City of Barstow
220 E Mountain View St. Ste A
Barstow, CA 92311
Ph: 760-256-3531
Community Promotional Fund Application
General Policy
The Community Promotional Fund process provides funding and resources for community-based organizations, schools and individuals that develop events and programs to meet new and continuing social and economic needs and trends, promote community collaboration, and/or bring recognition to the community.
Provisions:
Eligibility Requirement
Initials: Organizations must have a current non-profit status or be partnered with a non-profit agency to be eligible for funding. Schools are excluded from the requirement.
Initials: Applicants must provide services to either the residents of the City of Barstow and/or those who attend a school based in the City of Barstow.
Initials:
Initials: Applicants must have a formal process in place to conduct background checks on all employees and volunteers who work with persons under the age of 18 years and senior citizens.
Initials:
Any request for funds from an organization or individual on behalf of a school activity shall include the signature of the school administrator. Any request from an organization or club shall include the signature of Initials:
Each organization or individual that receives promotional funds shall provide evidence that the City is not the sole source of funding for the event/project. Along with the application, the applicant shall submit a detailed budget stating the total cost of the activity, and sources and amounts of funding.
Initials:
The maximum promotional grant amount that shall be awarded to any one agency or individual in any single fiscal year shall be $3,000; the amount will generally be significantly less. The City Council may award a higher amount in rare exceptions based on the total benefit to the community.
Initials:
Applicants who are awarded a promotional fund grant or in-kind services must commit to providing an afterevent report and presentation to the City Council outlining how the group used the funding provided by the City of Barstow for the benefit of the community.
Initials: The event must use public places within the City of Barstow and must be open to anyone who wishes to attend.
Initials: Events of primarily a political or religious nature will be ineligible for funding.
Initials: The recipient must allow an audit on the use of funds should the City of Barstow request such an audit.
Initials: The recipient must recognize the support of the City of Barstow as a sponsor in all publicity material, annual reports and similar publications, and at the event.
Note, if the above eligibility requirements are not met, your application will be deemed disqualified from consideration. conditions. I agree that there is a formal process in place to conduct background checks on all employees and volunteers who work with persons under the age of 18 years and senior citizens. I understand that an incomplete application will not be accepted and that the organization or applicant will not be considered for funding. (If the application is being submitted on behalf of an organization or school, an additional signature is required.) Signature of Applicant Applicant Name (printed) Date
School Principal or Organization
President/Director Signature (if applicable) Name (printed) Date Rev. 09/2025
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City of Barstow
220 E Mountain View St. Ste A
Barstow, CA 92311
Ph: 760-256-3531
Community Promotional Fund Application
With this application, please attach the following:
1. A detailed budget stating the total cost of the activity or event, all sources and amounts of funding, and all expenses;
2. 3. -profit determination.
APPLICANT INFORMATION:
Name of Applicant:
Name of Organization or Group represented:
Mailing Address:
Contact Phone Number: Email Address:
Non-Profit Status: Yes No If no, are you partnering with a non-profit:
EVENT DESCRIPTION:
Name of Event:
What will the funds be used for and/or what are the waiver of fees for:
Park & Recreation (*Reservation of Date & Deposit must be completed prior to application) Actual Costs:
Facility Rental | Description + Cost:
Equipment Rental | Description + Cost:
Cleaning Fee | Description + Cost:
Utilities at Parks | Description + Cost:
Staff Cost | Description + Cost:
Other | Description + Cost:
Police Department Actual Costs:
Security Fee for Events w/Alcohol | Description + Cost:
Staff Cost | Description + Cost:
Other | Description + Cost:
Public Works Actual Costs:
Equipment Rate | Description + Cost:
Staff Cost | Description + Cost:
Other | Description + Cost:
Community Development Actual Costs:
Permit Fees | Description + Cost:
Inspection Fees | Description + Cost:
Other | Description + Cost:
Total Amount Requested:
Date of event:
Location of event:
Why are the funds/waiver of fees/in-kind services needed? How many Barstow area residents are involved with this organization? How many spectators will watch/attend this event?
Describe how this event will benefit Barstow. If additional space is necessary, please attach additional sheets:
Rev. 09/2025
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Community Promotional Fund Application
Describe how this event will benefit Barstow:
The Barstow College Foundation event will support our community and its students by raising awareness and resources to provide scholarships, educational opportunities, and additional support for students at Barstow Community College. The event will bring community members, local businesses, and supporters together to strengthen partnerships and encourage investment in higher education. Funds and community support generated through the event will help students overcome financial barriers, achieve their educational goals, and prepare for successful careers.
The event will also celebrate 100 years of Route 66, hon significant connection to Barstow
economic development. This milestone celebration will bring residents, visitors, heritage and creating opportunities to showcase our community. Ultimately, the event will benefit Barstow by supporting student success, strengthening community partnerships, celebrating our history, and promoting the continued growth and vitality of our community.
Attachment 1 - A detailed budget stating the total cost of the activity or event, all sources and amounts of funding, and all expenses; Rev. 09/2025
Barstow College Foundation
Event: Route 66- 100 Years Celebration
Budget Actual
Revenue
Live & Silent Auction/Raffle, 50/50 $ 4,000.00 $ -
Sponsorships $ 35,000.00 $ -
Ticket Sales $ 6,000.00 $ -
Total Revenue $ 45,000.00 $ -
Expenses
Application Fees- Security Deposit $ 1,500.00 $ -
Catering & Bar $ 4,000.00 $ -
Security Guards $ 540.00 $ -
Entertainment $ 700.00 $ -
Decorations $ 200.00 $ -
Gratuity $ - $ -
Insurance $ 126.00 $ -
Photo Booth $ 500.00 $ -
Printing- PIO Department $ -
Supplies- Tickets $ 100.00 $ -
Gift/Event Souvenir $ 200.00
Total Expenses $ 7,866.00 $ -
Net Profit (Loss) $ 37,134.00 $ -
Budget / Profit & Loss Statement
As of 06.23.2026
2026-27
Attachment 2 -
objective.
Rev. 09/2025
Attachment 2 -
At Barstow College Foundation, our mission is to empower students to achieve their dreams and aspirations through the power of education. As the driving force behind Barstow College's philanthropic efforts, we are dedicated to providing essential support and resources to both the college and its students.
Mission Statement
To assist Barstow Community College in building alliances with the community through the solicitation of gifts, bequests, monies, & property, for the benefit of students and college educational programs.
Attachment 3 - -profit determination.
Rev. 09/2025