Joint Special Council/BFPD
07/1/25 06:00 PM
City Clerk / Records
Maria Chavez
Community Promotion
Doc ID: 6034
AGENDA ITEM
AGENDA MATTER:
HD FAMILY EVENTS HAS SUBMITTED A COMMUNITY PROMOTIONAL FUND APPLICATION (MEASURE Q) REQUESTING IN-KIND FINANCIAL ASSISTANCE IN THE AMOUNT OF $350.10 TO
HELP OFFSET PERMITTING AND WATER USE COSTS ASSOCIATED WITH HOSTING ITS SUMMER MARKETS IN BARSTOW, SCHEDULED FOR SUNDAY, JULY 6, 2025, AND SUNDAY, AUGUST 10, 2025, AT DANA PARK.
WHILE HD FAMILY EVENTS IS NOT CURRENTLY
RECOGNIZED AS A 501(C)(3) NONPROFIT ORGANIZATION, THEY HAVE SUBMITTED THEIR IRS APPLICATION AND ARE AWAITING FORMAL APPROVAL. THE APPLICANT INDICATES THAT THE
EVENT WILL PROVIDE A COMMUNITY BENEFIT BY SUPPORTING LOCAL VENDORS AND OFFERING A FREE, FAMILY-FRIENDLY PUBLIC EVENT.
EXECUTIVE SUMMARY:
HD Family Events is requesting in-kind financial assistance from the City of Barstow in the amount of $350.10 to help offset permitting and water costs associated with hosting its Summer Markets in Barstow event on Sunday, July 6, 2025, and Sunday, August 10, 2025, at Dana Park. While HD Family Events is not currently a registered 501(c)(3) nonprofit organization, they have submitted their application and are awaiting IRS approval.
DISCUSSION:
HD Family Events is requesting an in-kind donation from the City in the amount of $350.10 to help offset permitting and water fees associated with hosting two Summer Markets events on Sunday, July 6, 2025, and Sunday, August 10, 2025, at Dana Park.
These family-friendly events are open to the public and will feature food vendors, music, face painting, games, and other engaging activities. The goal of the event is to create a welcoming space that promotes community engagement, inclusivity, and neighborhood connection.
To support the event, the organization is requesting the following fee waivers:
Temporary Use Permit Fee: $275.10
Water Fee: $75.00
Total In-Kind Request = $350.10
While HD Family Events is not currently a registered 501(c)(3) organization, they have submitted an application and are awaiting IRS approval. A completed Community Promotional Fund Application has Joint Special Council/BFPD
07/1/25 06:00 PM
City Clerk / Records
Maria Chavez
Community Promotion
Doc ID: 6034
AGENDA ITEM
been submitted and is attached for Council’s review.
FISCAL IMPACT:
Approval of this request would result in an in-kind contribution valued at $350.10 to be charged to the Measure Q Community Promotional Fund Account No. 102.150.542.07.755.
RECOMMENDED ACTION:
Staff recommends that the City Council approve an in-kind donation valued at $350.10 to the HD Family Events to assist with Temporary Use Permit and Water fees for the Summer Markets in Barstow Event on Sunday, July 6, 2025, and Sunday, August 10, 2025 at Dana Park.