ATTACHMENTA
Amendmentto
PublicServicesAgreement
PlaceWorks,Inc.
Budget Augment Request December 5, 2025 | Page 1
December 5, 2025
Chris Heldreth
Planning Department
City of Barstow
220 E. Mountain View St., Suite A
Barstow, CA 92311
Subject: City of Barstow General Plan Update – Scope and Budget Amendment Dear Mr. Heldreth,
As discussed and previously authorized by the City, nearly all of the remaining budget was expended to reach the milestone of preparing and releasing draft versions of the General Plan, BIG Specific Plan, and Environmental Impact Report for public review by November 2025. Additional funds are needed to prepare the Final EIR and proceed through the public hearings phase. The requested augment covers all work performed through the month of November and includes additional budget to allow for work to continue through mid 2026.
Additionally, as discussed with and directed by City staff, the resources needed to complete the Final EIR and public hearings phase may be more substantial than originally anticipated. This includes both an expansion of existing scope to respond to and address extensive and/or complex comment letters, as well as new scope to support to facilitate streamlining as authorized under SB 149. The following augment, therefore, includes substantial funds for these two tasks to ensure PlaceWorks can provide the City with extensive levels of support and conduct work without delay.
Given the dynamic nature of the public review process, additional adjustments to the scope and budget based on new information, unexpected obstacles, or unexpected opportunities may be necessary. PlaceWorks recommends replenishing the contingency component of the budget. This contingency budget would only be used with written approval by and at the discretion of City staff to ensure the achievement or furtherance of the objectives of the GPU and EIR. The contingency budget could augment existing tasks or provide resources to add new tasks. For example, the contingency could fund additional meetings, more intense response to Draft EIR comments, or other efforts that are currently outside of the scope of work.
Budget Augment Request December 5, 2025 | Page 2
PROPOSED BUDGET - AUGMENT
Table 1 includes a breakdown of the currently remaining budget and requested transfers for the specified tasks. If you have any questions or need additional information, please do not hesitate to reach out.
Table 1. Proposed Augment Breakdown
Task Task Name Balance on
12/1/25
Augment
Request
New
Balance
BNSF
Portion Reason for Augment
2.2 Public Engagement -$4,446 $4,446 $0 $4,446
(100%)
Replenish funds previously transferred to Task
3.3 in support of Draft General Plan push. Final
push for GP 101 videos, Sylvan meeting, and
other outreach materials.
3.3 Final General Plan -$6,893 $26,893 $20,000 $0
(0%)
Potential updates to General Plan content,
including maps, based upon public feedback and
decision maker input.
5.5 Pub Rev Draft EIR -$30,324 $30,324 $0 $30,324
(100%)
Final push to deliver and post Draft EIR for public
review period; including website development.
5.6 Final EIR and
Response to
Comments
-$2,793 $152,793 $150,000 $137,513
(90%)
Replenish funds previously transferred to Task
5.5 in support of Draft EIR push and ensure work
can be conducted between November 2025 and
the Spring of 2026 (assumes up to approximately
800 hours to address public comments and
prepare Final EIR). Provide additional support,
documentation, and website development to
facilitate streamlined review under SB 149.
5.7 Statement of
Overriding
Considerations
$1,238 $10,000 $11,238 $10,000
(100%)
Additional coordination and work related to BIG
Specific Plan.
7.1 Public Hearings $19,666 $20,334 $40,000 $20,334
(100%)
Additional study sessions and hearings, as well as
additional staff attendance and preparation
(Increase from 2 to 3 hearings plus rehearsal).
8.1 Project Mgmt -8,618 $58,618 $50,000 $43,964
(75%)
Replenish funds previously transferred to Task
5.5 in support of Draft EIR push.
-- Reimbursable
Expenses
-$11,846 $26,846 $15,000 $26,846
(100%)
Additional expenses incurred related to Draft EIR
distribution. Travel and other expenses through
plan adoption.
SUBTOTAL -$44,016 $330,254 $286,238 $273,427 --
-- Contingency $0 $120,000 $120,000 $120,000
(100%)
Contingency for additional work as needed.
GRAND TOTAL -$44,016 $450,254 $406,238 $393,427 --
Respectfully submitted,
Mark Teague Colin Drukker
Managing Principal/PIC Principal/Project Manager