Joint Special Council/BFPD
12/2/25 06:00 PM
City Clerk / Records
Maribel Hernandez
Appointment
Doc ID: 6215
AGENDA ITEM
AGENDA MATTER:
MODIFICATION TO PLANNING COMMISSION INTERVIEW PANEL REPRESENTATION EXECUTIVE SUMMARY:
At a previous City Council meeting, Council Member [Name] was appointed to serve on the interview panel for the upcoming Planning Commission recruitment. Upon review of the applicant list, the Council Member notified staff that participation on the panel may give rise to a perception of bias due to prior interactions or relationships with one or more applicants. To maintain the integrity and impartiality of the interview process, staff is requesting that the City Council consider appointing an alternate Council representative.
DISCUSSION:
At the October 21, 2025, City Council meeting, the Council directed the City Clerk’s Office to initiate a recruitment process to fill an upcoming vacancy on the Planning Commission. As outlined in Ordinance No. 1024-2024, the established procedure includes forming an interview panel consisting of two City Council representatives and staff to review applications and conduct interviews.
Council Member Williams and Mayor Pro Tem Rose were selected to serve as the Council representatives on the panel. After receiving and reviewing the names of the applicants, Council Member Williams notified staff of concerns that their participation could create an appearance of conflict or compromise their ability to remain fully impartial.
To uphold the integrity of the interview process, staff is requesting that the City Council appoint another Council Member to serve on the interview panel in place of Council Member Williams. Interviews are currently scheduled for December 4 and December 8.
FISCAL IMPACT:
None.
RECOMMENDED ACTION:
Staff recommends that the City Council:
1. Accept Council Member William’s request to step down from the interview panel for the Planning Commission recruitment; and
2. Appoint an alternate Council Member to serve on the interview panel.