Joint Special CC/BFPD/Odesa
02/17/26 05:15 PM
Finance
Rene Palmer
Contract
Doc ID: 6225
AGENDA ITEM
AGENDA MATTER:
AWARD OF CONTRACT FOR SECURITY CAMERAS
EXECUTIVE SUMMARY:
The City of Barstow is committed to enhancing public safety, protecting City assets, and modernizing its security infrastructure across all municipal facilities. As part of this effort, the City is seeking to engage A2Z Lock & Security, a qualified and trusted security technology provider, to perform comprehensive upgrades to the City’s aging security camera systems. These improvements will support the City’s broader initiative to centralize and standardize its security technology, reduce system downtime, and ensure consistent, high-quality monitoring capabilities across all departments.
DISCUSSION:
A2Z Lock & Security has demonstrated expertise in designing, installing, and maintaining advanced surveillance systems tailored to municipal environments. Their proposed scope of work includes upgrading outdated analog cameras to high-definition IP-based systems, expanding coverage in critical areas, improving nighttime visibility, integrating existing systems into a unified management platform, and replacing failing or non-functional equipment. These upgrades will significantly improve the City’s ability to deter criminal activity, assist in investigations, and safeguard staff, the public, and City property.
Partnering with A2Z Lock & Security will also provide long-term operational benefits, including improved system reliability, reduced maintenance needs, and a scalable architecture that supports future expansions. This engagement aligns with the City’s goals to strengthen security, modernize technology infrastructure, and implement consistent standards across all facilities The City of Barstow is transitioning from a reactive to a proactive security model through a citywide camera system upgrade.
The project modernizes 12+ sites, integrates mobile units, and centralizes management for the Police Department and IT.
Phased Implementation & Timeline
Phase Timeline Key Deliverables
Phase 1 Feb - June 2026 (FY26) Upgrade 12 sites to 4K+ digital cameras, deploy 2 mobile trailers Phase 2 July - June 2026 (FY27) Install enterprise software and 19 redundant storage servers at City Hall for real-time proactive viewing. Initiate a 5-year maintenance plan.
Phase 3 2027 (FY27) Final system expansion and integration of additional city assets identified during previous phases.
Project Financials
Phase 1 fits within the current $750,000 budget, while Phase 2 will require separate appropriation for the new fiscal year.
Phase Category Cost Notes
Joint Special CC/BFPD/Odesa
02/17/26 05:15 PM
Finance
Rene Palmer
Contract
Doc ID: 6225
AGENDA ITEM
1A Site Upgrades $508,131.98 Upgrades to 12+ sites; includes 10% discount ($53,792.10). 1B Portable Units $75,363.75 2 solar mobile units and 2 pole-mounted units; includes 10% discount.
1C Maintenance $150,000.00 5-year agreement; billed monthly at $2,500. FY27 Total PHASE 1 TOTAL $733,495.73 Currently within $750k budget allocation. 2 Enterprise/Servers $689,625.00 300-camera license and 19 servers; includes 10% discount ($70,640).
FISCAL IMPACT:
Phase 1 of the project is fully contained within the existing FY26 budget allocation of $750,000.
Category Cost
Site Upgrades $508,131.98
Portable Units $75,363.75
Five-Year Maintenance $150,000.00
Phase 1 Total $733,495.73
Phase 2 will require a separate appropriation in FY27 for enterprise software licensing and server infrastructure at an estimated cost of $689,625.00.
No additional fiscal impact is anticipated for FY26 beyond the approved allocation.
RECOMMENDED ACTION:
1. Staff recommends that the City Council award the Professional Services Agreement to A2Z Lock for Security Camera Upgrades: and
2. Authorize the City Manager to execute all necessary purchase documents.