BARSTOW City of Barstow (CA)
Deputy Director of City Clerk Services
Class Spec Code DEPDIRCC Established Date 09/01/2026
Salary Range $64.65 - $82.51
Hourly
$5,171.61 -
$6,600.43 Biweekly
$11,205.16 -
$14,300.94 Monthly
$134,461.92 -
$171,611.28 Annually
Bargaining Unit N/A EEO EEO1-
Executive/Senior
Level Officials and
Managers
Occupational N/A FLSA Exempt
Group
Benefit Code 6 Physical Class CITY
PURPOSE STATEMENT
Under administrative direction of the City Manager or designee, plans, organizes, manages, and evaluates the daily operations and programs of City Clerk Services. The Deputy Director serves as the department's second-in- command, provides leadership to assigned staff, and acts as department head whendesignated. Responsibilities include legislative and agenda administration, municipal elections, records and information management, public records compliance, Political Reform Act filings, public notices, municipal code administration, general liability coordination, and administrative support for the City Council and City boards, commissions, committees, and related agencies.
The Deputy Director exercises substantial independent judgment within applicable laws, City policies, and administrative direction. Duties assigned to this classification do not supersede powers or responsibilities reserved by law to the elected City Clerk. Such duties may be performed only when lawfully delegated or otherwise authorized.
This is an at-will, unrepresented management position that serves at the pleasure of the City Manager. The employee may be removed from the position at any time, with or without cause, subject to applicable law and City policy.
This is a senior management classification with broad responsibility for the operational, supervisory, and compliance functions of City Clerk Services. It is distinguished from journey-level classifications by responsibility for program administration, policy implementation, staff supervision, complex legal and procedural work, and department leadership in the absence of the department head.
ESSENTIAL FUNCTIONS
The following duties are typical for this classification. Incumbents may not perform every duty listed and may be assigned additional related duties consistent with the classification.
• Develops, plans, implements, and evaluates departmental goals, objectives, policies, procedures, service standards, work plans, schedules, and internal controls.
• Directs the daily operations and service delivery of City Clerk Services;establishespriorities, assigns projects and programs, monitors workflow,maintainsprocedure manuals, and evaluates work products, methods, and results.
• Serves as second-in-command and acts as department head whendesignated, including directing staff, coordinating department operations,representingthe department, and making administrative decisions within delegated authority.
• Prepares and publishes agendas and supporting materials for the City Council, Successor Agency, Fire Protection District, Finance Authority, Public Facilities Corporation, Harvey House Foundation, and assigned boards, commissions, and committees; reviews submissions for completeness, accuracy, legal notices, deadlines, and compliance with City procedures.
• Coordinates meetinglogisticsand attends City Council and other assigned public meetings; oversees preparation of minutes, action summaries, legislative histories, and follow-up documentation.
• Ensures compliance with the Ralph M. Brown Act, agenda-posting requirements, public-comment procedures, public hearing requirements, accessibility requirements, and related open-government laws in consultation with the City Attorney.
• Coordinates the processing, execution, indexing, publication, codification, certification, and preservation of ordinances, resolutions, agreements, deeds, bonds, oaths, and other official City records.
• Plans and directs the Citywide records-management program, including records inventories, retention schedules, electronic records, digitization, indexing, archival preservation, defensible disposition, lawful destruction, and staff training.
• Coordinates responses to requests under the California Public Records Act; works with departments and legal counsel to conduct and document reasonable searches and toidentify, review, redact, produce, and preserve responsive records within statutory deadlines.
• Overseesmunicipal election activities, including general, initiative, referendum, ballot-measure, and recall elections; coordinates candidate filing, notices, resolutions, ballot materials, campaign-disclosure filings, canvass and certification activities, and communications with the county elections office, as assigned and legally authorized.
• Administers filing-officer and filing-official responsibilities under the Political Reform Act, including Statements of Economic Interests, campaign- disclosure documents, and updates to the City's Conflict of Interest Code, as assigned and legally authorized.
• Coordinates appointments, rosters, applications, notices, and records for City boards, commissions, and committees andadvisesstaff liaisonsregardingprocedural, agenda, and records requirements. • Coordinates publication and posting of legal notices, ordinances, hearing notices, election notices, and other official documents andmaintainsproof of publication and posting.
• Receives and coordinates claims, subpoenas, summonses, certified-record requests, bid openings, bid bonds, and other official filings with the City Attorney and affected departments.
• Coordinates activities with other City departments, outside agencies, vendors, and organizations; provides complex administrative and procedural support to the City Council, City Manager, electedCity Clerk, and executive management; and prepares and presents staff reports and correspondence.
• Assists with the administration and continuous improvement of agenda- management, records-management, public-records, electronic-signature, disclosure, meeting, and legislative-document systems.
• Supervises andparticipatesin preparation and administration of elected- official and departmental budgets; forecasts funding needs; monitors and approves expenditures within delegated authority; administerspurchasing, contracts, and service agreements; and recommends budget adjustments. • Selects, trains, supervises, evaluates, and develops assigned employees; provides coaching and corrective direction, addresses performance concerns, and recommends personnel actionsin accordance withCity policy and applicable labor requirements.
• Providesaccurateand impartial technical and procedural guidance to elected officials, executive management, employees, candidates, outside agencies, and members of the public.
• Representsthe City and department at meetings, professional associations, training sessions, and interagency working groups; maintainsthe confidentiality of privileged, personnel, election, closed-session, and other sensitive information.
• Performs other related duties as assigned.
QUALIFICATIONS
(At time of application and in addition to the Knowledge, Skills, and Abilities listed above.)
EDUCATION AND EXPERIENCE:
Education: An associate degree from an accredited college or university with major coursework in public administration, business administration, political science, records and information management, or a closely related field. A bachelor's degree is highly desirable.
Experience: Five (5) Five years of increasingly responsible administrative experience in a municipal clerk's office, public agency, or comparable governmental setting, including at least two years of supervisory, lead, or program-management responsibility. Direct experience with agenda administration, public records, records management, elections, and open- meeting requirements is highly desirable. Any combination of education and experience that provides the required knowledge, skills, and abilities is qualifying. A typical way to obtain the qualifications is:
LICENSES AND CERTIFICATIONS:
• Possession of, or ability to obtain and maintain, a valid state-issued driver's license and a satisfactory driving record may be required. • Certified Municipal Clerk (CMC) designation is requiredor enrollment in a program leading to the (CMC) designation
• Possession of, or ability to obtain within a period established by the City, a California Notary Public commission is required.
WORK ENVIRONMENT
(Must be performed with or without reasonable accommodations) Work is primarily performed in an indoor office andpublic-meetingenvironment.
The position requires regular attendance at evening meetings and occasional attendance at special meetings, election activities, training, or events outside normal business hours. Work may involve frequent interruptions, competing deadlines, extensive public contact, and exposure to sensitive or confidential matters.
Must possess mobility to work in a standard office setting and use standard office equipment; vision to read printed materials and computer screens; hearing and speech to communicate in person, by telephone, and during public meetings; and manual dexterity to operate office equipment. The position requires reaching, standing, walking, sitting for extended periods, bending, grasping, and occasionally lifting, carrying, pushing, or pulling records, supplies, and equipment weighing up to 20 pounds, with or without reasonable accommodation.
Other Necessary Requirements
• Successfully complete any pre-employment process required by the City. • Maintain the highest standards of ethics, political neutrality, accuracy, confidentiality, and public service.
• Disaster Service Worker: Pursuant to California law, public employees may be designated as disaster service workers and required to perform assigned emergency-service duties.