BARSTOW CITY COUNCIL /
BARSTOW FIRE PROTECTION DISTRICT
CITY COUNCIL CHAMBERS
220 EAST MOUNTAIN VIEW STREET
BARSTOW, CA 92311
MAY 13, 2026
5:30 PM
(HANDICAPPED ACCESSIBLE)
AGENDA
JOINT SPECIAL MEETING/BUDGET WORKSHOP
Agenda-May 13, 2026
MAYOR
Timothy R. Silva
COUNCILMEMBERS
Carmen M. Hernandez
James M. Noble
Barbara Mae Rose
John “Tex” Williams
ELECTED CITY CLERK
Andrea Flores
ELECTED CITY TREASURER
Michael Lewis
PLANNING COMMISSIONERS
Juanantonio DeLucas
Paul Niemeyer
Richard Bremen
Beatrice Lint
Ted Weasma
BARSTOW FIRE PROTECTION
DISTRICT
A Subsidiary District of the City of Barstow
Timothy R. Silva
Carmen M. Hernandez
James M. Noble
Barbara Mae Rose
John “Tex” Williams
CALL TO ORDER – 5:30 PM
PLEDGE OF ALLEGIANCE:
ROLL CALL:
❑ Council Member Carmen Hernandez
❑ Council Member Barbara Rose
❑ Council Member John “Tex” Williams
❑ Mayor Pro Tem James Noble
❑ Mayor Timothy Silva
PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY
ITEM ON THE AGENDA, PLEASE SO INDICATE BY FILLING OUT A
SPEAKER REQUEST CARD AND HANDING IT TO THE CITY
CLERK PRIOR TO THE AGENDA ITEM BEING ADDRESSED. IF
SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS
NOTICE MUST BE GIVEN TO THE CITY CLERK.
CODE OF ETHICS: AS YOUR ELECTED GOVERNING BOARD WE
WILL REMEMBER THE "CODE OF ETHICS" THAT WE
VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS
MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH
PATIENCE, CIVILITY, AND COURTESY. THE DECISIONS MADE
TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW
COMMUNITY AND NOT FOR PERSONAL GAIN.
Agenda-May 13, 2026
REVIEW AND APPROVAL OF AGENDA: THIS IS THE TIME FOR MEMBERS OF THE GOVERNING BOARD TO CALL FOR REARRANGING THE ORDER OF THE AGENDA; ADDING ITEMS TO OR REMOVING ITEMS FROM THE AGENDA; OR REMOVING ITEMS FROM THE CONSENT CALENDAR FOR DISCUSSION AND/OR SEPARATE ACTION. ITEMS MAY ONLY BE ADDED TO THE AGENDA AS ALLOWED BY STATE LAW, INCLUDING GOVERNMENT CODE SECTION 54954.2, SUBDIVISION (B),
ALLOWING EMERGENCY ITEMS TO BE ADDED BY MAJORITY VOTE AND ALLOWING ITEMS THAT AROSE TO THE CITY’S ATTENTION AFTER THE AGENDA POSTING DEADLINE, BUT WHICH REQUIRE
IMMEDIATE ACTION, TO BE ADDED BY A TWO-THIRDS VOTE OF THE COUNCIL MEMBERS PRESENT
AT THE MEETING, OR, IF LESS THAN TWO-THIRDS OF THE COUNCIL MEMBERS ARE PRESENT, A UNANIMOUS VOTE OF THOSE MEMBERS PRESENT.
PUBLIC HEARINGS:
1. CONTINUED PUBLIC HEARING FOR CONSIDERATION OF A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF BARSTOW, CALIFORNIA, APPROVING THE COST
ALLOCATION PLAN, THE COMPREHENSIVE USER FEE STUDY, AND AMENDING THE MASTER FEE SCHEDULE AND CHARGES FOR CITY SERVICES EFFECTIVE JUNE 1, 2026.
Recommended Action:
Staff recommends that the City Council:
1. Reopen the public hearing and receive public testimony regarding the Municipal User Fee Study.
2. Adopt Resolution No. 5285-2026 approving the Citywide Municipal User Fee Study.
3. Adopt the updated municipal user fee schedule as presented.
4. Adopt Resolution No. 5286-2026 approving the Municipal Cost Allocation Plan.
5. Direct staff to incorporate the updated cost allocation methodology and fee cost basis into the FY 2026/27 budget process.
1. Confirm the effective date for implementation of the updated user fees and cost allocation methodology.
BUSINESS/ACTION ITEMS:
CITY COUNCIL:
2. WORKSHOP PRESENTATION OF DRAFT OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR FISCAL YEAR 2026-2027
Recommended Action:
Staff recommends that the City Council and the Fire Board receive the presentation and review the draft Operating and Capital Improvement Budget for Fiscal Year 2026-2027 and provide direction to staff regarding the proposed spending plan.
ADJOURNMENT:
Individuals electing to later challenge any items listed herein will be limited to addressing only those issues raised at any public hearing or in written correspondence received by the Governing Board prior to the meeting.
Materials related to an item on this Agenda submitted to the Governing Board after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 220 East Mountain View Ste. A, Barstow, CA 92311 during normal business hours.
The City of Barstow, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office (760) 255-5122, at least one business day prior to the scheduled meeting to ensure that we may assist you.
Agenda-May 13, 2026
I hereby certify, UNDER PENALTY OF PERJURY that this agenda has been posted 72 hours prior to the stated meeting in a place accessible to the public.
Posted on the 11th day of May, 2026.
_____________________________________ ___________________________________ Timothy R. Silva, Mayor/BFPD Chair Rochelle Clayton, City Manager ____________________________________ ____________________________________ Cory Cisneros, Fire Chief Andrea Flores, City Clerk/Secretary Joint Special Council/BFPD
05/13/26 05:30 PM
Finance
Sydnie Harris
Resolution
Doc ID: 6397
COUNCIL RESOLUTION
AGENDA MATTER:
CONTINUED PUBLIC HEARING FOR CONSIDERATION OF A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF BARSTOW, CALIFORNIA, APPROVING THE COST ALLOCATION
PLAN, THE COMPREHENSIVE USER FEE STUDY, AND AMENDING THE MASTER FEE SCHEDULE AND CHARGES FOR CITY SERVICES EFFECTIVE JUNE 1, 2026.
EXECUTIVE SUMMARY:
At the direction of the City Council, this item was continued from the May 5, 2026 City Council meeting to allow for additional review and discussion regarding the proposed Municipal User Fee Study and Municipal Cost Allocation Plan.
The City of Barstow periodically evaluates its municipal user fees and internal cost allocation methodologies to ensure that charges for services reflect the reasonable cost of providing those services.
Many of the City's existing fees and internal cost distribution practices have not been comprehensively updated in several years, resulting in misalignment between actual service delivery costs and the amounts recovered through user charges or interfund reimbursements.
In FY 2025/26, the City engaged a qualified consultant to prepare two complementary analyses:
• A Municipal User Fee Study, evaluating the full cost of services across all departments and recommending updated fees based on cost recovery targets. • A Municipal Cost Allocation Plan, establishing a transparent, data driven methodology for allocating citywide and departmental overhead to operating programs, enterprise funds, and fee supported services.
Both documents provide the analytical foundation necessary for cost recovery, budget development, grant reimbursement, and long-term financial planning.
DISCUSSION:
This item was previously presented to the City Council on May 5, 2026, and was continued to a future meeting for additional review and consideration. Staff is returning with the proposed resolutions, fee schedules, and supporting documentation for Council consideration.
Municipal User Fee Study
The User Fee Study identifies the full cost of providing services, including direct labor, departmental overhead, and citywide administrative support. The analysis also identifies current cost recovery levels and recommends updated fees to align charges with the actual cost of service. Consistent with Government Code 66014 and 66016, the proposed fee schedule and supporting documentation were made available to the public at least 10 days prior to the public hearing. 1 Packet Pg. 4
Joint Special Council/BFPD
05/13/26 05:30 PM
Finance
Sydnie Harris
Resolution
Doc ID: 6397
COUNCIL RESOLUTION
Adoption of the User Fee Study will allow the City to modernize its fee schedule, reduce General Fund subsidy for fee supported services, and ensure compliance with statutory requirements governing fee establishment.
Municipal Cost Allocation Plan
The Cost Allocation Plan establishes a consistent and auditable methodology for distributing indirect costs such as Finance, Human Resources, Information Technology, and City Administration to operating departments and programs. The plan supports:
• Transparent identification of the full cost of service • Accurate interfund charges and reimbursements
• Compliance with federal and state grant requirements
• Alignment with the User Fee Study cost basis
• Improved budget development and long-term financial planning While adoption of a Cost Allocation Plan does not require a public hearing, staff recommends approval by resolution to ensure clear documentation for audit purposes and to support future fee updates, grant claims, and cost recovery analyses.
Implementation
Upon adoption, staff will incorporate the updated cost allocation methodology and fee cost basis into the FY 2026/27 budget process. Updated user fees may take effect immediately unless the City Council specifies a future effective date. Staff is coordinating with the City Attorney's Office to confirm the most appropriate implementation timeline.
FISCAL IMPACT:
Adoption of the Municipal User Fee Study is expected to increase cost recovery across multiple departments, reducing General Fund subsidy for fee supported services. Actual revenue impacts will depend on service demand. The Cost Allocation Plan will improve the accuracy of interfund reimbursements and ensure that enterprise funds and special revenue funds appropriately contribute to citywide overhead. Revenues and reimbursements will be deposited into the applicable departmental and fund accounts.
RECOMMENDED ACTION:
Staff recommends that the City Council:
1. Reopen the public hearing and receive public testimony regarding the Municipal User Fee Study.
2. Adopt the Resolution No. 5285-2026 approving the Citywide Municipal User Fee Study. 1 Packet Pg. 5
Joint Special Council/BFPD
05/13/26 05:30 PM
Finance
Sydnie Harris
Resolution
Doc ID: 6397
COUNCIL RESOLUTION
3. Adopt the updated municipal user fee schedule as presented.
4. Adopt the Resolution No. 5286-2026 approving the Municipal Cost Allocation Plan.
5. Direct staff to incorporate the updated cost allocation methodology and fee cost basis into the FY 2026/27 budget process.
6. Confirm the effective date for implementation of the updated user fees and cost allocation methodology.
1 Packet Pg. 6
Resolution No. 2026-XXX Page 1
Resolution No. 2026-XXX
of the City of Barstow, California
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARSTOW AMENDING THE
MASTER FEE SCHEDULE AND CHARGES FOR CITY SERVICES
WHEREAS, the City Council of the City of Barstow (“City”) has previously established fees and charges for City services, with the intent of recovering up to the City’s estimated actual and reasonable costs to provide such services; and
WHEREAS, with respect to fees and charges to be increased, the City has analyzed its fees and charges, the costs of providing services, the beneficiaries of the services, and the revenues produced by those paying charges for such services, and such analysis is contained in the Cost of Services Study (“Study”), which applicable portion of the Study is included in the Master Fee Schedule attached as Exhibit A to this resolution and which entire Study is hereby incorporated by reference; and
WHEREAS, a Comprehensive User Fee Study Report is attached as Exhibit A; and WHEREAS, the City wishes to comply with both the letter and the spirit of Article XIIIB of the California Constitution; and
WHEREAS, in adopting the fees and charges for City services as set forth in this Resolution, the City Council of the City of Barstow is exercising its powers under Article XI, Sections 5 and 7 of the California Constitution, Section 66014 of the California Government Code, and other applicable law; and WHEREAS, the City has a policy of recovering up to the full cost of providing voluntary services from those persons utilizing them so that general taxes are not diverted from general services to unfairly or inequitably subsidize such services; and
WHEREAS, the fees and charges set forth in the schedule of fees and charges adopted by this Resolution are not taxes as defined in Article XIIIA, §3(b) (Proposition 26), of the California Constitution because such fees and charges are either:
(1) imposed for a specific benefit conferred or privilege granted directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs of conferring the benefit or granting the privilege to the payor; or
(2) imposed for a specific government service or product provided directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs of providing the service or product to the payor; or
(3) imposed for the reasonable regulatory costs incident to issuing licenses and permits, performing investigations, inspections, and audits, enforcing agricultural marketing orders, and the administrative enforcement and adjudication thereof; or
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Attachment: Resolution_adopting_a_revised_Master_Fee_Schedule__2_ (6397 : Adoption of the Municipal Cost Allocation Plan) Resolution No.2026-XXX Page 2
(4) imposed for entrance to or use of city property, or the purchase, rental, or lease of city property, except charges governed by Section 15 of Article XI; and
WHEREAS, the fees and charges set forth in the schedule of fees and charges adopted by this Resolution are consistent with the requirements of Article XIII D (Proposition 218) of the California Constitution pursuant to Apartment Association of Los Angeles County v. City of Los Angeles (2001) 24 Cal. 4th 830, in that such fees are not applicable to incidents of property ownership, but rather actual use of City services; and WHEREAS, in accordance with Government Code Section 50076, fees and charges that do not exceed the reasonable cost of providing the service or regulatory activity for which the fees are charged and which are not levied for general revenue purposes are not special taxes as defined in Article 3.5 of the Government Code; and
WHEREAS, in accordance with Government Code Section 66014, local agency fees for: zoning variances, use permits, building inspections, building permits, filing and processing applications and petitions filed with the local agency formation commission or conducting proceedings filed under the Cortese-Knox Local Government Reorganization Act of 1985 (Government Code § 56000 et seq.), processing maps under the Subdivision Map Act (Government Code § 66410 et seq.), or planning services shall not exceed the estimated reasonable cost of providing the service for which the fee is charged; and WHEREAS, in accordance with Government Code Section 65104, fees to support the work of planning agencies shall not exceed the reasonable cost of providing the service for which the fee is charged; and WHEREAS, in accordance with Government Code Section 65456, legislative bodies may, after adopting a specific plan, impose a specific plan fee upon persons seeking governmental approvals which are required to be consistent with the specific plan, and such fees shall, in the aggregate, defray but not exceed the cost of preparation, adoption and administration of the specific plan; and WHEREAS, in accordance with Government Code Section 65909.5, reasonable city fees for the processing of use permits, zone variances, or zone changes shall not exceed the amount reasonably required to administer the processing of such permits, zone variances or changes; and WHEREAS, in accordance with Government Code Section 66451.2, reasonable local agency fees for the processing of tentative, final and parcel maps shall not exceed the amount reasonably required by the agency; and WHEREAS, in accordance with Health and Safety Code Section 17951, city governing bodies may prescribe fees for permits, certificates or other documents required or authorized concerning implementation and enforcement of the California Building Standards Code, and such fees shall not exceed the amount reasonably required to administer or process those permits, certificates or other forms or documents, and shall not be levied for general revenue purposes; and
WHEREAS, in accordance with Health and Safety Code Section 19132.3, city governing bodies may adopt fees for filing building permit applications, and such fees shall not exceed the amount reasonably required for the local enforcement agency to issue such permits, and shall not be levied for general revenue purposes; and WHEREAS, in accordance with Health and Safety Code Section 19852, city governing bodies may prescribe such fees as will pay the expenses incurred by the building department in maintaining the official copy of the plans of buildings for which building permits have been issued, but such fees shall not exceed the amount
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Attachment: Resolution_adopting_a_revised_Master_Fee_Schedule__2_ (6397 : Adoption of the Municipal Cost Allocation Plan) Resolution No. 2026-XXX Page 3
reasonably required in maintaining the official copy of the plans for which building permits have been issued; and
WHEREAS, fees adopted pursuant to Government Code Sections 66014, 65104, 65456, 65909.5, and 66451.2, and Health and Safety Code Sections 17951, 19132.3, and 19852, are to be imposed pursuant to Section 66016 of the Government Code, which imposes certain procedural requirements prior to levying a new fee or service charge, or prior to approving an increase in an existing fee or service charge; and WHEREAS, in accordance with the Government Code Section 66016, the cost analysis and support for a fee or service charge which will be increased pursuant to this Resolution was available for public review and comment for ten days prior to the public hearing at which this Resolution was adopted; and WHEREAS, in accordance with California Government Code Section 66016, at least 14 days prior to the public hearing at which the City Council first considered adoption of the fees established by this Resolution, notice of the time and place of the hearing was mailed to eligible interested parties who files written requests with the City for mailed notice of meetings on new or increased fees or service charges; and WHEREAS, 10 days advance notice of the public hearing at which this Resolution was adopted was given by publication in accordance with Section 6062a of the Government Code; and; WHEREAS, it is the intention of the City Council to adopt a schedule of fees and charges, which updates certain existing fees and charges, and/or establishes certain new fees and charges based on the City's budgeted and projected costs of services; and
WHEREAS, the schedule of fees and the total amounts thereof, described in Exhibit "A" attached, are hereby determined to be reasonable in that the amounts thereof do not exceed of the estimated reasonable costs of providing the services for which the charges and fees are made, as reflected in Exhibit A.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Barstow as follows:
Section 1. Findings. The following findings are true and correct and adopted as the findings of the City Council:
A. The purpose of the fees and charges set forth in Exhibit "A" of this Resolution is to recover up to the full, lawfully recoverable costs incurred by the City in providing various City services, and such fees and charges not levied for general revenue purposes.
B. After consideration of the data and information regarding the costs of providing services relating to all fees and charges subject to this Resolution, including the Study, all testimony received orally or in writing at or before the noticed public hearing, the agenda report and the background documents to the agenda report (together, “Record”), the City Council of the City of Barstow approves and adopts the cost analysis contained in the Study and attached as Exhibit A .
C. Adoption of the fees and charges set forth in Exhibit "A" of this Resolution is intended to recover costs necessary to maintain such services within the City within existing service areas and is not a “project” within the meaning of the California Environmental Quality
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Attachment: Resolution_adopting_a_revised_Master_Fee_Schedule__2_ (6397 : Adoption of the Municipal Cost Allocation Plan) Resolution No. 2026-XXX Page 4
Act ("CEQA") pursuant to 14 California Code of Regulations ("CEQA Guidelines") section 15378(b)(4) (the creation of government funding mechanisms or other government fiscal activities which do not involve any specific commitment to any specific project which may result in a potentially significant impact on the environment); and/or CEQA Guidelines section 15273 (statutory exemption for rates, tolls, fares and charges within an existing service area); and/or CEQA Guidelines section 15061(b)(3) ('common sense' general exception where there is no possibility the activity in question may have a significant effect on the environment). Moreover, the actions associated with the fees have all received their own review for compliance with CEQA previously.
D. The Record establishes that the costs listed in the cost analysis for those fees and charges which are to be increased and/or established as costs incurred by the City in providing City services are reasonable estimates of the cost of providing such services, and that the revisions recommended to existing fees for such services are necessary to recover the reasonable, estimated cost of providing such services.
E. The above recitals are declared to be true and correct and are incorporated into findings of this Resolution.
Section 2. Fee Schedule Adoption and Repeal of Prior Inconsistent Fees and Charges. The schedule of fees and charges set forth in Exhibit "A", of this Resolution, attached hereto and incorporated herein by reference, are hereby directed to be computed by, applied by and collected by the various City departments, for the herein listed services when provided by the City or its designated contractors.
Section 3. Separate Fee for Each Process. All fees set by this Resolution are for each identified process; additional fees shall be required for each additional process or service that is requested or required. Where fees are indicated on a per-unit of measurement basis, the fee is for each identified unit or portion thereof within the indicated ranges of such units. • Added Fees and Refunds. Where additional fees need to be charged and collected for completed staff work, or where a refund of excess deposited monies is due, and where such charge or refund is ten dollars ($10.00) or less, a charge or refund need not be made, pursuant to California Government Code Sections 29373.1 and 29375.1 and amendments thereto. • Deposits Plus Staff Time and Materials. This means that the applicants will be billed for the full cost of processing the application based on staff time and materials over and above the amount of the deposit. Staff hourly rate shall be fully burdened and be determined by regular work rates established by the City of Barstow Finance Director for the given fiscal year(s) in which the application is processed. For applications requesting multiple entitlements, the deposit shall be the sum of the individual amounts. The City Manager shall have the authority to modify or waive staff time and material costs when circumstances warrant. • Flat Fee Applications. This is an application fee that does not include staff time and materials.
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Attachment: Resolution_adopting_a_revised_Master_Fee_Schedule__2_ (6397 : Adoption of the Municipal Cost Allocation Plan) Resolution No.2026-XXX Page 5
• Full Cost Recovery Applications. This includes a deposit amount and the actual costs of the staff time and required materials.
Section 4. Interpretation. This Resolution may be interpreted by the several City department directors in consultation with the City Manager and, should there be a conflict between two fees, then the lower in dollar amount of the two shall be applied.
Section 5. Use of Fee Revenue. The revenues raised by payment of the fees and charges established by this Resolution shall be used to fund the estimated reasonable cost of providing the services for which the fees are charged, and the revenues from such fees and charges shall not be used for general revenue purposes.
Section 6. Subsequent Analysis and Revision of the Fees. The fees and charges set herein are adopted and implemented by the City Council in reliance on the Record identified above. The City may continue to conduct further study and analysis to determine whether the fees and charges for City services should be revised. When additional information is available, the City Council may review the fees and charges to determine that the amounts do not exceed the estimated reasonable cost of providing the services for which the fees and charges are charged.
Section 7. Annual Adjustment. The fees and charges set forth in Exhibit "A" shall be adjusted by the City Manager on July 1st of every year by the percentage increase or decrease in the Consumer Price Index for All Urban Consumers (CPI-U, Riverside-San Bernardino-Ontario) as of April of each year.
Section 8. Effective Date. This Resolution shall become effective immediately. In accordance with Government Code Section 66017, all new and/or increased fees and charges upon a development project, as defined in Government Code Section 66000, which apply to the filing, accepting, reviewing, approving, or issuing of an application, permit, or entitlement to use shall be effective no sooner than 60 days following the effective date of this Resolution. Those fees and charges upon a development project are identified with an asterisk in the attached Exhibit A. All other new and/or increased fees and charges not subject to Government Code Section 66017 that are set forth in Exhibit A shall become effective immediately.
Section 9. Repeal and Replace. These fees and charges shall supersede the corresponding fees previously established and adopted by the City Council. All previously adopted and conflicting fees and charges and all Resolutions and other actions of the City Council are hereby repealed to the extent they conflict with the contents of this Resolution. Resolution numbers 2015-139 and 2019-070 are repealed.
Section 10. Severability. The individual fees and charges set forth in Exhibit "A" of this Resolution and all portions of this Resolution are severable. Should any of the fees or charges or any portion of this Resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction, then the remaining fees, charges and/or Resolution portions shall be and continue in full force and effect,
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Attachment: Resolution_adopting_a_revised_Master_Fee_Schedule__2_ (6397 : Adoption of the Municipal Cost Allocation Plan) Resolution No. 2026-XXX Page 6
except as to those fees, charges, and/or Resolution portions that have been adjudged invalid. The City Council of the City of Barstow hereby declares that it would have adopted each of the fees and charges set forth in Exhibit "A" of this Resolution, and this Resolution and each section, subsection, clause, sentence, phrase and other portion thereof, irrespective of the fact that one or more of the fees, charges, or sections, subsections, clauses, sentences, phrases or other portions of this Resolution may be held invalid or unconstitutional.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Council of the City of Barstow at a Regular meeting on the 5th day of May 2026, by the following vote:
Approved as to
form:
__________________________
City Attorney
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: ______________________________________________
City Clerk
______________________________________________
Mayor
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Attachment: Resolution_adopting_a_revised_Master_Fee_Schedule__2_ (6397 : Adoption of the Municipal Cost Allocation Plan) RESOLUTION ____-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BARSTOW, CALIFORNIA, APPROVING THE MUNICIPAL
COST ALLOCATION PLAN
WHEREAS, the City of Barstow incurs indirect costs associated with citywide administrative functions, including Finance, Human Resources, Information Technology, Risk Management, and City Administration; and WHEREAS, the City requires a consistent, transparent, and auditable methodology for allocating these indirect costs to operating departments, enterprise funds, special revenue funds, and fee-supported programs; and WHEREAS, the City engaged a qualified consultant, Willdan Financial Services, to prepare a Municipal Cost Allocation Plan establishing a data-driven methodology for distributing indirect costs; and WHEREAS, the Cost Allocation Plan supports accurate interfund reimbursements, compliance with federal and state grant requirements, and alignment with the City’s Municipal User Fee Study; and WHEREAS, although adoption of a Cost Allocation Plan does not require a public hearing, the City Council desires to formally adopt the plan by resolution to ensure clear documentation for audit purposes and future financial planning.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Barstow as follows:
1. The City Council approves the Municipal Cost Allocation Plan dated February 3, 2026.
2. The City Council directs staff to incorporate the updated cost allocation methodology into the FY 2026–27 budget process and future financial analyses.
3. The City Manager, or designee, is authorized to make non-substantive formatting or technical corrections to the plan as needed.
PASSED, APPROVED AND ADOPTED this ___ day of __________, 2026.
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Attachment: RESOLUTION_FOR_COST_ALLOCATION_PLAN (6397 : Adoption of the Municipal Cost Allocation Plan) __________________________________
Timothy R. Silva, Mayor
ATTEST:
__________________________________
Andrea Flores, City Clerk
APPROVED AS TO FORM:
___________________________________
Matthew Summers, City Attorney
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Attachment: RESOLUTION_FOR_COST_ALLOCATION_PLAN (6397 : Adoption of the Municipal Cost Allocation Plan) City of Barstow, CA
User Fee Study
April 13, 2026
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) i Comprehensive User Fee Study
TABLE OF CONTENTS
TABLE OF CONTENTS ................................................................................................. i Executive Summary .................................................................................................. 1 User Fee Background ............................................................................................... 2 Background .................................................................................................................................................. 2 California User Fee History .......................................................................................................................... 2 Additional Policy Considerations ................................................................................................................. 3 Study Objective ....................................................................................................... 4 Scope of the Study ....................................................................................................................................... 4 Aim of the Report......................................................................................................................................... 4 Project Approach and Methodology ........................................................................... 5 Conceptual Approach................................................................................................................................... 5 Fully Burdened Hourly Rates........................................................................................................................ 5 Summary Steps of the Study ........................................................................................................................ 6 Allowable Costs ............................................................................................................................................ 6 Methodology ................................................................................................................................................ 7 Quality Control/Quality Assurance .............................................................................................................. 7 Reasons for cost increases/decreases over current fees............................................................................. 7 City Staff Contributions ................................................................................................................................ 8 Barstow User Fees ................................................................................................... 9 Cost Recovery............................................................................................................................................... 9 Subsidization ................................................................................................................................................ 9 Impact on Demand (Elasticity) ................................................................................................................... 10 Summary .................................................................................................................................................... 10 Community Development – Building & Safety ........................................................... 11 Analysis ...................................................................................................................................................... 11 Community Development - Planning ........................................................................ 12 Analysis ...................................................................................................................................................... 12 Engineering .......................................................................................................... 13 Analysis ...................................................................................................................................................... 13 Business License .................................................................................................... 14
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) ii Comprehensive User Fee Study
Analysis ...................................................................................................................................................... 14 Code Compliance ................................................................................................... 15 Analysis ...................................................................................................................................................... 15 Wastewater .......................................................................................................... 16 Analysis ...................................................................................................................................................... 16 Fire ...................................................................................................................... 17 Analysis ...................................................................................................................................................... 17 Miscellaneous - Finance ......................................................................................... 18 Analysis ...................................................................................................................................................... 18 Parks and Recreation ............................................................................................. 19 Analysis ...................................................................................................................................................... 19 Film Office ............................................................................................................ 20 Analysis ...................................................................................................................................................... 20 Police ................................................................................................................... 21 Analysis ...................................................................................................................................................... 21 Animal Services ..................................................................................................... 22 Analysis ...................................................................................................................................................... 22 Appendix A – Total Allowable Cost to be Recovered .................................................. 23 Appendix B –Fully Burdened Hourly Rates ................................................................ 24 Appendix C – Cost Recovery Analysis ....................................................................... 26
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) 1 Comprehensive User Fee Study
Executive Summary
The City of Barstow engaged Willdan Financial Services (Willdan) to determine the full costs incurred by the City to support the various activities for which the City charges user fees. Due to the complexity and the breadth of performing a comprehensive review of fees, Willdan employed a variety of fee methodologies to identify the full costs of individual fee and program activities. This report and the appendices herein identify 100% full cost recovery for City services. Appendix C details the full cost and suggested fees as determined through discussion with departmental staff. The recommended fees identified herein are either at or less than full cost recovery.
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) 2 Comprehensive User Fee Study
User Fee Background
Background
As part of a general cost recovery strategy, local governments adopt user fees to fund programs and services that provide limited or no direct benefit to the community as a whole (“User Fees”). As cities struggle to maintain levels of service and variability of demand, they have become increasingly aware of subsidies provided by the General Fund and have implemented cost-recovery targets. To the extent that governments use general tax monies to provide individuals with private benefits, and not require them to pay the full cost of the service (and, therefore, receive a subsidy), the government is limiting funds that may be available to provide other community-wide benefits. In effect, the government is using community funds to pay for private benefits. Unlike most revenue sources, cities have more control over the level of user fees they charge to recover costs, or the subsidies they can institute.
Fees in California are required to conform to the statutory requirements of the California Constitution, Proposition 218, Proposition 26, and the California Code of Regulations. The Code also requires that the City Council adopt fees by either ordinance or resolution, and that any fees in excess of the estimated total cost of rendering the related services must be approved by a popular vote of two-thirds of those electors voting because the charge would be considered a tax and not a fee. There are no fees suggested to be set above the cost of service and as such a public vote is not required.
California User Fee History
Before Proposition 13, in times of fiscal shortages, California cities were able to raise property taxes, which funded everything from police and recreation to development-related services. However, this situation changed with the passage of Proposition 13 in 1978.
Proposition 13 established the era of revenue limitation in California local government. In subsequent years, the state saw a series of additional limitations to local government revenues. Proposition 4 (1979) defined the difference between a tax and a fee: a fee can be no greater than the cost of providing the service; and Proposition 218 (1996) further limited the imposition of taxes for certain classes of fees. As a result, cities were required to secure a supermajority vote in order to enact or increase taxes. Due to the thresholds needed to increase local taxes, cities have less control and very few successful options for new revenues.
The State of California took a series of actions in the 1990’s and 2000’s to improve the State’s fiscal situation, at the expense of local governments. In 2004-05, the Educational Revenue Augmentation Funds (“ERAF”) take-away of property taxes and the reduction of Vehicle License Fees further reduced local tax revenues.
In addition, on November 2, 2010, California voters approved Proposition 26, the “Stop Hidden Taxes Initiative”, which is aimed at defining “regulatory fees” as a special tax rather than a fee, thus requiring approval by two-thirds vote of local voters. These regulatory fees are typically intended to mitigate the societal and environmental impacts of a business or person’s activities. Proposition 26 contains seven categories of exceptions. The fees analyzed as part of a user fee study typically fall under categories one through five consisting of charges for specific benefits, government service, regulatory need, for use of government property, or a fine/penalty.
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Additional Policy Considerations
State regulations require that municipalities update their fee schedules to reflect the actual costs of certain public services primarily benefiting users. User fees recover costs associated with the provision of specific services benefiting the user, thereby typically reducing the use of General Fund monies for such purposes.
In addition to collecting the direct cost of labor and materials associated with processing and administering user services, it is common for local governments to recover reasonable support costs. Support costs are those costs relating to a local government’s central service departments that are allocable to the local government’s operating departments. Central services support cost allocations were incorporated using the resulting indirect overhead percentages determined through the City’s cost allocation plan. A cost allocation plan identifies the central service functions of the City such as Finance, City Manager, and Human Resources and allocates their cost to the departments and funds of the City that they support. This plan was used in the user fee study to account for the burden placed upon central services by the operating departments in order to allocate a proportionate share of central service cost through the study.
As labor effort and costs associated with the provision of services fluctuate over time, a significant element in the development of any fee schedule is that it has the flexibility to remain current. Therefore, it is recommended that the City include an inflationary factor in the resolution adopting the fee schedule to allow the City to annually increase or decrease the fees by changes in a pre-approved inflationary index, as described below. However, such inflationary increases shall not exceed the reasonable estimated cost of providing the services each year.
The City may employ many different inflationary factors. The most commonly used inflator is some form of the Consumer Price Index (CPI) as it is widely well known and accepted. A similar inflator is the implicit price deflator for GDP, which is much like the CPI except that while the CPI is based on the same “basket” of goods and services every year, the price deflators’ “basket” can change year to year. Since the primary factor for the cost of a City’s services is usually the costs of the personnel involved, tying an inflationary factor that connects more directly to the personnel costs can also be suitable if there is a clear method, or current practice of obtaining said factor.
Each City should use an inflator that they believe works the best for their specific situation and needs but cannot rely solely on the CPI increase as it is incumbent upon each agency to ensure the amount of the fees charged does not exceed the reasonable estimated costs of providing the services. It is also recommended that the City perform this internal review annually with a comprehensive review of services and fees performed every five years, which would include adding, amending, or removing fees for programs/services.
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Study Objective
As the City of Barstow seeks to efficiently manage limited resources and adequately respond to increased service demands, it needs a variety of tools. A user fee study provides assurance that the City has the best information and the best resources available to make sound decisions, fairly and legitimately set fees, maintain compliance with state law and local policies, and meet the needs of the City administration and its constituency. Given the limitations on raising revenue in local government, the City recognizes that a user fee Study is a very cost-effective way to understand the total cost of services and identify potential fee deficiencies. Essentially, a user fee is a payment for a requested service provided by a local government that primarily benefits an individual or group.
The total cost of each service included in this analysis is based on the full cost of providing City services, including direct salaries and benefits of City staff, direct departmental costs, and indirect costs from central service support. This study determines the full cost recovery fee for the City to provide each service; however, each fee is set at the City’s discretion, up to 100% of the total cost, as specified in this report.
The principal goal of the study was to help the City determine the full cost of the services that the City provides. In addition, Willdan established a series of additional objectives including:
Developing a rational basis for setting fees
Identifying subsidy amount, if applicable, of each fee in the model Ensuring compliance with State law
Developing an updatable and comprehensive list of fees Maintaining accordance with City policies and goals
The study results will help the City better understand its true costs of providing services and may serve as a basis for making informed policy decisions regarding the most appropriate fees, if any, to collect from individuals and organizations that require individualized services from the City.
Scope of the Study
The scope of this study encompasses a review and calculation of the user fees charged by the following Barstow departments and fee groups:
Community Development – Building &
Safety
Community Development - Planning
Engineering
Business License
Code Compliance
Wastewater
Fire
Miscellaneous - Finance
Parks and Recreation
Film
Police
Animal Services
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The study involved the identification of existing and potential new fees, fee schedule restructuring, data collection and analysis, orientation and consultation, quality control, communication and presentations, and calculation of individual service costs (fees) or program cost recovery levels.
Aim of the Report
The user fee study focused on the cost of City services, as City staff currently provide them at existing, known, or reasonably anticipated service and staff level needs. This report provides a summary of the study results, and a general description of the approach and methods Willdan and City staff used to determine the recommended fee schedule. The report is not intended to document all of the numerous discussions throughout the process, nor is it intended to provide an influential dissertation on the qualities of the utilized tools, techniques, or alternative approaches.
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Project Approach and Methodology
Conceptual Approach
The basic concept of a user fee study is to determine the “reasonable cost” of each service provided by the City for which it charges a user fee. The full cost of providing a service may not necessarily become the City’s fee, but it serves as the objective basis as to the maximum amount that may be collected.
The standard fee limitation established in California law for such fees is the “estimated, reasonable cost” principle. In order to maintain compliance with the letter and spirit of this standard, every component of the fee study process included a related review. The use of budget figures, time estimates, and improvement valuation clearly indicates reliance upon estimates for some data.
Fully Burdened Hourly Rates
The total cost of each service included in this analysis is primarily based on the Fully Burdened Hourly Rates (FBHRs) that were determined for City personnel directly involved in providing services. The FBHRs include not only personnel salary and benefits (see Appendix B), but also any costs that are reasonably ascribable to personnel. The cost elements that are included in the calculation of fully burdened rates are:
Salaries & benefits of personnel involved
Operating costs applicable to fee operations
Departmental support, supervision, and administration overhead Central service overhead costs allocated through the cost allocation plan An important factor in determining the fully burdened rate is in the calculation of productive hours for personnel. This calculation takes the available workable hours in a year of 2,080 and adjusts this figure to 1,650 productive or billable hours to account for calculated or anticipated hours’ employees are involved in non-billable activities such as paid vacation, sick leave, holidays, and other considerations as necessary.
Dividing the full cost, including overhead, of a position by the number of productive hours provides the FBHR.
The FBHRs are then used in conjunction with time estimates, when appropriate for how a service is provided, to calculate a fee’s cost based on the personnel and the amount of their time that is involved in providing each service.
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Summary Steps of the Study
The process of the study is straightforward and simple in concept. The following list provides a summary of the study process steps:
Allowable Costs
This report identifies three types of costs that, when combined, constitute the fully burdened cost of a service (Appendix A). Costs are defined as
direct labor, including salary and benefits,
departmental overhead costs, and the City’s
central services overhead, where
departmental and central service overhead
costs constitute support costs. These cost
types are defined as follows:
Direct Labor (Personnel Costs): The
costs related to staff salaries for
time spent directly on fee-related
services.
Departmental Overhead: A
proportional allocation of
departmental overhead costs,
including operation costs such as
supplies and materials that are necessary for the department to function. Central Services Overhead: These costs, as provided via the City’s cost allocation plan, represent services provided by those central services departments whose primary function is to support other City departments.
Data Analysis
Department Interviews
Time Estimates
Labor Costs
Cost Allocation Plan
Building Cost Layers
Direct Services
Indirect Services
Department Overhead
City-Wide Overhead
Set Fees
Define the Full Cost of
Services
Set Cost Recovery Policy
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Methodology
The three methods of analysis for calculating fees used in this report are the:
Case Study Method (Standard Unit Cost Build-Up Approach): This approach estimates the actual labor and material costs associated with providing a unit of service to a single user. This analysis is suitable when City staff time requirements do not vary dramatically for a service, or for special projects where the time and cost requirements are easy to identify at the project’s outset. Further, the method is effective in instances when a staff member from one department assists on an application, service or permit for another department on an as-needed basis. Costs are estimated based upon interviews with City staff regarding the time typically spent on tasks, a review of available records, and a time and materials analysis.
Program Cost Approach: In some instances, the underlying data is not available or varies widely, leaving a standard unit cost build-up approach impractical. In addition, market factors and policy concerns (as opposed to actual costs) tend to influence rental based fee levels more than other types of services. Willdan employed a different methodology where appropriate to fit a program’s needs and goals. Typical programmatic approach cases are facility use fees, penalties, and instances where a program cost is divided over the user base to obtain a per applicant cost for shared cost services.
Valuation Based Fees: This method of collection is used when the valuation of the improvement can be used as a proxy for the amount of effort it would take for City staff to complete the service provided. More specifically, this approach is commonly used for certain User Fees in the Building Division. It is generally accepted that as a project’s size scales up, the cost of the project increases, and the amount of effort needed to review and inspect also increases. Using valuation-based fees provide for a system that can adjust as project sizes scale. Land is not included in the valuation.
Quality Control/Quality Assurance
All study components are interrelated, thus flawed data at any step in the process will cause the ultimate results to be inconsistent and unsound. The elements of our Quality Control process for user fee calculations include:
Involvement of knowledgeable City staff
Clear instructions and guidance to City staff
Reasonableness tests and validation
Internal and external reviews
Cross-checking
Reasons for cost increases/decreases over current fees
Within the fee tables in Appendix C, the differences are identified between the full costs calculated through the study and the fee levels currently in effect. The reasons for differences between the two can arise from a number of possible factors including:
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Previous fee levels may have been set at levels less than full cost intentionally, based on policy decisions
Staffing levels and the positions that complete fee and service activity may vary from when the previous costs were calculated
Personnel and materials costs could have increased at levels that differed from any inflationary factors used to increase fees since the last study
Costs that this study has identified as part of the full cost of services may not have been accounted for in a previous study
o Departmental overhead and administration costs
o Indirect overhead from the cost allocation plan
Changes in processes and procedures within a department, or the City as a whole Changes in the demand for services in a City may have also changed the staffing or cost structure of departments over time
City Staff Contributions
As part of the study process, Willdan received tremendous support and cooperation from City staff, who contributed and reviewed a variety of components to the study, including:
Budget and other cost data
Staffing structures
Fee and service structures, organization, and descriptions Direct and indirect work hours (billable/non-billable) Time estimates to complete work tasks
Review of draft results and other documentation
A user fee study requires significant involvement of the managers and line staff from the departments on top of their existing workloads and competing priorities. The contributions from City staff were critical to this study. We would like to express our appreciation to the City and its staff for their assistance, professionalism, positive attitudes, helpful suggestions, responsiveness, and overall cooperation.
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Barstow User Fees
Cost Recovery
The cost recovery models, by department/division fee type, are presented in detail in Appendix C. Full cost recovery is determined by summing the estimated amount of time each position (in increments of minutes or hours) spends to render a service. Time estimates for each service rendered were obtained through interviews conducted with City staff for each department/division fee included in the study. The resulting cost recovery amount represents the total cost of providing each service. The City’s current fee being charged for each service, if applicable, is provided in this section, as well, for reference.
It is important to note that the time data used to determine the amount of time each employee spends assisting in the provision of the services listed on the fee schedule is essential in identifying the total cost of providing each service and will differ from City to City depending on staffing, positions involved, experience of staff, the use of consultants, and the policies and procedures in place for each City.
Specifically, in providing services, a number of employees are often involved in various aspects of the process, spending anywhere from a few minutes to several hours on the service.
The primary goal of this study was to identify the cost of City services, to provide information to help the City make informed decisions regarding the actual fee levels and charges. The responsibility of determining the final fee levels is a complicated task. City staff must consider many issues in formulating recommendations, and the City Council must consider those same issues and more in making the final decisions.
City staff assumes the responsibility to develop specific fee level recommendations to present to the City Council. Unfortunately, there are no hard and fast rules to guide the City, since many of the considerations are based on the unique characteristics of the City of Barstow, and administrative and political discretion.
However, in setting the level of full cost recovery for each fee, one should consider whether the service solely benefits one end user or the general community.
Subsidization
Recalling the definition of a user fee helps guide decisions regarding subsidization. The general standard is that individuals (or groups) who receive a wholly private benefit should pay 100% of the full cost of the services. In contrast, services that are simply public benefit should be funded entirely by the general fund’s tax dollars. Unfortunately, for the decision makers, some services fall into the range between these two extremes.
Further complicating the decision, opponents of fees often assert that the activities subject to the fees provide economic, cultural, “quality of life,” or other community benefits that exceed the costs to the City, but it is important to distinguish the difference between any purported possible benefits that may be conveyed through the result of activities of the service receiver and the direct benefit being conveyed through the City providing the service to the requestor.
It is recommended the City consider such factors during its deliberations regarding appropriate fee levels.
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Of course, subsidization can be an effective public policy tool since it can be used to reduce fees to encourage certain activities (such as to ensure public safety) or allow some people to be able to afford to receive services they otherwise could not at the full cost. In addition, subsidies can be an appropriate and justifiable action, such as to allow citizens to rightfully access services, without overburdensome costs.
Despite the intent, it is important for the City and public to understand that subsidies must be covered by another revenue source, typically the General Fund’s other unrestricted funds.
Impact on Demand (Elasticity)
Economic principles of elasticity suggest that increased costs for services (higher fees) will eventually curtail the demand for the services; whereas lower fees may spark an incentive to utilize the services and encourage certain actions. Either of these conditions may be a desirable effect to the City. However, the level of the fees that would cause demand changes is largely unknown. The cost of service study did not attempt to evaluate the economic or behavioral impacts of higher or lower fees; nevertheless, the City should consider the potential impacts of these issues when deciding on fee levels.
Summary
City staff is recommending setting user fees at suggested fee amounts as detailed in Appendix C. City and departmental goals, City Council priorities, policy initiatives, past performance, implementation issues, and other internal and external factors should influence staff recommendations and City Council decisions. In this case, the proper identification of additional services (new or existing services) and the update to a consistent and comprehensive fee schedule were the primary objectives of this study. City staff has reviewed the full costs and identified the recommended fee levels for consideration by City Council.
The following sections provide background for each department, division, and fee group and the results of this study’s analysis of their fees. For the full list of each fee’s analysis, refer to Appendix C of this report.
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Community Development – Building & Safety
The Building and Safety Division enforces building codes and standards adopted by the State of California and the City of Barstow for residential and commercial structures.
The Permit Process is the instrument used to enforce the law, which generally includes permit processing, plan review and inspections. Building & Safety is also charged with ensuring compatibility with the federal Americans with Disabilities Act as well as conducting inspections to ensure compliance with state and local fire protection regulations.
The ultimate goal of Building and Safety is to ensure that constructions within the City comply with all applicable codes and thereby minimize the potential for construction hazards, unsafe constructions and harm to the environment – protecting public health, safety and welfare.
Analysis
A program cost analysis was performed to determine current cost recovery for services utilizing the cost for services along with FY 2023 – 2025 historical revenue and fee activity for Building and Safety. The analysis found that the current fees on average result in around 33% cost recovery for services. Staff are recommending that the fees be increased to achieve 100% cost recovery. A time and cost analysis was performed on a few of the fees in the schedule that have direct staff involvement identified to determine the direct cost for each. For Building Permit fees, valuation is used as a proxy for measuring the amount of effort needed to provide services on a case by case basis. Both methods are an industry standard widely used by other jurisdictions to evaluate the cost of providing service. The building permit fees utilize a valuation-based fee structure where the fee for service varies based on the valuation of the project. It is generally understood that the larger and more complex a project is, more time and effort that is required to provide the service. Project valuation also follows that trend, and so by using a combination of either project valuation or historical revenue figures along with a multiplier or cost recovery analysis for historical and anticipated future construction trends, current cost recovery along with variability in charges due to project type and scale is determined. Staff have suggested increasing cost recovery of fees as detailed in Appendix C. As a result, there would be:
An increase for 114 fees and the building permit fee table; 3 new fees would be added;
21 fees would remain as currently set, and;
The would be an increase of 208% for the building permit fee table and an average fee change of 176% for all other existing fees.
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Community Development - Planning
The Planning Department works with citizens and community leaders to build a consensus on how the City should grow, both in the short and long term. This is accomplished through the General Plan and Specific Plans throughout the city and by reviewing all new development proposals to ensure they reflect this vision.
The planning department reviews all rezoning, conditional use permits, and site plans. Planning provides maps, assignment of street names and building addresses, zoning map updates, review of all landscaping plans, and architectural design of new developments.
Analysis
Willdan individually reviewed the services associated with the Planning Department. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.
The analysis of Planning services relied primarily upon a standard unit cost build-up approach, whereby the reasonable cost of each fee occurrence was determined using staff time involved with providing the service to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City central services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that current fees are not in line with the cost of providing service. Staff have suggested reasonable fee adjustments to the fee schedule as detailed in Appendix C. As a result, there would be:
An increase for 28 fees;
3 fees would decrease;
17 new fees would be added;
2 fees would change from a flat fee to actual cost;
22 fees would remain as currently set, and;
The average fee change would be an increase of 18% for current fees.
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Engineering
The Engineering Services Division ensures that the City of Barstow has the necessary infrastructure in place to promote and maintain the community. This involves managing the engineering design and construction of capital improvements, conducting traffic engineering, managing environmental programs, and reviewing land development and construction activity as it relates to public infrastructure.
Analysis
Willdan individually reviewed the services associated with the Engineering Services Division. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.
A program cost analysis was performed to determine current cost recovery for services utilizing the budgeted cost for services along with FY 2023 – 2025 historical revenue and fee activity. The analysis found that the current Engineering fees on average result in around 8% cost recovery for services. Staff has suggested reasonable fee adjustments to the fee schedule as detailed in Appendix C. As a result, there would be:
An increase for 82 fees;
3 fees would remain as currently set, and;
The average fee change would be an increase of 24% for current fees.
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Business License
The City of Barstow’s Business License fees.
Analysis
Willdan individually reviewed the services associated with Business License. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.
The analysis of Business License services relied primarily upon a standard unit cost build-up approach, whereby the reasonable cost of each fee occurrence was determined using staff time involved with providing the service to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City central services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that most fees are currently set below the full cost of providing the service. Staff have suggested increasing cost recovery of fees as detailed in Appendix C. As a result, there would be:
An increase for 75 fees;
1 fee would decrease;
27 fees would remain as currently set, and;
The average fee change would be an increase of 39% for current fees.
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Code Compliance
The Code Compliance Department is responsible for enforcing state and local laws relating to health and safety, property maintenance standards, and land use regulations. Our goal is to maintain consistency with the City’s General Plan and to provide courteous, effective, and efficient service; which serves to enhance property values by reducing visual blight in Barstow’s neighborhoods. This is accomplished through a combination of proactive and reactive patrol. A key component of this goal is educating citizens concerning local, state, and federal regulations that affect them. The Code Compliance Department is continually working with other City Departments to provide additional support and enforcement tools. Code Compliance works closely with the Solid Waste Department; providing information to the citizens on ways to combat blight and beautify the Barstow community. Some services provided are Free Dump Day, which provides free disposal of tires and household trash. Code Compliance has been very proactive in handling cases. The majority of all Code Compliance cases are self-initiated by the Officers. It is a priority for the Code Compliance Department to eliminate blight conditions before residents become concerned enough to call in a complaint.
Analysis
Willdan individually reviewed the services associated with the Code Compliance Department. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.
The analysis of Code Compliance services relied primarily upon a standard unit cost build-up approach, whereby the reasonable cost of each fee occurrence was determined using staff time involved with providing the service to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City central services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that a few current fees are not in line with the cost of providing service. Staff has suggested reasonable fee adjustments to the fee schedule as detailed in Appendix C. As a result, there would be:
An increase for 3 fees;
1 new Rental Inspection – Reinspection Fee would be added; 3 fees would remain as currently set, and;
The average fee change would be an increase of 53% for current fees.
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Wastewater
The Barstow Wastewater Treatment Department operates the City’s wastewater collection system, treatment facility, and discharge site. The primary responsibility of the Department includes treatment of domestic and industrial wastewater from the City of Barstow and its surrounding communities in a manner that provides current and future customers with safe, efficient, and cost-effective wastewater treatment services while protecting the community, public health, plant staff, and the environment from adverse impacts of wastewater and treatment by-products. The City’s efforts are guided, in part, by federal, state, and local regulations.
Analysis
Willdan individually reviewed the services associated with the Wastewater Treatment Department. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.
The analysis of Wastewater services relied primarily upon a standard unit cost build-up approach, whereby the reasonable cost of each fee occurrence was determined using staff time involved with providing the service to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City central services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that most flat rate fees are currently set below the full cost of providing the service. Staff have suggested increasing fees to full cost recovery as detailed in Appendix C.
As a result, there would be:
An increase for 22 fees;
1 fee would decrease;
12 fees would remain as currently set, and;
The average fee change would be an increase of 31% for current fees.
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Fire
The Barstow Fire Protection District (BFPD) provides the highest level of public safety for the community and all who travel through Barstow and surrounding areas. BFPD serves approximately 25,000 city residents, 25,000 district residents within a 70 square-mile service area. BFPD also serves 150-plus miles of highways Including Interstates 15, 40, and 58, Route 66, Highway 247 and Fort Irwin Road. BFPD is committed to protecting lives and property through Fire Suppression, Advanced Life Support Paramedic services, Fire Rescue, Emergency Management, Fire Prevention, Arson Investigation, and Public education.
As an all-hazard, all-risk Fire Authority BFPD is data-driven by NFPA Standards, Codes and all OSHA regulations. BFPD uses industry best practices to ensure operational readiness and safety for the areas served. Community members rely on BFPD to provide the best possible outcome in all situations when called upon.
Analysis
Willdan individually reviewed the services associated with the Barstow Fire Protection District. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.
The analysis of Fire services relied primarily upon a standard unit cost build-up approach, whereby the reasonable cost of each fee occurrence was determined using staff time involved with providing the service to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City central services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that most flat rate fees are currently set below the full cost of providing the service. Staff have suggested reasonable fee adjustments to the fee schedule as detailed in Appendix C.
As a result, there would be:
An increase for 49 fees;
1 fee would decrease;
3 new fees would be added;
2 fees would change from a flat fee or no cost to actual cost; 109 fees would remain as currently set, and;
The average fee change would be an increase of 32% for current fees.
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Miscellaneous - Finance
The Finance Department is responsible for managing the City’s financial operations in accordance with established policies and plans. The Finance Department recommends fiscal policies to City management and implements such policies. The Department provides fiscal support to all City departments and programs and ensures that the fiscal affairs of the City are effectively managed in accordance with the City's municipal code, policies, state, and federal statutes.
Analysis
Willdan individually reviewed the services associated with the Finance Department. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.
The analysis of Finance services relied primarily upon a standard unit cost build-up approach, whereby the reasonable cost of each fee occurrence was determined using staff time involved with providing the service to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City central services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that a few fees are currently set below the full cost of providing the service as determined in this study. Staff have suggested reasonable fee adjustments as detailed in Appendix C. As a result, there would be:
An increase for 3 fees;
30 fees would remain as currently set, and;
The average fee change would be an increase of 2% for current fees.
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Parks and Recreation
The City's Parks and Recreation Department is committed to improving the quality of life for the residents of Barstow and the surrounding communities.
The Recreation Division is responsible for the coordination and delivery of full-service leisure and recreation programs. Program areas include, but are not limited to: adult and youth sports, liaison to more than a half dozen non-profit sports organizations, and a full line of contract classes for the youth, adults, and seniors.
Operation of the Historic Harvey House, Robert A. Sessions Memorial Sports Park, Youth Sports Community Promotional Fund (Measure Q), and management of the Eda Henderson Pool.
Analysis
Willdan individually reviewed the services associated with the Parks and Recreation Department. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.
The analysis of most Parks and Recreation programs encompassed facility rentals and other recreation services. The fee for use of government owned facilities and property can be set discretionally by the City per Proposition 26 to reduce the cost to the public for related facilities costs, and because there is market availability for facility use elsewhere. The cost of acquisition, maintenance, repair, and upgrade to the City and subsequently the community is partially offset by rental or use fee revenue. As such these fees should be set using the knowledge of activity use for the facilities, policy desires of the City, and market factors when desirable. It is generally accepted that many Community Services programs provide a measure of public benefit to the residents and City as a whole. In addition, cities generally want to ensure that their programs and services remain affordable to the community at large, and that the programs remain competitive with surrounding jurisdictions and private businesses. Therefore, full cost recovery is typically not the primary goal of fee setting. An overall program cost analysis for Parks and Recreation was also performed and determined that the department is currently operating at around 22% cost recovery including indirect support from central services of the City. A time and cost analysis was performed on the fees in the schedule that could have direct staff involvement identified to determine the direct cost for each. Staff are not suggesting any changes to the fee schedule and are to remain as currently set as detailed in Appendix C.
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) 20 Comprehensive User Fee Study
Film Office
The Barstow Film Office operates with an aggressive strategy through successful marketing to increase filming opportunities for the city and region.
Public/Private partnerships for expanding filming locations, competitive fees for permits, aggressive marketing to the industry and building strong relationships with location scouts have led the Barstow Film Office to a very successful last 5 years, and they continue to remain competitive in their outreach efforts to ensure both a positive economic impact for the community.
Analysis
No analysis was made of the Film Office fees, and they are recommended to remain as currently set.
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) 21 Comprehensive User Fee Study
Police
The Barstow Police Department has 67 members, 47 Officers, and 20 professional staff. The department is structured within two divisions, the Operations Division and the Administrative Division. The Operations Division is the most visible division in the department and performs the core of law enforcement functions.
It is comprised of patrol, School Resource Officers, K-9, Field Training Officers (FTOs), HOPE Team, and Tactical Operations, which includes the Special Response Team (SRT) and the Crisis Negotiations Team (CNT). The Administrative Division provides support services to the Operations Division. It is comprised of the Detective Bureau, Crime Impact, Evidence Room, Communications Center, and Records Bureau. The Division also oversees the department budget, recruitment, and public affairs.
Analysis
Willdan individually reviewed the services associated with the Police Department. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.
The analysis of Police services relied primarily upon a standard unit cost build-up approach, whereby the reasonable cost of each fee occurrence was determined using staff time involved with providing the service to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City central services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that fees are not recovering the cost of providing service. Staff have suggested reasonable fee adjustments as detailed in Appendix C. As a result, there would be:
An increase for 13 fees;
3 new fees would be added;
1 fee for DUI Emergency Response would change from a flat fee to actual cost; 19 fees would remain as currently set, and;
The average fee change would be an increase of 45% for current fees.
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) 22 Comprehensive User Fee Study
Animal Services
The Animal Control Services are provided by the Barstow Human Society.
Analysis
No analysis was made of the Animal Services fees, and they are recommended to remain as currently set.
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) 23 Comprehensive User Fee Study
Appendix A – Total Allowable Cost to be Recovered
Below are the total allowable costs that may be recovered through user fees; however, only a portion of the total allowable cost is recovered as staff not only works on services related to user fees, but also works on an array of other City functions during the operational hours of the City. The direct overhead percentages below are derived by dividing other operational costs by salaries and benefits. The indirect allocation percentages are provided through the cost allocation plan. The amounts listed below will not reconcile to City budgets as costs that should not be included in overhead for personnel in the application of determining fully burdened hourly rates were excluded. Examples of these costs are capital, debt, monetary transfers, contract costs, and other costs that are charged directly to the service requestor.
City of Barstow - User Fee
Overhead Rate Calculations
Department
Total
Personnel
Services
Department
Operations &
Administration
Department
Overhead %
Indirect
Allocation
%
100: Community Services Department 1,677,183 646,229 39% 42% 100: Communtiy Development Department 1,918,495 1,079,327 56% 26% 100: Park & Recreation Division 438,402 279,569 64% 51% 100: Police Department 7,805,604 1,312,023 17% 27%
102: Measure Q-102-Various 3,206,705 1,398,279 44% 19%
103: Measure Q-103-Fire 3,107,485 145,494 5% 26%
225: Barstow Fire Protection District 3,780,268 718,644 19% 20% 605: WASTEWATER RECLAMATION 1,339,447 763,275 57% 25%
650: SOLID WASTE 306,369 105,820 35% 8%
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) 24 Comprehensive User Fee Study
Appendix B –Fully Burdened Hourly Rates
Below are fully burdened hourly rates (FBHR) of staff positions that provide for the services detailed in Appendix C. The FBHRs were used to determine the full cost of each service. They include the salary and benefit costs for each position as well as all applicable overhead amounts for each position. For any user fee service request that is outside the scope of the fees detailed in Appendix C, or for services for which there is no fee currently set, the City can charge up to the full cost of the FBHR for personnel involved.
City of Barstow - User Fee
Fully Burdened Hourly Rate Calculation
Department Position
Fully Burdened
Hourly Rate
Position Rates
100: Building Maintenance Division Bldg - FACILITY MAINT SUPERVISOR $96.86 100: Building Maintenance Division Bldg - PUBLIC SERVICES ASSISTANT II $68.00 100: Building Maintenance Division Bldg - PUBLIC SERVICES ASSISTANT III $75.86 100: Communtiy Development Department CD - ADMINISTRATIVE ANALYST $133.47 100: Communtiy Development Department CD - ADMINISTRATIVE ASSISTANT $95.96 100: Communtiy Development Department CD - CODE COMPLIANCE OFFICER $83.87 100: Communtiy Development Department CD - CODE COMPLIANCE OFFICER II $108.97 100: Communtiy Development Department CD - CODE COMPLIANCE SUPERVISOR $189.24 100: Communtiy Development Department CD - COMMUNITY DEVEL INSPECTOR I $123.82 100: Communtiy Development Department CD - COMMUNITY DEVELOPMENT DIRECTOR $362.13 100: Communtiy Development Department CD - Community Development Manager $286.51 100: Communtiy Development Department CD - ECONOMIC DEVELOPMENT SPECIALIS $177.84 100: Communtiy Development Department CD - OFFICE ASSISTANT $86.85 100: Communtiy Development Department CD - SENIOR COMMUNITY DEVEL INSPECT $154.96 100: City Manager Division- CM - ADMINISTRATIVE SERVICES DIRECT $271.86 100: City Manager Division- CM - ASSISTANT CITY MANAGER $276.94 100: City Manager Division- CM - ASSISTANT TO THE CITY MANAGER $182.78 100: City Manager Division- CM - CITY MANAGER $364.19
100: Community Services Department CS - FIELD SERVICES SUPERVISOR $141.11 100: Community Services Department CS - PARKS & OPEN SPACE SUPERVISOR $134.93 100: Community Services Department CS - PUBLIC SERVICES ASSISTANT I $88.49 100: Community Services Department CS - PUBLIC SERVICES ASSISTANT II $99.93 100: Community Services Department CS - PUBLIC SERVICES ASSISTANT III $142.88 100: Community Services Department CS - PUBLIC WORKS SUPERINTENDENT $234.45 100: Finance Division Finance - ACCOUNTANT $91.98
100: Finance Division Finance - ACCOUNTING TECHNICIAN $60.70 100: Finance Division Finance - ASSISTANT FINANCE DIRECTOR $104.80 100: Finance Division Finance - FINANCE DIRECTOR $199.42 100: Finance Division Finance - HUMAN RESOURCES MANAGER $129.70 100: Finance Division Finance - OFFICE ASSISTANT $51.08 100: Finance Division Finance - PRINICPAL ACCOUNTANT $107.29 225: Barstow Fire Protection District Fire - FIRE CAPTAIN $197.31 225: Barstow Fire Protection District Fire - FIRE CHIEF $317.86 225: Barstow Fire Protection District Fire - FIRE ENGINEER $168.98 225: Barstow Fire Protection District Fire - FIREFIGHTER / PARAMEDIC $139.02 225: Barstow Fire Protection District Fire - FIREFIGHTER EMT $136.14 225: Barstow Fire Protection District Fire - OFFICE ASSISTANT $84.72
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) 25 Comprehensive User Fee Study
City of Barstow - User Fee
Fully Burdened Hourly Rate Calculation
Department Position
Fully Burdened
Hourly Rate
100: Fleet Maintenance Division Fleet - FLEET MAINTENANCE SUPERVISOR $154.54 100: Fleet Maintenance Division Fleet - MECHANIC $103.98 100: Fleet Maintenance Division Fleet - SENIOR FLEET MAINTENANCE MECHANIC $102.87 100: Administrative Services IT IT - SENIOR ADMINISTRATIVE ANALYST $148.40 100: Administrative Services IT IT - INFO TECH TECHNICIAN $96.45 100: Administrative Services IT IT - INFORMATION TECHNOLOGY MANAGER $139.37 100: Park & Recreation Division Parks - OFFICE ASSISTANT $104.18 100: Park & Recreation Division Parks - RECREATION ACTIVITY COORD $167.20 100: Park & Recreation Division Parks - RECREATION PROGRAM COORDINATOR $147.90 100: Police Department Police - COMMUNITY SERVICES OFFICER $100.96 100: Police Department Police - CRIME SCENE EVIDENCE TECH $82.19 100: Police Department Police - DISPATCHER $86.94
100: Police Department Police - POLICE CAPTAIN $303.05
100: Police Department Police - POLICE CHIEF $316.38
100: Police Department Police - POLICE CORPORAL $155.31 100: Police Department Police - POLICE DETECTIVE $147.32 100: Police Department Police - POLICE LIEUTENANT $239.71 100: Police Department Police - POLICE OFFICER $117.02
100: Police Department Police - POLICE SERGEANT $209.97 100: Police Department Police - POLICE SERVICES ASSISTANT $72.14 100: Police Department Police - POLICE SERVICES SUPERVISOR $142.78 100: Police Department Police - SENIOR ADMINISTRATIVE ASSIST $97.29 100: Police Department Police - SENIOR CRIMESCENE EVIDENCE TEC $115.39 100: Police Department Police - SENIOR DISPATCHER $112.04 100: Municipal Records Division Records - ADMINISTRATIVE ASSISTANT $80.26 100: Municipal Records Division Records - CITY CLERK SERVICES MANAGER $112.08 650: SOLID WASTE Solid Waste - ACCOUNTANT $114.43
650: SOLID WASTE Solid Waste - ACCOUNTING TECHNICIAN $71.74 650: SOLID WASTE Solid Waste - ADMINISTRATIVE ANALYST $96.94 650: SOLID WASTE Solid Waste - FINANCE DIRECTOR $248.09 650: SOLID WASTE Solid Waste - INFO TECH COOR - MEASURE Q $130.09 650: SOLID WASTE Solid Waste - PRINICPAL ACCOUNTANT $133.48 605: WASTEWATER RECLAMATION Wastewater - ACCOUNTANT $154.51 605: WASTEWATER RECLAMATION Wastewater - ACCOUNTING TECHNICIAN $96.87 605: WASTEWATER RECLAMATION Wastewater - FINANCE DIRECTOR $334.98 605: WASTEWATER RECLAMATION Wastewater - INFO TECH COOR - MEASURE Q $175.65 605: WASTEWATER RECLAMATION Wastewater - LEAD TREATMENT PLANT OPERATOR $167.23 605: WASTEWATER RECLAMATION Wastewater - MECHANIC - WASTEWATER $134.36 605: WASTEWATER RECLAMATION Wastewater - PRINICPAL ACCOUNTANT $180.23 605: WASTEWATER RECLAMATION Wastewater - SENIOR MECHANIC - WASTEWATER $145.40 605: WASTEWATER RECLAMATION Wastewater - SR WW TREATMENT PLANT OPERATOR $98.62 605: WASTEWATER RECLAMATION Wastewater - WW TREATMENT OPERATOR $113.69 605: WASTEWATER RECLAMATION Wastewater - WW TREATMENT OPERATOR IN TRNG $83.35 605: WASTEWATER RECLAMATION Wastewater - WW Treatment Plant Superintend $175.09 102: Measure Q-102-Various Fund 102 Measure Q - INFO TECH COOR - MEASURE Q $152.60 103: Measure Q-103-Fire Fund 103 Measure Q Fire - FIRE BATTALION CHIEF - MEAS Q $211.71 103: Measure Q-103-Fire Fund 103 Measure Q Fire - FIREFIGHTER/PARAMEDIC - MEAS Q $141.85 103: Measure Q-103-Fire Fund 103 Measure Q Fire - FIRE INSPECTOR / ARSON INVESTIGATOR (Q) $76.19 102: Measure Q-102-Various Fund 102 Measure Q - POLICE OFFICER - MEASURE Q $152.28 102: Measure Q-102-Various Fund 102 Measure Q - DISPATCHER - MEASURE Q $101.88 102: Measure Q-102-Various Fund 102 Measure Q - POLICE SERVICES ASSIST - MEASQ $91.66 102: Measure Q-102-Various Fund 102 Measure Q - PUBLIC SERV ASSIST I - MEAS Q $86.19 102: Measure Q-102-Various Fund 102 Measure Q - PUBLIC SERVICES ASSISTANT I - MEASURE Q $75.61 102: Measure Q-102-Various Fund 102 Measure Q - SENIOR MECHANIC - MEASURE Q $116.93
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) 26 Comprehensive User Fee Study
Appendix C – Cost Recovery Analysis
The following tables provide the results of the analysis, resulting full cost recovery amount, and recommended fees. For fees, services, and penalties in which the full cost, existing fee, and suggested fee is listed as “NA”, the amount or percentage was not calculable. This is most common when either the current or the suggested fee includes a variable component that is not comparable on a one-to-one basis, a full cost was not calculated (for penalties, fines, market-based fees, or items not included in the study), or when there is not a current fee amount to compare against.
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Community Development
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Notes Fee Δ1 PLAN REVIEW FEES (Section 304.3 of the 1997 Uniform Administrative Code)2 Plan Review Fee 65% of the Building NA NA 65% of the Building $03 Plan Review Fee (Applicable to Single Family Dwellings Only / Per Permit for Each Second and Subsequent Plan Review for the Same Floor Plan) 35% of the Building Permit Fee as per Table 3-A of the 1997 NA NA
35% of the Building Permit Fee as per Table 3-A of the
$0
4 OTHER INSPECTIONS AND FEES (Table 3-A of the 1997 Uniform Administrative Code5 Reinspection Outside of Normal Business Hours** $49.62 Per Hour $309.92 0% $309.00 $2596 Reinspection Fees* $49.62 Per Hour $77.48 1% $77.00 $277 Inspections for which no fee is specifically indicated (minimum charge - 1/2 hour)* $49.62 Per Hour / 1 Hour Minimum $77.48 1% $77.00 $27 8 Additional plan review required by changes, additional or revisions to plan* $49.62 Per Hour $77.48 1% $77.00 $27 9 For use of an outside consultant for plan checks and inspections, or both Actual Cost** NA NA Actual Cost** $0 10 STRONG MOTION INSTRUMENTATION PROGRAM (SMIP) FEE11 Strong Motion Instrumentation Program (SMIP) Fee12 Residential (1 to 3 Stories) Valuation x .00013 Minimum Fee $0.50 Public Resources Code Section 2705
NA NA
Valuation x .00013 Minimum Fee $0.50
$0
13 Residential (> 3 Stories) and All Commercial Valuation x .00028 Minimum Fee $0.50 Public Resources Code Section 2705
NA NA
Valuation x .00028 Minimum Fee $0.50
$0
14 CALIFORNIA BUILDING STANDARDS COMMISSION FEE15 California Building Standards Commission Fee16 Residential / Commercial $1 per $25,000 or fraction thereof; Minimum Fee $1
California Building Standards Commission
NA NA
$1 per $25,000 or fraction thereof; Minimum Fee $1
$0
17 18 ** Actual costs include administrative and overhead costs.19 SOLAR PERMITS20 SOLAR (PHOTOVOLTAIC SYSTEM) PERMIT FEES21 Residential*22 Solar Permit Fee (Includes Up To 2 Reviews & 2 Inspections) - Up to 15 kW PLUS (If Appl.) $270.00 Per Structure $401.33 0% $401.00 $131 23 Over 15 k $5.00 Each kW Over 15 kW NA NA $5.00 $0
24 Non-Residential and Commercial*25 Solar Permit Fee (Includes Up To 2 Reviews & 2 Inspections) - Up to 50 kW PLUS (If Appl.) $501.00 Per Structure $711.25 0% $711.00 $210 26 Between 51 kW and 250 kW PLUS: $7.00
Each kW Between 51 and 250
NA NA $7.00 $0
27 Over 250 kW (If Applicable) $5.00 Each kW Over 250 kW NA NA $5.00 $0 28 Solar Farms*29 Solar Farm Permit Fee
Actual Personnel Costs^ / $1,000 Deposit
Per Application NA NA
Actual Personnel Costs^ / $1,000 Deposit
$0
* Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved.
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Community Development
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Notes Fee Δ30 PLAN REVIEW AND INSPECTION FEES31 Residential, Non-Residential, and Commercial Solar (Photovoltaic Systems) and Solar Farms32 Plan Review (Third and Subsequent Review(s)) Actual Personnel Costs ^ Per Hour / 1 Hour Minimum
NA NA
Actual Personnel Costs ^
Minimum $100 Due at 3rd Submittal $0
33 Inspection Fee (Third and Subsequent Inspection(s)) Actual Personnel Costs ^ Per Hour / 1 Hour Minimum
NA NA
Actual Personnel Costs ^
Minimum $100 Due at 3rd Submittal $0
34 Consultant Fees Actual Cost If Applicable NA NA Actual Cost $035 ELECTRICAL PERMITS36 ELECTRICAL PERMIT ISSUANCE FEE (Table 3-B of the 1997 Uniform Administrative Code)37 Electrical Permit Issuance Fee $24.82 Each $76.35 0% $76.35 $5238 Supplemental Electrical Permit Issuance Fee $7.66 Each $23.56 0% $23.56 $1639 ELECTRICAL PERMIT FEES - SYSTEM FEE SCHEDULE (Table 3-B of the 1997 Uniform Administrative Code)40 New Residential Buildings (System Fee Schedule)41 Multi-family (≥3 Units Constructed at Same Time) $0.053 Per Sq. Ft. $0.16 0% $0.163 $042 Single- and Two-Family $0.059 Per Sq. Ft. $0.18 0% $0.181 $043 Private Swimming Pool44 For new, private, in-ground swimming pools for single-family and multifamily occupancies, including a complete system of necessary branch circuit wiring, bonding, grounding, underwater lighting, water pumping, and other similar electrical equipment directly related to the operation of a swimming pool $52.26 Each $160.76 0% $160.8 $109
45 Carnival and Circuses (Traveling Shows Utilizing Transportable-Type Rides)46 Electrical Generators and Electrical Driven Rides $24.82 Each $76.35 0% $76.35 $5247 Mechanically Driven and Walk-Through Rides $7.66 Each $23.56 0% $23.56 $1648 System of Area and Booth Lighting $7.66 Each $23.56 0% $23.56 $1649 Permanent Installed Rides, Booths, Displays, and Attractions Use the Unit Fee Schedule (See Section 3)
NA NA
Use the Unit Fee Schedule (See Section 3)
$0
50 Temporary Power Service51 Temporary Service Pole or Pedestal, including all pole or pedestal- mounted receptacle outlets and appurtenances $24.82 Each $76.35 0% $76.35 $52 52 Temporary Distribution System and Temporary Lighting and Receptacle Outlets for construction sites, decorative lights, Christmas Tree Sales Lots, Fireworks Stands, etc. $24.82 Each $76.35 0% $76.35 $52
53 ELECTRICAL PERMIT FEES - UNIT FEES SCHEDULE (Table 3-B of the 1997 Uniform Administrative Code)54 Receptacle, Switch and Light Outlets55 First 20 Fixtures $1.16 Each $3.57 0% $3.57 $256 Additional Fixtures $0.77 Each $2.37 0% $2.37 $257 Lighting Fixtures (Lighting Fixtures, Sockets and other Lamp-Holding Devices)58 First 20 Fixtures $1.16 Each $3.57 0% $3.57 $259 Additional Fixtures $0.77 Each $2.37 0% $2.37 $260 Pole or Platform-Mounted Lighting Fixture $1.16 Each $3.57 0% $3.57 $261 Theatrical-Type Lighting Fixtures or Assemblies $1.16 Each $3.57 0% $3.57 $262 Residential Appliances 28 1.c
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Community Development
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Notes Fee Δ63 For Fixed Residential Appliances or Receptacle Outlets: WallMounted Electric Ovens, Counter-Mounted Cook Tope, Electric Ranges, Self-Contained Room, Console or Through-Wall Air Conditioners, Space Heaters, Food Waste Grinders, Dishwashers, Washing Machines, Water Heaters, clothes dryers or other motoroperated appliance not exceeding 1 horsepower (hp) in rating $5.01 Each $15.41 0% $15.41 $10
64 Nonresidential Appliances65
For nonresidential appliances and self-contained factory-wired, nonresidential appliances not exceeding 1 horsepower (HP), kilowatt (kW) or kilovolt-ampere (kVA), in rating, including medical and dental devices, food, beverage, and ice cream cabinets; illuminated showcases, drinking fountains, vending machines, laundry machines or other similar types of equipment $5.01 Each $15.41 0% $15.41 $10
66 Power Apparatus6768 Up To and Including 1 $5.01 Each $15.41 0% $15.41 $1069 Over 1 and Not Over 10 $12.99 Each $39.96 0% $39.96 $2770 Over 10 and Not Over 50 $25.97 Each $79.89 0% $79.89 $5471 Over 50 and Not Over 100 $52.26 Each $160.76 0% $160.76 $10972 Over 100 $78.66 Each $241.97 0% $241.97 $1637374 Busways75 For Trolley and Plug-in-Type Busways $7.66 Every 100 feet or fraction thereof
$23.56 0% $23.56 $16
7677 Signs, Outline Lighting and Marquees78 Supply from a one-branch circuit $25.97 Each $79.89 0% $79.89 $5479 For additional branch circuits within the same sign, outline lighting system, or marquee $5.01 Each $15.41 0% $15.41 $10
80 Services81 For services of 600 volts or less and not over 200 amps in rating $32.21 Each $99.08 0% $99.08 $6782 For services of 600 volts or less and over 200 amps to 1,000 amps $65.62 Each $201.86 0% $201.86 $13683 For services over 600 volts or over 1,000 amps in rating $131.23 Each $403.69 0% $403.69 $27284 Miscellaneous Apparatus, Conduits and Conductors85 Electrical apparatus, conduits, and conductors for which a permit is required but for which no fee is herein set forth $19.22 Each $59.12 0% $59.12 $408687 PLAN REVIEW FEES88 Electrical Plan Review Fees (Section 304.3 of the 1997 Uniform Administrative Code)89 Plan Review Fee 25% of the Electrical NA NA 25% of the $090 OTHER INSPECTIONS AND FEES (Table 3-B of the 1997 Uniform Administrative Code)91 Reinspections outside of normal business hours* $52.26 Per Hour (Minimum Charge - 2 Hours)
$309.92 0% $309.00 $257
92 Reinspection fees assessed under the provision of Section 305.8 of the 1997 Uniform Administrative Code* $52.26 Per Inspection $77.48 1% $77.00 $25 Motors, Generators, Transformers, Rectifiers, Synchronous Converters, Capacitors, Industrial Heating, Air Notes: 1. For equipment and appliances having more than one motor, transformer, heater, etc., the sum of Note: An additional fee is required for lighting fixtures, motors, and other appliances that are connected to a Note: This fee is not applicable when a fee is paid for one or more services, outlets, fixtures, appliances, 29 1.c
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Community Development
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Notes Fee Δ93 Inspections for which no fee is specifically indicated* $52.26 Per Hour (Minimum Charge - 1 Hour)
$77.48 1% $77.00 $25
94 Additional plan review required by changes, additions, or revisions to plans or to plans for which an initial review has been completed* $52.26 Per Hour (Minimum Charge - 1 Hour)
$77.48 1% $77.00 $25
95 Outside Consultant Fees Actual Costs** NA NA Actual Costs** $096 MECHANICAL PERMITS97 MECHANICAL PERMIT ISSUANCE FEE (Table 3-C of the 1997 Uniform Administrative Code)98 Mechanical Permit Issuance Fee $24.82 Each $76.35 0% $76.35 $5299 Supplemental Electrical Permit Issuance Fee $7.66 Each $23.56 0% $23.56 $16100 MECHANICAL PERMIT FEES - UNIT FEE SCHEDULE (Table 3-C of the 1997 Uniform Administrative Code)101 Furnaces102 Installation/Relocation of each forced-air or gravity-type furnace or burner, including ducts and vents attached to such appliance, up to and including 100,000 Btu/h (29.3kW) $15.62 Each $48.05 0% $48.05 $32
103
For the installation or relocation of each forced-air or gravity-type furnace or burner, including ducts and vents attached to such appliance over 100,000 Btu/h (29.3 kW) $19.22 Each $59.12 0% $59.12 $40
104 For the installation or relocation of each floor furnace, including vent $15.62 Each $48.05 0% $48.05 $32 105 For the installation or relocation of each suspended heater, recessed wall heater or floor-mounted unit heater $15.62 Each $48.05 0% $48.05 $32 106 Appliance Vents107 For the installation, relocation, or replacement of each appliance vent installed and not included in an appliance permit $7.66 Each $23.56 0% $23.56 $16108 Repairs or Additions109 For the repair of, alteration of, or addition to each heating appliance, refrigeration unit, cooling unit, absorption unit, or each heating, cooling, absorption, or evaporative cooling system, including installation of controls regulated by the Mechanical Code $14.46 Each $44.48 0% $44.48 $30
110 Boilers, Compressors and Absorption Systems111
For the installation or relocation of each boiler or compressor to and including 3 horsepower (10.6kW), or each absorption system to and including 100,000 Btu/h (29.3)kW) $15.52 Each $47.74 0% $47.74 $32
112
For the installation or relocation of each boiler or compressor over 3 horsepower (10.6kW) to and including 15 horsepower (52.7 kW), or each absorption system over 100,000 Btu/h (29.3 kW) to and including 500,000 Btu/h (146.6 kW) $28.66 Each $88.16 0% $88.16 $60
113
For the installation or relocation of each boiler or compressor over 15 horsepower (52.7kW) to and including 30 horsepower (105.5 kW), of each absorption system over 500,000 Btu/h (146.6kW) to and including 1,000,000 Btu/h (293.1 kW) $39.33 Each $120.99 0% $120.99 $82
114
For the installation or relocation of each boiler or compressor over 30 horsepower (105.5 kW) to and including 50 horsepower (176kW), or each absorption system over 1,000,000 Btu/h (293.1 kW) to and including 1,750,000 Btu/h (512.9 kW) $58.54 Each $180.08 0% $180.08 $122
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# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Notes Fee Δ115 For the installation or relocation of each boiler or compressor over 50 horsepower (176 kW), or each absorption system over 1,750,000 Btu/h (512.9 kW) $97.82 Each $300.91 0% $300.91 $203
116 Air Handlers117 For each air-handling unit to and including 10,000 cubic feet per minute (cfm) (4,719 L/s), including ducts attached thereto $11.24 Each This fee does not apply to an air-handling unit which is a portion of a factoryassembled appliance, cooling unit, evaporative cooler, or absorption unit for which a permit is required elsewhere in the Mechanical Code. $34.58 0% $34.58 $23
118 For each air-handling unit over 10,000 cfm (4,719 L/s) $19.11 Each $58.79 0% $58.79 $40119 Evaporative Coolers120 For each evaporative cooler other than a portable. $11.24 Each $34.58 0% $34.58 $23121 Ventilation and Exhaust122 For each ventilation fan connected to a single duct $7.66 Each $23.56 0% $23.56 $16123 For each ventilation system that is not a portion of any heating or air- conditioning system authorized by a permit $11.24 Each $34.58 0% $34.58 $23 124 For the installation of each hood which is served by mechanical exhaust, including the ducts for such hood $11.24 Each $34.58 0% $34.58 $23 125 Incinerators126 For the installation or relocation of each domestic-type incinerator $19.22 Each $59.12 0% $59.12 $40127 For the installation or relocation of each commercial or industrial type incinerator $15.31 Each $47.10 0% $47.10 $32
128 Miscellaneous129
For each appliance or piece of equipment regulated by the Mechanical Code but not classed in other appliance categories, or for which their fee is not listed in the table $11.24 Each $34.58 0% $34.58 $23
130 PLAN REVIEW FEES131 Mechanical Plan Review Fees (Section 304.3 of the 1997 Uniform Administrative Code)132 Plan Review Fee 25% of the Mechanical Permit Fee as per Table 3-A of the 1997 Uniform Building Code (As shown above in Item 2) NA NA
25% of the Mechanical Permit Fee as per Table 3-A of the 1997 Uniform Building Code (As shown above in Item 2) $0
133 OTHER INSPECTION AND FEES (Table 3-C of the 1997 Uniform Administrative Code)134 Reinspections outside of normal business hours* $52.26 Per Hour (Minimum Charge - 2 Hours)
$309.92 0% $309.00 $257
135 Reinspection fees assessed under the provision of Section 305.8 of the 1997 Uniform Administrative Code* $52.26 $77.48 1% $77.00 $25 136 Inspections for which no fee is specifically indicated* $52.26 $77.48 1% $77.00 $25137 Additional plan review required by changes, additions, or revisions to plans or to plans for which an initial review has been completed* $52.26 $77.48 1% $77.00 $25138 Outside Consultant Fees Actual Costs** NA NA Actual Costs** $0 31 1.c
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Community Development
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Notes Fee Δ139 PLUMBING PERMITS140 PLUMBING PERMIT ISSUANCE FEE (As Per Table 3-D of the 1997 Uniform Administrative Code)141 Plumbing Permit Issuance Fee $24.82 Each $76.35 0% $76.35 $52142 Supplemental Electrical Permit Issuance Fee $7.66 Each $23.56 0% $23.56 $16143 PLUMBING PERMIT - UNIT FEE SCHEDULE (As Per Table 3-D of the 1997 Uniform Administrative Code)144 Fixtures and Vents145 For each plumbing fixture or trap or set of fixtures on one trap (including water, drainage piping, and backflow protection thereof) $10.34 Each $31.81 0% $31.81 $21146 For repair or alteration of drainage or vent piping, each fixture $5.01 Each $15.41 0% $15.41 $10147 Sewers, Disposal Systems and Interceptors148 For each building sewer and each trailer park sewer $26.02 Each $80.04 0% $80.04 $54149 For each cesspool $39.33 Each $120.99 0% $120.99 $82150 For each private sewage disposal system $78.66 Each $241.97 0% $241.97 $163151 For each industrial waste pretreatment interceptor, including its trap and vent, except kitchen-type g $21.01 Each rease interceptors functioning as fixture traps $64.63 0% $64.63 $44152 Rainwater systems - per drain (inside the building) $10.34 Each $31.81 0% $31.81 $21153 Water Piping and Water Heaters (For vents only, see Mechanical Permits Fee Table)154 For installation, alteration, or repair of water piping or water- treating equipment, or both, each $5.01 Each $15.41 0% $15.41 $10155 For each water heater including the vent $12.99 Each $39.96 0% $39.96 $27156 Gas Piping Systems157 For each gas piping system of one to five outlets $6.49 1 to 5 Outlets $19.96 0% $19.96 $13158 For each additional outlet over five, each $1.13 Each >5 $3.48 0% $3.48 $2159 Lawn Sprinklers, Vacuum Breakers and Backflow Protection Devices160 For each lawn sprinkler system on any one meter, including backflow protection devices thereof $15.62 Each $48.05 0% $48.05 $32161 For atmospheric-type vacuum breakers or backflow protection devices not included in the above fee162 1 to 5 Devices $12.99 Each $39.96 0% $39.96 $27163 >5 Devices, each $2.38 Each $7.32 0% $7.32 $5164 For each backflow-protection device other than atmospheric-type vacuum breakers165 2 inches (50.8 mm) or smaller $12.99 Each $39.96 0% $39.96 $27166 Over 2 inches (50.8 mm) $26.02 Each $80.04 0% $80.04 $54167 Swimming Pools168 Public Pool $96.34 Each $296.36 0% $296.36 $200169 Public Spa $64.13 Each $197.27 0% $197.27 $133170 Private Pool $64.13 Each $197.27 0% $197.27 $133171 Private Spa $31.94 Each $98.25 0% $98.25 $66172 PLAN REVIEW FEES173 Plumbing Plan Review Fees (As Per Section 304.3 of the 1997 Uniform Building Code)174 Plan Review Fee 25% of the Plumbing Permit Fee as per Table 3-A of the 1997 NA NA
25% of the Plumbing Permit Fee as per Table 3-
$0
175 OTHER INSPECTIONS AND FEES (As Per Table 3-D of the 1997 Uniform Building Code)176 Reinspections outside of normal business hours* $52.26 Per Hour (Minimum Charge - 2 Hours)
$309.92 0% $309.00 $257
177 Reinspection fees assessed under the provision of Section 305.8 of the 1997 Uniform Administrative Code* $52.26 Per Inspection $77.48 1% $77.00 $25 178 Inspections for which no fee is specifically indicated* $52.26 Per Hour (Minimum Charge - 1/2 Hour)
$77.48 1% $77.00 $25
32 1.c
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Community Development
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Notes Fee Δ179 Additional plan review required by changes, additions, or revisions to plans or to plans for which an initial review has been completed* $52.26 Per Hour (Minimum Charge - 1/2 Hour)
$77.48 1% $77.00 $25
180 Outside Consultant Fees Actual Costs** NA NA Actual Costs** $0181 ELEVATOR PERMITS182 ELEVATOR PERMIT FEES (Table 3-E of the 1997 Uniform Administrative Code)183 New Installation184 Passenger or Freight Elevator, Escalator, Moving Walk185 Up to and including $40,000 of valuation $93.96 Each $289.04 0% $289.00 $195186 Over $40,000 in valuation $93.96 Each plus $1.74 for each $1,000 or fraction thereof over $40,000 $289.04 0% $289.00
plus $5.35 for each $1,000 or fraction thereof over $40,000 $195
187 Dumbwaiter or Private Residence Elevator188 Up to and including $10,000 of valuation $26.39 Each $81.18 0% $81.00 $55189 Over $10,000 of valuation $26.39 Each plus $1.74 for each 1,000 or fraction thereof over $10,000 $81.18 0% $81.00
plus $5.35 for each $1,000 or fraction thereof over $40,000 $55
190 Major Alterations191192 ELEVATOR ANNUAL CERTIFICATES OF INSPECTIONS FEES (Table 3-F of the 1997 Uniform Administrative Code)193 For Each Elevator $43.82 Each $134.80 0% $134.80 $91194 For Each Escalator or Moving Walk $26.02 Each $80.04 0% $80.04 $54195 For Each Commercial Dumbwaiter $17.68 Each $54.39 0% $54.39 $37196197 GRADING PERMITS198 GRADING PERMIT FEES1 (Table 3-H of the 1997 Uniform Administrative Code)199 50 cubic yards (38.2 m3 ) of less $24.82 # of Cubic Yards $76.35 0% $76.35 $52 200 51 to 100 cubic yards (40 to 76.5 m3 ) $39.06 # of Cubic Yards $120.16 0% $120.16 $81201 101 to 1,000 cubic yards (77.2 to 764.6 m3 ) $39.06 for the first 100 cubic yards
plus $18.48 for each additional 100 cubic yards or fraction thereof $120.16 0% $120.16
plus $56.85 for each additional 100 cubic yards or fraction thereof $81
202 1,001 to 10,000 cubic yards (765.3 to 7,645.5 m3 ) $205.35 for the first 10,000 cubic yards
plus $15.31 for each additional 1,000 cubic yards or fraction thereof $631.69 0% $631.69
plus $47.10 for each additional 1,000 cubic yards or fraction thereof $426
203 10,001 to 100,000 cubic yards (7,646.3 to 76,455 m3 ) $343.12 for the first 10,000 cubic yards
plus $69.68 for each additional 10,000 cubic yards or fraction thereof $1,055.49 0% $1,055.49
plus $214.35 for each additional 10,000 cubic yards or fraction thereof $712
204 OTHER INSPECTIONS AND FEES (Table 3-H of the 1997 Uniform Administrative Code)205 Inspection outside of normal business hours 2 $53.32 Per Hour (2 Hr. Minimum) $309.92 0% $309.00 $256 206 Reinspection fees are assessed under the provision of Section 305.8 2 $53.32 Per Inspection $154.96 50% $77.00 $24 207 Inspections for which no fee is specifically indicated 2 $53.32 Per Hour (1 Hr. Minimum) $154.96 50% $77.00 $24 208 GRADING PLAN REVIEW FEES (Table 3-G of the 1997 Uniform Administrative Code)209 50 cubic yards (38.2 m3 ) of less No Fee # of Cubic Yards $38.74 1% $38.50 $0 Fees for major alterations shall be set forth in Table 3-A (Building Permit Fees). Installation fees include charges for the first year's annual inspection fee and charges for electrical equipment on the conveyance side of the disconnect switch (Each escalator or moving walk unit powered by one motor shall be considered as a separate escalator or 33 1.c
Packet Pg. 51
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Community Development
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Notes Fee Δ210 51 to 100 cubic yards (40 to 76.5 m3 ) $24.82 # of Cubic Yards $76.35 0% $76.35 $52 211 101 to 1,000 cubic yards (77.2 to 764.6 m3 ) $39.06 # of Cubic Yards $120.16 0% $120.16 $81212 1,001 to 10,000 cubic yards (765.3 to 7,645.5 m3 ) $52.00 # of Cubic Yards $159.96 0% $159.96 $108213 10,001 to 100,000 cubic yards (7,646.3 to 76,455 m3 ) $52.00 for the first 10,000 cubic yards
plus $25.87 for each additional 10,000 cubic yards or fraction thereof $159.96 0% $159.96
plus $79.58 for each additional 10,000 cubic yards or fraction thereof $108
214 100,001 to 200,000 cubic yards (76,456 to 152,911 m3 ) $284.79 for the first 100,000 cubic yards
plus $13.99 for each additional 10,000 cubic yards or fraction thereof $876.06 0% $876.06
plus $43.04 for each additional 10,000 cubic yards or fraction thereof $591
215 200,001 cubic yards (152,912 m3 ) or more $424.68
for the first 200.000 cubic yards
plus $7.67 for each additional 10,000 cubic yards or fraction thereof $1,306.39 0% $1,306.39
plus $23.59 for each additional 10,000 cubic yards or fraction thereof $882
216 Additional plan review required by changes, additions, or revisions to plans or to plans for which an initial review has been completed* $53.32 If Required $164.02 0% $164.02 $111 217 Temporary Certificate of Occupancy New Upon Reqquest, Pending C of O $436.73 43% $250.00 NA 218 Certificate Occupancy New
Where no permit is otherwise required by applicant (excluding buildings) or after Issuance of Temp C of O $293.47 49% $150.00 NA
219 Duplicate Inspection Card New $47.98 2% $47.00 NANotes1The fee for a grading permit authorizing additional work to that under a valid permit shall be the difference between the fee paid for the original permit and the fee shown for the entire project.2Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved.3Plus any additional outside consultant fees, if applicable.* Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved.** Actual costs include administrative and overhead costs. 34 1.c
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Minimum Value Maximum
Value
Current Base
Rate
Suggested Base
Rate
Current Plus
$$
Suggested
Plus $$ For every
0 500 24.82 76.35 0.00 0.00 0
501 2,000 24.82 76.35 3.22 9.91 100
2,001 25,000 73.11 224.90 14.78 45.47 1,000
25,001 50,000 413.59 1,272.27 10.66 32.79 1,000
500,001 100,000 679.64 2,090.69 7.39 22.73 1,000
100,001 500,000 1,049.14 3,227.33 5.91 18.18 1,000
500,001 1,000,000 3,383.28 10,407.53 5.01 15.41 1,000
1,000,001 and up 5,921.11 18,214.32 3.86 11.87 1,000
Percent Change = 208%
Cost Recovery Level = 100%
BUILDING PERMIT FEES
35 1.c
Packet Pg. 53
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Community Development
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Unit Fee Δ1 GENERAL PLAN AND ZONING ORDINANCE2 General Plan Amendment (Initial Request)* $1,193.00 Each $2,862.54 0% $2,862.00 Each $1,6693 General Plan Amendment (Actual)* $2,282.00 Each $3,224.67 0% $3,224.00 Each $9424 Zone Change* $2,282.00 Each $3,224.67 0% $3,224.00 Each $9425 General Plan Update Fee New 13% 50% 6% NA6 USE AND DEVELOPMENT PERMITS7 Site Plan Review - Administrative Review* $375.00 Each $1,711.41 0% $1,711.00 Each $1,3368 Pre Application Meeting* $375.00 Each $1,467.52 0% $1,467.00 Each $1,0929 Site Plan Review - Administrative Review with Public Notice* $750.00 Each $2,594.84 0% $2,594.00 Each $1,84410 Site Plan Review - Planning Commission Review* $1,000.00 Each $2,594.84 0% $2,594.00 Each $1,59411 Conditional Use Permit* $1,109.00 Each $2,851.82 0% $2,851.00 Each $1,74212 Modification to Existing Conditional Use Permit* $1,109.00 Each $2,851.82 0% $2,851.00 Each $1,74213 Home Occupation Permit* $100.00 Each $271.27 8% $250.00 Each $15014 Massage Practitioner Permit* $574.00 Each $527.02 0% $527.00 Each -$4715 Planned Unit Development* $2,269.00 Each $3,442.96 0% $3,442.00 Each $1,17316 Sexually Oriented Business Permit* $2,575.00 Each $2,259.08 0% $2,259.00 Each -$31617 Temporary Use Permit* $79.00 Each $1,967.09 92% $150.00 Each $7118 Temporary Use Permit (Non-Profit Organization)* $27.00 Each $1,967.09 96% $75.00 Each $4819 Preparation of Specific Plan* Actual Costs As Per CA Gov't Code 65456 NA NA Actual Costs Each $0 20 Public Improvement Plan and Site Review (Includes for Plan Review & Inspection(s)) New $866.21 0% $866.00 Each NA 21 Development Permit New $1,881.97 28% $1,350.00 Each NA22 Specific Plan Review New Each $3,567.68 0% $3,567.00 Each NA23 Specific Plan Amendment New $3,567.68 0% $3,567.00 Each NA24 SUBDIVISION AND LOT LINE ADJUSTMENTS25 Lot Line Adjustment / Lot Merger* (AKA Reversion to Acreage) $531.00 Each $1,693.39 69% $531.00 Each $026 Parcel Map - Tentative* $913.00 Each $1,540.77 0% $1,540.00 Each $62727 Parcel Map (Vesting) - Tentative* $2,108.00 Each $1,740.98 0% $1,740.00 Each -$36828 Parcel Map - Final (Include Vesting)* $707.00 Each $1,684.03 0% $1,684.00 Each $97729 Tract Map - Tentative* $1,913.00 Each $2,062.08 0% $2,062.00 Each $14930 Tract Map (Vesting) - Tentative* $2,108.00 Each $2,840.36 0% $2,840.00 Each $73231 Tract Map - Final* $1,595.00 Each $1,750.76 0% $1,750.00 Each $15532 VARIANCES33 Variances* $791.00 Each $2,139.56 0% $2,139.00 Each $1,34834 MISCELLANEOUS35 Surface Mining and Reclamation Act (SMARA)* $811.00 Each NA NA $811.00 Deposit $036 Mine Inspection & Report* $571.00 Annual NA NA Actual Costs Annual NA37 Annexation (+LAFCO Fees)* $6,040.00 Each NA NA Actual Costs Minimum Deposit TBD NA38 Street Vacation* $1,479.00 Each $1,846.98 20% $1,479.00 Each $039 Appeal to City Council* $700.00 Each *+Consultant Costs
| +$125.00 if Public Hearing is required
$1,493.18 53% $700.00 Each $0
36 1.c
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Community Development
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Unit Fee Δ40 Appeal to Planning Commission* $621.00 Each *+Consultant Costs
| +$125.00 if Public Hearing is required
$1,493.18 58% $621.00 Each $0
41 Call for Review by City Council No Fee Each NA NA No Fee Each $042 Zoning Verification Letter (AKA Title Company Zoning Letter) $50.00 Each $132.91 1% $132.00 Each $8243 Zoning Affidavit (ABC) $10.00 Each $155.18 0% $155.00 Each $14544 Public Needs/Necessity Letter (ABC) $20.00 Each $155.18 0% $155.00 Each $13545 Continuation of Hearing# $250.00 Each $635.63 0% $635.00 Each $38546 Landscape Plan and Site Review (Includes time for Plan Review & Inspection(s)) New Each $710.60 0% $710.00 Each NA47 Publication Costs New NA NA Pass Through NA48 Sphere of Influence Amendment New NA NA Actual Costs Minimum Deposit TBD NA 49 Annexation Request Review New
To review proposed annexation prior to actual annexation application.
NA NA Actual Costs NA
50 Development Agreement Review New Each NA NA Actual Costs Minimum Deposit TBD NA 51 Environmental Impact Assessment/Neg Dec/Recirculated Neg Dec New Each $1,226.89 0% $1,226.00 Each NA52 EIR Review New NA NA Actual Costs Minimum Deposit TBD
NA
53 Mitigation Monitoring New NA NA Actual Costs Minimum Deposit TBD NA 54 Parking Covenant Review New Each $133.47 0% $133.00 Each NA55 Inspection Fees (>/=3 for same type of inspection or NOT when inspection scheduled) New $99.19 0% $99.00 NA56 Plan Review Fees (>/=3 plan reviews) New Each $189.92 0% $189.00 Each NA57 Transportation Permit* $16.00 Daily NA NA $16.00 Daily $058 Transportation Permit* $90.00 Annual NA NA $90.00 Annual $059 Address Assignment60 Single Family Residence $20.00 Per Dwelling $33.37 25% $25.00 Per Dwelling $561 Multi-Family Residence $20.00 Initial $2 Each Unit $66.74 63% $25.00 Initial +$5 each add'l $5 62 Tract $50.00 Initial $2 Each Unit $266.94 81% $50.00 Initial +$5 each add'l $0 63 Commercial Property $20.00 Per Unit $55.08 0% $55.00 Per Unit $3564 Address Verification $20.00 Per Address $55.08 0% $55.00 Per Address $3565 Signs66 Temporary Signs $25.00 Per Application $165.93 70% $50.00 Per Application $2567 Sign Reface Permit New Each $165.93 54% $77.00 Each NA 37 1.c
Packet Pg. 55
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Community Development
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Unit Fee Δ68 Cannabis Regulations69 CANNABIS LICENSE ADMINISTRATIVE FEE 70 Initial Application (Initial + 2 Additional Reviews) $18,644.85 Per Application NA NA $18,644.85 Per Application $0 71 Application Resubmittal $18,644.85 Per Occurrence NA NA $18,644.85 Per Occurrence $0 72 Quarterly Compliance Inspection (Initial + 1 Reinspection) $550.00 Quarterly NA NA $550.00 Quarterly $073 Renewal $14,107.85 Annually NA NA $14,107.85 Annually $074 Entity Transfer or Modification $18,644.85 Per Application NA NA $18,644.85 Per Application $0 75 City Attorney Fees Actual Cost
Based on Provider's Rates
NA NA Actual Cost
Based on Provider's Rates
$0
76 Planning Commission - Notice of Public Hearing Actual Cost Based on Provider's Rates
NA NA Actual Cost
Based on Provider's Rates
$0
77 City Council - Notice of Public Hearing Actual Cost
Based on Provider's Rates
NA NA Actual Cost
Based on Provider's Rates
$0
78 ADMINISTRATIVE CITATIONS79 First Citation $250.00 NA NA $250.00 $080 Second Citation $500.00 NA NA $500.00 $081 Third and Subsequent Citations $1,000.00 NA NA $1,000.00 $082 INSPECTIONS AND FEES83 Reinspection Fee (3rd Inspection + Any Additional) $550.00 Per Occurrence NA NA $550.00 Per Occurrence $0Notes* Plus Consultant Fees, If Any* Requested by Applicant or Applicant Fails to Appear at Hearing 38 1.c
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Engineering
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ1 Erosion Control, Stormwater Pollution Prevention Plan (SWPPP) and Water Quality Management Plan (WQMP)2 EROSION CONTROL / STORMWATER POLLUTION PREVENTION PLAN (SWPPP) PLAN REVIEW FEES3 Erosion Control Plan - Plan Check Fees (< 1 acre) $400.00 Up to 2 Reviews Reviewed by City Engineer (Currently Consultant Fee Applicable) $5,202.99 90% $500.00 $100
4 Stormwater Pollution Prevention Plan (SWPPP) - Plan Check Fees (Projects Which Are ≥1 Acre) 3 $650.00 Up to 2 Reviews
Reviewed by City Engineer (Currently Consultant Fee Applicable) $8,454.86 91% $750.00 $100
5 Erosion Control Plan & SWPPP - Additional Reviews >2 3 $85.00 Per Hour (Each Additional Review >2) / Minimum 1 Hou
Reviewed by City Engineer (Currently Consultant Fee Applicable) $1,105.64 89% $125.00 $40
6 WATER QUALITY MANAGEMENT PLAN (WQMP) PLAN REVIEW FEES7 Single Family Residential (SFR) WQMP 3 $100.00 Up to 2 Reviews Reviewed by City Engineer (Currently Consultant Fee Applicable) $1,300.75 73% $350.00 $250
8 Non-Regulated WQMP (>2,500 Square Feet of Impervious Surface) 3 $200.00 Up to 2 Reviews Reviewed by City Engineer (Currently Consultant Fee Applicable) $2,601.50 83% $450.00 $250
9 Priority Site-Specific Project 3 $250.00 Up to 2 Reviews Reviewed by City Engineer (Currently Consultant Fee Applicable) $3,251.87 77% $750.00 $500
10 Regulated WQMP 3 $250.00 Up to 2 Reviews
Reviewed by City Engineer (Currently Consultant Fee Applicable) $3,251.87 83% $550.00 $300
11 WQMP - Additional Reviews >2 3 $85.00
Per Hour (Each Additional Review >2) / Minimum 1 Hour
Reviewed by City Engineer (Currently Consultant Fee Applicable) $1,105.64 89% $125.00 $40
12 WATER QUALITY MANAGEMENT PLAN (WQMP)13 Regulated WQMP Recorded Facilities 3 $125 Annually (Includes an initial inspection and one (1) re-inspection.) + Treatment Inspection Fee(s), if applicable $1,625.93 85% $250.00 $125 14 Manhole/Monitoring Port (Removing Cover Visual Inspection) 3 $85 Per Hour (Each Additional inspection >2) / Minimum 1 Hour $1,105.64 89% $125.00 $40
15 Manhole/Monitoring Port (Removing Cover Visual Inspection) 3* $75 Annually (Includes an initial inspection and one (1) re-inspection.) + Personnel/Third-Party Contractor's Fees $975.56 87% $125.00 $50 16 Underground Chambers, Dry Wells, Pretreatment Systems (Requiring Entry, Camera, Monitoring, or Other Specialized Equipment) 3* $75 Annually (Includes an initial inspection and one (1) re-inspection.) + Personnel/Third-Party Contractor's Fees $975.56 87% $125.00 $50 39 1.c
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Engineering
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ17 Annual Manhole/Monitoring Port or Underground BMP Inspection >2 3* $75 Each Inspection >2 + Personnel/Third-Party Contractor's Fees $975.56 87% $125.00 $5018 ADMINISTRATIVE CITATIONS (VIOLATIONS - WATER QUALITY MANAGEMENT PLAN (WQMP))19 Administrative Citations (with Fines) Per Section 10 of the Master Fee Schedule - Administrative Citations NA NA
Per Section 10 of the Master Fee Schedule - Administrative Citations $0
20 Encroachment Permits21 ENCROACHMENT PERMIT ISSUANCE FEE22 Encroachment Permit Issuance Fee* $56.48 Each $734.66 90% $76.35 $2023 Underground Service Alert Fee* $2.76 Each $35.90 92% $2.76 $024 ENCROACHMENT PERMIT - CONCRETE WORK25 Driveways* $56.48 Each $734.66 89% $77.50 $2126 Residential Sidewalks (Based on Linear Feet)27 0 feet to 300 feet* $56.48 Total Length $734.66 89% $77.50 $2128 301 feet to 600 feet* $84.72 Total Length $1,101.99 89% $116.25 $3229 601 feet to 1,000 feet* $112.96 Total Length $1,469.32 89% $155.00 $4230 > 1,000 feet* $112.96 for first 2 hours of inspections and $56.48 per hour or min 2 hours $1,469.32 64%
$155.00 + $77.50 per hour or fraction thereof
$414
31 Commercial Sidewalk (Based on Linear Feet)32 0 feet to 11 feet* $56.48 Total Length $734.66 89% $77.50 $2133 11 feet to 300 feet* $112.96 Total Length $1,469.32 89% $155.00 $4234 301 feet to 600 feet* $141.20 Total Length $1,836.66 89% $193.75 $5335 601 feet to 1,000 feet* 155.32 Total Length $2,020.32 89% $213.15 $5836 > 1,000 feet* $155.32 for first 3 hours of inspections and $56.48 per hour thereafter min 3 hours $2,020.32 64%
$213.15 + $77.50 per hour or fraction thereof
$569
37 Curb / Curb and Gutter (Based on Linear Feet)38 0 feet to 300 feet* $70.60 Total Length $918.33 89% $96.90 $2639 301 feet to 600 feet* $98.84 Total Length $1,285.66 89% $135.66 $3740 601 feet to 1,000 feet* $127.08 Total Length $1,652.99 89% $175.00 $4841 > 1,000 feet* $127.08 for first 2 hours of inspections and $56.48 per hour or fraction thereof min 2 hours $1,652.99 64%
$175.00 + $77.50 per hour or fraction thereof
$466
42 Concrete Pavement (Based on Square Footage)43 1 Sq. Foot to 25 Sq. Feet* $56.48 Total Length $734.66 89% $77.50 $2144 26 Sq. Feet to 100 Sq. Feet* $70.60 Total Length $918.33 89% $96.90 $2645 101 Sq. Feet to 1,000 Sq. Feet* $84.72 Total Length $1,101.99 89% $116.25 $3246 1,001 Sq. Feet to 2,000 Sq. Feet* 112.96 Total Length $1,469.32 89% $155.00 $42 40 1.c
Packet Pg. 58
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Engineering
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ47 >2,000 Sq. Feet* $112.96 for first 2 hours of inspections and $56.48 per hour or fraction thereof min 2 hours $1,469.32 60%
$155.00 + $77.50 per hour or fraction thereof
$480
48 Inlet / Outlet Structures* $141.20 Each $1,836.66 89% $193.75 $5349 Junction Structures* $141.20 Each $1,836.66 89% $193.75 $5350 Spandrals / Cross Gutters* $84.72 Each $1,101.99 89% $116.25 $3251 ENCROACHMENT PERMIT FEES - ASPHALT WORK52 Asphalt Pavement (Based on Square Footage for excavations of pits, bell holes, or no-cut moratoriums.)53 1 Sq. Foot to 25 Sq. Feet* $112.96 Total Length $1,469.32 89% $155.00 $4254 26 Sq. Feet to 100 Sq. Feet* $127.08 Total Length $1,652.99 89% $175.00 $4855 101 Sq. Feet to 1,000 Sq. Feet* $141.20 Total Length $1,836.66 89% $193.75 $5356 1,001 Sq. Feet to 2,000 Sq. Feet* 155.32 Total Length $2,020.32 89% $213.15 $5857 >2,000 Sq. Feet* $155.32 for first 3 hours of inspections and $56.48 per hour or fraction thereof min 2 hours $2,020.32 72%
$213.15 + $77.50 per hour or fraction thereof
$414
58 Asphalt Pavement (Based on Linear Feet - Maximum 2 Feet Wide. Applies only if the project is not in a no-cut moratorium.)59 0 feet to 300 feet* $112.96 Total Length $1,469.32 89% $155.00 $4260 301 feet to 600 feet* $141.20 Total Length $1,836.66 89% $193.75 $5361 601 feet to 1,000 feet* $169.44 Total Length $2,203.99 89% $232.50 $6362 > 1,000 feet* $169.44 for first 3 hours of inspections and $56.48 per hour or fraction thereof min 3 hours $2,203.99 64%
$232.50 + $77.50 per hour or fraction thereof
$621
63 Pavement Preservation - Patch Repair (Based on Square Footage for excavation of pits, bell holes, or no-cut moratoriums.)64 1 Sq. Foot to 25 Sq. Feet* $56.48 Total Length $734.66 89% $77.50 $2165 26 Sq. Feet to 100 Sq. Feet* $70.60 Total Length $918.33 89% $96.90 $2666 101 Sq. Feet to 1,000 Sq. Feet* $84.72 Total Length $1,101.99 89% $116.25 $3267 1,001 Sq. Feet to 2,000 Sq. Feet* $98.84 Total Length $1,285.66 89% $135.66 $3768 Pavement Preservation (Based on Square Footage)69 >2,000 Sq. Feet* $98.84 for first 2 hours of inspections and $56.48 per hour or fraction thereof min 2 hours $1,285.66 64%
$135.66 + $77.50 per hour or fraction thereof
$362
70 71 0 feet to 300 feet* $112.96 Total Length $1,469.32 89% $155.00 $4272 301 feet to 600 feet* $127.08 Total Length $1,652.99 89% $175.00 $4873 601 feet to 1,000 feet* $141.20 Total Length $1,836.66 89% $193.75 $5374 > 1,000 feet* $141.20 for first 3 hours of inspections and $56.48 per hour or fraction thereof min 2 hours $1,836.66 64%
$193.75 + $77.50 per hour or fraction thereof
$517
Pavement Preservation (Based on trenches, a minimum of 8' wide or lane line to lane line or edge of pavement to lane line, except in no-cut moratoriums.) 41 1.c
Packet Pg. 59
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Engineering
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ75 Electrical76 Street Light* $84.72 Each $1,101.99 89% $116.25 $3277 Traffic Signal* $56.48 Per Hour $734.66 89% $77.50 $2178 System Components* $56.48 Per Hour $734.66 89% $77.50 $2179 Pipe/Conduit80 0 feet to 300 feet* $112.96 Total Length $1,469.32 89% $155.00 $4281 301 feet to 600 feet* $141.20 Total Length $1,836.66 89% $193.75 $5382 601 feet to 1,000 feet* $169.44 Total Length $2,203.99 89% $232.50 $6383 > 1,000 feet* $169.44 for first 3 hours of inspections and $56.48 per hour or fraction thereof min 2 hours $2,203.99 64%
$232.50 + $77.50 per hour or fraction thereof
$621
84 Trenches / Excavations85 Trenches - All Work Done Underneath Pavement (Based on Square Footage)86 1 Sq. Foot to 25 Sq. Feet* $56.48 Total Length $734.66 89% $77.50 $2187 26 Sq. Feet to 100 Sq. Feet* $70.60 Total Length $918.33 89% $96.90 $2688 101 Sq. Feet to 1,000 Sq. Feet* $84.72 Total Length $1,101.99 89% $116.25 $3289 1,001 Sq. Feet to 2,000 Sq. Feet* 98.84 Total Length $1,285.66 89% $135.66 $3790 >2,000 Sq. Feet* $98.84 for first 2 hours of inspections and $56.48 per hour or fraction thereof min 2 hours $1,285.66 64%
$135.66 + $77.50 per hour or fraction thereof
$362
91 Trenches - All Work Done Underneath Pavement (Based on Linear Feet)92 0 feet to 300 feet* $112.96 Total Length $1,469.32 89% $155.00 $4293 301 feet to 600 feet* $127.08 Total Length $1,652.99 89% $175.00 $4894 601 feet to 1,000 feet* $141.20 Total Length $1,836.66 89% $193.75 $5395 > 1,000 feet* $141.20 for first 3 hours of inspections and $56.48 per hour or fraction thereof min 2 hours $1,836.66 64%
$193.75 + $77.50 per hour or fraction thereof
$517
96 Utilities97 Manholes* $84.72 $1,101.99 89% $116.25 $3298 Valves* $56.48 $734.66 89% $77.50 $2199 Meters* $56.48 $734.66 89% $77.50 $21100 Other Components* $56.48 $734.66 89% $77.50 $21101 Pipe/Conduit102 0 feet to 300 feet* $112.96 Total Length $1,469.32 89% $155.00 $42103 301 feet to 600 feet* $141.20 Total Length $1,836.66 89% $193.75 $53104 601 feet to 1,000 feet* $169.44 Total Length $2,203.99 89% $232.50 $63105 > 1,000 feet* $169.44 for first 3 hours of inspections and $56.48 per hour or fraction thereof min 2 hours $2,203.99 64%
$232.50 + $77.50 per hour or fraction thereof
$621
106 Environmental107 Storm Water & Water Pollution Control* $56.48 Per Hour $734.66 89% $77.50 $21108 Plan Review109 Traffic Control Plan Review* $56.48 Per Hour $734.66 89% $77.50 $21 42 1.c
Packet Pg. 60
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Engineering
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ110 Improvement Plan Review* $56.48 Per Hour $734.66 89% $77.50 $21111 Photocopies/Copies112 Large Format Copies* $5.00 Each Per Misc. Fees (Should follow city-wide charge) NA NA Per Misc Fees NA113 Other Inspections and Fees114 CCTV Review (Staffing Cost) $65.00 Per Hour $845.49 91% $77.50 $13Notes3 Plus any additional outside consultant fees, if applicable.* Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved.* Plus Consultant Fees, If Any 43 1.c
Packet Pg. 61
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Business License
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ1 BUSINESS LICENSE RATES - FLAT FEE2 Auto Wrecking $100.00 Annual $225.56 56% $100.00 $03 Barber Shop4 One Chair $30.00 Annual $225.56 78% $50.00 $205 Additional Chair Annual $10.00 Each $225.56 89% $25.00 $156 Sale of Retail Products (In addition to Chair Fee(s)) See Section 2 Gross Receipts NA NA See Section 2 Gross Receipts $07 Baths - Public $60.00 Annual $225.56 67% $75.00 $158 Beauty Shop9 One Operator $30.00 Annual $225.56 78% $50.00 $2010 Additional Operator Annual $10.00 Each $47.98 48% $25.00 $1511 Sale of Retail Products (In addition to Chair Fee(s)) See Section 2 Gross Receipts NA NA See Section 2 Gross Receipts $012 Bureaus, Travel - Ticket Agencies $30.00 Annual $225.56 78% $50.00 $2013 Cleaners, Laundries $60.00 Per Vehicle $225.56 67% $75.00 $1514 Confectionary Wagons (i.e. Ice Cream Trucks, Food Wagons)15 Has an Established Retail Business in the City $20.00 Per Vehicle $225.56 91% $20.00 $016 Does Not Have an Established Retail Business $25.00 Per Vehicle $225.56 78% $50.00 $2517 Contractors - Builders18 General Contractors - Class A or B $100.00 Annual $148.08 32% $100.00 $019 Boilers, Hot Water Heating Steam Fitting- C4 $40.00 Annual $148.08 49% $75.00 $3520 Cabinet and Mill Work - C6 $40.00 Annual $148.08 49% $75.00 $3521 Cement and Concrete - C8 $60.00 Annual $148.08 49% $75.00 $1522 Electrical (General) - C10 $60.00 Annual $148.08 49% $75.00 $1523 Electrical (Signs) - C45 $40.00 Annual $148.08 49% $75.00 $3524 Elevator Installation - C11 $40.00 Annual $148.08 49% $75.00 $3525 Excavating, Grading, Trenching, Paving/Surfacing - C12 $60.00 Annual $148.08 49% $75.00 $1526 Fire Protection Engineering - C16 $40.00 Annual $148.08 49% $75.00 $3527 Flooring - C15 $40.00 Annual $148.08 49% $75.00 $3528 Glazing - C17 $40.00 Annual $148.08 49% $75.00 $3529 Heating and Air Condition - C20 $60.00 Annual $148.08 49% $75.00 $1530 House and Building Moving - C21 $60.00 Annual $148.08 49% $75.00 $1531 Insulation - C2 $40.00 Annual $148.08 49% $75.00 $3532 Landscaping - C27 $40.00 Annual $148.08 49% $75.00 $3533 Lathing - C26 $40.00 Annual $148.08 49% $75.00 $3534 Masonry - C29 $40.00 Annual $148.08 49% $75.00 $3535 Ornamental Metals - C23 $40.00 Annual $148.08 49% $75.00 $3536 Painting, Decorating - C33 $40.00 Annual $148.08 49% $75.00 $3537 Plastering - C25 $60.00 Annual $148.08 49% $75.00 $1538 Plumbing - C36 $60.00 Annual $148.08 49% $75.00 $1539 Refrigeration - C38 $40.00 Annual $148.08 49% $75.00 $3540 Roofing - C39 $60.00 Annual $148.08 49% $75.00 $1541 Sewer, Sewage Disposal, Drains, Cement Pipe Laying - C42 $40.00 Annual $148.08 49% $75.00 $3542 Sheet Metal - C43 $40.00 Annual $148.08 49% $75.00 $3543 Steel Reinforcing - C50 $40.00 Annual $148.08 49% $75.00 $35 44 1.c
Packet Pg. 62
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Business License
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ44 Steel Structural - C51 $60.00 Annual $148.08 49% $75.00 $1545 Structural Pest Control - C22 $40.00 Annual $148.08 49% $75.00 $3546 Tile (Ceramic or Mosaic) - C54 $40.00 Annual $148.08 49% $75.00 $3547 Welding - C60 $40.00 Annual $148.08 49% $75.00 $3548 Well Drilling - C57 $40.00 Annual $148.08 49% $75.00 $3549 Classified Specialist - C61 $40.00 Annual $148.08 49% $75.00 $3550 All Other Classifications - C $40.00 Annual $148.08 49% $75.00 $3551 Importing of Merchandise for Retail Sale $50.00 Per Vehicle $148.08 49% $75.00 $2552 Itinerant Vendor, Peddle, Salesman, Solicitor, Sidewalk, Vendor, etc.53 Daily $15.00 Per Individual $114.72 78% $25.00 $10 54 Annually $50.00 Per Individual $114.72 35% $75.00 $25 55 Christmas Tree Vendor $25.00 Per Quarter $192.20 74% $50.00 $2556 Massage Therapist / Practitioner $40.00 Annual $192.20 61% $75.00 $3557 Palmist, Fortune-Teller, Clairvoyant, etc. $100.00 Annual $192.20 48% $100.00 $058 Photographer, Itinerant $15.00 Daily $114.72 78% $25.00 $1059 Photographer, Itinerant $75.00 Quarterly $114.72 35% $75.00 $060 Professions and Specified Personal Services61 Accountant - Certified and Public $60.00 Annual $192.20 48% $100.00 $4062 Agent - Real Estate, All Others $50.00 Annual $192.20 48% $100.00 $5063 Anesthetist $100.00 Annual $192.20 48% $100.00 $064 Architect $100.00 Annual $192.20 48% $100.00 $065 Assayer $40.00 Annual $192.20 48% $100.00 $6066 Attorney $100.00 Annual $192.20 48% $100.00 $067 Bookkeeping and Accounting $40.00 Annual $192.20 48% $100.00 $6068 Broker - Real Estate, Insurance $50.00 Annual $192.20 48% $100.00 $5069 Chemists $40.00 Annual $192.20 48% $100.00 $6070 Chiropodist $80.00 Annual $192.20 48% $100.00 $2071 Dental Lab (Technician) $40.00 Annual $192.20 48% $100.00 $6072 Dentist/Orthodontist $100.00 Annual $192.20 48% $100.00 $073 Designer - Structural or Building $50.00 Annual $192.20 48% $100.00 $5074 Draftsman $40.00 Annual $192.20 48% $100.00 $6075 Engineer - Registered $100.00 Annual $192.20 48% $100.00 $076 Geologist $60.00 Annual $192.20 48% $100.00 $4077 Medical Lab or Technician $50.00 Annual $192.20 48% $100.00 $5078 Mortgage Companies $200.00 Annual $192.20 48% $100.00 -$10079 Oculist, Optician, Optometrist $100.00 Annual $192.20 48% $100.00 $080 Physician, Surgeon, Psychiatrist $100.00 Annual $192.20 48% $100.00 $081 Physiotherapist $40.00 Annual $192.20 48% $100.00 $6082 Psychologist $40.00 Annual $192.20 48% $100.00 $6083 Surveyors, Licensed Land $60.00 Annual $192.20 48% $100.00 $4084 Veterinarian $80.00 Annual $192.20 48% $100.00 $2085 Private Detective, Private Patrol, Watchman () Annual $30.00 Per Individual $192.20 74% $50.00 $20 45 1.c
Packet Pg. 63
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Business License
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ86 Shoe Shining87 (Per Individual ≥16 Years of Age) $5.00 Annual $114.72 78% $25.00 $2088 ( ≥16 Years of Age) Annual No Charge Annual NA NA No Charge $089 Shows, Theaters, Carnivals & Exhibitions90 Theater, Playhouse, or Motion Picture House $100.00 Annual NA NA $100.00 $091 Carnival, Traveling Show, Circus PLUS: $75.00 Per Day $114.72 13% $100.00 $2592 Each concession booth, stand, exhibition, show, sideshow, amusement, ride, game, gallery, attraction, or other unit $10.00 Each Per Day $114.72 78% $25.00 $15 93 Single Vehicle Exhibition Not Operated in Conjunction with any carnival, circus, or traveling show $10.00 Each Per Day $114.72 78% $25.00 $15 94 Solicitor, Salesman, Service Repairman or Canvasser (Per Individual) $40.00 Annual $114.72 35% $75.00 $3595 Tattoo Artists (Per Individual) $40.00 Annual $114.72 35% $75.00 $3596 Truck, Hauling97 Business with an Established Place of Business in the City98 First Vehicle $30.00 Annual $114.72 56% $50.00 $2099 Each Additional Vehicle $10.00 Annual $114.72 78% $25.00 $15100 Non-Local Business101 Each Vehicle $30.00 Annual $114.72 56% $50.00 $20102 Wrestling - Boxing103 Wrestling or Boxing Arena at an Established Business $120.00 Annual NA NA $120.00 $0104 Professional Wrestling or Boxing Contest/Exhibitions $25.00 Per Day $114.72 56% $50.00 $25105 GROSS RECEIPTS BUSINESS CLASSIFICATION AND FEES106107 Monthly Gross Receipts108 $4,000.00 or less $28.50 NA NA $28.50 $0109 $4,000.01 to $6,000.00 $45.00 NA NA $45.00 $0110 $6,000.01 to $10,000.00 $76.00 NA NA $76.00 $0111 $10,000.01 to $15,000.00 $95.00 NA NA $95.00 $0112 $15,000.01 to $20,000.00 $133.00 NA NA $133.00 $0113 $20,000.01 to $30,000.00 $171.00 NA NA $171.00 $0114 $30,000.01 to $50,000.00 $228.00 NA NA $228.00 $0115 $50,000.01 and over $285.00 NA NA $285.00 $0116 WHOLESALE BUSINESS117 Wholesale Business, whose business consists entirely of sales at wholesale for purposes of resale to ultimate consumers118 BUSINESS LICENSE ADMINISTRATIVE FEE (ADDED TO BUSINESS LICENSE FEE)119 Initial Application $40.00 Per Application $90.73 17% $75.00 $35120 Renewal $24.00 Annually $57.36 13% $50.00 $26121 UNPAID FEES122 Penalty 25% of License Fee If Not Paid
By Expiration Date
NA NA 25% of License Fee $0
Businesses who are located within the incorporated City limits offering any form of recreation and entertainment and/or sale or service shall pay an annual license fee based upon the gross receipt schedule below:
46 1.c
Packet Pg. 64
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Business License
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ123 Interest 6% Per Year 15 Days After Expiration
NA NA 6% Per Year $0
47 1.c
Packet Pg. 65
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Code Compliance
# Description Current Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ1 CODE COMPLIANCE FEES2 Nuisance Abatement Actual Costs Per Occurrence NA NA Actual Costs $03 Code Compliance Appeal $100.00 Per Request $462.95 46% $250.00 $1504 Letter from City Prosecutor $175.00 Per Occurrence NA NA $175.00 $05 CODE COMPLIANCE PERSONNEL6 Code Compliance Personnel As Per Section 210 - City Personnel Hourly (1 Hour Min.) NA NA As Per Section 210 - City Personnel $07 RENTAL INSPECTION FEES8 Rental Inspection $100.00 Per Occurrence $167.74 11% $150.00 $509 Each Addtil. Unit $10.00 $83.87 82% $15.00 $510 Rental Inspection - Reinspection Fee New Applies to 3rd and subsequence Reinspections
$83.87 40% $50.00 NA
48 1.c
Packet Pg. 66
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Wastewater Operations Department
# Description Current Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ1 Section 170 - WASTEWATER OPERATIONS DEPARTMENT2 INDUSTRIAL USER PERMITS & RENEWAL FEES3 Industrial User Permit $250.00 Initial Submittal $490.42 0% $490.00 $2404 Industrial User Permit Renewal $100.00 Annual $406.80 0% $406.00 $3065 WASTEWATER OPERATIONS PLAN CHECK FEES6 Sampling Manhole $100.00 Each $138.66 0% $138.00 $387 Discharge Flowmeter $200.00 Each $138.66 0% $138.00 -$628 Gravity Interceptor $100.00 Each $138.66 0% $138.00 $389 Wastewater Operation Facilities $500.00 Each $688.99 0% $688.00 $18810 ADMINISTRATIVE ORDERS11 Noncompliance Monitoring Program $100.00 Each $226.18 0% $226.00 $12612 Stop Work Order $100.00 Each $226.18 0% $226.00 $12613 Compliance Order $250.00 Each $357.50 0% $357.00 $10714 Cease and Desist $500.00 Each $634.44 0% $634.00 $13415 Cease Discharge $500.00 Each $721.68 0% $721.00 $22116 Termination of Service $500.00 Each $771.54 0% $771.00 $27117 ENFORCEMENT ACTIONS18 Inspection (Not Related to a NOV) $100.00 Each $211.00 0% $211.00 $11119 Inspections (Related to a NOV) $250.00 Each $342.32 0% $342.00 $9220 Obtaining Search Warrant $500.00 Each NA NA $500.00 $021 Compliance Meeting $250.00 Each $342.32 0% $342.00 $9222 Enforcement Hearing $500.00 Each NA NA $500.00 $023 NUISANCE ABATEMENT24 Emergency Public Nuisance Abatement Actual Costs Each Occurrence NA NA Actual Costs $025 ADMINISTRATIVE VIOLATIONS26 Minor Administrative Violation $250.00 Each $319.26 0% $319.00 $6927 Major Administrative Violation $500.00 Each $509.55 0% $509.00 $928 DISCHARGE VIOLATIONS29 Minor Discharge Violation* $250.00 Each $304.08 0% $304.00 $5430 Major Discharge Violation* $700.00 Each $733.95 0% $733.00 $3331 CIVIL PENALTIES32 Civil Penalties As Adopted California Government Code Sections 54739- 54740
NA NA As Adopted $0
33 ADMINISTRATIVE CIVIL PENALTIES
49 1.c
Packet Pg. 67
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Wastewater Operations Department
# Description Current Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ34 Administrative Civil Penalties As Adopted California Government Code Sections 54740.5 & 54740.6
NA NA As Adopted $0
35 DAMAGE TO BARSTOW WASTEWATER TREATMENT PLANT (BWWTP) OPERATION36 Discharge which Causes or Contributes to Any Obstruction, Interference, Damage, or any other Impairment to the Operation of the BWWTP Actual Costs to Resume Normal Operation
Each Occurrence NA NA
Actual Costs to Resume Normal Operation
$0
37 OTHER INSPECTIONS AND FEES38 Locating Sewer Lateral (Fuels, Deploy, Wear and Tear Only. Staffing Cost Extra [2 person minimum]) $125.00 Per Hour (4 Hour Minimum) $379.54 0% $379.00 $25439 Bypass Pumping Associated with Connection40 8" Diameter $250.00 Per Hour $493.23 0% $493.00 $24341 10" Diameter $300.00 Per Hour $493.23 0% $493.00 $19342 15" Diameter $350.00 Per Hour $493.23 0% $493.00 $14343 Sewer Cleaning Fee44 Staffing Costs See Section 210 Per Hour NA NA See Section 210 $045 Vactor Combination Sewer Cleaning (Minimum of 4 hours) $175.00 Per Hour NA NA $175.00 $046 $700.00 Four hours minimum NA NA $700.00 $047 $1,400.00 Eight hour equipment rental rate NA NA $1,400.00 $048 PERSONNEL49 Staffing Costs See Section 210 Per Hour NA NA See Section 210 $050 WASTE MANAGEMENT FEES51 Construction Waste Management Plan Performance Security of $250.00 or $0.20 per Sq. Ft., whichever is greater* Per Application NA NA
Performance Security of $250.00 or $0.20 per Sq. Ft., whichever is greater* $0
Notes* Refundable if the requirement of 65% diversion is met and the proper supporting documentation is provided to the City of Barstow 50 1.c
Packet Pg. 68
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Barstow Fire Protection District
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ1 FIRE PERMIT FEES (Annual Operational Permits)2 Administrative Fee - Annual Operational Fire Permits New $200.66 0% $200.00 NA3 Aerosol Products $90.00 Annual NA NA $90.00 $04 Aircraft Refueling Vehicles $45.00 Annual NA NA $45.00 $05 Aircraft Repair Hanger $90.00 Annual NA NA $90.00 $06 Asbestos Removal $50.00 Each Occurrence NA NA $50.00 $07 Automobile Wrecking Yard $90.00 Annual NA NA $90.00 $08 Bonfires or Rubbish Fires $10.00 Annual NA NA $10.00 $09 Bowling Pin or Bowling Alley Refinishing $45.00 Each Occurrence NA NA $45.00 $010 Candles or Open Flames in the Assembly Area $45.00 Annual NA NA $45.00 $011 Carnivals, Circuses, or Fairs $90.00 Each Occurrence NA NA $90.00 $012 Cellulose Nitrate Film $45.00 Annual NA NA $45.00 $013 Cellulose Nitrate Storage $90.00 Annual NA NA $90.00 $014 Combustible Fiber Storage $90.00 Annual NA NA $90.00 $015 Compressed Gases / Systems $45.00 Annual NA NA $45.00 $016 Cryogens $90.00 Annual NA NA $90.00 $017 Dry Cleaning Plants $90.00 Annual NA NA $90.00 $018 Dust Producing Operations $90.00 Annual NA NA $90.00 $019 Excavations Near Hazardous Materials Pipelines20 6" in Diameter or Larger $90.00 Each Occurrence NA NA $90.00 $021 Explosives or Blasting Agents22 Use $90.00 Each Occurrence NA NA $90.00 $023 Manufacture, Possess, Store, Sell, Disposal $90.00 Annual NA NA $90.00 $024 Fire Hydrant Control Valve25 Inside Valve $10.00 Each Occurrence NA NA $10.00 $026 Public Fireworks Display $90.00 Each Occurrence NA NA $90.00 $027 Flammable or Combustible Liquid28 Pipeline Operation $90.00 Annual NA NA $90.00 $029 Pipeline Excavation $90.00 Each Occurrence NA NA $90.00 $030 Flammable or Combustible Liquids and Tanks31 Store $50.00 Annual NA NA $50.00 $032 Above Ground or Underground Tank Install $693.00 Per Site NA NA $693.00 $033 Underground Tank Removal $693.00 Per Site NA NA $693.00 $034 Above Ground Fuel Tanks $50.00 Annual NA NA $50.00 $035 Fruit Ripening $50.00 Annual NA NA $50.00 $036 Fumigation or Thermal Insecticidal Fogging $50.00 Each Occurrence NA NA $50.00 $037 Motor Vehicle Repair Garage $90.00 Annual NA NA $90.00 $038 Hazardous Materials $135.00 Annual NA NA $135.00 $039 High Toxic Pesticides $135.00 Annual NA NA $135.00 $040 High Piled Combustible Stock $90.00 Annual NA NA $90.00 $041 Junk Yards $90.00 Annual NA NA $90.00 $042 Combustible Materials Storage $90.00 Annual NA NA $90.00 $043 Liquefied Petroleum Gases / Dispensing / Storage $135.00 Annual NA NA $135.00 $044 LPG Powered Vehicle / Equipment45 In Assembly Building $50.00 Annual NA NA $50.00 $046 Lumber Yards $90.00 Annual NA NA $90.00 $047 Magnesium Working $90.00 Annual NA NA $90.00 $048 Mall 51 1.c
Packet Pg. 69
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Barstow Fire Protection District
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ49 Covered $135.00 Annual NA NA $135.00 $050 Matches $90.00 Annual NA NA $90.00 $051 Motor Vehicle Fuel Dispensing $50.00 Annual NA NA $50.00 $052 Oil and Natural Gas Wells $135.00 Annual NA NA $135.00 $053 Organic Coatings $135.00 Annual NA NA $135.00 $054 Ovens55 Industrial Baking or Drying $90.00 Annual NA NA $90.00 $056 Parade Floats $25.00 Each Occurrence NA NA $25.00 $057 Places of Assembly58 Occupant Load <300 $50.00 Annual NA NA $50.00 $059 Occupant Load 300 to 999 $90.00 Annual NA NA $90.00 $060 Occupant Load >1,000 $135.00 Annual NA NA $135.00 $061 Radioactive Materials $135.00 Annual NA NA $135.00 $062 Refrigeration Equipment $50.00 Annual NA NA $50.00 $063 Spraying or Dipping $90.00 Annual NA NA $90.00 $064 Tank Vehicles $50.00 Annual NA NA $50.00 $065 Tents and Air Supported Structures $50.00 Annual NA NA $50.00 $066 Tire Recapping $50.00 Annual NA NA $50.00 $067 Waste Material Handling Plant $90.00 Annual NA NA $90.00 $068 Welding and Cutting Operations69 Permanent Welding Shop $50.00 Annual NA NA $50.00 $070 On-Site Welding $50.00 Each Occurrence NA NA $50.00 $071 Portable Welding $50.00 Annual NA NA $50.00 $072 PLAN REVIEW AND ENFORCEMENT73 New Construction / Building Projects $693.00 Each $802.65 0% $802.00 $10974 Tenant Improvement Plan $165.00 Each $294.34 0% $294.00 $12975 Building and Zoning Compliance Review $50.00 Each $216.86 0% $216.00 $16676 NFPA 13 Sprinkler Systems (Commercial)77 Square Feet of Covered Building Area78 <10,000 $435.00 $802.65 0% $802.00 $36779 10,001 to 50,000 $591.00 $957.61 0% $957.00 $36680 50,001 to 100,000 $1,340.00 $1,422.49 0% $1,422.00 $8281 100,001 and Over $1,340.00 $1,577.46 0% $1,577.00 $23782 Each Additional 100,000 Sq. Ft. or Portion Thereof $60.00 $154.96 1% $154.00 $9483 Underground Plans (Not Part of Sprinkler System Plan) $120.00 $337.77 0% $337.00 $21784 Re-Submittal of Plans85 Charged for 2nd and Subsequent Re-Submittals* $75.00 $123.18 0% $123.00 $4886 Site Re-Inspection87 Each Inspection After 8 $75.00 $176.67 0% $176.00 $10188 NFPA 13D & 13R Sprinkler Systems (Residential)89 Square Feet of Covered Building Area90 <10,000 $355.00 $449.31 0% $449.00 $9491 10,001 to 50,000 $496.00 $759.23 0% $759.00 $26392 50,001 to 100,000 $1,110.00 $1,112.57 0% $1,112.00 $293 > 100,001 PLUS: $1,110.00 $1,422.49 0% $1,422.00 $31294 Each Additional 10,000 Sq. Ft. or Portion Thereof $50.00 $154.96 1% $154.00 $10495 Underground Plans $120.00 $294.34 0% $294.00 $174 52 1.c
Packet Pg. 70
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Barstow Fire Protection District
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ96 Re-Submittal of Plans97 Charged for 2nd and Subsequent Re-Submittals* $75.00 $123.18 0% $123.00 $4898 Site Re-Inspection99 Each Inspection After 8 $75.00 $176.67 0% $176.00 $101100 Minor Sprinkler System Modification101 Not Requiring Hydraulic Calculation, ≤5 Heads $15.00 Per Head NA NA $15.00 $0102 Sprinkler System Modification103 Required Hydraulic Calculation and/or 6 to 50 Heads* $190.00 Each System $294.34 0% $294.00 $104104 Fire Flow Testing $125.00 Each Test $123.18 0% $123.00 -$2105 Special Extinguishing Systems106 Pre-Engineered Systems ≤2 Heads $100.00 Each $449.31 0% $449.00 $349107 All Other Systems* $210.00 Each $449.31 0% $449.00 $239108 Cooking Appliance Hood and Duct Systems $250.00 Each $449.31 0% $449.00 $199109 Alarm Systems* $250.00 Each $604.27 0% $604.00 $354110 Standpipe Systems111 Square Feet of Covered Building Area112 <10,000 $355.00 $449.31 0% $449.00 $94113 10,001 to 50,000 $496.00 $759.23 0% $759.00 $263114 50,001 to 100,000 $1,110.00 $1,112.57 0% $1,112.00 $2115 > 100,001 $1,110.00 $1,422.49 0% $1,422.00 $312116 Each Additional 10,000 Sq. Ft. or Portion Thereof $50.00 $154.96 1% $154.00 $104117 Re-Submittal of Plans118 Charged for 2nd and Subsequent Re-Submittals* $75.00 $147.17 0% $147.00 $72119 Site Re-Inspection120 Each Inspection After 2* $75.00 $176.67 0% $176.00 $101121 Spray Booths122 Planning Projects123 Building Site Plans $175.00 Per Building $224.65 0% $224.00 $49124 Subdivision/Tract Maps125 Tentative Tracts ≤ 300 Lots $454.00 $526.79 0% $526.00 $72126 Tentative Tracts > 300 Lots $908.00 $914.19 0% $914.00 $6127 Final Tract $40.00 $457.09 0% $457.00 $417128 Minor Subdivisions (≤ 5 Lots) $253.00 $302.13 0% $302.00 $49129 Mobile Home Parks $25.00 Per Space or Lot NA NA $25.00 $0130 INSPECTIONS / ENFORCEMENTS131 Inspections Outside Normal Business Hours $125.00 Each Occurrence $331.63 0% $331.00 $206132 Demand Inspections $85.00 Each Occurrence $224.65 0% $224.00 $139133 Re-Inspections (One Re-Inspection is at No Charge) $50.00 2nd & Subsequent $176.67 0% $176.00 $126134 Special Event Inspections $85.00 Each Occurrence $379.61 0% $379.00 $294135 Self Inspection (Occupancies Who Fail to Conduct Own Inspection)$85.00 Each Occurrence $331.63 0% $331.00 $246136 State/County Clearance Inspections137 Childcare (Except Daycare Facilities >7 Children) $50.00 Each Occurrence $176.67 0% $176.00 $126138 Care Facilities (Except Residential Care with ≤6 Persons)139 7 to 12 Persons $180.00 Each Occurrence $224.65 0% $224.00 $44140 Above 12 Persons $360.00 Each Occurrence $379.61 0% $379.00 $19141 Hospitals $360.00 Each Occurrence $689.54 0% $689.00 $329 53 1.c
Packet Pg. 71
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Barstow Fire Protection District
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ142 Weed Abatement Administrative Cost (+Actual Clean-Up Costs) $150.00 Per Parcel NA NA $150.00 $0143 SPECIAL CLEARANCES144 High Rise Permit (Over 3 Stories) $85.00 Per Story/ Annually NA NA $85.00 $0145 Block Party Permit $15.00 Each Occurrence NA NA $15.00 $0146 Christmas Tree Lot Permit $45.00 Each Occurrence NA NA $45.00 $0147 Haunted House Permit $45.00 Each Occurrence NA NA $45.00 $0148 Pumpkin Patch Permit $45.00 Each Occurrence NA NA $45.00 $0149 Rifle Range Permit $45.00 Annually NA NA $45.00 $0150 Airport, Helicopter, Helistop, Heliport Permit $155.00 Annually NA NA $155.00 $0151 Private School Permit $120.00 Annually NA NA $120.00 $0152 Woodworking Plant Permit $120.00 Annually NA NA $120.00 $0153 Hotels/Motels/Multi-Family Housing of 3 Units or More $100 Plus $10 Per Unit Annually NA NA $100 Plus $10 Per Unit $0154 STANDBY FEES155 Fire Company Standby at Special Events Actual Cost Per Event NA NA Actual Cost $0 156 Inspector/Staff Standby at Special Events Actual Cost Per Event NA NA Actual Cost $0 157 Standby at Non-Emergency Helicopter Landings Actual Cost Per Event NA NA Actual Cost $0 158 Standbys Requested by the City of Barstow Police Department No Cost Per Event NA NA No Cost $0 159 All Other Standbys Not Listed Above Actual Cost Per Event NA NA Actual Cost $0 160 PHOTOCOPIES / COPIES161 Response, Cause, and Origin Reports162 First Page $5.00 NA NA $5.00 $0163 Each Subsequent Page $0.25 NA NA $0.25 $0164 Codes, Ordinances, Resolutions, Polices, Board Agendas, or General Information165 First Page $2.00 NA NA $2.00 $0166 Each Subsequent Page $0.25 NA NA $0.25 $0167 Fire Board Meeting Agendas Available on the City's Website, www.barstowca.org. Otherwise, see photocopy fees.168 MISCELLANEOUS FEES169 Technical Consultation Requiring Outside Consultant $85.00 Per Occurrence NA NA Actual Cost NA170 Technical Research / Consultation (In-House) - 1 Hour Minimum $85.00 Per Hour $154.96 1% $154.00 $69171 Code, Ordinance, Hazard Abatement Appeal $85.00 Each Item $178.95 1% $178.00 $93172 Research to Create Documents or Statistics - 1 Hour Minimum $35.00 Per Hour NA NA $35.00 $0173 Administrative Fee (In Addition to Response Charges) $47.00 Per Occurrence NA NA $47.00 $0174 Fire Letters (Single Residences) $50.00 Per Request $123.18 0% $123.00 $73175 PENALTIES176 Failure to Meet for Scheduled Inspection $85.00 Per Occurrence NA NA $100.00 $15177 Failure to Notify of Fumigation 24 Hours in Advance Double Fee Per Occurrence NA NA Double Fee $0178 Failure to Obtain Permit Double Fee Per Occurrence NA NA Double Fee $0179 Failure to Renew the Permit Double Fee Per Occurrence NA NA Double Fee $0180 Returned Checks $25.00 Per Occurrence Government Code 6157 NA NA $25.00 $0 54 1.c
Packet Pg. 72
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Barstow Fire Protection District
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ181 Interest Rate on Outstanding Cost Recovery Invoices 1.5% of Balance Per Month NA NA 1.5% of Balance $0182 Failure to Pay Annual Operational Permit Renewal By Due Date $25.00 Per Occurrence NA NA $25.00 $0183 RESPONSES184 Response Types185 Response to more than 2 fire alarm system signals during a rolling twelve (12) month period due to working on the system or testing without notifying the Fire District Actual Cost Per Appendix A Each Occurrence NA NA Actual Cost Per Appendix A $0 186 Malicious False Alarms Actual Cost Per Appendix A Each Occurrence NA NA Actual Cost Per Appendix A $0 187 Response to fire alarm system signals due to negligence, cooking, tampering, construction, or modifying building Actual Cost Per Appendix A Each Occurrence NA NA Actual Cost Per Appendix A $0188 Response to false alarms due to system malfunction in excess of two (2) false alarms in one (1) year Actual Cost Per Appendix A Each Occurrence NA NA Actual Cost Per Appendix A $0189 Response to Federal, State or County Facilities Actual Cost Per Appendix A Each Occurrence NA NA Actual Cost Per Appendix A $0190 Fires in mobile properties - residents of the Barstow Fire Protection District
Actual Cost Per Appendix A, but not to exceed insurance company reimbursement amount Each Occurrence NA NA
Actual Cost Per Appendix A, but not to exceed insurance company reimbursement amount $0
191 Fire in mobile properties - non-residents of the Barstow Fire Protection District
Actual Cost Per Appendix A Each Occurrence NA NA Actual Cost Per Appendix A $0 192 Any emergency response caused by negligence, willfully malicious acts, arson activity, or any illegal action Actual Cost Per Appendix A, plus any additional costs to mitigate the emergency Each Occurrence NA NA
Actual Cost Per Appendix A, plus any additional costs to mitigate the emergency $0
193 Structure fire responses - residents of the Barstow Fire Protection District
Actual Cost Per Appendix A, plus any additional costs to mitigate the emergency, but not to exceed insurance company reimbursement amount Each Occurrence NA NA
Actual Cost Per Appendix A, plus any additional costs to mitigate the emergency, but not to exceed insurance company reimbursement amount
$0
194 Structure fire response - non-residents of the Barstow Fire Protection District
Actual Cost Per Appendix A, plus any additional costs to mitigate the emergency Each Occurrence NA NA
Actual Cost Per Appendix A, plus any additional costs to mitigate the emergency $0
55 1.c
Packet Pg. 73
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Barstow Fire Protection District
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ195 Medical aid / traffic collision responses - residents of the Barstow Fire Protection District No Cost Each Occurrence NA NA Actual Cost Per Appendix A, plus any additional costs to mitigate the emergency, but not to exceed insurance company reimbursement amount Or $875.00 Flat Rate minimum NA
196
Medical aid / traffic collision responses –First Responder Assessment Fee (Refusal of Service/Care/AMA/Non-Transport) provided by the Barstow Fire Protection District New NA NA
Actual Cost Per Appendix A, plus any additional costs to mitigate the emergency, but not to exceed insurance company reimbursement amount Or $875.00 Flat Rate minimum NA
197
Medical aid / traffic collision responses –First Responder Assessment and Transport Fee (Emergency/Non-Emergency Medical Transport) provided by Barstow Fire Protection District New NA NA
Actual Cost Per Appendix A, plus any additional costs to mitigate the emergency, but not to exceed insurance company reimbursement amount Or $875.00 Flat Rate minimum NA
198 Medical aid / traffic collision responses - non-residents of the Barstow Fire Protection District
Actual cost per Appendix A, plus any additional costs for medical supplies and/or therapies Each Occurrence NA NA
Actual cost per Appendix A, plus any additional costs for medical supplies and/or therapies $0
199 Hazardous materials response
Actual costs per Appendix A, plus any additional costs to mitigate the emergency Each Occurrence NA NA
Actual costs per Appendix A, plus any additional costs to mitigate the emergency $0
200 Public, private, or government staffing assistance Actual Cost Per Appendix A Each Occurrence NA NA Actual Cost Per Appendix A $0 201 APPENDIX A202 Vehicles203 Medic Engine $59.00 Per Hour NA NA $59.00 $0204 Engine $59.00 Per Hour NA NA $59.00 $0205 Truck $65.55 Per Hour NA NA $65.55 $0206 Water Tender $39.33 Per Hour NA NA $39.33 $0207 Hazmat $39.33 Per Hour NA NA $39.33 $0208 Staff Vehicles / Utility $19.67 Per Hour NA NA $19.67 $0209 Personnel210 Staffing Costs See Section 210 - Personnel Costs Per Hour NA NA See Section 210 - Personnel Costs $0211 Supplies and Expendables212 Covers the actual costs of consumable supplies not restocked in the field. Costs are adjusted and revised every 6-months.Notes* Plus Consultant Fees 56 1.c
Packet Pg. 74
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Miscellaneous
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ1 Section 190 - Miscellaneous2 PHOTOCOPIES / COPIES*3 Photocopies4 8 1/2" x 14" or Smaller / Black & White Copies $0.25 Per Page / $1.00 Minimum NA NA $0.25 $05 Larger than 8 1/2" x 14" / Black & White Copies $0.50 Per Page / $2.00 Minimum NA NA $0.50 $06 8 1/2" x 14" or Smaller / Color Copies $0.50 Per Page / $2.00 Minimum NA NA $0.50 $07 Larger than 8 1/2" x 14" / Color Copies $0.75 Per Page / $3.00 Minimum NA NA $0.75 $08 Zoning Map $5.00 Each NA NA $5.00 $09 Building Plans10 11" x 17" or Smaller $3.00 Each NA NA $3.00 $011 Larger than 11" x 17" $5.00 Each NA NA $5.00 $012 Applications, Forms & Information Sheets Free Per Page NA NA Free $013 PUBLIC MEETING MATERIALS1415 PUBLICATIONS*16 Budget - Final or Proposed $50.00 Each + Per Page Photocopy Fee NA NA $50.00 $017 Business License Listing $25.00 Each + Per Page Photocopy Fee NA NA $25.00 $018 Annual Comprehensive Financial Report(s) - ACFRs $50.00 Each + Per Page Photocopy Fee NA NA $50.00 $0 19 General Plan, 1997 $25.00 Per CD NA NA $25.00 $0
20 ELECTRONIC MEDIA*21 Electronic Media - Plans & Specifications $25.00 Each NA NA $25.00 $022 MICROFILM/MICROFICHE*23 Fee per sheet or total hourly cost, whichever is greater. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. $3.00 Per Sheet NA NA $3.00 $0
24 NOTARY, CERTIFICATION, LEGAL AND SPECIAL SERVICES25 Notary Services26 Non-City Employees (Set by CA Secretary of State)$15.00 Per Signature Section 8211 NA NA $15.00 $027 City Employees Relating to City Services No Charge Each NA NA No Charge $028 City Clerk Document Certification $5.00 Each NA NA $5.00 $029 Legal Fees30 Recovery of legal costs in lawsuits and other instances when the City could be entitled to reimbursement of legal costs Actual Cost Labor & Overhead NA NA Actual Cost $0
31 RETURNED CHECK FEE32 Returned Check Fee $25.00 Per Check Government Code 6157 $84.00 70% $25.00 $033 PARKING PERMITS (Barstow High School Area)34 Parking Permit Free Initial 3 - Per Property NA NA Free $0 Agendas and minutes are now available online at the City's website, www.barstowca.org. If hard copies are required, use the photocopies costs in Section 1 above. If postage is required, actual postage fees will be added 57 1.c
Packet Pg. 75
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Miscellaneous
# Description Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ1 Section 190 - Miscellaneous35 Replacement of Lost, Stolen, or Damaged Parking Per $5.00 mits Each NA NA $5.00 $036 APPLICATION FEES37 Fireworks - Temporary Stand Permit $400.00 Per Application NA NA $400.00 $038 Bingo Permit $50.00 Per Application NA NA $50.00 $039 Taxicab $100.00 Per Application Plus Fees For Background Investigation & Credit Check NA NA $100.00 $040 POSTAGE41 Postage Actual Cost U.S. Postal Service NA NA Actual Cost $042 Overnight Services Actual Cost Based on the Provider's Rates NA NA Actual Cost $043 LIEN RELEASE FEE44 Lien Processing Admin Fee $55.00 NA NA $55.00 $045 Lien Release Fee $20.00 Per Release $38.17 21% $30.00 $1046 Demand Payoff $25.00 Per Request $76.34 61% $30.00 $547 TECHNOLOGY FEE48 Technology Fee $15.00 Per Business License/Permit NA NA $15.00 $049 CONVENIENCE FEE50 Charge for credit card use 3% Per Transaction 6.6% 39% 4% 1%51 Infrastructure Plans GIS Updates52 Consultant Fee Actual Cost If Applicable NA NA Actual Cost $053 Utility Billing54 Courtesy Copy of Bills Convenience Fee $2.00 Per Account/Per Billing Cycle NA NA $2.00 $0 Notes
*Mailing may be arranged on a prepaid basis. Postage charges will be added. 58 1.c
Packet Pg. 76
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Administrative Citations
# Description Current Fee/Charge Full Cost Subsidy % Suggested Fee Fee Δ1 First Citation $100.00 NA NA $100.00 $02 Second Citation $200.00 NA NA $200.00 $03 Third and Subsequent Citations $500.00 NA NA $500.00 $0 59 1.c
Packet Pg. 77
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Parks Recreation
# Description Current Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ1 Section 200 - Parks Recreation2 FACILITY RENTALS AND FEES3 Cora Harper Fitness Center - Facility Rental4 Minimum 3 Hours $250.00 First 3 Hours NA NA $250.00 $05 Each Hour After 3 Hours $200.00 Per Hour NA NA $200.00 $06 Single Day Use (Includes Tables & Chairs) $750.00 Daily NA NA $750.00 $07 Refundable Security Deposit $500.00 Each Rental NA NA $500.00 $08 Stage Rental $300.00 Per Day NA NA $300.00 $09 Light Set Up $250.00 Per Day NA NA $250.00 $010 Flex Room $50.00 Per Hour NA NA $50.00 $011 Cleaning Fee $250.00 Each Rental NA NA $250.00 $012 *Cora Harper Fitness Center - Gym Use14 Gym Use $3.00 Daily NA NA $3.00 $015 Gym Use $20.00 10 Use Pass NA NA $20.00 $016 Gym Use $30.00 Monthly NA NA $30.00 $017 Gym Use $60.00 3 Months NA NA $60.00 $018 **Dana Park Building - Rental Rates20 Minimum 3 Hours $300.00 First 3 Hours NA NA $300.00 $021 Each Hour After 3 Hours $50.00 Hourly NA NA $50.00 $022 Security Deposit $150.00 Each Rental NA NA $150.00 $023 Cleaning Fee $150.00 Each Rental NA NA $150.00 $024 Eda Henderson Pool - Private Party (Friday-Sunday Only)25 Minimum 3 Hours $300.00 First 3 Hours NA NA $300.00 $026 Each Hour After 3 Hours $100.00 Hourly NA NA $100.00 $027 Additional Staffing Required for Rental Parties of 125+ Guests $50.00 Hourly NA NA $50.00 $0
28 Cleaning Fee $150.00 Each Rental NA NA $150.00 $029 Eda Henderson Pool - Pool Use30 Open Swim (All Ages) $3.00 Per Person NA NA $3.00 $031 Monthly Pass (All Ages) $30.00 Per Person NA NA $30.00 $032 Lap Swim $3.00 Per Person NA NA $3.00 $033 Swimming Lessons $30.00 Per Session NA NA $30.00 $034 Lifeguard Classes $200.00 Per Session NA NA $200.00 $035 Jr. Lifeguard Classes (Ages 11-14) $160.00 Per Session NA NA $160.00 $036 Jasper Park Building - Rental Rates37 Minimum 3 Hours $300.00 First 3 Hours NA NA $300.00 $0 60 1.c
Packet Pg. 78
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Parks Recreation
# Description Current Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ38 Each Hour After 3 Hours $50.00 Hourly NA NA $50.00 $039 Security Deposit $150.00 Each Rental NA NA $150.00 $040 Cleaning Fee $150.00 Each Rental NA NA $150.00 $041 Robert Sessions Memorial Sports Park - Pavilion Only (Includes $500 refundable security deposit.)42 ≤8 Hours (Includes Lights and Electricity) Includes a $500 Refundable Security Deposit $1,000.00 Daily NA NA $1,000.00 $043 Labor (Set Up / Tear Down) $15.00 Per Person/Per Hour NA NA $15.00 $044 ≥8 Hours ($500 Refundable Security Deposit) PLUS : $30.00 Hourly NA NA $30.00 $045 Lights $15.00 Hourly NA NA $15.00 $046 Electricity $10.00 Hourly NA NA $10.00 $047 Labor (Set Up / Tear Down) $15.00 Per Person/Per Hour NA NA $15.00 $048 Youth Basketball Court Rental $10.00 Per Hour NA NA $10.00 $049 Adult Basketball Court Rental $20.00 Per Hour NA NA $20.00 $050 Robert Sessions Memorial Sports Park - Entire Facility (Requires $500 non-refundable deposit which is credited toward rental fee.)51 Resident $2,000.00 Daily NA NA $2,000.00 $052 Non-Resident $2,500.00 Daily NA NA $2,500.00 $053 For-Profit Special Event PLUS : $3,000.00 Daily NA NA $3,000.00 $054 Parking $2.00 Per Vehicle NA NA $2.00 $055 Robert Sessions Memorial Sports Park - Entire Facility (Requires $500 non-refundable deposit which is credited toward rental fee.)56 ***Tournament (Non-Resident) PLUS: $500.00 Per Day NA NA $500.00 $057 Parking $2.00 Per Vehicle NA NA $2.00 $058 Gate Entry Fee (Ages 13 & Older) $2.00 Per Person NA NA $2.00 $059 Gate Entry Fee ( Ages 12 & Younger) Free Per Person NA NA Free $061 Robert Sessions Memorial Sports Park - Field Rental (Practice)62 Youth Sports (No Lights) $15.00 Hourly $42.12 64% $15.00 $063 Youth Sports (With Lights) $20.00 Hourly $42.12 53% $20.00 $064 Adult Sports (No Lights) $20.00 Hourly $42.12 53% $20.00 $065 Adult Sports (With Lights) $25.00 Hourly $42.12 41% $25.00 $066 Robert Sessions Memorial Sports Park - Field Rental (Games)67 Adult Softball (No Lights) $25.00 Hourly $42.12 41% $25.00 $068 Adult Softball (With Lights) $35.00 Hourly $42.12 17% $35.00 $069 Youth Baseball/Softball (No Lights) $20.00 Hourly $42.12 53% $20.00 $070 Youth Baseball/Softball (With Lights) $30.00 Hourly $42.12 29% $30.00 $071 Adult Soccer (No Lights) $25.00 Hourly $42.12 41% $25.00 $072 Adult Soccer (With Lights) $35.00 Hourly $42.12 17% $35.00 $073 Youth Soccer (No Lights) $20.00 Hourly $42.12 53% $20.00 $074 Youth Soccer (With Lights) $30.00 Hourly $42.12 29% $30.00 $0 61 1.c
Packet Pg. 79
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Parks Recreation
# Description Current Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ75 Robert Sessions Memorial Sports Park - Batting Cages76 12 Pitches $1.00 $210.58 100% $1.00 $077 15 Minutes $10.00 $210.58 95% $10.00 $078 30 Minutes $18.00 $210.58 91% $18.00 $079 Hourly Rental $30.00 $210.58 86% $30.00 $080 Robert Sessions Memorial Sports Park - No Show/Cancellation81 No Show Original Cost of Reservation
NA NA Original Cost of
Reservation $0
82 Cancellation fees within 2 hours of reservation 50% Refund NA NA 50% Refund $083 PROGRAMS84 Basketball85 Peewee/Tiny Tots $50.00 Per Session $1,788.84 97% $50.00 $086 Youth $65.00 Per Session $208.35 69% $65.00 $087 Adult $300.00 Per Team/Per Session NA NA $300.00 $088 Soccer89 Adult $300.00 Per Team/Per Session $314.76 5% $300.00 $090 Volleyball91 Youth $65.00 Per Session NA NA $65.00 $092 Adult $300.00 Per Team/Per Session NA NA $300.00 $093 T-Ball94 Youth $50.00 Per Session $461.05 89% $50.00 $095 Softball96 Adult $300.00 Per Team/Per Session $314.76 5% $300.00 $097 Miscellaneous Youth Programs (Sessions) $25.00-100.00 Per Session NA NA $25.00-100.00 $098 Miscellaneous Youth Programs (Monthly) $25.00-100.00 Monthly NA NA $25.00-100.00 $099 Contract Classes Per Contract Varies NA NA Per Contract $0100 CITY-OWNED PARKS101 General Park Use - All Parks No Charge Open to the Public NA NA No Charge $0102 Picnic Shelters No Charge Open to the Public NA NA No Charge $0103 Skate Park No Charge Open to the Public NA NA No Charge $0104 Ball Fields (Lillian, Foglesong, and Sturnacle Parks)105 Field No Charge Open to Public NA NA No Charge $0106 League As Negotiated Per Season NA NA As Negotiated $0107 Tournament, Youth $25.00 Per Game NA NA $25.00 $0108 Tournament, Adult $35.00 Per Game NA NA $35.00 $0 62 1.c
Packet Pg. 80
Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Parks Recreation
# Description Current Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ109 Lights $25.00 Per Hour NA NA $25.00 $0110 Soccer Fields ("H" Street)111 Field No Charge Open to Public NA NA No Charge $0112 League As Negotiated Per Season NA NA As Negotiated $0113 Tournament, Youth $25.00 Per Game NA NA $25.00 $0114 Tournament, Adult $35.00 Per Game NA NA $35.00 $0115 Lights $25.00 Per Hour NA NA $25.00 $0116 Theris Brown Tennis Courts (Adjacent to Dana Park117 Tennis Court - No Lights No Charge Open to Public NA NA No Charge $0118 Tennis Court - With Lights No Charge Open to Public NA NA No Charge $0119 MISCELLANEOUS FEES120 Registration Fees - Refunds $5.00 Per Transaction NA NA $5.00 $0121 Field Prep Fee $50.00 Per Hour NA NA $50.00 $0122 Equipment Rental123 Table(s) $10.00 Per Table NA NA $10.00 $0124 Chair(s) $1.00 Per Chair NA NA $1.00 $0125 Delivery Set-up / Pick-up See Section 210 - Personnel Costs Per Person NA NA See Section 210 - Personnel Costs
$0
126 Equipment Rental - If Damaged or Lost Cost of Equipment Per Equipment NA NA Cost of Equipment $0127 Facility Rental Cancellation Fees - Within Two Weeks of Scheduled Event No Refund of Deposit NA NA No Refund of Deposit $0 128 (Cora Harper Fitness Center/Dana Park/Henderson Pool)129 Utilities at Parks130 Electricity (3 Hour Minimum) $25.00 Per Hour NA NA $25.00 $0131 Water (3 Hour Minimum) $25.00 Per Hour NA NA $25.00 $0132 Snack Bar $1.00-50.00 Varies Per Item NA NA $1.00-50.00 $0133 Section 240 - Harvey House Rental134 Harvey House Rental Fees135 Ballroom Rental (Rental of Either East or West Ballroom) (Includes Tables & Chairs)136 6 Hours or Less $375.00 First 6 Hours NA NA $375.00 $0137 Each Hour after 6 Hours $125.00 Per Hour NA NA $125.00 $0138 Ballroom Rental (Rental of Both East and West Ballrooms) (Includes Tables & Chairs)139 6 Hours or Less $750.00 First 6 Hours NA NA $750.00 $0 63 1.c
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Parks Recreation
# Description Current Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ140 Each Hour after 6 Hours $250.00 Per Hour NA NA $250.00 $0141 Courtyard $150.00 Per Day NA NA $150.00 $0142 Table(s) $10.00 Per Table NA NA $10.00 $0143 Chair(s) $1.00 Per Chair NA NA $1.00 $0144 Refundable Security Deposit (Rental of Either East or West Ballroom) $750.00 Each Rental NA NA $750.00 $0 145 Refundable Security Deposit (Rental of Both East and West Ballrooms) $1,500.00 Each Rental NA NA $1,500.00 $0 146 Conference Room Rental $50.00 Per Hour NA NA $50.00 $0147 Cleaning Fee $250.00 Per Rental NA NA $250.00 $0148 Bridal/Groom Room $150.00 Per Room NA NA $150.00 $0149 Facility Rental Cancellation Fees - Within Two Weeks of Scheduled Event No Refund of Deposit NA NA No Refund of Deposit $0Notes*Includes Use of Gym Equipment, Saunas, and Courts**Dana Park Building Rental Includes use of the kitchen, restrooms, main room, 5 tables, and 30 chairs.***Sports Park Coordinator may negotiate Tournament Fees 64 1.c
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Film Office
# Description Current Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ1 FILM OFFICE PERMIT FEES2 Film Permit $350.00 Each NA NA $350.00 $03 Commercial Photography Permit $200.00 Each NA NA $200.00 $04 Film Office Encroachment Permit $125.00 Each NA NA $125.00 $05 Rider $125.00 Each NA NA $125.00 $06 FACILITY AND INFRASTRUCTURE RENTAL FEES7 Harvey House $500.00 Per Day NA NA $500.00 $0 8 Harvey House - Student Rate $250.00 Per Day NA NA $250.00 $0 9 Public Right-of-Way $100.00 Per Day NA NA $100.00 $0
10 City-Owned Building (Excludes Park & Rec Facilities) $350.00 Per Day NA NA $350.00 $0 11 City-Owned Vacant Property $350.00 Per Day NA NA $350.00 $0 12 City-Owned Parking Lot $500.00 Per Day NA NA $500.00 $0 13 CONSULTANT AND PERSONNEL14 Consultant Fee Actual Costs NA NA Actual Costs $0 15 City Personnel As Per Section 210 - City Personnel Per Hour NA NA As Per Section 210 - City Personnel
$0
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Police
# Description Current Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ1 Section 230 - Police Department2 SERVICES AND FEES3 Citation Sign-Offs $10.00 Per Citation $29.25 49% $15.00 $54 DUI EMERGENCY RESPONSE*calculated based on officer time (have established form)* $1,000.00 Each Occurrence NA NA Actual CostsNot to exceed $12,000 G.C. 53155
NA
5 False Alarm - 3rd Response/Calendar Year $50.00 Per Property $51.28 2% $50.00 $06 False Alarm - 4th Response/Calendar Year $75.00 Per Property NA NA $75.00 $07 False Alarm - 5th Response & Subsequent/Calendar Year$100.00 Per Property NA NA $100.00 $08 Repeat Establishment Response 3rd response/calendar year New Per Property NA NA $150.00 NA 9 Repeat Establishment Response 4th response/calendar year New Per Property NA NA $250.00 NA10 Repeat Establishment Response 5th response/calendar year and subsequent New Per Property NA NA $500.00 NA 11 Fingerprinting (Hard Cards) $10.00 Per Set $18.04 0% $18.00 $812 Fingerprinting (LiveScan) $12.00 Per Set $25.00 0% $25.00 $1313 Handicap Cancellation Fee $25.00 C.V.C. 40226 NA NA $25.00 $014 Police Services Fee Actual Costs - Not To Exceed $1,500 Hourly / 2nd & Subsequent Response In A 12-Hour Period NA NA Actual Costs - Not To Exceed $1,500 $015 Record Checks $15.00 Each $21.64 8% $20.00 $516 Subpoena for Officer/Employee $275.00 G.C. 68097.2(b) NA NA $275.00 $017 Subpoena for Records $15.00 E.C. 1563(1)(6) NA NA $15.00 $018 Tow Service Franchise Fee $100.00 Annual NA NA $100.00 $019 Vehicle Release Fee $125.00 C.V.C. 22850.5 NA NA $125.00 $020 Vehicle Repossession Fee $15.00 G.C. 41612 NA NA $15.00 $021 REPORTS, PHOTOCOPIES AND RECORDS22 Copy of Police Report $1.00 Each NA NA $1.00 $023 Copy of Traffic Collision Report $15.00 Each NA NA $15.00 $024 Photograph Reproduction $10.00 Each NA NA $10.00 $025 Photograph Enlargement $25.00 Each NA NA $25.00 $026 Video/CD/DVD Reproduction $20.00 Each $25.00 0% $25.00 $527 LICENSES AND PERMITS28 Alarm Permit - Residential & Commercial $25.00 Initial Application $27.55 9% $25.00 $029 Alarm Permit Renewal / Changes $10.00 Annual / Each Occurrence $21.95 9% $20.00 $10 66 1.c
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Police
# Description Current Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ30 Concealed Weapons (CCW) Permit $100.00 Initial Application $1,553.07 90% $150.00 $5031 Concealed Weapons (CCW) Permit Renewal $25.00 Annual $1,553.07 95% $75.00 $5032 Concealed Weapons (CCW) Firearms Safety Course $100.00 Initial Application $3,359.46 88% $400.00 $30033 Concealed Weapons (CCW) Firearms Safety Course Renewal $50.00 Bi-Annual $1,679.73 88% $200.00 $15034 Pawnbroker / Second-Hand Dealer License $10.00 New Application $35.70 16% $30.00 $2035 Pawnbroker / Second-Hand Dealer License $10.00 Renewal $35.70 16% $30.00 $2036 Taxi Permit - LiveScan Fee $10.00 Each $25.00 0% $25.00 $1537 Cannabis Background Check $100.00 Each NA NA $100.00 $038 PARKING VIOLATION FINES39 Parking Citations As Approved Uniform Bail Schedule NA NA As Approved $040 CURFEW VIOLATION FINES41 Curfew/Daytime Loitering $100.00 Per Minor / Per Occurrence $100.00 0% $100.00 $042 POLICE PERSONNEL43 Police Personnel As Per Section 210 - Personnel Costs NA NA As Per Section 210 - Personnel Costs $0 67 1.c
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) Animal Services
# Description Current Fee/Charge Unit1 ANIMAL SERVICES2 DOG LICENSE FEES3 Un-Spayed Female or Un-Neutered Male Dog $175.00 Each Dog / Per Year4 Spayed or Neutered Dog $40.00 Each Dog / Per Year5 Late Payment Fee $25.00 > 30 Days Past Due6 Replacement of a Stolen or Lost License Tag $5.00 Per Tag7 IMPOUND FEES (CATS & DOGS)8 Altered Animals9 1st Impound $100.00 Each Dog / Cat10 2nd Impound $150.00 Each Dog / Cat11 3rd Impound $200.00 Each Dog / Cat12 4th Impound* $300.00 Each Dog / Cat13 Unaltered Animals14 1st Impound $200.00 Each Dog / Cat15 2nd Impound $250.00 Each Dog / Cat16 3rd Impound $300.00 Each Dog / Cat17 4th Impound* $500.00 Each Dog / Cat19 Board Fee (In Addition to Impound Fees) $40.00 Per Day20 ADOPTION FEES (DOGS, PUPPIES, CATS & KITTENS)21 Puppies (Up To 4 Months Old) $90.00 Each Puppy22 Dogs (> 4 Months Old, Less Than 5 Years Old) $85.00 Each Dog23 Senior Dogs (>5 Years Old) $50.00 Each Dog24 Cats & Kittens $50.00 Each Cat/Kitten25 SURRENDER FEES26 Dogs, Puppies, Cats & Kittens $40.00 Each Animal27 MISCELLANEOUS FEES28 Disposal of Deceased Animals $50.00 Each29 Private Pick Up $175.00 EachNotes*Plus Costs for Appropriate Legal Action 68 1.c
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) 27368 Via Industria, Suite 200
Temecula, CA 92590-4856
800.755.6864 | Fax: 888.326.6864
951.587.3500 | Fax: 951.587.3510
www.willdan.com
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Attachment: Barstow_UF_Report (6397 : Adoption of the Municipal Cost Allocation Plan) City of Barstow, CA
Cost Allocation Plan
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Attachment: City_of_Barstow_CAP_2.3.2026 (6397 : Adoption of the Municipal Cost Allocation Plan) i Cost Allocation Plan
Table of Contents
Table of Contents.............................................................................................................................................. i List of Tables ................................................................................................................................................... iii Certification of Cost Allocation Plan ................................................................................................................ 1 Executive Summary.......................................................................................................................................... 2 Introduction ..................................................................................................................................................... 5 Approach.......................................................................................................................................................... 6 Methodology ................................................................................................................................................................ 6 Applications.................................................................................................................................................................. 7 OMB Super Circular and 2 CFR Part 200....................................................................................................................... 7 Central Service Departments........................................................................................................................................ 8 Distribution Bases......................................................................................................................................................... 9 Allocable Costs and Distribution Bases.......................................................................................................... 10 Allocable Costs ........................................................................................................................................................... 10 Central Service Allocation Methodology .................................................................................................................... 11 Section 1: Administrative Services HR ................................................................................................................... 11 Section 2: Administrative Services IT ..................................................................................................................... 11 Section 3: Building Maintenance Division.............................................................................................................. 12 Section 4: Central Services..................................................................................................................................... 12 Section 5: City Attorney Division............................................................................................................................ 12 Section 6: City Clerk Division.................................................................................................................................. 13 Section 7: City Council Division.............................................................................................................................. 13 Section 8: City Manager Division ........................................................................................................................... 14 Section 9: City Treasurer Division .......................................................................................................................... 14 Section 10: Finance Division .................................................................................................................................. 15 Section 11: Finance – Debt Service Division .......................................................................................................... 15 Section 12: Fleet Maintenance Division................................................................................................................. 16 Section 13: Insurance/Risk Management Division................................................................................................. 16 Section 14: Municipal Records Division ................................................................................................................. 16 Section 15: Transfers & Other................................................................................................................................ 17 Iterative Allocation..................................................................................................................................................... 18 Appendix A..................................................................................................................................................... 19 Appendix B..................................................................................................................................................... 26
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Attachment: City_of_Barstow_CAP_2.3.2026 (6397 : Adoption of the Municipal Cost Allocation Plan) ii Cost Allocation Plan
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Attachment: City_of_Barstow_CAP_2.3.2026 (6397 : Adoption of the Municipal Cost Allocation Plan) iii Cost Allocation Plan
List of Tables
Table 1: Allocated Costs to Recipient Departments (OMB Compliant CAP).................................................... 3 Table 2: Allocated Costs to Recipient Departments (Full CAP)........................................................................ 4 Table 3: Allocable Cost Summary................................................................................................................... 10 Table A-1a: Initial Allocation Percentages (OMB Compliant CAP)................................................................. 20 Table A-1b: Initial Allocation Percentages (OMB Compliant CAP) - continued.............................................. 21 Table A-2a: Final Allocation Percentages (OMB Compliant CAP) .................................................................. 22 Table A-2b: Final Allocation Percentages (OMB Compliant CAP) – continued .............................................. 23 Table A-3a: Final Allocation Amounts (OMB Compliant CAP) ....................................................................... 24 Table A-3b: Final Allocation Amounts (OMB Compliant CAP) - continued.................................................... 25 Table B-1a: Final Allocation Amounts (Full CAP)............................................................................................ 27 Table B-1b: Final Allocation Amounts (Full CAP) - continued ........................................................................ 28
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Attachment: City_of_Barstow_CAP_2.3.2026 (6397 : Adoption of the Municipal Cost Allocation Plan) 1 Cost Allocation Plan
Certification of Cost Allocation Plan
This is to certify that I have reviewed the cost allocation plan submitted herewith and to the best of my knowledge and belief:
(1) All costs included in this proposal 2/3/2026 to establish cost allocations or billings for Fiscal Year 2025 are allowable in accordance with the requirements of this Part and the Federal award(s) to which they apply.
Unallowable costs have been adjusted for in allocating costs as indicated in the cost allocation plan. (2) All costs included in this proposal are properly allocable to Federal awards on the basis of a beneficial or causal relationship between the expenses incurred and the Federal awards to which they are allocated in accordance with applicable requirements. Further, the same costs that have been treated as indirect costs have not been claimed as direct costs. Similar types of costs have been accounted for consistently.
I declare that the foregoing is true and correct.
Governmental Unit: City of Barstow
Signature: ___________________________________________________________________ Name of Official: ___________________________________________________________________ Title: ___________________________________________________________________ Date of Execution: ___________________________________________________________________
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Attachment: City_of_Barstow_CAP_2.3.2026 (6397 : Adoption of the Municipal Cost Allocation Plan) 2 Cost Allocation Plan
Executive Summary
This cost allocation plan (“CAP”) summarizes a comprehensive analysis that has been completed for the City of Barstow, California (the “City”) to determine the appropriate allocation of costs from central service departments to the operating departments. The primary objective is to allocate costs from departments that provide services internally to operating departments that conduct the day-to-day operations necessary to serve the community. The internal service costs typically represent (a) incurred for a common or joint purpose benefiting more than one cost objective, and (b) not readily assignable to the cost objectives specifically benefitted, without effort disproportionate to the results achieved. The term "indirect costs," as used herein, applies to costs of this type originating in the central service departments.
To ensure central service department costs are appropriately allocated to the operating departments, Willdan analyzed the City’s cost code structure to determine which types costs are allowable versus unallowable in accordance with standard and accepted cost allocation principles. The term “allocable costs” as used herein, applies to costs that are allowable for allocation.
The study is comprised of two separate allocation plans. Table 1 is the summary results of the allocation in compliance with the Office of Management and Budget Super Circular (the OMB Super Circular) and CFR Part 200 (Cost Principles). Table 2 that follows is the summary results of the full plan. The report below includes descriptions of the differences between the two plans, their separate purposes, and specific details of when the plans deviate from each other.
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Attachment: City_of_Barstow_CAP_2.3.2026 (6397 : Adoption of the Municipal Cost Allocation Plan) 3 Cost Allocation Plan
Table 1: Allocated Costs to Recipient Departments
(OMB Compliant CAP)
Allocated Cost Summary Fiscal Year 2025-2026
Direct Cost Base
Operating Department / Division / Fund Total Allocation Modified Total Direct
Cost
Indirect Cost
Rate
$8,257,340 $41,842,408 20%
GENERAL FUND
100: Cannabis Regulation $185 $1,351 14%
100: Community Services Department $855,883 $2,328,917 37% 100: Communtiy Development Department $698,730 $3,139,788 22% 100: Park & Recreation Division $593,748 $1,278,294 46% 100: Police Department $2,209,176 $9,721,514 23%
Measure Q-102-Various
102: Measure Q-102-Various $884,146 $5,688,545 16%
Measure Q-103-Fire
103: Measure Q-103-Fire $764,226 $3,480,690 22%
General Fund II
104: General Fund II $3,456 $25,134 14%
COVID19
202: COVID19 $28 $0
Measure I-2010/2040
209: Measure I-2010/2040 $2,285 $0
Gas Tax210: Gas Tax- $14 $0
CDBG/Comm Dev Block Grant215: CDBG/Comm Dev Block Grant- $1,334 $16,051 8% Grants-Reimbursable217: Grants-Reimbursable- $11,974 $41,558 29% Grants-Prefunded
218: Grants-Prefunded $3,784 $0
Public Safety COPS Program
219: Public Safety COPS Program $7,951 $51,988 15%
Barstow Fire Protection District
225: Barstow Fire Protection District $796,724 $4,862,630 16%
WASTEWATER RECLAMATION
605: WASTEWATER RECLAMATION $959,116 $4,494,590 21%
SOLID WASTE
650: SOLID WASTE $464,578 $6,711,359 7%
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Attachment: City_of_Barstow_CAP_2.3.2026 (6397 : Adoption of the Municipal Cost Allocation Plan) 4 Cost Allocation Plan
Table 2: Allocated Costs to Recipient Departments (Full CAP) Allocated Cost Summary Fiscal Year 2025-2026
Direct Cost Base
Operating Department / Division / Fund Total Allocation Modified Total Direct
Cost
Indirect Cost
Rate
$9,746,196 $41,842,408 23%
GENERAL FUND
100: Cannabis Regulation $203 $1,351 15%
100: Community Services Department $978,598 $2,328,917 42% 100: Communtiy Development Department $829,319 $3,139,788 26% 100: Park & Recreation Division $653,915 $1,278,294 51% 100: Police Department $2,630,823 $9,721,514 27%
Measure Q-102-Various
102: Measure Q-102-Various $1,064,951 $5,688,545 19%
Measure Q-103-Fire
103: Measure Q-103-Fire $898,927 $3,480,690 26%
General Fund II
104: General Fund II $4,204 $25,134 17%
COVID19
202: COVID19 $29 $0
Measure I-2010/2040
209: Measure I-2010/2040 $2,312 $0
Gas Tax210: Gas Tax- $14 $0
CDBG/Comm Dev Block Grant215: CDBG/Comm Dev Block Grant- $1,532 $16,051 10% Grants-Reimbursable217: Grants-Reimbursable- $12,807 $41,558 31% Grants-Prefunded
218: Grants-Prefunded $4,050 $0
Public Safety COPS Program
219: Public Safety COPS Program $8,927 $51,988 17%
Barstow Fire Protection District
225: Barstow Fire Protection District $980,898 $4,862,630 20%
WASTEWATER RECLAMATION
605: WASTEWATER RECLAMATION $1,111,954 $4,494,590 25%
SOLID WASTE
650: SOLID WASTE $562,732 $6,711,359 8%
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Attachment: City_of_Barstow_CAP_2.3.2026 (6397 : Adoption of the Municipal Cost Allocation Plan) 5 Cost Allocation Plan
Introduction
In the early 1970s, the cost allocation plan concept was introduced to many government agencies. The purpose of a typical cost allocation plan is to identify costs related to rendering internal central support services and allocate those costs to operating departments or programs that utilize and benefit from them, in a fair and equitable manner.
Before indirect costs and central support service charges may be claimed for reimbursement by an operating department, there must be some formal means of identifying, accumulating and distributing these types of costs to all benefiting departments. Regardless of whether an agency has a formal comprehensive cost accounting system, the best method of accumulating, identifying, and determining a distribution of indirect costs is a cost allocation plan.
A City is made up of many departments, each with their own specific purposes or functions. Departments whose primary function is to provide support internally to other City departments are called central services.
Examples of central services are Administrative Services, Building Maintenance, Finance, and City Council.
Within these groups there are numerous functions performed that provide support to the direct cost centers. The direct cost centers, or departments and funds, that require support from Central Services and provide services directly to the community through their day-to-day operations, are called operating departments. Examples of operating departments are Community Services, Community Development, Parks and Recreation, and Police. The Cost Allocation Plan allocates the costs of the central services to the operating departments based on the nature of the functions of each central service, upon which the operating departments depend. This is done to determine the total cost associated with providing direct services. The overall goal of the cost allocation plan process is to allow cities to allocate a portion of the central service costs to the operating departments, thus 1) accounting for “all” costs, direct and indirect, for each operating department, and 2) facilitating the calculation of a fully burdened cost estimate of providing services to the public.
The purpose of this study is to:
▪ Identify the central support and operating departments in the City; ▪ Identify the functions and services provided by the central departments; ▪ Identify allocable and non-allocable costs associated with the City’s central service departments; and
▪ Distribute those costs to operating entities in a fair and equitable manner.
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Attachment: City_of_Barstow_CAP_2.3.2026 (6397 : Adoption of the Municipal Cost Allocation Plan) 6 Cost Allocation Plan
Approach
Methodology
The way in which each Indirect Service provides support to the operating departments is determined in order to perform allocations in a manner consistent with the nature of that Indirect Service. This ensures that the costs can be allocated to each operating department in a fair and equitable way. The Cost Allocation Plan identifies the functions of each central service department, and then determines a methodology to allocate or spread the central service costs in a manner that best represents the nature of those functions.
The mathematical representations of central service functions used to allocate indirect costs are commonly called distribution bases. A distribution basis is a set of data displayed as the level of measure of each department’s participation in a specific activity or City function. This basis is then used to distribute costs that reasonably relate to the activity or City function that the basis represents. Some examples of distribution bases are salary and benefits costs, number of full-time equivalent employees, frequencies of city council agenda items, and number of processed transactions. The data sets associated with these distribution bases for each department is collected to facilitate the allocation of indirect costs.
The methodology used for this Cost Allocation Plan is the iterative method, which is one of the most equitable methods for allocating costs from central services to operating departments. While not used as prevalently as simpler allocation methods, it is widely considered to be the most accurate. The iterative method utilizes a recursive application of central service cost distribution to allocate indirect costs. In the first step, the allocable costs of central service departments are identified and distributed to all departments including the central service departments themselves, based on the appropriate allocation bases that were selected to represent the manner in which central services are utilized. This is repeated ad infinitum until all costs have been distributed to the operating departments, and none remain with the central service departments.
As an example, consider the allocation of central service costs associated with Building Maintenance Division. The function of Building Maintenance is identified, and the appropriate distribution basis is determined to be the total building and property square footage maintained per department and fund. The allowable costs are then distributed to all departments and funds based on total building and property square footage, including other central services. The costs allocated from one central service to another in the initial allocation are then reallocated using the same distribution methodology. This function is performed as many times as necessary until all costs for Building Maintenance have been allocated.
All central service departments are treated equally. That is to say, this method is performed concurrently for the allowable costs in each of the central service departments for each iteration until all costs associated with the central service departments have been allocated to each direct service department. The method is complete when the total amount of allocable costs remaining in the central service departments is equal to zero.
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Attachment: City_of_Barstow_CAP_2.3.2026 (6397 : Adoption of the Municipal Cost Allocation Plan) 7 Cost Allocation Plan
Applications
Public agencies use cost allocation plans for many purposes such as internal accounting, the justification of user fees, application for reimbursement from federal programs or the determination of administrative effort associated with special districts and/or municipal service activities. In many of these cases, the agency will be required to certify that the costs identified are “reasonable”. Per the Code of Federal Regulations, a cost is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the cost. The question of reasonableness is particularly important when determining the amount that a public agency should be reimbursed for central service overhead activities associated with a federally funded program. Additionally, public agencies should consider special care to only identify the portion of central service costs that have not been reimbursed through other means (such as grants, user fee revenues, transfers from other departments or internal service funds) to avoid double-counting. These cost reductions are done before the allocation methodologies are used and are detailed within the model itself.
OMB Super Circular and 2 CFR Part 200
This report details the allocations for two separate cost allocation plans. The primary model, presented in text and tables in the below sections and in Appendix A, provides a plan that complies with the Office of Management and Budget Super Circular (the OMB Super Circular) and CFR Part 200 (Cost Principles) that are used to determine central overhead costs incurred while carrying out activities associated with Federal awards, cost reimbursement contracts and some other intergovernmental agreements (as required). The secondary model presented in Appendix B of this report is the full cost allocation plan, which the City should use for standard City operations and budgeting. Unless otherwise indicated, the details of this report and Appendix A contain the OMB compliant allocation plan. The Appendix B tables contain the full cost plan and utilize the same distribution methodology as the OMB Compliant plan. While the overall methodology used for both plans is the same, there are specific guidelines that require additional cost exemptions for OMB Super Circular compliance outside of what was done for the full cost plan. Where such exemptions are made, the methodology has been explained below. Some commonly encountered examples that are usually exempt under OMB Super Circular guidelines are:
▪ General Advertising
▪ Bad Debt
▪ Contingencies
▪ Litigation
▪ Debt Service
▪ Entertainment
▪ Capital
▪ Lobbying
▪ Legislative Body (City Council)
▪ Promotional Items
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Attachment: City_of_Barstow_CAP_2.3.2026 (6397 : Adoption of the Municipal Cost Allocation Plan) 8 Cost Allocation Plan
Central Service Departments
Fifteen (15) central service functions were identified for the purposes of this cost allocation plan:
▪ Administrative Services HR
▪ Administrative Services IT
▪ Building Maintenance
▪ Central Services
▪ City Attorney
▪ City Clerk
▪ City Council
▪ City Manager
▪ City Treasurer
▪ Finance
▪ Finance - Debt Service
▪ Fleet Maintenance
▪ Insurance/Risk Management
▪ Municipal Records
▪ Transfers & Other
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Attachment: City_of_Barstow_CAP_2.3.2026 (6397 : Adoption of the Municipal Cost Allocation Plan) 9 Cost Allocation Plan
Distribution Bases
Distribution bases are the allocation factors that may be used to distribute the allocable costs to all departments and funds. As discussed previously, distribution bases are measurable and readily available data that are utilized to represent activities or functions, and which are then used to distribute costs matching that activity or function. Below are the bases that were analyzed in this study and used to allocate Central Services costs to operating departments. ▪ Total Number of FTE Employees – The number of full-time equivalent personnel for each department and fund.
▪ City Council Agenda Frequency – City Council agendas spanning a 12-month period were used to determine the number of times each department and fund had matters brought before the City Council.
▪ Total Accounts Payable – The total number of accounts payable processed for each department and fund for a year.
▪ Total Building Square Footage – The total building square footage for each department and fund that is maintained by the Building Maintenance Division. ▪ Total Property Square Footage – The total property square footage for each department and fund that is maintained by the Building Maintenance Division. ▪ Total Fleet Units – The total number of vehicles and equipment for each department and fund that is maintained by the Fleet Maintenance Division.
▪ Total Information Technology Units – The total number of information technology units for each department and fund maintained by the Administrative Services IT division. ▪ Total Mileage – The total annual mileage incurred by each department and fund. ▪ Modified Total Direct Cost – The total allowable expenditure budget for Fiscal Year 2025-2026 which excludes capital, debt, non-operational transfers, and grant subawards costs greater than $25,000.
▪ Total Salaries and Benefits – The total salary and benefit expenditures for each department and fund for Fiscal Year 2025-2026.
▪ Total FY 2025-26 Actuals – The total actual expenditures for each department and fund for Fiscal Year 2025-2026.
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Allocable Costs and Distribution Bases
Allocable Costs
Table 3 identifies the allocable cost of each central service department for the OMB compliant allocation plan, with the total allocable costs for this study being $8,257,340. The total expenditure from the central service departments was $8,765,716. However, $508,375 of the expenditures identified as unallowable by the 200 CFR Part 200 and have been excluded from allocation. The primary exclusions were related to City Council, debt, capital, transfers, insurance claims, internal cost allocation and litigation costs. The remaining amount was distributed to the operating departments and the central services departments by distribution factor(s) that best represents the functions of each central service department and the demand placed on that central service by all City departments, as previously described in the Methodology section of this report. The allocation methodology for each central service is detailed in the following section of this report.
Table 3: Allocable Cost Summary
Allocable Cost Summary - Central Services Fiscal Year 2025-2026 Total Cost
Unallocable
Cost Allocable Cost
Summary $ 8,765,716 $ 508,375 $ 8,257,340
Central Service
100: Administrative Services HR 776,101 404,261 371,840 100: Administrative Services IT 893,647 - 893,647
100: Building Maintenance Division 981,495 153,191 828,304 100: Central Services 337,022 222,452 114,571
100: City Attorney Division 600,817 459,259 141,558
100: City Clerk Division 20,384 - 20,384
100: City Council Division 83,991 83,991 -
100: City Manager Division- 890,784 11,429 879,355
100: City Treasurer Division 29,644 - 29,644
100: Finance Division 1,229,048 - 1,229,048
100: Finance-Debt Service Division 328,781 201,226 127,554 100: Fleet Maintenance Division 613,442 - 613,442
100: Insurance/Risk Management Division 1,986,732 515,035 1,471,697 100: Municipal Records Division 417,166 - 417,166
100: Transfers & Other (423,337) (1,542,468) 1,119,131
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Central Service Allocation Methodology
The first step of the iterative allocation method is to distribute the allocable costs of the central service departments to other central service departments and operating departments based on the distribution methodology and bases that best represent the activity of the central service, and the functions it serves.
The sections below describe each central service, and the methodology used to allocate their costs.
Corresponding tables detailing each distribution are attached in the Appendices as tables A-1 through A-3 for the OMB compliant plan and B-1 for the full cost plan.
Section 1: Administrative Services HR
The Human Resources Division provides centralized personnel services to all City departments. Core responsibilities include recruitment and hiring, employee relations, labor contract administration, classification and compensation, benefits administration, performance management, training, risk coordination, and compliance with federal, state, and local employment laws. The division supports organizational effectiveness by ensuring a qualified workforce and consistent personnel policies.
Allocation Method
Based on the assessment of the functions of the Administrative Services HR Division, it is reasonable to distribute the allocable cost by using the method(s) described below. ▪ Fifty percent (50%) of the allocable cost was allocated based on the total number of full-time equivalents for each department and fund.
▪ Fifty percent (50%) of the allocable cost was allocated based on the total salaries and benefits for each department and fund.
Section 2: Administrative Services IT
The Information Technology Division is responsible for the planning, implementation, maintenance, and security of the City’s technology systems. Services include network administration, hardware and software support, cybersecurity, system upgrades, data management, and user support for all departments. The division ensures reliable and secure access to technology necessary for efficient municipal operations and public service delivery.
Allocation Method
Based on the assessment of the functions of the Administrative Services IT Division, it is reasonable to distribute the allocable cost by using the method(s) described below. ▪ One hundred percent (100%) of the allocable cost was allocated based on the total IT units for each department and fund.
100: Administrative Services HR
Total FTE's 50%
Total Salaries and Benefits 50%
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Section 3: Building Maintenance Division
The Building Maintenance Division oversees the maintenance, repair, and operation of City-owned facilities.
Responsibilities include preventative maintenance, minor capital repairs, custodial coordination, safety inspections, and compliance with building and accessibility standards. The division supports City operations by ensuring facilities are safe, functional, and well maintained.
Allocation Method
Based on the assessment of the functions of the Building Maintenance Division, it is reasonable to distribute the allocable cost by using the method(s) described below. ▪ Fifty percent (50%) of the allocable cost was allocated based on the total building sq. footage maintained for each department and fund.
▪ Fifty percent (50%) of the allocable cost was allocated based on the total property sq. footage maintained for each department and fund.
Section 4: Central Services
Central Services provides internal support functions that serve multiple City departments. This includes citywide operational support, shared services, contractual services, supplies, communications, and administrative overhead not directly attributable to a single department. Central Services promotes efficiency through centralized coordination and cost control.
Allocation Method
Based on the assessment of the functions of Central Services, it is reasonable to distribute the allocable cost by using the method(s) described below.
▪ One hundred percent (100%) of the allocable cost was allocated based on the amount of modified total direct cost for each department and fund.
Section 5: City Attorney Division
The City Attorney Division provides legal counsel and representation to the City Council, City Manager, departments, boards, and commissions. Services include legal advice, contract review, ordinance and resolution preparation, litigation management, and compliance with state and federal law. The division safeguards the City’s legal interests and supports informed decision-making. 100: Administrative Services IT
Total IT Units 100%
100: Building Maintenance Division
Total Building Sq. Footage 50%
Total Property Sq. Footage 50%
100: Central Services
Modified Total Direct Cost 100%
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Allocation Method
Based on the assessment of the functions of the City Attorney Division, it is reasonable to distribute the allocable cost by using the method(s) described below.
▪ A Third (33%) of the allocable cost was allocated based on the total number of full-time equivalents for each department and fund.
▪ A Third (33%) of the allocable cost was allocated based on the total number of Council agendas for each department and fund.
▪ A Third (33%) of the allocable cost was allocated based on the amount of modified total direct cost for each department and fund.
Section 6: City Clerk Division
The City Clerk Division serves as the official record keeper for the City. Responsibilities include maintaining City records, agendas, minutes, ordinances, resolutions, election coordination, and compliance with public records and open meeting laws. The division supports transparency, public access, and legislative administration.
Allocation Method
Based on the assessment of the functions of the City Clerk Division, it is reasonable to distribute the allocable cost by using the method(s) described below.
▪ A Third (33%) of the allocable cost was allocated based on the total number of full-time equivalents for each department and fund.
▪ A Third (33%) of the allocable cost was allocated based on the total number of Council agendas for each department and fund.
▪ A Third (33%) of the allocable cost was allocated based on the amount of modified total direct cost for each department and fund.
Section 7: City Council Division
The City Council Division supports the legislative and policy-making functions of the City Council.
Expenditures include council operations, stipends, meeting expenses, training, and community engagement activities. The division facilitates effective governance and representation of the community. 100: City Attorney Division
Total FTE's 33%
Total Agendas 33%
Modified Total Direct Cost 33%
100: City Clerk Division
Total FTE's 33%
Total Agendas 33%
Modified Total Direct Cost 33%
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Allocation Method
Based on the assessment of the functions of City Council Division, it is reasonable to distribute the allocable cost by using the method(s) described below.
▪ A Third (33%) of the allocable cost was allocated based on the total number of full-time equivalents for each department and fund.
▪ A Third (33%) of the allocable cost was allocated based on the total number of Council agendas for each department and fund.
▪ A Third (33%) of the allocable cost was allocated based on the amount of modified total direct cost for each department and fund.
▪ For the OMB plan the costs of City Council are not allocated to ensure OMB compliance.
Section 8: City Manager Division
The City Manager Division provides executive leadership and administrative oversight for City operations.
Responsibilities include policy implementation, strategic planning, intergovernmental coordination, budget administration, organizational management, and community relations. The division ensures City departments operate efficiently and in alignment with City Council direction.
Allocation Method
Based on the assessment of the functions of the City Manager Division, it is reasonable to distribute the allocable cost by using the method(s) described below.
▪ A Third (33%) of the allocable cost was allocated based on the total number of full-time equivalents for each department and fund.
▪ A Third (33%) of the allocable cost was allocated based on the total number of Council agendas for each department and fund.
▪ A Third (33%) of the allocable cost was allocated based on the amount of modified total direct cost for each department and fund.
Section 9: City Treasurer Division
The City Treasurer Division oversees the safeguarding, investment, and reporting of City funds in accordance with legal and policy requirements. Duties include cash management, investment oversight, and financial reporting to ensure fiscal accountability and transparency. 100: City Council Division
Total FTE's 33%
Total Agendas 33%
Modified Total Direct Cost 33%
100: City Manager DivisionTotal FTE's 33%
Total Agendas 33%
Modified Total Direct Cost 33%
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Allocation Method
Based on the assessment of the functions of the City Treasurer Division, it is reasonable to distribute the allocable cost by using the method(s) described below.
▪ One hundred percent (100%) of the allocable cost was allocated based on the amount of modified total direct cost for each department and fund.
Section 10: Finance Division
The Finance Division manages the City’s financial operations, including budgeting, accounting, financial reporting, payroll, accounts payable and receivable, grants accounting, and internal controls. The division ensures compliance with accounting standards and supports fiscal stability through accurate financial management.
Allocation Method
Based on the assessment of the functions of the Finance Division, it is reasonable to distribute the allocable cost by using the method(s) described below.
▪ Fifteen percent (15%) of the allocable cost was allocated based on the total number of full-time equivalents for each department and fund.
▪ Thirty five percent (35%) of the allocable cost was allocated based on the total number of accounts payable processed for each department and fund.
▪ Fifty percent (50%) of the allocable cost was allocated based on the amount of modified total direct cost for each department and fund.
Section 11: Finance – Debt Service Division
The Debt Service Division accounts for and administers the City’s long-term financial obligations.
Responsibilities include managing debt service payments, tracking bond and lease obligations, ensuring compliance with debt covenants, and coordinating required financial reporting.
Allocation Method
Based on the assessment of the functions of the Debt Service Division, it is reasonable to distribute the allocable cost by using the method(s) described below.
▪ One hundred percent (100%) of the allocable cost was allocated based on the total Fiscal Year 2025- 2026 actual expenditures for each department and fund.
100: City Treasurer Division
Modified Total Direct Cost 100%
100: Finance Division
Total FTE's 15%
Total Accounts Payable 35%
Modified Total Direct Cost 50%
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Section 12: Fleet Maintenance Division
The Fleet Maintenance Division is responsible for the maintenance, repair, and replacement planning of the City’s vehicle and equipment fleet. Services include preventative maintenance, diagnostics, repairs, and fleet safety compliance, supporting reliable transportation for City operations.
Allocation Method
Based on the assessment of the functions of the Fleet Maintenance Division, it is reasonable to distribute the allocable cost by using the method(s) described below. ▪ Fifty percent (50%) of the allocable cost was allocated based on the total number of vehicles and equipment for each department and fund.
▪ Fifty percent (50%) of the allocable cost was allocated based on the total annual mileage for each department and fund.
Section 13: Insurance/Risk Management Division
The Insurance and Risk Management Division manages the City’s risk exposure through insurance programs, claims administration, loss prevention, safety training, and regulatory compliance. The division works to minimize financial risk and protect City assets, employees, and the public.
Allocation Method
Based on the assessment of the functions of the Insurance/Risk Management Division, it is reasonable to distribute the allocable cost by using the method(s) described below. ▪ Fifty percent (50%) of the allocable cost was allocated based on the amount of modified total direct cost for each department and fund.
▪ Fifty percent (50%) of the allocable cost was allocated based on the total salaries and benefits for each department and fund.
Section 14: Municipal Records Division
The Municipal Records Division manages the storage, retention, and retrieval of official City records.
Responsibilities include records management compliance, document retention schedules, and public access 100: Finance-Debt Service Division
Total FY 2025-26 Actuals 100%
100: Fleet Maintenance Division
Total Number of Fleet 50%
Total Number of Mileage 50%
100: Insurance/Risk Management Division
Modified Total Direct Cost 50%
Total Salaries and Benefits 50%
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coordination. The division supports transparency and legal compliance across all departments.
Allocation Method
Based on the assessment of the functions of the Municipal Records Division, it is reasonable to distribute the allocable cost by using the method(s) described below. ▪ One hundred percent (100%) of the allocable cost was allocated based on the amount of modified total direct cost for each department and fund.
Section 15: Transfers & Other
Transfers & Other accounts for interfund transfers, internal cost allocations, and expenditures not directly attributable to a specific operating division. This category supports citywide financial balancing, shared costs, and administrative adjustments required for budgetary and accounting purposes.
Allocation Method
Based on the assessment of the costs of Transfers & Other, it is reasonable to distribute the allocable cost by using the method(s) described below.
▪ One hundred percent (100%) of the allocable cost was allocated based on the total salaries and benefits for each department and fund.
100: Municipal Records Division
Modified Total Direct Cost 100%
100: Transfers & Other
Total Salaries and Benefits 100%
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Iterative Allocation
The total allocable expenditures of each central service department were allocated to other departments (including both operating departments and other central service departments) based on the individual methodologies outlined above in Sections 1 through 15 of the Allocation Percentages chapter. Any cost allocated from central service to central service is then reallocated out using the same methodology. This operation is done iteratively until all allocable cost is received by the operating departments and funds, and none remain with the central services. After completion of the iterative allocation method, a total combined allocable cost of $8,093,494 was distributed to all departments and funds until the allocable cost remained only in the operating departments and funds, and the amount of allocable costs remaining in central service departments was equal to zero.
The full cost plan follows the same methodology with the exception that all costs that were excluded solely for OMB compliance, but were reasonable for the full plan, were made allowable and included in the allocation. See Table B-1 for additional details for the full cost plan.
After implementing the iterative allocation methodology, all allocable central service costs have been distributed to the operating departments and funds. Table 1 in the Executive Summary of this report summarizes the distribution of the total allocable cost of $8,093,494 to each recipient department for the OMB compliant CAP. Table 2 summarizes the distribution of the total allocable cost of $9,582,350 to each recipient department for the full cost CAP.
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Appendix A
Appendix A lists the tables detailing the allocation methodology performed in allocating central service costs for the OMB compliant cost allocation plan.
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Table A-1a: Initial Allocation Percentages (OMB Compliant CAP) First Iteration
Central Service/Operating Departments
100:
Administrative
Services HR
100:
Administrative
Services IT
100: Building
Maintenance
Division
100: Central
Services
100: City
Attorney
Division
100: City Clerk
Division
100: City Council
Division
100: Administrative Services HR 0.4% 1.0% 0.0% 1.5% 0.5% 0.5% 0.5% 100: Administrative Services IT 2.1% 14.7% 1.0% 1.7% 1.9% 1.9% 1.9% 100: Building Maintenance Division 1.8% 0.0% 6.7% 1.6% 2.2% 2.2% 2.2% 100: Central Services 0.0% 0.0% 0.0% 0.3% 0.1% 0.1% 0.1% 100: City Attorney Division 0.0% 0.0% 0.0% 1.2% 0.4% 0.4% 0.4% 100: City Clerk Division 0.0% 0.5% 0.1% 0.0% 11.3% 11.3% 11.3% 100: City Council Division 0.0% 12.2% 0.9% 0.2% 0.1% 0.1% 0.1% 100: City Manager Division- 2.6% 0.5% 0.3% 1.7% 7.2% 7.2% 7.2% 100: City Treasurer Division 0.0% 0.0% 0.0% 0.1% 0.0% 0.0% 0.0% 100: Finance Division 4.2% 4.6% 0.2% 2.4% 11.4% 11.4% 11.4% 100: Finance-Debt Service Division 0.0% 0.0% 0.0% 0.2% 0.1% 0.1% 0.1% 100: Fleet Maintenance Division 1.5% 1.5% 0.0% 1.2% 1.0% 1.0% 1.0% 100: Insurance/Risk Management Division 0.0% 0.0% 0.0% 3.9% 1.3% 1.3% 1.3% 100: Municipal Records Division 1.1% 3.0% 0.0% 0.8% 0.6% 0.6% 0.6% 100: Transfers & Other 2.0% 0.0% 0.0% 2.2% 0.7% 0.7% 0.7% 100: Cannabis Regulation 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: Community Services Department 8.0% 1.5% 30.2% 4.5% 4.8% 4.8% 4.8% 100: Communtiy Development Department 7.9% 14.2% 0.5% 6.1% 6.1% 6.1% 6.1% 100: Park & Recreation Division 1.6% 5.6% 33.6% 2.5% 3.3% 3.3% 3.3% 100: Police Department 28.9% 18.8% 2.8% 18.8% 16.3% 16.3% 16.3% 102: Measure Q-102-Various 10.0% 0.0% 0.0% 11.0% 6.5% 6.5% 6.5% 103: Measure Q-103-Fire 8.3% 9.6% 5.4% 6.7% 4.1% 4.1% 4.1% 104: General Fund II 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 202: COVID19 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
209: Measure I-2010/2040 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 210: Gas Tax- 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
215: CDBG/Comm Dev Block Grant- 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 217: Grants-Reimbursable- 0.0% 0.0% 0.0% 0.1% 0.0% 0.0% 0.0% 218: Grants-Prefunded 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 219: Public Safety COPS Program 0.0% 0.0% 0.0% 0.1% 0.0% 0.0% 0.0% 225: Barstow Fire Protection District 12.3% 3.0% 0.0% 9.4% 6.8% 6.8% 6.8% 605: WASTEWATER RECLAMATION 6.0% 7.6% 18.2% 8.7% 7.9% 7.9% 7.9% 650: SOLID WASTE 1.3% 1.5% 0.0% 13.0% 5.3% 5.3% 5.3%
Central Service Departments
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Table A-1b: Initial Allocation Percentages (OMB Compliant CAP) - continued First Iteration
Central Service/Operating Departments 100: City
Manager Division-
100: City
Treasurer
Division
100: Finance
Division
100: FinanceDebt Service
Division
100: Fleet
Maintenance
Division
100:
Insurance/Risk
Management
Division
100: Municipal
Records Division
100: Transfers &
Other
100: Administrative Services HR 0.5% 1.5% 0.8% 1.2% 0.0% 1.2% 1.5% 0.8% 100: Administrative Services IT 1.9% 1.7% 2.2% 1.3% 0.0% 1.9% 1.7% 2.0% 100: Building Maintenance Division 2.2% 1.6% 1.7% 1.5% 0.0% 1.5% 1.6% 1.4% 100: Central Services 0.1% 0.3% 0.3% 0.5% 0.0% 0.1% 0.3% 0.0% 100: City Attorney Division 0.4% 1.2% 0.6% 0.9% 0.0% 0.6% 1.2% 0.0% 100: City Clerk Division 11.3% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.1% 100: City Council Division 0.1% 0.2% 0.1% 0.2% 0.0% 0.1% 0.2% 0.0% 100: City Manager Division- 7.2% 1.7% 1.4% 1.3% 0.0% 1.8% 1.7% 1.9% 100: City Treasurer Division 0.0% 0.1% 0.0% 0.0% 0.0% 0.1% 0.1% 0.1% 100: Finance Division 11.4% 2.4% 2.0% 1.8% 0.0% 3.0% 2.4% 3.5% 100: Finance-Debt Service Division 0.1% 0.2% 0.2% 0.5% 0.0% 0.1% 0.2% 0.0% 100: Fleet Maintenance Division 1.0% 1.2% 1.4% 0.9% 2.8% 1.2% 1.2% 1.3% 100: Insurance/Risk Management Division 1.3% 3.9% 1.9% 3.0% 0.0% 1.9% 3.9% 0.0% 100: Municipal Records Division 0.6% 0.8% 0.7% 0.6% 0.0% 0.9% 0.8% 1.0% 100: Transfers & Other 0.7% 2.2% 1.1% -0.6% 0.0% 3.1% 2.2% 4.0% 100: Cannabis Regulation 0.0% 0.0% 0.0% 0.1% 0.0% 0.0% 0.0% 0.0% 100: Community Services Department 4.8% 4.5% 5.4% 3.6% 17.4% 5.2% 4.5% 6.0% 100: Communtiy Development Department 6.1% 6.1% 4.6% 4.7% 9.3% 6.5% 6.1% 6.8% 100: Park & Recreation Division 3.3% 2.5% 1.5% 1.9% 3.1% 2.0% 2.5% 1.6% 100: Police Department 16.3% 18.8% 14.9% 16.3% 58.3% 23.3% 18.8% 27.8% 102: Measure Q-102-Various 6.5% 11.0% 18.8% 19.0% 0.0% 11.2% 11.0% 11.4% 103: Measure Q-103-Fire 4.1% 6.7% 7.0% 6.9% 4.5% 8.9% 6.7% 11.1% 104: General Fund II 0.0% 0.0% 0.0% 0.1% 0.0% 0.1% 0.0% 0.1% 202: COVID19 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
209: Measure I-2010/2040 0.0% 0.0% 0.0% 1.7% 0.0% 0.0% 0.0% 0.0% 210: Gas Tax- 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
215: CDBG/Comm Dev Block Grant- 0.0% 0.0% 0.0% 0.3% 0.0% 0.0% 0.0% 0.0% 217: Grants-Reimbursable- 0.0% 0.1% 0.3% 4.5% 0.0% 0.0% 0.1% 0.0% 218: Grants-Prefunded 0.0% 0.0% 0.2% 0.2% 0.0% 0.0% 0.0% 0.0% 219: Public Safety COPS Program 0.0% 0.1% 0.3% 0.2% 0.0% 0.1% 0.1% 0.0% 225: Barstow Fire Protection District 6.8% 9.4% 9.9% 8.6% 0.0% 11.4% 9.4% 13.4% 605: WASTEWATER RECLAMATION 7.9% 8.7% 15.2% 8.2% 4.7% 6.7% 8.7% 4.8% 650: SOLID WASTE 5.3% 13.0% 7.5% 10.5% 0.0% 7.0% 13.0% 1.1% Central Service Departments
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Table A-2a: Final Allocation Percentages (OMB Compliant CAP) Final Iteration
Central Service/Operating Departments
100:
Administrativ
e Services HR
100:
Administrativ
e Services IT
100:
Building
Maintenan
ce Division
100:
Central
Services
100: City
Attorney
Division
100: City
Clerk
Division
100: City
Council
Division
100: Administrative Services HR 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: Administrative Services IT 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: Building Maintenance Division 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: Central Services 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: City Attorney Division 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: City Clerk Division 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: City Council Division 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: City Manager Division- 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: City Treasurer Division 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: Finance Division 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: Finance-Debt Service Division 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: Fleet Maintenance Division 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: Insurance/Risk Management Division 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: Municipal Records Division 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: Transfers & Other 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: Cannabis Regulation 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: Community Services Department 9.7% 4.1% 32.6% 6.4% 8.4% 8.4% 8.4% 100: Communtiy Development Department 9.2% 19.0% 0.9% 7.7% 9.3% 9.3% 9.3% 100: Park & Recreation Division 2.9% 7.8% 36.2% 3.7% 5.8% 5.8% 5.8% 100: Police Department 32.9% 29.3% 3.7% 23.9% 25.4% 25.4% 25.4% 102: Measure Q-102-Various 11.7% 3.5% 0.3% 13.1% 11.5% 11.5% 11.5% 103: Measure Q-103-Fire 9.7% 13.4% 6.0% 8.5% 7.2% 7.2% 7.2% 104: General Fund II 0.0% 0.0% 0.0% 0.1% 0.0% 0.0% 0.0% 202: COVID19 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
209: Measure I-2010/2040 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 210: Gas Tax- 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
215: CDBG/Comm Dev Block Grant- 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 217: Grants-Reimbursable- 0.0% 0.0% 0.0% 0.1% 0.1% 0.1% 0.1% 218: Grants-Prefunded 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 219: Public Safety COPS Program 0.0% 0.0% 0.0% 0.1% 0.1% 0.1% 0.1% 225: Barstow Fire Protection District 13.6% 6.4% 0.2% 11.3% 10.7% 10.7% 10.7% 605: WASTEWATER RECLAMATION 8.0% 12.5% 19.9% 10.9% 13.3% 13.3% 13.3% 650: SOLID WASTE 2.2% 4.0% 0.2% 14.1% 8.1% 8.1% 8.1%
Central Service Departments
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Table A-2b: Final Allocation Percentages (OMB Compliant CAP) – continued Final Iteration
Central Service/Operating Departments
100: City
Manager
Division-
100: City
Treasurer
Division
100:
Finance
Division
100:
FinanceDebt
Service
Division
100: Fleet
Maintenan
ce Division
100:
Insurance/
Risk
Managem
ent
Division
100:
Municipal
Records
Division
100:
Transfers
& Other
100: Administrative Services HR 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: Administrative Services IT 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: Building Maintenance Division 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: Central Services 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: City Attorney Division 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: City Clerk Division 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: City Council Division 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: City Manager Division- 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: City Treasurer Division 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: Finance Division 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: Finance-Debt Service Division 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: Fleet Maintenance Division 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: Insurance/Risk Management Division 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: Municipal Records Division 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: Transfers & Other 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100: Cannabis Regulation 0.0% 0.0% 0.0% 0.1% 0.0% 0.0% 0.0% 0.0% 100: Community Services Department 8.4% 6.4% 6.9% 5.0% 17.9% 7.0% 6.4% 7.6% 100: Communtiy Development Department 9.3% 7.7% 5.9% 5.8% 9.6% 8.0% 7.7% 8.2% 100: Park & Recreation Division 5.8% 3.7% 2.7% 2.9% 3.2% 3.2% 3.7% 2.6% 100: Police Department 25.4% 23.9% 18.7% 19.6% 60.0% 28.0% 23.9% 32.1% 102: Measure Q-102-Various 11.5% 13.1% 20.2% 20.4% 0.0% 13.1% 13.1% 13.2% 103: Measure Q-103-Fire 7.2% 8.5% 8.3% 8.1% 4.6% 10.5% 8.5% 12.6% 104: General Fund II 0.0% 0.1% 0.0% 0.1% 0.0% 0.1% 0.1% 0.1% 202: COVID19 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
209: Measure I-2010/2040 0.0% 0.0% 0.0% 1.7% 0.0% 0.0% 0.0% 0.0% 210: Gas Tax- 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
215: CDBG/Comm Dev Block Grant- 0.0% 0.0% 0.0% 0.3% 0.0% 0.0% 0.0% 0.0% 217: Grants-Reimbursable- 0.1% 0.1% 0.3% 4.5% 0.0% 0.1% 0.1% 0.0% 218: Grants-Prefunded 0.0% 0.0% 0.2% 0.2% 0.0% 0.0% 0.0% 0.0% 219: Public Safety COPS Program 0.1% 0.1% 0.4% 0.3% 0.0% 0.1% 0.1% 0.0% 225: Barstow Fire Protection District 10.7% 11.3% 11.2% 9.8% 0.0% 13.2% 11.3% 15.0% 605: WASTEWATER RECLAMATION 13.3% 10.9% 16.9% 9.8% 4.8% 8.8% 10.9% 6.7% 650: SOLID WASTE 8.1% 14.1% 8.3% 11.4% 0.0% 8.0% 14.1% 1.9% Central Service Departments
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Packet Pg. 114 Attachment: City_of_Barstow_CAP_2.3.2026 (6397 : Adoption of the Municipal Cost Allocation Plan) 24 Cost Allocation Plan
Table A-3a: Final Allocation Amounts (OMB Compliant CAP) Department
100:
Administra
tive
Services HR
100:
Administra
tive
Services IT
100:
Building
Maintenanc
e Division
100:
Central
Services
100: City
Attorney
Division
100: City
Clerk
Division
100: City
Council
Division
371,840 893,647 828,304 114,571 141,558 20,384 0
100: Cannabis Regulation 1 4 0 3 2 0 -
100: Community Services Department 36,068 36,881 269,852 7,345 11,950 1,721 - 100: Communtiy Development Department 34,184 169,577 7,704 8,815 13,166 1,896 - 100: Park & Recreation Division 10,598 69,772 299,676 4,291 8,164 1,176 - 100: Police Department 122,516 261,591 30,880 27,433 35,910 5,171 - 102: Measure Q-102-Various 43,368 30,975 2,080 14,999 16,282 2,345 - 103: Measure Q-103-Fire 36,016 119,460 49,892 9,726 10,165 1,464 - 104: General Fund II 180 75 5 65 39 6 -
202: COVID19 0 0 0 0 0 0 -
209: Measure I-2010/2040 1 6 0 5 3 0 -
210: Gas Tax- 0 0 0 0 0 0 -
215: CDBG/Comm Dev Block Grant- 6 42 3 39 23 3 -
217: Grants-Reimbursable- 59 278 18 121 113 16 -
218: Grants-Prefunded 41 156 10 9 46 7 -
219: Public Safety COPS Program 74 340 22 135 134 19 -
225: Barstow Fire Protection District 50,752 57,142 2,054 12,978 15,155 2,182 - 605: WASTEWATER RECLAMATION 29,880 111,427 164,625 12,451 18,892 2,720 - 650: SOLID WASTE 8,095 35,920 1,484 16,155 11,513 1,658 - Central Service Departments
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Packet Pg. 115 Attachment: City_of_Barstow_CAP_2.3.2026 (6397 : Adoption of the Municipal Cost Allocation Plan) 25 Cost Allocation Plan
Table A-3b: Final Allocation Amounts (OMB Compliant CAP) - continued Department
100: City
Manager
Division-
100: City
Treasurer
Division
100:
Finance
Division
100:
FinanceDebt
Service
Division
100: Fleet
Maintenanc
e Division
100:
Insurance/
Risk
Manageme
nt Division
100:
Municipal
Records
Division
100:
Transfers &
Other
879,355 29,644 1,229,048 127,554 613,442 1,471,697 417,166 1,119,131 100: Cannabis Regulation 13 1 20 105 - 23 13 1
100: Community Services Department 74,235 1,901 85,248 6,347 109,529 103,064 26,746 84,995 100: Communtiy Development Department 81,788 2,281 72,212 7,377 58,670 117,051 32,096 91,915 100: Park & Recreation Division 50,715 1,110 32,632 3,752 19,724 46,980 15,625 29,534 100: Police Department 223,075 7,098 230,386 25,037 367,877 412,666 99,886 359,649 102: Measure Q-102-Various 101,146 3,881 247,701 26,059 - 193,269 54,611 147,432 103: Measure Q-103-Fire 63,148 2,517 102,397 10,282 28,142 154,951 35,415 140,652 104: General Fund II 240 17 359 76 - 1,108 237 1,049
202: COVID19 0 0 1 27 - 0 0 0
209: Measure I-2010/2040 20 1 43 2,147 - 35 19 3
210: Gas Tax- 0 0 0 13 - 0 0 0
215: CDBG/Comm Dev Block Grant- 144 10 218 425 - 262 142 17 217: Grants-Reimbursable- 699 31 3,409 5,758 - 877 440 155 218: Grants-Prefunded 285 2 2,755 208 - 127 33 106
219: Public Safety COPS Program 833 35 4,352 323 - 996 493 193 225: Barstow Fire Protection District 94,144 3,358 137,401 12,528 - 193,799 47,253 167,978 605: WASTEWATER RECLAMATION 117,354 3,222 207,675 12,548 29,499 128,967 45,337 74,518 650: SOLID WASTE 71,518 4,180 102,239 14,542 - 117,520 58,821 20,934 Central Service Departments
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Packet Pg. 116 Attachment: City_of_Barstow_CAP_2.3.2026 (6397 : Adoption of the Municipal Cost Allocation Plan) 26 Appendix B
Appendix B provides the table detailing the allocation performed in allocating central service costs for the full cost allocation plan. The methodology for the full plan is the same as for the OMB compliant plan, as it is the most reasonable and represents how indirect support is provided in the City. The difference between the two plans, as has been described in this report, is in the costs that can be allocated.
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Packet Pg. 117 Attachment: City_of_Barstow_CAP_2.3.2026 (6397 : Adoption of the Municipal Cost Allocation Plan) 27 Cost Allocation Plan
Table B-1a: Final Allocation Amounts (Full CAP)
Department
100:
Administra
tive
Services HR
100:
Administra
tive
Services IT
100:
Building
Maintenanc
e Division
100:
Central
Services
100: City
Attorney
Division
100: City
Clerk
Division
100: City
Council
Division
776,101 893,647 828,304 146,460 595,237 20,384 83,991
100: Cannabis Regulation 1 4 0 4 9 0 1
100: Community Services Department 75,281 36,881 269,852 9,390 50,250 1,721 7,091 100: Communtiy Development Department 71,349 169,577 7,704 11,268 55,362 1,896 7,812 100: Park & Recreation Division 22,121 69,772 299,676 5,486 34,329 1,176 4,844 100: Police Department 255,715 261,591 30,880 35,068 151,000 5,171 21,307 102: Measure Q-102-Various 90,517 30,975 2,080 19,173 68,466 2,345 9,661 103: Measure Q-103-Fire 75,173 119,460 49,892 12,434 42,745 1,464 6,032 104: General Fund II 376 75 5 83 162 6 23
202: COVID19 0 0 0 0 0 0 0
209: Measure I-2010/2040 2 6 0 7 14 0 2
210: Gas Tax- 0 0 0 0 0 0 0
215: CDBG/Comm Dev Block Grant- 13 42 3 50 97 3 14
217: Grants-Reimbursable- 124 278 18 154 473 16 67
218: Grants-Prefunded 85 156 10 11 193 7 27
219: Public Safety COPS Program 155 340 22 173 564 19 80 225: Barstow Fire Protection District 105,929 57,142 2,054 16,590 63,726 2,182 8,992 605: WASTEWATER RECLAMATION 62,365 111,427 164,625 15,917 79,437 2,720 11,209 650: SOLID WASTE 16,895 35,920 1,484 20,651 48,411 1,658 6,831 Central Service Departments
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Packet Pg. 118 Attachment: City_of_Barstow_CAP_2.3.2026 (6397 : Adoption of the Municipal Cost Allocation Plan) 28 Cost Allocation Plan
Table B-1b: Final Allocation Amounts (Full CAP)- continued Department
100: City
Manager
Division-
100: City
Treasurer
Division
100:
Finance
Division
100:
FinanceDebt
Service
Division
100: Fleet
Maintenanc
e Division
100:
Insurance/
Risk
Manageme
nt Division
100:
Municipal
Records
Division
100:
Transfers &
Other
Total Allocation
879,355 29,644 1,229,048 127,554 613,442 1,986,732 417,166 1,119,131 9,746,196 100: Cannabis Regulation 13 1 20 105 - 31 13 1 203
100: Community Services Department 74,235 1,901 85,248 6,347 109,529 139,132 26,746 84,995 978,598 100: Communtiy Development Department 81,788 2,281 72,212 7,377 58,670 158,013 32,096 91,915 829,319 100: Park & Recreation Division 50,715 1,110 32,632 3,752 19,724 63,421 15,625 29,534 653,915 100: Police Department 223,075 7,098 230,386 25,037 367,877 557,083 99,886 359,649 2,630,823 102: Measure Q-102-Various 101,146 3,881 247,701 26,059 - 260,906 54,611 147,432 1,064,951 103: Measure Q-103-Fire 63,148 2,517 102,397 10,282 28,142 209,177 35,415 140,652 898,927 104: General Fund II 240 17 359 76 - 1,496 237 1,049 4,204 202: COVID19 0 0 1 27 - 1 0 0 29
209: Measure I-2010/2040 20 1 43 2,147 - 47 19 3 2,312
210: Gas Tax- 0 0 0 13 - 0 0 0 14
215: CDBG/Comm Dev Block Grant- 144 10 218 425 - 353 142 17 1,532 217: Grants-Reimbursable- 699 31 3,409 5,758 - 1,184 440 155 12,807 218: Grants-Prefunded 285 2 2,755 208 - 172 33 106 4,050 219: Public Safety COPS Program 833 35 4,352 323 - 1,345 493 193 8,927 225: Barstow Fire Protection District 94,144 3,358 137,401 12,528 - 261,621 47,253 167,978 980,898 605: WASTEWATER RECLAMATION 117,354 3,222 207,675 12,548 29,499 174,101 45,337 74,518 1,111,954 650: SOLID WASTE 71,518 4,180 102,239 14,542 - 158,648 58,821 20,934 562,732 Central Service Departments
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Packet Pg. 119 Attachment: City_of_Barstow_CAP_2.3.2026 (6397 : Adoption of the Municipal Cost Allocation Plan) 27368 Via Industria, Suite 200
Temecula, CA 92590
800.755.6864 | Fax: 888.326.6864
951.587.3500 | Fax: 951.587.3510
www.willdan.com
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Packet Pg. 120 Attachment: City_of_Barstow_CAP_2.3.2026 (6397 : Adoption of the Municipal Cost Allocation Plan) Joint Special Council/BFPD
05/13/26 05:30 PM
City Clerk / Records
Andrea Flores
Budget
Doc ID: 6403
AGENDA ITEM
AGENDA MATTER:
WORKSHOP PRESENTATION OF DRAFT OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR FISCAL YEAR 2026-2027
EXECUTIVE SUMMARY:
Staff has prepared a presentation on the Proposed Operating and Capital Improvement Budget for Fiscal Year 2026-2027 for the City Council's and Fire Board's consideration. The proposed budget document will be presented at the workshop for review and comment.
DISCUSSION:
The proposed Operating and Capital Improvement Budget for Fiscal Year 2026-2027 for the City of Barstow, and the Barstow Fire Protection District is herewith submitted by the City Manager for City Council's consideration. The proposed budget and spending plan for the next fiscal year has been developed in conjunction with department heads and operational managers for consideration and review by the City Council and Fire Board.
FISCAL IMPACT:
None until adopted.
RECOMMENDED ACTION:
Staff recommends that the City Council and the Fire Board receive the presentation and review the draft Operating and Capital Improvement Budget for Fiscal Year 2026-2027 and provide direction to staff regarding the proposed spending plan.
2 Packet Pg. 121