BARSTOW CITY COUNCIL /
BARSTOW FIRE PROTECTION DISTRICT
CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
OCTOBER 21, 2025
6:00 PM
(HANDICAPPED ACCESSIBLE)
AGENDA
JOINT SPECIAL MEETING
Agenda-October 21, 2025
MAYOR
Timothy R. Silva
COUNCILMEMBERS
Carmen M. Hernandez
James M. Noble
Barbara Mae Rose
John “Tex” Williams
ELECTED CITY CLERK
Andrea Flores
ELECTED CITY TREASURER
Michael Lewis
PLANNING COMMISSIONERS
Juanantonio DeLucas
Paul Niemeyer
Andrew Ziemer
Beatrice Lint
Ted Weasma
BARSTOW FIRE PROTECTION
DISTRICT
A Subsidiary District of the City of
Barstow
Timothy R. Silva
Carmen M. Hernandez
James M. Noble
Barbara Mae Rose
John “Tex” Williams
CALL TO ORDER - CLOSED SESSION: 6:00PM
PLEDGE OF ALLEGIANCE:
ROLL CALL:
Council Member Carmen Hernandez
Council Member James Noble
Council Member John “Tex” Williams
Mayor Pro Tem Barbara Rose
Mayor Timothy Silva
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY
ITEM ON THE AGENDA, PLEASE SO INDICATE BY FILLING OUT A
SPEAKER REQUEST CARD AND HANDING IT TO THE CITY
CLERK PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF
SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS
NOTICE MUST BE GIVEN TO THE CITY CLERK.
CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE
WILL REMEMBER THE "CODE OF ETHICS" THAT WE
VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS
MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH
PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS MADE
TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW
COMMUNITY AND NOT FOR PERSONAL GAIN.
Agenda-October 21, 2025
PUBLIC COMMENT - CLOSED SESSION: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC
TO ADDRESS THE GOVERNING BOARD ON MATTERS ON THE CLOSED SESSION AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.
PUBLIC COMMENT - CLOSED SESSION:
CLOSED SESSION AGENDA ITEMS:
1. CONFERENCE WITH LABOR NEGOTIATORS
Conference with Labor Negotiators (Gov. Code § 54957.6) City & District Negotiators: City Manager/District Manager Rochelle Clayton Employee Organizations:
Unit 1 - Teamsters Local 1932
Unit 2 - Teamsters Local 1932
Unit 3 - Barstow Police Officers’ Association
Unit 5 - Barstow Professional Firefighters Association
Unit 6 - Barstow Management Employees’ Association
Unit 8 - Barstow Police Department Management Association All Unrepresented Employees
2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Public Employee Evaluation (Gov. Code § 54957)
Title: City Manager
3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GOV. CODE § 54956.8) Conference with Real Property Negotiator (Gov. Code § 54956.8) Properties: 681 N. 1st Ave, Barstow, CA 92311
Agency Negotiators: Rochelle Clayton, City Manager
Negotiating Party: Peraton/NASA
Under Negotiation: Price and Terms of Agreement
REPORT OF CLOSED SESSION:
CALL TO ORDER - REGULAR MEETING 7:00 PM (or immediately following adjournment of Closed Session if adjourned after 7:00 PM):
INVOCATION: PASTOR MIKE SMITH - WITH REVIVED COMMUNITY CHURCH PLEDGE OF ALLEGIANCE:
ROLL CALL:
Council Member Carmen Hernandez
Council Member James Noble
Council Member John “Tex” Williams
Mayor Pro Tem Barbara Rose
Mayor Timothy Silva
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY ITEM ON THE AGENDA INCLUDING
ANY ITEM ON THE CONSENT CALENDAR, PLEASE SO INDICATE BY FILLING OUT A SPEAKER REQUEST CARD AND HAND TO THE CITY CLERK PRIOR TO THE AGENDA ITEM BEING ADDRESSED.
IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.
Agenda-October 21, 2025
CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE WILL REMEMBER THE "CODE OF ETHICS" THAT WE VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH PATIENCE, CIVILITY AND COURTESY. THE DECISIONS
MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.
REVIEW AND APPROVAL OF AGENDA: THIS IS THE TIME FOR MEMBERS OF THE GOVERNING BOARD TO CALL FOR REARRANGING THE ORDER OF THE AGENDA; ADDING ITEMS TO OR REMOVING ITEMS FROM THE AGENDA; OR REMOVING ITEMS FROM THE CONSENT CALENDAR FOR DISCUSSION AND/OR SEPARATE ACTION. ITEMS MAY ONLY BE ADDED TO THE AGENDA AS ALLOWED BY STATE LAW, INCLUDING GOVERNMENT CODE SECTION 54954.2, SUBDIVISION (B),
ALLOWING EMERGENCY ITEMS TO BE ADDED BY MAJORITY VOTE AND ALLOWING ITEMS THAT AROSE TO THE CITY’S ATTENTION AFTER THE AGENDA POSTING DEADLINE, BUT WHICH REQUIRE
IMMEDIATE ACTION, TO BE ADDED BY A TWO-THIRDS VOTE OF THE COUNCIL MEMBERS PRESENT
AT THE MEETING, OR, IF LESS THAN TWO-THIRDS OF THE COUNCIL MEMBERS ARE PRESENT, A UNANIMOUS VOTE OF THOSE MEMBERS PRESENT.
PRESENTATIONS:
4. HOMELESS OUTREACH
Recommended Action:
Presentation only.
5. THE CITY MANAGER AND CITY COUNCIL ATTENDED THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE HELD OCTOBER 8–10 IN LONG BEACH AND WILL PROVIDE A SUMMARY AND DISCUSSION OF THE SESSIONS THEY PARTICIPATED IN.
Recommended Action:
Presentation only.
GENERAL, NON-AGENDA PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL
PUBLIC TO ADDRESS THE GOVERNING BOARD ON MATTERS NOT ON THE AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.
PUBLIC HEARINGS:
CONSENT CALENDAR PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE GOVERNING BOARD ON ALL MATTERS ON THE CONSENT CALENDAR.
SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS ON ALL CONSENT ITEMS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.
MINUTES ALL AGENCIES:
6. MINUTES OF THE JOINT SPECIAL MEETING / CLOSED SESSION - AUGUST 4, 2025 AT 5:30 P.M.
Recommended Action:
Approve minutes as presented.
7. MINUTES OF THE JOINT SPECIAL MEETING - SEPTEMBER 16, 2025 AT 5:15 P.M.
Recommended Action:
Approve minutes as presented.
Agenda-October 21, 2025
8. MINUTES OF THE JOINT SPECIAL MEETING / CLOSED SESSION - SEPTEMBER 24, 2025 AT 5:30 P.M.
Recommended Action:
Approve minutes as presented.
ACCOUNTS PAYABLE ALL AGENCIES:
9. RATIFICATION OF ACCOUNTS PAYABLE EXPENDITURES FOR SEPTEMBER Recommended Action:
Approve and ratify expenses, as audited, checks #100752-101033 totaling $4,008,236.50 and wires #1191-1196 & 1199-1206 totaling $572,710.94, per the Agency breakdown below:
City: $4,382,942.34
Fire: $198,005.10
Successor Agency: $0.00
Grand Total: $4,580,947.44
CITY COUNCIL:
10. ACCEPTANCE OF THE FY 2023 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANT
GRANT (JAG) AWARD AS A SUB-RECIPIENT THROUGH THE SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT, OFFICE OF EMERGENCY SERVICES.
Recommended Action:
Authorize staff to accept the sub-recipient award of the FY2023 Edward Byrne Memorial Justice Grant (JAG) in the amount of $21,813 and to appropriate funds in the amount of $21,813 to account numbers as follows:
1. 2023 JAG
a. Revenue - 218.615.116.639,
b. Expenditure - 218.218.218.07.727
11. FINAL ACCEPTANCE FOR WWTP POND 1 & 2 PUMPING SYSTEM Recommended Action:
Staff recommends that the City Council take the following actions:
1. Approve the Final Acceptance of Project WWTP-25-001, WWTP Pond 1 & 2 pumping system;
2. Authorize staff to file the attached Notice of Completion.
12. AWARD OF COMMUNITY PROMOTIONAL FUNDS - FEE WAIVER FOR USE OF THE HARVEY HOUSE BY MOJAVE VALLEY UNITED WAY FOR THE ANNUAL “BOOTS & BLING” EVENT ON NOVEMBER 8, 2025
Recommended Action:
Staff recommends that the Council approve in-kind donations in the form of fee waivers totaling $2,801.54 for the use of the Harvey House during the Booths & Bling Event, scheduled for November 8, 2025.
13. APPROVAL OF UPDATED MEMORANDUMS OF UNDERSTANDING WITH UNITS 1 AND 2 Recommended Action:
Staff recommends that the City Council take the following action:
1. Approve the MOU with Unit 1 and authorize the City Manager to sign the agreement on the City’s behalf. (Attachment B)
2. Approve the MOU with Unit 2 and authorize the City Manager to sign the agreement on the City’s behalf. (Attachment D)
DISCUSSION / ACTION ON DEFERRED ITEMS: (ITEMS PREVIOUSLY TABLED OR PULLED FROM THE
CONSENT CALENDAR BY THE COUNCIL WILL BE CONSIDERED BY THE GOVERNING BOARD AT THIS TIME).
Agenda-October 21, 2025
BUSINESS / ACTION ITEMS:
14. PLANNING COMMISSION – NOTICE OF UPCOMING VACANCY (ONE SEAT, DECEMBER 31, 2025)
Recommended Action:
Staff recommends that the City Council:
1. Direct the City Clerk to publicly announce the opening on the Planning Commission and to approve the application submission timelines specified in the Staff Report;
2. And designate two Council members to participate in an Ad HOC committee, which will have the specific and temporary duty of selecting commissioners to fill the one (1) vacant position.
3. The City Council may provide alternative direction as desired.
15. ADOPT REVISED CITY COUNCIL POLICY MEMORANDUM #2025-20, CANNABIS
COMMUNITY BENEFIT PROGRAM POLICY TO REMOVE COMMUNITY BENEFIT
COMMITTEE
Recommended Action:
Consider removal of the Community Benefits Committee from Policy Memorandum #2025- 20, Cannabis Community Benefit Program Policy, as requested by the Council.
Attachment 1 - Redline of Policy Memorandum #2025-20, Cannabis Community Benefit Program Policy.
Attachment 2 - Clean Draft Policy Memorandum #2025-20, Cannabis Community Benefit Program Policy.
16. ADOPT RESOLUTION ADOPTING COMMUNITY PROMOTIONAL FUND POLICY THAT
CONSOLIDATES AND SUPERSEDES THE EXISTING COMMUNITY PROMOTIONAL FUND POLICY (POLICY NO. 50-01) AND YOUTH COMMUNITY PROMOTIONAL FUND POLICY (REV. 05/28/2024)
Recommended Action:
Staff recommends adopting the proposed resolution to adopt the proposed policy to consolidate the City’s two existing community promotional fund policies and to provide clear, consistent guidelines for Community Promotional Fund administration while ensuring accountability, transparency, and maximum community benefit from Measure Q revenues allocated to the Community Promotional Fund.
17. EXTENSION OF PARK MAINTENANCE AGREEMENT WITH BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT FOR 90 DAYS
Recommended Action:
Staff recommends that the City Council approve a 90-day extension of the current Park Maintenance Agreement with the Barstow Heights Community Services District to allow staff time to complete the property tax analysis and return with a proposed revised agreement.
PUBLIC SAFETY UPDATES:
COUNCIL COMMITTEE REPORTS:
BUSINESS OF THE COUNCIL:
STAFF REPORTS:
CITY MANAGER REPORT:
ADJOURNMENT:
Agenda-October 21, 2025
Individuals electing to later challenge any items listed herein will be limited to addressing only those issues raised at any public hearing or in written correspondence received by the Governing Board prior to the meeting.
Materials related to an item on this Agenda submitted to the Governing Board after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 220 East Mountain View Ste. A, Barstow, CA 92311 during normal business hours.
The City of Barstow, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office (760) 255-5122, at least one business day prior to the scheduled meeting to ensure that we may assist you.
I hereby certify, UNDER PENALTY OF PERJURY that this agenda has been posted 72 hours prior to the stated meeting in a place accessible to the public.
Posted on the 16TH day of October, 2025.
Approved:
________________________
Rochelle Clayton, City Manager