Administrative Services Manager
April 2026
ADMINISTRATIVE SERVICES MANAGER
JOB FAMILY: Administrative Services
EEO CATEGORY: Professionals
FLSA: Exempt
PAY PLAN: Full-Time Pay Plan
UNION STATUS: Represented
PURPOSE STATEMENT:
Under the direction of the assigned administrator, the Administrative Services Manager organizes, supervises, coordinates, and performs technical work in the Finance, and Human Resources divisions.
This position assists and coordinates tasks and projects with all city departments and provides highly responsible and complex administrative support to the Finance Director, the City Manager, the Assistant City Manager, and City Council.
ESSENTIAL FUNCTIONS, DUTIES, AND TASKS:
The following list of functions, duties, and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or departmentspecific functions, duties, and tasks from those set forth below to address business needs and changing business practices.
• Assumes management responsibility for all department services and activities, including planning, organizing, and directing all internal support functions for all of the departments within the Administrative Services Department.
• Creates, implements, and directs programs, policies, and practices associated with assigned areas of responsibility.
• Selects, plans, manages, trains, and evaluates the performance of assigned staff; establishes performance requirements and personal development targets; provides coaching for performance improvement and development; takes disciplinary action, up to and including termination; and recommends discipline in accordance with the city’s personnel policies and procedures and labor contract provisions.
• Oversees and participates in the development and administration of the department and citywide budget; assists the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures; implements budgetary adjustments as appropriate and necessary; prepares for annual audit processes; and prepares various reconciliations, including grant management functions.
• Oversees the employee benefit administration, recruitment, and selection process throughout the city.
• Represents the Administrative Services Department to other departments, elected officials, and outside agencies.
Job Classification Description
Equal Employment Opportunity
Administrative Services Manager
April 2026
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the fields of public administration, finance, information services, and human resources.
OTHER DUTIES:
• Performs other related duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
(At time of application)
Knowledge of:
• Principles and practices of public administration, including purchasing, contracting, grant management, maintenance of public records, and organizational management • Principles and practices of information technology
• Principles and practices of human resources
• Principles and applications of critical thinking and analysis • Principles of supervision, training, and performance evaluation • and pertinent federal, state, and local laws, codes, and regulations • Computer usage including related software
Skills and Abilities to:
• Analyze difficult and complex administrative, financial, operational, and organizational objectives and issues, evaluate alternatives, and reach sound, logical, fact-based conclusions, and recommendations
• Prepare clear, concise, and comprehensive correspondence, reports, studies, and other written and oral materials
• Understand, interpret, and respond to internal and external customer needs and expectations • Establish and maintain effective working relationships with staff, commissions, the city council, city manager and the public
• Coordinate support services and activities with departmental managers and staff, as well as other city departments and officials, to ensure all city requirements are met • Communicate effectively in the English language at a level necessary for efficient job performance
• and perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation
• Relate well, communicate, and work effectively with diverse groups of stakeholders who represent a range of ethnic, cultural, and socio-economic backgrounds JOB QUALIFICATIONS / REQUIREMENTS:
(At time of application and in addition to the Knowledge, Skills, and Abilities listed above.) EDUCATION AND EXPERIENCE:
Any combination of education and experience that would provide the required knowledge, abilities and skills is qualifying. A typical way to obtain the qualifications would be:
Administrative Services Manager
April 2026
Bachelor’s Degree in computer science, public administration, business administration, human resources management, or a related field; and four (4) years of increasingly responsible professional experience in finance, human resources and/or information technology.
LICENSE(S) REQUIRED:
• Valid state-issued Driver’s License and a good driving record.
WORK ENVIRONMENT / PHYSICAL DEMANDS:
(Must be performed with or without reasonable accommodations) • This position works primarily in an indoor office environment. • Positions in this class typically require reaching, standing, sitting, walking, pushing, pulling, lifting, gripping, reaching, climbing, balancing, stooping, kneeling, crouching, crawling, talking, and hearing with or without reasonable accommodation.
• Medium Work: Exerting 20 to 50 pounds of force occasionally (up to 1/3 of workday), and/or 10 to 25 pounds of force frequently (1/3 to 2/3 of workday), and/or greater than negligible up to 10 pounds of force constantly (2/3 or more of workday) to move objects. Physical Demand requirements are in excess of those for Light Work.