BARSTOW CITY COUNCIL /
BARSTOW FIRE PROTECTION DISTRICT
CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
OCTOBER 7, 2025
5:30 PM
(HANDICAPPED ACCESSIBLE)
MINUTES
JOINT SPECIAL MEETING
Minutes-October 7, 2025
CALL TO ORDER - CLOSED SESSION:
MAYOR SILVA called the closed session meeting to order at 5:30 PM.
PLEDGE OF ALLEGIANCE:
COUNCIL MEMBER HERNANDEZ led in the Pledge of Allegiance.
ROLL CALL:
Attendee Name Title Status Arrived
James M. Noble Council Member Present
Barbara Mae Rose Mayor Pro Tem Present
John Williams Council Member Present
Carmen Hernandez Council Member Present
Timothy Silva Mayor Present
PARTICIPATION IS INVITED : IF YOU WISH TO BE HEARD ON ANY ITEM ON THE AGENDA, PLEASE
SO INDICATE BY FILLING OUT A SPEAKER REQUEST CARD AND HANDING IT TO THE CITY CLERK PRIOR TO THE AGENDA ITEM EING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.
CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE WILL REMEMBER THE "CODE OF ETHICS" THAT WE VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS
MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.
PUBLIC COMMENT - CLOSED SESSION: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC
TO ADDRESS THE GOVERNING BOARD ON MATTERS ON THE CLOSED SESSION AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.SPEAKERS:
Minutes-October 7, 2025
SPEAKERS
MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Commended Council Member Williams for highlighting employee salaries, which is very important when discussing the city's budget.
ET SNELL, BARSTOW, CALIFORNIA
- Mentioned that it is a privilege to work for the city of Barstow and expressed a desire for City Hall to be open seven days a week.
- Inquired an audit of the Barstow Senior Center and requested to see some figures. - Discussed the Barstow Heights Community Services District. - Noted that there are currently 32 open cases of pedophilia in the Barstow School District.
MOTION TO GO INTO CLOSED SESSION:
RESULT: APPROVED [UNANIMOUS]
MOVER: James M. Noble, Council Member
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Rose, Williams, Hernandez, Silva
CLOSED SESSION AGENDA ITEMS:
1. CONFERENCE WITH LABOR NEGOTIATORS
Recommended Action:
Conference with Labor Negotiators (Gov. Code § 54957.6) City & District Negotiators: City Manager/District Manager Rochelle Clayton Employee Organizations:
Unit 1 - Teamsters Local 1932
Unit 2 - Teamsters Local 1932
Unit 3 - Barstow Police Officers’ Association
Unit 5 - Barstow Professional Firefighters Association
Unit 6 - Barstow Management Employees’ Association
Unit 8 - Barstow Police Department Management Association All Unrepresented Employees
2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GOV. CODE § 54956.8) Recommended Action:
Conference with Real Property Negotiator (Gov. Code § 54956.8) Property: 555 Melissa Ave, Barstow, CA 92311
Agency Negotiators: Rochelle Clayton, City Manager
Negotiating Party: Barstow Senior Citizen Center
Under Negotiation: Price and Terms of Agreement
3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GOV. CODE § 54956.8) Recommended Action:
Conference with Real Property Negotiator (Gov. Code § 54956.8) Properties: 27745 Panamint Road & 28075 Rimrock Road, Barstow, CA 92311 Agency Negotiators: Rochelle Clayton, City Manager
Negotiating Party: Barstow Heights Community Services District Under Negotiation: Price and Terms of Agreement
Minutes-October 7, 2025
4. CONFERENCE WITH LEGAL COUNSEL; ANTICIPATED LITIGATION Recommended Action:
CONFERENCE WITH LEGAL COUNSEL; ANTICIPATED LITIGATION (Gov. Code § 54956.9(d)(2) & (e)(1))
A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, based facts and circumstances that might result in litigation but which the City believes are not yet known to potential plaintiff or plaintiffs, there is a significant exposure to litigation against the City.
Number of Potential Cases: 1
REPORT OF CLOSED SESSION:
CITY ATTORNEY MATTHEW SUMMERS reported the following:
- The council met in a closed session to discuss four items. - Item 1: Conference with Labor Negotiators (All Units). Direction was provided to staff, the counsel, and labor negotiators; however, no reportable action was taken. - Item 2 & 3: Regarding conference with Real Property Negotiators regarding properties 555 Melissa Ave, 27745 Panamint Rd., & 28075 Rimrock Rd. Direction was provided to staff and counsel, but no reportable action was taken.
- Item 4: Anticipated litigation related to facts and circumstances that the city believes might result in litigation, direction was provided to staff and counsel with no reportable action taken.
CALL TO ORDER - REGULAR MEETING 7:00 PM (or immediately following adjournment of Closed Session if adjourned after 7:00 PM):
MAYOR SILVA called the meeting to order at 7:00 PM
INVOCATION:
PASTOR WILLIE SMITH from HIGH DESERT COMMUNITY OUTREACH gave the invocation.
PLEDGE OF ALLEGIANCE:
COUNCIL MEMBER HERNANDEZ led in the Pledge of Allegiance.
ROLL CALL:
Attendee Name Title Status Arrived
Timothy Silva Mayor Present
Barbara Mae Rose Mayor Pro Tem Present
James M. Noble Council Member Present
Carmen Hernandez Council Member Present
John Williams Council Member Present
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY ITEM ON THE AGENDA INCLUDING
ANY ITEM ON THE CONSENT CALENDAR, PLEASE SO INDICATE BY FILLING OUT A SPEAKER REQUEST CARD AND HANDING IT TO THE CITY CLERK. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.
CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE WILL REMEMBER THE "CODE OF ETHICS" THAT WE VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS
MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.
Minutes-October 7, 2025
REVIEW AND APPROVAL OF AGENDA: THIS IS THE TIME FOR MEMBERS OF THE GOVERNING BOARD TO CALL FOR REARRANGING THE ORDER OF THE AGENDA; ADDING ITEMS TO OR REMOVING ITEMS FROM THE AGENDA; OR REMOVING ITEMS FROM THE CONSENT CALENDAR FOR DISCUSSION AND/OR SEPARATE ACTION. ITEMS MAY ONLY BE ADDED TO THE AGENDA AS ALLOWED BY STATE LAW, INCLUDING GOVERNMENT CODE SECTION 54954.2, SUBDIVISION (B),
ALLOWING EMERGENCY ITEMS TO BE ADDED BY MAJORITY VOTE AND ALLOWING ITEMS THAT AROSE TO THE CITY’S ATTENTION AFTER THE AGENDA POSTING DEADLINE, BUT WHICH REQUIRE
IMMEDIATE ACTION, TO BE ADDED BY A TWO-THIRDS VOTE OF THE COUNCIL MEMBERS PRESENT
AT THE MEETING, OR, IF LESS THAN TWO-THIRDS OF THE COUNCIL MEMBERS ARE PRESENT, A UNANIMOUS VOTE OF THOSE MEMBERS PRESENT.
RESULT: APPROVED [UNANIMOUS]
MOVER: Carmen Hernandez, Council Member
SECONDER: James M. Noble, Council Member
AYES: Noble, Rose, Williams, Hernandez, Silva
PRESENTATIONS:
5. PRESENTATION OF PROCLAMATION TO DESERT SANCTUARY, INC. IN RECOGNITION OF DOMESTIC VIOLENCE AWARENESS MONTH - OCTOBER 2025
Recommended Action:
Present proclamation to Desert Sanctuary, Inc. in recognition of Domestic Violence Awareness Month - October 2025.
The mayor and council presented a proclamation to Desert Sanctuary in recognition of Domestic Violence Awareness Month - October 2025.
RESULT: PRESENTATION ONLY
6. CERTIFICATE OF APPRECIATION TO MAIN STREET MURALS FOR THE MCLB MURAL
DEDICATION
Recommended Action:
Presentation Only.
The mayor and council presented a certificate of appreciation to Main Street Murals for the MCLB Mural dedication.
RESULT: PRESENTATION ONLY
GENERAL, NON-AGENDA PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL
PUBLIC TO ADDRESS THE GOVERNING BOARD ON MATTERS NOT ON THE AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.
SPEAKERS
GILBERT ASA, BARSTOW, CALIFORNIA
- Discussed transparency and shared personal incidents that have occurred to him since moving to Barstow.
ET SNELL, BARSTOW, CALIFORNIA
- Addressed the issue of foster care children, expressing concerns about their numbers in Barstow.
Minutes-October 7, 2025
- Mentioned that he runs a nonprofit organization dedicated to helping children exit foster care and aims to continue this mission.
- Stated that addressing this issue could help reduce crime, as statistics show that 80% of youth in foster care end up committing crimes.
THERESA TANK, BARSTOW, CALIFORNIA
- Thanked the Police Department for providing information about animal control hours and services. - Inquired about what constitutes an after-hours call and shared a recent incident. - Questioned why the Police Department is still involved in dispatch when the shelter can now provide after-hours services.
- Asked how the Police Department plans to alleviate the number of after-hours calls.
EUGENE BUTTICCI, BARSTOW, CALIFORNIA
- Reminded everyone to attend the 26th Annual Main USA Street Festival on October 11th. - Expressed gratitude to the staff for their assistance.
EFREM HOLLIE, BARSTOW, CALIFORNIA
- Commended the Fire and Police Departments for their work. - Spoke about domestic violence, stating that he never received help from the community when he needed it.
- Expressed feelings of being harassed by certain officers and individuals within the city.
PERRY PACK, BARSTOW, CALIFORNIA
- Mentioned that residents from different districts feel unheard and expressed a desire for change. - Noted the need for infrastructure improvements to prepare for upcoming developments that would benefit the community.
VANESSA PACK, BARSTOW, CALIFORNIA
- Advocated for bringing the cemetery under the city's management and eliminating the Cemetery District.
- Urged the council to vote in favor of allocating funds for the cemetery's restoration.
TED WEASMA, BARSTOW, CALIFORNIA
- Complained about the condition of a property located at 861 Buena Vista and requested action. - Expressed concerns about code enforcement, stating they are not fulfilling their responsibilities. - Suggested that more funds should be allocated to maintenance staff and parks and recreation.
VIRGINIA BROWN, BARSTOW, CALIFORNIA
- Emphasized the importance of investing money in community-benefiting initiatives. - Discussed the lack of assistance available within the community. - Shared concerns about rumors circulating about her.
JIM BROWN, BARSTOW, CALIFORNIA
- Expressed concerns about rumors circulating about him.
MARSHA WEASMA, BARSTOW, CALIFORNIA
- Commended Main Street Murals for their collaboration with charter schools. - Raised concerns regarding the effectiveness of code enforcement. - Inquired whether Measure Q funds were used to hire code enforcement staff. - Praised the Parks and Recreation maintenance team for their work.
MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Commended Council Member Williams for addressing community concerns. - Noted the release of absentee ballots and encouraged everyone to vote.
Minutes-October 7, 2025
PUBLIC HEARINGS :
None.
CONSENT CALENDAR PUBLIC COMMENT : THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE GOVERNING BOARD ON ALL MATTERS ON THE CONSENT CALENDAR.
SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS ON ALL CONSENT ITEMS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.
MINUTES ALL AGENCIES:
7. MINUTES OF THE JOINT SPECIAL MEETING - AUGUST 5, 2025 AT 7:00 P.M.
Recommended Action:
Approve minutes as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Barbara Mae Rose, Mayor Pro Tem
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Rose, Williams, Hernandez, Silva
8. MINUTES OF THE JOINT SPECIAL MEETING - AUGUST 19, 2025 AT 6:00 P.M.
Recommended Action:
Approve minutes as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Barbara Mae Rose, Mayor Pro Tem
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Rose, Williams, Hernandez, Silva
ACCOUNTS PAYABLE ALL AGENCIES:
9. RATIFICATION OF ACCOUNTS PAYABLE EXPENDITURES FOR JULY AND AUGUST Recommended Action:
Approve and ratify expenses, as audited, checks #100332-100751 totaling $10,715,172.02 and wires #1166-1198 totaling $2,337,355.79, per the Agency breakdown below:
City: $12,774,044.37
Fire: $278,483.47
Successor Agency: $0.00
Grand Total: $13,052,527.84
SPEAKERS
MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Requested clarification regarding page 126, specifically why the Marriott is only reporting two months each quarter.
- Inquired about the percentage charged on the credit card and whether the city is earning points for using it.
Minutes-October 7, 2025
RESULT: APPROVED [UNANIMOUS]
MOVER: Barbara Mae Rose, Mayor Pro Tem
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Rose, Williams, Hernandez, Silva
CITY COUNCIL:
10. RESOLUTION NO. 5246-2025 FOR A TEMPORARY STREET CLOSURE WITHIN THE CITY OF BARSTOW IN ACCORDANCE WITH SECTION 21101(E) OF THE CALIFORNIA VEHICLE
CODE FOR THE HALLOWEEN TRUNK-OR-TREAT
Recommended Action:
Adopt Resolution No. 5246-2025 for a Temporary Street Closure Within the City of Barstow in Accordance with Section 21101(E) of the California Vehicle Code for the Halloween Trunk-OrTreat, a City event scheduled for Wednesday, October 29, 2025 from 3:00 p.m. to 6:00 p.m. in front of City Hall, and waive the full reading.
RESULT: APPROVED [UNANIMOUS]
MOVER: Barbara Mae Rose, Mayor Pro Tem
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Rose, Williams, Hernandez, Silva
11. RESOLUTION NO. 5245-2025 OF THE CITY COUNCIL OF THE CITY OF BARSTOW,
CALIFORNIA, AMENDING THE FEE SCHEDULE AND ADOPTING FEES FOR EQUIPMENT RENTAL FEES (FY 2025/2026)
Recommended Action:
Staff recommends that the City Council adopt the attached Resolution No. 5245-2025 amending the Fiscal Year 2025/2026 Fee Schedule and adopting fees for Equipment Rentals, and waive the full reading.
RESULT: APPROVED [UNANIMOUS]
MOVER: Barbara Mae Rose, Mayor Pro Tem
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Rose, Williams, Hernandez, Silva
12. APPROVE MEMORANDUM OF UNDERSTANDING BETWEEN BARSTOW FIRE
PROTECTION DISTRICT (BFPD) AND VICTOR VALLEY COLLEGE (VVC) IN AN INSTRUCTIONAL SERVICES AGREEMENT TO COST RECOVER EMPLOYEES’ DAILY
TRAINING ACTIVITIES
Recommended Action:
Approve Memorandum of Understanding between Barstow Fire Protection District (BFPD) and Victor Valley College (VVC) in an Instructional Service Agreement to Cost Recover Employees’ Daily Training Activities
SPEAKERS
MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Spoke in support of this agenda item.
VIRGINIA BROWN, BARSTOW, CALIFORNIA
- Spoke in support of this agenda item, noting this is something the city needs.
Minutes-October 7, 2025
RESULT: APPROVED [UNANIMOUS]
MOVER: Barbara Mae Rose, Mayor Pro Tem
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Rose, Williams, Hernandez, Silva
13. APPROVAL TO EXTEND CONTRACT AGREEMENT WITH KLEINFELDER INC. FOR FIRST
AVE BRIDGE OVER MOJAVE RIVER
Recommended Action:
Staff recommends that the City Council approve the third amendment to the contract agreement with Kleinfelder Inc. (including any sub-consultants retained by Kleinfelder Inc. to complete contracted work) for an additional five-year term, through January 4, 2030, and authorize the City Manager to execute the contract amendment.
CITY MANAGER ROCHELLE CLAYTON
- Stated the contract will be updated to include the correct contact information.
RESULT: APPROVED [UNANIMOUS]
MOVER: Barbara Mae Rose, Mayor Pro Tem
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Rose, Williams, Hernandez, Silva
DISCUSSION / ACTION ON DEFERRED ITEMS: (ITEMS PREVIOUSLY TABLED OF PULLED FROM THE
CONSENT CALENDAR BY THE COUNCIL WILL BE CONSIDERED BY THE GOVERNING BOARD AT THIS TIME).
BUSINESS / ACTION ITEMS:
14. CONSIDER THE ADOPTION OF A CITY POLICY PROHIBITING APPOINTED COMMITTEE
AND COMMISSION MEMBERS AND THEIR AFFILIATED ORGANIZATIONS FROM RECEIVING FINANCIAL ASSISTANCE FROM THE CITY.
Recommended Action:
Staff recommends that the City Council consider whether to adopt the proposed policy.
CITY ATTORNEY MATTHEW SUMMERS
- Presented the report as filed with the City Clerk's office.
COUNCIL MEMBER WILLIAMS
- Requested clarification on state requirements.
- Mentioned that no official should be allowed to take funding or bring in committee members or commissioners.
CITY ATTORNEY MATTHEW SUMMERS
- Highlighted California Government Code 1090, which prohibits public officials, whether elected or appointed, from financially benefiting from governmental contracts. - Clarified that if this policy passes, it will exceed the minimum requirements set by state law.
SPEAKERS
MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Expressed disagreement with the policy.
- Argued that as long as there is no conflict of interest, he does not see the necessity of the policy.
Minutes-October 7, 2025
EUGENE BUTTICCI, BARSTOW, CALIFORNIA
- Also disagreed with the policy and provided examples to support his stance.
VIRGINIA BROWN, BARSTOW, CALIFORNIA
- Voiced disagreement, noting that the policy would impact many committees within the city.
JIM BROWN, BARSTOW, CALIFORNIA
- Supported the policy and addressed favoritism within community organizations.
MARSHA WEASMA, BARSTOW, CALIFORNIA
- Raised concerns about the wording of the policy, expressing trust in the council to make the right decision.
COUNCIL DISCUSSION
- Motioned by COUNCIL MEMBER WILLIAMS and seconded by COUNCIL MEMBER HERNANDEZ to enter into discussion, passing unanimously 5-0.
COUNCIL MEMBER WILLIAMS
- Stated the initial purpose of the policy is to ensure public trust in the council, promote transparency, and secure funding.
MAYOR PRO TEM ROSE
- Noted that the policy was reviewed by the Rules and Policy committee, which recommended not adopting it, arguing it would harm the community more than it would help. - Explained that there is a process for appointing committee members, and that appointments are generally made by the full council.
MAYOR SILVA
- Clarified previously made statements.
- Explained that committees cannot make funding decisions; instead, they provide information to the council, which ultimately makes those decisions.
- Mentioned that if a council member has a potential conflict of interest, they will abstain from voting or recuse themselves from the agenda item.
MAYOR PRO TEM ROSE
- Clarified that when an item is taken to the Rules and Policy committee for review, it does not get dismissed there; the policy must be created and presented to the council for approval.
CITY ATTORNEY MATTHEW SUMMERS
- Emphasized that since the entire council is the elected body, if two members can obstruct decisions in a committee, they could hinder the majority from acting; hence, the matter must be brought to the full council for a decision.
Motion was made by MAYOR PRO TEM ROSE and seconded by COUNCIL MEMBER HERNANDEZ to not adopt the policy.
CITY ATTORNEY MATTHEW SUMMERS
- Added that if anyone on the council, in the community, or any committee is concerned that a city official has violated state law minimums regarding funding should bring that forward to the city manager, the mayor, the city attorney, to anyone for investigation.
Minutes-October 7, 2025
RESULT: APPROVED [4 TO 0]
MOVER: Barbara Mae Rose, Mayor Pro Tem
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Rose, Hernandez, Silva
ABSTAIN: Williams
15. PROPOSED FUNDING AGREEMENT WITH SAN BERNARDINO COUNTY FOR BARSTOW
CEMETERY DISTRICT
Recommended Action:
It is recommended that the Mayor and City Council:
1.) Enter into a Funding Agreement with San Bernardino County to provide funding to the Barstow Cemetery District, in the amount of $26,667 from the City as a 25% match to the County's 75% contribution of $80,000; and
2.) Approve in-kind staffing services to provide project management of the Cemetery District curbing project.
CITY ATTORNEY MATTHEW SUMMERS
- Presented the report as filed with the City Clerk's office.
MAYOR PRO TEM ROSE
- Asked about the cost of the in-kind services.
CITY MANAGER ROCHELLE CLAYTON
- Mentioned that the cost is not yet determined but will be assessed at the end of the project. A cost estimate can be provided at a later date.
- Requested the council to make a recommendation based on the current fund balance, noting that this information needs to be reported back to the county.
SPEAKERS
MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Spoke in favor of entering into this agreement.
- Asked how much money is in the promotional fund.
- Commended Council Member Williams for presenting this item. - Expressed concern about the potential dissolution of the special district. - Suggested that the community come together to raise funds for the cemetery.
CECILIA CORDOVA, BARSTOW, CALIFORNIA
- Spoke in favor of entering into this agreement.
ET SNELL, BARSTOW, CALIFORNIA
- Spoke in favor of entering into this agreement, stating he would like to see the city manage the cemetery.
ROSANNA ELGOHARY, BARSTOW, CALIFORNIA
- Voiced support for entering into this agreement and encouraged the council to vote in favor.
DEBBIE AGUAYO, BARSTOW, CALIFORNIA
- Spoke in favor of entering into this agreement and expressed a desire to improve the condition of the cemetery.
- Commended Council Member Williams for his hard work and dedication to the community.
Minutes-October 7, 2025
CHARLES PARKER, BARSTOW, CALIFORNIA
- Spoke in favor of entering into this agreement but suggested creating an oversight committee to ensure that funds are spent appropriately.
PETE CASTILLO, BARSTOW, CALIFORNIA
- Spoke in favor of entering into this agreement.
PERRY PACK, BARSTOW, CALIFORNIA
- Spoke in favor of entering into this agreement and proposed that the city take over the cemetery.
TED WEASMA, BARSTOW, CALIFORNIA
- Spoke in favor of entering into this agreement.
VIRGINIA BROWN, BARSTOW, CALIFORNIA
- Spoke in favor of entering into this agreement.
MARSHA WEASMA, BARSTOW, CALIFORNIA
- Spoke in favor of entering into this agreement.
JIM BROWN, BARSTOW, CALIFORNIA
- Spoke in favor of entering into this agreement.
QUESTIONS
MAYOR PRO TEM ROSE
- Asked if these funds would be taken out of the general fund. - Inquired about the duration of the analysis required for the potential takeover of the cemetery. - Asked if, upon deciding to annex the cemetery, a special measure could be placed on the ballot to collect funds for it.
CITY MANAGER ROCHELLE CLAYTON
- Clarified that the funds can be taken from the general fund. - Stated that the analysis regarding options for the cemetery would be completed by the end of the calendar year.
CITY ATTORNEY MATTHEW SUMMERS
- Explained that a revenue measure can be placed on the ballot. - Noted that there are general state law limits on sales tax, which is capped at the default 1%, plus the additional 1% from Measure Q. He was uncertain if the city could implement another 1% increase.
- Mentioned that if the city decided to take over the cemetery district with a council vote, it might be possible to put another sales tax measure on the ballot under the separate district or explore alternative funding options.
COUNCIL MEMBER WILLIAMS
- Requested clarification on what the "curbing" is.
- Asked if there are other funding options available for the cemetery.
COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Clarified that "curbing" refers to landscape curbing that would be installed to prevent grass and garden materials from encroaching into unwanted areas.
Minutes-October 7, 2025
CITY MANAGER ROCHELLE CLAYTON
- Mentioned that other funding donations are received from local organizations or external sources.
COUNCIL MEMBER NOBLE
- Asked who would oversee this project.
- Inquired about the reason for the 25% match requirement.
COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Stated that the Community Development Department, specifically the engineering division, will oversee the project.
CITY MANAGER ROCHELLE CLAYTON
- Explained that the 25% match minimum is a requirement of the funding agreement policy set by the San Bernardino County Board of Supervisors.
MAYOR PRO TEM ROSE
- Asked if they can motion to match the $80,000.
COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Recommended that if the council votes "YES" on the item, staff will return to the council for the bid award. If funding is insufficient, staff will request additional funds to be allocated from the council approval.
CITY MANAGER ROCHELLE CLAYTON
- Mentioned that to complete the process and for the Board of Supervisors to move forward with the funding agreement approval, the city would need to agree to at least the 25% match commitment. Staff can present an additional funding request at the time of the contract award.
COUNCIL MEMBER HERNANDEZ
- Asked how the $80,000 figure was determined.
CITY MANAGER ROCHELLE CLAYTON
- Clarified that the County Board of Directors has funding limitations based on the availability of total amounts allocated by district.
A motion was made by MAYOR PRO TEM ROSE and seconded by COUNCIL MEMBER HERNANDEZ to approve the agenda item as presented, with $26,667 of funds to be sourced from the general fund.
DISCUSSION
MAYOR PRO TEM ROSE
- Thanked everyone who participated in bringing this item forward for consideration.
COUNCIL MEMBER WILLIAMS
- Requested that staff explore all funding options for this project.
MAYOR PRO TEM ROSE
- Clarified that only the $26,667 matching funds will come from the general fund, and future funding needs can explore alternative sources.
MAYOR SILVA
- Mentioned that there have been discussions about the city potentially taking over the cemetery.
Minutes-October 7, 2025
- Stated that the council needs to seek further solutions, noting that this is a small positive step toward resolving the issue.
- Advised that he has already received a phone call complaining about the council spending city money outside the city, but they understand the necessity. - Addressed comments made by Mr. Parker.
MAYOR PRO TEM ROSE
- Inquired whether it was illegal to spend city money outside the city.
CITY ATTORNEY MATTHEW SUMMERS
- Clarified that it is legal to spend city money on a government facility that is adjacent to city limits, as long as it supports the community defined by the city.
RESULT: APPROVED [UNANIMOUS]
MOVER: Barbara Mae Rose, Mayor Pro Tem
SECONDER: Carmen Hernandez, Council Member
AYES: Noble, Rose, Williams, Hernandez, Silva
16. ADOPT RESOLUTION NO. 5247-2025 ADOPTING COMMUNITY PROMOTIONAL FUND
POLICY THAT CONSOLIDATES AND SUPERSEDES THE EXISTING COMMUNITY PROMOTIONAL FUND POLICY (POLICY NO. 50-01) AND YOUTH COMMUNITY PROMOTIONAL FUND POLICY (REV. 05.28.2024)
Recommended Action:
Staff recommends adopting the proposed resolution No. 5247-2025 to adopt the CPF Policy to consolidate the City’s two existing community promotional fund policies and to provide clear, consistent guidelines for Community Promotional Fund administration while ensuring accountability, transparency, and maximum community benefit from Measure Q revenues allocated to the Community Promotional Fund.
CITY ATTORNEY MATTHEW SUMMERS
- Presented the report as filed with the City Clerk's office.
COUNCIL MEMBER NOBLE
- Requested clarification on the sections and asked for the information be made clearer for the public.
COUNCIL MEMBER HERNANDEZ
- Inquired why Barstow Unified School District (BUSD) and schools located within Barstow are eligible recipients.
- Asked under what circumstances BUSD would be eligible to receive funds.
CITY ATTORNEY MATTHEW SUMMERS
- Clarified that during the discussion on Rules and Policy, the goal was to provide support to youth sports at BUSD schools.
CITY MANAGER ROCHELLE CLAYTON
- Mentioned that if a sports team is part of a school, that school would be the primary responsible party, and the city would provide additional support if needed.
SPEAKERS
MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Asked how the funds would be distributed.
- Inquired if the budget includes the Fourth of July and Easter Hunt events. - Mentioned that the school district recently passed two bonds and shouldn’t need city funds.
Minutes-October 7, 2025
JOANNE COUSINO, BARSTOW, CALIFORNIA
- Thanked the council for bringing this item forward.
- Expressed concerns about the timing for awarding the funds and asked how background checks would be conducted.
TED WEASMA, BARSTOW, CALIFORNIA
- Noted that not all information available to the council was accessible to the public. - Wanted to understand the purpose of these changes.
- Expressed concern about funding.
MARSHA WEASMA, BARSTOW, CALIFORNIA
- Raised concerns about the full agenda not being available to the public at the meeting. - Concerned about the funds being distributed appropriately.
QUESTIONS
MAYOR SILVA
- Asked for clarification on Mrs. Cousino's questions regarding the timeline.
CITY MANAGER ROCHELLE CLAYTON
- Explained that some of the recurring events listed in the previous policy are no longer recurring. - Stated that listing recurring events will help staff and council manage time better without needing to repeatedly present them to the council.
- Noted that this exhibit was inadvertently removed during the merging of policies. - Recommended bringing this item back for approval at a later meeting.
CITY ATTORNEY MATTHEW SUMMERS
- Requested direction from staff on whether there are any events in the calendar that the council wants to pre-approve.
MAYOR SILVA
- Suggested that schools bring documentation with their applications showing they have other funding sources, with the city as a secondary source.
CITY ATTORNEY MATTHEW SUMMERS
- Explained that the policy change aims to address the disconnect between the elected council's decision-making and the committee's recommendations.
COUNCIL MEMBER NOBLE
- Asked about the application submission process and whether those who miss the deadline would come back for approval at a special meeting.
CITY MANAGER ROCHELLE CLAYTON
- Recommended that nonprofit organizations with annual events not on the annual list plan ahead to provide this information during the application process.
COUNCIL MEMBER HERNANDEZ
- Inquired whether the eligibility criteria would be updated.
CITY MANAGER ROCHELLE CLAYTON
- Confirmed that the language would be updated accordingly.
MAYOR PRO TEM ROSE
- Asked about the procedures for conducting background checks.
Minutes-October 7, 2025
CITY MANAGER ROCHELLE CLAYTON
- Clarified that staff could work with the police department to establish that process.
COUNCIL MEMBER NOBLE
- Asked about the current process for background checks.
CITY ATTORNEY MATTHEW SUMMERS
- Stated that any nonprofit working with youth under 18 is required to undergo the Live Scan process to verify that none of their volunteers have any convictions. - Mentioned that there is a minimum state fee that will be confirmed at a later date.
COUNCIL MEMBER NOBLE
- Expressed concerns about the costs associated with Live Scan, as well as the privacy of the data in the database.
POLICE CHIEF CHRISTOPHER KIRBY
- Explained that this database goes into CAL ID, which is accessible by law enforcement.
MAYOR PRO TEM ROSE
- Clarified that the background check process is extremely confidential, intended to protect youth and the elderly, and will be managed by the Barstow Police Department. - Mentioned that the cost is approximately $25.
- Recommended that organizations have volunteers pay for their own background checks.
MAYOR SILVA
- Requested to bring this item back for approval.
CITY ATTORNEY MATTHEW SUMMERS
- Stated that the full agenda was posted on the city’s website and at City Hall in the main lobby, as well as on the entrance table of the council chambers and at the podium for review.
COUNCIL MEMBER NOBLE
- Requested clarification on the timeframe for the application process.
CITY MANAGER ROCHELLE CLAYTON
- Explained that the timeline is tied to the budget process, ensuring that the budget adoption is completed before the application process begins.
CITY ATTORNEY MATTHEW SUMMERS
- Indicated that the council is responsible for determining the magnitude of the applications. - Mentioned that the process could begin earlier if the council wishes; however, there would be uncertainty regarding available funding until the budget is approved. - Highlighted that there is a pathway for out-of-cycle applications for special events.
MAYOR PRO TEM ROSE
- Inquired whether the application process could be moved back to the end of July.
COUNCIL MEMBER HERNANDEZ
- Discussed the limits on application funding, noting that these limits can be overridden by the council.
RESULT: CONTINUED Next: 10/21/2025 6:00 PM
Minutes-October 7, 2025
17. APPOINTMENT OF COMMUNITY BENEFIT COMMITTEE MEMBERS
Recommended Action:
Based upon the recommendation of the City Manager, the City Council appoints the following individuals to the Community Benefit Committee:
1) One (1) Cannabis Business Owner to the Community Benefit Committee 2) One (1) City Resident to the Community Benefit Committee
CITY MANAGER ROCHELLE CLAYTON
- Presented the report as filed with the City Clerk's office.
MAYOR PRO TEM ROSE
- Pointed out an error on the application
- Recommended that Marsha Weasma be included in the committee. - Asked whether applicants who were rejected were notified. - Inquired if the recommended business owner had ever been late with his cannabis payments.
CITY MANAGER ROCHELLE CLAYTON
- Explained the process for disqualifying applicants.
- Clarified that the applicant has a valid business in good standing with the city and he is the business owner.
COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Noted that when the initial applications were received for Quality Life Inc., the CEO/CFO listed in the application was Michael A. Wilhoit, with no mention of Mrs. Tiffany Gibbons. - Mentioned that staff contacted the state for clarification and received the same information as the city had.
- Indicated there was a filing where Mrs. Gibbons was added as CFO, but the original application lists only one sole owner, Mr. Michael A. Wilhoit.
- Explained that in order for someone to be added to the license as a business owner, they must pay the $18,000 application fee to process the change to the license. - Assured that staff would notify Mrs. Gibbons of the reasons.
COUNCIL MEMBER NOBLE
- Mentioned there are two different types of applications and requested clarification. - Asked for the reasons behind the disqualification of some business owners.
CITY MANAGER ROCHELLE CLAYTON
- Stated she would need to contact the applicants and asked where they obtained their applications.
- Noted that some disqualifying actions include not being listed as the business owner.
COUNCIL MEMBER HERNANDEZ
- Mentioned that the committee consists of four members and asked where the odd vote would come from.
CITY ATTORNEY MATTHEW SUMMERS
- Explained that the council structured in this way to ensure a unanimous recommendation when actions are brought to the council.
- Clarified that the council has the final decision-making authority. - Mentioned that the council can decide to revise the policy.
MAYOR PRO TEM ROSE
- Requested that staff ensure the applications submitted are consistent and that the applicants Minutes-October 7, 2025
submit the correct paperwork.
- Asked for further clarification regarding the two owner applicants.
CITY MANAGER ROCHELLE CLAYTON
- Clarified that applications were accepted because staff did not want to eliminate applicants due to a simple error.
COMMUNITY DEVELOPMENT DIRECTOR CHRIS HELDRETH
- Noted that all committee applications on the website were merged together. - Mentioned that the applications available online are correct; applicants mistakenly selected the wrong application.
- Clarified that staff reviewed the applications, and in the past, applications were accepted even if they were incorrect.
- Indicated that he decided to include them because the council can modify and amend the policy. - Clarified that one of the applicants is the spouse of the individual listed as the owner of the company.
CITY MANAGER ROCHELLE CLAYTON
- Noted again that applicants had mistakenly selected the wrong application.
SPEAKERS
MIKE HERNANDEZ, BARSTOW, CALIFORNIA
- Suggested establishing the committee as the street committee. - Proposed that the committee should consist of two council members and three public representatives.
- Mentioned that the way it was establish creates a conflict of interest when a business owner has a vote on spending decisions, especially if they have contributed funds. - Emphasized that having two council members and three members of the public would avoid conflicts of interest and ensures representation for the entire Barstow community. - Stated that all committee members should be residents of Barstow.
TED WEASMA, BARSTOW, CALIFORNIA
- Spoke about concerns regarding cannabis odor along Lenwood Road. - Expressed concern about potential conflicts of interest arising from a husband and wife both serving on committees.
MARSHA WEASMA, BARSTOW, CALIFORNIA
- Voiced concerns about the lack of information provided to applicants, noting that there is missing information in the policy.
MAYOR PRO TEM ROSE
- Asked if there would be a conflict of interest if Mrs. Weasma were selected, given her husband’s position on the planning commission.
- Questioned whether a business owner contributing funds and making recommendations would have more of a vested interest rather than a conflict of interest. - Requested information about how long the business applicant had lived in Barstow. - Noted that another applicant had lived in the community, organized fundraisers, and invested in the city for 29 years.
CITY ATTORNEY MATTHEW SUMMERS
- Explained that this would not be a conflict of interest because there are two separate committees with distinct jurisdictions.
Minutes-October 7, 2025
- Mentioned that for owners making a recommendation, there would be no legal conflict of interest because the funds do not go back to them and still require council approval. - Explained that the applicant is not a Barstow resident and is not required to be under the current policy.
Motion made by MAYOR PRO TEM ROSE, to appoint three committee members: MARSHA WEASMA as the resident community member applicant, the proposed business owner MR.
MIRZABEGIAN, and to add a fifth member, MRS. GIBBONS, as a retailer. Additionally, motioned directing staff to revise the policy to match and bring it back for consent next time. The motion received no second and therefore died.
Motion by COUNCIL MEMBER NOBLE, seconded by COUNCIL MEMBER HERNANDEZ, for further discussion.
DISCUSSION
COUNCIL MEMBER NOBLE
- Asked for clarification on why the council is proposing to add an additional committee member.
MAYOR SILVA
- Noted that this is the direction staff is pursuing.
- Expressed concern that a committee without elected representation would necessitate bringing every applicant to the council.
- Asked for the purpose of the committee.
- Recalled his previous motion to not have a committee, suggesting they should begin spending the money and simply present it to the council.
- Asked the council if they still wanted the committee.
COUNCIL MEMBER NOBLE
- Stated that based on what they learned in this meeting, there is no need for a committee.
CITY ATTORNEY MATTHEW SUMMERS
- Noted that there is nothing in the ordinance stating that a committee is required.
MAYOR PRO TEM ROSE
- Asked who would make the decisions on how the money would be spent in the absence of a committee.
MAYOR SILVA
- Explained that, with or without a committee, the elected council would make the decisions on how the money is spent.
- Recommended that staff bring every applicant to the council for decisions.
CITY MANAGER ROCHELLE CLAYTON
- Clarified that the fund clearly spells out guidelines regarding the types of projects to be brought forward.
CITY ATTORNEY MATTHEW SUMMERS
- Mentioned that the current structure for the cannabis funds is distinct from the Measure Q promotional fund, as this money is only to be spent on city projects. - Clarified that these projects will be presented to the council for approval by staff, and no outside applicants will be involved.
- Noted that the council established the committee due to public concerns and some council Minutes-October 7, 2025
members’ apprehensions that some projects recommended by staff were inappropriate uses of the funds.
CITY MANAGER ROCHELLE CLAYTON
- Clarified that there will be no applications and that this policy would allow for funding citysponsored projects and events only.
Motion made by MAYOR SILVA, seconded by COUNCIL MEMBER NOBLE, to proceed without a committee and bring the matter back as consent at the next meeting for approval.
RESULT: TABLED Next: 10/21/2025 6:00 PM
PUBLIC SAFETY UPDATES:
POLICE CHIEF CHRISTOPHER KIRBY
- Invited everyone to attend "Coffee with a Cop" on October 15, from 7:30 AM to 9:30 AM at Starbucks, located at 1540 E Main.
FIRE CHIEF CORY CISNEROS
- Expressed gratitude to the council and staff for their support regarding item 12, the Memorandum of Understanding (MOU) between the BFPD and VVC.
- Thanked everyone for their support during the tragic incidents that occurred in the past few weeks.
COUNCIL COMMITTEE REPORTS:
COUNCIL MEMBER HERNANDEZ
- Nothing to report.
COUNCIL MEMBER NOBLE
- Nothing to report.
- Next Military Affairs meeting will be on October 14th at Los Domingos at 8:00 AM. - Next VVTA meeting will be held on October 27th in Hesperia.
COUNCIL MEMBER WILLIAMS
- Nothing to report.
MAYOR PRO TEM ROSE
- Deferred to the Mayor.
MAYOR SILVA
- Attended the Street Committee meeting on September 30th, where they received project updates. - Attended the SBCTA COG meeting in Hesperia on September 11th. - Attended the Barstow Chamber of Commerce meeting on September 16th. - Attended the SBCTA Mountain Desert Policy Committee meeting on September 19th, where they approved funding for the Rimrock Road Project. This went to the consent calendar at the October 1st SBCTA Board of Directors meeting, where it was passed.
- Attended the Rules and Policy Committee meeting on September 30th.
BUSINESS OF THE COUNCIL:
COUNCIL MEMBER HERNANDEZ
- Acknowledged that this is Hispanic Heritage Month and expressed gratitude to all the individuals of the Hispanic community for their contributions.
- Inquired about the status of the Cora Harper Fitness Center.
Minutes-October 7, 2025
- Voiced concerns regarding traffic in the community and encouraged the public to adhere to traffic rules.
COUNCIL MEMBER NOBLE
- Extended thanks to the Fire Department and Police Department staff for their efforts in keeping the community safe.
COUNCIL MEMBER WILLIAMS
- Requested an investigation into the use of city vehicles by staff, particularly on weekends. - Expressed appreciation for Public Works and their valuable contributions. - Addressed concerns raised by Mr. Brown.
MAYOR PRO TEM ROSE
- Announced that most council members will be attending the League of Cities and expressed excitement about what they will learn and bring back to the community.
MAYOR SILVA
- Attended the building dedication of the wellness center for Dr. Ted Baca at Barstow College on September 13.
- Spoke to five classes at Barstow High School on September 18. - Attended the Main Street USA Committee Meeting on September 23. - Participated in a Mayor’s forum organized by the Builders Industrial Association on September 24. - Attended the mural dedication on Main Street on September 30. - Took part in the Barstow College Foundation Fundraiser Dinner on September 13. - Attended the Kiwanis Installation Dinner on September 30. - Clarified that an "after-hours" calls for Animal Control refers to any reports of dangerous animals. - Addressed Mr. Pack's concerns regarding the specific plan, stating that more information will be announced soon.
CITY MANAGER'S REPORT:
MANAGER ROCHELLE CLAYTON
- Provided an update on the HVAC remodel at the Cora Harper Fitness Center, stating it began on September 25th and is estimated to be completed by mid-December. - Mentioned that Carollo Engineering is working on the Sewer Master Plan; a preliminary report has been presented, and an update is forthcoming.
- Last week, the online automated residential solar At Plus platform was launched for residential solar permitting process. This is a pilot program that will be in the testing phase for a few weeks. - Noted that staff is currently coordinating the final documentation for the First Avenue Bridge according to Department of Transportation requirements, in anticipation of reimbursement coming soon.
- Announced that Wi-Fi was installed at City Hall.
- Highlighted that the DocuSign process for internal document approvals is underway. - Mentioned that the website has been upgraded with push notifications through the Granicus platform, with staff training still needed.
- Stated that the website should be ready for launch in November. - Announced that a Job Fair and Resource Event will be held at the Harvey House in collaboration with the county on October 23rd.
- Mentioned that the city agreed with NEOGov, a Human Resources online platform, enabling the acceptance of online employment applications, which will help the city reach a broader pool of applicants.
- Noted that staff is discussing credit card and merchant fees. - Asked Finance Director Harris to respond to Mr. Hernandez regarding his questions about the Transient Occupancy Tax (TOT).
Minutes-October 7, 2025
FINANCE DIRECTOR SYDNIE HARRIS
- Explained that the quarterly payment for the Marriott agreement, outlined on page 126, includes reporting details.
- Mentioned that the layout reflects the number of existing agencies, which are listed as separate entities: TownePlace Suites and Fairfield Inn.
- Noted that payments are received quarterly for each entity, with one payment for each agency covering three months.
- Highlighted that the combined total represents the entire amount remitted by the Marriott agreement for reimbursement.
- Clarified that each line item reflects the activity for one quarter.
ADJOURNMENT:
By the consensus of the City Council and without objection, the Joint Special Meeting was adjourned at 10:58 P.M.
Respectfully Submitted: Approved:
_______________________________ _______________________________ Andrea Flores, City Clerk Timothy R. Silva, Mayor
Notice: Signed Minutes are filed with the City Clerk’s office