Barstow City Council
November 18, 2025

BARSTOW CITY COUNCIL /

BARSTOW FIRE PROTECTION DISTRICT

CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
NOVEMBER 18, 2025
6:00 PM
(HANDICAPPED ACCESSIBLE)
AGENDA

JOINT SPECIAL MEETING
Agenda-November 18, 2025

MAYOR
Timothy R. Silva

COUNCILMEMBERS
Carmen M. Hernandez
James M. Noble
Barbara Mae Rose
John “Tex” Williams

ELECTED CITY CLERK
Andrea Flores

ELECTED CITY TREASURER
Michael Lewis

PLANNING COMMISSIONERS
Juanantonio DeLucas
Paul Niemeyer
Andrew Ziemer
Beatrice Lint
Ted Weasma

BARSTOW FIRE PROTECTION

DISTRICT
A Subsidiary District of the City of
Barstow
Timothy R. Silva
Carmen M. Hernandez
James M. Noble
Barbara Mae Rose
John “Tex” Williams
CALL TO ORDER - CLOSED SESSION – 6:00 PM
PLEDGE OF ALLEGIANCE:

ROLL CALL:
 Council Member Carmen Hernandez
 Council Member James Noble
 Council Member John “Tex” Williams
 Mayor Pro Tem Barbara Rose
 Mayor Timothy Silva
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY

ITEM ON THE AGENDA, PLEASE SO INDICATE BY FILLING OUT A

SPEAKER REQUEST CARD AND HANDING IT TO THE CITY
CLERK PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF
SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS
NOTICE MUST BE GIVEN TO THE CITY CLERK.

CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE
WILL REMEMBER THE "CODE OF ETHICS" THAT WE
VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS

MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH
PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS MADE

TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW
COMMUNITY AND NOT FOR PERSONAL GAIN.

Agenda-November 18, 2025

PUBLIC COMMENT - CLOSED SESSION: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC

TO ADDRESS THE GOVERNING BOARD ON MATTERS ON THE CLOSED SESSION AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

PUBLIC COMMENT - CLOSED SESSION:

CLOSED SESSION AGENDA ITEMS:

1. CONFERENCE WITH LABOR NEGOTIATORS
Conference with Labor Negotiators (Gov. Code § 54957.6) City & District Negotiators: City Manager/District Manager Rochelle Clayton Employee Organizations:

Unit 3 - Barstow Police Officers’ Association
Unit 5 - Barstow Professional Firefighters Association
All Unrepresented Employees

2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GOV. CODE § 54956.8) Conference with Real Property Negotiator (Gov. Code § 54956.8) Property: 555 Melissa Ave, Barstow, CA 92311
Agency Negotiators: Rochelle Clayton, City Manager
Negotiating Party: Barstow Senior Citizen Center
Under Negotiation: Price and Terms of Agreement
REPORT OF CLOSED SESSION:

CALL TO ORDER - REGULAR MEETING 7:00 PM (or immediately following adjournment of Closed Session if adjourned after 7:00 PM):

INVOCATION:

PLEDGE OF ALLEGIANCE:

ROLL CALL:
 Council Member Carmen Hernandez
 Council Member James Noble
 Council Member John “Tex” Williams
 Mayor Pro Tem Barbara Rose
 Mayor Timothy Silva
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY ITEM ON THE AGENDA INCLUDING

ANY ITEM ON THE CONSENT CALENDAR, PLEASE SO INDICATE BY FILLING OUT A SPEAKER REQUEST CARD AND HANDING IT TO THE CITY CLERK. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE WILL REMEMBER THE "CODE OF ETHICS" THAT WE VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS

MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

Agenda-November 18, 2025

REVIEW AND APPROVAL OF AGENDA: THIS IS THE TIME FOR MEMBERS OF THE GOVERNING BOARD TO CALL FOR REARRANGING THE ORDER OF THE AGENDA; ADDING ITEMS TO OR REMOVING ITEMS FROM THE AGENDA; OR REMOVING ITEMS FROM THE CONSENT CALENDAR FOR DISCUSSION AND/OR SEPARATE ACTION. ITEMS MAY ONLY BE ADDED TO THE AGENDA AS ALLOWED BY STATE LAW, INCLUDING GOVERNMENT CODE SECTION 54954.2, SUBDIVISION (B),

ALLOWING EMERGENCY ITEMS TO BE ADDED BY MAJORITY VOTE AND ALLOWING ITEMS THAT AROSE TO THE CITY’S ATTENTION AFTER THE AGENDA POSTING DEADLINE, BUT WHICH REQUIRE

IMMEDIATE ACTION, TO BE ADDED BY A TWO-THIRDS VOTE OF THE COUNCIL MEMBERS PRESENT

AT THE MEETING, OR, IF LESS THAN TWO-THIRDS OF THE COUNCIL MEMBERS ARE PRESENT, A UNANIMOUS VOTE OF THOSE MEMBERS PRESENT.

PRESENTATIONS: NONE
GENERAL, NON-AGENDA PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL

PUBLIC TO ADDRESS THE GOVERNING BOARD ON MATTERS NOT ON THE AGENDA AND WITHIN THE CITY’S JURISDICTION. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

PUBLIC HEARINGS: NONE
CONSENT CALENDAR PUBLIC COMMENT: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE GOVERNING BOARD ON ALL MATTERS ON THE CONSENT CALENDAR.

SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS ON ALL CONSENT ITEMS TO THREE MINUTES OR LESS. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

MINUTES ALL AGENCIES: NONE
ACCOUNTS PAYABLE ALL AGENCIES: NONE
CITY COUNCIL:

3. PRESENTATION OF PROCLAMATION TO MANNY LOPEZ “MANNY IN THE MORNING" Recommended Action:

Presentation Only.

4. RETROACTIVE APPROVAL OF TRAVEL FOR CITY CLERK ANDREA FLORES TO ATTEND THE LEAGUE OF CALIFORNIA CITIES - NEW LAW SEMINAR, NOVEMBER 12 - 14, 2025 IN

LOS ANGELES, CA
Recommended Action:

Approve travel for City Clerk Andrea Flores to the League of California Cities City Clerk New Law Seminar on November 12 - 14, 2025, in Los Angeles, CA.

5. APPROVAL OF PROPOSED MURAL DESIGNS – CENTENNIAL - CELEBRATING THE MOTHER ROAD AT 305 E. MAIN STREET
Recommended Action:

Approve the proposed mural renderings
Centennial - Celebrating the Mother Road Mural located at 305 E. Main Street.

Agenda-November 18, 2025

6. RESOLUTION FOR A TEMPORARY STREET CLOSURE WITHIN THE CITY OF BARSTOW, ON DECEMBER 5, 2025 ON EAST MOUNTAIN VIEW STREET, FROM BELINDA STREET TO 2ND AVENUE, IN ACCORDANCE WITH SECTION 21101(E) OF THE CALIFORNIA VEHICLE

CODE FOR THE CHRISTMAS TREE LIGHTING EVENT
Recommended Action:

Adopt Resolution for a Temporary Street Closure Within the City of Barstow in Accordance with Section 21101(E) of the California Vehicle Code for the Christmas Tree Lighting Event and waive the full reading.

7. APPROVAL OF THE FIRST AMENDMENT TO THE LEASE AGREEMENT BETWEEN THE

CITY OF BARSTOW AND AIR METHODS CORPORATION FOR AN OFFICE AND HELIPAD AT 301 PIONEER STREET
Recommended Action:

Staff recommends that the City Council approve the First Amendment to the Lease Agreement with Air Methods as presented.

8. CONSIDER APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR

REIMBURSABLE CONSULTANT SERVICES BETWEEN CITY OF BARSTOW AND

JEANETTE HAYHURST FOR BARSTOW INTERNATIONAL GATEWAY PROJECT MANAGER SERVICES.

Recommended Action:

Staff recommends that the City Council approve the Professional Services Agreement with Jeanette Hayhurst for reimbursable Project Manager services related to the BIG Project, and authorize the City Manager to execute the agreement.

9. CONSIDER APPROVAL OF AN AMENDMENT TO THE SOFTWARE CONSULTING

SERVICES AGREEMENT FOR AN INCREASE TO PROVIDE SYSTEM CONVERSION

SUPPORT SERVICES ON THE CITY'S ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM Recommended Action:

Staff recommends the City Council approve an amendment to the existing contract budget, increasing the not-to-exceed amount from 65K to $125,000 and authorize the City Manager to execute an amended contract.

10. AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE FY 25-26 STREET REHABILITATION

PROJECT
Recommended Action:

Staff recommends that the City Council take the following actions:

1. Approve the proposed bid schedule (Attachment B) for the FY 25-26 Street Rehabilitation Project.

2. Authorize the advertisement of bid for the FY 25-26 Street Rehabilitation Project per the proposed bid schedule and establish a bid authorization date of November 18, 2025.

DISCUSSION / ACTION ON DEFERRED ITEMS: (ITEMS PREVIOUSLY TABLED OR PULLED FROM THE

CONSENT CALENDAR BY THE COUNCIL WILL BE CONSIDERED BY THE GOVERNING BOARD AT THIS TIME).

BUSINESS / ACTION ITEMS:

11. ADOPTION OF RESOLUTIONS OF THE CITY COUNCIL OF THE CITY OF BARSTOW

RENEWING THE MANDATES OF THE RULES AND POLICY COMMITTEE Recommended Action:

1. Staff recommends that the City Council adopt Resolution No. XXXX-2025, renewing the Rules and Policy Committee as presented and waive the full reading.

PUBLIC SAFETY UPDATES:

Agenda-November 18, 2025

COUNCIL COMMITTEE REPORTS:

BUSINESS OF THE COUNCIL:

STAFF REPORTS:

CITY MANAGER UPDATE:

ADJOURNMENT:

Individuals electing to later challenge any items listed herein will be limited to addressing only those issues raised at any public hearing or in written correspondence received by the Governing Board prior to the meeting.

Materials related to an item on this Agenda submitted to the Governing Board after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 220 East Mountain View Ste. A, Barstow, CA 92311 during normal business hours.

The City of Barstow, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office (760) 255-5122, at least one business day prior to the scheduled meeting to ensure that we may assist you.

I hereby certify, UNDER PENALTY OF PERJURY that this agenda has been posted 72 hours prior to the stated meeting in a place accessible to the public.

Posted on the 13TH day of November, 2025.

Approved:
________________________
Rochelle Clayton, City Manager
Joint Special Council/BFPD
11/18/25 06:00:PM
Maribel Hernandez
Doc ID: 6202

CLOSED SESSION AGENDA ITEM
AGENDA MATTER:

CONFERENCE WITH LABOR NEGOTIATORS
EXECUTIVE SUMMARY:

DISCUSSION:

FISCAL IMPACT:

RECOMMENDED ACTION:

Conference with Labor Negotiators (Gov. Code § 54957.6) City & District Negotiators: City Manager/District Manager Rochelle Clayton Employee Organizations:

Unit 3 - Barstow Police Officers’ Association
Unit 5 - Barstow Professional Firefighters Association
All Unrepresented Employees
1 Packet Pg. 6
Joint Special Council/BFPD
11/18/25 06:00:PM
Andrea Flores
Doc ID: 6203

CLOSED SESSION AGENDA ITEM
AGENDA MATTER:

CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GOV. CODE § 54956.8) EXECUTIVE SUMMARY:

DISCUSSION:

FISCAL IMPACT:

RECOMMENDED ACTION:

Conference with Real Property Negotiator (Gov. Code § 54956.8) Property: 555 Melissa Ave, Barstow, CA 92311
Agency Negotiators: Rochelle Clayton, City Manager
Negotiating Party: Barstow Senior Citizen Center
Under Negotiation: Price and Terms of Agreement
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Joint Special Council/BFPD
11/18/25 06:00 PM
City Clerk / Records
Maribel Hernandez
Proclamation
Doc ID: 6207

AGENDA ITEM
AGENDA MATTER:

PRESENTATION OF PROCLAMATION TO MANNY LOPEZ "MANNY IN THE MORNING" EXECUTIVE SUMMARY:

A proclamation will be presented in Memory of Manny Lopez for his contributions to the Barstow community.

DISCUSSION:

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

Presentation Only.
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Joint Special Council/BFPD
11/18/25 06:00 PM
City Clerk / Records
Maribel Hernandez
Travel
Doc ID: 6204

AGENDA ITEM
AGENDA MATTER:

RETROACTIVE APPROVAL OF TRAVEL FOR CITY CLERK ANDREA FLORES TO ATTEND THE LEAGUE OF CALIFORNIA CITIES - NEW LAW SEMINAR, NOVEMBER 12 - 14, 2025 IN LOS

ANGELES, CA
EXECUTIVE SUMMARY:

It is requested that the City Council approve travel to the League of California Cities New Law Seminar in Los Angeles, CA for City Clerk Andrea Flores.

DISCUSSION:

The League of California Cities City Clerk New Law Seminar was held November 12-14, 2025, in Los Angeles, California. The workshop focused on legal publication requirements, new laws, and election updates presented by Secretary of State Shirley Weber, related legislation and case law, and best practices for election preparation.

It is requested that the City Council approve attendance at this workshop for City Clerk Andrea Flores.

The estimated costs to attend are as follows:

Registration $ 600.00
Travel/Meals $ 230.00
Hotel $ 716.00
TOTAL $ 1,546.00
FISCAL IMPACT:

Funds are available in the FY 2025/26 budget from General Fund Account No. 100.110.132.03.301.

RECOMMENDED ACTION:

Approve travel for City Clerk Andrea Flores to the League of California Cities City Clerk New Law Seminar on November 12 - 14, 2025, in Los Angeles, CA.
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Joint Special Council/BFPD
11/18/25 06:00 PM
City Clerk / Records
Maria Chavez
Other
Doc ID: 6201

AGENDA ITEM
AGENDA MATTER:

APPROVAL OF PROPOSED MURAL DESIGNS – CENTENNIAL - CELEBRATING THE MOTHER ROAD AT 305 E. MAIN STREET
EXECUTIVE SUMMARY:

Main Street Murals representative(s) will present Council with a mural rendering for approval. The location for the proposed mural is 305 E. Main Street.

DISCUSSION:

At the regular City Council Meeting held on November 18, 2024, the City Council approved the renewal of the Public Services Agreement with Main Street Murals for an additional two years.

According to Section 7.2 of the renewed Professional Services Agreement, Main Street Murals must present renderings of proposed mural designs to the City Council for review and approval before any painting activities can begin.

The proposed mural has received design approval from the building owners, Lorena and Abel Contreras II. It is set to be located at 305 E. Main Street and has obtained written authorization from the property owners for this project.

Attached for the Council's review are:
- A copy of the current Professional Services Agreement. - A copy of the License Agreement.
- Renderings of the proposed mural.

FISCAL IMPACT:

Funding for the Mural Program was approved by City Council on November 18, 2024. GL Account 102.150.542.07.768
RECOMMENDED ACTION:

Approve the proposed mural renderings
Centennial - Celebrating the Mother Road Mural located at 305 E. Main Street. 5 Packet Pg. 10

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Attachment: PSA Main Street Murals 2025 (6201 : Approval of Proposed Mural Images - Main Street Murals)

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Attachment: PSA Main Street Murals 2025 (6201 : Approval of Proposed Mural Images - Main Street Murals)

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Attachment: PSA Main Street Murals 2025 (6201 : Approval of Proposed Mural Images - Main Street Murals)

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Attachment: PSA Main Street Murals 2025 (6201 : Approval of Proposed Mural Images - Main Street Murals)

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Attachment: PSA Main Street Murals 2025 (6201 : Approval of Proposed Mural Images - Main Street Murals)

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Attachment: PSA Main Street Murals 2025 (6201 : Approval of Proposed Mural Images - Main Street Murals)

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Attachment: PSA Main Street Murals 2025 (6201 : Approval of Proposed Mural Images - Main Street Murals)

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Attachment: PSA Main Street Murals 2025 (6201 : Approval of Proposed Mural Images - Main Street Murals)

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Attachment: PSA Main Street Murals 2025 (6201 : Approval of Proposed Mural Images - Main Street Murals)

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Attachment: PSA Main Street Murals 2025 (6201 : Approval of Proposed Mural Images - Main Street Murals)

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Attachment: PSA Main Street Murals 2025 (6201 : Approval of Proposed Mural Images - Main Street Murals)

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Attachment: PSA Main Street Murals 2025 (6201 : Approval of Proposed Mural Images - Main Street Murals)

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Attachment: MSM License Agreement (6201 : Approval of Proposed Mural Images - Main Street Murals)

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Attachment: MSM License Agreement (6201 : Approval of Proposed Mural Images - Main Street Murals)

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Attachment: MSM License Agreement (6201 : Approval of Proposed Mural Images - Main Street Murals)

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Attachment: MSM License Agreement (6201 : Approval of Proposed Mural Images - Main Street Murals)

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Attachment: Proposed Mural (6201 : Approval of Proposed Mural Images - Main Street Murals) Joint Special Council/BFPD
11/18/25 06:00 PM
Parks and Recreation
Chelsea Phillips
Resolution
Doc ID: 6199

COUNCIL RESOLUTION
AGENDA MATTER:

RESOLUTION FOR A TEMPORARY STREET CLOSURE WITHIN THE CITY OF BARSTOW, ON DECEMBER 5, 2025 ON EAST MOUNTAIN VIEW STREET, FROM BELINDA STREET TO 2ND AVENUE, IN ACCORDANCE WITH SECTION 21101(E) OF THE CALIFORNIA VEHICLE CODE FOR

THE CHRISTMAS TREE LIGHTING EVENT
EXECUTIVE SUMMARY:

The City of Barstow Christmas Tree Lighting event is scheduled for Friday, December 5, 2025 from 5 p.m. to 8 p.m. in front of City Hall. The event is being organized by the City of Barstow Parks and Recreation Department, who is requesting to close East Mountain View Street from Belinda Street to 2nd Avenue and a portion of Belinda Street to East Mountain View Street.

DISCUSSION:

The Parks and Recreation Department is organizing a Christmas Tree Lighting event on Friday, December 5, 2025 and is requesting a street closure of East Mountain View Street from Belinda Street (West of CHP Entry) to 2nd Avenue and a portion of Belinda Street (North of Police Entry) to East Mountain View Street. The proposed duration of the closure is from 9:00 a.m. to 11:00 p.m. to allow time for setup and tear down. The event will be open to the public from 5:00 p.m. to 8:00 p.m..

A Temporary Use Permit Application was submitted to the Community Development Department in accordance with the Barstow Municipal Code. Public Works staff will setup the closure and remove it immediately following the event. The Victor Valley Transit Authority bus schedule will be temporarily redirected to accommodate the event.

FISCAL IMPACT:

None.

RECOMMENDED ACTION:

Adopt Resolution for a Temporary Street Closure Within the City of Barstow in Accordance with Section 21101(E) of the California Vehicle Code for the Christmas Tree Lighting Event and waive the full reading. 6 Packet Pg. 28
Resolution No. -2025 1
RESOLUTION NO. _____-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW

TEMPORARILY CLOSING CERTAIN STREETS WITHIN THE CITY OF
BARSTOW IN ACCORDANCE WITH SECTION 21101(E) OF THE CALIFORNIA VEHICLE CODE FOR THE 2025 CHRISTMAS TREE LIGHTING EVENT WHEREAS, California Vehicle Code Section 21101(e) authorizes the City Council to adopt regulations temporarily closing a portion of any street for celebrations, parades, local special events, and other purposes, when in the opinion of the local authority having jurisdiction, such closure is necessary for the safety and protection of persons who are to use that portion of any street during the temporary closure, and;
WHEREAS, the City Council does hereby find that the temporary closure of certain streets within the City of Barstow for the Christmas Tree Lighting is in the community interest; and
WHEREAS, the City Council of the City of Barstow, having considered all evidence, testimony, and related information presented in public at the regularly scheduled meeting of November 18, 2025, does hereby find as follows:

1. That the Christmas Tree Lighting appeals to a broad segment of residents of the City of Barstow and does not primarily appeal to the members of any limited or special interest group.

2. That the Christmas Tree Lighting does not discriminate against any person or group because of race, creed, color, sex, age, or national origin.

3. That the Christmas Tree Lighting is not primarily of a religious of sectarian nature.

4. That participants in the Christmas Tree Lighting represent a cross-section of the general population of the City of Barstow and of the greater Barstow area.

5. That the City of Barstow will derive no general fund benefit from the Christmas Tree Lighting.

NOW, THEREFORE, BE IT RESOLVED THAT:

1. The City Council of the City of Barstow hereby authorizes the closure of the following street within the City of Barstow on Friday, December 5, 2025:

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Attachment: Resloution for Christmas Tree Lighting 2025 (6199 : Resolution for Temporary Street Closure for the Christmas Tree Lighting Resolution No. -2025 2
a. Belinda Street (North of Police Department Entry) to East Mountain View Street.
b. East Mountain View Street (West of CHP Entry) to 2nd Avenue.

2. The City Council does hereby condition such closures upon placement of adequate barricades as approved by the City Manager at those locations designated by the Chief of Police of the City of Barstow or a designated representative thereof.

3. The City Council does hereby further condition such closures upon the establishment of adequate detours by the Chief of Police to facilitate travel within the City.

4. The City Council does hereby authorize the Director of Public Safety to reopen such streets following the completion of the event, but in no case later than 11:00 p.m. on Friday, December 5, 2025.

PASSED, APPROVED, AND ADOPTED THIS 18TH DAY OF NOVEMBER 2025. _______________________________
Tim Silva, Mayor
I, Andrea Flores, City Clerk of the City of Barstow, do hereby certify that the foregoing Resolution No. XXXX-2025 is the actual Resolution duly and regularly adopted by the City Council at a regular meeting on the 18th day of November 2025, by the following vote:

AYES:

NOES:

ABSENT/VACANT:

ABSTAIN:
________________________________
Andrea Flores, City Clerk

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Attachment: Resloution for Christmas Tree Lighting 2025 (6199 : Resolution for Temporary Street Closure for the Christmas Tree Lighting S
O
CHAIRS=136
RECTANGLETABLES=6
100CHAIRSINFRONTOFSTAGE
36CHAIRSWITH6RECTANGLE

TABLESBYFOODTRUCKS
STAGE
FOOD

TRUCKS VENDO
RS

VENDORS
FOOD
TRUCKS

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Attachment: Christmas Tree Lighting Layout 2025 (6199 : Resolution for Temporary Street Closure for the Christmas Tree Lighting Event) Joint Special Council/BFPD
11/18/25 06:00 PM
City Manager Department
Matthew Summers
Contract
Doc ID: 6206

COUNCIL AGENDA ITEM
AGENDA MATTER:

APPROVAL OF THE FIRST AMENDMENT TO THE LEASE AGREEMENT BETWEEN THE CITY OF BARSTOW AND AIR METHODS CORPORATION FOR AN OFFICE AND HELIPAD AT 301 PIONEER STREET
EXECUTIVE SUMMARY:

Staff recommends that the City Council approve a five year extension of the lease for 301 Pioneer Street to Air Methods Corporation. All other obligations under the Lease Agreement remain in effect during this period, including rent, insurance, and indemnity obligations.

DISCUSSION:

The City of Barstow entered into a Lease Agreement with Air Methods Corporation on November 2, 2020 for the lease of City-owned property at 301 Pioneer Street, Assessor’s Parcel Number 0181-181-75. Air Methods has a long-standing relationship with the community of Barstow, the Community Hospital, and the Barstow Fire Protection District in providing air medical services that spans over 25 years. Air Methods is a leading air medical provider, delivering lifesaving care to more than 70,000 people every year, with nearly 45 years of medical experience. The team includes pilots, clinicians, mechanics, air communications specialist, support teams, as well as constant coordination with hospital emergency centers. The leased site is approximately 73,180 square feet of land at west end of cul-de-sac at the west end of Pioneer. It hosts a helipad, modular office complex and crew quarters, and a modular office building for use by the aircraft mechanic. Parking is on the property.

The lease term was for five years, expiring November 2, 2025. The lease has two extension terms, each another five years, if approved by the City and Air Methods. Air Methods applied to the City to extend the lease, as originally contemplated, for the first extension term of five years. Staff recommends the City Council approve a retroactive lease term extension, for five years, starting November 2, 2025, and expiring November 1, 2030.

Attachment 1: First Amendment to Lease Agreement (City of Barstow & Air Methods) Attachment 2: Lease Agreement (City of Barstow & Air Methods) FISCAL IMPACT:

The rent terms remain the same, with rent currently being $3,278.18 per month, calculated as the original rent amount of $3,000 per month, plus 3% per year increased every year in January 1, starting January 1, 2022. The proposed lease extension maintains the existing three percent annual lease inflator. The City collects a current annual rent of $39.338.16. This amount will rise each year over the next five years.

RECOMMENDED ACTION:

Staff recommends that the City Council approve the First Amendment to the Lease Agreement with Air Methods as presented.
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423491.1 1 of 8

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

City of Barstow
Attn: Barstow City Clerk
220 East Mountain View Street, Suite A
Barstow CA 92311

RECORDING FEE EXEMPT

PURSUANT TO GOVERNMENT CODE
SECTION 27383

FIRST AMENDMENT TO LEASE
November 2, 2020 is made as of __________, 2025 (the
y and b Landlord
California Municipal Corporation, and Air Methods Corporation, a Delaware Corporation, ( Tenant ),

RECITALS
A. WHEREAS, the Parties entered into that certain Lease Agreement effective November 2, 2020 for the lease of a portion of the property located at 301 Pioneer Street, Barstow, California , as more particularly described in the Lease, for the operation of an office and crew quarters complex and medical flights helipad.

B. WHEREAS, the Parties desire to amend the Lease to extend the Term for another five years.

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Attachment: Lease Renew - 301 Pioneer St - Air Methods (6206 : Lease Renew - 301 Pioneer St - Air Methods) 423491.1 2 of 8

AMENDMENTS
For valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Lessor and Lessee agree to amend the Lease as follows:

A. Section 2 shall be amended and restated to read as follows:

2. TERM. a. The Parties agree the Original Term of this Lease shall be extended by five further years, commencing November 2, 2025 and expiring November 1, 2030, comprising the First Extended Term.
b. Upon mutual written agreement between the Landlord and Tenant, the Parties may extend the term of this Lease for an additional five (5) years ( Second Extended Term ), provided the Tenant is not in default under the Lease.
c. Tenant shall provide at least six months written notice to the City of its intent to not renew the lease, before the expiration of any Extended Term.

1. NO EXISTING DEFAULTS. The Parties agree there are currently no defaults by either party under the Lease.

2. COUNTERPARTS. This Amendment may be executed in two or more identical counterparts and delivered by facsimile or by .pdf or other comparable electronic format, with the same force and effect as if all required signatures were contained in a single, original instrument.

3. RATIFICATION. All of the terms of the Lease, as amended hereby, are hereby ratified and confirmed.

4. DEFINED TERMS. Unless otherwise stated, all capitalized words in this Amendment that are not normally capitalized shall have the meaning ascribed in the Lease. As of the Effective Date of this Amendment, all references to the Amendment.

5. NO OTHER CHANGES. Except as expressly modified by this Amendment, all other terms and conditions of the Lease shall remain in full force and effect.

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Attachment: Lease Renew - 301 Pioneer St - Air Methods (6206 : Lease Renew - 301 Pioneer St - Air Methods) 423491.1 3 of 8
IN WITNESS WHEREOF, the Parties hereto have executed this First Amendment to the Lease as of the day and year first above written.

LESSOR
CITY OF BARSTOW, a municipal corporation
By:

Mayor Timothy R. Silva
LESSEE
By:

Name:

Its:

APPROVED AS TO FORM: _____________________________ Matthew T. Summers, City Attorney ATTEST: _________________________ Andrea Flores, City Clerk

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Attachment: Lease Renew - 301 Pioneer St - Air Methods (6206 : Lease Renew - 301 Pioneer St - Air Methods) Joint Special Council/BFPD
11/18/25 06:00 PM
City Manager Department
Matthew Summers
Contract
Doc ID: 6208

COUNCIL AGENDA ITEM
AGENDA MATTER:

CONSIDER APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR REIMBURSABLE

CONSULTANT SERVICES BETWEEN CITY OF BARSTOW AND JEANETTE HAYHURST FOR BARSTOW INTERNATIONAL GATEWAY PROJECT MANAGER SERVICES.

EXECUTIVE SUMMARY:

Jeanette Hayhurst has served as the Project Manager for the Barstow International Gateway (BIG) Project since early 2024, providing essential coordination, stakeholder engagement, and project oversight. Her contributions have supported the City’s efforts to advance this regionally significant initiative. The proposed Professional Services Agreement continues Ms. Hayhurst’s services under updated terms through August 31, 2026. Approval of this fully reimbursable agreement ensures continuity in project management and preserves institutional knowledge critical to the success of the BIG Project.

DISCUSSION:

Contract Overview
The Barstow International Gateway (BIG) Project is a complex, multi-agency initiative requiring sustained coordination, strategic oversight, and consistent stakeholder engagement. Since early 2024, Jeanette Hayhurst has served as the City’s Project Manager for BIG, providing professional consulting services that have supported the City’s efforts to advance planning, regulatory coordination, and public outreach.

The proposed Professional Services Agreement continues Ms. Hayhurst’s role with updated terms that reflect the evolving needs of the project. A copy of the proposed agreement is attached as Attachment 1.

The scope of work remains focused exclusively on the BIG Project and includes responsibilities such as:
• Representing the City in meetings with stakeholders, agencies, and contractors • Facilitating communication and data sharing among City departments and external partners • Coordinating with regional, state, and federal agencies, including San Bernardino LAFCO, Lahontan Regional Water Quality Control Board, Mojave Desert Air Quality Management District, and others
• Conducting public presentations and outreach to community groups • Supporting internal City processes related to planning, engineering, and permitting The proposed agreement supersedes the prior contract executed in February 2024, while preserving the continuity of services and institutional knowledge that Ms. Hayhurst brings to the project. A copy of the 2024 agreement is attached as Attachment 2. Approval of this agreement will ensure uninterrupted project management support for the BIG Project and allow the City to continue progressing toward key milestones with an experienced and trusted consultant.

Updates from Prior Contract
While the scope of work under the proposed agreement remains largely consistent, several key updates 8 Packet Pg. 48
Joint Special Council/BFPD
11/18/25 06:00 PM
City Manager Department
Matthew Summers
Contract
Doc ID: 6208

COUNCIL AGENDA ITEM
and modifications have been made:

1. Term Extension
• Previous Agreement: February 2024 - June 30, 2024
• New Agreement: September 1, 2025 - August 31, 2026

2. Maximum Compensation
• Previous Agreement: $25,000.00
• New Agreement: $74,999.00

3. Agreement Administrator
• Previous Agreement: Andrew Espinoza, City Manager
• New Agreement: Chris Heldreth, Community Development Director

4. Scope Clarification
• The new agreement includes more explicit language limiting services exclusively to the BIG Project and requiring separate written agreements for any additional work.

5. Campaign Contribution Disclosure Requirement
• The new agreement incorporates updated compliance language pursuant to Government Code Section 84308, requiring disclosure of campaign contributions.

6. Fee Schedule and Billing Terms
• The new agreement provides a more detailed fee schedule, under which services will be billed in 6-minute increments at an hourly rate of $100.00, with prior approval required for costs exceeding $100.00.

These updates ensure that the agreement reflects current legal requirements, aligns with the City’s administrative structure, and provides a more robust framework for managing the BIG Project effectively.

Attachment 1 - Professional Services Agreement for Consultant Services (Proposed 2025 Agreement) Attachment 2 - Professional Services Agreement for Consultant Services (Old 2024 Agreement) FISCAL IMPACT:

The total cost service costs under the proposed agreement shall not exceed $74,999.00 without prior City approval. The costs for services are reimbursable under the BIG Project.

RECOMMENDED ACTION:
8 Packet Pg. 49
Joint Special Council/BFPD
11/18/25 06:00 PM
City Manager Department
Matthew Summers
Contract
Doc ID: 6208

COUNCIL AGENDA ITEM
Staff recommends that the City Council approve the Professional Services Agreement with Jeanette Hayhurst for reimbursable Project Manager services related to the BIG Project, and authorize the City Manager to execute the agreement.
8 Packet Pg. 50
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ATTACHMENT 1
Professional Services Agreement
for Consultant Services Between the
City of Barstow and Jeanette Hayhurst
(Proposed 2025 Agreement)

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Attachment: Hayhurst PSA Agreement (2025) Attach 1 (6208 : Hayhurst PSA Agreement) C#___________
Professional Services Agreement
(City of Barstow /Jeanette Hayhurst)
Professional Services Agreement Consultant Services

Approved for use:02/24/2025
405750.1

PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
(City of Barstow /Jeanette Hayhurst )

1. IDENTIFICATION
This PROFESSIONAL as of
the last signature date indicated below by and between the City of Barstow, a California municipal City , and Jeanette Hayhurst, a sole proprietor (individually, a collectively, the

2. RECITALS

2.1 City has determined that it requires the following professional services from a consultant:

Project.

2.2 Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.3 Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law; (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant risk of the disclosure of confidential information.

2.4 As of the Commencement Date (as defined hereunder), this Agreement supersedes and replaces any and all prior agreements, contracts, understandings, negotiations, and communications, whether written or oral, between the parties relating to the subject matter hereof, including, without limitation, that certain Professional Services Agreement for Consultation Services entered into by and between the Parties that commenced on February 19, 2024. Notwithstanding the foregoing, the parties' rights and remedies with respect to any breach of a prior agreement that occurred prior to the effective date of this Agreement shall survive and remain enforceable in accordance with the terms of such prior agreement.

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Attachment: Hayhurst PSA Agreement (2025) Attach 1 (6208 : Hayhurst PSA Agreement) C#___________
Professional Services Agreement
(City of Barstow /Jeanette Hayhurst)
Professional Services Agreement Consultant Services

Approved for use:02/24/2025
405750.1
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1 means such professional services as described in Exhibit A attached hereto and fully incorporated herein by this reference.

3.2 means such compensation rates as are set forth in the fee schedule attached hereto as and fully incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.3 means September 1, 2025.

3.4 Termination means August 31, 2026.

3.5 City Chris Heldreth. The Agreement
Administrator shall be the principal point of contact at the City for this project.

3.6 Consultant by City under this Agreement. The Maximum Amount under this Agreement is $74,999.00.

4. CAMPAIGN CONTRIBUTIONS
This Agreement is subject to Government Code section 84308, as amended by Senate Bill 1439 (2022), Senate Bill 1181 (2024), and Senate Bill 1243 (2024). Consultant shall disclose any ittee in an amount of
more than five hundred dollars ($500) made within 12 months preceding the Commencement Date, by Consultant, their agent, or another party affiliated with Consultant. Consultant shall provide a signed copy of the attached Campaign Contribution Disclosure Form to City prior to, or concurrent with, Consultant's execution of this Agreement and no later than the Commencement Date.

5. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall terminate at 11:59 p.m. on the Termination Date unless extended for one or more additional one-year periods by written mutual agreement of the parties executed prior to the

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Attachment: Hayhurst PSA Agreement (2025) Attach 1 (6208 : Hayhurst PSA Agreement) C#___________
Professional Services Agreement
(City of Barstow /Jeanette Hayhurst)
Professional Services Agreement Consultant Services

Approved for use:02/24/2025
405750.1
Termination Date of the current term or terminated earlier in accordance with Section 19

6. 6.1
Agreement.

6.2 Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement. In no event shall the total compensation and costs payable to Consultant under this Agreement exceed the Maximum Amount unless specifically approved in advance and in writing by
or City Council. Consultant shall notify the City Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Consultant shall concurrently inform the City Agreement Administrator, in writing,
total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

6.3 Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

6.4 profession and in a manner reasonably satisfactory to City. Consultant shall comply with all applicable federal, state, and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.).

6.5 During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if both (i) such work would require Consultant to abstain from a decision under this Agreement pursuant to a conflict of interest statute and (ii) City

6.6 Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Jeanette Hayhurst shall be the Consultant Project Administrator and shall have direct

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Attachment: Hayhurst PSA Agreement (2025) Attach 1 (6208 : Hayhurst PSA Agreement) C#___________
Professional Services Agreement
(City of Barstow /Jeanette Hayhurst)
Professional Services Agreement Consultant Services

Approved for use:02/24/2025
405750.1
No other person shall serve as Consultant Project Administrator without City prior written consent.

6.7 This Agreement covers professional services of a specific and unique nature.

Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement, delegate its duties under this Agreement, or subcontract any services to be performed without amending this Agreement.

6.8 Consultant shall be responsible to City for all services to be performed under this Agreement. All subconsultants shall be approved by the City Agreement Administrator and their billing rates identified in the Approved Fee Schedule, Exhibit B. City shall pay Consultant for work performed by its subconsultants -up as set
forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subconsultants performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subconsultants.

6.9 Consultant shall notify the City Agreement Administrator, in writing, of any change in name, ownership, of any subconsultant.
the Agreement as determined by the City within its sole and absolute discretion.

6.10 Consultant shall comply with all prevailing wage laws applicable to this Agreement.

7. COMPENSATION

7.1 City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Approved Fee Schedule in full satisfaction for such services.

7.2 Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the City Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall

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Attachment: Hayhurst PSA Agreement (2025) Attach 1 (6208 : Hayhurst PSA Agreement) C#___________
Professional Services Agreement
(City of Barstow /Jeanette Hayhurst)
Professional Services Agreement Consultant Services

Approved for use:02/24/2025
405750.1
include a copy of each subconsultant invoice for which reimbursement is sought in the invoice.

7.3 The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

7.4 Consultant shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment to this Agreement. Consultant shall not undertake any such work without prior written approval of the City Manager, . 7.5 Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.

8. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material, and all electronic files, including computer-aided design files, developed by Consultant in the performance of this Agreement (such remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

9. RELATIONSHIP OF PARTIES

9.1 Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Consultant, its officers, employees, and agents shall not have any power to bind or commit the City to any decision or course of action, and Consultant, its officers, employees and agents shall not represent to any person or party that it or they are acting as agents of the City or that it or they have the power to bind or commit the City. Neither City nor any of its agents shall have control over the conduct of Consultant or any not represent that it is, or that any of its agents or employees are, in any manner employees of City.

9.2 Under no circumstances shall Consultant look to the City as its employer.

Consultant shall not be entitled to any benefits. City makes no representation as to earned California Public Employees Retirement System PERS retirement benefits, if any, and Consultant specifically assumes the responsibility for making

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Attachment: Hayhurst PSA Agreement (2025) Attach 1 (6208 : Hayhurst PSA Agreement) C#___________
Professional Services Agreement
(City of Barstow /Jeanette Hayhurst)
Professional Services Agreement Consultant Services

Approved for use:02/24/2025
405750.1
such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, , and other
applicable federal and state taxes.

10. AGREEMENT ADMINISTRATOR
In performing services under this Agreement, Consultant shall coordinate all contact with City through its City Agreement Administrator. City reserves the right to change this designation upon written notice to Consultant. All services under this Agreement shall be performed at the request of the City Agreement Administrator, who will establish the timetable for completion of services and any interim milestones.

11. INDEMNIFICATION

11.1 The parties agree that City, its officers, agents, employees, and volunteers should, to the fullest extent permitted by law, be protected from any and all loss, injury, other cost arising out of or in any way related to the performance of this Agreement.

Accordingly, the parties intend the provisions of this indemnity provision to be interpreted and construed to provide the City with the fullest protection possible under the law. Consultant acknowledges that City would not enter into this City as set forth herein.

11.2 To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and when the City requests with respect to a claim provide a deposit for the defense of, and defend City, its officers, agents, employees, and volunteers from and against any and all claims, losses, costs and expenses for any damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, and injury to any property arising out of or in connection with Co recklessness, or willful misconduct or other wrongful acts, errors or omissions of Consultant or any of its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Such costs and expenses shall include City
choice, expert fees, and all other expenses of litigation. Consultant shall not be , or expenses in the event that
it is adjudicated to have been non-negligent.

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Attachment: Hayhurst PSA Agreement (2025) Attach 1 (6208 : Hayhurst PSA Agreement) C#___________
Professional Services Agreement
(City of Barstow /Jeanette Hayhurst)
Professional Services Agreement Consultant Services

Approved for use:02/24/2025
405750.1

11.3 City shall have the right to offset against any compensation due Consultant under this Agreement any amount due City
failure to pay City promptly any indemnification arising under this section of this Agreement and any amount due City
failure either to (i) pay taxes on amounts received pursuant to this Agreement or

11.4 The obligations of Consultant under this section of this Agreement are not limited expressly waives any applicable statutory immunity under such statutes as to City, its officers, agents, employees, and volunteers.

11.5 Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth in this section of this Agreement from each and every subcontractor or any other person or entity involved by, for, with, or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations from others, Consultant agrees to indemnify, hold harmless, and defend City, its officers, agents, employees, and volunteers from and against any and all claims, losses, costs, and expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors, subcontractors or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. Such costs and expenses shall City

11.6 City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply whether or not any insurance policies apply to a claim, demand, damage, liability, loss, cost or expense.

11.7 In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

11.8 Notwithstanding any federal, state, or local policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or

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Attachment: Hayhurst PSA Agreement (2025) Attach 1 (6208 : Hayhurst PSA Agreement) C#___________
Professional Services Agreement
(City of Barstow /Jeanette Hayhurst)
Professional Services Agreement Consultant Services

Approved for use:02/24/2025
405750.1
become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in CalPERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for CalPERS benefits.

12. RESERVED

13. MUTUAL COOPERATION

13.1 City shall provide Consultant with all pertinent data, documents, and other requested information as is reasonably available for the proper performance of

13.2 If any claim, action, or proceeding is brought against City performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim, action, or proceeding.

14. CONFIDENTIALITY
All data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without prior written consent by City. City shall grant such consent if disclosure is legally required. Upon request, all City data shall be returned to City upon the termination or expiration of this Agreement. 15. RECORDS AND INSPECTIONS Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. City shall further have the right to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under the Agreement.

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Attachment: Hayhurst PSA Agreement (2025) Attach 1 (6208 : Hayhurst PSA Agreement) C#___________
Professional Services Agreement
(City of Barstow /Jeanette Hayhurst)
Professional Services Agreement Consultant Services

Approved for use:02/24/2025
405750.1

16. PERMITS AND APPROVALS
Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals to, professional licenses, encroachment permits, and building and safety permits and inspections.

17. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during City
in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).

If to City:

Chris Heldreth
Community Development Director
City if Barstow
220 E. Mountain View St., Suite A
Barstow, CA 92311
Telephone: (760) 255-5169
Email: [email protected]
If to Consultant:

Jeanette Hayhurst
308 Phyllis Way
Stagecoach, NV 89429
Telephone: (760) 953-8520
Email: [email protected]
With courtesy copy to:

Matthew T. Summers, City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado Blvd., Suite 850
Pasadena, CA 91101
Telephone: (213) 542-5719
Facsimile: (213) 542-5710
Email: [email protected]

18. SURVIVING COVENANTS
The parties agree that the covenants contained in Section 11, Subsection 13.2, Section 14, and Section 15 of this Agreement shall survive the expiration or termination of this Agreement.

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Attachment: Hayhurst PSA Agreement (2025) Attach 1 (6208 : Hayhurst PSA Agreement) C#___________
Professional Services Agreement
(City of Barstow /Jeanette Hayhurst)
Professional Services Agreement Consultant Services

Approved for use:02/24/2025
405750.1

19. TERMINATION

19.1. City
notice to Consultant. Consultant may terminate this Agreement for any reason on City. Consultant agrees to cease all work
under this Agreement on or before the effective date of any notice of termination.

All City data, documents, objects, materials or other tangible things shall be promptly returned to City upon the termination or expiration of this Agreement.

19.2. If City terminates this Agreement due to no fault or failure of performance by Consultant, then Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the Maximum Amount that would be paid to Consultant for the full performance of the services required by this Agreement.

20. GENERAL PROVISIONS

20.1 Consultant shall not delegate, transfer, subcontract, or assign its duties or rights hereunder, either in whole or in part, without City
attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.

20.2 Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular and vice versa, in any place or places herein in which the context requires such substitution(s).

20.3 The waiver by City or Consultant of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of any other term, covenant or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. No term, covenant or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party to be charged with the waiver.

20.4 Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City
beyond the control and without the fault or negligence of Consultant.

20.5 Each right, power, and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers, or remedies shall not preclude the simultaneous or

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Professional Services Agreement
(City of Barstow /Jeanette Hayhurst)
Professional Services Agreement Consultant Services

Approved for use:02/24/2025
405750.1
later exercise by such party of any or all of such other rights, powers or remedies.

If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the party prevailing in such action, whether or not reduced to judgment, shall be entitled to its reasonable court costs, including any litigation shall be San Bernardino County, California and Consultant hereby consents to jurisdiction in San Bernardino County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement.

20.6 If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and in its amended form shall be enforceable. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

20.7 This Agreement shall be governed and construed in accordance with the laws of the State of California.

20.8 All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the provisions of this Agreement and those of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. Except as otherwise provided herein, no other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on behalf of the City and Consultant.

20.9 Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation.

Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or

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Professional Services Agreement
(City of Barstow /Jeanette Hayhurst)
Professional Services Agreement Consultant Services

Approved for use:02/24/2025
405750.1
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training, Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

20.10 This Agreement shall be binding on successors and assigns of the parties.

20.11 Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

20.12 The Recitals are incorporated by this reference.

TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement as of the last date indicated below:

City
By___________________________ By:_______________________________ Rochelle Clayton, City Manager Jeanette Hayhurst
Date:______________________ Date:_________________________ Attest:

By
Andrea Flores, City Clerk
Date:_______________________
Approved as to form:

By__________________________________
Matthew T. Summers, City Attorney
Date: __________________________

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EXHIBIT A

SCOPE OF WORK PROJECT MANAGER
Exhibit A
408902.1
The consulting services described in this Scope of Work are to be provided under the direction of the Barstow City Manager and provided exclusively for what is commonly referred to as the Barstow International Gateway These
services do not extend to any other projects, initiatives, or work requests, whether related or unrelated to the subject matter of engagement as Project Manager for the BIG Project.

Any additional services or work beyond the scope explicitly defined in this document will require a separate written agreement and scope of work. The City Manager or their designee retains sole The Consultant acknowledges that all recommendations, proposed changes, decisions, scope modifications, and other determinations made by the Consultant in connection with this Project are subject to review and approval by the City Manager or their authorized designee before implementation. The Consultant agrees to coordinate with and seek timely approval from the designated City representative for all Project decisions.

Consistent with the immediately proceeding paragraph and the rest of this Agreement, Consultant will:

1. Represent the city at Project-related meetings both remotely and in-person.

2. Collect, organize, and distribute data amongst City staff, City contractors, subconsultants, and project stakeholders.

3. Interact effectively with local, state, and federal government agencies.

4. Conduct group presentations and provide information to a variety of stakeholders such as local residents, businesses, schools, etc.

5. Work effectively with City contractors, City subcontractors, and City staff, including, without limitation, City Planning, Engineering, and Building Department staff.

6. Communicate with regional governmental agencies including but not limited to: the Local Agency Formation Commission, Lahontan Regional Water Quality Control Board, Mojave Desert Air Quality Management District, Mojave Water Agency, etc.

7. Perform any other project-related duties as needed and requested by the City Manager or their designee.

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EXHIBIT B

APPROVED FEE SCHEDULE
Exhibit B
408902.1
Hourly Rate:
$100.00 per hour.

Time Increments: Services shall be billed in 6-minute increments (i.e., 1/10 of an hour). Partial increments are rounded up to the nearest 6-minute block.

Costs:
prior written approval for costs exceeding $100.00.

Fees and Costs Exceeding Maximum Amount or Unrelated to Agreement: City shall not be responsible for payment of any services or costs billed above the Maximum Amount or billed for services performed or costs incurred outside of the scope of this Agreement without prior written

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CAMPAIGN CONTRIBUTION DISCLOSURE

PROVISIONS
Cities are subject to the campaign disclosure provisions detailed in Government Code Section 84308. Please carefully read the following information to determine if the provisions apply to you. If you determine that the
provisions are applicable, the Campaign Disclosure Form must be completed and returned to the City with your application. 1. No City councilmember or commissioner shall accept, solicit, or direct a contribution of more than $500 from any party,1 financially interested participant,2 or agent3 while a proceeding is pending or for 12 months subsequent to the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated.

2. A party to a City proceeding shall disclose on the record of the proceeding any contribution of more than $500 made to any councilmember or commissioner by the party, or agent, during the preceding 12 months. No party to or participant in a City proceeding shall make a contribution of more than $500 to a councilmember or commissioner during the proceeding and for 12 months following the date a final decision is rendered by the City.

No agent to a party or participant shall make a contribution in any amount to a councilmember of commissioner during the proceeding and for 12 months following the date a final decision is rendered by the City.

3. Prior to rendering a decision on a City proceeding, any councilmember or commissioner who received contribution of more than $500 within the preceding 12 months from any party, or agent, to a proceeding shall disclose that fact on the record of the proceeding, and shall be disqualified from participating in the proceeding. However, if any councilmember or
commissioner receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of making the decision, or knowing about the contribution and the relevant proceeding, whichever comes last, that councilmember or commissioner shall be permitted to
participate in the proceeding. 1 or is the subject of, a proceeding.2 any person who actively supports or opposes a particular decision in a proceeding. 3 connection with a proceeding for compensation who appears before or otherwise communicates with the City for the purpose of influencing the proceeding. If an individual acting as an agent also is acting as an employee or member of a law, architectural, engineering, or consulting firm, or a similar entity or corporation, both the individual and the entity or corporation are agents.

When a closed corporation is a party to a proceeding, the majority shareholder is subject to these provisions.

To determine whether a campaign contribution of more than $500 has been made by you or your agent to a
councilmember or commissioner within the preceding 12
months, all contributions made by you or your agent during that period must be aggregated.

Names of current City councilmembers and commissioners are available If you have questions about
Government Code Section 84308, FPPC regulations, or the Campaign Disclosure Form, please contact the City Clerk.

CAMPAIGN CONTRIBUTION DISCLOSURE
FORM
(a) Document:

Name and address of any party, participant, or agent who has contributed more than $500 to any councilmember or
commissioner within the preceding 12 months:

1. ____________________________________ 2. ____________________________________ 3. ____________________________________ (b) Date and amount of contribution:

Date Amount $
Date Amount $
Date Amount $
(c) Name of councilmember or commissioner to whom
contribution was made:

1. ____________________________________ 2. ____________________________________ 3. ____________________________________ (d) I certify that the above information is provided to the best of my knowledge.

Printed Name
Signature
Date Phone
To be completed by City:

Document No: ______________________________

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Attachment: Hayhurst PSA Agreement (2025) Attach 1 (6208 : Hayhurst PSA Agreement) 423380.1
ATTACHMENT 2
Professional Services Agreement
for Consultant Services Between the
City of Barstow and Jeanette Hayhurst
(Old 2024 Agreement)

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Attachment: Hayhurst PSA Agreement (2025) Attach 2 (6208 : Hayhurst PSA Agreement) Joint Special Council/BFPD
11/18/25 06:00 PM
Administrative Services
Kimberlie A. Turner
Contract
Doc ID: 6198

AGENDA ITEM
AGENDA MATTER:

CONSIDER APPROVAL OF AN AMENDMENT TO THE SOFTWARE CONSULTING SERVICES

AGREEMENT FOR AN INCREASE TO PROVIDE SYSTEM CONVERSION SUPPORT SERVICES ON

THE CITY'S ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM
EXECUTIVE SUMMARY:

The City has an existing contract with Integrated Technology Services (ITP) for project management support on the enterprise system implementation (Tyler/Munis). As the project has expanded to include Community Development project management support and the extension of the module scheduling for Finance, additional support is needed to complete these implementations. Staff recommends increasing the contract for ITP amount to a not-to-exceed $125,000 to ensure continuity of services and a seamless system rollout.

DISCUSSION:

The City is in the process of transitioning from the Tyler Eden system to a full Tyler Munis Enterprise Resource Planning (ERP) platform. This project entails implementation for Finance, Human Resources, Procurement and Community Development Department and IT.

The City has an existing agreement with Integrated Technology Services in support of the City's enterprise system implementation, with an authorized spending limit of $65k from the City Manager. As the project has progressed, the scope of work has expanded to ensure that the system is implemented efficiently, departments are properly trained, and internal processes are aligned for long-term sustainability.

Initially the consultant's work focused on the core system rollouts. However, with the vacant IT Manager and the identified additional needs for support for Finance, Community Development and Human Resources to assist in process mapping, workflow configuration, documentation and training. This expanded support is critical to ensuring consistent implementation across departments and avoiding future operational inefficiencies.

In addition, the Finance module implementation has been strategically scheduled toward the end of the FY25/26 to support a clean year-end close and seamless transition into the new system. This will require the Project Manager to provide support longer than first anticipated.

The Project Manager provides services on an as-needed basis, allowing the City to manage costs carefully while ensuring the necessary expertise is available at key phases of system migration and department onboarding process.
9 Packet Pg. 79
Joint Special Council/BFPD
11/18/25 06:00 PM
Administrative Services
Kimberlie A. Turner
Contract
Doc ID: 6198

AGENDA ITEM
Given the expanded departmental support needs and extended project timeline, staff anticipates that project service costs may exceed the current limit. To avoid delays in implementation and to ensure full support across all affected departments, staff is requesting authorization to increase the total contract spending originally authorized by the CM to an approval by Council for an increase to the amount not to exceed $125,000. This approval will allow the City to continue receiving essential project management to ensures continuity of project support, reduces risk association with system transition, and allows for a smoother more efficient rollouts with well-trained staff and clearly documented workflow.

FISCAL IMPACT:

For FY 25/26 and 26/27 a total of $125,000.from Acct.

RECOMMENDED ACTION:

Staff recommends the City Council approve an amendment to the existing contract budget, increasing the not-to-exceed amount from 65K to $125,000 and authorize the City Manager to execute an amended contract.
9 Packet Pg. 80
Software Consulting Services Agreement
This Agreement ("Agreement") is made between Integrated Technology Partners, Corporation (“ITP” or “Consultant”), a Missouri corporation located at 12685 Dorsett Road #141, Maryland Heights, MO 63043, and the City of Barstow, California (“City” or “Client”), a municipal corporation located at 220 East Mountain View St, Suite A, Barstow, CA 92311.

1. Scope of Services:
 Scope of Services: Consultant agrees to provide consulting services to the Client as described in a mutually agreed-upon Statement of Work (SOW) or Proposal (the "Services"). Each SOW will detail the specific tasks, deliverables, timelines, and any other relevant project parameters.  Remote Basis: All Services will be performed remotely unless otherwise explicitly agreed upon in writing in an SOW. Consultant will utilize its own equipment, software, and internet connectivity to perform the Services.
 Part-Time Engagement: The engagement is on a part-time basis. ITP staƯ will manage their own working hours to meet the agreed-upon deliverables and deadlines as specified in the SOW, respecting the City's reasonable communication and meeting requests during standard business hours (e.g., 8:00 AM - 5:00 PM Pacific Time).
 City Cooperation: City agrees to provide timely access to all necessary information, data, systems, personnel, and approvals reasonably required by ITP staƯ to perform the Services.

Delays caused by City's failure to provide such access or cooperation may impact project timelines and may result in additional fees

2. Fees and Payments:
 The City will pay ITP for services at the rates and schedule defined in each SOW.  Invoices: ITP will send invoices monthly or as specified in the SOW.  Payment Due: Invoices are due within 30 days of the invoice date. Late payments may incur a fee of 1.5% on the principle unpaid amount per month.
 Expenses: Any necessary out-of-pocket expenses must be pre-approved by the City of Barstow and will be reimbursed with valid documentation.

Docusign Envelope ID: A04EC4DC-2809-4488-8EA2-11528A93983A

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3. Term and Termination:
 This Agreement begins on the date both parties sign it and continues until all services are complete and all payments are made, or until terminated as follows:
 Termination with Notice: Either party can end this Agreement or any SOW by giving 30 days' written notice.
 Termination for Cause: Either party can end this Agreement immediately if the other party:
o Fails to fix a major breach of this Agreement within 10 days of receiving written notice. o Becomes insolvent or files for bankruptcy.
 Upon termination, the City of Barstow will pay ITP for all services completed and expenses incurred up to the termination date.

4. Independent Contractor Status:

ITP is an independent contractor, not an employee, partner, or agent of the City. ITP is responsible for all its own taxes, withholdings, and insurance. The City will not provide any employee benefits to ITP staƯ.

5. Confidentiality:

Both parties agree to keep all non-public information confidential to the extent permitted by law, including business plans, financial data, and technical information. Neither party will share this information with anyone else without written permission.

6. Intellectual Property:

City Ownership: Unless otherwise expressly agreed in an SOW, all work product, deliverables, and intellectual property rights (including copyrights, trademarks, patents, and trade secrets) conceived, developed, or reduced to practice by Consultant in the course of performing the Services for Client ("Work Product") shall be considered "works made for hire" to the extent permitted by law. To the extent any Work Product is not deemed a "work made for hire," Consultant hereby assigns to Client all right, title, and interest in and to such Work Product.

ITP retains all rights to its Consultant Tools and Methodologies, which are any pre-existing software, tools, code, or know-how used to deliver the services. ITP grants the City a permanent, royalty-free license to use these tools for their internal business purposes, but only to the extent necessary to use the final Work Product.

7. Limitation of Liability:

ITP's services are provided "as is," without any guarantee that they will be error-free. To the maximum extent permitted by law, neither party is responsible for any indirect or consequential damages.

With the exception of unpaid fees due under this Agreement, the parties’ total liability to one another for any claims related to this Agreement will not exceed the total fees paid by the City to ITP in the six months before the claim arose.

Docusign Envelope ID: A04EC4DC-2809-4488-8EA2-11528A93983A

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8. Indemnification
Notwithstanding Section 7, each party agrees to indemnify, defend, and hold harmless the other party from and against any and all claims, damages, or costs (including legal fees) arising from:
 The party’s breach of this Agreement.
 Any injury or damage caused by the party’s negligence.

9. General Provisions
 Governing Law: This Agreement will be governed by the laws of the State of California. Any legal action will be in the federal or state courts located in San Bernardino County, California.  Entire Agreement: This Agreement and the SOWs are the full understanding between the parties.
 Notices: All oƯicial notices must be in writing.
 Force Majeure: Neither party is responsible for delays or failures caused by events outside their reasonable control, such as natural disasters or strikes.

INTENDING TO BE LEGALLY BOUND, each of the parties hereto has caused this Agreement to be executed by a duly authorized representative of such party as of the date first set forth above. The City of Barstow Integrated Technology Partners By: ________________________ By: _______________________ Name: Name: Richard Haller
Title: Title: President
Date: Date:

Docusign Envelope ID: A04EC4DC-2809-4488-8EA2-11528A93983A Rochelle Clayton
9/23/2025
City Manager
9/24/2025

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STATEMENT OF WORK (SOW)
SOW No. 2025-001
This Statement of Work ("SOW") is entered into under the terms and conditions of the Software Consulting Services Agreement between Integrated Technology Partners (ITP) and the City of Barstow, California (the "City"). This SOW outlines the specific services, scope, and deliverables for the Tyler Munis implementation project.

Project Overview
The City is in the process of transitioning from the Tyler Eden system to a full Tyler Munis Enterprise Resource Planning (ERP) platform. This project will focus on the phased implementation of key financial, human resources, and procurement modules, building upon the already-live Utility Billing system.

1. Scope of Services
ITP will provide a dedicated Implementation Project Manager and consultant to support the successful rollout of the new Munis ERP system.

The services will include:
 Project Management: Serve as the primary Implementation Project Manager to ensure all project milestones and timelines are met. The consultant will guide the rollout, ensuring alignment with industry best practices.
 System Migration and Support: Facilitate and support the migration of data and processes from the Tyler Eden system to Tyler Munis across various city departments.  Administrative and Analyst Duties: Perform essential analyst and administrative functions, including user and role configuration, and capacity planning within the IT infrastructure to support the new system.
 Documentation and Reporting: Maintain comprehensive project documentation, track progress toward go-live readiness, and provide regular status updates.  Other duties as Requested by the Director of Finance

2. Key Roles and Reporting Structure
The ITP consultant will report to the City's Director of Finance. The consultant will serve as a liaison for the IT department, representing IT's interests and providing necessary technical coordination during project meetings.

Docusign Envelope ID: A04EC4DC-2809-4488-8EA2-11528A93983A

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3. StaƯ
ITP will provide Pamela Wilson as the Project Manager and Senior Analyst for the duration of this project. Pamela's services will be billed at a rate of $150 per hour. We expect Pamela to average roughly 20 hours per week over the life of the project to ensure all project milestones and timelines are met.

4.Exclusions
The scope of this SOW is limited to the modules and activities described above. Any additional modules, services, or significant changes to the scope will require a separate SOW or a formal amendment to this SOW, with corresponding adjustments to the project timeline and fees.

INTENDING TO BE LEGALLY BOUND, each of the parties hereto has caused this Agreement to be executed by a duly authorized representative of such party as of the date first set forth above. The City of Barstow Integrated Technology Partners By: ________________________ By: _______________________ Name: Name: Richard Haller
Title: Title: President
Date: Date:

Docusign Envelope ID: A04EC4DC-2809-4488-8EA2-11528A93983A Rochelle Clayton
9/23/2025
City Manager
9/24/2025

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MUTUAL CONFIDENTIALITY AND NONDISCLOSURE AGREEMENT
THIS MUTUAL CONFIDENTIALITY AND NONDISCLOSURE AGREEMENT (this "Agreement'') is made and entered into as of September 2, 2025,by and between Integrated Technology Partners, Corporation (Company), a Missouri corporation located at 12685 Dorsett Road #141, Maryland Heights, MO 63043, and the City of Barstow, California (City), a municipal corporation located at 220 East Mountain View St, Suite A, Barstow, CA 92311. 1. Nature and Purpose. City and Company wish to explore the possibility of a business relationship, and, in that regard, each of them may provide the other with certain non-public information relating to its business which it considers to be confidential and proprietary. The purpose of this Agreement is to define each party's rights and obligations with respect to such information. This Agreement does not obligate either party to disclose any information to the other or to enter into any other agreement or arrangement.

2. Definition. "Confidential Information" means any information, technical data, or know-how (including, but not limited to, information relating to research, products, software, services, developments, inventions, processes, facilities, engineering, techniques, customers, costs, pricing, internal procedures, business and marketing plans or strategies, finances, employees, and business opportunities) disclosed by either party (the "Disclosing Party") to the other party (the "Receiving Party") or to the Receiving Party's partners, principals, officers, directors, employees, contractors, representatives, or agents (including, but not limited to, financial advisors, attorneys, and accountants) (collectively, the "Representatives") either directly or indirectly in any form whatsoever (including, but not limited to, in writing, in machine readable or other tangible form, orally, or visually): (i) that has been marked as confidential; (ii) whose confidential nature has been made known by Disclosing Party, orally or in writing, to Receiving Party; or (iii) that, due to its character and nature, a reasonable person under like circumstances would treat as confidential.

3. Exclusions. Confidential Information does not include information, technical data, or know-how which: (i) is known by Receiving Party at the time of disclosure; (ii) is or becomes known to the public through no fault or breach of this Agreement by Receiving Party; (iii) is approved for release by written authorization of Disclosing Party; (iv) is disclosed to Receiving Party by a third party not in violation of any obligation of confidentiality; or (v) is independently developed by Receiving Party without reference to the Confidential Information. 4. Use Limitations. Receiving Party agrees not to use the Confidential Information for its own use or for any purposes except those purposes expressly set forth above. 5. Non-Disclosure. Receiving Party agrees not to disclose the Confidential Information to any third parties or to any of its Representatives except those Representatives who have a need to know the Confidential Information for accomplishing the stated purposes described herein. Prior to any such disclosure, Receiving Party shall advise each Representative recipient of any Confidential Information of the confidential nature of such information. Receiving Party will cause such Representatives to observe the terms of this Agreement and will be responsible for any breach of this Agreement by any of such Representatives. Receiving Party agrees that it shall treat the Confidential Information with the same degree of care as it accords to its own confidential information of a similar nature, provided that in no event shall Receiving Party exercise less than reasonable care to protect the Confidential Information. 6. Legal Action Requiring Disclosure. Notwithstanding anything in this Agreement to the contrary, Receiving Party may disclose the Confidential Information to the extent required by applicable law, Revised October 2024
Docusign Envelope ID: A04EC4DC-2809-4488-8EA2-11528A93983A

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Attachment: combined Contract - SOW - NDA - signed both parties (6198 : Software Consulting Services Agreement-Integrated Technology regulation, or a void order by a court or other governmental body; provided, however, that Receiving Party will unless prohibited by law, regulation, or such order, use commercially reasonable efforts to notify Disclosing Party of such requirement prior to making such disclosure so that Disclosing Party may seek a protective order or other appropriate remedy. 7. Third Party Information. E x c e p t a s m a y b e r e q u i r e d u n d e r S e c t i o n 6 a b o v e , neither party shall communicate any information to the other in violation of the proprietary rights of any third party. 8. Return or Destruction of Materials. At any time upon the written request of Disclosing Party, Receiving Party will either destroy or return to Disclosing Party all materials in its possession which contain any Confidential Information, and shall, at Disclosing Party's written request, certify in writing that all copies (in any form or media) have been destroyed or returned to Disclosing Party. If Receiving Party cannot destroy or return the Confidential Information due to federal or state regulations or professional or industry standards that require the retention of such Confidential Information, Receiving Party will certify in writing that the Confidential Information has been retained for one or more of the foregoing purposes and will keep such information confidential in accordance with the terms of this Agreement. It is also understood that it may be difficult to destroy all copies of electronic records containing Confidential Information. In that regard, it is agreed that Receiving Party will take commercially reasonable measures to destroy electronic records containing the Confidential Information upon request, but, in any event, Receiving Party will take commercially reasonable measures to continue to comply with the confidentiality obligations under this Agreement for any electronic record containing Confidential Information that is not destroyed. 9. No License. The Confidential Information shall remain the sole property of Disclosing Party. No license to the Confidential Information is granted to Receiving Party under any patents, copyrights, or other proprietary rights by the disclosure of any information hereunder, nor is any warranty made as to such information. 10. Remedies. Receiving Party acknowledges and agrees that a breach of any of its obligations under this Agreement may result in irreparable injury to the business of Disclosing Party for which there may be no adequate remedy at law, and Disclosing Party, therefore, shall be entitled to apply for equitable relief, including injunction and specific performance, in the event of any breach or threatened breach or intended breach of this Agreement by Receiving Party. Such remedies, however, shall not be deemed to be the exclusive remedies for any breach of this Agreement but shall be in addition to all other remedies available at law or in equity.

11. Governing Law; Jurisdiction and Venue. This Agreement is governed by and shall be enforced and construed in accordance with the laws of the State of California, without reference to or application of its conflict of law rules. The parties agree that all litigation or other legal proceedings under this Agreement shall be brought in the state or federal courts located therein. The parties hereby submit to the exclusive personal and subject matter jurisdiction and venue of such courts and agree to waive the defense of an inconvenient forum. 12. Termination; Survival. Receiving Party's obligations under this Agreement shall commence at the date of this Agreement and shall expire on the earlier of two (2) years from the date of disclosure or the date the parties enter into a definitive agreement with respect to a possible business relationship, if any. 13. General. This Agreement sets forth the entire understanding and agreement of the parties with respect to the subject matter hereof and supersedes all other oral or written representations and understandings. This Agreement may be amended or modified only in writing signed on behalf of authorized representatives of each party. If any provision of this Agreement is found by a proper authority to be unenforceable or invalid, such unenforceability or invalidity shall not affect the other provisions of this Revised October 2024
Docusign Envelope ID: A04EC4DC-2809-4488-8EA2-11528A93983A

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INTENDING TO BE LEGALLY BOUND, each of the parties hereto has caused this Agreement to be executed by a duly authorized representative of such party as of the date first set forth above. The City of Barstow Integrated Technology Partners By: ________________________ By: _______________________ Name: Name: Richard Haller
Title: Title: President
Date: Date:

Revised October 2024
Docusign Envelope ID: A04EC4DC-2809-4488-8EA2-11528A93983A Rochelle Clayton
City Manager
9/23/2025 9/24/2025

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11/18/25 06:00 PM
Engineering
Fidel Martinez
Bid
Doc ID: 6106

AGENDA ITEM
AGENDA MATTER:

AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE FY 25-26 STREET REHABILITATION

PROJECT
EXECUTIVE SUMMARY:

A street improvement project for various areas throughout the City of Barstow were identified in the City’s FY 25/26 budget, the Measure I 5-Year CIP, and the Pavement Management Program (PMP). Plans and specifications for the overall project have been finalized and staff is now requesting the City Council’s approval and authorization to advertise for bids.

DISCUSSION:

The past several months, staff has been working to prepare plans and specifications for necessary street improvements located throughout the City of Barstow. Based on the plans developed for the project, the Engineer’s Estimate (Attachment A) for the base bid, with contingencies, is outlined in the table below.

FY 25-26 Street Rehabilitation Project
Engineer's Base Bid Estimate Street Plans $ 7,697,518
Alternate #1 - West Section 7 (Phase 2) $ 3,920,341
Alternate #2 - West Section 7 (Phase 3) $ 3,952,908
Alternate #3 - West Section 7 (Phase 4) $ 3,554,319
Alternate #4 City - Rimrock Rd (H to Agarita) & Agarita Ave $ 4,798,455 Alternate # 4 County - Rimrock Rd (H to Agarita) $ 1,489,602 Alternate # 5 Rimrock Rd (Agarita to Barstow Rd) $ 1,498,974 Alternate # 6 Rimrock Rd Bike Lane (H to Barstow Rd) $ 1,413,044 City Portion Total $ 26,835,559
County Portion Total $ 1,489,602
Project Overall Total $ 28,325,161
The proposed bid schedule for the FY25-26 Street Rehabilitation Project (Attachment B) is summarized as follows:
 Bid Authorization Date: November 18, 2025
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11/18/25 06:00 PM
Engineering
Fidel Martinez
Bid
Doc ID: 6106

AGENDA ITEM
 Bid Advertisement Date: November 19, 2025
 Bid Opening Date: January 7, 2026
 Bid Award Date: January 20, 2026
The FY 25-26 Street Rehabilitation Project includes proposed improvements to the following areas:
 Grace Street (Between Barstow Road and Cul-De-Sac)
 Virginia Way (Barstow Road to Roberta Street)
 State Street (Knuckle to Cul-De-Sac)
 Cal Avenue (Terrible Herbst to Knuckle)
 Armory Road (Muriel Drive to Montara Road)
 Roberta Street (Roberta Court to Carl’s Jr.)
 Helen Runyon (Mountain View Street to Mountain View Street)  Seventh Avenue (Mountain View Street to East Main Street)  Mountain View Street (Barstow Road to Seventh Avenue)  Mountain View Street (Elm Street to East Main Street)  Rimrock Road (Barstow Road to H Street)
 Agarita Ave (Cypress to End)
 West Section 7 Rimrock Road (Phase 2)
 West Section 7 Rimrock Road (Phase 3
 West Section 7 Rimrock Road (Phase 4)
Final determination of projects and award of bid will be dependent on funding availability and final approval by the City Council.

Information pertaining to the bid process for the FY 25-26 Street Rehabilitation Project can be obtained by visiting the City of Barstow’s website, www.barstowca.org or by contacting James Merrell by email to [email protected]. Bid information, plans, and specifications for the FY 25-26 Street Rehabilitation Project can also be obtained by contacting Fidel Martinez, Senior Community Development Inspector, at (760) 255-5159 or by email to [email protected].

FISCAL IMPACT:

After the bids are received and at the time that a contract is recommended for award, staff will prepare for the City Council's consideration the final project funding allocation amounts. 10 Packet Pg. 90
Joint Special Council/BFPD
11/18/25 06:00 PM
Engineering
Fidel Martinez
Bid
Doc ID: 6106

AGENDA ITEM
RECOMMENDED ACTION:

Staff recommends that the City Council take the following actions:

1. Approve the proposed bid schedule (Attachment B) for the FY 25-26 Street Rehabilitation Project.

2. Authorize the advertisement of bid for the FY 25-26 Street Rehabilitation Project per the proposed bid schedule and establish a bid authorization date of November 18, 2025. 10 Packet Pg. 91
Virgina Way $ 2,764,818.60
Grace St $ 1,861,508.85
State St $ 1,294,346.65
Cal Ave $ 405,431.20
Armory Rd $ 267,924.40
7th St $ 42,118.60
Helen Runyon Dr $ 66,571.00
Mountain View St 1 $ 56,172.90
Mountain View St 2 $ 61,891.00
Roberta St $ 176,960.20
DEMO AND CONST SUBTOTAL $ 6,997,743

GENERAL CONDITIONS
SUBTOTAL $ 699,774
BASE BID SUBTOTAL $ 7,697,518
Windy Pass $ 1,468,814.35
Savanna Dr $ 295,341.95
Prairie Dr $ 386,543.35
Pine Ave $ 385,035.40
Buckthorn Dr $ 279,387.40
Wisteria Ave $ 748,824.35
DEMO AND CONST SUBTOTAL $ 3,563,947

GENERAL CONDITIONS
SUBTOTAL $ 356,395
ALTERNATE #1 SUBTOTAL $ 3,920,341
Street Plans
Alternate #1 -
West Section 7
Phase 2

CITY OF BARSTOW
Engineer's Estimate / FY 25-26 Street Rehabilitation Project

ATTACHMENT A

10.a
Packet Pg. 92
Attachment: FY 25-26 Street Rehab Project - Complete Attachments for CC Staff Report 11.18.25 (6106 : Authorization to Advertise for Bids for Juniper St $ 1,501,346.65
Palmetto Dr $ 519,276.45
Madrona Dr $ 547,513.00
Pine Ave $ 385,330.35
Lotebush Ln $ 640,086.65
DEMO AND CONST SUBTOTAL $ 3,593,553

GENERAL CONDITIONS
SUBTOTAL $ 359,355
ALTERNATE #2 SUBTOTAL $ 3,952,908
Armory Rd $ 1,476,811.00
Pampas Ct $ 238,506.10
Olive Ct $ 253,959.80
Pine Ave $ 670,349.20
Sumac Ct $ 220,265.20
Wisteria Ave $ 371,308.15
DEMO AND CONST SUBTOTAL $ 3,231,199

GENERAL CONDITIONS
SUBTOTAL $ 323,120
ALTERNATE #3 SUBTOTAL $ 3,554,319
Rimrock Rd $ 3,486,409.90
Agarita Ave $ 875,821.75
DEMO AND CONST SUBTOTAL $ 4,362,232

GENERAL CONDITIONS
SUBTOTAL $ 436,223
ALTERNATE #4 - CITY SUBTOTAL $ 4,798,455
Alternate #2 -
West Section 7
Phase 3
Alternate #3 -
West Section 7
Phase 4
CITY
Alternate #4 -
Rimrock Rd
(H to Agarita) &
Agarita Ave

CITY OF BARSTOW
Engineer's Estimate / FY 25-26 Street Rehabilitation Project

ATTACHMENT A

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Packet Pg. 93
Attachment: FY 25-26 Street Rehab Project - Complete Attachments for CC Staff Report 11.18.25 (6106 : Authorization to Advertise for Bids for DEMO AND CONST SUBTOTAL $ 1,489,602

GENERAL CONDITIONS
SUBTOTAL $ -
ALTERNATE #4 - COUNTY
SUBTOTAL $ 1,489,602
DEMO AND CONST SUBTOTAL $ 1,362,866

GENERAL CONDITIONS
SUBTOTAL $ 136,108
ALTERNATE #5 SUBTOTAL $ 1,498,974
DEMO AND CONST SUBTOTAL $ 1,291,686

GENERAL CONDITIONS
SUBTOTAL $ 121,358
ALTERNATE #6 SUBTOTAL $ 1,413,044
CITY PORTION TOTAL $ 26,835,559
COUNTY PORTION TOTAL $ 1,489,602
PROJECT OVERALL TOTAL $ 28,325,161
Alternate #6 -
Rimrock Rd Bike
Lane
(H to Barstow)
Alternate #5 -
Rimrock Rd
(Agarita to
Barstow)
COUNTY
Alternate #4 -
Rimrock Rd
(H to Agarita)

CITY OF BARSTOW
Engineer's Estimate / FY 25-26 Street Rehabilitation Project

ATTACHMENT A
*
*Portion of Project within the County of San Bernardino's Jurisdiction - County Funded *

10.a
Packet Pg. 94
Attachment: FY 25-26 Street Rehab Project - Complete Attachments for CC Staff Report 11.18.25 (6106 : Authorization to Advertise for Bids for Proposed Bid Schedule for FY 25-26 Street Rehabilitation Project Task Project Dates
City Council - Authorization to Bid (as needed) Tuesday November 18, 2025, 7 pm.

Advertisement of Project Wednesday November 19, 2025, 8 am.

Job Walk / Pre-Bid Meeting Wednesday December 3, 2025, 11 am.

RFIs Due Thursday December 18, 2025, 5pm
Addendum Issued Friday December 19, 2025, 5pm
Bids Accepted Wednesday January 7, 2026, 2:00 pm
City Council - Award of Contract (as needed) Tuesday January 20, 2026, 7 pm.

ATTACHMENT B 10.a
Packet Pg. 95
Attachment: FY 25-26 Street Rehab Project - Complete Attachments for CC Staff Report 11.18.25 (6106 : Authorization to Advertise for Bids for FY 25-26 Street Rehabilitation Project
Project No. 2025-0010
Notice to Bid
Publication

10.a
Packet Pg. 96
Attachment: FY 25-26 Street Rehab Project - Complete Attachments for CC Staff Report 11.18.25 (6106 : Authorization to Advertise for Bids for

INVITING SEALED BIDS
FY 25-26 STREET REHABILITATION PROJECT
PROJECT NO. 2025-0010

IN THE CITY OF BARSTOW, CALIFORNIA
PUBLIC NOTICE IS HEREBY GIVEN that the City of Barstow (City), invites sealed bids for the above stated project and will receive such bids in the office of the City Clerk, 220 E. Mountain View St, Suite A, Barstow, CA 92311 up to the hour of 2:00 p.m., on the 7th day of January 2026. The bids will be publicly opened and read at 2:00 p.m. on the 7th day of January 2026, in the office of the City Clerk of the City of Barstow, 220 E. Mountain View St., Suite A, Barstow, California 92311.

The Engineer’s Estimate for this project is $28,325,161.00.

The project consists of demolition of:

Pulverize AC pavement, remove AC pavement, cold mill AC pavement, saw cut AC pavement, saw cut concrete, remove: curb & gutter, cross gutter, sewer manholes, driveways, sidewalk, AC pavement, tree stump, local depression, retaining wall, ADA ramps, relocate light pole and mailboxes.

Construction of:

Pulverize misc. base, AC pavement, concrete sidewalks, curb and gutter, curb, cross gutter, residential driveway, commercial driveway, adjust sewer manhole, adjust water valve, adjust gas valve, adjust communication manhole, AC curb, channel crossing, rip rap, AC pavement, relocate water meter, relocate electrical vault, parkway drain, local depression, AC patch, AC slurry seal, concrete curb and gutter, ADA ramps, grind concrete sidewalk, partial concrete cross gutter, striping and signage, construction stagging and traffic control, erosion control and SWPPP, mobilization and demobilization, insurance, bond, payment for delay, public notification, pedestrian and vehicular access.

A Mandatory Job Walk will be held on Wednesday December 3, 2025, at 11:00am at 220 E. Mt View St, in the City of Barstow, California, 92311. Nearest cross street is Belinda Ave.

Copies of the plans, specifications, and contract documents are available upon request to [email protected]. An electronic invitation to Box (a cloud-based network) will be sent to those who request the Bid Documents. Bid information, plans, and specifications for the FY 25-26 Street Rehabilitation project can also be obtained by visiting the City of Barstow’s website, www.barstowca.org, or by contacting Fidel Martinez, Senior Community Development Inspector, at (760) 255-5169 or by email to [email protected].

If you have any questions, please contact James B. Merrell, at [email protected] or (760) 240-8000.

BY ORDER OF the City Council of the City of Barstow, California.

November 18, 2025.

10.a
Packet Pg. 97
Attachment: FY 25-26 Street Rehab Project - Complete Attachments for CC Staff Report 11.18.25 (6106 : Authorization to Advertise for Bids for Joint Special Council/BFPD
11/18/25 06:00 PM
City Clerk / Records
Maribel Hernandez
Policy
Doc ID: 6200

AGENDA ITEM
AGENDA MATTER:

ADOPTION OF RESOLUTIONS OF THE CITY COUNCIL OF THE CITY OF BARSTOW RENEWING

THE MANDATES OF THE RULES AND POLICY COMMITTEE
EXECUTIVE SUMMARY:

The City Council is being asked to consider the adoption of Resolution No. XXXX-2025 renewing the Rules and Policy Committee. The Rules and Policy Committee was originally established by Council on January 16, 2007, through Resolution No. 4331-2007, and later sunset on December 31, 2008.

In 2022, the Council discussed reinstating the committee to allow the newly seated Council to provide policy direction; however, the policy was never finalized or brought back for approval. The Rules and Policy Committee reviewed the updated policy on October 28, 2025, and made several modifications to the version previously considered in 2023.

The proposed resolution renews the committee and updates its structure to include two Council Members, with staff support as assigned by the City Manager. The committee will meet quarterly or as needed. The sunset clause has been removed, allowing the Council to revisit or dissolve the committee at its discretion.

DISCUSSION:

On January 16, 2007, the City Council adopted Resolution No. 4331-2007 establishing the Rules and Policy Committee, with a sunset date of December 31, 2008.

At the October 17, 2022, meeting, the Council discussed reinstating the previously sunset committee and unanimously approved continuing committee meetings at staff’s discretion to allow the newly seated Council to provide direction following the election. During that meeting, the Council tabled the item and recommended that the proposed policy revisions be referred back to the Rules and Policy Committee for review.

At its July 25, 2023, meeting, the Rules and Policy Committee agreed to meet with the City Manager to discuss the recommended changes to the purpose of the committee and to bring the policy back to the Committee for final review prior to forwarding it to the Council for approval.

Staff recently discovered that the policy was never finalized or brought back to the Committee or Council for adoption.

On October 28, 2025, the Rules and Policy Committee reviewed the updated Rules and Policy Committee Policy and made some modifications to the version originally proposed in 2023.

The Council is being asked to adopt Resolution No. XXXX-2025 renewing the Policy Committee.

In addition to renewing the committee, the following amendments are proposed:
11 Packet Pg. 98
Joint Special Council/BFPD
11/18/25 06:00 PM
City Clerk / Records
Maribel Hernandez
Policy
Doc ID: 6200

AGENDA ITEM

1. The committee will consist of two City Council Members, with technical support provided by staff members assigned by the City Manager.

2. The committee recommends removing the sunset provision - not sunset, and shall remain in effect unless and until the City Council takes action to terminate its mandate.

3. The committee will meet quarterly, or as deemed necessary by staff.

Attached for the Council’s review are redline and clean versions of the proposed resolutions.

FISCAL IMPACT:

There is no fiscal impact associated with this item.

RECOMMENDED ACTION:

1. Staff recommends that the City Council adopt Resolution No. XXXX-2025, renewing the Rules and Policy Committee as presented and waive the full reading. 11 Packet Pg. 99
423055.2
RESOLUTION NO. XXXX-2025

A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF BARSTOW, CALIFORNIA, RENEWING THE

RULES AND POLICY COMMITTEE

THE CITY COUNCIL OF THE CITY OF BARSTOW HEREBY FINDS, DETERMINES, FIND, RESOLVE, AND ORDERS, AND RESOLVES AS FOLLOWS:

Section 1. The City Council of the City of Barstow, in order to facilitate the conduct of City business, established the Rules and Policy Ad Hoc Committee on January 16, 2007 through its adoption of Resolution No. 4331-2007; and delegated to the committee certain responsibilities to review issues within its assigned subject area and to make recommendations to the full City Council concerning the resolution of such issues.

Section 2. The Under Resolution No. 4331-2007, the Rules and Policy Committee was to sunset on December 31, 2008., but City Council actions have extended the operational continuity of the Rules andRuPolicy Ad Hoc Committee beyond its originally scheduled sunset date. The City Council of the City of Barstow hereby wishes to formally renew the Rules and Policy Ad Hoc Committee consisting, which shall consist of two City Council members selected by the City Council from among its sitting members to advise the City Council with regard to certain matters. Technical support is also provided to the Rules and Policy Ad Hoc Committee by staff members assigned by the City Manager. Specifically, the Council is asking that: The duties and objectives of the Policy Ad Hoc Committee are:

A. The CommitteeTo establish and recommend ordinance language, code revisions, and city policy to the City Council, as referred to the Rules and Policy Ad Hoc Committee by the City Council or the City Manager.

Section 3. Sunset Date. Committee Duration. The Rules and Policy Ad Hoc Committee will sunset five (5) years from the date of approvalshall remain in existence in perpetuity unless the City Council takes discontinued by action before then to terminate its mandate. of the City Council.

Section 4. Policy Ad Hoc Committee Meetings. The Rules and Policy Ad Hoc Committee will meetshall convene its next meeting following the adoption of this resolution on January 27, 2026. Thereafter, the Rules and Policy Ad Hoc Committee shall convene on a quarterly basis, meeting on the last Tuesday of the month (January, April, July, and October), or whenat such other times as deemed necessary by staff to update policiesthe City Council or City Manager.

Section 5. Records of the Proceedings of the Rules and Policy Ad Hoc Committee. The Rules and Policy Ad Hoc Committee may, at its discretion, maintain a record of Committee procedingsproceedings through the preparation of minutes. Should the Committee elect to do this, such minutes shall be maintained by the City for a

11.a
Packet Pg. 100 Attachment: Policy AdHoc Com-xxx-2025 Redline (ANM).doc (6200 : Renewal of the Rules and Policy Committee) 423055.2
minimum of 1 year following the date of Council action, or for such duration as specified in any City records retention policy.

Section 6. Nature of Committee. The Rules and Policy Ad Hoc Committee is ad hoc and advisory in nature. That is, the Committee shall not have authority to act on behalf of the full City Council on those matters requiring City Council action. Rather, the Committee may present its recommendations on those issues requiring City Council action to the full City Council for consideration, debate, and action at a regular or special meeting of the City Council. Since the Rules and Policy Ad Hoc Committee is a standing committee, it shall be subject to the Brown Act under Government Code Section 54950, et seq.

PASSED, APPROVED, AND ADOPTED this 18th day of .November, 2025, ________________________________
Timothy R. Silva.,, Mayor
ATTEST:
________________________________
Andrea Flores, City Clerk
APPROVED AS TO FORM:
________________________________
Matthew Summers, City Attorney

11.a
Packet Pg. 101 Attachment: Policy AdHoc Com-xxx-2025 Redline (ANM).doc (6200 : Renewal of the Rules and Policy Committee) 423055.2
I, Andrea Flores, City Clerk of the City of Barstow and ex-officio Clerk of the City Council DO HEREBY CERTIFY UNDER PENALTY OF PERJURY that the foregoing is a true and correct copy of Resolution No. XXXX-2025, was adopted by said City Council at a regular meeting held on the h18th day of November, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Andrea Flores, City Clerk

11.a
Packet Pg. 102 Attachment: Policy AdHoc Com-xxx-2025 Redline (ANM).doc (6200 : Renewal of the Rules and Policy Committee) 423055.2
RESOLUTION NO. XXXX-2025

A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF BARSTOW, CALIFORNIA, RENEWING THE

RULES AND POLICY COMMITTEE

THE CITY COUNCIL OF THE CITY OF BARSTOW HEREBY FINDS, RESOLVES, AND ORDERS AS FOLLOWS:

Section 1. The City Council of the City of Barstow, in order to facilitate the conduct of City business, established the Rules and Policy Committee on January 16, 2007 through its adoption of Resolution No. 4331-2007; and delegated to the committee certain responsibilities to review issues within its assigned subject area and to make recommendations to the full City Council concerning the resolution of such issues.

Section 2. Under Resolution No. 4331-2007, the Rules and Policy Committee was to sunset on December 31, 2008, but City Council actions have extended the operational continuity of the Rules and Policy Committee beyond its originally scheduled sunset date.

The City Council of the City of Barstow hereby wishes to formally renew the Rules and Policy Ad Committee, which shall consist of two members selected by the City Council from among its sitting members to advise the City Council with regard to certain matters.

Technical support is also provided to the Rules and Policy Committee by staff members assigned by the City Manager. The duties and objectives of the Rules and Policy Committee are:

A. To establish and recommend ordinance language, code revisions, and city policy to the City Council, as referred to the Rules and Policy Committee by the City Council or the City Manager.

Section 3. Committee Duration. The Rules and Policy Committee shall remain in existence in perpetuity unless discontinued by action of the City Council.

Section 4. Rules and Policy Committee Meetings. The Rules and Policy Committee shall convene its next meeting following the adoption of this resolution on January 27, 2026. Thereafter, the Rules and Policy Committee shall convene on a quarterly basis, meeting on the last Tuesday of the month (January, April, July, and October), or at such other times as deemed necessary by the City Council or City Manager.

Section 5. Records of the Proceedings of the Rules and Policy Committee.

The Rules and Policy Committee may, at its discretion, maintain a record of Committee proceedings through the preparation of minutes. Should the Committee elect to do this, such minutes shall be maintained by the City for a minimum of 1 year following the date of Council action, or for such duration as specified in any City records retention policy.

Section 6. Nature of Committee. The Rules and Policy Committee is advisory in nature. That is, the Committee shall nove authority to act on behalf of the full City Council

11.b
Packet Pg. 103 Attachment: Rules and Policy Clean (6200 : Renewal of the Rules and Policy Committee) 423055.2
on those matters requiring City Council action. Rather, the Committee may present its recommendations on those issues requiring City Council action to the full City Council for consideration, debate, and action at a regular or special meeting of the City Council. Since the Rules and Policy Committee is a standing committee, it shall be subject to the Brown Act under Government Code Section 54950, et seq.

PASSED, APPROVED, AND ADOPTED this 18th day of November, 2025, ________________________________
Timothy R. Silva, Mayor
ATTEST:
________________________________
Andrea Flores, City Clerk
APPROVED AS TO FORM:
________________________________
Matthew Summers, City Attorney

11.b
Packet Pg. 104 Attachment: Rules and Policy Clean (6200 : Renewal of the Rules and Policy Committee) 423055.2
I, Andrea Flores, City Clerk of the City of Barstow and ex-officio Clerk of the City Council DO HEREBY CERTIFY UNDER PENALTY OF PERJURY that the foregoing is a true and correct copy of Resolution No. XXXX-2025, was adopted by said City Council at a regular meeting held on the 18th day of November, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Andrea Flores, City Clerk

11.b
Packet Pg. 105 Attachment: Rules and Policy Clean (6200 : Renewal of the Rules and Policy Committee)