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THE CITY OF
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF BARSTOW
AND
THE BARSTOW MANAGEMENT EMPLOYEES’ ASSOCIATION
UNIT 6
JULY 1, 2026 – JUNE 30, 2027
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CONTENTS
SECTION 1 - GENERAL PROVISIONS....................................................................................4 ARTICLE 1 - PREAMBLE................................................................................................4 ARTICLE 2 - RECOGNITION AND SCOPE OF REPRESENTATION ....................4 ARTICLE 3 - MANAGEMENT RIGHTS.........................................................................6 ARTICLE 4 - ADMINISTRATIVE AUTHORITY............................................................7 ARTICLE 5 - RULES GOVERNING REDUCTIONS ...................................................7 ARTICLE 6 - CONDITIONS OF EMPLOYMENT.........................................................7 ARTICLE 7 - HOURS OF WORK...................................................................................7 ARTICLE 8 - CITY VEHICLES........................................................................................8 ARTICLE 9 - ARBITRATION OF DISPUTES...............................................................8 ARTICLE 10-GRIEVANCE PROCEDURES.................................................................8 ARTICLE 11- FULL AGREEMENT ..............................................................................13 ARTICLE 12- SEVERABILITY......................................................................................13 ARTICLE 13-AGREEMENT EFFECTIVE UPON APPROVAL BY BOTH
PARTIES ..............................................................................................................13 ARTICLE 14-TERM OF AGREEMENT .......................................................................13 SECTION 2 - SALARIES AND OTHER PAY .........................................................................13 ARTICLE 15- GENERAL WAGES................................................................................13 ARTICLE 16- LONGEVITY PAY...................................................................................14 ARTICLE 18 - UNIFORM ALLOWANCE.....................................................................15 ARTICLE 19-SAFETY BOOT REIMBURSEMENT....................................................17 ARTICLE 20-BILINGUAL PREMIUM...........................................................................17 ARTICLE 21-DEFERRED COMPENSATION PLAN.................................................18 ARTICLE 23-TUITION REIMBURSEMENT................................................................18 005828.00027 Page 3
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ARTICLE 24-RECLASSIFICATION .............................................................................18 ARTICLE 25-SEVERANCE PROVISION IF SERVICES ARE
CONTRACTED OUT ..........................................................................................19 ARTICLE 26-PARITY CLAUSE PROVISION.............................................................19 SECTION 3 - RETIREMENT.....................................................................................................19 ARTICLE 27-RETIREMENT BENEFIT........................................................................19 ARTICLE 28-RETIREE MEDICAL BENEFIT..............................................................20 SECTION 4 - TIME-OFF PROVISIONS..................................................................................28 ARTICLE 29- HOLIDAYS ..............................................................................................28 ARTICLE 30-VACATION ...............................................................................................29 ARTICLE 31-SICK LEAVE ............................................................................................30 ARTICLE 32-MANAGEMENT LEAVE.........................................................................30 ARTICLE 33-BEREAVEMENT LEAVE........................................................................31 ARTICLE 34-JURY LEAVE ...........................................................................................32 ARTICLE 35-MILITARY LEAVE ...................................................................................32 SECTION 5 - INSURANCE .......................................................................................................32 ARTICLE 36-CAFETERIA PLAN..................................................................................32 ARTICLE 37-MEDICAL INSURANCE .........................................................................33 ARTICLE 38-DENTAL INSURANCE ...........................................................................33 ARTICLE 39-VISION INSURANCE..............................................................................33 ARTICLE 40 - LIFE INSURANCE ................................................................................33 ARTICLE 41-STATE DISABILITY INSURANCE .......................................................34 ARTICLE 42-LONG TERM DISABILITY .....................................................................34 ARTICLE 43-MEDICARE PARTICIPATION...............................................................34 005828.00027 Page 4
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BARSTOW MANAGEMENT EMPLOYEES’ ASSOCIATION
UNIT 6
MEMORANDUM OF UNDERSTANDING
SECTION 1 - GENERAL PROVISIONS
ARTICLE 1 - PREAMBLE
This Memorandum of Understanding (Agreement) is made and entered into by and between the City of Barstow (City) and the Barstow Management Employees’ Association (Association), pursuant to the Meyers-Milias-Brown Act of the State of California, the Barstow Municipal Code, and the Personnel Policies and Procedures of the City of Barstow.
It is the intent and purpose of this Agreement to set forth the understanding reached between the Association and the City as a result of meeting and conferring in good faith regarding, but not limited to, matters relating to the wages, hours, and terms and conditions of employment between employees represented by the Association and representatives of the City. The parties affirm their mutual commitment to the goals of respecting and valuing people, effective and efficient public service, sound and responsible management, and amicable employer-employee relations.
ARTICLE 2 - RECOGNITION AND SCOPE OF REPRESENTATION
During the term of this Agreement, the City recognizes that the following positions shall be represented by the Association for the Management, Supervisory and Professional Bargaining Groups:
DEFINITIONS:
Management-An employee who formulates, determines, or implements organizational policies or programs and exercises independent judgement in directing a department.
Typically responsible for strategic planning, budgeting and may have authority over personnel decisions.
Supervisory- An employee who assigns, directs, and evaluates the work of others and has authority to effectively recommend hiring, discipline, or termination, using independent judgment.
Professional-An employee whose work requires advanced knowledge gained through specialized education or training and involves primarily intellectual work requiring discretion and independent judgement.
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Management Group
• Administrative Services Manager
• Assistant Finance Director
• Building Official/Fire Marshall
• Chief Wastewater Treatment Plant Operator
• City Clerk Services Manager
• Community Development Manager
• Economic Development Manager
• Economic Development & Planning Manager
• Human Resources Manager
• Industrial Pretreatment Superintendent
• IT Manager
• Public Works Manager
• Public Works Superintendent
• Wastewater Treatment Plant Superintendent
Supervisory Group
• Accountant/ Senior Accountant
• Code Compliance Supervisor
• Facility Maintenance Supervisor
• Field Services Supervisor
• Fleet Maintenance Supervisor
• Parks & Open Space Supervisor
• Parks & Recreation Superintendent
• Police Services Supervisor
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• Principal Accountant
• Recreation Program Supervisor
Professional Group
• Administrative Analyst/Senior Administrative Analyst
• City Engineer
• City Planner
• Economic Development Administrator
• Economic Development Specialist
• Engineering Services Administrator
• Environmental Services Administrator
• Executive Assistant
• Multimedia Coordinator
• Park and Recreation Coordinator
• Project Coordinator- Field Inspection
• Project Coordinator- Industrial Pretreatment
• Project Coordinator- Office
• Public Services Administrator
• Recreation Activity Coordinator
• Transportation Services Administrator
The Association’s scope of representation shall include all matters pertaining to wages, hours, and other terms and conditions of employment.
ARTICLE 3 - MANAGEMENT RIGHTS
During the term of this Agreement, the Association recognizes that the City has and will continue to retain (whether exercised or not) the exclusive right to operate, administer, and manage its municipal services and work force performing those services in all respects subject to this agreement. The City Manager has (and will continue to retain) exclusive decision-making authority on matters not officially and expressly modified by 005828.00027 Page 7
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specific provisions of this Agreement. Said decision-making shall not (in any way directly or indirectly) be subject to the City’s grievance procedure.
The exclusive rights of the City shall include, but are not limited to: determine the organization of City government and the purpose I mission of its constituent divisions I departments; set standards of service to be offered to the public and to exercise control and discretion over its organization and operations; establish and effect administrative regulations and employment rules I regulations consistent with law; direct its employees; take disciplinary action for just cause; relieve its employees from duty because of lack of work or for other legitimate reasons; determine the procedures and standards of selection for employment and promotion; determine the content of job classifications; determine the methods, means, and personnel by which the City’s services are to be provided; maintain the efficiency of governmental operations; and to otherwise act in the interest of efficient service to the community. The inclusion of such rights in a list of City rights, and the right of the City to act on such rights shall not be subject to grievance. However, such rights shall not abridge the right of an employee to file grievance on the implementation of said rights.
ARTICLE 4 - ADMINISTRATIVE AUTHORITY
During the term of this Agreement, the City Council shall deal with the administrative services of the City only through the City Manager, except for the purpose of inquiry.
Neither the City Council, nor any members thereof, shall be allowed to give orders to any subordinates of the City Manager.
ARTICLE 5 - RULES GOVERNING REDUCTIONS
During the term of this Agreement, no employee represented by the Association shall suffer a reduction in wages, hours, or other terms and conditions of employment, unless such reduction is proportional to that generally suffered by the other employees of the City as part of a general cost reduction program. However, this Article shall not apply to disciplinary actions or reclassifications taken pursuant to the Barstow Municipal Code and the Personnel Rules and Regulations of the City.
ARTICLE 6 - CONDITIONS OF EMPLOYMENT
Except as otherwise noted herein, the terms and conditions of employment for employees of the Association shall be those prescribed in the existing Personnel Rules and Regulations manual of the City unless otherwise agreed to by the Association.
ARTICLE 7 - HOURS OF WORK
The average regular work week for full-time employees shall be eighty (80) hours within a bi-weekly work schedule. For all employees with a bi-weekly regular work week of eighty (80) hours, the monthly rate shall be the hourly rate times 2,080 divided by 12. 005828.00027 Page 8
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Some employees work a 9/80 or a 4/10 schedule. Those employees not assigned to a 9/80 or 4/10 schedule adhere to a schedule determined by their supervisors. However, with regards to those employees who work a 9/80 schedule, that schedule shall be defined as follows:
For 9/80 employees only, basic scheduled work hours shall be:
• Monday through Thursday from 7:30 a.m. to 5:30 p.m.
• Alternate Fridays from 7:30 a.m. to 4:30 p.m. on designated days of work.
These basic scheduled work hours may be altered at the discretion of the City Manager based on employee requests and / or legitimate operational needs.
ARTICLE 8 - CITY VEHICLES
Use of City Vehicles by employees shall be governed by the City’s existing Personnel Policies and Procedures Manual. If an employee’s position is assigned a City vehicle, the employees are responsible for any tax implications per IRS Publication 15(b).
ARTICLE 9 - ARBITRATION OF DISPUTES
The parties contemplate that there will be no disputes in enforcing the provisions of this Agreement, however, if there are any such disputes, they shall be resolved by arbitration.
The City and the Association shall each appoint an arbitrator upon receipt of ten (10) days’ notice by the other party advising the nature of the dispute, the name of their arbitrator, and demanding the appointment of an arbitrator by the adverse party. The two (2) arbitrators so selected shall appoint a third arbitrator. A majority decision of the three (3) arbitrators shall be conclusive and binding upon the parties. The arbitrators shall follow the rules of the American Arbitration Association concerning procedure and evidence unless they unanimously agree on some alternate procedure or rule for the admission of evidence. Each party shall bear one-half (1/2) of the third arbitrator’s costs, in addition to their own expenses and costs in connection with the arbitration.
ARTICLE 10-GRIEVANCE PROCEDURES
The following guidelines govern the City’s grievance procedures.
Definition.
A grievance is a written allegation by an employee claiming violation of a specific express provision of this Agreement, the City’s Personnel Rules and Regulations, or written City policy, unless another specific method of review is provided (e.g., discipline or discrimination).
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Procedure.
a. Informal Grievance Procedure
The grievant and the City’s representative shall make every effort to resolve the grievance at the lowest level of supervision. Thus, the grievant shall attempt to discuss the grievance with the immediate supervisor before resorting to the Formal Grievance Procedure, below. However, if the grievant is unable to resolve the grievance informally before the time period for filing a Formal Grievance expires (15 days from the date the grievance allegedly occurred), the grievant may proceed to the Formal Grievance Procedure in accordance with the time limits therein.
b. Formal Grievance Procedure
i. First Level of Review.
The grievant shall present the formal grievance in writing either to their supervisor or to the immediate supervisor of the employee who is the subject of the grievance being filed. The formal written grievance must be presented within fifteen (15) days from the alleged occurrence of the violation. The written grievance shall contain the following information:
1) Name of grievant and job title;
2) Department/Division;
3) Clear and concise statement of the nature of the grievance including the circumstances and dates involved;
4) The specific provision(s) of this Agreement, the City’s Personnel Rules, or City policy alleged to have been violated; 5) Requested remedy;
6) Name of the grievant’ s representative, if any;
7) Date and signature of the grievant.
The supervisor shall render a decision and comments in writing and return them to the grievant within fifteen (15) days after receiving the written grievance. If the grievant does not agree with their supervisor’s decision or if no answer has been received within the specified time period, the grievant shall present the grievance in writing to the Department Head or the Department Head’s designee within fifteen (15) days of the date the supervisor’s decision is 005828.00027 Page 10
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rendered or should have been rendered pursuant to the specified time period.
ii. Second Level - Department Review.
The Department Head or their designee shall discuss, upon request, the grievance with the grievant, the grievant’ s representative, if any, and with other appropriate persons. The Department Head or designee shall render their decision and comments in writing and return them to the grievant within fifteen (15) days after receiving the formal written grievance or after the meeting with the grievant, whichever is later. If the grievant does not agree with the decision reached or if no answer has been received within the specified time period, the grievant may appeal the formal grievance to the next level of the grievance procedure. In order to do so, the grievant must submit the grievance to the Personnel Officer, along with a written request that the grievance be considered at the Third Level, within fifteen (15) days of the date the Department Head’s decision is rendered, or should have been rendered, pursuant to the specified time period.
iii. Third Level - Advisory Arbitration.
To activate advisory arbitration, the grievant must, within time period specified above, present the grievance in writing to the Personnel Officer for further processing. Failure of the grievant to take this action will constitute a waiver and bar to further processing of the grievance.
1) The scope of advisory arbitration of grievances shall be limited to discharges, demotions, or reduction in pay, or suspensions of three (3) days or more without pay. The grievant may waive the right to go to advisory arbitration and instead go directly to the Fourth Level (City Manager). All other grievances shall bypass the third level of the grievance procedures and
advance to the Fourth Level.
2) The Personnel Officer and the grievant shall request a list of five arbitrators from the California State Mediation and Conciliation Service.
a) By mutual agreement of the grievant and the City,
advisory arbitration may be waived. In such case, the
grievance shall be reviewed by City Manager in
accordance with the procedures outlined in Level4.
3) An arbitrator shall be selected by the following procedure:
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a) The grievant and / or a representative of the grievant, along with the City’s representative, shall select the
arbitrator from the California State Conciliation Service list by eliminating names until one name remains. The
one remaining name shall be the arbitrator. All
grievances reaching the arbitration level shall be
numbered consecutively tor the current fiscal year. The odd-numbered grievances will give the grievant first
elimination; the even-numbered grievances will give
the City first elimination.
b) Once the arbitrator has been selected, hearings shall commence at the convenience of the arbitrator. The
technical rules of evidence shall not apply during the
arbitration hearing.
c) The arbitrator shall be strictly bound by the time limits set forth in the grievance procedure and shall not
entertain any grievance in which the grievant has not
adhered to such time limits.
d) Employees called as witnesses shall be scheduled to
be released from duty to testify at the hearings. The
parties recognize that due to the essential nature of the services performed by the employees, scheduling of
time for each employee to testify at arbitration shall be in such a manner so that normal operations are not
disrupted.
e) The jurisdiction of the arbitrator shall be confined to a determination of the facts and the interpretation of the provisions of the Memorandum of Understanding and /
or the Personnel Rules and Regulations. The arbitrator
will have no power to add to, subtract from, or modify
the terms of any Agreement or the written policies,
rules, regulations and procedures of the employer.
f) Within thirty (30) days after the conclusion of the
hearing, the arbitrator shall render an advisory decision in writing to the parties (including the City Manager). g) The arbitrator’s fees and expenses shall be paid by the City. All other costs shall be borne by the party
incurring such expenses.
iv. Fourth Level- City Manager.
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If the grievance is submitted to the City Manager for review and settlement, the Personnel Officer, in non-arbitrable cases, may elect the methods they consider appropriate for the study of the issues and shall render a written decision to the parties within fifteen (15) days.
Notwithstanding the above, upon the grievant’s request, the matter shall be submitted to mediation prior to the Personnel Officer determination.
1) For all cases involving advisory arbitration recommendations, the Personnel Officer shall review the entire matter within fifteen (15) days after receipt of arbitrator’s recommendations and render a decision.
2) The City Manager may amend, modify, or revoke the
recommendation of the arbitrator. This includes, but is not limited to, the City Manager’s right to reduce or increase the degree and type of discipline imposed. In all cases, the decision of the City Manager shall be final and binding. c. General Provisions
i. The grievant is entitled to representation of their choice at any point in the grievance procedure.
ii. Failure by the grievant to meet any of the specified timelines shall constitute a withdrawal and waiver of the grievance. Failure by the City to meet any of the specified timelines shall entitle the grievant to appeal to the next level of review.
iii. Since it is important that grievances be processed as rapidly as possible, the number of days indicated at each level shall be considered as maximum, and every effort should be made to expedite the process. If the last day of the specified time period falls on the weekend or a City observed holiday, it shall be moved to the next working day. Otherwise, the time specified may be extended only by mutual written consent.
iv. Probationary employees may not grieve a rejection from probation. v. Employees shall be assured freedom from reprisal for using the grievance procedures.
vi. The Personnel Office shall act as a central repository for all grievance records.
vii. Any decision or finding involving an unbudgeted expenditure must be submitted to the City Council for ratification before that decision can become final and binding.
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viii. Failure on the part of an employee or their representative to appear in any case before an arbitrator without good cause shall result in forfeiture of the case and responsibility for payment for all associated costs by the employee.
ARTICLE 11- FULL AGREEMENT
The City and the Association concur that this Agreement constitutes the entire contract between them governing wages, hours and conditions of employment of those employees in the bargaining unit during the term thereof and settles all demands and issues on all matter subject to the meet and confer process.
Accordingly, both the City and the Association do hereby waive the right during the term of this Agreement to demand negotiation upon any subject matter, whether or not such subject matter has or has not been raised or discussed by either party during negotiations leading to the execution of this Agreement, except for the following provisions:
• Any item, provision, or subject that both the City and Association jointly agree to reopen for discussion.
ARTICLE 12- SEVERABILITY
It is agreed that in the event a court order renders any Article of this Agreement null and void, said ruling shall negate only the applicable Article and the balance of the Agreement shall stand as written and remain in full force and effect for the duration of its term.
ARTICLE 13-AGREEMENT EFFECTIVE UPON APPROVAL BY BOTH PARTIES This Agreement shall be effective once approved by the Barstow City Council and upon ratification and approval by a majority of the employees represented by the Association who are present at a meeting convened for the specific purpose of ratifying this Agreement.
ARTICLE 14-TERM OF AGREEMENT
This Agreement shall take effect on July 1, 2026, and shall remain in full force and effect until June 30, 2027.
SECTION 2 - SALARIES AND OTHER PAY
ARTICLE 15- GENERAL WAGES
Effective July 1, 2026, all current full-time and active employees will receive a four percent (4%) increase to the base wage.
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The City agrees to meet and confer with the Association in January 2027 regarding the potential for an additional Cost of Living Adjustment (COLA)_during the term of this Memorandum of Understanding, should financial conditions warrant such consideration.
The parties acknowledge that this provision does not guarantee any additional COLA.
Any such adjustment shall be subject to mutual agreement following the meet and confer process and approval by the City Council.
RETENTION BONUS
The City shall issue one retention bonus in the amount of two percent (2%) of employee’s base salary to all current employees on the first pay period in December of 2026. All applicable taxes will apply.
For all members hired prior to July 1, 2010;
(1) Effective January 15, 2017, all members hired prior to July 1, 2010, shall receive a salary adjustment of six percent (6%) of the member’s base salary. The six percent (6%) salary adjustment shall be effective until retirement or separation from employment by the employee, whichever comes firsts. a) This six percent (6%) benefit is not new, rather, it is included in this MOU to incorporate a previously implemented benefit that members of this bargaining unit have been receiving since January 15, 2017.
ARTICLE 16- LONGEVITY PAY
Effective July 1, 2026, Association members who have been employed for five (5) years or more of continuous service with the City, will receive a Longevity lump sum payment.
The longevity pay will be distributed as a one-time bonus payment subject to all applicable state and federal tax rates and will not increase the employee’s base wage rate.
The annual longevity payment shall be calculated as a percentage of the member’s base salary and distributed as a one-time longevity payment. The payment shall be paid during the first full pay period, following completion of the service milestone with the city.
Upon five (5) or more years of continuous service with the City employees shall receive a longevity lump sum payment in the amount of three percent (3%) of the employees’ base rate each year.
Upon ten (10) or more years of continuous service with the City employees shall receive a longevity lump sum payment in the amount of five percent (5%) of the employees’ base rate each year.
Upon fifteen (15) or more years of continuous service with the City employees shall receive a longevity lump sum payment in the amount of six percent (6%) of employees base rate each year.
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Upon twenty (20) or more years of continuous service with the City employees shall receive a longevity lump sum payment in the amount of seven percent (7%) of employees base rate each year.
The parties agree that to the extent permitted by law, Longevity Pay is special compensation as defined by CalPERS regulations and shall be reported as such to CalPERS pursuant to Title 2 CCR, Section 571(a) (1),
ARTICLE 17-PERFORMANCE MERIT INCREASE/PERFORMANCE BONUS Performance Merit Increase
Employees who have not reached the top step of their salary range or who are y-rated will be eligible annually to receive a five percent (5%) merit increase. To qualify for the merit increase, the employee must receive a performance evaluation that their performance meets expectations. Employees who meet the qualification will receive the 5% merit increase. In the event that the employee's performance evaluation is not completed within forty-five (45) days of the employee's performance evaluation date, the employee shall automatically receive the five percent (5%) merit increase with an effective date of the employee’s evaluation date.
Performance Bonus
Effective July 1, 2026, employees who reach the top-step of their salary range or are yrated will be eligible annually to receive a one percent (1%) performance bonus. To qualify for the performance bonus, the employee must receive a performance evaluation rating of satisfactory or better. Employees who meet that qualification will receive a one percent (1%) performance bonus. The performance bonus will be calculated by multiplying 1% by the employee’s annual salary. The performance bonus will be distributed as a one-time bonus payment subject to all applicable state and federal tax rates and will not increase the employee’s annual salary. Each employee can receive the performance bonus on the payday of their choosing. However, the performance bonus must be paid out by the last complete payroll period of the fiscal year in which the performance bonus was awarded.
ARTICLE 18 - UNIFORM ALLOWANCE
Tier I
All employees hired by the City on or before December 31, 2012, or who are defined as CalPERS Classic Employees shall be provided with the following uniform allowance benefit:
At the start of each fiscal year, all employees, except for those identified as Classification 1, Classification 2, or Classification 3 as outlined further below, will be provided with five (5) City shirts. Such employees will be responsible for maintaining the uniform. 005828.00027 Page 16
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Classification 1
For those employees hired prior to July 1, 2011, and serving in either the “Code Compliance Supervisor,” “Police Services Supervisor,” or “Building Official/Fire Marshall” job classification, said employees shall receive $63 per month in recognition of their job classification requirement to wear a specific uniform as a condition of employment. The $63 per month shall be reported to CalPERS as pensionable compensation. The $63 per month uniform allowance may also be provided to other employees who have a legitimate operational need at the discretion of the City Manager.
Classification 2
Any employee who as a condition of employment is required to obtain and wear a specific uniform shall be reimbursed for the actual cost of acquiring the uniform in an amount not to exceed $756 per year. The reimbursed amount shall be reported to CalPERS as pensionable compensation at time of reimbursement. The $756uniform reimbursement may also be provided to those employees who have a legitimate operational need at the discretion of the City Manager.
Classification 3
For employees assigned to the Wastewater Treatment Plant, the City shall maintain the laundered service for eleven (11) sets of uniforms. The Wastewater Treatment Plant Uniform shall consist of button up work shirts and work pants. The actual average cost per employee for maintaining the laundered uniform service shall be considered pensionable compensation and will be reported to CalPERS by the first payroll in December of each year.
Tier II
All employees hired by the City after December 31, 2012, or who are defined as CalPERS PEPRA Employees, shall be provided with the following uniform allowance benefit:
At the start of each fiscal year, all employees, except for those identified as Classification 1, Classification 2, or Classification 3 as outlined further below, will be provided with five (5) City shirts. Such employees will be responsible for maintaining the uniform.
Classification 1
For any employees hired after July 1, 2011, and serving in either the “Code Compliance Supervisor,” “Police Services Supervisor,” or “Building Official/Fire Marshall” job classification, said employees shall receive $63 per month in recognition of their job classification requirement to wear a specific uniform as a 005828.00027 Page 17
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condition of employment. The $63 per month uniform allowance may also be provided to other employees who have a legitimate operational need at the discretion of the City Manager.
Classification 2
Any employee who as a condition of employment is required to obtain and wear a specific uniform shall be reimbursed for the actual cost of acquiring the uniform in an amount not to exceed $756 per year. The $756 uniform reimbursement may also be provided to those employees who have a legitimate operational need at the discretion of the City Manager.
Classification 3
For employees assigned to the Wastewater Treatment Plant, the City shall maintain the laundered service for eleven (11) sets of uniforms. The Wastewater Treatment Plant Uniform shall consist of button up work shirts and work pants.
ARTICLE 19-SAFETY BOOT REIMBURSEMENT
Employees authorized by the City Manager shall be reimbursed for the actual cost of acquiring safety boots in an amount not to exceed three hundred dollars ($300) per fiscal year.
ARTICLE 20-BILINGUAL PREMIUM
Employees hired prior to July 1, 2011, are eligible to receive a five percent (5%) increase over their base wage rate as bilingual premium pay. To qualify for bilingual premium pay, Employees must be proficient in the use of Spanish, sign language, or other language approved by the Personnel Officer. Employees shall be deemed proficient in Spanish, sign language, or other language approved by the Personnel Officer through a testing process established by the City.
Employees hired on or after July 1, 2011, will be eligible to receive two hundred dollars ($200) per month (approximately $92.31 per pay period) as bilingual premium pay. To qualify for bilingual premium pay, bilingual services must be necessary for the employee’s line of work, and employee must be proficient in the use of Spanish, sign language, or other language approved by the Personnel Officer. Employees shall be deemed proficient in Spanish, sign language, or other language approved by the Personnel Officer through a testing process established by the City.
The parties agree that to the extent permitted by law, Bilingual Premium is special compensation as defined by CalPERS regulations and shall be reported as such to CalPERS pursuant to Title 2 CCR, Section 571(a) (4),
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ARTICLE 21-DEFERRED COMPENSATION PLAN
The City will set-up a deferred compensation account for all employees and contribute one percent (1%) of each employee’s base wage rate into that deferred compensation account. In addition, the City commits to providing employees with access to both a 401(a) deferred compensation program and a 457 deferred compensation program.
ARTICLE 22- EDUCATION INCENTIVE PAY
Upon the successful completion of the probationary period, the City agrees to provide employees with an educational incentive pay based on the following schedule:
Associate’s degree: $1000 per year or $38.46 per pay period.
Bachelor of Arts/Science Degree: $1500 per year or $57.69 per pay period It is further agreed that education incentive pay award shall become effective on the first day of the payroll period following the day on which the application for Education Incentive Pay is approved by the Personnel Officer. In no event, however, shall an employee be entitled to receive either incentive pay or incentive payments on a retroactive basis. All aspects of the incentive pay system shall be administered in accordance with provisions of the current City Personnel Policies and Procedures.
The parties agree that to the extent permitted by law, Educational Incentive is special compensation as defined by CalPERS regulations and shall be reported as such to CalPERS pursuant to Title 2 CCR, Section 571(a) (2),
ARTICLE 23-TUITION REIMBURSEMENT
Employees will be eligible for tuition reimbursement of up to $1,500 per fiscal year for coursework that is directly related to the benefit of City services, as determined by the City Manager. Reimbursable expenses will include items such as registration, tuition, textbooks, and parking.
If the member separates employment three (3) years following receipt of tuition reimbursement, the member will be required to reimburse the City for such funds. The member’s final paycheck may be deducted equal to the total prorated funds that the member received for the preceding three (3) year period.
ARTICLE 24-RECLASSIFICATION
During the term of this Agreement, should any employee represented by the Association be reclassified to a position having a lower salary range, the employee shall continue at their same salary and with the same merit salary increase eligibility date, provided such action does not result in a salary exceeding the maximum step of the salary range in which the new position is classified. Should the employee’s current salary exceed the 005828.00027 Page 19
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maximum step of the salary range in which the position is classified, the salary of such employee shall be designated as “Y-rated” and shall not be increased through either general increase or merit increase until the maximum step of the salary range in which the position is classified exceeds the employee’s actual salary.
ARTICLE 25-SEVERANCE PROVISION IF SERVICES ARE CONTRACTED OUT During the term of this Agreement, should the position of an employee represented by the Association be eliminated as an economy measure due to the City exercising its management right to contract for services presently performed by an employee (or for other reasons), the incumbent employee shall have the option to terminate employment with the City and receive one month worth of severance pay for each full year of service with the City once a severance agreement is executed. Such severance pay will be capped at a maximum of six (6) months’ worth of severance pay. Any affected employee shall also receive the cash equivalent of all of their accrued vacation, holiday leave, and management leave, based upon their base wage rate at the date of termination.
ARTICLE 26-PARITY CLAUSE PROVISION
Employees shall be provided with the same compensation increases, if any, provided by City Council action to any employees of any recognized non-safety employee bargaining group, subject to the following mandatory criteria:
The compensation increases which activates this parity clause shall be an increase which is available to all employees of any non-safety unit. For example, an across-the-board base salary increase applicable to all classifications in any non-safety unit shall be applicable to all employees. Similarly, if any non-safety unit classifications are in receipt of increases in City-funded medical insurance premiums, said premium increases would be available to all employees because all employees of any particular non-safety unit are eligible to receive the medical insurance premium increase (at either individual employee, employee plus one, or full family coverage). On the other hand, if less than all non-safety unit classifications receive a bilingual allowance increase which was available to only a specified portion of non-safety unit classifications, the value of that increase would not be made available to employees. The foregoing are non-inclusive exemplars of how this section shall be implemented.
SECTION 3 - RETIREMENT
ARTICLE 27-RETIREMENT BENEFIT
All employees hired by the City on or before December 31, 2012, will be enrolled in the City’s retirement program through California Public Employees Retirement System (CalPERS). For those employees hired on or before December 31, 2012, the City shall provide those employees with the CalPERS 2.7% @55 retirement plan, along with the following optional benefits:
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38791560.1
• One-year final compensation.
• Credit for unused sick leave.
• Fourth Level of 1959 survivor benefit.
• Military service credit as public service.
• Employer paid member contributions converted to pay rate during the final compensation period.
• For all employees hired by the City prior to July 1, 2010, the City shall assume the 2% of the employees portion of the retirement contribution to CalPERS in the first year of the contract, 1% of the employees portion of the retirement contribution to CalPERS in the second year of the contract, and 0% of the employees portion of the retirement contribution to CalPERS in the third year of the contract, provided that the employee contribution rate does not exceed a total of 8% percent of regular compensation. • For all employees hired by the City on or after July 1, 2010, the City shall not assume any of the cost of the employee portion of the retirement contribution to CalPERS. Employees who fall into this category will be responsible for paying the full share of the employee contribution rate.
However, in no event shall the contribution cost exceed eight percent.
For all employees hired by the City after December 31, 2012, the following retirement benefit will be provided:
• CalPERS 2% @ 62 retirement plan.
• Three-year average compensation.
• Credit for unused sick leave.
• Fourth Level of 1959 survivor benefit.
• Military service credit as public service.
• Furthermore, for all employees hired by the City after December 31, 2012, those employees will be required to pay for at least fifty percent (50%) of the total annual normal contribution cost for the pension benefit. However, in no event shall the contribution cost exceed eight percent.
ARTICLE 28-RETIREE MEDICAL BENEFIT
The following describes the retiree medical insurance benefit that will be provided by the City.
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Retiree Medical Benefits Required by PEMHCA
The City shall offer participation in a medical insurance plan. Furthermore, all retirees vested in CalPERS shall be entitled to the benefits described in the Public Employees’ Medical and Hospital Care Act (PEMHCA) resolution that is in effect. Eligibility for these benefits shall follow the rules prescribed by PEMHCA. The PEMHCA contribution, paid directly to the California Public Employees’ System (CalPERS) by the City, shall be considered part of- not in addition to -any other City benefit (i.e., Cafeteria Plan), contribution or reimbursement offered under this MOU. Furthermore, should the City discontinue providing medical coverage through CalPERS, the PEMHCA required benefits will automatically be discontinued,
TIER I RETIREMENT HEALTH INSURANCE PROGRAM
Those employees who have processed a bona fide retirement from the City on or before November 5, 2012, and who currently receive a City-funded retirement health insurance benefit amount, will continue to be eligible to participate in the City-funded Tier I Retirement Health Insurance Program (Tier 1). Retirees who are eligible under the Tier I program and elect to not be covered under one of the CalPERS sponsored health insurance programs shall not be eligible for any type of contribution or reimbursement from the City.
Effective January 1, 2015, the tables below demonstrate the maximum contribution amount that the City will contribute (which includes the adopted Public Employee’s Medical and Hospital Care Act (PEMHCA) minimum) toward retiree health insurance premiums for those employees who qualify for the Tier I Program and who are enrolled in either a CalPERS Basic Plan or CalPERS Supplemental / Managed Medicare Plan. 005828.00027 Page 22
38791560.1
TIER I RETIREE MEDICAL PROGRAM
PLAN NAME
(Includes Basic Plans &
Supplement / Managed
Medicare Plans)
MAXIMUM
MONTHLY
CONTRIBUTION
PAID BY THE
CITY*
MONTHLY
PEMHCA
MINIMUM
CONTRIBUTION
PAID DIRECTLY
TO CALPERS
MAXIMUM
REIMBURSEMENT
AMOUNT PAID
DIRECTLY TO
RETIREE
PERS·Care (PC) PPO
90/10 Plan
$514.00
To be determined
based on the
updated CalPERS
PEMHCA
Minimum
Employer Rate as
published by
CalPERS.
Difference between
the Monthly
Maximum
Contribution Paid
by the City less the
Monthly PEMHCA
Minimum
Contribution.
PERS-Choice (PCh) PPO
80/20 Plan
$499.00
To be determined
based on the
updated CalPERS
PEMHCA
Minimum
Employer Rate as
published by
CalPERS.
Difference between
the Monthly
Maximum
Contribution Paid
by the City less the
Monthly PEMHCA
Minimum
Contribution.
PERS-Select PPO $454.10
To be determined
based on the
updated CalPERS
PEMHCA
Minimum
Employer Rate as
published by
CalPERS.
Difference between
the Monthly
Maximum
Contribution Paid
by the City less the
Monthly PEMHCA
Minimum
Contribution.
PORAC PPO $429.27
To be determined
based on the
updated CalPERS
PEMHCA
Minimum
Employer Rate as
published by
CalPERS.
Difference between
the Monthly
Maximum
Contribution Paid
by the City less the
Monthly PEMHCA
Minimum
Contribution.
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38791560.1
PLAN NAME
(Includes Basic Plans &
Supplement / Managed
Medicare Plans)
MAXIMUM
MONTHLY
CONTRIBUTION
PAID BY THE
CITY*
MONTHLY
PEMHCA
MINIMUM
CONTRIBUTION
PAID DIRECTLY
TO CALPERS
MAXIMUM
REIMBURSEMENT
AMOUNT PAID
DIRECTLY TO
RETIREE
Blue Shield HMO $409.00
To be determined
based on the
updated CalPERS
PEMHCA Minimum
Employer Rate as
published by
CalPERS.
Difference between
the Monthly
Maximum
Contribution Paid by
the City less the
Monthly PEMHCA
Minimum
Contribution.
Blue Shield Net Value HMO $419.52
To be determined
based on the
updated CalPERS
PEMHCA Minimum
Employer Rate as
published by
CalPERS.
Difference between
the Monthly
Maximum
Contribution Paid by
the City less the
Monthly PEMHCA
Minimum
Contribution.
Kaiser HMO $428.57
To be determined
based on the
updated CalPERS
PEMHCA Minimum
Employer Rate as
published by
CalPERS.
Difference between
the Monthly
Maximum
Contribution Paid by
the City less the
Monthly PEMHCA
Minimum
Contribution.
Anthem Select HMO $394.96
To be determined
based on the
updated CalPERS
PEMHCA Minimum
Employer Rate as
published by
CalPERS.
Difference between
the Monthly
Maximum
Contribution Paid by
the City less the
Monthly PEMHCA
Minimum
Contribution.
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38791560.1
PLAN NAME
(Includes Basic Plans &
Supplement / Managed
Medicare Plans)
MAXIMUM
MONTHLY
CONTRIBUTION
PAID BY THE
CITY*
MONTHLY
PEMHCA
MINIMUM
CONTRIBUTION
PAID DIRECTLY
TO CALPERS
MAXIMUM
REIMBURSEMENT
AMOUNT PAID
DIRECTLY TO
RETIREE
Anthem Traditional HMO $456.30
To be determined
based on the
updated CalPERS
PEMHCA Minimum
Employer Rate as
published by
CalPERS.
Difference between
the Monthly
Maximum
Contribution Paid by
the City less the
Monthly PEMHCA
Minimum
Contribution.
Health Net Smart Care $450.45
To be determined
based on the
updated CalPERS
PEMHCA Minimum
Employer Rate as
published by
CalPERS.
Difference between
the Monthly
Maximum
Contribution Paid by
the City less the
Monthly PEMHCA
Minimum
Contribution.
Health Net Salud y Más $353.12
To be determined
based on the
updated CalPERS
PEMHCA Minimum
Employer Rate as
published by
CalPERS.
Difference between
the Monthly
Maximum
Contribution Paid by
the City less the
Monthly PEMHCA
Minimum
Contribution.
United Health Care $404.84
To be determined
based on the
updated CalPERS
PEMHCA Minimum
Employer Rate as
published by
CalPERS.
Difference between
the Monthly
Maximum
Contribution Paid by
the City less the
Monthly PEMHCA
Minimum
Contribution.
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38791560.1
PLAN NAME
(Includes Basic Plans &
Supplement / Managed
Medicare Plans)
MAXIMUM
MONTHLY
CONTRIBUTION
PAID BY THE
CITY*
MONTHLY
PEMHCA
MINIMUM
CONTRIBUTION
PAID DIRECTLY
TO CALPERS
MAXIMUM
REIMBURSEMENT
AMOUNT PAID
DIRECTLY TO
RETIREE
*The maximum monthly contribution paid by the City shall be the based upon the plan each retiree is enrolled in. Should the monthly insurance premium of the selected plan be less than the maximum monthly contribution (as shown in the preceding table), the maximum monthly contribution that will be paid by the City will be the lesser of the two amounts. Furthermore, should future health insurance plans be added to the list of available plans, the maximum monthly City contribution amount towards those plans will be 83% of the monthly premium of the Basic Plan Employee Only coverage calculated in the plan’s inaugural year, or the actual premium amount, whichever is the lesser of the two amounts.
For Tier I eligible employees, reimbursement amounts will be determined based on the records available from CalPERS to verify retiree enrollment in health insurance and to ascertain the amount the City owes each retiree. Should the City be unable to obtain sufficient information from CalPERS to determine the enrollment and premium amounts, it may require retirees to provide appropriate proof of enrollment and premium payments.
For Tier I eligible employees, commencing January 1, 2014, any reimbursement paid directly to the retiree will occur on the 1st of each month or the business day prior should the 1
st of the month fall on a weekend or holiday. It will be the retiree’s responsibility to fund any premium costs in excess of the maximum contribution amount provided by the City:
TIER II RETIREMENT HEALTH INSURANCE PROGRAM
Any employees who were employed by the City on or before December 31, 2012, will be eligible to participate in the City-funded Tier II Retirement Health Insurance Program (Tier II), provided that the following provisions are met:
Completion of at least ten (10) years of employment with the City (whether or not the years of employment were in consecutive order).
Process a bona fide retirement from the City.
Be at least of retirement age for the employee’s pension plan.
Effective January 1, 2014, the tables below demonstrate the maximum contribution amount that the City will contribute (which includes the adopted Public Employee’s Medical and Hospital Care Act (PEMHCA) minimum) to those employees who meet the above listed Tier II eligibility requirements.
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38791560.1
TIER II RETIREE MEDICAL PROGRAM
ELIGIBILITY STATUS
MAXIMUM
MONTHLY
CONTRIBUTION
PAID BY THE
CITY*
MONTHLY
PEMHCA
MINIMUM
CONTRIBUTION
PAID DIRECTLY
TO CALPERS
MAXIMUM
REIMBURSEMENT
AMOUNT PAID
DIRECTLY TO
RETIREE
Prior to eligibility for Supplemental /
Managed Medicare Health
Insurance
$600.00
To be determined
based or the
updated CalPERS
PEMHCA
Minimum
Employer Rate as
published by
CalPERS.
Difference between
the Monthly
Maximum
Contribution Paid by
the City less the
Monthly PEMHCA
Minimum
Contribution.
After eligibility for Supplemental /
Managed Medicare Health
Insurance
$550.00
To be determined
based on the
updated CalPERS
PEMHCA
Minimum
Employer Rate as
published by
CalPERS.
Difference between
the Monthly
Maximum
Contribution Paid by
the City less the
Monthly PEMHCA
Minimum
Contribution.
• Should the monthly premium of the selected insurance program cost less than the maximum monthly contribution (as shown in the preceding table), the maximum monthly contribution paid by the City will be the lesser of the two amounts.
For Tier II eligible employees, reimbursement amounts will be based on the records available from CalPERS to verify retiree enrollment in health insurance and to ascertain the amount it owes to each retiree or assigned eligible survivor dependent. Should the City be unable to obtain sufficient information from CalPERS to determine the enrollment and premium amounts, or if the employee or their assigned eligible survivor dependent choose to find health insurance coverage outside of CalPERS, the City may require retirees to provide appropriate proof of enrollment and premium payments.
Retirees who are eligible under the Tier II program and elect to not be covered under one of the CalPERS sponsored health insurance programs shall not be eligible for any type of contribution or reimbursement from the City.
For Tier II eligible employees, commencing January 1, 2014, any reimbursement paid directly to the retiree or their assigned eligible survivor dependent will occur on the 1st of each month or the business day prior should the 1
st of the month fall on a weekend or
holiday. It will be the retiree’s responsibility to fund any premium costs in excess of the maximum contribution amount provided by the City.
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TIER Ill RETIREMENT HEALTH INSURANCE PROGRAM
Any employee who was employed by the City on or after January 1, 2013, will be eligible to participate in the City-funded Tier Ill Retirement Health Insurance Program (Tier Ill), provided that the following provisions are met:
Completion of at least ten (10) years of employment with the City (whether or not the years of employment were in consecutive order).
Process a bona fide retirement from the City.
Be at least of retirement age for the employee’s pension plan.
Effective January 1, 2014, the table below demonstrates the maximum contribution amount that the City will contribute (which includes the adopted Public Employee’s Medical and Hospital Care Act (PEMHCA) minimum) to those employees who meet the above listed Tier Ill eligibility requirements.
TIER Ill RETIREE MEDICAL PROGRAM
ELIGIBILITY STATUS
MAXIMUM
MONTHLY
CONTRIBUTIO
N PAID BY
THE CITY*
MONTHLY
PEMHCA
MINIMUM
CONTRIBUTION
PAID DIRECTLY
TO CALPERS
MAXIMUM
REIMBURSEMENT
AMOUNT PAID
DIRECTLY TO
RETIREE
Prior to eligibility for
Supplemental / Managed
Medicare Health Insurance
$300.00
To be determined
based on the
updated CalPERS
PEMHCA Minimum
Employer Rate as
published by
CalPERS.
Difference between
the Monthly
Maximum
Contribution Paid
by the City less the
Monthly PEMHCA
Minimum
Contribution. After eligibility for
Supplemental/ Managed
Medicare Health Insurance
$0.00
To be determined
based on the
updated CalPERS
PEMHCA Minimum
Employer Rate as
published by
CalPERS.
$0.00
* Should the monthly premium of the selected insurance program cost less than the maximum monthly contribution (as shown in the preceding table), the maximum monthly contribution paid by the City will be the lesser of the two amounts.
For Tier Ill eligible employees, reimbursement amounts will be based on the records available from CalPERS to verify retiree enrollment in health insurance and to ascertain the amount it owes to each retiree or their assigned eligible survivor dependent. Should the City be unable to obtain sufficient information from CalPERS to determine the enrollment and premium amounts, it may require retirees to provide appropriate proof of enrollment and premium payments.
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38791560.1
Retirees who are eligible under the Tier Ill program and elect to not be covered under one of the CalPERS sponsored health insurance programs shall not be eligible for any type of contribution or reimbursement from the City.
For Tier Ill eligible employees, commencing January 1, 2014, any reimbursement paid directly to the retiree or their assigned eligible survivor dependent will occur on the 1st of each month or the business day prior should the 1st of the month fall on a weekend or holiday. It will be the retiree’s responsibility to fund SECTION 4 - TIME-OFF PROVISIONS
ARTICLE 29- HOLIDAYS
During the term of this agreement, the City will create a Holiday Leave Bank for each employee. On July 1st of each year, every employee’s Holiday Leave Bank will be credited with fifteen (15) days of holiday leave time. The fifteen (15) days will be provided in recognition of the paid holidays that the City recognizes annually, with each of those holidays being observed at the employees assigned work schedule. Any time not taken by the employee at the end of each fiscal year will be paid out in cash (with the exception of the Winter Holiday) during the last complete payroll period of June. The fifteen (15) holidays recognized by the City are as follows:
Holiday Day
New Year’s Day January 1st
Martin Luther King Day 3rd Monday in January
Washington’s Birthday 3rd Monday in February
Memorial Day Last Monday in May
Juneteenth June 19th
Independence Day July 4th
Labor Day 1st Monday in September
Veteran’s Day As noted in the Government Code
Thanksgiving Day 4th Thursday in November
Day after Thanksgiving Day after Thanksgiving
Christmas Eve December 24th
Christmas Day December 25th
New Year’s Eve Day December 31st
Floating Holiday As approved / scheduled
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38791560.1
Employee’s Birthday As approved / scheduled
Any unused/undistributed holiday hours remaining as of June 30Th of each year (with the exception of the Winter Holiday Hours) shall be distributed to the employee in cash on the last pay period of the current fiscal year.
Holidays occurring on Saturday shall be observed on the Friday immediately preceding the holiday. Holidays occurring on Sunday shall be observed on the following Monday.
In any instance where Friday or Monday observance of a Saturday or Sunday holiday results in two holidays being observed on the same date, the impacted employee’s holiday shall be observed on the scheduled workday immediately preceding a Friday holiday observation or the scheduled workday immediately following a Monday holiday observation.
Winter Holiday Hours
The City and the Union mutually agree to the closure of the City for business during the winter holiday period as follows: December 24 through January 1 of each year. In conjunction with the City paid holiday time (Christmas Eve, Christmas Day, New Year’s Eve Day) the Winter Holiday dates will be City paid holiday time for the employees based on the amount of hours the employee is scheduled to work on the holiday and will have no cash value.
In the event the Winter Holiday hours cannot be taken as time off, the employee may bank the hours not used. The Winter Holiday bank shall not exceed a total of eight (8) days. Any hours above the eight (8) days will be forfeited.
ARTICLE 30-VACATION
During the term of this Agreement, employees shall accrue vacation leave according to the following schedule:
Years of Service
Hours
Accrued Per
Pay Period
Number of
Pay Periods
Hours
Accrued Per
Year
1 through 4 4.70 26 122.2
5 through 9 5.30 26 137.8
10 through 14 6.20 26 161.2
15 through 19 6.80 26 176.8
20+ 8.00 26 208
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The maximum number of vacation hours that can be accumulated and maintained in any individual employee’s vacation account shall be two (2) years’ worth of accrual.
Once an employee has accrued two (2) years’ worth of vacation hours in their account, that employee will be allowed to accrue a third (3rd) years’ worth of vacation hours for use during the fiscal year. Any unused vacation hours accrued during the third (3rd.) year as of June 30th shall be distributed to the employee in cash during the last complete payroll period of the fiscal year.
Each individual employee shall also have the option of cashing out up to fifty percent (50%) of earned and accumulated vacation hours during the first payroll period with a pay date in December. In addition, each individual employee shall have the option of cashing out up to fifty percent (50%) of earned and accumulated vacation hours during the last complete payroll period of the fiscal year.
ARTICLE 31-SICK LEAVE
Employees shall accrue sick leave at the rate of four (4.0) hours per pay period. There shall be no accrual limit for sick leave.
Upon bona fide retirement from the City through CalPERS, employees may receive payment of accrued sick leave, up to a maximum of 600 hours. Payment shall be made at employee’s rate of pay at the time of retirement. In addition, the City will offer employees the option of converting up to one year’s worth of unused sick leave (2,080 hours) for credit as service time for retirement purposes based on the program details as defined by CalPERS.
Outside of the provisions listed above, the City shall not provide any other type of annual payout for accrued sick leave. In addition, outside of the provisions listed above, the City shall not provide any other form of compensation for accrued sick leave to an employee who is separating employment with the City.
ARTICLE 32-MANAGEMENT LEAVE
Supervisory & Professional Groups
Employees hired prior to July 1, 2026, employees shall be granted one hundred and twenty hours (120) of management leave days July 1 of each year, which may be used at any time during the fiscal year. Ninety (90) hours of the management leave days have a cash value. On the last complete payroll period of each fiscal year, employees shall be paid in cash for management leave days above the thirty (30) hours granted but not taken during the fiscal year. In no instance shall management leave days not taken in one fiscal year be carried over to the next fiscal year. During the term of this Agreement, if any employee eligible for management leave days terminates employment, said employee shall be entitled to receive a pro-rated payment for management leave days above the thirty (30) hours based on the number of months of the year for which the employee has been employed less any leave days taken.
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If any employee eligible for management leave days terminates employment after taking such leave days (or the cash equivalent thereof in the amount equal to the number of days taken) said employee shall have deducted from their termination check an amount equal to the number of management leave days taken above thirty (30) hours. This reimbursement is to be pro-rated based on the number of months of the year for which said employee was employed less the management leave days earned.
Employees who become members of Unit 6 on or after July 1, 2026, shall be eligible for eighty hours (80) of management leave days July 1 of each year, which may be used at any time during the fiscal year. Management leave days have no cash value. In no instance shall management leave days not taken in one fiscal year be carried over to the next fiscal year.
Management Group
Effective July 1 of each year, all employees in the Management Group shall be granted one hundred and twenty hours (120) of management leave days, which may be used at any time during the fiscal year. One hundred (100) hours of management leave days have a cash value. On the last complete payroll period of each fiscal year, employees shall be paid in cash for management leave days above the thirty twenty (20) hours granted but not taken during the fiscal year. In no instance shall management leave days not taken in one fiscal year be carried over to the next fiscal year. During the term of this Agreement, if any employee eligible for management leave days terminates employment, said employee shall be entitled to receive a pro-rated payment for management leave days above the thirty twenty (20) hours based on the number of months of the year for which the employee has been employed less any leave days taken.
If any employee eligible for management leave days terminates employment after taking such leave days (or the cash equivalent thereof in the amount equal to the number of days taken) said employee shall have deducted from their termination check an amount equal to the number of management leave days taken above twenty (20) hours. This reimbursement is to be pro-rated based on the number of months of the year for which said employee was employed less the management leave days earned.
ARTICLE 33-BEREAVEMENT LEAVE
In the event of the death of an employee of an employee’s immediate family (defined as a spouse, parent, stepparent, sibling, children, stepchildren, grandparent, father-in-law, mother-in-law, brother-in-law, sister-in-law, son-in-law, daughter-in-law, grandchild, domestic partner, child of a domestic partner or anyone who can be certified as having raised the employee as a child), the employee will be entitled to five (5) paid days for bereavement leave, per bereavement occurrence. Each bereavement leave day shall be calculated at the equivalent number of hours comprising the employees’ regularly scheduled workday.
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38791560.1
Employees may also take time off for bereavement situations for non-immediate family members by utilizing accrued sick leave or vacation leave for such circumstance with the approval of the employee’s immediate supervisor.
ARTICLE 34-JURY LEAVE
An employee required to serve on a jury shall be entitled to regular compensation provided the employee deposits fees for jury service with the Finance Department.
ARTICLE 35-MILITARY LEAVE
Military Leave will be granted in accordance with the requirements of applicable state and federal law.
SECTION 5 - INSURANCE
ARTICLE 36-CAFETERIA PLAN
Effective July 1, 2025, those employees who elect to receive medical coverage through the City will receive a monthly allowance based on the enrolled medical benefit coverage elected which may be used to enroll in any of the offered medical, dental, and vision plans.
Any unused remainder may be taken as cash, put in the employee’s deferred compensation account, or be used towards any additional City sponsored insurance programs.
Employee Only: is eligible for a monthly allowance of $1100 per month that may be used to enroll in the medical coverage, dental, and vision plans. Any unused remainder may be taken as cash, put in the employee's deferred compensation account, or be used towards any additional City sponsored insurance programs.
Employee plus 1: is eligible for a monthly allowance of $1500 per month that may be used to enroll in the medical coverage, dental, and vision plans. Any unused remainder may be taken as cash, put in the employee's deferred compensation account, or be used towards any additional City sponsored insurance programs.
Employee plus Family is eligible for a monthly allowance of $1900 per month that may be used to enroll in the medical coverage, dental, and vision plans. Any unused remainder may be taken as cash, put in the employee's deferred compensation account, or be used towards any additional City sponsored insurance programs.
Effective the first pay period of the new benefit plan year of 2027, those employees who elect to receive medical coverage through the City will receive the following monthly allowance based on the enrolled medical benefit coverage elected. 005828.00027 Page 33
38791560.1
MEDICAL COVERAGE MONTHLY ALLOWANCE
Employee Only $1200 per month
Employee plus 1 $1600 per month
Employee plus Family $2000 per month
Those employees hired prior to July 1, 2025, who can provide proof of medical insurance coverage through an alternative source shall be eligible to receive $750 per month which can be taken as cash, put in the employee’s deferred compensation account, or be used towards any additional City sponsored insurance programs Employees hired on or after July 1, 2025, who can provide proof of medical insurance coverage through an alternative source shall be eligible to receive $2000 annually (approx. $76.92 per pay period).
ARTICLE 37-MEDICAL INSURANCE
The City shall offer participation in a medical insurance plan. Furthermore, all employees shall be entitled to the benefits described in the Public Employees’ Medical and Hospital Care Act (PEMHCA) resolution that is in effect. Eligibility for these benefits shall follow the rules prescribed by PEMHCA. The PEMHCA contribution, paid directly to the California Public Employee’s System (CalPERS) by the City, shall be considered part of -- not in addition to -- any other City benefit (i.e. Cafeteria Plan), contribution or reimbursement offered under this MOU.
ARTICLE 38-DENTAL INSURANCE
The City shall offer participation in a dental insurance plan.
ARTICLE 39-VISION INSURANCE
The City shall offer participation in a vision insurance plan.
ARTICLE 40 - LIFE INSURANCE
The City shall provide each employee with a life insurance policy of $100,000. 005828.00027 Page 34
38791560.1
ARTICLE 41-STATE DISABILITY INSURANCE
The City shall assume the actual cost of State Disability Insurance (SDI) monthly premiums for employees.
ARTICLE 42-LONG TERM DISABILITY
The City shall provide a long-term disability program for employees which include the following minimum benefit levels:
• 60% of base pay
• Maximum benefit up to $6,000 per month
ARTICLE 43-MEDICARE PARTICIPATION
During the term of this Agreement, should Federal Law require participation in Medicare or any similar program, the City agrees to assume the actual cost of such program(s) for employees only.
BARSTOW MANAGEMENT EMPLOYEE’S ASSOCIATION SIGNATURE
ASSOCIATION PRESIDENT
PRINT NAME:
SIGNATURE:
DATE:
CITY OF BARSTOW SIGNATURE
CITY MANAGER
PRINT NAME:
SIGNATURE:
DATE:
APPROVED BY CITY COUNCIL ON _______________
DATE