Joint Special Meeting
CC/BFPD/Odesa/Harvey House
06/16/26 06:00 PM
Engineering
Fidel Martinez
Grant
Doc ID: 6427
AGENDA ITEM
AGENDA MATTER:
AWARD OF CONTRACT TO KOA (A H. W. LOCHNER, INC. COMPANY) FOR PROFESSIONAL TRAFFIC ENGINEERING, DESIGN, AND ENVIRONMENTAL SERVICES FOR THE CITY’S
PEDESTRIAN, BICYCLE, AND SAFE ROUTES TO SCHOOLS (SRTS) PROJECT EXECUTIVE SUMMARY:
On February 6, 2025, the City of Barstow received three qualified proposals for the design services for the City’s Pedestrian, Bicycle, and Safe Routes to Schools (SRTS) project (“Project”). The qualified proposer for the Project was KOA (A H. W. Lochner, Inc. Company). The proposals have been reviewed for completeness, and based on their qualifications, staff recommends the award of this contract to H. W.
Lochner, Inc.
DISCUSSION:
The City of Barstow was awarded a Safe Routes to School Grant (SRTS), funded and supported by the California Active Transportation Program (ATP), which focuses on providing resources to specifically fund the creation of safe walking and bicycling routes for students to commute to and from school. As part of the Project, traffic safety improvements of roadway corridors along Flora Street, Mountain View Street, Muriel Drive, Armory Road, Rimrock Road, and Montara Road will have enhancements installed to make for safer routes for students to get to and from school. The project includes traffic safety improvements including the installation of High Visibility Crosswalks, Rectangular Rapid-Flashing Beacons (RRFB’s) crosswalk signage, High-Intensity Activated Crosswalk (HAWK) pedestrian traffic signals. Additionally, new bike lane striping, construction of sidewalk gaps and curb extensions/bulb-outs, and reconstruction of ADA ramps at various locations on the identified roadways are also included as part of the Project.
The ATP grant was awarded for the Construction (CON) and Construction Engineering (CE) phases of the Project, in the amount of $6,500,000. The Project Approval and Environmental (PAED), the Plans, Specifications, and Estimate (PS&E), and non-infrastructure phases of the Project are to be funded by the City utilizing $572,670 of Measure I - Local Funds.
Because the Project is funded with both State and Federal funds, the Project is subject to the provisions of Labor Code 1720; thereby, the design engineer is required to pay prevailing wage rates for all work performed under the Contract. Accordingly, the proposed project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations (DIR).
On February 6, 2025, the City opened the bid documents received from the registered respondents for the Request for Proposal (RFP) for the Project’s design services. Three qualified proposals were received:
1. KOA (A H. W. Lochner, Inc. Company)
2. EXP U.S. Services, Inc
3. Michael Baker International
Joint Special Meeting
CC/BFPD/Odesa/Harvey House
06/16/26 06:00 PM
Engineering
Fidel Martinez
Grant
Doc ID: 6427
AGENDA ITEM
The proposals were reviewed and evaluated based on the criteria established in the RFP documents.
Based on the selection criteria, KOA (A H. W. Lochner, Inc. Company) was determined to be the best qualified firm. Once the consultant selection was made, staff opened the fee proposal documents that were submitted by KOA (A H. W. Lochner, Inc. Company), in conjunction with their proposal submittal.
The fee proposal documents (Attachment A) were reviewed. Staff then negotiated the scope and proposed fee with KOA (A H. W. Lochner, Inc. Company) to align with the City’s budget for these phases of the Project.
Project Cost Analysis
The budget for these phases of the Project includes the administrative program management costs that will be charged by David Evans and Associates, Inc.(DEA) to manage the Project:
KOA (A H. W. Lochner, Inc. Company) $ 512,670.00
Program Management Fees $ 20,000.00
Contingency $ 40,000.00
Total Costs Breakdown $ 572,670.00
FISCAL IMPACT:
The Project Approval and Environmental Document (PAED) and Plans, Specifications and Estimates (PS&E) phases of the Project, currently has an approved budgeted amount of $493,207 (Account No. 400.801.139.23.209) which is funded from Measure I - Local Funds. Staff is requesting an additional budget of $79,463 to bring the approved budget associated with the PAED, PS&E, and non-infrastructure phases of the Project to $572,670. The Construction Engineering (CE) and Construction (CON) Phases are federally funded through a reimburseable grant and construction funding appropriations will be requested at a later date.
RECOMMENDED ACTION:
Staff recommends that the City Council:
1. Approve and award the design contract to KOA (A H. W. Lochner, Inc. Company) and attached fee schedule (Attachment A).
2. Authorize the City Manager, or her designee, to sign all necessary project-related documents.
3. Approve and award the Project budget for the PAED, PS&E, Project contingencies, and Project management fees in the amount of $572,670 from Measure I - Local Funds as shown below:
o KOA (A H. W. Lochner, Inc. Company) $ 512,670.00
Joint Special Meeting
CC/BFPD/Odesa/Harvey House
06/16/26 06:00 PM
Engineering
Fidel Martinez
Grant
Doc ID: 6427
AGENDA ITEM
o David Evans and Associates $ 20,000.00
o Contingency $ 40.000.00
Total Project Budget Request $ 572,670.00
4. Authorize the City Manager, or her designee, to approve a Project Management Task Order with David Evans and Associates Inc. for an amount not to exceed $20,000.00
5. Authorize the City of Barstow’s Finance Department to amend and establish Project-related expenditure account numbers as shown below:
o ATP/Safe Routes to School-PAES/PS&E (Account No. 400.801.139.23.209) $ 59,463 o ATP/Safe Routes to School - Project Management (Account No. TBD) $ 20,000