City of Barstow
220 E Mountain View St. Ste A
Barstow, CA 92311
Ph: 760-256-3531
Community Promotional Fund Application
General Policy
The Community Promotional Fund process provides funding and resources for community-based organizations, schools and individuals that develop events and programs to meet new and continuing social and economic needs and trends, promote community collaboration, and/or bring recognition to the community.
Provisions:
Eligibility Requirement
Initials: Organizations must have a current non-profit status or be partnered with a non-profit agency to be eligible for funding. Schools are excluded from the requirement.
Initials: Applicants must provide services to either the residents of the City of Barstow and/or those who attend a school based in the City of Barstow.
Initials: Applicants must meet the City of Barstow’s insurance requirements.
Initials: Applicants must have a formal process in place to conduct background checks on all employees and volunteers who work with persons under the age of 18 years and senior citizens.
Initials:
Any request for funds from an organization or individual on behalf of a school activity shall include the signature of the school administrator. Any request from an organization or club shall include the signature of the organization’s president or director.
Initials:
Each organization or individual that receives promotional funds shall provide evidence that the City is not the sole source of funding for the event/project. Along with the application, the applicant shall submit a detailed budget stating the total cost of the activity, and sources and amounts of funding.
Initials:
The maximum promotional grant amount that shall be awarded to any one agency or individual in any single fiscal year shall be $3,000; the amount will generally be significantly less. The City Council may award a higher amount in rare exceptions based on the total benefit to the community.
Initials:
Applicants who are awarded a promotional fund grant or in-kind services must commit to providing an afterevent report and presentation to the City Council outlining how the group used the funding provided by the City of Barstow for the benefit of the community.
Initials: The event must use public places within the City of Barstow and must be open to anyone who wishes to attend.
Initials: Events of primarily a political or religious nature will be ineligible for funding.
Initials: The recipient must allow an audit on the use of funds should the City of Barstow request such an audit.
Initials: The recipient must recognize the support of the City of Barstow as a sponsor in all publicity material, annual reports and similar publications, and at the event.
Note, if the above eligibility requirements are not met, your application will be deemed disqualified from consideration.
By signing below, I declare that I have read the City’s Community Promotional Fund Policy and agree to all its terms and conditions. I agree that there is a formal process in place to conduct background checks on all employees and volunteers who work with persons under the age of 18 years and senior citizens. I understand that an incomplete application will not be accepted and that the organization or applicant will not be considered for funding. (If the application is being submitted on behalf of an organization or school, an additional signature is required.) Signature of Applicant Applicant Name (printed) Date
School Principal or Organization
President/Director Signature (if applicable) Name (printed) Date Rev. 09/2025
City of Barstow
220 E Mountain View St. Ste A
Barstow, CA 92311
Ph: 760-256-3531
Community Promotional Fund Application
With this application, please attach the following:
1. A detailed budget stating the total cost of the activity or event, all sources and amounts of funding, and all expenses;
2. A description of the organization's or group’s purpose or objective.
3. A copy of the organization’s non-profit determination.
APPLICANT INFORMATION:
Name of Applicant:
Name of Organization or Group represented:
Mailing Address:
Contact Phone Number: Email Address:
Non-Profit Status: ☐ Yes ☐ No If no, are you partnering with a non-profit:
EVENT DESCRIPTION:
Name of Event:
What will the funds be used for and/or what are the waiver of fees for:
Park & Recreation (*Reservation of Date & Deposit must be completed prior to application) – Actual Costs:
☐Facility Rental | Description + Cost:
☐Equipment Rental | Description + Cost:
☐Cleaning Fee | Description + Cost:
☐Utilities at Parks | Description + Cost:
☐Staff Cost | Description + Cost:
☐Other | Description + Cost:
Police Department – Actual Costs:
☐Security Fee for Events w/Alcohol | Description + Cost:
☐Staff Cost | Description + Cost:
☐Other | Description + Cost:
Public Works – Actual Costs:
☐Equipment Rate | Description + Cost:
☐Staff Cost | Description + Cost:
☐Other | Description + Cost:
Community Development – Actual Costs:
☐Permit Fees | Description + Cost:
☐Inspection Fees | Description + Cost:
☐Other | Description + Cost:
Total Amount Requested:
Date of event:
Location of event:
Why are the funds/waiver of fees/in-kind services needed? How many Barstow area residents are involved with this organization? How many spectators will watch/attend this event?
Describe how this event will benefit Barstow. If additional space is necessary, please attach additional sheets:
Rev. 09/2025
ATTACHMENT A
DETAILED EVENT BUDGET & EVENT INCOME SOURCING
As reflected in the Main Street USA Festival Financial Reporting, the total budgeted expenses for the 2026 Main Street USA Festival are $44,585.00. Through the generous support of community sponsors, local businesses, fundraising efforts, and other eventgenerated revenue, the Committee has raised $25,927.00 (monies and in-kind donations) toward these expenses.
To help bridge the remaining funding needs and ensure the successful production of this community event, we respectfully request that the City of Barstow provide approximately $18,800 in in-kind services and support toward the following event-related expenses:
● Table and Chair Rental
● Harvey House Rental
● Temporary Use Permit (TUP) and Inspection Fees
● Police/Security Services
● Public Works Labor
● City Equipment
● Portable Restrooms, Hand-Washing Stations, and Trucks ● Printed Materials, including the Festival Flyer and Event Map The estimated value of these requested in-kind services is approximately $18,800, representing a significant portion of the festival's projected expenses. Combined with the $25,927 raised through community support and fundraising, the City's contribution would allow the Committee to leverage substantial private and community investment to successfully produce the 2026 Main Street USA Festival and Route 66 Centennial Celebration.
Community Investment
The Main Street USA Festival is a volunteer-led community event designed not only as a celebration for Barstow residents, but as an opportunity to bring visitors into Barstow during the historic Route 66 Centennial.
The Committee has worked to diversify funding so that the cost of producing the festival is shared among public agencies, private businesses, community partners, event participants, and sponsors rather than relying solely on City funding. The City's investment will help provide the infrastructure necessary to produce a safe, organized, family-friendly event while leveraging substantially greater contributions from the community.
ATTACHMENT A - DETAILED BUDGET AND INCOME REPORT
EXPENSES (BUDGETING) AMOUNT STATUS
STICKERS $ 376.19 PAID BY PITSTOP - TO BE
REIMBURSED BY DELORES
POST CARDS $ 254.28 PAID BY PITSTOP
BROCHURES $ 150.00 PAID BY PIT STOP
MARKTING -PRINTS $ 800.00
AIR FRESHNERS $ 533.37 PAID BY PITSTOP
PRINTING $ 336.16 PAID BY PITSTOP
linktree/sm ads $ 394.00
GOW SCRIPTS $ 322.00
GRAPES OF WRATH PERFORMANCE $ 2,500.00
GRAPES OF WRATH LICENSING FEES $ 320.00
INFLATABLE ARCH $ 2,000.00
table chairs $ 300.00
EVENT SHIRTS $ 4,500.00
T-SHIRTS X 150 $ 1,949.00
CAR SHOW BAGS $ 500.00
COMMEMORATIVE COINS $ 300.00
MAX EDDY FLYER PRINTS $ 250.00
CARSHOW AWARDS $ 500.00
RYAN BODINE $ 700.00
RED RABBIT $ 1,000.00
LEGACY ENTERTAINMENT - SOUND $ 500.00
KID ZONE $ 2,000.00
SPECIAL GUEST LODGING $ 350.00
SPONSOR BANNERS $ 250.00
PHOTO/VIDEOGRAPHY $ 2,500.00 PART IN KIND DONATION
EVENT SIGNAGE WAYFINDING $ 500.00
BUSINESS WINDOW DECALS $ 200.00
STAGE RENTAL $ 1,500.00
$ 25,785.00
ESTIMATED EVENT COSTS
** Based on 2025 City of Barstow
Contribution (In-Kind)
TABLE/CHAIR RENTAL $ 200.00
HARVEY HOUSE RENTAL $ 1,500.00 in-kind by City
TUP / INSPECTION FEES $ 300.00
ATTACHMENT A - DETAILED BUDGET AND INCOME REPORT
SECURITY POLICE $ 2,200.00
PUBLIC WORKS LABOR $ 8,000.00
EQUIPMENT $ 4,100.00
Port-a-potties, hand washing, trucks $2,000.00
PRINTED MATERIALS - FLYER MAP $ 2,500.00
REQUEST TO CITY SUBTOTAL $ 18,800.00
TOTAL ESTIMATED BUDGET $ 44,585.00
INCOME / OFFSETS (projected)
PRIOR YEAR BALANCE FORWARD 0
Barstow Community Hospital 1500 rcvd
State Farm - Paul Wilkey 1500 rcvd
Route 66 Project - Cindy Salbino 1500 rcvd
Stewart's United Agency 250 IN-KIND FOR PRINTING SERVICES Pit Stop Bar & Grill 1500
IN-KIND FOR STICKERS, AIR
FRESHENERS, PRINTING,
POSTCARDS
Fundraising Efforts 1500
40% Vendors Fees (ESTIMATED) $ 1,440.00
dba darren 450
SAN B COUNTY ED 5000
CORNERSTONE CONSTRUCTION 1500
ROYS MOTEL IN AMBOY 1500
BNSF 2000
Chiquita Rosita’s 250
STEWART'S TAX 750
BARSTOW TIRE BRAKE 250
Home Depot 100
private donation 30
AZ Lock 500
Silver Valley Air Squadron/ Amsoil 1200
Hydro Mobile Detailing 100
FUNDRAISING EFFORTS:
SOCKHOP 981
ATTACHMENT A - DETAILED BUDGET AND INCOME REPORT
ROCK PAINTING 126
Sell T-shirts (2027 income) 2000
TOTAL $25,927.00
Projected
Expenses Projected Expenses Support Needed
$25,927.00 $ 44,585.00 $ (18,658.00)
Request for In-Kind Support 18,800
Attachment 2 - A description of the organization's or group’s purpose or objective.
The Barstow Chamber of Commerce Tourism Committee is dedicated to promoting Barstow as a welcoming and vibrant destination while supporting tourism-related economic growth throughout the community. The Committee works collaboratively with local businesses, community organizations, government agencies, attractions, and residents to increase visitation, strengthen Barstow’s identity, and highlight the community’s unique history, culture, attractions, and connection to Historic Route 66.
The Committee’s objective is to develop and support events, programs, partnerships, and promotional efforts that attract visitors to Barstow, encourage travelers to spend more time within the community, and generate economic activity for local hotels, restaurants, retailers, attractions, and other businesses. Through collaborative initiatives such as the Main Street USA Festival and Route 66 Centennial Celebration, the Tourism Committee seeks to preserve and celebrate Barstow’s heritage while creating opportunities that positively position Barstow for future tourism and economic growth.
Attachment 1 - A detailed budget stating the total cost of the activity or event, all sources and amounts of funding, and all expenses; Rev. 09/2025