Joint Special
Council/Successor Agency
04/7/26 05:30 PM
City Clerk / Records
Maribel Hernandez
Community Promotion
Doc ID: 6346
AGENDA ITEM
AGENDA MATTER:
COMMUNITY PROMOTIONAL FUND APPLICATION FROM THE AMERICAN CANCER SOCIETY
FOR THEIR RELAY FOR LIFE EVENT
EXECUTIVE SUMMARY:
The American Cancer Society has requested City support for its annual Relay for Life event, scheduled for May 2, 2026, at the Robert A. Sessions Memorial Sportspark. The organization is requesting in-kind fee waivers to offset costs associated with park use, facility rentals, and related City services in the total amount of $1,956.86.
The Relay for Life is a community-based event that raises funds and awareness for cancer research, patient services, and prevention programs. Approval of this request would authorize the use of Measure Q Community Promotional Funds in the form of in-kind fee waivers to support this event.
DISCUSSION:
The American Cancer Society Relay for Life is a nationally recognized event that brings together community members to honor cancer survivors, remember loved ones lost, and raise funds to support cancer research and patient programs. The event typically includes team-based walking activities, educational booths, and community engagement activities throughout the day.
The requested support consists of in-kind fee waivers for City services, including park rental, facility use, and associated staffing necessary to host the event at the Robert A. Sessions Memorial Sportspark.
This request is consistent with the City’s Community Promotional Fund Policy (Policy Memorandum #2025-22), which allows the use of Measure Q funds to support community events that provide a public benefit, promote community engagement, and enhance the quality of life for Barstow residents.
Relay for Life is a well-established event with strong community participation and aligns with the City’s goals of supporting nonprofit organizations and community-based initiatives. The event is open to the public and provides both social and educational value to the community.
Staff has reviewed the request and determined that it meets the eligibility criteria outlined in the policy.
FISCAL IMPACT:
The fiscal impact associated with this request is $1,956.86 in in-kind fee waivers for eligible City services.
Funding for this request will be allocated from the Measure Q Community Promotional Fund account:
Account No.: 102.150.542.07.755.
Joint Special
Council/Successor Agency
04/7/26 05:30 PM
City Clerk / Records
Maribel Hernandez
Community Promotion
Doc ID: 6346
AGENDA ITEM
RECOMMENDED ACTION:
Approve in-kind fee waivers in an amount not to exceed $1,956.86 for the American Cancer Society Relay for Life event scheduled for May 2, 2026, at the Robert A. Sessions Memorial Sportspark; and Authorize the use of Measure Q Community Promotional Funds for eligible City fees associated with the event.