Agenda packet — Barstow City Council, September 2, 2025

BARSTOW CITY COUNCIL /

BARSTOW FIRE PROTECTION DISTRICT

CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
SEPTEMBER 2, 2025
5:15 PM
(HANDICAPPED ACCESSIBLE)
AGENDA

JOINT SPECIAL MEETING
Agenda-September 2, 2025

Page 1 of 5 ends

MAYOR
Timothy R. Silva

COUNCILMEMBERS
Carmen M. Hernandez
James M. Noble
Barbara Mae Rose
John “Tex” Williams

ELECTED CITY CLERK
Andrea Flores

ELECTED CITY TREASURER
Michael Lewis

PLANNING COMMISSIONERS
Juanantonio DeLucas
Paul Niemeyer
Andrew Ziemer
Beatrice Lint
Ted Weasma

BARSTOW FIRE PROTECTION

DISTRICT
A Subsidiary District of the City of
Barstow
Timothy R. Silva
Carmen M. Hernandez
James M. Noble
Barbara Mae Rose
John “Tex” Williams
CALL TO ORDER - CLOSED SESSION: 5:15PM
PLEDGE OF ALLEGIANCE:

ROLL CALL:
 Council Member Carmen Hernandez
 Council Member James Noble
 Council Member John “Tex” Williams
 Mayor Pro Tem Barbara Rose
 Mayor Timothy Silva
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY

ITEM ON THE AGENDA, PLEASE SO INDICATE BY FILLING OUT A

SPEAKER REQUEST CARD AND HANDING IT TO THE CITY
CLERK PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF
SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS
NOTICE MUST BE GIVEN TO THE CITY CLERK.

CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE
WILL REMEMBER THE "CODE OF ETHICS" THAT WE
VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS

MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH
PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS MADE

TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW
COMMUNITY AND NOT FOR PERSONAL GAIN.

Agenda-September 2, 2025

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PUBLIC COMMENT - CLOSED SESSION: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC

TO ADDRESS THE GOVERNING BOARD ON MATTERS ON THE CLOSED SESSION AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

PUBLIC COMMENT - CLOSED SESSION:

CLOSED SESSION AGENDA ITEMS:

1. CONFERENCE WITH LABOR NEGOTIATORS
Conference with Labor Negotiators (Gov. Code § 54957.6) City & District Negotiators: City Manager/District Manager Rochelle Clayton Employee Organizations:

Unit 1 - Teamsters Local 1932
Unit 2 - Teamsters Local 1932
Unit 3 - Barstow Police Officers’ Association
Unit 5 - Barstow Professional Firefighters Association
Unit 6 - Barstow Management Employees’ Association
Unit 8 - Barstow Police Department Management Association All Unrepresented Employees

2. CONFERENCE WITH LEGAL COUNSEL ; INITIATION OF LITIGATION Conference with Legal Counsel; Initiation of Litigation (Gov. Code § 54956.9(d)(4)) Number of Potential Cases: 2

3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Public Employee Evaluation (Gov. Code § 54957)
Title: City Manager
REPORT OF CLOSED SESSION:

CALL TO ORDER - REGULAR MEETING 7:00 PM (or immediately following adjournment of Closed Session if adjourned after 7:00 PM):

INVOCATION:

PLEDGE OF ALLEGIANCE:

ROLL CALL:
 Council Member Carmen Hernandez
 Council Member James Noble
 Council Member John “Tex” Williams
 Mayor Pro Tem Barbara Rose
 Mayor Timothy R. Silva
PARTICIPATION IS INVITED:: IF YOU WISH TO BE HEARD ON ANY ITEM ON THE AGENDA

INCLUDING ANY ITEM ON THE CONSENT CALENDAR, PLEASE SO INDICATE BY FILLING OUT A

SPEAKER REQUEST CARD AND HANDING IT TO THE CITY CLERK PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

Agenda-September 2, 2025

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CODE OF ETHICS:: AS YOUR ELECTED GOVERNING BOARD WE WILL REMEMBER THE "CODE OF ETHICS" THAT WE VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS

MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

REVIEW AND APPROVAL OF AGENDA: THIS IS THE TIME FOR MEMBERS OF THE GOVERNING BOARD TO CALL FOR REARRANGING THE ORDER OF THE AGENDA; ADDING ITEMS TO OR REMOVING ITEMS FROM THE AGENDA; OR REMOVING ITEMS FROM THE CONSENT CALENDAR FOR DISCUSSION AND/OR SEPARATE ACTION. ITEMS MAY ONLY BE ADDED TO THE AGENDA AS ALLOWED BY STATE LAW, INCLUDING GOVERNMENT CODE SECTION 54954.2, SUBDIVISION (B),

ALLOWING EMERGENCY ITEMS TO BE ADDED BY MAJORITY VOTE AND ALLOWING ITEMS THAT AROSE TO THE CITY’S ATTENTION AFTER THE AGENDA POSTING DEADLINE, BUT WHICH REQUIRE

IMMEDIATE ACTION, TO BE ADDED BY A TWO-THIRDS VOTE OF THE COUNCIL MEMBERS PRESENT

AT THE MEETING, OR, IF LESS THAN TWO-THIRDS OF THE COUNCIL MEMBERS ARE PRESENT, A UNANIMOUS VOTE OF THOSE MEMBERS PRESENT.

PRESENTATIONS:

4. PRESENTATION FROM PAT WALSH - LAW ENFORCEMENT CONSULTANT Recommended Action:

Presentation only.

5. PRESENTATION FROM BARSTOW CEMETERY
Recommended Action:

Presentation only.

6. PRESENTATION FROM ASSISTANT CITY MANAGER, KEN CHAPA
Recommended Action:

Presentation only.

GENERAL, NON-AGENDA PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL

PUBLIC TO ADDRESS THE GOVERNING BOARD ON MATTERS NOT ON THE AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

PUBLIC HEARINGS:

CONSENT CALENDAR PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE GOVERNING BOARD ON ALL MATTERS ON THE CONSENT CALENDAR.

SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS ON ALL CONSENT ITEMS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

7. THAT THE CITY COUNCIL PRESENT A PROCLAMATION RECOGNIZING SEPTEMBER 9, 2025, AS CALIFORNIA’S 175TH ANNIVERSARY OF STATEHOOD.

Recommended Action:

That the City Council present a Proclamation recognizing September 9, 2025, as California’s 175th Anniversary of Statehood.

8. FINAL ACCEPTANCE OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDED MOUNTAIN

VIEW MEMORIAL PARK CEMETERY RESTROOM REPLACEMENT PROJECT Agenda-September 2, 2025

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Recommended Action:

Staff recommends the City Council:

1. Authorize city staff to file the attached Notice of Completion of the project (Attachment A) with the San Bernardino County Recorder's Office.

2. Authorize the City Manager to sign and execute any documentation, if required, by San Bernardino County to close out the Mountain View Memorial Park Cemetery restroom project.

3. Approve the release of construction-related retention monies to TSR Construction after 35 days of recordation of the Notice of Completion for the Mountain View Memorial Park Cemetery restroom project.

9. AWARD OF COMMUNITY PROMOTIONAL FUNDS FOR CALIFORNIA HISTORIC ROUTE 66

ASSOCIATION
Recommended Action:

Approve Community Promotional Fund in kind donation of $375 of fee waivers to be charged to Measure Q account 102.150.542.07.755.

10. THE KIWANIS CLUB OF BARSTOW CROSSROADS IS REQUESTING IN-KIND FINANCIAL ASSISTANCE IN THE AMOUNT OF $27,885.25 TO HELP OFFSET EXPENSES ASSOCIATED

WITH HOSTING ITS ANNUAL MARDI GRAS PARADE SCHEDULED FOR SATURDAY, OCTOBER 18, 2025.

Recommended Action:

1. Approve the in-kind donation of $27,885.25 to support the annual Mardi Gras Parade.

2. Adopt Resolution No. XX-2025 authorizing the temporary closure of designated streets for the event scheduled for Saturday, October 18, 2025.

3. Approve the use of the City parking lot on the north side of East Williams Street between Barstow Road and Second Avenue for parade staging.

11. APPROVAL OF ELECTED OFFICIALS TO TRAVEL TO THE LEAGUE OF CALIFORNIA

CITIES ANNUAL CONFERENCE IN LONG BEACH, CA AND DESIGNATION OF VOTING

DELEGATE FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE TO BE HELD OCTOBER 8-10, 2025 IN LONG BEACH CA
Recommended Action:

1. Approve travel for Mayor Silva, Mayor Pro Tem Rose, Council Members Noble and Williams, and Elected City Clerk Andrea Flores at the League of California Cities Annual Conference to be held October 8-10, 2025, in Long Beach, California.

2. Designate Mayor Silva as the voting delegate, and Council Member Williams as the alternate for the City of Barstow for the 2025 League of California Cities Annual Conference to be held October 8 - 10, 2025, in Long Beach CA.

MINUTES ALL AGENCIES:

ACCOUNTS PAYABLE ALL AGENCIES:

CITY COUNCIL:

DISCUSSION / ACTION ON DEFERRED ITEMS: (ITEMS PREVIOUSLY TABLED OR PULLED FROM THE

CONSENT CALENDAR BY THE COUNCIL WILL BE CONSIDERED BY THE GOVERNING BOARD AT THIS TIME).

BUSINESS / ACTION ITEMS:

PUBLIC SAFETY UPDATES:

COUNCIL COMMITTEE REPORTS:

Agenda-September 2, 2025

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BUSINESS OF THE COUNCIL:

STAFF REPORTS:

CITY MANAGER UPDATES:

ADJOURNMENT:

Individuals electing to later challenge any items listed herein will be limited to addressing only those issues raised at any public hearing or in written correspondence received by the Governing Board prior to the meeting.

Materials related to an item on this Agenda submitted to the Governing Board after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 220 East Mountain View Ste. A, Barstow, CA 92311 during normal business hours.

The City of Barstow, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office (760) 255-5122, at least one business day prior to the scheduled meeting to ensure that we may assist you.

I hereby certify, UNDER PENALTY OF PERJURY that this agenda has been posted 72 hours prior to the stated meeting in a place accessible to the public.

Posted on the 28th day of August, 2025.

Approved:
________________________
Rochelle Clayton, City Manager
Joint Special Council/BFPD
09/2/25 05:15:PM
Maribel Hernandez
Doc ID: 6107

CLOSED SESSION AGENDA ITEM
AGENDA MATTER:

CONFERENCE WITH LABOR NEGOTIATORS
EXECUTIVE SUMMARY:

DISCUSSION:

Conference with Labor Negotiators (Gov. Code § 54957.6) City & District Negotiators: City Manager/District Manager Rochelle Clayton Employee Organizations:

CLOSED SESSION AGENDA ITEM
AGENDA MATTER:

CONFERENCE WITH LEGAL COUNSEL ; INITIATION OF LITIGATION EXECUTIVE SUMMARY:

DISCUSSION:

Conference with Legal Counsel; Initiation of Litigation (Gov. Code § 54956.9(d)(4)) Number of Potential Cases: 2
2 Packet Pg. 7
Joint Special Council/BFPD
09/2/25 05:15:PM
Maribel Hernandez
Doc ID: 6111

CLOSED SESSION AGENDA ITEM
AGENDA MATTER:

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
EXECUTIVE SUMMARY:

DISCUSSION:

Public Employee Evaluation (Gov. Code § 54957)
Title: City Manager
3 Packet Pg. 8
Joint Special Council/BFPD
09/2/25 05:15 PM
City Clerk / Records
Maribel Hernandez
Presentation
Doc ID: 6118

AGENDA ITEM
AGENDA MATTER:

PRESENTATION FROM PAT WALSH - LAW ENFORCEMENT CONSULTANT EXECUTIVE SUMMARY:

Presentation from Pat Walsh, Law Enforcement Consultant Update DISCUSSION:

FISCAL IMPACT:

None. Presentation only.

RECOMMENDED ACTION:

Presentation only.
4 Packet Pg. 9
Joint Special Council/BFPD
09/2/25 05:15 PM
City Clerk / Records
Maribel Hernandez
Presentation
Doc ID: 6114

AGENDA ITEM
AGENDA MATTER:

PRESENTATION FROM BARSTOW CEMETERY
EXECUTIVE SUMMARY:

Representatives from the Barstow Cemetery will be presenting DISCUSSION:

FISCAL IMPACT:

None. Presentation only.

RECOMMENDED ACTION:

Presentation only.
5 Packet Pg. 10
Joint Special Council/BFPD
09/2/25 05:15 PM
City Clerk / Records
Maribel Hernandez
Presentation
Doc ID: 6120

AGENDA ITEM
AGENDA MATTER:

PRESENTATION FROM ASSISTANT CITY MANAGER, KEN CHAPA
EXECUTIVE SUMMARY:

Presentation from Assistant City Manager, Ken Chapa
DISCUSSION:

FISCAL IMPACT:

None. Presentation only.

RECOMMENDED ACTION:

Presentation only.
6 Packet Pg. 11
Joint Special Council/BFPD
09/2/25 05:15 PM
City Clerk / Records
Maribel Hernandez
Presentation
Doc ID: 6116

AGENDA ITEM
AGENDA MATTER:

THAT THE CITY COUNCIL PRESENT A PROCLAMATION RECOGNIZING SEPTEMBER 9, 2025, AS CALIFORNIA’S 175TH ANNIVERSARY OF STATEHOOD.

EXECUTIVE SUMMARY:

This year marks the 175th Anniversary of that historic milestone. The State of California has encouraged cities and counties to join in this recognition as part of statewide commemorations leading to the United States’ 250th Anniversary of the Declaration of Independence in 2026.

DISCUSSION:

BACKGROUND
On September 9, 1850, California was admitted to the Union as the 31st state, known as “Admission Day.” This year marks the 175th Anniversary of that historic milestone.

The State of California has encouraged cities and counties to join in this recognition as part of statewide commemorations leading to the United States’ 250th Anniversary of the Declaration of Independence in 2026.

California has played a central role in shaping the nation’s progress and identity. From its Indigenous roots to its contributions in agriculture, technology, entertainment, transportation, human rights, and scientific innovation, California embodies the spirit of resilience, creativity, and opportunity.

The attached Proclamation highlights the significance of California’s admission to the Union and recognizes the state’s diversity, resiliency, and achievements over the past 175 years.

Barstow’s own history as a transportation hub-through the railroad, Historic Route 66, the military presence at Fort Irwin and Marine Corps Logistics Base, and its role as the “Gateway to the California Desert”-reflects the broader story of California’s growth and importance.

By adopting and presenting this proclamation, the City of Barstow honors both the state’s legacy and the contributions of our community to California’s ongoing story.

FISCAL IMPACT:
7 Packet Pg. 12
Joint Special Council/BFPD
09/2/25 05:15 PM
City Clerk / Records
Maribel Hernandez
Presentation
Doc ID: 6116

AGENDA ITEM
None. Presentation only.

RECOMMENDED ACTION:

That the City Council present a Proclamation recognizing September 9, 2025, as California’s 175th Anniversary of Statehood.
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PROCLAMATION
CALIFORNIA’S 175TH ANNIVERSARY OF STATEHOOD
WHEREAS, on September 9, 1850, California was admitted to the Union as the 31st state, becoming a free, nonslavery state on what is now known as “Admission Day”; and WHEREAS, Native American tribes have lived, since time immemorial, on the land that is currently California, which before European contact was the most populated and culturally diverse region north of Mexico; and
WHEREAS, the signing of the Treaty of Guadalupe Hidalgo in 1848, the discovery of gold, and the influx of settlers spurred the need for governance and ultimately led Californians to seek statehood; and WHEREAS, California is now home to more than 39 million residents, holds the fourth-largest economy in the world, and leads the nation in agriculture, manufacturing, and tourism; and WHEREAS, California’s beauty spans fertile valleys, vast deserts, majestic mountain ranges, and breathtaking coastlines, inspiring residents and visitors alike; and WHEREAS, Californians have continually shown resilience in the face of adversity, uniting to heal, rebuild, and move forward together, while fostering innovation in science, technology, arts, and human rights; and
WHEREAS, the City of Barstow, located in the heart of the Mojave Desert, has played a unique role in California’s history as a crossroads of commerce and culture—shaped by the railroad, celebrated as a key stop along Historic Route 66, and known as the “Gateway to the California Desert”; and WHEREAS, Barstow continues to contribute to California’s legacy of progress, serving as a regional hub for transportation, military presence at Fort Irwin and Marine Corps Logistics Base, and tourism that draws visitors from across the nation and around the world; and WHEREAS, in 2025, California proudly celebrates the 175th Anniversary of Statehood, honoring its history, culture, and contributions that have shaped not only the state but the nation, and the City of Barstow joins in this recognition with pride in our community’s place in the Golden State’s journey.

NOW, THEREFORE, BE IT PROCLAIMED, that the City Council of the City of Barstow does hereby recognize and celebrate
“CALIFORNIA’S 175TH ANNIVERSARY OF STATEHOOD”
on September 9, 2025, and calls upon all residents to join in commemorating this historic milestone in California’s journey and to reflect on Barstow’s contributions to our state’s story.

Dated this 2nd day of September, 2025
______________________________ ___________________________ ________________________ Carmen Hernandez, Council Member Timothy R. Silva, Mayor James M. Noble, Council Member ______________________________ ___________________________ John “Tex” Williams, Council Member Barbara M. Rose, Mayor Pro Tem

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Attachment: CA Proclamation (6116 : Presentation of a Proclamation – California’s 175Th Anniversary of Statehood) Joint Special Council/BFPD
09/2/25 05:15 PM
Engineering
Fidel Martinez
Contract
Doc ID: 6084

COUNCIL AGENDA ITEM
AGENDA MATTER:

FINAL ACCEPTANCE OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDED MOUNTAIN VIEW

MEMORIAL PARK CEMETERY RESTROOM REPLACEMENT PROJECT
EXECUTIVE SUMMARY:

City staff recently coordinated the completion of the restroom replacement project at the Mountain View Memorial Park Cemetery. The project has been completed and staff is requesting that the City Council authorize final acceptance of the project by filing a Notice of Completion (Attachment A).

DISCUSSION:

The Mountain View Memorial Park Cemetery serves as a County Special District, providing essential services to the City of Barstow and a place where loved ones can be honored. The cemetery is home to approximately 10,855 memorials and welcomes around 73,700 visitors annually.

During the City Council meeting on November 20, 2023, the Council approved the Mountain View Memorial Park restroom rehabilitation project which would provide upgraded restroom facilities, including Americans with Disabilities Act (ADA) access. The original project budget was estimated at $400,000. On September 24, 2024, the San Bernardino County ARPA team increased the contract by $46,672, resulting in a total project budget not to exceed $446,672.

Although the Mountain View Memorial Park Cemetery is located outside of the Barstow city limits, San Bernardino County assigned project management duties to the City of Barstow to ensure that all necessary documents were provided to comply with ARPA and Coronavirus Local Fiscal Recovery Funds (CLFRF) requirements. The project was publicly put out for bids on June 5, 2024. On July 3, 2024, two qualifying bids were submitted; subsequently, the contract was awarded to the lowest bidder, TSR Construction, on October 7, 2024, and the project was completed on July 28, 2025. The project was managed by Merrell Johnson Companies, as the City's consultant, who confirmed that all work was accepted as compliant per the contract documents and specifications. City staff is requesting final acceptance of the project by the City Council, authorization to file a Notice of Completion, and release of contract retention to TSR Construction after 35 days of recordation of the Notice of Completion.

FISCAL IMPACT:

The final project cost totaled $437,055.15. The City will receive reimbursement from ARPA-CLFRF funds from San Bernardino County for $437,055.15. A reimbursement invoice in the amount of $416,316.15 has been submitted to San Bernardino County for the project. The final $20,739 will be reimbursed after the retention payment to TSR Construction is made after 35 days of the recordation of the Notice of Completion.

RECOMMENDED ACTION:

Staff recommends the City Council:

1. Authorize city staff to file the attached Notice of Completion of the project (Attachment A) with the 8 Packet Pg. 15
Joint Special Council/BFPD
09/2/25 05:15 PM
Engineering
Fidel Martinez
Contract
Doc ID: 6084

COUNCIL AGENDA ITEM
San Bernardino County Recorder's Office.

2. Authorize the City Manager to sign and execute any documentation, if required, by San Bernardino County to close out the Mountain View Memorial Park Cemetery restroom project.

ATTACHMENT A
Notice of Completion (NOC)
Mountain View Memorial Park
Barstow Cemetery District
Restroom Replacement Project

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Attachment: ATT A NOC Barstow Cemetery Restroom Project (Combined) (6084 : Final Acceptance of American Rescue Plan Act (ARPA) RECORDING REQUESTED BY:

Andrea Flores
City Clerk
City of Barstow
220 E. Mountain View Street
Barstow, CA 92311
RECORDER:

Record without fee subject to Govt. Code 6103
Recordation required to complete chain of title.

Assessor’s Parcel Number (APN): 0426-291-01-0000

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that the City Council of the City of Barstow, California, a municipal corporation, whose address is 220 East Mountain View Street, Barstow, California, states that a work of improvement upon the hereinafter described property was completed on the 28th day of July, 2025; that the name of the contractor for such improvement is TSR Construction.; that the work of improvement was completed and is situated in the unincorporated area of Barstow, County of San Bernardino, State of California, and is described as follows:

BARSTOW CEMETERY DISTRICT
DBA: MOUNTAIN VIEW MEMORIAL PARK

RESTROOM REPLACEMENT PROJECT
PROJECT NO. 2024-100
Physical Address: 37067 Irwin Road, Barstow, CA 92311
Assessor’s Parcel Number (APN): 0426-291-01-0000

CITY OF BARSTOW
Dated: By:

Timothy R. Silva, Mayor

STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO ) SS

CITY OF BARSTOW )
Timothy R. Silva, being duly sworn, says that he is the Mayor of the City of Barstow and that he executed the foregoing Notice of Completion; that he makes this verification on behalf of the City of Barstow, California, a municipal corporation; that he has read said notice and knows the contents thereof, and that the facts stated herein are true. _________________________
Timothy R. Silva, Mayor
Subscribed and sworn before
me this 2nd day of September,
2025.

Andrea Flores
City Clerk, City of Barstow
I hereby certify under penalty of perjury
that the foregoing is true and correct.

Executed this 2nd day of September,
2025, at Barstow, California.

Timothy R. Silva
Mayor, City of Barstow

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Attachment: ATT A NOC Barstow Cemetery Restroom Project (Combined) (6084 : Final Acceptance of American Rescue Plan Act (ARPA)

PROJECT PHOTOS

Mountain View Memorial Park
Barstow Cemetery District
Restroom Replacement Project

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Packet Pg. 19
Attachment: Attachment B - Cemetery Restroom Replacement Photos (6084 : Final Acceptance of American Rescue Plan Act (ARPA) Funded

MOUNTAIN VIEW MEMORIAL PARK

BARSTOW CEMETERY DISTRICT
Restroom Replacement Project

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Packet Pg. 20
Attachment: Attachment B - Cemetery Restroom Replacement Photos (6084 : Final Acceptance of American Rescue Plan Act (ARPA) Funded Joint Special Council/BFPD
09/2/25 05:15 PM
City Clerk / Records
Maria Chavez
Community Promotion
Doc ID: 6112

AGENDA ITEM
AGENDA MATTER:

AWARD OF COMMUNITY PROMOTIONAL FUNDS FOR CALIFORNIA HISTORIC ROUTE 66

ASSOCIATION
EXECUTIVE SUMMARY:

The California Historic Route 66 Association is requesting a $375 fee waiver for use of the Harvey House to host the “Route 66 Resurrection Tour,” as part of the Doors Open Program.

DISCUSSION:

The California Historic Route 66 Association is requesting an in-kind donation of $375.00 from the City of Barstow to cover venue rental fees for the “Route 66 Resurrection Tour,” an event held as part of the Doors Open program. The tour is scheduled from Friday, September 12, 2025, through Sunday, September 14, 2025. Specifically, the Association seeks the use of the West Ballroom at the Harvey House on Sunday, September 14, 2025, from 1:30 p.m. to 3:30 p.m.

The Route 66 Resurrection Tour is a family-friendly, public event featuring interactive games and activities. Over the course of two and a half days, the program will spotlight Barstow and other desert communities along the California Historic Route 66 Scenic Byway. The event’s purpose is to promote these towns and celebrate their preservation accomplishments leading up to the 2026 Centennial of Route 66.

To support this effort, the Association is requesting City Council approval of an in-kind fee waiver for the Harvey House venue rental on September 14, 2025, in the amount of $375.

FISCAL IMPACT:

Approval of this request would result in an in-kind contribution valued at $375 to be charged to the Measure Q Community Promotional Fund Account No. 102.150.542.07.755.

RECOMMENDED ACTION:

Approve Community Promotional Fund in kind donation of $375 of fee waivers to be charged to Measure Q account 102.150.542.07.755.
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Attachment: Route 66 Resurrection Tour Promotial Fund App (6112 : Route 66 Resurrection Tour Promotial Fund App) $375.00

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Packet Pg. 23
Attachment: Route 66 Resurrection Tour Promotial Fund App (6112 : Route 66 Resurrection Tour Promotial Fund App)

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Attachment: Route 66 Resurrection Tour Promotial Fund App (6112 : Route 66 Resurrection Tour Promotial Fund App)

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Attachment: Route 66 Resurrection Tour Promotial Fund App (6112 : Route 66 Resurrection Tour Promotial Fund App) # R4376 Status Approved Page 1 of 2
Payment Schedules Original Balance: $1,125.00 Current Balance: $1,125.00 1 resource(s) 1 booking(s) Subtotal: $1,125.00
System User 00846
Customer Name Lynne Miller - 9992 Home Phone Number
Customer Type General Public
Mailing Address
Permit # R4376
Status Approved
Date Aug 25, 2025 10:23 AM
City of Barstow Parks and
Recreation
841 Barstow Rd
Barstow, CA 92311
PHONE:(760) 256-5617
EMAIL:[email protected]
Permit
Rental Fee $375.00
Discounts $0.00
Subtotal $375.00
Deposits $750.00
Deposit Discounts $0.00
Total Permit Fee $1,125.00
Total Payment $0.00
Refunds $0.00
Balance $1,125.00
Route 66 Resurrection Tour
Booking Summary
West Ballroom (Community Events) Center: Harvey House

START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Sun, Sep 14, 2025 1:00 PM Sun, Sep 14, 2025 4:00 PM 1 $0.00 Resource level fees $1,125.00
Deposit

EVENT RESOURCE DEPOSIT FEE CHARGE TAX AMOUNT PAID REFUNDS BALANCE Route 66
Resurrection
Tour
West
Ballroom
Refundable
Security
Deposit
$750.00 $0.00 $0.00 $0.00 $750.00

DUE DATE AMOUNT DUE AMOUNT PAID WITHDRAWAL ADJUSTMENT BALANCE Sep 14, 2025 $1,125.00 $0.00 $0.00 $1,125.00

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Attachment: Route 66 Resurrection Tour Permit#R4376 (6112 : Route 66 Resurrection Tour Promotial Fund App) # R4376 Status Approved Page 2 of 2
X:

Date:

Lynne Miller
Customer ID: 9992
X:

Date:

City of Barstow Parks and Recreation
Mailing Address: 841 Barstow Rd, Barstow, CA
92311
Phone Number: (760) 256-5617
Email Address: [email protected]

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Packet Pg. 27
Attachment: Route 66 Resurrection Tour Permit#R4376 (6112 : Route 66 Resurrection Tour Promotial Fund App) Joint Special Council/BFPD
09/2/25 05:15 PM
City Clerk / Records
Maribel Hernandez
Community Promotion
Doc ID: 6049

AGENDA ITEM
AGENDA MATTER:

THE KIWANIS CLUB OF BARSTOW CROSSROADS IS REQUESTING IN-KIND FINANCIAL ASSISTANCE IN THE AMOUNT OF $27,885.25 TO HELP OFFSET EXPENSES ASSOCIATED WITH HOSTING ITS ANNUAL MARDI GRAS PARADE SCHEDULED FOR SATURDAY, OCTOBER 18, 2025.

EXECUTIVE SUMMARY:

Request from the Kiwanis Club of Barstow Crossroads for In-Kind Donation and Street Closure for Annual Mardi Gras Parade.

DISCUSSION:

The Mardi Gras Parade is a long-standing community tradition in Barstow, scheduled this year for Saturday, October 18, 2025. The 2025 theme is “Salute To The Armed Forces.” The event celebrates the City’s cultural and historical heritage while promoting community pride, supporting local businesses, and strengthening civic engagement.

The parade features broad participation from schools, businesses, sports teams, public officials, and military representatives, highlighting the diversity and spirit of the Barstow community. The Kiwanis Club of Barstow Crossroads had considered adding a 5K Run in partnership with Barstow High School; however, due to scheduling conflicts, that component will not move forward this year.

The Kiwanis Club of Barstow Crossroads, the event organizer, has requested City support in the form of in-kind services to help offset event-related costs.

The estimated total cost of services is $27,885.25, which includes:
 Public Works: $17,885.25 (street closures, barricades, equipment, and support)  Police Department: $10,000.00 (traffic control and public safety services) The City’s contribution would cover essential services to ensure the safe and successful execution of the parade.

The Kiwanis Club will provide proof of insurance as required under the Temporary Use Permit (TUP) issued for the event.

FISCAL IMPACT:

Approval of this request would result in an in-kind contribution valued at $27,885.25 to be charged to the Measure Q Community Promotional Fund Account No. 102.150.542.07.755.

RECOMMENDED ACTION:

1. Approve the in-kind donation of $27,885.25 to support the annual Mardi Gras Parade. 10 Packet Pg. 28
Joint Special Council/BFPD
09/2/25 05:15 PM
City Clerk / Records
Maribel Hernandez
Community Promotion
Doc ID: 6049

AGENDA ITEM

2. Adopt Resolution No. XX-2025 authorizing the temporary closure of designated streets for the event scheduled for Saturday, October 18, 2025.

3. Approve the use of the City parking lot on the north side of East Williams Street between Barstow Road and Second Avenue for parade staging.
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$27,885.25

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Attachment: Kiwanis Club app (6049 : Community Promotional Fund Application from Kiwanis Club of Barstow)

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Attachment: Kiwanis Club app (6049 : Community Promotional Fund Application from Kiwanis Club of Barstow)

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Attachment: 501c3 (6049 : Community Promotional Fund Application from Kiwanis Club of Barstow)

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Attachment: 501c3 (6049 : Community Promotional Fund Application from Kiwanis Club of Barstow) 2025 SALUTE TO THE ARMED FORCES PARADE BUDGET
 3 light towers (may be donated)
 Generator (may be donated)
 Coffee (may be donated)
 Chairs and Tables (may be donated)
💵 Items to Be Purchased
 Tent – $300
 Trophies – $430
 Ribbons – $250
 Certificates – $40
 Toilets and sinks – $597
 Cookies – $50
 Hot chocolate – $30
 Water – $80
 Paper goods (plates, napkins, cups) – $30
 Posters and banner – $400
 Flags – $200
 Cash prizes – $1,300
 Signs (including vehicle signs) – $600
 Number cards – $75
Budget: $4,382
We wanted to inform you that the 5x run originally planned to take place before the parade will no longer be held as scheduled. After reviewing the calendar and considering other upcoming events, the coach has decided to postpone the run to a later date this year. If any more costs come up I will let you know.

Thank you so much
Elaine Peralta

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Attachment: 2025 SALUTE TO THE ARMED FORCES PARADE BUDGET (6049 : Community Promotional Fund Application from Kiwanis Club of

KIWANIS CLUB OF

BARSTOW CROSSROADS

PRESENTS
91 ST SALUTE TO THE

ARMED FORCES

THEMED PARADE
October 18, 2025
Parade starts at 6:00 PM.

Along Historic Route 66
Main Street Barstow California
Applications Available @
[email protected]
7606175765

MONEY PRIZES FOR FLOATS

FIRST PLACE
500

SECOND PLACE
400

THIRD PLACE
300

FLOAT PRIZES

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Attachment: Stars & Stripes (6049 : Community Promotional Fund Application from Kiwanis Club of Barstow) Resolution No. XXXX-2025 1
RESOLUTION NO. XXXX-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW

TEMPORARILY CLOSING CERTAIN STREETS WITHIN THE CITY OF
BARSTOW IN ACCORDANCE WITH SECTION 21101(E) OF THE CALIFORNIA VEHICLE CODE – KIWANIS CLUB OF BARSTOW CROSSROADS MARDI

GRAS PARADE
WHEREAS, California Vehicle Code Section 21101(e) authorizes the City Council to adopt regulations temporarily closing a portion of any street for celebrations, parades, local special events, and other purposes, when in the opinion of the local authority having jurisdiction, such closure is necessary for the safety and protection of persons who are to use that portion of any street during the temporary closure, and;
WHEREAS, the City Council does hereby find that the temporary closure of certain streets within the City of Barstow for the annual Mardi Gras Parade is in the community interest; and
WHEREAS, the City Council of the City of Barstow, having considered all evidence, testimony, and related information presented in public at the regularly scheduled meeting of September 2, 2025, does hereby find as follows:

1. That the Mardi Gras Parade appeals to a broad segment of residents of the City of Barstow and does not primarily appeal to the members of any limited or special interest group.

2. That the Mardi Gras Parade does not discriminate against any person or group because of race, creed, color, sex, age, or national origin.

3. That the Mardi Gras Parade is not primarily of a religious of sectarian nature.

4. That participants in the Mardi Gras Parade represent a cross-section of the general population of the City of Barstow and of the greater Barstow area.

5. That the Kiwanis Club of Barstow Crossroads will derive no general fund benefit from the Mardi Gras Parade.

6. That no monies accruing to the Kiwanis Club of Barstow Crossroads as a result of the Mardi Gras Parade will be used to defray general expenses of the Kiwanis Club of Barstow Crossroads or to compensate any employee and/or volunteer performing services on behalf of Kiwanis Club of Barstow Crossroads; nor will any benefit accrue to any individual, partnership or corporation associated with the Kiwanis Club of Barstow Crossroads.

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Attachment: Reso Street Mardi 2025 (6049 : Community Promotional Fund Application from Kiwanis Club of Barstow) Resolution No. XXXX-2025 2
NOW, THEREFORE, BE IT RESOLVED THAT:

1. The City Council of the City of Barstow hereby authorizes the closure of the following streets within the City of Barstow on Saturday, October 18, 2025:
a. Barstow Road from Mt. View to Main Street, commencing at 3:00 p.m.
b. Pioneer Street at Barstow Road, commencing at 3:00 p.m. c. Buena Vista at Barstow Road, commencing at 3:00 p.m. d. Fredricks Street at Barstow Road, commencing at 3:00 p.m. e. Williams Street at Barstow Road, commencing at 3:00 p.m. f. Williams Street from Barstow Road to Second Ave, commencing at 3:00 p.m.
g. Second Avenue from Williams Street to Main Street, commencing at 3:00 p.m.
h. Main Street from First Street to Barstow Road, commencing at 3:00 p.m.
i. Main Street from Barstow Road to Eastgate Road, commencing at 5:00 p.m.
j. Third Street at Main Street, commencing at 5:00 p.m. k. North Muriel Drive at Main Street, commencing at 5:00 p.m. l. Sixth Street from Main Street to Williams Street, commencing at 5:00 p.m.
m. Seventh Street from Main Street to Williams Street, commencing at 5:00 p.m.
n. Muriel from Main Street to Williams Street, commencing at 5:00 p.m.
o. Yucca Street at Main Street, commencing at 5:00 p.m. p. Mountain View at Main Street, commencing at 5:00 p.m. q. Eastgate Road at Main Street, commencing at 5:00 p.m. r. Coolwater Lane from East Main Street to Roberta, commencing at 5:00 p.m.
s. Fifth Street from Main Street to Clark Street, commencing at 5:00 p.m.
t. Sixth Street from Main Street to Clark Street, commencing at 5:00 p.m.
u. Seventh Street from Main Street to Clark Street, commencing at 5:00 p.m.

2. The City Council does hereby condition such closures upon placement of adequate barricades as approved by the City Manager at those locations designated by the Chief of Police of the City of Barstow or a designated representative thereof.

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Attachment: Reso Street Mardi 2025 (6049 : Community Promotional Fund Application from Kiwanis Club of Barstow) Resolution No. XXXX-2025 3

3. The City Council does hereby further condition such closures upon the establishment of adequate detours by the Chief of Police to facilitate travel within the City, and shall coordinate as necessary with the Department of Transportation (Caltrans) for any routes affecting state routes.

4. The City Council does hereby authorize the Director of Public Safety to reopen such streets following the completion of the Mardi Gras Parade, but in no case later than 11:00 p.m., Saturday, October 18, 2025.

PASSED, APPROVED, AND ADOPTED THIS 2

ND DAY OF SEPTEMBER
2025.
_______________________________
Timothy R. Silva., Mayor
I, Andrea Flores, City Clerk of the City of Barstow, do hereby certify that the foregoing Resolution No. XXXX-2025 is the actual Resolution duly and regularly adopted by the City Council at a regular meeting on the 2 nd day of September
2025, by the following vote:

AYES:

NOES:

ABSENT/VACANT:

ABSTAIN:
________________________________
Andrea Flores, City Clerk

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Attachment: Reso Street Mardi 2025 (6049 : Community Promotional Fund Application from Kiwanis Club of Barstow) Joint Special Council/BFPD
09/2/25 05:15 PM
City Clerk / Records
Maribel Hernandez
Travel
Doc ID: 6100

AGENDA ITEM
AGENDA MATTER:

APPROVAL OF ELECTED OFFICIALS TO TRAVEL TO THE LEAGUE OF CALIFORNIA CITIES

ANNUAL CONFERENCE IN LONG BEACH, CA AND DESIGNATION OF VOTING DELEGATE FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE TO BE HELD OCTOBER 8-10, 2025

IN LONG BEACH CA
EXECUTIVE SUMMARY:

Approval of Travel for Mayor Silva, Mayor Pro Tem Rose, Council Members Noble and Williams, and City Clerk Andrea Flores to Attend the League of California Cities Annual Conference, October 8–10, 2025, in Long Beach, California, and Designation of Voting Delegate and Alternate(s) for the Conference DISCUSSION:

City Council approval is required for attendance at conferences, seminars, or meetings that involve travel outside San Bernardino County when City funds will be used to cover expenses.

The 2025 League of California Cities (Cal Cities) Annual Conference is scheduled to be held in Long Beach, California, from October 8-10, 2025. Participation in this statewide event will strengthen the City’s capacity to address local challenges, advocate for Barstow’s interests, and remain informed on legislative and regulatory developments impacting municipalities.

The Annual Conference provides a comprehensive program for elected and appointed officials, offering educational sessions on emerging issues, legislative updates, best practices, and municipal resources.

Attendance allows City representatives to engage in policy discussions, receive training, network with other municipal leaders, and gather information to inform local decision-making.

A central component of the conference is the Annual Business Meeting, where League members consider and act on resolutions that establish League policy. Under League bylaws, each city must designate a voting delegate, with the option to appoint up to two alternates, by formal City Council action.

This designation cannot be made by individual members.

To qualify, the delegate and alternates must be registered attendees. At least one must be present at the Annual Business Meeting and hold the City’s voting card to cast a vote. Upon registration, voting delegates and alternates receive special stamps on their conference badges confirming voting authority.

Mayor Silva currently serves as the City’s appointed representative to the League of California Cities, with 11 Packet Pg. 39
Joint Special Council/BFPD
09/2/25 05:15 PM
City Clerk / Records
Maribel Hernandez
Travel
Doc ID: 6100

AGENDA ITEM
Council Member Williams designated as the alternate. Both are registered to attend the 2025 Annual Conference.

The estimated costs to attend this conference per person are as follows:

Mayor Mayor Pro Tem City Clerk
Silva Rose Noble Willams Flores
Registration $ 675.00 $ 675.00 $ 675.00 $ 750.00 $ 200.00 Hotel $ 590.27 $ 590.27 $ 590.27 $ 590.27 $ 196.00
Meals $ 125.00 $ 125.00 $ 125.00 $ 125.00 $ 50.00
Total $ 1,390.27 $ 1,390.27 $1,390.27 $1,465.27 $ 446.00 Councilmember
FISCAL IMPACT:

Funding was included in the FY 2025/26 budget GL Accounts:
100.110.110.03.321 Noble 100.110.110.03.322 Silva 100.110.110.03.323 Williams 100.110.110.03.324 Rose and 100.110.132.03.301 Flores.

RECOMMENDED ACTION:

Barstow City CouncilSeptember 2, 2025

Barstow City Council
September 2, 2025