH REQUIRE

IMMEDIATE ACTION, TO BE ADDED BY A TWO-THIRDS VOTE OF THE COUNCIL MEMBERS PRESENT

AT THE MEETING, OR, IF LESS THAN TWO-THIRDS OF THE COUNCIL MEMBERS ARE PRESENT, A UNANIMOUS VOTE OF THOSE MEMBERS PRESENT.

At the request of the City Manager, COUNCIL MEMBER HERNANDEZ requested to pull items 7 and 8 for further review, seconded by MAYOR PRO TEM ROSE.

RESULT: APPROVED [UNANIMOUS]
MOVER: Carmen Hernandez, Council Member
SECONDER: Barbara Mae Rose, Mayor Pro Tem
AYES: Rose, Williams, Hernandez, Silva
ABSENT: Noble
PRESENTATIONS:

3. RECOGNITION OF BARSTOW BASEBALL MAJORS DIVISION
Recommended Action:

Present certificates to the players and coaches of the Barstow Baseball Majors Division Team.

Certificates were presented to participants by the Mayor and Council.

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Attachment: 05.20.2025 Minutes DRAFT AF (6041 : Minutes of the Joint Special Meeting May 20, 2025 6:00 PM) Minutes-May 20, 2025

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RESULT: PRESENTATION ONLY

4. AFTER-EVENT REPORT AND PRESENTATION BY CA ROUTE 66
Recommended Action:

After-event report and presentation only.

After the event report was presented by Brendan O'Brien representative from the California Rt. 66 Museum.

RESULT: PRESENTATION ONLY

5. BARSTOW CONNECT APP
Recommended Action:

Presentation only.

IT COORDINATOR BENJAMIN PINA
- Presented the staff report as filed with the City Clerk's office.

COUNCIL MEMBER WILLIAMS
- Asked who is using this app within the city and how this app works.

IT COORDINATOR BENJAMIN PINA
- Explained that all departments are currently using this app and gave a general rundown on how the app is being utilized.

MAYOR PRO TEM ROSE
- Asked who is monitoring this application, and if this is monitored 24/7. - Asked what the turnaround time is.

IT COORDINATOR BENJAMIN PINA
- Clarified that each department is monitoring the app differently depending on their duties and necessities.

COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Noted that when a ticket is created, it has a dropdown option, which routes the request to whichever department is responsible for that issue, where the request is resolved. - Mentioned that if the request is not resolved within 10 days, then a supervisor will get a notification.
- Noted that a request cannot be closed without a resolution. - Mentioned that the request can be reassigned if necessary. - Explained how the program works and how responses are sent to the public.

MAYOR SILVA
- Asked what can be done to inform the public about the app.

CITY MANAGER ROCHELLE CLAYTON
- Mentioned she would like to do an outreach to the public and would like to expand social media and invite the public to sign up for notifications.
- Noted they are researching different ways to keep the public informed.

COUNCIL MEMBER WILLIAMS
- Asked if this app can be used to self-report issues within the city.

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CITY ATTORNEY MATTHEW SUMMERS
- Explained that any user can report any issue within the city to the appropriate department.

COUNCIL MEMBER HERNANDEZ
- Asked where someone without the app can report an issue. - Would like to see some information on how to use the app on channel 6. - Would like to see some statistics on the use of the app.

CITY MANAGER ROCHELLE CLAYTON
- Explained that the city's contact information is available on the website to report any issues by phone.

COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Mentioned the public can call the city office's general number at 760-256-3531.

MAYOR PRO TEM ROSE
- Asked if a training can be provided at the senior center for citizens. - Asked if some information can be provided to the public with their sewer bills. - Encourage employees to provide the information directly to the appropriate staff member instead of using the app.

CITY ATTORNEY MATTHEW SUMMERS
- Noted for true emergencies in the app states call 911 for emergencies. - Clarifying that the app is not for emergencies.

RESULT: PRESENTATION ONLY
GENERAL, NON-AGENDA PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL

SPEAKERS

ANNA FUZIE, BARSTOW, CALIFORNIA
- Spoke regarding Measure Q and expressed concerns about money not being available for the residents' needs.
- Asked for some clarification regarding the name change of the Barstow Senior Center to "The Jeff L.

Eason Sr. Senior Center”.

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Spoke about Code Enforcement sending notices out and allowing only a short time for residents to comply.
- Asked what is going to be done to monitor code enforcement, nothing, they are out of line and not serving the community.
- Spoke of an agenda item from last meeting that was not spoken on, "Cora Harper Agenda Item", would like clarification on this item.
- Spoke about the lack of ADA parking, noting the back door should be open for the handicapped.

THERESA TANK, BARSTOW, CALIFORNIA
- Spoke of an incident that happened when an officer discharged his weapon on an animal, would like clarification.

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SONIA COMPTON, BARSTOW, CA
- Expressed concerns with the Measure Q committee, mentioned that since being selected in April 2025, no meetings had been scheduled, and no updates had been received. - Mentioned the presentation of the proposed operating and capital improvement budget for FY 2025- 2026 seems incomplete, would like to be able to review the budget. - Congratulated Barstow Community College and all graduates. - Congratulated Barstow High School Media Teacher and students.

ET SNELL, NEWBERRY SPRINGS, CA
- Congratulated the Barstow Baseball Majors Division for their accomplishments. - Asked if there was a traffic study before BIG came into town, and expressed concerns with the trucks around the area.
- Expressed concerns about not being able to get in touch with the City Manager. - Spoke about a lawsuit recently filed against the City of San Bernardino. - Expressed concerns and hopes staff selects a good Police Chief.

JIM BROWN, BARSTOW, CA
- Addressed statement COUNCIL MEMBER NOBLE made regarding a video in which he was attacked.

VIRGINIA BROWN, BARSTOW, CA
- Noted she agreed with Mr. Hernandez, mentioning there is a problem with Code Enforcement and would like to see it addressed.
- Spoke about issues she has/had with Code Enforcement.

CONSENT CALENDAR PUBLIC COMMENT : THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE GOVERNING BOARD ON ALL MATTERS ON THE CONSENT CALENDAR.

MINUTES ALL AGENCIES:

NONE.

ACCOUNTS PAYABLE ALL AGENCIES:

NONE.

CITY COUNCIL:

6. SECOND READING AND ADOPTION OF RESOLUTION 5217-2025 AND ORDINANCE 1030- 2025 860 WEST MAIN STREET - GENERAL PLAN AMENDMENT (PGPA-25-0001) AND ZONING DISTRICT CHANGE (PZCA-25-0001)
Recommended Action:

Adopt Zone District Change under PZCA-25-0001 and its proposed ordinance No. 1030-2025 and General Plan Amendment under PGPA-25-0001 and its proposed resolution No. 5217-2025 to allow for change from C (Commercial) to DU (Diverse Use) zoning and land use designation.

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RESULT: APPROVED [UNANIMOUS]
MOVER: Carmen Hernandez, Council Member
SECONDER: Barbara Mae Rose, Mayor Pro Tem
AYES: Rose, Williams, Hernandez, Silva
ABSENT: Noble

7. ADOPTION OF RESOLUTION NO. 5218-2025 - INTENTION TO DISESTABLISH PUBLIC IMPROVEMENT DISTRICT 81-1
Recommended Action:

Staff recommends the following actions:

1. Discuss and adopt the attached Resolution of Intention to Disestablish PID 81-1 (Resolution No. 5218-2025.

2. Direct staff to move forward with the disestablishment procedures and schedule a public hearing for the July 15, 2025 City Council meeting.

RESULT: PULLED Next: 6/3/2025 6:00 PM

8. ADOPTION OF RESOLUTION NO. 5219-2025 - INTENTION TO DISESTABLISH PUBLIC IMPROVEMENT DISTRICT 83-1
Recommended Action:

Staff recommends the following actions:

1. Discuss and adopt the attached Resolution No. 5219-2025 of Intention to Disestablish PID 83- 1 (Exhibit A)

2. Direct staff to move forward with the disestablishment procedures and schedule a public hearing for the July 15, 2025 City Council meeting.

RESULT: PULLED Next: 6/3/2025 6:00 PM

9. AMENDMENT NO. 5 TO FIRST AVENUE BRIDGE OVER BNSF FUNDING AGREEMENT NO. 15-1001119
Recommended Action:

Staff recommends that the City Council take the following action:

1. Approve Attachment C, Project Funding Agreement No. 15-1001119, amendment number 5 between the City and SBCTA and extend the termination date to December 31, 2025.

Attachment A: Description of Project and Milestones and Attachment B: Summary of Estimated Costs; and
Attachment C: Amendment No. 5 to Project Funding Agreement No. 15-1001119.

RESULT: APPROVED [UNANIMOUS]
MOVER: Carmen Hernandez, Council Member
SECONDER: Barbara Mae Rose, Mayor Pro Tem
AYES: Rose, Williams, Hernandez, Silva
ABSENT: Noble

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DISCUSSION / ACTION ON DEFERRED ITEMS:

BUSINESS / ACTION ITEMS:

10. A RESOLUTION AUTHORIZING THE EXECUTION OF A MASTER LEASE-PURCHASE

AGREEMENT AND RELATED DOCUMENTS WITH HOLMAN CAPITAL FOR THE

LEASE/PURCHASE OF A ENFORCER PIERCE ULTIMATE CONFIGURATION PUMPER FIRE ENGINE.

Recommended Action:

Staff recommends the City Council:

1. Approve BFPD Resolution 74-2025 authorizing the Barstow City Council to execute the Master Lease-Purchase Agreement and related documents with Holman Capital to finance the acquisition of a Pierce Fire Engine, with a cost not to exceed a total of $1,119,983.96 collectively, as defined in the Discussion Section of this staff report.

2. Discuss the available financing for additional purchasing ability in an amount not to exceed $4,400,000.00.

FINANCE DIRECTOR SYDNIE HARRIS, FIRE CHIEF CORY CISNEROS, AND CITY

MANAGER ROCHELLE CLAYTON
- Presented the staff report as filed with the City Clerk's office.

COUNCIL MEMBER HERNANDEZ
- Asked if a resolution for the Fire Department can be approved when it is not included on the agenda.
- Mentioned she would like to wait after the budget workshop is presented to make a decision. - Expressed concern about how much the city can be in debt and still have the appropriate cash flow available for daily operations.
- Wanted to know what the cash flow situation for the city.

CITY ATTORNEY MATTHEW SUMMERS
- Clarified that the financing is through the city and not the Fire Protection District. - Noted the Fire Protection District is not in a position to borrow money. - Clarified that for the pension obligation bond, the city pledges the general available taxes.

FINANCE DIRECTOR SYDNIE HARRIS
- Clarified the brush truck was paid off, but option C allows the city to reimburse itself and finance the truck after the fact.

MAYOR PRO TEM ROSE
- Expressed concerns with going further in debt by purchasing all these vehicles and the manpower needed to operate that equipment.
- Asked what the plan is for operating this equipment and what the cash flow will be. - Asked why there is a need for the ladder truck, which was not mentioned before.

CITY MANAGER ROCHELLE CLAYTON
- Clarified that this is just an option based on the needs of the department.

FIRE CHIEF CORY CISNEROS
- Mentioned they are trying to obtain this truck to lock the current price and interest rate since this kept on rising.
- Explained the different types of operational options for the ladder truck.

FINANCE DIRECTOR SYDNIE HARRIS
- Explained the different options available to obtain the apparatus.

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COUNCIL MEMBER WILLIAMS
- Asked how much cash flow would be available for the city if choosing option A.

FINANCE DIRECTOR SYDNIE HARRIS
- Noted it will be a difference of about 900K which can be used anyway necessary. - Mentioned that these options were presented to her by Holman Capital.

COUNCIL MEMBER HERNANDEZ
- Mentioned she understood that by paying cash, there will be a 130-139K savings in interest.

FINANCE DIRECTOR SYDNIE HARRIS
- Clarified that there is still a discount because the manufacturer will be paid off in full. - Clarified that there is money available in the fund balance, but by paying this cash, the city will run out of cash flow for daily operations.

CITY ATTORNEY MATTHEW SUMMERS
- Explained this came back for discussion by motion for reconsideration by the majority of the council, and because payment has not been made, there is still time for revision.

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Expressed concerns about the amount of interest the city will pay by financing this apparatus. - Asked how the city is going to come out with the yearly payment. - Noted these options made no sense.

ET SNELL, BARSTOW, CALIFORNIA
- Asked the council to make the right decision, and asked how many volunteers the Fire Department has.
- Would like to see a volunteer Fire Department, and would like to see some volunteers at the Police Department.

QUESTIONS

MAYOR PRO TEM ROSE
- Mentioned since they last discussed this item in July, the balance on Measure Q had dropped, and wanted to know where the money went since the purchase was not made.

FINANCE DIRECTOR SYDNIE HARRIS
- Explained at that time, when this item was presented, it was before overtime cost from Fire and Police, additional parks improvements, and other expenses.

MAYOR SILVA
- Asked if a budget was put together to pay the apparatus off in five years.

FINANCE DIRECTOR SYDNIE HARRIS
- Explained staff put together a 5-year plan with the additional principal amount to pay out this debt.

COUNCIL MEMBER HERNANDEZ
- Asked where this money is coming from.

FINANCE DIRECTOR SYDNIE HARRIS
- Clarified that this money would be put aside from Measure Q.

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Motion made by MAYOR PRO TEM ROSE, seconded by COUNCIL MEMBER HERNANDEZ, for further discussion 4-0

DISCUSSION

MAYOR PRO TEM ROSE
- Would like the council to consider tabling this item to make a more informed decision. - Appreciated the staff working hard to collect all this information.

COUNCIL MEMBER HERNANDEZ
- Appreciated staff looking at different options, but would like to attend the budget workshop before making a decision.

MAYOR SILVA
- Appreciates staff bringing different options and encourages them to continue to do so.

Motion made by MAYOR PRO TEM ROSE, seconded by COUNCIL MEMBER HERNANDEZ, to table this item to the June 3rd, 2025 meeting. 3-1
RESULT: TABLED Next: 6/3/2025 6:00 PM
PUBLIC HEARINGS:

11. PROTEST HEARING - UNPAID NUISANCE ABATEMENT FEES APN 0181-247-04-000 Recommended Action:

Staff recommends to conduct a protest hearing for APN 0181-247-04-000. Subject to testimony received, adopt the attached Resolution No. 2020-2025, Making Determinations and Confirming Assessments and Proceedings for Unpaid Nuisance Abatement Fees, and waive the full reading.

COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Presented the staff report as filed with the City Clerk's office.

MAYOR SILVA
- Asked if this property will be marketed or if it is expected to go on tax sale.

COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Noted, he believes it will go to tax sale.

MAYOR SILVA OPENED THE PUBLIC HEARING AT 9:18 P.M.

SPEAKERS

VIRGINIA BROWN, BARSTOW, CALIFORNIA
- Mentioned she is curious to know if really all attempts were made to contact the property owner.

MAYOR SILVA CLOSED THE PUBLIC HEARING AT 9:19 P.M.

COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Noted the owner was deceased, family members were contacted regarding this issue, but they advised staff not to contact them again.
- Mentioned staff has all this documentation and explained the property abatement process. - Noted that this property has been abandoned for quite some time.

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RESULT: APPROVED [UNANIMOUS]
MOVER: Barbara Mae Rose, Mayor Pro Tem
SECONDER: Carmen Hernandez, Council Member
AYES: Rose, Williams, Hernandez, Silva
ABSENT: Noble
PUBLIC SAFETY UPDATES:

INTERIM POLICE CHIEF DANIEL ARTHUR
- Mentioned on May 22nd, he will be attending the San Bernardino County Peace Officers Memorial Ceremony in Montclair.
- Noted two new officer trainees will start on May 27.

FIRE CHIEF CORY CISNEROS
- Noted Firefighters are diligent in responding to emergencies throughout the community, and actively engaging in recurring training events in the county.
- Attended the Victorville Fire Annual County Wildland Preparedness Drill. - Mentioned they had two active fires within the region of the High Desert, which required multiple agencies' participation.

COUNCIL COMMITTEE REPORTS:

COUNCIL MEMBER HERNANDEZ
- On April 28 attended the AQMD budget meeting; the next meeting will be June 9. - Attended the Street Committee Meeting on May 7 and discussed funding, pavement preservation, public will be informed.
- Attended the Mojave Waste meeting, postponed the segregation of trash, need more clarification from CalRecycle.
- Attended the Desert Mountain San Bernardino Transportation Authority, the city will get reimbursable funds for the bridge.
- Mentioned that the bridge will be closed in December 2025.

COUNCIL MEMBER WILLIAMS
- Noted visited the city of Apple Valley and worked with their city council. - Next will be visiting the city of Adelanto.

MAYOR PRO TEM ROSE
- Attended the Homeward Bound Committee on May 8th.
- Received an update from New Life Fellowship.
- Noted the Homeless Coordinator is still pending.
- Mentioned the County was doing site visits for the CDBG funds. - Mentioned the next meeting will be June 12 at 5 P.M.
- Next Rules and Policy Committee Meeting will be on May 27.

MAYOR SILVA
- Attended the SBCTA Meeting on May 7.
- Next Street Committee Meeting will be June 4, at 5 P.M. - Attended the League of Cities on May 8 to 9 spoke regarding Prop 36 and how this will affect Law Enforcement.
- Attended another session about AI, and the evolving industry of landscaping. - Attended a presentation regarding Amazon and sales tax, encourage the public to spend locally. - Attended the Military Affairs on May 13.
- Attended the Barstow Chamber of Commerce Meeting on May 20.

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BUSINESS OF THE COUNCIL:

COUNCIL MEMBER HERNANDEZ
- Would like an update on the Humane Society.
- Asked residents to slow down due to some streets being striped and some signal lights are out. - Attended the second graduation of the Barstow Community College.

COUNCIL MEMBER WILLIAMS
- Noted he is trying to be as transparent and accountable as possible. - Noted he understands the public's frustration.
- Mentioned his intention of what he does is not to attack, but to educate. - Expressed that he just wants what is best for the city.

MAYOR PRO TEM ROSE
- Wanted to make sure the city complies with Measure Q, and would like to see a report on why the committee is not meeting.
- Spoke about ADA parking in front of City Hall.
- Proposed to work with staff to organize town hall meetings. - Spoke about Code Enforcement and Christmas lights, would like to know what the issue is with having those up.
- Noted they are all trying to be transparent and would like residents to contact the council instead of blasting them on social media.

MAYOR SILVA
- Mentioned attended the work committee at Park University. - Attended the Barstow Community College graduation.
- Attended the Adult Ed graduation on Saturday, May 17. - Attended the United States Veterans Support Group, which gave out 5 scholarships. - Thanked Code Enforcement for what they do and spoke about a complaint he received.

STAFF REPORTS:

NONE.

CITY MANAGER COMMENTS:

CITY MANAGER ROCHELLE CLAYTON
- Gave the city manager's update.
- Spoke on several events organized by the city and upcoming events. - Invited the public to sign up for instant notifications. - Mentioned staff has proposed to revert animal control services to the Humane Society. - Pointed out there are complaints on both sides from Code Enforcement. - Noted the purpose of Code Enforcement is to keep the public safe.

COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Explained in the California Fire Code and the Electrical Code, Christmas Lights are not allowed to be out for more than 30 days.
- Mentioned even in the manufacturer's specifications, states they are not designed to stay outside. - Noted this is a State Law and they are required to enforce. - Mentioned this for safety issues.

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ADJOURNMENT:

By the consensus of the City Council and without objection, the meeting was adjourned at 9:57 PM.

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07/1/25 06:00 PM
City Clerk / Records
Maria Chavez
Other
Doc ID: 6040

AGENDA ITEM
AGENDA MATTER:

MINUTES OF THE WORKSHOP - MAY 21, 2025 AT 6:00 P.M.

EXECUTIVE SUMMARY:

DISCUSSION:

FISCAL IMPACT:
none
RECOMMENDED ACTION:

Approve minutes as presented.
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WORKSHOP

CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
MAY 21, 2025
6:00 PM
(HANDICAPPED ACCESSIBLE)

MINUTES

WORKSHOP
Minutes-May 21, 2025

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CALL TO ORDER - WORKSHOP
MAYOR SILVA called the workshop to order at 6:00 PM
PLEDGE OF ALLEGIANCE:

MAYOR SILVA led in the Pledge of Allegiance.

ROLL CALL:

Attendee Name Title Status Arrived
Barbara Mae Rose Mayor Pro Tem Late 6:07 PM
John Williams Council Member Present
Timothy Silva Mayor Present
Carmen Hernandez Council Member Present
James M. Noble Council Member Absent
PARTICIPATION IS INVITED : IF YOU WISH TO BE HEARD ON ANY ITEM ON THE AGENDA, PLEASE

MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

CONSENT CALENDAR FOR DISCUSSION AND/OR SEPARATE ACTION

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RESULT: APPROVED [UNANIMOUS]
MOVER: Carmen Hernandez, Council Member
SECONDER: John Williams, Council Member
AYES: Williams, Silva, Hernandez
ABSENT: Rose, Noble
PRESENTATION:

1. PRESENTATION OF PROPOSED OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR FISCAL YEAR 2025-2026
Recommended Action:

Staff recommends that the City Council and the Fire Board receive the presentation and review the proposed Operating and Capital Improvement Budget for Fiscal Year 2025-2026 and provide direction to staff regarding the proposed spending plan.

FINANCE DIRECTOR SYDNIE HARRIS
- Presented the staff report as filed with the City Clerk's office.

MAYOR PRO TEM ROSE
- Requested further clarification on youth and senior programs.

FINANCE DIRECTOR SYDNIE HARRIS
- Clarified that there is $150K available for the youth; they utilized $15K at this point, and there is $50K available for the seniors.

COUNCIL MEMBER HERNANDEZ
- Asked for the $11 million fund balance from the general fund, how much the city is required to set aside.

FINANCE DIRECTOR SYDNIE HARRIS
- Explained that the projected numbers had removed the restricted or unspendable amounts.

COUNCIL MEMBER WILLIAMS
- Asked what the overtime projections are for the next fiscal year.

FINANCE DIRECTOR SYDNIE HARRIS
- Mentioned that the largest overtime users are is the Fire Department.

CITY MANAGER ROCHELLE CLAYTON
- Mentioned that there is a plan to fill vacant positions to reduce overtime.

MAYOR PRO TEM ROSE
- Asked if there are actual numbers of the overtime VS what it will cost to fill those vacant positions.
- Asked if revenues are coming in from the Harvey House or if the city is losing money.

FINANCE DIRECTOR SYDNIE HARRIS
- Explained that in the last six to eight months, there had been an increase in revenue from the Harvey House.

COUNCIL MEMBER WILLIAMS
- Asked why there is a reduction in funds for street maintenance.

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MAYOR PRO TEM ROSE
- Asked if these projections also include the grants.
- Asked for clarification on the fund balance from COVID-19 (ARPA FUNDS)

FINANCE DIRECTOR SYDNIE HARRIS
- Clarified that the county disbursed ARPA funds to the city to use for the cemetery project, with an estimated revenue of $446,000.

COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Mentioned this is COVID-19 money that CDBG was awarded, and the county gave some of that money to the city for the cemetery project.

COUNCIL MEMBER HERNANDEZ
- Asked if the LAFCO Annexation will create any extra funding for the Fire Department.

CITY ATTORNEY MATTHEW SUMMERS
- Clarified that the current pending annexation of the sewer plant into the Fire District will not create any extra revenue because the city owns the sewer plant and the city does not pay property taxes.
- Mentioned that other future annexations might come, and if they come, there will be significant additional revenues for the city and fire, but they are not projected to come in during the next fiscal year.

MAYOR PRO TEM ROSE
- Would like to see an additional column for salaries and overtime for the Fire Department, and would like to know how many employees the Fire Department has.

MAYOR SILVA
- Noted on slide number 7 showed that only 10% was expended from the funds budgeted for the youth, asked for the process to apply the funds correctly for fee waivers. - Would like to see a report of reimbursable fees.

CITY MANAGER ROCHELLE CLAYTON
- Explained that the process for waivers is being analyzed to show the true numbers on future reports.

COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Spoke on items purchased by Parks and Rec that had not hit accounts yet.

CITY MANAGER ROCHELLE CLAYTON
- Noted they have to reconcile expenditures to what is reimbursable, but this information should be available on the quarterly update reports.
- Clarified that the Harvey House was budgeted as is.

SPEAKERS

MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Spoke on the projections for Measure Q and expressed concerns with the new fire engine not being included in the projections.
- Asked why there is no accountability for the overtime. - Asked why staff is planning to spend more than what they are expected to receive from Measure Q.

CITY MANAGER ROCHELLE CLAYTON
- Explained that regarding the pay back the proposal was to start setting money aside on the 2026-2027 fiscal year.

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- Noted regarding the overtime, filling positions will help to alleviate overtime.

FINANCE DIRECTOR SYDNIE HARRIS
- Mentioned that there are 9.6 million in expected revenue, and there are appropriations for 11.5 million.
- Clarified that the difference in the appropriations will come from the fund balance

COUNCIL MEMBER HERNANDEZ
- Noted, she believed the misunderstanding is when people see the fund balance but don't see the expenditures, and that staff needs to be more explicit with that information. - Would like to see that information on the treasure report to educate the public.

COUNCIL MEMBER WILLIAMS
- Expressed concerns with adding more salaries to Measure Q and running it out of funds.

FINANCE DIRECTOR SYDNIE HARRIS
- Explained they have not increased the number of bodies to Measure Q, but what has increased is the cost of those bodies.

MAYOR PRO TEM ROSE
- Mentioned she concurs with COUNCIL MEMBER WILLIAMS.
- Would like to see higher pay positions swapped out and put back into the general fund. - Spoke about maybe considering a golden handshake for those closer to retirement to bring down the cost of salaries.

FINANCE DIRECTOR SYDNIE HARRIS
- She explained the city is running into the same issues with the general fund.

MAYOR SILVA
- Clarified there was a plan when Measure Q was presented to the voters for approval, and explained the purpose of Measure Q.

COUNCIL MEMBER HERNANDEZ
- Expressed concerns with the loss of revenue from gas tax and TOTs.

MAYOR PRO TEM ROSE
- Would like to make sure the meeting is televised and that the public is able to listen to the meeting properly.

A copy of the presentation will be attached to this item and made part of the meeting minutes.

RESULT: PRESENTATION ONLY
ADJOURNMENT:

By the consensus of the City Council and without objection, the meeting was adjourned at 7:29 PM.

Respectfully Submitted: Approved:
_______________________________ _______________________________ Andrea Flores, City Clerk Timothy R. Silva, Mayor

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Notice: Signed Minutes are filed with the City Clerk’s office

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Attachment: 05 21 2025 WORKSHOP MINUTES DRAFT AF (6040 : Minutes of the Workshop May 21, 2025 6:00 PM) 1 6.b
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Attachment: FINAL FY 26 Proposed operating capital improvement budget workshop revised (002) (6040 General Fund (Combined)
–
Revenues over Expenditures
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Attachment: FINAL FY 26 Proposed operating capital improvement budget workshop revised (002) (6040 Special Rev. Funds
–
Revenues over Expenditures
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Attachment: FINAL FY 26 Proposed operating capital improvement budget workshop revised (002) (6040 Budgeted CIP
NORTH FIRST AVE BRIDGE MOJAVE RIVER-PROJ 90,000 MSI
NORTH FIRST AVE BRIDGE PS&E BNSF 11.47 50,000 MSI - Regional 1ST AVE BRIDGE OVER BNSF ROW-REGIONAL 1,557,411 MSI - Regional SB1-PAVEMENT PRESERVATION 2020* 677,788 SB1
PAVEMENT PRESERVATION 2020* 135,201 DI
F
SB1-IRWIN RD PAVEMENT (W/COUNTY) 42,000 SB1
PEDESTRIAN & BICYCLE CORRIDORS (ATP) 493,000 MSI
RIMROCK RD RECON - BARSTOW RD TO AVE H 597,000 MSI
RIMROCK RD RECON - BARSTOW RD TO AVE H 749,000 MSI - Regional STORM DRAIN/FLOOD CONTROL LENWOOD 40,000 DI
F
MAIN ST & BARSTOW RD TRAFFIC SIG-HSIP 693,119 Grants - Reimburse d
SB-1 MAIN ST & BARSTOW RD TRAFFIC SIGNAL 497,000 SB1
MAIN ST & BARSTOW RD TRAFFIC SIGNAL-DIF 75,000 DI
F
RIMROCK/BARSTOW RD TRAFFIC SIGNAL-HSIP 161,232 Grants - Reimburse d
RIMROCK RD/BARSTOW RD TRAFFIC SIGNAL-MSI 565,000 MSI
IRRIGATION STATION / POND PUMPING 450,000 WW
CDBGCV-CORA HARPER HVAC REPLACEMENT 316,344 CDBG
CDBG-CORA HARPER HVAC REPLACEMENT 414,829 CDBG
CDBG - LILIAN PARK PARKING,PATHS&SHADE IMP. 203,822 CDBG CORA HARPER HVAC REPLACEMENT 890,000 MSQ
8,697,746
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Attachment: FINAL FY 26 Proposed operating capital improvement budget workshop revised (002) (6040 Council Priority Spending FY 2026
Special Revenue Fund Balance at 7/1/2025 (Combined)
Measure I 1,253,193
Gas Tax 2,154,779
SB-1 3,035,247 6,443,219
Est. Revenue for FY 26 3,395,635
Est. Expense for FY 26 (2,984,988)
Priority Spending from Fund Balance
GRACE ST - BARSTOW RD TO CUL-DE-SAC 1,200,000
VIRGINIA WAY - BARSTOW RD - ROBERTA ST 3,000,000
CAL AVENUE - TERRIBLE HERBST TO KNUCKLE 600,000
STATE ST - KNUCKLE TO CUL-DE-SAC 600,000
LENWOOD RD At TA - COMMERCE PKWY (PCC) 500,000 (5,900,000) Est. Remaining Fund Balance 6/30/2026 953,866
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Attachment: FINAL FY 26 Proposed operating capital improvement budget workshop revised (002) (6040 Revenues over Expenditures – All Funds
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Attachment: FINAL FY 26 Proposed operating capital improvement budget workshop revised (002) (6040 One Time Capital Costs
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Attachment: FINAL FY 26 Proposed operating capital improvement budget workshop revised (002) (6040 Hypothetical Financial Analysis
Using the same sizing constraints as Goleta and current market conditions, the City could generate $14.4 million for eligible street/traffic improvements Case Study
§ Pricing: February 25, 2025
§ Leveraged City’s share of Santa BarbaraCounty
Measure A, which sunsets in 2040
§ Financing team worked extensively with county
transportation authority (SBCAG) to approve
pledge of local share to bonds
§ Bonds sized such that projected revenues($2.1
million) provided no less than 150% coverage of
annual debt service, with no growth
§ Pledge to the City’s bonds was subordinate to
the County’s pledge of Measure A revenues to
a TIFIA loan from the U.S. DOT
§ S&P rated the Bonds ‘A+’ and insurance and
surety policies were provided by Assured
Guaranty
§ Provided $16.2 million for priority crib wall
repair, multipurpose paths, and road repair
Barstow Sample Bond Sizing
Dated Date 11/01/25
First Maturity 06/01/26
Final Maturity 06/01/40
Par Amount $13,785,000
Revenue Constraint 1,956,807
Average Annual Debt
Service
1,338,844
True Interest Cost 3.94%
Deposit to Project Fund 14,420,111

1. Preliminary and subject to change.

2. Analysis assumes current market conditions and similarcredits.

3. Stifel neither guarantees such results nor commits to underwrite at these levels.

4. Cost of issuance and underwriter’s discount are estimates for discussion purposes.

5. Assumptions about rating (‘A+’ underlying) and provision/costof insurance are based on actual results for City of Goleta.

6. Revenue constraint is actual Measure I receipts for FY 2024.

Page 8 ends

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Attachment: FINAL FY 26 Proposed operating capital improvement budget workshop revised (002) (6040 Joint Special Council/BFPD
07/1/25 06:00 PM
City Clerk / Records
Maria Chavez
Community Promotion
Doc ID: 6034

AGENDA ITEM
AGENDA MATTER:

HD FAMILY EVENTS HAS SUBMITTED A COMMUNITY PROMOTIONAL FUND APPLICATION (MEASURE Q) REQUESTING IN-KIND FINANCIAL ASSISTANCE IN THE AMOUNT OF $350.10 TO

HELP OFFSET PERMITTING AND WATER USE COSTS ASSOCIATED WITH HOSTING ITS SUMMER MARKETS IN BARSTOW, SCHEDULED FOR SUNDAY, JULY 6, 2025, AND SUNDAY, AUGUST 10, 2025, AT DANA PARK. WHILE HD FAMILY EVENTS IS NOT CURRENTLY RECOGNIZED AS A 501(C)(3) NONPROFIT ORGANIZATION, THEY HAVE SUBMITTED THEIR IRS APPLICATION AND ARE AWAITING FORMAL APPROVAL. THE APPLICANT INDICATES THAT THE EVENT WILL

PROVIDE A COMMUNITY BENEFIT BY SUPPORTING LOCAL VENDORS AND OFFERING A FREE, FAMILY-FRIENDLY PUBLIC EVENT.

EXECUTIVE SUMMARY:

HD Family Events is requesting in-kind financial assistance from the City of Barstow in the amount of $350.10 to help offset permitting and water costs associated with hosting its Summer Markets in Barstow event on Sunday, July 6, 2025, and Sunday, August 10, 2025, at Dana Park. While HD Family Events is not currently a registered 501(c)(3) nonprofit organization, they have submitted their application and are awaiting IRS approval.

DISCUSSION:

HD Family Events is requesting an in-kind donation from the City in the amount of $350.10 to help offset permitting and water fees associated with hosting two Summer Markets events on Sunday, July 6, 2025, and Sunday, August 10, 2025, at Dana Park.

These family-friendly events are open to the public and will feature food vendors, music, face painting, games, and other engaging activities. The goal of the event is to create a welcoming space that promotes community engagement, inclusivity, and neighborhood connection.

To support the event, the organization is requesting the following fee waivers:
 Temporary Use Permit Fee: $275.10
 Water Fee: $75.00
Total In-Kind Request = $350.10
While HD Family Events is not currently a registered 501(c)(3) organization, they have submitted an application and are awaiting IRS approval. A completed Community Promotional Fund Application has 7 Packet Pg. 65
Joint Special Council/BFPD
07/1/25 06:00 PM
City Clerk / Records
Maria Chavez
Community Promotion
Doc ID: 6034

AGENDA ITEM
been submitted and is attached for Council’s review.

FISCAL IMPACT:

Approval of this request would result in an in-kind contribution valued at $350.10 to be charged to the Measure Q Community Promotional Fund Account No. 102.150.542.07.755.

RECOMMENDED ACTION:

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Attachment: HD Events (6034 : Community Promotional Fund Application from the HD Family Events)

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Attachment: HD Events (6034 : Community Promotional Fund Application from the HD Family Events)

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Attachment: HD Events (6034 : Community Promotional Fund Application from the HD Family Events)

1.A detailed budget stating the total cost of the activity or event, all sources and amounts of funding, and all expenses

2.A description of the organization’s or group’s purpose or objective HD Family Events empowers local entrepreneurs and enriches communities by helping vendors navigate permitting processes and by organizing inclusive, vibrant pop-up markets and events where residents can connect, shop, and support local businesses.Through organizing family events and pop-ups, the organization creates accessible opportunities for local vendors to participate in the marketplace, fosters connections among community members, and contributes to the economic and social well-being of the area.

3.3. A copy of the organization’s non-profit determination.

We applied for our 501(c)(3) and we are waiting for a response. Our Employer ID Number 33-2698617

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Attachment: HD Family Events Letter (6034 : Community Promotional Fund Application from the HD Family Events) Joint Special Council/BFPD
07/1/25 06:00 PM
City Clerk / Records
Maria Chavez
Community Promotion
Doc ID: 6037

AGENDA ITEM
AGENDA MATTER:

THE GIRLS SCOUTS OF SAN GORGONIO, A NONPROFIT ORGANIZATION HAS SUBMITTED A

COMMUNITY PROMOTIONAL FUND APPLICATION (MEASURE Q) REQUESTING IN-KIND FINANCIAL ASSISTANCE FROM THE CITY IN THE AMOUNT OF $500 TO HELP OFFSET FACILITY

COST ASSOCIATED WITH HOSTING ITS GIRLS SCOUT EXPERIENCE EVENT, SCHEDULED FOR SATURDAY, SEPTEMBER 13, 2025, AT DANA PARK BUILDING.

EXECUTIVE SUMMARY:

Girl Scouts of San Gorgonio, a non profit organization, is requesting in-kind financial assistance from the City in the amount of $500 to help offset the facility costs associated with hosting its Girl Scout Experience Event on Saturday, September 13, 2025, at Dana Park Building.

DISCUSSION:

On Saturday, September 13, 2025, the Girl Scouts of San Gorgonio will host its Girl Scout Experience Event at the Dana Park Building. This event will teach girls the importance of community service, life skills, and people skills.

To support this effort, the organization is requesting an in-kind donation from the City in the amount of $500 to help offset facility use costs at the Dana Park Building. Approval of this request would reflect the City’s ongoing commitment to supporting community-based events that foster inclusivity, family engagement, and neighborhood resilience.

Attached for Council consideration is the organization’s completed Community Promotional Fund Application outlining the event and associated costs.

FISCAL IMPACT:

Approval of this request for cash grant award of $500 to be charged to the Measure Q Community Promotional Fund Account No. 102.150.542.07.755.

RECOMMENDED ACTION:

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Attachment: GIRL SCOUTS (6037 : Community Promotional Fund App Barstow Area Girls Scouts by Carol Mauk)

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Attachment: GIRL SCOUTS (6037 : Community Promotional Fund App Barstow Area Girls Scouts by Carol Mauk)

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Attachment: GIRL SCOUTS (6037 : Community Promotional Fund App Barstow Area Girls Scouts by Carol Mauk) Joint Special Council/BFPD
07/1/25 06:00 PM
City Manager Department
Matthew Summers
Ordinance
Doc ID: 6027

AGENDA ITEM
AGENDA MATTER:

FIRST READING AND INTRODUCTION OF AN ORDINANCE OF THE CITY OF BARSTOW AMENDING SECTIONS 9.45.030 AND 9.45.060 TO REQUIRE TEMPORARY USE PERMITS FOR

EVENTS WHERE ALCOHOLIC BEVERAGES WILL BE SERVED AND CONSUMED ON CITY

PROPERTY OR FACILITIES DURING EVENT RENTAL AND USE
EXECUTIVE SUMMARY:

The proposed ordinance requires the organizers of an event on City property, facilities, or public rights-ofway to apply for a temporary use permit if alcohol will be served and consumed at the event.

At it’s May 27, 2025 meeting the Barstow Rules and Policy Committee considered this ordinance and recommended adoption with no changes.

DISCUSSION:

This ordinance would amend section 9.45.030 of Chapter 9.45 of the Barstow Municipal Code titled “Temporary Uses” to add a subdivision (4) that would require all events on city property, city facilities, and public rights-of-way to apply for a temporary use permit, if alcohol is to be served and consumed at the event. The requirement to apply for a temporary use permit would apply regardless of the zoning or district of the city property, facility, or public right-of-way. The purpose of this amendment is to codify into the Municipal Code what has been the standard practice of the City.

This ordinance would also amend section 9.45.060 of Chapter 9.45 to add a subdivision (15) that would require that for events where alcohol is to be served and consumed that the applicants comply with the following conditions:
(1) Obtain a license from the Bureau of Alcoholic Beverage Control to serve alcohol at the event; (2) Submit event plans and licenses to the City Manager for review; (3) Obtain liquor liability insurance. The coverage under the policy would be determined by the City Manager based on factors, such as the type of event, the amount of alcohol to be served, and the overall risk of damage to City property, facilities, or the public; (4) Confer with the Chief of Police to provide security for the event, or submit documentation proving alternative means of providing security at the event; and (5) Comply with all other laws and regulations applicable to the event and any other conditions imposed within the discretion of the City Manager.

The purpose of these conditions is to provide the City more control over how City property, facilities, and public rights-of-way serve alcohol, and to ensure alcohol is served in compliance with all applicable laws and regulations. The final condition further allows the City Manager to tailor conditions specifically to the event if further conditions are necessary to protect City property, facility, and public rights-of-way.

Attachment 1 - Draft Ordinance amending Ch. 9.45
FISCAL IMPACT:
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Joint Special Council/BFPD
07/1/25 06:00 PM
City Manager Department
Matthew Summers
Ordinance
Doc ID: 6027

AGENDA ITEM
None.

RECOMMENDED ACTION:

That the City Council adopt Ordinance No. ___-2025 amending sections 9.45.030 and 9.45.060 of the Municipal Code.
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ATTACHMENT 1

DRAFT ORDINANCE AMENDING SECTIONS

9.45.030 AND 9.45.060

TO REQUIRE

TEMPORARY USE PERMITS

FOR EVENTS SERVING ALCOHOL ON

CITY PROPERTY OR FACILITIES

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Attachment: ORD Amend Ch. 9.45 re TUPs(391412.6) (6027 : Introduction of Ordinance Amending Ch. 9.45 Re TUPS) 391276.2 1 of 11

9.45ORDINANCE NO. ___-2025

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BARSTOW AMENDING SECTIONS 9.45.030 AND 9.45.060 TO REQUIRE TEMPORARY USE

PERMITS FOR EVENTS WHERE ALCOHOLIC BEVERAGES WILL BE SERVED

AND CONSUMED
WHEREAS, the State Planning and Zoning Law (Government Code Sections 65000, et seq.) broadly empowers the City to plan for and regulate the use of land in order to provide for orderly development, the public health, safety, and welfare, and a balancing of property rights and the desires of the community and how its citizens envision their city; and
WHEREAS, the City Council adopted Ordinance No. 791-2003 – City of Barstow Temporary Uses Ordinance - to creating Chapter 9.45 titled Temporary Uses of Title 9 titled Peace, Morals, and Safety of the City of Barstow Code of Ordinances to require temporary use permits for the short-term placement of activities in temporary facilities or outdoors; and
WHEREAS, in order to protect public health, safety, and welfare, the City Council desires to amend sections 9.45.030 and 9.45.060 to require private parties and the City to obtain a temporary use permit where alcohol will be served on City property.

NOW THEREFORE, the City Council of the City of Barstow does ordain as follows:

SECTION 1. Municipal Code Amendment. Section 9.45.030 of the Municipal Code is hereby revised to provide as follows with additions denoted in underline and deletions in strikethrough:

Sec. 9.45.030. - Temporary uses permitted.

No use listed shall be conducted on any parcel of land or within any public right-ofway, including sidewalks and parking lots, unless approval of a temporary use permit has been granted for that use. The following is an exclusive listing of the temporary uses that may be permitted subject to the granting of a temporary use permit in accordance with the provisions of this chapter. If a proposed temporary use is not listed, then the applicant must first obtain a conditional use permit pursuant to chapter 19.30:
(1) Public rights-of-way, including sidewalks and parking lots:
a. Any non-motorized race, walkathon, bike-a-thon or similar event; b. Block party;
c. Parade and other constitutionally protected expression;

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d. Street fair;
e. Temporary commercial movie filming in conjunction with motion picture, television program or commercial; and
f. Similar events which the city manager determines to be compatible with the purposes of this chapter, and with the zone and surrounding land uses. (2) Districts zoned for residential use:
a. Community fair in public park;
b. Concert in public park;
c. Parade and other constitutionally protected expression; d. Youth, charitable or nonprofit organization project; e. Yard, estate, moving or garage sale if required a temporary use permit by chapter 5.80 (Yard Sales); and
f. Similar events which the city manager determines to be compatible with the purposes of this chapter, and with the zone and surrounding land uses. (3) Districts zoned for commercial and industrial uses:
a. Auction;
b. Carnival, circus and similar traveling amusement event; c. Christmas tree or pumpkin lot;
d. Local special event sale;
e. Off-road race (check points);
f. Outdoor concert;
g. Outdoor sale in conjunction with a permanent retail facility; h. Parade and other constitutionally protected expression; i. Special event sale;
j. Youth, charitable or nonprofit organization project; and k. Similar events which the city manager determines to be compatible with the purposes of this chapter, and with the zone and surrounding land uses. (4) Any event held on city property or at a city-owned or operated facility, including city parks, public rights-of-way, sidewalks, and parking lots, where alcohol is to be served and consumed.

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Attachment: ORD Amend Ch. 9.45 re TUPs(391412.6) (6027 : Introduction of Ordinance Amending Ch. 9.45 Re TUPS) 391276.2 3 of 11
SECTION 2. Municipal Code Amendment. Section 9.45.060 of the Municipal Code entitled “Temporary Uses” is hereby revised to provide as follows with additions denoted in underline and deletions in strikethrough:

Sec. 9.45.060. - Imposition of conditions on permit.
(a) The city manager may impose reasonable conditions necessary to mitigate potential adverse impacts of the temporary use permit. These conditions may include any of the following:
(1) Restrictions on the sites used for temporary events so they will not be located in required on-site parking spaces or remove parking necessary to serve adjoining uses required on the day of the event; (2) Requirements for sanitary facilities for all employees, attendants and participants of a temporary use event during its operational hours as approved in accordance with public health standards;
(3) Limitations on temporary uses to their specific zoning districts in which they are listed as permitted;
(4) Limitations on the number of local special event sales and special event sales held within the city by: imposing conditions of approval upon a permit; limiting the total number of such events at a specific location during any calendar year; restricting the location of such events to specific locations that are appropriate for such events or denying the approval of such events where the public interest so requires;
(5) Regulation on the hours of operation and days, including limitation on the duration of a temporary use event to a shorter time period than requested;
(6) Reasonable conditions to accommodate pedestrians or vehicular traffic, including restricting an event to a portion of a street; (7) Requirements for street closure and/or traffic control in accordance with a traffic control plan;
(8) Requirements for first aid or emergency facilities; (9) Compliance with animal protection ordinances and law; (10) Reasonable restrictions on the use of amplified sound; (11) Payment of deposit to ensure proper clean-up of property after

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cessation of the temporary use;
(12) Compliance with city ordinances in obtaining any required permit or license;
(13) Conditions concerning adequate security for the event; and/or (14) For events which do not involve constitutionally protected expression, the city may require that the applicant provide insurance to indemnify the city and its officers, officials, employees and agents from liability and provide an appropriate level of insurance to protect the city and its officers, officials, employees and agents from liability relating to the temporary use. The applicant shall provide the insurance within the time period specified by the city manager; and/or (15) For events where alcohol is to be served and consumed the applicant shall first do all of the following:
a. Obtain a license from the Bureau of Alcoholic Beverage Control; b. Submit event plans and licenses to the City Manager for review; c. Obtain liquor liability insurance with coverage in an amount to be determined by the City Manager based on the type of event, the location, amount of alcohol to be served, and any other factors the City Manager deems relevant to the risk of damage or harm to the City property, facility or the public;
d. Confer with the Chief of Police to provide security for the event, or submit documentation proving alternative means of providing security; and
e. Comply with all other regulations applicable to the event and any other conditions imposed within the discretion of the City Manager.
(b) Nothing in this section shall be construed to authorize the city manager or the city to impose conditions on the issuance of a temporary use permit that would improperly restrict or would otherwise improperly interfere with constitutionally protected expression. Conditions imposed by the city manager for a permit for constitutionally protected expression shall be limited to those conditions which fully comply with the allowable restrictions on constitutionally protected expression.

SECTION 2. Severability. If any provision, section, subsection, paragraph, sentence, clause, or word of this Ordinance, or the application thereof to any person or circumstance, is rendered or declared invalid or unenforceable by any court of competent jurisdiction,

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the remaining provisions, sections, subsections paragraphs, sentences, clauses, or words of this Ordinance, and their application to other persons or circumstances, shall not be affected thereby and shall remain in full force and effect and, to that end, the provisions of this Ordinance are severable.

SECTION 3. Effective Date. This ordinance shall take effect thirty days after adoption as provided by Government Code 36937. The City Clerk shall cause this Ordinance to be published in accordance with California Government Code Section 36933.

SECTION 4. Inconsistencies. Any provision of the City’s Municipal Code or appendices thereto that are inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby modified to the extent necessary to effect the provisions of this Ordinance.

SECTION 5. CEQA. The City Council finds the adoption of this ordinance is exempt from review under the California Environmental Quality Act because it relates to an administrative matter. (CEQA Guidelines, 14 Cal. Code of Regulations, Section 15061(b)(3) and 15378(b)(5). 15061(b)(2), 15307-15308).

SECTION 6. Certification. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause this Ordinance and her certification, together with proof of publication, to be entered in the Book of Ordinances of the City Council.

PASSED, APPROVED AND ADOPTED this ____ day of _________________, 2025. ________________________________
Timothy Silva, Mayor
ATTEST:
________________________________
Andrea Flores, City Clerk
APPROVED AS TO FORM:
________________________________
Matthew Summers, City Attorney

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Attachment: ORD Amend Ch. 9.45 re TUPs(391412.6) (6027 : Introduction of Ordinance Amending Ch. 9.45 Re TUPS) 391276.2 6 of 11
I, Andrea Flores, City Clerk for the City of Barstow, California, and ex-officio Clerk of the City Council, do hereby certify under penalty of perjury that the foregoing is a true and correct copy of Ordinance No. ___-2025, which was introduced at a regular meeting of the City Council of the City of Barstow held on the ___ day of __________________, 2025, and adopted at the regular meeting of the City Council of the City of Barstow on the ____ day of ___________2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Andrea Flores, City Clerk

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Attachment: ORD Amend Ch. 9.45 re TUPs(391412.6) (6027 : Introduction of Ordinance Amending Ch. 9.45 Re TUPS) Joint Special Council/BFPD
07/1/25 06:00 PM
City Clerk / Records
Maribel Hernandez
Resolution
Doc ID: 6038

AGENDA ITEM
AGENDA MATTER:

ADOPT RESOLUTION NO. XX-2025, AMENDING THE PREVIOUSLY ESTABLISHED ORDER OF BUSINESS FOR CITY COUNCIL MEETINGS. THE PROPOSED RESOLUTION ADJUSTS THE

ORDER OF BUSINESS TO SCHEDULE PUBLIC HEARINGS EARLIER IN THE MEETING, THEREBY

ENCOURAGING GREATER COMMUNITY PARTICIPATION AND IMPROVING THE OVERALL EFFICIENCY OF THE COUNCIL’S PROCEEDINGS.

EXECUTIVE SUMMARY:

At the request of the Mayor, staff was directed to review and revise the current order of business for City Council meetings. Under the current structure, Public Hearings are often scheduled after several business and action items, which can lead to lengthy delays before these items are heard-sometimes not beginning until late in the evening. This delay can create challenges for community members who wish to participate in the Public Hearing process, particularly those with time constraints.

DISCUSSION:

The proposed resolution modifies the City Council’s order of business to prioritize Public Hearings earlier in the meeting. By moving Public Hearings ahead of business and action items, the City aims to promote greater transparency, accessibility, and public engagement.

This adjustment aligns with best practices that encourage public participation and ensures that individuals attending specifically for Public Hearing items are not required to wait extended periods. The change would apply to all future City Council meetings unless otherwise modified by subsequent Council action.  Attachment 1- Redline Copy of proposed Resolution
 Attachment 2 - Clean Copy of proposed Resolution
FISCAL IMPACT:

There is no fiscal impact associated with this action
RECOMMENDED ACTION:

Adopt resolution XX-20252 amending the City Council’s order of business to place Public Hearings earlier in the meeting agenda.
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City Council Resolution No. ____-2025 1 of 6
RESOLUTION NO. ____-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW

REVISING RULES FOR THE CONDUCT OF ITS MEETINGS,
PROCEEDINGS AND BUSINESS AND REPEALING RESOLUTION NO.
51085198-2022 2025
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:

SECTION 1. The Council of the City of Barstow does hereby adopt and establish the following rules for the conduct of its meetings, proceedings, and business:

MEETINGS
A. Regular Meetings. Regular meetings of the Council shall be held, with notice, on the first and third Tuesday of each month. The meeting shall commence at 7:00 p.m. in the Council Chambers in the City Hall of the City of Barstow located at 220 East Mountain View, Barstow, California, or at such other place as the Council may from time to time prescribe.

B. Consecutive Meetings. The City Council establishes the alternative to hold consecutive or joint meetings with other agencies that the City Council officiates as the Governing Board. Meetings will begin at the regularly scheduled meeting time of the City Council unless the City Council designates a different time when required.

C. Study Session. Study sessions may be called by a majority of the City Council at such times as the Council deems necessary. Study sessions shall be for the purpose of hearing reports from staff or other persons. No official action shall be taken at the study session.

D. Cancellation. Any meeting of the Council may be cancelled in advance by a majority vote of the Council. The Mayor may cancel a meeting in the case of an emergency or when a majority of members have confirmed in writing their unavailability to attend a meeting.

E. Adjournment. Meetings shall adjourn at 11:00 p.m. unless a majority vote of the Council to continue past the 11:00 p.m. deadline suspends the rule.

F. Chair. The Mayor shall preside over all Council meetings. In his/her absence, the Mayor Pro-Tem shall serve as presiding officer.

G. Agenda. The Agenda shall be prepared at the direction of the City Manager and approved by the Mayor. A copy of the agenda shall be posted at least 72 hours prior to each regular meeting. In addition, a copy of the agenda with appropriate supporting

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documentation shall be available at City Hall during normal business hours for public inspection. All items to be placed on the City Council Agenda shall be received by the City Clerk by no later than 12:00 P.M. on Monday prior to the regular Council meeting on the following MondayTuesday. Members of the City Council may place items on the agenda with the concurrence of a second council member, subject to the agenda deadlines in this section.

H. Record of Proceedings. All hearings may be taped (or other process) and the minutes of such proceedings will be prepared in a summarized form. All exhibits and staff reports will be permanently maintained. An adequate record of both administrative and legislative hearing shall be prepared in contested matters, if any party makes a written request therefore, to the City Manager, prior to the day set for such hearing. The cost of such record shall be borne by the requesting party, in an amount to be set by the City Clerk; a deposit may be required in advance, in the discretion of the City Manager.

II.

ORDER OF BUSINESS
The order of business for regular, adjourned or special meetings shall be as follows:

1. Closed Session/Report of Closed Session (as necessary)

2. Invocation

3. Call to Order

4. Pledge of Allegiance

5. Roll Call

6. Review and Approval of the Agenda

7. Presentations (if desired)

8. General, Non-Agenda Public Comment

9. Public Hearings (as necessary)

10.Consent Calendar and Consent Calendar Public Comment

11. Discussion/Action on Deferred Consent Items
[Including Public Comment on Each Item]

11. 12.12. Business/Action Items
[Including Public Comment on Each Item]

12.Public Hearings (as necessary)

13.Public Safety Updates

14.Council Committee Reports

15.Business of the Council

16.Staff Reports

17.City Manager Comments

18.Adjournment
Items may be placed on the Consent Calendar at the discretion of the City Manager. All items listed on the Consent Calendar are considered to be routine and will be enacted by one roll call vote. There may be separate discussions of these items when a member of the City Council requests that any specific item be removed from the Consent Calendar

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for separate action. Any items removed from the Consent Calendar will be considered at the conclusion of the Consent Calendar under Deferred Items.

III.

RULES OF CONDUCT
A. The City Council hereby adopts as its rules of conduct for all City Council meetings, “Rosenberg’s Rules of Order: Simple Parliamentary Procedures for the 21st Century,” (“Rules”) attached hereto and incorporated by reference herein as Exhibit “A”.

B. The attached Rules are modified to the extent that all motions shall be passed by a simple majority vote of the City Council, except where a super-majority vote is required pursuant to State law.

C. Authority of the Chair. Subject to appeal, the Chair shall have the authority to prevent the misuse of the legitimate form of motions, or the abuse of privilege of renewing certain motions, to obstruct the business of the Council by ruling such motions out of order. In so ruling, the Chair shall be courteous and fair and should presume that the moving party is making the motion in good faith.

D. Public Hearings. Matters which are required to be heard at a noticed public hearing shall be conducted in the following manner:

1. Time for Consideration. Matters noticed to be heard by the Council shall commence at the time specified in the notice of hearing, or as soon thereafter as is reasonably possible, and shall continue until the same has been completed or until other disposition of the matter has been made.

2. Continuance of Hearings. Any hearing being held or noticed or ordered to be held by the Council at any meeting of the Council may, by order or notice of continuance, be continued or continued again to any subsequent meeting in the manner provided herein for adjourned meetings; provided, that if the hearing is continued to a time less than 24 hours after the time specified in the order or notice of hearing, a copy of the order or notice of continuance of hearing shall be posted immediately following the meeting at which the order or notice of continuance was adopted or made.

3. Public Discussion at Hearings. When a matter for public hearing comes before the Council, the Mayor shall open the public hearing. Upon opening the public hearing and before any motion is adopted related to the merits of the issue to be heard, the Mayor shall inquire if there are any persons present who desire to speak on the matter which is to be heard or to present evidence respecting the matter. Any person desiring to speak or present evidence shall make his/her presence known to the Mayor and upon evidence relevant to the matter being heard. No person may speak without first being recognized by the Mayor. Members of the Council who wish to ask questions of the speakers or each other, during the public hearing portion may do so but only after first being recognized by the Mayor. The Mayor shall conduct the meeting in such a manner as to afford due process.

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All persons interested in the matter being heard by Council shall be entitled to submit written evidence or remarks, as well as other graphic evidence. All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record. Time limits may be established by the Council, limiting the duration of presentations as set forth in these rules. No person shall be permitted during the hearing, to speak about matters or present evidence which are not germane to the matter being considered. A determination of relevance shall be made by the Mayor, but may be appealed as set forth in these rules.

4. Consideration of Question by Council. After all members of the public desiring to speak upon the subject of the hearing have been given an opportunity to do so, the public hearing shall be closed by the Mayor and Council may consider what disposition they wish to make of the question or questions presented at the hearing. No member of the public shall be allowed to speak further on the questions during this period of deliberation, unless the majority of the Council vote to re-open the public hearing.

Council members may also ask questions of the speakers, if so desired. At the conclusion of the Council discussion, and appropriate motion having been made and seconded, the Council shall vote on the matter.

E. Chair. The Mayor shall preside over all Council meetings. In his/her absence the Mayor pro tem shall serve as presiding officer. The Mayor may change the order of business or order for consideration of any item if convenient for the efficient conduct of the meeting, subject to approval by a majority vote of the Council.

F. Attendance by the public. Except as specifically provided by law for closed session, all meetings of the Council shall be open and public. All persons desiring to attend shall be permitted to attend any meeting. In the event any meeting is willfully interrupted by a group or groups of persons so as to render the orderly conduct of the meeting unfeasible and order cannot be restored by removal of the offending individual or individuals, the Council may order the meeting room cleared and continue in session.

Representatives of the press, unless participating in the disturbance, shall be allowed to attend such session, and nothing shall prohibit the Council from readmitting individuals not responsible for the disturbance.

G. Business of the Council/Council Committee Reports. Council Committee Reports shall be presented by the Mayor or City Council members with no time limit. Business of the Council shall be presented by the Mayor or City Council members and limited to 6 minutes in order to improve the efficiency of meetings.

H. Public Participation. Any person may speak on any item pertaining to municipal affairs during the public comment period of the meeting. The Mayor shall also permit any person to address the City Council during each agenda item. Each member of the public wishing to address the City Council shall submit a “Request to Speak” form to the City Clerk. Persons addressing the City Council shall state their name and direct their comments to the Mayor and not to staff, the news representatives or the audience.

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I. Removal of Disruptive Members of the Public. In compliance with the requirements of Government Code section 54957.95, the Mayor or presiding member of the City Council shall have the authority to order the removal of a member of the public disrupting a meeting. Prior to ordering the removal of the disruptive individual, the Mayor or presiding member of the City Council shall first warn the individual that their behavior is disrupting the meeting and that their failure to cease their behavior may result in their removal. A person is deemed to be “disrupting” the meeting when they are engaging in behavior “that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and includes, but is not limited to, one of the following:”

1. Failure to comply with reasonable and lawful regulations adopted by a legislative body pursuant to Government Section 54954.3 or any other law; or

2. Engaging in behavior that constitutes use of force or a true threat of force. “True threat of force” means a threat that has sufficient indicia of intent and seriousness, that a reasonable observer would perceive it to be an actual threat to use force by the person making the threat. Any decision by the Mayor or presiding officer regarding removal from a meeting is subject to appeal to the Council.

J. Appeal of a Ruling by the Mayor or Presiding Officer as Chair. Any Council Member may appeal a ruling made by the Mayor or Presiding Officer as Chair to the full Council.

A motion to appeal a ruling of the Chair requires a second, and after debate, if it passes by a simple majority vote, then the ruling of the Mayor or Presiding Officer as Chair is deemed reversed. The motion can be phrased as follows: “I move to appeal the ruling of the Mayor/Chair that [briefly describe ruling] to the Council.” The motion must be made at the time of the ruling at issue. Once made, the motion requires a second. The motion is always in order, unless the Council is in the middle of considering another motion to appeal a different ruling. The motion is debatable. The vote is framed as whether the motion to override the Mayor’s decision should be passed - a “yes” vote overturns the Mayor’s decision and a “no” vote affirms the Mayor’s decision. If the Council majority votes yes, then the Mayor or Chair’s decision is overturned. If the Council majority votes no, then the Mayor or Chair’s decision stands.

SECTION 2. Resolution No. 51085198-2022 2025 is hereby repealed in its entirety and replaced by this resolution

ADOPTED by the City Council of the City of Barstow at a regular meeting of said Council held on February 18July 1, 2025, by the following vote:
_______________________________
Timothy R. Silva, Mayor

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ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________ Andrea Flores, City Clerk Matthew Summers, City Attorney I, Andrea Flores, City Clerk of the City of Barstow and ex officio Clerk of the City Council of the City of Barstow, DO HEREBY CERTIFY under penalty of perjury that the foregoing is a true and correct copy of Resolution No. ____-2025 of said City which was adopted at a regular meeting of said Council held on the 18TH 1
st day of FebruaryJuly, 2025 by the
following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

________________________________
Andrea Flores, City Clerk

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Attachment: Draft - Redline Conduct of Council Meeting XX - 2025 (6038 : Amendment to the City Council Rules for the Conduct of Its Meetings) City Council Resolution No. ____-2025 1 of 6
RESOLUTION NO. ____-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW

REVISING RULES FOR THE CONDUCT OF ITS MEETINGS,
PROCEEDINGS AND BUSINESS AND REPEALING RESOLUTION NO.
5198-2025
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:

SECTION 1. The Council of the City of Barstow does hereby adopt and establish the following rules for the conduct of its meetings, proceedings, and business:

E. Adjournment. Meetings shall adjourn at 11:00 p.m. unless a majority vote of the Council to continue past the 11:00 p.m. deadline suspends the rule.

F. Chair. The Mayor shall preside over all Council meetings. In his/her absence, the Mayor Pro-Tem shall serve as presiding officer.

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documentation shall be available at City Hall during normal business hours for public inspection. All items to be placed on the City Council Agenda shall be received by the City Clerk by no later than 12:00 P.M. on Monday prior to the regular Council meeting on the following Tuesday. Members of the City Council may place items on the agenda with the concurrence of a second council member, subject to the agenda deadlines in this section.

II.

ORDER OF BUSINESS
The order of business for regular, adjourned or special meetings shall be as follows:

1. Closed Session/Report of Closed Session (as necessary)

2. Invocation

3. Call to Order

4. Pledge of Allegiance

5. Roll Call

6. Review and Approval of the Agenda

7. Presentations (if desired)

8. General, Non-Agenda Public Comment

9. Public Hearings (as necessary)

10.Consent Calendar and Consent Calendar Public Comment

11. Discussion/Action on Deferred Consent Items
[Including Public Comment on Each Item]

12. Business/Action Items
[Including Public Comment on Each Item]

13. Public Safety Updates

14. Council Committee Reports

15. Business of the Council

16. Staff Reports

17. City Manager Comments

18. Adjournment
Items may be placed on the Consent Calendar at the discretion of the City Manager. All items listed on the Consent Calendar are considered to be routine and will be enacted by one roll call vote. There may be separate discussions of these items when a member of the City Council requests that any specific item be removed from the Consent Calendar

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for separate action. Any items removed from the Consent Calendar will be considered at the conclusion of the Consent Calendar under Deferred Items.

III.

B. The attached Rules are modified to the extent that all motions shall be passed by a simple majority vote of the City Council, except where a super-majority vote is required pursuant to State law.

D. Public Hearings. Matters which are required to be heard at a noticed public hearing shall be conducted in the following manner:

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All persons interested in the matter being heard by Council shall be entitled to submit written evidence or remarks, as well as other graphic evidence. All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record. Time limits may be established by the Council, limiting the duration of presentations as set forth in these rules. No person shall be permitted during the hearing, to speak about matters or present evidence which are not germane to the matter being considered. A determination of relevance shall be made by the Mayor, but may be appealed as set forth in these rules.

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I. Removal of Disruptive Members of the Public. In compliance with the requirements of Government Code section 54957.95, the Mayor or presiding member of the City Council shall have the authority to order the removal of a member of the public disrupting a meeting. Prior to ordering the removal of the disruptive individual, the Mayor or presiding member of the City Council shall first warn the individual that their behavior is disrupting the meeting and that their failure to cease their behavior may result in their removal. A person is deemed to be “disrupting” the meeting when they are engaging in behavior “that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and includes, but is not limited to, one of the following:”

1. Failure to comply with reasonable and lawful regulations adopted by a legislative body pursuant to Government Section 54954.3 or any other law; or

J. Appeal of a Ruling by the Mayor or Presiding Officer as Chair. Any Council Member may appeal a ruling made by the Mayor or Presiding Officer as Chair to the full Council.

SECTION 2. Resolution No. 5198-2025 is hereby repealed in its entirety and replaced by this resolution

ADOPTED by the City Council of the City of Barstow at a regular meeting of said Council held on July 1, 2025, by the following vote:
_______________________________
Timothy R. Silva, Mayor

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ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________ Andrea Flores, City Clerk Matthew Summers, City Attorney I, Andrea Flores, City Clerk of the City of Barstow and ex officio Clerk of the City Council of the City of Barstow, DO HEREBY CERTIFY under penalty of perjury that the foregoing is a true and correct copy of Resolution No. ____-2025 of said City which was adopted at a regular meeting of said Council held on the 1
st day of July, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

________________________________
Andrea Flores, City Clerk

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Attachment: Clean Conduct of Council Meeting XX - 2025 (6038 : Amendment to the City Council Rules for the Conduct of Its Meetings) Joint Special Council/BFPD
07/1/25 06:00 PM
City Clerk / Records
Maribel Hernandez
Other
Doc ID: 5992

AGENDA ITEM
AGENDA MATTER:

COUNCIL NOMINATION AND APPOINTMENT TO COMMITTEES DUE TO

VACANCIES
EXECUTIVE SUMMARY:

Council Member Williams has notified Mayor Silva of his decision to step down from both the Homeward Bound Committee and the Rules and Policy Committee, resulting in vacancies on each. In addition, Mayor Pro Tem Rose has requested that the City Council designate a representative to serve on the Desert Regional Steering Committee.

Given that six months have passed since the last review of committee assignments, Mayor Silva would like to use this opportunity to invite Council Members to express their interest in filling the newly created vacancies or to be considered for reassignment to any of the City’s standing committees.

DISCUSSION:

Council Member Williams has informed Mayor Silva of his intention to step down from the Homeward Bound Committee and the Rules and Policy Committee, creating vacancies on both.

In addition, Mayor Pro Tem Rose is requesting that the City Council select a representative and alternate to serve on the Desert Regional Steering Committee.

As six months have passed since the last review of committee assignments, Mayor Silva would like to take this opportunity to ask the Council if any members are interested in filling the current vacancies or would like to be considered for assignment to any other standing committees.

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

That the City Council:

1. Appoint Council Members to fill the vacancies on the Homeward Bound Committee and the Rules and Policy Committee;

2. Designate a representative to serve on the Desert Regional Steering Committee;

3. Review all current committee assignments and determine representatives and alternates as appropriate;
11 Packet Pg. 97
Joint Special Council/BFPD
07/1/25 06:00 PM
City Clerk / Records
Maribel Hernandez
Other
Doc ID: 5992

AGENDA ITEM

4. Establish new committees if needed; and

5. Dissolve any committees that are no longer active or functioning. 11 Packet Pg. 98

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Attachment: Council Committees 2025 (5992 : City Council Committee Member Appointment) 1 CITY COUNCIL COMMITTEE DESCRIPTIONS
Barstow Area Chamber of Commerce
The Barstow Area Chamber of Commerce and Visitors Bureau is a voluntary organization of businesses and professionals with mutual interests in promoting commerce and tourism throughout the region. The City’s liaison with the Barstow Area Chamber of Commerce is a Council Member who serves as the link between the Council and the Chamber. The individual selected represents the City on the Barstow Area Chamber of Commerce and Visitor’s Bureau Board of Directors as a non-voting, advisory member.

The Chamber Board of Directors meets monthly on the second Wednesday at 7:00 a.m. at the Chamber. The Economic Development meeting is the last Wednesday of the month at 8:00 a.m. via Zoom. The Chamber breakfast is held on the third Tuesday at 7:30 a.m. at the Los Domingos Restaurant.

Barstow Gaming Committee
The Barstow Gaming Committee is charged with representing the City in certain meetings with State and Federal officials in connection with gaming negotiations with Indian Tribes in connection with their respective proposals for a Casino Resort Project in the City of Barstow. Attendance at these meetings will be coordinated with City staff.

Finance/Audit Committee
The Finance Committee's function is to review matters pertaining to the finances of the City. These matters include, but are not limited to, reviewing interim financial statements, cash and investment reports, the City's annual independent audit, City fees and service charges and budgets.

The Finance Committee meets as needed.

Homeward Bound Ad Hoc Committee
The Homeward Bound Ad Hoc Committee's functions are to: 1) Examine issues within the City of Barstow related to homelessness and food insecurity; and 2) to review policy issues related to the City of Barstow homeless population and response functions as referred by the City Council or the City Manager.

The Homeward Bound Ad Hoc Committee meets on the second Wednesday of each month at 5:00 p.m. in the Council Chambers.

League of California Cities
The League of California Cities is an association of California city officials who work together to enhance their knowledge and skills, exchange information, and combine

11.b
Packet Pg. 100 Attachment: City Council Committee Descriptions 12 16 24 Update draft (5992 : City Council Committee Member Appointment) 2 resources so that they may influence policy decisions that affect cities. The state is divided into divisions, and Barstow is part of the Desert Mountain Division.

Meetings are quarterly in one of the desert or mountain cities on a division level and quarterly on the state level. City pays expenses.

Military Affairs Committee
The purpose of the Military Affairs Committee is to foster support and commit to the needs of military members and families who are assigned, attached to, or retired in our area by showcasing a military-inclusive community and the business community.

The Committee will focus on good will among the military installations and a shared understanding of “what it is like to serve in the military away from home” to create an atmosphere of understanding among the military and the local business community.

Meetings are held monthly on the second Tuesday of each month at 8:00 a.m. at the Quality Inn, Barstow.

Mojave Desert Air Quality Management District (MDAQMD) Board of Directors The MDAQMD's Board is the decision-making-body for the District. The Board is responsible for adopting rules, setting policies and providing direction on important air quality issues that affect the Mojave Desert. This thirteen-member body is comprised of representatives for each municipality and County supervisorial districts located within the MDAQMD’s boundaries, and one public member appointed by the balance of the Board.

This Board meets once a month in Victorville (the fourth Monday; meetings start at 10:00 a.m.). $100 a meeting, plus mileage.

Rules and Policies Committee
The Rules and Policies Committee was formed to review the City’s Personnel Policies and Procedures and Classification Plan for compliance with the Barstow Municipal Code and federal and state law and for competitiveness within the public service market. Additionally, the Committee will address public health and safety issues and to coordinate with various City departments to address these issues.

The Rules and Policies Committee meets the last Tuesday of each month at 9:00 a.m.

San Bernardino County Transportation Authority (SBCTA) – formally known as SANBAG / MEASURE I Committee
SBCTA is responsible for cooperative regional transportation planning and furthering an efficient multi-modal system for San Bernardino County. Each city in San Bernardino County has a representative on this regional Board.

11.b
Packet Pg. 101 Attachment: City Council Committee Descriptions 12 16 24 Update draft (5992 : City Council Committee Member Appointment) 3 The City’s representative must attend the Board meeting, which is the first Wednesday of each month at 10:00 a.m. The representative has the option of attending administrative committee meetings within SBCTRA. The representative is expected to attend the Mountain/Desert Policy Committee meetings, which meets regularly on the 3rd Friday of every month in Victorville, CA at 9:30 a.m. The representative receives $200.00 per meeting for the Board and $100.00 per meeting for the Mountain/Desert Policy Committee; $400 per month cap.

Solid Waste Advisory Task Force (SWAT) and Solid Waste Joint Powers Authority JPA
a) Solid Waste Advisory Task Force (SWAT) – Originally created to provide oversight of the county landfill system as the landfills were being closed with five regional landfills created within the county to serve the area. Much of the work is already done and now the committee meets to voice opinion on current practices involving solid waste management of the landfill and waste streams.

SWAT meets infrequently, and is not a paid position.
b) Solid Waste Joint Powers Authority (JPA) – Formed to support the creation of the Materials Recovery Facility for Victorville and Apple Valley in 1992. As members of the JPA, the communities work together on common solid waste concerns and provide local legislative support when necessary.

The Solid Waste JPA meets quarterly and each representative receives $75.00 plus mileage.

Southern California Association of Governments (SCAG)
SCAG develops long-range regional transportation plans including sustainable communities strategy and growth forecast components, regional transportation improvement programs, regional housing needs allocations and a portion of the South Coast Air Quality management plans. SCAG represents six counties (Imperial, Los Angeles, Orange, Riverside, San Bernardino and Ventura) and 191 cities.

The organization meets once a month (Thursday afternoons at 12:30 p.m.) in Los Angeles. The City pays the expenses to attend these meetings.

Southern California Edison Government Advisory Panel (GAP) The primary purpose of the GAP is to foster an open dialogue between SCE and local government entities for discussions on safe, reliable and clean electric service.

The panel will meet three to four times a year at various locations.

The organization will meet three to four times a year at various locations.

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Packet Pg. 102 Attachment: City Council Committee Descriptions 12 16 24 Update draft (5992 : City Council Committee Member Appointment) 4 Street Committee
The Street Committee was formed to review policy issues related to the public works functions of the City and to review proposed capital improvement projects for public works functions and to recommend prioritization of each.

The Street Committee meets on the first Wednesday of each month at 5:00 p.m.

Victor Valley Transit Authority (VVTA) Board of Directors The Board of Directors is the governing body for the VVTA. The Board is responsible for setting policies and providing direction on issues that affect transit operations.

The Board meets monthly on the third Monday of each month at 9:30 a.m. The representative receives $125.00 per meeting.

Wastewater Enterprise Fund Ad Hoc Committee
The Wastewater Enterprise Fund Ad Hoc Committee reviews proposed plans and capital improvement projects for the Wastewater Treatment Plan, sewer lines, and other wastewater functions.

The Committee meets semi-annually on the second Monday of January and July at 3:30 p.m., or as needed.

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Packet Pg. 103 Attachment: City Council Committee Descriptions 12 16 24 Update draft (5992 : City Council Committee Member Appointment)

Barstow City CouncilJuly 1, 2025

Barstow City Council
July 1, 2025